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Oh,

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all the board of trustees and the um HR
and finance uh boards together for a

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joint uh budget workshop meeting called
order. Uh number two, pledge allegiance

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to the flag. If you all stand, please. I
pledge allegiance to the flag of the

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United States of America and to the
republic for it stands one nation under

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God indivisible with liberty and justice
for all.

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» Thank you all. Roll call for
>> here.

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He's excused. Beck
>> here.

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here.
>> Here

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» finance and HR. Olsson
>> here.

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» Here.
>> Daniels

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» here.
>> Mel,

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» here.
>> Ricker

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» here.
>> Boy, thank you. Uh, public comments. I'm

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just going to take them in the order I
received them. So, Grace, if you could

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uh join us.
>> Grace.

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603 Jessica from Weston. Um, my comment
is on the little thing that you added

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about potentially giving Village of West
employees off on a Friday afternoon. I'm

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not saying that I agree with it or
disagree with it, but however, I don't

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know how many people that are employed
by Village West are salary or hour. On

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salary, it's not going to make any
difference because on salary to get paid

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to get the job done and however many
hours it takes, it takes. However, I

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also see that we're having a discussion
on reclassifying one of the people that

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was an engineer engineering tech. I
don't know exactly which one it was, but

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I'm sure it was one of Mike's guys. Now,
we're taking him back to um hourly from

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salaried and probably very well within
the law. I'll have to agree with that.

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But then we're back dating um overtime
back to August. So, I'm going to assume

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this individual has overtime during the
months of June, July, and August that

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most of Mike's guys are probably working
out. They're doing some things during

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the summer that will have extra
overtime. So, I'm going to say if you

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guys are going to do this, when you do
it with the elderly people, I would hope

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that we're only paying them for the
actual hours worked, but that we're

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taking it into consideration when we do
calculate overtime that if the the core

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of the overtime is at 40 hours a week,
not x number of hours per day because I

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don't know how your benefits and all of
your salaries line up. But in the past,

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I've worked for both where over eight
hours a day was automatic and I've

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worked for places over 40 hours. I would
hope that you would take that into

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consideration that hourly people get
paid for if it's 34 hours that week,

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they get paid for 34 hours. That they do
not get paid on the taxpayers's dime and

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that it gets rolled into the calculation
for overtime. So, if they are working

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overtime on any of the other days,
potentially they're working overtime or

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straight time versus time and a half, a
taxpayers's expense. Thank you.

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Just a quick clarification. Um, we pay
over 40 hours, right?

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» Correct.
>> Over eight.

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» Yep. Okay. All right. Uh, let's see.
Number two. Uh, Jim, I got you as number

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two.
>> Good evening. Jim Pel,

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at the last meeting, an absolutely
phenomenal question was asked. What is

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the expense increase for every 1% change
in salary? I've been involved in

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following this budget process for four
years now and this is the first time

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I've witnessed that question being
asked. But it is a super important one.

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We should determine what the actual
budgetary impact of taking that action

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is. There was no answer last time as if
this unprecedented request would require

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computing power leveraging quantum
quantum computing levels of calculation.

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Or maybe in the 30 years of the village
adopting budgets, not a single person

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thought to ask this question.
Thankfully, one wise woman made that

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ask, and we were all told that the
answer would be provided. Fast forward 2

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weeks, and the meeting packet for
tonight lands on the lesson website. It

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even has the question specifically
called out in an RFC, but what does not

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exist? Well, the answer to that
question, instead we're directed to a

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cryptic spreadsheet that is provided,
lacking totals and columns or context

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needed to interpret the data. After
spending way too long with a calculator

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trying to re reverse engineer the
answer, I just called over the village

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to ask for help. No one in the finance
department was in the office on Friday

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at 10:19 a.m. to assist. I was
transferred to administrator Gabri.

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She was unable to unravel what a 1%
raise total was by looking at the

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spreadsheet either. [clears throat] Now,
if the administrator herself, who was

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intimately involved with the budget,
cannot decipher the answer, how's a

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resident supposed to figure it out, more
alarming, how is an educa, how is an

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elected official supposed to figure it
out and then be expected to make an

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educated decision on the budget? This
leads me to another topic for discussion

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on the agenda this evening. Discussion
to action on modified summer hours for

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2027. I can say that I am 100% in
opposition to closing this building on

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Fridays or any additional holidays at
this time. The role of government is to

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serve the residents and this cannot be
done with the doors shuttered. And

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really, we're not being fair across all
departments either. Water, streets,

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police, fire, those folks are expected
to work and do their jobs every single

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day. Is the expectation that when it
snows on New Year's Eve that the roads

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will not be plowed? How about should we
close the pool on Junth, should a

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resident not be allowed to pull a permit
on Friday when it's sunny outside? Just

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cuz everyone else is doing it, we should
too, right? This couldn't be further

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from the truth. Making this change would
benefit the white collar and

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administrative staff while unfairly
leaving the remainder of the employees

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behind. Seems short-sighted at best. I
could support having one day per week,

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which was a later start, and offices
remained open later into the evening,

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though. This would provide increased
exposure to residents. If you're

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scheduled to work 8 to 5 and the village
hall is open 8 to 4:30, it's basically

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impossible for anyone to do business
here without taking off of work. Ask me

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how I know. Staying open until 6:00 or
7:00 p.m. would facilitate working folks

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an opportunity to come in here. If a if
the bank can be open until 6 PM on a

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Friday, one day per week, it's not
unreasonable for the village hall to be

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as well. Oh, by the way, where's that
PowerPoint presentation for tonight? It

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certainly doesn't exist in the packet.
Can we please make this stuff public for

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everyone to enjoy? It was missing last
time, too.

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[clears throat]
>> Um, it's in the packet, right?

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» It is in the packet.
>> Yeah, it's in the packet.

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» It was added today.
added today.

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» Yep,
>> it was added today.

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» Let's see. And last, John,

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1506 Daily Avenue. Um, [clears throat]
what I'm here for is they're just went

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through and did Western did a water
check for all the houses. They came

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through and checked her. Make sure
you're up to date for the anti-scip.

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Well, I got a letter today. The guy came
to inspect my house. I got to replace

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faucet, which is okay. And then there's
a few other things I got to do that's

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really simple with a faucet. Today
[clears throat] I got a letter from this

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from Weston. It says in that letter that
I need a licensed electric licensed

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plumber to replace these things plus a
test.

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And to me, I don't understand why I need
a licensed plumber to threw three little

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things on a faucet. I go buy at Ace
Hardware and replace anti-ciphon faucet.

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I've done these for years, built houses,
I've done it for years.

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But my question is, if I got to have it
inspect like that, did he inspect every

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house in Weston for the anti-ciphon to
make sure it was working? If not, why

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should I have to have mine inspected by
somebody where I can have the receipt

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and say this is brand new? So, that's
something I got from the city of the

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Weston today. And I thought it was a
state ordinance, but then it says it's a

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Weston ordinance that somebody you guys
must have put in. My house was built in

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1960 and it's been working fine since
then.

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So why all of a sudden this has got to
be can't be cut grandfathered in? That's

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my opinion on that. Okay.
>> Thank you.

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» All right. Uh let's see. Minutes from
previous meeting number four, approval

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of August 24th, 2026 joint budget
workshop meeting. Approval by both um

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committee and board.
>> Okay. So, we'll need a approval by HR

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finance and approval by board.
>> HR finance.

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» I'll make a motion to approve that.
>> Motion by Daniels. Is there a second?

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» Second.
>> Second by I forget your last name. I can

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never say Pavlo.
Any discussion on the motion?

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Not. All those in favor signify by
saying I.

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» I.
>> I. Opposed. Motion carries.

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» Okay. Same uh approval of August 24th,
26 for the board.

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» I'll make a motion to approve.
>> Motion by Beck.

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» Second.
>> Second by Emrling. Um all those in favor

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say I.
>> I. Opposed. So carried. Thank you.

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Unfinished business. Number five, review
and discussion of 2027 budget. Uh

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general fund review levy uh breakdown
for fixed fees, non-discretionary and

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personal expenses. All other funds
except utilities, wage questions,

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followup, benefits, renewal update if
>> just we're going to go to the Okay,

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thank you.
>> So we have a presentation tonight. I see

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there's still one more copy on the table
if someone would like a paper copy.

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Jessica and I will probably be going
back and forth on most of the slides

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until we get to the special revenue
funds. Then Jessica will talk about

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those. But if any of the directors want
to add any comments to I thought given

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we we grouped them all together, the
items that were under this agenda, we

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won't necessarily take them in order. We
thought we maybe would start with the

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wage and benefit estimate. So the the
chart that you had in the packet was

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both wage and benefits. So it took into
account the preliminary 10% increase

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that we received for health insurance.
Again, that's preliminary. We don't know

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that's where it will end up. But we did
account for that in the budget because

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that is what was shared with us by our
provider. Five.

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Then we did the zero, the one, the two,
the two and a half, and the three.

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Again, fund 21, which is where the TIFF
is. Those dollars have to come back into

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general. So the first slide is what was
the chart that was in your packet. The

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next slide
is just that percentage by fund. So, in

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general, a 1% raise, not taking into
account that the tiff is moving back to

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general, just that 1% raise is the
$17,583.50

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and then the subsequent two, 2 and a
half, and 3%.

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And it's broken by fund.

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» I think I would just pause there and
make sure that

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Are there follow-up questions? Is that
the information

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that was being looked for?
>> I think Christina, were you the one that

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asked that question? Is this what you're
looking for?

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00:11:45,839 --> 00:11:52,480
» I Yes. Yeah, I think so.
>> I think it is. But the math isn't

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00:11:50,240 --> 00:11:55,920
working for me as I do the math. And so
that's where I guess I'm getting

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00:11:53,519 --> 00:11:59,040
confused because if I do like let's say
we take the wage and benefits, right?

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Because the general fund
>> the 2.7

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00:12:01,040 --> 00:12:09,600
that's total right at what we're
expensing right now 0% correct in 2026

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00:12:07,040 --> 00:12:13,680
» that's so 1% more would be what that
2.74 is

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00:12:12,399 --> 00:12:19,200
that math [clears throat] didn't math
out for what I had there I had 1 or I

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had 2
73

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00:12:21,360 --> 00:12:28,560
4 73 so I guess
how was the formula written in this

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00:12:26,880 --> 00:12:32,000
spread or like how is how did you get
that number?

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00:12:30,160 --> 00:12:36,240
» You took all the wages in the general
fund. Some it's not a straight increase

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00:12:34,480 --> 00:12:41,600
because the all the wages in the general
fund include all election workers which

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00:12:38,880 --> 00:12:47,519
there was no scheduled wage increase for
includes all committees and board

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00:12:43,279 --> 00:12:51,920
members and it's not a flat 1% increase
across the board because some of those

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don't have scheduled increases. I guess
maybe that's a note I would have put on

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here that like this 1% includes all
hourly and salaried staff getting 1% my

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00:12:58,959 --> 00:13:04,800
and board members whoever else you just
listed not getting them because when I'm

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00:13:02,880 --> 00:13:08,240
doing the math I'm like someone's not
doing math on this sheet correctly. So

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00:13:06,959 --> 00:13:12,480
that would have been helpful to know I
think prior to to getting this or even

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00:13:10,560 --> 00:13:17,360
just like an asterk on the bottom maybe
would be helpful.

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00:13:15,440 --> 00:13:20,480
» Yes, my math and that'll be there.
That's why I was a little confused to

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00:13:18,639 --> 00:13:24,880
begin with.
And then the difference category on

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00:13:22,320 --> 00:13:29,600
below each one. What's that difference
doing? Is that doing the difference

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00:13:26,240 --> 00:13:35,279
between the zero and the 1%. Or like how
what does the difference mean?

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00:13:32,480 --> 00:13:42,480
» It's the increase. So under the 1% uh
278 299 that would be the increase over

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00:13:38,560 --> 00:13:47,440
the 257600. So roughly about $21,000.
Right. Am I saying that right? So you're

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00:13:45,279 --> 00:13:51,680
saying the difference what the
>> that difference is you know

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00:13:49,839 --> 00:13:53,440
» oh good question actually why would
there be a question why would there be a

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00:13:52,959 --> 00:13:56,639
difference
>> difference is with the estimate so we

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00:13:55,120 --> 00:14:01,440
kind of shrunk this
>> um the original one was in the packet so

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00:13:59,120 --> 00:14:06,639
the differences between the 0% in
benefits plus the estimate so the

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00:14:03,760 --> 00:14:11,240
difference between the estimate and 0%
>> and a lot of that increases health

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00:14:08,240 --> 00:14:11,240
insurance

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00:14:11,760 --> 00:14:21,040
and WRS went up so that's would be the
257. It's It's based off the estimate.

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00:14:18,160 --> 00:14:26,800
Um estimate's really not a great thing
to compare against. Um we gave you a ton

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00:14:23,920 --> 00:14:31,120
of information and I guess this could be
a starting of a conversation if you want

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00:14:29,279 --> 00:14:36,880
to clarify what you want us to bring
back, but there's a lot of information

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00:14:33,680 --> 00:14:39,760
and a lot of interpretation. So it's a
great starting conversation.

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00:14:39,519 --> 00:14:42,720
I
>> understand your question the difference

199
00:14:41,120 --> 00:14:44,240
on zero. Why would there be a difference
at zero?

200
00:14:43,360 --> 00:14:48,480
» Yeah. Yeah.
>> Okay.

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00:14:45,839 --> 00:14:53,920
Do you understand that the 257600 under
zero? Am I What am I not seeing?

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00:14:52,000 --> 00:14:59,600
» Benefits went up. Even though there's a
0% increase, the benefits are going up.

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00:14:56,959 --> 00:15:01,760
» Okay. And are we are we figuring that
out?

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00:14:59,760 --> 00:15:05,839
» And it's also what you're not seeing is
some people were only part-time because

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00:15:03,600 --> 00:15:08,399
they were just
so

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00:15:06,320 --> 00:15:10,399
» estimating 10%. What are we estimating?
10%.

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00:15:09,120 --> 00:15:13,600
» 10% for health insurance.
>> Okay. So then that would correlate to

208
00:15:11,920 --> 00:15:18,240
the 10%. And then some don't have the
insurance. So that's why it's a little

209
00:15:15,440 --> 00:15:22,480
less in than a 2.720,
you know, whatever.

210
00:15:19,120 --> 00:15:27,480
» Okay. I think
>> I think it's next slide.

211
00:15:28,000 --> 00:15:33,720
» If you're looking for straight dollars,

212
00:15:34,399 --> 00:15:42,320
» sorry slide is just the wage. I was
going to say I see wages and benefits.

213
00:15:38,880 --> 00:15:43,920
So the next one, the other one is just
the wage.

214
00:15:43,199 --> 00:15:47,760
» Wage. Yep.
>> So then you would subtract the two just

215
00:15:46,079 --> 00:15:49,920
to find out how much the benefit portion
is.

216
00:15:47,920 --> 00:15:53,120
» Right.
>> So looking at that, you're obviously it

217
00:15:51,680 --> 00:15:59,440
is just wages. So under zero it's
nothing. And then 1717 and 88 and 87 for

218
00:15:56,959 --> 00:16:04,320
another full percent which would be a
little bit more than 17 but 175 which is

219
00:16:02,240 --> 00:16:08,560
about the same as the other two.
But you can't take column 0 times 1%

220
00:16:07,519 --> 00:16:15,519
because that's not going to give you
what is in 1%. You have to add in that

221
00:16:10,560 --> 00:16:18,320
odd u subset of people who So that's I
guess that's where the confusion was.

222
00:16:16,639 --> 00:16:19,920
» I was math here and this isn't mathing
out.

223
00:16:18,560 --> 00:16:25,120
» Glad I wasn't the only one.
>> Yeah, I couldn't figure it out. I know

224
00:16:23,279 --> 00:16:30,560
accounting is not forte. That's
Jessica's special special specialtity,

225
00:16:27,600 --> 00:16:34,320
but I could not figure it out either.
We so if you look at the spreadsheet

226
00:16:32,800 --> 00:16:38,000
there's a lot of hidden columns. We
could unhide them all and present all

227
00:16:36,079 --> 00:16:43,360
that information if you want to see it
but um people get really overwhelmed

228
00:16:40,959 --> 00:16:49,519
with a lot of numbers.
>> Could you send a spreadsheet like the

229
00:16:45,120 --> 00:16:54,240
spreadsheet itself and not just a PDF?
>> Sure. or

230
00:16:51,759 --> 00:16:58,560
» or just some just some notes just some
context to the numbers as you know maybe

231
00:16:57,040 --> 00:17:02,639
not all the columns but just some
additional assumptions that were used to

232
00:17:00,959 --> 00:17:07,760
calculate the numbers I think might be
beneficial so as we're looking at them

233
00:17:05,039 --> 00:17:10,959
we would know what the numbers what
numbers were used to get to the numbers

234
00:17:09,679 --> 00:17:14,799
that you have
>> without all the columns might be helpful

235
00:17:12,799 --> 00:17:20,480
too
>> and then could those notes be added to

236
00:17:17,919 --> 00:17:25,199
this second agenda that came out today
with this piece. Could that be added to

237
00:17:22,799 --> 00:17:27,280
that so that it's in the record and
public?

238
00:17:26,559 --> 00:17:31,840
» Sure. Okay.
>> We we did that last time. We we added

239
00:17:29,520 --> 00:17:34,880
the conversation about the priorities to
that.

240
00:17:33,120 --> 00:17:39,679
» I think this is a good example though
why you just don't take the information

241
00:17:37,520 --> 00:17:43,760
in pocket and try to understand it.
There's context behind it and it's

242
00:17:42,240 --> 00:17:47,440
important that we just don't put
information out there because then it

243
00:17:45,200 --> 00:17:51,679
gets misinterpreted. And I guess this is
a really good example of let's talk

244
00:17:50,080 --> 00:17:56,160
about the spreadsheet and what it means.
I just don't want you going off and

245
00:17:53,360 --> 00:17:59,760
thinking what it means. Um problem with
presenting the information ahead of

246
00:17:57,840 --> 00:18:02,480
schedule.
>> I would agree with that. But if we're

247
00:18:00,799 --> 00:18:05,520
prepping for meetings, it'd be nice to
know why the math isn't working. That's

248
00:18:04,080 --> 00:18:09,039
I guess just if we want to sit here and
be prepared to come to these meetings,

249
00:18:06,799 --> 00:18:13,039
it'd be helpful to know why the math on
1% isn't mapping out on 1%.

250
00:18:11,120 --> 00:18:16,080
» If it was just a 1% increase, that would
have been a really simple thing that we

251
00:18:14,480 --> 00:18:21,200
could have talked about during. There's
a ton of information. That's why we just

252
00:18:18,400 --> 00:18:24,640
didn't give you a 1% increase um at the
last meetings.

253
00:18:23,200 --> 00:18:28,720
» And just to clarify, Jessica, you said
that the benefits increase on here

254
00:18:26,640 --> 00:18:30,320
includes WRS and health insurance,
correct?

255
00:18:29,600 --> 00:18:33,919
» Okay.
>> Health insurance, life insurance, we're

256
00:18:32,000 --> 00:18:36,559
all getting older and life insurance, is
it cheaper when you get older? So,

257
00:18:35,760 --> 00:18:40,000
» it's true. That's all.
>> And it's still an estimate standing,

258
00:18:38,799 --> 00:18:42,000
right? It's not We don't have a firm
number yet.

259
00:18:40,480 --> 00:18:46,799
» We do not. And not on health insurance.
So, we have a firm number on WRS on the

260
00:18:44,720 --> 00:18:49,679
increase there. But,
and then life insurance, like those are

261
00:18:48,799 --> 00:18:53,520
our
>> life insurance always changes halfway

262
00:18:52,080 --> 00:18:57,200
through the year. So, we don't get a
really a heads up. Like, if it would

263
00:18:54,880 --> 00:19:02,000
have changed this past June, we would
know, but um for next June, I don't know

264
00:18:59,679 --> 00:19:05,663
if we've I haven't received any
information.

265
00:19:03,643 --> 00:19:05,663
[clears throat]

266
00:19:11,520 --> 00:19:19,760
I'm just going to scroll quick to while
we're still talking about wage and

267
00:19:16,640 --> 00:19:24,880
benefits to the rest of those follow-up
questions that were part of the RFC

268
00:19:22,480 --> 00:19:29,039
» because it was asked where are people
within the salary chart and we have that

269
00:19:27,039 --> 00:19:34,640
there we have 37 full-time and three
part-time and how that's broken down in

270
00:19:32,160 --> 00:19:38,679
the below the midpoint at the midpoint
and over the midpoint. point.

271
00:19:39,679 --> 00:19:46,960
Also, just an approximate number if all
the staff were to move to the midpoint,

272
00:19:44,160 --> 00:19:53,280
what that would mean.
And the total years of service only to

273
00:19:49,360 --> 00:19:58,000
the village of Weston within those 37
employees

274
00:19:55,200 --> 00:20:01,520
is 459 years. That's not in public
service. It's only to the village of

275
00:19:59,440 --> 00:20:06,080
Weston.
Um, we don't have any compression issues

276
00:20:03,919 --> 00:20:10,160
currently.
It was asked about merit and market and

277
00:20:08,080 --> 00:20:13,840
I did attach the form that we use for
merit and market and just detailed out

278
00:20:12,080 --> 00:20:17,919
the process
that comes back in in January and that

279
00:20:16,160 --> 00:20:22,240
form is completed by the department
heads.

280
00:20:19,840 --> 00:20:26,799
The 1% increase we just talked through
those two charts.

281
00:20:24,720 --> 00:20:31,120
Um
an approximate of what that 10%

282
00:20:29,360 --> 00:20:36,640
preliminary increase would be in health
insurance. Again, that's budget to

283
00:20:33,280 --> 00:20:43,320
budget, not actual to actual.
And then what is the average of our

284
00:20:38,480 --> 00:20:43,320
salary and the average of our hourly?

285
00:20:46,240 --> 00:20:54,320
So just in talking about wage, we just
also included a little information here

286
00:20:50,880 --> 00:20:58,280
about what is what is the cost if you
had to replace an employee.

287
00:20:59,039 --> 00:21:07,840
So sherm I know there's at least two
members of sherm here says that the the

288
00:21:04,559 --> 00:21:12,080
cost is between nine six to nine months
taking that from the average salary and

289
00:21:10,320 --> 00:21:16,120
then just a little bit more about the
direct and indirect costs.

290
00:21:17,600 --> 00:21:25,120
So,
if we make this very simple for us

291
00:21:22,400 --> 00:21:29,039
simple-minded people, are you telling me
that on the spreadsheet where it says

292
00:21:26,960 --> 00:21:33,520
under a 3%
um wage and benefit, it says the

293
00:21:31,280 --> 00:21:38,960
difference of $319,000
that if we give a 3% benefit or a wage

294
00:21:36,720 --> 00:21:42,679
increase this year that it's going to
cost us $319,000?

295
00:21:43,200 --> 00:21:50,039
Is that what this chart is saying?
>> Yes. Okay.

296
00:21:50,240 --> 00:21:59,120
» I think um just in my personal opinion
um

297
00:21:56,159 --> 00:22:06,240
I feel like these conversations are out
of order. Um I I don't know how I could

298
00:22:02,720 --> 00:22:11,520
possibly have a good conversation about
wages and employee retention when I

299
00:22:10,000 --> 00:22:19,000
don't have any idea what the overall
budget um is looking like. I just I feel

300
00:22:15,520 --> 00:22:19,000
like this is backwards.

301
00:22:21,600 --> 00:22:31,120
» Let's go a little bit more into general
fund. So, what we're we'll talk about

302
00:22:27,360 --> 00:22:35,840
more tonight in general fund is is 2026
leading up to 2027. We will start the

303
00:22:33,919 --> 00:22:42,000
general fund conversation just a little
bit later hoping to get closer to that

304
00:22:37,919 --> 00:22:46,159
final number on health insurance.
Um but

305
00:22:44,240 --> 00:22:51,919
kind of talking about how general fund
is broke apart.

306
00:22:48,559 --> 00:22:56,159
This is how operating expenses in a in
pyigraph and then in in number form

307
00:22:53,840 --> 00:22:59,120
broke apart for 2026.
The reason we're kind of sharing this

308
00:22:57,440 --> 00:23:04,000
for general fund is that's where that's
where the tax revenue goes, right? Your

309
00:23:01,120 --> 00:23:08,960
your there's no levy in in your utility.
Your levy is is in the general fund. uh

310
00:23:07,440 --> 00:23:13,600
you have a little levy in pool which
we'll talk about under special revenue

311
00:23:10,480 --> 00:23:18,640
but this is where that that tax levy is.
So right now uh and this will be what it

312
00:23:17,200 --> 00:23:23,200
is going forward right because we have
contractual agreements 55% of your

313
00:23:21,200 --> 00:23:26,840
general fund is public safety those are
contractual agreements.

314
00:23:28,000 --> 00:23:35,039
So we just broke that down. This being
by department,

315
00:23:32,960 --> 00:23:40,000
this being a little bit more up by major
categories just to look at it two

316
00:23:36,720 --> 00:23:44,159
different ways. So again, doing it in in
graphical form and then breaking apart

317
00:23:41,919 --> 00:23:50,000
those numbers.
personnel, non-discretionary, your

318
00:23:46,799 --> 00:23:55,760
utilities, your salt, your audit, um
your assessor, fuel, your other fixed

319
00:23:52,880 --> 00:24:02,799
fees, just noting out there, your your
two contracts uh of public safety are

320
00:23:58,559 --> 00:24:06,679
the essentially 52% over 51%.
And then your other expenditures

321
00:24:08,480 --> 00:24:15,679
just kind of showing when I mean when we
talk about levy and we talk about

322
00:24:12,720 --> 00:24:19,039
savings um that's not in that's not in
your other special funds that's not in

323
00:24:17,279 --> 00:24:23,200
your utility funds. We're we're talking
about general fund.

324
00:24:21,679 --> 00:24:26,960
» Just be quick with your fixed you said
this will be a fixed fee for the public

325
00:24:25,200 --> 00:24:30,559
safety but in reality if we're adding
three firefighters in 27 that's going to

326
00:24:28,640 --> 00:24:33,840
go up as well. Correct. It will go up.
But what I'm It's It's a fixed fee

327
00:24:32,480 --> 00:24:35,440
because you have a contract with them,
right?

328
00:24:34,240 --> 00:24:36,080
» So it's at least that much is what
you're saying.

329
00:24:35,840 --> 00:24:38,240
» Yeah.
>> Okay.

330
00:24:36,720 --> 00:24:44,080
» Jamie, what's the in the general fund
that other all other What is what falls

331
00:24:40,480 --> 00:24:49,559
into that? The 49459
>> usually contingency.

332
00:24:46,559 --> 00:24:49,559
» Okay.

333
00:24:50,400 --> 00:24:55,520
» What was that kid already?
>> All other

334
00:24:53,840 --> 00:24:58,720
494
age.

335
00:24:56,640 --> 00:25:02,960
» It's usually contingency. That's what it
is. It's contingency and isn't it merit

336
00:25:00,960 --> 00:25:07,559
and market? It's our it's been the
15,000 for merit and market and

337
00:25:04,559 --> 00:25:07,559
contingency.

338
00:25:11,760 --> 00:25:16,960
» A lot of times we'll budget the funds
there and then when we need a budget

339
00:25:15,279 --> 00:25:21,320
adjustment, we'll take the funds from
there and put them to the appropriate

340
00:25:18,320 --> 00:25:21,320
department.

341
00:25:26,480 --> 00:25:34,159
So, every year there's this nice chart.
Um, Jessica does this nice chart as part

342
00:25:30,640 --> 00:25:39,360
of the budget book, but just shows you
the the prior year budget, the proposed

343
00:25:37,039 --> 00:25:43,200
budget, that net change, and then the
increase or decrease.

344
00:25:41,600 --> 00:25:47,360
And we we just wanted to show this
because in 2025, our net new

345
00:25:45,120 --> 00:25:52,159
construction was very good. That was a
big piece of that was that Amazon was

346
00:25:50,159 --> 00:25:58,640
done completely on January 1 and came
onto the tax ROS. And with that 2.29%

347
00:25:56,000 --> 00:26:04,279
increase in net new construction, that
gave us an allowable increase in the the

348
00:26:00,720 --> 00:26:04,279
levy of $131,390.

349
00:26:04,320 --> 00:26:13,279
But our increases just in our contract
with public safety were $293,000

350
00:26:11,200 --> 00:26:18,000
over that.
So in 2026, our net new construction is

351
00:26:15,679 --> 00:26:22,720
the 1.692
with that's that estimated increase

352
00:26:20,080 --> 00:26:26,480
95,191.
We will have the onetime adjustment

353
00:26:24,320 --> 00:26:30,760
because of the closure of the TIFF which
we estimate at about $400,000.

354
00:26:34,159 --> 00:26:41,919
Adding one additional piece into into
this whole sort of revenue and

355
00:26:38,640 --> 00:26:48,080
expenditure mix. We just also want to
cover transportation aids

356
00:26:44,720 --> 00:26:52,640
and just reflecting
where we are getting that number back up

357
00:26:50,559 --> 00:26:59,880
and in and making those expenditures in
our transportation system so we can get

358
00:26:55,360 --> 00:26:59,880
to where we were with our GTA.

359
00:27:01,520 --> 00:27:08,640
With that said, we've taken those
increases in GTA, but we've decreased

360
00:27:06,559 --> 00:27:12,240
the public works budget. Some of that's
been transferred over to borrowing, but

361
00:27:10,640 --> 00:27:16,600
there's been less in public works even
though we're getting more GTA.

362
00:27:19,919 --> 00:27:24,279
» Do you want to add anything more,
Michael?

363
00:27:24,720 --> 00:27:32,880
» No. I mean, I guess the
crux of it is we we figure it out. I

364
00:27:29,919 --> 00:27:38,400
mean, well, you know, I have that grid
graphic just a little bit later. Okay.

365
00:27:34,559 --> 00:27:42,640
Yeah. I mean um so as you know I guess
we try to be very conscious too of you

366
00:27:40,799 --> 00:27:47,039
know kind of projecting out the
transportation aids that 2031 time

367
00:27:45,360 --> 00:27:53,600
period is kind of where everything's
going to likely plateau or even start

368
00:27:49,360 --> 00:27:58,559
coming down even more. So u the there's
a fixed formula and it has a six-year

369
00:27:55,679 --> 00:28:04,000
average and then it lags a year. So, you
know, we can I guess just to we have

370
00:28:02,399 --> 00:28:08,320
options for a few years, but then after
that, we just need to be conscious that

371
00:28:05,760 --> 00:28:10,880
we don't commit funds to a spot where
we're going to start losing revenue

372
00:28:09,919 --> 00:28:14,960
again. So,
>> I also want to point out I don't

373
00:28:12,559 --> 00:28:20,960
everyone sees that downward, but they
don't if you look at the actual numbers,

374
00:28:17,919 --> 00:28:27,840
those were very large $100,000,
110, 90, 80, those were reductions in

375
00:28:24,480 --> 00:28:32,640
revenue every year. Um, not a lot of you
are here, but that those were very tough

376
00:28:29,919 --> 00:28:38,880
years for the village. We we made a lot
of the magic happen behind the scenes.

377
00:28:35,679 --> 00:28:46,559
If you just saw, we have a levy increase
of $95,000 with a 1.6% increase back in

378
00:28:44,000 --> 00:28:50,480
2012,
2014.

379
00:28:48,799 --> 00:28:56,320
Our levy increases weren't that much
more. So, we were covering a $100,000

380
00:28:53,520 --> 00:29:02,880
transportation aid decrease with a levy
increase of 95,000. Um, the staff here

381
00:29:00,720 --> 00:29:06,559
have had really hard times. So, when
you're talking about moving forward and

382
00:29:04,799 --> 00:29:11,760
a lot of surplus and there's something
somewhere, we already found a lot of the

383
00:29:08,799 --> 00:29:16,799
something somewhere um since 2012.
There's that was a very rough stretch.

384
00:29:14,080 --> 00:29:22,559
We have not had transportation rate
increase, the transportation aid

385
00:29:20,080 --> 00:29:28,559
increase until 2022. That was our first
year. I mean, the budget finally got a

386
00:29:25,440 --> 00:29:33,200
little bit easier. Um, but now it looks
like we're we're heading down eventually

387
00:29:31,360 --> 00:29:36,960
we'll be heading down again or at least
plateauing.

388
00:29:35,039 --> 00:29:39,919
» And you're estimating that plateau at 30
in 2030?

389
00:29:38,399 --> 00:29:43,120
» Some somewhere in there. Yeah.
>> Okay.

390
00:29:41,279 --> 00:29:46,559
» You know, I I guess Yeah. I my first
full year at the village was 2011. So I

391
00:29:44,960 --> 00:29:50,960
was like, "Hey, this is great." And then
every year after that, it was how do we

392
00:29:48,480 --> 00:29:52,480
plug a hundred plus thousand dollar gap?
>> 10 years.

393
00:29:51,919 --> 00:29:55,760
» Yeah.
>> And now it's going back up.

394
00:29:53,919 --> 00:29:57,120
» We're going back up. Yeah.
>> Thousand a year.

395
00:29:56,640 --> 00:30:00,120
» Yeah.
>> Approximately.

396
00:30:01,279 --> 00:30:08,480
» That's where we keep on warning. If you
continue to use transportation aid for

397
00:30:06,240 --> 00:30:14,159
non-transportation stuff, you're
decreasing that transportation expense

398
00:30:11,039 --> 00:30:18,480
number, which is going to eventually
limit the amount of transportation aid

399
00:30:16,480 --> 00:30:24,240
we're getting. So, just being conscious
of making sure that transportation aid

400
00:30:21,200 --> 00:30:27,760
is going to public works and streets.
>> Did that 10-year decrease happen in all

401
00:30:26,640 --> 00:30:29,760
municipalities?
>> No.

402
00:30:28,399 --> 00:30:32,720
» No. That's what I thought. I thought we
talked about

403
00:30:30,159 --> 00:30:37,039
» what happened was our tiff district had
a ton of in infrastructure

404
00:30:35,600 --> 00:30:42,159
and then when we stopped doing
infrastructure specifically the tiff

405
00:30:39,600 --> 00:30:46,640
districts cuz the hospital area was all
built up right so we stopped doing the

406
00:30:43,840 --> 00:30:52,320
infrastructure projects um we got had a
significant drop and it was also there

407
00:30:50,159 --> 00:30:56,799
were um really tough times in the
economy and our current administrator

408
00:30:54,799 --> 00:31:02,080
basically stopped our all borrowing for
all street projects um which hurt us

409
00:30:59,279 --> 00:31:07,520
even more.
>> I was just going to say this road aids

410
00:31:04,000 --> 00:31:12,159
are based on new construction and new,
you know, expenses. The more we spend,

411
00:31:09,840 --> 00:31:21,640
the more we get back.
So, if we cut back on it, eventually our

412
00:31:16,960 --> 00:31:21,640
transportation need a cut back.

413
00:31:21,919 --> 00:31:28,080
» Okay.
So, I thought it was this was a good

414
00:31:25,760 --> 00:31:32,640
opportunity because I I know we're
sounding a little gloomy, a good

415
00:31:30,080 --> 00:31:36,399
opportunity to kind of talk about why
are we in why are some of the reasons

416
00:31:34,960 --> 00:31:39,600
we're in this position. One of the
largest reasons is the net new

417
00:31:37,760 --> 00:31:43,519
construction, right? Net new
construction means that's all you can

418
00:31:41,440 --> 00:31:47,840
raise the levy. Even if the community
believes it's something that you truly

419
00:31:45,440 --> 00:31:52,880
need and you want and you are willing to
do, you can only raise that levy by net

420
00:31:50,000 --> 00:31:57,200
new construction. So, I found this was a
a good article. We can attach this to

421
00:31:54,960 --> 00:32:01,279
the the minutes, too, but I gave
everybody a copy, but it it just laid

422
00:31:59,679 --> 00:32:07,760
out a really good example, and we tried
to put it up there in graphical form. If

423
00:32:03,760 --> 00:32:12,320
your expenditure was $100 in 2020 and
your expense was $100 with your net new

424
00:32:10,080 --> 00:32:17,600
construction, you've you've paid your
bills. You've provided that service in

425
00:32:15,039 --> 00:32:23,360
2025. Now, because you can only increase
by net new construction, your revenue is

426
00:32:19,840 --> 00:32:28,159
124, but your expenses are 150. And
you're losing that gap every year. You

427
00:32:25,919 --> 00:32:33,039
you have to borrow, you have to raise
revenue, you have to do a referendum.

428
00:32:30,159 --> 00:32:38,480
There's you have to somehow work through
that gap every year. Um, this article

429
00:32:36,640 --> 00:32:42,559
was produced by the counties and you can
see on the second page there is not a

430
00:32:40,240 --> 00:32:47,360
county in the state of Wisconsin that's
not currently experiencing this gap with

431
00:32:44,720 --> 00:32:50,919
Bayfield County being having the most
extreme gap.

432
00:32:54,880 --> 00:33:00,799
So just the gap between cost to provide
governmentmandated services and the

433
00:32:58,799 --> 00:33:04,600
ability to raise the needed revenue
continues to grow.

434
00:33:07,200 --> 00:33:15,279
But one of the things that we know in
Weston is that we are being responsible.

435
00:33:12,799 --> 00:33:19,679
We are being collaborative. We are being
innovative and responsive towards this.

436
00:33:17,919 --> 00:33:23,760
And one of the reasons that we know that
is because of the Wisconsin Policy

437
00:33:21,440 --> 00:33:28,080
Forum. And we did include some slides
tonight with the the website to

438
00:33:25,919 --> 00:33:32,720
Wisconsin policy forum because we we'll
show you how to kind of work with the

439
00:33:30,559 --> 00:33:37,039
the research tool that they have on
there.

440
00:33:34,320 --> 00:33:42,320
But if you if you go to the website,
which I'll pull it up, looks like this.

441
00:33:39,519 --> 00:33:46,320
When you when you go, you can click on
research

442
00:33:43,919 --> 00:33:50,320
and you're going to get to all of their
municipal

443
00:33:48,000 --> 00:33:54,640
data set tools. They have lots of other
data that they do for school districts

444
00:33:52,480 --> 00:34:00,159
and you can contract with them if you
need research done. So there's lots of

445
00:33:56,960 --> 00:34:06,080
resources on this website but within the
municipal tool in the PowerPoint um I

446
00:34:03,600 --> 00:34:09,040
did include two slides
we can work through the others but

447
00:34:07,440 --> 00:34:14,960
here's for the example general
government uh expenditure the comparison

448
00:34:12,480 --> 00:34:20,560
village of Weston is at the bottom and I
did our other area municipalities is

449
00:34:18,399 --> 00:34:26,159
this comparison
and then also the property tax per uh

450
00:34:24,480 --> 00:34:30,800
per capita
the levy per capita and we're third to

451
00:34:28,960 --> 00:34:35,599
the bottom.
The dot on this chart represents the

452
00:34:33,280 --> 00:34:40,000
representation of residential to
commercial

453
00:34:37,119 --> 00:34:46,079
and tax base.
But if my

454
00:34:43,200 --> 00:34:49,760
on the website here are you can do up to
10 municipalities.

455
00:34:48,079 --> 00:34:53,839
I have the city of Marshall, the city of
Scoffield, Wisconsin Rapids, city of

456
00:34:51,359 --> 00:35:00,720
Wasa, village of Chrono, Rib Mountain,
Rothchild, and US. So you can see the

457
00:34:56,800 --> 00:35:04,720
lowest in general government.
It's been sitting for a while, so

458
00:35:02,240 --> 00:35:10,960
hopefully this works. No, we went back
to their general,

459
00:35:07,280 --> 00:35:16,400
but up here, you
you pick the municipalities. Right now

460
00:35:13,440 --> 00:35:22,760
it's it's it's picking the largest
municipalities in the state, but we can

461
00:35:19,440 --> 00:35:22,760
pick our

462
00:35:23,200 --> 00:35:31,680
whichever municipalities we would like
to use as a comparison.

463
00:35:28,720 --> 00:35:37,280
And you can run all of these scenarios
along the side. Street maintenance,

464
00:35:34,079 --> 00:35:42,200
fire, net police, basic spending,
property tax, shared revenue. So,

465
00:35:43,280 --> 00:35:50,079
we thought it was a good opportunity to
show the board and certainly if you

466
00:35:47,760 --> 00:35:54,240
wanted to take the opportunity to go and
see how other municipalities how Weston

467
00:35:52,400 --> 00:35:57,640
compares to other municipalities, you
certainly can.

468
00:35:57,920 --> 00:36:03,200
» I apologize, it's going to take me too
long to select the eight again to get

469
00:36:00,960 --> 00:36:09,440
them up, but they're the two in the in
the packet are the general government

470
00:36:05,680 --> 00:36:14,625
and the tax levy. and they do have
definitions of what they're including

471
00:36:11,359 --> 00:36:18,960
and all of that spending on the site.
[clears throat]

472
00:36:15,599 --> 00:36:26,720
So we we do have a lot
good going and we can do it right. Yes,

473
00:36:23,520 --> 00:36:32,400
we can. But tools in our toolbox kind of
going forward is it a reduction in levy

474
00:36:29,440 --> 00:36:37,839
funded services and what is that? Is it
an increase to fees? We've done some

475
00:36:35,440 --> 00:36:41,680
innovative service delivery and
partnerships.

476
00:36:39,760 --> 00:36:47,920
Are there others that folks are thinking
about? Referendum, taking on more debt,

477
00:36:45,680 --> 00:36:52,320
um completing more task in house instead
of contracting out, investing in our

478
00:36:50,480 --> 00:36:56,079
infrastructure, not letting it go beyond
repair. That has a lot to do with the

479
00:36:54,000 --> 00:37:00,560
GTA conversation or general
transportation aids. Or is it moving

480
00:36:58,480 --> 00:37:03,960
more street maintenance to borrowing?
Right. So

481
00:37:05,359 --> 00:37:13,760
where I wanted to dovetail this in
tonight is the strategic plan and we've

482
00:37:11,440 --> 00:37:20,079
we've talked about strategic plan before
and does this strategic plan still

483
00:37:17,200 --> 00:37:24,160
meet where we're at. This are just an
excerpt on our vision, our what, our

484
00:37:22,400 --> 00:37:29,839
mission, our why and our guiding
principles and then the four goals that

485
00:37:27,119 --> 00:37:33,760
came out of that strategic plan. But if
we're talking about these things about

486
00:37:31,440 --> 00:37:38,079
going forward and making any of these
changes, you know, do they fit within

487
00:37:36,160 --> 00:37:43,720
our vision for what we want to see
happen in the village going forward in

488
00:37:40,640 --> 00:37:43,720
the future?

489
00:37:48,240 --> 00:37:55,280
» I guess I just one of the things and I
don't want to get this wrong, so just

490
00:37:53,280 --> 00:38:01,920
please correct me if I'm going off the
wrong road here. Um but one of our

491
00:37:57,760 --> 00:38:10,320
issues also is our shared revenue. Um
when we became a village and we split

492
00:38:06,000 --> 00:38:14,160
the state gave us a very gold fair
revenue number.

493
00:38:11,839 --> 00:38:17,440
» They did correct it. Do you remember
that?

494
00:38:15,359 --> 00:38:19,520
» Two years ago they gave us a bump.
>> Okay.

495
00:38:17,760 --> 00:38:23,359
» They gave everybody a bump though even
the ones that were getting more than

496
00:38:21,359 --> 00:38:28,160
they should have. So because there was a
minimum that everyone got. um we did get

497
00:38:26,079 --> 00:38:33,280
quite a bit of bump and then moving
forward the legislation has that we're

498
00:38:30,400 --> 00:38:38,480
getting a percentage of sales tax. Um
last year I think we got $35,000

499
00:38:36,320 --> 00:38:43,040
additional shared revenue
>> because I know that was an issue and and

500
00:38:40,960 --> 00:38:47,680
then our population kept growing and
then they froze it

501
00:38:45,280 --> 00:38:54,640
» and so we didn't get anything. And when
you compare us to say other areas that

502
00:38:51,359 --> 00:38:59,280
have the same population and and all the
other things, our shared revenue is

503
00:38:56,640 --> 00:39:02,560
still far below
some of the other municipalities per

504
00:39:01,839 --> 00:39:11,599
capita.
>> In addition to that, I think it was 20

505
00:39:05,280 --> 00:39:16,960
20 2010 2011 29 2009, our tax rate
stayed at $510 for three years in a row.

506
00:39:15,040 --> 00:39:21,839
Um the village is very proud of that,
but that was at the time where

507
00:39:19,520 --> 00:39:27,040
municipalities were allowed to increase
it net new construction or 2% trying to

508
00:39:24,640 --> 00:39:31,839
keep up with inflation and stuff. And at
the time our village president and our

509
00:39:29,280 --> 00:39:36,480
village administrator kept their costs,
they they they were making us cut back

510
00:39:34,000 --> 00:39:41,359
then. So in the time when government was
actually good and we were growing, we

511
00:39:38,800 --> 00:39:46,560
were already doing these
switching the funds around, moving money

512
00:39:43,599 --> 00:39:52,160
around to keep our tax rate low. So
we've been doing this for quite a few

513
00:39:49,280 --> 00:39:55,119
years um keeping the rate low for our
taxpayers.

514
00:39:53,359 --> 00:39:59,599
» Then you went into this formula where
it's based on new growth.

515
00:39:57,200 --> 00:40:04,880
» Yeah. And then they switched it. They
had net new construction or zero now.

516
00:40:02,960 --> 00:40:08,880
So, municipalities aren't allowed to
keep up with CPI.

517
00:40:06,640 --> 00:40:13,040
» I guess Barb, to your question, you can,
one of the things you can look at is

518
00:40:10,240 --> 00:40:17,760
shared revenue per capita. Um, you can
sort it by county. We're the fourth

519
00:40:15,520 --> 00:40:24,320
lowest in Marathon County for shared
revenue per capita. So, I mean, yeah, I

520
00:40:20,480 --> 00:40:26,720
mean, there's bunch of those things that
some of it we're just not going to

521
00:40:25,520 --> 00:40:29,920
change, right? We're not going to change
legislation overnight that,

522
00:40:28,160 --> 00:40:34,480
» but I mean, I know different ones will
make the comment. Well, one of the

523
00:40:31,520 --> 00:40:42,000
reasons we're operating at a much lower
scale than other municipalities in our

524
00:40:40,320 --> 00:40:48,000
good example, city of Marshfield, they
have a zoo, right? That zoo was formed

525
00:40:44,320 --> 00:40:52,079
years ago when they were able to have a
more flexibility with their levy. They

526
00:40:50,400 --> 00:40:57,040
had quite a bit of shared revenue. They
were a booming city back then and they

527
00:40:54,240 --> 00:41:03,040
were able to create those nicities that
some cities have that there's no way the

528
00:41:00,160 --> 00:41:07,119
village of Weston could ever afford.
>> I did shared revenue quick. I don't

529
00:41:04,800 --> 00:41:11,200
think I I got everybody on the bottom.
If there's another municipality we want

530
00:41:08,880 --> 00:41:14,160
to throw up there, just let me know. But
>> if you click on Weston, then it just

531
00:41:13,359 --> 00:41:17,160
highlights it.
>> Yep.

532
00:41:17,440 --> 00:41:25,119
» There you go.
So Rib Mountain

533
00:41:23,040 --> 00:41:30,400
is below us.
>> This is because Rib Mountain became a a

534
00:41:27,920 --> 00:41:36,000
village. This is the first year that the
they're included in the in the data.

535
00:41:33,200 --> 00:41:40,200
» But City of Los is the one that you're
missing.

536
00:41:37,040 --> 00:41:40,200
» Thank you.

537
00:41:49,040 --> 00:41:55,920
So second lowest just with those
comparables of our neighbors and shared

538
00:41:53,359 --> 00:42:00,720
revenue. But we did get a bump and we
are we're happy that it will increase

539
00:41:58,800 --> 00:42:04,040
now. There wasn't any opportunity for
increase before

540
00:42:05,359 --> 00:42:11,880
now that I have these pulled up. would
be um fire and EMS,

541
00:42:12,079 --> 00:42:16,680
Weston net police,

542
00:42:17,280 --> 00:42:20,280
Weston,

543
00:42:21,200 --> 00:42:24,680
basic spending,

544
00:42:27,839 --> 00:42:32,040
net operating expending,

545
00:42:33,874 --> 00:42:39,960
[clears throat] taxes is in the packet.
Shared revenue, municipal debt,

546
00:42:44,640 --> 00:42:47,960
fund balance,

547
00:42:48,960 --> 00:42:53,000
and individual income.

548
00:42:59,680 --> 00:43:05,119
» The individual income, is that like the
net of what a person makes in the

549
00:43:03,760 --> 00:43:08,560
village? Yes. It's
>> it's the average income per tax return.

550
00:43:08,240 --> 00:43:13,599
» Yes.
>> Yeah.

551
00:43:10,079 --> 00:43:18,200
» Of the residents, not the employee.
>> Yeah. Of all residents of all 15,89.

552
00:43:26,160 --> 00:43:35,040
» So hopefully you find this tool useful.
We thought it would just be a good idea

553
00:43:32,480 --> 00:43:39,920
to share it and then share it to talk
about, you know, we we do have some good

554
00:43:38,000 --> 00:43:44,480
things going on, but also how does that
reflect in our budget conversation of

555
00:43:41,680 --> 00:43:48,760
moving forward when we
are looking at these larger issues.

556
00:43:51,119 --> 00:43:58,079
» Okay. Then we're going to go a little
bit into special revenue funds.

557
00:43:54,720 --> 00:44:05,040
Sorry, going back to going forward
uh your list of tools. I was wondering

558
00:44:00,400 --> 00:44:08,760
what the uh village bond rating.
>> Are we at double A2?

559
00:44:09,599 --> 00:44:19,520
» And we'll have to be we haven't been we
will be rated again here soon.

560
00:44:15,440 --> 00:44:26,400
» That's an AML from that.
They just published a reoccurring of

561
00:44:22,640 --> 00:44:33,319
report movies did with us. We're a
double A3 with no outlook. Um it was

562
00:44:29,359 --> 00:44:33,319
issued August 2026.

563
00:44:35,359 --> 00:44:41,640
» Can you translate that for what that
means?

564
00:44:38,640 --> 00:44:41,640
» Good.

565
00:44:42,240 --> 00:44:52,720
» I um double A2 and double A1 are above
us. Um, to get to a double A1 you have

566
00:44:49,520 --> 00:44:58,560
to be a larger community. I believe we
were at a double A2 once, but I believe

567
00:44:55,760 --> 00:45:07,040
we dropped and that was a while ago.
While ago, maybe 10 12 years ago.

568
00:45:03,280 --> 00:45:11,359
I don't remember. Um,
what does that mean? That means that

569
00:45:08,880 --> 00:45:16,160
Moody's has looked through our stats.
They take our financial statements and

570
00:45:13,040 --> 00:45:22,160
they take lots of numbers off that, plug
it in their formula and they determine

571
00:45:19,359 --> 00:45:25,480
our rating. Any other help from those
that know?

572
00:45:28,079 --> 00:45:33,040
» You can only
>> you can only be as good as the county

573
00:45:31,200 --> 00:45:37,599
that you're in as well. So your rating
can't be above Marathon County which I

574
00:45:35,440 --> 00:45:41,160
believe Marathon County is double A2 if
I recall but

575
00:45:42,160 --> 00:45:50,960
» the ability to also for borrowing what
you get is your rate will be based on

576
00:45:48,160 --> 00:45:54,560
your bond rate
>> and we work with Ellers and they've

577
00:45:52,640 --> 00:45:57,800
given us every indication that we'll be
very competitive.

578
00:46:00,880 --> 00:46:05,920
Okay.
Go ahead. Can

579
00:46:04,000 --> 00:46:11,920
» I just ask why this was not an original
packet that we sent out? This is a lot

580
00:46:07,599 --> 00:46:15,599
of information and I want to share it
tonight. We want to talk through it. We

581
00:46:13,920 --> 00:46:20,400
don't want to just throw information out
there now that it's up there. People can

582
00:46:18,400 --> 00:46:25,520
look at the video and they can hear our
voice talking and explaining what you're

583
00:46:22,640 --> 00:46:29,119
seeing. Cuz a lot of it, if you're going
to go and interpret it, all of a sudden

584
00:46:27,119 --> 00:46:32,160
you have something in your head. Then
you come to meeting and we're telling

585
00:46:30,319 --> 00:46:36,640
you something opposite. What are you
going to remember? What you have in your

586
00:46:33,680 --> 00:46:41,359
head or what how we explained it. Now I
believe there should be two. There's the

587
00:46:39,520 --> 00:46:47,440
answer should be both. Right. You have
your opinion but there's also stuff we

588
00:46:43,760 --> 00:46:52,000
have to share that explains it.
We used to not even put it in the

589
00:46:49,359 --> 00:46:58,560
packet. I used it. Case in point two
months two weeks ago our agenda had uh

590
00:46:55,440 --> 00:47:01,920
um salaries for the board. That's the
only question I got. The only phone call

591
00:47:00,319 --> 00:47:05,040
I got was that the only thing people
talked about at the public meeting was

592
00:47:03,760 --> 00:47:08,480
that we're here to give ourselves a
raise. That wasn't it at all. We have an

593
00:47:07,280 --> 00:47:12,480
election coming up. We've got to
solidify what the what the salaries are

594
00:47:10,400 --> 00:47:15,200
going to be for the elected officials.
And there there was when I saw that on

595
00:47:14,240 --> 00:47:19,599
there and I knew it was going to be on
there. I knew for a fact that this board

596
00:47:17,520 --> 00:47:23,440
was not going to give itself a raise. I
I knew it. But because it was out there

597
00:47:21,920 --> 00:47:27,839
with nothing else other than that one
agenda item, everyone brought up how

598
00:47:26,000 --> 00:47:32,000
we're trying to give ourselves a raise.
It's not true. It wasn't true and it's

599
00:47:30,560 --> 00:47:35,040
too bad. And you know, nobody said
nothing afterwards,

600
00:47:33,280 --> 00:47:37,920
» but that's exactly what she's talking
about right there.

601
00:47:36,160 --> 00:47:42,160
» And and I I can get that and I can
understand it. But when I'm trying to

602
00:47:39,920 --> 00:47:48,319
prep for a meeting, right, I'm trying to
be educated and learn as much as I can.

603
00:47:45,520 --> 00:47:51,680
So, I spend a day, which is a full day,
prepping for a meeting. And now I have

604
00:47:49,839 --> 00:47:57,680
all of this information that is brand
new to me. So, how am I supposed to as a

605
00:47:55,359 --> 00:48:01,119
board member
offer a good opinion when this is the

606
00:47:59,839 --> 00:48:04,960
first time I'm seeing some of this
information in this format?

607
00:48:03,680 --> 00:48:08,240
» So, can you see where I would be
frustrated? But

608
00:48:06,560 --> 00:48:11,760
» that's also why we have more workshops
happening, too. This can all get brought

609
00:48:10,160 --> 00:48:14,720
up at the next meeting or the next
meeting. And I think we have what, three

610
00:48:13,359 --> 00:48:16,880
left?
Two for sure. Three.

611
00:48:15,920 --> 00:48:20,373
» Three. Three.
>> We have three left.

612
00:48:17,760 --> 00:48:24,640
» I'd rather talk through it. Have explain
[clears throat] what I'm trying to show

613
00:48:22,079 --> 00:48:29,920
you and then come back with questions
instead of a ton of questions and oh

614
00:48:26,960 --> 00:48:34,000
that's in my presentation.
I mean it can go both ways. I

615
00:48:32,000 --> 00:48:37,920
understand.
>> It's a it's a it's kind of a horse of

616
00:48:36,559 --> 00:48:41,200
piece. If this would have been out a
couple week a couple days ago and the

617
00:48:39,839 --> 00:48:45,920
seven of us would have had all kinds of
questions and finance and HR and we

618
00:48:43,760 --> 00:48:49,760
would have peppered staff with that,
what's the point of having a meeting

619
00:48:47,839 --> 00:48:53,200
when now we've got at least the gist of
it and now we can kind of decipher it.

620
00:48:51,760 --> 00:48:56,960
Still make some phone calls or some
emails, get some more answers.

621
00:48:55,760 --> 00:49:01,599
» I'm not I'm not saying either one is
right. I I get it that it's it's hard to

622
00:48:59,040 --> 00:49:07,040
get all that at one time, but um go
ahead Barb. Well, I was just going to

623
00:49:03,599 --> 00:49:13,040
say and this with Jessica's explanation
going through um like you said, we have

624
00:49:10,079 --> 00:49:19,280
other budget meetings that if we still
now we have this and her explanations

625
00:49:16,240 --> 00:49:24,880
that we have questions tonight or at the
next meeting to go through it. Like I

626
00:49:22,559 --> 00:49:29,680
said, yes, it's nice to have it in front
of us, but at the same time, I can

627
00:49:27,200 --> 00:49:34,800
understand what Jessa is saying that she
wants to give the presentation

628
00:49:32,960 --> 00:49:38,000
and then we can ask questions.
>> I think she still can, but having seen

629
00:49:36,800 --> 00:49:40,800
this ahead of time would have been nice
because then I'm I feel like I can't ask

630
00:49:39,520 --> 00:49:44,079
you anything because I need to sit and
look at this now. I don't I can't just

631
00:49:42,240 --> 00:49:47,200
be like what? like I hear what you're
saying and I I'm taking that in as I'm

632
00:49:45,920 --> 00:49:50,800
writing, but I just feel like this would
have been stuff that would have been

633
00:49:49,280 --> 00:49:54,880
helpful prior, especially some of the
notes on the income on the wages because

634
00:49:53,280 --> 00:49:59,280
that right off the bat I was like, "This
isn't making sense." And so

635
00:49:57,839 --> 00:50:02,000
» says, "I should have given it to you at
the meeting so I could walk through it

636
00:50:00,559 --> 00:50:06,960
though and then you wouldn't have those
questions."

637
00:50:03,839 --> 00:50:12,240
» I mean, it it's it can go both ways. I'm
willing to change.

638
00:50:08,000 --> 00:50:18,240
» I'm fine with that. We'll just
we will put it in the packet and it'll

639
00:50:15,839 --> 00:50:22,559
be a little bit lessformational.
We'll put this stuff. It's a really

640
00:50:19,920 --> 00:50:28,319
quick turnaround by the way with our um
duties finance. We we just I know we're

641
00:50:25,040 --> 00:50:32,160
here for budget and year end, but we
also have day-to-day activities that

642
00:50:30,240 --> 00:50:35,599
we're we're working through. We are
short we are not short staff, but we

643
00:50:34,079 --> 00:50:44,480
don't have a ton of people in the
department. Song and I are it. So um we

644
00:50:39,200 --> 00:50:49,359
will make sure that next budget meeting
>> we put it in the back

645
00:50:47,200 --> 00:50:51,839
» so everyone has adequate time.
>> Yeah.

646
00:50:50,160 --> 00:50:54,800
» I can also see it both ways too. Like I
totally get Jessica because I've seen

647
00:50:53,440 --> 00:50:59,359
media articles and stuff that
mischaracterized what's out there. But I

648
00:50:57,040 --> 00:51:04,640
guess the way I look at it as is every
decision that we make is looking at a

649
00:51:02,480 --> 00:51:07,440
$10 million budget. And I guess in my
world that's a really big number. I

650
00:51:06,160 --> 00:51:10,960
don't have that sitting at the bank. So,
it's not something I get to consider

651
00:51:08,640 --> 00:51:15,119
every day. And so, you know, if we had
to make a decision tonight that was

652
00:51:12,800 --> 00:51:19,359
consequential to $10 million, I don't
know that I would feel prepared to make

653
00:51:16,559 --> 00:51:22,960
a good decision. Um, looking at the
dollar amounts and the things that we

654
00:51:20,720 --> 00:51:26,079
do, you know, we're constantly having to
approve and make decisions on. I just

655
00:51:24,559 --> 00:51:30,240
for me, I like to be more thoughtful
about things that if I can be and it

656
00:51:28,400 --> 00:51:34,880
just for me, I struggle with that. If we
have to sit tonight about a bulk of this

657
00:51:32,960 --> 00:51:38,000
money, I don't know that comfortable. We
don't We have five five workshops, you

658
00:51:37,440 --> 00:51:43,040
know,
>> and at times years go by, it it almost

659
00:51:40,640 --> 00:51:46,800
seems tedious, but exactly for this
moment right here,

660
00:51:44,319 --> 00:51:52,079
» we've got more time. So, yeah,
>> one of the um slides we kind of breezed

661
00:51:49,599 --> 00:51:58,559
through was slide eight. Um we talked
about the 10 $9.6 million budget from

662
00:51:55,119 --> 00:52:03,200
2026. Um I think we need to go back and
talk about that one a little bit. Um

663
00:52:00,400 --> 00:52:07,359
that slide breaks out personnel. I'll
label it non-discretionary, but

664
00:52:05,119 --> 00:52:10,800
basically expenses we can't get rid of
unless we're going to start chopping

665
00:52:08,800 --> 00:52:15,920
down street lights. We can't get rid of
$336,000

666
00:52:12,400 --> 00:52:20,240
expense. Um those that's all the gas and
electricity it takes for the village

667
00:52:18,319 --> 00:52:26,640
general fund does not include any water,
sewer, storm, um gas and electricity.

668
00:52:23,920 --> 00:52:30,720
This is only the village. Um we have
salt and sanding, street maintenance

669
00:52:28,559 --> 00:52:36,720
which has always been on the top of a
ton of surveys. that's very important to

670
00:52:33,119 --> 00:52:44,640
the village. Uh fuel and oil, we had 102
that will be going up for 2027.

671
00:52:40,720 --> 00:52:49,680
Assessor required audits required. Um
those are required fees, $1.3 million.

672
00:52:48,000 --> 00:52:55,839
And then we go down, we look at our
public safety, Mountain Bay, and South

673
00:52:52,000 --> 00:53:01,200
Area Fire Safer. Um over $5 million. So
when we're talking about a $10 million

674
00:52:58,079 --> 00:53:06,640
budget, we can look at the $2.5 million.
That's us. That's us people doing the

675
00:53:03,680 --> 00:53:11,119
actual service to the community. And
then we have the other expenditures,

676
00:53:08,720 --> 00:53:16,559
$763,000.
Um, those are up for grants. When I

677
00:53:13,440 --> 00:53:21,839
talked about that $763,000,
but when you're talking about a $9.6

678
00:53:19,680 --> 00:53:28,000
million budget, what you're talking
about is the 2.5 and the 763.

679
00:53:25,200 --> 00:53:31,680
The rest you don't have a ton of say on.
Um, some of you do have a say on

680
00:53:29,520 --> 00:53:35,440
Mountain Bay and some have a say on
Safer, but the rest of the board does

681
00:53:34,160 --> 00:53:40,240
not have a say. Those are
representative, those are joint ventures

682
00:53:37,440 --> 00:53:46,240
with other communities. So, um, I guess
this is a great spreadsheet to bring up

683
00:53:42,640 --> 00:53:54,040
and really help you focus on what does
this board really have a say on? And

684
00:53:49,200 --> 00:53:54,040
it's the 2.5 and the 763.

685
00:53:55,200 --> 00:54:00,319
» Do you have something to add? Yeah, I
mean you guys were talking about the

686
00:53:58,559 --> 00:54:04,800
meetings and some of that. I mean, when
I've first started here, we used to take

687
00:54:02,559 --> 00:54:09,760
was it a full day and kind of go through
the budget and have workshops at either

688
00:54:07,599 --> 00:54:13,680
offsite or in one of our, you know,
meeting rooms. And I know the feedback

689
00:54:11,920 --> 00:54:17,440
there at that time was that's a lot of
information for me to get in one day.

690
00:54:16,079 --> 00:54:22,240
And you know, so we started breaking
these out over the years and trying to

691
00:54:19,760 --> 00:54:26,240
do a little bit, you know, every every
other week just to try to allow people

692
00:54:24,400 --> 00:54:29,839
to get some information, come back with
questions, ask another question, come

693
00:54:28,000 --> 00:54:33,440
back. So I guess maybe that's a big
question. I I think we asked it earlier

694
00:54:31,200 --> 00:54:38,559
this year and maybe until you go through
the process, you don't actually realize

695
00:54:35,359 --> 00:54:42,720
what what your preferred method is. Um,
I think of it as, you know, when I was

696
00:54:40,079 --> 00:54:45,920
in in school, you you you go to class,
the professor gives a lecture, you write

697
00:54:44,319 --> 00:54:49,680
down some notes, and then maybe you have
to go to office hours later, you ask,

698
00:54:47,920 --> 00:54:53,680
you know, at the next, you know, class
period, hey, you mentioned this last

699
00:54:51,440 --> 00:54:57,920
week. What what did that mean? I guess
that's the purpose. We're not asking for

700
00:54:55,200 --> 00:55:02,640
this to be approved tonight. Just trying
to get it out there so that there's

701
00:55:00,079 --> 00:55:06,640
information, we can digest it and come
back. Um, I think that's that's

702
00:55:05,200 --> 00:55:12,160
important. you know, no, nobody's
saying, "Hey, this needs to be adopted

703
00:55:07,920 --> 00:55:18,400
tomorrow." Um, so I think that maybe
it's helpful. Um, I guess, yeah, you

704
00:55:16,319 --> 00:55:23,040
know, just trying to figure out how do
we best work together on these items.

705
00:55:20,160 --> 00:55:25,839
You know, we are a team. Um, you know, I
guess we as staff aren't saying, "Hey,

706
00:55:24,480 --> 00:55:30,240
we have no idea how to balance this
budget." Um, you know, if you wanted us

707
00:55:28,319 --> 00:55:35,040
to bring you just a budget in November,
we could probably say, "Hey, it's it's

708
00:55:31,839 --> 00:55:38,559
bud it's balanced." Um, and we've had
boards in the past that kind of seemed,

709
00:55:36,720 --> 00:55:41,280
you know, I'm talking, you know, 10 plus
years ago. Granted, we were losing money

710
00:55:40,240 --> 00:55:47,280
and they were just happy that we
balanced the budget. Um, but you know,

711
00:55:45,119 --> 00:55:51,119
we take the direction that we're given
and we try to make it work. So,

712
00:55:49,520 --> 00:55:53,200
» what is our final date? Just so everyone
understands when this has to be

713
00:55:52,720 --> 00:55:55,599
completed.
>> End of October.

714
00:55:54,000 --> 00:55:58,000
» End of October. Okay. To have enough
time to publish and all that.

715
00:55:57,040 --> 00:56:03,839
» Yeah. Because you have to do a public
hearing notice for November.

716
00:55:59,680 --> 00:56:05,760
» Okay. Right. So, end of October.
Okay,

717
00:56:04,480 --> 00:56:11,400
» special revenue.
>> Special revenue

718
00:56:06,960 --> 00:56:11,400
» number 20 2.

719
00:56:11,760 --> 00:56:17,440
» There we go.
>> So, this is just the preliminary 2027

720
00:56:15,599 --> 00:56:21,599
budget for our special revenue funds.
So, special revenue funds are funds that

721
00:56:19,200 --> 00:56:26,240
are used to account for revenue from
specific sources that are legally

722
00:56:23,680 --> 00:56:31,280
restricted to expenditures for specific
purposes. Uh, the first one we're going

723
00:56:28,319 --> 00:56:37,040
to look at is the refuge recycling.
this fund. We were we heard a lot about

724
00:56:33,680 --> 00:56:42,880
our large fund balance. Um at the end of
20

725
00:56:38,880 --> 00:56:50,000
25 our fund balance was 156,000 and we
were very fortunate to have that very um

726
00:56:46,960 --> 00:56:56,640
nice cushion because this year fuel
killed us. With our new contract with

727
00:56:53,040 --> 00:57:03,040
harders, anything over $4 a gallon for
diesel, we're paying extra. Um, it's a

728
00:57:00,720 --> 00:57:10,960
lot. Um, I know I've been keeping you
updated in my monthly briefers. Um, we

729
00:57:07,359 --> 00:57:18,480
kind of had a projection for our 2027
budget and then I looked at the fuel for

730
00:57:15,200 --> 00:57:22,400
last month and I'm not so sure that our
estimates good. We may have to go back

731
00:57:20,559 --> 00:57:29,359
to the drawing board. But anyway,
looking at 2026, we're looking at a

732
00:57:25,200 --> 00:57:34,960
reduction of 62,000 in our fund balance.
Um, most of that is the fuel search

733
00:57:31,680 --> 00:57:40,920
charge. Um, with that, I'm not quite
comfortable with keeping our fee at

734
00:57:37,920 --> 00:57:40,920
$25.50.

735
00:57:41,040 --> 00:57:49,680
Um, might look at bumping it up to 210.
I think we'll be bringing this one back.

736
00:57:46,880 --> 00:57:55,200
I want to see what August did and see if
that um $62,000 decrease in fund balance

737
00:57:53,119 --> 00:58:00,400
is a good number or not. So, we'll be
bringing this one back. Um in this fund,

738
00:57:58,079 --> 00:58:05,040
it includes leaf pickup, bulk item drop
off, electronic recycling, refuge

739
00:58:02,480 --> 00:58:10,480
recycling services, i.e. harders, and
the yard waist site. Um we do administer

740
00:58:08,160 --> 00:58:15,040
this for the town. That's something that
we might want to discuss

741
00:58:13,119 --> 00:58:20,960
in the fund balance with some of town
funds to write, but going forward with

742
00:58:18,079 --> 00:58:26,319
not a lot of funds left, do we want to
talk to the town and say, "Okay, we need

743
00:58:23,200 --> 00:58:33,119
to be both paying more." So, that's just
a item topic for discussion um at a

744
00:58:30,319 --> 00:58:37,760
later time.
Any comments on the refuge recycling

745
00:58:35,280 --> 00:58:41,599
budget? Only piece I will add is because
we we've talked about this as

746
00:58:39,119 --> 00:58:45,680
administrators, everybody's contract has
a fuel escalator. So it isn't that is

747
00:58:44,319 --> 00:58:48,799
not unique to us.
>> It would have been in the other contract

748
00:58:47,359 --> 00:58:52,000
that we're that we had the tour.
>> We did have it in the other contract.

749
00:58:50,400 --> 00:58:57,040
The difference with the other contract
is they didn't do it monthly. And so if

750
00:58:54,880 --> 00:59:02,079
it if at the end of the year we had a
fuel escalator, we had it for a whole

751
00:58:59,040 --> 00:59:06,559
year. Now we do it monthly. We've just
had a very odd year when it comes to

752
00:59:05,359 --> 00:59:10,880
fuel.
>> The one month alone, and I'm looking

753
00:59:08,480 --> 00:59:15,200
August, it might be topping at an
additional $10,000. That's a lot of

754
00:59:13,359 --> 00:59:20,079
money in one month additional not
budgeted for. Um, at the time that the

755
00:59:17,520 --> 00:59:24,000
budget was created, we had no
anticipation that fuel would be going up

756
00:59:22,079 --> 00:59:30,480
like this.
>> So, if the by miracle would drop, you're

757
00:59:28,079 --> 00:59:36,079
still going to be the 10,000. No,
>> it's $4. It's4 $41

758
00:59:34,559 --> 00:59:42,960
when the escalator goes in.
>> But say it's it's $410,

759
00:59:39,760 --> 00:59:46,480
» we're going to pay that extra.
>> But then if it drops down to $3,

760
00:59:45,440 --> 00:59:53,160
» we don't get a rebate.
>> We don't get a rebate.

761
00:59:47,839 --> 00:59:53,160
» So by doing it in by the year

762
00:59:53,280 --> 00:59:59,440
» by doing it with the other contract,
we're able to budget. Right.

763
00:59:57,119 --> 01:00:04,880
» This way we're we are not able to budget
because we don't know because it's the

764
01:00:01,599 --> 01:00:08,880
month that the fuel went up. So
>> I mean I guess in in a way though we

765
01:00:07,599 --> 01:00:12,079
almost are going to have to budget for
it for the entire contract because I was

766
01:00:10,720 --> 01:00:15,440
trying to remember the last time diesel
was under $4 a gallon. So I Googled

767
01:00:13,920 --> 01:00:20,559
quick. So take this for what it's worth.
Google AI but it says statewide average

768
01:00:17,920 --> 01:00:26,559
for diesel in Wisconsin has been under
$4 since early 2024. Um, so I mean if

769
01:00:24,400 --> 01:00:29,920
that's accurate, I mean, and I can't
remember the last time I've seen it

770
01:00:27,599 --> 01:00:33,280
under $4. It's been well north of five
and in the five range. So I mean, in

771
01:00:31,599 --> 01:00:37,839
essence, we almost do need to budget for
it being that I mean, I guess the way I

772
01:00:35,920 --> 01:00:42,640
look at it because I don't see the world
changing overnight where diesel fuel is

773
01:00:39,839 --> 01:00:47,520
going to go down. I mean, it's almost
>> we have budgeted in the budget that you

774
01:00:44,799 --> 01:00:51,760
see it is budgeted. Um, is it enough?
We'll have to

775
01:00:48,720 --> 01:00:53,359
» So the 20550 is what we would adjust for
27.

776
01:00:52,799 --> 01:00:58,720
» Yes. [clears throat]
>> So 27 let's say remains we we go you

777
01:00:56,079 --> 01:01:02,319
know whatever $5 $2 just to clean that
up a little bit and but then after that

778
01:01:00,559 --> 01:01:08,400
you know it's a seven-year contract that
this will be ne uh year two right in 27.

779
01:01:06,079 --> 01:01:12,000
So now now it goes down to $3 and we
don't have that access in there. We

780
01:01:09,920 --> 01:01:14,799
could actually take it back down a few
>> we can change it once a year.

781
01:01:13,599 --> 01:01:17,280
» That was our thinking when we went to
20550.

782
01:01:15,680 --> 01:01:21,520
» Yes. We had a bunch of numbers that we
were considering and we didn't want to

783
01:01:19,280 --> 01:01:27,280
go too high. But now it kind of caught
us with the diesel searchcharge. Okay,

784
01:01:25,040 --> 01:01:29,599
good. As long as we can move that around
in the next six, five years.

785
01:01:29,200 --> 01:01:32,160
» Okay.
>> Once a year.

786
01:01:30,559 --> 01:01:34,160
» Once a year, right? I know it's once a
year,

787
01:01:32,720 --> 01:01:37,599
» but you'll get a good feeling on what
happened in 25, you know, or 26, I

788
01:01:36,319 --> 01:01:42,480
should say. So,
>> okay.

789
01:01:39,520 --> 01:01:47,359
» So, at this point,
users will be using some of the fund

790
01:01:44,799 --> 01:01:52,920
balance. So, we have
>> we're looking at using $62,000 this

791
01:01:49,920 --> 01:01:52,920
year.

792
01:01:53,920 --> 01:02:00,880
» Jamie,
>> just a

793
01:01:58,400 --> 01:02:07,359
kind of a different kind of question.
Um, do you know offhand or can you

794
01:02:03,920 --> 01:02:15,119
remind us or tell me where to look? What
what do our um residents like or dislike

795
01:02:12,160 --> 01:02:19,119
about our refu and recycling program?
Are there

796
01:02:17,200 --> 01:02:24,640
things aspects of it that they really
appreciate or things that we could do

797
01:02:21,280 --> 01:02:29,520
without um from that survey? Do we have
any information on that?

798
01:02:26,480 --> 01:02:33,839
» I think Valerie is still here. Yes. And
um know the one thing that I often hear

799
01:02:31,920 --> 01:02:40,160
is the events that we have because they
are free of cost. So, I think a lot of

800
01:02:36,720 --> 01:02:44,640
people save and wait until those free of
cost events occur.

801
01:02:42,720 --> 01:02:46,799
» And a lot of those are covered, right?
>> Yes.

802
01:02:44,960 --> 01:02:49,680
» And some of those are covered.
>> Some aren't, but some are.

803
01:02:48,000 --> 01:02:53,839
» But like the electronic recycling
doesn't come out of here. That that

804
01:02:51,359 --> 01:02:59,119
hauler has an agreement and can take
that that waste for free.

805
01:02:56,240 --> 01:03:04,240
» Yeah. The paper shred day event we do
get bills for. It's [clears throat] just

806
01:03:01,119 --> 01:03:07,440
a a straight fee though. not based on
tonnage and that's why we've opened that

807
01:03:06,000 --> 01:03:11,599
one up to the general public because we
thought we may as well get our money's

808
01:03:09,359 --> 01:03:16,240
worth out of that one.
>> And one of the advantages of moving to

809
01:03:13,359 --> 01:03:19,760
the harder agreement when we went to
that agreement was that they don't

810
01:03:17,680 --> 01:03:24,079
charge us for bulk item. We were charged
tonnage for bulk item drop off twice a

811
01:03:22,000 --> 01:03:29,680
year and they just included that as part
of the cost. So at that time that was a

812
01:03:26,640 --> 01:03:34,559
savings of about $55,000 if I'm
remembering correctly. And I I expected

813
01:03:32,319 --> 01:03:38,400
more um hardship, more calls on dropping
them off out of Ringle and I haven't

814
01:03:36,559 --> 01:03:41,920
received not one call,
>> not one.

815
01:03:39,359 --> 01:03:47,760
» The only the only comment I ever hear
and I really I have I have I have not

816
01:03:45,520 --> 01:03:52,480
taken hardly the calls that I used to
take from residents. But the only thing

817
01:03:50,079 --> 01:03:57,039
I would say that people ask for, I
really don't hear people saying that

818
01:03:54,079 --> 01:04:01,440
we're offering too much. Usually it's
the recycling. I get calls from people

819
01:03:59,680 --> 01:04:05,440
probably once a month saying, "Well, why
can't we do this once a week?" Because

820
01:04:02,799 --> 01:04:11,599
it's confusing to try and remember what
weeks are recycling weeks. That's

821
01:04:07,920 --> 01:04:16,079
realistically the only complaint I get.
>> If I have any confusion, I just go

822
01:04:13,280 --> 01:04:20,000
outside and look at my neighbors and I I
see two of them out there and I could

823
01:04:17,760 --> 01:04:24,160
Oh, I get my other one out there.
>> That messes up and then the rest of the

824
01:04:22,240 --> 01:04:27,440
neighbors like, "Crap, it's recycling
week." And then they all put their

825
01:04:25,280 --> 01:04:29,520
recycling out and then they're all off
>> or it's a Thursday to Friday on a

826
01:04:28,960 --> 01:04:31,440
holiday.
>> Yeah.

827
01:04:30,000 --> 01:04:36,559
» Yeah. Everybody's out a day ahead.
>> Where is the um

828
01:04:34,240 --> 01:04:40,160
recycling grant in here? I guess maybe
um Am I missing it?

829
01:04:38,240 --> 01:04:41,280
» Intergovernmental revenue.
>> Okay.

830
01:04:40,640 --> 01:04:45,839
» The top line.
>> Okay. I thought it was more than that.

831
01:04:44,000 --> 01:04:47,839
That's why I guess
>> Okay.

832
01:04:46,559 --> 01:04:51,039
» Initially there was a little bit of
route issues I think just getting that

833
01:04:49,520 --> 01:04:54,640
down. But you see the same thing with
the buses. every school year. They're

834
01:04:52,799 --> 01:04:57,920
just getting their routes down and
you'll see some, you know, sometimes

835
01:04:56,319 --> 01:05:02,319
they double back an hour later, but
other than that, not an issue at all.

836
01:05:00,000 --> 01:05:05,359
» We did price weekly recycling with this
agreement, too. And it [clears throat]

837
01:05:03,200 --> 01:05:08,880
just was, it wasn't cost effective. It
was cost prohibitive. So, we did we did

838
01:05:07,520 --> 01:05:13,760
price that.
>> Is the electronics recycling event a one

839
01:05:12,079 --> 01:05:15,920
standard cost or is it done by how much
we take in?

840
01:05:14,559 --> 01:05:19,280
» There's no cost
>> for the electronics recycling at all.

841
01:05:18,160 --> 01:05:23,119
all
>> gets to use it, gets to do, you know,

842
01:05:21,200 --> 01:05:26,880
part it out or do whatever with. So,
>> okay. So, do we open that up to anybody,

843
01:05:24,720 --> 01:05:29,119
too? I know a number of non Western
residents that were bringing stuff into

844
01:05:28,240 --> 01:05:31,920
that as well.
>> Yeah.

845
01:05:30,079 --> 01:05:35,680
» No, we we talked about opening that up
and we did and we sent the invites to

846
01:05:33,680 --> 01:05:38,319
our neighbors too, but I think a lot of
our neighbors have have also are doing

847
01:05:37,680 --> 01:05:43,839
events.
>> Yeah. Yeah. So, yeah, there is no cost

848
01:05:40,799 --> 01:05:48,000
to the village at all for this event.
Um, the only time a resident or or

849
01:05:46,240 --> 01:05:52,400
whoever dropping off would be fee
charged is if you're dropping off

850
01:05:49,920 --> 01:05:58,480
something that's not acceptable through
the Wisconsin ecycle program but

851
01:05:57,039 --> 01:06:00,799
» and that's a lot of times that's
chemicals

852
01:05:59,440 --> 01:06:03,920
» and then the chemicals they can go
Marathon County right because Marathon

853
01:06:02,640 --> 01:06:09,440
County has certain time
>> as far as the east cycle stuff a lot of

854
01:06:06,079 --> 01:06:14,160
it be like for free or something
>> but a lot of things that they wouldn't

855
01:06:11,520 --> 01:06:20,680
take at the free event like your home
they would take

856
01:06:15,359 --> 01:06:20,680
» were either free free or for very low.

857
01:06:20,720 --> 01:06:27,960
» Okay. Any more questions?
>> No. Okay.

858
01:06:28,000 --> 01:06:36,520
» This is the aquatic center budget. Um we
do our best guesstimate this year. We're

859
01:06:33,119 --> 01:06:36,520
looking at

860
01:06:37,200 --> 01:06:45,359
» we're hoping to more or less break even
or have an increase in the fund balance

861
01:06:42,720 --> 01:06:49,200
of 8,000. So it's not a ton. We're
hoping the expenditures come in as we

862
01:06:47,200 --> 01:06:54,079
estimated, but it's going to be close.
Break even would be good good also.

863
01:06:53,200 --> 01:07:00,720
» Right, Lisa?
>> Um the 40,000 40,000 40,000 comes from

864
01:06:56,960 --> 01:07:06,559
room tax and 40,000 from tax. So $80,000
a year and that's regularly we do that.

865
01:07:03,760 --> 01:07:10,559
We don't change it. Um and we have the
same amount of people attending the pool

866
01:07:08,319 --> 01:07:14,559
or has that gone down?
>> It es and flows.

867
01:07:12,720 --> 01:07:18,480
» Yeah. So um this year we did
approximately well I think I did I send

868
01:07:17,359 --> 01:07:21,599
it to everybody.
>> I sent it to everybody.

869
01:07:19,760 --> 01:07:26,000
» Yeah. So everybody got it with the
revenues and the attendance we were

870
01:07:23,359 --> 01:07:30,880
25,000 some this year. Last year we're
like 28,000. Um but the increased prices

871
01:07:28,720 --> 01:07:34,880
for this year actually made our revenues
higher than last year even with more

872
01:07:33,359 --> 01:07:40,000
people attending last year than this
year because we did increase season

873
01:07:37,280 --> 01:07:44,240
passes. We increased daily pass prices.
Um, and our revenues actually ended up

874
01:07:42,160 --> 01:07:48,240
higher than we had projected up for the
year.

875
01:07:45,119 --> 01:07:52,160
» Are you are you working up like a longer
term plan for the pool for possible

876
01:07:50,720 --> 01:07:54,640
expenses? And
>> and [clears throat] that's that's one of

877
01:07:53,200 --> 01:07:58,559
the things that we had talked about
during one of these meetings prior is do

878
01:07:57,119 --> 01:08:01,920
we want to do a facility assessment
because we haven't had one done in 10

879
01:08:00,400 --> 01:08:06,720
years.
And that'll give you a breakdown of

880
01:08:03,440 --> 01:08:12,319
costs that you could expect like the um
report that was been done back in 2016.

881
01:08:10,160 --> 01:08:16,080
Is that an expense that you want to
incur or is that do you want something

882
01:08:15,200 --> 01:08:23,560
else done? As far as
>> how much was the last one?

883
01:08:18,400 --> 01:08:23,560
uh 15 I think it was around 15,000

884
01:08:23,839 --> 01:08:31,440
» and it's done by
>> done by water technology

885
01:08:28,480 --> 01:08:34,319
» not not a seller of product right
>> it's not like by kubichek

886
01:08:32,960 --> 01:08:37,120
» you know pool systems you know it's not
>> yeah they don't build they they are

887
01:08:36,239 --> 01:08:42,319
design firm
>> okay all right I have one question

888
01:08:39,600 --> 01:08:46,000
that's part yeah part two of people so
do we have a number back or any feedback

889
01:08:44,000 --> 01:08:49,440
on this newest expense that we're
expecting for this fix that has to Have

890
01:08:47,679 --> 01:08:53,359
we heard back on what that's looking to
cost us? And then is that included in

891
01:08:51,199 --> 01:08:56,239
these estimates?
>> No, that so that would be in capital.

892
01:08:55,759 --> 01:09:01,199
» Okay.
>> It would be a borrowed project. We put a

893
01:08:58,480 --> 01:09:04,560
number in for capital borrowing. Um but
since they have not completed the leak

894
01:09:02,880 --> 01:09:08,480
detection yet, we don't have a cost
estimate for the repair.

895
01:09:06,480 --> 01:09:13,520
» What number did we throw in for capital?
>> We threw in 100 100,000.

896
01:09:11,520 --> 01:09:17,440
» I think we had projected originally like
a 85,000

897
01:09:15,279 --> 01:09:23,199
expenditure for next year. Anyways, um
but I asked that we up it just because

898
01:09:20,080 --> 01:09:26,640
we just spent 102,000 on leak repair. So
why would I think another one would be

899
01:09:25,120 --> 01:09:32,080
less
just just to be cautious? Um so what

900
01:09:30,400 --> 01:09:36,719
you're seeing for the increase in the
pool budget is literally we we're

901
01:09:34,560 --> 01:09:43,040
projecting like a 4% increase for wages
for staff.

902
01:09:38,960 --> 01:09:44,400
So, and that's just a an estimate,
>> but those are those are

903
01:09:43,920 --> 01:09:48,960
» Y
>> those are Y costs, but we reimbured them

904
01:09:46,880 --> 01:09:53,759
for all wage expenses, and we haven't
seen our August billing yet from the Y.

905
01:09:51,600 --> 01:09:59,679
So, um we don't even know what our
current expenses are. We did an estimate

906
01:09:56,320 --> 01:10:01,600
for 26, but we're not sure where that's
going to land.

907
01:10:00,239 --> 01:10:08,320
» They just bill us once a summer. Do they
bill us? once a month, but usually

908
01:10:04,880 --> 01:10:12,080
they're usually two to three weeks into
the month following month before we see

909
01:10:10,159 --> 01:10:18,719
it because once you close out payroll
could include one week from

910
01:10:15,040 --> 01:10:22,640
July or you know so we expect it usually
around the third week of se September.

911
01:10:21,120 --> 01:10:27,360
So
we're projecting it to be lower just

912
01:10:24,400 --> 01:10:30,560
because the July one was actually a had
more pay periods in it than it typically

913
01:10:28,960 --> 01:10:33,969
does.
Stephanie shaking her head because she

914
01:10:31,840 --> 01:10:35,989
knows exactly how that system works.
[laughter]

915
01:10:36,000 --> 01:10:42,719
» One additional piece to that is the
school district piece and just that

916
01:10:40,880 --> 01:10:46,320
they'll be doing the community survey.
It does talk about municipal

917
01:10:44,000 --> 01:10:50,719
partnerships if we wanted to depending
on how that survey comes back explore

918
01:10:48,239 --> 01:10:53,880
municipal partnerships and what that
might mean.

919
01:10:54,400 --> 01:11:02,000
» What do you what do you mean by that?
Would we would

920
01:10:58,719 --> 01:11:07,760
could could mean many things.
>> If we wanted to explore a partnership,

921
01:11:04,239 --> 01:11:11,199
do we want to have one pool? What does
that pool look like? And we all

922
01:11:10,080 --> 01:11:15,760
contribute to that
>> with Rothschild.

923
01:11:12,640 --> 01:11:22,400
» No, with Everest also and possibly with
Rothschild and possibly with Scoffield.

924
01:11:18,880 --> 01:11:27,360
» So Scoffield and Rothschild decide to,
you know, term their pool. Um, Everest

925
01:11:25,360 --> 01:11:32,239
has made it known that they've got to do
some work or build another a new pool.

926
01:11:30,719 --> 01:11:36,480
So, do we want to do that together
somehow some way?

927
01:11:34,640 --> 01:11:40,440
I I it's worth a conversation.
>> Yeah.

928
01:11:37,440 --> 01:11:40,440
» Yep.

929
01:11:40,480 --> 01:11:49,120
» Has there been any more discussion in uh
potentially increasing the money we

930
01:11:46,480 --> 01:11:52,640
transfer from room tax to to the pool?
We've been at 40,000

931
01:11:51,360 --> 01:11:55,600
forever.
>> Forever.

932
01:11:57,120 --> 01:12:03,679
Besides me saying it in our meeting this
morning, probably not.

933
01:12:01,840 --> 01:12:08,080
» I mean, because we know there's a a
balance in room taxes right now,

934
01:12:05,840 --> 01:12:10,800
» but that's not that's not that's
>> Yes, I understand.

935
01:12:09,199 --> 01:12:15,280
» That's the 70, not the 30.
>> Yeah. So, um, but there's a balance in

936
01:12:13,199 --> 01:12:21,920
there for expenditures for like room
tax, um, for events, etc. that can apply

937
01:12:19,120 --> 01:12:25,360
for. But, uh, it was more of a joking
thing this morning like, can we increase

938
01:12:23,520 --> 01:12:30,560
for the aquatic center just because we
know we're running out of a line where,

939
01:12:28,000 --> 01:12:34,880
you know, yeah, we're projecting a loss,
but we have a fund balance that covers

940
01:12:32,719 --> 01:12:38,880
that loss.
>> So, room tax once it comes in is divided

941
01:12:36,880 --> 01:12:42,080
7030. The 30 gets to stay with the
municipality and this 40 comes from that

942
01:12:41,040 --> 01:12:44,880
30.
>> What's that?

943
01:12:43,360 --> 01:12:49,040
» Nothing comes out of the 70.
>> The 70 is [clears throat] goes is broke

944
01:12:47,280 --> 01:12:50,480
apart to the city. goes that goes to
CBA, right?

945
01:12:49,920 --> 01:12:55,440
» Yes.
>> But then it's at 42 and a half% and

946
01:12:52,960 --> 01:12:58,880
another percentage and another so it the
70 gets broke down.

947
01:12:56,800 --> 01:13:04,239
» But our question is could we apply as
municipality for the pool or tourism

948
01:13:01,520 --> 01:13:09,760
dollars to come back to the pool?
>> Well, another option is so right now

949
01:13:06,800 --> 01:13:16,000
approximately 130 140 goes to the
capital fund. Um that basically reduces

950
01:13:12,960 --> 01:13:20,159
our borrowing. If we wanted to decrease
the amount going to the capital fund, we

951
01:13:18,080 --> 01:13:25,520
could increase the 40 and just whether
we want 50 there. But at this point, we

952
01:13:23,360 --> 01:13:30,640
have not had a year where we've needed
to do that. So that's really why we've

953
01:13:28,719 --> 01:13:36,880
we have a fund balance. We're able to
maintain it. It goes up and down once in

954
01:13:33,600 --> 01:13:43,280
a while, but um with the fee increase
this year, it really helped to maintain

955
01:13:39,840 --> 01:13:48,320
the fund balance.
>> We went up $2 on a daily pass from five.

956
01:13:45,679 --> 01:13:52,760
» Yeah, we went from five to seven on our
season passes went up like 20.

957
01:13:53,280 --> 01:13:59,679
» Not a lot of talk on that, right?
>> No, no, there's lots of singles now.

958
01:13:58,159 --> 01:14:03,360
» Yeah. Okay.
But I mean, we're ultimately able to

959
01:14:01,360 --> 01:14:07,520
maintain our fund balance because we're
borrowing money to cover the big

960
01:14:05,360 --> 01:14:11,440
expenses to fix things when we're doing
our capital budget. Correct.

961
01:14:08,880 --> 01:14:16,560
» You wouldn't be paying for a $100,000
item with the [snorts] aquatic center,

962
01:14:14,000 --> 01:14:21,840
though. Kind of like we don't pay for
road work out of our general fund. We we

963
01:14:18,640 --> 01:14:27,040
borrow for items that will last more
than five years. That's usually the rule

964
01:14:24,880 --> 01:14:33,199
of thumb when you go to borrowing. You
want an item that will last preferably

965
01:14:30,480 --> 01:14:37,840
10, but the village has done some street
work when we know that it's not going to

966
01:14:36,080 --> 01:14:41,239
last more than 5 years. We've still
borrowed for

967
01:14:43,440 --> 01:14:48,480
» it was longer than that.
[clears throat]

968
01:14:46,480 --> 01:14:52,120
» Any more questions
on the aquatic center?

969
01:14:55,360 --> 01:14:59,320
That's tiff number one.

970
01:14:59,760 --> 01:15:07,600
» Um, this TIFF is closing. We have our
estimates for 2026.

971
01:15:05,280 --> 01:15:13,840
Um, we'll have to see how those end up
yet. I'm not quite sure. Um, I think we

972
01:15:10,800 --> 01:15:18,159
have all our expenditures in,
but we're going to be waiting for the

973
01:15:15,760 --> 01:15:22,960
final audit, which we need to start
sending over paperwork now to the

974
01:15:20,000 --> 01:15:27,520
auditors so they can complete that. Um,
they will make the final determination.

975
01:15:24,800 --> 01:15:32,560
Once the final audit costs get accounted
for within this, we'll be able to

976
01:15:29,760 --> 01:15:37,400
determine the amount that gets allocated
to the other taxing districts.

977
01:15:38,640 --> 01:15:45,760
questions.
>> There's there's a large um other

978
01:15:42,960 --> 01:15:50,000
financing uses transfers just
>> that is going to go to debt service. We

979
01:15:47,920 --> 01:15:54,159
have a $10 million debt that we're
paying off

980
01:15:51,760 --> 01:15:57,520
» that was used for the tiff I assume.
Okay.

981
01:15:54,640 --> 01:16:03,679
» Yeah, it was a CDA lease revenue bond.
Um the it actually we call it the debt.

982
01:16:01,360 --> 01:16:08,120
It's actually not due till 2031, but we
did call it so we can close it down.

983
01:16:08,239 --> 01:16:17,520
Normally you can you can see where we
normally record it's a CD lease uh lease

984
01:16:13,840 --> 01:16:23,360
expense to CDA um we normally recorded
the

985
01:16:19,679 --> 01:16:31,760
revenue coming in and is increment and
then we transfer it to our CDA fund as a

986
01:16:27,360 --> 01:16:36,320
lease expense and this time because the
lease expense

987
01:16:33,920 --> 01:16:42,360
the amount of payoff was more than the
lease expense fence. So that's I just

988
01:16:38,719 --> 01:16:42,360
showed it that way.

989
01:16:43,360 --> 01:16:47,320
» Any questions on TIFF?

990
01:16:50,080 --> 01:16:56,000
» Go ahead.
>> CDA tiff number one.

991
01:16:53,520 --> 01:17:02,400
» This is the fund that we use to pay our
CDA debt out of. Um right now we have

992
01:17:00,080 --> 01:17:06,800
it's closer to
1.95

993
01:17:04,239 --> 01:17:10,480
in there. Um, we are acrewing interest
each month that we're holding on to

994
01:17:08,400 --> 01:17:15,600
those funds. They will be taking the
funds out of our account and then we'll

995
01:17:12,719 --> 01:17:20,280
be transferring the balance over to
associated trusts to pay off our debt.

996
01:17:22,719 --> 01:17:30,159
» Nothing exciting. We got two less funds
to talk about next year.

997
01:17:28,159 --> 01:17:36,000
» Um, this is TIFF district number two.
This is our Schoolfield Avenue project.

998
01:17:32,800 --> 01:17:40,719
um we have a large deficit and we're
anticipating

999
01:17:37,840 --> 01:17:47,280
um at the end of 2027 we'd still have
around $470,000 deficit.

1000
01:17:45,360 --> 01:17:53,040
We're estimating an increment of
$270,000.

1001
01:17:49,040 --> 01:17:58,560
Um the very sad part is if we had the
increment that we had in 2025, we'd be

1002
01:17:55,920 --> 01:18:03,120
able to pay off our debt. Unfortunately,
the state slashed the value in that

1003
01:18:00,480 --> 01:18:09,520
tiff. Um
and we are not able to do that for a

1004
01:18:06,239 --> 01:18:13,760
couple years yet.
>> Questions

1005
01:18:11,760 --> 01:18:17,679
that devaluation was end of 24 or
beginning of 25 when the state when did

1006
01:18:16,560 --> 01:18:26,600
they do that?
>> Um beginning of 2025 is when our um

1007
01:18:21,840 --> 01:18:26,600
reassessment went through. Okay. Right.

1008
01:18:27,600 --> 01:18:30,840
room tax.

1009
01:18:31,520 --> 01:18:39,600
» Um, this is the room tax revenue from
our local motel. We cut a check to the

1010
01:18:37,120 --> 01:18:44,719
CVB and I I have a little note there. In
2025, of the $461,000

1011
01:18:42,400 --> 01:18:51,440
that was paid to CVB,
197,000 went to the Weston account.

1012
01:18:48,159 --> 01:18:56,920
Gives you an idea of how much funds that
our tourism commission has when they're

1013
01:18:53,520 --> 01:18:56,920
giving out grants.

1014
01:18:58,320 --> 01:19:05,920
And that's now including a ARB. I mean
the all the different avenues, all the

1015
01:19:04,239 --> 01:19:10,159
different not just the hotels. Now we're
getting right 50,000 from online stuff.

1016
01:19:09,840 --> 01:19:13,120
Yeah.
>> Y

1017
01:19:11,360 --> 01:19:17,120
» I was just going to ask how often do we
recontract or renegotiate how much goes

1018
01:19:15,520 --> 01:19:22,560
over there?
>> We just did last year and then we went

1019
01:19:19,520 --> 01:19:26,960
into a two-year agreement. So we are
we're through next year 2027 when we

1020
01:19:25,840 --> 01:19:30,159
would talk again.
>> Okay. Thank you.

1021
01:19:28,320 --> 01:19:34,560
» This is it's definitely a conversation
we need to have. So those funds need to

1022
01:19:32,239 --> 01:19:38,400
be used for tourism. The village doesn't
have a lot of tourism activities right

1023
01:19:36,320 --> 01:19:43,199
now. Our fund balance in the Weston only
account is growing. Um I don't know if

1024
01:19:40,880 --> 01:19:47,760
we have to have discussion about that.
Um but if we don't do a ton by next year

1025
01:19:45,760 --> 01:19:51,840
at this time, we really need to have a
good discussion. We should not be

1026
01:19:50,000 --> 01:19:53,920
carrying over those funds from year to
year.

1027
01:19:52,080 --> 01:19:55,679
» We used to, but we haven't been in the
last couple years.

1028
01:19:54,719 --> 01:19:59,600
» What did we used to do?
>> Because we used to keep it. It used to

1029
01:19:57,360 --> 01:20:02,719
just roll right over. But about two or
three years ago, we did a heavy donation

1030
01:20:01,280 --> 01:20:06,640
with DC Green. Yep.
>> Community,

1031
01:20:03,679 --> 01:20:10,320
» the um Green Heck Turner building uh to
the tune of about 400 450,000.

1032
01:20:09,199 --> 01:20:13,600
» It was quite a bit.
>> Yeah. And that's done now. Is that

1033
01:20:12,480 --> 01:20:18,800
» Yeah. Okay.
>> But now we have these funds building

1034
01:20:15,679 --> 01:20:23,600
again. The tourism commission. Um, we
don't get a ton of grant requests. I

1035
01:20:21,360 --> 01:20:26,560
mean, we do, but
I don't know. It's something that we'll

1036
01:20:25,440 --> 01:20:31,600
have to probably address.
>> I think a lot of people come to use our

1037
01:20:28,080 --> 01:20:35,679
pool and stay at hotels. So, we could uh
a little little humor, but I mean, we

1038
01:20:33,600 --> 01:20:38,960
could request some for that. So,
>> well, maybe

1039
01:20:37,280 --> 01:20:46,080
» or parks or events. Yeah.
>> Looking at getting together with DC.

1040
01:20:42,159 --> 01:20:50,719
Maybe that's a use for it too
without going into

1041
01:20:48,080 --> 01:20:53,719
» right.
>> Okay.

1042
01:20:54,159 --> 01:21:03,280
» And what is the balance right now?
>> The Weston only was it 250?

1043
01:21:00,480 --> 01:21:08,560
» I think it's 230 up there.
>> That's only through quarter two.

1044
01:21:05,840 --> 01:21:14,239
» Oh jeez.
Okay.

1045
01:21:10,560 --> 01:21:20,159
» So, civic social and park trust.
>> The park trust is our park impact fees

1046
01:21:18,400 --> 01:21:24,640
parkland dedication. We used to call
them parkland dedication. They're more,

1047
01:21:21,920 --> 01:21:31,840
you know, correctly termed park impact.
I'll get that wording updated. Um, it

1048
01:21:27,520 --> 01:21:36,880
shows the revenues coming in and the
expenditures going out. We have an

1049
01:21:33,840 --> 01:21:41,679
estimated $15,000 we use this year. Uh
we have an estimated $15,000 next year

1050
01:21:39,840 --> 01:21:48,040
and they're a lot of them are the park
improvements

1051
01:21:43,600 --> 01:21:48,040
that we're able to use those funds for.

1052
01:21:50,800 --> 01:21:57,600
Uh the other one is the civic and social
that includes our farmers market also

1053
01:21:55,360 --> 01:22:03,120
includes our scholarship fund. Um in
2027 we're proposing to pay off a $500

1054
01:22:01,280 --> 01:22:09,520
scholarship again. We haven't done that
for many years. Um the balance in CD has

1055
01:22:07,360 --> 01:22:13,199
grown and I think we need to start doing
that again because that's the purpose of

1056
01:22:11,120 --> 01:22:17,199
those funds to give out scholarships for
the school district. Um so we started

1057
01:22:15,280 --> 01:22:20,960
that up again.
>> Well, there for a while we weren't

1058
01:22:18,480 --> 01:22:25,920
earning no interest to pay anything.
>> No, but um the last renewal, so we just

1059
01:22:23,760 --> 01:22:32,639
renewed it. We're getting 4.01 or
something like that. So that'll be a

1060
01:22:28,880 --> 01:22:37,600
good chunk of interest again for 27.
Any questions

1061
01:22:35,040 --> 01:22:41,920
» with that scholarship at the community
foundation?

1062
01:22:38,719 --> 01:22:44,800
» No, through DC Everest. We'll work with
administration there and then when they

1063
01:22:43,440 --> 01:22:46,560
give out their
>> Where's the money being held? Sorry.

1064
01:22:46,000 --> 01:22:51,400
Where's
>> Oh, in the bank in a city.

1065
01:22:51,840 --> 01:22:59,600
» Can I give you history?
>> That was the

1066
01:22:57,679 --> 01:23:04,480
centennial.
when they has a centennial for West town

1067
01:23:02,960 --> 01:23:11,600
Weston,
there was a group and they did they had

1068
01:23:08,239 --> 01:23:16,239
money that they put into actually at one
point in time was in

1069
01:23:14,080 --> 01:23:22,080
some saving trust. It was actually
bonds, but pretty soon the bonds were

1070
01:23:19,600 --> 01:23:27,840
costing more.
They were charging more to so we took

1071
01:23:24,880 --> 01:23:33,040
that out of there. It was there. We took
them out of there and put them into a

1072
01:23:30,000 --> 01:23:37,920
CD, but there wasn't a real lot left
anymore by that point. But that's how

1073
01:23:35,600 --> 01:23:45,120
the scholarship starts. It's actually
Weston Centennial Homeland scholarship.

1074
01:23:42,080 --> 01:23:48,560
» Nice. Yep.
>> I'll just chime in again as a reminder

1075
01:23:47,199 --> 01:23:53,280
for the farmers market, the
miscellaneous revenue, a lot of it is

1076
01:23:50,639 --> 01:23:57,840
the tokens that we sell and then in the
farmers market expense, a lot of it is

1077
01:23:55,360 --> 01:24:01,360
the tokens that we disperse. So, we we
take in the revenue from the credit card

1078
01:23:59,600 --> 01:24:05,440
sales and then we give it to the vendors
as they turn in their tokens. The

1079
01:24:03,440 --> 01:24:10,000
farmers market also includes the toilet
rental and this year included the

1080
01:24:07,920 --> 01:24:18,600
improvements at Kennedy Park with the
electricity and stuff. Um,

1081
01:24:13,600 --> 01:24:18,600
and I think that's about it

1082
01:24:19,280 --> 01:24:24,760
» questions.
Any more?

1083
01:24:25,840 --> 01:24:31,360
» We just had this one last slide just
about the future. One of the things we

1084
01:24:29,360 --> 01:24:35,920
had done in the past, my understanding
is that it it was done before the this

1085
01:24:33,360 --> 01:24:40,080
building was um put into place is we had
worked with Ellers on sort of a

1086
01:24:37,440 --> 01:24:45,280
long-term financial plan. that's still
up on our website. Is is that's

1087
01:24:42,800 --> 01:24:48,880
something maybe it's not exactly that
something that we would want to do going

1088
01:24:47,199 --> 01:24:53,520
forward and maybe that dubtales with
strategic plan but just another way to

1089
01:24:51,440 --> 01:25:00,400
look at the services that we provide and
and do some in-depth analysis of of each

1090
01:24:58,080 --> 01:25:03,880
and then if time for there's any
additional questions.

1091
01:25:09,920 --> 01:25:19,199
I think I would like to know on this is
the finance end of it because Jessica

1092
01:25:15,440 --> 01:25:24,320
said something that I guess um I have a
little bit concern that we borrow for

1093
01:25:21,920 --> 01:25:28,159
stuff that will last at least five
years. I hope we don't borrow for

1094
01:25:26,639 --> 01:25:35,600
something
um that's gets paid back in 10 years

1095
01:25:31,679 --> 01:25:41,760
last five years. We've so when we give
our outline to Greg what we're

1096
01:25:38,960 --> 01:25:50,320
borrowing, he kind of puts the stuff in
the correct bucket. So we he controls he

1097
01:25:45,679 --> 01:25:55,920
has a an estimate of the payoff. Like
when we get the debt documents back from

1098
01:25:52,880 --> 01:26:01,760
Greg, he kind of has it structured um to
really fit the items that we're buying.

1099
01:25:58,639 --> 01:26:06,560
» Because I remember back when we had
sweets

1100
01:26:03,280 --> 01:26:13,080
street sweeper and we had to we're
looking at borrowing for a new one and

1101
01:26:08,719 --> 01:26:13,080
the old one wasn't paid off yet.

1102
01:26:13,120 --> 01:26:18,320
» Um, a lot of that what I'm talking about
is our street maintenance. We've been

1103
01:26:16,400 --> 01:26:23,040
shifting we've been shifting to
>> Right. I know that's why

1104
01:26:20,080 --> 01:26:28,560
» so if we accidentally pay for gypsing
out of how long does it We got

1105
01:26:26,480 --> 01:26:32,400
stuff like that. So there is certain
things that we don't know.

1106
01:26:31,520 --> 01:26:35,360
But I mean,
>> we paid for these microphones, which we

1107
01:26:34,320 --> 01:26:39,840
want
>> doing some of the borrowing for the

1108
01:26:37,280 --> 01:26:43,120
maintenance or the whatever. I can see,
you know,

1109
01:26:41,600 --> 01:26:48,000
roads, you put them down and they're
supposed to last 20 25 years. But if

1110
01:26:46,000 --> 01:26:52,719
you're talking something that you're got
a 20-year borrowing note, I don't know

1111
01:26:49,920 --> 01:26:58,159
what they are, but and you're going to
be redoing it in 10, you're still paying

1112
01:26:55,280 --> 01:27:01,679
it off. Um,
I have a concern.

1113
01:26:59,520 --> 01:27:07,520
» Right. So when Greg does his
presentation, you'll see how he chunks

1114
01:27:05,840 --> 01:27:12,880
certain of the assets in different
groups and then he has a selected payoff

1115
01:27:10,560 --> 01:27:16,159
for that. Um I think we're looking
October 5th. That would be during our

1116
01:27:15,199 --> 01:27:20,400
budget.
>> It would it would be during that budget

1117
01:27:18,000 --> 01:27:24,560
workshop and I October 5th is just the
night that that Greg was already booked

1118
01:27:22,159 --> 01:27:30,000
for the 21st. And I can remember even
like we bought computers and the

1119
01:27:26,239 --> 01:27:36,400
computers didn't last that long. And so
I'm kind of I don't want to be borrowing

1120
01:27:32,560 --> 01:27:39,840
for stuff that for long term they're
short term.

1121
01:27:37,920 --> 01:27:41,920
» Okay.
>> All right. Moving on.

1122
01:27:41,520 --> 01:27:43,679
» Yep.
>> New business.

1123
01:27:42,719 --> 01:27:48,719
» Yep.
>> Number six. discussion, interaction or

1124
01:27:46,400 --> 01:27:54,120
possible action on modification to FS
FLSA status for the engineer technician

1125
01:27:51,280 --> 01:27:58,040
position from exempt to non-exempt.
[snorts] Mr. Pleasure

1126
01:27:58,880 --> 01:28:06,880
need more explanation.
>> I don't think so.

1127
01:28:03,360 --> 01:28:13,679
» I is it by law but more because he isn't
really a tax exe or

1128
01:28:11,199 --> 01:28:15,760
» Yeah, I I guess
supervising

1129
01:28:15,280 --> 01:28:19,760
him.
>> Yeah. I mean, before this meeting

1130
01:28:17,760 --> 01:28:26,480
started at 6, I saw his car still out in
the parking lot. Um, he started this

1131
01:28:22,639 --> 01:28:31,679
summer for us and, uh, his main project
right now is the Concord A project,

1132
01:28:29,120 --> 01:28:35,920
which first started the week of August
17th. So, is it last week, two weeks

1133
01:28:34,000 --> 01:28:40,480
ago, when we're doing payroll, all a
sudden I realized uh, he was set up

1134
01:28:38,080 --> 01:28:46,000
incorrectly, but then I realized he
actually wasn't set up incorrectly. I uh

1135
01:28:43,600 --> 01:28:50,560
had uh incorrectly labeled the position
when uh it was created. So I guess it's

1136
01:28:48,719 --> 01:28:55,120
really just a a cleanup and I guess
that's the purpose of then asking for

1137
01:28:52,159 --> 01:28:59,840
the uh back date so that you know going
back to essentially the week of the last

1138
01:28:57,520 --> 01:29:02,560
full pay period he would be compensated
for the time he was actually out on

1139
01:29:01,840 --> 01:29:07,520
site.
>> So how much are we looking at? I think

1140
01:29:04,960 --> 01:29:14,040
it was maybe 16 or probably about 20
extra hours. Um

1141
01:29:10,560 --> 01:29:14,040
» about how much?

1142
01:29:18,560 --> 01:29:25,080
» Let's see.
20 time.

1143
01:29:28,480 --> 01:29:35,600
» I'm guessing it's it's probably less
than $1,000

1144
01:29:31,840 --> 01:29:40,239
and actual wages. There's probably some
WRS on there and some other things, but

1145
01:29:38,000 --> 01:29:45,520
uh I mean realistically if we had a
consulting engineer out there, we'd be

1146
01:29:41,760 --> 01:29:50,239
paying them over $100 an hour. We're not
nearly paying that. So, I guess it's

1147
01:29:48,480 --> 01:29:55,760
just a a goodwill gesture to the
employee that uh they they're not, you

1148
01:29:52,880 --> 01:30:01,120
know, essentially first week on the job
we're saying, "Hey, I need you to donate

1149
01:29:58,080 --> 01:30:03,360
now uh you know, bunch of hours that you
gave us." So,

1150
01:30:01,920 --> 01:30:05,679
» no, I was just wondering how much it
was.

1151
01:30:04,400 --> 01:30:12,639
» But Isaac,
>> no. Um, no. Remes. Uh, Isaac is salary

1152
01:30:10,560 --> 01:30:17,440
as the engineer, but we have uh an
engineering tech as our on-site

1153
01:30:15,120 --> 01:30:21,480
inspector.
>> Well, they're paying fair numbers.

1154
01:30:21,600 --> 01:30:24,880
» Okay. So, the finance should do it
first.

1155
01:30:24,000 --> 01:30:28,080
» Finance first.
>> Recommend it.

1156
01:30:25,679 --> 01:30:31,280
» Yeah. I have a question. So, we're he
was hired in spring, but we're only

1157
01:30:29,199 --> 01:30:33,360
going back to August. That that's when
this project started.

1158
01:30:33,040 --> 01:30:36,239
» Okay.
>> You didn't have overtime.

1159
01:30:34,560 --> 01:30:38,400
» You didn't have over time until this one
started.

1160
01:30:36,639 --> 01:30:42,159
» Yeah.
>> And we anticipate in this position will

1161
01:30:40,080 --> 01:30:44,159
have a lot of overtime each year, more
in the summer than the winter,

1162
01:30:43,520 --> 01:30:47,920
» correct? Yeah.
>> You have any I mean this isn't possible

1163
01:30:46,000 --> 01:30:52,960
probably yesterday, but like ballpark
how many hours you think you envision

1164
01:30:49,520 --> 01:30:57,600
this person working overtime?
Uh I mean if you average say an extra 10

1165
01:30:55,760 --> 01:31:03,760
weeks
or 10 hours per week through for

1166
01:31:02,108 --> 01:31:08,360
[clears throat]
what's May through October

1167
01:31:08,719 --> 01:31:15,199
» six months so
24 weeks

1168
01:31:12,960 --> 01:31:18,480
» his hourly wages
>> approximately so say about 250 hours

1169
01:31:17,440 --> 01:31:23,560
give or take
>> probably

1170
01:31:19,199 --> 01:31:23,560
» and then at an hourly rate of

1171
01:31:23,600 --> 01:31:29,760
I say it's about 30
>> so 30 $35 versus if we did not have that

1172
01:31:28,320 --> 01:31:31,440
position it' be $100 an hour
>> at least.

1173
01:31:30,480 --> 01:31:34,880
» It's a huge savings.
>> Probably about $120 an hour. Yeah.

1174
01:31:33,440 --> 01:31:37,679
» Huge.
>> Plus someone working for the villager.

1175
01:31:36,560 --> 01:31:43,760
» Correct.
>> And then you know that in the off season

1176
01:31:40,960 --> 01:31:48,800
he'll help with design and other other
items. So I mean this is a position that

1177
01:31:45,440 --> 01:31:52,800
we had previously but uh [clears throat]
didn't do the on-site inspection part of

1178
01:31:50,880 --> 01:31:57,920
it.
And it's capital project funds. It's not

1179
01:31:55,600 --> 01:32:01,199
general fund. It's
yeah the cost that we'd be incurring out

1180
01:32:00,159 --> 01:32:07,199
there.
>> Thank you.

1181
01:32:04,000 --> 01:32:09,679
» I make thought his hand up. Did you?
>> He's done.

1182
01:32:07,920 --> 01:32:11,520
» Oh, he just asked who the name was.
>> So, do you want to do finance first? You

1183
01:32:11,199 --> 01:32:14,239
said
>> yes first.

1184
01:32:12,239 --> 01:32:17,840
» Okay. So on behalf of the financial
question, even though he didn't incur

1185
01:32:16,000 --> 01:32:22,480
overtime,
>> do we have to or should we put his I

1186
01:32:20,880 --> 01:32:26,560
mean, if we're changing his status and
he should have been labeled that way, I

1187
01:32:24,800 --> 01:32:32,880
realize he doesn't incur overtime, but
is it a legality thing? I just want to

1188
01:32:28,800 --> 01:32:38,639
make sure that we're I don't know the HR
rules, but I just want to make sure.

1189
01:32:35,840 --> 01:32:42,000
I I guess I I think it's okay because he
didn't

1190
01:32:40,320 --> 01:32:47,600
as an employee he didn't he wouldn't be
able to say, "Hey, I was improperly

1191
01:32:45,280 --> 01:32:53,120
paid." I don't think it changes anything
as far as a 40-hour week. It's just

1192
01:32:51,679 --> 01:32:56,719
unless we want to go back all the way. I
I don't I I guess to to clean it up, I

1193
01:32:55,520 --> 01:33:03,120
guess we could go back to his start
date. I mean, if we're saying we

1194
01:32:59,040 --> 01:33:07,199
improperly classified him upon his hire,
>> again, I I'm I'm not a lawyer, but I

1195
01:33:05,040 --> 01:33:11,840
would think you should go back to when
he was hired and didn't have any

1196
01:33:09,600 --> 01:33:15,280
overtime. I mean, then we're only paying
him appropriately from the time he did

1197
01:33:14,000 --> 01:33:20,000
incur it. But
>> if you stated we improperly classified

1198
01:33:17,520 --> 01:33:22,719
him from the start, we probably should
put it back to the start. That again,

1199
01:33:22,080 --> 01:33:26,480
I'm I'm not
>> I agree. No, this makes sense. There's

1200
01:33:24,800 --> 01:33:28,239
no fiscal impact. It go back to the day
you started. Yeah,

1201
01:33:27,280 --> 01:33:29,920
» I mean
>> that's the right thing to do.

1202
01:33:29,360 --> 01:33:34,800
» Yeah.
>> Yeah.

1203
01:33:31,440 --> 01:33:38,400
» Then that would change that number.
>> It would change the date but potentially

1204
01:33:36,639 --> 01:33:43,360
not any overtime if he didn't have
>> any over time.

1205
01:33:41,040 --> 01:33:47,679
» So change started.
>> Okay.

1206
01:33:44,239 --> 01:33:50,800
» His start date was July 6th. So
>> or I would think we should go back to

1207
01:33:49,760 --> 01:33:53,520
the sixth.
>> So on behalf of the finance and HR

1208
01:33:52,320 --> 01:33:56,560
committee, is that your motion?
>> That is my motion.

1209
01:33:54,719 --> 01:33:58,080
» Okay. We have a motion by record. Is
there a second?

1210
01:33:57,600 --> 01:34:01,520
» Second.
>> Second by Daniels. Any further

1211
01:34:00,000 --> 01:34:04,080
discussion?
None. All those in favor signify by

1212
01:34:03,199 --> 01:34:06,239
saying I.
>> I.

1213
01:34:04,400 --> 01:34:09,520
» I. Opposed.
>> Motion carries.

1214
01:34:07,760 --> 01:34:12,320
» On the same motion going back to the
start date of I believe June 6th.

1215
01:34:11,440 --> 01:34:16,560
» July 6.
>> July 6. Okay. Well, there'd be nothing

1216
01:34:14,080 --> 01:34:21,840
to pay for that first month. Um
>> I move for a motion

1217
01:34:18,800 --> 01:34:26,080
» by Hushin. Second by Barb.
>> Um any more on the question?

1218
01:34:24,159 --> 01:34:29,360
» Hearing none. All those in favor say I.
>> I.

1219
01:34:26,639 --> 01:34:33,920
» Opposed. So carried. Number seven,
discussion and or possible action on

1220
01:34:31,440 --> 01:34:37,840
potential summer hours for 2027.
Possibility of closing on Friday

1221
01:34:35,679 --> 01:34:41,600
afternoons. This could be just something
that we talk about a little bit tonight

1222
01:34:39,679 --> 01:34:45,120
and then, you know, go through it with
some more bullet points, whatever the

1223
01:34:43,199 --> 01:34:49,679
next three meetings. But it's just
thrown out there from the last meeting.

1224
01:34:47,440 --> 01:34:53,120
Um, I did bring it up um because I think
there was some retention talk, some

1225
01:34:51,920 --> 01:34:56,239
different things. I kind of checked
around. I know staff checked around on

1226
01:34:54,480 --> 01:35:02,639
other municipalities as far as what
their hours are. I know um um I think

1227
01:35:00,159 --> 01:35:08,400
right now our public works is a 4 day
410, right? Work week.

1228
01:35:04,320 --> 01:35:11,600
» Uh they were this week we go back to so
the two holidays together, right?

1229
01:35:10,159 --> 01:35:14,400
» But they still work their 40 out.
>> Yeah, they still working 40. Well, we're

1230
01:35:13,040 --> 01:35:18,320
not talking about anything not working
40 hours. So, um but that's it's just up

1231
01:35:17,440 --> 01:35:21,199
for discussion.
>> Yeah. No, I was just going to ask and

1232
01:35:19,920 --> 01:35:26,000
because I know I asked you that last
meeting about the how they work the four

1233
01:35:23,760 --> 01:35:29,360
days. So, can you just explain to me
again the public works?

1234
01:35:27,199 --> 01:35:36,000
» Yeah. So, generally from Memorial Day to
Labor Day, we have four 10 hour days

1235
01:35:32,400 --> 01:35:41,840
instead of five eight hour days. Um for
equipment starting, stopping um breaks

1236
01:35:39,199 --> 01:35:43,920
that generally get more productivity out
of that day.

1237
01:35:43,040 --> 01:35:47,440
» Um
>> they're doing their 40 hours just in

1238
01:35:45,280 --> 01:35:49,760
four days, not five days. Now it's after
Labor Day. So you're saying you go back

1239
01:35:48,960 --> 01:35:53,440
to the five days?
>> Yeah. Then kind of

1240
01:35:51,199 --> 01:35:57,679
» at Labor Day then we go back to 58s. You
know, you don't get the early sunrise or

1241
01:35:55,760 --> 01:35:58,719
um you know, so you have less sunlight
evening, too.

1242
01:35:58,400 --> 01:36:02,639
» Yeah.
>> And staff's happy with that. They like

1243
01:36:00,239 --> 01:36:06,080
the they'd rather do the four days or
>> you're never going to be 100% uh

1244
01:36:04,400 --> 01:36:09,679
» right. I mean, some are
>> over 100, but

1245
01:36:07,520 --> 01:36:16,480
» some still enjoy having, you know, maybe
Friday off um and would work 410s, but

1246
01:36:13,600 --> 01:36:23,040
uh you know, I guess others, you know,
it kind of gets tiring after a while. Um

1247
01:36:19,679 --> 01:36:27,360
so, uh I we do occasionally like for
leaf pickup, we'll sometimes last year

1248
01:36:25,440 --> 01:36:32,719
we did it with our our mechanics where
they uh came in an hour early and also

1249
01:36:30,639 --> 01:36:36,159
um switched off. One worked Monday
through Thursday, one worked Tuesday

1250
01:36:34,000 --> 01:36:39,360
through Friday in 10-hour shifts. So
that um when the equipment was done for

1251
01:36:38,320 --> 01:36:42,880
the day, they were able to go through
it, get it cleaned so that it was ready

1252
01:36:40,800 --> 01:36:47,920
to go the next morning right away. Um
our value added work of picking up

1253
01:36:44,800 --> 01:36:53,119
leaves on the curb side was able to go,
you know, as the operator used it and we

1254
01:36:50,719 --> 01:36:56,400
weren't uh stopping early or, you know,
having to fuel up the machine, do things

1255
01:36:54,800 --> 01:37:00,080
like that. So,
>> and then snow pl snow events just throw

1256
01:36:58,400 --> 01:37:03,280
it all out the window. Yeah, some events
is

1257
01:37:01,920 --> 01:37:10,000
» a good point.
>> Yeah. No, but as part of that 40 hours

1258
01:37:06,400 --> 01:37:15,440
in in four and a half is the fact that
that is actually more economical for the

1259
01:37:12,639 --> 01:37:21,840
street crew because they can continue to
work not stop at 8 and come back. They

1260
01:37:18,320 --> 01:37:26,639
can do the full 10-hour and it's not
it's more efficient that way.

1261
01:37:24,880 --> 01:37:30,000
» We generally are doing more with our big
equipment. So, you know, even just

1262
01:37:28,239 --> 01:37:35,760
greasing equipment, you know, pre-trip
inspections, those those take time. So,

1263
01:37:32,000 --> 01:37:39,119
if you can uh if eight guys are doing,
you know, half an hour of pre-trip stuff

1264
01:37:37,360 --> 01:37:44,400
in the morning, that's, you know, four
hours of time that we save on that last

1265
01:37:41,760 --> 01:37:49,840
day for not having that going on. So,
>> but I meant I as I recall it was done

1266
01:37:46,880 --> 01:37:53,840
because of it was more efficient than
the other.

1267
01:37:52,400 --> 01:37:56,239
» That's the street crew which will
probably remain the same but we're

1268
01:37:55,119 --> 01:37:58,960
talking about
>> I just wanted to make sure we had a

1269
01:37:57,360 --> 01:38:02,400
clear differentiation between the
>> two or Mark I guess whoever wants to.

1270
01:38:00,880 --> 01:38:05,360
Can you kind of go through the vision
for this like how are people going to

1271
01:38:03,920 --> 01:38:08,080
fit their 40 hours in because I think
even with public comments tonight

1272
01:38:06,719 --> 01:38:11,600
there's some misconception that people
are going to be working like 36 hours

1273
01:38:09,760 --> 01:38:15,199
and getting paid for 40. So, I guess
kind of can you share the vision of what

1274
01:38:13,360 --> 01:38:18,480
what you expect the hours to be, how
people are going to fit those hours in

1275
01:38:17,280 --> 01:38:21,520
if they're not working Friday
afternoons.

1276
01:38:19,679 --> 01:38:26,080
» Similar to public works, we would expand
that day. So, the examples that I gave

1277
01:38:23,679 --> 01:38:31,440
like Rothschild, Coronair, and the city
of Scoffield, they do a 7:00 a.m. to

1278
01:38:28,159 --> 01:38:36,639
4:30 and then on Friday, they do a 7 to
11. Rip Mountain slightly different.

1279
01:38:33,679 --> 01:38:40,480
They do 7:30 to 5 and then on Friday,
they do 8:30 to 1. I think one of the

1280
01:38:38,800 --> 01:38:44,320
reasons they do it slightly different on
Friday is because they have their market

1281
01:38:41,920 --> 01:38:49,360
on Friday at the municipal center at the
parking lot.

1282
01:38:45,280 --> 01:38:54,639
» So city of Wasa does Monday, Wednesday,
Thursday 7:30 to 4:30 and then Thursday

1283
01:38:52,080 --> 01:39:00,000
they do that later night and Friday then
until 12:30. So if if we moved this

1284
01:38:57,840 --> 01:39:05,360
direction, we would have to have the
conversation if we're if we're going to

1285
01:39:01,600 --> 01:39:10,159
go start at 7:00 or 7:30 and then maybe
it's not closing at noon but 1:00 on

1286
01:39:08,719 --> 01:39:13,119
Friday.
>> So currently the hours are what?

1287
01:39:12,159 --> 01:39:15,360
» 8 to 4:30
>> with a half hour lunch.

1288
01:39:14,159 --> 01:39:18,719
» Correct.
>> Would a half an hour lunch still be

1289
01:39:16,880 --> 01:39:19,920
expected?
I

1290
01:39:18,880 --> 01:39:20,719
» think you have to.
>> Yeah.

1291
01:39:20,159 --> 01:39:24,000
» Yeah.
>> Well, I do too, but I mean I just want

1292
01:39:22,239 --> 01:39:25,760
to make sure. Okay. You're asking is it
going to have to be increased is what

1293
01:39:25,119 --> 01:39:28,080
you're saying at work.
>> No, no. Hour be it.

1294
01:39:27,199 --> 01:39:31,840
» Okay.
>> I know. At one point in time, we had

1295
01:39:29,840 --> 01:39:34,239
tried this and it didn't work out real
well.

1296
01:39:33,040 --> 01:39:41,440
» What didn't work out well?
>> Some didn't like coming in early,

1297
01:39:37,280 --> 01:39:46,800
that early. I mean, you know, um they
didn't like working that late. Um it was

1298
01:39:44,239 --> 01:39:51,920
all kinds of different, you know,
reasons. And then we had complaints that

1299
01:39:49,679 --> 01:39:56,880
the office wasn't open on Friday
afternoon.

1300
01:39:53,679 --> 01:40:01,679
Um, but I mean I guess
>> I think it was just Mark had offered it

1301
01:39:59,600 --> 01:40:07,840
up as something different to
>> offer. But I mean, like I said, that was

1302
01:40:04,639 --> 01:40:12,719
that was the issue we ran into, which
you know,

1303
01:40:09,600 --> 01:40:16,480
» but not to say that the new, you know,
there's new people in there that it

1304
01:40:14,159 --> 01:40:19,360
wouldn't work.
>> It had been tried before.

1305
01:40:18,000 --> 01:40:22,000
» What department would this effect?
Everybody else.

1306
01:40:20,400 --> 01:40:24,239
» Everybody else. We'd have to figure out
utility on Friday because somebody's got

1307
01:40:23,440 --> 01:40:26,639
to be on call.
>> It wouldn't be for us.

1308
01:40:24,960 --> 01:40:28,400
» It would change utilities at all
>> or parks.

1309
01:40:27,679 --> 01:40:32,320
» Or parks.
>> Okay.

1310
01:40:29,280 --> 01:40:37,199
» Likely. No.
Have we ever had a later like city of

1311
01:40:34,880 --> 01:40:40,960
Wasa has on Tuesdays and they work till
600 whether this is summer or year

1312
01:40:38,800 --> 01:40:45,199
round? This is probably a side note, but
do we ever have one day or have we ever

1313
01:40:43,280 --> 01:40:49,360
tried one day where it's later? We just
don't have staff traffic. I mean public

1314
01:40:47,760 --> 01:40:53,199
traffic coming in.
>> We haven't tried a a later that I'm

1315
01:40:51,360 --> 01:40:59,199
aware of where we've stayed open past
the the 4:30.

1316
01:40:55,920 --> 01:41:04,000
» Well, like tonight we were all here. I
mean, I think the city of Was is their

1317
01:41:01,600 --> 01:41:10,400
meeting night. That's when they meet is
on Tuesdays. So, their staff is there

1318
01:41:06,639 --> 01:41:15,040
and I mean, most Mondays
all department heads are here. I mean,

1319
01:41:12,719 --> 01:41:19,600
it's almost 8:00 at night and we're
still here. So, I mean,

1320
01:41:17,760 --> 01:41:23,040
» I'm just wondering if that would be of
benefit to the public for us to discuss

1321
01:41:21,520 --> 01:41:26,480
if we're going to look at maybe hours
changing during the summer because I'm

1322
01:41:25,360 --> 01:41:28,480
assuming you were just mentioning
summer, right?

1323
01:41:27,199 --> 01:41:31,280
» That's what you were referring to. not
year round.

1324
01:41:30,320 --> 01:41:35,600
Is that right?
>> I'm all over the board. I'm all over.

1325
01:41:33,199 --> 01:41:41,520
» My staff is here until 5, sometimes six
o'clock during the summer anyway. Um,

1326
01:41:38,080 --> 01:41:47,840
most evenings. So, I mean,
the building inspectors and myself stay

1327
01:41:43,840 --> 01:41:51,840
until we get what we get done. So, and
we're all salary, so

1328
01:41:50,320 --> 01:41:55,760
we're going to do that anyway.
>> We would always if someone needed an

1329
01:41:53,679 --> 01:41:58,320
appointment at that at an off hour, we
would always accommodate an appointment.

1330
01:41:57,440 --> 01:42:01,199
accommodate
>> the thing that we're not like we're not

1331
01:41:59,679 --> 01:42:05,600
taking utility payments right now,
right? Like that that's the

1332
01:42:03,600 --> 01:42:08,960
those things aren't aren't occurring at
that after hours time frame, but I think

1333
01:42:07,280 --> 01:42:12,880
we'd always take an appointment.
>> All utility payments can go to Inner

1334
01:42:10,960 --> 01:42:16,000
City State Bank. They collect for us.
>> Yeah. Or they can go to the Dropbox,

1335
01:42:14,400 --> 01:42:19,119
which is 247.
>> You know, I don't know what the

1336
01:42:16,960 --> 01:42:23,280
expectation is or the sense of urgency
for contractors or buildings, especially

1337
01:42:20,719 --> 01:42:26,800
over the summer, but inspections to me
have always been something that I think

1338
01:42:24,560 --> 01:42:30,320
about. If I was in that field and I knew
one day I couldn't get the service that

1339
01:42:28,639 --> 01:42:34,080
I thought I could get. That's 20% of the
work week I can't get.

1340
01:42:32,159 --> 01:42:39,119
» So, you know, would we stagger the
inspectors? Would we not? I don't know.

1341
01:42:36,400 --> 01:42:44,480
» They take it by inspection appointments.
So, you really can't walk in here and

1342
01:42:41,840 --> 01:42:49,360
expect to have an inspector here at all
times just because I mean, we always say

1343
01:42:47,280 --> 01:42:54,159
this, the buildings don't come to us.
They go out to the, you know, they're

1344
01:42:51,600 --> 01:42:57,119
out in the public inspecting. So, you
know, we ask, make an appointment, then

1345
01:42:56,000 --> 01:43:01,520
you're going to get some.
>> Yeah. But, but, you know, prior

1346
01:42:58,880 --> 01:43:04,320
administrations, um, I know that we had,
you know, a work day that we didn't work

1347
01:43:03,920 --> 01:43:07,679
out.
>> Well, Al used to not work Fridays.

1348
01:43:06,546 --> 01:43:12,400
[clears throat] I mean, he worked,
>> but after Al, you know, with Daniel, you

1349
01:43:10,320 --> 01:43:16,960
know, I know there was a a work day that
was catchup day and you didn't do any of

1350
01:43:14,960 --> 01:43:21,199
that. And I I I really struggled with
that. I talked to him often about that

1351
01:43:19,040 --> 01:43:23,600
and felt that that wasn't right. if they
could have taken an appointment there

1352
01:43:22,239 --> 01:43:26,480
and if they were taking appointments on
that day, even on an off day where they

1353
01:43:25,440 --> 01:43:29,119
were only supposed to be inside.
>> Well, we always did if somebody called

1354
01:43:28,560 --> 01:43:31,520
us.
>> That's fine. I didn't know that that was

1355
01:43:30,320 --> 01:43:35,360
happening. Okay.
>> And they they've actually gone sometimes

1356
01:43:33,760 --> 01:43:38,639
in the evening. Um
>> I know that. Yep. I know.

1357
01:43:36,960 --> 01:43:43,040
» If somebody can't, they'll meet with
them after work early. I mean, we are

1358
01:43:41,440 --> 01:43:45,360
we're always accommodating that way.
They just have to call.

1359
01:43:44,239 --> 01:43:48,480
» Yep.
>> Okay. So, is this something we want to

1360
01:43:47,840 --> 01:43:51,760
push off?
>> I guess I want to throw one other day

1361
01:43:49,920 --> 01:43:56,639
out there. So, I guess let me be very
clear like this comment has absolutely

1362
01:43:54,800 --> 01:44:02,400
nothing to do with support or lack
thereof for our staff. Our staff do

1363
01:43:58,639 --> 01:44:07,920
great things. I frequently um share that
with people in the community. So, this

1364
01:44:04,960 --> 01:44:12,080
is from a completely fiscal objective
question. I would like to I guess see if

1365
01:44:10,560 --> 01:44:15,600
you guys could bring back some employee
feedback on what is the most important

1366
01:44:13,760 --> 01:44:19,520
to them because if we look at all of
this holistically

1367
01:44:17,360 --> 01:44:25,280
um with the increase in WRS increase in
health and a potential 3% cola the

1368
01:44:23,199 --> 01:44:28,840
village would be you know trying to find
an additional $319,78510.

1369
01:44:29,360 --> 01:44:34,480
Um there's already $15,000 budgeted for
merit and market on top of that which I

1370
01:44:33,280 --> 01:44:38,480
don't think should go away because I
think our our high performers should

1371
01:44:36,000 --> 01:44:42,159
have the ability to earn some extra But
we're also talking about, you know,

1372
01:44:40,400 --> 01:44:46,719
closing Friday afternoons. We're talking
about additional holidays.

1373
01:44:44,480 --> 01:44:50,239
I I don't think we can do everything. Um
there's a ways to add value without

1374
01:44:48,320 --> 01:44:53,520
adding dollars. You know, if we're going
to cover the whole potential 10%

1375
01:44:51,840 --> 01:44:57,600
increase in insurance, maybe we don't do
a cola. I'd like to hear from the

1376
01:44:55,280 --> 01:45:01,119
employees like what of all these things
are the most important to them? Because

1377
01:44:59,600 --> 01:45:05,679
even if we did have money for all this,
so say we we did the 319,000, we did

1378
01:45:03,920 --> 01:45:09,920
the, you know, additional holidays, we
closed on Friday afternoons, then what's

1379
01:45:07,760 --> 01:45:12,719
the bar for next year? Like what are we
going to have to do next year to

1380
01:45:10,960 --> 01:45:16,719
continue to increase that retention and
engagement? Does that make sense? I

1381
01:45:15,119 --> 01:45:19,920
think if you look at it from a holistic
perspective, we're talking about

1382
01:45:17,920 --> 01:45:22,800
recruitment, retention, all of those
things. We're talking about a lot of

1383
01:45:21,280 --> 01:45:27,040
different ways to do that, whether it be
financial, whether it be, you know, um

1384
01:45:25,280 --> 01:45:30,960
through closing the office on Friday
afternoons, additional holidays. But I

1385
01:45:28,800 --> 01:45:35,280
don't think we can do everything. Um, so
I guess if if employees had to and in a

1386
01:45:34,159 --> 01:45:38,239
perfect world, if they had to pick
between all of these different things,

1387
01:45:37,199 --> 01:45:41,360
what are the ones that are the most
important to them?

1388
01:45:39,040 --> 01:45:43,600
» Are you equating the change of hours to
dollars?

1389
01:45:42,080 --> 01:45:47,199
» I I think that there's a lot of ways to
add value for staff retention and

1390
01:45:45,119 --> 01:45:49,040
recruitment that doesn't require actual
dollars.

1391
01:45:47,840 --> 01:45:52,639
» That value would equate to
>> potentially, but again, we can't we

1392
01:45:50,960 --> 01:45:57,040
can't do everything. And again, if we
did, you know, say we gave a few more

1393
01:45:54,719 --> 01:46:00,159
holidays, we did the 3% colo, we covered
the increase in WRS and health

1394
01:45:58,880 --> 01:46:03,199
insurance.
>> You keep on saying the holiday, the

1395
01:46:01,360 --> 01:46:07,760
holidays would incur a cost.
>> Everything you've said is going to point

1396
01:46:05,760 --> 01:46:10,880
» except the change of hours.
>> That's my point. If we do all of those

1397
01:46:09,199 --> 01:46:14,480
things,
>> what are we going to do next year? Like,

1398
01:46:12,800 --> 01:46:18,000
what are we going to give next year to
continue to try to recruit and retain?

1399
01:46:16,239 --> 01:46:20,960
So, I guess I'd like to hear from staff
what is the most important to them so

1400
01:46:19,600 --> 01:46:24,320
that as we're sitting here making a
decision about all of these different

1401
01:46:22,320 --> 01:46:28,639
things, we're not taking them piece by
piece. We're kind of taking them as a

1402
01:46:26,560 --> 01:46:31,360
whole look at all of them and with the
input of which of these things are the

1403
01:46:30,239 --> 01:46:36,080
most important to staff.
>> Was it last year we did that survey

1404
01:46:33,679 --> 01:46:41,440
staff the employee survey?
>> Last year we did the employee survey and

1405
01:46:37,600 --> 01:46:44,800
right now we have a survey for um staff
recognition and appreciation

1406
01:46:42,960 --> 01:46:49,199
» internal though just amongst ourselves.
Okay. Jim, I have a question. Of the 37

1407
01:46:47,360 --> 01:46:53,440
full-time staff, I'd like to know how
many would be able to take advantage of

1408
01:46:51,119 --> 01:46:57,600
the half day Friday or one o'clock
Friday, like sitting here utility, Sean,

1409
01:46:56,400 --> 01:47:00,159
they're not going to get to do it. Of
how many? What's the percentage that

1410
01:46:59,520 --> 01:47:03,679
could happen?
>> No park, no utility. Um, road crews

1411
01:47:02,960 --> 01:47:07,440
already on it.
>> Parks. Parks. I mean, I think we can I

1412
01:47:06,080 --> 01:47:11,280
think we can figure it out, but with
only four of us in the department. Yeah,

1413
01:47:09,199 --> 01:47:14,880
» technically I'm a director so I would
probably be completely different

1414
01:47:12,719 --> 01:47:19,040
schedule than the three that are in
there. So we still need coverage on

1415
01:47:17,520 --> 01:47:24,400
Fridays.
>> So because of park rentals, etc. I mean

1416
01:47:21,920 --> 01:47:29,119
we work every weekend all summer. So you
know just how do we do that with

1417
01:47:26,480 --> 01:47:33,679
seasonals and then have four tens Monday
through Thursday and then

1418
01:47:31,520 --> 01:47:37,440
two other different ones Tuesday through
Friday. You know, we just we'd have to

1419
01:47:35,920 --> 01:47:42,239
work out the logistics just to make it
work. ballpark number that this would

1420
01:47:39,119 --> 01:47:45,040
affect. How many employees?
>> I don't really want a ballpark. I'm

1421
01:47:43,440 --> 01:47:48,960
sorry. I I want an actual number of how
many staff, sorry. Of who would actually

1422
01:47:46,719 --> 01:47:50,480
get to take advantage of this?
>> I can wait till next meeting. I just

1423
01:47:50,000 --> 01:47:57,080
want to
>> I was like I I mean there's 13 including

1424
01:47:53,360 --> 01:47:57,080
you and public works.

1425
01:47:58,560 --> 01:48:04,639
» No, I have to take out I have to take
out Isaac and you

1426
01:48:02,960 --> 01:48:07,840
» Jennifer made the comment like her is
here until 5:00. like would she still be

1427
01:48:06,320 --> 01:48:11,440
here till five o'clock because her staff
can't afford to take off Fridays? I

1428
01:48:10,239 --> 01:48:15,440
guess I want everyone to really think
about is this for, you know, the 10

1429
01:48:13,920 --> 01:48:19,520
office staff that want to leave early on
Friday or would 30 employees get to take

1430
01:48:18,080 --> 01:48:23,520
off early on a Friday and it would be a
staff morale boost or is this

1431
01:48:21,280 --> 01:48:25,280
» it'd probably be like less than 10.
>> Yeah.

1432
01:48:24,000 --> 01:48:29,840
» Staff that would take off.
>> Again, our largest department is public

1433
01:48:27,280 --> 01:48:35,760
works, right? Sure. You're you're nine
or 10, right? So, you'd take that off

1434
01:48:32,560 --> 01:48:40,880
the top right away. 14
say 19

1435
01:48:37,280 --> 01:48:42,719
» 20 that is public works streets
>> streets utilities

1436
01:48:41,840 --> 01:48:44,719
» already doing it
>> that yeah

1437
01:48:43,440 --> 01:48:49,679
» not utilities but
>> yeah that either are doing it or kind of

1438
01:48:48,159 --> 01:48:51,760
you know our utility guys are here five
days a week

1439
01:48:51,040 --> 01:48:54,400
» um
>> and is that good right is there is it

1440
01:48:53,360 --> 01:48:57,199
fine that some people are going to work
five days a week and some people are

1441
01:48:55,360 --> 01:49:02,159
going to be leaving early on Fridays and
like what's the the dynamic there is

1442
01:49:00,239 --> 01:49:05,040
everyone good with everyone having
different schedules Some people already

1443
01:49:03,520 --> 01:49:08,639
work 410s. Great. Works for them because
they got to take advantage of the

1444
01:49:05,840 --> 01:49:10,800
daylight, whatever. So, if does that
work in the in the office? Like, is

1445
01:49:10,080 --> 01:49:15,600
there
>> It's It's going to vary really because I

1446
01:49:13,119 --> 01:49:18,159
mean like Reigns, he's there's still
going to be jobs going on on Fridays.

1447
01:49:16,880 --> 01:49:22,239
So, he's going to have to be here. So,
he's somebody in office that would still

1448
01:49:20,400 --> 01:49:24,080
have to be here on Fridays.
>> Sure.

1449
01:49:22,639 --> 01:49:26,159
» All day. You know
>> who's that going [snorts] to be?

1450
01:49:25,679 --> 01:49:28,320
» Was that
>> Who's going to do that?

1451
01:49:27,040 --> 01:49:30,719
» Well, we're going to rotate.
>> If if it would be Rams, he's going to be

1452
01:49:29,760 --> 01:49:33,440
out on site, right?
>> Sure. So the office would still be

1453
01:49:32,400 --> 01:49:37,040
closed.
>> Okay.

1454
01:49:34,239 --> 01:49:40,000
» But we would if if there were like parks
is going to they wouldn't necessarily be

1455
01:49:38,880 --> 01:49:43,040
here. They're
>> Yeah.

1456
01:49:40,639 --> 01:49:45,600
» Yeah. Same with same with inspections.
You know, if they have inspection

1457
01:49:44,080 --> 01:49:49,520
scheduled for Friday afternoon, they
probably wouldn't take scheduled

1458
01:49:47,119 --> 01:49:53,040
inspections. They wanted to be off on
Friday. So

1459
01:49:50,480 --> 01:49:55,520
» So let's let's get an exact number to
come back [clears throat]

1460
01:49:54,639 --> 01:50:00,000
» by department.
>> By department. Sure.

1461
01:49:57,440 --> 01:50:07,440
» That was too far. And I want to come in
on what Brent was saying um

1462
01:50:03,600 --> 01:50:14,320
and add to to that the fact of
presenting the hours that you're looking

1463
01:50:10,800 --> 01:50:21,440
at if we did that Friday afternoons off
to find out which ones like I said which

1464
01:50:17,199 --> 01:50:25,280
ones the staff would prefer because I
mean

1465
01:50:23,119 --> 01:50:32,000
and I I would hope you wouldn't be
having two two different some coming in

1466
01:50:28,239 --> 01:50:39,199
at 7 and some coming in at whatever. I
mean, is it the uniform?

1467
01:50:36,480 --> 01:50:44,960
» Well, no. A stagger would be good. 7
>> 7 and 8:00 and or 7 and 8:30 and so the

1468
01:50:42,800 --> 01:50:47,840
office is open from 7 o'clock to 5:30 or
7 to 6. That'd be great.

1469
01:50:46,080 --> 01:50:50,239
» As long as they got their eight hours
in, I guess. Yeah.

1470
01:50:49,040 --> 01:50:53,679
» That's that's not even a question
whether they get their hours in. It's

1471
01:50:52,080 --> 01:50:57,600
what it's going to do to the residents.
you know what what kind of a lack of

1472
01:50:55,280 --> 01:50:59,920
service or lack of attention or lack of
response. You can't come in, you can't

1473
01:50:59,040 --> 01:51:02,000
use it.
>> That's that's the biggest issue right

1474
01:51:01,440 --> 01:51:06,480
there.
>> That's what we ran into.

1475
01:51:04,080 --> 01:51:08,800
» Okay. All right. So, go ahead.
>> I was just gonna

1476
01:51:07,520 --> 01:51:14,159
» and then you, Michael. Yep.
>> I agree with what Trusty Olsson said.

1477
01:51:11,920 --> 01:51:17,199
Also, I was I'm concerned about confu,
you know, confusing the residents.

1478
01:51:16,239 --> 01:51:19,840
» It's like good
>> points

1479
01:51:19,040 --> 01:51:25,280
conversation.
>> Okay, Michael. I guess I'd have to look

1480
01:51:22,639 --> 01:51:30,080
back when I again, you know, 15 years
ago, we were open, I believe, 7 to 5,

1481
01:51:27,760 --> 01:51:36,639
and we had some of our admin assistants
staggered. You know, they'd work 7 to 4

1482
01:51:34,400 --> 01:51:41,360
maybe or 7 to 3:30, however that math
works out. And then one was, you know,

1483
01:51:38,719 --> 01:51:44,560
they'd come in at 8. Um,
>> just the clerks for front desk stuff.

1484
01:51:44,080 --> 01:51:49,199
Yeah.
>> But so, but at the same time, we we

1485
01:51:46,719 --> 01:51:54,080
don't have that many clerks anymore. We
have less staff to do that. Um, you

1486
01:51:52,239 --> 01:51:58,080
know, I personally probably put in
closer to 60 hours a week than I was

1487
01:51:56,320 --> 01:52:02,719
here last night for several hours on a
holiday. So, I mean, a lot of this stuff

1488
01:52:00,000 --> 01:52:08,800
doesn't matter to me and to several of
the other people that work here. Um, so

1489
01:52:05,760 --> 01:52:11,920
I guess those are the things that as we
hear these,

1490
01:52:10,560 --> 01:52:16,800
I just want to let you know it's it's
nothing personal. It's just we do care a

1491
01:52:15,040 --> 01:52:22,560
lot as staff. We put a lot of time and
effort into this place. And

1492
01:52:20,320 --> 01:52:26,159
I guess we we're doing what we can to
keep things going. Um I guess that was

1493
01:52:24,800 --> 01:52:32,000
maybe the point of trying to go through
the the worksheets, you know, the the

1494
01:52:29,360 --> 01:52:36,880
the municipal data tool. We don't get as
much money per capita. We don't spend as

1495
01:52:34,400 --> 01:52:41,119
much per capita though either. And it's
because we have dedicated staff members.

1496
01:52:39,360 --> 01:52:45,840
So,
you know, the these are good good ideas

1497
01:52:43,360 --> 01:52:51,840
and we try to flex it as much as we can.
Um you know, but

1498
01:52:48,960 --> 01:52:56,159
Sometimes I don't know I guess we've
tried a lot of things over history and

1499
01:52:54,719 --> 01:52:59,599
sometimes I I just start seeing it
repeat and we get new people on boards

1500
01:52:57,760 --> 01:53:04,000
and committees and I guess maybe that's
some of my frustrations start coming in

1501
01:53:01,040 --> 01:53:07,840
is we used to do it that way but then it
didn't work out. We found out traffic

1502
01:53:05,440 --> 01:53:13,040
died down after 4:00 so there was no
need to stay open till 5 or nobody came

1503
01:53:10,320 --> 01:53:18,000
in at 7 a.m. Um
>> oh

1504
01:53:15,199 --> 01:53:23,119
excuse me. Well, I'm in the clerk's
office and I get to work at 7:30 in the

1505
01:53:20,639 --> 01:53:30,639
morning and I really don't take lunch
very often, which I should and I stay

1506
01:53:26,080 --> 01:53:37,040
here till 4:30 or after. Um, I myself
would probably not leave because I have

1507
01:53:34,159 --> 01:53:43,840
a lot to do right now and that's why I
get here early and I rarely take lunch.

1508
01:53:40,000 --> 01:53:50,800
So, leaving on a Friday, I would not I
would just get behind more. So,

1509
01:53:47,760 --> 01:53:55,599
and I agree with what Michael said. I
work really hard for the residents. We

1510
01:53:52,719 --> 01:54:01,679
do our best to um answer their
questions, get to the phone, get up to

1511
01:53:58,239 --> 01:54:05,920
the front. Um we care about them and
that's why we work so hard because we do

1512
01:54:04,159 --> 01:54:10,080
care.
If we closed the office at noon, you

1513
01:54:08,480 --> 01:54:13,840
were like it wasn't that it was close
you could leave but close so you could

1514
01:54:12,239 --> 01:54:16,880
have like office hours that you didn't
have to deal with people interrupting

1515
01:54:15,840 --> 01:54:21,440
you. Would that be helpful?
>> And that would be fine. But you know I

1516
01:54:18,960 --> 01:54:24,960
hear people out here saying well people
wouldn't be able to come in and I want

1517
01:54:23,199 --> 01:54:28,000
to serve the public. That's why I'm
here. So if I'm here

1518
01:54:27,280 --> 01:54:30,239
» you would do it.
>> I would do it.

1519
01:54:28,719 --> 01:54:34,639
» Okay. I should know if they're closed
off hours.

1520
01:54:32,400 --> 01:54:42,239
» That's why I do it.
>> Friday Fridays aren't that busy anyway.

1521
01:54:37,760 --> 01:54:46,239
Um with the staff down stairs on Friday.
It was just a couple of us or two

1522
01:54:44,800 --> 01:54:51,280
Fridays ago.
>> It was easily handled, especially being

1523
01:54:49,360 --> 01:54:55,599
short staff right now. We are down a
part-timer and we're down a full-timer.

1524
01:54:53,360 --> 01:55:00,320
So front staff is a little short right
now and we're handling it just fine. And

1525
01:54:58,320 --> 01:55:05,119
it es and flows too because like the
last week of the month there's not a lot

1526
01:55:02,880 --> 01:55:11,040
of utility payments that come in. So the
mail is is not as heavy. The front desk

1527
01:55:08,880 --> 01:55:15,520
is not as heavy. Even the phones are a
little quieter. But then when the first

1528
01:55:13,199 --> 01:55:18,639
comes and the second and the third week
are pretty pretty strong with busyiness.

1529
01:55:18,080 --> 01:55:22,639
So
>> when we talk about having off on Friday

1530
01:55:20,639 --> 01:55:26,480
afternoon, we all have PTO and most of
us have more PTO than we know what to do

1531
01:55:24,560 --> 01:55:30,159
with. And I think that's a really good
rational. We don't need to close the

1532
01:55:28,480 --> 01:55:34,480
office. We don't need to flex our hours.
If people want off Friday, they need to

1533
01:55:32,159 --> 01:55:39,520
just take off. And that way we can work
together and work around everybody's

1534
01:55:36,800 --> 01:55:43,360
schedule cuz I know child care a lot
some places don't let you leave your kid

1535
01:55:41,199 --> 01:55:48,400
more than 9 hours. Well, if we have to
work for 9 hour day, that that's a

1536
01:55:45,920 --> 01:55:52,320
little bit of a stretch, right? I need
to leave. I need to pick somebody up.

1537
01:55:50,400 --> 01:55:57,520
So, um, that's another thought. But I
know our previous part-time or previous

1538
01:55:54,800 --> 01:56:03,560
full-timer really struggled at a
different municipality that had those

1539
01:55:59,760 --> 01:56:03,560
longer days. So,

1540
01:56:04,159 --> 01:56:11,679
» I just don't think this was offered as a
penalty for staff. I think we were just

1541
01:56:09,280 --> 01:56:16,000
discussing different ideas to
>> offer staff. So, I don't want it to be

1542
01:56:14,000 --> 01:56:19,119
looked at as negatively. I think it was
just

1543
01:56:16,639 --> 01:56:24,159
» gives us this a possibility to give
staff more time off or allow them to use

1544
01:56:21,440 --> 01:56:27,440
their 40 hours in a different fashion so
that they get more family time. So I

1545
01:56:26,000 --> 01:56:29,040
just want to set that up. We were just
looking at ideas.

1546
01:56:28,480 --> 01:56:31,520
» Yep.
>> And that's why I want that feedback

1547
01:56:30,320 --> 01:56:34,560
because from listening to you guys talk
that here it does not sound like Friday

1548
01:56:32,800 --> 01:56:37,119
afternoons is going to be very popular.
>> Like can we just answer question? So

1549
01:56:35,920 --> 01:56:40,719
that's what I'm saying. Like that's why
I want to know the feedback because if

1550
01:56:39,040 --> 01:56:44,560
we're making choices if it comes down to
dollars or if it comes down to other

1551
01:56:42,239 --> 01:56:50,000
things like yeah we give you Friday
afternoons off but then you want it. So

1552
01:56:46,320 --> 01:56:54,719
what good does that do? Okay. So we'll
follow up with some more discussion a

1553
01:56:51,440 --> 01:57:02,400
little bit more actuals and we'll put it
back on our agenda. Okay. All good.

1554
01:56:58,960 --> 01:57:06,320
» Uh let's see. Uh remarks. You want to go
in? Yeah. You want to call remarks from

1555
01:57:05,119 --> 01:57:12,639
your committee?
>> Awesome. Yeah. For the finance and human

1556
01:57:08,400 --> 01:57:15,040
resource committee. Any remarks?
>> Daniel.

1557
01:57:14,000 --> 01:57:18,960
» Good. Thank you.
>> Yeah.

1558
01:57:16,239 --> 01:57:22,159
» My only comment is I would if we do this
next year or the year after, whatever

1559
01:57:20,400 --> 01:57:28,320
year, start with this one. Let's start
with this presentation first before we

1560
01:57:25,599 --> 01:57:32,880
» put salaries and and increases on the
agenda. Um I like the joint finance. I

1561
01:57:30,639 --> 01:57:35,520
was a big proponent of doing it as
sitting on the financial committee. Made

1562
01:57:34,320 --> 01:57:38,719
sense for me to understand how we got
here. Um but I would have I would like

1563
01:57:37,280 --> 01:57:42,400
to start with this next time. This one
made a lot of sense and really detailed

1564
01:57:40,080 --> 01:57:47,599
all of our um expenditures and then
feels like we can head into um

1565
01:57:46,239 --> 01:57:49,760
the stuff that's gets a little more
hairy.

1566
01:57:48,320 --> 01:57:53,199
» Okay.
>> Nothing for me. So do you want to move

1567
01:57:51,520 --> 01:57:54,320
into motion to adjourn for the
committee?

1568
01:57:53,599 --> 01:57:59,599
» No, that's you.
>> That's what I'm saying. Is that okay? So

1569
01:57:56,800 --> 01:58:03,280
this would end the joint session of our
meeting tonight. So the finance and HR

1570
01:58:01,280 --> 01:58:08,400
committee looking for a motion to
adjourn

1571
01:58:05,440 --> 01:58:10,239
by Daniel. Is there a second?
>> Second by Barb.

1572
01:58:09,360 --> 01:58:14,880
» Yeah, I'm on your
>> I know. I just remember that. It threw

1573
01:58:12,960 --> 01:58:19,119
me off for a second. All right. Any
discussion on the motion? All those in

1574
01:58:16,960 --> 01:58:22,000
favor signify by saying I.
>> I opposed.

1575
01:58:20,880 --> 01:58:29,840
» Have a good night.
>> Okay. Thank you. Um do we want to do a

1576
01:58:26,239 --> 01:58:32,880
remarks from staff first trustees or
>> you can just do them after? It's okay.

1577
01:58:31,119 --> 01:58:37,280
» Yeah, that's fine. Okay. So, uh board
trustees continue. Um motion to move

1578
01:58:35,520 --> 01:58:41,119
into close session pursuant to Wisconsin
stat 19.85 parent one parent chief

1579
01:58:39,599 --> 01:58:45,840
conferring with legal counsel for the
governmental body who is rendering oral

1580
01:58:43,119 --> 01:58:50,400
or written advice concerning strategy to
be adopted by the body with respect to

1581
01:58:48,239 --> 01:58:54,800
litigation in which it is or is likely
to become involved. Counter Weston

1582
01:58:52,800 --> 01:58:57,040
Everest Metro Police Department EMPD
payout.

1583
01:58:56,560 --> 01:58:59,280
» Move.
>> Move by Hermling.

1584
01:58:58,880 --> 01:59:04,280
» Second.
>> Second by Zugami. Roll call vote.

1585
01:59:06,080 --> 01:59:12,800
» Do I need to sign off because I'm on
Zoom,

1586
01:59:10,320 --> 01:59:16,880
» right? You have to vote to go into close
session first, Trusty Claire,

1587
01:59:14,960 --> 01:59:19,040
» and then you you I can put you in the
waiting room or you can drop off,

1588
01:59:18,159 --> 01:59:20,960
whichever you
>> the board, can we keep her in, please?

1589
01:59:20,639 --> 01:59:25,040
» No.
>> No. Okay. Then we're done. We're I know

1590
01:59:22,800 --> 01:59:28,480
we're staying consistent. Okay. All
right. Did you hear that, Katrina?

1591
01:59:26,800 --> 01:59:33,520
» Yep. I'm good with that.
>> Go ahead. Are you through?

1592
01:59:32,320 --> 01:59:35,599
» Yes. She has to do roll call.
>> Yes.

1593
01:59:34,800 --> 01:59:38,800
» Maloney.
>> Yes.

1594
01:59:37,679 --> 01:59:40,719
» Mac.
>> Yes.

1595
01:59:39,440 --> 01:59:44,800
» Um,
>> yes.

1596
01:59:42,000 --> 01:59:47,599
» Yes.
>> Clark,

1597
01:59:46,000 --> 01:59:52,880
» yes.
>> We are now in full session.

1598
01:59:49,440 --> 01:59:56,199
» Give me a couple moments to Go to
meeting room.

1599
01:59:56,560 --> 02:00:01,207
» Nice to see you.
[laughter]

1600
02:00:21,119 --> 02:00:25,440
Uh, go ahead.
>> So, I'm going to make a motion that we

1601
02:00:23,280 --> 02:00:30,480
take no action based on the conversation
that we had in closed sessions.

1602
02:00:27,119 --> 02:00:33,520
» So, motion by Olsen to take no action on
uh the closed session uh conversation.

1603
02:00:32,719 --> 02:00:37,840
» Second.
>> Second byling. Uh, any more on the

1604
02:00:36,080 --> 02:00:39,440
discussion hearing? None. All those in
favor say I.

1605
02:00:38,960 --> 02:00:46,400
» I.
>> Opposed? So carried. And uh let's see.

1606
02:00:43,520 --> 02:00:51,599
Uh anything from staff, anything from
trustees? Any remarks?

1607
02:00:49,119 --> 02:00:56,320
» Uh nothing from me. I'm glad to hear
Katrina's doing better.

1608
02:00:53,760 --> 02:00:59,760
» And a future items are coming. You want
me to read all this? But we have three

1609
02:00:57,599 --> 02:01:03,440
joint workshops coming up here.
>> Uh we've got when is our September 21st

1610
02:01:02,000 --> 02:01:06,000
is our board night, too, right?
>> Yep. Okay.

1611
02:01:04,320 --> 02:01:08,480
» Also at next Saturday.
>> Oh, Saturday we have the farmers market

1612
02:01:07,760 --> 02:01:12,719
on the 12th.
>> Yep. 10 to 12. And then we have another

1613
02:01:10,320 --> 02:01:17,199
one after that too. Uh here.
>> Yeah. I don't know who all intends to

1614
02:01:14,560 --> 02:01:20,800
attend um next Tuesday, but we might
want to throw a possible quorum notice

1615
02:01:19,199 --> 02:01:24,560
for next Tuesday as well.
>> He's got that out there for the town

1616
02:01:22,480 --> 02:01:27,599
meeting.
>> The town meeting on next Tuesday. I I

1617
02:01:26,400 --> 02:01:30,480
may choose to attend as a village
trustee. So yeah, Pam, you hear?

1618
02:01:29,280 --> 02:01:33,840
» If there's going to be a group of three
or four of us there, do we have to do we

1619
02:01:32,639 --> 02:01:37,119
have to public notice?
>> I don't know if we have to notice it for

1620
02:01:35,360 --> 02:01:41,320
town. If there's three or four of us
show up at the another good

1621
02:01:43,360 --> 02:01:47,920
» Yeah. I'm just a purely spectator. It's
Tuesday night.

1622
02:01:46,080 --> 02:01:49,840
» It's Tuesday night and it's at
>> 6:30

1623
02:01:48,960 --> 02:01:53,679
» 6:30. Yeah.
>> Um Jen usually sends out they send her

1624
02:01:52,400 --> 02:01:57,199
» Jen will send us something out Wednesday
or Thursday to all of us.

1625
02:01:55,599 --> 02:01:58,560
» It's right over here by our place in the
courthouse.

1626
02:01:57,679 --> 02:02:01,280
» They haven't changed.
>> Nope. Not at all. Looking for a motion

1627
02:02:00,239 --> 02:02:04,639
to adjurnn.
>> Some moved.

1628
02:02:02,000 --> 02:02:08,800
» Motion by Olsson, second by Zagami. All
those in favor say I. I.

1629
02:02:06,560 --> 02:02:11,199
» Opposed. Ajourned at 8:50 p.m. Thank you
everybody.