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Welcome to the, we're in September, Finance Committee meeting. And thank you all for being here. Would you like to go ahead and do a roll call? And we have some attendees online. We can start with those, those folks. Lisa Beck, I can't undo my video. I'm disabled from it. Okay, co host, there she can.

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It's probably better this way. You should be able to do video now.

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Thank you. Okay, thank you. Welcome, Lisa. Thank you for joining. Thank you.

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Bobby Price, city manager, Paul Kelly.

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And then we also have joining deputy city recorder, Neil Morpheus,

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and online we've got Waterlead Rick McClone,

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who will be doing a brief presentation for us a little later on in our agenda.

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Also in the audience is Mayor Birdie.

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So any announcements or correspondence to start the meeting up with?

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Well, citizens concerned.

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We have no citizens.

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Citizen slash public official.

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All right. Well, let's jump right into our.

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ongoing business. And we've got an urban renewal, this district discussion. Paul, I sent you a couple things that I had got back from from Elaine. Yeah. So where we're at with that.

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I've had a, now a couple discussions with Elaine Howard are representative and are our consultant,

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excuse me, that's been helping us through finding our maximum indebtedness and making the

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recommendations of how we should move forward with the urban renewal district. And a couple questions

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questions that Paul and I had when we first met were one can do when we do the urban renewal

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district.

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Do we use the same template that we have for our current urban renewal district for

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the special amendment?

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And she sent me an example of one that she had done recently.

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and we did include that on the agenda center today and we have a couple printed documents of it I believe because we knew you probably wouldn't bring a computer so we printed a document for you.

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And it is from Banks, Oregon and showed how they approached their urban renewal district special amendment, substantial amendment.

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and they just, they went through and they struck out and added new language.

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Very simple, very simple, struck, just go through and strike out and then add

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the new language. Another thing that we need to do is make sure that we do the

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urban renewal district in the same fashion it was done when it was put into

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into place. So we need to make sure we need to put together a public advisory group for

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this. So our urban renewal district, let's see, our urban renewal plan on the very front

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page has acknowledgments and it has members of the advisory committee. So I think

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I think our first best step is to put an advisory committee together since we have

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to follow suit of how we have established the first one.

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The advisory committee members consisted of a city council representative, two public

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works and streets committee representatives, a planning commission representative, somebody

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be for a nonprofit, a budget committee member, a citizen at large, two citizens at large,

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and then staff assistance to members of city staff to work on it with the group.

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So I think that would be even first step is putting that group together.

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And then having that group look through the current urban renewal and look at what our

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than our master plans and make suggestions of projects that we could complete with this.

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And if you, I know you've read it pretty closely, but if you read this, urban renewal district,

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it does not go too much in detail on the projects list.

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It does reference the comprehensive plan.

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It does talk about some specific things.

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For example, the stormwater drains, I mean, that's very broad, but it's specific that

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it wants to do that.

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It was meant to do the sidewalks, which had been done.

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It was designed to help build the south water reservoir and pump stations and water lines.

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So, there are some specific projects, so I think that we could take this and look at our

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upcoming projects, water, wastewater, street and storm drains, and even some of our community

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spaces, the greater commons, master plan projects, and things that maybe wouldn't be so easily

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funded by transient lodging dollars. We could find some of those projects for utilizing the urban

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renewal district. I did confirm that at one point we had talked about maybe just using this,

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we have $26 million for the water waste water projects. Let's do this for that. We need to

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You have it broken down percentage wise.

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We can't have 100% of all of our water and wastewater projects paid for by the Urban

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Renewal District because it serves much more than just the Urban Renewal District.

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So a percentage we can use.

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So it's interesting in your response and the opinion of salt is that you might take on it was

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that you can allocate the cost of those projects on a percentage basis to how much of the city is

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part of the urban renewal district. So we're at a number of about 20%. So 20% of our square

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eight grids in YAHOTS is in the urban renewal district. So 20% of the projects.

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Right. So if you're teaching, let's just pick a number. So if you pick 20 million,

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right, as the number, then only 4 million of that, right? So my math is right, is 20% of

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that 20 million could go to water or wait. Yeah. So it's it's got to be whatever that urban

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annual district is only 20% of those projects can be funded by the annual. Yeah. And I read

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that is how I read that was similar but not like not combining wastewater infrastructure

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as wide like 20% of water, 20% of waste water, 20% of streets and storm drains. So, you know,

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that can be for a, you know, you know, 20% for each section.

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No, if it's a project, it is in the, the boundaries, then it can be on.

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I guess that.

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Yep. But if it's a project, it is for the general good of the entire city.

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Now, she didn't say that you might want a legal opinion on this, right?

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So it sounds like there might be some wiggle room there, but as I read it, you know, as

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I read what her response was, it seemed to me that we could allocate based on the territory

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that we have designated the Urban Renewal District for these city-wide projects?

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Yes.

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One thing we had asked also was if we needed to do a report on projects that had

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been completed out of the Urban Renewal District with the the monies that we've received

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already and utilized already and we don't need to do a report but we should absolutely know what

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those projects are so when we're going through and we're striking lines we don't leave sidewalks

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for this portion of sidewalks that have been complete because we don't that's obviously not going

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to be a project that we'll use the funds for so striking at being able to strike out projects that

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have already been completed to add new projects, and it would be the most beneficial reason

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to know all of those projects that have been completed and so my thought is that we put

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to call out to each of the committees that we have and see if any member would like

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be participate as an advisory committee. So it looks like we could have a community

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spaces representative, a budget member representative, a finance member representative, I think

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I guess, planning public works, all of those, similar to what they had before, a counselor,

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and then bring in a few residents at large as well.

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And then what we could do is do an email to all of our current committee members and

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see who responds with interest, and then put something out to the public at large and

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see who responds with interest, and then start forming that group.

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and then giving everybody the the document and making sure everybody has access to the water

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projects list and the waste water projects list are the comments community space, sorry greater

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commons master plan and and then letting everybody do their homework on that meeting kind of

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explaining what their homework is, and then having everybody go off and do their homework

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for a million with those, and then come back and talk about the projects that we should

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incorporate into this. And then it looks like what they did was made a presentation. They

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all came to consensus saying that this is the project we want to, or plan we want to present

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to City Council and the Urban Renewal District, and then first it looks like we need to make

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sure we have the buy-on from the different agencies, the tax taxing agencies, so I know

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that Mayor Burdy has already started some conversations with the county and the school districts

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is going to be the other one we really need to talk to, so those two for this specific amendment,

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and then make a presentation to City Council that needs to be done through a public hearing.

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So, we'll notice it and make a presentation that the advisory group.

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So, what's the time?

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Yeah.

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What do we think with this needs to be?

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So, did you all receive the email that I sent last week that I think it was last week?

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It might have been the week before from Elaine.

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And I sent it to each of the planning committee members.

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and it was sharing that there was $500,000 additional $1,000 in our maximum indebtedist.

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So when she presented to us, we had two years left spending to $100,000 a year.

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But it looks like we've got an additional $500,000 in that.

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I would say we would want to, we could, we could take a year or on it. I guess I don't know if we really need to take a year on it.

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I didn't, it sounded like when they were giving us presentations that there might be value in waiting because of the property value. Do you remember that connection?

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if we waited just a little bit that it would have a higher value, we could get more.

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I think if we amend the current plan, I don't think it matters.

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Time frame.

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We let the old one expire and start a new one.

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That's what it matters.

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That's a big hit.

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I'd like to not fit on it.

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I'd like since we've got motion going, I'd like to be moving on it.

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Yes.

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Of course.

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On the 500K because I came up with 700K.

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Okay.

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There were seven transfers of 100,000.

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I saw on a chart.

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I just had a question.

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Yeah.

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Yeah.

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Yeah.

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Would we take the original 2006 URD plan and.

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Strike out in that and build from that, or would you build something new? If you see the plan that you have meal just gave you, that's an example of how banks did theirs, and they just went through and strike through on the original plan. We can do the similar thing. Also, Elaine Howard did say that their firm would be willing to help us with this.

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The original plan did have a consultant involved in it as well, so that would be following the method in how the original plan was put in place.

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So I would like to move forward with that. They're working on putting together an estimate for me of what that would budget would cost to include them in the project.

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I think it would be beneficial for us too.

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it would be good. So I assume she's showing us this bank's plan. Yeah. Because it's been approved

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and funded. Yeah. So it would be good to be able to build off of their expertise and their

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insight and their experience, right? Yeah. To make sure that we're putting a plan together that

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is likely to be embraced.

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I don't know what I'm talking as if I know what their consulting

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number would be. I don't know what that would be, but I think if it's reasonable, whatever

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reasonable means, it would be good to have them as a partner.

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I absolutely agree. They will be getting back to me with what that looks like

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and then we can get moving on establishing an advisory committee.

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If we are going to call it an advisory committee,

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it will need to be approved through City Council.

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And we can be an ad hoc advisory community committee.

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So a temporary committee.

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And we have that ad hoc provision in our charter for committees.

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And so he just made the agenda for this month.

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So maybe next month I have something on the council agenda for.

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From the tube, I think to sooner or the better.

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I'm nervous about public finance and where things are going and how much money is going to be available and how belts are going to be tightened and.

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I think the sooner we can pull the trigger or the better.

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I agree, Paul, especially continuity with Mayor Birdie and Councillors changing it, you

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know, with the upcoming election, having continuity with this would be great.

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I think, unfortunately, we're going to be way out of Mayor Birdie's town probably.

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I know trying to capitalize on those relationships

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that he currently has and you know where he lives.

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Well, at least we can get the resolution going

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for to create the advisory committee

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and get that ball moving while we've got

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Mayor Bertie and office still.

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And then that will at least really be

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and we can get that formed.

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and get moving from there.

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This is with a goal to start the advisory committee or ad hoc.

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So maybe start pulling it together in November if we could get it on the agenda in October.

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That sounds good. It's amazing how fast time flies.

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So

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as we go into this and we make the proposal, um, maybe we can brainstorm a little bit here on the, um, the approach, so if we look at all those projects, right, that we would look at that are in the three or four or five master plans that we'll

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look at.

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So do we look at projects within the borders of the URD and say, okay, that's 20% of the cost

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of those, you know, is going to be the value of what we apply for in our application, or we're

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just going to go for a big number. Well, I think we should be strategic because there are definitely

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water and storm drain, in wastewater projects, street projects that could take place in

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the urban renewal district that could be 100% paid for. So make sure, you know, find

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it kind of pulling those out as in as first and then taking the 20% off kind of the

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broader projects, potentially, and then adding

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in some of the

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common semester plans projects that wouldn't be a real clear cut transient lodging

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tax purchase. So I think just historically we have not applied this constraint.

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to run.

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And maybe there's an argument that we don't need to.

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You have the map pulled up there. Are the, is the highway in front, portion in front

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of, uh, owner restaurant? It looks like it's, yeah. I think that really should get

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it's a sidewalk. It's very unsafe right there and that's such a high volume traffic

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location as well.

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Yeah, yeah. And sidewalk that can be paid for as part of, and that will be identified

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across the walk there with the transportation management plan that we're doing. So being

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And that's going to cost. So being able to identify some of those costs ahead of time. No, we don't want, we won't know exactly what that's going to be, but.

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But that could be an outgrowth. I mean, the argument is that that's an outgrowth of the investment we made aboard walk. And now it's going to be more travel down there and make it more accessible in day and day.

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I see. It also be nice for that area in in front of a dream machine and Luna to have with

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our outdoor seating is to put a covering kind of like you know and open on the sides but

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have a cover over the top so it's a place to enjoy your lunch or dinner or drinks.

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I don't know. No, I'm not really seeing that. I'm dreaming.

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No, they have outdoor seating, which is kind of like they have been front of the side.

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Um, you know, we do have in our.

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Plan is not in our greater comments master plan.

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It's more it's in the city council goals and in future future planning.

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I mean, for the city is the landmark property in phase two of the the walkway there that I would consider that property blight right now blight it it's it's under developed it's kind of it's rough, it's needs to be finished off and it's a main main focal point town so potentially we could use some of the urban renewal funding to clean up that and full follow that project.

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through and that looks like it's in the yeah that

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would be a perfect candidate project I think for

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urban renewal.

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Let's see. One thing I was looking through the reading through the plan again earlier

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today and property acquisition and blight and there's you know referenced housing in here

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And there's

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also reference to loans in here market rate or below market rate loans that can be done, you know, that I'd like to identify some of the properties and this also relates to the some of the city council goals as well.

214
00:24:58,230 --> 00:25:12,690
is underutilized properties, the blighted properties are vacated basically properties, homes that are not really being used to their full capacity.

215
00:25:13,490 --> 00:25:26,530
If they can, you know, an offer can be made to purchase them or a loan can be given to the homeowner to repair them and get them up to a rentable condition

216
00:25:26,530 --> 00:25:33,330
and within agreements that they rented at a percentage of the AMI to help achieve some of

217
00:25:33,330 --> 00:25:42,210
that mental housing goals that we've got. So, but it would be important to identify those properties

218
00:25:42,210 --> 00:25:49,610
and I think there is an opportunity for us to add a little bit to our map. If there are no

219
00:25:49,610 --> 00:25:54,650
already in there, our urban renewal map, but it has to be a contiguous line. It can just be like a

220
00:25:54,650 --> 00:26:00,330
block on a property, you know, like we're going to have this, it has to figure out how to

221
00:26:00,330 --> 00:26:01,930
like get it into the.

222
00:26:04,850 --> 00:26:07,650
I think if we're doing an amendment, I think we have to keep the same

223
00:26:07,650 --> 00:26:14,810
map. There was. There was. You can expand it. Yeah. As long as it's a state below whatever

224
00:26:14,810 --> 00:26:18,950
percentage it is. Yeah. It can be. It can be. Yeah.

225
00:26:21,110 --> 00:26:22,930
Because they expanded it in this bank

226
00:26:22,930 --> 00:26:31,710
one. They added a little bit of extra acreage in this model proposal that was shared with

227
00:26:32,210 --> 00:26:38,180
us in a small percentage. Pretty close to our maximum. We're very close to our maximum,

228
00:26:38,800 --> 00:26:45,480
so to the point that I'm not sure that we could jot it out enough to get some of those, but that

229
00:26:45,480 --> 00:26:54,700
That would be, what's our condemnation process, do we have one?

230
00:26:55,660 --> 00:26:55,860
No.

231
00:26:57,200 --> 00:27:05,700
We have connected with the Lincoln County Building Official on that and started the discussions.

232
00:27:09,080 --> 00:27:19,540
We have nuisance ordinances, and we have lack of building activity that we can follow up on.

233
00:27:19,840 --> 00:27:27,240
But condemnation has more to do with taxes not being paid, and we don't collect taxes on properties.

234
00:27:28,020 --> 00:27:32,800
So it'd be hard to, if they're paying the current on their property tax,

235
00:27:33,080 --> 00:27:39,160
for us to fully take their property, sees their property based on nuisance ordinances.

236
00:27:39,780 --> 00:27:47,080
But a lot of eminent domain is already put in there, isn't it?

237
00:27:50,740 --> 00:27:55,140
You know, you can also look at math and see if there's anything that has been developed.

238
00:27:55,140 --> 00:27:56,940
So it could be dropped from moving.

239
00:27:57,920 --> 00:28:00,280
I didn't see too many ads tapped on my head.

240
00:28:03,540 --> 00:28:05,200
Well, it does include.

241
00:28:06,360 --> 00:28:08,200
Yeah, the map pulled up there.

242
00:28:09,660 --> 00:28:13,800
It looks like it has all of the.

243
00:28:15,820 --> 00:28:16,860
Overleaf village.

244
00:28:17,820 --> 00:28:20,880
That's pretty much developed out.

245
00:28:21,320 --> 00:28:22,520
Maybe that's big.

246
00:28:22,620 --> 00:28:26,760
That's a pretty big section right there that could be removed and then.

247
00:28:26,760 --> 00:28:32,360
I think it kind of distorts right around the age of over the village there was that those houses are overly for a village

248
00:28:32,360 --> 00:28:33,940
I thought that that where it was

249
00:28:34,760 --> 00:28:39,860
All of those lots that go straight back and then that's not the overly from I might be back there

250
00:28:39,860 --> 00:28:44,460
But these smaller than that's the village, but then that's that's the teleproperties

251
00:28:44,460 --> 00:28:47,720
You got to coho

252
00:28:49,420 --> 00:28:51,360
Look where that was at

253
00:28:54,140 --> 00:28:55,480
Yeah, that covo

254
00:28:55,480 --> 00:28:55,820
with

255
00:29:08,050 --> 00:29:09,430
that

256
00:29:09,430 --> 00:29:13,890
that hurt us to remove the developed properties

257
00:29:13,890 --> 00:29:19,070
because we gain the tax increase value.

258
00:29:21,860 --> 00:29:26,290
And that's the point of putting in the underdeveloped,

259
00:29:26,290 --> 00:29:27,870
so when it develops, we get that increase

260
00:29:27,870 --> 00:29:29,270
and that tax revenue.

261
00:29:31,500 --> 00:29:32,860
If you make, you move with it.

262
00:29:33,780 --> 00:29:35,040
Somebody developed property.

263
00:29:35,040 --> 00:29:43,080
Yeah. All that whole elk mountain property is in there, which if it ever didn't get developed,

264
00:29:43,080 --> 00:29:51,540
it would be a benefit to us to keep it. But as we now know, it's going to take somebody special.

265
00:29:51,540 --> 00:29:59,920
Yeah. Yeah. Yeah. Yeah. Yeah. It's a being good project for the committee to

266
00:30:00,000 --> 00:30:01,300
Really, relevant, too.

267
00:30:09,180 --> 00:30:09,400
Yeah.

268
00:30:20,820 --> 00:30:32,520
I think Charles brought this up before, but the wastewater treatment plant is in the URD. So, any wastewater treatment plant projects that you paid for. Yeah,

269
00:30:47,010 --> 00:30:49,110
it was in the cemetery included.

270
00:30:55,580 --> 00:31:03,660
There's cool. There's not things. Another map alongside. It's going to for sure. It's

271
00:31:20,840 --> 00:31:23,060
just more of the king's truth there.

272
00:31:24,400 --> 00:31:28,300
It looks like it's out of it from my, is that little box?

273
00:31:28,680 --> 00:31:29,240
It's a chemistry.

274
00:31:30,300 --> 00:31:31,980
Right down south, right there.

275
00:31:32,140 --> 00:31:33,240
That's all it right there.

276
00:31:33,260 --> 00:31:33,860
That's all out of it.

277
00:31:33,980 --> 00:31:34,140
Yeah.

278
00:31:34,700 --> 00:31:35,080
Okay.

279
00:31:49,940 --> 00:31:51,480
I think this is going to be a fun project.

280
00:31:52,440 --> 00:31:54,240
So I'm looking forward to this.

281
00:31:55,820 --> 00:32:00,400
And it does refer to substantial amendments in our urban renewal.

282
00:32:00,920 --> 00:32:03,340
And how to go about that when you can add land.

283
00:32:03,340 --> 00:32:10,240
as long as it's not an excess of 1% of the existing plan area.

284
00:32:16,120 --> 00:32:23,420
That's interesting that it would seem like if you're going to apply for an extension or renewal.

285
00:32:24,300 --> 00:32:30,040
But they'd be happy to hear that some of the area has been developed and has now been removed.

286
00:32:31,740 --> 00:32:34,140
So that sounds like progress.

287
00:32:36,100 --> 00:32:38,740
That's where the money is.

288
00:32:39,360 --> 00:32:39,440
Okay.

289
00:32:44,820 --> 00:32:46,400
You said that's where the money is.

290
00:32:46,580 --> 00:32:49,340
So the base was before it was developed.

291
00:32:49,940 --> 00:32:53,580
Like how when you're getting all that incremental.

292
00:32:54,660 --> 00:32:54,900
Now.

293
00:32:55,440 --> 00:32:56,480
Because of the development.

294
00:32:57,640 --> 00:32:58,040
Right.

295
00:32:58,920 --> 00:33:02,120
That's that's my that comes flowing into the new.

296
00:33:03,120 --> 00:33:07,560
If we thought that there was opportunity other opportunities to see that.

297
00:33:08,980 --> 00:33:14,400
increase somewhere else, and yeah, we could consider dropping, so we can identify that.

298
00:33:17,140 --> 00:33:23,440
That's what I'm thinking is if you take ten offers, ten acres out because we've developed it.

299
00:33:24,080 --> 00:33:29,320
You can go look for ten acres that would be adjacent someplace else and add that.

300
00:33:29,320 --> 00:33:32,440
Yeah, it's the fact that it's to be built.

301
00:33:35,260 --> 00:33:39,120
Um, one thing that it talks about in here is.

302
00:33:41,120 --> 00:33:55,000
Fire fire safety and fire hydrant safety, I think that's, you know, even more than ever is something we really should try to make sure we continue moving forward and we've been putting a lot of effort into it in the last couple of years.

303
00:33:55,000 --> 00:34:05,500
we've put, we are working on adding fire hydrants in other areas but in the state rules have

304
00:34:05,500 --> 00:34:15,860
changed for where how far the fire hydrants need to be from houses for home permits to be approved

305
00:34:15,860 --> 00:34:24,980
and that's created some real hardships in the building and on the south end of town because there's

306
00:34:24,980 --> 00:34:31,420
lack of fire hydrants down there. So being able, so that would be an area that might just be out

307
00:34:31,420 --> 00:34:36,180
of the urban renewal district that would be beneficial to add to the urban renewal district

308
00:34:36,180 --> 00:34:42,600
and put more water safety, fire hydrant safety in that zone, and then that whole zone could be then

309
00:34:42,600 --> 00:34:52,360
developed more, which would add to the tax increment funding. So that would be a good strategy.

310
00:34:52,360 --> 00:34:57,000
Dave was reporting on that the other day at the public works meeting and talked about

311
00:34:57,000 --> 00:35:00,440
we have a long way to go on the fire hydrant conference, so there's a lot of work to do.

312
00:35:01,080 --> 00:35:01,420
Yeah, yeah.

313
00:35:08,700 --> 00:35:16,200
Then we put, I think we've been putting $30,000 towards fire hydrant safety in the last

314
00:35:16,740 --> 00:35:22,300
couple of years and we increased it this year because the increase of expense to fire hydrant

315
00:35:23,010 --> 00:35:23,260
applies.

316
00:35:28,740 --> 00:35:30,680
Yeah, I think that's what we increased it to.

317
00:35:30,680 --> 00:35:31,320
was pretty.

318
00:35:34,370 --> 00:35:39,890
Part of the urban renewal district is this block right here.

319
00:35:40,390 --> 00:35:45,610
It's up Lake Shell Street. Marine Drive. It's all undeveloped, but I think a lot of that

320
00:35:45,610 --> 00:35:52,470
might be wetlands, but I mean there's a big opportunity there for if development could

321
00:35:52,470 --> 00:35:59,550
happen if they did. That's actually then partially developed. It's called the village.

322
00:36:04,510 --> 00:36:14,830
Yeah, yeah, it has a water line going down the middle of it and sewer comes out on driftwood.

323
00:36:15,690 --> 00:36:19,030
Yeah, it was going to be developed, but it went bankrupt.

324
00:36:19,750 --> 00:36:20,590
So what about that?

325
00:36:20,590 --> 00:36:22,210
There are a lot right there on 101.

326
00:36:22,670 --> 00:36:24,130
Does that have a sewer in water?

327
00:36:25,270 --> 00:36:25,710
Which one?

328
00:36:25,810 --> 00:36:26,510
That's a commercial lot.

329
00:36:26,510 --> 00:36:27,610
Yeah,

330
00:36:31,630 --> 00:36:32,350
it's got access.

331
00:36:34,720 --> 00:36:57,540
That one's just out of the urban rural district there. I think based on this map here, so that a lot the urban but you were just highlighting right there. That could be one that maybe the it would be a purchase by the city through the urban renewal district to do projects there like we have discussed in the past.

332
00:36:57,540 --> 00:37:05,340
Since that isn't there have been a renewal district something with services on the bottom and housing on top person feel like that.

333
00:37:09,970 --> 00:37:12,870
I also think that's R3 or R4.

334
00:37:13,430 --> 00:37:13,670
Is it

335
00:37:16,230 --> 00:37:18,130
that or commercial?

336
00:37:19,550 --> 00:37:19,790
Yeah.

337
00:37:20,690 --> 00:37:21,530
That's commercial.

338
00:37:40,010 --> 00:37:41,030
I don't want to one there.

339
00:37:46,030 --> 00:37:47,310
I wonder

340
00:38:03,050 --> 00:38:10,090
what kind of wetland mitigation project could, if something, if that was purchased

341
00:38:10,090 --> 00:38:11,690
with the Urban Renewal District,

342
00:38:13,900 --> 00:38:19,840
how he could build something there, kind of keep the

343
00:38:19,840 --> 00:38:20,520
wetland future?

344
00:38:22,000 --> 00:38:29,100
Well, it used to have a creek going down the middle of it that he redirected it.

345
00:38:34,920 --> 00:38:42,000
It is extremely flat and low there that he redirected the law, but

346
00:38:51,340 --> 00:38:52,260
still may qualify.

347
00:38:55,140 --> 00:38:59,540
We have not written our wetland rules.

348
00:38:59,760 --> 00:39:00,280
We have not.

349
00:39:00,700 --> 00:39:10,100
And maybe something to keep in mind that to allow sort of an artificial wetlands,

350
00:39:10,100 --> 00:39:22,620
if you will, sort of like our pie in the comments, to be offset the natural we can be real

351
00:39:22,620 --> 00:39:30,930
rigorous and say, nope, you can't mess with the natural wetlands or we can say we can create

352
00:39:30,930 --> 00:39:40,170
the ancient wetlands, more accessible. That's something we need to work with, the DLC and

353
00:39:40,170 --> 00:39:49,390
that. Let's see if it's people. Yes, I'll be careful. Well, what do you paint yourselves

354
00:39:49,390 --> 00:39:52,810
in a corner? The flatlands might be over the regular. Yeah.

355
00:39:55,290 --> 00:39:56,350
That's definitely on our

356
00:39:56,350 --> 00:40:03,250
L.W.I. map there. There's some stuff there. There's a process through the state for to

357
00:40:03,250 --> 00:40:11,890
in mitigation. Catherine knows about it. Yeah, future conversations. Yeah. So I think we've got

358
00:40:11,890 --> 00:40:19,390
a good couple next steps. We'll put it on the council agenda to create an ad hoc advisory committee

359
00:40:19,390 --> 00:40:31,030
for the Urban Renewal District and substantial amendment and we can start soliciting members from

360
00:40:31,030 --> 00:40:41,110
other city committees that might be interested in participating and and have a goal to have a ad hoc

361
00:40:41,110 --> 00:40:50,530
committee assembled in November and I'll continue conversations with Elaine Howard consulting to

362
00:40:52,290 --> 00:41:00,330
bring them on board to support the ad hoc committee and the amendments and we'll continue to

363
00:41:01,490 --> 00:41:07,950
report back to the Finance Committee on the progress and move forward from there.

364
00:41:09,570 --> 00:41:17,990
Next on our agenda is an audit update and I just wanted to share that we have everything

365
00:41:17,990 --> 00:41:23,130
that we need to get to the audit, to the company, to the company.

366
00:41:23,510 --> 00:41:30,790
It did take time to get all of the documents that they were requiring for us for the first

367
00:41:30,790 --> 00:41:40,250
one. It was quite an extensive workload added mostly to Diane and some meal in my plates,

368
00:41:40,530 --> 00:41:48,830
but also a lot of interviews with Lorraine and Becca as they are accounts receivable

369
00:41:49,570 --> 00:41:58,370
and processes and fixed assets lists and thank you to Tom and our past auditor that helps me

370
00:41:58,370 --> 00:42:08,150
We kind of build an update in the list to get to the auditor and now we await results

371
00:42:08,150 --> 00:42:13,850
from them, but we've been working on it a lot.

372
00:42:15,410 --> 00:42:21,690
And we look forward to getting back those results and then getting going immediately on

373
00:42:21,690 --> 00:42:30,870
or 2026 audit and anticipates that that will be a little speedier since we've built

374
00:42:30,870 --> 00:42:37,310
a lot of the files for the things that they're looking for now, so that was helpful for

375
00:42:37,310 --> 00:42:37,550
us.

376
00:42:37,630 --> 00:42:46,810
I think some of the work that we compile for them as, like, all our contracts list,

377
00:42:51,670 --> 00:42:51,670
all

378
00:42:51,670 --> 00:42:59,390
procurement processes and things a lot of that will come through in the processes that they

379
00:42:59,390 --> 00:43:06,150
might identify for us to improve upon. And I think we improved upon them as we were giving them

380
00:43:06,150 --> 00:43:12,550
to building some of the processes we were giving them information. So that'll be really interesting

381
00:43:12,550 --> 00:43:18,970
to see what comes back from them. So your sense is this time is more thorough, more rigorous than

382
00:43:18,970 --> 00:43:24,090
previously. Oh yeah. So good for you for making the change. That's what you want. Yeah, absolutely,

383
00:43:24,630 --> 00:43:36,490
absolutely. When we had our very first audits, I was taken back by the lack of engagement and

384
00:43:36,490 --> 00:43:42,630
documentation and information and also feedback we got from them. I've been involved in audits

385
00:43:42,630 --> 00:43:50,550
before. And they were extremely, extremely rigorous. And the advice that they brought back was,

386
00:43:50,550 --> 00:43:59,670
it was always very, very helpful. And you know, you can, you can get going in a, in a forward

387
00:43:59,670 --> 00:44:04,550
movement. And sometimes you're not seeing these things on the, the, the blind spots. And they are

388
00:44:04,550 --> 00:44:09,270
very helpful to point those out. And it's always, it's always to the benefit of the organization.

389
00:44:09,270 --> 00:44:15,870
And so I was used to that kind of feedback coming from an audit and when that did not come from this last audit

390
00:44:15,870 --> 00:44:19,190
I the two that I was involved in with our previous audit are I was

391
00:44:21,090 --> 00:44:22,190
It made me suspicious

392
00:44:22,970 --> 00:44:27,870
This is it I mean, I know we have room to improve too easy. It's just too easy

393
00:44:29,850 --> 00:44:36,250
There's room. There's definitely room to improve here. What and we're hired you to point that out for us so we can be

394
00:44:36,250 --> 00:44:39,890
doing everything at the top notch.

395
00:44:41,150 --> 00:44:55,540
So I experience a much more thorough gathering of documentation and just experience very professional, very timely.

396
00:44:57,180 --> 00:44:59,180
They're a very large team.

397
00:45:03,580 --> 00:45:28,260
Thank you for approving that, that higher for us. And then Rick, would you like to give us an update on the tiered race discussion? We've heard we've been hearing from Rick each month on his process and he's shared that he's been working, he's been having this conversation with the Public Works and Streets Committee.

398
00:45:28,260 --> 00:45:43,440
He's been having this conversation with us, and he's also sharing with Council this discussion that he's having, and he's taking a really slow and methodical approach to this, really engaging all of the different committees and the members of those committees.

399
00:45:44,300 --> 00:45:57,080
Also, not just going in with the, this is what we need to do, but really building the backstory on the why and a good opportunity to remind some of the folks that have been

400
00:45:57,080 --> 00:46:08,000
and involved with public works and infrastructure and financing for the city for many years, but also education for those that are just joining at the same time.

401
00:46:08,340 --> 00:46:15,620
So before just saying this is what we need to do, he's really, really, really going into the why this is what we need to do.

402
00:46:16,400 --> 00:46:23,500
So Rick, would you like to give us an update on your most recent conversations and where you're at in the progress process?

403
00:46:24,800 --> 00:46:27,660
Yeah, sure, Neil, can you turn on my camera?

404
00:46:28,400 --> 00:46:29,900
Oh, what if I did already?

405
00:46:31,340 --> 00:46:34,060
So yeah, have you set up his course?

406
00:46:35,380 --> 00:46:36,500
So you should be able to...

407
00:46:37,500 --> 00:46:38,360
I don't see

408
00:46:40,860 --> 00:46:42,900
anything.

409
00:46:48,490 --> 00:46:51,350
Did that change anything? I just took it away and gave it back.

410
00:46:57,440 --> 00:46:59,420
Well, we can move forward.

411
00:47:00,400 --> 00:47:02,160
I just go, oh, there it is.

412
00:47:03,900 --> 00:47:11,740
Okay. I'm a little slow on this stuff. Okay, Neil, if you can pull up the rate calculator.

413
00:47:14,730 --> 00:47:21,310
I have Neil do all this stuff. It's a lot easier to have him run the Zoom part there.

414
00:47:23,260 --> 00:47:36,700
okay so this is a sheet that we shared with public works and streets to start

415
00:47:36,700 --> 00:47:44,320
off in the beginning there is 900 and 65 accounts with varying degrees of

416
00:47:44,320 --> 00:47:52,080
usage and the little multi-colored square box on the top left

417
00:47:52,080 --> 00:48:02,260
is a breakdown of all the users. So like zero units, there's 55 people in town

418
00:48:02,260 --> 00:48:10,320
that didn't use a drop of water all year. And one unit, 200 and something.

419
00:48:19,220 --> 00:48:20,660
And going

420
00:48:21,660 --> 00:48:30,420
16 of those people, eight, nine, plus seven that are above a hundred, and the colors

421
00:48:30,420 --> 00:48:40,740
are the breakdowns of the tiers. This is just an initial starting point. The public

422
00:48:40,740 --> 00:48:50,580
works and streets committee. I got this introduced. Now we're discussing how many

423
00:48:50,580 --> 00:49:00,920
years and the price for each tier. So in this meeting we discussed four tiers which

424
00:49:00,920 --> 00:49:17,700
we may end up with five but zero to two. There's 4,868 units used by that's

425
00:49:17,700 --> 00:49:26,720
per year used by 457 people. So there's a lot of people in town that just don't use very much water.

426
00:49:28,220 --> 00:49:37,540
And the next year down zero to, I mean two to seven, that's another sweet spot that 424 people

427
00:49:38,300 --> 00:49:46,060
used. And then you must have multifamily housing here or big families or

428
00:49:46,060 --> 00:49:55,540
vacation rentals. There's only 68 people in that category and they use something

429
00:49:55,540 --> 00:50:02,240
like near the zero to two people as far as they don't use a lot of water just

430
00:50:02,240 --> 00:50:10,920
not bringing people. And then on the 20 plus that's a combined total of 16

431
00:50:10,920 --> 00:50:27,200
people are accounts that use 30,800 which is 51% of our water. And that's pretty high.

432
00:50:29,220 --> 00:50:29,840
So what

433
00:50:29,840 --> 00:50:39,300
we did was plug in rates. What we think about might be charging. You know, can you punch in 738

434
00:50:39,300 --> 00:50:44,040
and add 50 cents for the line and

435
00:50:47,180 --> 00:50:53,160
that's where we ended our meeting with those numbers and I

436
00:50:53,160 --> 00:51:00,560
got to say this was one of the best meetings that we've had in about water rates that I've

437
00:51:00,560 --> 00:51:11,320
attended at Public Works. It was a really good discussion. A lot of points were brought up and challenged

438
00:51:11,320 --> 00:51:29,860
which is great because especially as a presenter, I need to be challenged so I can answer questions and also talk more understandably to the people.

439
00:51:29,860 --> 00:51:38,360
One of the things I'll be adding in next month's report is the

440
00:51:41,110 --> 00:51:43,190
cost of water for a small

441
00:51:43,190 --> 00:51:43,610
house.

442
00:51:45,910 --> 00:51:53,950
So one of the things that I need to get across is the base cost plus the water used.

443
00:51:53,950 --> 00:51:56,350
that is your total water.

444
00:52:00,220 --> 00:52:08,120
If you were to do all the bases in town and the water

445
00:52:08,120 --> 00:52:20,580
they sold, they're bringing in about 70% of the revenue and the hotels are

446
00:52:20,580 --> 00:52:26,840
bringing in about 30% of our total revenue, even though they're behind half the water,

447
00:52:27,580 --> 00:52:39,280
when you count base fees, it changes the formula. So that's just the fact that we're going to

448
00:52:39,280 --> 00:52:47,940
work with, you know, there's talked about raising the base fees to get it closer to

449
00:52:47,940 --> 00:52:55,100
to $900,000, which is the total cost of operations and maintenance.

450
00:52:57,470 --> 00:53:01,830
And then if we did that, we'd be able to lower the water rates a little bit.

451
00:53:02,570 --> 00:53:05,590
But the idea is to conserve water.

452
00:53:06,890 --> 00:53:12,410
I don't want to burden small users.

453
00:53:12,790 --> 00:53:14,450
A lot of them are on fixed incomes.

454
00:53:16,530 --> 00:53:29,450
but we do need to conserve water and also make about $400,000 in capital costs on revenue, capital

455
00:53:29,450 --> 00:53:41,010
revenue. So change that back to $65,000. So right here, we're asking for $400,000 for capital

456
00:53:41,010 --> 00:53:51,710
of projects. With that right there, we're at 366 for capital. And that's not counting

457
00:53:51,710 --> 00:54:04,090
what I call the bolt-ons to the core water rates like we did with vacation rentals

458
00:54:04,090 --> 00:54:06,610
and businesses be charged a little extra,

459
00:54:08,690 --> 00:54:13,630
but what this model, there's no free water.

460
00:54:14,990 --> 00:54:22,350
So if you go up to the blue box, Neil, then show that a little bit.

461
00:54:23,870 --> 00:54:32,510
Okay, in this box, that's our current way we do our water rates is you can see when we

462
00:54:32,510 --> 00:54:39,630
give away two units of free water to all of our customers. That comes up to 22,000 units.

463
00:54:40,870 --> 00:54:49,370
And we're not collecting revenue on that. The only revenue we're making is

464
00:54:50,310 --> 00:54:57,330
off of the heavier users. And what I talked about earlier, there's a lot of small users in town.

465
00:54:59,790 --> 00:55:04,450
I struggle with trying to take away the two three units, but I think it may be

466
00:55:05,430 --> 00:55:12,090
whatever only paths, we do want people to conserve water, no matter how little or how much you use,

467
00:55:12,290 --> 00:55:13,830
try to shave some off.

468
00:55:16,190 --> 00:55:20,690
So that's where we ended the conversation.

469
00:55:20,690 --> 00:55:38,090
and send out some info, had Neil send out more info to the committee with the master list of 965 ounce that are, that was included in the packet.

470
00:55:39,410 --> 00:55:45,190
It's several pages long, but it's color coded too to show the tier break offs.

471
00:55:45,190 --> 00:56:09,710
Eric. Yeah. Why you've got that the rate calculator up with the free units. If we kept the base rate where it's at, but did not include any free units, would that get us up to a closer to a $900,000

472
00:56:09,710 --> 00:56:19,630
dollar O&M to like cover the operating materials. Neil just changed it and that brings us up to

473
00:56:19,630 --> 00:56:31,610
305 for capital projects. The base rates still are 750,000 which is 150,000 shy of the 900.

474
00:56:33,070 --> 00:56:43,350
that is a rule of thumb but as the water guy has departments to run, I can't

475
00:56:43,350 --> 00:56:48,330
be too worried with the money coming from as long as it shows up and also

476
00:56:48,330 --> 00:56:51,030
promotes conservation.

477
00:56:54,690 --> 00:56:57,810
The base rates aren't going to be talked about in the

478
00:56:57,810 --> 00:57:14,090
the seniors. Yeah, all of the reading I've done on tiered water rates and enterprise funds is is really your base rate has to cover your O&M.

479
00:57:14,710 --> 00:57:17,870
Like you've got that's where you got to cover your base rate.

480
00:57:18,370 --> 00:57:27,090
And right now we're we're using our reserves to cover our base rates, which is not a good place to be in.

481
00:57:28,310 --> 00:57:37,930
No, no, it's not. I'm just trying to, I don't want to jump on that too fast, but it's going to have to happen, I believe.

482
00:57:38,350 --> 00:57:52,450
And in our next public works and streets meeting, we're going to address that and see how that, how the equity goes across all the users after we do that.

483
00:57:52,450 --> 00:58:00,670
that I'm going to break it up into percentages of total cost and make it educated.

484
00:58:01,450 --> 00:58:05,790
So we can make an educated decision to move forward.

485
00:58:06,510 --> 00:58:14,670
I think we have about one more meeting, maybe two, that will have something nailed down to

486
00:58:14,670 --> 00:58:16,790
start with lean on.

487
00:58:19,550 --> 00:58:32,730
And you'll be able to get them there, how was the read on the room when discussing base rates so far?

488
00:58:33,010 --> 00:58:33,390
Oh, yeah.

489
00:58:35,010 --> 00:58:36,330
We're going to get there.

490
00:58:37,150 --> 00:58:40,510
There was no real pushback on the base rates.

491
00:58:40,510 --> 00:58:52,350
It's just more of a concern, you know, because the hotels don't pay as much as the small

492
00:58:52,350 --> 00:59:01,830
users in the long run, it does shift more of the burden onto the home owners as far as

493
00:59:01,830 --> 00:59:07,610
our total revenue, but I don't think there's anything we can do about that because if we

494
00:59:07,610 --> 00:59:12,970
We want to meet our 900,000 and the group is very proactive.

495
00:59:14,790 --> 00:59:22,250
There was concerns and yeah but it really got smoothed out good and we're working together

496
00:59:22,250 --> 00:59:34,890
good as a team and I do see this coming together with a 900,000 base rate total and 400

497
00:59:34,890 --> 00:59:35,550
in capital.

498
00:59:37,710 --> 00:59:48,150
Yeah, there was concerns about charging the hotels $8.80 a unit. And that is going to

499
00:59:48,150 --> 00:59:58,750
be a little bit of a shocker, but it isn't crazy. It isn't an crazy increase, but a dollar and a half

500
00:59:58,750 --> 00:59:59,170
of unity.

501
01:00:00,270 --> 01:00:08,930
That does add up if you use two or three hundred units. But in the grand scheme of things, I

502
01:00:08,930 --> 01:00:17,770
do believe hotels have ways they can work around that and pass it on to the hotel renter

503
01:00:17,770 --> 01:00:23,390
person, and they'll still make their money that they need to make.

504
01:00:25,940 --> 01:00:27,260
So that's where we're

505
01:00:27,260 --> 01:00:37,760
Is really questions or yeah, but so we'll go back to that table again. You just play with some numbers a little bit here.

506
01:00:39,580 --> 01:00:54,340
So this represents no change in the fixed rate, right? So that's still at 65. So if you go to the, okay. So if you put that up to 6650 or something, I mean, it's a small change.

507
01:00:57,150 --> 01:01:02,230
Okay, so that gets us to 382, not quite the 400 we're looking for.

508
01:01:02,990 --> 01:01:12,210
I guess that the base rate total up a little bit closer to that raised it to 770.

509
01:01:14,870 --> 01:01:21,970
For the base rate and with the base rate is what we really want to make sure is covering

510
01:01:22,670 --> 01:01:25,050
Oh, and the 900 we got to get that.

511
01:01:25,270 --> 01:01:27,970
Almost have to meet up to 78 to get at that.

512
01:01:28,070 --> 01:01:28,670
That's right.

513
01:01:28,890 --> 01:01:29,370
Pretty big.

514
01:01:29,750 --> 01:01:30,310
That's a big jump.

515
01:01:30,550 --> 01:01:31,510
So I think incremental.

516
01:01:31,770 --> 01:01:33,170
We don't need to do it all at once.

517
01:01:33,370 --> 01:01:35,710
But I think this would be a missed opportunity.

518
01:01:35,710 --> 01:01:36,930
If we didn't do something.

519
01:01:37,150 --> 01:01:37,890
Yeah, right.

520
01:01:39,010 --> 01:01:40,810
And I think it's been set up.

521
01:01:40,930 --> 01:01:42,150
Rick, you've been talking about.

522
01:01:42,350 --> 01:01:43,810
And Dave has been talking about.

523
01:01:44,090 --> 01:01:46,930
And the mayor has been talking about communicating with.

524
01:01:54,860 --> 01:01:55,840
That rose up.

525
01:01:55,840 --> 01:02:06,550
uh no you guys can hear me but i can't hear you yeah these you can't hear nobody you

526
01:02:17,070 --> 01:02:21,890
yeah that's a yeah yeah okay all right

527
01:02:24,100 --> 01:02:28,920
they're also in there we have a index to uh

528
01:02:28,920 --> 01:02:37,520
section pass already so okay now it goes up 3% automatically and then we're talking

529
01:02:38,300 --> 01:02:42,760
Okay, so this 65, 12 represents 3% already?

530
01:02:43,300 --> 01:02:47,380
I, you know, for a year or a half, right?

531
01:02:51,810 --> 01:02:55,070
Every year, yeah, it's the construction index.

532
01:02:56,870 --> 01:02:59,910
Right, so what is this 65 represent that we're looking at?

533
01:03:00,530 --> 01:03:03,570
Is that the last year's rate record current?

534
01:03:03,970 --> 01:03:04,710
Current rate.

535
01:03:04,830 --> 01:03:06,210
No, that's current.

536
01:03:06,210 --> 01:03:15,690
Not to over complicate things, but that is the base rate for a five-eighths regular residential

537
01:03:15,690 --> 01:03:23,950
consumer. We have a whole plethora of different base rates, so it would be really complicated

538
01:03:23,950 --> 01:03:29,470
to try to represent that on a spreadsheet here, but most people have a five-eighths.

539
01:03:29,470 --> 01:03:49,310
We're within a couple percent of the absolute number and by the time it hits council, I do believe that we'll have it within the pennies, you know, because I want it to be able to be bulletproof challenged internet proof.

540
01:03:52,470 --> 01:04:00,790
So if it's currently 65 and let's just say it's July 1st or whatever the date is that

541
01:04:00,790 --> 01:04:05,930
we implement the new rates, we're not talking about 65 again, right?

542
01:04:05,990 --> 01:04:16,870
We're talking about 65 plus whatever this, yeah, we have a CPI index that goes up each

543
01:04:16,870 --> 01:04:25,270
year, this year, it was 3% last year, it was 1%, so that's dependent on the consumer

544
01:04:25,270 --> 01:04:25,950
price index.

545
01:04:26,390 --> 01:04:31,170
Okay, but I think it's a pretty safe bet, that's going to be another 3%, or more.

546
01:04:31,850 --> 01:04:36,250
So, this 65, all of a sudden, will become 67, next July.

547
01:04:36,890 --> 01:04:37,450
Yeah,

548
01:04:40,090 --> 01:04:46,750
so yeah, my goal was to have our new rates, this is going to suck for people

549
01:04:46,750 --> 01:04:54,550
that have our new rates set up and then when our next CPI comes along that it bumps it up again.

550
01:04:55,550 --> 01:05:01,770
So it's in rhythm. Yeah. So have the new rates in place first and then

551
01:05:01,770 --> 01:05:09,810
yeah. July, I want it. That's the only way our numbers stay true. Yeah. Yeah.

552
01:05:11,440 --> 01:05:14,140
And so tell me how that's going to work.

553
01:05:15,580 --> 01:05:21,500
So there being increased before the July and then another increase.

554
01:05:22,380 --> 01:05:22,700
Okay.

555
01:05:24,100 --> 01:05:33,180
And if we don't make it before July, we'll have to add that CPI to our current presentation

556
01:05:33,860 --> 01:05:35,480
of how we're doing two things.

557
01:05:36,380 --> 01:05:41,300
So if you go back to that template, you know, and let's just assume

558
01:05:41,300 --> 01:05:51,280
inflation three percent on that base rate. So that number will become 6707.

559
01:06:01,110 --> 01:06:01,930
I mean that's yeah

560
01:06:03,390 --> 01:06:08,970
we're close to be at 400,000. Yeah but we're right here we're looking at the 900,000.

561
01:06:10,350 --> 01:06:16,230
Oh yeah we're trying to get our base rates to come up. When we're talking, when we're talking

562
01:06:18,230 --> 01:06:28,070
we're talking capital projects which is the 400 goals. So there's the 400 goal for capital projects and 900 goal for operating in material.

563
01:06:28,690 --> 01:06:28,810
Right.

564
01:06:31,590 --> 01:06:42,070
So how far sure are we in 900 and 770 so that sounds like 120 and 900 so that's we're still we're still to get there.

565
01:06:42,070 --> 01:06:43,070
Yeah,

566
01:06:46,740 --> 01:06:58,520
well, we're going to work this out in next public works and streets meeting and be really interesting to see this.

567
01:06:59,680 --> 01:07:08,700
You know, it does complicate things, but those larger users are also paying higher base rates. So what's that equal out to?

568
01:07:08,700 --> 01:07:14,440
So, you know, like, yeah, that's another thing I'm going to do.

569
01:07:14,440 --> 01:07:18,780
It doesn't have an important piece of the puzzle because they are contributing in that way.

570
01:07:20,040 --> 01:07:22,460
Yeah, but there's only like 16 of them.

571
01:07:24,020 --> 01:07:28,980
But that is, I'm going to break it up into two separate calculators.

572
01:07:29,840 --> 01:07:38,540
And how much are we bringing in with the added vacation rental increase?

573
01:07:38,540 --> 01:07:49,440
that we did with those bolt-ons how much are have we made up that initial gap with the bolt-ons?

574
01:07:49,700 --> 01:07:56,620
We need to be considering what those are also because that's just the base base basic rate

575
01:07:56,620 --> 01:08:07,140
that we're looking at is the 766,000 or 754,000 as the base rate for the small connections,

576
01:08:07,800 --> 01:08:09,080
But that's not all we need.

577
01:08:09,080 --> 01:08:13,100
I'll need to get with the utility clerk and nearly.

578
01:08:13,120 --> 01:08:13,520
Okay.

579
01:08:14,460 --> 01:08:18,240
To iron that out because that's information I really don't know.

580
01:08:18,920 --> 01:08:20,500
Okay, yeah, I think that would be a good.

581
01:08:20,800 --> 01:08:24,940
Just to take the paint the picture bigger next time.

582
01:08:25,240 --> 01:08:28,520
I think we've just been doing little little bits each time.

583
01:08:28,800 --> 01:08:31,260
That's like the next level of.

584
01:08:31,260 --> 01:08:32,740
At added information.

585
01:08:33,560 --> 01:08:36,980
But I think giving it and bite size chunks each time is.

586
01:08:36,980 --> 01:08:46,340
what helps it become more digestible, helps it become information that sinks in deeper and

587
01:08:46,340 --> 01:08:53,140
each person gets a greater understanding and more time for community members to hear about it

588
01:08:53,140 --> 01:08:59,520
and understand it. So I think next time if we can kind of see and we can have our utilities

589
01:08:59,520 --> 01:09:06,040
least person work on it. Utility Billing work on it is looking at the higher level based rates

590
01:09:06,540 --> 01:09:13,620
as well as the, I don't know, she has a good presentation on the add-ons that we have done

591
01:09:13,620 --> 01:09:22,980
in the last year or so with that include vacation rate increase and vacation rental rates increase,

592
01:09:23,960 --> 01:09:25,820
which brings it like that.

593
01:09:26,500 --> 01:09:28,060
How many days that is?

594
01:09:28,180 --> 01:09:29,520
We are ready for that.

595
01:09:29,840 --> 01:09:29,940
Yeah.

596
01:09:32,110 --> 01:09:32,790
What's that?

597
01:09:33,370 --> 01:09:35,890
Well, I'm looking at the chart.

598
01:09:36,290 --> 01:09:37,890
Can I see lots of base rates?

599
01:09:38,630 --> 01:09:39,070
I'm wondering.

600
01:09:40,430 --> 01:09:44,630
What we're done if we can consolidate the tiers of the base rates.

601
01:09:45,350 --> 01:09:46,650
So that you've got, you know, if you're.

602
01:09:46,790 --> 01:09:48,410
I've got a size that.

603
01:09:49,090 --> 01:09:50,990
If we wanted one and a half or one,

604
01:09:50,990 --> 01:10:01,630
one to two is that it's the same as the tiered rate versus having so many unique base rates.

605
01:10:04,230 --> 01:10:12,930
That's a lot of different base rates. Yeah. Yeah, I will say I'd be more than happy to do that.

606
01:10:12,930 --> 01:10:23,350
I had it set up that way at our last rate increase that Tom talked to the council into doing this.

607
01:10:24,630 --> 01:10:28,490
So I'm happy to condense it.

608
01:10:33,550 --> 01:10:42,670
I have a question. We want to hit the 900,000 for the O&M raising the 900 base for the 900 and some people.

609
01:10:42,670 --> 01:10:54,410
Well, then we'll see the shortfall between that number and the 900,000 couldn't that be given to the 16 big users because they just passed the cost on to their guests.

610
01:10:56,110 --> 01:10:56,670
Yeah.

611
01:10:57,050 --> 01:11:00,630
And they're paying 99% on the rental.

612
01:11:00,890 --> 01:11:04,250
I mean, the PRT maybe.

613
01:11:04,610 --> 01:11:07,910
Around the other areas of 12%. So they can look right there.

614
01:11:07,910 --> 01:11:22,750
Yeah, and a lot of these are made up like dub water outside the city limits. We have 11 accounts that are outside the city limits and they get charged more.

615
01:11:22,750 --> 01:11:30,690
So that's why there's some extras there, but the two-inch meters do have a couple of different

616
01:11:30,690 --> 01:11:31,110
bees.

617
01:11:32,390 --> 01:11:39,570
And I would really like to standardize that, and a two-inch meter is this much money.

618
01:11:47,760 --> 01:11:52,620
That way when we're figuring we can, you know, it's a two-inch meter, a two-inch meter.

619
01:11:56,230 --> 01:11:57,970
But we have been getting by this way.

620
01:11:59,670 --> 01:12:12,850
I know there was a reason for why Tom wanted to do that, but I can't remember why. I think there was a mistake made several years ago, and this was a way to balance it or something.

621
01:12:12,850 --> 01:12:19,550
Yeah, that's what I remember too. It was like a makeup for just past injustices.

622
01:12:22,590 --> 01:12:23,070
Yeah,

623
01:12:23,790 --> 01:12:31,370
which is fine. And I asked Tom, this will never sunset. Yeah, he said it went on so

624
01:12:31,370 --> 01:12:33,090
long that there's probably another sunset.

625
01:12:35,210 --> 01:12:38,610
So you see the, the while we were looking at

626
01:12:38,610 --> 01:12:50,050
the base rate of being 65 for the calculation there, the hotel has, you know, 200, 300,

627
01:12:52,650 --> 01:12:57,910
173 varying base rate prices that can really add to that.

628
01:13:01,980 --> 01:13:02,740
Yeah,

629
01:13:06,590 --> 01:13:19,170
I'd like to understand more about the in the mistakes in the past. So I can, because the whole whoever has the pay in the bill, they know the mistakes.

630
01:13:21,570 --> 01:13:26,670
And I'd hate to mess with them and that go site, you decided not to work with them.

631
01:13:30,820 --> 01:13:34,460
So anyway, I think Neil has a pretty good understanding.

632
01:13:36,460 --> 01:13:37,720
What was your name, Neil?

633
01:13:37,820 --> 01:13:39,600
That gave you the break down spreadsheet.

634
01:13:40,420 --> 01:13:40,880
Oh, Becca?

635
01:13:42,560 --> 01:13:48,120
No, the previous finance person, that was Tom.

636
01:13:52,530 --> 01:13:53,010
Yeah,

637
01:14:00,890 --> 01:14:03,530
we could take a look at those.

638
01:14:04,810 --> 01:14:07,750
Yeah, but yeah, let's get into the brass stacks, you know.

639
01:14:08,670 --> 01:14:11,110
And that way it's a closer to being adopted.

640
01:14:12,650 --> 01:14:13,610
And true.

641
01:14:14,010 --> 01:14:14,370
True.

642
01:14:14,510 --> 01:14:16,970
That we could actually talk out loud about.

643
01:14:17,390 --> 01:14:19,570
I think we add in some of those hotel buildings.

644
01:14:19,570 --> 01:14:23,350
base rates there, and we get ourselves closer to that 900.

645
01:14:30,350 --> 01:14:31,630
It's very few.

646
01:14:31,970 --> 01:14:32,210
Yeah.

647
01:14:32,890 --> 01:14:33,010
Yeah.

648
01:14:34,770 --> 01:14:39,910
But it will be, you know, we are within a few percent right now.

649
01:14:40,070 --> 01:14:44,470
But to go public, we should really be tight.

650
01:14:45,090 --> 01:14:45,550
Yeah.

651
01:14:46,050 --> 01:14:46,370
Yeah.

652
01:14:46,930 --> 01:14:49,290
When it starts getting talked about by the public.

653
01:14:49,770 --> 01:14:49,950
Yeah.

654
01:14:49,950 --> 01:14:54,750
I think the reality is in this next step we're going to be shorter than 900 I mean that's

655
01:14:54,750 --> 01:14:59,770
that's an awfully big jump, right? And my view is

656
01:15:00,000 --> 01:15:29,600
That's successful. I know philosophically, that's what we want to work towards. But if you can jack up the youth entry revenue that comes from consumption. Yeah. And, you know, it allows us almost gets us that almost 400,000, you know, to be committed to capital projects. I mean, I mean, yeah, we were saying self funded. Right. So,

657
01:15:29,600 --> 01:15:38,080
So this is a way to get there, also helps encourage conservation too, which is one of those.

658
01:15:38,540 --> 01:15:47,620
And it aligns us with the drinking water protection plans that we've had created for

659
01:15:47,620 --> 01:15:52,560
us and it puts us in line with plans that we've produced.

660
01:15:53,700 --> 01:16:02,740
And also it helps with grants to Neil knows more than I do about that but he's been asked

661
01:16:02,740 --> 01:16:09,020
a few times what are we doing for conservation and we really haven't been doing.

662
01:16:13,200 --> 01:16:13,760
I like the

663
01:16:13,760 --> 01:16:15,680
mayor knows I like cell water.

664
01:16:19,330 --> 01:16:23,150
Well thanks Rick. I do think you're taking a great

665
01:16:23,150 --> 01:16:26,330
approach to this project and slow and steady.

666
01:16:27,470 --> 01:16:31,590
A couple more comments here, Rick, for you.

667
01:16:33,770 --> 01:16:38,910
So I appreciate your patience in this process. Sometimes I sit in the back of the room and I'm

668
01:16:38,910 --> 01:16:47,390
ready to tear my hair out. And you're not, right? So you've tried to be inclusive

669
01:16:48,910 --> 01:16:52,450
and get members on the committee to participate.

670
01:16:53,550 --> 01:16:55,350
And I think you've done a wonderful job of that.

671
01:16:55,610 --> 01:16:58,150
Sometimes I think you're too open to that.

672
01:16:59,150 --> 01:17:02,090
I mean, you're the guy that knows, right?

673
01:17:02,250 --> 01:17:05,870
So you've been this business for 30 years or whatever the number is.

674
01:17:06,450 --> 01:17:12,270
And sometimes I feel like I should look to you for expert advice, right?

675
01:17:12,470 --> 01:17:14,730
Because you've done this and you've been there.

676
01:17:14,730 --> 01:17:27,770
And sometimes I sit there and think, come on, Rick, grab the bull by the horns and provide some guidance and direction as people are kind of going off to La La land and some of their arguments, right?

677
01:17:29,130 --> 01:17:31,350
They come back to find line.

678
01:17:31,350 --> 01:17:54,230
Yeah, I know I want to keep information. Believe me, I have several things on the tip of my tongue that you know, I want them to keep talking and the one that was, you know, making people folder her out. He came around.

679
01:17:55,950 --> 01:18:24,050
Yeah, eventually did he gave off by thank you anyway. Thank you for the comments next on our agenda. We've got just a revised update on where our transient lodging tax revenue and food beverage revenue was and we did give an update during our last meeting where we hadn't had our final numbers compiled yet.

680
01:18:24,050 --> 01:18:31,110
this is these are our final numbers for transient lodging tax and we're pleased that our numbers have

681
01:18:31,110 --> 01:18:41,150
were consistently up each quarter and and and a good percentage up over what we had originally

682
01:18:41,150 --> 01:18:49,390
budgeted we had originally budgeted to bring in one million three hundred and fifty thousand dollars

683
01:18:49,390 --> 01:18:55,090
and we brought in $1,500, and almost $86,000.

684
01:18:56,050 --> 01:18:59,550
So that's really positive.

685
01:19:00,150 --> 01:19:05,430
And I think we all saw a good increase in the community

686
01:19:05,430 --> 01:19:07,610
for tourism throughout the year.

687
01:19:08,050 --> 01:19:11,810
And it's nice to see it not just in the summer months.

688
01:19:11,870 --> 01:19:16,970
I like that we see it in our winter and spring months as well.

689
01:19:16,970 --> 01:19:25,590
Um, you know, how much of this is additional people to inflation because we do receive

690
01:19:25,590 --> 01:19:30,530
our revenue based on a percentage. So if they're charging higher, we're receiving higher.

691
01:19:30,790 --> 01:19:36,610
But I do think it was probably a combination of rates being up just a little bit,

692
01:19:36,650 --> 01:19:42,370
ex-food rates. Sorry, I guess we're looking at transient lodging. But I do, I felt that there

693
01:19:42,370 --> 01:19:49,930
was more people here as well. Do we ever get the group in the occupancy rate for these places?

694
01:19:51,130 --> 01:19:57,510
So we know if they're have more growth available or other? I did not, but I can.

695
01:20:03,870 --> 01:20:10,510
The chamber has some members on them. They do. They do. They collect them. So I want to ask.

696
01:20:12,110 --> 01:20:18,770
The other thing we get dug is traffic reports. So we know how many cars are entering and

697
01:20:18,770 --> 01:20:22,310
leaving in the city, so that's another, maybe, indicator.

698
01:20:26,420 --> 01:20:30,920
Not all the hotels, but some of the more sophisticated hotels

699
01:20:31,580 --> 01:20:33,760
use yield management software.

700
01:20:34,500 --> 01:20:38,060
So the price is very in order to keep the room rates

701
01:20:38,060 --> 01:20:39,000
at a certain level.

702
01:20:39,880 --> 01:20:43,420
So for us, it doesn't really, I don't think

703
01:20:43,420 --> 01:20:49,240
the wash itself is there as they reduce their rates

704
01:20:49,240 --> 01:20:51,260
to keep more people in the room.

705
01:20:51,260 --> 01:20:57,900
we still benefit from that, and if they raise the rates, we benefit from that also.

706
01:20:59,400 --> 01:21:02,620
I don't know how many of the hotels you've sealed management.

707
01:21:03,140 --> 01:21:08,640
I know that the biggest hotel does, and I'm assuming at least one is not two of the other ones.

708
01:21:12,430 --> 01:21:15,670
And I do know quite a bit of the vacation rentals.

709
01:21:16,290 --> 01:21:19,710
They also really do a lot of dynamic pricing as well,

710
01:21:19,710 --> 01:21:25,770
when they're all constantly watching the pricing to try to keep their their spaces sold. Yeah,

711
01:21:26,780 --> 01:21:35,730
but our highest year yet, which you know, we had pretty banner years in 22 and 23 and then

712
01:21:35,730 --> 01:21:39,710
here we go in 2025 and 26 up

713
01:21:42,180 --> 01:21:47,480
and over. Good things. What did we budget for this year?

714
01:21:47,480 --> 01:22:03,310
1.5 for this coming year? Yes, 1.5 million. And then into food and beverage, we also are increased.

715
01:22:03,530 --> 01:22:12,250
And there was a moment where we were a little concerned. But I think that was from a couple

716
01:22:12,250 --> 01:22:20,130
restaurants not getting paid but then sell sales and getting paid up and you know getting

717
01:22:20,130 --> 01:22:26,850
hot up on that. So where we were at one point lacking it was I think from restaurants being

718
01:22:26,850 --> 01:22:34,990
behind not that in paying us not that we were behind in revenue period but us getting the revenue

719
01:22:34,990 --> 01:22:43,830
from the hotel years. So we are catching up. It looks like that July through September

720
01:22:44,830 --> 01:22:54,730
quarter, quarter one in this 26 fiscal year was actually a little bit behind, but we've caught

721
01:22:54,730 --> 01:23:03,810
up on the subsequent quarters that April through June was was a good one for this year.

722
01:23:07,400 --> 01:23:19,160
So, the quarter one, we were down roughly $6,000, but then each subsequent, we were up.

723
01:23:20,620 --> 01:23:34,400
So, $544,265 was what we brought in and the budget, I believe, was about $480, I think,

724
01:23:34,400 --> 01:23:37,740
because what we had budgeted to bring it in for food and beverage.

725
01:23:38,280 --> 01:23:43,520
I know we budgeted for 500 this year and last year we were a little bit more conservative.

726
01:23:45,280 --> 01:23:46,980
You'll bring that up.

727
01:23:59,570 --> 01:24:01,030
Concerned something.

728
01:24:02,410 --> 01:24:06,170
Drift and be offline for week.

729
01:24:07,450 --> 01:24:11,850
Labor day and weekend, it's kind of like I just got hurt them big time.

730
01:24:12,950 --> 01:24:14,770
But then it also impacts us.

731
01:24:14,830 --> 01:24:15,270
Absolutely.

732
01:24:16,770 --> 01:24:19,030
I think we will. Yeah,

733
01:24:22,360 --> 01:24:27,140
so we budgeted $500,000 last year. We've also budgeted $500,000

734
01:24:27,140 --> 01:24:34,340
that we can this year. So 44,000 over what we had budgeted last year. So if we continue

735
01:24:34,340 --> 01:24:42,780
on this track, we will be again over budget, but both on the transient lodging tax and in

736
01:24:42,780 --> 01:24:51,500
the food and beverage, we approached the budgeting, you know, giving more room than we had

737
01:24:51,500 --> 01:24:56,900
the previous year, but still being a little conservative based off this year, did not

738
01:24:56,900 --> 01:25:02,780
to just bank on it being more every year, so just being a little bit conservative there.

739
01:25:03,260 --> 01:25:09,260
So that's where we're at with that. Any questions or thoughts or comments?

740
01:25:17,340 --> 01:25:27,160
They're having a soft opening on the 16th the next week on Thursday and then it sounds

741
01:25:27,160 --> 01:25:34,600
like they're opening on the 17th for kind of a they haven't really promoted it but they'll

742
01:25:34,600 --> 01:25:41,080
start opening their doors slowly and then a grand opening on the 25th of September where they'll

743
01:25:41,080 --> 01:25:46,300
be doing a ribbon cutting ceremony and stuff before they have their first food service

744
01:25:46,300 --> 01:25:56,020
that day we're evening. I think that'll be a big boost to our food and beverage and hopefully

745
01:25:59,380 --> 01:26:04,800
make up for the loss that we had over Labor Day weekend and some.

746
01:26:04,800 --> 01:26:12,460
I mean, can I just get, we did report it in the control of finding workers, they're not.

747
01:26:13,000 --> 01:26:21,500
In fact, I would say just for my observation, they have had quite the opposite.

748
01:26:22,340 --> 01:26:27,100
It looks like they have a plethora of staff that they have hired.

749
01:26:27,320 --> 01:26:34,320
They've been very active the last several days over the last week holding orientations

750
01:26:34,320 --> 01:26:43,640
in room eight, full room, and full parking lot. And they have been doing trainings each day

751
01:26:43,640 --> 01:26:51,380
over at the building. And there's a large volume of what appeared to be employees.

752
01:26:53,380 --> 01:27:03,760
Well, so I think that hiring fair. I'm seeing what I've heard is the wages they're talking about

753
01:27:03,760 --> 01:27:12,100
for like $28 an hour, which gets to poaching. So I mean, that could have a big impact on the

754
01:27:12,100 --> 01:27:17,600
other businesses. So don't quote me in the 28, but I think that that's they're saying

755
01:27:18,540 --> 01:27:27,200
that's what I heard is that for servers, the hourly rate plus tips, I think will be $28 an hour.

756
01:27:31,240 --> 01:27:38,800
I haven't heard any of those details yet, but I know that they have had a day we had

757
01:27:38,800 --> 01:27:42,100
a meeting and here they were having a job fair, and there was quite a few people who went

758
01:27:42,100 --> 01:27:42,720
back there.

759
01:27:42,860 --> 01:27:44,840
So they've been putting a lot of effort into it.

760
01:27:44,960 --> 01:27:55,940
I do not know if there's been deliberate poaching involved, but I honestly haven't seen any

761
01:27:55,940 --> 01:27:56,820
familiar faces.

762
01:27:56,820 --> 01:28:04,780
in their employees that have been on our city campus. Have you noticed anybody that looked

763
01:28:04,780 --> 01:28:08,820
like from another restaurant too? I haven't, but oh.

764
01:28:11,820 --> 01:28:13,080
What did I recognize anyway?

765
01:28:13,520 --> 01:28:23,040
Yeah, yeah. So I imagine it will have an impact on our other restaurants in one way or another.

766
01:28:23,040 --> 01:28:39,740
Hopefully, it helps alleviate some of the pain felt on some of the restaurants during the summer months when there is families in lines for 45 minutes at each location, and there now is another option.

767
01:28:40,120 --> 01:28:50,780
So hopefully, it more helps distribute the places for visitors to eat rather than being too much of a burden on any of our local establishments.

768
01:28:52,890 --> 01:28:58,270
anything from the committee or staff.

769
01:29:01,840 --> 01:29:08,040
One thing from me I will report is that I've had

770
01:29:08,040 --> 01:29:16,240
a couple conversations with the community spaces committee during one of our chairs meeting

771
01:29:16,240 --> 01:29:25,080
that we have each month and then again just shortly after their regular meeting and they

772
01:29:25,080 --> 01:29:33,380
They are putting together kind of a one sheet talking points on what the benefit would

773
01:29:33,380 --> 01:29:42,320
be to raising transient lodging tax and going to start having some conversations with hotel

774
01:29:42,320 --> 01:29:50,900
years just to gauge their support or lack of support on the endeavor and really highlighting

775
01:29:50,900 --> 01:29:59,980
the increase amount that 3% additional would be all earmarked.

776
01:30:00,000 --> 01:30:16,000
For greater commons, projects, not only the state regulated promotion part, but the general

777
01:30:16,000 --> 01:30:24,720
fund side as well, being really earmarked for funds that would go to completing projects

778
01:30:24,720 --> 01:30:32,300
that benefit the community spaces, the commons, trails, parks, things like that.

779
01:30:32,480 --> 01:30:39,460
So they're starting to dip their toes in the water there and have conversations and their

780
01:30:39,460 --> 01:30:50,920
chair and we met and we printed out the master plan in which role of the projects and kind

781
01:30:50,920 --> 01:31:01,860
of identified which projects that I felt could be maybe a split between what would be reserved on

782
01:31:01,860 --> 01:31:07,080
the general fund side of that collection and the visitor amenities side of that collection and

783
01:31:07,080 --> 01:31:11,780
how kind of those splits could happen to fund varying different projects if it was more on the

784
01:31:11,780 --> 01:31:18,920
something that we could clear cut and do out of the visitor amenities restricted account or the one

785
01:31:18,920 --> 01:31:24,940
that would be more flexible from the general fund accounts and going to went through those

786
01:31:24,940 --> 01:31:30,000
so that he didn't just go to the hoteliers and say, all of these are clearly

787
01:31:30,000 --> 01:31:35,440
and discriminating. He's just trying to give some parameters and some guidelines and like,

788
01:31:35,700 --> 01:31:41,380
you know, talked a lot about how, so like the Commons building, yes, it does have a lot of

789
01:31:41,380 --> 01:31:48,700
visitor promotion, but it also has a lot of resident use and benefit too. So it is not fully funded

790
01:31:48,700 --> 01:31:55,260
by our visitor amenities, but we do a percentage, 70-30 percentage because really weekends are the

791
01:31:55,260 --> 01:32:01,940
time where visitors use it. In weekdays are the time that it's really resident heavy. So that that

792
01:32:01,940 --> 01:32:06,380
based on that kind of percentage split that we use for this building and looking at kind of the

793
01:32:06,380 --> 01:32:12,600
the usages of the different proposed projects and kind of looking at weighing it out percentage

794
01:32:12,600 --> 01:32:17,420
I think it's going to be $47,000 for some time.

795
01:32:18,380 --> 01:32:18,960
What was that?

796
01:32:19,680 --> 01:32:24,040
3% based on the latest figures, again, of the $47,500.

797
01:32:24,040 --> 01:32:25,000
$47,500.

798
01:32:26,320 --> 01:32:27,000
Yes.

799
01:32:27,300 --> 01:32:29,500
Reaching the next 5%.

800
01:32:29,500 --> 01:32:30,340
3%.

801
01:32:31,440 --> 01:32:38,480
So we continue to have large accruals on the amenities side

802
01:32:40,820 --> 01:32:41,680
of things, right?

803
01:32:41,680 --> 01:32:47,920
But we are doing a much better job of sending them in.

804
01:32:48,480 --> 01:32:49,680
Yes, then we have in the past.

805
01:32:50,100 --> 01:32:50,260
Okay.

806
01:32:50,660 --> 01:32:50,720
Yep.

807
01:32:52,020 --> 01:32:55,260
So it's not quite as heavy as it used to be.

808
01:32:55,660 --> 01:33:03,080
But it is being used as it should be and being invested in ways that in return, promote

809
01:33:03,080 --> 01:33:03,620
tourism.

810
01:33:07,420 --> 01:33:13,680
So that's my additional little announcement that wasn't on the agenda, but wanted to share

811
01:33:13,680 --> 01:33:21,720
with everybody and if we have nothing else from the committee, I'll go ahead and I join the meeting

812
01:33:21,720 --> 01:33:24,660
and thank you all for attending today. Thank you.