[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] Good evening. The meeting will please come to order. This is a regular meeting of the Board of Trustees at the Village of Womets.
[0:07] I'd like to welcome everybody here this evening. Well, everyone please stand for the pledge of allegiance.
[0:26] Thank
[0:31] you all for joining us tonight.
[0:32] We will call the matters in the border, in which they appear on the print of the agenda.
[0:37] There are copies of the agenda on the table by the door.
[0:40] You may want to have one, so you can follow along to see when your matter will be called.
[0:44] If you plan to address us tonight, we ask that you please come up to the podium.
[0:48] Please speak into the microphone and tell us who you are and where you live,
[0:52] as that may be relevant to the matter at hand.
[0:55] Everything you say and everything we say is recorded,
[0:58] and from those recordings minutes of the meeting are prepared.
[1:00] These minutes are available at Village Hall, and on our website, it will met.gov.
[1:06] Also, our Village Board meetings are televised on Local Access Channel 6, and on the Internet.
[1:11] By televising our meetings, we make it easy for our neighbors in the community to follow the proceedings of the Village Board.
[1:18] See the types of matters that come before us, the questions we ask and the policies we create.
[1:23] You can find our kind of videos of Village Board and other government meetings on our website.
[1:29] Before each meeting, the Board receives a packet of agenda materials.
[1:32] These materials are also posted on our website on the Friday before our meeting, so residents
[1:38] and other interested parties can review the same materials that the Board members receive.
[1:43] Finally, we are a community of neighbors and as such, we want our meeting to be a civil and
[1:47] prettiest as possible.
[1:49] I know that we, the Board, as well as our residents and those speaking today, will promote
[1:54] of the city by listening, being respectful of others, acknowledging that we are all striving
[2:00] to support and improve our community and understanding that we may each have different ideas
[2:05] for achieving that objective.
[2:07] Was one courtesy to those around you, please take the sign to turn off your cell phones
[2:11] and other devices, and while we're doing that, Mr. Halgren, would you please call the roll?
[2:15] Trustee Lender, here, trustee Shuffer, here, trustee State here, trustee Weaver, here, trustee
[2:22] up here, across the Kennedy here, and President Plunkett.
[2:25] Here, we are all here this evening.
[2:28] The next item on the agenda is item two public comment.
[2:31] During public comment individuals are allotted up to three minutes to address the board
[2:35] on an item which is not already on the agenda.
[2:39] Members of the audience may address the board on matters which are on tonight's agenda when
[2:43] the particular matter is called.
[2:45] So any member of the audience who would like to address the board on an item which is not
[2:49] I'm the agent of this evening.
[2:57] Maybe Mr. Wiremieler?
[3:00] Good evening. My name is Mark Wiremieler, right?
[3:02] My own clock here.
[3:04] So I'm going to keep track of the time.
[3:07] So you have three minutes to speak during public comment.
[3:09] Again, my name is Mark Wiremieler.
[3:11] A couple quick points.
[3:13] Last week, I want to commend the board and the vendors in town,
[3:17] the business owners on the Black Party.
[3:19] I thought it was tremendous.
[3:21] Special credit to Valley Lodge, Napalita, Thitt and Tap.
[3:24] They all did a great job, and I just think we maybe should have a block party every weekend. How's that sound?
[3:33] We have a Facebook group called Wilmet Connection, where we do a lot of comments on promoting restaurants, bars, new businesses.
[3:41] I see buttermilk pancakes is going to open over on Skowkey Boulevard, possibly in a couple of weeks.
[3:46] I, as people know, I followed that since Baker Square, I was critical of the board at the time because they raised their property taxes.
[3:54] They actually hired attorneys to dispute, review their, their reduction, which seemed very strange to me.
[4:02] So if you want to know more about that, you can follow me on our Facebook group.
[4:05] You can look up records of it, but I want less taxes, so better for homeowners, better for businesses.
[4:11] But our page is up to 16,000 people. I recommend and they call me the I recommend guy
[4:17] I recommend all of you should be following this on Facebook. I'm also on Twitter
[4:21] I'm basically a taxpayer advocate. I want less taxes and no offense to everybody
[4:26] But I want to shrink the size of government
[4:28] So more money goes people can keep more of their own money
[4:32] a couple things that came up in the last meeting and I'm upset about is the
[4:37] 95,500 was approved by the board with little discussion
[4:41] to fix the fountain outside.
[4:43] I talked to maybe 100 people who say that's about a $5 or $10,000 job.
[4:48] It says, Masonary Repairs in the bill,
[4:50] I was told I don't know the scope of the project.
[4:53] Maybe I don't, maybe they're going to build a big,
[4:55] maybe it's going to look like Buckingham Fountain or something.
[4:57] But it seems like pretty basic repairs.
[5:00] The fountain's 54 years old.
[5:02] It seems like it's been neglected for 54 years.
[5:04] It looks like some talk point has been done maybe 20 years ago, but 92,500 seems like a lot
[5:10] for that type of job.
[5:11] And it's more of the tip of the iceberg, is that the same meeting that you guys voted
[5:16] to spend 5 to 600,000 on bike lanes on Lake Avenue.
[5:19] So I just want to watch the costs.
[5:21] I do want to spend money.
[5:22] I see the fire trucks, the new fire truck for $2 million.
[5:26] I approve that.
[5:26] That's great.
[5:27] We should get two or three of them.
[5:29] But that's on the agenda later on.
[5:31] I'm at 30 seconds here.
[5:33] A couple of the things.
[5:34] The housing commission is meeting coming up.
[5:39] I wish they just held up a paddles at 30 seconds.
[5:42] I always say that.
[5:43] The housing commission is meeting I've issues with the housing commission and also the
[5:47] parents review.
[5:48] I'm not sure why they have to go before a committee to get a new on-ean in time.
[5:51] This seems insane.
[5:54] That's it.
[5:55] Again, Mark Wiremler.
[5:55] Thank you for your time and good work to everybody, especially on the Black Party.
[5:59] Thank you very much.
[6:00] Thank you.
[6:01] anyone else wishes to make a public comment this evening. Okay, seeing none, we'll close public comment and move on to.
[6:08] Oh, I'm sorry. Please, come on up.
[6:16] I need an issue that you're entering.
[6:19] But there's been a lot of talk about these cameras.
[6:21] Would you mind introducing yourself?
[6:22] So, my name is Robert Mucci, I'm a retired attorney with public defender's office.
[6:26] I don't live in Wometh. I live in Weneca, but you're calculating decision.
[6:30] What a fact me.
[6:31] This camera system is not a local community issue in your town. You have interstate cameras and the interstate camera is going down green be able
[6:39] And I can't suddenly go through when my way home. This camera system raises many issues.
[6:46] Classical issues that the erosion of our rights privacy under the constitution.
[6:51] I've spent 30 years in my life litigating fourth amendment issues, reasonable searches and seizures.
[6:57] This is a very complex issue and I urge you to take a lot of time, have opened discussions and bring in everybody in the community.
[7:04] In UNEC, we have a conversation with a survey on major issues.
[7:08] We send a survey out to everybody in the town and they can answer this survey on issues like this.
[7:13] And we use the responses in making our deliberations and how we choose to act.
[7:18] But the camera system invades all our privacy.
[7:24] Whenever there's been an erosion of constitutional rights that we have, the Supreme Court uses a...
[7:31] And the balancing class is whether or not there is a compelling state interest that would overcome any chilling effect of loss of privacy. We don't have that here at all.
[7:41] What's going to happen is they're going to take any information about you and they're going to sell it.
[7:45] And then it's all going into AI. It's not going to benefit you in any managed shape or form that's going to justify implementation of its project.
[7:54] So, I would just like to sum up, it's a very important issue, it's a slippery slope when
[8:00] you take that first step down that slope, it's going to be a cast and erosion of your
[8:04] rights and we're never going to reverse the direction.
[8:07] I see no purpose in this, there's plenty of cameras, our police officers have cameras in
[8:11] the car, they have body cameras, when it comes to crime, there's no purpose other than
[8:19] to implement a loss of your rights, a loss of your freedom.
[8:22] You might be deterred from assembling.
[8:26] You might be deterred from associating with people you're always being watched.
[8:30] It's 1984 in a scary.
[8:34] So please take your blood and deliberation and make it an open discussion.
[8:38] There's a lot of literature on this because other communities are considering this.
[8:43] And I hope that you do too and I hope you don't implement it.
[8:46] And I'm doing the same thing in the town where I live.
[8:48] I don't see any good from actually a lot of evil and they're going to sell all your information
[8:53] to AI.
[8:54] They're building these big centers.
[8:55] Speaker of 30 seconds.
[8:57] I appreciate the time.
[8:58] I thank you and I have a good evening.
[9:01] Thank you.
[9:02] Anyone else wish to make a public comment?
[9:06] Okay.
[9:06] And this might be a good time for a reminder for the community that there will be a public safety
[9:11] committee meeting on this topic this Thursday in Council Chambers.
[9:15] It will be recorded and what time is it?
[9:17] at 10 AM, the first of two meetings and the Agenda packet is on the Village website for everyone to review.
[9:27] Moving on then to the consent agenda item three is the consent agenda.
[9:31] As described on the printed agenda items which are either routine business or normally not debated by the Village Board
[9:37] are placed on the consent agenda. All items beginning with a three or on the consent agenda
[9:43] And tonight the consent agenda consists of the items on page 1, beginning with item 3.1, through page 4, and ending with item 3.31, items on the consent agenda are up for approval tonight.
[9:56] If an item is not removed by a member of the audience and is not removed by one of the trustees, the item will be approved and it will not be discussed.
[10:03] Are there any items trustees would like to remove from the consent agenda?
[10:09] All shaking their heads no? Is there any member of the audience who would like to remove an item from the consent agenda?
[10:16] Okay, seeing none, may I have a motion to adopt the consent agenda?
[10:20] So moved.
[10:21] Trustee Smith, is there a second?
[10:23] Second.
[10:23] Trustee Lieber, it's been moved in seconded.
[10:26] Mr. Halgrim would you please call the roll on the motion to adopt the consent agenda?
[10:30] Trustee Lieber, aye.
[10:32] Trustee Shepherd, aye.
[10:33] Trustee Sting, aye.
[10:35] Trustee Lieber, aye.
[10:36] Trustee Smith, aye.
[10:38] Trustee Kennedy, aye.
[10:39] And President Walker.
[10:40] Aye.
[10:41] Motion carries the consent.
[10:42] The consent agenda has been adopted.
[10:45] If you are here for an item on the consent agenda, it has been approved.
[10:48] And to clarify for people who are here tonight, all of the items beginning with a three have been approved.
[10:55] There will be no further discussion of any of the items on the consent agenda.
[10:59] So you are free to leave.
[11:00] But of course, you are more than welcome to save the part for all of our meeting.
[11:04] Next up is reports of officers, and I am happy to welcome Illinois House Majority Leader Robin
[11:12] Gabel to Wometh the seasoning.
[11:17] We appreciate leader Gabel's representation of our community and partnership with leader
[11:23] Gabel.
[11:24] Not only does leader Gabel listen to us to take our concerns seriously as it relates to legislation
[11:30] in Springfield, but she has been an advocate for the village during the state annual budget
[11:35] process.
[11:36] Recently, we were able to complete one of the final sections of our Eden's pollinator corridor as a result of a $270,000 grant that Robin is secured for us.
[11:49] And on tonight's agenda, we are approving a contract for architectural services to begin modernization of Fire Station 27.
[11:57] We have a fire chief here, several leaders in the back, kind of an all-fire evening looking
[12:06] at our agenda.
[12:08] But starting with the architectural services contract that we just approved on our consent
[12:16] agenda,
[12:20] Mr. Brayman and I met with Leader Gabel, several months ago in Springfield, and we
[12:24] were able to share that our fire stations were constructed more than 60 years ago and don't
[12:31] meet today's standards for functionality, firefighter safety and quality of life.
[12:36] And this project funded through this grant will improve fire station health and living conditions
[12:43] by updating the sleeping quarters at Fire Station 27 and installing airlock vestibules
[12:49] between the sleeping common areas and the apparatus phase.
[12:54] The sleeping corners update will take the current open air sleeping area sleeping room with all the
[13:00] bunks in one room and replace it with individual bunk rooms with locker rooms and privacy doors.
[13:07] We have long had difficulty attracting women to our fire service and this step is long overdue.
[13:14] This grant will also support the installation of the enclosed air lock vestibules
[13:18] between the vehicle apparatus areas and the living quarters in both fire stations, which will reduce the contaminants from entering the living areas.
[13:27] So with that, I would like to invite leader Gable to come up.
[13:31] I want to present her with this certificate of thanks for this important grant.
[13:37] Well, why don't you, and I want to say a couple words.
[13:40] You don't have to do it with a thick photo with this and a few minutes.
[13:44] which
[13:50] I have to do all the time.
[13:54] They actually built a little stool for me,
[13:57] so if I'm ever presiding in the chamber,
[14:01] I can be seen over the podium here.
[14:04] So, thank you very, very much for this recognition.
[14:09] It really has been a pleasure working with you,
[14:13] President Plunkett and Village Manager,
[14:15] frame in over the years and all of you trustees. I really appreciate you coming to Springfield
[14:22] or calling me here. I but do believe that decisions with the most amount of input from
[14:29] stakeholders are our best that the more opinions we have, the better our decisions are. So I really
[14:37] do appreciate hearing from everyone. You know, I'm so pleased that these state funds will help provide
[14:45] as you said, separate locker rooms for women firefighters, and hopefully be an incentive
[14:51] as the village recruits more female firefighters to the community.
[14:57] I know that I, once,
[15:00] We did that experiment with the firefighters where I had to put down all the equipment and walk up the stairs in a, quote, burning house, and I will tell you, I will never be a firefighter.
[15:10] It was the poor guy leading me was finally like, okay, give me your air, because otherwise we're never going to get up these stairs, you know, it was like, so I really, really appreciate the work that they do having experienced it myself.
[15:25] And, you know, these types of projects are exactly what the Illinois State Capital Funds should be used for.
[15:32] Improving our communities while also providing really high quality construction jobs.
[15:38] So, I am so pleased that we could be using these funds for this purpose.
[15:43] Thank you again.
[15:44] And I really look forward to continuing our open communication and our great relationship,
[15:51] which I find mutually supportive. Thank you.
[15:54] Thank you.
[15:59] I would love a photo with you.
[16:26] I should probably move forward a little bit and then everybody gets by.
[16:30] That's good. You get tight.
[16:33] Very tight.
[16:34] No, good tight.
[16:38] I know.
[16:39] Yes.
[16:40] Here you want to be on the other side.
[16:42] Yeah.
[16:44] You want to come on up?
[16:45] I actually don't know.
[16:46] I don't know.
[16:47] Perfect. Now that you've got this perfect.
[16:50] I'll just in there you go.
[16:58] Do one more.
[17:05] Thank you.
[17:06] I'll cut you out.
[17:07] Oh yes, I'm going to do this.
[17:11] We're going to do this.
[17:13] We're going to do this.
[17:14] Thank you.
[17:15] You're a must be great.
[17:17] It's a must be great.
[17:20] I'll do it.
[17:20] I'm going to do it.
[17:21] I'll do it.
[17:22] I'll do it.
[17:22] Don't, don't, don't, don't.
[17:22] I'll do it.
[17:23] I'll do it.
[17:24] Okay, this is something to catch you.
[17:26] What do you get again?
[17:27] What do you get again?
[18:12] Next time next time you come to call us
[18:14] some authority, it's going to go right over.
[18:18] You'd have a second where you'd thank you.
[18:20] Thank you.
[18:21] Thank you.
[18:22] It's fun to work on.
[18:32] Next up, I would like to introduce Christine Moran.
[18:36] It has been recommended for appointment to the Human Relations Commission.
[18:42] So happy that you agreed to be on the Human Relations Commission.
[18:46] I think you're going to make a wonderful addition.
[18:49] I think you've got, I'll let you introduce yourself.
[18:53] I even know I have your bio here, but I wanted you to be able to say a few words to the board.
[18:59] Sure, thank you. I think you press and unplug it and members of the board.
[19:02] My name is Christine Moran. I've been a resident of Wilmat since 2009.
[19:07] I married to Bob, a new chair graduate, and together we have two sons.
[19:11] Matthew, who's 22 and William, who's 20.
[19:14] Our family chose to move to Wilmat when Matthew was starting kindergarten,
[19:17] recognizing the community as a welcoming environment.
[19:21] Bob grew up in Womats, and my sister-in-waring taught special education at Central School.
[19:26] So we already knew about Womats' strong commitment to inclusion,
[19:30] especially important to us first, and Matthew, who has special needs.
[19:34] Over our 17 years in this community and school district,
[19:37] we've been so pleased with how Womats has embraced Matthew.
[19:41] He recently graduated from the YouTube Transition Program
[19:44] and has moved to Missouri, Korea.
[19:46] In my professional life, I serve as the managed and director of multi-family finance department for the Illinois Housing Development Authority.
[19:53] At Ida, my team is responsible for the administration of various state and federal resources to create and preserve affordable housing across the state.
[20:03] I'm honored to be considered for this position on the Human Relations Commission.
[20:07] I believe I can bring valuable perspective and diversity equity and inclusion.
[20:11] And we also love the fireman.
[20:13] Yeah, because we've been going into fire stations since he was in kindergarten, I think we're just very yesterday, so.
[20:20] Anyway, thank you very much.
[20:22] Well, thank you.
[20:23] And so happy to have your voice on the Human Relations Commission and to the race to our place, which is coming up to come soon.
[20:32] October 4th.
[20:34] Yes.
[20:35] So excited for that.
[20:37] And I really appreciate your service.
[20:39] Thank you.
[20:39] Thank you.
[20:39] You're welcome.
[20:40] Thank you.
[20:46] I have a few requests for executive session which I will read at the end of the evening at the end of the meeting and then I just wanted to have a shout out for some block party. Thank you.
[20:58] The block party was phenomenal this year. It might have been the most people since our 150th or maybe it eclipse that, but it was a wonderful collaboration between the village and the park district.
[21:12] And specifically, I'd like to thank from the village, Sarah Fyfer, and Monica Grossnickle,
[21:17] and I'm going to thank the Park District, especially Lindsey Thomas, and from the village,
[21:22] I want to thank our facilities crew, public works, police department, fire department.
[21:27] They were all out there.
[21:30] The comments I got that evening was, is this really well met?
[21:34] And I think some of us were kind of pinching ourselves.
[21:37] It was, it was a wonderful evening and it all ran smoothly.
[21:40] thanks to all the staff that worked really hard. So we're excited for next year for a number
[21:48] for a year six of the Black Party. Mr. Raymond, do you have any reports? Okay, so then we
[21:55] will move on to our standing committee reports. The first up is the land use standing committee
[21:59] trustee Leonard. All items, all the things that we do. Finance committee standing report,
[22:04] trustee Shefford. All items are on the consent agenda. Administration committee standing report,
[22:15] We have a couple items under public safety standing committee.
[22:25] I move for the adoption of resolution 2020.
[22:30] 26, dash our dash 141 authorizing the village manager to execute a contract in the amount not to exceed
[22:39] $2.1 million with garage ink, New York, New York. For the purchase of a 2025 piers enforcer latter, I'm sorry, enforcer tower latter.
[22:56] the numbers on here for detail. I move for this to be accepted, meaning to be approved by the board.
[23:05] It's been moved in a second. Second?
[23:07] Okay, it's been moved in a second.
[23:10] I want to turn it over to our chief of fire.
[23:18] Thank you, trustee Smith. Thank you, President Punket.
[23:21] I'll be trustee's, Village Manager.
[23:26] Short presentation.
[23:27] All
[23:37] right, so a quick overview on the screen here is a tower ladder 204 and tower ladder 205.
[23:43] This is our current fleet for tower ladders.
[23:46] These are your fire apparatus or your suppression apparatus.
[23:50] The under station that's station 26, which is your only suppression apparatus.
[23:57] East of the railroad tracks.
[23:58] Station 27 houses an engine.
[24:01] So FD204 is our frontline FD205, we purchased five years ago, it's a used unit to back up 204 when it's out of service for PM's for maintenance and such.
[24:18] So NFPA 1901 has some recommended guidelines for frontline for fire apparatus, specifically this one is for a tower ladder.
[24:26] 15 years front line 10 years in reserve status we do maintain two tower
[24:32] ladders like I said that reports are response plan and the idea is try to get to
[24:41] point where we're replacing these in a timely manner and on a regular manner.
[24:46] So we want to public safety and present to this.
[24:49] Ideally, we're giving some direction that's 12.5 years and 12.5 years is
[24:56] more solid with the replacement and the budgeting. So we know what's happening as time goes on
[25:03] for budget purposes. But the other thing too is it's also subject to what the conditions are
[25:09] when we get to that time frame, what the conditions are with the economics, the village stands,
[25:16] and where the apparatus are our standing in. There's still operating and there's no issues in
[25:21] So, this still keeps this open.
[25:25] So, the three scenarios that we presented
[25:27] to the public safety committee are up here.
[25:31] So, scenario one was to purchase a used Pearson forcer,
[25:35] estimated $2.58 million total cost.
[25:39] That is the 2.4 that was asked in price of this tower ladder,
[25:44] then it would be the maintenance cost of the apparatus of the reserve,
[25:50] And then also what it would cost to bring that tower ladder into service for the village
[25:58] of Womet.
[25:59] scenario two was to buy a new unit that would be purchased this year or next year and
[26:06] then it would take up to 40, 40 months to get the tower ladder to be manufactured in the
[26:14] So that brings us up to around 2029.
[26:18] So these costs also included the refurbishment of FD205.
[26:22] So we had gone to public safety earlier and got approval
[26:25] of 204 getting the hydraulic systems replaced,
[26:29] which we have done.
[26:30] That's where we had it on a 204 was on a fire.
[26:33] We had a catastrophic break of a hydraulic system
[26:35] that we dumped all the hydraulic oil on a heared,
[26:39] which really rendered the tower ladder out of service.
[26:42] Luckily, the fire was out, but we had to, it means it's out there to pull it out.
[26:46] So we had gone and discussed about getting 205 with public safety in the hydraulic system
[26:52] done that also.
[26:53] So those costs are in the 3.01 million dollars.
[26:57] And scenario through scenario three is the same thing by new unit with the refurbishment,
[27:02] but then also try to look for the possibility of acquiring another huge tower ladder that
[27:07] fit as a reserve with the costs of tower letters today and even some aftermarket we're seeing
[27:14] that those prices are up there because tower letters are $2.5 million new today and people are
[27:21] holding on and selling their used tower letters. We just a little history we did look at another
[27:27] used one we were unable to acquire it but it did go for a million dollars and it was of 20 2015 so that
[27:34] that's what those cost of the 3.45 are.
[27:39] So, public safety gave us direction to go with option,
[27:42] or scenario number one.
[27:45] So, we contacted Garage and we negotiated with Garage
[27:48] for the purchase of the tower ladder
[27:50] that is from the dining under York.
[27:53] And we agreed upon a price of $2.1 million.
[27:57] So, this is a brand new pierce.
[28:02] That was delivered in January of this year when they got it to the fire station that didn't fit.
[28:09] And they chose to sell the tower ladder and set up raising the roof on the fire station so it would fit.
[28:18] So it will fit in our fire station.
[28:20] We have measured so they're on any issues there.
[28:24] So this is almost identical to what we would purchase if we were to purchase something new.
[28:32] These are the two things that are of significance that would be different that if we were to purchase
[28:38] We were to go into a contract with between these are two things that we would have probably put into our contract
[28:44] We would have had air at the basket. So this is the ability for the firefighters when they're in the basket on a fire
[28:51] They're able to hook into an airline that's piped into the latter and are able to
[29:02] options. This isn't a deal killer by any means, you know, the firefighters wear their air
[29:08] packs in the in the in the basket. We have the option of going to one hour bottles, which would
[29:14] be twice as much errors as we normally have. Another thing would have spare bottles in the basket,
[29:19] so they could change out the partners could change out between the two or we would do personnel change.
[29:25] The second item is 300 gallon water tank. Our frontline tower ladder currently is 500,
[29:30] but our reserve tower ladder that we got from New Jersey by years ago has 300 gallons.
[29:35] All this really does is really signifies and it's already a priority number one is
[29:40] after life safety is made sure that we're going into a structural structure fire that we establish
[29:44] a water supply. So that's one of the things that once the water supply is established,
[29:49] it's communicated on the air and now we have because we have Lake Michigan and Lake Michigan water.
[29:54] Hopefully we have an endless amount of water for firefighter.
[30:00] So, the first thing we did is we went to public safety for a review and we proceeded with scenario number one.
[30:08] And we went out and negotiated the price of $2.1 million from an asking price of $2.4.
[30:14] We went out, the team went out and did an inspection. They went out to New York and included our fleet department.
[30:20] Deputy Chief Sheets, who was with me today, and then a Deputy Chief Menzy stayed back with me.
[30:26] And then we had an apparatus engineer, so many of that is going to drive the tower ladder.
[30:33] If it comes back, when it comes back, and then also we had an officer that also is in charge of our fleet.
[30:39] That works in public works with our fleet management, so we sent the four people out there.
[30:45] I liked what they saw.
[30:46] I mean, it's a brand new tower ladder.
[30:49] We feel that we can make it fit in to very similar to what we would purchase, except for those two things that we're
[30:55] that I mentioned before.
[30:57] Terminal of the Sales was established in just a little bit of the warranties.
[31:02] You own one-year powertrain warranty from barrage.
[31:04] The Pierce warranties will transfer over and then they're going to fray it out here at
[31:10] their cost.
[31:12] That's my report.
[31:19] One question, but beforehand, before the people who are on the Public Safety Committee,
[31:25] we were talking about this a year and a half ago or so, one of the things that we talked
[31:28] was the possibility of getting kind of a gently used ladder truck just because the time to get
[31:35] new one is so long because they're basically two companies in the United States that build these,
[31:40] so it's like what 40 months away. And then low in behold, this one came available and we all
[31:46] had the same question. Why is there a brand new one? And it's literally because the station in
[31:52] in New York State, the roof is a foot too low, and it wouldn't fit, is that all right?
[31:58] Correct. So basically, their losses are a game, and $300,000 cheaper, right. Correct.
[32:07] And today is waiting for four years. The only question, it occurred to me as you were talking,
[32:14] we're probably going to need to spend a little bit of money to re-brand the outside,
[32:18] say we'll met fire department, right? Correct. So we were estimating around $50,000 to be put into the
[32:25] tower ladder to get it, you know, laddered and put in service. Okay, that's the $50,000. Okay, that's the
[32:33] $50,000. Thanks. Right. Inform a contractual perspective. Those will fall under other existing contracts
[32:40] that we already have. Those aren't within the purchase of the deal.
[32:48] I mean, this sounds like, I mean,
[32:51] expecting to spend this today. That's why we have to vote on this in the budget, but we were
[32:56] going to spend this in a few years and we were going to spend more. And so this sounds like
[33:01] a really good deal for a brand new tower ladder, and then we're also saving money on not having to
[33:10] refurbish one of our existing tower ladders. And I assume that we'll just put that on the auction to
[33:17] So that is so much of the cost that we went over a little bit earlier, and includes selling
[33:23] of the reserve, our current reserve.
[33:27] And then obviously, when things go on, you sell the reserves as we get through.
[33:31] And that 25-year period, you look at how much your reserve with fleet is what the value is.
[33:39] Is it beneficial to sell it sooner than later?
[33:41] I mean, it's just like, you know, like a million dollar spur of a 2015 power that
[33:46] earth.
[33:47] It's hard to come by, but that's kind of where we started with all these conversations
[33:51] about fire apparatus and replacing them, because we're really in a weird situation where,
[33:57] you know, 40 months for a power ladder, to me when I heard the 40 months, I thought that
[34:01] was pretty quick from some of the stories we were in a few years ago, it was up to five
[34:05] years, and then the prices are astronomical, and we're bangin' the drum at the state
[34:10] in the federal levels, like some of you guys
[34:12] have to do something with the price of our apparatus.
[34:15] It's just getting larger and larger.
[34:18] And then there's really not a market out there
[34:20] is not going out and buying it, and I tell you guys,
[34:23] it's not like going out and buying a four to 150,
[34:26] where they're selling 10,000 a week,
[34:30] where you can negotiate, and you have some history.
[34:32] I mean, how many people are selling a one,
[34:34] how many people are selling a tower ladder
[34:36] that they purchase and never put in service,
[34:38] And two, who's selling a tower ladder, that has 20,000 miles on it from then, bought it in 2015.
[34:47] But nowadays, there's that little bit of the market.
[34:50] And it is funny that a lot of people knew about this, this one from New Jersey,
[34:54] or New York, because they've had some conversations.
[34:58] And it was out there and people are like, you know what I say?
[35:00] Yeah, we ended up cutting a deal on, for 2.1.
[35:05] And we all, you know, with that too, all the hard work from Deputy Chief Sheets.
[35:11] Because he pointed out like in February.
[35:14] He said, he's a look at this and I laughed.
[35:16] I'm like, come on.
[35:17] There's no way.
[35:17] And we were looking at something else.
[35:19] And then all of a sudden, it was like, wait a minute.
[35:21] We asked, I'm looking at this because we had both tower ladders down at the same time.
[35:26] I'm like, give me a call.
[35:27] See what they have to say.
[35:29] And here we are.
[35:31] It seems like a good story.
[35:32] And I know from talking to other municipalities,
[35:35] this is a real problem, not just the cost,
[35:40] but the waiting.
[35:42] And trying to repair these aging vehicles costs
[35:46] a fortune in and of itself, and takes a long time.
[35:50] So this sounds like a good ending to this story.
[35:55] So thank you all for your diligence and hard work
[35:59] in research and trying to find this.
[36:02] So I, and also, you know, for people who don't know the public safety committee as reference
[36:07] had a series of meetings and we were made, all that information was made available to us.
[36:12] So it was really helpful and appreciate all the work that was put in by that committee to get it to us.
[36:18] It's really been helpful in the work that all of you did.
[36:21] It's great.
[36:23] So in eight years, we'll have to start talking about it again.
[36:27] It does.
[36:28] This one should last until 2050, right?
[36:32] Yeah.
[36:35] Yeah, but then you have a second year.
[36:37] And we have to look at that.
[36:39] If I go back to Chief's discussion a couple of years ago,
[36:43] how do we get on this regimented cycle and looking at six to 12?
[36:49] And how can we get to that?
[36:50] And you would say fortune came, we were able to get a use when then.
[36:55] But this fortune to get this one and really have a really a new vehicle in the fleet is really remarkable.
[37:05] So you took a very challenging situation.
[37:09] And now we've turned it into a very positive situation as we go into the future.
[37:15] Well done.
[37:16] Thank you.
[37:17] Just a well done to staff.
[37:19] to. Thank you. Thank you. We appreciate it.
[37:25] Since we are voting on this, it's a large expenditure.
[37:28] Would any member of the audience wish to...
[37:30] Can you make a public comment on this?
[37:39] Good evening, real quick, Mark Wiremiller. You can follow me on woman connection. I was the only member of the public to attend the public safety committee meeting.
[37:48] Actually, I've been the only one less free, I believe. So there is another public safety committee meeting mentioned earlier.
[37:55] Ten o'clock Thursday morning. I think the main issue is going to talk about flock cameras. I'd like to talk about other issues in public safety. I do support this purchase.
[38:02] This is a great thing. This is what we want. Many of us want our tax money to go to, to police, fire,
[38:10] trash pickup, fixing potholes. This is, this is what our property tax should be going to. I commend the fire to the part, but they do a great job.
[38:18] I've seen them do quite a few things just in downtown will met, especially EMS calls. They do a great job.
[38:25] Money will spend. I'd rather spend money on this than bike lanes for overpaying for a fountain or redoing
[38:32] world with seem fine, or as I've said before, spending $49 million on a new police station
[38:38] that seemed like it was in relatively good shape. So, excellent job by the fire department.
[38:43] I did have two questions. I would wonder if you vote yes on this. If it went, it's going to be
[38:46] delivered. And also, when they sell the old truck, when they sell the old truck many years ago,
[38:52] they seem to like give it away to a country. I think in South America, I hope they sell it to
[38:57] somebody and get some money out of it, you know, I hate to sound, you know, even, it's obviously
[39:03] we're something, hopefully it's not going to be a victory auto-reppers or somebody, but I
[39:07] think that truck has value and hopefully we get some money to offset our costs here. But again,
[39:12] great job, everybody, and I support the fire department, the police department, and everybody
[39:15] working in the village. Thank you, and I hope we vote yes. Thank you. And just to confirm, when we
[39:34] as early as this week or next week.
[39:39] So, but on everything goes tonight,
[39:40] they said it would be good to go.
[39:42] Great, thank you.
[39:45] You don't think we have any other questions.
[39:48] And it's been moved in second and in the second
[39:50] and in the second, please call the roll on the motion.
[39:52] Trust me.
[39:53] Trust me.
[39:54] Trust me.
[39:55] Trust me.
[39:56] Hi.
[39:57] Trust me.
[39:57] Hi.
[39:58] Trust me.
[39:59] Hi.
[40:01] Hi.
[40:02] Hi.
[40:02] I'm President Plockett.
[40:05] I, resolution adopted.
[40:07] Thank you all for your hard work again.
[40:10] Thank you, Trustee Smith.
[40:12] Second item, 5.52, police station project, construction update.
[40:19] I'm going to turn it over to the village manager.
[40:22] All right.
[40:22] Thank you, Trustee Smith.
[40:23] And I'm going to invite Mark Rodgers up.
[40:25] He's our owner's representative.
[40:26] He's going to walk us through the presentation.
[40:28] As he's coming up, I just want to note that, on tonight's agenda was introduction of an ordinance
[40:33] authorizing the issuance of general obligation vans to help fund this project.
[40:37] Moinda is out of town this evening, she'll be back for our next meeting.
[40:40] So when she's here, that adoption of that ordinance will be off consent.
[40:43] Moinda can walk us through that in a little bit more detail.
[40:46] We have one site tonight, just to touch on where our financial advisors PMA project us to be in terms of that debt service associated with our project.
[40:55] All right, good evening.
[40:56] We have a little bit of a slide to show you tonight.
[41:00] Hopefully, Eric, let me know if I need to do anything on my hand.
[41:05] It's on a different screen right now.
[41:07] Thank you.
[41:08] It is here.
[41:11] Should I click present?
[41:18] Here we go.
[41:21] All right.
[41:23] I'll click through and please interrupt with any questions as you think of them.
[41:27] It'd be more than happy to have this be a discussion as much as a presentation.
[41:30] So with that, we want to go through construction progress.
[41:32] risk tracking that we're constantly looking at and evolving with the Project Schedule Project Budget and upcoming activities.
[41:41] Construction progress, actually, there's been more progress to date from the picture number.
[41:45] Though from last week, they've actually poured the footings in the bottom right.
[41:49] It's the cursor here hopefully you can see that.
[41:51] These are the footings going in and the lower section of the north side of the building.
[41:55] And actually, out where these people are standing is the deepest part of the excavation.
[41:59] That's where the elevator's going.
[41:59] So, you can see we're working our way in the north, down the west, and back in the south,
[42:05] we're all of the excavation, footings, and foundations.
[42:09] Demolitions complete.
[42:11] Obviously, you can see that.
[42:11] The earth retaining system, and that's what you're seeing in the background.
[42:14] This picture right here was installed.
[42:17] The ridge road work is partially complete.
[42:20] What we mean by that is there's all the underground utilities that they connect in to
[42:23] ridge road.
[42:24] Those connections have been made.
[42:26] Curbs have been adjusted.
[42:28] there's some additional landscaping. There's going to be more concrete work in the future, but it's been
[42:32] where we forgot those connections in place already. We'll be back in a ridge road. Right now,
[42:36] if she's upcoming unrelated to the PD project, there will be some work in ridge road for any of the
[42:41] resurfacing, so we're making sure we coordinate an allow for any of that work to happen around us.
[42:46] Separately from that, you've got the excavation substantially complete. Why is it substantially?
[42:51] As there's multiple parts of this building, if you can imagine, there's a tight constraint.
[42:54] So the area if you can all remember on the north side is a salary port that's where you come in
[42:59] You park in that's going to be a separate excavation. They'll come back after they pour the foundations and footings come back and do that
[43:05] So there's still some ongoing work, but it's following the sequence that's been planned for
[43:10] Footings and foundations are ongoing concrete was being poured. We have more pores coming to Marl on the foundation wall
[43:15] So that's good news
[43:17] In terms of the overall risk tracking, I'll get in the sketch a little more as we go here
[43:24] We did have, when we first started the project, some additional found the specialists and covered
[43:29] when we were taking down the walls on the building.
[43:31] That was mitigated.
[43:32] There was a additional cost for that.
[43:34] It was between $67,000 something in that range.
[43:38] There was no real impact on the actual overall progress.
[43:41] There was about a five day slow down as they had to go for your additional testing and take
[43:45] the material out.
[43:47] But overall, the project was scheduled.
[43:49] I'll come back this in a minute, wishing not losing time to the contract,
[43:52] schedule, which is good news.
[43:54] MWRD approval has also been, I'll say, dragged out the initial
[43:59] submittal to the MWRD happen way back when in October of 2025.
[44:04] Just this path past month, we had gotten approval from the MWRD
[44:09] after six different regions back and forth,
[44:11] tweaking things, clarifying details.
[44:14] That has resulted in a two major change orders.
[44:18] Now, I will say that it's not contract change orders.
[44:20] We're leaving all the costs for these changes are being absorbed within the contract that Henry
[44:25] Brothers has with the village, but if you recall and we awarded that contract, we had a number of
[44:29] contingencies and allowances in that contract, we are using those contingencies and allowances
[44:35] for. We assumed what happened, which is the MWRD, but there are large numbers we wanted to explain them.
[44:41] The two main parts are one, the atrium axis path, the engineers assumed and we all assumed
[44:48] and initial conversations that the atrium access path would be allowed to sheetflow in the water could flow over it.
[44:55] And I believe we've all talked about this a couple of months ago in this room to Howard.
[45:00] That was not looked at favorably by the MWRD. We are still having some ongoing conversations with the MWRD to see if they'll relent on that, but right now we are anticipating potentially having to use a 3302K based on their comments and requirements for the engineering of the site.
[45:16] The other portion of it is the onsite stormwater management system. I can go into it in much greater detail if you have questions tonight.
[45:23] The short story is the site was designed and submitted to the MWRD and October with a storm trap system with a concrete bottom.
[45:33] The concrete bottom did infiltrate below, but it holes in it will call it.
[45:37] During the review process in December, which is when we were out to bid, MWRD's first comments came back to us.
[45:44] At that point, based in those comments, they revised the system to a storm tank system,
[45:50] which is a smaller depth to stay away from the waterline and got larger actually.
[45:57] The system get larger, but it's a storm tank, it had no concrete bottom, it's a cheaper
[46:01] system overall, so we thought, okay, great.
[46:05] Got bids in based on that, and somewhere around the 5th or the 6th revision, the MWRD
[46:11] changed the approach, again, based on the site conditions, existing soils on the west
[46:17] of the property, and we found ourselves going back to the original submittal for Bids, the storm
[46:23] trapped system with a concrete bottom. All that back and forth to say that basically you've been
[46:29] having to update the drawings and revisions based on the back and forth the engineers,
[46:33] and that is that $410,000 risk item that we have right now. Going back to what was originally
[46:38] submitted for Bid, but then changed during the Bid process via a dendom on the initial comments.
[46:43] So complicated, I can show pictures if anyone has any inkling or interest, but that's the big dollar amount out there right now.
[46:54] Just to follow up again.
[46:56] So we're going back to the plan that we submitted initially, or is it modified?
[47:01] It's modified still from it, so for instance, based on the soil conditions, they're not allowing infiltration into the soil.
[47:08] So, over the initial design had a concrete slab, but it had holes basically through to allow for infiltration.
[47:14] The current system will not allow for that.
[47:16] Also, the current system will be actually deeper than the original submittal by about a foot.
[47:22] Not a huge difference, but there is a delta.
[47:25] We'll have roughly and roughly the same amount of capacity.
[47:31] Again, you know, the weeds, there was actually a point in time.
[47:33] the end of that was issued was for more capacity because Richard was thought to have to go
[47:40] into that same system, as you recall from a couple months ago, we were splitting it
[47:43] out now. There was a lot of back and forth. That's a short story. But yes, we're essentially
[47:48] back to the same theory, just different details.
[47:50] So the 410,000 is professional fees or is there no, you've had no cost absorbed by the village
[47:58] for the engineering back and forth. The engineers have actually done that is part of their
[48:02] base contract. So the only thing is the betterment of the system itself. So you'll get a credit
[48:09] back for not using tanks, which were bid. I mean, I've never bought them. We have to prove this
[48:14] middle. There's been no money spent on that. It was just a bid number. But then you'll have to
[48:19] spend additional funds about 410 on the pad and the storm trap system that we're going to
[48:25] but they're all hard-cuffs.
[48:27] All hard-cuffs.
[48:28] I mean, some are scheduled for the moment.
[48:30] Thank you.
[48:30] A question?
[48:31] Well, what's the difference in soils
[48:32] than I expect, like, what's the determinant on that?
[48:35] So the site had the NFR, no further remediation letter issued
[48:41] by the government of drone, like, an acronym, IVH.
[48:49] That, that basically, you don't have to remediate the soils anymore.
[48:52] based on what was found there from tanks ages ago.
[48:57] The MWRD has in their review process,
[49:00] it kind of changed the structure of they looked at it.
[49:02] So once we started encroaching closer to that area,
[49:05] on the east side of the property,
[49:09] they said, okay, no longer can we infiltrate stormwater
[49:12] into the ground.
[49:12] We've got to encapsulate this.
[49:14] So that review processes would flag them to then go back
[49:17] to the baseline of saying, no encapsulate it.
[49:19] And by the way, with that concrete pad,
[49:21] had there that's great, but that there but don't all the holes in it. Short story.
[49:30] And think on that, that is one of the larger numbers. You say that there's still a chance
[49:34] that the HM 332,000 number may go away. There's still a chance I'm being optimistic and saying that
[49:44] if I was being honest. You're going to have to have someone in a Chicago office of MWRD. You
[49:51] or someone else who made that different termination.
[49:55] I don't know how well it will go over.
[49:58] We've submitted our request.
[49:59] We're waiting for that.
[50:01] We're trying, I guess, as a short story,
[50:04] in multiple avenues.
[50:08] So again, if you have more questions than that,
[50:10] I'm happy to answer anything there.
[50:12] The water and weather, there have been numerous
[50:15] I'll call it productivity issues on site
[50:19] because of water management.
[50:21] I've less left sometimes with the contractors
[50:23] just to try to make sure we're maintaining momentum
[50:25] and a good feel on site and that they're doing sometimes
[50:28] more water management than construction.
[50:30] And they literally had to funnel everything
[50:32] to the east side of the property so that they could build
[50:34] the west side and the footings and that.
[50:36] They're getting through it.
[50:38] Every time it rains, it takes about a day or two
[50:40] for the site to dry out.
[50:42] It is on them to manage.
[50:43] So there is no cost impact on the village.
[50:46] We did, you know, strategically put that in the contract.
[50:49] But there's been a time impact, which means that we're trying to make sure we get the building
[50:53] and close with the roofing and the enclosure of any of the metal panels prior to heavy winter.
[51:00] And so really what we're saying here is we're trying to look at using over time strategically
[51:04] and over time dollars are very small and for a crew of 10 guys to be out on site you're talking about.
[51:10] And anywhere from a couple hundred dollars or so per guy to be out there for a few hours to make up some of that time,
[51:16] that's what we're looking at right now and trying to make sure we're staying on schedule.
[51:20] One of the things I will stand scheduled to is that I called it a delay risk.
[51:24] The baseline contract with Henry Brothers actually has substantial completion as November 1,
[51:29] 2027. So we are actually still as of the last week, last week's full project update,
[51:36] trekking on schedule. We're actually trekking to do owner moving on October 27th of 2027.
[51:41] However, Henry Brothers may first talk to them, we asked them for an aggressive schedule.
[51:46] trying to make sure we pushed them as much as we could, that aggressive schedule had a baseline
[51:50] move in a September 27. We're tracking into October obviously, so this is about a
[51:54] amount of risk because of the other issues identified, but we're still within their contractual
[51:59] base substantial completion date of November 1, 2022. So it's a risk for monitoring it. We want to
[52:05] make sure they stay at least in their contractual bounds.
[52:11] So all of that said, we are on budget.
[52:13] we had the $41.5 million budget approved in January. We are still on that as of today in
[52:19] September. We have not touched the $613,000 owner's project cost contingency down below the
[52:25] line at them. You can see we really haven't changed these numbers. We've just been tracking the experience.
[52:35] In addition, I will highlight the 34.8 million on their building hard costs. There are contingencies and allowances within
[52:43] Henry Brothers' contract within that line. Those are shown on the screen here in the contract line item value.
[52:49] can not get too into the weeds, but we are tracking every individual potential change order.
[52:55] That goes into the approved pending column that we summarized to $972.
[52:59] The bulk of that over $742,000 is towards the MWRD.
[53:05] The balance of it is permitting revision, so permitting revisions.
[53:08] We went up to bed as we were going through some of the permitting department of corrections, the village,
[53:13] fire, there's a lot of different permits you have to get a fist up a project.
[53:17] That resulted in a post-bid, and then under the drawings, that's 131,000.
[53:24] I can sum that up to basically being some fire rating changes on doors and wall types,
[53:31] and changes in the masonry details around the detention area to make sure it was to
[53:36] proper, where would get approval from a code jurisdiction? Code jurisdiction?
[53:43] Is it fair to assume
[53:44] on this that we are in pretty good shape now on our considerable soils risk? And I would
[53:53] assume on our general permit review risk? Is that fair statement or do you suggest items?
[53:59] Yes, items. No, it's such stuff. I first take anything else that the contingent on the contingency
[54:03] list here where you would say we've more or less passed the risk window for it.
[54:08] I think I want to make sure that we get through a couple of inspections, but the Department
[54:12] of Corrections allowance.
[54:14] Most of those costs that was actually pertaining to the, you know, masonry changes that
[54:18] I mentioned for the general permit review.
[54:21] Because it's one change order.
[54:22] It's easy to track it in one line.
[54:23] I'm just splitting it up.
[54:25] But that's substantially passed.
[54:27] So there's a few numbers that we can roll off.
[54:30] It's speaking of that.
[54:30] I know one of the things that we talked about over the past 12 months is
[54:34] concerns about tariffs and how they could impact some of the things that are being bought for
[54:39] this.
[54:40] Has that risk now passed because everything is in the process of being bought and we have
[54:46] locked in those prices or is there still some risk?
[54:49] I'd say there's still minor risk if a contractor wants to come out of the field and try to
[54:56] claim something.
[54:57] We've had multiple discussions and Mr. Raymond actually brought it up even last week and
[55:01] meetings and basically said, hey, what is a risk in the contractor, actually
[55:04] volunteered saying, we're going to tell them, no, at this point, we're through
[55:10] that process. It's not to see that the subcontractor won't attempt to, or
[55:13] there's some change, like we've seen the past week, I'd say, you know, in Canada,
[55:19] that something isn't going to pop up and we have to deal with it. But right now,
[55:24] no one is crying for.
[55:25] And the vast majority of our steel's already purchased in within possession of 100 brothers, right?
[55:31] Yes, so a lot of the major purchases that could be at risk with Canadian tariffs have already been made,
[55:36] so that they're going to get the risk.
[55:39] Yeah, so steel, the material itself has substantially been bought.
[55:43] Actually, the current pay up on reviewing right now has the elevator, and so there's a lot of parts and pieces that have been bought.
[55:50] Not the electrical equipment. That was one of the items we were talking about before.
[55:55] That's actually on a PAP. I was reviewing as a sitting back there, switchboards and
[55:59] panelboards, they're all ordered. So that's great news.
[56:03] So there's a fixed price there. We got it. This is what happens in the world.
[56:07] Correct. And they're even submitting pictures of them and certificates of insurance for
[56:12] the material, not all of them, but substantial amount.
[56:15] It's great.
[56:21] So Mr. Brayman alluded to earlier.
[56:23] One of the items that was on the agenda earlier was the introduction of the ordinance for the issuance of the general obligation bonds associated with the project.
[56:33] What we've laid out here is one of the scenarios for that bond issuance looking at a single issuance over a 30 year term and a utilization of around $8 million in reserves and what the outcomes are associated with that.
[56:50] Now, ultimately, we plan on having future finance,
[56:53] committed discussions to finalize what these terms are going to be,
[56:57] whether there's going to be two issuances,
[57:00] whether we look at that term, or what that reserve,
[57:03] final reserve usage amount is going to be.
[57:06] But really, the intent here is to show what that
[57:08] total outcome may be for what our annual debt service
[57:13] expectation is.
[57:14] And so under this scenario, what we're looking at is around
[57:18] a total of around 2.45 million dollars in annual debt service and if we go back in time and
[57:25] look at what our financial goals were for the planning for the free station was to use a portion
[57:31] for the police station debt service and also to use another portion for the funding of the road
[57:36] program. So under this example we still have a remaining $1.3 million available to help fund the
[57:45] program. So we just wanted to provide this as an example of that financial stewardship that
[57:53] is that this board has provided and pass boards have provided to be able to put us in this
[57:58] position to be able to be in a positive position outcome for what are expected annual debt
[58:04] services and the available funds that we have for that future road program. One of the other
[58:09] things that we had talked about during the finance community was kind of our risk that we had
[58:16] on the interest rates side and kind of where we interest rates would have to go to before that,
[58:23] I guess, 1.3 million delta kind of is eaten up by additional debt service. And so we have
[58:30] PMA, our financial advisors run that analysis, and our interest rates would need to increase
[58:36] by an incremental 4.5%.
[58:40] So right now, we're assuming a total interest cost rate
[58:43] of around 4.6.
[58:44] Those would have to rise to around just above 9% overall
[58:50] before we wouldn't have any additional capacity left
[58:53] for the road program.
[58:54] So we just wanted to give that number
[58:55] of risks, but that's one of the discussion points
[58:58] we've had with the Finance Committee
[59:00] about the bond issuance number over time.
[59:03] But Ms. Willoy will be back at the next meeting
[59:05] for the approval of the issuance, and we'll have additional conversations in the next step
[59:11] forward on our conversations with the Finance Committee about the final parameters for the
[59:18] issuance.
[59:19] So, Mr. Hopper, just to make this really clear, we have existing debt service that is rolling
[59:26] off.
[59:28] So, within the debt service that is rolling off, not only can we fund the police station,
[59:34] and we can fund an additional $1.3 million for roads and none of that raises taxes.
[59:41] That is correct.
[59:44] We're in the Finance Committee.
[59:46] We've discussed, as you mentioned, potentially two issuances.
[59:50] I understand this to be an illustrative exhibit.
[59:56] Is there anything that we should read into the one single issue?
[1:00:00] If you want to hear other than the illustration, if you change your minds at all, or do we just want to talk about it at a future date, which is fine with me?
[1:00:11] So given the volatility in the market and the raising rates,
[1:00:14] Melinda and her discussions with PMA is leaning towards one issue,
[1:00:17] to take out that future.
[1:00:19] But still a discussion to be had with the finance community
[1:00:21] to drill under that one.
[1:00:23] That's what I was wondering.
[1:00:24] Do we serve on it?
[1:00:25] Do we serve on it?
[1:00:26] Do we serve on it?
[1:00:27] Do we serve on the issue in size?
[1:00:32] Because potentially we look at a private placement
[1:00:34] depending on the second issue and depending on that size.
[1:00:37] So there potentially be some savings, but it all depends on the size of each individual.
[1:00:45] Mr. Breman, given the volatility that you just mentioned, is there any thought in
[1:00:51] this or any possibility to say, hey, we don't have to do this right now. We can take a breath
[1:00:58] and do this three months from now or six months from now. Where is that not really a possibility?
[1:01:03] So the ordinance gives authorization to show that I think up to March, so there's some
[1:01:08] flexibility.
[1:01:09] So that's what we'll work with the Finance Committee on the timing of it in the mechanics
[1:01:12] and when we want to go out.
[1:01:14] So we have a cash on hand that we can float ourselves for several more months as we work through
[1:01:19] the process.
[1:01:21] And the fact that those finance many meetings are going to kind of make the final decision on
[1:01:27] how many how much we want to extend in our research.
[1:01:30] Okay, I'm going to report back to the notes board and make sure everybody's on board.
[1:01:33] It's my commitment.
[1:01:34] Yeah.
[1:01:36] So if we spend this $8 million,
[1:01:42] what does that do to our reserve percentages and our goals?
[1:01:46] Is that better discussed later?
[1:01:48] So the $8 million is what we're over our recommended amount.
[1:01:53] So we're $10 million over our minimum reserve level.
[1:01:56] So that there's still a buffer there.
[1:01:57] So the eight gives us enough cover where we're still
[1:02:01] going from a triple A bond rating perspective.
[1:02:04] It's our target, right?
[1:02:05] We're not below minimum reserve levels by using these.
[1:02:09] I know there are some rules about it, but if we did do one issue,
[1:02:12] we'd be able to earn interest on that over time, although there's limits to that.
[1:02:18] And we have talked to the reading authorities about what that would do.
[1:02:22] If I were do you think our reserve from $8 million was that would affect our rating, but not?
[1:02:30] And so the community knows our AAA rating was just reaffirmed by Moody's a week or so ago.
[1:02:36] That's a good spot to be in going into a large issue.
[1:02:41] It's big.
[1:02:45] So upcoming owner activities, besides the bond, I would be ongoing construction oversight of the next few months,
[1:02:52] heading into the winter work, when we're pushing on them to get it as enclosed as possible.
[1:02:55] We'll say steel will be starting here in the next about a month or so.
[1:03:00] You'll start to see the steel come in the basement and then actually an October November
[1:03:03] and December, you'll appear at a C pre-cast place going in, the pre-cast place will be the
[1:03:07] floor slabs as they go up.
[1:03:10] So you'll start to see a building there as we get into December, which would be great news.
[1:03:16] Utilized coordination is ongoing, we actually just got an update from ComEd, they're going to
[1:03:19] be looking at running some new lines to the neighbors on the north and the atrium side.
[1:03:24] certainly will be contacting them to court aid.
[1:03:26] That work, NICORE is going to be on site the next week or so is recording their locations.
[1:03:31] AT&T and Comcast are both being coordinated with in the background design team to still
[1:03:36] going through for an insurance equipment procurement.
[1:03:39] We anticipate the equipment procurement will probably start towards the end of this year.
[1:03:42] That's about a year out from when it's needed.
[1:03:44] It's not too early where you're speccing things that are outdated and already,
[1:03:47] but it's also really enough that if you have a long lead item in the server switch,
[1:03:50] whatever that might be, that you have time to procure it.
[1:03:53] and then furniture that will throw throwing through to the board in Q1 of 2027 because we will need to bring care of those in multiple packages most likely.
[1:04:03] Any questions for me?
[1:04:08] Just to note, the first few weeks October when the steel starts to come out on site will send an email to the board members if you'd like to come out there and visit the site and talk with the construction team they can walk you through their process.
[1:04:19] I think they'd be happy to miss them being in the site trailer with them that I'm going to do.
[1:04:23] That was fine.
[1:04:24] I have a second about it.
[1:04:27] You're expecting full enclosure by when?
[1:04:30] And if Q1 is that amazing?
[1:04:32] Yeah, and if Q1 is a good target, hopefully a little bit sooner.
[1:04:35] The roof material can go on in cold weather.
[1:04:38] We can't have it.
[1:04:40] Obviously freezing snowing things like that, but we can go on in below freezing temperatures.
[1:04:46] So, really what's going to happen and go through January, most likely, so if you want to next year.
[1:04:51] And do you have traditional weather days, snow days in your plan?
[1:04:57] So, if there's a hit to the sketchbook, it needs to be over and above the average for the area.
[1:05:04] So, we've stipulated it instead of finding a random number and throwing it in.
[1:05:08] They basically had to prove it's more than normal.
[1:05:10] So, haven't obviously there's been discussions about the weather as it relates to being able
[1:05:17] to get fully enclosed, but not on the overall schedule itself.
[1:05:25] Thank you.
[1:05:26] This is a really helpful detailed update.
[1:05:30] Really appreciate the line by line oversight and you made it so easy to understand each
[1:05:35] everything that's going on.
[1:05:36] So I think it's helpful for us.
[1:05:38] I think it's helpful for the community to hear.
[1:05:40] and so glad that we have you and this oversight of this, you know, one of our biggest construction building construction projects, so thank you.
[1:05:51] I'll be working with a team, so good team.
[1:05:56] Good evening.
[1:05:57] Thank you.
[1:05:58] Thank you.
[1:05:59] Anything else, Trustee Smith?
[1:06:01] All of their items are on consent.
[1:06:03] Hey, could you share a trustee lever?
[1:06:05] No report.
[1:06:08] No reports from special committees and no new business.
[1:06:10] So I have two motions.
[1:06:17] I move that we adjourn to executive session pursuant
[1:06:20] Deception 2C2 of the Open Meetings Act,
[1:06:23] pertaining to collective negotiating matters
[1:06:25] and deliberations concerning scourry schedules.
[1:06:29] And I move that we adjourn to executive session
[1:06:31] pursuant Deception 2C21 of the Open Meetings Act,
[1:06:35] regarding discussion of minutes of meetings
[1:06:37] lawfully closed under this act.
[1:06:39] Is there a second?
[1:06:40] Second.
[1:06:41] It's been moved in second and Mr. Halvin could you please call the roll?
[1:06:45] Trustee Leonard.
[1:06:46] Trustee Sheppard?
[1:06:47] Trustee steam?
[1:06:49] Trustee Weaver?
[1:06:50] Aye.
[1:06:51] Trustee Smith?
[1:06:51] Aye.
[1:06:52] Trustee Kennedy?
[1:06:53] Aye.
[1:06:55] So moved.
[1:06:56] We will now adjourn to executive session.
[1:06:58] Thank you.