Good morning everybody. I'm going to
open up this Yuma County Board of
Commissioners formal session at 10:00
a.m. on June 18th. Commissioner King,
will you lead us in the flag salute?
» I pledge allegiance to the flag of the
United States of America, and to the
Republic for which it stands, one nation
under God, indivisible, with liberty and
justice for all.
Thank you for that.
>> Well.
» See is our calendar session. Is there
any changes?
>> Nope.
>> None. All right.
D is a presentation and we're welcoming
our
we're welcoming Alerica
to give us a presentation on the
broadband grant funding that we
distributed here. When was that? Year
and a half ago?
>> No, it was 2 years.
>> Almost 2 years ago.
>> Time gets by. Well, the project's
wrapped up and we're here to get a
presentation on it. Welcome.
>> Thank you.
So, I did make a little PowerPoint on my
laptop. Is there an easy way to share
that or do you want me to just kind of
go through it?
>> We will direct you
>> Sure.
>> to the lovely Bailey and K.
>> That'd be great. Yeah, do you
>> have So, do you have it on your
Perfect.
» Looks good.
Try to keep it short and sweet.
>> Sure.
>> Appreciate you coming out.
>> Absolutely. So, you guys
>> Oh, that looks familiar.
>> probably remember
uh
December of
uh
year and a half ago, 18 months ago, we
decided we wanted to go fix
internet connectivity for about 300
households in Yamhill and uh
Oh, sorry.
Absolutely. So, about 18 months ago, we
all decided we wanted to fix internet
connectivity for about 300 households
that had
very poor service options.
So,
um
you go to the next slide. We had
uh
needed we we we had 24 months to deploy
uh
all the capital and and connect
everyone.
Got it done in 18 months, which we're
really excited about.
We wind up with
a little more underground fiber than we
expected in the beginning.
Underground is generally better because
less prone to storm damage. You guys
might remember the storm that came through the area a
few years ago and put a lot of the
aerial fiber on the ground.
So for that reason we we tried to if
there's a lot of tree cover, I go
underground with it.
So we wind up with 131,000 ft of
underground fiber placed,
um, past all the 297 addresses that we
wanted to pass.
Um,
we had some significant
issues with
fiber supply chain. Most of that due to
the BEAD grants starting to hitting in
other states.
But fortunately, we have a great team in
procurement and they were able to
do some things like driving to Colorado
to pick up spools of fiber to make sure
we we got it done quickly and
efficiently.
So 100% of the permitting and
construction is complete and we're now
doing
connecting customers and and doing
drops.
You can go to the next slide.
So this is just a kind of a a brief
overview of of kind of what got done.
A lot of vault set. That's just because
there's a
lot of main line required to put all
those
the people that were unserved were
unserved for a reason. They're they're
out in the middle of nowhere.
And so put 271 vaults in and had
20,000 ft of aerial strand as well.
So it's all energized and lit. The
first customer should be coming online
here in the next few days.
>> How many hookups did you end up with?
>> Well,
um,
it's looking like we might wind up with
220.
Um, so uh you know, you never know until
you hook someone up. Uh there might be some people that drop out or
other people that add in, but um
uh right now 221 is the number that we
have uh
on the on the docket to do drops for.
>> Can you remind me what the cost of your
basic package was?
>> It's $59 a month.
I'll go to the next slide.
Um so the uh we have 85 that are that
are in the pipeline to get dropped um
hopefully in the next few weeks. Um
we're targeting the next 4 weeks for
those 85 drops. We're we're trying to
get them in the hopper as fast we can.
We'd really like to get all 221 done by
the end of summer, um but some of them
are are quite long.
Um so it it may be into September,
October before we get all of them done.
>> When you say quite long, just their
driveways are a long ways into like the
actual house that it needs to be hooked
up into or
>> Uh one of them is is over 4,000 ft long.
>> Folks.
>> Yeah, so we're looking at some of those
going, "Well, that's going to take a hot minute." But um uh
yeah, the the 85 that we have that is in
the pipeline includes one that's 1,200
ft. So so we're going to be biting off a
couple of the long ones in the beginning
to make sure we don't wait to the end to
get them all done.
Um we've been uh
keeping in contact with customers with
mailers. We've had four rounds of
mailers go out just to let all of the um
uh
the people know what's going on and
where we're at.
Um and that's been uh very well
received.
And um
just in the last few days we've
completed 13 drops. So we should be
turning those customers on in the next
week or two.
Next one.
So the budget went well. Um we had a
initial uh
budget of $3.6 million and it was $3.62 million. So uh um
very excited about that. Um there's
still going to be more cost incurred by
Alyrica as we get these drops in in
place and and installs done, as
expected. Um but uh
the team did a very good job of
estimating costs and controlling costs.
Um
uh we had a lot of uh
panic moments as uh the costs were
rising from our our subcontractors and
the material costs were rising and had
to get creative with how we how we
control them, but I was very impressed
with how well the team did on that.
Um you can go to the next slide.
So,
we really appreciate you guys helping us
make this happen. Obviously, would not
have gotten these
the the connectivity options to these
people without you guys.
And so, really appreciate Yamhill's
support in this.
And um excited to get all the customers
online and and make their lives better.
» Thank you for that. Uh one of the things
I had brought up during this whole
conversation was the cost of broadband
and how we were pretty much restricted
to this being a broadband project. Uh I
had brought up what about Starlink? And
when you compare the cost of Starlink
for rural customers for anybody compared
to it's what comes down to $12,000 per
hookup and that's not even and that's if
you get all 297.
Uh $12,000, $13,000 per hookup of
taxpayer money and then we had a couple
of million dollars just in the
assessment and the study to do this
before we handed it off. So, I I've
always had concerns about the fact that
here was, you know, federal handout. I
just want this for the record as not an
indictment against Alyrica. You guys
have done a wonderful job in Polk
County. You did a great job here. You
did exactly what we asked you. But it
was like our we were hamstrung by you've
got you can't use Starlink and you can't
pay people to put in Starlink cuz it's
so much cheaper and it's excellent
coverage for those who live in the rural
areas. So, I just want for the record
sometimes these federal programs or
state programs just are just they don't
pencil out and they're not taxpayer
friendly, but everybody goes, "Woohoo,
you know, I got broadband." And now it's
you know, whatever, but thank you for
getting it done
under budget and on time. With that
being said.
>> Absolutely.
Anything else?
>> Thanks for coming and all the work you
did. And I know that um
you know, did and your team to nail down
that right on budget is pretty
impressive and with the added expenses
of having to travel to go get your
stuff, I think that's
really great. So, thank you. Appreciate
that.
>> Thank you. Thanks.
>> Can you guys email us that uh
presentation?
Thank you.
>> Thank you.
>> Appreciate you coming. Thank you.
>> Thank you.
» All right. This is our public comment
period. If there's anybody in the
audience, raise your hand. If you're
online, raise your virtual hand.
If you'd like to give public comment.
» Chair, I want to respond to one of the
comments we received online. This was
from a gentleman who had some concerns
about the long lines at the waste uh
management um in Newberg and uh said,
you know, they've gotten an increase
over the last 15 years, but they haven't
increased their capacity. So, I
contacted Ashley Watkins and uh she is
with Yamhill County Planning. She got a
hold of Waste Management and Dave Huber
pointed out that there was a land use
application submitted to our planning
department and they're going to add
additional entrance lanes for the
Newberg transfer station. So, I
responded to him and I think a lot of
people are going to be very happy to
hear about that.
>> I think that the the lanes though, they
don't
take away from the 2 and 1/2 hours, but
just getting people off of Winooski. So,
there's still a hang-up with Waste
Management in their
ability to
>> [clears throat]
>> move people through. So,
>> Do we know how often there's a backup?
>> I don't know, but I
>> Very often. Especially weekends.
>> Yeah, but I think the fact that they're
increasing the capacity is really what
they can do. And beyond that, I don't
know what we
>> Look, this is something we're interested
in having a conversation about. We can
have them. They're more than happy to
come before if you can kind of give us
an update cuz I've
seen their
uh presentations before city councils
many a time, and I actually think that
there's mansion plans for
uh
the
transportation. But let let me hear it
from them.
>> Yeah, Newberg talked about it this week,
and they had they were were this week at
their city council, and there was a
lengthy discussion about it. Um
Yeah, I mean, it they talked about 4
years ago putting in
a
compactor, and that hasn't happened yet.
So, I think that uh Newberg and Dundee
are both kind of pushing on
>> Mhm.
>> on um
Waste Management to make that happen
sooner rather than later. Um so, it's
not another 4 years to go. So,
yeah, I'm interested to see what happens
as garbage
changes with the closure of Coffin Butte
or
the denial of the
um conditional use permit for them. The
I think garbage prices will be going up
over the next as we've seen uh just in
the last few weeks, uh but over the next
few years, we'll we'll see more of it.
So,
>> Especially since our own landfill shut
down, which we we knew was going to
increase costs to you the the uh
consumers, and also we've lost a million
dollars a year in tipping fees. So,
yeah, it's been an it's been an impact.
People don't understand it's got to go
somewhere.
>> It does.
>> Where is it going to go?
>> So, we interested in having them come
before us or is that the end of the
discussion?
>> I don't know what there is to add to
that.
>> I mean, the only thing could be is uh if
we need concerns addressed if we keep
getting comments about backups, we
probably need to figure out how often it
happens and if there is any plans for
expansion besides the uh new lanes, it
sounds like.
>> Yeah, I mean, I think that yeah, I I I
think that Newberg is going to ask us
for some support. Um
just with the
Trying to remember exactly what with the
acute with uh
to allow them to be able to put in
um compactors and you know, with the
mentioned earlier the uh
closure of the incinerator um down
further south. So,
um
I think Newberg is going to be looking
to us for
some
help in that. So, maybe we would hear
from Newberg first and then what their
needs are.
And then
maybe Waste Management.
>> Who wants to drive that bus?
>> You want to go ahead and do that?
>> Okay. Sounds great.
We will wait to hear further from
Commissioner King on that.
Um up next is F department update. Uh
there was no other public comment.
Uh F is department updates, there is
none. G is work session, there's none. H
is consent agenda.
I would move approval.
Is there any further discussion?
>> None.
>> All those in favor signify by saying I.
I. Motion passes unanimously. Thank
you.
I is old business. There is one item
there. It's consideration of a board
order and findings in the matter of
upholding the planning director's
decision to approve planning docket FD
01-26
principal farm dwelling in conjunction
with farm use tax lot R4523-0203.
Applicant is Ray
and Bernadine Markham.
I would move approval. Is there any
further discussion?
>> None.
All those in favor signify by saying I.
Motion passes unanimously. Thank you.
J is other business. J1 is consideration
of resolution 26-06-18-1
for adoption of the MH County budget for
fiscal year 2026-2027
and setting the appropriations and
levying taxes.
I would move approval.
Is there any discussion on this item?
>> None.
All those in favor signify by
saying I. I.
>> I.
>> Motion passes. Thank you.
>> And chair, before we move on, um
It's a good segue. I'm used to this
being further down on the agenda, so um
just uh another discussion. Um first I
want to express
um gratitude to the board
and to our budget committee members and
all the department heads and our
everyone involved with the budget
process. I know this is a very long
process that we go through that, you
know, our internal team start working on
this in October November.
>> It's pretty much never-ending now. You
can say that.
>> I can say that. That's it's year-round
for me.
>> For you.
>> Um
and uh I really want to appreciate you
know, I appreciate everybody's efforts
in getting this budget put together. Um
you know, it's a it's a challenging
process. Uh that being said, um I do
want to recognize and and just mention
to the board that we've had two
resignations from the budget committee.
So Jason Fields has resigned his
position obviously because he'll be
taking office in January.
Um and then uh Greg Thoresgard also uh
gave me a resignation last week. Um
so we have two openings on the budget
committee and I wanted to talk briefly
about process. I'd like to
uh
open uh a recruitment for filling those
two late positions so we have them just
in case we ever need to convene the
board between now and next April. Uh
convene the budget committee and uh
I know in the past, you know, this has
been one of those committees that there
we do get a lot of interest. Budget
Committee and Planning Commission seem
to be the two that where we get the most
interest in applications.
And I just wanted to talk process um
with the board briefly before we move
too far away from the budget. So,
um what I'd like to do is post on the
website and that we do have two
vacancies and I'm basically looking for
feedback on how long you would like to
have that open
uh to to set a deadline for
applications, so then I can bring the
applications back before the board for
consideration.
>> Okay.
>> Could we say uh end of June, beginning
of July?
Um and then everybody spread the word.
>> To open or to close it?
>> No, in other words
>> To close it?
>> Keep it, you know, keep it open, post it
now, keep it open and then spread the
word and we've got it on the website and
then we're going to spread the word as
far as Do you have anybody that's
interested and then come back with the
applications and take a look at them.
>> So, that's two weeks, three weeks?
>> So, until July 3rd.
Would that be a two-week period?
>> our next meeting after
>> July 2nd would be our next
>> July 2nd. And so, um we could do a close
date, which I was thinking kind of
giving it a little more than a two-week
period if we did it till July 3rd and
then on July 9th would be the formal
session that the applications you can
>> 5 p.m.
>> Okay.
>> And what I can do is um once that
deadline has come closed, I'll take all
the applications, I'll share it with
individual commissioners and then so
that way you can review them and kind of
be prepared for the 9th on
for discussion and appointment.
>> While we're drawing attention to
openings on committees, can we go ahead
and make sure that we're up to date on
the others and maybe post them right
below that?
>> Can do.
>> Okay.
>> Yeah.
>> Might be a good opportunity to attract
some attention to the other ones.
>> Yeah, and at Northwest Seniors we're
looking for
consumer advisory and we always have
those positions open. So, I know we've
taken it down because it's been up so
long, but we can put those two Northwest
Senior
and Disability Services uh
Consumer Advisory Council and I can send
the information. Yeah.
>> I'm looking at the meeting to please
take notes for me cuz
>> uh Northwest Seniors and what else do we
have?
>> Was your Drug and Alcohol Committee
full?
We'll do a review of all committees.
But I think for this one in particular I
was really wanting to cuz we'll set a
deadline um for the budget committee and
then we'll we'll go through all the
committee rosters and check in with
departments and then call attention to
those as well.
>> Okay. All right.
>> Cool.
>> Thank you.
>> All right.
Moving on. J2's consideration approval
to implement a commercial property
assessed clean energy C-PACE program as
allowed by ORS 233
.680-685.
I would move approval of this. It's nice
to see we finally got this. I did not
think that it would be this long to kind
of go back and forth between us and MDP
and
finally get this implemented, but I'm
glad to finally see it.
» I have a question before we You want to
read it first or
>> Yeah, so we have a motion, but we need
to do a first.
» Okay.
» Hearing none.
>> Hey, hold on.
» Okay, in the matter of authorizing the
Yamhill County
Two Yamhill counties in there. The
Yamhill County commercial property
assessed clean energy program and
adopting the Yamhill County C-PACE
program code declaring an emergency and
setting the effective date.
» Is the effective date today?
>> If everyone votes for it, it'll be an
emergency and yes. But if not everybody,
then we have to wait the for the second
reading.
>> Commissioner Stirk, question.
>> had a question. Um, and I don't know if
this is for MEDP or for Kevin. Put you
on the hot seat here. They talk about
um, seismic being uh, one of the
categories that's eligible for
authorized by the statute in this bill.
And
have has anybody had discussions about
whether anybody's going to take
advantage of this for seismic cuz it's
so expensive and whether or not with the
applications or the interest that we've
had we've seen anything. I see some of
the a listing of things that this could
be authorized to pay for, but
uh, seismic being a really big ticket.
So, do we have any information on that?
>> Um, my name's Patty Herzog. I'm the
executive director for the McMinnville
Economic Development Partnership and
partnering with uh, the county on this
program.
Um, seismic retrofits are an eligible
um, project under the the state
ordinance. And so, we haven't had any
interest in that yet, but the program
isn't fully established. So, we would
expect to see some of that. Um, there's
been four inquiries since uh we've
talked about this last in in January.
Um, and uh while they didn't speak to
the specifics of what they're doing, um
a couple of those uh inquiries had to do
with uh rehabilitation of buildings. So,
I would assume that would include some
seismic acti- seismic retrofitting as
part of that.
>> Yeah, as far as your outreach and
getting folks familiar with this
potential um opportunity,
how will you get that information out?
So, many of the of the, you know, people
just can't move forward because of the
seismic requirements.
>> Yeah. Um, we plan to to hold information
sessions. We'll have the information
available on our website. We'll be
including it in the newsletter that we
have, sending it out to the county um
broadly, and then we have uh quarterly
business leader forums, and so we'll be
getting the information out to folks and
addressing any questions as they come
up. Um, we I have been attending uh
regional C-PACE um collaborators group.
They just met yesterday,
um and that group meets every month. So,
uh
collaborating throughout the region to stay in alignment with what other
counties and jurisdictions are doing and
staying on top of uh any legislative
changes that may be coming, too.
>> Thank you. Thank you. I know in the
past, and Ken, I don't know if you can
remember, but when we tried to we talked
about this years ago, and the the board
at the time
majority of the board came to the
you know, understanding that this might
just be too much of a heavy lift for the
county, and I'm I'm not sure what
changed, but it seems like everything is
going to be okay on our end in terms of
covering our administrative costs, and
whether it's going to be too much for,
you know, the assessor or for any kind
of administration.
>> I think the original concept is we were
going to administer this program, and
the next agenda item is looking at
working with MEDP to administer the
program. So,
it's been a while since that that's what
I kind of recall.
>> Yeah, okay.
>> And cost recovery will be through the
application process up to a limit, but
the limit is fairly substantial. In
fact, I think it's changed while we've
gone through this process.
I think originally it was like 15,000,
but now it's 25,000.
Is that right, or
>> I believe our agreement says 15.
>> Okay. Okay.
» Yeah, I was just going to say I I spoke
with the the county assessor, and he
assures us this is not going to be a
major burden for his. It it's going to
be entered into the tax rolls similar to
any other
special assessment, which they already
do a substantial number of years. So,
it's it's just one more in an already
underway set of work for them.
>> Okay, good. All right, thank you. And
thank you for doing this
doing all the legwork. And Kevin, too.
>> Thank you, Commissioner.
>> Can you reach out to Don and let him
know that everything's going to be
hopefully in place after today, or or
let him know what your process is going
to be, because he's been emailing on a
monthly basis to see where we're at with
it. Yeah, hopefully he's been reaching
out to you, too, also, but
>> Yeah,
I just wanted to confirm on the fee
structure. Our current fee structure for
this is 1%
with a minimum of 2,500 and a maximum of
15,000.
>> Okay.
>> The message to to folks that have
reached out has been this program is set
up for cost recovery
for the for what the program costs to
run.
Talking with other jurisdictions, those
fee structures have been going up
substantially.
So
we may want to revisit this
as as things move forward.
>> Okay.
>> Appreciate that.
>> Yep, keep us posted.
>> Thanks for resurrecting this chair.
>> absolutely. I appreciate the time
Patty's put into it and
pushing it forward. So thank you.
>> Thank you. So we have to do a second
reading still.
>> And we're all agree that we can go into
second reading. Yeah, okay.
>> Um
one perfect Do we need to call for any
public comment as part of this process?
>> No.
>> It's legislative. But
if you do want to change the fees, it's
in the code. So you're going to have to adopt a new
ordinance if you want to change the
fees.
>> Okay.
» Second reading in the matter of
authorizing the Yamhill County
commercial property assessed clean
energy program and adopting the Yamhill
County C-Pace program code, declaring an
emergency and setting the effective
date.
>> All right, with that we vote on it,
right?
All those in favor signify by saying I.
>> I.
>> Motion passes unanimously and the
effective date is set for today or right
now, right? Okay.
Perfect.
>> Thanks, Patty.
J3 is consideration approval of an
agreement between the Yamhill County
Administration and McMinnville Economic
Development Partnership MEDP to
administer the commercial property
assessed clean energy C-Pace program
effective for 3 years upon approval.
I would move approval. Is there any
further discussion?
>> None.
>> All those in favor signify by saying I.
>> I.
>> Motion passes unanimously.
Item J4 is consideration approval in the
matter of amending the Yamhill County
tax foreclosed property management and
disposition policy.
» You want me to go?
Uh this is something I proposed
a year ago.
Um
in response to House Bill 2089. Uh so it
updates our foreclosure policy to match
what's now required in statute.
Um
so
Yeah. It's just housekeeping.
>> interesting and uh how it's a double
process now for the auction.
>> Just on the auction portion of it. It
really covers a lot of different
avenues.
>> It does. It does. It's going to be a
I'll say it. It's a burden on the
government. Um
but it is what it is.
>> Question about about the um the auction
twice. It says regardless of the
properties uh real market value. But if
it does sell at auction, is it required
to
auction it again cuz it says all
properties will be auctioned twice
regardless of real market value.
And then it says
if it fails to sell at the first
auction, so if it's sold is there a
requirement to do a um another auction?
>> No.
>> So basically if it makes that real
market value threshold, does it have to
go through the second?
>> Well no, it'll be sold. Um
we won't own title to it anymore. If
that's in there, if that
>> Yeah, it is in there under 1 2 3rd
paragraph.
Um
uh 3rd sub after your second paragraph
on your uh update letter.
Where it says all properties will be
auctioned twice regardless of the real
market value.
>> I I think the intent is
real market value comes first process,
which is higher in most cases than what
is owed for the taxes and the properties
typically don't bring that much. And so
the secondary is okay if it doesn't sell
>> Yes.
>> most likely then we come back and run it
through auction. So we've covered
ourselves there as far as value and not
on the hook anymore. So then we go
through what I would consider a normal
process which is just recouping putting
it to auction recoup our taxes.
>> Yeah, that was in my memo. I was
thinking I had that in the policy. Yeah,
that just is a
that's a not clear way to say what he
just said. Which is we tax it or we
auction it once. If it doesn't sell we
have to auction it twice before we can
go to a private sale which is what we
used to do.
I just want to make sure we didn't get
ourselves in trouble by having that in
there as sort of a prescriptive. Yeah,
no that's not in the that would be Yeah,
that's not in the policy that was just
in my memo. Yeah, yeah. Thank you. And
then the other question I had was
uh the county transfers the surplus
proceeds to the state treasurer.
So can you clarify that because it's
always you know to me when we have the
state involved in terms of recouping and
this has been a county effort and it was
their problem to begin with that they
didn't want to fix.
Don't get me started.
Um
so
this actually was
um a benefit and something that the
counties were okay with.
The
um
burden of processing claims for surplus
would have been insane especially for
bigger counties. So the state treasurer
offered to take it off the county's
hands.
The downside being that they keep
whatever's extra.
Um
>> In general so
>> It I mean at the end of the day it was
being distributed to the taxing
districts anyways so it's not like the
county was holding that money.
>> 17% of it though was going to
Oh, coming to the county? Yeah. Um but
that's
I mean
it's surplus proceeds. It's technically
not anybody's money until it's
the statute statutory redemption
period's up.
But it's, you know
it was that was a give from the state to
take that burden off her hands. So it's
not a bad thing.
>> How nice of them.
>> Yeah, they get a perk for sure. But um
there were other things in House Bill
2089 that were far worse. I know
>> Okay, well thanks for all the work you
did on this for a long time.
>> help much, but you know, we tried.
>> I know. Thank you.
» All right.
I would move approval if I didn't
already. Is there any further
discussion?
>> None.
All those in favor signify by
saying I. I. Motion passes unanimously.
Thank you and thank you, Jody.
J5
is consideration of approval of
amendment number eight to agreement
number 185833 between Yamhill County and
the Oregon Health Authority for public
health services board order 25-269
increasing funds by $329,974.
» I just want to add before I move
approval of this is back when HR1, the
big beautiful bill was in discussion,
this was sort of a a
sort of things that were being done to
make this less impactful for counties
and it was the rural health
transformation dollars that came from
centers for Medicaid and Medicare. We
got a an allocation to the county that
was going to be used for public health.
A lot of these grants are competitive,
but what the decision was made um was to
include, you know, solving problems for
families in some of these underserved
schools and that was Sheridan and Dayton
that didn't have a school-based health
center. So these are for two family
health navigators.
This is going to fund two positions. So
my concern was after the funding for
this goes away, is this going to be
self-sustaining? But, the hope is that
it will and that they're going to use
these funds that we came that came from
the federal government to cover these
positions in these schools. So, I think
it's a win-win at this point for public
health and I would move approval.
>> All right. Any further discussion?
>> None.
All those in favor signify by
saying I. I. Motion passes unanimously.
Thank you.
J6, consideration of approval of
amendment number two to an agreement
between Yamhill County and Summit Food
Services Board Order 23-214
establishing a 3% increase and amending
other conditions effective July 1, 2026
extended through June 30, 30 2031.
>> I would move approval.
>> Motion's been made. Is there any further
discussion?
>> None.
All those in favor signify by
saying I.
>> I.
Motion passes unanimously. Thank you.
Um item J7's consideration of approval
of a board order in the matter of
limiting certain claims arising from
recreational use of
public trails and or structures in
public easements, unimproved
right-of-way, and adjacent property
pursuant to ORS 105.
668.
I would move approval. Is there any
further discussion on this?
>> No.
>> Or does anybody want to
Uh Travis brought this before you. Did
he finally get
>> Yeah.
>> This is just
>> to opt in for Senate Bill 179.
>> It's just a housekeeping thing. Yeah.
>> Uh any further discussion? None. All
those in favor signify by saying I. I.
Motion passes unanimously. Thank you.
J8's consideration of approval of an
intergovernmental agreement between
Yamhill County and Marion County Board
Order 03-922
for 20% of the ferry operations,
maintenance, and capital improvement
costs effective July 1, 2026.
I would move approval.
Is there any questions or further
discussion?
>> None.
All those in favor signify by
saying I. I. Motion passes unanimously.
Thank you.
>> [gasps]
>> J9's consideration approval of a
transfer appropriation authority in the
fiscal year 26 budget from discretionary
fund to jail maintenance fund for
unanticipated expenses and reimbursement
revenues due to jail kitchen fire
of the 90,000.
How much was covered by insurance?
>> Actually, the full amount that's being
appropriated is the full reimbursement.
>> From the CIS?
>> Yeah. It
>> Perfect.
>> You know, that's what we had as far as
claim
and return.
>> Right. I would move approval. Move approval.
Okay. Any further discussion? None. All
those in favor signify by saying I. I.
Motion passes unanimously. Thank you.
J10's consideration of ratifying a
collective bargaining agreement between
Yamhill County and Yamhill County
sergeants {slash} Teamsters Local 223
effective upon approval through June 30,
2027.
>> I would move approval.
>> Motion's been made. Any further
discussion?
>> None.
All those in favor signify by
saying I. I. Motion passes unanimously.
Thank you.
>> [sighs]
>> And with that, we have K is a public
hearing and I'm going to open it up at
10:36 and it is to receive public
comment for Community Development Block
Grant for Cove Orchard Sewer District.
If you're in the audience and would like
to give public comment or if you're
online and like to give public comment,
raise your virtual hand.
Seeing or hearing none, I will close
this public hearing at 10:36 a.m.
And then, what's your next step on that,
Ken?
>> There's no further action required. It's
it the script.
>> What?
Did you get the script?
>> Yeah, I
sent it to everybody.
Do I know
» Good.
Let's see.
Did we not put them I don't think I got
them in this pile.
It's in this folder.
That's the memo.
I got it.
There should be another workflow memo.
Was there something in addition to the
cover sheet that you sent?
» Did you Did you say you had it?
>> I have the cover sheet. You have the
cover sheet.
>> Yeah, cuz I'm only seeing the cover
sheet.
To me?
» It's okay. We were ahead of schedule
anyway.
Yeah, nothing. Yeah, nothing. Okay,
that's fine.
What's going
>> Jody talk more.
>> No.
>> In the well, yeah.
>> We are in public in a public meeting.
Game face.
>> It's a long script.
I don't have to read all that.
>> She didn't do the
Pledge of Allegiance this week, so we
can make her
>> You know what? Why don't you come
forward?
>> Can you get her a little flag pin?
>> Update.
>> So, she can be a little more patriotic.
>> I'm looking really quickly to see if
there are any
>> You can listen to the recording later.
» I got it.
» Okay, why don't you get the quick update
cuz I'm not seeing anything that
requires board action unless it's
authorization to apply for the grant.
And then
>> Well, this is language that was in the
grant.
And the grant
action had had to be read.
>> Okay, why don't you come forward and you
get to read it?
>> No, boy.
>> Ah.
>> Let me shorten it up.
It's It's not really a script. It's kind
of an overview of what's being proposed
and I think the memo covered a lot of
this, but then there are requirements
under their rules that we have to make
sure that we cover.
>> Okay, so
>> Uh do we want Do we have an item number
for this? Do we want to sign it?
>> It'll It'll still be under the same uh
>> So, do you want me to open the public
hearing back up or no? That was just for
the public comment.
I did.
>> Yeah.
» Okay.
>> No.
>> I'm just reading a script.
>> requirement that we have to put
something on there that we heard. So,
why don't we just in an abundance of
caution reopen the hearing, we'll read
the statement, see if there's any
comments in regards to Mark's statement
and then we can close the hearing.
>> Okay.
So, I'm going to reopen uh
this public hearing for the receipt of
public comment for a community
development block grant for Cove Orchard
Sewer District at 10:40. Go forward,
Mark.
>> Okay.
We are presented We're here to present
the proposal for public hearing for the
Yamhill County Community Development
Block Grant funding application. The
purpose of the public hearing is to
obtain citizen views to allow response
for the public to funding proposals and
answer any questions posed by citizens.
Yamhill Yamhill County proposes to
request fund for Community Development
Block Grant for Cove Orchard Sewer
District wastewater system
rehabilitation project. The purpose of
the CDBG grant is to improve the quality
of life for low and moderate income
people can
people by providing clean environmental
and clean drinking water through the or
through water and sewer infrastructure
improvements and extensions of service.
To benefit the residential area, there
must be at least 51% of the benefit
entry areas
are low to moderate income
to to perform uh legal activities, to
minimize displacement, provide
displacement assistance as necessary.
The CDBG program can fund a wide variety
of community development activities,
water and sewer infrastructure,
neighborhood re- revitalization,
uh urgent need, and economic development
projects. Yamhill County is applying for
this project under the water and sewer infrastructure program. The CDBG
program can fund a range of sewer
infrastructure activities including but
not limited to uh wastewater. Projects
that involve inflow and infiltration to
collection systems that surcharge from
pumps, pump stations, and manholes.
Projects that extend public sewer and
areas and failed septic tanks.
Projects to rehabilitate the wastewater
treatment plant to allow greater
efficiency and compliance with
regulations.
The grant will fund the design,
environmental review, construction, and
replacement of several main lines,
laterals, manholes, clean outs, 14
septic tanks, upgrade to the flow
monitoring, dosing tank components, as
well as video inspection of entire
system according to the Calaveras plan
for
Cove Orchard Sewer District. An income
survey was conducted door-to-door this
winter at Cove Orchard Sewer District.
Based on the results, 79 75.9
of the population served is considered
low to moderate income. This data
validates the need for funding grant as
assistance cannot afford
required infrastructure improvements
without economic assistance from the
CDBG grant. Next steps for the public
hearing will be to write the CDBG grant,
then submit the grant package by
September 30th, 2026 for design and
environmental review only.
For the fiscal year of 2027, the CDBG
funding availability is expected to be
approximately $150,000.
Then the county will come back a year
later and apply for a CDBG grant for
construction phase of the project. The
maximum available grant is 1,000
4 1,000 Excuse me, 1 million
40,000 over the next 3-year period.
We open the floor in questions about the
CDBG program and about the proposed
project.
>> Is there any comments? Raise your hand,
or if you're online, raise your virtual
hand.
» In your survey, what is the um
threshold for low to moderate income?
>> I I don't I think you asked that before.
Uh there's actually a um
something I had to find online for that
specifically
number, and I got that from the business
in Oregon. I don't remember that value,
but it really it depends on how many
people are actually even living in the
home as well. So, it goes by the number
of families living in in there and the
number of people living in the house.
So, it's like three different
categories.
» Okay.
>> Seeing no public comment,
I'm going to close this public hearing
at 10:44 a.m.
>> And I was just going to add if the board
is wanting to take action, another
proposed action could be a motion
to authorize
um
staff to apply for the grant to proceed
with the next steps and make the
necessary applications.
>> So moved. Is there any further
discussion?
>> None.
All those in favor signify by
saying I. I. Motion passes unanimously.
Thank you very much for that, Mark.
>> Thanks, Mark.
» All right, with that, that brings us to
our announcements.
Commissioner Keen.
» Last week, I think we a lot of us saw
the last days of school, [snorts] so
universities are back at home or
my kids are at home,
already getting antsy, so
that's been fun.
Pride Festival this last weekend, PFLAG
in Newberg put on the Wine Country Run
Club,
5K and a little fair afterwards. It was
a really well-attended event, so kudos
to those guys.
Met with Brandon from Congressman
Salinas' office.
I'd mentioned that we're going to have
open house, so I don't know if
Ken or
we can
Brandon said that they would be
interested in coming to our our open
house, so if we can make sure that they
get a invite on when we have a solid
date for that, that would be awesome.
Uh Recovery High School, I spoke with
some groups to come and present on the
2nd or 3rd August
week of August for for us once we get
back into our new digs and into the
groove of things.
Is there any particular date that would
be better
one over the other for you guys?
That far out I can't imagine.
» Hard to say right now.
>> Well, we'll we'll I'll follow up with
them.
>> out there that we can pick.
>> Um spoke a little bit about Newberg City
Council. Um
discussion around
waste management and
um
just they're not adding any more capacity to
that. So,
um that is one thing to pay attention
to.
Um they did de-annex the piece that we
mentioned a few weeks ago um
over by Rogers Landing. Uh so, that
should be coming back to us for approval
as well um soon.
And uh tomorrow's June is June June
10th. I think offices are closed. Is
that correct, Ken?
Um
you know, I think that this was a way to kind of celebrate the last
emancipated slaves and
I know that as that might not mean a lot
here in Oregon or Yamhill County,
there's still quite a bit of
racism that we see. I know in Newberg
High School it's a huge problem.
Um and I see it happen all around. So,
uh hopefully with this we can just bring
some awareness to um
some of that racism that happens in our
community and
that it would make a step towards the
stop of it. So, thank you.
>> Do you have any specific examples of
this racism that you say is so rampant?
>> Oh, yeah. I mean, I I know I had a
friend um
two or three weeks ago was leaving uh
the pool in Newberg and some kids drove
by and called her the N-word.
And said, "Get out of town." I think it
happens in you know, in the in the high
school. It happens um with the same
thing between Hispanic people being
called racial slurs and uh
you know,
racial slurs is is a huge problem
um that that I see happen all of the
time.
>> You see, I I I'm I'm just I think when
we hear when we make those statements,
we're painting a picture of a community
that I think is completely erroneous.
>> true. It's real.
>> And
>> We're painting a picture that's real.
>> You hear it. You You say you see it. I'm
just trying to to see whether or not
this is verifiable or whether you're
just painting a picture of Newberg as a
racist community.
>> you'd like, I can have them come here
and show and tell you their stories.
>> Well, you know, I think we have to be
really really careful about that. I just
think it we we need to be really careful
about calling our communities
a just a blanket statement of calling
them racist.
>> call our our blanket community racist. I
said that it's here.
>> Okay.
>> And and it's it's verifiable. If you
want, I can have them, but I didn't call
every person in Yamhill County a racist.
>> All right. Well, I just want to put that
on the record.
>> Well, I'd like to have it on the record
that racism is here.
>> Right. Okay. All right. Well, here we
go.
All right. Uh
>> Go ahead.
>> What you Are you done?
>> Yeah.
>> Okay.
Uh my update is that we had our adult
recovery court policy meeting. That's
presided over that court is presided
over by Judge Wiles, and he um
puts together a group, and we're we've
got um
POs, clinicians, recovery court uh
involvement, uh and we talk about the
policies that will help the folks who
are enrolled in the participants get
through the get through the It's a very
grueling process, and we want to make
sure that when they are out of the
process, that they're able to maintain
their sobriety. So, I always appreciate
the work that's being done there. Our
CCO board meeting, we talked about some
of the
funding recommendations and some of that
money is going to go to Grand Sheramina
and to the Churches United for West
Valley, which is another community group
in the West Valley, some tribal
supports, and also some funding for the
um
uh the traditional health health worker
development in our county. Also want to
talk about when we have these work
requirements that are starting as a
result of HR 1. They'll be
uh they just started and now we have to
look at some of the Medicaid uh the
Medicaid changes that are going to take
place in our community. Conversation was
around the Providence health plan going
away and also internally the pharmacy
benefit manager, they're going to have
to look for a new one. So, lots of stuff
that the CCO is facing and I do want to
appreciate the work that they do.
>> Thank you.
Uh last Thursday was Lafayette City
Council meeting and if the mayor were
here, she'd probably correct me, but
it's very interesting. So, they have to
if they're going to expend more than a
million dollars in grant funding that
they've already received, they actually
have to put it to the vote of the
people. So, they're creating a ballot
title right now to go on November ballot
so that they can expend grant funding
that they've received for the for pump
station. So, I found that very
interesting if Kevin wants to
>> Yeah, it's a piece of the one of the
quirks of their charter is any project
over a million dollars has to be
approved by
public vote. Which these days means
there's a lot that's going to have to go
before the voters. So,
um it does make it very difficult to
apply for the large grants and things
like that. But,
>> And how to word the the title for the
ballot to make sure that's well, wait,
is is it city funds? Where's it coming
from? Well, the funding's already there.
It's hey, will you let us go ahead and
use this grant funding? Or I think in
this case it's already been received
maybe.
>> It maybe. I'm I'm not sure about this
specific
>> Anyway, I wish the The was here so she
can clarify, but
>> It's a challenge really.
>> It was very interesting and watching
them go through the whole process at the
dais trying to come up with a ballot
title for
November. Anyway, that was interesting.
Uh Friday
uh
I had a meeting uh with a new
potentially a new grant writing firm for
specifically for the Newberg Dundee
bypass to go after mega grant, rural
grant, or an infra grant. Um they did
release a infra grant uh or a nofo
before a grant coming out, but the
window was like it's like 2 weeks long
for a federal grant. It was basically
written for grants that were probably
either denied previously and they
already know the projects that are out
there and they opened up this short
window so that that those grants could
go apply for it. Um e- either way, we
still had a
uh conversation with the transportation
solutions company in Washington to see
uh what it looks like for us to either
apply for that one, which is not going
to happen, or now what it would look
like for the future for uh any other
potential grant fundings that come out,
which probably will hit early next year,
mega grant, rural grant, uh infra,
something like that. So,
uh conversations are in in in play. I'll
come back to you guys with probably
dollar amounts that uh these grants may
end up costing. Uh we are between
Parkway Committee and and Dave
Hargerberg is spearheading it going
around to all the other different uh
groups throughout the community, whether
it's the tribes or Spring Mountain group
uh to
um
get funding from them first and then our
next stop is going to be ODOT to see
what they have for funding to help with
this because, you know, they really
should be driving this, but uh we're
going to proceed
uh in conjunction with them with advice
or or whatever they do. My biggest thing
I don't want ODOT time-wise to hang us
up because um
transportation solutions Inc. They
naturally get this grant done in about 6
to 8 months. There's a lot that goes
into it with different studies besides
the application. There's traffic studies
and there's um cost analysis benefit analysis that
need to be done and they're
uh well in tune to be able to do that
for us. So, that's hanging out there. Um
there are it seems like a
Springboard uh has some funding that
they're willing to throw towards it. Um
uh next stop is ODOT to see where
they're at and I'll give you guys an
update probably in 2 or 3 weeks.
Question?
To uh John and Patty back there as well
for being on the committees and in uh in
Salem for those. I'm sure it's uh
>> Yeah, I'm sure it's an extra
>> an extra work.
>> Yeah, I'm there.
>> Condolences.
yes. Thank you for
representing though.
>> And thank you, Chair Johnston. You have
pushed this farther than anybody has
over the years. So, thank you for that.
>> More than happy to be there and we got
funding for McDougall after the Oregon
Transportation Comm- I can't remember if
I updated uh last week on this or not,
but $14 million and we are slated for
construction for McDougall now, which is
fantastic. Um we're funded for design
phase for La Fayette 18. They're talking
like 2030, 2031 for construction.
Um there are I guess while I'm on the
subject, uh there are
three
fairly relevant transportation projects
that are going to happen within the next
uh 2 to 3 years.
One is on the backside of uh
McMinnville. It's Highway 18 from I'm
just going to say the la- the first exit
behind Lowe's and then probably around
uh
well, it ends pretty close to
uh behind Lowe's there.
That's going to be a fairly major
project where they got to close Highway
18 for multiple days twice in about a
year.
Um so, and and thanks to Counselor
Chenowith brought attention to, it's
going to be closed on Sunday,
which is a heavy traffic day for
everybody coming home from the coast in
August.
So, the way they had their detours, he
was super concerned, and so he invited
me to the meeting plus ODOT officials,
and we had a pretty good conversation
about um either rerouting or having
multiple detours, or if there is if we
don't change the detour, we know that
like for example, people coming from the
coast are going to take Durham,
whether you put that detour cut that off
or not. We talked about actually
shutting that road down so people don't
take it, or they better have a flagger
at 99 and Durham because people are just
going to naturally take that as a
bypass. So,
seems like a pretty good plan. That's
still a year away, but uh bid goes out
in October for that project.
Bid goes out for McDougal also in
October, but they will not do both of
those projects at the same time. They'll
actually delay McDougal till 2028 when
they're done with the project behind
Lowe's at Highway 18.
In the mean
>> It's also going to impact transit with
its location on Durham. That's just
another thing to kind of put in there.
>> Right.
Yeah.
So, it's not going to be fun, but I look
forward to I don't
I look forward to the trans or the
project being complete, and we'll we'll
get through this, but it needs a little
bit better
planning, and ODOT's very fully well
aware, and thanks to Counselor Chenoweth
for kind of bring all that those pieces
together. And we're still a year away,
so
even in ODOT terms, I think we can get
this in. We may need an IGA between us
and ODOT. If we do in fact use Durham as
a detour at least for that Sunday, and
they put flaggers at 99, they said if we
do a detour on that, then we'll need an
IGA between us and them.
>> Is that also potentially are they
looking
What What road is that?
Old Sheridan Road?
>> Mhm.
>> Yes, Old Sheridan was another one that
not designated as a detour, but you know
people are going to take it. So.
>> Mhm.
It's coming, but
we're focused on it and
Councilor Chenowith will not let this
one slip through the cracks. I guarantee
you. He's all over it.
Anyway, so construction projects, they
will not do McDougal at the same time
even though they both go out for bid
this fall. McDougal actually will be
delayed one more year till 2028 cuz they
don't want to have two major projects on
the same highway cuz it'll talk about
really mess things up. But what will be
happening in conjunction in 2027 are the
smaller projects in that McDougal Road
area. So right by the way scales,
they're going to realign McDougal at a
90° instead of an angle.
They're going to do that project.
They're going to go ahead and do the
turn lane project at Stoller Road.
And they're going to cut off the end of
McDougal on the Lafayette side. So they
will in 2027 do those projects, but the
roundabout will wait till 2028 cuz
that's going to
create some major closures. So a lot
happening.
And glad to see it all moving forward.
AOC Friday, we had natural resource
committee and our transportation
committee.
Monday we had our Yamhill County
Economic Alliance meeting. Very
interesting discussion Patty about the
urban form and what they're doing for
all the cities. I'm looking forward to
extended conversations on that and see
if there's a fit for them for us.
Um.
Also on Monday with Sheridan City
Council, Sheridan discussed
um
potentially
and it's just they just asked a
question. It's fine and I probably
wouldn't even be updating if I didn't
actually being called to the dais to
give some background on where we're at
with the fairgrounds, but they want to
be a part of the conversation for
possibly if there is a relocation of the
fairgrounds they want to be at the table
to help with that.
Um, so I'm in the process to seeing as
we get closer to the master plan process
over the next 8 months to a year
and we set up probably committee
we need to have a representative from
West Valley on that committee. So
just as a quick high overview
um, update on that. Tuesday
uh, was the Oda meeting that I just gave
a big rundown on. Um, done DC to council
meeting.
Uh, I gave them an update on our
construction process for GSB and I'm
just letting everybody know that we
could possibly if you plan on coming to
a meeting in person check the calendar
just to make sure because we may be all
virtual for a few weeks. So I'm just
kind of pre-warning everybody.
Um, park board meeting was canceled for
tonight.
Uh, parkway committee was this morning
which pretty much was the same update
that I just gave for the construction
projects.
Um, and then fair board meeting tonight
at 5:30.
And we're a little over a month away
from fair time. So get ready. It's going
to be here before you know it.
Is there anything else for the good of
the order?
None?
All right, cool.
Appreciate it. We're going to close it
out at 11:01 a.m. Everybody have a good
weekend.