[0:01] All right. Good morning. It is nine thirty two,
[0:05] and I officially call the march 31st, uh, meeting of
[0:09] the commissioner's court to order. We will start with public
[0:14] comments. And first up is mr. Bill ver
[0:18] law.
[0:33] just hang on. Yep. Okay.
[0:39] bill cover law williamson county,
[0:43] also a proud great grand, great grandpa of the ninth generation
[0:48] texan. Understand the, uh, public, uh, meeting
[0:52] last week. Um, from what it described me, he sounded, sounded like an
[0:56] argument in sandbox in a kindergarten. First
[1:01] one, uh, item five. Um, I'm kind of baffled
[1:05] while we're trying to continue building a whole lot more housing authority and
[1:09] block grants and whatnot. Uh, now that we've got the borders under control,
[1:13] there should be plenty of, uh, vacated, uh, availability. And
[1:18] I don't know how we get past the spending problem, but, uh, more debt on our kids' future,
[1:23] and, uh, all this new housing that's gonna get built, who's actually gonna be in
[1:27] it. So it seems strange that, uh, we're
[1:32] continue to pursue this without some good analysis. Item
[1:36] 23, the purchasing department award brings back memories.
[1:41] back in the, uh, mid eighties, I was a software technology acquisition
[1:46] as a purchasing manager, and, uh, was also
[1:50] a corporate chair on software technology position for texas instruments,
[1:56] probably the one of the most fun jobs I ever had in my life. That
[2:00] included, uh, putting together the specs for and
[2:05] defining a buyer workstation of automating the process, which was another fun
[2:09] task. I actually, uh, did an evaluation
[2:13] on the first prototype in 1986, and,
[2:17] um, gosh, that was 30 years ago. It's come a long way. It
[2:22] included speech technology, but that particular unit, uh,
[2:26] the speech was handled by a full pwb sized, uh, computer
[2:30] board. Now it's on a little chip in a cell phone.
[2:35] so, anyway, um, automating the, uh, purchasing
[2:39] functions, uh, really does help improve, uh, ev efficiency and, uh,
[2:43] manageability. So glad that we, uh, have
[2:48] a top end purchasing organization in our county.
[2:53] thank you, bill.
[2:57] all right. Next up, richard. Frederick.
[3:02] frederick, or fredrick? Fredrick. Fredrick. All right.
[3:11] richard frederick, uh, I live in bell county, but I'm a member
[3:15] of the, let me, let me interrupt you just real
[3:19] quick, because I noticed this is not on
[3:23] the agenda. So I just wanna clarify. These are non-ag agenda public comments now. Right. So
[3:27] go ahead. Thank you. Right. Um, yes. So you have two minutes, right?
[3:32] um, but I'm a member of the sweetner community club, which
[3:36] is in, uh, williamson county. And, um,
[3:41] there, uh, we've had a, a contract,
[3:45] a lease contract with the county for 25 years, uh,
[3:49] for the facility that's out there. And, um,
[3:54] so I'm hand delivering the, the letter saying that we'd
[3:58] like to do it again, because we're now at the end of our 25 years,
[4:02] within a couple of months. And, um, I'll, I'll
[4:06] hand this to whomever, but, um, so, uh,
[4:11] if there's any question about who we are and what we do, uh,
[4:15] it's just a, a hall out in the countryside that people can
[4:19] rent for birthdays and, um,
[4:23] weddings, various, various, um, things.
[4:27] um, we're aware and, and we're working on, um, getting
[4:32] a new lease, and we're actually, we're actually fixing the parking lot. Right. That
[4:36] was point number two. Rather than bring you a complaint, I was going to bring
[4:40] you a thank you. Yeah. Um, I, I, the contractor
[4:45] has had to shift his schedule around
[4:49] a little bit, but I believe this month it will take place. And we thank you for
[4:53] that. It's a great improvement. Um, it, it is
[4:57] your facility, but we are kind of the stewards of
[5:01] the day-to-day operations, and, um,
[5:06] I, I have been told that, oh, and, uh, victor morrick
[5:11] is our president, and he says to say hello to everyone,
[5:15] he and modine, uh, I'm vice president, and, uh,
[5:20] uh, you know, he broke his leg and he can't get around quite as well. So I'm here,
[5:24] and that's what I'm doing. Um, he told
[5:28] me that a few years ago they were a, uh, uh, a,
[5:33] a voting precinct and, um, if there is any
[5:37] interest in doing that, again, he, he is interested in that, you know, a
[5:41] facility for yeah. Uh, because right now, even though I live
[5:45] very close to sweetner, I go toledo to vote because I'm in a different county.
[5:50] yeah. . But, um, there are a lot of people in that area that
[5:54] it would save them some, yeah. Driving time. Yeah. Well, thank
[5:58] you for being here. Uh, my wife and I have been out there a couple of times absolutely. To
[6:03] meet with y'all and, uh, just a wonderful community and wonderful people. So,
[6:07] um, if you'll hand that to the bailiff and, uh,
[6:11] well, I know, I know commissioner bowles will be happy to meet with y'all and look forward to
[6:15] the parking lot improvements. And, and y'all do y'all do a really good job of
[6:19] keeping up that facility. Thank you. Great. Thank you very much. Thank
[6:23] you, richard. Alright, uh, next
[6:27] on the agenda is, uh, number two, we'll hear from the county auditor
[6:33] dooo minutes. Oh, we'll do it after that. Okay.
[6:38] , I'm ready. Discombobulated
[6:42] today? Mm-hmm . Good morning. Nathan meyer, williams county
[6:47] county auditor's office. I'm requesting approval today for the funding report that was submitted
[6:52] electronically last week in the amount of $11,144,400
[6:58] and 90 or six 79 cents. Um, in
[7:02] addition, I have four wires, two quick payments, one in impress
[7:06] payment and one benefit payment, tolling $941,045
[7:12] and 19 cents. I move, we approve. We have a motion
[7:16] by commissioner cook, and I'll second. Second by commissioner bowles. All in favor?
[7:21] motion carries. Five zero. Thank you, nate. Uh, going back to number one,
[7:25] review and approval of the minutes, and I move, we approve. And I'll
[7:29] second motion by commissioner cook, second by commissioner bowles. All in favor.
[7:33] motion carries. Five zero. Thank you. Um, court items
[7:38] three through 22 are presented to you in consent
[7:42] agenda. If there's no, uh, agenda items to pull out,
[7:46] I will entertain a motion for the consent agenda. I move, we approve
[7:50] the consent agenda, and I'll second I have any issues. Motion by commissioner
[7:54] cook second by commissioner bowles. All in favor, consent agenda
[7:58] passes five to zero, which brings
[8:02] us to item number 23. And that is receive
[8:07] a report with an update and insights into the purchasing department. Discuss and
[8:11] take app production on proclaiming the month of march, 2026
[8:15] is procurement month. And recognize the williamson
[8:19] county purchasing department as the recipient of the 2025 achievement
[8:24] of excellence in public procurement award by the national procurement
[8:28] institute. That's a lot of procurements in that. It is, it is. Agenda items. Welcome,
[8:33] joy. Thank you. Joy simonton, county purchasing agent. Good morning, judge commissioners,
[8:37] we appreciate, uh, this time every year in the month of march as the
[8:41] national institute of government purchasing has proclaimed the month of march procurement
[8:46] month. So thank you for your time this morning. Um, we do have a, uh,
[8:50] report to bring you in a slide deck here shortly with overview and insights into our department.
[8:55] but, um, we do have a proclamation to read today,
[8:59] which is important to us, and then we'll, um, talk briefly about what this
[9:03] award means and how proud we are to present it to you each year thus
[9:07] far. Um, our procurement today, procurement month proclamation
[9:12] march, 2026. Whereas the williamson county procurement professionals
[9:16] help make it possible for the county to provide maximum use of available
[9:20] resources in support of county residents and county departments by obtaining the goods and
[9:24] services needed to provide services in an efficient and economic manner.
[9:29] and whereas in addition to the purchase of goods and services,
[9:33] procurement teams add value to the organization by performing functions such
[9:37] as executing and administering contracts, developing procurement strategies,
[9:42] and cultivating working relationships with suppliers and departments within the organization.
[9:47] now therefore, be it resolved at the commissioner's court of williamson county, texas, hereby
[9:51] proclaims the month of march, 2026 as purchasing month.
[9:56] thank you. And I'll second super motion by commissioner covey. Second by bulls.
[10:00] all in favor. Motion carries. Five zero. Thank you so much. Uh,
[10:04] in addition, the williamson county purchasing department received the achievement
[10:09] of excellence in procurement award in 2025. It recognizes
[10:13] the department as one of the top organizations of all at all levels
[10:17] in public purchasing. Uh, this is at the city level, county level, school
[10:22] district state, higher education and nonprofits in the country, um, apply
[10:26] for this award. We are one of 48 agencies in texas and
[10:30] one of 45 counties in the nation, uh, to receive this
[10:34] award, the a ep award is nationally and internationally recognized
[10:39] as the gold standard for the achievement of customer service, innovation, and best
[10:43] practices in the profession of public procurement. The 2025
[10:47] award represents the 26th consecutive year that williamson
[10:51] county has achieved this prestigious honor and recognition. Um,
[10:55] and I will note that, uh, they move the goalposts on us every year with this application.
[10:59] they ask applicants to reach higher every year, and, uh, we are,
[11:03] uh, grappling for points cast in hancock. Our deputy works tirelessly
[11:08] to submit for this award every year. And, um, it's our guidepost for transparency,
[11:12] innovation, and efficiency. So we're proud to bring this to you. While
[11:16] we do have the court's attention once a year for our our march moment,
[11:20] we do also like to shout out to our, our end users
[11:25] who we teamed with this year who perhaps had a complex procurement, something lengthy
[11:29] and difficult, or have leaned in with us on a process improvement and
[11:33] our shout outs this year. Just for a moment, jaylen morris with the county auditor's
[11:37] office, judge redden, jp four delia kalan,
[11:41] uh, county judge sarah crane, the budget office, kelly murphy road
[11:46] and bridge, dati morales emergency services, julie wassink
[11:50] in it. Jennifer miller, general counsel, mariah
[11:54] ak rodent bridge. Bonita bonner in parks and chba.
[11:59] kara malik in corrections. They had some, uh, challenging
[12:03] things this year, so thank you for letting us shout out to them. And with that, we'll start our report to you.
[12:07] I was just gonna say congratulations once again on the award. That's,
[12:11] um, quite an achievement, so congratulations to the whole gear. Yes, indeed. The whole crew
[12:16] is here. We'll, we'll capture a photo at the end of the presentation if that's okay. You know, so,
[12:20] you know, from physician and county commission, we get to see, you know, many things
[12:24] that the public doesn't get. And of course, um, the county's
[12:29] a forward facing organization. We're out in the, we're out in the field. We
[12:33] we're talking to people and, uh, and our employees and our elected,
[12:37] you know, they, they need things. We have to purchase things, we have to make sure the software runs. We have to make sure
[12:41] the cars run, the buildings run, and there are ever increasing
[12:46] state laws to make sure that as a government, that we do things very,
[12:51] um, transparent and fair to, to, to the public
[12:55] out there. And it's always something new and different that you have to,
[12:59] um, comply with. And, and I mean, nothing
[13:04] sweeter to my ears than to hear that we've gotten an award and that, you know, we are,
[13:08] uh, spending the taxpayer's money wisely and per the law. And,
[13:12] uh, we thank you and we thank your department for that. Um, it's, you know, it's one of those
[13:17] positions that we don't always get to say thank you enough, but we, you know, we don't run without
[13:21] our purchasing department. We appreciate that. Thank you. We love what we do.
[13:27] okay. Alright. Congratulations. You, we love to have a picture. Okay. We've got a, oh, you've
[13:31] got your report. Yes. Thank you. We, we have about a five minute slide got ahead of for you. Thank you.
[13:37] alright, this is our, uh, overview and insights 2026 into
[13:41] the purchasing department of williamson county. We'll talk about several things
[13:45] to you for you today. Uh, our achievement and excellence of procurement, we've just talked about
[13:49] that, how, how artificial intelligence may affect public procurement.
[13:54] our by the numbers report to the court, our vendor support, our
[13:58] job order contracting initiative, and what is on our horizon.
[14:03] we've talked about our award this morning. It is our 26th consecutive year.
[14:09] we do love to show a brief, um, slide on images of things that we have been,
[14:14] um, working on or contracted for these past 12 months. We have parks
[14:18] field upgrades, uh, a lot of support to our fleet department.
[14:22] hazmat professional services for, uh, facilities and roads,
[14:26] um, fiber optic optic cabling, our animal shelter support,
[14:30] debris removal, uh, purchasing support for our justice center,
[14:35] um, ems, law enforcement corrections, our
[14:39] veteran services department, our new headquarters, our admin building,
[14:43] and of course, um, armored car services. Just a few of the things that we
[14:47] purchase and contract to deliver services to the county. Uh,
[14:51] next up, how artificial intelligence may affect public procurement
[14:56] as we're getting used to this, uh, new world of ai in the
[15:00] short term vendors will use ai to create a solicitation
[15:04] response document in minutes. What would otherwise take days and weeks
[15:08] to respond to a formal solicitation, which means we will see more
[15:13] responses, um, turned into our solicitations.
[15:17] we do expect to see more competitive pricing. We have some data on that here in a few
[15:21] minutes. Prices may flatten as vendors will have access to real time
[15:25] cost data, and then evaluating people and customer service
[15:30] in vendor finalist interviews will become even more important.
[15:34] wilco staff specification writing will become faster and easier
[15:39] in the next few years. Predictive analytics on forecasting and costs
[15:43] will help us in a lot of ways. Ai enhanced oversight
[15:47] on compliance tools will be available and embedded ai
[15:52] procurement considerations will be available, uh, in our policy writing
[15:58] by the numbers for the court, we did wanna let you know that our bonfire
[16:02] solicitation portal has been, uh, acquired by una procurement.
[16:07] so in conversation and communications around the county, we'll be referencing it as
[16:11] una una does provide, uh, terrific metrics
[16:16] on several things in the formal solicitation environment. One of those metrics
[16:20] is the average responses received per solicitation.
[16:25] I've been in this field for, uh, several decades, um, and in the region
[16:29] for about 15 years. And I'm always happy when I see about four
[16:33] responses per solicitation. That's a good snapshot of the market. Gives the county,
[16:38] you know, choice when they're making a decision on an award and scoring.
[16:42] we're now up to six, six responses per solicitations an excellent number.
[16:48] uh, for some reference that's up 20% from last year. Last year we were
[16:52] seeing five, so we're averaging now six responses per solicitation.
[16:57] it also gives us insight into how long our process and our
[17:01] staff is running on a formal solicitation. This includes the two
[17:05] weeks of advertising. We close the bid or rfp, we
[17:09] evaluate it, we interview finalists, and then we bring that recommendation to court. We're
[17:14] averaging 78 days in that process. We're proud of that.
[17:19] just a reminder to the court that we do support 67 departments. And in fy
[17:23] 25, we provided oversight on $434 million in spending.
[17:28] we processed 2,697 purchase orders and added dozens of
[17:32] new vendors to the county's operation. We do look at our
[17:36] purchase order volume for a number of reasons, one, to make sure we're staffed correctly,
[17:40] and two, to make sure our efficiency measures are being effective. And you can
[17:44] see we've hovered around 3000 purchase orders a year for some time.
[17:48] we, uh, clocked 2,697 last year. We're, we're good, happy
[17:52] with that. You know, our efficiency measures are working, blanket, pos, uh, multi-year
[17:57] contracts, et cetera, affect all of those things. Our active pcard
[18:01] holders, this is our most outward facing program. We're supporting roughly, uh,
[18:06] between 386 and 400 pcards throughout the county.
[18:10] this is our system for allowing end users to make low dollar point of sale
[18:15] purchases. Think amazon. This
[18:19] next graph we track, uh, to, to make sure we're balancing transactions
[18:24] correctly in terms of how we let, uh, end users procure things.
[18:28] this is number of transactions. This is not dollar spend. You can see the
[18:33] p card transactions in blue last year, 17,910
[18:37] individual transactions purchase orders. Again, 2,697.
[18:42] uh, purchase orders are more complex. We try to keep those right at to
[18:46] a minimum as much as we can because
[18:51] the cost of, um, a procurement cycle with a pcard is much less
[18:55] than the cost of a procurement cycle on a purchase order. Right? The end user's time,
[18:59] purchasing's time and aps time. And if there's any questions, just let
[19:03] me know as we go. Some of these numbers, um, are familiar.
[19:08] we do receive a rebate through our pcard program through jp morgan chase. That
[19:12] rebate is, uh, predicated on our spend level. So we received $66,892
[19:18] for a rebate last year from jp morgan chase.
[19:23] our formal solicitations, which are now a hundred thousand and higher,
[19:27] um, we ran 81 formal solicitations last year. And
[19:31] anywhere you see a green audit check we did, we did green audit, that program last year,
[19:37] our savings through solicitations. And we'd like to bring you
[19:41] this number. This is insightful for all of us. Um, I started tracking this
[19:45] last year and had a three year number that I was able to bring to the court, was averaging 7%
[19:51] and 10.3 million per year on the 22 through 24 figures.
[19:55] when we looked at the 2025 data, it's now 16.9 million
[20:00] for the year, which is 16%. And we're arriving at that number
[20:04] based on the engineer's estimate
[20:09] in a road and bridge project compared to the contracted award amount.
[20:14] and then in the formal solicitation, um, data
[20:18] for rfps, csps, et cetera, we're comparing the budgeted amount
[20:23] compared to the contracted amount. Are we always lower close?
[20:27] not always, but the aggregate for 2025, um, 16.9 million
[20:32] in the formal solicitation setting.
[20:37] we do run the sur. Uh, we do run, we we touch the surplus auction, uh,
[20:41] run by our it warehouse and, um, fleet department, but we can bring
[20:45] you the revenue numbers for 2025. This is, um, auctioned
[20:50] items, surplus items, things that have reached their, uh, end of life.
[20:54] and that was $262,000 last year. We use both gov deals
[20:58] and gaston sheehan are, those are our auction sites.
[21:03] our public information requests have, uh, spiked significantly. 78
[21:08] in fy 24, 151 in fy 25. And
[21:12] those are requests for contracts, award information, scoring information, et cetera,
[21:17] some additional updates. Just a reminder, we have, um, countywide contracts in place for
[21:21] temp labor equipment rental, uh, I think next week that's coming
[21:25] to court and pre-positioned emergency contracts, which we were glad to have in place
[21:29] this past year for debris removal, debris monitoring, generator
[21:33] purchase and rental. And our facilities contracts have been augmented with fema
[21:38] addendum language, so they are pre-positioned for that as well.
[21:42] um, we're very appreciative that the audit office
[21:47] allows us to issue professional services pool solicitations.
[21:52] and this was important and, um, really
[21:56] good for the county in that. Through these four solicitations for various professional
[22:01] services, we have been able to award 41 consulting contracts
[22:05] without these pre-qualified pool awards. These
[22:09] would be individual solicitations. So what we're able to do
[22:13] is issue requests for qualifications
[22:18] for professional services, pre-position those firms that are qualified,
[22:23] and then award from those pools. This helps us with architectural
[22:27] civil engineering, landscape architecture, mechanical electrical and
[22:31] plumbing engineering, environmental engineering, fire protection engineering, roofing
[22:35] consulting, business envelope analysis, hvac testing and balancing
[22:40] engineering. Another interesting metric to bring
[22:45] you today, our purchasing website traffic has gone up significantly
[22:49] in fy 24. The unique page visits to the purchasing landing
[22:53] page has gone from 1051 unique visits to
[22:57] 4,161 visits. These are,
[23:01] uh, we hope vendors looking for opportunities and engaging with
[23:05] us, um, on opportunities to bid as to how to do business with the county.
[23:10] we also bring to you today an overview of, um, a new
[23:14] tool that we are, uh, teaming with facilities on to deploy for
[23:18] job order contracting for facilities management.
[23:24] the construction contracting volume for facilities management for the county
[23:28] who's supporting 100 buildings, um,
[23:33] required the issuance of 566 purchase orders last year.
[23:38] 32 master service agreements last year, 53 contracts,
[23:42] 21 professional service agreements and six solicitations.
[23:48] the court will be familiar with the master services agreements that we've
[23:52] worked hard to put in place these past few years. Um, these master service
[23:56] agreements, we now have 95 total in use by the facility maintenance department.
[24:00] these have become ideal for building maintenance.
[24:05] msas typically provide a service for one licensed trade such as hvac.
[24:10] the pricing is predetermined and established at the time of contract.
[24:15] the work is let through a work order and we're, um,
[24:19] recommending that the court, um, allow the facilities management
[24:23] director to let work through a work order under $100,000 and
[24:27] then ratify that contract through the court agenda. Subsequently
[24:32] at 100,000 and over. The commissioner's court per statute
[24:36] must authorize the work order prior to the commencement of work.
[24:42] what we're bringing to you today is the job order contracting program,
[24:48] which is ideal for construction projects, different
[24:52] from maintenance, um, the repair, alteration, renovation,
[24:56] remediation of a minor construction of a facility. Uh, when
[25:00] the work is of a recurring nature, jocks will involve one or more licensed
[25:04] trade and related contractors supervised by a general contractor
[25:10] similar to msas. We ask the court to consider that under $100,000
[25:15] a task order can be let by the facilities management director
[25:19] and then ratified through the commissioner's court subsequently. But 100,000
[25:23] and over those projects would come to the court for permission.
[25:28] this is different than an msa in that estimates through a
[25:32] are obtained through the ms means database. This is
[25:36] a way to find reliable cost data on construction materials, equipment and labor.
[25:41] and they source over 970 markets nationwide.
[25:45] uh, the awarded gc would be able to develop an estimate through
[25:49] this database. This is then an auditable figure
[25:54] so that those estimates, um, can be vetted and compared
[25:58] the msa versus the job order contracting. Um,
[26:03] williamson county solicitations issued both cooperative contract
[26:07] master services agreement on some will not be, um, a cooperative
[26:11] contract available for the jock in this setting. Construction services, job order
[26:16] contracting, building maintenance master services agreement, not to exceed amounts
[26:20] on all contracts. Yes, under 100 facilities maintenance can
[26:24] authorize over 100 commissioner's. Court must approve,
[26:29] uh, similar to any current cip requests.
[26:34] the request will be budgeted, uh, during the budget process
[26:38] estimate will be provided by the jock contractor for approval.
[26:42] the task order created and then the work would commence.
[26:48] our vendor support, uh, continues. We do have our annual vendor forum
[26:52] scheduled for april 30th from two to 3:00 pm this is a virtual setting
[26:57] and this is our way to engage with vendors that are interested in how to do business
[27:01] with williamson county. We have our written guide available on our website at all
[27:05] times, which, um, shows vendors how to register through our portal so that
[27:09] they can be notified of bid opportunities on our horizon,
[27:14] workday. We are actively working to configure this new system and
[27:19] we're excited about, uh, what lies ahead. Thank you for
[27:23] your time today. Thank you, joy. Thank you joy. Great presentation. Okay,
[27:27] a couple of things. Uh, the workday you mentioned, uh, the change
[27:31] in name for one of your software packages, the bonfire
[27:35] yes. That is going to remain as we move forward with workday,
[27:40] is that correct? That stays in place, yes. Commissioner the results through now
[27:44] una are, um, terrific and we do not, we don't, we don't pivot from that.
[27:48] correct. But everything else is going to be moving into workday, correct?
[27:52] yes. From what we can tell. Okay. And the other thing was, um,
[27:56] if you could go back to the, uh, jock discussion,
[28:01] it's a hundred thousand dollars and, but through the budgeting,
[28:06] if we're going to budget for a, a category for that into
[28:10] facilities budget, we're gonna need, I I would assume that that's when
[28:14] the court gets to have a say on how it's spent. Um, because there
[28:18] could be a lot of larger projects that go through there
[28:22] that may or may not fit into the whole plan. So,
[28:26] you know, how, how are we gonna navigate that? Uh, do you know, I'm not suggesting that we don't
[28:30] do it because I think it's good for the, the items that you listed, but indeed,
[28:35] I believe dale butler is here to answer specifics on that.
[28:40] good morning. Dale butler facilities. Um, so,
[28:44] uh, the way I see it, we would still go through the normal process of cip and
[28:48] facilities enhancement requests like we're currently doing this fy
[28:53] and uh, we would turn those in to budget like we normally do.
[28:58] those would turn back around and come back to us with an approved list. So
[29:02] it would still be planned work for the most part, especially the jock would
[29:06] be planned work your microphone button please. Okay.
[29:11] thank it. Probably just wasn't, can y'all hear me now? Yeah. Okay. Yeah.
[29:15] so, um, it would still be planned work. Like most of it normally
[29:19] is, um, some things are a surprise or an emergency, but
[29:25] most emergencies would fall under those msas. So the jocks would be more for planned.
[29:30] yeah, because they're for construction projects, those are not for maintenance. So
[29:34] something happens and you have to tend to it right away, use a different bucket. But for this,
[29:39] um, and we'll have to see how we're going, going to budget for that. But we would have a discussion
[29:43] before any money gets spent. Is that or not? For those larger,
[29:47] for those larger items, yes. Right. Okay. I
[29:51] just know that, that, um, others may call upon you to do
[29:56] certain things and it may not fit into the overall, um,
[30:00] direction that we're heading. So not to use money
[30:05] where we don't need it spent because we have a bigger plan. Understood
[30:09] that. That's my concern. Yes.
[30:13] so do you need action on this today to move forward with the jock or not? Our next
[30:18] steps are to bring the jock solicitation through the court for approval. We'll issue that
[30:22] and it would, our goal is four gcs. Not today. Not today. Thank you. You'll
[30:26] approve it at that time? Yes, ma'am. Okay. Alright.
[30:30] thanks. Joy. Now is a picture time. Picture your time. Congratulations here. Super. Thank you.
[30:38] are we going down or staying up? I think there's enough of them. We probably should stay up here.
[30:49] rest trip on the plunder down here.
[30:55] congratulations. Good morning. Good morning. Yeah, well done. Great job.
[31:08] easily the best looking department in the county.
[31:23] good. Hey, congrats. Congratulations. Great job guys. Appreciate you. Keep up
[31:27] the good work. Congratulations. You bet, johnny. Keep up the good work.
[31:39] all right, thank y'all. And congratulations again on the award.
[31:44] moving on to agenda item 24, discuss, consider take appropriate action on a line
[31:49] item for transfer for succession plan,
[31:53] uh, dollars for ems emergency medical services department.
[31:57] I'll entertain a motion. I move approval, although if we don't approve it, does
[32:01] that mean bet will stay , ? Kind of doubt it,
[32:05] huh? Yeah, I move approval. I'll second. Alright. Motion by commissioner.
[32:09] long second by commissioner cook. All in favor? Motion carries. Five
[32:14] zero. Beth will be missed tremendously. Yes. Yes. Um,
[32:18] court and audience, we're gonna move agenda item 25 to the end of the
[32:22] regular agenda. So the next item will take up is item,
[32:27] uh, or item 26, discuss. Consider, take appropriate action on approving
[32:31] servicing goods contract 2020 6,183
[32:36] between williamson county and cofi technologies incorporated for
[32:40] the preservation and restoration of historical records for the county clerk's office
[32:44] in the amount of 646,882 and 42 cents
[32:49] in authorizing the execution of the agreement pursuant to an interlocal agreement with
[32:53] denton county move approval. All right. Motion
[32:57] by commissioner long second by commissioner bowles. All in favor.
[33:01] motion carries five zero item 27,
[33:05] discuss. Consider tech property action on approving, um, agreement for
[33:10] services and goods. 2 0 2 6 dash 180 between data projections incorporated
[33:14] and williamson county for audio visual system upgrades to multiple rooms
[33:19] at the williamson county sheriff's training academy located in hu texas.
[33:23] could we get clarity on how, uh, what budget it's coming out of, please?
[33:31] good morning, richard. Simple technology services. Uh, this is coming out of
[33:35] the its budget. Okay, thank you.
[33:42] any other questions? I'll move to approve
[33:47] and I'll second motion by commissioner covey, second by commissioner cook.
[33:51] all in favor? Motion carries. 5 0 27
[33:57] discuss. Consider take pro production. Oh, wait, wait, 28.
[34:01] um, richard, discuss, consider take pro production on an update on
[34:06] major products, projects by technology services.
[34:10] so, good morning, uh, richard sample, and I have julie kelly up here for the first update.
[34:15] um, these, uh, updates are mainly on our capital projects. I think there's
[34:19] only one in here that's not a capital project. So, um, if we
[34:23] just go through those, there's certainly a lot more that we're doing besides these. But, um, it's definitely
[34:27] time to update the court on a few of these major issues, um, projects that are
[34:31] ongoing. So, uh, the very first is the wow project,
[34:36] the wilco on workday, um, which is going on right
[34:40] now. And, and, um, just as a
[34:44] quick refresher, um, this is our finance procurement asset and
[34:48] hr systems, um, that are being replaced with workday.
[34:52] and, um, it's important to note that while we're replacing a
[34:56] lot of things, uh, you may see on the screen, oracle benefits portal, those sort of things. Uh, we
[35:00] are keeping ukg kronos, um, is staying,
[35:04] uh, as well as una the bonfire that, um, joy mentioned
[35:08] just a little bit ago. And, um, the funding for these
[35:13] is, is coming from cip. Um, and if you'll notice in
[35:17] all the slides I added, um, some icons to indicate, um, the time
[35:21] and and budget, um, status of each of these efforts. The red,
[35:25] if it's bad, I don't have any red ones, fortunately. Um,
[35:30] we do have a couple that are yellow, um, for various reasons and we can talk about those.
[35:35] um, but to look at the, is there anything you wanna say about this part? Yeah,
[35:40] so good morning, julie kiley, county auditor. I just wanted to take this quick
[35:44] opportunity to give a shout out to all the teams that are involved in this project.
[35:49] I know we've mentioned them in the past, but we've received a lot of great compliments
[35:53] from our implementation firm on how spot on this team
[35:57] is, how hard they're working, how well this project is on,
[36:01] uh, target. Uh, so I just wanna shout out to the benefits department, the
[36:06] treasurer's office, it, hr, budget, purchasing, general counsel's
[36:10] office. Uh, they were involved with the rfp process soon to be involved
[36:14] in some of the procurement processes and how we'll handle those. And then, of
[36:18] course, my staff that are involved in this project. I also wanna give a huge shout
[36:23] out to jaylen morris, who's the county's pm kayla, who
[36:27] re, uh, uh, represents the hr from a project management perspective, many
[36:31] batay and it who represents the it side of the shop
[36:35] as a pm and then our contracted relationship of valerie guts with
[36:39] barry dunn, who's keeping us all in tow, including myself. So thank
[36:44] you to the team. Keep up the good work. Uh, we've got implementers on site
[36:48] the next three weeks over in it, uh, and everybody
[36:52] is doing hands-on testing already, if you can believe that in this project.
[36:56] so I'll be running over there to check on the teams, uh, that we have. Hr is this
[37:00] week, next week is mostly financials and richard will cover that. And
[37:04] then the third week will be payroll.
[37:09] so as julie mentioned, there's a lot of folks working really hard on this. And, um,
[37:14] we've got, fortunately our, our folks from barry dunn, um, helping us
[37:18] along with a vap who's helping implement, uh, workday. And as
[37:22] you can see, um, we've already gone through a lot of the planning, um, and now we're really in the
[37:27] configuration phase. And this is a really key phase where we are, um,
[37:31] going through each module, each screen and configuring exactly
[37:35] how it needs to work for us as, and then testing that to
[37:39] make sure each of those functions perform the way we need to. Um, this
[37:44] is on the individual units, so as we progress, you'll see we're getting into some
[37:48] more, um, testing phases later this summer. Um, including
[37:52] end-to-end testing where we will, you know, start something like, say start
[37:56] a procurement from the very beginning, um, and work it all the way through invoicing.
[38:00] um, and, and see where all those issues and things that need to be cleaned
[38:05] up are. Um, so this, this testing is super important
[38:09] on us. Um, you know, that we take the time to make
[38:13] sure it's working exactly as we need it to function. Um, not just how
[38:17] the system works, I just wanna say how, how much I've
[38:21] seen all these teams work together. Great job. It's,
[38:25] this is a, a huge project and it's very complicated and it
[38:29] has to be, right. So I appreciate all the time that you guys are
[38:34] spending and all the other leaders that are, that are helping their departments move through,
[38:38] maneuver through this. Um, this is something we can't get wrong and, and,
[38:42] and it's at lightning speed actually for government work, uh, to start
[38:47] really, um, testing it now, but to have it online
[38:51] next year, early next year. So I appreciate it and all
[38:55] the things that are complicating it by real life stuff that happens in that time. So
[39:00] I appreciate all the work. Thank you. Yes, it, it's a, it's a lot of
[39:04] work on top of everyone's regular job duties. Um, and taking a lot of time
[39:08] out for this is certainly taxing for those folks. Um, and for everyone else who's
[39:12] having to help, um, keep the lights on. So we are, um,
[39:16] going live on december 14th for hr payroll,
[39:21] um, and a lot of the, um, other modules and then january 1st for
[39:25] all the financials. So, um, there's a bit of a, a staggered go live. And then after
[39:30] that we'll be, uh, budgeting. So the budgeting for
[39:34] fy 28 will be done, will be done in
[39:38] workday. But speaking of budget,
[39:42] you have, you continue to tell us that you have the funding needed to
[39:46] make this happen. That's correct. Good. Yep. Thank you.
[39:50] um, as, as important as the configuration is, is also the folks, um,
[39:55] that are helping get the word out about this project and then going
[39:59] to help, um, facilitate inside their departments. Um,
[40:03] so we have, uh, started the change champions network,
[40:08] um, which right now has 28 representatives from several departments and offices.
[40:13] uh, these are folks that we're gonna be working with all spring and summer,
[40:17] um, and into the fall to, you know, get feedback, to give them information
[40:22] they can give out to other folks in their departments. Um, and really help
[40:26] us ease that transition into workday. Uh, 'cause there are a lot of
[40:30] things gonna change for folks. Thanks, rich.
[40:37] uh, the next thing I wanted to update is our, uh, dispatch and law
[40:41] enforcement records management product. Um, we purchased a product from hexagon
[40:46] now called octa. They love changing names. Um,
[40:51] so, um, on that, um,
[40:57] as a, as a refresher, we are replacing our current 9 1 1 dispatch systems.
[41:01] the mobile data systems use out by units in the field and the law enforcement records management
[41:06] systems. And in, in reality, there's a whole bunch of other, uh, smaller systems that are gonna be either
[41:10] affected or replaced as part of this. Um, you'll notice the icon for,
[41:14] for budget turned yellow in this case. Um, and that is because while we are still in the,
[41:19] uh, budget we had planned, there are some additional funds
[41:23] needed, uh, to be able to complete this project, um,
[41:28] which is going live next year. And here's where we are on that project. Um,
[41:33] sorry for the small font, uh, but there is a lot, a lot going on. But essentially
[41:37] we are doing some configuration in the beginnings of testing right now. Um,
[41:41] so this week is actually a really busy week for a lot of folks because we've got, um,
[41:46] the law enforcement record system, um, configuration going on right now
[41:51] in one of our training rooms. And then our other conference rooms are filled with workday folks
[41:55] doing testing. So, um, a lot going on, but we are,
[41:59] um, moving forward to that, uh, on completion
[42:03] on these projects. Uh, this will be going live in february of next year. So,
[42:08] um, a lot of changes coming the beginning of next year,
[42:12] but this project is, is on track and we've got some really great folks,
[42:17] um, involved in that from various county offices as well.
[42:24] some of the other projects, um, we've got through cip, um, our public
[42:28] wifi project. So, um, public wifi on the square
[42:33] here, um, as well as the expo center and taylor ballfield will be
[42:37] launching in may to the public. Um, there is some available right now, we've got some
[42:41] tweaks to do. Um, and we are also, um,
[42:45] gonna expand to do some service at southwest regional park in and around the splash
[42:49] pad area as well. Um,
[42:54] and we are just now planning that part out. Um, and this is funded
[42:58] a million and a half for arpa interests. And again, we're
[43:02] on time and on on budget with that. Um, even adding in the,
[43:07] um, southwest regional park,
[43:12] the countywide fiber optic project, um, while I show green and
[43:16] on time on a budget, this has been not without its challenges, although
[43:21] it's green with maybe a few dots behind it. Um, we have definitely
[43:25] faced our share of challenges trying to run, uh, fiber around the county. A lot of aerial routes
[43:29] have had to change, um, and different routes decided and some underground,
[43:34] uh, but we will be complete with that, um, by december 1st.
[43:38] um, we've got, um, $8 million in arpa funding, uh,
[43:43] for that and as well as a million and a half of cip we always knew this
[43:47] wasn't gonna be enough to do all the fiber that's needed around, and that's future
[43:51] years. Um, we'd originally estimated about 16 million.
[43:55] um, hopefully that's still true. Um, but we will have quite
[43:59] a bit, um, complete by then. So we will have, uh, some good
[44:03] use outta this fiber and we are still working with our cities and school
[44:07] districts and other folks to discuss what their needs are and how we can help each other through this
[44:11] project. Are they pitching in? Uh, their part will be in,
[44:15] if they want to connect, we'll discuss how that those costs will be
[44:19] shared. And we didn't, we
[44:24] didn't specifically run to any of their buildings we're running nearby and then pointing out where the
[44:28] junctions are so that they can decide, you know, if that's something they'd like to connect to. We can
[44:32] discuss how that goes. Kinda like when the city pulls water up to your property and,
[44:36] and you get to pay to connect. Exactly. Yep. So are we gonna spend all of
[44:40] the money that we've assigned from arpa before the end of the year? Yes, thank
[44:44] you.
[44:49] uh, enterprise asset management system, uh, for road and bridge parks and
[44:53] facilities. Um, we are working with barry dunn, who's
[44:57] the same folks are helping us with the, um, workday project.
[45:02] um, so with this one we have received rfp responses and we are evaluating
[45:06] them right now. Um, after we select
[45:10] a system, we can also then start looking at data conversion
[45:15] and data gathering that needs to happen to go into these systems. Um,
[45:19] so if say we're gathering information for parks, you know, it's which
[45:23] specific pieces of equipment, um, and items they wanna
[45:27] track and be able to load that into the appropriate formats for whatever system
[45:31] is selected. So, um, we're expecting a go live in the
[45:36] fall of 27, um, and we do believe we have enough money,
[45:40] um, at this point without knowing specifics yet on which system we're gonna select
[45:44] and what data will cost. Um, but we are estimating that
[45:48] the two and a half million that's currently funded in cip is, is adequate for this project.
[45:57] radio towers, additions and upgrades. Um, so this is a project
[46:01] to add five additional tower sites, um, not necessarily the tower
[46:05] themselves yet. Um, we've also added in the lake creek annex tower,
[46:09] um, to provide coverage. So we are working
[46:14] with a company called mission critical partners, who's helped us with several projects in the past. They're
[46:18] also helping us with a, a body worn in-car camera system that's
[46:22] on this list 'cause it's not cip, um, to study
[46:26] those individual sites. And then we are starting discussions with partner agencies
[46:30] on specific sites that may be, um, an opportunity
[46:34] for us to put those towers in as currently funded at 3 million,
[46:39] um, from cip for the tower sites and land acquisition.
[46:43] um, which is adequate. This is the map of where the
[46:47] current sites are in, in green tribe mission critical study had identified
[46:51] needed towers. Um, so you can see they kind of fill in some of the gaps around.
[46:56] so we are working to identify some of those specific sites and
[47:00] exactly who we can partner with if necessary. Um,
[47:04] and where it's acceptable to put a tower. What's the, what's the minimum number of acres you
[47:08] need per site? So originally we had said, okay, let's look
[47:12] for five acres because that would be enough space for a guy, wire
[47:16] guy, wire supported tower, which is a little cheaper to build, um, depending on the, the
[47:20] land. Um, however, really a
[47:25] even as small as a hundred by a hundred feet, um, can
[47:29] be enough for a self-supported tower depending on the height and the land. Um,
[47:34] so it, it kind of varies, but we can go quite small and in fact, um,
[47:38] one of the sites we have identified would be a good fit. Um,
[47:42] out in the liberty hill area is actually on the property,
[47:47] um, that the liberty hills cscd office is on,
[47:51] um, which is pictured up here. And a conceptual drawing
[47:55] that we had just, um, been discussing with facilities, um,
[47:59] was potentially creating a driveway off the back of that to the back corner of the property and putting a
[48:03] tower back there that would be out of the road right of way.
[48:07] um, and that would be on a potentially good location for a
[48:11] tower, um, that would have a lot of infrastructure right nearby. Can you go back to that,
[48:16] the picture before please? That would take care of the dot that's out
[48:20] that way. Yes, the far left one. Yep. And you know, you know, the wccf
[48:24] owns property at 1 95, which looks like where one of those dots might be
[48:28] correct. Yeah, we have been studying that. It may be a little close to the
[48:32] florence, the existing florence tower. Mm-hmm . Um, but we are looking at that.
[48:36] we're also talking with, uh, city of georgetown has mentioned, um, that they
[48:40] may have some opportunities coming up, so we're right. Um, starting discussions with them on
[48:45] how we could partner there. Good, thank you.
[48:52] so lake creek annex, um, so we purchased this building in
[48:56] the fall and we've been, um, working with levy akima for architectural
[49:00] services for the 9 1 1 training center that'll go out there. Um,
[49:06] that one again has a, has a different color for the on budget. Um,
[49:11] and, and thanks to dale for a lot of this information. Um,
[49:16] the, the programming for the building, these are the spaces identified and the,
[49:20] um, southwest wing is where the, um, the 9 1 1
[49:25] training center is allocated to be. And,
[49:29] um, just some, just some budgetary numbers on there.
[49:34] um, you know, it's currently funded at 10,550,000.
[49:39] um, there is additional requests from cip for 575,000
[49:43] to be able to finish out the space for, um,
[49:48] 9 1 1 training. Um, and that does not include, um,
[49:52] some future equipment that'll be needed to make that a good long term, um,
[49:57] place. However, those aren't needed day one, so, and we
[50:01] could maybe go after grant since other absolutely. Other funding sources for that. Yep. But
[50:05] the last, could you talk about the last part on that schedule and, um, the,
[50:09] the last two items, the 500,000 and the 2.1 million is,
[50:14] um, options if there are other occupants for that building, uh, in some of the other spaces
[50:18] mm-hmm . So not,
[50:22] not necessarily needed for the nine one training, but it's a separate for other. It's separate, but it's
[50:26] something that has been discussed. Yes. Mm-hmm . Thank you. It's
[50:30] for the sheriff. Thank you. Um, this is not
[50:35] a cip item, but this affects, um, nearly all of them.
[50:39] uh, and I just wanted to bring this up is that, um, we are still working to
[50:43] transition our computer domain from wilco.org
[50:47] to the wilco tx.gov. Um, all of our emails have been done for some
[50:51] time. We are now, um, working on the scope to transition
[50:56] all of the users, computers, uh, servers, those sort of things to this
[51:00] new domain that is an incredibly complicated process,
[51:04] um, and incredibly nerdy. I would put everyone to sleep by talking about it. Um,
[51:08] but it is a very important project that a lot of our other efforts are
[51:12] tied up in. Um, so we are working to complete this one. Um, we
[51:17] hope mainly by the end of the fiscal year. Um, but there will be some things
[51:21] that that drag into next year, uh, through march of 27.
[51:26] so this will affect how you sign into the network, um, how you get access to
[51:30] things and, and all of the servers that run, uh, the content that we have.
[51:37] um, our carlson cove tower, um, which
[51:41] is off the inter loop. Um, we have a new shelter and monitoring equipment going in,
[51:45] uh, that was funded a million and a half from cip. Uh, and that is on target
[51:49] to go live same time as basically everything else in january of 27.
[51:53] um, so, um, we've got that well underway
[51:58] and it is on track
[52:02] generally for all of our projects. These are the major challenges we're facing.
[52:06] these affect all the ones above, uh, and a whole lot more that aren't even on this list.
[52:10] um, but, you know, the daily work, uh, unplanned events being from,
[52:15] um, issues that come up, uh, those could be,
[52:19] you know, moves of departments, those could be cyber issues, um,
[52:24] outages of various types. Those create a challenge. Um, our many
[52:28] other projects on our list, uh, that departments are counting on to do their work. Um,
[52:33] certainly, uh, impact our ability to schedule things and, and get some
[52:37] things done. Um, just having enough staff time and, and resources.
[52:41] um, like today we're out of conference space, uh, to have all
[52:45] the testing done, um, in place. And then, uh, last thing I wanna bring
[52:49] up is it hardware, um, is very difficult to get right now. I have on here seven
[52:53] days that's, um, actually long. Um, we have,
[52:58] uh, one of our key vendors has a three day quote.
[53:02] I mean, I don't know who can get any kind of, um, purchase back
[53:06] in three days. Uh, that's asking way too much. But, uh, dell
[53:10] right now is giving us seven day quotes. Um, so making it
[53:14] very difficult for us to do business. And a lot of other folks, a lot of that's driven
[53:18] by the need for chips and ram for ai, um, data centers.
[53:23] so mm-hmm . That's creating a, a big headache for us. You got enough going on?
[53:27] you got enough going on? I, I wish this was the list. I wish there wasn't, uh, about several
[53:31] dozen other projects. We should be for a while until we, until you get some stuff. We are good with that.
[53:36] . So richard, I, I think I heard two things. Uh, as far
[53:40] as additional budget needs, um, 5 75
[53:44] for lake creek and the other one was 500 for, um, the cad.
[53:48] for the cad and rms for the cad. Yes. Mm-hmm .
[53:53] alright, thanks. Okay. And thank you. And
[53:57] to your team, I mean the, just the two major
[54:01] systems alone, are you on? Is your, is your, yeah, it's on. Okay.
[54:05] the two major systems alone are huge, but that's in
[54:09] addition to everything else. So thank, thank you for what you are doing and, and for your team. Yeah, great
[54:13] job. Great job. Thank you all for your support and please relay that info to
[54:18] your team that, yeah, it's just an amazing, uh,
[54:22] amount of work and resource y'all do to keep the county up and running and they're,
[54:26] we're grateful for y'all and your work is appreciated. Thank you. We've got a great
[54:30] team. Hey richard, we're proud of that. Um, we're gonna move into the, uh, admin building
[54:34] in a few months. Are y'all testing that before we move in? In
[54:39] every capacity? We are indeed. So there, there is already internet service to
[54:43] that building. Um, we will be installing wireless coming
[54:47] up soon. Um, there are also cellular repeaters throughout
[54:51] the building, so cell service will be excellent throughout the building, wherever you are.
[54:55] um, no matter which, no matter which brand you use for, for all those
[55:00] people who are not gonna have desk phones anymore, that's a good thing. Exactly right.
[55:04] um, so there are a lot of other efforts out there like, like that, um, which is gonna
[55:08] take a sign, significant amount of work from our staff to get that building completely
[55:12] set up, um, in, in all the different technology systems that
[55:16] are gonna run in there as well as all the users. Um, getting everyone moved,
[55:20] so, mm-hmm . Thank you. Good job. Thanks richard. Thank you. All right, thanks
[55:24] richard. Alright, moving on. Court
[55:29] items 29, 30 and 31 are all facilities related. 29,
[55:34] um, deals with electrical infrastructure, maintenance and installation
[55:38] services with doyle electric. Um, 30 deals
[55:43] with electrical infrastructure, maintenance and installation with allied
[55:47] electrical services. And 31, uh,
[55:51] is awarding, uh, half and associates for
[55:55] the architects and design services for the road and bridge training building.
[56:00] I will entertain a motion for one or all three of those items. I move.
[56:04] we approve all three. I'll second. All right. Motion by commissioner cook. Second by
[56:08] commissioner bowles. All in favor? A I just to comment on the,
[56:12] um, motion carries five, oh by the way, on 31, sorry, on 31
[56:17] that, uh, we've, we've, uh, already approved 750,000
[56:21] I think for this project. So this is coming out of that just for note.
[56:26] okay. Thank you. Mm-hmm . Alright, moving on. Items 32 through
[56:30] 39, all concern road and bridge projects. I
[56:34] will entertain a motion for one or all of those items.
[56:39] I move. We approve all of those items. Motion by commissioner cook.
[56:45] I'll second. That was 32nd by commissioner bulls for items
[56:49] 32 through 39.
[56:54] any discussion on any of those items? We're good. All
[56:58] right. All in favor? Motion carries five zero.
[57:02] moving on to item 40, discuss, consider tech appropriate action on the agreed
[57:06] final judgment with roger doyle bonnet and patricia lin
[57:11] bonnet, trustees of the roger d and patricia l bonnet trust order
[57:15] instrument dated october 1st, 2020 to acquire 0.109
[57:21] acres needed as right of way on baghdad road at county road 2 79,
[57:25] project partial 23 move approval.
[57:30] uh, commissioner long motions to approve. I'll second. Second by commissioner bowles. All
[57:34] in favor. Item carries five
[57:38] zero. Item number 41. I would like to pull to executive
[57:43] and address when we come back from executive. Um, before
[57:47] we, uh, recess to executive, I would like to give our people
[57:52] who signed up for non-ag agenda item, public comments, a chance
[57:56] to speak. Richard has already spoken. We will, uh, the next person
[58:00] who signed up is ben fras. Um, coming back
[58:04] to discuss the drift track, I'm assuming in hu it doesn't say on here.
[58:08] yes sir. Yes. Okay. Yes sir. I apologize for that. There seems
[58:12] to be some ben frascona williamson county. There seems
[58:17] to be some question on decibel levels requirements
[58:21] in the, in the county and the state, since the county doesn't necessarily have any noise ordinance,
[58:26] the state does, it starts at a minimum of 85 decibels. Now that's not
[58:30] a hard and fast rule. My dishwasher operates
[58:35] at 42 decibels. Very quiet. A large, large
[58:39] noisy dishwasher operates at above 85. You can see the
[58:43] comparison, but I also refer to texas supreme court address on
[58:47] nuisance law, cross tech north texas pipeline lp versus the
[58:51] gardener family, which I provided for you last week started in
[58:55] 2008 where a family purchased a a 95 acre lot
[59:00] for the investment retirement and raising cattle. They purchased
[59:05] that property and over time the pipeline company came in,
[59:10] put in pipeline and a large generator, which made noise 24 7.
[59:15] it started in 2008, went to a jury trial. The plaintiffs were successful.
[59:19] it went all the way up to the state supreme court where the state supreme court,
[59:24] uh, judged for the plaintiffs in this matter. And
[59:28] it doesn't in the state. It's a three page brief, which I provided to you
[59:32] last week. It doesn't matter whether the noise is day or night. The fact, the matter is
[59:37] the family was there before the pipeline was there. In my case,
[59:41] or in my community's case, there's a bunch of homes that were there long before
[59:45] the drift track was there. And no, uh,
[59:49] no notice was given to the residents to talk to the owner about
[59:53] that. Yesterday I did an, I did an interview with kxan.
[59:57] the owner pulled up and we, the reporter told him what
[1:00:02] we were doing and filing a story over
[1:00:06] the noise. Would he like to comment? He did not want to comment on that.
[1:00:10] so it is being, I did ask the media to address it as well as,
[1:00:15] uh, caroline harris davila's office. Okay. Two
[1:00:19] minutes is not enough time to go through all this. Okay. But if the county attorney is in the,
[1:00:23] in the building, I would love to have 15 minutes to talk with him over this.
[1:00:28] okay. Um, he is, and, and I know, uh, commissioner
[1:00:32] bowles in his office is, uh, aware the situation as well. So
[1:00:36] we'll be in contact with you and I don't think the county attorney is in the office today. Oh. Or
[1:00:40] in the building today. I'm sorry. I thought you okay. I was thinking of our counsel in, and I'm still waiting from
[1:00:45] your schedule or to schedule a meeting with you, judge. Okay. Okay.
[1:00:49] we'll get that asap as well. Thank you, sir. All right. Appreciate you.
[1:00:55] alright. Bill cover law,
[1:01:09] uh, bill cover law williamson county, uh, too. Minutes, minutes goes by real fast.
[1:01:13] it is interesting to point out on my way to a meeting on, uh,
[1:01:18] saturday. I ran into a nightmare on
[1:01:22] 1431 because of some bike ride that had been scheduled. We
[1:01:26] had traffic going east and west, backed up for almost two miles else.
[1:01:32] and all that traffic was, uh, engines running pollution, carbon
[1:01:36] emissions, people missed appointments, missed, uh,
[1:01:41] deliveries, et cetera. Probably a couple wrecks along the way
[1:01:45] with all of that poor planning that went into that. But anyway,
[1:01:49] I wanna, knowing the back roads I got to my meeting on time.
[1:01:54] the, um, meeting was interesting too. It kind of ties back
[1:01:58] into last week's, uh, sandbox argument. It's hard
[1:02:02] to get good civility in, in a lot of meetings.
[1:02:07] the, the, um,
[1:02:12] meeting I was in, uh, I had to bring up, uh, robert jules's issue that was
[1:02:16] called, uh, divide the question. And then they still wanted to debate that. So
[1:02:20] I had to get the parliamentarian to advise the group that it wasn't
[1:02:24] debatable. But, uh, one quick last item is, uh,
[1:02:29] citizen's use of the av equipment in the, uh, courtroom. It would be nice if
[1:02:33] we had equal access to
[1:02:37] be able to present information like all the other people that make presentations. And
[1:02:41] there's always an argument about security, but it can be an isolated system. There
[1:02:45] ought to be a way for us to be able to present some of these things.
[1:02:50] and if you got a noisy neighbor, I saw that problem with the noisy neighbors I had
[1:02:54] a couple years ago behind me. I built my own generator and it was
[1:02:58] 150 db and I got their attention. They quit making noise.
[1:03:03] thank you, bill. Next we have dr. Laura
[1:03:07] presley
[1:03:17] is court. I'm dr. Laura pressley, true texas elections. I'd like to provide
[1:03:22] some good faith professional advice regarding resolving the serious
[1:03:26] voting rights issues that were raised to this court. During early voting for the primary
[1:03:31] number 1 21 early vote and 29 election day voters
[1:03:35] casted legal ballots resulting in disenfranchising of those 50 voters
[1:03:39] from voting on all races. These issues were raised to you to
[1:03:43] the court, the first week of early vote. I wanna
[1:03:47] provide potentially how you could have changed the outcome of
[1:03:52] this. Um, I wish that you had
[1:03:56] demanded that the election administrator provide daily reports of
[1:04:00] anyone casting those illegal ballots, and thank the
[1:04:04] citizens for bringing these issues to you. And if one person had,
[1:04:09] had, um, had cast an illegal ballot,
[1:04:13] that you would've demanded the removal of those ballot marking devices and
[1:04:17] you would've apologized to those voters. For that.
[1:04:22] I wanted to see an apology from this court to the 50 voters at cast
[1:04:26] illegal ballots. Number two, the ballot box surveillance
[1:04:31] vi videos have been going off for years, and we reported this during early vote
[1:04:35] the second week of early vote. Uh, commissioner bowles, we reported this.
[1:04:40] I wanted you to demand that it stop, that the videos
[1:04:45] stop turning off you. Thank the citizens for bringing these
[1:04:49] issues to you for the illegalities that were occurring. And you apologize
[1:04:53] to the voters of those early voting ballots that the videos went off, that you
[1:04:58] apologize for the vote for the laws being broken and you demand
[1:05:02] those clocks be put in all the areas. The four videos that I
[1:05:06] recorded were taken directly, commissioner bowles from the youtube website.
[1:05:10] I did not splice any of them. I want that on the record.
[1:05:14] these voting issues must be resolved quickly by this court. All thank
[1:05:19] you, dr. Presley. Criminal complaints. At this point, we will go to item number people
[1:05:23] going to the court of public opinion to help resolve. Will you help with dr. Presley? Thank you
[1:05:27] once again, refuses to follow the rules of the court. We're moving on to
[1:05:31] item number 25 cip.
[1:05:36] I think we can pull those up.
[1:06:12] all right, julie, when you're ready. Good morning, judge and commissioners. Julie kiley,
[1:06:16] county auditor for williamson county. And I have dan weiller with me, our financial advisor
[1:06:20] from specialized public finance. We drafted this agenda item in
[1:06:24] an effort to just discuss various things besides just the cip balances.
[1:06:29] so I'll start with the balance that's left in the 2026 cip.
[1:06:33] there is $17,999,753.
[1:06:39] that has not been allocated at this time. Uh, there are various projects
[1:06:43] that I think the court may want to discuss this morning. One of those being, uh, funding
[1:06:48] for the balance of the juvenile justice center, of which we've already,
[1:06:53] um, put the change orders or the contracts in place
[1:06:57] for those additional three phases. Uh, the 500,000
[1:07:01] that mr. Simple brought up this morning for the cad project. Uh, last week,
[1:07:05] the court negotiated, um, or, uh, finalized
[1:07:10] a $78.6 million contract for, uh,
[1:07:14] property for the justice complex. So those are some of the things I
[1:07:18] wanted to start the discussion with and get some feedback from the court in a direction we wanna
[1:07:22] move. And one other item before I, uh, forget, we need approximately
[1:07:27] 50 million more for right of way for the 2023 program.
[1:07:33] is that all kidding? .
[1:07:40] okay. So one of the things that we would propose for
[1:07:44] the land purchase in the right of way at a minimum would be a tax anticipation
[1:07:49] note that mr. Weiller and I and bond counsel would bring back for the court's
[1:07:53] consideration later in april, roughly april 21st agenda is what we're
[1:07:57] looking at. Uh, so if we wanna start there with any discussion or
[1:08:01] questions, um, I know, uh, mr. Weill's here and can help answer
[1:08:06] any of those questions. We've been running various scenarios to make sure this works in
[1:08:10] the county's current debt structure. Before we get into that, um, I
[1:08:14] would, I would propose that we have two projects
[1:08:18] that we could pay for with current remaining
[1:08:23] cip money, 26 cip money. And that would be the,
[1:08:27] uh, the juvie center, uh, juvenile detention center.
[1:08:31] I think it's 17 at eight or something. 17.4 million. There you go.
[1:08:36] 17 four. And then another half a million for the the cad project,
[1:08:40] uh, to finish those out. And that would use up, I believe, the bulk of
[1:08:44] that money, is that correct? It would leave $99,753.
[1:08:48] some, some, some change. Yeah. So that would be something that
[1:08:52] we have already moved forward on contractually for the, um,
[1:08:57] the juvie center and well both projects. And so
[1:09:01] that that would finish them up. And we could, and we don't have to vote on anything if, however
[1:09:05] you wanna do it, judge, but we can talk about how, you know, if we're gonna move forward on
[1:09:09] these projects, how we're gonna pay for them. That would be my recommend, my, my
[1:09:13] proposal and my, my motion. If you're accepting motions at this point,
[1:09:17] if you wanna look at the whole thing, we can. And then go back and figure out how we're gonna pay
[1:09:22] for each thing. So this is when we went through
[1:09:26] the process back in september,
[1:09:30] oct whenever it was. Um, we left this much on the table knowing
[1:09:34] we had some of these things coming up. And so at this point, um,
[1:09:39] I, I do think, uh, we need to figure
[1:09:44] out the lake creek piece. Mm-hmm . And whether that comes out of,
[1:09:48] um, I don't know timing wise whether it can be out of the next
[1:09:52] f-y-c-I-p or not. Um, but
[1:09:57] you know, we've already voted and committed on the juvenile piece and cad
[1:10:01] is, uh, we're in the middle of implementation. So that are kind
[1:10:05] of two commitments. I think we that's right. Have to follow, follow through on. Well, and we could
[1:10:09] use the rest of the cip you said about a hundred thousand dollars, is that what you said? Um,
[1:10:13] along with, um, other funds to, to finish out
[1:10:17] the lake creek aspect of the training facility. 'cause I feel like those three
[1:10:22] projects, everything else we can talk about, we want, you know, if we wanna move forward.
[1:10:26] but first I think we need to fund what we started. And I know in some discussions
[1:10:30] with dale, and he can certainly answer any questions, um, uh,
[1:10:34] both last week and, uh, again this morning, lake creek, as
[1:10:39] it stands right now, cashflow wise, we can keep moving on that
[1:10:43] project. We don't have a cashflow issue that needs to be addressed before the end of this fiscal
[1:10:47] year. Um, and so we could certainly, uh, tag
[1:10:51] some of next year's cip bucket that at a minimum should be certified to
[1:10:55] you at approximately $20 million for next year. Right. Um, so,
[1:11:00] uh, dale, I don't know if you have anything to add, but those were discussions that
[1:11:04] we've had making sure that we weren't gonna leave a project in a cash flow situation.
[1:11:08] so before, before we go any further with those
[1:11:12] items, because I, I feel like those need to be funded. The other things that
[1:11:17] I would like to put on the table for discussion, um,
[1:11:21] we can talk about lake creek. There's, uh, you know, we've talked to the sheriff about what his
[1:11:26] interim needs are until a new jail gets built. And,
[1:11:30] and he has, um, he has asked us to come forward
[1:11:35] with a plan to move certain aspects of his operations. It would also
[1:11:39] free up space that is better utilized in the, in the current jail.
[1:11:44] the numbers that dale showed us, uh, or richard, I guess in his presentation showed
[1:11:48] us is, um, anywhere from a half a million to 2.6 million.
[1:11:53] and so that would be something that would be another project to consider if we want
[1:11:58] to relieve the sheriff's actions over there in the jail
[1:12:02] until the new jail gets built. The, um, the other thing would
[1:12:06] be when we move out of, when we move into the admin
[1:12:10] building in, uh, in a few months, the interim
[1:12:14] plan was to, was to relieve some
[1:12:19] pressure on the, uh, district attorney's office and, and adjust some things on
[1:12:23] the second floor of the current justice center, uh, where, um,
[1:12:27] the county clerk is currently. And so the estimate
[1:12:31] for that is, um, uh, the estimate for that is about
[1:12:35] $750,000. Again, it can come out of
[1:12:40] the future cip or this next year, cip, but I feel like it's something that
[1:12:44] we've, we need to have, take actual action on.
[1:12:48] we've talked about it in the interim plan, but we haven't really voted on it. But we need
[1:12:52] to in order for there not to be a delay because there'll be moving out in this
[1:12:56] summer. So I just wanted to throw those other items out. And then if we're gonna
[1:13:00] continue on, the other item would be we, we purchased the land for
[1:13:04] the new justice complex. We haven't closed on it yet, but we're doing
[1:13:09] our due diligence. And to move forward on, uh, phase
[1:13:13] three of that project, we would need some additional funds.
[1:13:17] I believe the numbers that you have put into, uh, what would
[1:13:21] fit, because my question to you was, and to dan was
[1:13:25] what, what would not put us in a, uh, uh, an action
[1:13:29] of raising the tax rate for debt service. And your
[1:13:33] estimate on your spreadsheet is for $135 million
[1:13:38] and that would be in may this year and it
[1:13:42] would be a seven year tan, is that correct? Yes, ma'am. And in that,
[1:13:46] are the, the items that you've mentioned, the 50 million for the road
[1:13:50] for, um, road right away and uh, to pay for the land
[1:13:55] that we just voted on as well, it would give us nine or
[1:13:59] $10 million to move forward on the, on the justice center yes ma'am. Com justice
[1:14:03] complex. Yes. Um, so those are the items that I think we're talking about
[1:14:07] today. If we wanna move forward on those and how we're gonna fund them.
[1:14:18] so, um, just you, you know, you, your
[1:14:23] cpa mind, uh, fired off a bunch of numbers just mm-hmm . To, I
[1:14:27] can go back over it. So well, lemme summarize 'em. Yep. Uh, so
[1:14:32] using a tan, roughly 78 million
[1:14:37] for the land purchase, 50 for the
[1:14:41] right of way. Um, that would leave about, you said 135 million
[1:14:46] that would leave about seven left. It, it's really less than that on the land. Yeah. It's
[1:14:50] 75.8 on the land. Oh, okay. So 76.
[1:14:54] yes ma'am. Mm-hmm . Rounding. Yeah. Um, so that basically leaves
[1:14:58] 9 million left out of that 1 35. And
[1:15:03] what's the cost of phase three for the,
[1:15:07] and rebecca's here she can speak better to, uh, and I don't think, we don't
[1:15:11] have kiel here, I don't believe, but rebecca, if you have, um,
[1:15:16] information on that, I think we're gonna, we're going to finish phase
[1:15:20] two this summer is what they're telling us. And so to continue to move forward,
[1:15:24] phase three would be within this time period. Um,
[1:15:35] rebecca, I don't know how well that one works. The other one works really well.
[1:15:39] rebecca, cls. Oh, there you go. I'm back on. Um, I can look up what phase
[1:15:43] three would be. We had broken it down by years moving ahead. And so I think
[1:15:47] the amount that we had allocated for next year's cip
[1:15:51] included phase three and maybe a small piece of phase four. Um, so I can look at the numbers and break
[1:15:55] that out real quick. I think it was around three, three and a half million dollars, but I can double check. Okay.
[1:16:01] and that would be, I mean,
[1:16:05] we're, we're talking about the design team
[1:16:10] with that money, we would be talking about the money for, um,
[1:16:14] kiel and for hok and for half for our three consultants that are on the project. It would not include
[1:16:19] the money for like the architecture fee. That's what I'm talking about. Right. 'cause we've,
[1:16:23] we've, we've talked about moving those monies into the budget and I think ashley's
[1:16:27] doing that. I'm talking about if we're gonna continue to move forward on actually producing
[1:16:32] buildings, we need to hire the design team at some point in the near future, right? In phase
[1:16:36] three. Yeah. It would not include the cost for that or a cr and that's what this money could do.
[1:16:40] so, oh, I'd like to
[1:16:46] that piece of it. We've got the land under contract
[1:16:51] yep. And sort of pause and look at
[1:16:55] all of those funding requirements going forward. 'cause the,
[1:16:59] the big hard push was securing the land. Mm-hmm . Because
[1:17:04] land's not getting any cheaper and god's not making anymore. Um, so,
[1:17:08] uh, getting that nailed down. But I I, I think at least for me,
[1:17:12] comfort level and I see some heads nodding yeah. That
[1:17:16] let's look at how the rest of the project lays out estimated
[1:17:20] costs and, and and timelines, um, on that. And then,
[1:17:25] um, also get a better handle. And I, I know you did
[1:17:29] this before, becca, but what are the real costs
[1:17:33] of our stop gap? Um,
[1:17:39] whatever that time period is. And you know, I, between, uh,
[1:17:44] the extra space we're gonna open up in by opening the admin
[1:17:48] building, but then the additional space we're gonna need in the current justice
[1:17:53] complex justice center, um, for, um,
[1:17:57] and how are we going to utilize the buildings that we currently have, and including
[1:18:01] the one we purchased right across the parking lot, um,
[1:18:05] to house those various individuals before we
[1:18:10] lay out money to 'em. And, and I'm not expecting a vote on that today. I was just laying it
[1:18:14] all out. The, the, what do we not have funded at this point, items
[1:18:18] so that we can have discussion. And I think rebecca was planning on coming back anyway.
[1:18:22] aren't you coming back at, I've spoken with a couple court members about coming back to court and doing another
[1:18:27] interim plan because we pretty much have covered through this summer. Um, and getting some
[1:18:31] feedback from the court on what it would look like timeline wise, um, to build the justice center,
[1:18:35] what our interim plan would look out, look like, and what the court's preference would be. That's right.
[1:18:40] so, so I I, I agree with that. I, you know, I, I
[1:18:44] agree that securing the site, um, you know, that's,
[1:18:49] you know, that's where we start. Um, and I wanna see where we
[1:18:54] go from here. The timing, the cost, uh, the court makeup of the court has
[1:18:58] changed since we came up with this plan. And, you know, I think moving forward,
[1:19:02] um, you know, I wanna see, you know, I I I'd like to see the court
[1:19:07] moving forward together, um, to make
[1:19:11] sure we all understand the direction that we're headed. So I, I think that would be
[1:19:15] great. But I, I think, uh,
[1:19:20] we need to make some decision though on how we're gonna pay for the land
[1:19:25] and the right of way piece, um, to, because those are two things
[1:19:29] that, that again, we've committed to. And when, when are you planning on coming back
[1:19:33] in april? Um, it would be probably late april or may. When
[1:19:38] do we have to decide on, um, the amount of the tans
[1:19:43] swap? You have a couple of
[1:19:47] options on the, uh, amount of the tans it, when you
[1:19:52] delegate authority, you can delegate an upper limit. Will you introduce yourself please? Dan
[1:19:56] weiller with specialized public finance financial advisor to the county. The,
[1:20:00] um, um, upper limit is what goes in the delegation
[1:20:04] authority. And then we have up to, uh, six months
[1:20:09] to a year to issue the debt. So, but if you don't wanna set
[1:20:13] an upper limit, you know, it's, it's really your schedule based on need. We,
[1:20:17] we can adjust as you move forward. So, so if we set an upper limit, you're,
[1:20:22] you're sitting there looking for the best time. Mm-hmm .
[1:20:26] con, uh, best time and confirmation of the
[1:20:31] dollars going into it. What, what I'm really looking for, dan, is that if rebecca comes
[1:20:35] back in april, um, late april to talk about, and we
[1:20:39] can get more into detail about the justice complex moving forward, that
[1:20:43] would be enough time for you guys to go forth in may. Absolutely.
[1:20:47] I would say we, we come back in may with the delegation order and just
[1:20:51] fit that number in and move forward. Yes. So then we'll have time to talk about it and think
[1:20:55] about the next moves on that, what that amount should be. But cynthia, are, are you wanting a
[1:20:59] decision today on paying for the site and the right of way?
[1:21:04] I mean, I don't think we have to decide today,
[1:21:08] but, um, no, we don't. There's, uh, there's
[1:21:12] probably sufficient cash to pay. We just have to make this
[1:21:16] decision probably within six months. Well, we'll, we'll also the next, well,
[1:21:21] the way that works, so next tuesday I will bring place on the
[1:21:25] agenda what's called a reimbursement resolution. This gives us the ability
[1:21:29] on the land purchase to pay ourselves back within 18 months. That's
[1:21:33] the trigger. Mm-hmm . Um, and so we wanna get that reimbursement resolution on
[1:21:38] timely so that we don't lose sight of it. Uh, so you'll see that on next week's
[1:21:42] agenda for the 75.8. Okay. We've also worked with the title company to estimate
[1:21:47] any buyer's related, uh, closing costs in that number. So that,
[1:21:51] that resolution is an estimate and we would only reimburse ourselves for the
[1:21:55] actuals. It'll also include the $300,000, uh,
[1:22:00] uh, deposit that we reimbursed to the broker this past week.
[1:22:04] so, right. And the, and the current, um, due diligence period
[1:22:08] that we're in, I think it's over in may. I think it's over in may. It was 75 days.
[1:22:13] so in other words, march, we have april to discuss it. I'm throwing it out today. 'cause it needs
[1:22:17] to be discussed, you know, in, in total concept, but, uh, in some direction for,
[1:22:22] for everyone. Mm-hmm . But we don't have to make decisions right. Today, and I'm happy to
[1:22:26] meet with each of you. The, the debt modeling that dan and I have been doing have taken
[1:22:30] into account a number. It's, it's an estimate for
[1:22:34] a justice complex. It has taken into account a future road bond election, should
[1:22:38] the court entertain that at some point. Mm-hmm . So we are looking forward looking
[1:22:43] at what the needs are. Uh, there is currently, from a cash flow perspective,
[1:22:47] no need to issue any road bond money this year or park bond money.
[1:22:52] so that's why we're looking at the, this tax anticipation note to take the
[1:22:56] place of that because the cash flow is not needed for those programs. So except for the right
[1:23:00] of way, which, except for the right of way yes. Why we're putting that in there. Yes ma'am. Okay. And
[1:23:04] so you've, you've, you've thought about over the next five to six years what
[1:23:09] it would look like continuing on, so the buildings would not keep
[1:23:13] the road bond projects from happening. Right. And
[1:23:17] we still have road bond money that we haven't sold correct. As well as parks,
[1:23:22] right? Correct. And you've put that all into your calculation, dan, is that right?
[1:23:26] absolutely. And kept what we think is fairly conservative assumptions on growth.
[1:23:31] right. And it maintains the tax rate at the current level, which is probably gonna be pretty close to
[1:23:35] the growth rate that we're gonna hear from a, from alvin. So question,
[1:23:39] um, the, the commitment that we've made to
[1:23:43] continue to fund the juvenile center, um, phases three through five,
[1:23:48] um, is 17.4 million. What's the
[1:23:52] timing on that? And the reason I ask is, um,
[1:23:56] there are a number of projects on this cip
[1:24:01] list that can't be, we can't use debt for,
[1:24:06] um, that is one we could use debt for. Um,
[1:24:10] but some of these others aren't. So I, I just wanna look at the balance
[1:24:14] of those kinds
[1:24:19] of,
[1:24:23] excuse me, ga butler facilities. Um, so the timing on juvenile,
[1:24:28] sorry, is, um, january of 26.
[1:24:33] um, is the finish for phase one, I'm sorry, 27
[1:24:38] time flies dale ? Yeah, it does. Um, the final phase
[1:24:42] is three through five, and I don't remember the exact dates, but finishing in, in
[1:24:46] 28 calendar year of 28. Okay. So from at the end of 28,
[1:24:50] a cashflow perspective, wi mean, when is, when
[1:24:54] do we start owing bills on those phases?
[1:24:58] so phase two would be, um, somewhere in
[1:25:03] the beginning of, uh, calendar year 27. And that's, that's
[1:25:07] already funded though. Um, phase two, correct.
[1:25:11] phase two is already funded. Phase three would be the same timeline
[1:25:15] though, because it's also a remodel. So we're starting the remodels, which
[1:25:19] are three through five, the beginning of january okay. Of 27.
[1:25:24] so I'm not sure, and I can get y'all a breakdown or julia breakdown the cash. So
[1:25:28] this bottom line, not this fiscal year, not this fiscal year, not the current fiscal year,
[1:25:33] the, the remainder of 17.999
[1:25:38] is this fiscal year's remainder cip to be allocated?
[1:25:42] correct. So we don't necessarily have to allocate the
[1:25:46] juvenile part out of that at this point in time, except that I would say
[1:25:50] yeah, you're right. I mean, it could come out of either bucket. I would suggest that we,
[1:25:55] that we look at the cip list very strongly about what we
[1:25:59] actually have to have. And because I don't know that that dale's group
[1:26:03] can get any more done in the time period until we get some of this stuff done.
[1:26:08] and so, um, I mean, yes, we could put it into debt,
[1:26:12] but we have other things that, I mean, we're, we're gonna have, we're gonna have a lot in debt.
[1:26:16] uh, that's not a problem. I would just want to know what
[1:26:20] on this cip list is rises to the top. And I think we've talked about
[1:26:24] several things. I mean, we've talked about a, uh, you know, uh, precinct four,
[1:26:28] uh, we've got projects over there that can happen. I mean, I would love to see
[1:26:33] a campus over there style and maybe sell all the buildings that we have,
[1:26:37] you know, uh, currently have and put it into campus. But that's something that can come
[1:26:41] and talk about the, the, the issue is not do we need any more money over there, but
[1:26:45] what are we gonna do? And, and we haven't heard that plan yet, but I'm not sure what else
[1:26:49] on here other than what we've been talking about would rise to the level of using the
[1:26:53] current ci uh, cip money. Well, and because it's cip
[1:26:58] we don't necessarily have to allocate it all. It can carry
[1:27:02] over. Um, so I, I just, I,
[1:27:06] I wanna, because we do have a lot of projects
[1:27:11] that are big ticket items, um, but I also want
[1:27:15] to be mindful of the things that we can't use debt for that have been
[1:27:19] on this list sometimes for a while, um, before we,
[1:27:23] but bottom line is we don't have to make decision today. This was just to kind
[1:27:27] of update us. Um, but where are we? I I do
[1:27:32] know we are mid, we know we are definitely midstream on
[1:27:36] the cad project. And so I I, I'm comfortable saying
[1:27:40] or making a recommendation that we fund the gap on that out
[1:27:44] of current cip to, um, 'cause I,
[1:27:48] I think that's, uh, already down the track. So my, I would move that we add
[1:27:53] out of the cip budget 500,000 to the cad rms
[1:27:57] project. Second, do we need to vote on that today or
[1:28:01] next week? I can put it back on next week if you prefer. I mean, if, is it, if it's
[1:28:05] a action item, it's an action item. It's an action item. Yeah. That's the only one I want to do today. Alright,
[1:28:10] so we have a motion and second on the cad funding. Uh,
[1:28:14] make up any more discussion on that. All right. All in favor.
[1:28:19] motion carries five zero. Um, back to the cip list.
[1:28:23] uh, commissioner cook, wanna give you an opportunity to speak if you would like
[1:28:27] any, any, well, I'm in agreement with these, the issues of
[1:28:31] the critical, let's get this one fully funded, fully funded, we're working,
[1:28:35] commitments have been made and that we start looking at can we
[1:28:40] do that? Um, and I do want a meeting
[1:28:44] with you on show me the money. Yes, ma'am. So, um,
[1:28:51] I, I like the list that we've got going. Um,
[1:28:55] so I'm, I'm content. Okay. I
[1:28:59] want a campus in taylor. Yeah. So let me
[1:29:03] talk about a couple things, uh, on this list. Um,
[1:29:07] first of all, just starting with precinct four, and you see a lot of items
[1:29:11] on there in the hopper. I know, I know commissioner bowles is working really hard, but,
[1:29:16] um, not a lot of new over in the taylor
[1:29:20] area, right? So we're looking at other buildings to restore
[1:29:24] or, sure. So, um, judge, one of the things is the
[1:29:29] court has been gracious and has, uh, allocated
[1:29:33] different rehab, uh, monies,
[1:29:37] um, in previous budgets that haven't been spent. So
[1:29:41] there is, there is some, there is some, it's 0.5 million. There's some monies waiting
[1:29:46] to be spent, um, in, you know, in discussing
[1:29:50] our, our electeds who have offices and precinct for, and that's, um, gonna
[1:29:54] be the tax assessor, the jp and the the constable.
[1:29:58] um, they without a doubt feel that the spot for,
[1:30:03] uh, the campus needs to be in taylor, um, as opposed to hu.
[1:30:07] so, uh, so looking at, there's, there's some existing buildings that we're looking at
[1:30:12] as well as some other possibilities. Um, and looking to see what it
[1:30:16] would take to acquire one of those, remodel it, uh, with the
[1:30:20] existing funds. Um, you know, we're looking at the possibility of
[1:30:25] selling the current hu annex, um,
[1:30:29] on, uh, edge schmidt, uh, which would add,
[1:30:33] um, you know, if, if you move that over with add funds and so, so,
[1:30:38] so I'm working on it. Uh, I just, uh, just
[1:30:42] need a, a hot second to get there. Yeah. And, uh, so,
[1:30:47] so anyway, I'm, I'm working on it. I, it's something that I've discussed with dale and rebecca and I do have some
[1:30:51] numbers. So, and I yeah, I know y'all have a plan. I just wanna keep that on the forefront
[1:30:55] that we're just not kicking that down the road, uh, even more.
[1:30:59] the second, uh, comment I have is on the lake creek
[1:31:03] annex improvements. It's my understanding that the building was purchased for a variety
[1:31:07] of things and, and, and dale's showing me that building, um,
[1:31:12] you know, you got the nine one one call center, it's gonna take some money. You've got the needs of
[1:31:16] the sheriff's office, it's gonna take some money. And sometime in the future we're gonna need
[1:31:20] a medical examiner's office. So, just so the court knows, I've asked,
[1:31:25] um, rebecca to get me information and do a little research
[1:31:29] on that. The medical examiner's office is not on the agenda, so we don't
[1:31:33] need to talk about the merits of that. Just what those capital improvements might be,
[1:31:38] and just a proposed timeline on when we might look to
[1:31:42] do that, spend an awful lot of money in that area. And I just wanna make sure
[1:31:46] we're just not, uh, forget it. Forget it, forget it. I think there's some opportunities
[1:31:51] there. So rebecca's doing some research for me at a future time,
[1:31:55] and that might play into the future cip monies, um, as
[1:31:59] well. Can I interrupt you for a second? She's, she's, is she looking at construction but
[1:32:04] also, uh, m and o? No, she's just researching
[1:32:08] what it would take to stand up the office itself. So you've got capital, then you've
[1:32:12] got it on the equipment side, but not the personnel. Correct.
[1:32:17] so, well, I mean, she's looking at everything, but that's not what we're talking about today. Okay, thank you. Yeah, no,
[1:32:21] no, I understand that. Just as far as capitals. Alright, now
[1:32:25] onto the courthouse. So fasten your seat belts for this comment.
[1:32:30] um, I know we're moving down, that train's rolling pretty quick
[1:32:35] on a new jail and new justice center and, um,
[1:32:39] appreciate all that. Definitely understand the need on the jail
[1:32:43] side. Definitely understand the space considerations
[1:32:47] on the justice side. But we have a building in a justice center
[1:32:52] that in my opinion is a very good building. Are we outta space? Yeah, we're outta
[1:32:56] space. That's why we're talking about remodeling some space for the das.
[1:33:01] but we're gonna be in that justice center for a while and our population continues to
[1:33:05] increase at a rapid spot. We need another courthouse,
[1:33:09] in my opinion there. And I want, I, I know they're working
[1:33:14] on it. I think the deadline is when courtroom, not courthouse, courtroom. Thanks
[1:33:18] for correcting me courtroom. We have space to do that. I don't think it's
[1:33:22] a lot of money and it will help that court function a little bit more.
[1:33:26] um, I'm, I mean I'm just one vote up here on this daas,
[1:33:30] but not to put any money in that. As we continue to grow
[1:33:34] in the next four to six years, we'll grow by at least a hundred thousand, maybe
[1:33:39] even close to 200,000. We just got a new justice, which is getting sworn
[1:33:43] in in 25 or j or judge, which getting sworn in in 25 or not
[1:33:47] sworn in, what's the official word? Sworn in ceremonies coming up in 25
[1:33:51] minute investiture. We'll probably need another one in another courthouse.
[1:33:56] and I just want the court to consider
[1:34:00] making that building as functional as possible. I'm also
[1:34:04] very concerned with just simply abandoning that building in the future.
[1:34:08] I think it's way too good if a building has a lot of courts to replace
[1:34:12] the building that is there would cost hundreds of millions of dollars.
[1:34:17] and I don't think we need to just spend that money to replicate
[1:34:21] what we have and is usable in that space. Would we have to spend a
[1:34:25] little money? Sure. Would we have to change the way we do things? Sure. Would
[1:34:29] it make everybody happy? No, but I think when we look
[1:34:34] at the amount of money we're gonna have to spend in the future on a new jail, which is
[1:34:38] greatly needed and six years from now, it's really gonna be needed. And then the amount of
[1:34:42] space for the justice center we're gonna need going forward, where 740,000
[1:34:47] population a day by 2050. I think we're at 1.6 million
[1:34:52] by the end of the century. We're building this building, you know, for the next a
[1:34:56] hundred years, right? We're gonna be at 3 million people in this county.
[1:35:01] so to abandon 10 courtrooms, I don't, I
[1:35:05] I I can't agree with that in my role as county judge. So I want us to look at that.
[1:35:09] I want us to keep that building as workable as possible and I know it's gonna take a little money.
[1:35:14] so that's, that's what I feel about this list. Everything else on here is needed.
[1:35:18] a hundred percent. And thank you for everybody, um, who's moving forward.
[1:35:22] and I'm not saying stop the process. I'm saying we need all the new stuff as well,
[1:35:27] but let's not throw away the old stuff when it's perfectly usable. And, and to be
[1:35:31] honest with you, nobody in our, uh, justice, uh, working group
[1:35:35] has suggested any of that. Uh, to get rid of the current justice
[1:35:40] center. I mean, that would be a court's decision. I've, I've, I mean, I just
[1:35:44] wanna clarify what you're saying specifically. We're not spending any money on this because we're moving
[1:35:48] out and number one, I'm not a hundred percent set
[1:35:52] that we're moving out at any point in the future. Even if we build
[1:35:56] new and number two, while we're, we can't ignore
[1:36:00] it and let it be outta space while we're there. But I've specifically heard the
[1:36:04] comments, we're not spending any money on this building 'cause we're moving out. I don't know
[1:36:08] what date they would be. People would be moving out, but I know
[1:36:12] the county attorney's office is gonna grow. The district attorney's gonna grow and
[1:36:16] we're gonna need more judges and those judges are gonna need more staff as well.
[1:36:21] um, so there's things to look at.
[1:36:25] there's more than one way to skin a cat, but I wanna make sure the time we spend in
[1:36:29] that current justice center, it's usable and functional, um,
[1:36:33] for that. And I believe they're bringing forward a ci believe the deadline's tomorrow into
[1:36:38] business. I think they're bringing something for cip request.
[1:36:42] oh yes. New cip requests, new cip requests for the future. Not, not the current,
[1:36:46] but I'm in support of what the court has talked about so far with that.
[1:36:50] I just wanna make sure, man, we got a good building over there. Let's keep it a good functional
[1:36:55] building for the county. That's it. Thank y'all. Okay. For
[1:36:59] listening. So just a quick clarification. Would you like us to bring back the,
[1:37:03] uh, delegation order before the end of april for the tans? Or would you like us
[1:37:07] to wait till the first week of may? I think we need to hear from rebecca. Okay.
[1:37:11] before you do it, I'll coordin with rebecca, but we'll coordinate with rebecca,
[1:37:16] make sure. Yeah. But I think we meet four times in april. Yeah, you don't meet
[1:37:20] next week. So there's only three, three times in april.
[1:37:25] so we meet in april. She's coming back at the end. So you
[1:37:29] can coordinate that with her. We'll coordinate. Thank you. And julie and dan, thank y'all very
[1:37:33] much, um, for your work on this. Okay. Great job. Um, I know ashley's helped as well
[1:37:38] and, and dale with all the facilities and thanks to all the commissioners for all the work you
[1:37:42] do, um, assessing all the needs of the county. Uh, just
[1:37:46] one more thing on your comments, judge, just so for the record, um, our
[1:37:50] guys and kiels not here today, but rebecca can back me up if I'm wrong on
[1:37:54] this. Um, every year we delay, uh, building
[1:37:58] something new, it's gonna be multi tens of millions of dollars
[1:38:02] of additional cost. So I just want everybody on
[1:38:07] the court to remember that, that uh, that's what our guys are telling us, not what
[1:38:11] kobe came up with. Um, no, I I agree with that a hundred percent. I'm not saying delay
[1:38:16] anything. I'm just saying we have yeah, 10 really good courtrooms right now.
[1:38:20] let's not, some would argue with that, but throw away the baby with the bath water. Yeah, yeah.
[1:38:24] no, I gotcha you. Thank you. So, alright, before we go to, uh,
[1:38:28] and we'll close that item before we go, um,
[1:38:32] into executive, is there any comments from the commissioners?
[1:38:37] yes. Um,
[1:38:43] hey, I want to give, I wanna give a shout out to those who, uh, attended
[1:38:47] the buckle ball. Um, last thursday, um,
[1:38:51] in support of the williams county fair and rodeo. Uh, 450
[1:38:56] people attended and more than $40,000 was raised, uh,
[1:39:00] at that event. Uh, and more importantly, every dollar generated will go
[1:39:04] directly towards the wilco fair scholarship program supporting students across williamson
[1:39:09] county. Um, I want to commend, um, kelly and the,
[1:39:13] and the fair board for their, uh, all their hard work. It was
[1:39:17] a great event and, um, the, uh, the school
[1:39:21] kids across williamson county. Thank you. Good. I second
[1:39:25] that. Kelly, you did an amazing job. It was a well run event.
[1:39:31] commissioner cook, do you have an event coming up you'd like to? Well,
[1:39:36] I will talk about the opportunities, uh, for williamson and burant county
[1:39:40] meals on wheels program. Big annual fundraiser is a sip and
[1:39:44] shop marble falls on the 16th,
[1:39:49] um, seats at tables and you get a meal with that is or 50 bucks.
[1:39:54] um, you can go online to o wbc tx.org
[1:39:59] and sign up. It is so much fun. Um,
[1:40:03] we have designated servers. The judge will not be one this
[1:40:07] year, but he was the overall winner last year for getting the
[1:40:11] most tips. And he was gracious, he was alert, he was
[1:40:15] really focused on serving his tables. Um, and,
[1:40:19] and we do get a good set of those designated gentlemen every year to
[1:40:23] help with the tables. If you'd like to be one, let me know. I have a place at my table
[1:40:28] for your wife or girlfriend to join us as the perk
[1:40:32] with, uh, participating in that service. Uh, it is 11
[1:40:36] to two on the 16th at the,
[1:40:40] what's the facility's called? You got the cart.
[1:40:47] okay. Lakeside pavilion in marble falls. Um, and
[1:40:52] it is just so much fun, uh, to come do that and raise money
[1:40:56] for meals on wheels and, and commissioner cook, you're doing better
[1:41:00] than I am, um, including the website. So thank, thank you for putting
[1:41:04] all that out there. It supports a lot of great, uh, people who need that type of
[1:41:08] service and, and there's no replacing them for seniors. Yep. Um, and if
[1:41:12] you'd like to support the williams county fair and their scholarship program, that is wilco
[1:41:16] fair.com as well. So, and the
[1:41:20] reason I won't be in attendance this year is because my son, what's today,
[1:41:25] march 31st is on track to graduate from college who,
[1:41:29] uh, mid mid-may . So that's, that's on the, on the schedule for,
[1:41:33] we're gonna pass mid-may. That's right. Um, and just before we recess,
[1:41:38] I think we're gonna recess court, um, to go to that investiture service. We'll
[1:41:42] come back and do executive session. And just for the audience, I just wanna let y'all know we'll
[1:41:46] be taking up item 42, which is texas governor or government
[1:41:51] code 5 5 1 0 7 2 to, um, talk about
[1:41:55] the items listed on the agenda. And then items 43,
[1:41:59] which is texas government code 5 5 1 0 7 1 attorney client
[1:42:03] privilege. Uh, the time is 1114
[1:42:07] and I wish each of you a wonderful holy week and a happy
[1:42:11] easter. If you're traveling, please be safe. We'll
[1:42:15] come back and announce when we officially go into executive session and
[1:42:19] then we'll be back. We will, uh, readdress the items that we're taking in there. Thank you.
[1:42:24] happy easter. Thank you.
[1:42:45] all right. The time is one 12 and we have returned from executive
[1:42:49] session. We will entertain again. Agenda item 41,
[1:42:53] discuss, consider and take appropriate action on the engagement of law firm
[1:42:57] bickerstaff heath delgado acosta, llp, to represent
[1:43:02] williamson county and williamson county individually named defendants in
[1:43:06] relation to civil action number one. Uh, two five cv oh 1 3 7 7
[1:43:11] rp, rug cruz jr. Versus williamson county, texas, et
[1:43:16] al in the united states district court for the western district of texas,
[1:43:20] austin division. And exemption of these services from the competitive bid proposal
[1:43:24] requirements of the county purchasing act pursuant to the discretionary
[1:43:28] exemption for personnel or professional services set forth under texas
[1:43:32] government code 2 62 0.02 a
[1:43:36] four second.
[1:43:40] all right, we have a motion and a second. All in favor?
[1:43:45] all right. Motion carries four zero. I'll
[1:43:49] say commissioner cook. You can say five zero. Okay. Five zero.
[1:43:54] okay. Uh, real quick, we're going back to commissioner's comments.
[1:43:59] where's how all right, commissioner's
[1:44:03] comments. So, county of williamson county presents this
[1:44:08] certificate to how halls in recognition of his recognition and appreciation
[1:44:12] of 20 years of dedication wow. And service to the citizens of williamson
[1:44:16] county in witness where of april 10th, 2026
[1:44:22] are affixed the signatures of the county judge. So congratulations
[1:44:26] on,
[1:44:31] appreciate you. I'm not retiring though. Alright. That's all
[1:44:35] the speech you need. Alright. So at one 13,
[1:44:39] if there's no other commissioner comments, which there might be, hearing none
[1:44:43] darn happy easter and holy week to everybody, we are officially
[1:44:47] adjourned at one 14. Thank you. Yep.