[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[1:08] We want to welcome everyone to our West Haven City Council meeting. Today is August 19th of
[1:14] 2026, and it is 602 p.m. We appreciate everyone being here. My name is Rob Van der Wood.
[1:23] I'm
[1:23] We appreciate those that are online with us, those that are here in person and we also appreciate the staff being here and the council members.
[1:33] We do have a couple council members are missing tonight from our agenda on here due to not being able to be here.
[1:41] So we appreciate those that are here and we've got a lot of work to get done tonight overall.
[1:46] also we'll start out with our second item on our agenda opening ceremonies will our flag
[1:53] ceremony will be by council member call and our prayer or moment of silence will be by council
[1:59] member Dixon. Please stand and repeat the pledge of allegiance. I
[2:07] pledge allegiance to the flag
[2:09] of the United States of America and to the Republic for which it stands one nation under God
[2:33] We are so grateful to meet here tonight as the City Council and officials from West Haven.
[2:38] We're grateful for the many blessings that we have.
[2:40] We're grateful for our EMS and our, we were county sheriffs that protect us so well.
[2:46] We're grateful for the recent rainfall that we received and we ask the two bless us with
[2:50] more so that we can continue to make it through the summer.
[2:53] Father, we ask the two bless us as we make decisions tonight for the city that we will have clear
[2:57] minds and be able to understand the impacts that we're making in and make the correct decision.
[3:03] Again, we are grateful for all the things that we have, especially for our freedoms,
[3:06] and we say this in the name of Jesus Christ in it.
[3:09] Thank you, Council Member Colle and Council Member Dixon for that.
[3:12] Moving on to item three, public presentation.
[3:15] This is a chance for residents attending this meeting.
[3:17] There will be a lot of three minutes to express a concern or ask a question
[3:21] about any item that is not on the agenda.
[3:24] No action counter will be taken on any of the items that are discussed or presented is anyone like to come forward at this time.
[3:34] You've seen none. We'll move forward to item 4, our upcoming events.
[3:39] We have our music circle that will be at the barn community center.
[3:43] That will be on August 24th at 7 p.m. That's always a fun event.
[3:49] Our senior lunch bunch will be meeting also at the barn community center on August 26th
[3:55] and that starts at 11.30 a.m. and then we have our puppet mania workshop that is presented by
[4:03] the arts council that will be on September 14th and that is 6 p.m. at the barn. And then we have
[4:11] our arts festival in general. We're excited about on September 19th at 5 p.m. here at this building.
[4:18] So we're looking forward to those events coming up. Councils are any other events that I missed?
[4:22] Okay.
[4:27] We'll move on to item five on here. Our council updates. Does anyone have any updates
[4:33] for the council? I just wanted to inform the council that we last, one of our historical
[4:39] preservation committee members last in the last couple of weeks. Richard Watkins was really
[4:46] the heart and soul of the committee. He had the one that got us started and he had so much
[4:51] knowledge and was so interested in saving our history and we will really miss him.
[4:58] Thank you for that.
[5:00] Joy, going to his memorial too.
[5:03] It was great. So thank you for that.
[5:06] Anything else from the council?
[5:08] Okay.
[5:09] Seeing none, we'll move on to the next item on here.
[5:12] What I wanted to also bring up before I move forward was we're getting close to the school year.
[5:18] some of the schools have started here.
[5:21] Quest Academy started and we've got next week
[5:24] or we were county schools, it'll get started.
[5:27] We have had some parking issues over a quest
[5:30] right off the bat, we wanna make sure
[5:32] that we have the public understands too
[5:36] that you can't park in people's driveways.
[5:38] And we've had a lot of concerns
[5:40] with those issues over there.
[5:42] So we wanna just make sure
[5:43] that that's a public announcement to please be courteous
[5:46] and kind of the people that live around the schools when you're parking.
[5:51] Also some speeding concerns, we've got a lot of complaints and concerns
[5:56] throughout our community, especially on 4,000 for speeding.
[6:00] And I just ask that you please slow down, especially during this time of the year,
[6:06] as kids are moving around about.
[6:08] And also late at night, the disturbance sometimes it causes throughout the residency
[6:13] the West Haven and other cities as they move through with loud vehicles and driving extremely
[6:20] fast.
[6:20] So we just ask, please be careful and cautious so we don't have any major accents that
[6:25] are caused especially with our school kids out.
[6:29] Item 6 on here, action on consent agenda will be item A or council meeting minutes that
[6:36] were held on August 5th of 2026.
[6:39] And our item B, our ratification of Cottonwood Title invoice for $372,928.56,
[6:49] and that is for the property at $23.75 West in 1800 South.
[6:54] Item C is for Regency Excavation for $63,222 in 82 cents.
[7:02] an item D for Anderson asphalt LLC for $70,000, $320 and $25.
[7:11] Is there any concerns or questions on the consent agenda?
[7:17] Emily, I have a couple of things on the minutes.
[7:20] I think that councilmember Sauners did the pledging allegiance last week,
[7:25] because councilmember Swap was not here, so we swapped those.
[7:33] item 7B in
[7:39] the, yeah, B, in the motion. It says that I seconded the motion, but Council
[7:45] member Morse seconded that motion.
[7:51] Also under that, just following that, mentions that
[7:54] I said that I didn't think it was the right fit for town homes, and that was this, when we
[7:58] were talking about possibility of single-family homes, I don't think that was, that was meant
[8:03] to be that.
[8:05] I knew you'd bring that one up.
[8:07] I could take this.
[8:09] Thank you.
[8:10] You could say it was a good fit for town hall.
[8:12] I'm just not correct to know.
[8:14] Okay. Any other changes on the council?
[8:17] Okay. If not, I'm ready for a motion.
[8:20] I'll make a motion that we approve items A, B, C, and D
[8:27] from the consent agenda to include the amendments to this.
[8:32] to include the amendments by Council Member Call.
[8:35] Second.
[8:36] Okay, we have a motion to second.
[8:37] Any further discussion on the consent agenda?
[8:40] We'll do a roll call on this.
[8:41] Council Member Dixon.
[8:42] Aye.
[8:42] Council Member Call.
[8:43] Aye.
[8:44] And Council Member Schwab.
[8:45] Aye.
[8:46] Okay, motion carries on that.
[8:47] Thank you.
[8:48] All right.
[8:48] We'll move on to item seven.
[8:50] We're going to actually jump to the Council's okay.
[8:53] We'll move to item eight and nine,
[8:54] and then come back to seven.
[8:56] Is that okay?
[8:58] It was just put on the agenda differently.
[9:01] So we'll move to item 8 for advice and consent of one committee, I'm sorry, community events committee appointment submitted by myself mayor vanderwood to fill one three-year term.
[9:14] The term will be from August 19th of 2026 through December 31st of 2028.
[9:20] and the name that we have submitted on that is for Corbin Lunt. And Corbin, if you've got the
[9:29] information on him, he's a young guy that is really anxious to get on the board, he's only
[9:35] been in West Haven for about seven months, so, but he's really active even, so he was excited to be on
[9:41] this. So anyway, I want to just run that past if you have any other questions.
[9:47] If not, I'm ready for
[9:48] motion.
[9:51] I'll make a motion to give advice and consent for one community events committee
[9:56] appointment to fill a three-year term from August 19th of 2026 through December 31st of 2028.
[10:02] That's for Corbin Lund. Second. Okay, we have a motion. A second. Any further discussion on this
[10:09] this appointment? Okay, we'll do a roll call on this one. No, we don't need a roll call on this
[10:15] Do we all in favor say aye aye any opposed? Okay, we'll move forward with that. Thank you. He'll be excited about that item nine is advice and consent of one arch council committee member appointments submitted by myself.
[10:29] Mayor van der Wood to fill one two year term. The term will be from August 19th of 2026 through December 31st of 2027 and that name is Adriana more.
[10:41] and she's been attending the meetings. So she's just so excited about being on.
[10:46] She also does not live in West Haven. She lives in North Ogden, but she's a arts teacher and wanted
[10:52] to be involved and didn't have that access to her city. So anyway, if you have any questions or
[10:58] concerns, I'm ready for that. I love that she put her dog down. I have a dog name jet. I thought that
[11:05] That was very cute.
[11:08] Anyway, I'm ready for motion if there's no other concerns.
[11:11] I make a motion that we give advice and consent of one Arts Council Committee member appointment submitted by Mayor Vanderwood to fill one two year term from August 19th, 2026 through December 31st, 2027 to Adriana more.
[11:29] Second.
[11:29] Okay, we have a motion in a second.
[11:31] Any further discussion on this appointment?
[11:34] Not all in favor, say aye.
[11:37] Any opposed?
[11:39] Okay, motion carries on that.
[11:40] We'll let her know.
[11:42] She'll be excited about that.
[11:43] We'll move back to item seven on here.
[11:46] Item seven is for a public hearing for the purpose of soliciting public input on opening
[11:51] the current 2026 27 budget for certain amendments.
[11:56] And we'll turn this over to Mr. Shaw and Milwaukee, our city manager.
[12:01] Thank you, Mayor and Council.
[12:02] and we have the city treasure here as well who can potentially provide some insights.
[12:09] But I would summarize the budget amendments into three basic changes, which is in the general fund.
[12:18] We're proposing changing and essentially transferring money or expenses from one line item to the other.
[12:27] and essentially what's happening here is we've been taking care of some of our
[12:34] janitorial surfaces in-house and it's bringing proposed that we outsource those.
[12:40] So it doesn't necessarily change the cost. In fact, I think it's going to end up
[12:45] being less to outsource them and frankly we feel like right now with some of the
[12:52] changes we've already implemented, we outsource the restrooms and that seems to
[12:56] going well and it's been a positive step as far as keeping those clean and would like to
[13:06] continue with that change by amending the budget to include a larger or an increase in service
[13:17] by the contractor. The other changes are related to funding some
[13:27] park improvements. On your agenda's night, there's the opportunity to consider awarding
[13:33] some improvements for Polterpond. The original budget anticipated budgeting, only a portion
[13:41] of those improvements. Under the council's direction we actually bidded the entire park improvements
[13:48] minor minus the playground and maybe a few other amenities but more or less the park will be
[13:57] completed and the landscaping and parking lot would be essentially completed to its final envisioned
[14:06] and level of improvement and so that is one change.
[14:12] We also forthcoming will be a bid for Windsor Park to finish that and some of the preliminary
[14:20] costs that we've estimated now exceeds the amount of budget that was previously allocated
[14:28] with the original budget.
[14:30] So there's an amendment that would add some additional resources there so that we can
[14:35] and consider essentially funding all the entire improvements.
[14:39] Now, the actual amount won't be known until we go through the bidding process.
[14:43] So this is just putting us in a position to be able to essentially award what we might be the final cost there.
[14:54] I would tell you that what is being proposed here and the way that we're funding.
[15:00] These amendments for the park improvements is one, we are using the, we refer to them as the
[15:09] ARPA funds, but they're really a previous transfer from the general fund upwards of, I think
[15:16] it's $1.7 million, and we put that in the capital projects fund on the balance sheet
[15:24] with the restriction that the City Council would need to designate a special project to expend those funds on and this would be that project and we've talked about it before. There isn't a departure, but there was a disconnect between what we intended to do and what was actually shown in the budget document being the spreadsheet itself, so that would adjust and correct that issue.
[15:50] And then the other funding source would be funding all the impact fees in the fund balance.
[15:58] I do not anticipate that we would expend them all, but it just allocates all of them.
[16:03] They are restricted for specific expenses.
[16:07] So, you know, with these being, with these parks being the most significant.
[16:13] And so, I don't think there's an opportunity even though with the appropriation that they would be expended for.
[16:19] for anything other than what's anticipated and envisioned here.
[16:23] The last budget amendment is addressing a shortfall
[16:29] in the budget relative to purchasing a bucket truck.
[16:35] And we've talked about the bucket truck in the past.
[16:38] And John is here to again revisit any questions
[16:42] that you might have relative to the need for operations.
[16:45] But we do believe that it's a fundamental piece of equipment that is needed for the city not only in public works, but I think there's some value in parks as well to potentially use that and it just allows the city a safe platform to work on on any project at height.
[17:05] And we you might recall we as an alternative we explored the concept of renting the bucket truck and to the degree that we've been without a bucket truck since those conversations.
[17:20] John has reached out and tried to actually rent the bucket truck on a few projects that were, you know, that were at height greater than they felt comfortable using ladders.
[17:33] the problem is that there's not a lot of bucket trucks available.
[17:40] I think they reserve them for longer periods of time for rentals.
[17:44] And John can go into more depth if there's questions about that option as an alternative.
[17:49] But I think in short I would just say that it's not as accessible as we would hope to be able to access just for ongoing needs of the city.
[18:02] And so for that reason, we would, again, propose consideration in funding the bucket truck.
[18:09] And that's 60,000 that would be needed in addition to what's been appropriated.
[18:18] And those expenses would be met from revenue that is appropriated from just our cash reserves.
[18:35] If Mr. Childs or Treasurer has anything to add, you don't necessarily need to add anything
[18:40] unless you feel like there's something to correct or clarify or thank
[18:56] you.
[18:59] Thank you.
[19:00] Council.
[19:00] You have some questions?
[19:02] I just noticed that we added the kitchenettes to our maintenance schedule and I think that's
[19:07] a great idea.
[19:07] Thank you for doing that.
[19:13] Can I make a motion?
[19:15] Sure.
[19:16] I'll make a motion to interpublic hearing.
[19:21] We have a motion and a second for public hearing.
[19:25] All in favor, say aye.
[19:27] Aye.
[19:27] Any opposed?
[19:29] Okay.
[19:30] We are now in our public hearing.
[19:32] If anyone would like to come forward, you're welcome to come forward.
[19:36] Okay.
[19:42] Seeing none.
[19:43] We'll make them have a motion to move out of our public hearing.
[19:49] Summoned.
[19:50] Second.
[19:51] We have a motion in a second.
[19:53] All in favor, say aye.
[19:54] Aye.
[19:55] any opposed? Okay, we are now out of our public hearing back to item 10, action on resolution
[20:04] 30-2026, opening the current 2026-27, 2027 budget for certain amendments, moving forward
[20:13] from the items that were discussed. So, is there any other questions or concerns that
[20:19] to the council out?
[20:22] With the new cost on that bucket truck,
[20:24] have we looked at used trucks at all?
[20:38] Marin Council, as far as looking at used ones,
[20:43] the one that we're actually looking at right now
[20:45] is a 25 or 24, I mean.
[20:49] It's one that they have done that's ready to go.
[20:53] It, we actually haven't holding it just until after tonight
[20:57] until we know what's gonna happen.
[21:00] otherwise the cost would be different going forward, but it's a new vehicle. It's not. Yeah.
[21:09] It's just one of those things when we put together the budget and stuff I had received a whole
[21:14] bunch of bits and they were all complete units. So I had a number of them to go through.
[21:28] And when
[21:28] Well, then after we had got them numbers,
[21:31] we had received an email saying
[21:33] that we needed to get a truck for them.
[21:36] So then, Dwayne got a truck price.
[21:39] And so I had the truck price in one stack,
[21:42] the bucket trucks in the other stack.
[21:44] And when we had a whole bunch of other trucks
[21:46] that we were planning on getting,
[21:47] replacing some bobtails,
[21:48] just getting prices on a lot of stuff.
[21:51] We decided we weren't gonna be asking for new vehicles.
[21:54] That stack kinda got pushed aside.
[21:56] So that's how it was a miss on my part, I guess, but it was a miss that when we went through and looked at him
[22:04] I just this was the bucket truck the picture it's a whole truck. I mean, you don't just show you the bed
[22:09] So it's sitting in the truck and and that came in just like all the other ones
[22:12] But so we went with that lower bid. Well, there was a lower bid by a ways because it was missing something and that was
[22:22] Yeah, that's how that happened that won't happen that way, but again, but that's how that ended up that way
[22:27] Yeah, we couldn't eat that part of it.
[22:30] So then we had, as I went back to all the others, I was, you know, we looked at them and
[22:34] made sure.
[22:35] But all the others that I had looked at, the first ones that came through from commercial
[22:38] fleet and all of them were all one unit, it was done, you know what I mean.
[22:44] But Reddings wasn't, it was a partial, then they expected us to go purchase our own truck
[22:50] and do it, so.
[22:51] So it's just about competitive with the other trucks, the other ones you got.
[22:59] And then I just had a whole bunch of other trucks, so when that came in later on, it didn't get put in with that.
[23:04] It was two or three weeks later when that came in.
[23:08] So we got put with the trucks because we had several other vehicles that we were looking at,
[23:12] at least getting prices and stuff or options if we need to replace one of the bobtails or a dump truck or whatever.
[23:19] And then when we decided we weren't gonna get a vehicle this year, we wasn't
[23:24] take that out of the budget. I didn't take that one out of the stack. So I bet you
[23:29] had a headache after that. But I think the question you had asked was the
[23:34] competitive price, you know, knowing now that it didn't have a truck with it, is that
[23:38] still fall within the competitive price from the company that we were looking at. Yeah,
[23:43] it is. Yeah, even if we would have had to, so we're gonna use commercial fleet
[23:48] because they have one done and it's and they actually so they would that way going
[23:55] with two separate it's not I didn't want to go with a separate two different
[23:58] places because I want it to be warranty and everything under one place so if it's
[24:02] something to do with the hydraulics on the truck or the bucket or electrical on the
[24:07] vehicle it can go to one place and be taking care of so that made a lot more
[24:12] sense to do it that way. And the prices were close. I mean, if we added the truck on, I almost
[24:19] think the Reddington would have been a little more than commercial fleet. I think it was
[24:23] three or four thousand of its close, but it was a little bit more. So I just wondered,
[24:29] too, if there was a possibility of a lease of a vehicle, you know, for that as well, where we're
[24:34] starting to get more leases in and more with lease, where we could replace it, you know, and still
[24:40] utilize the bucket unit on the back. Was that never reviewed?
[24:45] No, never looked into that. I don't know if there is any kind of, if it would do something
[24:51] with the lease by putting that type of equipment on it, you know, on that kind of a chassis,
[24:57] I don't know if that would void any warranty or anything on the lease. I don't know what that
[25:02] would do. And we have to have lights ran and wigwags and different things like that because it's
[25:07] in the roads. Yeah, I don't know what you know, I just never looked at maybe leasing a chassis
[25:14] to put that type of a body on. Yeah, when I see the bucket truck, the back end has all the lighting
[25:21] and everything you need for it, right? It just needs to be wired to the chassis. Yeah, they put
[25:27] yeah, there's a lot of lights around the bed, but they do put frontal ones and either in the wind
[25:31] children down in the grill or something too but. And that's included in the price right all of the
[25:36] what they need to do to include it in the one hundred ninety five thousand is that right. I mean
[25:42] hugging it all up to the to the other part. Yeah that that at that price the one ninety five
[25:51] yeah that's everything's done in fact I don't even think it's I think the truck that we're
[25:54] having them hold a little less than that quite a bit less, but I just never thought you'd sell it in two pieces. That's why well, I
[26:06] shouldn't know. I mean, there's we do bob tells and dump trucks that way. I mean, that's normal, but it's the way they had all come in.
[26:14] They didn't they were all one unit except for the one. So it's just and when I found out I had our attack.
[26:26] So I just jumped on Google real quick and the first dealership came up with 16 of them ranging
[26:31] anywhere from 50,000 all the way up to 119,000. 119,000 were brand new. 2023 zero miles.
[26:39] I mean, I'm just wondering if we looked at other options instead of going to $195,000 new one.
[26:45] You need it and I'm all for that because there's lots of options.
[26:48] So we're looking at, what was you look dispollin' up about that bucket truck or just the chassis?
[26:53] It's complete units, complete trucks.
[26:56] What the buckets and everything on them?
[26:58] Yes.
[27:00] I'm just saying there's options out there that aren't bullet bread do,
[27:04] but I don't think this is a daily use vehicle.
[27:06] And I'm just wondering if we looked at some options.
[27:09] Yeah, that's a good price.
[27:11] That would fall in the money we have.
[27:15] So let me go to this next one right here.
[27:18] So this one right here's a 2023 brand new 550 and 147
[27:24] There's just a few options out there. You know, we couldn't hold it. We just know that route too
[27:28] When we just went to the other the next bidders and stuff that we had so I didn't
[27:33] And contact them and say we still honor this because the bids were
[27:37] quite a way to go
[27:38] You know
[27:39] Over there
[27:40] They get some really months or whatever it was passed and he says well
[27:44] We have this 25 I think it's 24. He says but we know that
[27:48] But after that it's going to be, it could be a lot more,
[27:55] maybe we should look into those
[27:56] a little bit more, make sure.
[27:58] Even if it's on the other side of the country and we, you know, spend five grand to ship
[28:01] it over here, I mean, we still could be saving 50, 60 grand.
[28:04] We can look into that first.
[28:06] Yeah, if you don't mind, I would encourage that.
[28:09] Yeah.
[28:09] We can look, shop it around, see what we can find.
[28:12] I mean, I don't go into the 1988 or anything like that, but why not, for me, that you're
[28:17] Any rest?
[28:19] Frank on the front.
[28:20] That's right.
[28:22] Anyway, yeah, we can do that.
[28:24] We're looking at that.
[28:26] Okay.
[28:27] Anything else?
[28:28] Any other questions for?
[28:31] So, Sean, how do we do that?
[28:33] Taking that part out of demanding the budget?
[28:36] I would.
[28:38] You know, depends on your comfort level.
[28:39] I guess from an administrative perspective,
[28:42] it would be great if you would just amend the budget
[28:44] as proposed with the requirement that, you know,
[28:48] are directive that we, you know, whatever that would be. However, you want to phrase the directive and then we could essentially have the flexibility and we could report back before we purchased if you would feel comfortable in that regard.
[29:03] And so then you can know, you know, what we were able to determine and and and make sure that your request was was, you know, satisfied.
[29:13] I think on a sizable amount of savings, yeah, that's definitely what we're looking for.
[29:19] We want to try and save because we have a lot of expenses that will apply towards a budget.
[29:25] We want to make sure that we're utilizing the funds to the maximum.
[29:28] So I appreciate Councilman Schwaplik in that up real quick, but I figured either Elise
[29:34] are working with this because it was it was missed in the budget and we want to make sure
[29:40] that they get what they need but we also want to make sure that we're spending you know a fair amount
[29:47] that is not over and above what we could maybe get it or something else and I agree you can't
[29:53] ship those usually pretty easily across country and I think most of the vehicle I recently got that to do
[30:00] So I think that's one of the situations that we can definitely do. So I think that would be maybe the next move. It's just looking to that a little bit more to make sure. Is there any other items on the budget changes that the council would like to have a discussion before we close this out?
[30:26] On Windsor Park on there. Is there? Can I ask a question to you, Mr. Randall? You mind coming up? I just want to check on that.
[30:41] I wanted to just ask if you don't mind.
[30:43] We were going to do a lot of the general things on when they were parked, maybe help save some money there, but we still in process of doing that.
[30:52] So we're bidding the project as a whole, just based on numbers that we received from a contractor that kind of gave us an estimate of what it could be done for.
[31:02] We don't know what, as Sean mentioned, we won't know exactly what that will be until we get bids back, but right now we're sending the whole project to bid to see what that looks at.
[31:11] based on what we received back from there.
[31:13] I think that's when we would have discussion on
[31:16] what it would look like if we need to modify
[31:18] how we go to construction.
[31:20] So when we're looking at, you know,
[31:22] we're looking at like $750,000 for that park.
[31:25] That's a lot of money, you know, to try and put it together.
[31:28] So I guess I'm trying to understand
[31:30] if we're amending the budget to that level.
[31:34] Well, we're appropriating that amount of money.
[31:41] So to answer your question specifically, yes, we're appropriating that amount of money.
[31:45] It is in one line item.
[31:46] It's in, I think the expense slide item is Mark's capital projects, you know, impact fees.
[31:53] And so it is specific to impact fee related projects.
[31:57] And really, we wouldn't spend that money, obviously unnecessarily, we're going to go through
[32:03] competitive bid process and the prices will be what and ultimately you'll
[32:10] award it but I'd anticipate it'd be the lowest of all the bids which right
[32:15] now we're estimating we had to estimate based on I think we're coming in at
[32:20] 2.4 or 2.1 I don't remember the exact number but it hovers right about 2.4 and I
[32:33] You might recall the funding sources there is a half a million dollars from Rant Grant
[32:37] which is terrific and then the other one was the special projects, about 1.7 million and
[32:45] so this just gives us a big margin of error and so I guess you could always reduce that if
[32:51] you don't feel comfortable with it but I felt comfortable with it knowing that it's restricted
[32:56] for specifically for impact fees.
[33:00] Yeah, I'm trying to just make sure, because if we go out to competitive bid, then we're
[33:05] going to make an award, which means that they would get that project correct.
[33:09] You can refuse the bids, is that an option then, is that what you're looking at as a possible
[33:16] option?
[33:16] Yeah, well, it would be up to the Council to decide if they wanted to utilize all those
[33:19] funds.
[33:20] My understanding is we have the ramp grant for 500 and then it would have been the traditional
[33:23] ARPA funds that were shifted over to be able to execute on that.
[33:27] as we've talked about Windsor for the last few years, this just gives us a real life approach
[33:31] as far as what a contractor is going to say it's going to cost to do the park. If it's something
[33:36] that the council doesn't want, they can reject all bids, we can re-bid with the idea that we look
[33:40] to be the general ourselves and then try to find a way to piece that together.
[33:45] I just wanted to bounce back a little bit as we have that discussion, right?
[33:49] Sure.
[33:49] And so, and I was trying to think if it would be, you know,
[33:52] haven't they just try and save some funding if it made sense? We don't want to
[33:57] delay the project out longer. I have real-time experience without
[34:03] understanding. When I decided I wanted to do a project and it ends up taking
[34:07] a little longer versus having a contract to come in and whip it out in a
[34:10] couple of days. It takes longer but I wanted to make sure we're just utilizing the funding.
[34:15] With the understanding of what the budget might have been with the 2.2 that's
[34:20] when we thought we should try to get an estimate.
[34:22] So we asked a contractor from Salt Lake City
[34:24] that's done a little bit of work.
[34:25] He actually did Salt Point for Woodside.
[34:28] We asked for an estimate of maybe what that would look like.
[34:31] So we sent him the scope and he said it back with numbers
[34:34] and it was about 2.4.
[34:36] And so with that in mind, we thought with that budget,
[34:39] maybe we would see what it would actually come in with contractors.
[34:42] So, different area that doesn't work up here a lot.
[34:44] If we had some local contractors,
[34:46] we were quite intrigued to see if maybe we could hit
[34:48] the budget amount with the estimate shown, and I agreed that maybe we look at trying to
[34:52] hit that 2.4 with the idea that maybe we do. We don't know what will come in at. We
[34:57] don't know who will bid on it, and we don't know what their timeframes or, you know, some
[35:00] people will bid for different purposes. They could come in really high just because they're
[35:03] very busy, but they still want to bid on the project to see. So we really don't know what
[35:07] will come in at. It couldn't answer that. It could come in higher than that, and then
[35:10] we'd be looking at rejecting and saying, okay, how do we want to attack this differently?
[35:14] Okay. Yeah, I don't know about the rest of the council. I know that, you know, it's your
[35:19] choices as council, but I'd like to just walk through that a little bit closer as we
[35:24] get to that point to see where we're at because I think it is a lot of money as we want to
[35:30] try and utilize it. So if that in mind, are we looking at delaying that process of going
[35:37] to bid and I don't think we need to delay it. I think I just need to understand where it lands
[35:43] so that we can figure out, is it make more sense for the city to get involved with it more
[35:49] as a general, or do we just get it fixed up?
[35:52] We have talked about that idea that we may very well end up doing that depending on what
[35:57] it comes in.
[35:57] Initially with the bid from the designer, it was, if you remember, it was in the multiple
[36:02] millions.
[36:04] It's significant like four times more millions than with on the table right now, so we would
[36:08] just like to see maybe what it comes in at and see what the actual
[36:11] goal versus what the design estimates were and then make the best decision we can.
[36:16] So generally in ourselves, it's definitely been something we've talked about and
[36:19] potentially be prepared to do. Okay, I appreciate it. Thanks for
[36:23] you bet. No, I just wanted to ask the question, make sure we were there.
[36:26] Yeah, plus I didn't want John to feel bad.
[36:31] Well, but will you keep his abreast of that a little bit?
[36:35] Yeah, absolutely.
[36:36] Absolutely.
[36:36] Obviously, when we get to that point.
[36:38] Yep.
[36:38] And I think that would be for Council to review that a little bit more.
[36:42] Yes.
[36:43] Okay.
[36:43] I would say, Mr. Mayor, I'm trying to find the date, but I do believe that it's slated
[36:47] for October 1st meeting in October.
[36:51] Yeah.
[36:51] September 9th, I think, is when we were launching for or putting out for bid.
[36:56] And I do believe it was the first Council meeting in October.
[36:59] I don't remember the date, but I believe it was the first Council meeting in October.
[37:26] I'll make a motion to approve resolution 30-2026 opening the current 2026-2027 budget for certain amendments with the contingency.
[37:40] Is that the right word of John looking at other options for the bucket truck?
[37:48] Second.
[37:49] Okay.
[37:49] We have a motion in a second.
[37:51] Any further discussion?
[37:54] Okay.
[37:55] We'll do a real call on this one.
[37:56] Council Member Dixon.
[37:57] Aye.
[37:57] Council Member Schwap.
[37:58] Aye.
[37:59] And Council Member Call.
[38:00] Aye.
[38:00] Motion carries on that.
[38:01] The Sean, you got your movement.
[38:03] Move forward.
[38:04] Thank you.
[38:05] All right.
[38:06] Item 11 on here.
[38:07] Action on Resolution 31-2026.
[38:10] The six amending the memorandum of understanding with Nielsen Holmes on applying the order of contingency for the Polterpond project.
[38:20] And on this one, it was recommended by city manager to possibly table this for.
[38:27] I mean, quite prepared. Is that correct?
[38:30] Yes, the red lines haven't been reviewed yet that Nielsen Holmes sent back.
[38:34] Okay. Okay. So if we could get a motion on that, we'll move forward on that.
[38:41] I'll make a motion to table resolution 31-2026. Second.
[38:47] Okay, we have a motion to second. Any further discussion?
[38:50] Okay, we'll do a roll call on this when Council Member Call.
[38:52] Hi.
[38:53] Council Member Dixon.
[38:54] Hi.
[38:54] Council Member Chloff. Hi.
[38:55] Okay, motion carries on that. And that'll be possibly prepared for next time maybe.
[39:01] Oh, good.
[39:02] Hopefully. It's not me that I'm waiting on. Okay. All right. I just thought I'd throw that in. All right, item 12 on here. Action on resolution 32-2026 awarding the bid for improvements to the pond located in the Polter family open space preserve. And we have Mr. Randall on that or is that pretty. You know, I could speak to it and we could certainly.
[39:33] and add to it, but essentially City Council at an earlier council meeting, as we discussed,
[39:41] Polterpond, requested that we bid all phases of the project, and we did do that.
[39:49] We bidded in schedules, and due to the way that it was bidded, we had multiple contractors
[39:56] bid on the different schedules and what that yielded was essentially one
[40:09] contractor to do. I think it was A and A and C and then the lowest bid for
[40:16] schedule B was a different contractor. So there are going to need to be some
[40:20] coordination efforts between the two contractors but we do think it's a
[40:25] project that, you know, can still be coordinated and completed at the lowest possible rate.
[40:33] Anyways, I was pretty excited to see the bids come in and essentially to make, you know,
[40:41] significant progress on the completion of the park. And by awarding this bid with all pre-schedules,
[40:48] and would accomplish more or less completing the park with the option to continue to evaluate the need for playground or the desire for playground in future years.
[41:01] Yeah, because of the different bids on here, it's going to be a coordination effort for sure.
[41:07] Trees and everything, other things that are being taken care of so is that part of something you guys will be managing and working with these groups?
[41:25] We anticipate kind of a pre-construction meeting where we try to get both construction groups
[41:30] there so we can kind of understand and work and some of that was talked about with all
[41:34] the contractors that bid in our pre-bid meeting that we had on site kind of understanding
[41:39] that depending on how this goes, you could win two different portions of the landscaping
[41:43] specifically where the biggest concern will be and so we'll have a pre-construction meeting
[41:49] to kind of go over that, and then it'll be something where we'll be monitoring it aggressively
[41:54] as we go hitting timelines. That'll be one of the other challenges that we have is trying to
[41:58] coordinate all the different contractors, or the two different contractors, I guess I should say,
[42:03] with the weather. That plays an integral part at Polter just because the material that's there,
[42:09] and it's going into fall, so depending on how wet the spring is and whatnot. So that'll be something
[42:14] that will have to be worked through,
[42:16] we'll hope for favorable conditions to be able to,
[42:18] well, same my favorable, we need water.
[42:20] So we'll just have to manage that the best that we can.
[42:23] So, but we're prepared to understand that as we've gone to bed,
[42:26] we knew that this was a potential.
[42:27] So we've been kind of banking on the possibility
[42:29] that it could happen.
[42:31] What was the start date again?
[42:32] Well, that's it again, the start date.
[42:38] Well, I know, I don't know if we have an official start date
[42:41] with them.
[42:42] I know that they've reached out to Garner.
[42:44] I do know that they would like to start as soon as possible. So we'll be with them in the morning
[42:49] To talk to them to kind of get some timelines, but I do know that they would like to start phase one as soon as possible
[42:55] The completion date though that might be more completion date is June June 30th. That's what I understood to June 30th
[43:04] What was that again?
[43:07] With on record is that on the record like that? Yeah, it's called the 29th
[43:13] All right. Any questions for the council, Mr. Randall?
[43:27] Nothing? Okay. I think we're done. Thank you.
[43:31] All right. Ready for a motion. If there's no other comments.
[43:38] I would move to adopt resolution 32-2026 awarding the bid improvements to the pond located in the
[43:46] The Polter Pond Family Open Space Preserve, Schedule A would be awarded to Marathon Maintenance
[43:51] for $424,907.35. Schedule B would be awarded to strong excavating and construction,
[44:00] for $235,513.39. Schedule C would be awarded to Marathon Maintenance for $114,688.30.
[44:12] second. Okay, we have a motion and second. Any further discussion on this resolution?
[44:18] Okay, we'll do a roll call on this one. Council Member Schwap.
[44:20] Aye. Council Member Call. Aye. Council Member Dixon. Aye.
[44:24] Okay, motion carries on that. So looking forward to that. It started on that. Item 13, action on
[44:30] resolution 33-2026. First amendment to the local transportation funding agreement regarding
[44:36] including the 5100 West, 4000 South Intersection Project between the city and Weaver County.
[44:46] Mr. Marin Council, the city staff requested from WACOG that we can solidate the traffic
[44:53] like portion into the general project of construction.
[45:00] 5,100 South and the 3,300 South, 5,100 West, 3,300 South Project. And they requested that or they accepted that request. And it doesn't change the scope of work or the cost themselves. It just makes it easier to maintain and to, well, to essentially administer those funds because both of the projects are being constructed simultaneously. And for that,
[45:29] that reason it is hopeful for it to be considered one project.
[45:34] They are making great strides.
[45:36] I think John potentially has some images that he can continue to send, but more or less
[45:41] the majority of the improvements along the 5100 West corridor are complete.
[45:47] And we're still working on the acquisition portion around the traffic signal at that intersection
[45:54] of 4,500 West but the projects moving along and getting completed and again this would
[46:03] be help administratively to manage the projects as one project.
[46:10] Thank you. Questions from
[46:13] the council?
[46:20] No, I would just like to note that in the actual resolution under section 2 item
[46:26] one there's just a typo says 4400 south and it should say 4,000 south and also on the page that says
[46:34] attachment A should be changed to say 4,000 south. Those
[46:43] notations, we'll get those changed on
[46:46] there before.
[46:49] Otherwise I don't have any questions. Okay. Anything else or anyone?
[46:55] If not I'm ready for
[46:56] motion.
[47:01] Make a motion to adopt resolution 33-2026. The first amendment to the local transportation
[47:09] funding agreement regarding the 5100 West 4000 South intersection between the city and
[47:15] Weaver County noting to update those addresses in the resolution. Second. Okay, we have a motion
[47:22] in a second. Any further discussion from the council on this resolution? No, we'll do a roll call
[47:28] on this one. Councilmember call. Hi.
[47:30] Councilmember Dixon. Hi.
[47:31] Councilmember Schwab. Hi.
[47:33] Okay. Motion carries on that. Thank you.
[47:35] Item 14. Action on Resolution 34-2026.
[47:39] Second amendment to the local transportation funding agreement regarding the 5100 West
[47:43] and 3300 South Project between the city and Weber County.
[47:54] I was going to say, Mr. Mayor, this is related directly to what we just discussed.
[47:58] and so the way that Brooke configured the amendments and Brooke is the administrator of the Wake-Hog
[48:05] funds, she configured it this way. So same explanation applies.
[48:14] Questions from the council?
[48:19] That's right. Perfect.
[48:24] I'll make a motion to approve Resolution 34-2026. The second amendment to
[48:30] local transportation funding agreement regarding the 5,100 West 3300 South project between the city and
[48:37] Weber County.
[48:41] Second. Okay, we have motion a second. Any further discussion from the council on
[48:46] this resolution?
[48:49] ACNN then we'll do a roll call on this one. Councilmember Dickson. I.
[48:52] Councilmember Schwab. Hi. Councilmember Call. Hi. A motion carries. Thank you. Item 15 action on
[48:58] resolution 35-2026, the termination of lease agreement between Jennifer L.
[49:04] French, living trust, and James A. French, living trust, and the city of West
[49:09] Haven. Mr. Nelson, did you want to take that one? Yeah, I can provide an
[49:15] introduction and some background information.
[49:19] So West Haven entered into a lease
[49:21] agreement with the French family on September 4th of 2023 for a dedicated section of right
[49:30] of way that ran adjacent to their property. The agreements terms were from 2023 to 2013 to 2023,
[49:38] and then on a month-to-month basis after that, for at least payment of $1 per year.
[49:45] A few years ago, I think it's important to note that a few years ago, the city had asked the
[49:50] the property owner to vacate partial of that right away property, which they did comply
[49:55] with at that time, and now are occupying about half of the current dedication that's adjacent
[50:00] to their property.
[50:03] So the thing that's triggering, so at this, the city has written up a resolution,
[50:12] to authorize
[50:12] the city manager to terminate this lease agreement according to the terms within it within
[50:17] the agreement. The catalyst for this request is the development that is located just north of
[50:25] their property and that this right-of-way stubs into is looking to amend their current subdivision
[50:32] plot. Right now it's the I don't really know how to pronounce the name of this subdivision.
[50:39] It's Kirchavali V. Subdivision currently connects into the Rosewood road with a private
[50:48] roadway. That was and the subdivision was approved back in 2021. The developer and the
[50:54] owner of the subdivision has came in and requested to access the RTU to a private roadway to
[51:06] to do a full dedication of public roadway and to build a cul-de-sac, which complies
[51:14] more further with our standards.
[51:18] The main concern that the applicant has brought up is just the concerns about maintaining
[51:23] a private road between the four lots.
[51:26] So doing so, they would need access to a full right of way.
[51:31] They have provided a, the, the, the, Kurtzavelli amended
[51:36] plan. They've provided some updated construction
[51:38] drawings and they're about ready for approval, which we go
[51:43] to the planning commission. And so this time, we've brought
[51:45] forth a termination, the resolution to terminate the
[51:49] least agreement. So the developer could access that right
[51:53] of way. So there are a couple terms that I think is important
[51:58] to consider as we look at this lease agreement, these are highlighted within the staff report,
[52:03] so I won't touch on all of them. And I've talked a little bit about it already, so I won't talk
[52:10] about everyone that's listed in there. But generally speaking, as mentioned, the lease agreement was
[52:16] from 2013 to 2023, then on a month-to-month basis after that. And lease payment was for $1 per year.
[52:23] the LEC has made all the required annual payments. Under the terms of termination, there are two
[52:29] sections of the agreement that I think are important. The first one is an item seven, which reads
[52:34] LEC agrees to maintain the property in a clean and sanitary manner and not to make any alterations
[52:41] to the property of us. These are in a consent. At the termination of the LEC, the LEC agrees to leave
[52:47] the property in the same condition as or better condition than when it was received
[52:53] except for a normal wear and tear and subject to proper authorization for any improvements
[52:59] installed by the leaseee.
[53:01] So essentially, once the lease is terminated, the property owner is required to remove
[53:08] their stuff off the property and to return it to a like similar state as when it was released
[53:16] to them. Then under section one, our section 21, which is the last section within the agreement,
[53:24] it states that any other provisions in this lease to the contrary, notwithstanding the city
[53:29] shall have the unilateral right to terminate this lease with not less than 30 days notice for any
[53:34] valid government purpose, the city shall determine in their sole discretion what constitutes a valid
[53:40] governmental purpose.
[53:43] So to speak to that a little bit I've kind of indicated the why this is being
[53:49] brought now and kind of the catalyst for this. So it's in staff's opinion that providing roadways
[53:55] and access to homes for future government is a valid government purpose. Our subdivision code
[54:00] itself requires that developers stub roadways into adjacent properties to provide that access. As I'm
[54:09] seen in 156.055 subsection A, and then it also requires that that streets and alleys
[54:20] and cul-de-sac season of that streets and subdivisions shall be dedicated and this
[54:24] is under 156.056 subsection A requires that these roads within subdivisions are dedicated
[54:32] it as public streets, except for within approved P-R-U-Ds.
[54:40] And so with that being said, staff recommends that the Council can review the current, the
[54:46] review of the lease agreement and the recommendations for why we would want to terminate the lease
[54:55] and then would recommend making a motion on such.
[54:58] I will point out that the French family we have had some discussions with them, and they are in attendance tonight.
[55:06] Thank you. All right, questions from the council.
[55:18] No questions?
[55:20] Okay. Well, I was just looking at the police agreement and your signatures back then were wonderful, by the way.
[55:30] Well, both of you. Great signature. But anyway, I guess we're ready for a motion then to direct this.
[55:40] I would just like to know how you pronounce the name of your subdivision.
[55:44] Oh, sorry. Yeah, we're just the French family. Okay, sorry.
[55:48] I was moving too quickly.
[55:52] Okay, I will make a motion to a pre-resolution 35-2026.
[55:56] the termination of lease agreement between Jennifer L. French Living Trust and James A. French Living
[56:02] Trust and the City of West Haven.
[56:08] Second. Okay, we have a motion and a second. Any further discussion
[56:11] from the council?
[56:14] Okay, we'll do a roll call on this one. Councilmember Dixon. Hi.
[56:17] Councilmember Call. Hi. Councilmember Schwap. Hi. The motion carries on that. They got timed an
[56:25] an effort to get things taken care of on that property.
[56:28] So the resolution authorizes the city manager
[56:31] to mail out the official notice.
[56:33] So I'll work with Sean and the developer
[56:37] about the timing of when that termination needs to go out.
[56:42] That worked okay for everybody, okay.
[56:44] Sorry you're losing that property.
[56:46] I know you had some nice buildings on there,
[56:49] but hopefully it wasn't overcharged, right?
[56:52] A dollar a year isn't too bad.
[56:54] And then I guess you got a refund coming right? They have a refund coming back. Yeah, so get ready for that. I don't know how you don't spend it, but okay.
[57:03] But thanks for being here. Sorry, we should have bumped you up a little bit. I thought you guys were the branches, but I thought man, we should have moved you up on that. But thanks for sitting through the whole thing.
[57:13] I appreciate that.
[57:14] All right. Is there any other items on here that we need to discuss prior? I mean, from our work meeting? Any items on item 16? Nope. Okay.
[57:26] When we move on to item 17 then, we're proposing a closed session for item 17. The council will consider a motion to enter into a closed meeting for the purpose of strategy session to discuss the purchase exchange or lease of real property.
[57:41] and to discuss the deployment of security personnel devices or systems to be held in accordance with the provisions of Utah code 52-4-2-2-5.
[57:53] And so I would need a motion for us to move to that closed session.
[57:57] So moved.
[57:59] Second.
[58:00] Okay, we have a motion a second. I'll in favor say aye.
[58:03] Aye.
[58:03] Any opposed?
[58:04] Okay, we'll move into our closed session.
[58:06] and just for the public to know, we'll...