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Hey, good evening everybody and welcome
to our August uh West Perth Council

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meeting. Uh we do have um uh Doug Phelps
is away uh at the meeting tonight and

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councelor Andrew Fornier is online and I
will try and catch him online. Sometimes

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I don't always see him so we'll try and
catch that as we go. Um, just before we

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get started, um, I would ask, uh,
council and our guests this evening, if

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uh, they so wish that we'll bow our
heads for a moment of silent reflection.

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Okay, thank you. All right, so we'll
call the meeting to order. Um,

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there's going to be a few changes. We do
have a fairly lengthy uh council meeting

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here tonight and we're going to mix
things up a little bit. We do have a

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close session and we wanted to have the
close session earlier on in the meeting

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as opposed to later on. So, we're going
to go through the agenda and if you

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follow along um we're we have close
session as agenda item number seven.

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We're going to skip that and we're going
to go to uh item uh agenda item number

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eight and we're going to do 8.1 8.2 8.22
8.23

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and then we will uh go for the close
sessions. So it kind of gets the drains

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and what people have come for out of the
road so that they don't necessarily have

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to stay if they don't want to. So, uh,
with that in mind, um, those are the

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changes that we've made, I think, James.
So, a motion to confirm the agenda. Um,

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and, uh, as I did mention, we have a
close session, and it is to deal with

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legal updates, property manner, um, u
well, various property matters that

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we've had uh, for the last little while.
So, um, yeah, a motion to accept the,

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uh, agenda as amended. Uh, councelor
Rose, Councelor O'Donnell, all those in

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favor posed, if any, that's carried.
Does anybody have a conflict of interest

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with anything on the agenda? Councelor
O'Donnell.

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» I have a conflict on item number 9.4.
>> Okay. So, noted.

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All right.
Okay. Um that brings us down to moving

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on here. We do have a delegation. Um we
have um Paul Seabbach our um uh auditor

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I guess from Seabbach and Company. And
uh I would ask Paul to come up and uh

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give us the good news. Uh and uh I'll
just turn the floor over to you.

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Thank you very much. Uh very nice to be
here. uh when we go through everything

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uh mostly is good news. Uh our report
has are the full audited financial

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statements and then we also uh provide a
two-page uh report for council that has

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a little more information. Uh when we
did the audit this year, it was all on

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site. We did the interm audit in October
and the final audit uh first week of

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March. Um we received complete
cooperation from Wendy Manique and all

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the other departments. We try to visit
everybody and we were given access to

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everything. So, we really appreciate all
the cooperation in Wendy's effort to uh

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get the statements done. After
completing our audit, uh we're our

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auditor's report in the financial
statements show a clean audit report and

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states the financial statements present
fairly the financial position of

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municipality. At the end of the audit,
we you know, it's it seems standard, but

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things don't always go good. that uh we
can report we did not find any unusual

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transactions or sign significant matters
to bring to your attention this council

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nostanding issues within the council and
as I said received uh complete

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cooperation
um a little bit when we do do the

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audited consolidated financial
statements the things that are

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consolidated the BIA and the library
board and your share of the ERT 6.25%.

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Um, when we look at the financial
statements, the first number that jumps

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out at you is the surplus 4,257,000.
Um

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I think every year I try to explain why
when we take our surplus and we're

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obligated to use uh provincial standards
PAB accounting standards and they just

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treat the our statements on more cural
basis where when you do your budget it's

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more you're trying to raise cash for
your capital project uh debt payments

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and things like that um reserve
transfers. So when we look more on that

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basis uh Wendy's report that she had
provided earlier shows a surplus of

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348,000. So it's important to realize
you know you did have a surplus on this

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wave 4.4 but when you look at how your
budget is presented it's it's quite a

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bit less. Uh the big item there is uh
capital. Um

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you guys when you do your budget, you
raise money to expense your capital

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where we set that up and depreciate it.
Um we only expense the interest on your

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debt payments where you have to raise
money to pay the actual principal

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payments. So that's 425,000.
And at the end we show reserve funds as

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a part of the surplus but we don't show
in ins and outs as income or expenses.

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So this year you transfer 2.2 million
almost 2.3 million to reserves. So you

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have to take that off the 4.4 because we
don't show that as a an expense. Um

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as I said we use the same uh very very
same same information. is just presented

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different policies. Consolidated
statements are important because uh the

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statements and the FIR are presented to
the province and that's how they see

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your uh financial statements. Um some
other key points um you spent 3.3

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million on capital you had budget or
last year was 5.8 8 you had budgeted 6.1

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but uh there's quite a few projects not
uh finished um some vehicles not

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purchased um in um Wendy's report that
that's summarized um at the end of the

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year your debt was 66,372,000
down from 6.8 8 million. So you paid

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down 425,000 of regular debt payments.
There were no new no new loans and you

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completed payments on a loan from the
pumping station. Um also is when you pro

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provides a debt repayment calculation by
the province. Uh you're allowed to have

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debt repayments 25% of your revenue and
at the end of last year you're at 11% of

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that. So you're well within that. Uh at
the end of the another key part end of

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the year your reserves were 24,800,000.
They were up 2.3 million. Um part of

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that was because you didn't do all the
capitals. You didn't transfer the money

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to pay for the capital. You had budgeted
to have uh 21.5

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million reserve. So you finished higher
there. You also have some uh gas tax

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funding you received but didn't spend at
the end of the year. 97,000 and a

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provincial roads grant of 136,000 that
weren't spent. Um what that all means is

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so you didn't do all your capital when
we look at the financial position you

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have you know more money in the bank and
higher reserves etc. Um so the page

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titled report to council financial
indicators it's basically your income

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statement or sorry your balance sheet as
of December 31st. Um, first thing you

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notice the bank is up uh a fair bit.
Part of that is because of the surplus

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and part of that is the uh payrolls are
lower. Uh things of that nature. So the

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balance for your bank was 24.3 million.
15.6 million of that's in your general

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bank. Um you have all your water and
waste reserve funds of almost 7 million

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and all the other reserve funds accounts
of 1.6 million. So that's the 24.3

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million in the bank. Um accounts re
taxes receivable, you did a good job of

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collecting taxes, it's down to 2.7% of
the total taxes. Of the 933,600

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is current. So that's good. More taxes
you collect, the more money you have in

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the bank. Uh accounts receivable are
similar to last year. Uh long-term

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receivable is a little higher. There
were more municipal drain work that

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wasn't build at the end of the year.
961,000 versus 495,000 loss. Um

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investments, you did change your
investments uh during the year. Uh there

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was an unearned there was an earned gain
there when you uh transferred the

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investments of 1,250,000.
Um

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a lot of those uh invest investments are
wastewater reserve investments. Um the

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investment in the government business
government government business

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enterprise is your investments in the
ERT utility. It's made up of note

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receivable shares and your share
retained earnings and that's 5,44,000

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the share or your shares are valued at
cost. So they don't reflect the value

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true value of the utility just your
initial cost. So total assets current

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assets almost $42 million. things you
owed at the end of the year. Uh the

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payables are lower. There were some
development charges that were uh paid

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paid down. So payables are down 1.2
million. Uh deferred revenue. Uh those

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are
2 million up from 1.8 million. Uh we've

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talked about that. A lot of that is is
um the gas tax and the unspent uh road

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grant. Um there's a landfill closure
expenditure that we have to set up to

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reflect the future cost of closing your
landfill site and some of the older

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buildings. That's 3,95,000
up 50,000 from from last year. And then

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the municipal debt of the 6.4 we talked
about that. So the difference between

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your current assets and current
liabilities is 26.4 million. Uh the

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important thing there is that because
you all your capital that's up 5.3

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million. So you have more money just to
uh spend for the current and future

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operations. Um capital assets and then
the year your book value 1 103 million.

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Um then there's some prepaid expenses
which is basically insurance and some

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inventory items. Um 106,000 land
inventory for sale. That's at cost. So

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there's no change there. He didn't sell
anything. 4.5 million. I know. So when

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you take the net financial assets and
the 134 million that's your surplus of

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134,529
and that's up to 4.2 million of your

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surplus. Are there any questions on the
balance sheet?

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Uh the next statement is the your
financial statement. It has the budget

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and five years of comparatives.
Um

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the Canada Community Building Fund is
the old uh federal gas tax. You did use

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some 285,000.
Um the SE grant you received 1.1

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million. Uh they didn't spend it all. So
you deferred 258,000.

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Um
some other grants. The other grants are

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other municipalities. It's lower 38,000.
The provincial offenses act funding was

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lower. Um

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the other government grants 780,000
that's a little higher. That's the

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library uh the drainage superintendent
preventing auto uh preventing autothefts

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grant and u
then we get to other income. When we

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looked at investment income, that's
higher than budgeted and higher than the

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year before, the 3 million. A large part
of that is the gain when you transferred

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your investments uh for the wastewater
reserves. Uh $1.2 million there again.

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So, total revenue 25.6 million. Um
higher than was budgeted, but a lot of

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that is your investment income and some
grants. uh your expenditures

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policing was higher than budgeted but um
you received a grant for uh victim

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services so that 115,000 is in there so
that is higher than budgeted. Um

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planning and uh development is higher
than budgeted 311,000 versus 191,000.

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That's the interest. There's interest
there long-term debt. Um so when you

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take the revenue minus the total
expenses of 21.4 million comes back to

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your surplus of 4.2 million year before
3.3.

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As far as the financial statements um
the very second page is the auditor's

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report as I talked about it. It's a
clean audit report. Um note number six

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is in your investment in government
business enterprise. It shows the

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investment of 5 million. Um and as I
said the shares are all at cost.

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Um note number eight explains uh
estimate retirement obligations. That's

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the landfill cost we have to set up. Um
note number nine shows mis municipal

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debt uh and that paid down 425,000 and
it also shows that the the loan for the

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pumping station has been repaid over
117,000 was paid off. So that frees up

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some capital for that department. Uh
there is a a whole page on reserves. It

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shows how the reserves went from 22.6
million to uh 24.8 million. As I said,

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that might have been lower per your
budget, but because of some department

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surpluses and you didn't spend all the
capital, you ended up 2.2 million high

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deferred revenue schedule of 2,91,000.
that shows a lot of that development

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charges and a lot of it is the gas tax
and the other deferred is the provincial

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road grant that wasn't all spent.
Um at the very end of our statements, uh

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there's the trust fund and that's
basically money set aside for cemetery

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uh maintenance and purposes.
Uh so in closing I would say that you

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know you did finish the year with 4.2
million. A lot of that's because you

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didn't do all your capital on a more
cash basis. The surplus was 348,000. You

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did increase your financial position. I
mentioned the 5.3 million. Um you were

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able to lead all your 2025 capital
without borrowing. Uh this set you in a

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00:17:04,319 --> 00:17:10,480
you know the end of this year set you in
a position to have a large capital

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budget for this year. And once again,
I'd like to thank Wendy and her

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department for all her cooperation.
Are there any questions?

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Okay, questions for Paul?

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00:17:23,760 --> 00:17:31,200
No, no questions. Okay. Well, thank you
very much, Paul. Appreciate you coming

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this evening and giving us the good
news. Relatively good news. So, thank

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you very much.
>> No, thank you. And I hope you have a

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good year this year. Thank you.
>> Yeah. So do I. [laughter]

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Okay. Um, at this Oh, sorry. Question.
Councelor Duck.

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» Actually, sorry. I just I was making my
notes there. We did at the beginning of

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your interest. Can I declare for 9.4 as
well? I just wanted to make that note

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now before we got a little carried away.
Sorry about that. Thank you.

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» No, that's fine. So, noted.

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Yeah. Yep. So, you you got that, James?
Yep. Yep. Okay. No, that's good. That's

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good. Okay, Wendy, do you want to uh
come up and uh introduce uh Loren here?

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Lauren, sorry.

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So, this is Lauren Tam. She's uh um here
on a 12-month contract to uh fill in the

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position of deputy treasurer. So, with
that, I'll

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introduce Lauren to you. She's going to
have a few words to to share.

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» No, go ahead.
>> Good evening, Mayor and Council. I just

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want to say thank you for the
opportunity to work here. When I saw the

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job posting, I thought it was a great
opportunity to learn more in the

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municipal world. Um, I've been here
almost a month now and I've really

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enjoyed my time here and I'm really
looking forward to the next year of

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being here.
>> So, you're not going to mention who your

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dad is?
>> My dad's Mike. He was on council for 16

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years, I think. So,
>> something like that. Yeah, good, good,

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good. Well, thank you very much and and
I thought it was appropriate right after

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we did the auditor statement to bring
you up and introduce you. So, thank you

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and welcome. And you're welcome to stay
as long as you want, but you don't have

201
00:19:16,559 --> 00:19:22,400
to stay through the whole night.
>> Thanks.

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00:19:18,960 --> 00:19:26,240
» Okay. Very good. Okay. Um, we could
probably do the consent agenda, couldn't

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00:19:24,080 --> 00:19:30,760
we? Yeah, I think we can. We'll we'll do
the consent agenda here. Um,

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00:19:31,039 --> 00:19:40,000
» oh, yes. Sorry. Yes. Yes. Recommendation
here that uh the council municipality of

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00:19:36,720 --> 00:19:44,480
West Perth receives the 2025 audited
audit uh prepared by Seabbach and

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00:19:42,400 --> 00:19:50,640
Company as presented. So we have a mover
and second councelor Duck uh councelor

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00:19:47,120 --> 00:19:56,240
Herold. Uh any questions? All those in
favor? Opposed? If any that's carried.

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00:19:53,200 --> 00:20:03,679
Thank you. Thanks. Okay. The consent
agenda is there. There's 13 items on the

209
00:19:59,039 --> 00:20:08,320
consent agenda. Is there um anything
there that anybody wants clarification

210
00:20:06,559 --> 00:20:14,880
on or would like pull them to deal with
separately? Maybe some clarification on

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00:20:11,120 --> 00:20:20,080
6.6. I was just curious if we ever used
pesticides in our parks prior to the uh

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00:20:17,760 --> 00:20:22,960
ban.
>> Um

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00:20:21,679 --> 00:20:26,400
prior to
>> Yes.

214
00:20:24,080 --> 00:20:30,880
» Oh,
was that a Nick question? Nick, I don't

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00:20:28,000 --> 00:20:37,679
know if can you I don't think you can
answer that if used them prior to We can

216
00:20:34,480 --> 00:20:44,400
look into that and report back, but I
I'd assume so. But I

217
00:20:42,000 --> 00:20:50,000
» I just feel like if we send a letter of
support, I think spraying around our

218
00:20:47,120 --> 00:20:54,559
ballparks would be beneficial to make it
look cleaner. Causing the grass to grow

219
00:20:52,799 --> 00:20:58,480
up through the gravel doesn't look very
appealing. And I think it would just

220
00:20:56,159 --> 00:21:04,559
beautify the space a little bit better
if we could spray.

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00:20:59,919 --> 00:21:08,960
» So, um, do you want to do you want us to
pull that and then, uh, move a support

222
00:21:07,200 --> 00:21:16,480
for that?
>> Okay. Um, okay, we could we can do that.

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00:21:12,000 --> 00:21:21,520
Um, that was 8.6.
So, um, um, yeah, you pretty well

224
00:21:19,440 --> 00:21:25,280
explained what was in the resolution.
And so if you want to move that, do we

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00:21:23,200 --> 00:21:31,760
have a seconder to deal with that? Uh
take your pick. Deputy mayor, uh support

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00:21:28,400 --> 00:21:34,559
that. Um any further discussion on that?
Uh Dan,

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00:21:32,720 --> 00:21:39,120
» just from an information standpoint, I
I'll just noted that that regulation is

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00:21:36,720 --> 00:21:43,440
2009 regulation. So we'd be we'd be
going back pretty far from the staff

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00:21:40,880 --> 00:21:48,559
standpoint.
>> Any other questions or comments? All

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00:21:45,679 --> 00:21:54,640
those in favor of that? Okay, those
opposed, that's carried. Is there

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00:21:51,039 --> 00:21:58,960
anything else anybody would like um an
explanation on or pulled separately?

232
00:21:57,120 --> 00:22:02,480
» Sometimes my hand's not noticed when I'm
on Zoom. Mayor,

233
00:22:00,159 --> 00:22:08,400
» you're not noticed, Andrew. I'm sorry.
Um but yeah, go ahead.

234
00:22:05,200 --> 00:22:11,679
» Uh I'm going to restrict the number of
things that I want to pull from here

235
00:22:10,080 --> 00:22:15,520
because I don't know if anyone else is
reading this and thinking, "Oh god,

236
00:22:13,679 --> 00:22:23,200
counselor Fornier is going to talk for a
really long time." Um but 6.1 and 6.3 in

237
00:22:20,480 --> 00:22:27,039
particular if you don't mind. Uh
emergency shelters serving women and

238
00:22:25,120 --> 00:22:35,200
children experiencing intimate partner
violence. Um that is a rather urgent

239
00:22:31,280 --> 00:22:39,440
issue. I have uh several
uh exes in my life who have experienced

240
00:22:37,600 --> 00:22:43,360
intimate partner violence from other
partners and I know from firsthand

241
00:22:41,600 --> 00:22:47,760
stories of what it's like trying to live
in those environments with children. We

242
00:22:45,919 --> 00:22:54,159
need more spaces. We need spaces for
longer. We need spaces for more

243
00:22:51,039 --> 00:23:01,440
more types of events. So, that one I
straight up want pulled and supported.

244
00:22:57,039 --> 00:23:06,720
And also 6.3, the township of uh let me
see if I can even pronounce this. Alwick

245
00:23:04,000 --> 00:23:11,840
and Halddund apology to the British home
children and child migrants and their

246
00:23:08,559 --> 00:23:17,120
families. This one again rather in
particular. I actually have people in my

247
00:23:14,240 --> 00:23:22,720
own family who were orphaned and had
their childhoods ruined by getting

248
00:23:19,760 --> 00:23:28,000
turned into
uh laborers of both the farmwork and

249
00:23:25,760 --> 00:23:33,440
housework variety and also used for
other purposes. This happens to children

250
00:23:31,840 --> 00:23:37,520
and the fact that our prime minister
hasn't issued a formal apology while the

251
00:23:35,520 --> 00:23:44,159
prime minister of Great Britain and the
prime minister of Australia has strikes

252
00:23:40,559 --> 00:23:48,320
me as just intolerable. There's not even
very many of them left alive in our

253
00:23:46,240 --> 00:23:52,320
country and a thousand of them died in
the First World War after being abducted

254
00:23:50,480 --> 00:23:57,440
from their own families and stuck with
new families here who used them for

255
00:23:54,320 --> 00:24:02,159
stuff. Um, I want I want that one in
particular pulled for support. Thank

256
00:23:59,200 --> 00:24:07,360
you.
>> Okay, we will deal with those two first

257
00:24:05,679 --> 00:24:13,840
and then we'll go back to the consent
agenda. So, uh, item 6.1, emergency

258
00:24:10,799 --> 00:24:17,279
shelters. U, I take it that councelor
Fornier, you will move that.

259
00:24:16,000 --> 00:24:22,960
» Very much so. Thank you.
>> Okay. Do we have a seconder for that uh

260
00:24:19,520 --> 00:24:28,240
motion to support that resolution? Uh,
councelor Duck. because uh we'll second

261
00:24:25,520 --> 00:24:31,919
that. Any further discussion on that
particular motion?

262
00:24:30,080 --> 00:24:35,279
» You got your hand up. Yeah. I was just
just for the record, I was just going to

263
00:24:33,600 --> 00:24:39,120
um just make it known that council's
previously declared IPV an epidemic

264
00:24:37,039 --> 00:24:42,559
around this table. So just giving you
that context here. That's all.

265
00:24:41,360 --> 00:24:45,120
» Uh who?
>> That's one of the reasons why I

266
00:24:43,679 --> 00:24:51,760
mentioned it because we already have
supported things like this motion.

267
00:24:47,840 --> 00:24:56,240
» Okay. So So we we have supported
this

268
00:24:53,919 --> 00:25:00,480
are very similar. Okay. All right. So,
we have done it in the past. Um, so it's

269
00:24:58,880 --> 00:25:04,640
moved and seconded. If there's no
further questions on it, all those in

270
00:25:02,720 --> 00:25:10,799
favor,
two, three, four, five, six, opposed, if

271
00:25:07,279 --> 00:25:15,919
any, that is carried. Uh, moving to 6.3
then. Um, apology to the British home

272
00:25:13,600 --> 00:25:21,279
children and child migrants and their
families. Again, uh, councelor Fornier,

273
00:25:18,720 --> 00:25:25,360
uh, you will move that, I take it.
>> Yeah, very much so. Yeah. and provide

274
00:25:23,360 --> 00:25:32,600
extra explanation if necessary.
>> Yep. Um, do we have a seconder for that

275
00:25:28,320 --> 00:25:32,600
motion to support that resolution?

276
00:25:32,880 --> 00:25:40,480
» Do we have a seconder?
>> Councelor Duck is going to second that.

277
00:25:38,000 --> 00:25:44,640
Okay. Um, is there anything further you
want to add, Andrew, to that before we

278
00:25:42,960 --> 00:25:50,000
take a vote here?
Canada has too long a history on many

279
00:25:47,360 --> 00:25:57,440
different fronts of not being very nice
to kids that we don't view as one of us.

280
00:25:53,600 --> 00:26:01,600
Um, and what happened to some of these
uh occasionally baby children and you

281
00:26:00,400 --> 00:26:06,400
have to understand that during this
program that the actual orphans who are

282
00:26:04,400 --> 00:26:10,720
being taken from workhouses and sent
here, bonuses were not paid to the

283
00:26:08,880 --> 00:26:15,679
organizations that took them from those
workhouses. bonuses were paid for

284
00:26:13,200 --> 00:26:21,120
children who might actually have living
parents, poor parents, parents who could

285
00:26:18,960 --> 00:26:25,679
not provide to them for them, granted,
but that's more a case of the the social

286
00:26:23,440 --> 00:26:30,640
services available in the United Kingdom
at the time. Um, and instead of

287
00:26:27,919 --> 00:26:38,240
addressing their own issues,
Britain sold these children to families

288
00:26:35,039 --> 00:26:42,559
in Canada to work as farm laborers and
house servants. Now, that's not every

289
00:26:40,720 --> 00:26:46,159
case, and I'm sure sometimes it worked
out better than that. But in enough

290
00:26:44,640 --> 00:26:52,080
cases that it's historically
significant, it didn't.

291
00:26:49,360 --> 00:26:58,720
We should not accept being the
recipients of sold children, whether now

292
00:26:56,000 --> 00:27:03,720
or in the past. And if we did so in the
past, we should hurry up and say sorry.

293
00:27:05,600 --> 00:27:14,960
» Okay.
Um any other comments from anybody?

294
00:27:11,039 --> 00:27:22,600
Okay. Um so the um support has been uh
duly moved and seconded. Um all those in

295
00:27:18,400 --> 00:27:22,600
favor of supporting this resolution.

296
00:27:23,279 --> 00:27:33,679
Now put your hands up. Don't be afraid.
Opposed to this resolution.

297
00:27:30,880 --> 00:27:39,520
The motion is lost.
All right. Um then a motion that we um

298
00:27:37,279 --> 00:27:49,679
accept the consent agenda with the
exception of 61, 6.3 and 6.6. So in

299
00:27:44,640 --> 00:27:55,840
other words from 62, 64 all the way uh
65 and then all the way from 6.7 to 6.13

300
00:27:54,399 --> 00:28:01,840
would be in order. Do we have a mover
and seconder for that? Councelor Rose,

301
00:27:58,480 --> 00:28:06,880
seconded by councelor Foster.
Any questions on any of them? All those

302
00:28:04,559 --> 00:28:14,559
in favor? Opposed? If any, that's
carried. Thank you. All right. Uh brings

303
00:28:10,320 --> 00:28:21,760
us down to we're moving to uh uh agenda
item number eight and uh the planning

304
00:28:17,440 --> 00:28:28,480
department. Uh we have um uh an item
here with regards uh uh B1926.

305
00:28:26,320 --> 00:28:32,720
And we have Haley, I believe, with us is
going to walk us through this one. Uh

306
00:28:30,640 --> 00:28:38,559
it's with regards to a consent
application and as I said the file

307
00:28:35,520 --> 00:28:41,600
number is B1926. So Haley the floor is
yours.

308
00:28:39,919 --> 00:28:45,600
» Thank you. The application before you
this evening is for a proposal for a

309
00:28:43,679 --> 00:28:50,000
surplus farm dwelling severance located
at 5302

310
00:28:47,840 --> 00:28:54,080
line 29 in the municipality of West
Perth.

311
00:28:52,159 --> 00:28:58,640
The subject application proposes to
sever a surplus farm dwelling lot

312
00:28:56,080 --> 00:29:02,880
resulting in a farm consolidation. The
severed lands contain an existing

313
00:29:00,480 --> 00:29:07,279
dwelling, a detached garage, septic, and
well. The retained lands are vacant of

314
00:29:05,120 --> 00:29:11,200
any buildings or structures.
Additionally, the application proposes

315
00:29:09,120 --> 00:29:15,440
to establish an easement for hydro
located on the severed lands in favor of

316
00:29:13,200 --> 00:29:22,799
the retained lands. The easement is
proposed to be 4.48 m wide by 6.34 m

317
00:29:20,320 --> 00:29:27,520
long. A condition of the consent has
been included that will impose

318
00:29:24,480 --> 00:29:31,919
restrictions on future permitted uses of
the severed and retained lots through an

319
00:29:29,679 --> 00:29:36,559
adoption of a required zoning bylaw
amendment. The condition requiring the

320
00:29:34,000 --> 00:29:42,000
ZBA has been recommended to satisfy the
requirements of the 2024 PPS and the

321
00:29:39,600 --> 00:29:45,440
county of Perth official plan. staff are
supportive of the proposed severance and

322
00:29:43,760 --> 00:29:49,440
are of the opinion that the application
is consistent with the provincial

323
00:29:46,880 --> 00:29:53,279
planning statement 2024 and conforms
with the county of Perth official plan

324
00:29:51,440 --> 00:29:56,640
subject to the recommended conditions of
consent approval being fulfilled. Thank

325
00:29:55,279 --> 00:30:01,360
you and I'm happy to answer any
questions.

326
00:29:58,080 --> 00:30:06,320
» Okay, any questions with regards to this
recommendation?

327
00:30:04,320 --> 00:30:11,039
» Don't see any hands going up. So, we do
have a um resolution here. Uh the

328
00:30:09,279 --> 00:30:14,559
recommendation is that the council, Miss
Pal West Perth, recommends that the

329
00:30:12,880 --> 00:30:20,080
county of Perth land division committee
approve consent application B1926

330
00:30:18,080 --> 00:30:24,640
and that council forward the conditions
listed in the staff report dated August

331
00:30:22,240 --> 00:30:29,760
the 10th, 2026
to the county of Perth land division

332
00:30:26,399 --> 00:30:34,000
committee for the property known as 5302
line 29 in the municipality of West

333
00:30:31,840 --> 00:30:40,640
Perth. Do we have a mover and seconder
for that? Deputy Mayor and a seconder.

334
00:30:37,120 --> 00:30:44,640
Uh, Councelor Herald. Last call for
questions.

335
00:30:42,320 --> 00:30:50,159
All those in favor? Opposed? If any,
that's carried. Thank you, Haley.

336
00:30:47,200 --> 00:30:55,840
Okay, moving on then brings us down to
uh a couple drain reports. The first one

337
00:30:52,480 --> 00:31:00,320
is the Mela Municipal Drain uh and
consideration of the engineers report.

338
00:30:58,080 --> 00:31:04,799
And we do have Chris Dietri with us
tonight. And Chris, I'll turn the floor

339
00:31:02,960 --> 00:31:08,120
over to you and you can walk us through
that report.

340
00:31:10,080 --> 00:31:14,679
Thank you, uh, Mayor McKenzie and
councel.

341
00:31:14,720 --> 00:31:23,360
Uh, the first project that I'm here to
present is the Mel municipal drain. Uh,

342
00:31:20,320 --> 00:31:29,360
this takes place uh, within the the town
of Mitchell city limits and, uh, it's

343
00:31:26,480 --> 00:31:34,000
basically an enclosure of an existing
municipal drain. Some history on this ML

344
00:31:31,840 --> 00:31:39,200
drain. Uh it was originally constructed
under a report prepared by Dodson and

345
00:31:36,159 --> 00:31:42,480
Johnson consulting engineers
uh that provided for the construction of

346
00:31:40,799 --> 00:31:49,200
the main drain open the main drain
closed branch A and branch B. All closed

347
00:31:46,399 --> 00:31:54,399
tile drains were designed to a 5-year
storm.

348
00:31:51,679 --> 00:31:58,320
Uh this stream was updated in 1999 under
a report prepared by Johnson Engineering

349
00:31:56,799 --> 00:32:04,399
Consultants
um that provided for the cleanout at 272

350
00:32:01,120 --> 00:32:08,720
m of open ditch um and the installation
of three culvert crossings.

351
00:32:06,799 --> 00:32:15,200
And finally, a portion of the main drain
uh closed was realigned under a report

352
00:32:11,120 --> 00:32:22,320
by RJ Burnside and Associates Limited
um in 200

353
00:32:18,559 --> 00:32:28,559
I don't have the date on that here. Um
might be regardless it was realigned. Uh

354
00:32:26,559 --> 00:32:36,240
we held an information for this
enclosure uh back in November of this

355
00:32:31,440 --> 00:32:40,320
year and it wasn't uh basically taken
very well. So we were proposing to

356
00:32:38,240 --> 00:32:45,840
enclose the drain from where the main
drain closed is all the way down uh in

357
00:32:43,840 --> 00:32:50,240
the uh
uh in the Gaffne Industrial Holdings

358
00:32:48,000 --> 00:32:54,480
property which is shown as number one on
your plans or sorry number yeah number

359
00:32:52,720 --> 00:32:58,399
one.
uh this option was a little too

360
00:32:55,919 --> 00:33:04,159
expensive for the owners. Uh so this
report that we're presenting here today

361
00:33:01,039 --> 00:33:10,880
uh includes uh basically we're enclosing
68 m of open ditch

362
00:33:07,279 --> 00:33:17,773
um across lot 15 as shown on our plan.
Then it crosses Ellen Street where it

363
00:33:12,960 --> 00:33:19,793
outlets into the existing open drain.
[clears throat]

364
00:33:20,159 --> 00:33:31,840
We also um plan on cleaning out 62 mters
of the existing open drain uh and remove

365
00:33:28,640 --> 00:33:40,000
one 750 mm diameter corrugated metal
pipe. Uh our drain will consist of 750

366
00:33:35,919 --> 00:33:45,679
mm diameter to 900 mm diameter plastic
HDP pipes

367
00:33:43,039 --> 00:33:52,679
um and is designed to handle the 100year
storm event. We've estimated the total

368
00:33:48,559 --> 00:33:52,679
cost of this work at $115,600

369
00:33:53,919 --> 00:34:02,960
and I'm open to answering any questions
from council.

370
00:33:59,360 --> 00:34:05,840
» Hey, thanks Chris. Questions? Councelor

371
00:34:03,360 --> 00:34:12,399
» Mayor McKenzie. Uh Chris, you mentioned
uh that that your first proposal wasn't

372
00:34:08,320 --> 00:34:17,679
too amlicable uh to the property owners
and the revised

373
00:34:14,320 --> 00:34:21,440
um proposal that you made um that the
majority of land owners are on side with

374
00:34:19,520 --> 00:34:24,560
that proposal uh that that you're
bringing forward tonight.

375
00:34:22,720 --> 00:34:29,119
» Um there's one sitting in the audience
that may have some objections to this.

376
00:34:27,040 --> 00:34:32,119
Um I would let him speak for himself
though.

377
00:34:33,440 --> 00:34:42,919
Other questions from council? Is there
um a ray pair that does wish to add some

378
00:34:39,919 --> 00:34:42,919
comments?

379
00:34:48,320 --> 00:34:56,960
Thank you, Mayor McKenzie. Council, my
name is Jason Hask. I am the owner of

380
00:34:54,079 --> 00:35:03,040
Lewis McNichol Trucking.
For the last 25 years, I've been the

381
00:35:00,480 --> 00:35:08,480
largest proponent
of the work that Chris is proposing here

382
00:35:05,680 --> 00:35:15,200
tonight. And if you'd asked me a month
ago, I was on board.

383
00:35:11,920 --> 00:35:24,400
But situations change.
And even though in this report

384
00:35:19,920 --> 00:35:30,960
my property receives the most benefit
from the drain being closed, it also

385
00:35:27,440 --> 00:35:36,720
receives the most cost.
And at that at this particular time, I'm

386
00:35:34,160 --> 00:35:42,160
not certain that I'm prepared to carry
that cost.

387
00:35:39,200 --> 00:35:46,240
All I ask is that you keep that in mind
when you make your decision tonight.

388
00:35:47,040 --> 00:35:50,680
Okay, fair enough.

389
00:35:53,760 --> 00:36:01,960
» Other any other comments or questions
with regards to this drain now?

390
00:36:02,400 --> 00:36:12,240
» Well, sure the mayor. Uh, who asked for
this drain to be closed in and can we

391
00:36:07,200 --> 00:36:15,359
start on the south side of that road to
close it in?

392
00:36:16,720 --> 00:36:24,640
I don't recommend that at all. Um, well,
basically, it's only enclosing through

393
00:36:21,520 --> 00:36:29,119
one property in a road. Um, there's
already a culvert under the road. So, I

394
00:36:26,960 --> 00:36:35,520
would recommend that if we're not
closing it through the McNickel Trucking

395
00:36:32,480 --> 00:36:42,640
Incorporated property that we
do something else like just basically

396
00:36:39,359 --> 00:36:48,160
maybe scrap the report or something of
that nature and then we're dealing with

397
00:36:45,520 --> 00:36:52,880
our 78 costs.
It was originally sorry uh originally

398
00:36:50,880 --> 00:36:58,720
signed section 78 form which is
improvements to an existing drain by DNR

399
00:36:55,760 --> 00:37:04,560
pole holdings. We held that information
meeting and they were Vietnamese or

400
00:37:01,599 --> 00:37:09,680
Vietnamese like uh opposed to what we
were presenting. uh we had to design it

401
00:37:07,440 --> 00:37:14,640
to a 100red-year storm to meet the con
the conservation authority uh what

402
00:37:11,599 --> 00:37:18,560
they're asking for and and basically we
do have all our approvals from the

403
00:37:17,119 --> 00:37:22,599
conservation authority and the
department of fisheries and oceans

404
00:37:24,079 --> 00:37:32,079
» other questions so just to clarify Chris
this doesn't happen very often but

405
00:37:30,160 --> 00:37:35,119
you're kind of recommending that we
don't accept this report

406
00:37:33,200 --> 00:37:37,839
» well that would be up to the McNichol
property

407
00:37:36,079 --> 00:37:40,400
Oh, okay. So, we
>> Yeah, we're presenting our report as

408
00:37:39,359 --> 00:37:45,680
written.
>> Okay.

409
00:37:40,880 --> 00:37:50,800
» Um, so it would be up to council to
pass or not pass.

410
00:37:48,720 --> 00:37:54,720
» I'm looking at James here. So, we may
have to tweak the resolution here a

411
00:37:53,119 --> 00:37:58,240
little bit. Will we?
>> Well, I guess we can get we need some

412
00:37:56,720 --> 00:38:04,520
input from council how they want to
proceed here as much as anything. And

413
00:38:00,960 --> 00:38:04,520
I'm looking for

414
00:38:04,720 --> 00:38:13,760
Go ahead,
>> Mayor McKenzie. When we're um working

415
00:38:10,800 --> 00:38:18,640
together as a team to uh work on
drainage works, I think as a council

416
00:38:16,960 --> 00:38:24,320
that we're looking to all of the
properties in that uh in that watershed,

417
00:38:21,760 --> 00:38:33,200
just like we're doing in agriculture.
um uh that that um yes sometimes the

418
00:38:28,079 --> 00:38:37,760
cost uh is um felt um that it's
exorbitant but uh but we are making

419
00:38:35,599 --> 00:38:40,960
improvements to the wershed. So, so I
think as as a council, we're we're

420
00:38:39,200 --> 00:38:46,240
looking at at the whole wershed as a
whole um to to to make those

421
00:38:43,760 --> 00:38:50,240
improvements if land owners are asking
uh and obviously when they petitioned

422
00:38:48,160 --> 00:38:56,560
for that drainage work, they they were
asking um and it's maybe just come down

423
00:38:53,680 --> 00:39:01,280
to uh down to the cost uh portion, but
uh but I think out of other respect for

424
00:38:59,119 --> 00:39:07,119
other land owners, we should consider it
as a whole project whether it actually

425
00:39:03,280 --> 00:39:13,440
benefits the the wershed or not.
Yeah. Thank you, Nicholas. Anybody else?

426
00:39:11,200 --> 00:39:18,400
Uh, Deputy Mayor through
>> you. Uh, Mayor McKenzie,

427
00:39:16,400 --> 00:39:25,440
um, just help me try and understand
this, uh, whether it's Chris or staff.

428
00:39:21,920 --> 00:39:32,320
So, um, a landowner,
uh, Mr. Paul or somebody by the last

429
00:39:29,200 --> 00:39:37,440
name of Paul submitted a section 78
request

430
00:39:34,400 --> 00:39:38,480
um to close the open ditch. Is that
>> Yes.

431
00:39:37,839 --> 00:39:41,760
» Correct.
>> Yes.

432
00:39:38,800 --> 00:39:44,640
» Okay. And at this time, are they still
in favor of

433
00:39:43,920 --> 00:39:45,760
» They're not
>> that work.

434
00:39:45,200 --> 00:39:51,359
» They're not.
>> They're not. And did they give a did

435
00:39:48,880 --> 00:39:54,240
they give a written reason why or any
kind of reason?

436
00:39:52,079 --> 00:39:57,920
» They have not. No. Not Not in my
knowledge. No. But they but they've just

437
00:39:56,320 --> 00:40:03,119
said no, we don't want to do it.
>> Correct.

438
00:39:58,560 --> 00:40:12,000
» Okay. And to date, uh only Mr. Hasket
has provided a a reason an objection

439
00:40:07,599 --> 00:40:16,720
with a reason. Is that correct?
>> Yes. Initially at the information

440
00:40:14,400 --> 00:40:20,640
meeting, he wanted to go ahead but at
this time he does not.

441
00:40:18,480 --> 00:40:24,000
» Okay. And at the time of the information
meeting, Mr. Paul did not want to

442
00:40:23,200 --> 00:40:26,800
» Mr.
did not attend the information meeting,

443
00:40:26,320 --> 00:40:31,599
» right?
>> And it wasn't until a later date

444
00:40:29,520 --> 00:40:36,800
that they called and said, "We're not in
favor of these costs."

445
00:40:34,320 --> 00:40:43,280
» And do we know how much in costs have
been incurred to date right now?

446
00:40:41,520 --> 00:40:49,760
» Well, we obviously have prepared this
report. This includes us uh going to the

447
00:40:46,720 --> 00:40:52,760
quarter revision if necessary.
Um

448
00:40:56,160 --> 00:41:00,400
just I'm just looking for a
>> rough idea.

449
00:40:58,079 --> 00:41:03,440
» Yeah. So it would be around $20,000
probably.

450
00:41:00,960 --> 00:41:09,200
» So we're already $20,000 into this work
and the people that at least one person

451
00:41:07,040 --> 00:41:12,640
who had
petitioned it has now backed out of it.

452
00:41:11,440 --> 00:41:16,480
Correct. We have a second
>> and that was the only signature on that

453
00:41:15,280 --> 00:41:19,760
78 form.
>> Okay.

454
00:41:18,000 --> 00:41:27,599
All right. So, I guess my question to
staff is um are we able to defer any

455
00:41:24,000 --> 00:41:34,240
decision and get a a staff report
to try and uh confirm answers to the

456
00:41:31,440 --> 00:41:38,960
questions that I've got that I made
because right now the municipality is on

457
00:41:36,160 --> 00:41:44,960
the hook for $20,000 and we didn't and
the municipality didn't ask for it as I

458
00:41:42,160 --> 00:41:50,480
see it. So, how do we how do we how do
we resolve this because we've got a

459
00:41:48,079 --> 00:41:54,319
landowner that wanted something now they
changed their mind. I guess that's their

460
00:41:51,920 --> 00:41:57,920
that's their right to do that. But
money's been spent here. So, somebody's

461
00:41:56,000 --> 00:42:03,520
going to get a bill. So, we got to sort
this out somehow. Just refer that qu

462
00:42:01,200 --> 00:42:09,040
these questions to staff for further
clarification, please. Thank you.

463
00:42:06,480 --> 00:42:13,280
» Yes, I think James is quite prepared to
answer that. And I'm sure Chris could

464
00:42:10,720 --> 00:42:18,000
give us the options as well. Um,
>> so section 78 is a little tricky. Um,

465
00:42:15,839 --> 00:42:23,680
how to distribute costs when reports
aren't adopted. Uh, typically it would

466
00:42:20,720 --> 00:42:29,040
be build under the existing reports
bylaw. Uh, so that would be the 1999

467
00:42:26,560 --> 00:42:33,599
bylaw. Obviously since then things have
changed as far as lots and what have

468
00:42:31,359 --> 00:42:39,680
you. U, but that would be the most most
fair thing to do. Um, so whatever that

469
00:42:36,160 --> 00:42:44,560
maintenance clause says in the 1999
report is how you'd want to distribute

470
00:42:42,800 --> 00:42:49,200
those costs.
>> And we can have a look and and give you

471
00:42:46,400 --> 00:42:55,599
an exact number of what we have into it.
>> Oh, okay. James, anything further?

472
00:42:53,040 --> 00:43:00,240
» No. Uh, I really don't have much data. I
think Chris has given you all the the

473
00:42:57,520 --> 00:43:03,680
important information. Um, I think I
would just note that, you know, you've

474
00:43:01,760 --> 00:43:08,400
heard from the land owner with the lion
share of the assessment costs here this

475
00:43:05,920 --> 00:43:13,520
evening. So, council does has the option
to receive this report for information

476
00:43:10,400 --> 00:43:21,119
and Chris has spoken to how those costs
would be distributed should things not

477
00:43:16,240 --> 00:43:27,760
proceed from here. Thank you,
>> Councelor Foster. If we to um receive it

478
00:43:25,680 --> 00:43:33,119
for information at this time and not go
forward with it, if this comes back in a

479
00:43:30,240 --> 00:43:39,040
few years, it would likely still be
easily reused at the time. If the land

480
00:43:37,680 --> 00:43:42,640
owners change their mind and want to
come back to it, like is the report

481
00:43:40,480 --> 00:43:47,520
still valid for a few years or how does
that work?

482
00:43:45,119 --> 00:43:51,800
» It's a good question.
I would have to look into that.

483
00:43:53,760 --> 00:43:58,800
I'll just I think I think Chris has
probably given you a fair response, but

484
00:43:57,920 --> 00:44:02,560
anything could [clears throat] happen
next year. Regulations could change.

485
00:44:00,480 --> 00:44:06,960
Everything could change. So I I think
your line of thinking is likely correct,

486
00:44:04,480 --> 00:44:09,960
but that's not a guarantee if if that
helps.

487
00:44:10,640 --> 00:44:15,680
Sir,
>> so Mayor McKenzie, when I look across

488
00:44:12,720 --> 00:44:21,520
the wershed, like James said, uh, Louis
McNickel Trucking has more than 50% of

489
00:44:18,480 --> 00:44:28,160
the, um, watershed and then West Perth
10% and Mitchell Durasol properties

490
00:44:25,119 --> 00:44:35,119
roughly 10% and
um, then the Godidge Railway rough

491
00:44:30,640 --> 00:44:39,440
roughly another 10%. So so I guess 60%
um, and then God railway another uh, 10%

492
00:44:37,920 --> 00:44:45,200
70. So, so the rest of the property
owners are are each a very very a tenth

493
00:44:42,960 --> 00:44:53,200
a hundredth of a percent on many of
these properties. So there there's not

494
00:44:48,560 --> 00:44:58,960
much um value I guess in in the drainage
works. So, I I'm I think I'm comfortable

495
00:44:55,920 --> 00:45:03,359
um uh shelving the report based off of
the the the value that the if we if we

496
00:45:01,760 --> 00:45:07,839
don't need the value on the vast
majority of the of the wershed, I'm

497
00:45:05,440 --> 00:45:15,599
comfortable shelving it because we we
have 50% plus us plus the railway that

498
00:45:11,760 --> 00:45:20,160
uh another 10% that um we could quite
easily see that don't see the value

499
00:45:17,760 --> 00:45:25,119
tonight to go ahead with the drainage
works.

500
00:45:21,599 --> 00:45:29,280
» Okay. I um
can't think of an other time that we've

501
00:45:27,599 --> 00:45:33,359
had this happen, but there's always a
first time for everything and it's maybe

502
00:45:30,880 --> 00:45:37,920
happened in the past. James
>> through the chair. May I ask one more

503
00:45:35,040 --> 00:45:44,240
question? Um is it possible to do a
reortionment Chris on the existing

504
00:45:41,760 --> 00:45:49,680
watershed that's there for the purposes
of more accurately determining

505
00:45:47,839 --> 00:45:54,640
um a cost distribution that is
reflective of today? Am I making sense

506
00:45:51,920 --> 00:45:59,040
with that question?
>> And it's just a question of

507
00:45:56,240 --> 00:46:04,960
» for sure. Uh
we probably could. I'm not

508
00:46:02,240 --> 00:46:08,160
saying definitively we can but that
would be something another thing to look

509
00:46:06,480 --> 00:46:12,800
into
because if we need to aortion which

510
00:46:10,000 --> 00:46:19,599
should have been done the old 1999
report

511
00:46:14,640 --> 00:46:25,280
um then that can be done.
>> Yeah. Like that would be the fairest way

512
00:46:23,200 --> 00:46:29,839
to to do it, I would think, Chris.
Right. If we're not going to proceed any

513
00:46:27,599 --> 00:46:35,040
further, that would be the fairest way
to proceed. Yeah,

514
00:46:32,160 --> 00:46:38,880
you would have a minor cost incurred
again on top of that. But just just to

515
00:46:36,960 --> 00:46:42,079
be clear, yeah, you're you're looking at
the wershed as it fixed today, the

516
00:46:40,480 --> 00:46:49,520
property boundary. So it would reflect
accurately for that that cost.

517
00:46:46,079 --> 00:46:53,760
» Just an option. So I I think council can
approve, council can receive for

518
00:46:52,319 --> 00:46:58,319
information which in effect is doing
nothing. So that kills it. Council could

519
00:46:56,240 --> 00:47:03,520
receive the report for information and
direct um we can direct to do the

520
00:47:01,119 --> 00:47:09,920
reortionment as well if you wish. Or if
you want to see that come back,

521
00:47:06,240 --> 00:47:13,359
we can do that as well. Couple options.
Well, the other option is you go ahead

522
00:47:11,520 --> 00:47:20,240
with the report and then you appeal it
to the to the drainage tribunal and they

523
00:47:16,960 --> 00:47:25,680
make a ruling on it, but uh the costs I
think are in indicate of of what the

524
00:47:22,960 --> 00:47:29,839
cost is going to be. So, um you know,
they might shift it a bit, but uh

525
00:47:28,000 --> 00:47:34,640
basically those costs will be fairly
accurate unless the odd time you tender

526
00:47:32,160 --> 00:47:38,880
it out and you get a a quote coming back
that is less than what the engineers

527
00:47:37,119 --> 00:47:42,560
estimated. And that sometimes happens
too, doesn't it? But uh

528
00:47:40,880 --> 00:47:45,200
» more so these days.
>> Yeah.

529
00:47:42,960 --> 00:47:49,040
» Rather than years past. But for sure it
they definitely there's a lot of work

530
00:47:46,560 --> 00:47:52,400
out there for contractors and bids are
coming in well below our estimates. But

531
00:47:51,040 --> 00:47:55,760
that's just
>> me talking.

532
00:47:53,839 --> 00:47:59,920
» Okay. I want to kind of keep moving on
here because we do have a fair bit to do

533
00:47:57,520 --> 00:48:07,280
tonight. So we've got several options
here. As Dan has indicated, we can uh

534
00:48:03,520 --> 00:48:13,599
basically follow the the suggested
recommendation here and and accept the

535
00:48:09,920 --> 00:48:20,079
report. Um and uh you know, you could go
as far as give it first and second

536
00:48:15,359 --> 00:48:25,280
reading. Um but then eventually, you
know, we're going to end up at a dead

537
00:48:21,920 --> 00:48:30,640
end. I think we can receive the report
and that's it. and and then the costs

538
00:48:28,559 --> 00:48:36,160
will be figured out and will be invoiced
to the uh to the rateayers involved.

539
00:48:34,640 --> 00:48:39,760
What was there was a third one
>> do the reortionment so it's more

540
00:48:37,520 --> 00:48:43,359
reflective of of the land owner
>> we would do that anyways wouldn't we

541
00:48:41,520 --> 00:48:46,559
then
>> not necessar

542
00:48:45,599 --> 00:48:50,240
if you just don't
>> oh

543
00:48:48,079 --> 00:48:57,200
we would use the 1999
>> okay all right yeah okay so those are

544
00:48:54,000 --> 00:49:00,319
our options what would you like to see
happening

545
00:48:58,480 --> 00:49:04,640
» uh Mayor McKenzie I think we should uh
receive the report and then uh

546
00:49:03,040 --> 00:49:10,559
essentially that's where it stops but
then use the 1999 um aortionments to

547
00:49:08,319 --> 00:49:15,599
bill the costs that incurred.
>> Okay. Yep. You'll move that. Do we have

548
00:49:12,880 --> 00:49:19,839
a second for that motion? Uh councelor
Foster.

549
00:49:17,119 --> 00:49:24,079
Okay. I just want to read that again to
make sure everybody knows what we're

550
00:49:21,119 --> 00:49:27,920
voting on here. We were going to receive
it. Um

551
00:49:25,440 --> 00:49:31,680
» yeah. Uh thank you through the chair.
So, at this time, the motion, as I

552
00:49:29,760 --> 00:49:37,440
understand it, is that council receive
the report for information and that the

553
00:49:35,040 --> 00:49:42,400
cost uh for the preparation of the
report and cost the date associated with

554
00:49:39,839 --> 00:49:47,599
the project be build to the land owners
in accordance with the most recent

555
00:49:44,160 --> 00:49:53,280
assessment schedule, which is 1999.
Is that fair?

556
00:49:50,319 --> 00:49:58,079
Good. Okay.
Any further discussion on that? Anybody

557
00:49:56,000 --> 00:50:06,119
anything to add?
Okay. All those in favor of that motion?

558
00:50:00,960 --> 00:50:06,119
Opposed? If any, that's carried. Okay.

559
00:50:07,520 --> 00:50:16,000
All right. The next one then is um on
our agenda is 8.2.2 and that's the Meer

560
00:50:13,280 --> 00:50:20,160
municipal drain and again in
consideration of the engineers report.

561
00:50:17,839 --> 00:50:23,839
So Chris, the floor is yours. Yet
>> thank you again, Mayor McKenzie and

562
00:50:21,520 --> 00:50:27,800
council. I'm here again to present the
Meer municipal drain.

563
00:50:28,079 --> 00:50:36,319
This is a drain uh that was originally
built in 1959 and basically it consisted

564
00:50:33,520 --> 00:50:45,440
of the main drain and a drain. Uh that
main drain consisted of uh 2587

565
00:50:41,040 --> 00:50:51,359
lineal feet of 6 in uh or 150 mm to a 12
in or 300 mm diameter tile.

566
00:50:48,720 --> 00:50:56,079
Uh Adrian under our report is to be
abandoned.

567
00:50:53,760 --> 00:51:00,960
Um and as shown on the screen, that dark
double blue line represents our

568
00:50:58,000 --> 00:51:04,400
watershed and it consists of 34.7
hectares.

569
00:51:02,640 --> 00:51:08,400
Um you'll see some of the lots are
drained out of this watershed. So they

570
00:51:06,160 --> 00:51:13,760
get a reduction in their outlet
assessment. Um

571
00:51:11,359 --> 00:51:21,920
and basically uh our new drains
represented by a yellow line there. So

572
00:51:16,800 --> 00:51:31,280
it consists of excuse me 633 m of 300
millimeter diameter to 525 millimeter

573
00:51:25,680 --> 00:51:36,240
diameter concrete and plastic HDP pipes.
Um there will be one road crossing under

574
00:51:33,680 --> 00:51:42,079
line 49 with catch basins on both sides
as well as catch basins at property

575
00:51:38,400 --> 00:51:50,480
lines. one between I guess that is sorry
32 and 33 and then the next would be

576
00:51:44,800 --> 00:51:54,319
between 33 and 34 of concession 13.
Um there's one other catch basin to be

577
00:51:52,400 --> 00:52:00,640
installed and that's downstream of the
Jonzi property which is part of lot 33

578
00:51:57,760 --> 00:52:08,240
concession 13. This will be connected to
the main drain via a junction box. Um,

579
00:52:04,800 --> 00:52:13,680
and this drain outlets into the gray
branch of the northwest municipal drain.

580
00:52:11,520 --> 00:52:16,680
We've estimated the cost of work at
$193,800.

581
00:52:17,040 --> 00:52:24,559
And at this time, I'm open to any
questions from council.

582
00:52:22,000 --> 00:52:29,000
Okay. Thanks, Chris.
Any questions from members of council?

583
00:52:30,000 --> 00:52:39,280
No hands going up. Okay.
Um do have a recommendation here uh that

584
00:52:37,440 --> 00:52:44,160
the council municipality of West Perth
accepts the report dated June the 1st

585
00:52:41,599 --> 00:52:48,000
2026 from Driidge Engineering Limited
for the Meer Municipal Drain and that

586
00:52:46,480 --> 00:52:54,400
council provisionally adopt the
engineers report by giving first and

587
00:52:49,839 --> 00:53:00,319
second readings to bylaw number 51 2026
and that the record of revision be

588
00:52:56,400 --> 00:53:04,400
scheduled for September the 8th of this
year 2026. Sorry.

589
00:53:02,960 --> 00:53:11,480
» Make sure
>> Oh, okay. Um,

590
00:53:06,880 --> 00:53:11,480
questions from any of the rate pairs.

591
00:53:12,640 --> 00:53:16,280
No, we're good.

592
00:53:18,800 --> 00:53:25,720
Go ahead. Yeah. Come on up. If you come
up, we can hear you. That's uh better.

593
00:53:29,599 --> 00:53:37,280
» Good evening. Here. Um, this question
might be a question for Chris. I'm not

594
00:53:35,119 --> 00:53:44,480
sure. I'm not sure. But question for
council or not, but I know I looked at

595
00:53:40,400 --> 00:53:48,160
the first drawing that we met here and
one that was mailed. I know it's a

596
00:53:46,480 --> 00:53:53,119
little bit different in design. Maybe
you can comment on that or is that a

597
00:53:49,920 --> 00:53:56,319
question outside of this?
>> Chris can answer. I'm sure.

598
00:53:54,640 --> 00:54:00,160
» So, what happened at our what happened
at our information meeting is that we

599
00:53:58,319 --> 00:54:05,119
had the design in a different area.
There was also farms that were drained

600
00:54:01,920 --> 00:54:10,079
out that we did not know of. Um, so
we've confirmed all of that information.

601
00:54:07,280 --> 00:54:16,000
We rerouted the outlet more so
paralleling line 49 rather than going on

602
00:54:12,960 --> 00:54:21,280
an angle. We used to go on a a south uh
easterly direction to the gray branch.

603
00:54:18,720 --> 00:54:28,640
So we shortened up the the drain itself
by 67 m. Um, so that affected the cost

604
00:54:26,000 --> 00:54:34,880
as well. So the land being drained out
which is shown on our plans uh report

605
00:54:31,359 --> 00:54:39,760
plans uh actually reduces the amount uh
of acres that would be contributing to

606
00:54:36,800 --> 00:54:44,079
the drain. So they will no longer be uh
assessed for or have the right to

607
00:54:42,319 --> 00:54:48,160
connect to this drain in the future, but
they were assessed for the water that

608
00:54:46,480 --> 00:54:51,640
may land on their property that would
come this way.

609
00:54:51,920 --> 00:54:58,319
» So I do have a follow-up question.
>> Sure. Go ahead. Yeah, my follow-up

610
00:54:56,559 --> 00:55:02,559
question I guess and notice it went
straight into the drain rather than an

611
00:55:00,800 --> 00:55:08,800
angle. I guess my question for Chris
maybe is will we get as much um guess my

612
00:55:07,119 --> 00:55:14,000
land fills up with water quite a bit in
the spring melt? It's I just want to

613
00:55:11,440 --> 00:55:19,359
make sure that we can get as much water
going away as possible is my question

614
00:55:16,400 --> 00:55:23,599
with the change.
Yeah. So, not mentioned is that this new

615
00:55:21,599 --> 00:55:29,280
municipal drain is designed to an inch
and a half drainage coefficient or a 38

616
00:55:25,920 --> 00:55:34,800
millimeter per 24hour. Um, so that's
topnotch drain work these days. Uh,

617
00:55:32,640 --> 00:55:39,920
sometimes landowners want more. So, that
extra uh design standard would be

618
00:55:37,839 --> 00:55:45,200
ungrantable, but in this case, we're
meeting the limit uh of of that train.

619
00:55:43,280 --> 00:55:50,799
So, we're going to have quite a lot of
capacity in this new system. Right.

620
00:55:47,280 --> 00:55:50,799
Okay. Fair enough.

621
00:55:50,960 --> 00:56:03,799
Yeah. Okay. Any other questions from
either council or right pairs?

622
00:55:59,680 --> 00:56:03,799
Okay. Um

623
00:56:04,880 --> 00:56:11,760
we I didn't do the recommendation. We
didn't get that. I We need a move in a

624
00:56:09,839 --> 00:56:16,319
second. That's where we're at. Okay. So,
I read it out that we accept the report

625
00:56:14,559 --> 00:56:22,400
and that we give it first and second
reading and it'll be bylaw 51 and then

626
00:56:20,079 --> 00:56:26,640
uh quarter revision will be held on
September the 8th of this year. So, do

627
00:56:24,400 --> 00:56:31,040
we have a move and seconder for that?
Um,

628
00:56:28,400 --> 00:56:38,079
Deputy Mayor Jinkowski
and um yeah, I was looking for our Logan

629
00:56:34,480 --> 00:56:44,480
reps there uh but I don't have to.
Councelor Duck. Okay, thank you. Last

630
00:56:41,440 --> 00:56:46,880
call for questions. All those in favor?
Opposed? If any, that's carried. Thank

631
00:56:46,319 --> 00:56:50,720
you, Chris.
>> Thank you very much.

632
00:56:47,760 --> 00:56:56,640
» And uh then we do have another section
78 here, branch A of the Russell drain.

633
00:56:54,240 --> 00:57:00,079
And James, I'll let you talk about that
one.

634
00:56:57,760 --> 00:57:03,599
» Uh well, thank you through the chair. Uh
yes, this request was received uh by the

635
00:57:02,079 --> 00:57:07,680
Ministry of Transportation who's
requesting to remove and relocate a

636
00:57:05,599 --> 00:57:12,720
manhole north of its current location.
This is in connection with the Russell

637
00:57:09,520 --> 00:57:17,520
Russell Dale roundabout uh project. Um
and they need to remove and replace and

638
00:57:14,799 --> 00:57:21,760
upsize about 60 mters of piping. Uh they
have been in conversation with Chris

639
00:57:19,200 --> 00:57:24,880
throughout uh this project um to answer
a few questions and fill in some

640
00:57:23,200 --> 00:57:28,960
information on the existing drainage
wershed out there. Um and accordingly

641
00:57:27,119 --> 00:57:33,760
we're recommending in that case that uh
council go ahead and appoint Chris from

642
00:57:31,280 --> 00:57:38,880
Dietrich Engineering as the engineer to
prepare the section 78 report for this.

643
00:57:36,079 --> 00:57:43,119
So happy to answer any questions.
>> Okay. Any questions for James on that?

644
00:57:41,839 --> 00:57:48,799
Uh councelor B.
>> Mayor McKenzie, how do we get that done

645
00:57:46,319 --> 00:57:52,160
in a timely fashion for the roundabout
to be completed uh when it's supposed to

646
00:57:51,359 --> 00:57:55,280
be completed?
>> Thanks to the chair and uh that's a good

647
00:57:53,839 --> 00:57:58,079
question. I suppose I probably would
push back a little bit if council

648
00:57:56,799 --> 00:58:01,920
recommended we look at a different
engineer this evening because I know

649
00:57:59,599 --> 00:58:05,359
Chris has had an opportunity to get uh
work essentially underway with this

650
00:58:03,520 --> 00:58:09,280
project here. So although a report has
not been prepared nor has he been

651
00:58:07,040 --> 00:58:12,960
formally appointed um we're we're well
on the way to seeing that report. So

652
00:58:10,799 --> 00:58:17,359
you'll probably see the section 78
report come back um at either the next

653
00:58:15,520 --> 00:58:20,880
meeting or the meeting right thereafter
and the work that does need to happen

654
00:58:19,119 --> 00:58:27,240
can continue to happen while that
report's being prepared. So hopefully

655
00:58:22,880 --> 00:58:27,240
that answers the question. Thanks.

656
00:58:29,440 --> 00:58:36,559
Okay.
All right. Um so the um the

657
00:58:33,839 --> 00:58:41,280
recommendation that we have here is that
the council missp proceed with the

658
00:58:39,200 --> 00:58:44,799
request for the drain manager
improvement to branch A of the Russell

659
00:58:43,119 --> 00:58:48,799
municipal drain and that council
pursuant to the drainage act to appoint

660
00:58:46,480 --> 00:58:53,280
Chris Dietrich from Driage Engineering
Limited as the drainage engineer on a

661
00:58:51,040 --> 00:58:57,599
date 30 days from the notice of upper
temp's conservation authority for the

662
00:58:55,119 --> 00:59:01,440
examination of the drainage works and to
proceed with the requirements of the

663
00:58:59,280 --> 00:59:07,920
proposed improvement under section 78.
8. We have a mover and seconder for

664
00:59:04,000 --> 00:59:12,960
that. Um, I'm kind of looking. Okay,
I'll councelor Duck. I thought maybe

665
00:59:10,559 --> 00:59:17,280
Councelor Foster or Harold would move.
Councelor Harold, thank you. In case you

666
00:59:15,599 --> 00:59:23,119
haven't caught on now, I usually look to
the to the ward where the drain is. Um,

667
00:59:20,319 --> 00:59:30,240
questions. All those in favor posed, if
any, that's carried. We're going to deal

668
00:59:26,319 --> 00:59:38,720
with one more here. Um and u we have
Jesse Britain here with us. Um so he's

669
00:59:34,160 --> 00:59:43,040
here uh because of the 8.8.2 the library
memorandum of understand agreement.

670
00:59:41,040 --> 00:59:50,319
Sorry I said understand memorandum of
agreement. Dan I'll let you uh walk

671
00:59:45,920 --> 00:59:55,119
through that one and uh then from there
we'll go into the close session.

672
00:59:52,160 --> 00:59:59,680
» Yeah. Thank you your worship um and and
good evening council. So, so before you

673
00:59:57,200 --> 01:00:04,400
tonight is is an MOA, a memorandum of
under of agreement uh between the West

674
01:00:02,480 --> 01:00:07,839
Perth Public Library and the
Municipality of West Perth. Uh this is

675
01:00:06,400 --> 01:00:11,520
something that's been kind of on the
to-do list for the municipality and I

676
01:00:09,440 --> 01:00:17,520
think the library for I don't know quite
some time, I'll say. Um we're there. We

677
01:00:14,880 --> 01:00:21,359
are all very happy with with what we
have. We think uh it really documents

678
01:00:19,599 --> 01:00:25,680
our relationship which as noted in the
report we're really looking to uh find

679
01:00:24,000 --> 01:00:30,400
efficiencies through partnerships
amongst the two organizations because

680
01:00:27,839 --> 01:00:34,400
the library is is technically a legal
separate entity. Um but as you saw

681
01:00:32,319 --> 01:00:38,720
tonight it's it's part of our audit uh
and etc. So uh we provide uh different

682
01:00:37,440 --> 01:00:42,480
services to them and they provide
different services to community. Um I'm

683
01:00:40,960 --> 01:00:46,000
sure I don't need to go into full detail
with with all of you about what the

684
01:00:43,920 --> 01:00:49,200
library does. Uh but the board has
reviewed it and as noted in the report,

685
01:00:47,760 --> 01:00:54,160
they haven't officially adopted it yet
because they don't have a a meeting um

686
01:00:52,640 --> 01:00:58,400
well between I guess when they reviewed
it and and uh to to date. So we thought

687
01:00:56,720 --> 01:01:03,599
we'd get it here first for any feedback
from from council. So I'll maybe stop

688
01:01:00,880 --> 01:01:07,599
there and if there's any questions um
and sorry I should just add that we did

689
01:01:05,119 --> 01:01:10,240
slip in a schedule that uh to act as
essentially as a lease agreement because

690
01:01:08,880 --> 01:01:16,240
we also didn't have one of those with
with the library. So that was something

691
01:01:11,920 --> 01:01:16,240
we uncovered uh through this process.

692
01:01:16,720 --> 01:01:24,520
Okay. Any questions on uh on that
memorandum of agreement?

693
01:01:24,559 --> 01:01:31,920
I don't see any hands going up. We're
good, Jesse. Yeah. Okay. Um then the

694
01:01:30,480 --> 01:01:35,040
recommendation that we have here is the
council municipality of West Perth

695
01:01:33,280 --> 01:01:39,040
approve the memorandum of agreement
between the municipality of West Perth

696
01:01:36,640 --> 01:01:42,480
and West Perth public library board and
that the mayor and clerk be authorized

697
01:01:40,640 --> 01:01:47,920
to sign and seal all necessary
documents. And that's moved by councelor

698
01:01:45,359 --> 01:01:52,799
Fornier. Do we have a seconder for that?
Uh councelor O'Donnell.

699
01:01:50,480 --> 01:01:57,599
Last call for questions. All those in
favor? Opposed? If any, that's carried.

700
01:01:55,760 --> 01:02:02,559
Thank you.
Okay, now we're going to backtrack a

701
01:01:59,599 --> 01:02:09,200
little wee bit here. And uh got to find
the right page here again. Um

702
01:02:06,720 --> 01:02:13,520
so the recommendation that we have is
that the council municipality of West

703
01:02:11,040 --> 01:02:22,160
Perth proceed in close session under
section 239 of the municipal act uh as

704
01:02:17,680 --> 01:02:26,880
amended um at 8:00 right on the button
to address matters related to uh

705
01:02:24,640 --> 01:02:31,440
position plan procedure criteria for
instruction to be applied to any

706
01:02:29,119 --> 01:02:34,720
negotiations carried out or to be
carried out by or on behalf of the

707
01:02:33,280 --> 01:02:38,799
municipality.
uh litigation or potential litigation

708
01:02:36,720 --> 01:02:44,960
including matters before administrative
tribunals affecting the municipality

709
01:02:41,680 --> 01:02:50,640
um and legal update on a property matter
and a property matter with regards to an

710
01:02:47,440 --> 01:02:55,599
OOLT appeal. Do we have a mover and
second to go into close session for

711
01:02:52,720 --> 01:03:02,119
that? So, Deputy Mayor and Councelor
Foster, all those in favor posed, if

712
01:02:58,480 --> 01:03:02,119
any, that's carried.

713
02:41:32,000 --> 02:41:39,040
Okay, we're uh back out of close session
and fairly I guess maybe a lengthy close

714
02:41:37,120 --> 02:41:43,920
session, but we met in close session to
discuss the hair and industrial park,

715
02:41:41,840 --> 02:41:50,399
provide legal updates on property
matters in Mitchell and in the Hibbert

716
02:41:46,000 --> 02:41:56,720
Wards, uh an OOLT appeal in the Logan
ward and some HR matters and direction

717
02:41:52,880 --> 02:42:03,680
was given to staff to deal with that. So
that was our close session. Now I got to

718
02:41:59,920 --> 02:42:09,359
find out where we're at here, I think.
Yep. 8.2.4

719
02:42:06,319 --> 02:42:12,479
the OP annual operating budget uh cost
update and James is going to look after

720
02:42:11,680 --> 02:42:15,600
that for us.
>> Uh well, thank you and through your

721
02:42:13,920 --> 02:42:18,960
worship. This record is being brought
forward for information to provide

722
02:42:17,439 --> 02:42:23,920
council with a bit of an update on
current OP costs and some anticipated

723
02:42:21,680 --> 02:42:29,600
budget budget pressures ahead of the
2027 year. Uh so during the preparation

724
02:42:26,800 --> 02:42:36,000
of our current year budget, we uh
budgeted for approximately 1.88 million

725
02:42:32,399 --> 02:42:40,240
in OP costs. Uh following the province's
release of the final building

726
02:42:37,359 --> 02:42:45,920
information, our pro our costs were c
capped at approximately 1.97 million,

727
02:42:43,600 --> 02:42:51,680
which was an increase of about 91,000
over budget. Um without that 11% cap,

728
02:42:50,000 --> 02:42:56,880
our services would have been closer to
2.24 million. It's important to note

729
02:42:54,319 --> 02:43:00,560
that the 11% cap was calculated
excluding costs associated with our

730
02:42:58,880 --> 02:43:06,000
additional services agreement we have
with the OP. So the enhanced services

731
02:43:03,280 --> 02:43:13,359
that we receive in West Perth that those
costs were not subject to the 11% cost

732
02:43:09,760 --> 02:43:20,080
um cap the 11% increase cap. So those
increases do not have an 11% cap and did

733
02:43:16,479 --> 02:43:25,439
not have an 11% cap on them in 2026. All
this to say that's what led to your

734
02:43:22,080 --> 02:43:30,399
increase there. Looking ahead to 2027,
our base allocation is approximately

735
02:43:27,600 --> 02:43:35,359
about that 2.24 million. So that's our
cost without the 11% cap. That's what we

736
02:43:33,280 --> 02:43:40,399
need to plan for because we can't
anticipate a similar cap to come forward

737
02:43:37,760 --> 02:43:44,319
in the 2027 year. We've been given no
guarantee that there'll be any cap

738
02:43:41,920 --> 02:43:49,120
coming forward um from the province at
this time and so this is really just

739
02:43:46,479 --> 02:43:53,680
information for us council to be aware
of that budget pressure that's coming

740
02:43:50,640 --> 02:43:58,880
forward. Happy for any questions.
>> Thanks James. Any questions for James on

741
02:43:55,920 --> 02:44:06,479
that?
Um, no. Uh, oh, sorry. Sorry. Go ahead.

742
02:44:03,359 --> 02:44:12,640
» Through you, Mr. Mayor. So, is the OP
prepared to explain why

743
02:44:09,200 --> 02:44:16,720
uh why the increase like what's what's
driving this? Do they can they explain

744
02:44:15,760 --> 02:44:19,200
that?
>> Um,

745
02:44:17,279 --> 02:44:24,080
» or can they come to a later date, come
to this council perhaps and explain

746
02:44:21,840 --> 02:44:28,960
what's going on there? I think through
the chair I know what I can say is the

747
02:44:26,800 --> 02:44:33,760
OP detachment board has done some
advocacy to the province around these

748
02:44:31,120 --> 02:44:38,479
increasing costs. I really can't say
exactly the particulars of what go into

749
02:44:35,760 --> 02:44:41,840
those cost increases. We can certainly
request more information from the

750
02:44:40,160 --> 02:44:46,240
province, but I know this is a pressure
that all Ontario municipalities are

751
02:44:44,000 --> 02:44:50,240
facing and faced with. So when those
increases come across the board, they

752
02:44:48,000 --> 02:44:55,120
come across the board for all Ontario
municipalities and they apply to that

753
02:44:52,319 --> 02:44:59,680
that standard contract. So
>> Dan, anything to add?

754
02:44:57,040 --> 02:45:03,760
» Um, and I think I think uh James is
correct. We can come back with more

755
02:45:00,960 --> 02:45:08,080
information, but looking back uh there
certainly was a new agreement signed on

756
02:45:05,840 --> 02:45:12,399
on the labor side with OP. So, I think
there's new collective uh new collective

757
02:45:10,160 --> 02:45:19,760
agreements in place and that's led to uh
some some of the increases as well.

758
02:45:16,640 --> 02:45:23,840
» Okay, other questions. Phil question
through the mayor. When they came in

759
02:45:21,439 --> 02:45:27,600
2024, they laid out their three-year
financial plan and those increases were

760
02:45:25,600 --> 02:45:34,800
nowhere near 11%. So, I'm just wondering
what changed in year to year to get that

761
02:45:30,800 --> 02:45:39,680
11%. And with the enhanced at 400,000,
what does that get you? And what was it

762
02:45:36,960 --> 02:45:45,359
looking like in 2004,
for example, or 24, sorry.

763
02:45:43,279 --> 02:45:48,640
» Um, I'll address what I can from that. I
might have to get back to you on the

764
02:45:46,720 --> 02:45:53,439
second piece or on your last question
there. I'll say the 11% that's a cap.

765
02:45:51,520 --> 02:45:58,479
So, that was a cap that the province
placed on saying that we will only

766
02:45:55,520 --> 02:46:03,520
charge you at most the 11% increase. It
was more than that that it went up. I

767
02:46:01,200 --> 02:46:07,680
haven't seen the 2024 year contracts,
but I would anticipate that it's likely

768
02:46:05,439 --> 02:46:10,960
the former answer that the CEO just gave
there. There's been new collective

769
02:46:09,279 --> 02:46:15,600
agreements and cost increases that
weren't on the books in 2024 and now

770
02:46:13,680 --> 02:46:21,399
are. And again, we're at we're at the
mercy of those increases. Uh yeah,

771
02:46:21,600 --> 02:46:26,960
» uh a bit of clarity on enhanced is
essentially what you're getting is

772
02:46:24,720 --> 02:46:31,600
you're getting a sergeant. Um, so you
have you have Sergeant Scott Lob here in

773
02:46:29,359 --> 02:46:37,040
Mitchell and you're getting a DAC um,
which is a acronym for department

774
02:46:35,279 --> 02:46:39,600
administration.
I don't know, clerk technician. I'll

775
02:46:38,479 --> 02:46:46,080
make something up there. I'm not quite
sure on that one. Um, and I think the

776
02:46:42,160 --> 02:46:52,399
other aspect that you get uh is if you
have a major event in your municipality,

777
02:46:49,120 --> 02:46:58,640
um, you don't get a subsequent bill for
for the services. Um so if uh you know I

778
02:46:56,960 --> 02:47:03,120
know there's there's been some events in
our past um if those as we understand

779
02:47:01,760 --> 02:47:07,439
happen in a municipality that doesn't
have the enhanced services then there's

780
02:47:05,120 --> 02:47:13,520
a bill for for when those those
resources mobilize to that area. Um

781
02:47:10,240 --> 02:47:20,080
you're sort of paying insurance for for
that at this point. I think the other

782
02:47:16,800 --> 02:47:26,000
thing um too and maybe Steve can give me
the number but uh um I think it was in

783
02:47:23,680 --> 02:47:30,319
the police services board there's is it
21 officers work out of that office

784
02:47:28,560 --> 02:47:35,600
right now they don't all work in
Mitchell but it draws them and they work

785
02:47:32,800 --> 02:47:41,840
out of that office and around so we do
have a fairly large police prevets for

786
02:47:38,800 --> 02:47:47,920
the size of our municipality
>> that was disclosed um I think at last

787
02:47:44,560 --> 02:47:56,160
council not the one pract I I I read
that and and I didn't realize it was

788
02:47:50,160 --> 02:48:02,000
anywhere near that high but uh yeah yeah
answer Phil okay

789
02:47:59,920 --> 02:48:05,840
uh any other questions on that I'm going
to try and keep moving here so we do

790
02:48:04,160 --> 02:48:10,479
have a recommendation uh that the
council miss receives the Ontario

791
02:48:08,240 --> 02:48:14,960
provincial police annual operating
budget cost update report for

792
02:48:12,640 --> 02:48:19,760
information with move and seconded for
that. Moved by uh councelor Harold,

793
02:48:17,439 --> 02:48:26,720
seconded by councelor O'Donnell. All
those in favor? Opposed? If any, that's

794
02:48:22,160 --> 02:48:30,319
carried. Uh the next is uh our director
of operations

795
02:48:28,399 --> 02:48:36,640
uh the industrial, commercial, and
institutional recycling service delivery

796
02:48:33,040 --> 02:48:39,840
options. And Sean is here going to uh uh
manager of the environmental services,

797
02:48:38,399 --> 02:48:43,479
and he's going to walk us through this
one. So, welcome

798
02:48:44,720 --> 02:48:51,600
Good evening, Mayor McKenzie and
council. Um, so the point of this report

799
02:48:49,520 --> 02:48:56,160
is to provide council with an overview
of the upcoming changes to industrial,

800
02:48:54,240 --> 02:49:01,120
commercial, and institutional recycling
services and to seek council direction

801
02:48:58,399 --> 02:49:06,399
on the municipality's preferred approach
to providing ICI recycling collection

802
02:49:03,520 --> 02:49:11,040
services beginning in 2027.
Um, so recent regulatory changes have

803
02:49:08,880 --> 02:49:16,080
removed ICI recycling from the
residential blue box program. As a

804
02:49:13,520 --> 02:49:21,680
result, the collection and processing of
recycling generated by ICI properties no

805
02:49:19,439 --> 02:49:28,240
longer are covered under the blue box
framework. So um, Blue Water Recycling

806
02:49:25,680 --> 02:49:33,439
Association, the BRA established a
dedicated ICI recycling collection

807
02:49:31,200 --> 02:49:39,840
system to ensure continued service uh,
for the remainder of this year. Um so

808
02:49:36,640 --> 02:49:45,359
BRA has absorbed the incremental costs
uh associated with servicing ICI bins uh

809
02:49:42,479 --> 02:49:51,359
during 2026. So this was a temporary
measure to uh support a smooth

810
02:49:48,080 --> 02:49:55,760
transition, minimize disruption and uh
yeah for the municipality and business

811
02:49:52,960 --> 02:50:00,319
community and then giving us time to uh
determine an appropriate long-term

812
02:49:57,439 --> 02:50:06,960
service model. So, effective January
1st, 2027, the BRA has advised that the

813
02:50:03,760 --> 02:50:12,560
annual cost for an ICI uh recycling
wheelie bin will be $160

814
02:50:09,920 --> 02:50:20,680
uh per bin per year. So, currently there
are approximately $250 uh bins um within

815
02:50:16,000 --> 02:50:20,680
the municipality serviced by the BRA.

816
02:50:20,720 --> 02:50:28,800
So, there are three options uh for the
recycling uh collection service delivery

817
02:50:25,760 --> 02:50:33,439
for 2027. So our first option is to
maintain the previous service model. Um

818
02:50:30,960 --> 02:50:38,479
we'd continue to provide ICI recycling
services and absorb the full cost of the

819
02:50:35,760 --> 02:50:43,680
service within the municipality. Um that
would uh the disadvantage would be that

820
02:50:41,520 --> 02:50:50,640
um the services would be paid through
the municipal tax levy. Um so that would

821
02:50:46,720 --> 02:50:56,240
be it'd be around $40,000 per year. Uh
the second option is to implement cost

822
02:50:53,439 --> 02:51:00,160
recovery through user fees. Um so under
this uh option, municipalities would

823
02:50:58,319 --> 02:51:06,240
continue to offer or West Perth would
continue to offer recycling collection,

824
02:51:02,319 --> 02:51:12,319
but we would recover some or um all of
the associated costs from participating

825
02:51:09,279 --> 02:51:17,359
um ICI properties through a user fee.
And then the last option would be to

826
02:51:14,319 --> 02:51:23,760
discontinue services uh completely. Um
and then the businesses um institutions

827
02:51:21,279 --> 02:51:28,640
um they would have to uh seek their own
recycling collection services. So um the

828
02:51:26,800 --> 02:51:33,520
big disadvantage there would be to it
would uh reduce recycling participation

829
02:51:31,359 --> 02:51:38,160
potentially and waste diversion um from
the landfill and from that whole sector.

830
02:51:36,000 --> 02:51:45,760
Um so we could see an increase in
landfill um disposal volumes. Um staff

831
02:51:42,399 --> 02:51:51,279
is recommending option two. Um, so
financially, as I said earlier, um, this

832
02:51:48,080 --> 02:51:56,160
would be, uh, a result of around $40,000
impact on our solid waste, uh,

833
02:51:53,359 --> 02:52:01,279
operations budget. Um, and so currently,
just in the residential blue box

834
02:51:58,000 --> 02:52:07,200
program, we're around $15,530
per year for just the residential um,

835
02:52:05,200 --> 02:52:11,200
recycling program. That covers like
urban and rural residents within the

836
02:52:09,040 --> 02:52:15,600
municipality.
Um, if council approves option two, the

837
02:52:13,520 --> 02:52:20,319
municipality would establish a cost
recovery mechanism to recover some or

838
02:52:18,240 --> 02:52:24,399
all of the annual service costs for the
participating municipality or

839
02:52:22,080 --> 02:52:29,200
properties. Um, the total financial
impact would depend on whether council

840
02:52:26,720 --> 02:52:34,560
wishes to uh recover the full cost or
only a portion thereof. So, I'm happy to

841
02:52:32,479 --> 02:52:40,160
uh answer any questions.
>> Okay, any questions on that?

842
02:52:37,840 --> 02:52:46,319
Alex, go ahead.
If we go ahead with option two at $160

843
02:52:44,319 --> 02:52:50,160
for the wheelie bin, that's the like
medium 240s or whatever the standard

844
02:52:49,040 --> 02:52:54,399
mediums are now.
>> Correct. Yes.

845
02:52:51,200 --> 02:52:58,560
» Um, so that's effectively the same price
as we are for that size of garbage bin.

846
02:52:56,880 --> 02:53:03,200
So wouldn't people be more inclined to
buy a garbage bin and not have to care

847
02:53:00,399 --> 02:53:07,120
and just pack it all in and then that's
not going to divert it?

848
02:53:04,640 --> 02:53:10,479
» Uh, yes. through the mirror. Yeah. The
the hope would be that people would the

849
02:53:08,880 --> 02:53:16,359
commercial businesses would still want
to recycle and not pack everything into

850
02:53:13,200 --> 02:53:16,359
the garbage

851
02:53:17,439 --> 02:53:28,000
question that I have. Um, so if we offer
them the willie bin, um, and I'm

852
02:53:25,439 --> 02:53:32,319
thinking of some of the large users with
a lot of cardboard, uh, you know, I

853
02:53:30,479 --> 02:53:37,600
guess I'm thinking maybe like a Gatlers
in Dublin and maybe even the independent

854
02:53:35,840 --> 02:53:45,680
grocery store where they get a lot of
stuff, cardboard boxes, they maybe

855
02:53:40,960 --> 02:53:49,279
already have a deal with a with a with a
an outfit that would have a bin that

856
02:53:47,680 --> 02:53:53,920
they would be putting this stuff bin.
So, do they have to take a wheelie bin

857
02:53:51,840 --> 02:53:56,960
or if they decide they have a bin or
want to use a bin that that would be

858
02:53:55,359 --> 02:54:02,800
what they would use?
>> Uh, yeah. So, Mayor McKenzie, so they

859
02:53:59,040 --> 02:54:05,840
they may have their own separate um
contract with a like a waste management

860
02:54:04,800 --> 02:54:10,000
or or
>> That's what I was saying,

861
02:54:06,479 --> 02:54:14,560
» right? They may um there are other uh
commercial businesses that have several

862
02:54:11,760 --> 02:54:19,760
wheelie bins already here, so they would
have to pay per wheelie bin. But if they

863
02:54:17,120 --> 02:54:25,760
wanted to go to a have a separate avenue
where they would um have a different

864
02:54:22,720 --> 02:54:29,520
business come and provide a larger uh a
larger bin than they would have to that

865
02:54:28,160 --> 02:54:30,160
would be out of their own pocket,
>> right?

866
02:54:29,840 --> 02:54:33,600
» Yeah.
>> Well, it's going to be out of their own

867
02:54:31,359 --> 02:54:36,800
pocket no matter what. So So they can
opt out of of our really bin if they

868
02:54:36,479 --> 02:54:40,080
wish.
>> If they don't want that provided, then

869
02:54:38,640 --> 02:54:42,479
they can go a separate route and then
that that'd be something that they'd

870
02:54:41,279 --> 02:54:46,319
have to do on their own,
>> right? But they'd have to well they'd

871
02:54:44,560 --> 02:54:50,800
have to notify us.
first so that we knew what it was

872
02:54:49,120 --> 02:54:55,439
» and
you know when we inform them of this

873
02:54:53,200 --> 02:54:58,880
that's we maybe should indicate that to
them like I'm thinking of the larger

874
02:54:57,359 --> 02:55:03,359
users anyways.
>> Yeah. So so once we come up with a a

875
02:55:01,359 --> 02:55:05,200
decision then that'll be when we start
>> Yeah.

876
02:55:03,760 --> 02:55:09,600
» doing the Yeah. notifying of
>> right of our direction. Yeah.

877
02:55:06,640 --> 02:55:14,040
» That's good. Any other questions?
Uh council Rose.

878
02:55:14,319 --> 02:55:19,279
So this is just for commercial. This is
it residential,

879
02:55:17,760 --> 02:55:22,560
» commercial and industrial, right?
>> Industrial. Okay.

880
02:55:20,399 --> 02:55:28,000
» Institutional, industrial, commercial.
>> Thank you.

881
02:55:25,760 --> 02:55:35,120
» Anybody else?
Okay. Uh we do have a recommendation

882
02:55:30,399 --> 02:55:38,960
here. Um, and I'm assuming this is the
one we're going to use that uh the

883
02:55:37,359 --> 02:55:44,319
council municipality of West Perth
approve option two uh implement cost

884
02:55:42,399 --> 02:55:51,200
recovery through user fees for
industrial, commercial and institutional

885
02:55:48,399 --> 02:55:57,120
recycling collection services identified
in the staff report

886
02:55:53,840 --> 02:56:03,600
seconded for that. Uh, Deputy Mayor
Tankowski and seconded by councelor

887
02:55:59,439 --> 02:56:05,680
Rose. Last call for questions, comments.
Councelor

888
02:56:04,240 --> 02:56:11,760
» Mayor McKenzie, I think it'll be really
important uh the communication uh after

889
02:56:08,800 --> 02:56:17,760
this decision if we pass this resolution
that that'll be uh very important.

890
02:56:13,760 --> 02:56:23,120
» Yeah. No, I agree. Any other questions?
Okay. Ready for the motion? All those in

891
02:56:20,080 --> 02:56:25,200
favor? Opposed? If any, that's carried.
Thank you.

892
02:56:23,680 --> 02:56:30,000
» Thank you.
Uh, next on the agenda, we have uh

893
02:56:28,000 --> 02:56:35,359
director of community services with
regards to the West Peru Center and

894
02:56:32,399 --> 02:56:38,359
donations. So, another good news story,
Nick.

895
02:56:41,920 --> 02:56:49,359
» Oh, you left it on. Good evening, Mayor
McKenzie and members of council. Uh,

896
02:56:46,000 --> 02:56:53,439
before you is a report of a youth center
donation in the amount of $8,500.

897
02:56:52,399 --> 02:56:57,920
We're bringing forward this
recommendation to accept these uh

898
02:56:55,600 --> 02:57:02,640
donated funds for youth center
equipment. Uh the donations were

899
02:57:00,000 --> 02:57:06,560
generously received from the Lions Club
of Monton Camp Kids in the amount of

900
02:57:04,880 --> 02:57:11,120
$2,000,
West Perth Community Singers in the

901
02:57:08,080 --> 02:57:14,960
amount of $1,500 and Osborne and Hibbert
Mutual Fire Insurance Company in the

902
02:57:12,960 --> 02:57:19,840
amount of $5,000.
All three donors have requested that

903
02:57:17,359 --> 02:57:24,240
this uh that their contributions go to
equipment for that benefits the youth

904
02:57:22,080 --> 02:57:29,920
center users.
Um staff are proposing the funds uh

905
02:57:27,680 --> 02:57:35,680
sorry proposed equipment includes a
water bottle fill station, a mobile pool

906
02:57:32,319 --> 02:57:41,439
table, interactive game projector, a
rock band game and instruments as well

907
02:57:37,920 --> 02:57:46,160
as an arcade game cabinet. uh no
additional funds is required where this

908
02:57:44,160 --> 02:57:52,200
uh donate these donations cover the
amount of all these uh donations. Um

909
02:57:52,240 --> 02:57:58,800
all the equipment will remain the
property of us at the municipality once

910
02:57:56,080 --> 02:58:03,920
purchased and maintained by us as well.
and uh

911
02:58:01,600 --> 02:58:09,120
staff will invite the donating
organizations to a recognized event at

912
02:58:06,640 --> 02:58:14,399
our youth center to honor the donation
once uh these have been purchased and

913
02:58:11,040 --> 02:58:19,520
installed in place. So again, as staff
are recommending that we accept these

914
02:58:16,560 --> 02:58:26,000
donations and direct the usage towards
use center equipment. So if there's any

915
02:58:22,080 --> 02:58:30,720
questions, I can take them now. Okay,
>> questions for Nick on that.

916
02:58:29,120 --> 02:58:36,000
Don't see any hands going up. So, very
good. So, we do have a recommendation

917
02:58:32,319 --> 02:58:41,600
here that uh West Perth accept donated
funds totaling uh $8,500 and direct the

918
02:58:39,520 --> 02:58:46,800
treasur to allocate the funds for the
purchase of per um uh purpose of

919
02:58:44,160 --> 02:58:53,279
purchasing youth center equipment during
the 2026 fiscal year. Moved by councelor

920
02:58:50,640 --> 02:58:59,840
Herald, seconded by
um councelor Rose. Uh, all those in

921
02:58:56,880 --> 02:59:05,279
favor posed, if any, that's carried.
Thanks, Nick. Um, connecting link

922
02:59:02,960 --> 02:59:09,600
transfer. Dan,
thank you, mayor. Uh, before council

923
02:59:08,000 --> 02:59:14,319
tonight, I'm seeking some direction on
how to proceed. Essentially, I've landed

924
02:59:11,600 --> 02:59:18,319
at a crossroads and uh, you know, as
noted in the report, we've been kind of

925
02:59:15,680 --> 02:59:24,240
dealing with this matter since 2022.
Um, and really what it's boiled down to

926
02:59:21,279 --> 02:59:29,279
is that as uh the the urban settlement
boundary has changed and and grown

927
02:59:26,080 --> 02:59:33,200
through the official plan, um, the
municipality doesn't have jurisdiction

928
02:59:31,120 --> 02:59:39,439
within its quote unquote boundary
anymore. Um, and it and it's with MTO.

929
02:59:36,800 --> 02:59:43,600
Um, and that leaves it problematic for
us to try to address speeding through

930
02:59:41,760 --> 02:59:49,200
traditional means such as, you know,
changing speed limits, signage, and

931
02:59:46,720 --> 02:59:54,640
enforcement as well from from a bylaw
standpoint. Um, I think I've laid out

932
02:59:52,160 --> 03:00:00,640
the events that have transpired quite
well in the report. Um and the next step

933
02:59:58,080 --> 03:00:06,640
for us is to get a recommendation from
council that we start to have some

934
03:00:02,800 --> 03:00:11,359
discussions with the MTO about uh
extending the connecting link limits so

935
03:00:09,520 --> 03:00:19,080
they match our urban settlement boundary
with our OPA. Um

936
03:00:14,960 --> 03:00:19,080
and I'm happy to have any questions

937
03:00:19,600 --> 03:00:29,200
questions for Dan on that.
I Oh, Alex, go ahead.

938
03:00:26,960 --> 03:00:33,760
What would the increased ongoing cost of
maintaining that be given what it how

939
03:00:31,680 --> 03:00:37,520
much it costs us to do the other part of
our connecting link because we can't do

940
03:00:35,520 --> 03:00:42,479
it in house?
>> Um I don't know at this time I don't

941
03:00:40,640 --> 03:00:46,479
know how much they'd be willing to
partner with and I don't know the cost

942
03:00:45,040 --> 03:00:49,920
of those assets. So that's that's
basically why we need direction. uh they

943
03:00:48,640 --> 03:00:53,920
won't sit down and have these
discussions with us until we get this

944
03:00:51,760 --> 03:00:58,960
direction from council and have this
motion.

945
03:00:56,560 --> 03:01:02,560
» I think um you know I don't know whether
we really need to buy the highway. You

946
03:01:00,640 --> 03:01:07,200
know I think if we can just get them all
we really how this all started was speed

947
03:01:04,880 --> 03:01:13,520
signs and we want to move them out. You
know um I would like I I'm in favor of

948
03:01:11,840 --> 03:01:18,160
you know what you're wanting but I
wonder if we shouldn't be copying after

949
03:01:16,000 --> 03:01:26,080
after our meeting in Toronto. I think we
we're we're would be able to copy our

950
03:01:21,680 --> 03:01:30,399
minister and and Matt Ray as well and
just show them that it's taken since

951
03:01:28,720 --> 03:01:36,319
1922
or 2022 rather to try and put a speed

952
03:01:34,560 --> 03:01:42,000
sign. And I think the one that comes to
mind obviously is the one out by uh West

953
03:01:38,800 --> 03:01:47,279
Perth Village uh because of you know the
long-term care facility there and and

954
03:01:44,319 --> 03:01:53,279
the closeness to the schools and it it
shouldn't be rocket science to do that

955
03:01:49,920 --> 03:01:57,040
you know so um I don't know if anybody
else has any further comments but we

956
03:01:55,279 --> 03:02:02,479
have an issues there and we have issues
out at the east end as well at that

957
03:02:00,160 --> 03:02:05,680
part. So the recommendation, if nobody
has any other question, the

958
03:02:03,520 --> 03:02:10,800
recommendation is that municipality
Westport uh supports uh discussions with

959
03:02:08,880 --> 03:02:14,640
the Ontario Ministry of Transportation
regarding the potential transfer and

960
03:02:12,800 --> 03:02:20,160
designation of additional sections of
Highway 23 and Highway 8 of the existing

961
03:02:18,000 --> 03:02:25,040
connecting link limits within the
municipality of West Perth to align with

962
03:02:22,640 --> 03:02:29,600
the settlement area boundary. and that
the clerk be directed to prepare and

963
03:02:27,359 --> 03:02:35,520
submit formal correspondence respecting
the proposed revision to the connecting

964
03:02:32,479 --> 03:02:40,640
link limits. So I have a mover and
seconder for that moved by Deputy Mayor

965
03:02:38,000 --> 03:02:45,920
Tinkowski, seconded by Councelor
O'Donnell. Any further discussion?

966
03:02:44,399 --> 03:02:50,640
Um
Dean, sorry. Hopefully this doesn't take

967
03:02:48,399 --> 03:02:55,920
another four years to happen because uh
yeah, you're right, Mayor McKenzie. was

968
03:02:52,720 --> 03:03:00,479
a simple petition dealing with traffic
speed concerns and this has gone on too

969
03:02:58,160 --> 03:03:04,399
long. So happy to support this
recommendation and happy to support

970
03:03:02,479 --> 03:03:08,880
staff and trying to get this figured
out. Thanks.

971
03:03:06,960 --> 03:03:13,840
Somebody have a question over here. No,
no, we're good. Okay. Um, yeah, like I

972
03:03:12,319 --> 03:03:17,279
like I said previously, I don't know
whether we need to buy the highway, but

973
03:03:15,439 --> 03:03:22,479
all we want is just to move it out a
little bit and and change the speed

974
03:03:19,680 --> 03:03:26,479
limit a bit. So, okay.
Just confirm vote there.

975
03:03:24,160 --> 03:03:33,200
» Yeah, I will. Yep. I knew I had to do
that yet. So, all those in favor?

976
03:03:28,880 --> 03:03:39,439
Opposed? If any, that is carried.
It never hurts to remind me.

977
03:03:36,240 --> 03:03:43,920
Uh the next item then is 8.8.3,
the Memorial Forest Playground. And Dan

978
03:03:41,840 --> 03:03:49,120
is going to talk to us on that one.
>> Yep. Thank you. Um kind of a report back

979
03:03:46,479 --> 03:03:53,760
um item here. So, council's seen uh this
report before. uh we got direction at

980
03:03:51,680 --> 03:03:57,520
the last time to kind of bring back some
information regarding that that natural

981
03:03:55,439 --> 03:04:02,000
playground um as well as some
accessibility features and some changes

982
03:03:59,760 --> 03:04:06,399
to the site plan. Um I don't have the
site plan finalized at this point in

983
03:04:04,160 --> 03:04:11,200
time. Um but we've also been working
with environmental um stewardship at at

984
03:04:09,200 --> 03:04:15,520
the county as well for some some
revisions there. Uh but essentially

985
03:04:13,680 --> 03:04:19,600
we're here. We still think the blue imp
is the way to go uh based on what you

986
03:04:18,160 --> 03:04:22,960
know you can see from a natural
standpoint.

987
03:04:20,800 --> 03:04:27,520
kind of the bang for your buck there and
and we have added an accessible feature

988
03:04:26,000 --> 03:04:31,439
into the playground as well and it
hasn't had a large impact on the budget.

989
03:04:29,439 --> 03:04:38,960
So, we're looking for a direction to
kind of proceed ahead here and uh yeah,

990
03:04:35,279 --> 03:04:43,680
happy to have any questions if there are
questions for Dan on that. I know we had

991
03:04:42,080 --> 03:04:49,200
it at a previous meeting. We talked
about it. So, we're good. Okay. Uh so

992
03:04:47,040 --> 03:04:53,279
the recommendation here is that the
municipality of West Perth approved the

993
03:04:51,040 --> 03:04:58,080
blue rimp playground design for the new
memorial forest playground and that

994
03:04:55,920 --> 03:05:03,200
council authorize staff to utilize
110,000 from the parkland reserve to

995
03:05:00,720 --> 03:05:07,840
utilize group buying procurement for the
purchase of the blue and uh playground

996
03:05:05,760 --> 03:05:13,200
and that council direct staff to report
back with a site plan and sponsorship

997
03:05:10,319 --> 03:05:18,399
agreement for their review. Move her and
second her for that. Uh, councelor Duck,

998
03:05:15,840 --> 03:05:22,560
is the councelor Fornier still on? Yep,
he's there. Would you like to second

999
03:05:19,920 --> 03:05:24,720
that, Andrew?
Yep, he's

1000
03:05:23,279 --> 03:05:31,439
» I've been seconding stuff all night. You
just never see.

1001
03:05:27,520 --> 03:05:37,200
» Okay. Um, last call for questions. All
those in favor? Opposed? If any, that's

1002
03:05:33,840 --> 03:05:41,840
carried. Uh, next item then is Kison
Park Pavilion Electrical Repair and

1003
03:05:39,600 --> 03:05:45,200
Parking Lot Upgrades. Dan,
>> thank you. This is a new one um coming

1004
03:05:43,600 --> 03:05:49,439
forward. So I believe council would have
received some letters from the uh

1005
03:05:46,720 --> 03:05:54,399
agricultural society and uh following
that we had a meeting um with the mayor

1006
03:05:52,000 --> 03:06:00,399
and some staff with the society and
wanted to unpack um just kind of the

1007
03:05:57,680 --> 03:06:05,359
content of the letters. Uh prior to that
we were aware so essentially I'll get

1008
03:06:02,560 --> 03:06:09,040
into the pavilion um the electrical
repairs right now. I I didn't know what

1009
03:06:07,520 --> 03:06:13,600
to call it, so repair seems like the
most appropriate one. But, uh,

1010
03:06:11,279 --> 03:06:18,479
essentially the it's all the plugs,
receptacles are looped onto to one

1011
03:06:16,080 --> 03:06:24,319
breaker. So, during the fair, um, the
cattle dryers get plugged in and they

1012
03:06:20,720 --> 03:06:28,800
continuously trip that breaker. Um, so
what the request is is for us to go in

1013
03:06:26,399 --> 03:06:34,399
and essentially just repair that. So,
we've worked with uh our electrician

1014
03:06:30,880 --> 03:06:39,760
here and we think um obviously adding
another breaker into the line is going

1015
03:06:36,160 --> 03:06:43,439
to repair that problem. Um, so I will
disclose, sorry, this report's changed a

1016
03:06:42,080 --> 03:06:51,120
little bit, but I want to disclose that
I I authorized that um through uh

1017
03:06:48,080 --> 03:06:56,479
through our existing budget um to kind
of find the 10 grand in there or or not

1018
03:06:54,479 --> 03:06:59,520
proceed with a with a project uh because
we wanted to get it done before the

1019
03:06:57,680 --> 03:07:02,800
fair. But I'm also bringing it here for
council because I don't have authority

1020
03:07:00,720 --> 03:07:06,960
to pull from a reserve. So, we we are
recommending you pull from a reserve,

1021
03:07:04,160 --> 03:07:11,840
but if not, um we I've certainly got a
plan for this and I can report back to

1022
03:07:08,800 --> 03:07:16,960
what that would be. Um but we wanted
that done. And then the egg society is

1023
03:07:14,800 --> 03:07:22,240
also looking at doing some paving um in
front of Crystal Palace and based on

1024
03:07:20,160 --> 03:07:25,600
quotes um we thought it would be a good
idea if they're in their paving, maybe

1025
03:07:24,240 --> 03:07:29,279
we should see what it costs to pave some
of our unpaved parking lot. Uh we've

1026
03:07:27,760 --> 03:07:33,600
identified kind of the areas there that
we think would be suitable for paving.

1027
03:07:31,680 --> 03:07:38,720
At this point, we we recommend just
carrying forward with with I'll say

1028
03:07:35,920 --> 03:07:41,760
section B right now. Um, and we showed
kind of the exercise where we were

1029
03:07:40,319 --> 03:07:46,720
looking at doing this and they're in
support of it as well. Um, so that would

1030
03:07:45,200 --> 03:07:50,399
be our main purpose. It just kind of
cleans up the parking lot. It's not

1031
03:07:48,479 --> 03:07:54,240
something that, you know, was really
part of the arena renovations or

1032
03:07:52,319 --> 03:07:59,840
anything. It it came to fruition through
through this ask and and a bit of an

1033
03:07:56,240 --> 03:08:03,600
idea. um that way as well as they've uh
requested

1034
03:08:01,600 --> 03:08:09,600
um I believe they requested financial
support to the cost of 30,000 and I got

1035
03:08:07,040 --> 03:08:15,439
into this and into the report of of kind
of the history of that we sorry my

1036
03:08:12,640 --> 03:08:19,439
computer just died. We had $5,000 carry
forward that we put in the reserve from

1037
03:08:16,960 --> 03:08:23,680
I think approximately two years ago. Um
and then we're looking at providing an

1038
03:08:21,200 --> 03:08:28,000
additional five um in financial support.
So, we'd be providing them $10,000 of

1039
03:08:26,399 --> 03:08:33,279
financial support towards their
projects. And we are currently working

1040
03:08:30,160 --> 03:08:37,680
with them on drainage matters as well.
Um, I'm sorry, Nick, I don't know if

1041
03:08:35,120 --> 03:08:41,680
it's been scoped yet, but we're looking
at getting uh some of the drainage work

1042
03:08:40,160 --> 03:08:45,279
to figuring out what's happening over
there and why we're getting some

1043
03:08:42,880 --> 03:08:52,000
ponding. Um, ideally, we can find the
solution and fix it internally with our

1044
03:08:47,520 --> 03:08:59,359
with our staff here. Um, so
happy to have any questions.

1045
03:08:55,200 --> 03:09:05,760
» Any questions? I just had one. Um, when
we were getting prices for paving,

1046
03:09:03,359 --> 03:09:10,640
um, we have Levis kind of lined up. Did
we get more than one quote or not?

1047
03:09:07,840 --> 03:09:15,680
» We got a quote from Levis and they got a
quote.

1048
03:09:13,120 --> 03:09:21,960
Nick, can you sorry my but do you
remember

1049
03:09:18,160 --> 03:09:21,960
they were the company?

1050
03:09:23,600 --> 03:09:32,479
Great. Thank you. Yeah. Yeah. So, we we
did have two. Yeah. All right. Well, I

1051
03:09:28,319 --> 03:09:37,680
just I always get another quote.
Any other questions? Okay. Uh, I got a

1052
03:09:35,439 --> 03:09:43,279
recommendation here then that uh, Miss
Balia West Perth approve the new Kerson

1053
03:09:39,920 --> 03:09:48,399
Park Capital expense of up to $85,000 to
be funded from reserve for parks and

1054
03:09:45,279 --> 03:09:54,479
recreation for the pavilion electrical
upgrades of $10,000. Uh, parking lot

1055
03:09:51,520 --> 03:09:57,279
paving $65,000 and then additional
support,

1056
03:09:55,200 --> 03:10:01,359
» please.
Pardon? Oh, sorry.

1057
03:09:59,200 --> 03:10:05,200
» Sorry, my hand my hand my hand has been
up the whole time.

1058
03:10:02,240 --> 03:10:10,240
» Yeah, I'm sorry. Go ahead. Yeah,
>> perhaps this is a a silly question and

1059
03:10:08,319 --> 03:10:14,880
but if anyone has ever like done the
wiring on their own home before, they

1060
03:10:12,800 --> 03:10:19,920
would know better than to run everything
through one circuit breaker. If the

1061
03:10:17,359 --> 03:10:25,120
electrical work on the Keton pavilion,
which I could add cost us far too much

1062
03:10:22,960 --> 03:10:30,080
than it could have, had been done by
somebody that knew that this wouldn't

1063
03:10:27,520 --> 03:10:35,359
have happened. I would propose that this
extra $10,000 cost comes out of whoever

1064
03:10:33,359 --> 03:10:41,200
we had do the electrical work in the
first place because they did it wrong.

1065
03:10:39,200 --> 03:10:46,160
That's a ridiculous reason to need
$10,000 worth of repairs. We spent what

1066
03:10:44,560 --> 03:10:51,680
$900,000
on this pavilion and they did the

1067
03:10:48,399 --> 03:10:57,680
electrical work wrong. Does that sound
sane to anybody else that could possibly

1068
03:10:54,479 --> 03:11:01,200
hear that sentence?
I guess the only thing that I could say,

1069
03:10:59,520 --> 03:11:06,800
Andrew, is uh they probably weren't
aware of the usage that was going to be

1070
03:11:03,520 --> 03:11:12,800
used there. Like most of that at the uh
at the pavilion is basically lights, you

1071
03:11:10,160 --> 03:11:17,439
know. Um and the only time that I think
we have an issue with blowing breakers

1072
03:11:14,640 --> 03:11:24,080
is when the fair is on and we get uh 10
or 15 people with cavs giving them a a

1073
03:11:21,840 --> 03:11:27,520
shampoo and a wash and they're drying
them. So,

1074
03:11:25,760 --> 03:11:33,680
» so presumably whoever was doing the
electrical work for our fair pavilion

1075
03:11:30,479 --> 03:11:38,000
was unaware of the fair.
Again, it seems like a ridiculous reason

1076
03:11:35,439 --> 03:11:41,200
to need $10,000 worth of repairs. If I
had any recommendation, it would be go

1077
03:11:39,760 --> 03:11:45,920
after the people that did the electrical
work in the first case and make them pay

1078
03:11:43,040 --> 03:11:50,399
for it. They did it wrong.
>> We can take your point into

1079
03:11:48,160 --> 03:11:54,479
consideration and staff can look into
it. I guess, you know,

1080
03:11:51,920 --> 03:11:59,200
» I I think I what I can say at this point
is 10,000 we're looking at as a maximum

1081
03:11:57,040 --> 03:12:03,200
upset in this point. We don't want to
have to come back and ask ask for more

1082
03:12:01,040 --> 03:12:08,640
money. So, I I'll say that's our maximum
upset on on this uh line item. I don't

1083
03:12:06,560 --> 03:12:14,160
disagree. There was a mistake and I'm
not going to say that, you know, I don't

1084
03:12:11,439 --> 03:12:18,080
think any of the staff are still here.
Um but I I think staff should have

1085
03:12:16,560 --> 03:12:22,720
caught something here and and found
that. But you are correct that it only

1086
03:12:19,920 --> 03:12:27,359
blows when we have these cattle dryers.
So I I can't say whether the

1087
03:12:24,560 --> 03:12:31,439
electricians knew or didn't know or what
at that point in time. I don't think the

1088
03:12:30,080 --> 03:12:36,560
juice is going to be worth the squeeze
to go after the contractor for the

1089
03:12:34,720 --> 03:12:39,920
$10,000. So
>> I don't actually either. I just wanted

1090
03:12:38,720 --> 03:12:42,720
to make it clear that when we're
approving contracts of this sort, we

1091
03:12:41,600 --> 03:12:48,319
need to be a little more careful with
the details going forward.

1092
03:12:44,880 --> 03:12:53,600
» Understood. Deputy Mayor. Yeah. through
you, Mr. Mayor. Um, I seem to recall

1093
03:12:51,040 --> 03:13:00,319
that the design on this structure had
been changed at least twice. So, um,

1094
03:12:58,160 --> 03:13:07,840
it's no surprise that something like
this might have happened, um, or has

1095
03:13:03,439 --> 03:13:13,200
happened. And I think to uh CEO Hobson's
point, the uh parties involved at the

1096
03:13:10,479 --> 03:13:21,359
time are no longer here to answer answer
for that, whether it's staff or the uh

1097
03:13:16,240 --> 03:13:28,000
designer or the uh contractors. So, um
unfortunately, we're left with uh having

1098
03:13:24,720 --> 03:13:33,640
to make the corrective actions and and
move on to uh prevent any further

1099
03:13:30,640 --> 03:13:33,640
problems.

1100
03:13:34,399 --> 03:13:41,520
Okay. Anybody else?
All right. I did read the motion, but I

1101
03:13:39,760 --> 03:13:46,399
was looking for a mover and secondary
for these uh expenses. So, moved by

1102
03:13:43,920 --> 03:13:52,880
councelor Duck, seconded by Deputy Mayor
Showski. Last call for questions. All

1103
03:13:49,760 --> 03:13:55,880
those in favor? Opposed? If any, that is
carried.

1104
03:13:57,760 --> 03:14:09,800
Uh, next item then is uh Wendy's report
on surplus surplus uh 225 surplus

1105
03:14:05,359 --> 03:14:09,800
report. So Wendy, the floor is yours.

1106
03:14:11,279 --> 03:14:18,160
» Good evening, Mayor and Council. I
didn't bring my mouse, so hopefully

1107
03:14:15,439 --> 03:14:24,720
there's no feedback.
Um, so the before report before you is

1108
03:14:20,720 --> 03:14:31,800
the 2025 surplus report. Um the report
kind of outlines how staff came up with

1109
03:14:27,359 --> 03:14:31,800
an the surplus of $348,415.

1110
03:14:32,319 --> 03:14:39,760
Um staff are recommending that the
surplus be allocated to complete

1111
03:14:36,960 --> 03:14:46,640
previously budget development project um
which would be um two development

1112
03:14:43,200 --> 03:14:50,239
projects. uh reduce boring for the arena
plant

1113
03:14:48,239 --> 03:14:55,439
um project that's ongoing and then to
support the park pavilion electrical and

1114
03:14:52,640 --> 03:15:02,880
parking lot works that was just just
discussed and then hold funds related to

1115
03:14:58,880 --> 03:15:07,920
the OP grant reconciliation
and so in the resolution it breaks down

1116
03:15:04,880 --> 03:15:12,880
each of those and the amounts requested
so I'm happy to take any questions

1117
03:15:11,040 --> 03:15:16,800
» okay thanks Wendy any questions for
Wendy on what we're doing with the

1118
03:15:14,800 --> 03:15:21,120
surplus.
Uh, Deputy Mayor again

1119
03:15:19,200 --> 03:15:26,160
» through you your worship. Um, thanks
Wendy for the report on the $100,000

1120
03:15:24,239 --> 03:15:31,200
that's being applied towards development
projects and transferred to the reserve

1121
03:15:28,239 --> 03:15:37,760
for transportation roads. Can you
provide a bit more detail about where

1122
03:15:34,000 --> 03:15:42,399
which specific projects are being uh tab
for that money and why?

1123
03:15:40,560 --> 03:15:47,200
» It's cautionary,
right? Yeah. Um, so if I can I just I

1124
03:15:46,080 --> 03:15:50,160
want to be very clear because I think
this is a this is a unique thing in

1125
03:15:48,720 --> 03:15:54,720
Wester and I think this is a good thing
and it's an economic development thing.

1126
03:15:52,560 --> 03:15:58,080
So in the municipality of West Perth
it's been standard practice that when a

1127
03:15:56,319 --> 03:16:04,479
subdivision comes in and there's a
there's a road that would potentially be

1128
03:16:01,520 --> 03:16:12,080
shared with a adjacent developer in the
future. Um, West the developer at that

1129
03:16:07,680 --> 03:16:19,120
time will pay for the road to go in.
West Perth will pay the portion

1130
03:16:16,560 --> 03:16:24,880
that the adjacent developer would be on
the hook to pay. And then that's where

1131
03:16:21,840 --> 03:16:29,040
we implement one foot reserves and then
we don't remove those one foot reserves

1132
03:16:27,200 --> 03:16:33,840
until that other developer comes in,
develops that land, and then pays us

1133
03:16:31,680 --> 03:16:38,319
whatever that the money is money is
owing. And again, that's a very unique

1134
03:16:36,560 --> 03:16:41,040
thing to West Perth. It's a good thing
and I think it certainly drives

1135
03:16:39,680 --> 03:16:46,720
development and we when we get
developers in here from Kitchener

1136
03:16:42,319 --> 03:16:49,600
Waterlue, they absolutely love this. Um
there are certainly some costs and

1137
03:16:48,080 --> 03:16:54,000
there's some things that I think as we
get our legs under us a little bit more

1138
03:16:51,520 --> 03:16:57,279
that we're going to be looking to change
um on this structure, but I just want to

1139
03:16:55,840 --> 03:17:01,600
be clear that that's how this works so
everyone understands because this is c

1140
03:16:58,800 --> 03:17:06,640
this is m our cash dollars uh cash that
goes into this. So this is residual of

1141
03:17:04,000 --> 03:17:10,239
some projects. Um you know there'll be
some some wimple cost sharing. Uh

1142
03:17:08,880 --> 03:17:15,200
basically any of the roads where you're
seeing final lift has not been done

1143
03:17:12,800 --> 03:17:21,760
across some of our subdivisions here and
putting in a reserve um for those. So, I

1144
03:17:18,880 --> 03:17:28,479
know Whimple will be an example
um north of the highway there. And then

1145
03:17:25,120 --> 03:17:31,479
I think we've got um
Henry.

1146
03:17:31,920 --> 03:17:36,040
I think it's in Henry. Sorry.

1147
03:17:37,120 --> 03:17:43,279
And then, sorry, I can't uh
>> I can't pull it up right now, but that's

1148
03:17:41,359 --> 03:17:47,840
but that's what it is. Yes. Thank you.
Uh there'll be there'll be a Clayton uh

1149
03:17:45,680 --> 03:17:51,479
Clayton one as well.
Okay.

1150
03:17:48,239 --> 03:17:51,479
» Thank you,

1151
03:17:53,040 --> 03:18:00,239
» Mayor McKenzie.
>> Yeah. So, I I'd prefer that uh with

1152
03:17:57,120 --> 03:18:06,880
already over $6 million in in that
reserve that uh that uh uh come forward

1153
03:18:03,920 --> 03:18:11,200
in the budget process that when we are
budgeting for those needs for those

1154
03:18:08,960 --> 03:18:15,439
reserves that we that is clearly
outlined uh that rather we would use

1155
03:18:13,439 --> 03:18:21,680
that $100,000 to reduce the debt.
similar to the uh the the next line item

1156
03:18:18,479 --> 03:18:26,319
uh on the Arena uh ice plant project
that uh that that goes to reducing debt.

1157
03:18:24,399 --> 03:18:34,160
And the same thing with the uh the
$60,000 um in in tax stabilization. Let

1158
03:18:30,560 --> 03:18:40,399
let's uh I if if there was a surplus
um for for uh this previous year uh let

1159
03:18:38,160 --> 03:18:46,479
let's use it to reduce these debt
payments that we have um as opposed to

1160
03:18:44,080 --> 03:18:50,720
again putting it into reserves for uh
for future use. If we if we if we can

1161
03:18:48,560 --> 03:18:55,080
reduce the debt let's uh let's use it
for uh that purpose instead.

1162
03:18:55,520 --> 03:19:01,760
» Okay.
Go ahead. Um so for the uh two

1163
03:19:00,160 --> 03:19:07,600
development projects they were on the
budget in 2025 and they should have been

1164
03:19:04,960 --> 03:19:12,399
identified as a carry forward project um
just through the final process. That's

1165
03:19:10,239 --> 03:19:17,840
when it got picked up and so that's why
you're seeing it here instead of a carry

1166
03:19:14,160 --> 03:19:22,800
forward project um being contributed to
the reserves. And the op one um it's

1167
03:19:21,359 --> 03:19:28,239
pretty much a guarantee we're going to
have to pay that back. And so that's

1168
03:19:25,439 --> 03:19:33,960
just a timing between uh the province's
year end and our year end where that got

1169
03:19:30,960 --> 03:19:33,960
captured.

1170
03:19:36,000 --> 03:19:44,800
» Okay. Any any other questions, comments?
No. Okay. We have a fairly lengthy

1171
03:19:42,000 --> 03:19:50,720
recommendation here that Miss Bal West
Perth approve the allocation of the 200

1172
03:19:47,520 --> 03:19:56,080
2025 surplus revenue in the amount of
$348,415

1173
03:19:53,520 --> 03:19:59,520
as follows. 100,000 to be applied
towards development projects and

1174
03:19:57,920 --> 03:20:06,399
transferred to the reserve for
transportation roads. 108,415

1175
03:20:04,239 --> 03:20:11,120
be applied towards the Arena ice plant
project to reduce the amount of external

1176
03:20:08,960 --> 03:20:17,120
financing required and transferred to
the reserve for recreation and parks and

1177
03:20:14,640 --> 03:20:21,040
80,000 be applied towards the electrical
and egg society projects and be

1178
03:20:19,520 --> 03:20:26,960
transferred to the reserve for
recreation and parks and the remaining

1179
03:20:23,600 --> 03:20:31,200
60,000 be temporarily retained within
the reserve for tax stabilization

1180
03:20:28,960 --> 03:20:37,120
pending final reconciliation.
of the additional OP funding received in

1181
03:20:34,560 --> 03:20:42,800
2025.
We have a mover and secondary for that.

1182
03:20:39,200 --> 03:20:49,120
Councelor Rose and Councelor Duck. Uh
last call for questions. All those in

1183
03:20:45,359 --> 03:20:53,760
favor posed, if any. That's carried. Uh
a couple items under correspondence

1184
03:20:50,960 --> 03:20:57,680
there. Thanks, Wendy. Uh from Mland
Conservation Authority and then the

1185
03:20:55,439 --> 03:21:02,239
Western Lake Area Regional Conservation
Authority. If there's no questions, the

1186
03:21:00,560 --> 03:21:05,680
recommendation is that the municipality
of West Perth accept correspondence as

1187
03:21:04,720 --> 03:21:09,920
information.
>> There is a question. Pardon?

1188
03:21:06,960 --> 03:21:13,040
» Oh, sorry. Go ahead, Andrew. You need
your hand.

1189
03:21:11,359 --> 03:21:15,359
» Well, I you know what? I I've gotten
tired of using the hand. It doesn't

1190
03:21:14,160 --> 03:21:16,960
work. So, I'm just going to talk from
now on.

1191
03:21:15,920 --> 03:21:21,279
» That's fine.
>> Yeah. Uh, we got that letter from the

1192
03:21:19,279 --> 03:21:26,000
wards earlier this week, and that was
intended to be included in this week's

1193
03:21:22,880 --> 03:21:28,239
agenda. I haven't seen it, and that
should be

1194
03:21:26,640 --> 03:21:32,960
» that letter. We've talked about the
letter from wards and that was a closed

1195
03:21:30,160 --> 03:21:38,479
session matter and the letter was not
addressed to it was addressed to members

1196
03:21:36,080 --> 03:21:42,880
of council.
>> Is there any chance I can find out the

1197
03:21:40,960 --> 03:21:48,399
details of that discussion seeing as I
couldn't fi attend the closed session?

1198
03:21:46,000 --> 03:21:53,680
» Um
I'm sure maybe James or Dan can talk to

1199
03:21:51,840 --> 03:21:58,720
you about the closed session.
>> Okay. Thank you very much. I I I do uh I

1200
03:21:56,800 --> 03:22:01,760
that letters like that concern me, so
I'm looking to find out more information

1201
03:22:00,479 --> 03:22:08,279
about it. Thank you very much. Sorry for
the interruption.

1202
03:22:02,720 --> 03:22:08,279
» Okay. No. Well, that's fine. Um

1203
03:22:10,399 --> 03:22:17,200
» I need a mover and second here. Did I
not get I had Ryan, didn't I?

1204
03:22:14,640 --> 03:22:23,520
» Okay. Mover and second. I'll get uh I'll
get councelor O'Donnell and and uh and

1205
03:22:20,960 --> 03:22:29,840
councelor Foster uh to deal with the
correspondence. All those in favor?

1206
03:22:26,000 --> 03:22:36,160
Opposed? If any, that's carried. Um,
Fullerton Fastball Club Heron County

1207
03:22:33,040 --> 03:22:39,920
Fastball League year-end tournament. The
recommendation, this is a yearly one

1208
03:22:38,000 --> 03:22:44,239
that we get. The recommendation is that
the Miss Pal West Perth declare the

1209
03:22:41,760 --> 03:22:49,120
Hiron County Fastball League year-end
tournament held by Fullerton A's

1210
03:22:46,000 --> 03:22:54,560
fastball club. Catter Park on or at
Catter Park on September the 11th to the

1211
03:22:51,600 --> 03:22:59,200
13th be of municipal significance and
advise the Alcohol and Gaming Commission

1212
03:22:56,479 --> 03:23:04,960
of Ontario that it has no objection to
taking place. Mover and secondary

1213
03:23:01,439 --> 03:23:11,120
councelor Harold Councelor Chessel um
questions all those in favor posed if

1214
03:23:08,399 --> 03:23:18,840
any that's carried. And then a similar
letter from the Mitchell Hawks. Uh and

1215
03:23:14,000 --> 03:23:18,840
uh yeah, we had two conflicts here.

1216
03:23:23,760 --> 03:23:30,560
recommendation uh is that uh the council
of municipality of West Perth declare

1217
03:23:28,640 --> 03:23:36,800
the Mitchell Hogar and slow pitch
tournament held at Kerson Park on August

1218
03:23:34,080 --> 03:23:41,040
the 28th to the 30th to be of municipal
significance and advise the Alcohol and

1219
03:23:39,200 --> 03:23:46,080
Gaming Commission of Ontario that it has
no objection to it taking place. Mover

1220
03:23:43,600 --> 03:23:51,920
and second for that. Council Chessel,
Councelor Rose, any questions? All those

1221
03:23:49,520 --> 03:23:54,920
in favor? Opposed? If any that is
carried

1222
03:23:55,040 --> 03:24:07,120
um council reports uh there's a number
of bylaws here um we have uh nine I

1223
03:24:04,000 --> 03:24:10,000
guess nine nine bylaws
>> 52

1224
03:24:08,640 --> 03:24:14,960
for the morel tree.
>> Oh that's right we take that one out.

1225
03:24:12,479 --> 03:24:18,920
Yeah. Okay.
So, um

1226
03:24:19,279 --> 03:24:22,920
re um

1227
03:24:23,040 --> 03:24:28,479
yeah, I just needed to flip over to the
other page here. So, yeah. Okay. So, the

1228
03:24:27,120 --> 03:24:34,960
recommendation is the council
municipality of West Perth give first

1229
03:24:30,479 --> 03:24:40,720
and second reading to bylaw 48
um

1230
03:24:36,880 --> 03:24:47,600
through to 55 with the exception of 52.
Does that sound okay? [laughter]

1231
03:24:43,840 --> 03:24:52,640
and zoning bylaw 327
um on this 10th day of August. So, it's

1232
03:24:50,080 --> 03:24:56,960
everything uh all the bylaws except for
bylaw 52 because that one was squashed.

1233
03:24:55,359 --> 03:25:02,640
So, do we have a mover in second of your
first and second reading? Councelor

1234
03:24:58,640 --> 03:25:07,840
Rose, um councelor Foster, all those in
favor posed. If any that's carried and

1235
03:25:05,680 --> 03:25:13,359
then uh the final recommendation is that
council give third and final reading to

1236
03:25:10,399 --> 03:25:19,840
bylaw 48 through to 55 with the
exception of 52 and zoning bylaw 327

1237
03:25:17,600 --> 03:25:26,800
this 10th and
>> 51 as well is just a

1238
03:25:21,680 --> 03:25:34,479
» oh and okay so 5 exempt 51 and 52
um we got that all clear moved by

1239
03:25:29,920 --> 03:25:39,120
councelor Rose uh seconded by Uh,
Councelor Harold.

1240
03:25:36,800 --> 03:25:45,040
All those in favor? Opposed? If any,
that's carried. Um, coming events. I'm

1241
03:25:42,800 --> 03:25:48,399
not going to go through them all because
there's a number of it's getting late

1242
03:25:47,040 --> 03:25:53,760
and there's a number of items here.
Quite a few. I do want to mention, I

1243
03:25:50,399 --> 03:25:59,279
guess August the 13th, which is uh uh
Wednesday, is the Crody Ballpark uh

1244
03:25:56,960 --> 03:26:05,359
chicken barbecue, and that's a major
fundraising for them out there. Um, I do

1245
03:26:02,960 --> 03:26:09,520
want to mention about music in the park.
Uh, and this one is going to be at the

1246
03:26:07,439 --> 03:26:15,840
Cerson Park again as opposed to the
Lions Park. Uh, the other one I think

1247
03:26:12,399 --> 03:26:21,200
that I want to mention is, uh, the
agricultural fair, the 4th to the 6th,

1248
03:26:18,960 --> 03:26:26,720
and I know Lindsay has contacted you
about working the booth, uh, in the

1249
03:26:24,080 --> 03:26:30,720
arena, and I'll let her look after that.
The question that I have, is there

1250
03:26:28,560 --> 03:26:35,359
interest to put anything in the parade?
Sometimes we do. I think we have the

1251
03:26:33,120 --> 03:26:42,840
last four years. We've always had a
float in there. Uh, is there interest to

1252
03:26:37,920 --> 03:26:42,840
do that again this year or No.

1253
03:26:45,439 --> 03:26:53,239
Um,
gee, I did know.

1254
03:26:48,800 --> 03:26:53,239
» Yeah. Falling into fun. Yeah.

1255
03:26:54,640 --> 03:27:00,319
This is the last meeting before the fair
or I wouldn't I wouldn't have mentioned

1256
03:26:58,160 --> 03:27:06,080
it. So, we we need to get some kind of
direction. Phil's saying,

1257
03:27:03,439 --> 03:27:10,640
"Oh, Andrew."
>> I would love that.

1258
03:27:08,399 --> 03:27:13,680
» You're going to fall into fun.
>> No, I mean having something in the in

1259
03:27:12,319 --> 03:27:16,160
the parade. I don't know about falling
into fun. I don't like falling over.

1260
03:27:15,040 --> 03:27:20,800
That hurts.
>> But a float in the parade definitely.

1261
03:27:18,160 --> 03:27:25,520
That representing us in the community,
letting people see us do anything is uh

1262
03:27:24,239 --> 03:27:32,720
important.
>> Okay. Um, so, um,

1263
03:27:30,319 --> 03:27:36,880
again, I I need a consensus here. Uh,
I've got some that is saying, "No, let's

1264
03:27:34,720 --> 03:27:43,439
let's can it." And I've got one definite
that we should do it.

1265
03:27:40,479 --> 03:27:48,800
Okay. Uh, who wants to kind of oversee
it? Um,

1266
03:27:45,760 --> 03:27:55,479
like we got to line up a truck or a
tractor and a wagon. Um,

1267
03:27:52,479 --> 03:27:55,479
right.

1268
03:27:55,680 --> 03:28:02,160
council wants to do and stuff.
>> Well, staff can can help, but you know,

1269
03:28:00,479 --> 03:28:05,680
it it takes a little bit of time to
decorate it up. Uh I just, you know, I'm

1270
03:28:04,479 --> 03:28:10,880
just looking for somebody that maybe
wants to head it. I I don't mind

1271
03:28:07,200 --> 03:28:15,279
helping, but um you know, we need
somebody responsible to kind of figure

1272
03:28:12,560 --> 03:28:18,279
out what we're what we want to do. And
uh

1273
03:28:18,479 --> 03:28:23,920
» Andrew,
>> Andrew's name. Well, certainly. Uh, you

1274
03:28:21,920 --> 03:28:30,080
know, usually we get together the day
before at the at the township or at the

1275
03:28:26,960 --> 03:28:34,239
municipal operations place and get
something together. So,

1276
03:28:32,399 --> 03:28:37,840
» Oh, I don't care. I I have a trailer
that we can pull behind the truck. I

1277
03:28:35,840 --> 03:28:39,600
don't mind.
>> Oh, okay.

1278
03:28:38,880 --> 03:28:44,080
» Okay.
>> I will volunteer to do as much as I

1279
03:28:41,760 --> 03:28:48,000
possibly can and my kids will help.
>> Very good. Okay. So, we'll leave it with

1280
03:28:46,080 --> 03:28:54,399
with Nicholas and Andrew. How's that
sound? Okay. Um then our our our next

1281
03:28:51,760 --> 03:29:01,680
meeting uh here won't be till September
the 8th. So that's um notice of motion

1282
03:28:59,359 --> 03:29:05,120
and uh deputy mayor has a notice of
motion.

1283
03:29:02,880 --> 03:29:10,720
» Thank you. Um your worship through you
to council colleagues. Um in advance of

1284
03:29:08,319 --> 03:29:15,120
the September 8th, 2026 regular meeting
of West Perth Council, I'm requesting to

1285
03:29:13,520 --> 03:29:21,120
submit a notice of motion that would
read as follows. Following the July 13,

1286
03:29:18,080 --> 03:29:26,239
2026 BIA delegation that was made before
council requesting permanent closure of

1287
03:29:23,040 --> 03:29:30,319
Poppy Lane on a year-round basis and
following the posting of the BIA

1288
03:29:28,160 --> 03:29:35,520
statement of operations as part of the
audit report to West Perth Council

1289
03:29:32,880 --> 03:29:41,279
prepared by Seabach and Company for the
year ended December 31st, 2025.

1290
03:29:39,200 --> 03:29:47,680
that council move to request that the
BIA provide a budget report to council

1291
03:29:44,960 --> 03:29:52,800
for information, sharing with council
the BIA financial plan for the yearround

1292
03:29:50,319 --> 03:29:58,479
activities they propose to conduct at
Poppy Lane. The BIA financial plan will

1293
03:29:56,080 --> 03:30:03,920
include a capital spending budget that
the BIA intends to follow for capital

1294
03:30:01,520 --> 03:30:09,359
improvements such as outdoor furniture,
lighting, landscaping, decorations, and

1295
03:30:06,319 --> 03:30:15,279
decor. The BIA financial plan should
also include an operational spending

1296
03:30:11,439 --> 03:30:20,239
budget on anticipated operational costs
such as snow removal, portable public

1297
03:30:18,080 --> 03:30:25,680
washroom facilities, and all other
things that the BIA will deem necessary

1298
03:30:23,359 --> 03:30:30,319
to hold their events at Poppy Lane on a
year- round basis.

1299
03:30:27,840 --> 03:30:36,960
This financial plan should also identify
the revenue sources and any donation

1300
03:30:33,279 --> 03:30:41,840
program that the BIA intends to utilize
to finance the aforementioned with the

1301
03:30:39,760 --> 03:30:45,520
appropriate dollar amounts to be raised
accordingly

1302
03:30:43,359 --> 03:30:50,640
and further that this financial plan be
submitted to West Perth Council for

1303
03:30:47,840 --> 03:30:56,680
their information no later than the
regular council meeting schedule for

1304
03:30:52,560 --> 03:30:56,680
October 5th, 2026.

1305
03:30:59,359 --> 03:31:02,359
Okay.

1306
03:31:02,800 --> 03:31:06,479
» For the next meeting.
>> Yes. It's Oh, for the next meeting.

1307
03:31:06,000 --> 03:31:10,960
» Yes.
>> Oh, yeah. September

1308
03:31:08,319 --> 03:31:15,840
» on Oh, yeah. Right. Yeah. Yeah. But but
not dealt with until October. Right.

1309
03:31:14,080 --> 03:31:18,720
» Well, it's a notice of motion first of
discussion at that that meeting.

1310
03:31:17,439 --> 03:31:22,720
» Correct. There'll only be discussion at
the September 8th meeting and council

1311
03:31:20,640 --> 03:31:26,960
will be asked to vote on the motion and
the motion asks for a report to come

1312
03:31:24,800 --> 03:31:30,720
back to the October meeting. So should
council vote in favor of that

1313
03:31:28,880 --> 03:31:34,560
» would be a timeline for October to
report back.

1314
03:31:32,239 --> 03:31:39,720
» Question from councelor Foster
>> that timeline doesn't have a BIA meeting

1315
03:31:36,560 --> 03:31:39,720
in it

1316
03:31:39,840 --> 03:31:47,479
for them to respond between the two.
They don't have a octo a uh September

1317
03:31:44,479 --> 03:31:47,479
meeting.

1318
03:31:48,560 --> 03:31:54,399
Then if they if the BIA needs to have a
meeting, then they'll have to organize a

1319
03:31:52,640 --> 03:32:01,920
meeting.
I I I understand. I I'm fully cognizant

1320
03:31:56,880 --> 03:32:09,040
that their meeting is on the 7th. But um
I would like to if I I well if council

1321
03:32:06,479 --> 03:32:13,600
so chooses, then that's the timeline
I've set out. I think in the motion

1322
03:32:11,840 --> 03:32:17,760
» that's an item that we can discuss at
the next meeting when it comes up, you

1323
03:32:15,200 --> 03:32:22,720
know, and if we have to tweak it a
little bit. We do have two meetings a

1324
03:32:20,160 --> 03:32:26,399
month from from then on. So, uh if it
has to be tweaked a little bit to

1325
03:32:24,239 --> 03:32:31,920
accommodate their schedule, I think uh
we can probably do that. Um any other

1326
03:32:29,920 --> 03:32:38,080
business?
Okay. Uh, next one then is a

1327
03:32:33,840 --> 03:32:41,359
confirmatory bylaw and bylaw number 56
being a bylaw to confirm the proceedings

1328
03:32:39,920 --> 03:32:46,880
of the council of the corporation
municipality west be read a first and

1329
03:32:43,279 --> 03:32:53,439
second time this 10th day of August 2026
mover and seconder for that please

1330
03:32:49,680 --> 03:33:00,720
um councelor Rose counselor Foster all
those in favor opposed if any that's

1331
03:32:55,680 --> 03:33:05,840
carried and then um bylaw 56 being read
a third time and finally past.

1332
03:33:03,920 --> 03:33:10,160
Oh, yeah. Andrew, you you don't have
your hand up, but I'll take it as a Oh,

1333
03:33:08,160 --> 03:33:15,520
he had his hand up. Okay. All right.
Second or moved by Andrew. Do we have a

1334
03:33:12,080 --> 03:33:20,560
seconder? Um, Deputy Mayor Tranowski.
All those in favor? Opposed? If any,

1335
03:33:17,840 --> 03:33:27,040
that's carried. And then the last one, a
motion that West Perth Council will

1336
03:33:22,960 --> 03:33:32,000
adjourn at uh 10:31.
Moved by Councelor Harold, second by

1337
03:33:28,880 --> 03:33:37,520
Councelor O'Donnell. All those in favor?
Opposed? It's carried. Um, thank you for

1338
03:33:34,399 --> 03:33:37,520
your cooperation tonight.