[1:20] Hello everyone.
[1:23] >> Hi.
[1:24] >> I don't I'm sorry it's at the ceiling. I
[1:27] don't have control about that camera,
[1:28] but you can see me in one of them. Um I
[1:31] know Lori's here. I'm sure she'll come
[1:33] down in a moment with her, myself, and
[1:36] Brandy. I believe that's enough for a
[1:38] quorum out of our five.
[1:42] I don't know whether or not Severin is
[1:44] going to join and didn't hear back from
[1:47] Chloe. So, at least be three of us
[1:50] voting.
[1:52] Um, but I have to wait for Lori to
[1:55] really start. So, we'll just Sorry. Hang
[1:59] tight for a minute.
[3:25] Hello.
[3:26] >> I lost out.
[3:27] >> Well, good. I know. I did, too. Well,
[3:29] Sean's here. I Lori is still not quite
[3:32] here yet, but
[3:35] >> I'm glad we have another voting member.
[3:43] We're just hanging tight for Lori for a
[3:46] minute.
[4:18] Well, I think she's walking down. I will
[4:20] go ahead and call the meeting to order.
[4:22] It's 503.
[4:26] Uh, let me write that down.
[4:28] I circulated meeting minutes in an email
[4:31] a few minutes ago. So, hopefully
[4:32] everybody had time to review that. My
[4:35] goal um today the agenda was sent out is
[4:38] to one approve our last meeting minutes
[4:40] from March 30th, 2026 and then also to
[4:44] do another review. We saw um you know
[4:46] the draft of the strategic plan um and
[4:50] matrix last meeting. Um
[4:55] we will consider it for approval today
[4:59] as well as that one pager that Daniel
[5:02] sent over. um earlier this week and he
[5:05] could present that and we can review it
[5:07] together in this meeting before we move
[5:10] into any sort of vote. But uh let's well
[5:14] first I'll uh this I am Kirsten Thompson
[5:18] the chairperson of the community
[5:21] development committee. Um also in
[5:23] attendance is Sever Johnson Lori Thomas.
[5:28] Uh Carrie Malovich is on the call as our
[5:33] um city council liaison as well as uh
[5:36] Brandy John's, community development
[5:39] committee member and we also have Daniel
[5:41] Jensen on the call from Sunrise
[5:43] Engineering. Um,
[5:48] if
[5:50] we could
[5:54] move to the next item on the agenda,
[5:56] approval of the March 30, 2026 meeting
[5:58] minutes.
[6:02] Would anybody like to make a motion?
[6:05] I'll make a motion to approve the
[6:07] minutes of March 30th, 2026.
[6:10] >> And I'll second that.
[6:13] Sever and second. Uh, all in favor?
[6:17] >> I
[6:20] >> Let me keep Randy.
[6:23] >> Okay. Uh, moving on to the next item.
[6:27] Daniel, if you'll just take a moment, if
[6:30] we could just do a quick review again,
[6:32] show some of the updates.
[6:35] I know there nothing too substantial has
[6:37] changed, but um if we could just review
[6:40] those and then answer any questions,
[6:42] we'll start there.
[6:44] >> Do you want me to share my screen so
[6:45] people can see the
[6:48] >> uh Are we talking about the Excel draft?
[6:50] >> Let's do both. Let's start with the
[6:52] Excel draft and then we'll go over the
[6:54] one page. Well, whatever it is, one or
[6:57] two pager. Um yeah, let's start with
[7:00] that Excel draft. If you could share
[7:01] your screen, that would be helpful for
[7:03] the rest of us. Okay. Here
[7:06] we go. So, as a reminder for everyone,
[7:08] we've been working on the general plan,
[7:10] planning commission's reviewing that's
[7:12] going to go to council for review. And
[7:14] the strategic plan outlines the goals
[7:17] that we are focusing on in the more
[7:20] immediate future over the next one to
[7:22] three years. And so, this document
[7:26] outlines those goals. We have the
[7:28] corresponding chapter in the general
[7:30] plan that these goals relate to. What
[7:33] the specific action step is, which
[7:35] general plan goal it relates to.
[7:38] Sometimes it's close to verbatim to the
[7:41] same goal. Other times it's maybe a
[7:43] little bit broader and encapsulates
[7:46] multiple goals. Other times this action
[7:48] step is more specific, right? And we may
[7:50] have one or two action steps uh to point
[7:53] us toward one of the general plan goals.
[7:55] So, they don't always perfectly align
[7:58] and that's just the nature of tasks, you
[8:00] know. Um,
[8:01] >> Daniel, could I interrupt you for a
[8:03] moment? This isn't the I don't I don't
[8:05] necessarily mind about the not the color
[8:08] coding, but this doesn't look like the
[8:09] version I sent that was a table.
[8:12] >> Yeah, you're right. Let's see. I have
[8:14] >> Sorry to interrupt you.
[8:15] >> Yeah. Um,
[8:17] you are right. Let's see.
[8:24] But I did like your explanation on how
[8:26] the goals are possibly the same or
[8:30] different because that that was one of
[8:31] my questions on how the strategic goals
[8:34] were different from the goals in the
[8:36] general plan.
[8:39] >> Yeah. And it needs to be updated as
[8:41] tasks move along, right?
[8:44] >> Sorry, what were you saying, Kirsten?
[8:46] Well, I feel like what you were saying
[8:48] is that you were talking about column C,
[8:51] which is pointing to
[8:54] >> what
[8:56] goal in the general plan the action step
[8:59] aligns with most closely.
[9:03] >> Yes, we have the action step and then
[9:04] the Yeah. And these don't always
[9:08] match verbatim, right?
[9:11] Um, so let's see. Oh, Kirsten, you sent
[9:14] it to me. I think what happened is I
[9:16] didn't
[9:18] save it in the file. So, let me pull up
[9:20] my email. Sorry.
[9:24] >> Yeah, if you you're welcome to not
[9:25] screen share if you don't want all of
[9:27] this.
[9:28] >> Yeah. Right now, are you just you're
[9:30] just seeing my one screen, right? Or do
[9:31] you see both?
[9:33] >> Uh just the one.
[9:34] >> Okay.
[9:37] >> He has a hidden screen. Yeah,
[9:39] >> I do. I have two monitors.
[9:48] While we're waiting, I'm I'm on my way
[9:50] driving home and the elk are kind of by
[9:52] the mailboxes. It's nice to see them
[9:54] out.
[10:04] Here
[10:14] we go.
[10:14] >> So, this is the one that you're talking
[10:16] about, the one on the right. Yes.
[10:20] >> Okay.
[10:21] >> There you go.
[10:22] >> There we go.
[10:23] >> Okay. So,
[10:26] >> if you're familiar with Excel, so the
[10:29] top allows you to then filter
[10:32] um like if you're planning commission
[10:34] and responsible parties, you could
[10:36] filter by just anything that applies to
[10:38] the planning commission. Or if you're
[10:40] like city council, what are things that
[10:42] are immediate? Then you could filter by
[10:45] things that immediately need to be
[10:46] looked at.
[10:47] >> How do you do that? Show.
[10:48] >> So, the little square on the each
[10:51] column. Um, that one's probably not like
[10:54] the best example. Go to responsible
[10:56] parties.
[10:57] >> Right here. Here we go.
[10:59] >> And then you would just click whichever
[11:01] one.
[11:02] >> We'd want these to be like as close as,
[11:05] you know, consolidated cuz it's going to
[11:07] be unique, like if there was spaces or
[11:09] something and
[11:10] >> it's going to then have Ted and Dave as
[11:13] two different things. But I think those
[11:15] mostly are not repeats. So anyway, and
[11:20] then um if if you scroll a little bit
[11:23] and I don't know, feel free to give your
[11:26] opinion. I do not necessarily want to
[11:30] die on the hill of these being
[11:31] colorcoded, but I didn't know if it if
[11:34] it was easier from a visual standpoint
[11:36] to kind of see the different
[11:39] uh topics
[11:41] um visually
[11:43] with separation of color or
[11:44] >> I like the color coding, but
[11:47] >> if it's too busy,
[11:48] >> it might not work when it's if it gets
[11:50] printed that would be too that it makes
[11:53] it hard to read, but if it's just in a
[11:55] electronic form arm. It's all right.
[11:58] >> Yeah.
[11:59] So, I don't have a strong opinion
[12:01] about that. If you don't want the color
[12:03] coding or if you guys feel like that's
[12:04] not going to be effective, but um
[12:09] Yeah. So, any opinions on the look and
[12:13] feel of this so far?
[12:17] Do we like it as is?
[12:20] I think most of this was input by, you
[12:23] know, Daniel meeting with Ted and
[12:25] meeting with um
[12:29] I don't know if you were able to get
[12:30] insights back. I It sounded like you
[12:32] were waiting to hear back if Wayne was
[12:34] going to get back to you.
[12:37] >> Yeah. So, I've not heard back. Um I've
[12:39] not met with Wayne. Also, uh PTR,
[12:45] I think it's PTR, not PRT. I always get
[12:47] that mixed up. PTR. Um, I have not heard
[12:51] back from them. I don't believe they had
[12:55] another meeting here in April. So, yeah,
[12:59] I don't know if it would change much.
[13:02] Um,
[13:04] >> yeah.
[13:06] >> Okay. Well, if we feel comfortable, this
[13:09] is supposed to be a living breathing
[13:12] document. It's not supposed to be
[13:13] something that
[13:15] um our committee they can't we want to
[13:18] be able to pass it forward to the city
[13:20] council and for them to add in tasks or
[13:22] work with the PTR committee to add in
[13:24] tasks um that they feel like will then
[13:27] help them accomplish the goals of the
[13:29] general plan. So, if we feel comfortable
[13:32] that this at least provides a starting
[13:34] point for council and city employees to
[13:38] be a a usable
[13:40] um city tracker
[13:44] um
[13:45] are there any thoughts about that? How
[13:47] do we feel about that?
[13:49] Okay. So, is there a way to make the top
[13:52] um row frozen so that as you scroll down
[13:55] it will always be visible?
[13:57] >> Good call. Um cuz I forget what column
[14:01] I'm in.
[14:02] >> It should be in view I think.
[14:07] And then freeze panes
[14:10] and
[14:12] kind of top row.
[14:14] Good thinking. Okay. And then
[14:22] so how are the general plan goals and
[14:24] the strategic plan goals? I mean, are
[14:28] they this?
[14:29] >> There aren't strategic plan goals.
[14:31] There's action steps
[14:33] >> that align with the general plan.
[14:36] >> Yes. So, these are the steps they're
[14:38] going to take and who's responsible for
[14:39] them to then get to the plan goal.
[14:44] » Any other is that as an action is
[14:47] completed, we would move to the next
[14:49] step. Right? The goals always stay the
[14:52] same until the goal is checked off. But
[14:55] this document would be um updated
[14:58] frequently hopefully, right? Hopefully
[15:01] actions get checked off and new ones get
[15:03] added on and two to three years from now
[15:06] this document looks very different.
[15:09] >> And maybe to help in the status column,
[15:11] should we just put in progress on all of
[15:14] them and then as they get completed
[15:16] they, you know, whoever completes it
[15:18] feels like they can then switch it to
[15:20] complete.
[15:22] >> Yeah. either that or they remove it. So
[15:25] I Yeah, I don't
[15:26] >> I would think you'd want a record
[15:27] though.
[15:31] » So I don't know if I would suggest
[15:32] removing it, but that'll be up I
[15:34] whatever that's up to the city council.
[15:35] >> I kind of I kind of like that idea of
[15:37] having that um in progress or completed
[15:41] so that it could continue to be shown.
[15:44] So if anyone comes back and says, "Oh,
[15:47] what are you working on? Well, we
[15:48] finished this. Now we're on to this."
[15:50] And then it shows the history as well of
[15:53] what's been done as well as the current.
[15:58] >> Yeah. Uh there looks like there was a
[16:00] hand raised if
[16:03] you would like to ask.
[16:05] >> Thank you. I love the idea of being able
[16:07] to track. I think it would also be
[16:10] helpful to have either the committee
[16:12] name
[16:14] or some identifier if you want to get
[16:18] more information. you know how to
[16:20] quickly just right here you look at the
[16:22] spreadsheet you know where we're at you
[16:24] know who's working on it
[16:26] and I think the archival needs to be
[16:29] accessed access to like if it was
[16:31] completed there needs to be a way to see
[16:35] what the steps were because hopefully
[16:37] there's also notes of what you know the outcome analysis did
[16:43] we like there was this element that we
[16:45] wouldn't do again because of blink blink
[16:49] Anyway, just my input
[16:52] >> and I tried to come in but the outside
[16:53] door is locked.
[16:55] >> Oh, I had to come through to the office
[16:58] door.
[16:59] >> Yeah, I had to do that, too. Um,
[17:08] » maybe we add like a Well, the person you
[17:11] would contact would be the responsible
[17:12] party.
[17:13] >> Do you want there be a place though if
[17:15] there's like notes? You know, if there's
[17:20] like she's like outcomes or issues or
[17:24] things that would that you would want to
[17:26] record any sort of additional
[17:28] information
[17:29] >> maybe just notes. Yeah. And then you can
[17:31] put
[17:31] >> well and I think some of them would be
[17:34] internal notes because you don't
[17:35] necessarily need everything there
[17:38] showing the steps but at least um the
[17:42] progress um that the steps that are
[17:45] important and then the the finished um
[17:48] because otherwise it would take up a lot
[17:49] of room that aren't maybe aren't
[17:51] necessary but we still want the record
[17:54] that it's been done and maybe how um
[17:59] » process
[18:01] I would just say just delete out
[18:03] >> Go ahead. Oh, go just delete out some of
[18:05] those notes on the side there in that
[18:06] side column because I think those were
[18:08] from our last meeting. And then um
[18:13] Okay. So, I feel like the notes I think
[18:15] would cover if there's any need for
[18:20] um whoever's working on that to add
[18:25] if there's issues, outcomes, things that
[18:27] are different
[18:29] um that changed and maybe why so
[18:34] would it be
[18:35] >> the difference is between the difference
[18:38] is between if if it's something that's
[18:40] being worked on that's more of a draft
[18:43] that may change compared to
[18:46] um what happened and and why or or
[18:50] something because remember all of these
[18:53] are public documents and sometimes if
[18:55] you have a public document that's
[18:57] working document um if it's if it's
[19:01] really only a draft and somebody takes
[19:03] it as if it's already been completed it
[19:05] could be a problem in communication so I
[19:09] would rather communicate what we
[19:11] actually have done not what we hope. Um,
[19:15] and make sure that those notes are more
[19:18] of a completion outline rather than a I
[19:21] think we're going to do because we don't
[19:23] want to get one of our employees saying,
[19:26] "Oh, well, I wrote that I was going to
[19:27] do this." And then the council says,
[19:29] "Well, no, we're not doing it that way
[19:30] or we don't have budget or whatever."
[19:33] That's confusing for residents. I'd
[19:35] rather it be this is what we've done.
[19:44] There we go. Project completion notes.
[19:47] And and I think that's like optional.
[19:50] I don't think that's something that they
[19:51] have to use, but if they feel like it's
[19:53] useful to add any other context, they
[19:56] have a place to do it.
[19:58] Um, okay. Well, let's then just review
[20:01] the other one, the word document. If
[20:06] there's no other questions or comments
[20:07] on that strategic plan
[20:11] matrix,
[20:14] >> I really liked this one pager, Danielle.
[20:17] I thought you capsulated it all in a
[20:20] very very thoughtful way. Um, any
[20:23] citizen who looks at that is going to be
[20:25] able to see that the structure and that
[20:28] it's reviewed and this is what it does
[20:30] and doesn't do. I really I really like
[20:33] this for our public facing and then as
[20:37] anyone has um questions they can contact
[20:40] the person that's going to be
[20:42] implementing or completing those
[20:44] projects.
[20:49] Agreed. I think it helps to show that
[20:52] this isn't trying to add goals in
[20:55] addition to the general plan. This is
[20:57] actionable steps that are
[21:00] translating into those general plan
[21:01] goals. And um I like that it outlines
[21:06] that there'll be a formal review and
[21:09] update um by staff annual. And
[21:16] I don't know I don't anything else
[21:18] anybody else comments questions about
[21:21] this feedback?
[21:26] It's so good. That's my comment. It is
[21:30] so good. It is so such an easier read.
[21:34] It is clean. It is professional. I'm
[21:37] really really impressed.
[21:40] >> I'm glad you like it, Diana.
[21:43] >> Thanks, Carrie.
[21:45] >> Well, thank you both.
[21:47] Well, you know, and as we get new new
[21:49] council people in the future and they
[21:52] the onboarding won't be as hard because
[21:55] the structure is there and then if they
[21:58] have a particular assignment, they'll be able to figure it out.
[22:03] >> Yeah. Well, um, if there's no other
[22:07] comments, questions, concerns, need for
[22:11] discussion,
[22:12] um,
[22:14] would we like to would anyone like to
[22:17] motion?
[22:21] » Um, I'll make
[22:24] what I'll do is
[22:27] >> go ahead, Daniel. So what I'll do then
[22:30] is I put this in in design within the
[22:32] general plan
[22:34] um right at the very beginning before
[22:36] chapter one right as like a standalone.
[22:40] It's not going to be part of the same um
[22:45] numbering system. So it' be like a Roman
[22:48] numeral like two or three whatever like
[22:51] right at right right after the table of
[22:53] contents or before the table of contents
[22:54] of the general plan. Right.
[22:57] Well, let's let's understand that. Are
[23:00] there are there feelings about that? It
[23:02] seemed like there was some that wanted
[23:04] this to be concurrent with the general
[23:07] plan and and part of it. Are there any
[23:10] opinions where they feel like it should
[23:12] be separate and is that a bother to
[23:14] anybody that would it would be part of
[23:16] that first few pages of the general
[23:19] plan?
[23:20] >> I think we're talking that the one the
[23:22] one pager would be in that general plan.
[23:25] the specifics would not the table the
[23:28] table will not be part of it but the
[23:30] that one pager is is um I think that
[23:33] would be helpful to have that at the
[23:35] beginning um just to showcase that it is
[23:38] in conjunction with but it's a
[23:40] standalone document
[23:45] » so maybe right after the table of
[23:47] contents before chapter one
[23:50] >> yeah just to show that there is action
[23:52] because I think that's what a lot of
[23:54] people don't realiz is we have a general
[23:56] plan but and people will say okay that's
[23:59] good until the next time but that will
[24:02] show that there's actually action steps
[24:04] being taken with regards to the general
[24:06] plan but it won't show any specifics of
[24:09] what action is being taken at the moment
[24:12] because that will depend on the action
[24:14] item itself in the other document.
[24:19] » Okay. Well,
[24:21] any comments on that? Do we need to
[24:23] change the cover so that it like go back
[24:26] to the cover the very front like does it
[24:29] need to say Wooden Hills general plan
[24:31] and I mean put both documents listed
[24:35] there?
[24:36] >> I don't think so because we're not
[24:38] putting the other one in there. We're
[24:39] just going to put this one sheet that
[24:41] says it's going to be its own document.
[24:44] But that but it is just the general
[24:46] plan. It's it the strategic plan will
[24:49] not be a part of but because they're two
[24:51] for two different audiences. The general
[24:53] plan is is as you would say owned by the
[24:56] planning commission um with approval of
[24:59] the council where the strategic plan is
[25:01] a standalone document for the council
[25:04] than to dictate to themselves or to
[25:06] staff on action items.
[25:09] >> Is it confusing that it's just suddenly
[25:12] in there? There's
[25:15] um should it be like incorporated into
[25:17] that introduction section
[25:21] >> or we could put it as one of the
[25:23] appendix at the end as an appendix
[25:26] whichever.
[25:27] >> Yeah, I feel like that's almost better
[25:29] just like Yeah,
[25:30] >> I feel like it would be kind of odd to
[25:32] like you open it all a sudden there's a
[25:34] strategic plan but you don't really see
[25:35] anything about it.
[25:38] >> It's just kind of a Yeah, I like the
[25:40] appendix. Okay.
[25:45] » Okay. Well, anything else to settle,
[25:47] Daniel?
[25:49] >> I don't think so.
[25:51] >> Um, if we feel good about that one, that
[25:55] word document being added into as an
[25:58] appendix item to the general plan, just
[26:01] saying that the city has a strategic
[26:03] plan matrix and this is kind of what it
[26:05] does and what it is. And then we provide
[26:09] to the city that working file that
[26:11] allows them to track uh actionable steps
[26:15] leading toward the general plan goals
[26:18] um for their use if desired. So if we
[26:23] all feel good about those things,
[26:27] would anybody like to motion to approve
[26:31] >> the strategic plan?
[26:33] >> This is Diana again. I can't mo move,
[26:36] but I had one more comment. I'll lower
[26:37] my hand.
[26:38] >> Go ahead.
[26:39] >> I It is
[26:41] I You guys are just gonna see I I'm tr
[26:46] showing my true self. I really cannot
[26:47] stand if the doc any document if someone
[26:51] were to pick it up that and it's
[26:52] important like this pick it up and it's
[26:55] out of context. They don't know what it
[26:56] is. Can we
[26:59] maybe the bottom of every single page
[27:01] Woodland Hills, Utah, you know? identify
[27:05] at least where it is. Like just seeing
[27:08] Woodland Hills strategic plan overview
[27:10] is triggering for me and I don't I don't
[27:12] want to be I already show I'm already
[27:14] showing my craziness, but Woodland
[27:16] Hills, Utah feels more appropriate. I
[27:19] just think we need to be careful that we
[27:20] don't leave out something that if
[27:22] someone were to
[27:24] >> take it out of context,
[27:26] >> they just don't have enough info to put
[27:28] it where it belongs. That that's a great
[27:30] idea because I actually get quite a co
[27:33] few calls from Woodland Hills,
[27:34] California asking me questions about
[27:36] things. So maybe putting Woodland Hills,
[27:39] Utah so that it it's in order and out of
[27:43] not in and that it's in context each
[27:45] page if it was taken out of context.
[27:47] Someone could say, "Hey, this isn't
[27:49] there's something missing."
[27:52] Is that okay, Daniel? this point
[27:55] >> you do
[27:56] >> I think we have control over the
[27:58] Woodland Hills Utah strategic plan
[28:00] overview name I think the general plan
[28:02] has moved on into the hands of the
[28:05] planning commission and city council u
[28:09] but I think it's something that could be
[28:11] carried forward Carrie that would
[28:13] >> or or one of our planning commission
[28:16] members if
[28:17] >> we can yeah we can say that as it goes
[28:21] forward um but if the doc document
[28:24] hasn't been completely finalized. If if
[28:26] Daniel wants to just put that little
[28:29] clarification that it's Wooden Hills,
[28:30] Utah on every page, that's I don't see
[28:32] where anyone would have fault with that.
[28:35] >> No. Yeah, that'd be fine.
[28:39] >> Okay. Well, I will let everyone else
[28:42] handle that. Uh but for today, we have
[28:46] the strategic plan overview and the
[28:48] strategic plan matrix.
[28:51] Would anyone like to make a motion?
[28:56] I motion to accept.
[28:59] I'll
[29:00] >> second that. All in favor?
[29:03] >> I
[29:06] >> Okay.
[29:08] 528. Brandy.
[29:12] Second.
[29:14] Lori.
[29:15] Unanimous.
[29:17] Okay. Well, um I do not
[29:22] see a need to meet again until we know
[29:26] um the timeline of when this will go
[29:29] before the council and then if there was
[29:32] any needs that arose from that. Um so at
[29:36] this point I don't have another date to
[29:38] set for this community development
[29:41] committee to meet um and
[29:45] until I have a little more information.
[29:47] So um with that I think we can adjurnn.
[29:51] >> I move that we adjourn.
[29:53] >> Great. Seconded severed
[29:56] at 528
[29:59] and
[30:01] second. Uh all in favor
[30:04] >> I great. Thank you Daniel. Thank you
[30:07] Carrie. Thank you Diana for your
[30:09] comments. Very helpful. And thank you
[30:10] Brandy to joining during your busy time.
[30:13] >> All right. Thanks everyone. have a good
[30:15] night
[30:15] >> and