[0:07] You're live
recording.
[0:10] » We're recording. So, we're going to try
this again. So, welcome to the committee
[0:14] of the whole Tuesday, June 9th, and it's
6:11 p.m. And I'll just for the record,
[0:19] we had some technical difficulties, so
we are not live streaming, but it will
[0:23] be recorded.
Um just note that all counselors are are
[0:29] present. So we have quorum
approval of the agenda including
[0:35] additions or deletions. Now I thought we
were going to have an addition. We do
[0:40] not but I am going to make some changes
council. So presentation 7B Windsor
[0:47] Plains Culture Association request has
been taken off as per their request.
[0:55] Um as well new business 11B the Troathic
Creek Marsh request for direction is
[1:03] going to be moved to council in two
weeks time.
[1:08] And then the other change I have is 11C,
the waste collection pilot program cozy
[1:15] crescent and destination way decision a
request report brought by myself. We're
[1:20] going to move it up to eight under
unfinished business.
[1:28] So those are the three changes I had.
Now we did have a re information report
[1:33] that was just received about 5 to 5. So,
we don't normally add them on. It's an
[1:41] information we can, it's up to council.
We'll have to take a vote on it. Um, put
[1:46] it at the end of new business, but
there'd be no discussion on it or it can
[1:50] be brought at council in two weeks time.
Councelor Ivy.
[1:53] » So, given how late uh the update I the
first version I sent us, any of you
[1:57] would have seen that I'd made some typos
and it just needed to be fixed. Last
[2:00] thing I want to do is report of clarity
and create more confusion because so I'm
[2:04] fine with carrying it forward. Okay.
>> Um, you know, if there was only one
[2:08] person that didn't have a chance and
that's enough for me to say we'll carry
[2:11] it forward and I'll just It'll probably
be two parts though. I'll do a one on
[2:15] this issue of Desim and two on the other
piece. But I'm glad
[2:19] » we will move we'll leave it as is. So
for the three changes that I have made,
[2:25] uh, council uh, clerk, do we need a
motion for those three? Just I just move
[2:29] them around and delete it too. I no
>> consent. Consent.
[2:35] » Okay. So, is everyone consent to those
three changes I've made? I'm seeing
[2:39] nodding head counts.
>> Question. You said five to five. I just
[2:44] don't see a report that I've received.
So, I just wanted to make sure.
[2:49] » Yeah, it was late. You'll see it in your
email thread. It's on the um
[2:54] » but it might I'll check. Thank you.
>> Okay. So, we do have a new agenda. So,
[3:01] announcements. I will start when Hance
regional municipality acknowledges that
[3:05] we are Mikmagi the ancestral and
unseeded territory of the Mikmma people
[3:10] and that this land is governed by the
treaties of peace and friendship since
[3:13] signed in 1726. West Hance Regional M
municipality recognizes that we are all
[3:18] treaty people and have responsibilities
to this land and each other. West Hans
[3:23] Regional Municipality recognizes African
Nova Scotians are a distinct people
[3:27] whose history, legacies, and
contributions have rich the part of
[3:30] MCMagi known as Nova Scotia for over 400
years.
[3:37] Pardon?
Oh, sorry. I'll do the announcements and
[3:41] then I'll get back to that one. I
skipped one. Council and I as chair are
[3:45] committed to ensuring this meeting and
its participants conduct themselves in a
[3:49] respectful and professional manner as
outlined in the municipality's municipal
[3:53] code of conduct. Meeting presenters,
staff, and the public are expected to
[3:58] always conduct themselves in an equally
respectful manner while the meeting is
[4:02] being conducted. I thank you all in
advance for your commitment to these
[4:05] important meeting principles. And
lastly, we have a full house here. If we
[4:10] need to leave the building due to a fire
or another emergency, exits are found to
[4:15] the right towards the back and the room
and the left hand side. Um the muster
[4:20] station is in the staff parking lot on
the left. And I would like to ask
[4:25] councelor Paul Weaten be the last person
out and check that the washrooms are
[4:30] empty. Okay. And I did skip. Does anyone
have a conflict of interest this
[4:37] evening? Council
>> on the grant portion. I need to declare
[4:40] a conflict on the Windsor Daycare
request because I'm on the board.
[4:45] » Councelor Bonnie Smith for the Windsor
Daycare. Is there anyone else?
[4:53] Okay, we will do that one separately
when we get there. Thank you.
[4:58] Okay. Approval of previous me meeting
minutes 2026512
[5:05] committee of the whole minutes they were
circulated in our package. So
[5:10] is there anything anyone wants to
discuss or any errors? If not they will
[5:16] be approved as submitted. Seeing no
lights so they will be approved. Moving
[5:22] right along to presentations and I'm
going to turn this over to Mayor Zabian.
[5:26] We have a couple presentations tonight.
So, I'll let you take the
[5:31] » Absolutely. Thank you so much, Chair
Deputy Francis. Um, tonight folks, we
[5:37] have uh two really very special
presentations to three individuals here
[5:41] within West Hands. Um, the first one I'm
going to get the the Muhammad family if
[5:47] you guys want to come on up here to the
front.
[5:55] So, just pardon my my sitting down,
folks. So, I'm going to try to speak
[5:58] into the mic as I as I do this. So, uh I
want to introduce everybody here to uh
[6:04] to Rayan who is a grade three student at
the the three-mile plains uh district
[6:10] school. His uh father Assroth and his
beautiful mother and baby sister. Um so,
[6:16] Ryan moved to uh New Nova Scotia here to
West Hams February of of this year. So,
[6:21] so newly minted Westers.
Um
[6:26] uh the welcoming inclusive uh
environment uh in West Hans has enabled
[6:31] uh Rayanne to attend an inclusive school
uh and environment and uh allowed uh
[6:38] allowed Ryan to access community
resource and actively participate in the
[6:42] community life here. Since arriving in
Canada, Ryan has become a passionate
[6:47] advocate for accessibility and
inclusion. Drawing from his own lived
[6:51] experiences and barriers he's faced
during his early childhood, he has
[6:55] worked to raise awareness about
challenges uh experienced by children
[6:59] with disabilities and the importance of
creating communities where everyone can
[7:02] belong and thrive. through his advocacy
efforts under the banner of the Rayanne
[7:07] Foundation and the support of
organizations such as Inclusion Nova
[7:11] Scotia and Nova Scotia League of Equal
Opportunities in Easter Seals Nova
[7:15] Scotia. Rayanne has helped promote
greater awareness of accessibility
[7:19] barriers and the practical steps that
can be taken to remove them. In 2025,
[7:24] Ryan was selected for a youth champion
award as part of the Mel Heb hourglass
[7:28] action award for access awareness week
Nova Scotia for his outstanding work in
[7:33] the community. Again, as I said earlier,
Ryanne is just a grade three student
[7:38] here at the Three-Mile Plains District
School. Um, I was so excited to hear
[7:43] this next bit though. Uh Ryanne has been
named the 2026 Rick Hansen Foundation
[7:50] School Program Difference Maker of the
Year. It's a national recognition that
[7:55] absolutely
[8:02] it's a national recognition that
celebrates his leadership and advocacy
[8:06] for accessibility and inclusion. Ryanne
is the only recipient here in Nova
[8:10] Scotia for this year. It's pretty big.
Ryanne, we are proud to call you a
[8:16] member of the West Hams family and your
family as well. We're so proud of you
[8:21] and you're the epitome of inspiration.
So, we have something here we'd like to
[8:25] present to you
[8:33] for promoting everything that you've
done here within West Hands.
[8:37] Congratulations.
[8:50] Maybe you can sit.
We can get sit.
[8:56] » Yeah,
>> we'll
[8:59] end.
>> There we go.
[9:06] » There we go. Congratulations. Thank you
so much. also loads.
[9:10] » And we have a we have a goodie bag here
as well filled with a couple of
[9:14] different items for you guys to enjoy.
>> Oh, thank you so much. I'm so happy to
[9:17] make this in our new home.
>> Absolutely. Absolutely.
[9:21] » Going to I'm going to give you this as
well.
[9:22] » Sure.
>> Anything you need?
[9:25] » Absolutely. Pleasure to meet you.
[9:36] » All right, folks. And our second uh uh
recognition this evening, I'm going to
[9:43] get uh Anthony and Jeff uh if you guys
you gentlemen want to come up as well
[9:48] and we'll get Mike up here as well.
[9:57] So, as you as you all know folks, uh
Anthony is the owner of Vader's
[10:01] Excavation located here in West Hance
and Jeff is a proud co-orker as well of
[10:06] the company and a and a fellow West
Hanser. Uh, I think we can all uh agree
[10:11] that uh these two uh fellas up here are
two very proud H County members uh who
[10:17] in the true foundation of being a West
Hanser would go above and beyond to the
[10:22] end of Earth's existence to help someone
in need regardless of the situation.
[10:27] Anthony and Jeff were thrust into that
situation back in early April, I
[10:30] believe, of this year when uh they f
suddenly found themselves on a in a
[10:35] situation where a friend and co-orker
suddenly went into distress. Anthony and
[10:40] Jeff without hesitation began performing
life-saving techniques on their friend
[10:44] and coworker for over 8 minutes until
emergency personnel arrived. Uh without
[10:50] their heroic actions, the situation may
have turned out very differently. and uh
[10:55] as their friend and co-orker who's here
tonight celebrating with us. Uh they are
[11:00] the epitome of what inspiration and
heroism here in West Hams is. So
[11:05] congratulations fellas on everything you
have done. We have two awards as well.
[11:13] Thank you. So we have that one to Jeff
and we have that one for Anthony there
[11:20] guys. So thank you so much. You are
Gentlemen,
[11:25] » thank you very much.
>> Heroes and this guy is the living
[11:28] testament to that. We're gonna get a
picture as well here.
[11:46] » On three. Suck it in.
[11:52] Thank you.
[12:03] » Back to you, Jer.
>> Thank you. Well, that's a a tough one to
[12:06] follow. Those are two great uh
presentations and uh yeah, we're we're
[12:11] pretty proud of our residents. So the
next on the agenda is the waste
[12:17] collection pilot program for Cozy
Crescent and Destination Way. And uh
[12:22] Mayor Zavia, I'm going to turn it over
to you to chair the meeting. As I
[12:26] brought this um forward, I just like to
briefly speak on the report.
[12:30] » Absolutely. So uh next on the agenda, as
said, the waste collection pilot
[12:34] program, Crosie Crescent, Destination
Way. Deputy Mayor.
[12:38] » Thank you, Mayor Zabian. So, we've all
had um a chance, I'm sure, to read uh
[12:46] what was in your package on Friday. Uh
this is nothing new to us. This is
[12:50] brought to us a few times now. Um, I did
have uh a resident reach out at one of
[12:58] my public hearing meetings and I said we
would bring this back and uh we tried at
[13:03] budget with a couple things and uh a
staff member brainstorming and I
[13:08] appreciate and this is what we have come
up with and I'm hoping that we can get
[13:12] this uh through this evening. There are
two recommendations in the package. I
[13:17] think this is a unique uh situation. Uh
we did see the photos the other day. The
[13:23] only thing I do want to speak of is one
that when I first saw the picture I was
[13:27] like oh darn one is that brought to me
is was the compliance because some of
[13:33] the garbage that was in that picture was
not compliant when we're talking about
[13:36] pickup. So that is not going to that's
going to have to you know we can make
[13:42] the changes but as all residents we have
to know we have to comply with TFL's
[13:48] guidelines. So there's clear B um
garbage bags, no black color garbage
[13:52] bags. We have we recycle, we compost. So
I just don't want to lose sight of that
[13:58] as well because even if we go to um end
of driveway, those things still need to
[14:03] be I think this is a good pilot project,
it will lead the way for us for larger
[14:08] conversation for next budget cycle for
other areas. Um so I will leave it at
[14:14] that. I won't make the recommendation in
case council does have questions on the
[14:19] proposed uh recommendation that I've put
forward. Thank you, Deputy Mayor.
[14:25] Questions council to deputy mayor on the
report.
[14:32] » Quite a bunch. Councelor Ivy,
I'll weigh in. Um, one question that I
[14:38] have uh through you um
uh deputy mayor or mayor through sorry
[14:44] through mayor to this is confusing you
guys uh through the mayor to CEO you
[14:50] when we'd uh discussed this previously
CIO you'd referenced that uh we have no
[14:54] jurisdiction over private roads and we'd
heard that and received that in an email
[14:58] a couple of times earlier this year when
the question came up about snow removal
[15:01] and challenges with the same issue but
it was pretty clear that we had no
[15:06] jurisdiction iction over private roads
has that changed
[15:11] » I'm just trying to recall the discussion
I mean generally private roads are just
[15:15] that we we don't have that jurisdiction
>> over their maintenance or their up you
[15:22] know their upkeep or any any of that
aspect of it. I think we have talked
[15:27] specifically about this particular road
and standard and the dimensions and so
[15:31] forth.
>> But to answer your question around
[15:34] jurisdiction, we do not.
[15:38] » So the jurisdiction has no bearing then
on waste collection. Is that correct?
[15:42] That we're able to go on to a private
road to do waste collection whether
[15:48] with with or without jurisdiction. And
I'm just trying to get clarity on that
[15:51] cuz it the the time when you had uh
answered this for us before it was snow
[15:55] removal. I think a snow removal issue um
in Februaryish. Uh so maybe that was
[16:01] something different. I don't know. I
just want to know what the what the
[16:04] intent of that was compared to what we
have in front of us now.
[16:07] » Um I mean I can think just for example
uh outside of policy I can think of one
[16:12] other situation where we do have a
similar service on a private road.
[16:17] So u it is something that we have done
uh in one case and director of public
[16:24] works is here as well and you can
certainly comment not trying to put him
[16:27] on the spot but if I'm missing anything
with respect to jurisdiction I believe
[16:30] we've spoken to our vendor uh our
collection uh vendor on this and they
[16:37] are prepared to provide that service of
course with council's approval.
[16:41] » Okay. Thank you. The other question I
have is with regards to cost. is noted,
[16:45] and I guess this would perhaps
put this through to uh Deputy Mayor
[16:49] Francis, I think. Um the cost is quoted
in here at $6,500.
[16:55] Um but it's also noted that there's 147
uh private roads. Uh and my question is,
[17:01] do those 147 all qualify? In other
words, as we open up uh the door on
[17:07] this, does that begin the opening of of
the door on the other 147? Uh, and would
[17:12] that also be at $6,500
if you know that or if you want to
[17:16] redirect it?
>> I just want to comment that this is a
[17:20] pilot program just for these two private
roads. So, this this amount is just
[17:26] reaffirring to those two public roads.
We're not looking at the other ones.
[17:30] This is a pilot project to get us
through this year for possibly a broader
[17:35] conversation for public roads.
>> Yes. I can tell you the the position
[17:41] that I see on this though is we can do a
trial on two, but the trial on two opens
[17:46] the door up to um all the others that
exist. And so um I appreciate the
[17:51] distinction in bringing this back back
to council, but um I don't know how we
[17:56] do a trial on two, it's successful, and
then to take into account that the cost
[18:00] of 6,500 for uh the roads that we're
dealing with here tonight. Um, if that
[18:05] goes across all 147, that's a
substantially different number than 65.
[18:09] I don't want to be uh speaking negative
on. I just want to know where that takes
[18:14] us uh financially.
>> That beer,
[18:18] » I'm just thinking maybe our director of
public works may be able to clarify that
[18:23] a little bit.
>> I just want to add council that uh I
[18:27] think this was brought forward again.
It's it's it's a unique situation. So,
[18:30] as as noted, we have many private roads
here within West Hance. Uh, the
[18:35] overwhelming majority have a dedicated
space
[18:39] or garbage bins or community bins,
spaces where people can go and drop off
[18:45] their their their waste and recyclables.
Uh, this this unique situation doesn't
[18:51] provide for that space. I think that's
why it's here before council again. So,
[18:54] a little bit different than the majority
of the Brother private roads, but I'll
[18:58] give the the uh question back to
staff.
[19:03] » Thank you, mayor. So, so just a couple
things for for clarity. Um, so staff's
[19:08] recommendation is um absolutely curbside
collection on private roads would be
[19:12] beneficial for for many of the reasons
and and many of the reasons that the
[19:16] deputy mayor mentioned earlier. Um, and
some of the issues that the uh councelor
[19:21] Ivy brought up. Um our recommendation is
uh we do support the recommendation, but
[19:28] we would like to add um applicable to
adopt the policy that was circulated uh
[19:34] to council uh and applicable to the
pilot program because that does
[19:38] reference snow and ice control um if the
road was let to you know go to you know
[19:43] severe ruting or potholes. It certainly
gives us um justification when when
[19:49] called uh and to deal with any concerns
because it's it's in that policy. It's
[19:54] only a policy, but uh it would certainly
benefit staff and we get calls. And then
[19:59] if it's just the pilot program, you can
make it applicable just for the pilot
[20:03] program. So it we don't have
jurisdiction on private roads, but if we
[20:07] adopt the policy, we have jurisdiction
to stop curbside collection if it
[20:12] doesn't meet the policy. the policy is
quite clear and then if the pilot does
[20:17] work um the policy can be adopted for
for other roads because essentially
[20:23] destination way uh and cozy crescent
meets all the uh requirements in the
[20:28] policy currently and they also had a
petition so they also meet that so so
[20:33] it's quite clear and it uh so that's
that would be our suggestion if you
[20:37] could just adopt the policy as
applicable to to the pilot program
[20:44] and we did have some if you if you like
we did have some updated pricing. Um
[20:49] Jenny reached out to uh GFL
um and they are able to uh adopt the
[20:56] Windsor pricing which is a a bit less
per stop for this this this location.
[21:02] They said they would have no issues. Um
I think they would like a policy for for
[21:06] them for backup uh and no issues
implementing that uh quite quite rapidly
[21:11] if we can adopt the policy. And it's
about 30
[21:16] 3,400ish per year for the uh for the
pilot program. So additional cost. So uh
[21:24] it's uh a bit reduced than our last uh
uh quote we received to them, but it
[21:28] sounds like you know they're willing to
try this pilot too.
[21:32] Okay.
Councelor John Smith.
[21:38] » Thank you. Your worship. So, uh, we've
gotten a lot of information on this over
[21:42] the last two years and and, uh, I agree.
I do think it's a very unique situation.
[21:47] So, um, I think I have everything I
need. I would support this. Um, I think
[21:52] it's time. Thanks,
>> Councelor Kaylor Liry Pinch.
[21:56] So I think we all know around this table
that uh I've brought a report forwards a
[22:00] couple of times on this particular
issue. Um very similar thank you to
[22:04] deputy mayor for uh for bringing this
forwards again for further discussion.
[22:08] So it's an ongoing issue. Uh it's a very
unique issue as the mayor suggested that
[22:13] we see to to this development. Um I know
uh when we look at other private roads,
[22:19] you know, just kind of in comment uh
they're not built to the same standard,
[22:22] at least those, uh private developments
within my uh district. Uh the roads as a
[22:28] total, so all of the side roads and the
full subdivision is not built to the
[22:32] standard. Whereas in this particular
situation, it is a small subdivision and
[22:36] all of the roads are are built to that
spec so that it would be comfortable um
[22:40] for GFL to be able to pick it up. which
is why, you know, understandably they
[22:44] have been pretty accepting to be able to
do that at the additional cost. And I
[22:47] think uh especially with the new price
point being $3500,
[22:52] um that's pretty tricky to say no to
that because if we're looking at uh
[22:57] dumpsters and such not, we may get into
um additional issues along with, you
[23:01] know, waste management that staff kind
of get a lot of um concerns as well uh
[23:07] on top of council. So if we think about
the amount of contacts um that I know I
[23:11] get just specifically for this
particular area with waste collection
[23:14] and then we look at the fact that staff
probably get just as many if not more of
[23:18] those same contacts like the time
consumption and staff time is probably
[23:22] costing us more than $3,500.
>> Councelor Palmer
[23:29] Todd put you on the spot now. So how
many rows meet specs? Is it 21 or 22 in
[23:34] total?
[23:51] So we'll find
>> that
[23:53] » that would meet expect for pickup
>> roads in general or those just
[23:57] » private roads.
I think out of all of them we have
[24:03] » so we have 146 private roads in in WHRM
um 21 of those would be eligible for
[24:10] curbside collection. So these 21 private
roads contain contain roughly 338 units.
[24:16] So
>> it's in 2024.
[24:18] » Yeah. So again and speaking to the
policy um and councelor Liry Pinch
[24:23] brought it up not all private roads may
want curbside collection. So that's why
[24:27] we have the uh the petition process and
you need so many residents on that
[24:32] street that would actually want it
because if the large portion do not want
[24:36] it uh there's no sense us paying for
curbside collection. So so that's again
[24:40] just speaking to that policy and the
importance of uh adopting that policy
[24:44] before we do curbside collection on
private roads. So it is um you know a
[24:50] vast majority of the private roads would
not meet our private road standard for
[24:54] curbside collection to put a heavy
garbage truck on those roads.
[24:59] » I just wanted to make sure it was 2122
because I remember the number. I just
[25:02] wanted to be 121.
>> Councelor Larry Vench.
[25:06] » Thank you through you chair to director
Rashard just as a followup to um clarify
[25:11] on the private road collection policy. I
know originally when staff had brought
[25:15] it forward previously, we were presented
like there were a couple of options and
[25:18] I think there was some hesitation on
purchasing specialized equipment
[25:23] attached to that policy. Um and perhaps
and I I cannot speak for council but
[25:27] just from what I recall um less
hesitation on that policy existing if it
[25:33] w were only to include um those
developments which could fully be
[25:38] serviced by the current equipment that
GFL uses without specialized equipment.
[25:42] Is that what the policy that you're
recommending moves for? No. Okay.
[25:47] » No, that that was in reference to say
council wanted to do all private roads,
[25:50] all 146, um we would need, you know, a
smaller track. So, with the 21
[25:56] applicable that would meet our road
standard, um they can be serviced by the
[25:59] tandem tanned garbage truck.
>> Thank you, Deputy Mayor.
[26:05] » Thank you. Well, thank you, Director
Rashard. So, the 65 is 66 has gone to
[26:10] 3,400. So that's a good thing. So we can
update that. And would it be possible
[26:16] where the discussion hasn't been on the
private road policy that if we could
[26:20] just I could add into this motion before
it's read that it meets the criteria
[26:26] criteria of the private road policy and
then for these two roads. Would that I
[26:33] think council would I would feel better
doing it that way. Um and then we're
[26:37] just covered with these two roads for
now. It's a pilot project and then if
[26:41] it's successful we can look at it at a
later date for the the private road
[26:45] policy.
>> Yeah. Yeah. Sure. My suggestion was you
[26:48] know to this pilot program. So it's only
the policy applicable to the pilot
[26:52] program. So you're not looking at any
other roads. It's just the three stated
[26:56] in the uh the recommendation. So so we
have that policy in case you know
[27:01] something happens within that uh
development. So
[27:04] » Okay. Great. Uh councelor Paul Weeden.
>> Yes. Thank you mayor. Um, I just wanted
[27:09] to make a comment. Thank you, Deputy
Mayor, for bringing this forward. Uh, as
[27:12] council knows, my district has another,
uh, development, the Forest Lakes
[27:16] development that is, uh, quite similar.
Uh, but they do have a dumpster. Um, and
[27:21] the Cozy Crescent does not. So, I'm very
much behind this to get this pilot
[27:25] program going. And, uh, I think it's a
reasonable price. It's, um, better price
[27:29] than we had at budget time. So, uh, I'm
all for it. Get it started and then, as
[27:33] Deputy mayor has said, uh, in January,
we can look at bringing on other roads.
[27:37] So 100% behind it.
>> Councelor Ivy.
[27:42] » Yeah. Thank you, Chair. I'd like to get
clarity on the 3,400. Um you said it
[27:46] would be um uh akin to uh what we have
with the Windsor rate and the 3,400
[27:51] that's half of what uh exists here. And
if you bring on the other 21 and that
[27:55] cuts the cost even more. But uh it's
just to know is the 3,400 solely for the
[28:00] pilot the way it reads in the motion is
that it is and what would we expect that
[28:03] cost to be assuming the pilot is
successful?
[28:08] So, so the prices were based on uh the
residents that are built out now. So, we
[28:12] just based on units in the that
subdivision currently uh on the unit
[28:16] rate and we just did the equation and
that uh that figure is before taxes. So,
[28:22] so total for all those three streams um
for the year because there's currently
[28:26] 17 homes on Destination Way, six on Cozy
Crescent, and we're showing one on Moon
[28:32] Shadow Run. So that adds up to uh the
monthly cost and a yearly cost per home
[28:38] is that uh for all homes is 34 $3,369.60
was the quote provided by GFL.
[28:46] » I'm sorry. How many homes was that?
>> Uh 24 homes total.
[28:51] » Okay. [clears throat]
[28:54] » All right.
To the question of the rate going
[28:58] forward not established at this point in
time. this rate is solely for the pilot
[29:02] project.
>> So, correct. That's excellent point. So,
[29:04] right, it's a contract. So, that's their
quote that we'll add on. So, you know,
[29:08] there's no guarantee once the contract
comes up again when that expires. Um,
[29:12] you know, it's kind of a price per stop.
So, but that's that's with any stop
[29:17] within our current contract. So, that's
just the added quote to provide the
[29:21] service for this subdivision based on
the pilot program for the
[29:25] recommendation. So,
>> so just to be clear if I could just for
[29:29] the pilot project not for the contract
term that we have presently with GFL
[29:33] which goes beyond the pilot project as
it's currently envisaged. Am I correct
[29:38] in state stating that back to you or
>> we had we asked for a yearly cost. So
[29:44] that's that's the price they gave us.
>> Okay.
[29:46] » And we we did that yesterday. So it was
quite quick turnaround. So yeah, we
[29:50] could certainly follow up with the
contractor but
[29:52] » just wanting to know what the parameters
are. So, a year from now, we're not
[29:57] redising or debating what it is that we
were told tonight. So, thank you.
[30:00] » Perfect. Seeing no more lights, we can
enter. Oh, one more light. Yeah.
[30:05] » I have one more question for you. So,
that's for 24 houses. There are houses
[30:09] currently being built there, but you got
to add on to that as well.
[30:13] » And is that added into the equation that
you gave us?
[30:17] » So, so, so if there's three more houses,
the cost per house is $11.70.
[30:22] So, I think we would have, you know,
some allocation in our budget if, you
[30:25] know, three or four houses did get
built. So, I think we're we're
[30:28] comfortable with that price for
operating cost.
[30:31] » I hope there's 100 more houses. The the
math makes sense to us, folks. Uh, I'll
[30:37] take a motion right now. If you want to
entertain it,
[30:43] I'll take one more comment.
>> It wasn't a comment. So, if deputy mayor
[30:47] wants to
motion.
[30:49] » Yep. Yep. I can read it. I'm going to
add in the criteria for the public the
[30:53] private road policy. Is that okay? Okay.
>> Okay. Committee of the whole recommends
[30:59] that council direct staff to implement a
curbside waste collection pilot programs
[31:04] specific to specific to destination way
and cozy crescent in vaugh for a period
[31:09] of one year commencing July 1st 2026
until June 30th 2027 for amount up to
[31:17] 34,000
3,400. Sorry, we would have did them
[31:22] all. And fund it through the regional
operating reserve meeting the criteria
[31:27] in the private road policy.
>> Moved by Deputy Mayor Francis, seconded
[31:32] by councelor Larry Pinch. Discussion on
the motion.
[31:36] All right.
All those in favor signify by hands up.
[31:41] Opposed
to oppose. Councelor Yiani. Motion is
[31:45] passed. We do have a second part there,
folks. If you want to put that one on
[31:52] the table. Deputy Mayor
>> Council directs staff to report back to
[31:55] council with findings by January 2027
prior to 2027 28 budget deliberations,
[32:02] including costs, impacts, and
recommendations for a future policy
[32:06] regarding private road servicing for the
2027 28 budget considerations. Move
[32:11] » by Deputy Mayor Francis, seconded by
Councelor Larry Pinch. Discussion on
[32:15] that motion.
All right. All those in favor signify by
[32:19] hands up.
Opposed. Motion's pass unanimous. Thank
[32:23] you very much everybody. Thank you so
much W. Francis. Back to you.
[32:27] » Okay. Thank you. So we're going to move
on to nine report CAO activity update
[32:33] information report.
>> Thank you madam chair. I will hit some
[32:37] of the highlights. Um the report is in
your package. Uh pension and benefit
[32:42] committee. Yeah, this uh discussion has
originated here at the council table but
[32:48] has kind of uh moved into the staff
environment and as previously reported
[32:53] uh the pension and administration of the
pension is an administrative function.
[32:57] Uh the results of our survey and
feedback from staff. Um
[33:03] so uh a little clarity on the union. I
may have mentioned this before. Members
[33:07] of the local QP uh it's in the
collective agreement that they have uh
[33:11] they would have to approve any
amendments to the pension that would
[33:14] affect their members and then the
balance of u of non-unized staff can be
[33:21] administered uh I guess without that
same requirement. Uh we did survey all
[33:26] of staff as noted in the report. We had
86 responses. 55 of the employees wish
[33:32] to have the flexibility. 31 employees
answered no. So, a majority of the staff
[33:38] were in in favor of that flexibility. Uh
back to the union. Uh the union and
[33:44] there's not necessarily a correlation
between the responses. We didn't we
[33:49] didn't uh ask if you were union or not
within the survey, but the result of the
[33:54] union discussion at within their local
environment was that they were not in
[33:58] favor. So essentially under the
authority of the collective agreement,
[34:03] they have the right to say no. They have
said no. So all unionized people will be
[34:07] maintaining the current status quo which
is nine and nine as a requirement.
[34:13] uh the balance of staff were influenced
by the pension and benefits committee
[34:18] who represent the totality of staff or
at least departmental representation.
[34:23] They voted in favor of the flexibility.
Um as a member, I can only speak for
[34:29] myself. I was reflecting on the survey.
So if this is kind of what staff are
[34:34] looking for, then I think this is
something uh that I had voted on as one
[34:39] voting member to support. So, uh, the
majority of that group, uh, voted in
[34:45] favor of that. So, the end result is
that non-unionized voters will stay
[34:50] where they're at, or sorry, unionized
folks will stay where they're at and
[34:53] non-unionized will have the flexibility
between six and 9%
[34:58] um, in the pension contribution as we've
discussed here. Now, the little uh,
[35:03] details around the administration, I
think generally we landed on this is an
[35:07] annual thing. So you need to tell us at
the start of the year and then you will
[35:11] be in whatever bracket you pick nine
from six to 9% matched by the employer.
[35:18] Well that's the outcome and for the most
part we may have some administrative
[35:21] process ahead of us but that's the
outcome of that process. Okay.
[35:28] » Okay. Um, just a reminder of the Advent
High School graduation ceremony,
[35:33] uh, the library, just really for the
record, it's been well recorded and
[35:37] documented. So, I won't go any in great
detail, but I did include it in my
[35:41] report. Uh, just a few highlights there.
I know information that you're aware of
[35:46] and that we've shared in the last week
or so. So, that's in the report for you
[35:51] to reflect or for you to reference if
need be. uh the Valley Regional
[35:54] Enterprise uh network and the liaison
and oversight committee met on May 28th
[36:00] and generally they're looking at a a
remodeling of the funding where they're
[36:05] looking at private membership options
and uh to try to uh uh continue with the
[36:11] funding required to continue to operate.
Um so there's some updates on that and a
[36:17] reminder that their AGM is scheduled for
June 30th at the GlooCap Community
[36:21] Center. I do forget the time, but I
think it's probably out there somewhere.
[36:26] Uh, under protective services, Staff
Sergeant and I, uh, Staff Sergeant Nan
[36:31] and I met on May 21st just to discuss
the strategic review process for the
[36:35] police advisory board. He's doing a
little bit of data collection that will
[36:39] help inform that process. And when we
when he has that, we will schedule that
[36:43] session with police advisory board. So,
we're anticipating July or with the
[36:48] recess of October or of August. Maybe it
will be in September but depends on his
[36:52] u his collection of that data. The two
remaining are fire related and I have
[36:59] been asked I think deputy mayor you
asked me the meeting started uh we have
[37:03] interviews scheduled next week for the
director of fire services. So uh the
[37:08] recruitment firm KDRs consulting helped
facilitate the advertisement recruitment
[37:14] and shortlisting and uh we again start
interviews next week. So depending uh
[37:20] our ability to land a successful
candidate, hopefully we're able to move
[37:24] forward with that in the very near
future. And finally, uh Council Remy uh
[37:28] Mlan and I uh met uh with BFD Service uh
executive members to discuss the 2627
[37:36] operating budget. I didn't note the
date. May 20th, sorry. uh where Chief
[37:42] Datanish and members of the committee
just kind of went over both uh Brooklyn
[37:46] and what we might call three-m lanes or
VFD2 stations and their operations and
[37:52] some of the challenges that um they have
there and operating but I think
[37:56] generally the feeling was they're okay
for 2627
[38:00] uh with a combination of our resources
financial resources as well as 50/50 and
[38:05] other adjustments they're making that
they can operate uh at an acceptable
[38:10] level, but that 27 28 may be a bit more
challenging. And um and they as the
[38:17] other chiefs have expressed concern over
relying on the 50/50 funds uh ongoingly.
[38:23] Again, it's a lot. It's a fundraising
thing. Will it last, so to speak? So,
[38:28] those are some highlights from my
report, Madam Chair. Any other
[38:30] questions?
>> Great. Uh any questions for CEO?
[38:34] Councelor Larry Pinch.
>> Thank you through you, Chair. Just out
[38:37] of curiosity, I know like we have no
control over QB. Um, but do you think
[38:41] that that's going to create some
animosity that that staff who are
[38:44] non-unized have the flexibility and
staff that are unionized do or that it's
[38:48] still a good move moving forwards even
though it can only be applied to those
[38:52] non-unized staff?
>> Um, I don't think no. I mean, it was
[38:57] their decision.
>> So, they they decided,
[38:59] » okay, they collected they voted among
themselves and they decided they would
[39:04] like to maintain status quo.
>> Okay. Sorry, I didn't get that part.
[39:08] » Yeah, I didn't say it. That's it.
>> No, I just was looking at the breakdown
[39:11] of employees and trying to figure out
how that No. Okay. So, they decided
[39:15] Thank you. Perfect.
>> How they voted in the survey. I don't
[39:19] know.
>> Yeah.
[39:21] » But their membership voted on this
particular item and decided status quo.
[39:27] » Councelor Ivy.
>> Yeah. Thank you, uh, Deputy Mayor,
[39:30] Chair. Um, [clears throat] I guess my
question is going to be a little bit
[39:33] angular to your update on the police
advisory board uh through you to the
[39:37] CEO. We've had the brief conversation or
we uh dipped our toe in as it related to
[39:42] general rating on uh RCMP services
throughout West Hams during the budget
[39:45] cycle. I don't I don't think that
specifically fits in here as part of
[39:50] this, but I just want to ask when you're
looking at what takes place as part of
[39:55] that strategic review with uh the
advisory board and with RCMP,
[40:00] uh is that an appropriate question to uh
be broached as part of that process or
[40:05] is that uh dealt with elsewhere? And and
I don't want to presume uh cuz clearly
[40:10] there's 12 of us around this table that
to give you direction on that. Not. I'm
[40:15] just wanting to know when, where, how do
we uh get to that topic as we're seven
[40:20] years in.
>> Personally, I I do believe that's a
[40:24] council discussion.
>> Sure.
[40:26] » Um because the resource is not
segregated in the way that the area rate
[40:32] is applied,
>> right?
[40:33] » So the service doesn't see the
boundaries. It's just our model. So I
[40:37] would say that my opinion that's solely
a council decision.
[40:41] » So just uh to pair it back. So this
discussion on strategy is solely related
[40:45] to the functioning and structure of the
police advisory board. Am I correct in
[40:48] that?
>> Probably to over summarize service
[40:50] delivery and prioriti areas of
prioritization
[40:54] » but not on costic.
>> Yeah. And I think what the in a kind of
[40:57] a prequel is uh of course staff sergeant
Nent has his mandate you know from each
[41:03] division of the province but he does
have the ability and is in fact is
[41:08] encouraged to uh have his priorities
also influenced by community feedback
[41:13] and it starts with police advisory
board. So the police advisory board will
[41:16] probably have a similar process to any
of the other strategies that we have.
[41:20] Although it's likely to be in-house
where we have a public consultation
[41:23] about people's feeling about the service
delivery and you know we'll hear I'm
[41:27] sure about speeding and trafficking and
impairment enforcement and all the other
[41:32] criminal activities. So it's more around
service delivery and uh helping him set
[41:36] his priorities
uh for the year.
[41:39] » That's great. Thank you. Seeing no more
lights, we thank you for your update and
[41:45] we'll move right along to uh 9B water
consumption ending March 2026 202526
[41:54] fiscal year.
So, the consumption report was
[42:00] in our package
and I'm looking for
[42:06] director Rashan is
[42:11] director Rashard, we're going to be tag
teamed. There we go.
[42:17] Thank you, Madam Chair. Um, so this
report has been circulated within your
[42:22] package. uh we are going to be tag
teaming this as this report will slowly
[42:27] transition into um the new report. Um so
we'll speak about that a little bit in
[42:34] at near the end of this presentation
just because we do request some
[42:37] direction at the end of this
presentation. Um, so as part of the
[42:43] March 31st update, again, we're not
showing a lot of consumption for Q4,
[42:50] obviously, because that gets build in
April. Um, but however, we are still
[42:55] hovering around 61% of nonop variance in
the Balkan water consumption. Um, and
[43:03] again, this is only representing the
three mile plains and the Windsor area
[43:07] for this quarter or for this month. Uh
we and for year because this is our
[43:12] annual report um we have 275 closed
accounts this year which represents
[43:18] about 6.52% of all accounts
um in 2526 18 accounts in March were
[43:25] closed and that also means that
potentially 18 accounts were also opened
[43:30] in March. Um throughout the whole year
we did 29 adjustments and that is 0.69%
[43:37] 69%. So we're well below our threshold
for adjustments for the year. Um with
[43:43] one adjustment within March, we had two
water main breaks which amounted to
[43:48] about 295,000
Imperial gallons with 65,000 accounted
[43:53] for through fire flows in Hansport.
Are there any questions regarding the
[43:59] consumption report before we move into
the next direction?
[44:05] » Councelor Ivy. Yeah, thank you, chair.
Um, appreciate the uh the information
[44:10] and always have as it relates to this
and I um I didn't I know I do have
[44:15] thoughts about future report structure
and style, but I didn't know that we'd
[44:18] be getting into that uh this evening.
So, I may end up having follow up on
[44:21] that after. But I am curious though
because we're into June um and the uh
[44:26] the bulk meters would have been read, I
would assume, by the end of March. So
[44:32] what's the delay in getting that
information
[44:36] uh pulled forward like what's we don't
have anything there for any of the bulk
[44:39] meters which
>> can you
[44:41] » they were read
>> but without the consumer meters it would
[44:46] have created a large variance that
wouldn't have given you very accurate
[44:50] data. So we're going to input the bulk
meter reads when we put the customer
[44:54] reads in.
>> Okay.
[44:56] » Yep. But they were read at the same time
as the customer reads. Gotcha. Okay.
[45:01] Thank you.
>> Okay, seeing no more lights.
[45:06] » All right, perfect. Um, so Todd's uh
team through the CT cte position, CCT
[45:15] position,
environmental technologist.
[45:19] Um
so through our environmental
[45:22] technologist we've been working on um
report design right now and we are
[45:28] really excited with uh what we have
coming. Um it'll definitely be a more
[45:33] holistic report. Um it'll show
nonoperating water revenue um within the
[45:40] other areas because currently this
report that we've been presenting only
[45:43] shows the three-mile planes and Windsor
area. So this will broaden it. It'll
[45:47] expand it into Hansport and Falmouth.
Um, it'll also have a lot more detailed
[45:52] information, some graph information and
some information from the plants. So,
[45:57] it's really going to expand. However, as
we get more accurate data, as we start
[46:02] putting more information in this, it
does
[46:07] um push us more towards a quarterly
report. And the only reason is is
[46:10] because there's a lot of assumptions
that would have to be made for a monthly
[46:13] report. Um, so we're requesting
direction as we finalize the report for
[46:20] the new year that we bring it back on a
quarterly basis for council.
[46:26] Okay.
>> And if I could add just just on the
[46:30] reporting, we're trying to model the
port reporting after the AWA uh audit
[46:35] process. So that gives uh non-revenue
water, unaccounted for water, and non
[46:40] non-billable water. Um, and the reason
we want to switch to the quarterly
[46:44] report is because um, and you heard me
say this before, as a consolidated
[46:49] distribution system, now the the bulk
water meters really have um, no bearing
[46:55] on this report. They're getting less and
less um, useful data because we're
[46:59] opening valves. Um, you'll see the bulk
water meters going up in consumption and
[47:05] that is related to opening valves um,
interconnecting our systems between
[47:09] three mile planes and Windsor. Uh so
some of these water main breaks um was
[47:14] the water was being supplied to the the
Windsor system through a bulk water
[47:17] meter that never would have happened
before because of a closed valve because
[47:21] we have open valves now. So so again the
bulk water uh meters are
[47:28] essentially irrelevant and we're only
reading the bulk water meters on a
[47:33] monthly basis and it's irrelevant data
and we're making assumptions on the uh
[47:37] the residential consumption data. So it
really doesn't equate. So this this type
[47:42] of uh reporting is is really it it it's
it's useless information. So if we go to
[47:49] a quarterly report um and having that
modeled after the AWA audit process,
[47:55] we'll base it on blows leaving the uh
the water treatment plants. And
[48:00] currently this report only reflects the
uh the Windsor system and the three-mile
[48:04] plane system.
um you're getting no information on the
[48:07] Hansport system or the Falmouth system.
So, we're going to add those uh those
[48:11] other areas into this report based on
what's leaving the plant, what we're
[48:16] getting for revenue water through our
customers, what we're accounting for
[48:19] through flushing um and known leakage,
known flushing, and then the equation
[48:25] for hydrant use, fire use, and water
main breaks. So, it should provide uh
[48:30] much more information and like uh the
director said a more holistic reporting
[48:35] structure. So, that's what we're that's
what we're hoping that's what we're uh
[48:39] suggesting that council adopts. Instead
of a monthly report, we switch to a
[48:43] quarterly report.
>> And I will add too, this can be very
[48:48] much treated as a pilot. you can wait
and see what this first, second, third
[48:52] quarter starts looking like, what the
information you're getting, and then you
[48:56] can decide at that point, too. If you'd
like it more frequently, then we can try
[49:00] and work out how that would work. Um,
but I I do I have reviewed the templates
[49:06] at this point, and they are going to be
it's pretty exciting, and so I hope that
[49:10] it would be better information that
would serve you guys a little bit
[49:13] better.
>> Sounds good.
[49:17] Counselor Larry Pinch, did you have a
question? did uh through you chair to
[49:21] probably director Rashard.
>> Um does that remove your requirement to
[49:26] read the ball meters monthly if they're
not really giving any accurate data and
[49:31] you move to read them quarterly or no?
You'll still read them monthly and it'll
[49:34] be inputed. We'll just receive the like
individual customer meter reads
[49:39] quarterly.
>> So, so the only requirement to read the
[49:41] bulk water meters now is the council
motion to have these uh this monthly
[49:45] report. Um the we don't charge. The only
reason the bulk meter was the charging
[49:51] between the three mile plains uh water
utility and the Windsor water utility
[49:55] because Windsor water utility sold water
to three mile plains. We're all one
[49:59] consolidated utility now. So the bulk
water meters are essentially useless. Uh
[50:05] and they don't even serve as a district
meter because because of the analysis
[50:08] where we're opening valves. So it's not
a closed system where that bulk meter
[50:13] would have just registered a district a
zone as we would call it. But now that
[50:17] we open valves, we have more water
circulating throughout the entire
[50:20] system. Uh the bulk water meters don't
don't present any value or add accurate
[50:26] data. So
>> okay. So they just if we move forward
[50:29] with this, they just won't be read.
>> Like I said, we should forget about the
[50:32] bulk water meters. We'll transition to a
district system at some point to monitor
[50:36] the flow of sewer system, but we'd like
to have that real time. Um some of our
[50:40] capital projects will have flow meters
that are we're actually monitoring that
[50:44] data in real time along with our pilot
project through our canstrong meters. Um
[50:49] once our towers and our communications
set up, we can actually pull that every
[50:53] hour, every month, every week to see
what that consumption is at each
[50:57] individual unit that has those meters.
So we'll at some point we'll have much
[51:01] more accurate data and able to pull that
data much more uh reliably and in real
[51:06] time. All right. Thank you,
>> Councelor John Smith.
[51:10] » Thank you. Your worship. So, the AWA
>> AWA,
[51:14] » AWWA,
>> American Waterworks Association. Okay.
[51:18] » There's an audit process that we go
through every year to audit our
[51:21] consumption. So, it's kind of modeled
because we're providing that data into a
[51:25] spreadsheet.
>> Um, so we're collecting that anyway.
[51:28] We'd like to transition this into our
water consumption board to council. So,
[51:32] do a lot of other towns and
municipalities use that format?
[51:37] » Uh,
water certainly would some of the bigger
[51:40] utilities. Absolutely. They would adopt
that. Um, we're actually required uh
[51:44] through our uh
>> regulatory and appeals board now.
[51:49] » Yeah, for sure.
>> Regulatory appeals board to to do that
[51:52] AWA audit. So,
>> okay. And um [clears throat] is there
[51:57] any possibility that the information
would be up to date and online so that
[52:02] residents could look at it?
>> Certainly maybe a transition um but we
[52:07] are you know working through a new uh
quarterly report hopefully. Um we could
[52:11] post that online for for the customers
to see. Yeah, we'll see why.
[52:16] » Okay, thanks
>> councelor Ivy.
[52:19] » Yeah, thank you chair. Um, so certainly
support getting the information on
[52:22] Hansport and Falma. That's been uh an
item in the back of my mind for a while
[52:26] and just uh with everything that we
typically have in our plate here, it
[52:29] just drops out of sight, out of mind.
And so I'm really glad to hear that. Um,
[52:33] we have been told previously though that
the bulk meters were uh a valuable tool
[52:37] in being able to track and monitor uh
for lost water and the like. And I so
[52:42] I'm surprised that we would see them as
not being valuable as part of a a tool
[52:47] that we would still use for knowing what
water goes through uh you know one area
[52:51] to another. As you know uh the report
that seems to be ever ongoing as it
[52:56] relates to our uh issue with water back
in 22 23. Um that's really what
[53:02] triggered these reports and trying to
get a better handle on that lost water.
[53:05] Uh because we do have a lot. In fact, uh
the report I know if I included in the
[53:09] one that we didn't get on the agenda
today, but that's the one where 50% of
[53:12] our water is not making it through to a
tap or a destination point. Um so
[53:17] whatever we can do to make that tighter,
um I'd appreciate that. But I just on
[53:21] the bulk, can you can you correct me on
that, Todd, or am I missing?
[53:24] » Yeah, essentially the location of the
meters essentially they were put at
[53:27] borders, the old borders between West
Hance and Windsor. Um we have no borders
[53:31] anymore. So those valves um were
creating dead ends. So uh certainly a
[53:37] bulk water meter in an ideal location u
would prove beneficial but currently the
[53:42] placement of these bulk water meters
with us um consolidating the
[53:46] distribution system as it was segregated
before um just the placement of those
[53:51] bulk meters not saying that the bulk
meters are accurate it's just uh the way
[53:55] the system operates now um they're not
providing any useful data so and we do
[53:59] have like I said uh some some capital
projects to relocate have real time
[54:04] monitoring ing instead of a positive
displacement meter have a mag meter uh
[54:08] integrated within our SCADA systems. So
our plant operators will see that real
[54:12] time be able to trend that data see
peaks and valleys. We don't have that
[54:16] technology now with the with the
positive displacement meters. It's just
[54:20] a a manual read and you know if we're
reading that weekly or daily we don't
[54:24] see any peaks or trends of where the
spikes or valleys may be.
[54:28] » Okay. And one last question if I could
again it goes back to the timing sort of
[54:32] the question that I'd asked uh director
Ashan I think on the on the consumption
[54:36] reporting because we're now we're a full
quarter after uh like March to April May
[54:41] June we're 3 months uh post I think when
the meters would have been read uh for
[54:45] the fourth quarter of the year. Um
anything we can do to tighten that up I
[54:49] think would be a good thing. a for us
being aware of what we have going on
[54:52] here, but b uh for you folks as well and
being able to if there is an issue, the
[54:57] sooner you see it, the faster you can
respond to deal with and so on, right?
[55:00] So, um anything we can do to tighten
that up would be appreciated. I may come
[55:04] back with other ideas in the next two
weeks, but otherwise, um I'll leave it
[55:07] to you folks to manage that.
>> Yes. and and through your worship. I
[55:11] I'll kind of just add to Todd's response
a little bit too. Um
[55:16] when we took an this new report and when
we thinking about this new report, we're
[55:21] actually tracking the water right from
the plant through the system that's
[55:26] going to give us the accurate data on
water loss, nonwater, what our breaks
[55:32] are, what is unaccounted for or what is
accounted for non-build water. Those are
[55:38] the kind of things that we'll be
starting to report on through this new
[55:41] report. So when I say holistic, I mean
we're going right from the plant making
[55:46] the water to the end of the line. So
when we think of those bulk meters,
[55:50] they're just distribution meters
throughout the system. When we look at
[55:54] what the total production is and where
all of it's going,
[55:59] that's where those meters become less
relevant because we're actually looking
[56:03] at the whole flow of the system from
plant to meter.
[56:07] to other outputs. That's kind of what we
went through with this report from each
[56:13] of the different plants. So, all three
plants will be represented.
[56:18] » Okay, that's great.
>> Yeah, thank you.
[56:22] » Seeing no more questions, director,
you're
[56:26] » no more question. Just um consensus on
direction would be great. And I think uh
[56:31] Clerk Snare has a drafted motion for us
if we wanted to give direction tonight
[56:36] on the next reporting. Okay, we're not
going to probably be able to see it, but
[56:43] » how did she send it to you?
>> If you like, we have a suggested
[56:47] suggested motion. Um committee the whole
recommends that council direct staff to
[56:51] present the west regional water
consumption reports on a quarterly basis
[56:55] in order to approve accuracy monitored
monitoring and informed decision-m
[57:03] » sounds good. So now we have a counselor
who would like to make that motion.
[57:12] Oh I think it's got passed down. Do we
have it? Okay.
[57:16] » Yes. Okay. So, I move that committee of
the whole recommends that council direct
[57:21] staff to present the West Hance regional
water consumption reports on a quarterly
[57:24] basis in order to improve accuracy,
monitoring, and informed decision-m.
[57:29] » Second.
>> Moved by councelor Larry Pinch, seconded
[57:32] by councelor Paul Morton. Is there any
questions on the motion?
[57:38] » Councelor Ivy.
>> Yeah, just one question on the motion.
[57:41] This spec specifies the consumption
reports. So, we'd still see the
[57:44] financial reports on a monthly basis.
Okay, thank you.
[57:48] » Councelor John Smith.
>> Uh, yes. Do you to Director
[57:55] Rashard? Uh,
I guess Director Rashawn. Um, when the
[58:01] quarterly reports come out, will they
will they include the entire quarter or
[58:06] will they be will they be waiting? Will
they all already be tabulated or
[58:13] » sorry through your Madam Chair? Um uh it
should have everything like we'll make
[58:18] sure that it has complete data, the
residential data, the water flow data.
[58:24] So all of that will be working through.
>> So say so say the first quarter here,
[58:30] » um what month would you expect that to
come out?
[58:33] » Um it should come out the month after
it's build.
[58:39] » Okay.
>> Yep.
[58:41] » Very good. Thank you.
>> Okay. So I don't have the motion. I know
[58:46] it's for water and consumption quarterly
for accuracy. So if everyone is good on
[58:51] the motion, a show of hands. All those
[58:57] motion. Oh, all those against. One
against councelor Ivy. So a motion has
[59:02] carried. Thank you very much. It's hard.
We don't realize how much we use this TV
[59:08] on especially for me. So okay, moving
right along. Number 10, correspondence
[59:14] 2024 2028 council term general
correspondence received as of June 5th
[59:20] 2026. First one is library closure
concerns. Second is waste collection
[59:26] concerns. Um 10B 2024 2028 council term
correspondence sent as of June 5th 2026.
[59:34] So that was all in our package.
So we'll move right along to new
[59:41] business. A 2026 grants and
contributions recommendation report.
[59:47] Director Kio, do not hurt yourself on
the way up.
[59:56] So before you tonight is the uh
recommendation report for the 2026
[1:00:01] grants and contributions and the
barrierfree small business um
[1:00:04] accessibility grant. Um we received 73
um applications through the grants and
[1:00:10] contributions program and one request
under the barrierfree small business
[1:00:14] accessibility grant program. Um and the
recommendation is before you as well as
[1:00:21] a description in the attachment of all
the grants that were applied for um
[1:00:25] requested and the recommendations.
>> Thank you very much councel. So, it was
[1:00:32] in your package and we have the the nice
readable presentation that we were given
[1:00:38] tonight. So, I'm just wondering if
there's any questions for director Kio
[1:00:45] counselor Paul Morton.
>> It's a question for Kathy. So, as you
[1:00:49] skim through it, I see Wolf Titan Swim
Club. Do we apply for grants in Kings
[1:00:54] County as well or is it something unique
that they would apply here in West?
[1:00:59] » Uh, that's an that's an organization.
And so the municipality doesn't apply to
[1:01:02] the town of Wolfville for for a grant
application, but that was an
[1:01:05] organization um that I believe lost
their ability to use the Acadia pool. So
[1:01:11] they moved to Kings Edge Hill and
increased um a lot of their
[1:01:14] » a number um of their participants um as
a result of that.
[1:01:18] » I just seen Wolf and Windsor.
>> Yeah.
[1:01:21] » Okay.
>> Good. Councelor Ivy.
[1:01:25] » Yeah. Thank you, Chair. Just one
question I think really uh through you
[1:01:28] to uh director Kio um you identified in
here the 1 and a half% at 291,000
[1:01:35] uh for the but did we stay within within
that is that
[1:01:38] » well within that uh the recommendation
based on the which is on the summary
[1:01:42] sheet
>> um shows 180,000 is the recommended a
[1:01:46] lotment and that includes the
barrierfree grant as well.
[1:01:51] » That's great. Thank you Kathy. I'm sorry
I missed that. Oh,
[1:01:57] okay. Seeing no other lights and we're
all good. So, there is
[1:02:07] a recommendation there. If no one has
any more questions for Director Kio, I'm
[1:02:11] going to let her off for the the night.
[1:02:20] Councelor Larry Pinch. Committee of the
whole recommends to council that council
[1:02:24] adopts the attached summary as
presented, recommending grant funding to
[1:02:27] the listed recipients and authorizing
staff to release funds once all
[1:02:31] requirements as outlined under the
grants and contribution policy and the
[1:02:35] barrierfree small business accessibility
grant policy have been met.
[1:02:41] » Made by councelor Larry Pinch, seconded
by councelor Paul Morton.
[1:02:46] Councelor Bonnie,
>> are we voting on Windsor Daycare
[1:02:50] separately?
>> We
[1:02:53] can take that out.
Um, good catch.
[1:02:59] So, would we like to have an amendment
to the motion taking out um
[1:03:10] » excluding
>> excluding the Windsor
[1:03:12] » proper name? Windsor Dayare
>> Daycare. I'm looking for it here. The
[1:03:16] Windsor Daycare
>> live on that.
[1:03:19] » So,
[1:03:25] » oh, we have director
Kio coming.
[1:03:32] » Okay. So, the motion has been a amended
to remove the Windsor Daycare. So, that
[1:03:38] is the motion we are. Is everyone clear
on that? Okay. Th all those in favor
[1:03:43] signal by hands up.
Motion passed.
[1:03:49] Now, if could we have a motion for um
the Windsor Daycare
[1:03:55] » Committee of the Hall recommends to
council that uh the Windsor Daycare is
[1:04:01] awarded
um and authorizes sorry is awarded their
[1:04:06] grant funding and authorized staff to
release the funds once they have met all
[1:04:10] requirements as outlined under the
grants and contribution policy and the
[1:04:13] barrierfree small business accessibility
grant policy.
[1:04:16] » Exactly.
>> Perfect. made by councelor Larry Pinch,
[1:04:20] seconded by councelor Paul Morton. Does
everyone understand we're doing the
[1:04:23] Windsor Daycare? All those in favor.
Motion carried. Thank you everyone.
[1:04:31] There's another recommendation
there if anyone wants to make it.
[1:04:44] Councelor Larry Pinch. Uh, do you mean
where it starts as further?
[1:04:49] » Yes.
>> Thank you. Just wanted to make sure I
[1:04:51] was at the right spot.
>> So, further, it is recommended the
[1:04:54] following grants be approved from the
Canada Community Building Fund.
[1:04:57] Annapolis Valley Regional Center for
Education, Felmouth District Elementary
[1:05:01] School to assist with the construction
of new inclusive and accessible
[1:05:05] playground 30,000. Felmouth Family Park
Society to assist with the cost
[1:05:09] associated with prepping a 40x60 block
of the park to receive playground
[1:05:13] equipment purchased in 2025. 4,000
Annapolis Valley Regional Center for
[1:05:18] Education, Windsor Elementary School
Home and School Association to assist
[1:05:23] with the cost associated with the
Windsor Elementary Community Playhub to
[1:05:26] support accessible pathways to the
Community PlayHub 3,500 and the West
[1:05:31] Hance Baseball Association to assist
with the cost associated with washroom
[1:05:35] accessibility upgrades at Co Coyote Park
to improve safe inclusive access for
[1:05:39] athletes, families, and spectators of
all abilities. 2500.
[1:05:43] Moved by councelor Larry Pinch.
>> Seconded by councelor Paul Morton. All
[1:05:50] those in favor.
[1:05:54] Motion carried. Further, it is
recommended to council to approve from
[1:05:58] the 5% reserve fund Brooklyn volunteer
fire department auxiliary to assist with
[1:06:02] the cost associated with upgrading
sections of the trail surface and entry
[1:06:06] points to provide safer access for the
public. Replacement of a small wooden
[1:06:10] bridge and to replace old signage 2500.
Gloocap Heritage Archers Association to
[1:06:16] assist with the costs associated to
replace the outdoor targets on the
[1:06:19] outdoor target range and to build a
lockable protective overhead covering
[1:06:23] for them. 2500 H snow dusters to assist
with the cost of associated with trail
[1:06:29] building, trail maintenance, signage,
bridge building, and safety for all
[1:06:32] recreation groups using the trail
systems yearly 2500 Enhanceport Memorial
[1:06:37] Community Center to assist with costs
associated with purchasing three
[1:06:41] commercial grade accessible picnic
tables to support the ongoing outdoor
[1:06:44] basketball court revitalization project
3000.
[1:06:48] » Thank you. Made by councelor Larry
Pinch, seconded by councelor Pob Morton.
[1:06:52] Any questions?
Seeing none, all those in favor? Show of
[1:06:57] hands.
Motion pass. Thank you very much. So now
[1:07:01] we have the last part of our budget with
all the grants and contributions pass.
[1:07:07] So perfect.
B was moved. C we've done. So we're into
[1:07:14] 12, which is the public comment period.
So any members of the public who would
[1:07:21] like to come up and speak,
we will not be able to answer any
[1:07:26] questions, but you have five, seven
minutes and uh that will allow
[1:07:33] say your name and where you're from and
[1:07:40] Oh, turn it on. Yeah, perfect. Thank
you.
[1:07:42] » Excuse me. Um first time at council. Uh
Kate Moyer, I'm from Hansport. Um and um
[1:07:51] I realize you're not able to answer any
questions directly today. Um but I am
[1:07:56] here uh because I'm trying to understand
where authority lies regarding the
[1:08:01] closure of the Hansport Library. Um it's
a very contentious issue that nobody
[1:08:06] seems to have a direct answer for. Um, I
was part of a group last week that uh
[1:08:13] organized a readin uh that was attended
by over 125 people from 3 p.m. to 6 p.m.
[1:08:19] in Hansport at the library. Uh, I heard
from several different people with
[1:08:24] stakes in this from uh employees of Tim
Houston's office to the librarian
[1:08:31] herself to the sub librarians that have
worked there to uh people from the
[1:08:35] Hansport school and other community
areas. I also have with me uh 200 names
[1:08:40] on a petition from my local neighbors
because we do not need this library to
[1:08:46] close. We need this library to stay open
for various reasons. It is my
[1:08:50] understanding that this library was
created out of a donation from the Jodri
[1:08:56] family that was given to the town of
Hansport prior to amalgamation. Um which
[1:09:01] would make that library now property of
the municipality.
[1:09:06] What I would I'm trying to decide and
trying to figure out is if council has
[1:09:11] any ability to influence the AVRL
decision and if not if there is a
[1:09:16] community society of members who are
um able to and interested in would
[1:09:24] council be willing to explore options
for maintaining library services through
[1:09:28] a communityrun model given that the
library building itself and part of the
[1:09:34] collection belongs to the municipality.
at this point. Um it it remains an
[1:09:41] essential part of the community
transport given that we don't have
[1:09:43] public transit. um
people that are seeking job employment
[1:09:48] opportunities, looking for computers, um
the students from the school, the
[1:09:53] seniors who use this um venue for groups
every week, um they don't have the
[1:09:59] ability to drive into Windsor or into
Wolfville uh to access these things. And
[1:10:06] so um this library closure represents so
much. And I understand that the
[1:10:10] municipality has already awarded the
funding that AVRL asked for. And I'm I'm
[1:10:14] asking for the council to a um
debate whether or ask yourselves whether
[1:10:21] you'd be willing to explore options for
a volunteer run library and also b to uh
[1:10:26] go to ABRL and ask them what what where
what happened to the funding that this
[1:10:32] council gave them that they asked for we
gave them completely and uh we are still
[1:10:38] losing our library. Thank you very much.
>> Thank you very much. I'm sure you will
[1:10:43] hear more on the library yet. Thank you
very much.
[1:10:49] Seeing nobody else in the public, that
will end our public um comment period.
[1:10:55] So now we're on to 13 in camera. So I
look for a motion to a
[1:11:01] » actually just excuse me, deputy mayor,
you missed just at the beginning of the
[1:11:05] meeting. No, no, I just want to mention
that you missed announcements and I just
[1:11:08] had a couple because Hansler and Edward,
you didn't ask if council had
[1:11:11] announcements. I just want to mention
this.
[1:11:13] » Yep. No, go right ahead.
>> So, sorry to interject, but
[1:11:16] » my screen.
>> I know. I know. Um I just wanted to
[1:11:20] mention because the Hansel Network
Association is having their AGM this
[1:11:23] Thursday. Um so, anybody is welcome to
attend, but they're also doing a
[1:11:26] fundraiser right now and they draw
tickets for a basket. Um the draw is
[1:11:31] also on Thursday. Um so, yeah, and they
are also looking for board members
[1:11:36] currently. So, I just wanted to make
sure that I mentioned that because it a
[1:11:40] great way to find out more about them at
the Ajam on Thursday.
[1:11:42] » Yeah, anytime like that, Councelor Remy,
just interrupt.
[1:11:47] Seeing nothing else that no one else
has, I will look for a motion to go in
[1:11:52] camera made by councelor Paul Morton,
seconded by councelor John Smith.
[1:11:59] So, we will move in camera.