[0:00] Will you please stand and join me in the
pledge?
[0:03] » I pledge allegiance to the flag
of the United States of America and to
[0:08] the republic for which it stands, one
nation under God, indivisible, with
[0:15] liberty and justice for all.
>> Thank you.
[0:21] Moving on to approval of the agenda, any
additions, corrections, or deletions to
[0:24] tonight's agenda as drafted?
Seeing no changes suggested, I'd
[0:28] entertain a motion to approve said
agenda.
[0:30] » So moved.
>> Motion.
[0:32] » Second.
>> Second by Trustee Andre Lee. Any
[0:34] additional discussion or comment?
Hearing none, all those in favor say
[0:37] aye.
>> Aye.
[0:38] » Opposed?
Motion carries. Moving on to President's
[0:41] report, local liquor control commission
appointment. As folks are aware, I would
[0:47] like to include a fourth member to the
liquor commission. That would be Trustee
[0:52] Willbrand.
And so with the
[0:55] board's consent, I would like to have
him appointed so we can start joining us
[1:00] at the next round of meetings.
[1:03] Any comments or questions?
>> I think that's good.
[1:06] » Okay.
>> I'm so sorry, but I didn't hear you very
[1:07] hard from here.
>> Yes, we cannot hear you.
[1:09] » Okay. Thank you.
So,
[1:13] if anyone is okay, I'd take a motion on
that, please.
[1:16] » I move to approve the appointment of Dan
Willbrand as a commissioner for a local
[1:19] liquor commission.
>> Okay, motion and a second by Trustee
[1:22] Yaska. Any additional discussion or
comment?
[1:26] Hearing none, Madam Clerk.
>> Trustee Price.
[1:28] » Aye.
>> Trustee Yaska.
[1:29] » Aye.
>> Trustee Johnson.
[1:30] » Aye.
>> Trustee LaPagianas.
[1:32] » Aye.
>> Trustee Andre Lee.
[1:33] » Aye.
>> Trustee Willbrand.
[1:34] » Abstain.
>> Okay, five ayes, one abstention, motion
[1:38] carries. Moving on to West End D fire
pension board appointment. Joe,
[1:43] what is the detail on this?
>> Kathy Hayes is resigning as position and
[1:48] we are appointing Linda Chambers,
finance director for the pension board.
[1:52] » Okay, comments or questions?
Okay, hearing none, I would entertain a
[1:57] motion to appoint Linda Chambers to the
Fire Pension Board.
[2:01] » So moved.
>> Motion.
[2:02] » Second.
>> Second by Trustee Johnson. Any
[2:05] additional discussion or comment?
Hearing none, Madam Clerk.
[2:09] » Trustee Escamilla.
>> Aye.
[2:10] » Trustee Johnson.
>> Aye.
[2:11] » Trustee Lapagianis.
>> Aye. [music]
[2:13] » Trustee Anderly.
>> Aye.
[2:14] » Trustee Wilbrandt.
>> Aye.
[2:15] » Trustee Price.
>> Aye.
[2:16] » All eyes motion carries. That's the
extent of my report. Moving on to
[2:19] reports and questions from Trustees and
working groups starting with Trustee
[2:23] Anderly.
>> I just want to wish you a very happy
[2:25] birthday.
>> We have cupcakes, so please guys take
[2:28] some at the end.
Uh but thank you, Trustee Anderly.
[2:32] Trustee Lapagianis.
>> Um I have nothing, but I apologize. I
[2:36] was in the city at a meeting and
traffic.
[2:38] » That's okay. I understand.
Trustee Johnson.
[2:41] » Just the agenda.
>> Thank you. Trustee Escamilla.
[2:44] » I have nothing.
>> Trustee Price.
[2:45] » Just the agenda.
>> Trustee Wilbrandt.
[2:47] » Uh for those that observed the Crosstown
Classic, can we just maintain from
[2:51] saying any scores for those that are
recording it at home?
[2:54] » Okay. Yes. Yeah, for sure. I think it
starts what? Right about now?
[2:58] » Right now.
>> Okay.
[2:59] » 7:05.
>> All right, so moving on to Village Staff
[3:02] Reports. Uh Chief Green, anything to
report?
[3:06] Okay.
Chief Spiro, anything to report?
[3:09] » No.
>> Director Scott, anything to report?
[3:14] Uh Thomas, uh anything to report?
>> Nothing.
[3:17] » Okay, thank you. Uh Director Chambers,
anything to report?
[3:22] All right, thank you.
I think that is everyone.
[3:25] Okay.
I'm sorry.
[3:27] Joe, do you have anything to add?
>> I do not.
[3:29] » Thank [laughter] you. I'm sorry. Okay.
[3:33] All right, moving on to questions from
the audience. This is an opportunity for
[3:36] those in attendance to address the board
on items that are both on the agenda and
[3:40] not on the agenda. And we have one
person signed up to speak to the board
[3:44] tonight, and that is Debbie Vernon. Ms.
Vernon, you come to us from Sleepy
[3:48] Hollow. Uh will you ask you please come
forward and uh
[3:52] share what you'd like to share and
please note that your comment section is
[3:55] limited to 5 minutes.
>> May I sit down or stand up?
[3:58] » Your choice. Use the microphone.
Microphone either way.
[4:02] Yes.
>> Hello.
[4:12] Good evening. My name My name is Debbie
Vernon and I'm a resident of Sleepy
[4:16] Hollow living at 821 Locust Drive.
My husband Pete and I have lived here
[4:22] for 24 years and own our home. My
background is a retired local government
[4:27] accountant and I retired in 2021 for the
Village of Lake Barrington with 16 years
[4:33] of experience in Illinois and before
that 4 years in Wisconsin in local
[4:38] government as well
at the City of Lake Geneva. The previous
[4:42] 20 years I was in corporate accounting.
I'm very familiar with general
[4:46] operations, ordinances, regulations, and
best practices in local government. My
[4:52] husband's a master code professional
with building codes, zoning,
[4:56] construction, and development and has
his own consulting business. We have
[4:59] been involved in the Village of Sleepy
Hollow for the last 2 years going to
[5:04] most meetings and making comments and
working to improve our village due to
[5:08] our background experience.
I would like to comment tonight on the
[5:13] professionalism of the staff reports and
the transparency in your packet being
[5:18] available before the meeting and the
staff report 14 pages
[5:24] on the particular issue I was interested
in.
[5:27] Um the agendas and documentations from
the Village of West Dundee are very
[5:31] helpful. This is in contrast to the
Village of Sleepy Hollow where there's
[5:35] this is not the case unfortunately. But
we are working with trustees to make
[5:39] improvements to follow best practices.
I'm here tonight to comment on the item
[5:44] on the agenda 999 West Main Street,
Lifezone 360, proposed location for the
[5:51] Harvest Bible Chapel. We live five
houses away from the Lifezone building
[5:56] on Locust. My concerns are the special
use standards for places of assembly
[6:02] {slash} places of worship.
The items that I'm concerned about,
[6:06] number three, and these are listed on
the staff report. Not to impede the
[6:10] normal and orderly development of
surrounding properties for uses in the
[6:15] district. Number four, adequate
utilities access roads to be provided.
[6:20] And number five, adequate measures to
provide ingress and egress to design as
[6:27] to minimize traffic congestion in the
public streets.
[6:30] I also feel the church doesn't fit in so
well with the overall Spring Hill
[6:35] revitalization plan for the area as a
whole, in my opinion.
[6:39] I believe that other uses, such as
medical uses, exercise and workout
[6:44] facilities, do not go along with this
mega type church. The church estimated
[6:50] 1,200 capacity, and I looked it up, they
currently have one service on Sunday
[6:55] morning in Elgin off of Randall Road.
The traffic will be so busy and cars
[7:01] will be cutting through the
neighborhoods onto Route 31, perhaps 72,
[7:06] through Sleepy Hollow to get to Randall
Road.
[7:09] When the Target store
was operating there, there were never
[7:15] 1,200 people in the store. I can't I
contacted today St. Catherine's Church,
[7:21] the parish office, and their maximum
capacity is around 800 people, they tell
[7:26] me. But only on a few major religious
holidays. They do have three services on
[7:31] Sunday, one on Saturday evening, and a
daily morning mass. Their services are
[7:36] spread out. There's a financial side of
this proposal as well. There is $90,000
[7:43] of property tax revenue collected per
the last annual tax bill.
[7:48] A non-profit entity would not be paying
this to the taxing bodies. There is also
[7:53] a TIF district number five included in
that total that nonprofits would most
[7:57] likely not pay of 38,000.
As well as school district of 36,000
[8:04] and the Village of West Dundee 15,000.
Under the category development agreement
[8:09] from a staff memo, it seems that the
church would want to use the Adrenaline
[8:13] Monkey part of the building for church
activities. But to use the 360 area zone
[8:20] for possible staying with the existing
tenants and non-church uses. That would
[8:25] require a separate parcel, so there
would be two parcels. This seems to be
[8:30] not realistic answer. It would not be
best for the long-term development of
[8:35] this important commercial and retail
property. And the way I understand it is
[8:39] a non-profit has to have non-profit
activities to not pay the property
[8:45] taxes.
Um like I said, it would be a best for
[8:48] the long-term development of this
important commercial and retail property
[8:53] to fit in again to the overall
vision of the Spring Hill
[8:58] revitalization.
A better idea in my opinion would be for
[9:02] the church to find a more suitable space
for the church such as a possibly a
[9:07] light industrial park. I believe the use
of parcels in an already retail and
[9:12] commercial zoning belong in that zoning
for a reason to improve the surrounding
[9:18] areas.
Under the category listed on the um
[9:23] staff memo, consideration from the staff
memo to the village manager from the
[9:27] village manager and director of economic
development.
[9:31] I believe in my opinion would be to ask
the Village Board of West Dundee not to
[9:36] support exploration of this idea to
potentially adaptively
[9:41] reuse the building and wish to have a
public hearing
[9:45] to have the proposal vetted along with
the corresponding code updates and
[9:50] identified by the village
attorney considered.
[9:54] So, I would say no, pass. It doesn't fit
in with the the village as a whole.
[9:59] Thank you for listening to my comments
and that concerns and I appreciate
[10:03] having a second chance to speak. Thank
you.
[10:05] » Thank you very much. And Ms. Vernon,
if you want to share your comments with
[10:09] Director Scott,
uh if you have a printed copy, uh that
[10:13] would be great.
Is your
[10:17] Thank you.
[10:20] Uh
ma'am, I see you stood up. Would you
[10:22] like to
>> I didn't know if there was to be a
[10:24] discussion. I also just
had
[10:28] I came to express
concerns
[10:32] and questions also about the next owner
taking over the ranch or
[10:37] » Okay, so
>> So, I didn't know if there
[10:39] » I'm sorry.
>> Name
[10:40] » Yeah, okay. So, if you'd like to come
forward, all we'd ask is your name and
[10:43] address for the record, please.
>> Um Margaret Bock. I live here on Oregon
[10:50] with my husband and daughter.
>> Yes.
[10:52] » My daughter is a participant in the
gymnastics program and many of the moms
[10:58] and
parents wanted to come, but gymnastics
[11:02] is in session.
Um
[11:06] Personally, I've heard
a lot of things that are concerning to
[11:11] me with the takeover of this property by
Harvest Baptist.
[11:16] It seems as though
[11:26] it's an important place. We don't have
any facility like that anywhere else.
[11:32] Many different families come from all
over the place there.
[11:36] There's no place for the gymnastics to
move to that I can think of.
[11:46] Questions I've heard from
members or
[11:52] trying to be
[11:55] professional here.
Um
[11:57] it seems as though there's already
a takeover of that property
[12:02] in the discussions that people are
saying. This place is being cut out.
[12:06] This is being cut out. It's
it's very disturbing to me.
[12:11] Um
I don't know much about it. Never been
[12:14] to one of these meetings before.
But I'm just here to say that myself and
[12:19] at least the
women that I speak to and their children
[12:23] that are involved in it are very opposed
to it. I don't think those two things
[12:27] should be mixed. I don't feel like me
paying my child's gymnastics fee should
[12:34] in any way and I don't know how it's all
getting worked out should be going
[12:38] towards paying
the rent or mortgage for Harvest Baptist
[12:43] if they own the property.
>> Thank you very much.
[12:50] Okay, we have any more folks signed up.
So, we will move on to
[12:54] consent agenda items A through G. I have
to read each in perpetuity into the in
[13:00] record.
So, item A, approval of bill list for
[13:03] $965,903.
[13:06] Item B, 1201 Weisman Drive, an ordinance
approving a plat of vacation and
[13:11] ordinance approving a plat of easement
grant.
[13:16] Item C, Veterans Day activities,
Grafflin Park special event. Item D,
[13:20] residential dumpster extension at 424
South Second Street. Item E, Bamboozles
[13:25] Riverfest new dates, October 30th and
31st, 2026.
[13:30] Item F, approval of minutes for the
regular board meeting of July 20th,
[13:33] 2026. And item G, approval of minutes
for regular board meeting August 3rd,
[13:37] 2026. Do I have any additions,
corrections, or deletions to the consent
[13:41] agenda as drafted?
Seeing none, I would entertain a motion
[13:45] to approve consent agenda items A
through G.
[13:48] » So moved.
>> Motion.
[13:50] » Second.
>> Second by Trustee Alapagianis. Any
[13:52] additional discussion or comment?
Hearing none, Madam Clerk.
[13:56] » Trustee Yaska?
>> Aye.
[13:57] » Trustee Johnson?
>> Aye.
[13:58] » Trustee Alapagianis?
>> Aye.
[14:00] » Trustee Andely?
>> Aye.
[14:01] » Trustee Wilbrandt?
>> Aye.
[14:02] » Trustee Price?
>> Aye.
[14:04] » All ayes, motion carries. Moving on to
resolutions and ordinances, item A,
[14:07] ordinance authorizing the first
amendment to the fiscal year 2026-2027
[14:11] budget of the Village of West Dundee.
Trustee Yaska.
[14:14] » Since the recent adoption of the current
budget, there have been some items that
[14:20] the board has approved that were not
included
[14:23] in that document at the time. And
in order to add them in and include them
[14:29] in the budget, some there's
This is the reason for this first
[14:33] amendment, but also staff has identified
some um
[14:38] changes and opportunities
to the accounting structure
[14:43] uh in order to create new budget line
items that provide greater transparency
[14:48] and more accurate tracking of revenue
and expenditures.
[14:51] Now, this is a very extensive list. I'm
not going to read through the list, but
[14:56] if Director Chambers has any highlights,
please offer them.
[15:01] » I I think you got it. Uh you guys all
have the list in front of you. I'm happy
[15:04] to answer any questions you guys have.
>> Okay, coming to questions from the
[15:07] board.
>> Uh I do and I do have a couple just
[15:11] two quick questions.
Um there was a capital improvement line
[15:16] for 4.166
[15:20] million
um going to 4.751
[15:25] million. I didn't see any documentation
as to why that number increased.
[15:30] » That is our lead service line phase two.
So, the bids came in higher than
[15:36] originally anticipated. So, that
increases
[15:39] the
the budget line for that. But, on the
[15:42] other side, you'll see we increased the
revenue for the IEPA loan that goes
[15:46] along with it.
>> The board authorized the the increase in
[15:49] the loan amount at a previous board
meeting to this amount.
[15:54] » Yeah, I didn't see that that called out,
but okay, got it. And then the other
[15:59] piece you may There was a comments on
the main breaks, you know, all the main
[16:04] breaks. That goes in water and sewer,
and we probably I'll ask some I'll ask a
[16:08] couple questions on that when we That
goes in the water and sewer, is that
[16:12] right?
>> The main breaks, yes.
[16:13] » Yeah, okay.
And what that looks like.
[16:16] Other than that, I kind of understood
all of the puts and takes in the county.
[16:22] Thank you.
>> Any other comments or questions from the
[16:24] board?
>> Um just a comment. I I like that the
[16:27] better detail on some of the expenses
and revenues rather than just kind of
[16:31] going into the same pot. So, especially
like for like the
[16:35] the um
you know, for the inspections and
[16:38] different things like that. So, I think
this is great. So, thank you for doing
[16:40] that.
>> Okay.
[16:44] Trustee Aska.
>> I move to approve an ordinance
[16:47] authorizing a first amendment to the
fiscal year 2026-27
[16:52] budget of the Village of West Dundee.
>> Motion.
[16:55] » Second.
>> Seconded by Trustee Johnson. Any
[16:57] additional discussion or comment?
Hearing none, Madam Clerk.
[17:01] » Trustee Aska.
>> Aye.
[17:02] » Trustee Johnson.
>> Aye.
[17:03] » Trustee Lapagianis.
>> Aye.
[17:04] » Trustee Annelley.
>> Aye.
[17:06] » Trustee Wilbrandt.
>> Aye.
[17:07] » Trustee Price.
>> Aye.
[17:08] » All ayes, motion carries. Well done,
Linda.
[17:11] Moving on to item B, ordinance
authorizing the renewal of aggregation
[17:15] program for electrical load. Trustee
Aska?
[17:18] » I will let Manager Cabalero speak to
this or who
[17:22] or or your spokesperson
>> refer to Adam Hoover for just a moment.
[17:27] Uh the village has had a
uh a managed municipal aggregation
[17:31] program uh for a number of years.
Uh unfortunately,
[17:36] um it has not translated into
uh great differentials uh that were uh
[17:43] available early on in the program, uh
but we still do receive an annual civic
[17:48] contribution
uh towards the program, uh and uh we are
[17:53] continuing uh to recommend the
continuation of the electrical
[17:57] electrical aggregation program for the
Village of West Dundee moving over
[18:02] forward, and I'll just uh defer to Adam
and see if he has any other comments.
[18:06] » Yep, I'll just say uh Nimek's been
working with the village for 10-plus
[18:09] years primarily on the village's own
accounts in finding a uh lower rate than
[18:14] uh Nimek. We do our ComEd bid. We do a
Nimek bid with about 100-plus other
[18:17] municipalities. Many of you may
recognize my father, Dave Hoover, who's
[18:20] been here and he's spending more time
golfing and with the grandkids now. So,
[18:24] um the municipal aggregation program,
which is for residents, expires in the
[18:29] fall.
And so, we need to make a decision on a
[18:31] renewal. And so, um
out of our 45 programs in ComEd
[18:36] territory, 44 of them are this price
match program. Our number one job is to
[18:41] see if we can find savings for the
residents. If the ComEd rate is 10
[18:43] cents, if we can find a rate that's 9
cents, we would love to bring that to
[18:47] you. No supplier's offering that for
many of our towns in ComEd.
[18:51] So, this is the next best option. It is
what you're currently running, which is
[18:54] the price match program. So, residents
that are moved over to ComEd continue to
[18:58] pay the same rate as ComEd as it goes up
and down and up and down. There's no
[19:02] savings to the resident. We wish there
was, but there's no savings to the
[19:05] resident. More importantly, there's no
extra cost ever to the resident. They
[19:09] will never pay a cent more.
There'll never be a change to their
[19:12] billing, there'll never be a change to
uh how their power is delivered. If
[19:15] there's outage, they still call ComEd,
how they make their payments to ComEd.
[19:19] Virtually no change to the residents.
For the last 2 years, you have been
[19:22] receiving a check from MC-squared for
$6,000 annually.
[19:27] In the renewal process, they have up
that offer to $10,000 annually.
[19:31] The other big change, and then I'll get
to your questions, is we are encouraging
[19:35] a 6-year deal with 2-year opt-out
options. The reason for this is because
[19:40] in 2 years from now, I will come back
and say, "Hey, do you want to renew the
[19:43] deal?"
Do you guys want to take the 12,000 or
[19:46] the 8,000 or whatever they offer?
And so, it gives you the ability to do
[19:49] that.
If there's an ability to find savings
[19:52] for residents and we can finally find a
rate that goes to savings, we can still
[19:56] move to that. It still gives you the
flexibility. But, with a 6-year deal,
[20:00] you do not need to send out letters to
every single resident like you currently
[20:03] do every 2 years. And so, we're trying
to limit the amount of letters that go
[20:07] out to residents of a program that's
already in place.
[20:10] So, that is why we're encouraging the
6-year deal. I've thrown a lot of
[20:13] information at you, so I'll take any
questions you may have.
[20:16] » So, process-wise for residents,
for residents, will they receive another
[20:22] letter come fall?
>> Yes, and if you go with a 6-year deal,
[20:25] say it's a 6-year program. So, then
residents who aren't impacted, like
[20:29] those who have solar or have a different
supplier, they won't receive another
[20:32] resident another letter for 6 years
unless we find savings.
[20:35] » Okay.
And do they
[20:38] They do not have to opt in, correct?
>> Now, which resident you're talking
[20:42] about? Those residents I was talking
about, the the ones with solar,
[20:46] they don't have to do a thing. They are
by state law not included in the
[20:49] program. If for some reason they do want
to be included, they they can. Every
[20:52] resident has the ability to go wherever
they want.
[20:54] » Okay.
The ones that are already in, though,
[20:58] they would just automatically stay in,
correct?
[21:00] » Yep, nothing changes. And if the program
ends in 2 years from now or 6 years from
[21:03] now, they would automatically go back to
ComEd. In essence, those residents never
[21:07] need to do anything to to find
>> Okay, and the ones that are currently
[21:10] not in, they
um
[21:14] what if do they need to take action to
get in or
[21:18] » They could. I want to be very clear,
every resident can get in the program if
[21:21] they want. There is no benefit since
there is no savings. So, when a resident
[21:24] calls me and says, "Hey, I want to join
the program." You're more than welcome
[21:27] to. I'll show you how to do it, but more
importantly, there's no savings or
[21:30] change to your billing, so there's
really no added benefit in doing so.
[21:33] » And is there
um so, for the 10,000 that we're going
[21:37] to get, is there any sort of minimum
number of residents? So, as long as one
[21:42] signs up
>> favorite part. If every resident opts
[21:44] out, then you guys will still receive
your 10,000 for the next 2 years.
[21:48] » Even if not nobody does it.
>> If everyone opts out by the contract, so
[21:51] yeah. So, the beauty is when a resident
calls me and says, "What should I do?"
[21:54] I'm not trying to sell them on anything.
>> Yeah.
[21:56] » Um we're just trying to give them the
best advice possible.
[21:58] » So, probably the benefit to a resident
staying in or joining the program would
[22:03] be not so much that they make any money.
It doesn't hurt the village today, but
[22:07] chances are we probably
that nobody's going to come back to us
[22:12] if zero residents was in in the
>> Yeah, it's you're right. In 2 years from
[22:15] now, I don't know if that offer would
still be $10,000 if you had zero
[22:18] residents, so that's a good point.
Um
[22:21] » So, that would be worth noting, I guess,
if people are asking is that the village
[22:25] does it helps, you know,
in some incremental way help with taxes,
[22:29] etc.
>> Fair close,
[22:32] Thank you.
>> Okay. So, your current rate is the same
[22:35] as ComEd. I'm just trying to understand
this.
[22:36] » Yep, the current aggregation program in
West Dundee is the same rate as ComEd.
[22:39] No savings, no extra cost.
>> Okay.
[22:43] » Any other comments or questions?
Trustee Aska.
[22:48] » I move to continue the program for
electrical aggregation services for the
[22:52] Village of West Dundee and approve an
ordinance authorizing the renewal of
[22:55] aggregation program for electrical load
with MC-squared Energy Services. Motion.
[23:03] » Second.
>> Second by trustee price. Any additional
[23:05] discussion or comment?
Hearing none. Madam Clerk.
[23:09] » Trustee Eska.
>> Aye.
[23:10] » Trustee Johnson.
>> Aye.
[23:11] » Trustee Lapagenis.
>> Aye.
[23:13] » Trustee Andely.
>> Aye.
[23:14] » Trustee Wilbrandt.
>> Aye.
[23:15] » Trustee Price.
>> Aye.
[23:17] » All eyes, motion carries. Thank you.
[23:21] Moving on to unfinished business item A.
305 Oregon Avenue, also known as the
[23:27] mansion. Consideration of a license for
continued mixed residential use. Trustee
[23:31] Price.
>> Uh yeah, so I think everybody's seen
[23:35] this um so far at various meetings.
Unfortunately, we had um duplications
[23:40] and other sorts of things. We had some
quorum issues. So, now [clears throat]
[23:44] we've got everybody here, we can
actually um
[23:47] reach a decision on this. And um the
owner is here. So, if you'd like to
[23:54] um speak to the board as as a whole,
that'll
[23:57] be great.
>> Hi everybody.
[23:59] My name is Talal Azim.
>> Speak
[24:00] » I had a sheet of my contract with
Charlie as well, too. I didn't get a
[24:04] chance to review it.
Questions about
[24:06] » Just 1 second. Can everybody hear in the
back?
[24:08] » No, you need to
>> You'll have to use the microphone.
[24:10] » Make sure you use the mic. Yeah, thank
you.
[24:11] » Thank you.
>> [snorts]
[24:13] » Hey everybody. My name is Talal Azim.
This is my uh contractor Charlie.
[24:18] Um
I understand the last time that you guys
[24:21] had some issues and concerns about the
upkeep and what developments we're going
[24:25] to make for the property.
Um you guys said I I do want to spruce
[24:30] the place up and you know, give it like
a fresh new look without changing any of
[24:34] the
uh the the
[24:37] architecture design. Cuz I mean, I value
what it looks like and I think it's it's
[24:41] it's a beautiful place.
So, um I have Charlie here who's been in
[24:46] construction and contracting for like 25
years plus.
[24:49] And you know,
he's going to help me actually
[24:52] you know, get the place going and
upkeep going.
[24:56] » Okay. I have a question.
>> I'm sorry. Can I say a few words?
[24:58] » Please.
>> So, one of our wheel houses is historic
[25:02] properties. And our goal is to restore
this place to its original glory.
[25:08] And obviously there's a lot of rotten
wood, soffits, fascia that needs to be
[25:14] addressed. But we're going to start with
the exterior facade.
[25:18] Eventually the windows are going to need
to be replaced cuz they're single pane.
[25:22] It's losing a lot of energy. At some
point we're going to identify with our
[25:26] infrared gun where we need to drill
holes and inject foam.
[25:31] And
not sure if the red and green is the
[25:36] original historic
color. Doesn't really look good, but
[25:41] with the
color of the brick, the tan stucco
[25:44] definitely goes, but we would be willing
to work with the historical society to
[25:48] make this place
grand again. And that's our goal. And
[25:51] then eventually we're we need to make a
couple of the bathrooms inside on the
[25:56] first floor and second floor ADA
compliant. A ramp for his mother and his
[26:00] aunt that are not doing well.
And
[26:04] update the inside, make it still keep it
looking old and I'm not sure if
[26:13] Victorian's the the the
great Tudor maybe English Tudor.
[26:19] Uh but keeping that
[26:23] kind of
Dora style trim, floor boards,
[26:27] wallpaper, paint colors, stuff like
that. And possibly
[26:32] if it's in the budget, moving those
sprinkler systems on the first floor and
[26:36] the second floor up into the ceiling so
they're
[26:38] a little more attractive.
[26:42] » Comments or questions for the petitioner
or the contractor?
[26:47] » Um
Thanks for your comments. I That's
[26:51] great. I mean I think a big part of why
we wanted
[26:55] » [clears throat]
>> you know, get something in there is is
[26:58] you know, we want to maintain the
historical integrity of the building.
[27:01] And so, it's good to hear you speak
about that.
[27:05] Um and you know, both interior and
exterior. I mean, the exterior is
[27:08] beautiful. The interior is you probably
even more beautiful with all the
[27:11] built-ins and everything like that. So,
um that's great to hear. Um obviously as
[27:16] an older building, it does need work.
And um
[27:19] so, that's good. Um at the last meeting,
you spoke a little bit about sort of why
[27:23] you wanted to do this. And I
I think perhaps most of or everybody's
[27:29] heard that before. But maybe if you
could just quickly sort of reiterate.
[27:33] » Sure. So,
um
[27:35] my main purpose of purchasing this
property is because I'm a primary
[27:38] caretaker for my mom and two of my
aunts.
[27:41] Um and right now like I have experience
in the construction and property
[27:46] management.
You know, uh but I had to kind of put my
[27:49] life on hold to take care of them from
one nursing facility to another to make
[27:52] sure they're getting fed and getting
taken care of.
[27:56] So, this property is
uh a
[28:01] I saw this property like 5 years ago
when I first started becoming a a
[28:04] caretaker for my aunt.
Unfortunately, at the time I couldn't
[28:07] acquire it. But now that I have you
know, the means to acquire it,
[28:12] you know, I wanted to you know, um
like bring
[28:17] like all my family that's needs care
into one under one roof.
[28:22] Um
as
[28:24] like I said before, it's not just an
investment. It's like a purpose for me.
[28:27] And it uh is mainly because uh I saw my
dad suffer and pass away in 6 months
[28:32] being in a nursing facility.
And I don't want my mom or my aunt,
[28:37] who's already in a nursing facility
right now, to
[28:40] go about that route.
Um
[28:43] and I'm
really passionate about this. I'm trying
[28:46] to be aggressive about it because um you
know, like now it's like I have
[28:50] my what what one of my aunts is in
hospice care now. So, like you know,
[28:54] like I want to bring her home and have
her with the family and not be inside of
[28:58] a like a
nursing home, but just like a hospital,
[29:02] you know?
So, that's my goal.
[29:05] » And so, your intention would be for your
your aunt and parents to
[29:09] live in there and then you your personal
family, you know, immediate family would
[29:13] be there as well. Is that
>> No, so if you I have me, my mom, and my
[29:17] two aunts.
>> Okay.
[29:18] » I would keep the tenants that are
already there. I'm just using that as a
[29:21] means to like ask
>> Sure.
[29:24] » But
>> my yeah, my my immediate family. Yeah,
[29:26] yeah.
>> Yeah.
[29:26] » Yeah, my immediate family.
>> Okay.
[29:29] Great.
And there's there's note of uh eight
[29:35] short-term
um and three apartments, right? So,
[29:40] there's
no change that you're seeing on the
[29:45] eight short-term rental.
>> No, either way yeah.
[29:49] Just the exterior, but I'm uh
as far as the rental units are
[29:53] concerned,
that's
[29:56] what I'm going to utilize to supplement
my uh caregiving costs for my for my
[30:01] family. And that's you know, that's the
opportunity that I see in it.
[30:04] » Any increase in that number would have
to be approved by the village board. And
[30:08] then are we checking that? Are we main
main just making sure that we're
[30:13] compliant? Does that Does that Does that
Thomas.
[30:17] » Thomas, what would the compliance
structure look like?
[30:21] Like
>> We'll do an annual inspection.
[30:24] » Okay.
>> We'll do an annual inspection.
[30:25] » Yeah. So,
So, the second second floor has four
[30:31] bedrooms that are currently rented and
occupied. So, those tenants will be
[30:35] uh vacated and his family will move in
in those particular bedrooms.
[30:43] » Tracy, what about you? You had a
question?
[30:44] » Yes, you had a
>> paint and there's been some comments and
[30:47] some concerns from some neighbors. I
believe the property received a paint
[30:51] letter pursuant to the Village of West
Dundee and its code. You've addressed
[30:55] touching up the paint,
uh swapping out rotted wood, fascia,
[30:59] things like that.
Uh there's also a ongoing privacy fence
[31:04] in the parking lot off of the Oregon
Street. Is that something that's going
[31:09] to be immediately rectified to?
>> If that's what you want us to do,
[31:13] absolutely.
[31:16] I don't know what we're not going to
touch up the paint. We're going to
[31:19] repaint the entire place. We would like
to go with a different color scheme cuz
[31:23] the red and green does not go well with
the brick. So, we would be willing to
[31:28] I would be hard-pressed to be
certain that that was the original
[31:33] historical paint color. We'll restore it
to any color you would like, but
[31:37] particular paint colors don't go well
with the curved brick.
[31:41] » Director Scott, is that something ARC
would opine on?
[31:44] » It can.
>> Okay.
[31:47] So, Trusty Werbrunn, if I'm hearing you
correctly, I think
[31:50] if I read your body language correctly,
you'd like some specificity on the
[31:53] repair matters.
>> If this board was to approve it, it
[31:57] would be I would hope that it would be
contingent upon repairing the privacy
[32:01] fence
to the spec that of village standard as
[32:05] well as address the paint letter that
any resident would have to do.
[32:09] » Understood.
Is that something we could stipulate in
[32:13] the approval or in the motion for
approval?
[32:17] » Yeah, you could you could make it
contingent upon both of those items.
[32:20] Yeah.
>> And I'm hearing from you there's no
[32:22] objection
for fixing repairing the fence.
[32:25] » Absolutely not. We'll We'll repair the
fence. We're going to replace all the
[32:28] rotted wood
and then we'll repaint the place
[32:32] to make it look magnificent. So, we we
can come to an agreement with the
[32:37] historical society on what that might
be, but the current red and green is not
[32:42] » Yeah.
Okay.
[32:43] » attractive.
>> Okay. Any other comments or questions?
[32:48] Trustee Price.
>> Uh I move to approve a license to Taha
[32:52] Azim for continued mixed use res- mixed
residential use of 305 Oregon Avenue in
[32:56] accordance village approved special use
of ordinance ordinance 2024-19
[33:03] subject to um
subject to purchase of the property and
[33:09] village required annual property
registration
[33:13] and also of um resolving issues
identified in the paint letter and
[33:18] repairing the uh privacy fence with it
uh adjoins the neighbor.
[33:24] » Motion.
>> And a second by Trustee Yaska. Any
[33:26] additional to comment?
Hearing none, Madam Clerk.
[33:30] » Trustee Price.
>> Aye.
[33:31] » Trustee Yaska.
>> Aye.
[33:33] » Trustee Johnson.
>> No.
[33:34] » Trustee Levitt.
>> Janice.
[33:35] » Aye.
>> Trustee Endres.
[33:38] » Aye.
>> Trustee Wilbrandt.
[33:39] » No.
>> President Nelson.
[33:42] » Uh I don't have to vote. It's 4 to 2.
So, we have four ayes, two nays. Motion
[33:47] carries.
Good luck, gentlemen.
[33:49] » Thank you very much.
>> Moving on to new business item A, 999
[33:52] West Main Street proposed location for
Harvest Bible Chapel. Trustee Price.
[33:56] » Um yeah, we've got in our agenda. We
heard a couple of comments from the
[34:01] audience.
Um
[34:03] and so I guess I will let staff say a
few words about this. They They have
[34:09] » [snorts]
>> um come in
[34:11] uh and talked to staff on this and um
they're proposing, you know, to
[34:17] open a church.
And um
[34:20] anything Joel or Tim anything you want
to add to this?
[34:27] And and it looks like maybe that
propose
[34:30] » I'm trying to keep the staff review at a
high level and make this quick.
[34:58] Okay. And it looks like we have
>> representatives here, so
[35:01] » Right. Let me just
set the table a little bit.
[35:06] Harvest Bible has approached and is
under contract to purchase the space.
[35:12] The basic understanding that the staff
has been presented is
[35:16] the conversations are to split the
existing Life Zone building into two
[35:21] separate parcels,
potentially retaining the east portion
[35:27] against the old Best Buy, which
contains, I believe, the gymnastics side
[35:35] of the establishment as is, and because
of the honoring the existing leases that
[35:41] are there, that portion of the property
would remain taxable, and then Harvest
[35:46] Bible would operate out of the west
side, approximately 100,000 square feet
[35:51] of the 100
25,000 square foot building that is
[35:57] there. And then I'll just kind of turn
it over to the representatives from
[36:01] Harvest Bible to kind of let them go
through their presentation.
[36:06] » Yeah, thank you so much. Um
We're we're excited about the
[36:10] opportunity to be here today because we
are looking at what can Harvest Bible
[36:15] Chapel, as we think about these days
ahead, we want to come alongside and
[36:20] support the community and offer programs
that'll be a
[36:23] a greater impact for what you're trying
to accomplish in the community. So,
[36:28] we're trying to be a partner with you.
And so, that's what really attracted us
[36:32] to 999 Main Street was the opportunity
to uh already see some programs that
[36:38] that exist that are really going well.
And so, we're working with the owner to
[36:43] figure out how some of those uh can
continue inside the building.
[36:47] Um
and and like what uh
[36:50] Joe said, we get the taxable side of the
building and continue to pay the TIF and
[36:55] uh those taxes that we are related to
that.
[36:58] Um
I hear some of the some of the comments
[37:01] of traffic, and we would love to work
with any um
[37:05] assessors that you would have to to uh
guide us through all that. We don't want
[37:10] to be uh having people traveling through
the neighborhoods. We'd like to uh
[37:15] control the traffic flow in and out of
the building so that it won't um
[37:19] uh have any impact direct impact into
the community. So, presently we have
[37:24] about 400 cars that pull into our
uh church up on Randall Road, and we
[37:29] have uh a way to guide people in. We
have traffic teams that uh guide people
[37:34] in and out of the facility so that it
doesn't disturb Randall Road or any of
[37:38] the existing communities around it. So,
we try to make sure that we're um a good
[37:43] neighbor in that way as well. As it
relates to um
[37:47] uh programs, that's what we would love
to learn more about in these days ahead
[37:51] of what it is that might be of greater
assistance to the community that we
[37:55] could be offering inside of. So, there's
right now a gymnastics, there's the
[37:59] Chicago Health that would continue to
stay there on the tax side of things.
[38:03] Then we're looking at what programs
could we add to uh the facility that
[38:07] would be uh an enhancement to the
community.
[38:10] » Thank you.
Coming to questions from the board.
[38:14] Um I had a couple questions. So, we
heard about traffic impacts. I mean, you
[38:18] know, a lot of stores, everybody has,
you know, those kinds of numbers, um I
[38:23] think. I think the difference being with
an assembly use like that is just
[38:27] everybody's leaving and coming at the
exactly the same time or roughly the
[38:31] exact same time. And so, my concern
would be is just how do you control
[38:36] where that many people are going? And
we're abutted by two residential
[38:40] neighborhoods. So, you know, what is Do
we [clears throat] need police, for
[38:44] example, to be directing traffic? And
so, that'd be a cost to us as village.
[38:50] » Um if we're having to staff, you know,
these every Sunday.
[38:54] » Um
I would say presently we have um
[38:57] anywhere between 10 and 12 people at our
Randall at our campus on Randall Road.
[39:02] Uh they monitor the traffic going in and
out and make sure that people are parked
[39:06] in an orderly way. And so, uh the
traffic flow actually has been really
[39:10] managed. And we would look at Main
Street as being that very same thing. We
[39:14] could direct them out to the light. We
could also direct them out and they
[39:17] would go um would that be east on on
Main Street because
[39:21] » Do you have people that direct traffic?
>> Uh they don't go out They don't go out
[39:25] in the street. They don't have access to
uh road access. But
[39:28] » Yeah, but like maybe at the end the
exits
[39:31] » and exit of the
>> people are turning their correct way.
[39:34] » lot so that we can make sure that
everything is done in an orderly
[39:37] fashion.
>> Okay.
[39:38] » There's two ingress and egresses uh to
this site, both at lighted
[39:42] intersections. There is a a right in
right out. Uh there are, you know,
[39:47] within the Chicagoland area, there are a
number of um special details that uh
[39:52] municipalities enter into uh with uh uh
congregations or even users of this
[39:59] size. Uh and those are worked out
typically as a reimbur- on a
[40:02] reimbursement basis.
>> That would uh help. Um what what would
[40:07] be the implications of this on our TIF?
Um they're not
[40:13] paying Well, one, just like I don't you
know, TIF I understand how TIF works.
[40:17] you know, the increment come kind of
comes to uh
[40:20] » Yeah. um
goes into the TIF. Uh but when they're
[40:24] sort of a non-for-profit, they're not
paying the TIF. And then also just sort
[40:27] of on the property value calculation
>> Right. But as we've mentioned, as was
[40:31] mentioned I think uh to the board
previously, we're working proposing a
[40:36] development agreement that would provide
an extended period of time of payment in
[40:40] lieu of taxes specifically to cover uh
at a minimum the existing
[40:45] uh
uh property tax bill that exists on the
[40:48] property.
>> But would that not cover the TIF
[40:50] » How does that cover the
>> Like the way TIF works.
[40:53] » The TIF the current EAV
on the property is included within that
[41:00] number.
>> Okay.
[41:01] » So that would be the total within that
90. The breakdown is X amount to TIF, X
[41:05] amount to West Dundee, X amount to
schools.
[41:07] » Correct.
>> And that would stay this. They would go.
[41:10] Um okay. And then I think I can um you
mentioned in the memo
[41:15] » Like for how long that was I'm sorry I
don't recall. Um is that something that
[41:19] » It's that a number of years.
>> Okay. So we we could revisit that or put
[41:23] a number of years on it.
>> Right. If you would like I mean there
[41:25] are reasons why I'm not putting it in in
writing, but I've shared with uh uh
[41:30] certain board members the number of but
it is uh substantial number of years. So
[41:35] about 15 years has been what's been put
on the table initially.
[41:39] » Okay.
Um and
[41:44] Yeah, and I guess
>> Yes.
[41:46] » You know, just
I I'm I'm to be honest I'm sort of on
[41:49] the fence with this and I think that's
one reason to send it to planning and
[41:53] zoning to get their input um on it. Um
the only I guess maybe the thing would
[41:59] be is just you know, worthy of doing a
little bit of a poll amongst ourselves
[42:03] cuz I hate to send it to planning and
zoning if you know, I just want to make
[42:06] sure that there's at least some level of
support. Um and so
[42:12] » [snorts]
>> I'd love to see what planning and zoning
[42:14] has to say.
>> Yeah, my my my comments I think echo a
[42:18] lot of what
I think it was Debbie that said that.
[42:21] So, can I ask a couple questions?
What time is your worship on Sundays?
[42:28] » Currently, it's at 10:00, but different
campuses are different times. So, we
[42:33] we're
open to looking at those as well.
[42:36] » Yeah, cuz you're going to have 400
One thing is traffic. That was one of my
[42:41] my areas of concern. And you've got St.
Catherine's doing nine They do 9:30
[42:46] mass?
>> their services. Yeah, yeah.
[42:47] » So, it's it's going to be
a lot of moving parts from that
[42:53] perspective. The other issue was the tax
that you you brought up and then making
[42:58] sure that that's included, but there's
also
[43:01] foregone
It's it's it's zoned
[43:06] business, right? And we're foregoing a
lot of the sales tax revenue and and
[43:11] that, too, as well, because that used to
be one of the, you know, Target used to
[43:17] generate a ton of
ton of
[43:21] sales tax, too.
Um, from that perspective. Um,
[43:27] and yeah, I just want to make sure that
it's
[43:31] Um, I'm on the fence on this one, too.
In terms of
[43:36] um, flushing out There's a lot of
incremental expenses
[43:41] that I can see, you know, in terms of
support. So, from the village that are
[43:46] required.
And I just want to make sure that we're
[43:50] we have a cohesive plan to to address
those in terms of safety, in terms of
[43:56] um
>> [snorts]
[43:58] » I don't think in terms of other types of
support.
[44:00] » Thank you. Just use this. I don't think
there's any opposition to a remand.
[44:04] » Did Does else have any
>> And if I can just
[44:07] say If I can just address Ms. Box's
questions briefly,
[44:12] the village and I totally understand
with the gymnastics inside the building,
[44:15] but they own their building, we do not.
We don't dictate their use unless it
[44:21] comes to something like this where they
have the right to sell their building.
[44:25] So, they may continue that use with the
gymnastics in part of the building, but
[44:32] nothing that we can do can kind of tell
them how to use their building like
[44:35] that. So,
>> It's very concerning for
[44:39] There's a lot of sports events there.
>> Right.
[44:42] » And there is no replacement for it. So,
coming into this community and
[44:47] eliminating all of that and just taking
it away with no resolution
[44:50] » Good.
>> with
[44:52] with no benefit.
>> So, we would like
[44:55] Yeah, so we actually want to add So, we
want to We would love to work with the
[44:59] current owner and figure out where we
could have that gymnastics and in the
[45:04] facility because we know that is a value
add, and we actually are going to keep
[45:08] that middle section
totally community facing and offer
[45:13] different sport programs, whatever we
find that is most helpful for the
[45:16] community. We only want to be value add.
So, the side that has the Adrenaline
[45:20] Monkey, that's where the worship center
will be, but but what you will see in
[45:24] the remainder of the building is just a
bunch of continued add added on features
[45:29] like basketball and volleyball and
pickleball and different things that
[45:34] might be a value add. We like to learn
more of what might be helpful for the
[45:37] community to have available inside the
building then. So, that's what we would
[45:41] like to do.
>> It's funny you know that's not what some
[45:43] of your congregation members are saying
and telling
[45:47] at practices.
There's a big conversation
[45:52] about eliminating sports programs.
>> Miss, you know what, we are if this gets
[45:56] remanded, there'll be a lot of
opportunity to have this discussion, and
[45:59] I would suggest if you are intent, maybe
have a discussion offline, but that is
[46:03] not the purpose of tonight's meeting.
Trustee Price, you have the floor.
[46:07] » Yeah, so I guess
vote will say whether we
[46:11] go to planning zoning. So I will make
the motion
[46:16] move to refer to planning and zoning
commission a concept for potential
[46:20] adaptive reuse of the building at 999
West Main Street for a church and
[46:25] potential changes to the West Dundee
zoning code related to places of
[46:29] assembly
>> including places of worship.
[46:31] » Motion.
>> Second.
[46:32] » Second by Trustee Yaska. Any additional
discussion or comment?
[46:37] Hearing none, Madam Clerk.
>> Trustee Price.
[46:39] » Aye.
>> Trustee Yaska.
[46:40] » Aye.
>> Trustee Johnson.
[46:42] » No.
>> Trustee LaPagianas.
[46:44] » Aye.
>> Trustee Anderley.
[46:46] » No.
>> Trustee Wilbrandt.
[46:47] » Aye.
[46:50] » Four ayes, two nays. Motion carries.
Good luck, gentlemen.
[46:53] » Thank you. Thank you.
>> Moving on to item B, Public Safety
[46:56] Center 3 Conceptual Design Plans.
Trustee Wilbrandt.
[47:01] » What is in your packet? I There's no
motion at the end of it, so I think it's
[47:04] just a discussion and a review of the
process and stages.
[47:09] Lots of representatives coming forward
here.
[47:14] As well as Director Scott and Chief
Green. Uh
[47:19] what is a good background and a timeline
to our current position as well as
[47:27] a
generic overall
[47:31] what is tabbed option six along with
square footage
[47:35] uh upper discussion tonight is
aesthetics as far as the the the prairie
[47:41] concept as well as the square footage
that it's going to be ongoing
[47:47] of a discussion to try to get somewhere
closer to 38,000 to 39,000 square feet.
[47:53] Funding options uh through tip districts
and other mechanisms and RFPs for
[47:59] construction moving forward.
So, I can turn it over to you, Joe.
[48:04] » Good evening, trustees. Thanks for
having us. Um Andy Dogan and Mark Roddy
[48:07] from Williams Architects. We also have
um as part of our team um Ben Herring
[48:12] from Erickson Engineering tonight and
Jeff Montanari from Leopardo
[48:15] Construction who um is on our team to
provide cost estimating services. So,
[48:20] tonight we're really just here to give
you an update on where we are in the
[48:23] process and solicit feedback. Um we
realize the design is um a process um
[48:29] that requires a lot of input um
from your staff um and from you as
[48:33] elected officials. So, um that is really
our goal for this evening to um show you
[48:37] where we are and listen intently um for
feedback so the project um is is on the
[48:43] right track.
So, realizing that um this is our first
[48:47] time in the room since we interviewed
for the project, there's um quite a few
[48:50] things we want to bring you up to speed
with um
[48:53] to
um
[48:55] tell everybody how we got to where we
are tonight and um so you don't have to
[48:59] listen to me the entire time, we'll
break up the presentation into a few um
[49:04] different parts.
One of the first things we did um as as
[49:08] I'm sure you're aware is um embark on a
process of validating um the space needs
[49:15] study that was completed by a previous
um firm for um for this this police
[49:21] station. So, um in in so doing, we had
several discussions um with staff to
[49:28] review their needs for the facility, um
review how the department works, review
[49:33] anticipated future growth, review best
practices in um in public safety to um
[49:39] arrive at the space needs. And um the
way that we do this is through a series
[49:44] of processes and discussions where we
look at an absolute ideal. If we could
[49:51] do everything that would serve um the
needs to the best of um our ability,
[49:56] we would arrive at one square footage
and then we also look at a target given
[50:01] the
the likely budget for the project and
[50:05] what is understood to be
the project budget.
[50:10] We look at way ways to bring the project
to a square footage that we believe
[50:16] aligns with the budget discussions we've
been having. So, to quickly recap, the
[50:22] police department is working out of just
under 8,500 square feet right now. Our
[50:26] target, again, the ideal
of the plan is approaching 44,000 square
[50:33] feet. We are very confident in
our discussions with staff to date
[50:40] to meet needs and to align with budget
realities that we will be able to bring
[50:44] the project in around that 37,000 square
foot
[50:49] um
target. So,
[50:51] we wanted to lead with that
and just explain how we got how we got
[50:57] to that point. So, we are our goal is to
continue targeting
[51:03] that that 37,000
rough target.
[51:07] So, we are balancing appropriate current
and future needs of the department and
[51:11] the community with
with the budget objectives.
[51:17] Part of what we also did when we started
this project was to tour some other
[51:20] recently completed facilities and I
I know that some of you as trustees
[51:25] accompanied us on these tours. We looked
at the police station in Arlington
[51:29] Heights that was completed a few years
back, the Lake in the Hills Police
[51:33] Department that was just literally
completed and opened a couple months ago
[51:38] and the South Elgin Police Department
that's very
[51:41] very new. So, in so doing we were able
to get some great feedback from both
[51:46] trustees and staff as to what they liked
aesthetically, what they liked about the
[51:51] plans, questions, concerns.
These are three very different buildings
[51:56] that um
that serve the same mission yet went
[51:59] about it in very different ways. So, I
thought this was a good exercise to get
[52:03] everybody into
what we were
[52:08] what what we're looking at and some some
of what's happening out there.
[52:12] Um
one of the things I want to mention as
[52:15] we set up this discussion and I'm
actually, if it's okay Mr. Herring, I
[52:18] want to turn it over you to talk about
the site. Um one of the things I want to
[52:22] mention that we also discussed very
early in the process
[52:26] is um
the
[52:29] idea of the height of the building and
different options. Um
[52:32] in other words, um is this a one-story
building? Is this a one-story building
[52:36] plus a basement? A two-story building? A
two-story building plus a basement? Part
[52:40] of our initial um
analysis in conjunction with um our cost
[52:46] estimating team was to look at all of
those different options for these target
[52:50] square footages and we were able to very
conclusively determine that um a
[52:55] single-story concept um is not only the
most cost-effective but in discussions
[53:01] with the um
with the chief and his staff um that the
[53:07] plan was also the most efficient um for
for public safety operations. So, I did
[53:12] want to address that but um I will step
out way and um
[53:16] give the floor to Mr. Herring to talk
about the site.
[53:21] » Andy,
is it this or that one?
[53:27] To the site.
>> Yes.
[53:28] » Okay. I can make the
mouse work but it doesn't seem to work
[53:31] on that.
>> All right.
[53:33] » Can you Can you forward Andy?
If not, I'll just stand.
[53:40] There
[53:45] All right. Um first off, uh Ben Eering
Erickson Engineering, thanks for having
[53:49] us. Uh this site here, uh you see we
worked with uh your staff uh to allocate
[53:56] this parcel on this area for the police
station. Uh
[54:01] it it the intent here is for most of the
people who are coming to the site to
[54:07] come from the right-hand side or the
east side and
[54:11] basically come from either the north or
the south and have an access point at uh
[54:18] at the front where you can see them
enter in. Uh
[54:22] there's going to be overflow parking to
the north. This we imagine will
[54:26] primarily be used when the police are
having training events.
[54:32] Then you'll also see in the back of the
house, you'll see some uh additional
[54:36] parking. This is going to be under a
fence and under a secured parking area.
[54:41] And this is where the police uh officers
will park their personal vehicles as
[54:46] well as have some of their um
fleet vehicles. Uh there are there's
[54:52] also some fleet vehicles that would be
going in the building uh
[54:56] as well. The primary access for the
police would be to the separate entrance
[55:02] that you can see going off kind of in
the northwest or top left corner.
[55:08] New pointer. All right.
[55:11] Yeah, there we go.
[55:14] Um so, coming off right over here would
be the main police access. And one of
[55:19] the reasons we do this is we want the
police to be able to get out as quickly
[55:24] as can if they can if a call comes in
and they need more vehicles on the
[55:29] street than what's already out there
right now. So, this gives them a
[55:32] secondary entrance where we don't worry
about them having to come through a
[55:37] potential populated area.
The fencing would be placed right along
[55:42] here, come right around, go around this
end, and close back off up here, making
[55:47] this whole back area secure.
The other thing and then again I had
[55:52] mentioned the additional parking is
right here. We also want to make this
[55:56] pedestrian friendly. So, we figure most
people who are walking will be coming
[56:01] off of this street. We have it's hard to
see here, but a table if you will. We
[56:06] raise up the grade of the pavement 6 in
so that there is a flush walkway from
[56:13] this sidewalk along the roadway
to this location.
[56:19] And that is basically the layout of the
site from a circulation standpoint. We
[56:24] are holding a place right here
for a plaza. That plaza will need to go
[56:29] back and forth, get into more detail
about what the village wants to see,
[56:35] where flagpoles go, is there any sort of
memorial or anything like that. I can
[56:40] get the landscape architecture team
involved in helping plan that space for
[56:45] for usage. That is the main thought for
the track
[56:50] for the plot of land. You'll kind of see
here this is all heavy duty pavement the
[56:54] start color heavy duty pavement. This is
for
[56:58] your vehicles as well as the garbage
which we imagine a trash enclosure being
[57:03] back here.
Everything else is regular duty pavement
[57:07] with a little bit of
concrete at this table and back here by
[57:14] the trash enclosure.
So, that's how the site looks to
[57:18] basically operate. We've also given some
space up here for some sort of use
[57:24] public space as well.
>> Can you go back to the previous? I just
[57:29] want to see on your map one more time.
>> This previous one?
[57:33] » Go previous to the
>> previous slide. And one thing you'll
[57:36] look at with right below next, right
click. Oh, no. Right click.
[57:41] Previous, one one below.
I know this.
[57:45] » You got it, Tim?
>> Tim's got it.
[57:48] » Do it.
>> You got it?
[57:50] » Oh, go to previous again.
>> I'm going to get
[57:52] » Looks
>> I got
[57:54] that one.
>> There you go.
[57:56] » So, in
what
[57:59] Yeah, we'll be a little bit north of
that red dot. What you what you'll
[58:02] notice here
um is a lot of these roadways are going
[58:06] to be reconfigured, and that is still
getting worked out uh worked out. There
[58:11] is when you go on the site a decent
elevation change.
[58:14] Uh when I when I stand and look out at
the site, there's about 6 7 ft. We've
[58:18] taken those thoughts into consideration
when looking to design
[58:22] uh just very roughly to make sure that
we can accommodate those, so there
[58:26] aren't any real surprises uh when we
come when we come to the design of the
[58:31] facility. And if you go to the slide
ahead, one thing that's actually nice
[58:36] with the elevation change is that
this building will most likely be
[58:41] slightly higher than this.
So, we'll have this fencing around here
[58:45] that just adds another layer of
protection for the police having them
[58:49] sit up a little bit higher in that back
of house area.
[58:56] With that, I'm tossing it back to
[59:05] » Okay, and as we segue into floor plans,
um before I turn it over to my colleague
[59:09] um Mark, um one of the things that um we
really thought about in addition to just
[59:15] the placement of the building on the
site was the overall organization and
[59:20] the views that um we would have out of
some of the public spaces. So, um what
[59:26] you're seeing um that um, that entrance
to to the bottom of this plan here is
[59:31] actually oriented northeast, um, and,
um, Mark will take us through the
[59:35] training, um, the floor plan in the
training space in the second, but one of
[59:39] the really real benefits of this
orientation is we're able to have the
[59:43] true public space that's, um, training
and community room, um, with a nice
[59:47] northeast, um, orientation, which is
going to be absolutely wonderful for,
[59:51] um, for daylight. Um, we won't have
glare, um, during times when that's most
[59:56] likely to be used, and, um, it'll really
present a really nice face, um, not only
[1:00:04] towards the, um, the rest of the
redevelopment of Spring Hill, but, um, I
[1:00:09] I'm on all four sides. We think the
building will be a good neighbor, um, no
[1:00:13] matter which way we go with the, um,
with the exterior directions, um, which
[1:00:17] we'll get to in a moment, but, um, first
of all, I'll turn it over to Mark to
[1:00:21] talk us through the organ- the plan and
the organization of the plan.
[1:00:25] » So, as Andy mentioned, you know, the
whole thing is a process, and our first
[1:00:29] portion of the process was developing
the program in that 37 to 40-something
[1:00:34] thousand square foot range. Once we
achieved that, we moved to what we call
[1:00:38] bubble diagrams. And so, uh, those
basically are not attempting to show all
[1:00:42] of the rooms, they're showing the major
spaces. So, for example, on each
[1:00:47] program, we had every, uh, area color
coded. The color coding, uh, legend is
[1:00:51] on the upper left. So, you could kind of
flip to the written program and say,
[1:00:55] "Okay, light blue, that's the patrol
division. Uh, the green in the lower
[1:00:59] right, that's all of the, uh, you know,
community, training, and wellness area."
[1:01:03] So, we developed, I believe by the time
we're done, we had nine of these. And as
[1:01:07] Andy mentioned,
uh, every permutation you could have of,
[1:01:12] uh, one, two, three floors and a
basement. And I think the original
[1:01:15] thought was they wanted to make sure
there was enough presence to the
[1:01:18] building. But, what happened was the
floor plan is not enormous at 30
[1:01:23] something thousand square foot and
trying to divide it over two to three
[1:01:26] floors, it really became a very small
footprint. So, the building is obviously
[1:01:30] going to be taller than a typical
residential units. So, the building we
[1:01:34] will show you those 3D options in a
minute here. I think it's got really
[1:01:38] great presence and it's going to really
show. And you know, the beauty of the
[1:01:40] one-story scheme is no elevators,
no stairs, just saves money, everybody's
[1:01:46] together. And basically, and all of the
concepts, well, not all of them,
[1:01:50] most of them, we try to do a central
concourse. If you look in the middle of
[1:01:53] the drawing, it's very light cream
color. Yeah, maybe you can do the
[1:01:56] pointer. You can hardly see it. We've
got a nice organizing element that runs
[1:02:00] left to right on there. And so, you've
got, as Annie mentioned, the the
[1:02:04] visitors would come to the front. You
come into the lobby and there would be,
[1:02:08] of course, secure doors and whatnot. But
now you've got a nice organizing
[1:02:11] element. And so, you've got the various
departments, records and command along
[1:02:15] the front, special ops, uh patrol in the
back. And then the upper right corner is
[1:02:20] more of the back of the house, you know,
it's the sally port, it's the uh
[1:02:24] evidence storage, uh things like that.
And at the very top or back, we have the
[1:02:29] heated vehicle storage. We have a
certain amount that would be at the base
[1:02:33] bid, meaning you would get it, and then
the other portion to the right, which is
[1:02:38] hard to see that line, would be an
alternate bid. So, you know, we would
[1:02:41] design it in such a way that if the bids
come in favorable and the board so
[1:02:44] chooses, we would build a larger garage.
I think with that, we didn't bring all
[1:02:49] nine versions tonight, but the next step
is after we got uh
[1:02:53] got good feedback and we went with this,
then we developed it to what looks like
[1:02:57] a floor plan. And the color coding
continues to be the same, and I'm
[1:03:00] certainly not going to walk you through
all the rooms.
[1:03:03] Certain things as we, when you work on
this uh type of a project, you will find
[1:03:07] spaces you may not have had in the
initial. So, I'll give you an example,
[1:03:11] there's a couple large toilet rooms,
maybe you can point to the center.
[1:03:14] I'll be honest, that wasn't in the
program. And as we talked about it, you
[1:03:17] know, staff and we realized we should
have some nice staff toilet rooms there.
[1:03:21] So, original things in the program we
had a lot of individual toilets, we
[1:03:24] decided to group them together.
So, the plan kind of ebbs and flows as
[1:03:28] we uh work through it, but the same
concept. So, again, front door to the
[1:03:32] middle, uh records to the left, that's
all the administration. Left of that,
[1:03:37] again, you can see an entry in the far
left of the concourse and the right side
[1:03:42] of the concourse.
Very nice uh where you can come in the
[1:03:45] front doors and you can visit the lobby,
but you would be stopped, if you will,
[1:03:51] during the day by some doors. But, if
you want to come into the uh the
[1:03:54] community room to the right, we have a
little separate quarter out front there.
[1:03:59] And I think Ben mentioned we'll put some
sort of plaza out there. So, if you have
[1:04:03] a nice evening, like tonight, there's
some sort of event or some sort of
[1:04:06] ceremony, you could pull out to the I
won't say south, but to the bottom of
[1:04:10] the sheet and enjoy the plaza, things
like that. Landscaping, outside tables,
[1:04:14] etc.
Uh upper left corner is mostly wellness,
[1:04:18] locker rooms, etc. We've got sort of the
special operations, detectives in the
[1:04:23] blue in the lower left. Patrol is at the
back. It's very nice. They would all
[1:04:27] come into that parking lot Ben
mentioned, which would be in the upper
[1:04:30] left corner.
Come in with your gear bags, come in as
[1:04:33] their own separate vestibule, go down
their own patrol quarter, we can drop
[1:04:37] off the gear bags. We've got a mud room
there. We've got different cubicles. And
[1:04:41] then again, to the right there, you
start hitting the evidence storage area,
[1:04:45] long-term storage. To the right of that,
it's hard to see but, you know, that's
[1:04:49] the detention area, the sally port,
things like that. Uh and then the middle
[1:04:54] area is more some common spaces. And
there is a training uh the green box on
[1:04:58] the right, there's like a training It's
like a black box space, so we will black
[1:05:02] it out, they'll be able to bring in uh
actual props and do different types of
[1:05:05] training in there. So, that's really the
floor plan in a nutshell. Again, you can
[1:05:09] see at the top a little more detail. We
have space for I think it's 12 or 14
[1:05:13] vehicles. And then to the right that
could be if the alternate bid was
[1:05:17] accepted, you could see we could fit in
the whole fleet. So, uh that's
[1:05:21] everything on that.
[1:05:26] Now,
here is
[1:05:28] we want to preface this. Um
the old days you would make study models
[1:05:33] out of cardboard or foam core and things
like that to give you an idea of the
[1:05:37] shape, the massing, the size.
So, we developed some simple SketchUp
[1:05:43] models, if you will. And I believe we
came with six.
[1:05:47] And staff feedback, village feedback, I
think we narrowed it down down to four,
[1:05:52] brought it back another time, got some
good input input, and we decided to
[1:05:55] bring two versions tonight. This is by
no means design, it's not showing
[1:06:00] material, it's really just trying to
give you a good sense of heights,
[1:06:04] relationships, roof pitches, things like
that. And so, the first one we're
[1:06:08] calling more of a contemporary
and we're just going to let it play.
[1:06:12] It's just much easier to see that. So,
that just gives you kind of a feeling of
[1:06:16] what the building, you know, shape and
size and heights would look like.
[1:06:23] So, you can see the concourse
is a long rectangular piece that's kind
[1:06:28] of taller by that clock tower at the
back left corner.
[1:06:32] And that continues out nice glassy
space. The perimeter spaces all start
[1:06:37] lower at the outer wall and then they
slope up. In the garage, you can see
[1:06:41] we've got another roof sloping up so
that's a nice natural northeast or north
[1:06:46] light coming into the space there. Some
sort of a tower element could have a
[1:06:50] clock on it um like we have here. Uh but
that's just kind of an overall there's a
[1:06:54] bird's-eye view of it. So, that's more
of a traditional but yet contemporary.
[1:06:59] I wouldn't say modern, but it's
definitely, you know, something a little
[1:07:02] more contemporary than say the building
we're in tonight. Then the second option
[1:07:06] here is uh we're going to call it
prairie style. And most people know what
[1:07:10] a Well, you're going to have to get the
next
[1:07:15] That's going to be your more traditional
option. People are very familiar. There
[1:07:18] it is.
And in a prairie style, we would kept
[1:07:21] the same massing.
You've got your hipped roofs, which is
[1:07:25] kind of those pyramidal shaped roofs,
you know, where all four sides slope up.
[1:07:29] Roof pitches are lower. They're
typically 4 12 in a prairie style.
[1:07:33] There'd be more columns and masonry
detailing. And again, these simple white
[1:07:38] massing models aren't really here to get
to the level of detail that we will
[1:07:42] eventually get to once we get into
schematic design. But just to really
[1:07:45] show you how the same floor plan could
be expressed in a different exterior
[1:07:50] style.
[1:08:02] So, that's where we uh
that's where we come to tonight with two
[1:08:05] options. So,
do we want to pause? Do we want to get
[1:08:08] any dialogue going ongoing?
>> I think um I I think you know, we're we
[1:08:15] are just about wrapped up. Um what I
what I want to emphasize is that we are
[1:08:20] still in a conceptual process. Um you
know, if we're using a football analogy
[1:08:24] in terms of um
going down field um scoring the
[1:08:28] touchdown, which um means the facility
is um
[1:08:32] is open and being used. Um we're still
on the 10 10-yard line moving down
[1:08:37] field. We are um we are in a very
preliminary stage and um the
[1:08:43] exterior options we show everything
we're showing tonight is um is up for
[1:08:48] discussion. Um we're genuinely
interested in your feedback and your
[1:08:52] preferences.
Um we have heard it all as
[1:08:55] professionals. Um so, we encourage you
to be very honest with us about um
[1:09:00] um what you'd like to see and what you
not like to see and we'll take that
[1:09:05] under advisement and
keep working on it. So, we're looking
[1:09:09] for your feedback tonight. There is
really nothing we're looking for in
[1:09:11] terms of approval. Just
just
[1:09:15] general consensus and direction.
We'll be back before you at least one
[1:09:19] other time to show you where we are
where we've gone with this after what we
[1:09:23] hear from you tonight. From there, we
would proceed into the rest of the
[1:09:28] project. design and design development.
And as Manager Cavallaro mentioned in
[1:09:34] his packet, that's the time where we
would also
[1:09:38] look to bring a construction manager at
risk on board
[1:09:41] to help us with cost estimating, value
engineering and scheduling the project
[1:09:46] and as we move through that process,
make sure that scope and budget are
[1:09:51] aligned. We put construction documents
together and put the project out to bid.
[1:09:56] So,
that is where we are.
[1:09:58] » Thank you. And then thank you for the
presentation. So, Village Board, this is
[1:10:02] obviously it's a big project and it's
new to all of us. So, I think we're just
[1:10:05] kind of taking a 35,000 foot view of
this tonight. So, I mean it I guess
[1:10:10] maybe we just
opine on whether or not it's kind of
[1:10:13] heading the right direction. What I
would suggest for the team going forward
[1:10:16] when we have this come back, uh, let's
maybe just have it as a committee the
[1:10:21] whole and it be the only thing we talk
about that night. Just so we have, you
[1:10:25] know, the the mental energy and time to
do it. But tonight, I think it's just,
[1:10:29] you know, we're getting that 10-yard
view. Uh,
[1:10:32] anyone have any major concerns?
>> By the 10-yard line, you mean 10 yards
[1:10:37] going
>> Yeah, we're we're just we were on the
[1:10:40] goal line. Now we
>> We got another 90 yards to go.
[1:10:41] » We're still backed up.
>> Yeah, just just want to clarify that.
[1:10:46] » I just have a just a basic question. Is
the intention to have everything
[1:10:51] as far as the plumbing and all that
concealed? Is it going to be pipe chases
[1:10:55] in it or do you have any front access on
your fixtures?
[1:10:58] » to be to be very honest, we're not to
that phase yet, but
[1:11:01] generally generally yes, we have pipe
chases. Anything that we expect to be
[1:11:07] frequently maintained, we always design
for durability and for access
[1:11:12] to make sure that when, not if, there's
an issue, we're able to get at it.
[1:11:16] » I would say this though, on a more
contemporary scheme, it's not unheard of
[1:11:20] to have more exposed structure, beams,
duct work, conduit, things like that.
[1:11:25] Done well, of course, but yes. In a
traditional prairie style, it's going to
[1:11:29] be more
ceilings, finished wood trim, things
[1:11:32] like that.
>> But if they needed to access anything to
[1:11:35] go within the cell itself, would it be
front access or pipe chase?
[1:11:42] » I can answer that question. There's
usually
[1:11:45] if if we're talking about the detention
cells, there's there's always exterior
[1:11:49] access to the plumbing piping from a
chase outside the cell.
[1:11:54] » Right. But you're going to gain access
behind the You're not having to
[1:11:57] physically go in the cell to make the
repair.
[1:11:59] » Correct. There's a little door.
>> Correct.
[1:12:00] » The walls are at 45, the two toilets
here, and you open a door from
[1:12:04] » Correct.
>> You don't have to go into the cell.
[1:12:06] » Okay.
>> If the toilet's like
[1:12:07] » Let me save some of the precise
questions for as we get further along.
[1:12:11] Any just general
impressions anyone wishes to share?
[1:12:15] » I got a couple thoughts and and then um
So, we're asking
[1:12:20] you know, we had our first town hall on
the mall, which I thought was
[1:12:25] outstanding.
Tim, thank you. Thank you. Thank you.
[1:12:30] One of the questions in those all of
those breakout sessions
[1:12:34] was
what residents kind of preferred, and
[1:12:39] you you listed three styles, like I
think it was like a transitional and a
[1:12:44] traditional and a contemporary, right?
>> It's on a continuum.
[1:12:48] » Yeah.
How did I do on that?
[1:12:52] » [clears throat]
>> All right. Um I'd be very, very
[1:12:55] interested in finding what kind of the
input from that those meetings are,
[1:13:03] right? Um in terms of design style so
that
[1:13:09] we're incorporating as much as we can
from the from the residents' feedback in
[1:13:14] terms of uh
in terms of design style.
[1:13:18] Um I will note that, you know, that I've
seen, you know, you pass numbers on, you
[1:13:23] know, 20, 25, and then there was a bond
number of 40 to 50. That's a lot of
[1:13:30] money, and um it's going to require, you
know, a lot of support if that's, you
[1:13:37] know, if that's the direction we,
you know, we choose we ultimately choose
[1:13:42] to go. So, I would I want to do, you
know, I know the police station is very,
[1:13:47] very important. We need to get it done,
right? But, I'd be cognizant of the fact
[1:13:53] that um you know, the 25 to 30, you
know, 25 million or a 40 to 50
[1:13:59] million-dollar bond issue is going to
get some resistance from from people in
[1:14:04] the in the community, okay?
So, I
[1:14:08] I will note that.
Um I like the location behind,
[1:14:13] you know, behind the Jewel there in that
in that particular area.
[1:14:17] Um and the space
the space of how many the conference
[1:14:24] room space, the shared how many does
that seat?
[1:14:28] Um in the
>> What? I think 120 people is about 2,400
[1:14:32] square feet, and comfortably
100 to 120.
[1:14:37] » It needs to have a community Yeah, I
like that as a community component to to
[1:14:42] what you guys are doing.
That's my point.
[1:14:44] » with our public meeting where we want
>> Yeah.
[1:14:49] » Emmett's was tight.
>> Yeah, Emmett's was [laughter] very
[1:14:51] tight.
[1:14:53] » So, yeah, I I like the plan. I think the
biggest thing will be like from an
[1:14:56] architecture standpoint, you know, just
context of what we're sort of thinking
[1:15:00] about for the surrounding. I'm sure
you've seen sort of the visioning.
[1:15:04] Um so, this being sort of one scale or
what I'm sorry, one story, you know,
[1:15:08] it's a little different scale than say a
3 + 1 or something that we're looking at
[1:15:12] for the rest. So, just keeping that in
mind, obviously.
[1:15:17] Um as far as you know, sort of the
program elements, I defer to the users
[1:15:21] of the
of the building that uh yeah, you've got
[1:15:25] um got adequate input there. And I do
really like having that community space
[1:15:30] and making trying to make that, you
know, sort of as welcoming to the
[1:15:33] community as
we possibly can. And you know, it's I
[1:15:37] mean, I think we all
have a notion that some sort of
[1:15:41] And I don't think so much in our
community, but in general, sort of the
[1:15:45] repair of the relationship between the
community and the police. And I think,
[1:15:49] you know, that architecture can go a
long ways
[1:15:52] towards that. So, um
Yeah, I like what I
[1:15:56] like what I see so far.
>> And Chris, I I I do love the idea of the
[1:16:01] town hall
type format for this particular issue.
[1:16:06] You know,
I I
[1:16:07] I think that's a great idea.
[1:16:11] » Uh I'm sorry, just I had one other I
This is getting a little bit in the
[1:16:15] weeds, but you know, typically I guess
maybe conventional wisdom, you know,
[1:16:18] multi-story is less expensive than
single-story.
[1:16:22] Um so, you were suggesting it's more the
other way around. I guess that's mostly
[1:16:26] because of the vertical circulation
piece.
[1:16:30] » Jeff thought
>> Yeah.
[1:16:31] » answer that.
>> This was a very detailed analysis. So,
[1:16:35] I'm going to let the experts speak
better than I can.
[1:16:37] » Thank you.
Uh thanks for coming in.
[1:16:40] » Jeff with uh Leopardo Construction. So,
we're doing the cost estimating for
[1:16:43] Williams throughout. Um Mark mentioned
some of the bubble diagram exercises. I
[1:16:47] I think nine was like the the base uh
schematics that we looked at. There was
[1:16:52] other kind of iterations.
Um but yeah, really when you look at
[1:16:55] going down, there's a lot of of costs,
whether they're they're permanent
[1:16:59] construction costs or temporary things
like trucking and moving things around,
[1:17:02] moving materials around, uh that you're
faced with with going down. When you go
[1:17:06] up, there's there's other considerations
as well of of uh lack of efficiency in
[1:17:11] labor, uh material access. Mark and and
uh
[1:17:15] Andy mentioned things like elevators and
circulation space and things like that.
[1:17:19] So, we we certainly did a couple pricing
exercises looking at those types of
[1:17:23] options. Um but but really your most
cost-effective option is going to be to
[1:17:28] continue to spread out as a one
one-story facility.
[1:17:32] » Okay, thanks.
>> It seems the flow is much better.
[1:17:35] » Well, the thing is I I'll I'll be honest
with you, we, you know, uh the chief and
[1:17:39] his team, they got a nice court room
there.
[1:17:42] You know, we looked at everything. And
the bottom line is we felt like we were
[1:17:45] forcing it to put it over in multiple
stories because, you know, who's up in
[1:17:49] the second floor? Who's in the ivory
tower? Whereas now we've got everybody's
[1:17:52] on the same level. You know, detectives
can come across to patrol now like, "Oh,
[1:17:56] now they're upstairs at admin." It just
And so, I think what Jeff said was just
[1:18:01] it was kind of great. It's like we we
think the plan worked better one story.
[1:18:05] And then the fact that it seemed to be
the most cost-effective.
[1:18:08] It just sort of helps
>> Yeah.
[1:18:10] » Cuz I know that we really talked about
multiple stories quite a bit. And and
[1:18:14] you know, Tim did a great job showing us
all the other things that are going on
[1:18:17] out there. And there was a definite
concern of will the building be bigger?
[1:18:20] Is it going to look like Well, we're
getting 18 to 22 ft in the air. It's
[1:18:25] it's going to You're not going to miss
it. You know, it will not be a
[1:18:27] five-story building.
But I don't think it wants to be a
[1:18:30] five-story building. So, I think the
flow and the cost just really kind of
[1:18:34] » I Yeah, I I would say for all of those
reasons. If
[1:18:38] the struggle again really was if this is
over multiple levels, what makes sense
[1:18:43] to be separated from everything else.
And in our analysis, there wasn't a good
[1:18:49] answer for that from a functional
standpoint. I think if there was, you'd
[1:18:52] be seeing it tonight because we'd be
telling you that
[1:18:56] we we thought it was workable. But um
we
[1:18:59] it becomes an efficient plan in terms of
construction. We don't have the costs of
[1:19:04] exit stairs and elevators and other
accessibility measures. And it just ends
[1:19:10] up really fostering a one team culture
where everybody's able to collaborate
[1:19:14] and come together on a single
>> Well, what Andy said if you make it
[1:19:16] makes perfect sense. Three quarters of
the space is needed to be in the first
[1:19:19] floor. You're not going to put the jail
up or down. You're not going to put the
[1:19:23] I mean the the evidence storage. But at
the time we're doing like, well, I
[1:19:28] suppose we could put admin upstairs and
maybe one other department. But now
[1:19:32] they're splitting it for no It was
literally doing it to say we did it. And
[1:19:35] the bottom line is
it was a three quarter one quarter
[1:19:38] thing. It just was not It was just not
working out. So, I think this is a much
[1:19:41] better solution.
>> Yeah. I'm good. Normally, if you can do
[1:19:44] one story
people prefer one story just for
[1:19:48] working Well, it makes
>> Makes sense.
[1:19:51] » Uh and just so the the board's aware
what the intention is moving forward is
[1:19:57] » Can you go back to the
floor plan?
[1:20:08] » I don't think about it.
>> You want one more, probably.
[1:20:11] » Come on, baby. You can do it.
>> There you go.
[1:20:14] » This floor plan is at 43,000 square
feet.
[1:20:17] Our intention is to reduce this back
into the 38,000 square feet. So,
[1:20:24] probably a $5,000
square foot reduction in this, which
[1:20:28] translates into obviously
a less costlier of a
[1:20:33] project and building Uh
but still trying to balance the
[1:20:37] functionality of the effort. So
we're at 43. We're going to try and
[1:20:42] reduce it by another 5,000 square feet
and then in terms of the architectural
[1:20:49] from the staff's perspective
unless someone's going to
[1:20:54] uh
argue differently, I think staff's
[1:20:57] intention is to take this towards a
prairie style more traditional which we
[1:21:02] believe is respectful of what the the
village board and the community is going
[1:21:08] to expect from a project that we are
doing. So that's that's the two
[1:21:14] I guess points that we were expecting
the board to kind of give us or
[1:21:18] understand where we're where we're
taking this project as we bring it home.
[1:21:22] » Yeah, I I
my my point on getting their input
[1:21:25] because we've asked the
residents for it. I'm curious to find
[1:21:29] out what everybody said from those
meetings and
[1:21:33] architect. I just want to make sure that
I that should be our benchmarking that.
[1:21:36] » Well, everything around it is four
stories. Like how do you translate a
[1:21:42] prairie style building into four story?
I mean that's probably not going to be
[1:21:46] the architecture of the other stuff.
So my question is that
[1:21:50] really something that we want to do here
necessarily. So
[1:21:55] I I thought the contemporary look nice.
I like you know bringing in the daylight
[1:21:59] that I think that affords
and I think it potentially would go
[1:22:03] better with some of the surrounding. So
I'm I guess I wouldn't want to decide
[1:22:09] that right now at least personally.
>> Can I ask you a question?
[1:22:13] » Yeah.
>> What when you're saying the other
[1:22:15] buildings, I mean what
Jules there and then we have those
[1:22:19] low-lying Simpson
and I center and all that. There is that
[1:22:24] older tire place but
what other buildings? Four stories. I'm
[1:22:28] trying to I'm trying to visualize.
>> Um the mall plan across, you know, there
[1:22:32] So, the you know, we
>> So, this Fern Avenue way?
[1:22:35] » Well, it's across the street.
>> But,
[1:22:37] correct me if I'm wrong, I think part of
the intention that we've had all along
[1:22:42] is with public safety center number
three is to set the tone, set the tenor,
[1:22:47] and set the architecture that we expect
is going to be part of the future
[1:22:50] development.
>> think you can do a four-story prairie
[1:22:53] building.
>> I'm not advocating that we do a
[1:22:56] four-story prairie building, but I think
the the intention is that we intend to
[1:23:02] build a very quality product that is
more traditional in architecture and to
[1:23:08] keep keeping in time with the historic
nature of the community.
[1:23:12] » Tim, chime in.
>> Yeah.
[1:23:19] » In the front I was in the back of my
house in that floor plan
[1:23:24] separate essentially by a light well.
>> Sorry.
[1:23:27] » three-story that runs almost like a book
spine
[1:23:31] and it reads like a second story, but it
it really that's where the light is
[1:23:35] going to pour into the building.
Not sitting up where that second level
[1:23:40] of windows is. That is that is meant to
bring
[1:23:48] I am with that plus the elevated first
floor
[1:23:54] is going to give the building its
airiness. But, that reads like two plus
[1:23:58] that and the decorative
Um so,
[1:24:02] and you with respect to land again with
the horizontal floor plan and a
[1:24:06] horizontal kind of site for 5 acres,
it's actually going to respect the land.
[1:24:11] The concern from the front end was
though was which which
[1:24:15] as Bryce mentioned is to not get lost in
there.
[1:24:22] Something with
this relative height
[1:24:29] » And Tim, too, I mean, one of the terms
that I have heard you use over the years
[1:24:32] is does it have a conversation with the
architecture around it? Is there
[1:24:36] anything about this that would preclude
any type of design style in the interior
[1:24:41] of the Ring Road?
>> Uh no, not necessarily preclude.
[1:24:45] » Yeah.
>> They
[1:24:48] things don't have to be matchy-matchy.
They should have that conversation
[1:24:51] » Yeah.
>> together.
[1:24:53] This this is a vernacular style that's
been
[1:24:58] developed contemporary flare such that
it will afford us some flexibility with
[1:25:03] the new things that may spring.
>> And because this is going to be closer
[1:25:07] to existing housing,
transitionally, this might make sense,
[1:25:12] right?
>> Yeah, but it's at the northern end of
[1:25:14] the site that is economically
the viable portion of the site that is
[1:25:20] it's
opposite of Santa Monica is at least for
[1:25:23] now intended to stay, which is quite
contemporary in and of itself.
[1:25:27] So, that is our only established
context.
[1:25:29] » Yeah.
>> Whereas each project comes in, we're
[1:25:31] going to have to manage it.
Uh I think authenticity, like any
[1:25:38] makes something feel right. And
executing something like this or
[1:25:42] something with even this but maybe a
little additional
[1:25:45] contemporary flare, but still reading my
contemporary building by and large,
[1:25:51] uh affords us flexibility, but it feels
familiar, it's comfortable, it feels
[1:25:55] respectful of its site,
and it feels like it could
[1:25:59] hold up over time, which is something I
think we want to do, just like the
[1:26:02] building we're sitting in.
17 years later. So, nothing that we're
[1:26:07] seeing tonight would indicate that at
least that portion
[1:26:10] of that wouldn't stand the test of time
and that it would preclude
[1:26:13] other projects.
>> Chief Commander Breaux, any
[1:26:17] thoughts that you're getting from the
department, any thoughts that you have?
[1:26:22] » One of the main things for me
I've you know, I've been around
[1:26:28] for 29 years now.
So, I've been
[1:26:31] in and out of a lot of
these facilities.
[1:26:34] And
one of the things that I love about how
[1:26:37] this is taking shape is you can really
see
[1:26:41] how it wasn't a situation of the
architects saying
[1:26:47] you have 35,000, 38,000 square feet,
figure something out. It was truly
[1:26:53] here's what we think it'll target at,
but forget all that. Let's dial down to
[1:26:58] each individual area.
Command staff, what does that look like?
[1:27:02] Right now, it's a chief and two.
What might it be in five years? What's
[1:27:06] it going to be in five years?
15, 20? And I'm
[1:27:10] I'm not going to put you guys on the
spot or
[1:27:12] the builders, but you know, we've seen
buildings last 40 years.
[1:27:17] And this building is still going strong
after 117 years. That building should
[1:27:21] too. And and one of that one of the
things that I really
[1:27:25] love about this is
this job has changed so much just in the
[1:27:32] last five years, let alone in the last
29 years.
[1:27:36] Where we really are when you look at
that floor plan, not only is the flow
[1:27:42] the best I've ever seen
um in terms of just what makes sense for
[1:27:48] the troops, the people that are are
working in there.
[1:27:52] But, it also really takes into
consideration the fact that
[1:27:58] certainly 10, 15 years from now, but
maybe by the time the thing is built,
[1:28:04] a couple years or a year and a half,
whatever it is, there's going to be
[1:28:07] people performing jobs in that building
that jobs don't even exist right now.
[1:28:13] And so, as far as the the input from
from the troops, we those individual
[1:28:18] beings that we have,
it wasn't just me and
[1:28:23] Jim and Kyle deciding for everyone what
it was going to be.
[1:28:28] It was
the detective representation of the of
[1:28:31] the patrol officer representation, and
the civilian representation, and
[1:28:36] each aspect of it.
Um
[1:28:38] So, what you see, given where we're
still in the conceptual phase, that
[1:28:42] floor plan
and the design to it, um
[1:28:46] it just it makes more sense than any
police facility I've ever been in.
[1:28:51] And and so, I can only imagine
when it's actually built, it will
[1:28:54] translate even better in how it works.
>> Do you have a preference to the style on
[1:28:59] the exterior?
Okay.
[1:29:02] » [laughter]
>> I guess I guess from the staff from the
[1:29:05] staff's perspective, I mean, you know,
unless someone's going to point us in a
[1:29:09] completely different direction, I I
don't see in any in any way, shape, or
[1:29:14] form the the community of West Dundee
supporting a more contemporary approach
[1:29:19] to this building versus a more
traditional
[1:29:23] architectural significant masonry type
building. And that's just my
[1:29:28] understanding and a you know,
interpretation of what I believe you're
[1:29:33] the feedback you're going to receive.
>> Tim, I mean, given we're on the 10-yard
[1:29:37] line,
>> And that being said, if you choose a
[1:29:39] direction, especially something
that's got this kind of design language,
[1:29:43] then you have to do it authentically,
right?
[1:29:47] » Yeah.
You let Tim yes.
[1:29:50] » And I have confidence in that
and I I trust in the design team and uh
[1:29:57] people say one thing and then they'll be
doing something else.
[1:30:00] » So, I
>> It really is a form follows function
[1:30:02] than any
>> Yeah.
[1:30:03] » so much time has been spent
on how it's used,
[1:30:07] how the envelope is following,
and uh
[1:30:15] » And is this the time where we need that
input? Or I mean, we're at the 10-yard
[1:30:19] line, is it, you know, now the
[1:30:23] Right. I understood. That's why I say.
So, why don't we
[1:30:27] » Yeah, let's say something.
>> Yeah, please. Yes, yes, go.
[1:30:30] » Uh
This goes along with what you were
[1:30:33] saying, Tim, and I you you say it more
eloquently, but
[1:30:36] uh in my opinion, Prairie style has
staying power and it has proven that
[1:30:41] over
many, many years. Uh contemporary, you
[1:30:46] can do in 10 years from now, it's going
to look old and dated. I mean, it's it
[1:30:52] just
It I That's my opinion.
[1:31:55] » So, as I see multiple versions, if if
the boards as go to the picture of
[1:32:00] Prairie style, I like what you said.
There is traditional Prairie style and
[1:32:03] if we're going to do it, we're going to
do it right. It's going to have the
[1:32:06] trim, it's going to have the banding,
it's going to have windows. But we can
[1:32:09] also look at a little more contemporary
version of it that's not literally out
[1:32:14] of the design book. And we would study
those kind of options as we get into the
[1:32:18] schematic design.
>> Yeah.
[1:32:19] » I I think um I think um this is great
feedback for us tonight as we go through
[1:32:25] this process. Um we are not here by any
means to say, "Okay, you want Prairie."
[1:32:30] We'll show We're building Prairie. Um
it's going This is a starting point. Now
[1:32:35] we're we expect to continue with some
optionality and say, "Here's a few
[1:32:38] different ways this could go." As we get
into design, um as we look at um the
[1:32:43] right materialities, we look at the
right scale, and as we look at what it
[1:32:46] takes to conform this to the budget that
you established. So, all those things
[1:32:50] are in tension, but it's part of the
process that we've got to solve and
[1:32:52] we're going to continue to bring you
those ideas.
[1:32:54] » Well, thank you. And I think this is the
first part of a longer dialogue. Tim, I
[1:32:57] just had a quick question for you. Does
this go to ARC and P&Z?
[1:33:03] » Well, I I
I think ARC would would feel
[1:33:06] » Yeah.
>> more than engaged with a project of this
[1:33:10] magnitude.
>> Sure.
[1:33:11] » Even for a private project, they'd see
it.
[1:33:13] » And
same with P&Z or no?
[1:33:17] » Probably not P&Z.
[1:33:22] » Understood.
Okay.
[1:33:24] Okay, fair enough. All right. So, again,
this is the first part of the
[1:33:28] discussion. Joe, is there any official
action we need to take tonight? Okay.
[1:33:31] Gentlemen, thank you for spending so
much time with us. You did a good job.
[1:33:34] » 20-year mark.
>> Okay, thank you.
[1:33:36] Thank you.
>> Good night, everybody.
[1:33:39] » All right, that was a good discussion.
Moving on to item C,
[1:33:44] which is the 2016-2017 first quarter
financial report. Trustee Yaska and
[1:33:48] Trustee Johnson.
>> That was
[1:33:50] » And uh Linda.
>> Okay, I didn't know if there was St.
[1:33:53] Catherine needed to be done
>> Well,
[1:33:56] hopefully this won't be very long.
>> No, it shouldn't. We we talked about it
[1:34:00] earlier.
[1:34:02] » I don't see anyone from St. Catherine's
here.
[1:34:06] » Linda, please uh
>> Yeah, absolutely. So, I have a very
[1:34:09] quick report for you. Um overall,
everything is where we would expect it
[1:34:14] to be given the time of year, you know,
related to our revenues and expenses.
[1:34:19] Um really one of the only things I want
to point out is um one of the over
[1:34:23] budget items you're seeing in the
attached report are uh covered under the
[1:34:27] budget amendment that we did earlier.
And then two is the water fund has not
[1:34:33] received the first IEPA loan for the
phase one lead service line replacement
[1:34:38] yet. It is in process. We just haven't
received the funds yet. So, um if you're
[1:34:42] seeing like those lower dollar amounts
in the balance, that's why.
[1:34:45] » Okay.
>> Yeah.
[1:34:49] » I'm going to ask questions for Linda.
[1:34:52] I am. Yeah, she looks to me.
All right, Linda. [clears throat]
[1:34:56] Uh
the um
[1:34:58] Just a couple. I just got a couple. Very
very thorough. Thank you.
[1:35:03] Um business license
uh business licenses are under budget
[1:35:07] are under budget.
Um
[1:35:11] is are we going to hit that?
Um there's hardly anything in that. It's
[1:35:15] like a hundred thousand
hundred thousand dollar budget on the
[1:35:20] revenue side. We've only re- received
three thousand year to date. Is that
[1:35:25] » I think it's a timing issue. I'm not
exactly sure on the timing of the
[1:35:28] business licenses, but I don't think
we've hit the time of year where we get
[1:35:31] most of
>> They're due January 1st.
[1:35:33] » Okay, there you go.
[1:35:37] » They're not due until January 1.
>> Okay. All right. All right, no concerns
[1:35:41] there then.
Um interest rates, I know we're
[1:35:46] the interest rate has dropped, but we're
>> It's gone down. It's come back up a
[1:35:50] little bit. You'll see under our um the
CD listing that I've gone ahead and
[1:35:55] reinvested and I always try to get the
highest rates I can given like a
[1:35:59] 24-month period. Generally, we don't
want to go further than that to stay
[1:36:03] kind of liquid. So, we're right around
like 4 to 4.1%
[1:36:07] is where we're seeing those and then the
rest of our funds we invest in a
[1:36:12] WinTrust account where we get half a
percent above whatever Illinois funds is
[1:36:16] giving us.
>> All right. So, we were short on we were
[1:36:18] short on that. Um
Uh the ambulance fees, yeah, we're
[1:36:23] getting them right?
You're getting your ambulance fees?
[1:36:26] Um
Uh point of clarification, there's a 230
[1:36:31] system charge. Is that your ERP
conversion?
[1:36:35] How much did you did you budget for your
ERP conversion?
[1:36:39] » The I the ERP, so that's
uh that hasn't um showed up as an
[1:36:43] expense yet. That was 350, I believe, or
330 or 350. And then the other large
[1:36:50] expense for
um
[1:36:53] technology was the servers, I believe.
>> Okay, yeah, the server Oh, yeah, that's
[1:36:57] right, the servers piece. And then um
community
[1:37:01] uh development reimburse reimbursable
fee.
[1:37:05] » Mhm.
>> What is that?
[1:37:07] » So, that is that was part of the budget
amendment. So, that used to be that's
[1:37:10] all those fees that we pass on to the
developers to do like plan review and
[1:37:15] things like that. Before we were putting
the revenue back into the expense to
[1:37:18] zero it out. So, I've gone ahead and
split that up so we see the revenue side
[1:37:22] and the expense side to give us a better
idea of what these projects are actually
[1:37:26] costing as all.
>> And last but not least um the we've gone
[1:37:31] through Where are the all of these
um main breaks? Where's the expenses for
[1:37:37] all the fixes that we've got we've had
to do for main breaks and
[1:37:41] » Those end up in fund two under water
main.
[1:37:47] » Basically, either materials or
contracting goes in that line item, but
[1:37:52] salaries and overtime remain in salaries
and overtime.
[1:37:57] » Can we just get
an assessment of what that what we've
[1:38:01] spent cuz we've gone through a lot of
breaks lately this year. I've never
[1:38:06] Yeah,
I've only been here a short
[1:38:09] short period of time.
Um
[1:38:11] but
there's been quite a few breaks this
[1:38:14] year.
>> Well, we can break it out based on cost,
[1:38:16] but certain cost Some main breaks are
just the cost of a sleeve to repair the
[1:38:21] break once it's excavated and it's So,
there's no out-of-pockets, and then
[1:38:26] we've had the
the ones the breaks that we've had a
[1:38:30] contract out. So, you've got a
an outside service that we've contracted
[1:38:34] with and the expense for that. So,
they're all they're all over the the
[1:38:38] board in terms of dollar amount, but we
can give you a breakdown based on
[1:38:41] incident.
>> Yeah, don't Yeah, that'd be good. Um
[1:38:45] don't, you know, kill yourself doing it,
but I just want to know like
[1:38:50] for my
my purp- my back of my head is to
[1:38:53] if we get one of these water main that
bust,
[1:38:57] you know, what are we looking at in
terms of cost to the village cuz we've
[1:39:01] we've had quite a few of those things
this year.
[1:39:03] » True.
>> So, what determines when we um contract
[1:39:07] out mostly if it's
>> We can't get down if it's deeper more
[1:39:09] than likely it's deeper than what our
current equipment can can handle. So,
[1:39:14] anything probably deeper than 7-8 ft is
is something outside of our wheelhouse.
[1:39:21] » So, if you could help with that, that'd
be great.
[1:39:24] Great job. Thank you.
Any other questions?
[1:39:28] Thank you.
>> Thank you.
[1:39:30] » Yeah.
>> Moving on to item D, St. Catherine of
[1:39:33] Siena School Resource Officer.
>> Motion no approval.
[1:39:36] » No.
>> No, I think it was just information.
[1:39:39] » Tracy, we're good.
>> Okay. Uh we've just
[1:39:43] this before, but in your packet here is
an ongoing agreement with St.
[1:39:47] Catherine's for a part-time police
officer from the Village of West Dundee
[1:39:52] to provide some school resource officer
duties. It is funded by St. Catherine's
[1:39:57] themselves and essentially this is a
reimbursement back to the Village of
[1:40:01] West Dundee for police services
I think to the tune
[1:40:06] $40,000
that covers the school year of
[1:40:10] approximately 176 days at 4 hours per
day the math I haven't checked but
[1:40:15] should be about that.
[1:40:19] » I think this is a good solution for for
everybody involved
[1:40:24] involves you know from a police
standpoint from
[1:40:28] from a church standpoint keeps the
village primarily whole from
[1:40:33] from a revenue and expense perspective
improves the safety of the school. I
[1:40:38] know
in the contract language there was a
[1:40:41] back and forth but you reassured me that
everybody's in agreement both Diocese
[1:40:46] and
and
[1:40:49] the West Dundee attorneys so everybody's
checked off so I'm full support of this.
[1:40:56] » I think it's good too the
other thing I would [clears throat] just
[1:41:00] want to make sure sort of it's revenue
neutral so the um
[1:41:04] you and I talked to like so this is sort
of contingent upon being able to find
[1:41:09] somebody at the 45-ish and so
there's some ability to float this
[1:41:15] depending on who we are able to find.
>> Right that's the whole key to this whole
[1:41:19] project has been finding the right
individual to take it on a part-time
[1:41:23] basis and working less than 1,000 hours
and working that into
[1:41:28] the desired schedule by St. Catherine's
and
[1:41:31] we've
got the agreement in place now we know
[1:41:34] the financial parameters now the hard
work begins we got to go out and find
[1:41:38] that right individual that's willing to
take the job.
[1:41:41] » Do you think it's going to be like a
retired person?
[1:41:45] » Yeah, I think Chief.
>> That's that's the assumption and you
[1:41:48] know, this is such a unique thing.
It it could be difficult to to recruit
[1:41:55] or we could have 30 applications in the
first week for people who if
[1:42:01] basically the the big
the big sticking point that I would see
[1:42:04] is the part-time factor is is difficult
for people to retire from
[1:42:11] law enforcement especially because we're
a little bit younger
[1:42:14] when we do retire.
If you don't go into a job that has
[1:42:18] health insurance. But if you're somebody
that that's not a factor for
[1:42:23] this seems like a pretty a pretty good
gig and then as far as we go
[1:42:29] since
the way the certification works, we no
[1:42:32] matter what we hire a lateral from from
another department who is not quite a
[1:42:38] lateral but they they left their
employment with town A yesterday and
[1:42:43] they want to start with us today.
We have to apply
[1:42:47] with ILETSB
to reactivate their certification. Um so
[1:42:53] that could just be a matter of
somebody who just retired yesterday and
[1:42:58] wants to start this job today or it
could be somebody that retired a couple
[1:43:01] years ago. They might have to get caught
up on some additional classes that they
[1:43:06] that they've missed along the way to get
back up to those mandates and things
[1:43:10] like that but um
it that's something workable for us.
[1:43:16] » And that's an expensive fits in the
budget.
[1:43:19] » What about certifications?
>> Yeah, I don't know how much that is if
[1:43:22] that's a
thing and are we paying them while
[1:43:24] they're getting their going through this
stuff again and
[1:43:27] » We we would be so their time would be
would be compensated
[1:43:33] by the school so that their salary
during that time but the actual classes
[1:43:40] things like de-escalation training and
things like that most if not all of that
[1:43:47] it is is free so to speak like whatever
we pay into
[1:43:52] with
other organizations like Nymrod is one
[1:43:56] of them.
So we in other words we wouldn't be
[1:43:59] paying for $2,000 for somebody to go
attend a class is what I'm trying to get
[1:44:04] at there.
>> As I mentioned the the key to this whole
[1:44:09] project is finding the right individual
to plug into this position.
[1:44:16] » Okay trusty Wilbrandt.
>> With that I make a motion to authorize
[1:44:19] the memorandum of understanding between
the village and St. Catherine of Siena
[1:44:23] for a part-time school resource officer
as presented and to direct staff to
[1:44:27] begin recruitment and hiring for this
position.
[1:44:29] » Motion.
>> Second.
[1:44:30] » Second by trusty Johnson. Any additional
discussion or comment?
[1:44:34] Hearing none Madam Clerk.
>> Trusty Wilbrandt.
[1:44:36] » Aye.
>> Trusty Price.
[1:44:37] » Aye.
>> Trusty Aska.
[1:44:38] » Aye.
>> Trusty Johnson.
[1:44:39] » Aye.
>> Trusty Lapagianis.
[1:44:40] » Aye.
>> Trusty Andely.
[1:44:42] » Aye.
>> All eyes motion carries. Thank you
[1:44:43] Chief.
>> Thank you.
[1:44:45] » Moving on to item eight professional
services proposal for Spring Hill Mall
[1:44:48] redevelopment flow monitoring. Trusty
Aska.
[1:44:51] » In preparing for whatever is needed as
part of the
[1:44:55] Spring Hill Mall redevelopment it's
important to study the sanitary system
[1:45:00] and the flows
before we move forward and uh
[1:45:05] so this is just
doing our due diligence and
[1:45:09] preparing for the future.
>> Right we have we know what the design
[1:45:14] capacity was for the mall based on
additional residential units we know
[1:45:19] it's going to be more than likely larger
than what existed previously.
[1:45:24] So what we We to do is some downstream
uh, work to make sure to understand the
[1:45:29] current flow volumes and make sure that
we have adequate flows basically from
[1:45:35] Locust uh, 2 3rd Street uh, to handle
this capacity or what changes are
[1:45:40] necessary in order to support that.
>> We should learn something about I&I as
[1:45:46] well too. We need to do something to
>> Correct.
[1:45:50] » maintain the capacity
um, and we're not losing too much stuff.
[1:45:54] » Right, and that's part of the reason the
the the proposal, right? We don't
[1:45:57] believe there's a big I&I issue
in this in this proximity or area. We
[1:46:02] believe there's a huge I&I issue east of
1st Street. Um, but we're really focused
[1:46:08] on the line from 72 down Locust crossing
and ends up back at 3rd Street.
[1:46:14] » Okay, and then will they I didn't see it
in their proposal and it wasn't talked
[1:46:18] about but it I would imagine televising
we'd want to do that too just condition
[1:46:22] wise.
>> Uh, not for this. This is strictly on
[1:46:24] the monitoring very uh, this is strictly
on flow monitoring basis.
[1:46:28] » Okay, just making sure the capacity that
we calculate is actually there based on
[1:46:33] condition.
>> Well, we're trying to figure out exactly
[1:46:35] what the amount of flow is, pipe sizes,
and slope and grade to understand what
[1:46:41] the total capacity is of the line.
>> Okay.
[1:46:48] Anyone else?
>> Okay.
[1:46:51] » Okay.
I move to approve a professional
[1:46:53] services proposal with Baxter & Woodman
for Spring Hill Mall sanitary flow
[1:46:58] monitoring at a cost not to exceed
$25,000.
[1:47:02] » Motion.
>> Second.
[1:47:04] » Seconded by Trustee Price. Any
additional discussion or comment?
[1:47:08] Hearing none, Madam Clerk.
>> Trustee Esker.
[1:47:10] » Aye.
>> Trustee Johnson.
[1:47:11] » Aye.
>> Trustee Lapagianis.
[1:47:13] » Aye.
>> Trustee Annalise.
[1:47:14] » Aye.
>> Trustee Wilbrandt.
[1:47:15] » Aye.
>> Trustee Price.
[1:47:16] » Aye.
>> All eyes wishing carries. Uh, before we
[1:47:18] end Tim, Chief Spiro, and Joe, can we
talk after the