Good afternoon. Let's start today's 8 august 2022 meeting.
I'm going to start off going to executive session time of start is 2:01 and it's called To order.
and now we'll go upstairs to executive session. Ron let me read the four items.
item number one is to seek advice of council on matters in which the duty of the town Manager and the texas disciplinary rules of professional conduct, the state bar of texas
clearly conflicts with chapter 551 of texas code fm 1938 access with proposed south lake Development
deliberation regarding personnel matters to consider appointment to quasi judicial board Planning and zoning commission and the point of appointment of town council
member to fill a vacancy. Deliberation regarding personnel matters to deliberate the appointment employment Evaluation reassignment duties of a public officer employee town manager town secretary
. Finally consult consultation with town attorney to seek advice of counsel on matters in Which the duty of the town attorney under the texas disciplinary rules of professional
conduct, the state bar of texas clearly conflicts with chapter 551 of the texas Government code.
town manager contract and fire department operations. Now go upstairs.
thank you. Okay, guys, ready to start workshop here?
we closed out executive session at 3:11 and we took a small break and now start the Workshop here.
start off with the academy stipends.
mayor and council under this section of the workshop items.
the stipends. The campus security at the power school.
some of these will be consolidated into the discussion regarding the academic budget Based off of direction from council in the
16th-17th workshop in june. And so some of these we will address just with the the budget workshop discussion.
and so we can roll that into number four.
while we address each one of them. Sure. You want to roll all the school stuff into it four for presentation, discussion [inaudible].
yes. What we will do is we will postpone our discussion on the fire ems consolidation Until the 29th.
the fire and ems staffing needs.
majority of that will be delayed until the 29th to have those discussions at one time.
there is one item that is included in the proposed budget that was the firefighter Paramedic that would be providing the nurse services
there at westlake academy. So that was one of those that we pull out and carry forward through our proposed budget For the academic budget.
and so for academy stipends, campus security, power school implementation, all those Things will be done before?
the power school implementation is going to be [inaudible].
well, that would be actually a separate item that came forward, and mr.
wilson can address that. And it's the. Support services for power school that be provided.
so if we want to touch that one first, but that would be good to address that one first.
are you ready to do it now? What? I'm not ready. Okay. Okay.
so we can come to that one after at the conclusion. So with that, I would propose that we move into the discussion of the academic budget and Walk through that presentation.
okay, sure. Come on down.
good afternoon.
so skipping ahead to item 24 in your packets, it's on pages 554 through 620.
in anticipation of our regular session later on this evening, we bring to you the Westlake academy fy 23 budget.
in this budget, we would maintain the student enrollment of 875, which is the current Enrollment of this fiscal year fy 22.
in these numbers, we've included the 6% increase across all staff, as well as an increase Of $54,000 in athletic stipends, which is currently in the numbers.
and overall, the total budget is $9.8 million, which is just under a 4% increase over fy 22.
and this provides a balance of 71 operating days. In addition to this, we bring to you the fy 22 revised budget.
one minute, amy. Sorry to interrupt. Yes, we're on the what page are we on?
can you just tell me? I'm on page 554 of your packet.
and before I before I do move on to fy 22, in fy 23, we did make some small changes in The presentation of the five year document.
we are now putting forth a municipal transfer of the westlake academy foundation's Blacksmith donations.
all money raised under the foundation will be transferred to the municipality.
the municipality will transfer into the academy. And the purpose of this is to ensure that if there is any shortfalls in the in the Fundraising, that the municipality will cover any of those shortfalls.
if there's any surplus, then the municipality will make sure that all 100% of whatever is Raised is transferred to the academy.
in addition to that, we're also increasing the municipality salary reimbursement for the Foundation.
currently, we reimburse 50% of the salaries from the municipality.
we are increasing that to 100% reimbursement for fy 23.
and the final change is with respect to the operations in fy 23.
the municipality will cover any of the operations to ensure that there is no deficit.
and so that is the big changes of fy 23. Fy 22 there are some small changes we've reduced the fund balance for various expenditures To decrease fund balance by $63,000,
which still leaves us at 73 operating days.
we do have other funds that are within the westlake academy accounting system, but the General fund is the only legal, legally adopted fund.
and so that's what we bring forward to you tonight. And with that, I open open up to any questions.
[inaudible] let me come back if anyone else has any questions.
sure. Anna you have any questions? No, not right now.
I mean, spending time with you on the budget and what we're able to do with the Athletics, which was a big thing to me and the stipends and the help of the foundation.
great job on that you guys. Thank you very much. Thank you, david.
no, I think the I mean, the way you've outlined the changes since the public workshop is Obviously extremely helpful.
so thank you for for clarifying. It doesn't sound like a lot of changes had really been made.
and to that point in your additional supplemental information that we have left on your Desk, there is a piece that says fund 199
academy consolidated [inaudible] fund, and that does articulate the changes between the Retreat and present day for both fy 22 and fy 23.
and I think one question I had is when we get to the westlwake academy portion of the Public meeting later today, there's obviously a number of items coming up to vote which do
have a financial implication. So are those generally addressed in the budget already or those have to be amended Pending approvals?
so the only thing that are in our numbers are what I just stated earlier, and our plan is That we bring forward the budget as it is.
and then pending any of the discussion that you have tonight, we'll make a motion that Will say adopting this budget subject two one, two, three, four, however many things are
discussed tonight and then that will complete the entire thing and as maybe some of you, All of you maybe know, but I'll repeat, for the sake of
repeating, we bring forward a just a abbreviated version of the of the budget document And then we complete a very
large document that we submit to tasbo on her side, on the academy side, and on the Municipality side, we submit it to gmoa,
and that's for excellence and transparency. But it's also a bigger document for our public to explain and to give more context to what It is that that we do and where the funds are going and what the different funds
mean and and all of that. So this document will be much larger than what we bring forward tonight.
and any of the changes that we make tonight will be incorporated to that. And when do you expect that that larger document to be published?
it's due by it's due in november. For the academy and for the municipality it's at the end of december.
and that'll be available online as well. Excellent. Council member quint there's an item [inaudible] talking about is
item 20. There's a budgetary impact.
that's one example. We could discuss that now as it is a part of the budget, it is rolled Up into the budget and so those are included in the proposed budget.
and so if you do want to address these that are budgetary impact items, we could discuss [inaudible].
sure. Sure. Who who's planning to present with the stipend matters?
sandy, are you prepared to speak to that now.
[inaudible] usually, we always have things for the public also to see on presentations.
we don't have this today. It wouldn't take me long to insert if we do have a powerpoint to add in there.
since we have public
usually when we present things in open meetings and we have citizens sitting here, I Understand we have it in our packet, but it's always presented up on the
and today we are not doing any of that. Is it possible to get that done for now, to get that displayed up there so people can see .
yeah if cindy has that on her laptop, that we can get that we can get that on the Presentation because we are in a live meeting.
right. We have lots of people watching and no transparency in that. Then if you're not showing it to the public and it, uh, just as a reminder, everything Was included as part of the packet and so no, I meant for people in live
meeting. Sure.
how long do you think that would take jarrod? Can I take a five minute break to get that ready or yeah, we do 5 minutes and then take a Five minute break and set up and I'll get organized here.
okay. Let's continue. We have the presentation for the segments.
that's right. Okay. The primary purpose of creating these rate sheets is that we didn't have any real Guidelines last year.
we had a traditional rate of $100 a day for a substitute.
and so in the spring, we met with some of the leadership from the academy, and they Requested to see what some of
the surrounding districts were doing, how they were paying, what their pay scale looked Like.
so what I did was mimic what looked like colorado city, northwest, some of the big ones Around around us.
and it will differ from what what we are traditionally doing.
we pay a $100 flat rate no matter what the substitutes education is, but what our Surrounding
school districts pay, they'll pay a different rate if a substitute comes in and has a High school diploma versus being texas
certified. And I do understand that not all of our positions require to have a Certification, but that is a goal of the
school to lean towards having all of our teachers certified.
so option number one, if you will, take a look at that.
it shows that if a sub comes in, they will be paid at a regular rate of $75, 30 college Hours,
$85 a degree, $100 and 110. Again, as a reminder, our folks are getting paid $100 a day last year.
we also had some confusion as to what constitutes a quote, and I say that in quotes a Long term
sub versus someone who had worked consecutive days.
you have those super subs that just come in every day and may not be for the same Teacher, but they're always willing to come in.
and are we paying at a different rate because those are those folks that we can depend on Coming in each day?
so as you'll see, if we had someone come in and we can take a look again, two options a Certified person may be at
paid at a rate of $110 if they had consecutive work days.
and we have a definition now of what consecutive work status actually means, which was Part of the confusion last year.
what does a consecutive work status mean? So they've come in to work.
they've worked for different teachers. They're on their 11th consecutive day.
it then jumps their daily rate jumps to $120 per day.
we also have long term assignments and that based on comparing to what school districts Do, that
is usually left for a person that is texas certified.
meaning if you are going to have someone in a classroom for a long period of time, you Would want a certified teacher subbing for that for that classroom.
so that is the breakdown. It gives an explanation as to what a long term assignment means.
we even go as far to indicate on the far right, if you have someone that is subbing
for a vacant teaching position, we would honor that and pay them what a first year Teacher would get paid at a daily rate.
and that's the $311.42 a day.
okay. Any questions so far? No, thank you. I will.
I'm going to have to close this one out. Oh, I'll scroll down a little bit.
a paraprofessional right now we are paying at $100 a day if they someone subs for the Front office.
in other school districts, we see that that is paid at a different rate of pay than what Your teacher classroom rates are paid.
okay. That was option one.
and option two, is very similar to what we're paying today.
I just took that regular rate of pay, went all the way down with $100 on that first Column, the consecutive rate of pay at
$110, and our long term rate of $125.
I did this just in case. The thought was, well, we don't want to decrease what our substitutes are used to making.
so I put that option out there. But at least this would provide us with a policy or at least a guideline, so that there Wouldn't be any kind of
question out there as to what who's getting paid, what rate and when it does jump into That $125 rate.
any questions? No. Okay.
so part of the vote will have to be then this afternoon because we will have substitutes Starting pretty soon that we will need a
rate of pay that's voted on before school starts so that we pay them with the correct Rate of pay.
with that being said, I would assume that part of the question would be, would it cost us Any more if we switched to this $110?
and with that, I did a rough figure based on our 41 active subs that we have and just how Many
days they subbed last year and what it looked like. And it would probably run us an extra $15,000.
but if I may preface that with I checked with marlene and they had actually budgeted $120,272 last
year, but spent $124,865.
so with that $5,000 that we would need to just start off the year correctly and an Additional $10,000 is where I'm saying that we
would need that additional $15,000 to [inaudible] with option two.
yes. And I know it sounds option two, but even if I jump back to option one, if you look At
it could cost us that much, even with saying that the majority of our subs were Certified, then we're starting them at
$110 versus $100 separate.
we are very competitive with what our surrounding districts are doing if not a tad bit Higher, we are definitely higher than what
other charter schools are doing [inaudible].
mic] and do you all have a recommendation on what we should do on this? Once we go for adopting the budget we do have some items on there that are subject to the Approval of the budget, and this can be one of them.
the other option would be to shortly after the budget process ends and september one Rolls around, then we would amend the budget for something.
and I guess I just ask mr. Wilson as head of school, do you have do you have input on this salary?
I'm sorry I caught you off guard. You can pay me back later.
perfect. Thank you. Okay.
so can we go to the stipends also for the academic stipends?
oh, athletic and athletic stipends.
sure. The academic stipends are remaining unchanged after some
research that dr. Bryson had done, and we were pretty competitive with the other school Districts in the area.
I know that mr. Wilson will be looking into that later on, but as of right now for this budget, it's there Not increasing, no changes.
and what about the athletics that's coming up? Well, I didn't want to project sorry.
I have a lot on my email, so just give me a second. [inaudible] trying to be top secret here.
so currently [inaudible] in the budget we originally had gone with the $110,000 increase To the athletic stipends,
and that was based on preliminary discussions with coach ponder.
after further discussions most of the stipends will be doubled and that total is about $164,000.
that also is going to be subject to budget adoption.
so your preliminary numbers that are within the budget right now are not including that Higher number, $168,400.
so what is included is the $100,000? It's pulling that right this minute.
so just for everybody. Our athletic department at westlake academy has been woefully underfunded.
we've talked about that for several months. I took on an initiative with coach ponder to look at all the coach coach stipends that we Had.
we spent a lot of time we looked at other schools, what they paid, their coaches. We've had trouble hiring coaches and retaining coaches with these stipends.
so we went kind of line item by line item to adjust these coach stipends as well as add Additional coaches.
I can tell you from personal experience, like coach cheatham, he was the only one out There for the most part for varsity track.
one coach can't do that. So we have some additional coaches in here as well.
and although it looks like a big increase year over year, shelby meyers of the foundation Has stepped up to help us fund this.
so the town will bear the expense, but there will be a reimbursement in shelby. Correct me if I'm wrong on that, but we really appreciate your help there.
it's a huge deal for our athletic department, and we appreciate the help from the Foundation.
sure. So attached up here is the stipend schedule.
and it's broken down by several columns. The first one, the first section is going to be the what originally was provided in their Current year or their actually fiscal year 22 stipend.
let me scroll to the top. Yes. And then also, as you know, the foundation part of the bump up, they get an extra 25% bump.
so then if you look toward under proposal one, the head coaches, you saw a bump.
some of the assistant coaches you did not. But then under proposal two, you'll see that all of them have been increased.
there are also listed 21 new coaching positions that may or may not be filled in fiscal Year 23.
we don't know that yet.
so what we budgeted originally was $111,800.
and then after further discussions with coach ponder, we went up to the $168,400, which Would be an increase for all stipends
for athletics. So where are we vis a vis the other school districts around us?
have we done a study on that? How much do they pay and how much are they paying?
I have and I actually looked at with coach ponder [inaudible].
but as we've noticed with the attrition of our coaches, we were having trouble hiring a Volleyball coach that we got in just probably a month ago, and that was a good
[inaudible] test for us. So I feel comfortable that these stipends at this level make us Competitive and will help our sports and our children.
competitive to the school districts around us? Yeah, but you can't say that we're going to look at our athletics compared to keller, Which was kind of [inaudible].
so we kind of took those as a guideline and made those adjustments. So, yes, if you really look to see what a head football coach would receive at one of Those districts there, it's
thousands and thousands and thousands. So, I mean, it's it's hard to make that exact apples to apples.
but personally, I do agree we were falling behind on the stipends on on the athletics.
we were we were pretty low on that.
so it was time for a move. And that was a that's a good study.
but it is again hard to compare exactly when you're talking about different numbers of Students that they would have at those
larger districts. I do want to just remind and it sounds like a campaign speech, but westlake got to be 70% Of our kids on athletic teams.
when you look at the national average, that's 55%. We have kids that get to play sports that wouldn't get to walk on other teams that other Schools very proud of that fact.
and I certainly want that to continue.
can I just make one point of clarification on this schedule? So the $168,400 there at the bottom is what's being proposed as the gross funding amount For the athletic stipends.
the the $42,100 top up from the baja is no longer a part of that stipends, right?
correct. I just want to clarify. That's correct. We're going to again, the other thing we're trying to do is simplify These schedules
but in totality it's still a big step up. That's huge. Yes, sir. It's great. And of course, that would come once if it's voted just that proper Communication for those that have been used to getting that
extra extra bump.
and council, just kind of point of order. We do have new mics and they're not picking up very well.
so you may need to pull those to your closer or speak up a little bit more.
sure. All right. Is that the last presentation for academic budget or do we have more?
I have a question for amy, then. If. Amy.
oh, sorry, amy. That's amber. Amber, I didn't mean.
sorry. Amber, can you tell us what is the how much money is moving from the municipal Budget to
the academic budget for fiscal year 22-23? I can answer that.
so on page 572 of your board packet, we have the consolidated general fund forecast, five Year forecast.
and if you look at line number nine, you'll see that the municipality will be Transferring $418,
634. And that will bring us that will clear up the deficit during the budget process, when We when we were applying the 6% pay
raise that put us into a deficit budget. So that municipal transfer then will clear that up.
and how much was the municipal transfer last year? We did not have one.
we did not have any we haven't had any since 2018-19.
and then we the school began to receive the facility allotment from tea, which was an Additional 160,000 per year.
and with that, the municipal transfer went away. So next year would be the first year that nearly $418,000 would be moving from the Municipal to the academic budget.
and that's. How much does the municipal budget deficit become because of that?
that would be an amber question.
can I just clarify
but just to clarify, the prior year deficits at the municipal are at the westlake academy Level would have been drawn from general fund balance anyway, correct?
yes. So it's the same fund for the academy. Right. So it's the same thing.
it's just an accounting treatment. Correct. And there have been years where the municipal budget has allocated up to about $300,000.
that practice stopped a couple of years ago.
so there were there were transfers from the municipal general fund over to the academic General fund historically.
so this is not unprecedented. But we've never had a figure of [inaudible].
that is correct. It was always $315,000
there were several years. So a period of ten plus years that that occurred.
it stopped around 2018 [inaudible].
now, this year, though, some of this pay raise that was given, we were 4.2% behind.
we are doing catch up. Right. And then we had issues with retention where all the school districts are right now Fighting over teachers.
and so part of this move was to help heal and bring good teachers in when you cut down on Turnover.
and so some of it was a previous years. We had only given teachers almost a 1% pay raise.
and so this part of it was a catch up. And so part of it was trying to ensure the kids were successful the start of school year, So we can have continuity without having to battle it out
with low ball pay. Right. Absolutely.
and so some of this was just trying to correct things. So we achieved the zero deficit in the past.
but we I feel like, in my opinion, we kind of sacrificed a little bit of the quality and We create some other issues trying to achieve that.
and I think this is well, it's a right step to help correct the trajectory for the school And making sure that we cut down on turnover.
the turnover cost money and to achieve the intended effect of having an awesome school.
and that's our goal. And so I think the town is willing to put the money forth.
it's worth the money, and I think the kids are worth it and it had to be done quickly.
time with our kids are precious and you can't replace that stuff. And almost 75% of the kids in the public school in westlake attend westlake academy.
approximately 124 go to carroll. And about 124 go to keller.
and so in some ways, westlake is the de facto school for the town.
it's not the only school, but it's big school for 75% of people. And so we're just trying to correct some of the things in the past.
so you would say 75% of all school going kids at westlake attend the academy right now?
yes, approximately according to the information we were given. 75% of all school going kids at
[inaudible]. We are working on getting metrics out like we talked about that we don't have Yet.
but we want to start these meetings with some core metrics of the town and the school.
and one of the things I find, one of the metrics we always talked about is what percent Of westlake academy is westlake kids.
and we always said it was like 30 or 40. That's really irrelevant, the right stat to me is of the public school because we can't Get public school.
but of the public school children in westlake, what percent attend the academy.
that's 75%, that's a really good number. I can't control the size of the school that only 40% of them make up westlake academy.
but the 75% of of the total population, 75% of them go there.
I feel very good. And we will start reporting those numbers when we get our metrics Together sorry.
kim, I remember I think it was you who had mentioned a few meetings back, that very few Percentage of kids school going kids attend the academy.
so which is where I was coming back to. Do we know that figure?
how many percentage of school going kids attend the academy? At this time we don't have that updated.
can we get it in a future date? So we have a transparency in our numbers that we are reporting.
yes. Yeah. I don't understand that question.
all school going kids of westlake at this point, what is the percentage that attend the Academy?
I gave you the rough numbers. That was what the town manager had given us. That's 75%.
no, you're talking about only public school. Yeah, that's right. For my understanding.
and for all everybody to know that. What's the actual number of because there are so many times that it's been reported, Different numbers have been reported and we've always reported school going kids.
so I this is a new term that we've used this first time of public school going kids only.
so I want to go back to things that we have historically known so people have a different Point of reference.
and that point of reference is what I want to get to is what is the percentage of school Going kids that attend westlake academy?
we got that number in our budget retreat from in june.
that's that's where I got that number. And I was told we could not find the private school would be great if we did.
but understood. I mean, so it's approximately 600 kids [inaudible] 75% do westlake academy.
that's that's the number from june the second day of the budget. Yeah. Is that all for your presentation
. So, mayor, looking at the regular items under westlake academy, the only new initiative That would be on there would be the
item that mr. Wilson has that he's prepared to speak to, that we can touch on as part of this, the Academic budget stuff.
sure. So can we get it displayed up? Sure. So that's happening.
can I just say we have mayor bradley in the room today. So thank you so much for being here.
really appreciate. And also former council member [inaudible] thank you so much for being Here.
it's always feels nice having come back.
no, I don't have an adapter to present.
so is there a way that I can send it to you?
[inaudible]
sorry.
[inaudible] you want to move on to something else as they're prepping here?
jason, are you almost there? I think so. All right. [inaudible]
I do apologize. Sure. So good evening. So firstly, as we were going through the process of implementing our school at the Academy level, we have come into a period where the work that's
being done on a current basis is overtaken by the work that's being done to implement the New software package.
one of the organizations that we've spoken with in terms of getting us the assistance That we need to, one, ensure that we are documenting the process in terms of things from
enrollment to admissions to ensure that we are abiding by the different state reporting Requirements we have.
we have connected with [inaudible] dixon, which is an organization that works very Closely with region 11, and they have given us a proposal in
terms of the services that they can provide for us as we're going through this process And also allowing us an opportunity.
again, and I talk about documentation because one of the challenges that we've come Across over the past few months is that we lack the proper documentation in terms of
who does what, when, where and how. So one of the things that by us engaging with jay gavin dixon will allow us this Opportunity to ensure that our
reports are being done timely to the state. Also that the processes that we are doing within the organization are following the Protocols that we have put in place, and then also giving us an
opportunity to truly gain an understanding of what power school can do for us long term.
I am proposing utilization of about $45,000 of funds that are that we can find within the Budget year
to pay for these services. But these services are not just good for one year, they're actually good for two years.
so again, allowing us this opportunity to, one, make you aware that there are some Contracts that we're that we are looking for or looking at
that will help us with this process, this transition, to ensure that we can begin the Process of establishing establishing guidelines at westlake
academy that will help us into the future. But the challenge comes in that our registrar enrollment personnel is also the persons Who are doing scheduling,
making sure that state reports are being done. And at this point in time, truthfully, they are drowning and there's no sort of end in Sight for them to come up for air.
my fear is, without any sort of movement is that they will walk away and it will leave us In a more detrimental position than we already are in in terms of ensuring that
future of westlake academy is secure. So one, this is sort of like it is sort of pressing and it's not something that I think Is dire, but I think without some
support, we will lose some important parts of our of our organization.
and I think members who are really who have been with us for a while, they have some Critical knowledge.
and I want to ensure that we can at least document some of that knowledge as we move Forward.
so what's been presented for you, even though it states is a $55,000 request.
of course, I think we've done a great job at negotiating an amount.
this does not I believe there is a threshold that's in place in terms of what the council Would approve.
the amount that we have been able to negotiate is actually about $47,000.
I said $45 earlier, but it's $45,000. And then we did add on another service that we think would be critical, and that is Actually a data component which will allow us to really peer into the data a little bit
deeper than we've done or what I've seen done in the past that the academy and I want to Make sure that we can use that data for the purpose of really showing
maybe some of maybe answering some of the questions that have been asked tonight with Regards to where our students are, who they are, whether they are part of a cohort, how
long they have been with the organization, the school, and then what percentage of our Students are actually staying with us long term.
so we can then begin to look at information more in depth and also give us an idea of What kind of school westlake academy is and what is that ideal student
so the idea here is really just to make you aware that we are looking at some options to Safeguard personnel as well as
documents and codify some processes at the academy.
and if approved, the implementation for this will take how long do you know?
so actually the great part about this is that this organization works with region 11, so They know all of the reporting requirements.
so it's really. A 30 day implementation process. Perfect. And this will help free up the manual labor that we're doing now.
absolutely. And then. Absolutely. So by doing so, it should cut down on errors as well.
right. We are working to yes, minimize and mitigate errors and also streamline processes So that things like enrollment happen more
autonomously. And power school will do a lot of that work for us on this side.
it's really about codifying and documenting what happens when.
so just as when there may be some nuances that may come up in terms of, you know, I have A family who has a certain scenario.
we will know it's like, well, this is what we do. We don't have to always question. And janet, I know we have appreciated your work over the past, but how do we minimize Some of our legal questions?
because we now have a way of documenting processes at the at the school.
and just one other question, mr. Wilson. You know, you had mentioned that the $47,000 would be spread over two years.
right. Which has significant budget impact. Well, so maybe that's a mistake.
so it's $47,000 per year. However, we're looking at the two years, but weaning off of services after the two years.
so this would not be an ongoing, ongoing cost. So it is it is about $47,000 a year.
but I think if we work this well, we can also negotiate year two so that we can minimize That cost again.
so and then we know after two years. Absolutely, that helps a lot. I was just curious whether or not this this software, this platform would take the place Of something we're already using and then remove another expense.
so at the moment, what's what's happened is we will be moving from a sender, which is Through region 11, moving
towards power school. This is sort of a gap fill or a backfill to help us begin to codify, because even as We're moving from a sender to power school and even as
we're moving into power school, there's still the documentation of the processes that we Won't have unless we do the work ourselves and be it that staff is already sort of at
wit's end with the implementation process. Just want to find a way to ease some of that burden while at the same time again Collecting the necessary wording we need as we move forward.
so it sounds like after two years we'll have another method or means of codifying moving Forward.
so ideally, as we go through this process, it will no longer be the undertaking of writing Policy or processes.
it will just be the idea of reviewing them on a periodic basis as opposed to saying, Well, this is what we do and we have a little bit of information here and there.
it's like this is actually our mail of operation for enrollment as well as other data Mining processes.
so it is it is sort of forward looking, but it doesn't necessarily replace anything.
it just really helps us get to a point that we can see where we are and then have someone Help us really codify and or document
what we do when we do it as opposed to, well, I think it's this or I thought it was that.
well, we're going to make another call to the attorney. And by the way, she's probably answered the question five or six times.
and so how do we utilize our resources better as an organization?
so it's not sorry, but it doesn't replace anything, but it does help us in the long run As an organization.
well, this is really helpful because I think this area has been a huge need for us.
so thank you for this. Mr. Wilson how our process is documented today or are they?
I appreciate the question. I think if I'm going to be blunt with you, please, it's haphazard.
and I think that what we are wanting to get to is an organization that represents what Westlake is, and that is one that is of high
quality and is in the top tier of organizations, not just in the state, but also in the Country.
and I think we have the ability to do that moving forward. Well said. Thank you.
so from is this just a software solution or does this also have a service provision?
because it is really a service provision. It's service provision. And that service is to ensure that while we're in this process of Transitioning, that our as an example, our pems
report, which is the one that does our student count, that that report is done timely and Also that it includes the information, additionally the ability to capture
information from the office of civil rights, which we have to do every year, that we are Capturing that information effectively as well.
so that's something that our data folks have had to do and a lot of it is being done by Hand.
so we are confident that with this process we'll be able to even work through power School to say these are some data points that are
necessary for the office of civil rights reports, because that report looks very Different than what our state reporting does.
so this will give us that opportunity to to again, codify like these are the things are To note, these are the things that we need for this type of reporting and that we
can have a way of saying this report does not take us another 50 hours a year to to to Complete.
it may take us a shorter period of time because we will have that information somewhere in The system that we don't currently have.
and instead of counting numbers and papers and things of the nature, we won't we won't Have to do that information.
I'll do that, that kind of sorting anymore. Right. And you'd mentioned some data analytic points as well.
that would be useful metrics as part of this process.
ultimately, if this were subscribed to over a two year period, how do you effectively see Weaning off if it is becoming such a critical component of
analysis and or making sure policy is well constructed?
so one, I think what we will ensure is that there is oversight.
so this is not someone's going to come in and tell us something. It is something that's going to be with our input and working alongside our staff to do That.
and then as we move on, we do have some pain points or some points that we want this Organization to do by a certain period of time.
so I think it's not just us, someone coming from the outside saying, this is what we're Going to do for you.
it is like this is what we're going to do with you as we walk along that path. So there is oversight and there is accountability for the for the service that's going to Be provided additionally within the contract for
nonperformance, if they are not meeting our needs, we have the ability and we believe It's within a 60 day window to terminate contract if they don't rectify any of the issues
that we find moving forward. Is there a software component to this or is it purely a service?
this is purely the service side. There is another software and I don't have it in this in this agreement because that was Something we agreed to after we got into discussion.
so the software side of it is really the data analytic component of it, and that is the Ability to pull the data that we need and also to measure
performance of to some degree, even individual classrooms so that we can see by classroom How those classrooms are performing to
student outcomes. So there are some some parts of it that we we believe will be critical Moving forward.
but that would have a longer term licensing component to it possibly.
but it's relatively insignificant compared to to what's here.
if I if I recall correctly, it's about 32 or $3,500.
and I assume the service component component helps to deal with the software side of Things.
again, data entry, data analytics, and that's something then you feel you can take over Once staff is suitably trained.
absolutely. And is there a sufficient resources to take over the data entry points and The ongoing analysis?
so it's a well used resource. I appreciate the question. And the reason I laugh is because I think as we move forward, we're going to see some We're going to see some reorganization that happens at the
academy. And that is truly outlining what we expect the academy to look like, where are The service points, and then looking
at personnel to see if we have talents within house and then building that talent in Those who may not have it.
already. So there is a good bit of professional development that will be happening along This path.
so that's why I think that this two year opportunity one is good for is good for us as an Organization, but it's also good for the personnel that's going to be doing
the work as well. Great. And that probably goes to my last question of why the two year window, but it sounds like That's part of the reorganization and bringing staffing to where you want it to be to
handle these types of issues. And the other side of it is and part of it is sort of like utilizing the the opportunity That's there.
so with a one year agreement, there's an $18,000 administrative fee. And it's, it's it's like, well, if we can do it for two years and we can get rid of that, It's just another bargaining point that we were able to to
get to with the process. Thank you so much for this.
I mean, I think the way we are going where I know our discussions you had mentioned we are Trying to move from a people oriented organization to a process oriented.
I would say this is one of the major steps we are taking for that. So I appreciate totally two questions.
one, you had mentioned about the service portion, the data, and are we I'm a little Confused.
are we starting that now or are we going to wait for that to for a future date?
so the the great part about the short window of implementation is that our the service Part of it start could start as early as september
one and they will provide those services immediately because there's not much of an Implementation for them other than getting access to
our systems. They have already done for other charter schools and other districts the Reporting process.
so they're not doing anything new or anything that's outside of out of their scope of Business.
so the reporting component of it is something that that really starts immediately as Well.
so darcy and karen and in ruby, they will now have that ability to really focus on what's Happening in the current business
so that the data service or the service end of this can can start immediately.
so they're not being tasked in many multiple ways. They are really now able to focus on the things that we need them to do immediately and Then build to what we can do to get rid
of this contract two years down the road. Okay. And you had mentioned that in the process side of it, could you outline some of the Operational processes that we can benefit
from this? Sure. So so I think when it comes to like registration as an example, registration is something We do every year.
but there seems to be a certain number of questions that mount periodically this time, This time every year.
and we end up going back and forth in conversation and it's like, well, why are we having This conversation if it's in policy?
well, policy states, but it doesn't say what we do when there is some nuance to it.
so how do we ensure that the documentation and the policy that are the procedure that we Put in place sort of answers the nuance and maybe
also have flowcharts that says if yes no and then you have decision making done that way, As opposed to trying to say, well, I
don't remember what we did last year. I remember we did this in 2018.
well, as we as we move forward, the only way that we can be sure that we are consistent Is by having processes in place that
says this is what we do when and we can have policy that sort of give us some guidance in Terms of what we need to be doing.
so I think that's that's one of the examples of what may come out of that.
so that's on the admissions, the enrollment side. I think when it comes to filing annual reports right now, we know that there are certain Are specific student related annual reports that are
due, but we're not necessarily sure of some of the operational reports that are due.
so, you know, getting getting an email that we have two days to complete a report is sort Of like jarring on the front end.
whereas I'm supposing somewhere it's been documented that we have these 17 reports that Come every year, 3 of them happen in
august, 12 of them happen in october. And these are the things you have to do to that leads up to those reports.
right now, we don't have that in place. So right now it's like if we're getting something, it's like we're getting it new.
well, it's new for me, but it may be old hand for the folks who have been at westlake for A long time.
so how do we minimize that kind of waste of time so that we would know what is the cycle Of business from beginning to end?
and we have a process of saying, yes, these 17 things have been done and I'm sorry for The numbers, but these number of things have been done this month, and these
are the number of things that needed to have been done this month. And as we prepare for the next cycle of reports or items, these are the next cycle and These are the things that we need to do before we get to that cycle.
so that's those are two examples that I can immediately think of that would be beneficial To the organization.
so going forward, we would be seeing a lot more matrix being presented by you.
can I say that I'm a firm believer that we use data for the purpose of informing and Educating and that what you will get from me during my tenure
is information that is not just looking backwards but is also about forward projections.
so ideally, yes, you will be getting more information and more matrix or more information About what we are using to measure our success as a school.
[inaudible] thank you so much. And mr. Wilson, will this group help draft policy or they really designed to help you Find where policy may be lacking, but you still
provide the actual substance and input? Both. Both. Okay. And they'll just use that based on precedent of westlake academy itself.
things that have occurred in the past but also compare it to other organizations.
is that mostly comparison to other organizations?
I want you to respect the work that's been done in the past and the folks who have done The work.
but I think as we as we look backwards, we will find ourselves in a position where it may Be a little bit frustrating.
so let's let's sort of take this as a baseline and let's move forward. And and I think that's where I am.
that's where I'm attacking this this issue. And is there an I.b. Focus to the policy set, or is this more of a generic?
this is this is more of a generic. I think the ib focus actually comes in how we actually operate as an organization.
so these processes are really just like if someone left a position tomorrow, can someone Pick up behind them the next day and take over?
so it's just. Good housekeeping. Yes, yeah. Yeah. Mr. Wilson, are we behind on any reporting as of now?
just one today. Just one. Thank you.
yes, thanks. Any more questions? Great job.
thanks. Thank you much. Thank you so much. The first time in front of the council today, you did a fabulous job.
thank you. Thanks again.
with that, we can get back to the budget presentation.
and talk through some of the items that are included on the list, again, that are on item Three will be kind of rolled into
that budget presentation.
and this budget presentation is just the municipal piece that we're talking about now. Or does go back to the academic.
well, following up from any of the academic questions you have, we did cover the stipends That was on there.
the data administration for power school. Again, that was a budget implication issue that if we did pass that it would hit the Budget.
sure. But we have some of the other some of these other items.
one of them is campus security. That item is actually speaking to the sro officer.
and so that has a municipal budget impact.
and so on. You're so on the interest of time.
[inaudible] yes, sir.
so I was just going to go over some of the recommended changes for the municipal budget.
be very brief. Sure. And then and answering your question that you had from earlier on the municipal Side, and then that will give us some direction on putting together the final document so
that you can adopt it on the 29th. Okay. All right. Because that runs through some of the bullet points that we need [inaudible].
sure. That's fine. Perfect. Okay, good. And so this was a supplementary piece that was given to you this afternoon.
and I have this piece on the screen. And so this is still in draft form.
and the recommendations that we're going to go over in just a few moments are not Included in these numbers and I'll outline that.
this document does have the schedule of what we're trying to achieve in the next couple of Weeks.
and it does go through, much like the academy, the changes from the retreat to present on Fy 22, revised and fy 23 proposed.
and there is a summary per fund if there were any significant changes so that you can go Through that at your leisure to to know where we're at with our current numbers.
but skipping ahead to page six of this document is the municipal recommended adjustments.
in the last several weeks, we've had internal workshops with mayor cakilbride and Councilman greaves and quint, and they've been very productive and
helpful and generating conversation and giving us a scope from which to go from the Retreat.
and so in terms of expenditures, it was recommended and this is from the sla portion of The
draft, which is on page 59 of this document.
it was recommended to include these level, these positions.
the first two are reclassifications of positions that already exist.
and I believe ron is here to speak to those. If you have any questions on those as well as a market adjustment on our account one Position.
the additions of ftes include the firefighter, paramedic as well as the sro and the Accountant two, which would be 100% support to the
westlake academy finances. And the sro and the firefighter paramedic those are both for campus appointments?
and so the impact on the budget would be just around $370,000.
again, keeping in mind that this doesn't this isn't talk about just salaries, but it's The the cost of adding employees and the different supplies and things that they would
need in their first year. So it's just the impact of the fy 23. So the annual should not be as high as what you're saying, sir.
you're fully loaded costs you're talking about.
in addition to that, in our discussions we talked about, since this is a new year that The council has asked for audits on the house of commons and the athletic club, that the
municipality would cover those expenditures and those are roughly $7,000 per audit.
and so we're considering to include those in the budget as well.
then in our conversations we discussed looking for opportunities in which we might reduce Some of our expenditures in our budget.
and so we looked mainly at repair and maintenance type items, both in the general fund And in the general maintenance and replacement fund 600.
and just looking at a different scope in which we budget.
so we looked at and it's actually on pages 8-9, just in more detail of that.
but looking at the last five years, we trended in those particular identified line items And then reducing the budget based on those trends over the last five years.
considering, though, that two of those five years were covered years, so it's a little Bit skewed so I rounded up.
but essentially we're looking to reduce some of the expenditures and kind of create more Of a contingency as opposed to every single line item.
what could go wrong just to kind of estimated this is the part that we've seen in the Last five years and then we would come back to you with a budget adjustment should we
exceed that. So that's the kind of approach that we're going through this year.
and so that's what we presented there. Let me go back up to page 6.
in addition to that, we pushed out several capital projects that was presented for fy 23 Into future years.
and so that came out to be about 642. So of the whole thing, we're looking at reducing the fy 23 budget by 1.1.
but again, that's to say that some of those expenditures will come up and outyears not Impact this year.
can you tell me some of the capital improvement projects that we pushed out? I sure can. It's actually on page, although small page 9.
it's the glenwood farms entrance ways. It needs to be done but doesn't necessarily have to be done this year.
and all of this is an effort to help look at our overall deficit and the impact that We're having on fy 23.
so that that piece was looked to be pushed out the westlake academy pickup lanes, those Improvements that was looked to be pushed out, as well as the fire station, driveway and
parking. So. Troy, troy, you are aware of these capital improvement projects that have been pushed Out?
yes. And you are you okay with these being pushed out?
yes.
and then on page seven, we are looking at our ad valorem tax, our tax rate, which I'll Bring to you in the next item.
and then on the westlake academy piece from the municipality side, we're changing just a Little bit of the mechanics in how we do our accounting.
and as I talked about before, the foundation will send its money that it raises on behalf Of the academy, the blacksmith donations.
it will send it to the municipality. And the thought there is that if there is any shortfall, the municipality will cover it.
if there's any surplus 100% of it goes to the academy, municipalities not keeping any
what's the logic behind doing that? It was recommended that it would be a cleaner way to record those funds.
but also, I think the bigger emphasis and correct me if I'm wrong [inaudible] but I think The bigger emphasis was if there was a shortfall so there pledging previously
they pledged 1.03 million it's increased to 1.1 million.
and the academy depends on that as its revenue. It depends on that for all of its expenditures.
so I think the thought is that if there should be any recession or anything should Happen, that where they don't meet that goal, the municipality will supplement any
difference. So the academy gets its full estimated or full expectation of the
so you've taken that into account for the number that you're going to give to me as to What the transfer is from the municipality to the school.
yes, ma'am. It's on this page. Yes, ma'am. And so that's the 1.1 million that would come into the municipality and 1.1 That would go out of the municipality into the academy.
and that's that piece. So it's really just it's the expectation that's just a wash on That item.
and then when we talked about earlier the salary reimbursements, currently the academy Pays 50% of the 1.5 ftes of the
foundation, and the municipality covers the other half of those salaries.
and it's recommended now that the municipality cover 100% of the foundation's ftes.
and so that is an increase. We have 146 and that is also included in the budget on the academy side.
and then the operations differential, which I think is where you're getting to. But is the overall deficit that the academy would have had have we not been Transferring, had the municipality not transferred into the academy?
and that is $419,000 sorry, $419,000.
so the overall on the westlake academy portion is $565,000.
so for the year, fiscal year 22, 23, there is $565,000 that's moving from the municipal To the
academy. And if there is a shortfall on the foundation.
it will be more. Donations. Then that would increase. Yes, ma'am. Whatever the shortfall is.
yes, ma'am. The municipality has to take care of that. Yes, ma'am. And where is this coming out of?
fund balance. And what's going down? So I think the expectation is that in fy 23, you still have a very current healthy fund Balance.
and we would look at in the future year, the coming years of looking at the out years and Seeing how it's projecting currently it's projecting to be
decreasing year over year. And there's a lot of factors that go into that.
but generally that's the concern. And so fy 23 is taken care of. But we just need to look to the future and to make sure that we can sustain the funds That we have.
and can we? What's the operating days on that one?
what was the question? The operating days for the general fund? And it's not printed in this document.
you have it.
I apologize. Page 13. Page 13. It's 275.
and our goal is to be around 245. Well, the staff would like 245 but officially council has adopted the 180 as the minimum Number of operating days that we would like to
have. And what are we on right now? I apologize I'm sorry, ma'am. What is it that it's going to be with this change?
well, I'm sorry. Currently, we have 275 days in this current draft budget.
I did not calculate how that would change based on these recommended changes to the Budget that would be brought forward.
would you be able to get back to council on that? Absolutely. It's going to be a considerable change.
if you look that 147 on page 13.
you'll see $29,818. That represents how much it cost per day.
so would you take that against the amount that we had?
you can calculate the so right now we're showing on page 13 that 48, 427 days.
that would be revised budget.
the device is 427. The proposed is 275 so here's a
is that what you're saying? Yes, ma'am. So going back to this current page that we're on with all of the changes, the general Fund would decrease by $485,000,
but fund 600 would increase by 330,000. And the capital improvement projects fund would increase by 642,000.
so it's a positive 47 on our overall deficit on these recommendations.
what was the deficit last year for the next one?
we had a surplus by 25. We run four and a half across all the funds. So we ran it down four and a half last year.
right. Look at the last five years and the previous year to that.
I don't have that in front of me, but I can get it back. Similar numbers.
yeah. Are you telling us the deficit for last year?
it was about four and a half. Yeah.
across all funds. Yeah. I don't have that in front of me, but I can get back to you on that.
it's not on my current handout that I had. Sure. This is the 23. We have moved out some capital.
is the 4.5. It's on pages 10 through 11. And that
but we have pushed out some capital improvement projects which eventually will come up Again to get so that the deficit is not large.
to reduce to reduce it a bit yes ma'am. And we've got. But one of the things that we were looking at is if we had a project that Was this year, if we were looking to delay it, let's just say five years,
we were looking at amortizing that capital project over five years and say this year We'll put 20% toward that capital project so that we don't have
100% in year five. Right. Any questions?
no, it's good. So we're looking for staff direction of confirming these recommendations that so that What we're looking for jarrod?
yes, sir, we're looking for. Well, staff is looking for some direction from council to, I Think as presented.
this looks good to me. I agree. I think it presents very well.
is well. Yeah. It looks good. So I don't I'm not confident that this would be a budget that I would want To say yes to.
so I would say no. If there's some additional information that we can provide again, today is the workshop For this, and we're not
looking to adopt the budget until the 29th. And so if there is some information that you would like to discuss, we could meet with You to go over the proposed
budget and address any concerns that you may have. I have a concern about the amount of money that's moving from the municipal to the school.
trust me, my kids go to the school. So I'm not against the money coming in. But we have we owe our town on infrastructure and our capital improvement projects and Things like that.
our town needs those, our citizens need that, our community's needed.
so just I want to be more fiscally responsible towards the people whose kids do not Attend the academy.
as to is that completely the wise use of all the money that's moving from the Municipality to the school?
especially the fact that now we are going to cover the deficit of the foundation donation As well.
any fundraising opportunities that were that are ongoing and have been done, that it Would have come out of academic
fund balance if there was any to be used or it would have come out of municipal fund Balance.
so the municipal budget has always been a backstop or an underwriter, if you will, of the Academic budget.
but. It hasn't operated that way, just as a matter of practice, but it has been there.
so I would suggest that the move to push the foundation
transfer is really one that is it's been one that's been conceivable from day one that We've always had
this liability, if you want to call it a liability, has been there.
so I don't know that it's a really that drastic a change, on paper it may look that way.
but I would say in that actual application, we've always been the underwriter.
but have we ever used money in the last three or four years?
I would say just to take a number to from to take care of the deficit of the foundation?
for the foundation?
it's just added generally to the pool of capital available.
and it comes in as revenue to the school. And amber, is it correct to say historically that items such as repairs and maintenance And interest and principal payments on bond issuances
against infrastructure for the school has always been paid by the town anyway.
so this is more of an accounting treatment in the way it's being presented.
I don't think it changed from what jarrod said it doesn't really change the obligation The town has to maintain solvency at this school.
I think this is a way of consolidating the financial aspect back to the town.
so it looks like this school is a de facto department and it is completely funded.
and so going forward, our focus can be on improving the overall financial health of the Town and the school, and it makes it easier to do it from that perspective.
so I think that was part of the goal. Okay but then I would ask you one more question.
what is the amount that moves from the municipality to the school, paying the debts on The buildings and other shared services that are provided from the
municipality to the school? Let's look at the entire number then.
I think we're looking for staff recommendations on certain things. I would like my question to be answered.
true, but it was done during the budget brief and you know, they're looking for guidance Now moving forward and we have a lot of things on the agenda and we need to kind of move
forward on some stuff. And again, I would extend an offer for staff to meet with you individually.
I would love that. And we can dive deep into some of these questions.
and I'm not saying we can address every concern, but maybe going through that exercise May help with some of your concerns.
and I'll tell you why I'm raising these concerns today. A lot of people have reached out to me saying that the bifurcation of the school and the Town to them means that the town is no more funding the school.
and I want to clear that out for a lot of people out there. I don't know how many are listening, but there is still an obligation that the town has Towards the school.
it does not mean that now the bifurcation does not mean that money would not be moved From the school.
which is why I came back to this, to ask you this question just for transparency, which We are trying to achieve maximum now is what was the amount of money that is being moved
every year from the municipality to the school? And maybe you want to come back to me another day on that and that's fine.
at this point, there is an increase of $565,000, which has not been in the previous Budget.
that's all I would say. Thank you. And we can wrap the conversation. It was just on page 57, just for your reference.
okay super. Not being transferred to municipality or to the academy, but on behalf of the Academy, the support.
sure. So you have the figure then. Yes, ma'am. It's included in the packet.
questions? I mean, again, no, council member dasgupta had some questions.
we can follow up with those, but I believe we've got enough direction as it relates to The proposed budget to bring forward the draft document on
29. Sure. So you want to move on to boards real quick.
can we? Do we have time because we're running about 8 minutes,
so we have annually the town council will appoint members to various boards and Commissions that are standing boards.
we have five that I wanted to review with you quickly. So economic development and zoning board of adjustment are both.
the town council serves as both. They have expired terms. Looks like they serve two year terms.
did you have any questions on what those boards do? I provided you with the summary in your packet, no question?
on either of those? On the boards themselves. Texas housing authority.
that one established for the purpose of buying and managing student housing looks like There's some outstanding bonds, so we could not dissolve the board.
do we want to reappoint our existing scott bradley, paula petersen, katie kolkmeier, James krekow, the ones I have listed here?
are we good with that? I believe so. They're here, aren't they, right now. Yes. So did you have any questions for them or did you guys want to speak right now or at All or talk about anything that affects the student housing?
it's only if you have questions for them.
do you have it available? Okay.
come on up. Okay. Thank you.
so just a little bit. This is just a little bit of background information of who we are And kind of what we do.
tsha was chartered and tsha stands for texas student housing authority. Tsha was chartered in 1995 under chapter 53 of the higher education act for the purpose of Acquiring student housing facilities.
tsha in the beginning acquired three student housing facilities in college station with Tax exempt bonds that do not obligate the town of westlake.
subsequently, those properties were relinquished and tsha constructed the cambridge in College station, which we still currently have later tsha acquired facilities in san
marcos, which we no longer have in denton, the university of north texas.
the ridge in north texas we still currently have. Wichita falls we no longer own and austin property.
we no longer own that project either. So we only have the two one in college station and one in denton.
let's see here. So basically how our program works, I offer incremental housing Scholarships to students, all texas high school students who are
attending school in either denton or college station. If they are attending school in either one of those two facilities, they are eligible for A $2,500 a year scholarship.
it's no cash value. It's actually a discount on their rent at our facilities.
in the case of westlake academy students, they qualify for a $4,000 scholarship versus The 2,500.
in the past, they were offered a full scholarship, which at the cambridge was worth Almost $8,000.
and at the ridge it was worth almost $6,000. But just due to economic times and our occupancy rates have gone down significantly since Covid, we reduced the westlake academy students to the $4,000, and they
could actually use that at either property. Any questions? How many students from the academy have used this facility?
last year we had 18 westlake academy students accept the scholarship.
it was very significant. This year, I think I'm 15. There's nobody in denton at the university of north texas, but there is 15 students Currently at college station that have accepted.
and then you guys, you had some issues with some court issues.
and can you talk to anything about that right now or? What issues? You had some court issues or.
oh. Are you allowed to talk about that now or no? Scott might be a better one.
scott is our uncompensated general counsel and also the president of our board.
I'm the executive director and maybe have him speak to you about what's going on in the Courts.
how are you? I'm doing fine. One of the things I do want to add is that during the course of the operation that takes A student housing authority, we have
contributed $950,000 to the academy.
and in the meantime, we've sent about 2700 kids to college on housing scholarships.
all of this without any investment by the town of westlake or any liability to the town Of westlake.
so concerning the court issues.
yes. Yes the project in college station
has deteriorated to the point that we were no longer able to pay the bond
issues. And so part of the problem was that our trustee was the bank of new
york, which got sued by a one of the bondholders, and the bank
then paid that bondholder about $5 million dollars and then turned around and said, you Owe us
$5 million dollars that we just spent. And of course, we say we don't owe that.
one of the issues they created was that they took about $1,300,000 of our money out of Their bank and put it
into their account instead of ours. So that's the that's the litigation that we're fighting right now.
we have countersued the bank. They sued us for the 5 million.
we countersued them for the damages we've suffered. And so was that part of the reason the audit you guys had audit issues with with us.
yes. As part of stemming from that. Yeah. That's the reason that weaver tidwell did not take us as an audit.
they thought it was just too great a risk. Okay. So due to that lawsuit.
does the bank of new york then just stand in as a creditor? Did they acquire the bonds or did they just simply pay them off?
what's happened david is that we it goes back to the early history.
one of the people that has kept up with us through the years is a guy named paul siegel, Who's with him at capital in new york.
he followed this scenario and he had his company acquire the a
bondholder. There are actually four tranches of bonds there, but the a bondholder controls everything.
and so emet capital is now refinancing the project for us.
they're fully aware of the litigation.
they're not worried about it at all. They're furnishing the money to refurbish the project it's being totally refurbished and Repositioned in the college station market.
and is the debt non recourse generally?
yeah. It's all non recourse, not only non recourse to the town, but it's actually non Recourse to the student housing authority.
and just to clarify, the bank of new york is the trustee. They're not the bondholder? Right. So they have no claim, per se, under the bond.
no. Under the venture? What they have done is that and it's unexplainable to me as to why they settled with That.
it was the last bondholders, one with the least priority of all that they paid $5 Million dollars to.
okay, I don't understand it. But then they just turned around and said, well, we paid it on your behalf, so you owe Us.
but there's nothing that obligates us to pay it. So is there a concern about the solvency of the college station project depending on the Outcome, or given that you have this new capital provider who's
supporting you? I mean, is there solvency likely to continue, in your view?
the insolvency probably will continue until the project is fully
rehabilitated. The truth is that the a bondholder controls everything and
that they could just step in and that would be the end of it.
but paula has assured us that they want to continue working with the texas student housing Authority.
they like the program, particularly the scholarship program, because they they have Copied that for some of their other projects.
so I don't think that anything's going to happen other than that the project will be Rehabilitated.
the occupancy will go back up. When the occupancy is up, it can service the debt.
so when do you expect some form of resolution through the legal proceedings?
I think we're set for trial in mid september currently, unless we arbitrate before Between now and then.
gotcha. Has bank of new york been removed, then as trustee?
as trustee? Yeah. Correct. Okay. Is there anything else you guys need from us today?
I'm sorry. Is there anything else you need from us today? Oh, no, just we do need one new member.
we have one member who's a lawyer that has he's retired, but he's become ill and isn't Able to attend the meetings.
so it would be great if you could appoint somebody, particularly somebody familiar with The academy.
most of our members have had children that have attended the academy, but I don't think Any of them are currently.
right. Sure. So we'll work with town secretary and then we'll go from there.
any more questions? [inaudible]. I thank you very much. Thank you so much.
thank you so much. We're running short on time. You want to take the rest of the boards later so we can get the regular meeting going?
sure. You want to take a quick ten minute break and so we can start or do you want to go Right into it. Well, I was going to ask you, did you want to address the finance committee?
you want to talk through that? We can talk to it next time. Okay. We have to get onto the regular meeting so.
well, we do need to hit item number five, which is the presentation, discussion and the Ad valorem rate to talk through the proposed.
ad valorem rates? Ad valorem rates. And so amber is ready to discuss that.
okay. It won't be that long of a presentation.
[laughter] but we. Then afterwards, then we can break.
we'll take a quick break and then start the regular. Reconvene after that.
in an effort for brevity, I will go through this relatively quickly.
let me know if you have any questions and apologize for my rudeness. I wanted to introduce debbie piper, cpa.
debbie has been with the town for 18 years and upon her retirement continued consulting For the last two years.
and due to my very recent appointment to this position and our need to re staff our Department, she has stepped in and helped with our
budgeting and specifically help with our ad valorem tax rate. So I asked her to come up here with me just as a support for any questions that might come Up.
so very quickly, some definitions. The no new revenue tax rate is calculated to raise the same amount of property tax Revenue from the same properties.
it replaces the old terminology of effective tax rate. And it's important to note that this cap does not apply to new valuation.
the voter approval tax rate was formerly known as the rollback rate.
and if we want to exceed this calculated amount, we will have to seek voter approval.
if the proposed rate exceeds the voter approval rate and less than the de minimis rate, Which I'll get to on the next slide.
and our staff recommends that the tax rate be in between these as I'm mentioning, then The public can petition for an election of the tax rate if they so choose.
the de minimis rate is a new concept from senate bill two, which was brought forth in 2021.
it allows small cities the flexibility to adopt a rate that generates 500,000 more in Property tax revenue than the previous year.
and it applies to towns less than 30,000 in population, which is the town of westlake.
and so we bring forth to you the rates for the no new revenue tax rate of 0.14609, the Voter approval rate of 0.15098.
the de minimis rate of 0.17939. And in the spirit of what I think we got from our retreat, we're maintaining or with Staff is recommending to maintain the same rate that we have previously at 0.16788.
can I just ask a clarification question? So because the de minimis rate exceeds the voter approval rate, we don't technically need Voter approval to stick with the existing
rate. Correct. The public can bring forward a petition for an election, but we don't have to have that.
and so, as you can see here, we have maintained the same rate since fy 21.
if we adopt the same rate as the last fiscal year, we may still increase revenue and We'll see this on a later slide.
the revenue generated due to the appraisal values that have increased as well as new Construction.
and so this slide is the allocation of your dollars, your dollars that have been taxed, $0.07 of the dollar goes to the town of westlake and the remaining go
to other districts and counties and so forth.
and so on this example of a property tax bill in which the average home is $1.9 million Dollars, reducing the homestead exemption
we see here that the proposed tax rate of 0.16788.
we only show that this is 7%. This 2648 is 7% of the tax bill that's going back to the town.
on this next slide, we see the rates from 2014 through present and the proposed 23.
and again, you can see that we've maintained the same tax rate for the last several Fiscal years.
as you can see here, by the dark green, this is the ratio of the m&o the maintenance and Operations versus the I&s portions of the tax rate.
and you can see here in the dark green excuse me, the town has raised more debt since fy 18, but this should not be confused with the debt capacity the town has.
and on this slide, we show the tax levy history. And you'll note that the last fiscal years we've had a consistent tax rate, and yet we've Increased the overall revenues, again, from appraisals and from new construction.
and so today's discussion presents the proposed ad valorem tax rate of 0.16788 per $100 Of valuation, which will be included in the operating budget.
town council is required to set a public hearing date on the proposed ad valorem rate and Operating budget.
and we ask the proposed public hearing date will be on august 29th, at which point we Will also set the tax rate in the budget adoption.
any questions? Any questions? No, not for me. No, thank you.
I'm good. Thank you. Thank you. We're good. Thank you very much. Thank you so much. Sorry for the delay here. We're going to start the public meeting in 5 minutes we've been going since two.
and so I tried to start on time, but it was a 700 page document.
so we're working through a lot of stuff. Sorry for delay, but we'll take a five minute break here.
okay, folks, let's do the regular meeting again. I apologize. It's been a monster meeting so far.
we started at 2:00 today. I don't like starting late, but we start off with the regular meeting.
we'll do a call to order starting at 5:22. We'll start with the pledge of allegiance and the texas pledge.
jon do we have any citizen or parent comments.
we do have one. Mr. Trivedi come on down.
you look familiar. Have you been here before? I am. Well, congratulations to administration on finishing first 100 days of your tenure as the Mayor and many new city council members.
a lot of new initiatives have taken place. A lot of new things have been taken into consideration.
I understand we are contemplating and reviewing various areas of our city and taking help From outside to further help us
evaluate what is right and wrong. The first and the most important prefaces of this election was transparency and the last Council was working very hard on it.
so I'm expecting to get some communication out to city council on what kind of Consultants we have hired, how we have vetted them, what type of
services they will be doing, what are we evaluating and what will be the outcome of this Evaluation?
what kind of change is taking place at city council or city in staffing?
who has gone, who has departed, or why they have departed?
and what are we planning to do as a replacement and as school and various city items get Into consideration?
it will be great for us to hear what are the priorities of this city council and going Forward, how are they evaluating school versus the
needs of the city versus the needs of the citizens? There are more than 50% of the citizens or the citizens of westlake.
they don't have kids going to westlake academy. And we have various initiatives that are being considered that we hear from other places, Not from the city.
and I know how anxious you are, not from chandrika, from other places, many other places.
and I know how transparent you all want to be, so I'm anxious to hear from you.
so that's all I want to say. Thank you. All right.
items of community interest.
good afternoon, mayor council. And to everyone in attendance and to the millions of folks around the world watching live As we speak.
[laughter] it's a very exciting day because this is our first official opportunity to do Our live streaming with our brand new equipment.
you see the cameras around. I've been getting texts already of people raving about it, which is fantastic.
I want to personally thank jason power, who did a phenomenal job seeing this through and Making it happen.
thank you very much. Thank you jason. Great job, indeed. You know, we we had issues with our microphones and he's put in some temporary ones that Are working 1000 times better than the old ones.
we still got some new ones coming in. It looks like maybe november they were backordered, but once those are up and running, Things are going to be fantastic.
so congratulations on that as we work to improve engagement and transparency moving Forward for sure.
I do have several things here. I want to kind of go quickly. I don't want to get all the air time on the live stream here, but I do want to introduce Joe durden here.
he's our new communication specialist at westlake academy. He started just a few weeks ago and has been working closely with mr.
wilson and the communications team to bring everybody up to speed, kind of fill in Parents and staff about what's going on over at the academy.
he hit the ground running for sure, has thrown out all kinds of communications already.
he's got a great background in video, graphic design, website maintenance and writing, And he's done all four of those.
it has been, needless to say, a home run hire so far. Joe has been fantastic and a great addition to the communications team.
we heard as part of our communications audit several months ago that this was a need.
and we felt that we had a gut feeling about joe and he certainly delivered.
so if you have any story ideas, if there's anything that's going on at the academy that You'd like to communicate, joe's your guy right there.
yes. One other thing. Over the summer, you may have noticed that just a few days ago, we've updated a brand new Wa website.
this is something that was also came from our communications audit back a few months ago.
it one of the things we heard from parents and staff that it was outdated, it was hard to Use.
so we have been using our old vendor for about nine years, I believe maybe even more than That, 12 or 13 years, I think it was 2009 and it looked like it was from
2009. So these folks that we've been working with, they're called final site.
we've updated it. Erin spicer with the communications manager with the talent was kind of being the point Person to update that.
she did a fantastic job as well and we've got a lot of great feedback so far on the Website, making little tweaks here and there and additions.
but it has been a huge improvement from what we had before.
yeah. I wanted to say great job on the website. I think parents and students alike have been just double taking when they go to the Website and when they go to what they need to do to sign up for, for sports and all their
classes, they're like, holy cow, they're so impressed, so really strong work.
go great. I will definitely pass that along. Thank you so much. So we've got that also coming here in the next few weeks, we've got Information about our fall concerts.
we've got tentative dates set up for september 22nd, the october 6th and october 20th.
the bands are tba right now, but those are kind of the tentative dates that we're really Excited about that and we'll get that out to everyone, certainly.
roanoke road update there are various closures going on, various lane closures between Now and august 19th.
so please stay tuned to our social media channels as well as our westlake wires and our Website to keep updated with that, I believe we're still maybe, troy, a couple of
weeks away for completion with that.
yeah. So I know a lot of people are going to be excited when that's done, but it is Moving along as quickly as possible.
also, I invite everybody to vote in the 76262 magazine.
they have a best of edition. And the westlake classic car show has been nominated as the best community event in our Region.
awesome [applause] and it is well deserved for sure. Jarrod and his team, alberta, will vote early and vote often.
yes, but jarrod, jarrod just does a fantastic job with the car show every single year.
the turnout is great. The engagement, we absolutely love it. The weather's been great, so that always helps.
but so it is a fantastic event. And the magazine, they're there, they're holding the vote until august 31st.
so there's still plenty of time. But as jarrod said vote early and often.
so that is open. And if you go to our website, our social media channels as well as westlake wire, you'll See a little qr code.
just pop that up there and you can vote for the classic car show.
speaking of the westlake wire, we just released one last week where you can get updates On entrada.
the development there, deloitte expansion back to school safety as everybody starts Heading back, water conservation as well as a water quality report all on that
westlake wire. So please check that out. And if you are not receiving that, let me know and I'll get your email address and I'll Get you signed up tonight.
jon? Yes. We're not sending out a separate water report this year, are we?
we sent out in past years. You say separate water report, the water quality report. Yeah. Yes, we do always send that out.
we have to abide by state law that we have to send that out every year.
you can't we can, as part of our distribution, send it out electronic.
but it has to be we have to check the boxes, you mail it, you can put it on the website And you have it available at town hall.
okay. Sorry. No, that's all right. And then, of course, we'll get with you guys.
we talked briefly yesterday about rescheduling our council pictures. We're hoping maybe september 12th.
is everybody here september 12th? And we're thinking maybe an hour prior to the council meeting, we'll just meet out here, Take the pictures and then roll right into what hopefully is not a ten hour meeting.
[laughter] I don't want to stretch out your day too much. For you we'll make it ten and a half.
oh, why not? Let's go for a record. So, quickly. Some other events here.
I don't want to dominate too much time. Coffee and conversation is tomorrow. This will be the mayor's second one.
the first one was a big success. We had a great turnout. So we're hoping to have an equal turnout tomorrow.
that's at sips stir coffee from 8 to 9:30 a lot of events for back to school new pyp Family meeting that is also tomorrow from 5:30 to 7 the
mph on the academy campus planning and zoning is monday the 15th.
pyp back to school night is monday the 15th as well. Westlake academy staff breakfast.
you know, this is the one that I had mentioned to you guys. This is on the 16th, the day before school starts at 8:00 a.m..
this is always a cool event where the staff receives the gifts from the board of Trustees.
I won't let the cat out of the bag because this is being streamed live. But it's a really cool, really cool gift that I think everybody's going to be excited About.
so I know they would love to see you guys there and present those gifts to them.
of course, the first day of school is august 17th for the academy.
new westlake academy staff reception that's going to be on the 23rd, which is a tuesday From 6 to 8 right here at the terra lounge next door.
so that's going to be a great opportunity to meet staff. And I've sent you guys an invite to that as well as the august 25th new westlake academy Parent reception.
that's from 6 to 8 as well, right next door as well. So back to back on tuesday, thursday of the same week where we'll have new parent Reception there.
can I make a suggestion? Yeah, of course. For the new westlake parents meet that we have on august 25th.
could we invite the affiliates as well? Yes. So that, you know, as a part of the thing the new parents can get to know, because When I came in, I did not know a lot of those acronyms.
so it might be a good thing if you don't mind inviting
sure that they know because it's important information that they'll need to know. And I'm sure they'll be excited to meet those guys.
appreciate that. Thank you. Those are your items of community interest. I have one more. Do you know how many people are watching today?
jason and I were just talking about that. I'm inquisitive to just yeah, well, because we're watching live as well, just as you were, but we're hoping to Get the analytics first thing tomorrow morning.
and of course, those will grow. And I'll continue to update you guys as we go forward With as the numbers grow, because, you know, this is very interactive.
we anticipate more people to watch the archive version than the live version.
and the great thing is, is we'll also hopefully be able to see what they're searching as Well and kind of get a sense of what's the most popular searches and what everybody's
really interested in. I appreciate it very much. All right. Thank you, jon.
all right. Let's move on to consent agenda. Please review and give any issues that we know.
if you don't get a motion to approve.
may I have first? I'll make a motion. I'll second. All in favor.
aye. All opposed. No opposed. All right.
reports. There's no reports right now. So and then we'll move on to municipal services real quick.
item number 13, consider approval of resolution 22-41 for the appointment of a town Council member to fill a vacancy for the seat ending in
may 2023. So, mr.
shiner, we had an executive session, so we'll please stand up for us real quick here and I'll do the vote here.
and can I get a motion to approve? Tim shiner as town council for replacement for carol.
may I have a first? I'll make a motion. And a second. All in favor. Aye.
all opposed. Motion carries. We want to do the swearing in.
sure. But just a little clarification. Welcome to the team. So we did have a resignation of councilmember carol langdon, who Submitted her resignation july 25th and was effective august 2nd.
we received seven applications and the council reviewed those in closed session and just Now made their appointment.
so I'm going to ask you to come up and take your oath of office. Can I say I want to thank all the people who sent in their applications, because really It is just a volunteer job that you are doing.
so I appreciate so much everybody who sent in their applications.
there's a song and dance you have to do, so please raise your right hand for your oath of Office.
I state your name. I tim shiner. Do solemnly swear. Do solemnly swear.
that I will faithfully execute. That I faithfully execute. The duties of. The duties of.
town council board of trustee. Town council board of trustees.
for the town of westlake. For the town of westlake. And will to the best of my ability. And will to the best of my ability.
preserve, protect and defend. Preserve, protect and defend. The constitution and laws.
the constitution and law. Of the united states. Of the united states. And this state.
and this state. So help me god. So help me god. Congratulations. Thank you. Yes, sir. I appreciate it.
sure.
[applause]
you. All right.
excellent. Thank you. Congratulations.
the first official act is to remove her purse. Oh, my gosh.
I have to remove my purse. Oh, sorry. Kicking you out already.
thank you.
resolution 22-40 appointing members to the planning and zoning commission.
and then the names for the primary are victor sansone, adam coffey.
and then for the alternates are tammy reeves, linda bjorn and paresh patel.
and those are the three people that are or the five people that we'll be putting on the Boards.
can I get a motion to approve? Can I get a first? I'll make a motion.
can I get a second. I'll second. All in favor. Aye. All opposed. All right.
motion carries. Item number 15, consider approval of resolution
22-23, accepting a generous grant to be used exclusively for the architectural planning Of improvements to the gymnasium and sport field study completed at
2600 jt ottinger road. Troy, do you need to present here?
yes, sir mayor. I want to do a quick presentation that you guys received in your packet to kind of give y 'all an update on where we're at as far as how the project is progressing.
so give me just one second.
standby.
so mayor and council, as you guys recall, we had a generous donor that wants to do some Academic or athletic improvements on campus.
and one of those projects consists of remodeling the gym of the upper level.
so we have an opportunity to meet twice already. And we've met with the architects, glenn partners, and so they have kind of realigned or Given some floor plans of how they want to realign
the locker rooms on the first floor. So we'd like to share that with you guys.
the donation that you're approving tonight or accepting tonight is for $24,900.
the $20,000 is allotted for the architect to get up to this point and to also create Plans for us, more detailed plans to go out to bid so we can get a harder number
on what this project will be. Once we get that number, we'll bring that back to you guys for approval.
and so you'll have a firsthand shot at it tonight to see what improvements they are the Committee is recommending.
the folks on the committee consist of gary ponder, the waac president, john davidson, Mrs.
davidson, who represents the donor. The donors are also kim greaves gets invited to the meetings as well and myself.
so that's what the committee has been meeting over the last couple of months. So the scope of the work, like I mentioned earlier, is the gym building.
so that includes items such as the scoreboard, the bleachers, the locker rooms, some Acoustical panels, as well as the sound system to
go along with that. Also, locker rooms, you'll see a change in the locker rooms.
so that's what I'm going to show you guys tonight, of what kind of how they have Rearranged the locker rooms to get rid of the showers, to give you more space during
halftime activities for your volleyball team, your basketball team, to actually go in There and do a chalk talk, so to speak, and there'll be a whiteboard and tv in there to go
along with that. With some lockers. I think we'll have a shot of what those may look like as well.
also, the improvements include on the first floor of the public restrooms, kind of just Really just looking at that area and just putting some refinishes on there.
so redoing the tiles, some paint, some of the partitions as well.
but I just want to let you guys know that it does not include any improvements on the Lower level restrooms.
so you may have a different look. And that's something that the council may give us a direction tonight to consider that Being a under the maintenance and replacement fund to see how much that's going to
cost and see if we can do all that at the same time. So the upstairs restrooms would match the downstairs restrooms as well.
they're roughly about the same size. And so when we get more pricing, we'll bring that back to you for consideration.
so looking at the gym layout on the right hand side, you have the first level and you Have the locker rooms in the upper left hand corner.
you have on the far end of that is where it's broken into showers. And then you have the partition for the restrooms and the sinks, and then you have a Small space for the locker areas.
and then just too below that, you would have the men's and public restrooms, the Stairwell, the lobby, and then the girls
side kind of matches the boys side as well. So that gives you the kind of that configuration of what it looks like today.
what they want to do is the dark areas, the darker lines represent new walls.
you have roughly about 13 lockers. And I'll show you kind of what those look like briefly.
and if you notice, the showers have been removed and you have the tools and the sinks in There as well, kind of shifting the door around along with that.
that's the biggest part of the remodeling piece. Everything else is either scoreboard new you know replacing bleachers, realigning the Storage area, those type things, and making those areas more efficient.
another option they looked at is not changing the door layout as you walk into the locker Room, but that gave us a little less lockers.
and so the committee is recommending the first option, option one that gives us those 13 Lockers.
and then same thing on the girls side, similar layouts. Both have the same footprint as well, so the girls side will receive the same look as the Boys side.
so they would match. And you can kind of see those. Lockers were still up in the air.
exactly what we're going to do. But this is what we're leaning towards, is to have kind of seated lockers with a area Where they can hang their clothes during halftime or beginning of the game and then change
at the end. The area above the lockers would be some additional storage as well.
there would be kind of a lockable area because you've got to remember these lockers or This space will also be used during pe classes so if kids have to go in there and change
they would still have the opportunity to utilize that space for that. So but this would be for your basketball teams as well as for your volleyball teams.
but that's generally where we're at right now, the look that the committee would like to See.
and then these are just the additional changes that we've kind of already talked about, Starting at the top left hand side, kind of creating some more efficient storage where you
have some movable shelving that's kind of on wheels, so to speak, so you can kind of use It for pe as well as for volleyball and basketball.
the scoreboard upgrading both scoreboards in the gym, upgrading the bleachers to go along With that, looking at the bleachers would have the
ability to retract. So they would be motorized bleachers so that we can get two volleyball courts going east West as well.
and so that's one thing that looking at I would recommend to do as well.
so that generally would give you a feel for this is kind of the storage, that moveable Storage that we're referring to is what they're recommending.
so we haven't made the exact selection yet, but this next meeting we'll have with the Community committee this month, and we'll kind of start narrowing down some of these
things as well. These are just showing some acoustical panels that they would put up in the gym to help With the sound and reverberation that goes on in there.
and as I mentioned earlier, the grant from the waac is coming from the westlake academy Athletic club.
the first grant will be is what you guys are accepting tonight for 24,900.
next steps is they're going to finish up doing the programing phase of this project.
they're going to bring it all back to us. We then go out and try to get some final second round of pricing to really narrow down What it's going to cost.
that then comes back to the council for approval. We will then go and hire a contractor and then we'll at that point request from the waac A second grant for that total amount to do the entire remodeling
project to go along with that. And then we're looking for the construction to start sometime in the spring or summer.
this is something that we've got to be careful with that because as you guys know, it's One gym and so we have our classes in there.
and so we're going to go back now that the principals and everybody is back on campus and Look at could we start this as early as soon as basketball season ends in
february, or there are too many activities going on there? And should we back it up to the summer months to try to get it all done within a two Month period, which we think we can do?
so we're working with the current contractor and he's working on that timeline as well.
so there's still some work to be done as far as when the project would start. But our hope would be to start maybe some of it right after basketball season if it's not Too disruptive to the campus as a whole.
any questions or comments?
so you're looking for an advisement to do the assessment for the lower gym too, right?
yes. So that's something you guys want us to pursue. I think that would be wise to take a look at.
sure. So we'll have the architect look at that and see what that cost is and bring that Back to you.
I think it would be prudent to, if you're doing one, it's your typical remodel, you Finish it.
it looks nice. Then you look at the other one. Right. Right. All right.
anything else from that? Can I get a motion for approval of resolution 22-23, accepting the grant.
I'll make the motion. Any second? I second it. All in favor? Aye.
all opposed. No, opposed. Motion carries. Troy I believe we're going to jump since you're sitting here, we're going Jump onto number 16.
approval of resolution 2247, authorizing execution of agreement with bennet partners to Provide programing and schematic design for westlake academy expansion.
the sam & margarete lee arts and sciences center. Yes, mayor. That's correct.
so this was some direction that we were given back on april 4th, and we looked at how do We expand that a&s
building to look at meeting those immediate needs, as well as getting rid of the Portables.
if you guys recall we've looked at a one story version, a two story version, a three story Version.
so the direction we were given back on april 4th was to pursue a two story version that Would have ten general classrooms, which in return would get rid of all the portable
buildings unless we wanted to keep them for storage or office space or something like That.
and so that's the direction we pursued at that time. So with that, I just wanted to kind of give you all a brief overview of just a reminder Of what all that look like.
so with that, the first floor of the two story would look like this.
you'd have two art rooms, an admin office area, and then the classrooms are in that Turquoise color.
there are about 700 square feet per classroom, roughly. So they're about the same size of the classrooms that are located in the secondary Building.
so just kind of give you a feel for what that. So can I just ask how many students would that accommodate and is that a sufficient size For those purposes?
yeah. I mean, I think right now in the secondary classrooms, they have anywhere from is So anywhere from 20 to 25 students fit in those
classrooms pretty comfortably. Yeah. So then the second story would consist of meeting that immediate need of having Those three science labs shared space as far as storage
space. And then you would have the additional classrooms that are in turquoise on the Opposite side.
how it looks on campus as you're driving up the pyp pick up line.
this is what you would see as a two story building. So it would have stone from grade all the way up to roof deck to match the existing pyp One building.
and then this is the profile. If you're driving down right, you'll see the current building, the arts and science Building to your left.
so you have a little bit of a stucco non stone finish to kind of match that profile of The current gym building.
so kind of blending those two together. And then this would be the internal courtyard between the pyp building and the current Arts and science building today.
and so as you're walking through there, this is what you would see.
and then to give you some profile hype on comparing it to the existing pyp one building You're about, I think it was
12. You're right at the same height as that existing pyp building.
and then the existing gym building is at 7'32".
and the new building as proposed would be at about 7'12".
so that kind of gives you a feel. But then this is when we also showed the three story building as well.
but I just wanted to kind of bring this back to you guys as a refresher.
so the cost you know, cost of construction seems like it fluctuates daily.
and so these costs were created probably about six months ago.
but this kind of gives you a feel for what we're talking about with the two story Building, which runs roughly anywhere from 13.9 to about
15.8 million. What this what you guys are approving what the agreement tonight is for them to test fit Everything.
the architect firm has met with the staff twice now they have met in person.
I guess that right at the end of june, as soon as we got out of school and they've met With some of the science teachers individually on campus to go through the existing labs
to see kind of some pros and cons of those and what they would want to see in the new Buildings.
and so from that they're working on now is to test fit everything, to make sure everything Fits as it relates to shelving how the rooms function, that type of thing.
once they get that portion of it done, then again we'll go out for a second round of cost And then that'll kind of narrow that cost range down to give us a
feel for what that may look like. The bottom line is we are meeting that with a two story building.
we're meeting that immediate need of the art rooms and the science labs, also creating Those ten general classrooms so that we can pull those
classrooms out of the portable buildings. What kind of timeline would you be looking at for completing this project?
if we had all the funding in hand, all the programing was done probably about 12 to 18 Months.
and that's really you've got to look at whether the availability of construction Materials, that type of thing, but typically, probably normally would take
about a year from start to finish.
what impact would that have on the arts and science building? I'm sorry. What impact would that have on the arts and science building during that construction Phase?
it would have very little. There may be some disruption right where those two buildings meet.
you know we have the library there now and carl's office is there.
so there may be a little noise issues going on when they first mesh those two together.
but it would be for the most part, we would try to target all of that work over, say, a Summer month or the christmas break or spring break, you know those type of things.
we'd have to look at that schedule. So from a student perspective in a classroom, because those classrooms are on the Opposite side of where the construction was taking place, would be minimal.
ok. Troy, this is wonderful. I just wanted to comment on some of the spaces that might be needed for portables for hoc And other affiliates.
I know back in april when we had this robust discussion, we had some differences of Opinion on whether to keep the portables as potential space for affiliates like the hoc
and the waac. My thoughts back then and my thoughts now is that it would be unfortunate If we invested this money to create this
remodel to replace the space of the portables and then still have the portables on Campus.
so my question to you tonight is, during the test fit of everything, can we also test fit What the possibilities are that the space is needed for the waac and the
hoc and how that might fit into this new proposal, if any?
we could look at that. But what I will tell you is, given the direction they we're given on the fourth an that Footprint that's already been created, unless you're going to eliminate classrooms or
eliminate labs or any of the current space that you've seen here tonight, that's what Fits in that footprint today.
if you're looking to expand for affiliate space, then they would have to go back to the Drawing board.
the site is pretty tight. Yeah. As you get closer to the driveway of the pyp, you have some utilities there.
they're really they're within about 5 to 6 feet from the sidewalk on the south side.
and then you're pretty close to the outdoor patio on the north side where the pyp.
so it would be pretty challenging to create that additional space for any affiliated Space.
but if the direction from the council is for us to go back and look at that, I can give Direction to the architect firm to go do that, and that may take a little bit longer for
them to do but that's strictly up to the council. If y'all want us to pursue that or not.
any thoughts? My recommendation would be that we keep the newer portables for the Affiliates and flex spaces like we discussed previously and we had.
and I do believe when the architects had come, they had mentioned that there are ways to Beautify those portables so that they don't look like
portables anymore and they look much prettier than what they are. And that's not a very high cost.
so we can always and I know for a fact, one of the things that hoc wants to do, if it can Get that portable, was to have a permanent
spirit shop to buy those things. So having a portable for that will definitely be beneficial and waac would also need one And foundation can get one like
. Right. We have invested and those portables are in good condition. If I remember, four of them were still in good condition.
all right. So you have the older portables that are closest to the current arts and Science building.
and then you have the newer ones that we bought brand new closest to the fieldhouse.
yes. And so those are in a little bit better condition. My concern always with portables after walking through them is you know I understand from Fire and safety and maybe fire departments here can answer this
question. You're supposed to have the ability to exit a window or a building in two Different spots.
and some of those things have bars on them. Pretty much all the portables I saw, I always wondered, were they as even the newer ones Do they would they pass a
fire code? And that's my concern itself. It's a safety thing.
we've had two fires in this town in the last four months.
you know, one glenwyck burned down and one in vaquero. And, you know, those are modern homes with modern things.
and my fear is from a child safety point of view of with the portables, just any of the Portables as a current construct.
yes sir. They lack the protection of events of or true storms.
if there is for ever a reason a tornado or anything of that nature, that the more sturdy Your buildings have and there's a fire issue of some of those older portables, in
particular the fire to break out. It looks tenderish to me. And, you know, it's the thing that keeps me up at night.
I worry about that. And those are my issues with the portables themselves.
sure. And I'd like to find out if we can do a current assessment with fire department, Maybe go through and give us an honest assessment of
because there's a lack of fire protection in there of items.
and they've looked and some of them pretty dilapidated. And I worry about that.
that keeps me up at night, you know, and, you know, you lose one kid, it's terrible.
I mean, that could be a tragedy as in current construct.
and that's what I'm worried about.
and truly with all the reasons why we want to replace the portables like safety, like Quality, like investing in the school.
these portables will come and to their expiration date in the next few years as well.
and so we're essentially kicking the can down the road. And I would like to see the council actually take this opportunity to either do that Study or really consider creating a plan for these buildings that no longer requires
portables. I think a successful, comprehensive plan to replace the portables means, in my Opinion, that we no longer have portables on that site.
I mean, there's no other building in town I can point to. I mean, it's essentially a trailer home that we would tolerate.
I mean, we'd flip out anywhere else in town and at our school with our kids.
for some reason, we have for some reason this particular issue it's been like that for Awhile, that we have a tolerance for it.
yeah, and I'm concerned about that. You know, I believe in balancing budgets, but also, you know, shirking public safety is It really has me worried at night.
and so that's my $0.02. Absolutely mayor. And we can do that assessment and I can work with our fire marshal, John ard, and we can look at that.
sure. Absolutely. All right. You want to can I just I want to clarify for the vote if We're approaching that point?
but you want to say something. All right yeah, go ahead. Yeah, I've got two more slides. Absolutely yeah. I was going to ask if you had anymore questions.
yeah, no, I wanted to clarify on when it gets to the vote, but I'll let you finish.
and then I'm just going to ask you to clarify something. Certainly. Thank you. So funding options for this project right now in the what do we how We get funding currently is through the municipal economic development
agreements that we have with all of the development, we currently have about $2 million Dollars that is earmarked just for school capital projects.
and this would be obviously a capital project. We also have a donor, a private donor that has donated, did some matching funds and they Donated up to 3.1 million today.
so we roughly have about $5 million in the account for this type of project.
some other options we may want to look at doing a capital campaign through the Foundation, increasing ad valorem property tax.
and obviously we would need to do some studies as it relates to that if we needed to Raise that $15 million dollars plus to do this project, if that's what it turns out to
be. And of course, that would have to be placed on the ballots in 2023.
and now any questions? It's just clarification for the vote.
so what you're seeking approval for today is $85,000 to pay for the bennet partners Proposal,
plus 25,000 of ancillaries that may come up.
is that correct? That's correct, david. So typically with a lot of our contracts, we you know the initial contract is for that $85,000, which takes us all the way through the programing phase, which we've already had
two meetings and all the way up to the schematic drawings and going out to bid for the Project.
the 25,000. There's some incidental things that come up. So, for example, when councilmember dr.
white had asked about can we create more space? So that would be outside, the scope would cost us more money to do that.
and so that's why we always kind of put that $25,000 in there for the town manager to Approve versus coming back to the council for that.
it gives you leeway. Yes, it gives us a little bit of flexibility correct. And some of these proposals have you ever looked at like some companies will go out and Finance public projects and you can do like a lease to buy options?
did you guys ever look at that for some of these buildings, like you have the option to Go for rent for seven years and buy the building at year eight?
right. We have not looked at that. There's been some discussion about doing like a rate, but we've never progressed further.
and it would be I mean, kind of I mean, essentially that's what we do with texas student Housing, right?
we have nonrecourse debt that we build facilities for colleges.
and so something like that might be innovative, enable the town to move forward and in a Quicker format and
achieve what we want without having to break the bank. And, you know, it provides an immediacy of a solution and to achieve what we want, right.
you know, I [inaudible] and she got all sad and said, I don't I grew up with trailers, I Don't want my kids back in trailers.
and it's a good point. You don't want that. So I think it's worth exploring, that's for sure.
yeah, that is something we can get with our bond attorney and financial advisor to Explore some of those options like that.
it would be very useful for us, I think. All right. Any other questions?
any questions chandrika? Tim? All right. All right. Can I get a motion to approve resolution 22-47?
all in favor. I mean, can I have a first. I'll make a motion. And second. I second it.
all in favor. Aye. All opposed. No opposed? Motion carries.
thank you. Thank you, troy. Thank you troy. Thanks.
all right, let's go jump over to some westlake academy stuff. Mr. Wilson. For number 19, consider approval of westlake resolution 22-12 for the Adoption of
the westlake academy school calendar 22-23.
mayor? Just as a point of clarification, we did skip 17 and 18.
I'll come back to them. Good.
I know, but I want to do all the
so I want do a break and then come back and do all three in a row.
but if you want to get up. Sure. I don't have the calendar in front of me.
basically the calendar that was. It's in the packet right here. That was in the packet is the one that we have approved, which includes the late start For the wednesday, which starts on september 7th.
and it also, I believe it includes the ab rotation, but that's not necessarily something For you to do anything with.
but I believe it was when it was initially presented to the council, it was there were Some things that we needed to take into consideration and that was
one to get the late start wednesday on the calendar. So I believe that's the only item of change on the calendar.
has there been parental feedback that late start. So I think in the early part of the summer we had an opportunity to reach out to some Parents and we got some feedback with regards to
or feedback with regards to the late start. And I believe overwhelmingly many parents agree that it was a great idea in terms of us Having a late start.
there were some other measures to be taken into consideration and that was whether or not We would provide services during that morning time when students
would be in school, but during that professional training time.
so there was some parental input that we took into consideration at the time.
and there has been conversations on campus as well as consideration for what we would be Doing during those times for those families who
may not be able to drop their kids off at a later time.
I saw your email this morning you sent out about that. Has anyone come back and you have a quantified number yet of a number of people you think ?
so we're still calculating the number in terms of students that we would be able to Service or those who would be looking for services in the morning.
so hopefully we will have that information shortly in terms of how many parents are Actually needing services.
that was a great communication, by the way. I thought that was great. I'm going to say thank you to the folks behind me.
excellent. So I believe that's joe and jason doing doing great work.
so just a question on behalf of some of the parents and I know I know the answer, but I Just want everybody to
know. Why did we decide on the morning of wednesdays instead of the afternoons or friday If you could
just let everybody know? So I think the rationale behind it. So I think that's a great question.
and I think this comes at a time where one I think it's a time where teachers can Actually really focus on what needs to be
done. And there are not other items that are pressing or pending during the school time Or in the afternoon times.
also, I believe, in terms of when teachers are actually most readily available for Learning and also professional development
was a matter that was taken into consideration. So I think when we were looking at whether it's a morning or an afternoon, also Determining when or which would be more impactful for
teachers and students and learning. We believe that that morning time was the appropriate time for teachers in that Additional professional development time that will be happening in the morning.
so we also understood that there may have been some folks who have gone at that time in The evening, and that may have worked well for a few.
but I think for most folks, the morning time ended up being that which we got actually the Most amount of positive, input from in terms of the
parents. Second question. The time when some of those kids come in the morning, when the early Start what is that time called?
do you have a name for it yet? No, we haven't unless these guys behind me have said this is the magic word.
no, we haven't called it anything special. It is truly right now. I would call it flex time just for it.
okay. Thank you. So during that flex time, what can we can typically a child be doing?
can you just give a little bit brief on that? So if I may defer for a second because I think.
may I? No. Dr. [inaudible]. Yeah. So we did have some conversations about what would be happening during that time and I don't want to disregard some of the great
thoughts that have come out of it, but we were really looking at a time where really Students can come in and they would either have an opportunity to complete
work. But this is not really a new structured time because what we are wanting to do is Make sure that we have staffing available for this time and that we're not
creating a new program which may also detract from what we intended this time to be.
so we've not said that it's additional, I don't know, some sort of skill building program Or some kind of
specified work, but really an opportunity for students who are going to be there.
they can do some additional reading, they can do additional homework or they can finish Up homework they may not have done the night before.
and it's also an opportunity for some of our older students to do some service work as Well.
so it's not quite crafted as an additional programing time, but really as a time where Students may be
able to expound on some work they've done before or do some work that they're lacking in.
so nothing crafted or created specifically.
and I'm sure you would be coming back to the parents exactly what that time would look Like for.
also, would all students be in the same room from k to 12? That was a concern for some of the younger student parents like would it be like a Kindergartner and seniors all together in
one area or are they divided between the three campuses? So I would not suspect all students would be in the same space.
however, there will be some we are expecting some older students to assist us with the Younger students.
but we're also thinking that the majority of the responses are going to come from our pyp Parents.
so we're not envisioning a space where we had 30 or 40 five year old's to 17 or 18 year Old's.
so that's that's not the idea of what we're envisioning, but we haven't codified that at This point yet as
well. And once somebody signs up for it, that's true or does not sign up for it, that's How it would be till the entire end of the year right?
so I think what we've done in terms of the communication that's been sent out, it does Give a time from september through december.
then we will review again for the second semester to determine what the needs are in the Second half because they may change from semester to semester.
got it. Thank you.
I just want to let me kind of step back. So this is a proposal that you guys brought to us a few months ago.
and I read one of the surveys done in 2019-20 and the need that the teachers really and The administration really needed for this.
so, look, I do understand it might put some hardships on some parents that work.
I think you guys are trying to accommodate this. But I look at this, this is us helping teachers and administrators that are going to help Our kids and do better for them.
so I love this schedule and I apologize on some of the hardships, but I think you guys Will get that figured out.
and hopefully it's not 200 kids, but we'll see and then we'll make adjustments from there.
but I applaud you guys for putting this together. I think this would be great for our administration.
any other questions? No. All right. Can I get a motion for approval of westlake resolution 22-12?
I'll make a motion. A second? I'll second. All in favor. Aye. All opposed?
motion carries. We'll jump ahead to 22.
dr. Owens, bring you on up. Try to get you out of here unless you want to go dead last.
I'll bring you down to 33.
this is a presentation discussion concerning 2022 westlake academy student performance on The ib and ap assessments.
thank
you, mayor and council, for giving me the opportunity to present you this analysis of Student performance on
ib and ap exams for 2022. The majority of my discussion is going to focus on the ib exams and then a little bit Towards the end on the ap.
I'll be happy to take questions at any time, so sort of feel free to sort of jump in and Interrupt me if needs be.
so I'm going to start with the ib exams and I will start by sort of emphasizing what our Graduation policy is, which is
that all of our seniors, all of our students go into the diploma program as diploma Program candidates.
this actually makes us quite distinct from other ib programs in many schools, both in the Us and around the world, becoming a full diploma
program candidate will involve some kind of selective process, perhaps based on previous Academic performance or at some school, students may have the choice of taking the
full diploma or just taking exams in one or two [inaudible] subjects.
or they may have the choice of being a diploma program candidate or taking ap exams.
at westlake academy our graduation policy, which I'm proud of is that we are saying to Our students that we have confidence in all of you.
and all of our students are full diploma candidates, irrespective of whether they've been Very successful so far in their academic career or
whether they are still looking for that success as well.
the only exception to this would be, for example, if a student was in special education And it was the decision of an ard to dismiss them from the ib diploma program or there
were exceptional circumstances. So for 2022 out of our 66 graduating seniors, 63 were full diploma program
candidates. And just a quick reminder that 24 is the magic number.
that's what our students need to get on their exams to get the ib diploma.
maximum score is 45 and so students will take exams in six subject areas graded on a Scale of 1 to 7, with seven being the
highest. And so the excellent news, so 58 out of our 63 diploma candidates gained the ib Diploma
this year. That's just above 92%. Historically, that's our best ever year at westlake academy.
it was also comfortably above the world average pass rate as well, which was just above 85 Percent.
it probably makes more sense if I show you a this visual here.
so the blue line is the westlake academy diploma recipient rate.
the orange line is the world average pass rate as well. So historically, if we go back to say 2015, 2016, we're sort of hovering around about a 60% pass rate.
and then incrementally between 2016 and 2019, we went up to 90%.
and then for the last four years, we've been holding at 90%.
and so I do think in the context of all of our students being diploma program candidates,
this not being a selective program, I do think that is an excellent achievement by our Westlake academy students and I think reflects strongly on the excellent
faculty that we have as well.
I also analyze data on various aspects of student performance as well.
two data points that the ib use will be to have a look at the average points earned by a Diploma recipient and the maximum is
45. This year our students scored 32.
and if you have a look at the diploma recipients around the world, that will be at 33.
so we're just a little bit behind that. Same with the average subject score as well.
again, I think I would expect that as we are an open access program for the diploma.
our students this year also performed strongly at the higher level as well. So I also track the number of exams that receive a six or a seven and 30% of our exams This year recorded that which
for a full examination year is our best.
so again, if we have a look at this on a graphic, this is the average sort of subject Score.
again, over the years, we've incrementally got sort of higher, higher and higher.
and then we sort of stabilizing at just above five for the average subject score.
another way that we also analyze our data to sort of track performance and to support Student growth, support teacher growth is to track how we perform in the individual
subjects as well. And the ib provides a global average data, so I'm just going to go through that now.
so and I'm showing five years of historic data as well to show trends.
and so around the world, students taking english literature hl would average 4.73 but our Students this year average 4.91 so
comfortably above the global average. And what you're going to see in the tables that follow, if it's been above the global Average, it'll be in black.
if it's been below it's been in red. And so this data reflects that we do have a strong english literature, a program that's Been led very well by [inaudible] over the
last five years. Group two, which is language acquisition.
there is a little bit of red there. But again, if we actually have a look at the numbers with spanish sl, which the vast Majority of our students take, we're always very, very close to that
global average. So this is a strong program led by [inaudible] morales as well.
the french program, which I do want to expand on it [inaudible] myself.
this has been below the global average, although we did do better this year.
with the group three results. This is the humanities history hl had a very strong year, which was nearly a whole point Above the global average.
whilst we've been talking about the benefits of the early start proposal.
I just want to pause briefly on history. History was actually team taught by dr.
elliott and myself, and the benefits of collaborating with another teacher, I think are Reflected in these strong scores for history.
economics, we were lower than usual. This year we are welcoming back a formerly retired teacher, mr.
[inaudible]. He's coming back part time to teach the economics hl. So I would expect those scores to go back up.
and business management, which has been traditionally strong, just a little bit below the Global average, but still strong scores.
group four, which is science compared to previous years, I think we actually see our Science program sort of growing in strength in terms of
its performance against the global averages. If you have a look at the subjects which most of our students take, biology sl, chemistry Sl, they're now above the global average.
our physics students and mr. Llewellyn had a stellar year.
that's incredibly impressive. 6.019 and our computer science program, which is still relatively new, was strong as Well.
chemistry hl, this was all last year of doing chemistry hl.
you'll see from the data that not many, hardly any students at all took it and not with Great success.
so to focus on strengthening our chemistry program, we're just offering chemistry sl this Year and ess and biology
remain areas where we can continue to support sort of student and teacher growth.
on the chemistry is it the lack of teachers what makes us behind in that is it the lack in Facilities?
that's a great question. So because only one or two students want to take the chemistry Hl exam each year, we co-seat a chemistry sl
and chemistry hl. And when you co-seat subjects, it becomes more of a challenge in terms of differentiation Of material.
and so I would say the fact that it can't be an exclusive focus on chemistry hl is a Challenge.
I would say, from speaking with other coordinators around the world, chemistry hl is also Tremendously difficult as well.
it's sort of known to be one of the harder ones, so I think that would be my Interpretation of why.
can I ask another question?
I mean, taking this example of chemistry, I mean, you can see on the data points that you Presented so far, some subjects are stronger than others.
yes. And then there appears to be some progress, but then some retrenchment. Yeah. It's not on a clear upward trajectory on all cases.
yeah. So in reality, what do you do with this data? I mean, the data collection is really good.
yeah. But what do you do with this and how do you analyze the the core underlying Potential causes for some of those issues?
that's a great question. So in terms of the data analysis that we do each year, teachers Complete a data analysis form that they share with me.
now, what you can do with that with the subject grades is you can break it down into its Component parts.
and so each subject grade is made up of external exams, which account for about 80%, and Then an internal assessment which is coursework done by the students in school.
so the first thing that I can do, working with teachers is to see which papers within a Subject might be strong and which areas that these students might perform
lower. This can tell you where some of the challenges in these subject are.
for example, if in a subject students were scoring lower on the internal assessment on The coursework than on the exams, that would tell me that in the following years, the
teachers should sort of focus more on research skills so students can perform better on The coursework.
when you have a look at papers in certain subjects, sometimes paper one is more skill Based.
paper two might be more content knowledge. If one is scoring higher than the other, then this tells us that perhaps where we might Want to shift the focus in terms of instruction, whether it's more on skills or whether
it's more on the retention of key knowledge, for example. So we can dive deeper into the data to adjust the teaching accordingly, where we do have Fluctuations up and
down. I think part of that would also reflect that every cohort is different.
and so we do get years with the sort of naturally stronger cohorts than others.
so that would account for it as well. And also and this gets into a wide discussion about teacher retention as well.
when there's a new teacher they would need some sort of extra support as well, especially If they were new to the ib.
and sometimes it might take one year or maybe two for the teacher to be performing a sort Of optimum levels.
okay. Thank you. And so with group five mathematics.
this year, this is absolutely fantastic. We had 12 students take the mathematics and also approach this higher level exam.
we didn't have any the year before and over historically there's maybe been one or two Students each year.
so this was a fantastic performance. Again, I think this speaks to collaboration.
mr. Llewellyn had taught the seniors, missy, the juniors, and they had worked closely Together throughout the two years.
so it shows the benefits of that. It also chimes with the excellent physics scores as well.
a lot of our strong physics students took math hl and with the standard level in both Courses, they were both very strong as well.
finally, with group six, which is our visual art, this did dip a little bit this year.
I think visual art would be one of those subjects where you might see some fluctuation as Well, depending on sort of the innate talent of the
artists each year. Another data point that I do look at in terms of supporting teachers to try and identify Trends, we can also actually look at the pass rate within these subjects.
so on the 1 to 7 scale, four is considered to be a pass. So this is useful data in terms of identifying overall where our strengths lay, but also Were more support would be needed
as well. Dr. And can you just comment briefly on how the pass rate correlates to overall Graduation?
how does this impact on that path to achieving the diploma?
excellent question. So the the assessment of the ib diploma is entirely separate from the Graduation from westlake academy.
so the grades that go in the grade book that appear in the high school transcript that is Done on the work that is assessed in class, graded by the teacher.
so the two are separate. That said, in terms of understanding the relationship between the two, I do want to see Correlation with the
grades that are in the grade book and how students would ultimately perform on the ib Diploma.
if a student was scoring 95 and or 99 in a subject, I would expect them to get at least a Six.
and so again, there is another data point that we can use to make sure that there is Actually consistency between the assessment done in class and how that's used to help us
predict how students will perform on the ib exams. Okay. Sorry, I don't want to digress too much, but could you maybe just take economics as The data point here because it's the anomaly?
yeah. And then could you just compare it back to what that looked like from one of the Previous slides in terms of how the average grade, for example,
what they achieved for their exams?
and a little bit about like so how do you course correct if almost half of the students Are failing economics?
yes. What was the impact overall again in achieving the diploma in that particular case And what was the course correction?
okay. So that's a good question. So one of the benefits, say, of the ib diploma over ap is that students are taking six Subjects and what is built in is a recognition that
students will have strengths in different areas. And so the impact on students getting threes in economics, which is an hl, was Counterbalanced by those same students getting
fives in history and in english. So in terms of the impact on students not getting the diploma, it was limited.
in terms of the correction in this specific case, we have a different teacher this year.
if it was the same teacher, then the correction would be further training in terms of Official ib workshops and closer working with me as
well. Specifically in terms of the skills that teachers need to create assessment capable Learners.
how do you prepare students for exams? Okay, thank you. I'm just going to just a brief look at the bonus points.
bonus points are available for extended essay and for theory of knowledge as well.
these are not external assessments. Theory of knowledge and extended essay is based on ib coursework done in class, but these Bonus points are very important indeed.
quite often we do have students who might get 23 points from their exams but pick up one Point from tok and an extended essay.
we are a little bit below the world average for core points.
and actually just briefly look at the data here. For example, on the extended essay our percentage of a's and b's is a little lower than The world average of a's and b's for the extended essay.
and similarly in theory of knowledge, our percentage of a's and b's is a little bit below .
in terms of working with that starting this year, we're moving from a two semester tok Class to a three semester tok class that has the
explicit teaching of the extended essay and research skills embedded as well, which say From the data analysis I have done recently,
our students perform much better on external exams when they're under pressure than ib Coursework done in class.
so that's something that me and the dtp teachers are going to be analyzing tomorrow and How we can work on that.
okay. So as a summary, this may 2022 was historically our strongest performance in terms Of pass rate,
in terms of average points earned and the average subject score for an examination Session, it was also our highest as well.
and this was our fourth consecutive year at the 90% mark.
in terms of our strategies moving forward, beginning tomorrow with the dpt team, we'll be Looking at subject specific data.
some of the component data that I mentioned is provided through ib insights.
so we'll work on that and we'll collaborate together on strategies for a differentiation As well.
I think this is important in supporting the success of all of our students in the diploma Program.
as I said before, we do have students who've been tremendously successful so far. We have students who are yet to find that success.
and so to keep on pushing our students who have been successful, to get these sixes and Sevens, to help support students as well, to make sure that they pass the ib
diploma that takes skills in terms of differentiation in the classroom.
so again, that's something that we will be looking at and collaborating on using the late Start wednesdays as well.
and as an overall goal, we obviously want to remain above the global averages in the Diplomas received and strive to be above the global averages in the
subjects as well. So that concludes my presentation for the ib.
is there any further questions? I have a question and this is in reference to spanish.
ok. If you don't mind going back to that slide. Of course.
spanish is a subject that is taught in our academy since kindergarten. Yes. And for all every year there is for every portion of the school year, I would
say like for pyp and [inaudible] and dp. There are separate teachers who do that.
last year we know that in the myp portion of it, there was a new teacher who was brought In and there was a very big communication, I
don't know, communication gap, training gap or whatever gap, I would call it, where a Number of students were
very upset and a lot of a number of parents had complained about the whole situation.
that is it. My point is we are below world average on spanish considering we are a school Which
offers spanish from kindergarten onwards to our students and we and we pride over that.
we do pride over the fact that we have a language that comes from kindergarten onwards Till the end for our students.
we have introduced french as well, which I believe starts in seventh grade.
sixth grade students will take spanish. Sixth grade. And french in the same class and then they will make their selection for the
yeah. So again that's a number of years that it's provided and we are below world average In standard level.
I'm not even talking about higher level but just standard level spanish, we are below World average in both spanish and french.
and we have been for the last three years.
have we looked into it? Is there actually my suggestion would be and this is a theme which I have heard from a Lot of parents, there is no collaboration at this point between teachers which move
from pyp to myp to dp. And that was one of the bigger problems that happened in myp last year.
and I just want to reiterate that only because so that it never gets repeated again. There were students who were crying going into school just because they were not able to Match up to the expectation of the teacher in myp in spanish.
and that was because and these are students who have been from our own system.
so there is obviously a collaboration gap between the teachers on that and that's showing In the results for the last three years.
I highly request you all to look into this language program because we really at the School, I know we all pride about this a lot that we
have a language program, an extra language program for our students.
yes, absolutely. The need for what the benefits of stronger vertical alignment
are clear. One of the things that we will be able to do with this late start wednesday is Intentionally, at least once a month, have departmental time for
vertical alignment. That's much more departmental time that we've managed in the past.
also, the fact that now it's on the calendar, I think every third wednesday of the month Is for departmental time.
that allows for much more intentional planning as well rather than meeting on more of an Ad hoc basis.
so my hope is having more time and having more intentional planning time with vertical Alignment, specifically between the programs at those sort of
points. For example, going from 10 to 11 is a critical one in language acquisition as Well because this will be looked at
very closely. Thank you. Any more questions? No, but I have a quick comment, if I may.
sure. You know, dr. Owens, I now have my youngest son, my youngest child going to be a senior now.
so he's the last of our kids going through westlake academy. And I just wanted to say that over the years I knew we had a lot of growing pains, but I Have been really pleased to see the growth in the professionalism and the
depth of teaching by our teachers and also the expansion and breadth of the coursework That's offered in the myp and dp programs, especially
in the chemistry, physics and math and biology departments.
it's really been impressive. And I want to just make note of that because that's been a really big problem to get our Arms around.
and you guys have made tremendous progress in the last, I would say, 5 to 6 years am I Off base.
so. That's correct. Yes. Yeah. So I just wanted to make sure that everybody knew that.
and it's a really you know, it's a quiet testament to the commitment over years and years Of work and it doesn't go unnoticed.
thank you. Thank you. Thank you so much, dr. Owens.
anymore comments. I think he has the next part of the presentation.
this is going to be shorter, I promise. So I'm just going to present briefly on the performance of our ap exams at westlake Academy.
so just to give you a brief historic overview, if we go back sort of six, seven years, Not many of our students were
taking ap exams, but beginning in 2016, I think there was a growing emphasis to encourage Our students to sign up
and take ap exams. So you can see over the last six years, we've had a growth in the number of students Taking ap exams, but also with the students having a go at two, three,
sometimes four ap exams over the course of their time at westlake academy.
so this is data that we track as well to show the performance on these ap exams.
just as a brief overview here. So the number of our students taking exams is these ap exams is holding pretty steady.
the total number of ap exams taken has fluctuated a little bit.
I would say the dip from 2020 to 2021.
and I explain this a little bit more in detail, is that when you have juniors who are Getting used to the demands of the ib and the diploma program
during that year of the pandemic, when many of our students were at home, many students Took the decision to focus just on the ib and not take ap exams.
and so that's why we had that little dip. And I would think that would explain the little dip in student performance as well.
is that more of a focus has been on getting used to the diploma program.
we do also recognize our ap scholars and we will be formally recognizing our 2022 ap Scholars soon here in front of the board.
but we track our ap scholars with distinction, with honors and our scholars as well.
so for 2022, we had 44 ap scholars, which but we had a little leap in 2020, but that would Be holding consistent with
what we've seen over the last five years. And then just briefly, to run through how we track the ap exams, because I think we can Categorize them in three different ways.
firstly, it is the official ap classes and there's three of them human geography, world History, computer science.
and these are taught in myp, human geography and ninth grade world history, computer Science, 10th grade.
so I say that these are official classes because they are registered with the college Board and the full content and skills are taught, but still through the
lens of of the diploma. And you can see how our students are performed here.
I think pretty okay for human geography considering that they are ninth grade students.
world history statistically very, very close to the national average.
and computer science just a little bit below.
the second category is what I call dp ap aligned.
so these are not official ap classes. These are dp courses which are two years long, where the ib content and skills are taught And the emphasis is on the ib skills and
content. But wherever possible, teachers will align the content and the skills with the Ap content and skills.
so these are not official classes, but teachers do what they can to make sure that Students are given the tools that they need to be successful on the
ap exam. And this is a challenge both for teachers and for students.
the ib courses are designed to be two years long, so teachers need to make sort of Careful calculations about where they can support the ap.
but again, we work on those kind of alignments and our teachers do it very well and our Students, so great tenacity and fortitude for doing that little bit of extra studying
on their own so they can take the ap exams. So again, english language, which has been traditionally strong and now our physics Program at westlake, which is exceptional, we're above the global average biology and
environmental science a little bit below.
again, you'll see that the economics program struggled last year.
I would expect a correction on that with mr. Tully coming back.
our us history students did test a little bit below where we would expect them to do this Year.
and finally, our final category is nonaligned subjects. These are subjects where students will sign up and take the exam if they wish.
but there's not a focus on trying to align the content and skills in the classroom.
so a final slide in terms of the ap goals for the coming year, it's really to provide Support for teachers
specifically in the diploma program so they can balance the demands of these two year ib Courses with giving students key content knowledge and the skills that
they need to do well on the ap exams. And we also do send teachers to ap summer institutes as well where they can gather more Resources to help
them. We also had a pilot program led by some, some juniors in may called dp forge, where These students
were chosen by their respective teachers to help tutor their peers who are preparing for Ap exams as well.
it was quite a small pilot program, but we are going to look at perhaps pursuing that More and in a more general sense, moving into the diploma program this year, we're going
to do more senior mentoring of juniors to sort of help juniors make that transition from 10th grade.
so that concludes the ap presentation. Fantastic. Any questions?
I don't have a question, but I have a comment. Okay. Excellent presentation, dr.
owen thank you so much. It's always such a pleasure to see you do this because it just gives reinforcements and Encouragement that we are going in the right direction.
and I would love for all the parents to realize that there's so much conversation of our Rankings going down that has been going around in the community, that if you
look at our diploma rate, we are way above the world average and we are an ivy school.
and this is exactly the main thing that matters that 92% of our students have received Their diploma.
and since we are an ib school, this should is what should matter to all the parents Because they have chosen this school as it's an ib school to send
their kids. So. Excellent, excellent, excellent.
thanks you. If I may just comment briefly on the rankings as well, because I submit data For that.
different news outlets use different formulas. I think the washington post one, which was perhaps one that was commented on.
washington post used something called a challenge index where the ranking is based purely On the number of I.b.
exams taken, plus the number of ap exams taken divided by the number of seniors.
they don't even take into account how students perform on those exams. It's based on the philosophy that the challenge is there, that if students are taking Enough, then that's a sign of quality.
and so so thank you for this comment because rankings don't always quite tell us Everything that we need to know about student performance.
but I think 92% of our students getting the diploma absolutely does. Does. It does. And thank you for that clarification.
I'm sure a lot of parents will appreciate that, that all those loose comments about the Rankings not doing well.
I'm glad you mentioned that. Well, you know, I love looking at situation from an internal point of view and external Point of view.
and we're always trying to attract new people to the community. And we know the value of our neighborhood and our town and we know the value of the School.
we also know the value of carroll isd and keller isd students too.
sometimes the rankings are good for marketing and having other people external come to Our town appreciate our town because when people move to an area,
they they need to get a reference and it helps with that.
it helps with corporations moving here too. And so rankings aren't everything, but they're part of a marketing tool to get other People other than us to appreciate what we're doing and appreciate what you're doing,
because we all appreciate here what you do for us. We want everyone in the outside world to understand what we're doing, and those rankings Help give granularity and insight to the 1800 people, the activities of
us in this town, right? Yes, absolutely. And thank you for clarifying that.
yeah. One of the things which helps westlake academy in the rankings is our ib students Also taking ap exams and I'm aware of that and our teachers are aware of
that. And that's why we do work work hard to align ib content with ap content wherever we Can.
there are actually also some knock on benefits of that as well.
if you actually have a look at our student performance on ib exams, it did go up at the Same time that we were taking more ap exams.
I think there's something to be said that exposing sophomores and juniors to one off Cumulative exams can help prepare
them for the ib exams one year later as well.
so then I would ask you a question, are you bringing in more ap courses?
we are not bringing in any ap courses. It's more of a case of just continuing to support teachers with that alignment so they Can align ib courses with ap
curricula. Which is just phenomenal. Yeah. And I just have one comment on the rankings thing I'd ask you to do and mr.
wilson is on the rankings just be honest about them. That's it. Just what the trends are, what there were a couple of years ago, what they are Now.
look, we love the school. We love the teachers. But I don't know that we've been completely honest about that in The past when we announced those rankings.
let's give us a trend. I think I will be happy to do more about transparency in terms of The calculations behind these rankings.
yeah. Us news have a different formula to washington post, for example, and these things Always help with the context.
I completely get that. Yeah. Those insights are very valuable. And as a parent who's seen kids go through this process, I know there's a lot of stress With ib and ap.
and as much as I hate to see our kids under stress, I think the value overall is there For us to continue this policy of ap and ib.
thank you for that clarity. Yeah no problem. Yeah, that helps me. Yeah. Are there other questions?
comments? Great job. Thank you. Tim? Anyone? Thanks. Thank you so much. I'm going to quickly go through two other items and then we'll go take A break.
I'd like to go move on to 23. Consider approval of westlake academy resolution 22-18 for the bid for property casualty Insurance products and services to box with sandy.
had to do a briefing on that or.. So while sandy makes her way up here, this
is not an item that will necessarily be a new initiative.
yeah this is our, are we keeping with the same providers for insurance or is this a Change of insurance?
we are keeping this same provider. Yeah. Okay.
that was my only question. I read through the whole packet and was like, is this a Different provider or a new provider?
it is. It's the same provider we've had for for a few years, many years.
and it was our only our only bid.
and they've been excellent to work with. Come and sit with us if we have any questions.
so that's where we are. We have one choice. Any comments or concerns?
[inaudible] can I get a motion to approve westlake academy resolution 22-18?
I'll make a motion and a second. I'll second. English is a problem here.
all in favor. Aye. All opposed. None opposed, motion carries.
that's a sign that we need a break in a second here.
that was 23. All right, final one. Before we do a break, consider approval of westlake academy resolution 22-19, authorizing Execution of contract with the education service center, region 11 for various
business and support services for fy 2223 operations of westlake academy.
amber, marlene. Back on top here. Absolutely. Do you have any slides to go with this or no?
sorry. So this is to consider the approval of the resolution authorizing the contract With the education service center, region 11 for various
business and student support services. And in the agenda memo, I had included some of the services that they provide.
the biggest one is the software that the school uses for both student side and business Side.
the service center actually hosts our data. We do not host it ourselves. So there's costs related to the hosting fees.
instructional support. They provide ample opportunities for administrators and teachers both to have training, Virtual
or in-person, and also for the technology for the library is provided in this and a lot Of support for the [inaudible]
submissions. That's that's the big piece of this.
one thing I want to just bring your attention to is that the cost of the 52,013 is a
14% decrease over the prior year and that is because we are converting.
of course, we heard about this earlier this evening. We're converting to power school for both students side and business side.
so what that means is currently the service center provides payroll services to us, so we Do not process payroll our self.
it's outsourced to the service center. It's part of the business center contract.
and so with power school, they do not support power school.
so for their clients. So we will be bringing payroll in-house once power school is converted this year.
so we're only contracting with the business services for six months right now.
if the implementation with power school takes a little bit longer, we are on a month to Month basis at that point to remain a
client of theirs until we are fully implemented with power school.
any questions? Would that increase personnel cost at the school to do payroll in-house?
no, it'll be part of the finance department's responsibility. It won't be anything on the campus.
we concerned about that, bringing that in-house. It's something we have not done in many years.
but we do have an accountant who does the the town payroll and the fire payroll.
and that will be brought up under her under her operations.
so it will be a challenge incorporating preschool as a brand new experience for hr, for Payroll, for finance, all of our basic operations.
so that's going to be another just another hurdle that we will that we will get through.
you got to make sure you let us know there's issues or whatever you guys need, making Sure we get this implemented and we have no hiccups and all that.
that's a lot. Thank you. And also, are you considering someone like adp or paycom to third party that?
it's efinanceplus, which is the product of powerschool. Okay, that's there. We don't have a third party processing our payroll.
we had already done a bid with between skyward and powerschool.
and powerschool won the bid. But just to be clear, I'm sorry, I don't understand power school has, like, a similar Product and similar service to, like, paycom and adp.
it's all incorporated into their product. Okay. Thank you. Any other questions?
questions? Concerns. Now. All right.
can I get a motion for approval of westlake academy 22-19, authorizing the execution of Contract with the education service region 11.
can I get a first? I'll make a motion. Second. Second. All in favor.
aye. All opposed. None, motion carries. Let's take a ten minute break.
folks, let's get back into session here.
you're looking very comfortable. About 5 hours here. Okay, let's get into motion to consider approval of resolution 22-48 Approving the tax
rolls for tax year 2022 on property within the town, approving the estimated tax Collection rate, and designating an official to calculate the no
new revenue and a pro voter approval rates. We already received a briefing on this unless you want to come back up and brief again.
I do not. I'm here to answer your questions if you need.
well. This is just the tarrant certified tax roll and the denton preliminary tax rolls.
okay. Are there any questions? Just clarify, just for purposes of our vote, what's being proposed?
would that be helpful? Just so it's clear what the tax rate is that we're approving.
yes, sir. But this is this is not the particular item. Fine. It's okay.
this is the rolls. And designating me as the person. I can calculate the next one.
the next one is that. Okay? Jump the gun. Cheating.
we're just saying she's the one. Got it. Okay. Can I get a motion to approve resolution 2248?
can I get a first? I'll make a motion. Can I get a second? Second. All right. This is a roll call vote.
motion carries.
18. Consider approval resolution 22-50. Adopting maximum proposed ad valorem rate, tax rate.
record [inaudible] record vote, and setting the date for public hearing and adoption of The operating budget and tax rate for fiscal year 2022-2023.
and this is for the rate of 0.16788, which is your current tax rate.
and this is setting the date of the public hearing and the adoption of the budget on the 29th.
thank you. Are there any comments, questions or concerns?
no. Can I get a motion to approve resolution 22-50 and a first.
I'll make a motion. And a second. I'll second. Roll call vote.
tim. Yep. Motion carries.
thank you very much. All right. Item number 24, conduct a public hearing concerning approving westlake academy resolution 22-20.
actually, let's skip four, we have to do a motion number 20.
sorry, sequentially, I made a mistake. Consider approval westlake resolution 22-15 approving the westlake academy compensation Plan, stipend plan and substitute pay for
fy 2022 to 2023. So we need to make sure on this as the exhibits I believe shawn had mentioned, we want His preferred options exhibit a, option two and exhibit
b option four is correct. Right. That's the preferred from the academy.
are there any questions or concerns? We'll make a motion to approve.
ok, a second. I'll second.
and then this is not a roll call. All in favor. Aye.
all opposed. Motion carries.
24. Conduct a public hearing and consider approving academy resolution 22-20.
amending the fy 2223 westlake academy budget and adopting the proposed budget for fiscal Year ending august 31, 2023.
we already did briefing on this earlier. [inaudible] subject to what you just voted on item?
sure. Those changes, it's like, can I get a a first hand motion?
I'll make a motion, and a second. I'll second. All in favor.
actually have to do a roll call vote.
yes, sir. Public hearing. Open. Open the public. You open up to a public hearing.
sorry. No one, no comments in the public hearing, we'll close the public hearing.
we'll do the vote again.
carries. Next time we should do the wave.
we should take my motion for that. All right, we have one more item from, did we cover everything in the front here?
yes, we have one more item from executive session.
and it is regarding
the town manager contract, the resignation of the town manager from executive session.
the motion is regarding agenda item 2c, I move to approve a voluntary severance agreement Between the town of westlake and the town
manager amanda degan. At first I'll make a motion. Can I get a second, I'll second.
all in favor. Aye. All opposed.
no opposed. Any abstain. I do, one abstain, motion carries.
I closed all the items out of our agenda for tonight, all the executive item actions and Now we go to item 26,
council recap staff direction. Mayor, what I have is council member chandrika dasgupta had some questions about the Operating days and some of the budget items, and I did
extend an offer for staff to meet at her convenience.
we need to get some more appointed techs, a student of housing, preferably somebody that Is familiar with psych academy and
someone that may be an attorney. And so I've got that on the item that we need to follow up on.
we need to bring back to you an option to remodel those little bathrooms there in the Gym, to do that at one time.
bring back fire safety assessment of the portables so that you can look through the Options for brilliant
space, whether that be in those portables or whether it be in new construction there for The arts and science building.
look at some options for that and then look at some options for financing something like A [inaudible] for the new construction.
I'm less concerned about esthetics and more concerned about the overall safety and quality And the ac, the guts, the bones of it all.
yes. Thanks, troy.
can I ask a question to you? New guys? So I apologize, but.
but whenever we're thinking about getting rid of anything like that, you wonder what the Secondary market value is.
is does anyone have an idea if we got rid of the if and when we got rid of the Temporaries, what the market is for those?
okay.
okay. Thank you.
did I miss anything? No. I think it captured all the main stuff.
anything down here from you guys? No, anything over here? Nope. I'd like to recap something from earlier.
I like to say thank you to everyone who applied planning, zoning, and everyone who applied For the town council position.
we had seven people applied and they are truly motivated people to help us out.
the people who applied for planning, zoning, there was 11 people by my count, and we can Only choose five.
and everyone is if you understand planning and zoning like over the years, 11 people to Apply for planning zoning is a lot.
it's probably the most it's been ever. It's always one or two extra. You're always trying to beg, borrow and steal, you people in p and z.
and it's an opportunity for this town, especially with a lot of things coming up at the Hillwood campuses are coming up and the delayed expansion is coming up.
a lot of things very useful town and I'm glad that people came forth and we called a lot Of them.
we talked to them, we interviewed some of the people. It was a really we're going to try to do more of that in the future for things as we get More comfortable into these jobs to bring into more formality of
interviewing and bringing people in. And same thing with the town council position.
seven people came and people were coming in even last minute today and every one of them Were wonderful.
and we really appreciate the time and effort. And I'm going to reach out to all these people and say thank them personally.
and it gives me faith that we're doing something good when this many people want to be Involved.
and I prefer that. I prefer more people at the table from my point of view.
so sorry for my digression here. No I have a comment.
I'm so glad you brought that up mayor, because during the last council is when we had Reviewed this whole thing about our different committees and our
know the ways people because we realized there was a big demand among the people to come Out and support the community, support the town,
support the school. So this came out of that the way we went about going and advertising More and more and looking at p and z again and see
if we can get new people. So thank you to all of them who applied. I would also like to say for the town manager positions, it was definitely not easy.
but welcome tim to the team. Appreciate it. Thank you.
all right, future agenda items. Is there anything we need to add for future agenda items right now for the 27th?
we don't, staff does not have anything for this. This would be council driven.
and again, this is something for council. If you have items that you would like to be placed on the agenda, please feel free to Reach out to me and or amy and let us know what items you would like to get on the agenda?
I would like an update entrada, what's going on? We have a ten year review coming up.
I know we have one coming up on the next meeting. And we have a meeting with entrada tomorrow, a staff meeting with them for development Review committee.
and we are going to check on their availability for the 29th. Sure. So who's coming for the meeting tomorrow?
it would be mike [inaudible]. Mr. Mayor, one thing I'd like to get on future agenda whenever appropriate.
I send a copy of a draft of metrics that we've talked about. I'd like to get those.
however, just start talking about those and start introducing those, as we kick off the Meeting, we talked about making sure we got the right numbers for teacher attrition and
all these other things, but we got the categories like that I think would be a great Discussion document to get started on those metrics in place.
I've got that. I've got a staff meeting tomorrow, department head meeting to run through Agenda items and that's going to be one of the items that is on the plan for
us tomorrow. Excellent, thank you. Can I add something to that? We had spoken about the different committees and it was supposed to come back on the Agenda.
do we know when it is coming back?
I was looking at the it's not here anymore. I don't see it. You don't see that?
let me let me see.
after our staff meeting tomorrow with the department heads, I can follow up and let you All know.
let's add one more thing. With the resignation of the town manager, obviously jared is our deputy and he's Obviously now the acting town
manager. For the purposes as we go forth here and come september, we'll look at the town Manager position for the municipal
budget and then we'll evaluate needs from there.
it's been a wonderful experience working with jared, and we've only been here for 70 Days, most of us and some of us have been here a year and 70
days. And so it's been a lot of fun. It's a lot experience, and that's all I have to say.
I appreciate it very much. Thank you very much. Thanks, jared. Thank you.
your first meeting as an acting town manager. I suppose yeah.. And you did a fabulous job.
thank you. Thank you. So you want to quickly the future agenda items that were been on There for a while, the bullying policy and the k through 12 and all those things.
I know we were laura was looking at that from a year and a half ago.
I guess we can do we have to have an agenda based off of I mean, we can we can change This based off council direction.
if you want to poll these.. I think it should be down to the school level to get this stuff done. Sean, should be looking at it, I'm sure he is for the bullying policy and all the other Stuff.
it doesn't need to be on the agenda quite yet. And he can bring and he can always bring that back as a future agenda.
of course, when he gets more fortified, what it is and I guess we had an issue about Considering requiring developers to post a development bond on large projects.
do we have any research on that. Or no, we do not have anything for you at this time on that.
and I know council member white brought this up as an item to help mitigate some of what We're seeing with entrada.
of course, I know ron has looked into some of it, but I do not know if we can make that The august 29th agenda just based
off of.. Sure I mean.. The budget load that we're working.. After we what we did today, we did five and a half hours on one.
I'm sure the next one is a five and a half hour one too. More than likely. So that's all I have.
I appreciate your time, everyone welcome tim shiner to give him a round of applause.
your chance to go sing now. You want to say hi. Thank you very much.
I think everyone's ready to go. All right. That's adjournment. Closing down at 7:27.
I appreciate it very much.