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Good evening, and

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welcome to this evening's school committee meeting.

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It is September 24th, 2026.

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And as as our custom, we will begin by rising

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for the Pledge of Allegiance.

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Pledge allegiance

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to the flag of the United States of America.

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And to the Republic for which it stands.

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One nation under God, indivisible,

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with routine and justice for all.

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Great.

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Do we have any adjustments to the agenda?

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Yes. One adjustment is the board went into an executive session.

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You the transfers.

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Oh, sorry. Attendance.

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My bad. Okay.

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I'm just going to do it by, eyesight since we're all here tonight, which is lovely.

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Emily Bryson here, Tom McGinty here, Kelly Hall here.

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Christina Patrick here.

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Sarah Oliveira's I am here, Shana Crafton here.

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And Fleming here. Elsie the here.

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Elise Garcia. Darren.

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All here. Graham. Anton here. Lovely.

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My apologies.

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Agenda adjustments. Yes. And we have one.

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The board went into an executive session on September 10th, 2026,

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school committee meeting.

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We consulted with our counsel and learned that we an error cited one

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456 E as the basis for the executive session.

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We actually should have cited one M hours

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4 or 5 six F for the discussion of confidential records,

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and a suggestion motion would be to amend the minutes to correct the citation.

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A basis for Executive Session for September 10th, 2026.

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School Committee meeting that the motion shall see second.

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Christina. All in favor?

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All right.

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Great.

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Okay.

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Now, do we have a motion to approve the minutes

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of the September 10th, 2026 meeting?

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Christina, seconded by Tom.

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All in favor?

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Excellent.

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All right, now, we will move on to reports.

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I will just start off with a brief report before we move.

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Move along.

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I just wanted to make sure that everyone was aware.

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We I think, Shauna Crofton did mention this

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in our last school committee meeting, but regarding, the turf,

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track and playground projects that are, going to be on November thirds

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ballot for approval of the bond measure to support those projects.

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There are several opportunities for the public

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to engage again, the public in Yarmouth, whether you have,

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children in the schools, are not on several occasions.

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And these were purposely set forth on,

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morning and evening time.

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So I just want to recap those for the public.

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We have September 29th.

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That's next Tuesday at 9 a.m.

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at Merrill Library.

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We also have the same day, the 29th at 6:30 p.m.,

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at the Yarmouth High School Alumni Room,

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October 14th, 9 a.m.

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at the Log Cabin again.

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October 14th at 6 p.m.

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at the Yarmouth Elementary School cafeteria.

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And then finally October 21st at 5 p.m.

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at the Yarmouth High School Alumni Room.

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So there are several opportunities to engage.

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Bring your questions. Find out more.

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We definitely want everyone to feel they have all the facts before

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they go to the polls on November 3rd.

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And of course, at any time we encourage folks to email the superintendent

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or the school committee with questions about the turf, track and playground,

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so that you feel you can again go to the polls informed.

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That is all I have for this evening.

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Thank you.

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Okay, moving on to, the superintendent's report.

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Thank you.

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I just wanted to start off with a logistical piece, and that is

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that I'm just going to request

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that we make a minor adjustment to our school committee workshop calendar.

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So currently we have the CIP plan and the workshop scheduled for October 22nd.

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And I'm just hoping that we can move that to November 12th.

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And the reason being is that our Director of Finance

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is going to be out of town on that date,

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and I think he's an integral part of that conversation.

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So we'll just make that shift and I can update the website as well with the dates.

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And I

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wanted to just give a quick update on the sustainability initiative.

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So this is I had brought this forward last time.

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It was a grant that the town has actually worked with the school department on,

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for a town sustainability.

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And it's a climate resilience roadmap for the Yarmouth High School.

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I am really excited to announce that we have received that grant

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with a total of $40,000 for Community Resilience Partnership grant.

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A thank you to Mary Smith, who is the individual

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who helped her write it, and our coordinator here in town.

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And a thank you to our administrators as well, Heather,

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Manchester and Robert Cody, who are helping to oversee that as well.

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So we're very, very excited because it's going to mean wonderful things for kids.

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Our students are very involved in it.

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And I did want to just highlight that.

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That also is going to mean

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that there will be some charging stations put in at the high school.

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Lots of good news and exciting things to come on that,

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I was

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going to also just do a couple of highlights from our buildings.

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I just wanted to highlight a couple of things for each of the schools

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Yarmouth High School.

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So homecoming week, as many know, is underway.

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And we have the community has our homecoming dance.

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You're going to hear more from students.

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So I won't go into too much detail, but I just wanted to thank all of them

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for, a really, truly phenomenal organization.

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And you've worked really well with the administration

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and you've done a great job.

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And I would just give a shout out to our committee members

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and our students to encourage everybody to attend

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those events with a lot of sporting events and whatnot happening.

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The, Harrison Middle School.

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So our HMS students have completed two successful days of their main

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three year testing.

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And I just wanted to thank them because, again, they jumped right in.

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And that's been success. And, we are moving things along.

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So thank you to the middle school folks for their initiatives.

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Dartmouth Elementary School,

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wise, is bringing students and community partners together

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that there is a school wide assembly that was held yesterday and that involved,

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the Yarmouth

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Police Department was not able to attend, but they had representatives there.

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Yarmouth Bike Committee and along with the white House students,

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came forward and joined for a conversation about bike safety.

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Also came up to promote homecoming, and it was just a wonderful opportunity

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to see all the students together. Thank you.

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And with Road school,

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celebrating a successful start to our 3 to 5 year old

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special education population, so early childhood special education

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has fully launched, and we have students that are receiving supports and services.

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And the staff have really, really helped to work together to build that program.

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And we are really excited to have that,

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as a part of the Yarmouth School Department.

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Oh, thank you, thank you. Fiona.

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Now to the Finance committee or new chair this year for the Finance Committee.

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Tom McGinty.

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Yeah.

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We have not met since our last meeting.

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So, really nothing to report tonight. Okay.

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The new chair of our policy committee, Chelsea dorm.

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Hello. We met September 14th.

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And I was selected to serve as chair, hence this update.

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We reviewed updates to two policy procedures to reflect doctor

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Heather Manchester

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as the district's current affirmative action coordinator and title nine.

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I'm sorry.

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We also discussed

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upcoming changes to our policy on automated external defibrillators,

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otherwise known as Aids, resulting from recent state legislation.

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Beginning with the 2027 2028 school year.

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Districts will have additional requirements

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related to add access at school sponsored athletic events

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and practices, as well as emergency planning.

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We also just learned that there's potential for this

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to become an unfunded mandate.

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And so we're waiting to hear more about this from SSA

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to support safety and move towards compliance,

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we will review our existing Aids athletic venues, training and emergency

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action plans this year, with recommendations

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expected to be presented to the policy committee later this year.

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But I have the honor of, sharing some

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thanks and recognition to the Yarmouth Fire Department.

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Yarmouth Colts I understand Neil Daily, in particular, Karen McNeil

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and our athletic department for their partnership in purchasing

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and installing ads at several of our athletic fields.

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This collaboration ensures that these important lifesaving

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devices are readily available during athletic events, and we're grateful

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to everyone involved for their commitment

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to the safety of our students, athletes, and larger community.

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This year, we'll also continue to review our ad procedures and devices

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across the district.

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Finally, we reviewed significant revisions to policy

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Jlf reporting child abuse and neglect to align with our policy.

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With recent legislative changes to Maine's mandatory reporting laws.

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Among the changes, all school personnel

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are now clearly identified as mandated reporters.

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Reports must be made within 24 hours, and mandated

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reporter training will now be required.

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Every two years, we will have an opportunity to discuss Jlf

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more this evening during our first reading of the updated policy recommendations.

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And that's it. Thank you Chelsea.

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And I understand the mission committee met this evening.

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I'm looking at, Kelly.

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I'm not sure who that who was chosen as chair, but the missus will let you

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share that with us.

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Yes. So the mission committee met tonight.

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I was elected as chair. Okay.

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And we just used this meeting,

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to review our charge as mission committee for those new members.

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We welcome new members and, students and parents.

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We talked about what we've worked on in the past,

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and we brainstormed some goals for our work this year.

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Right. Thank you.

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And other committees and liaisons.

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I'm not sure if other folks have met yet.

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Oh, Christina, just a quick one.

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I'm our liaison to the Yarmouth Education Foundation.

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We heard a lot of great kudos to them in our last meeting

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with some of the grants they've been funding.

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And they have been updating staff across the district about this year's

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grant cycles that are open to staff, teachers and students.

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And just a reminder that the first grant application cycle

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deadline is coming up on October 16th for the fall grant cycle.

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For those staff members or students that might be thinking

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about submitting something.

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Excellent. Thank you. Christina.

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And now to our students, Senate, Elise and Grant.

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All right. We've had a pretty busy, week.

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First of all, Miss Crofton

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came to our Senate meeting on Wednesday, so that was great.

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It was great to have her there and to have her sort of seeing what we're doing.

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We ran well, we started we introduced the freshmen

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to how elections will work, what kind of student government there is.

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And so their elections will be next week, speeches on Wednesday

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and elections on Thursday.

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So hopefully we'll get some good turnout from that.

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And then in Senate we made our committees.

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So for those who aren't familiar, we've got three committees

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that each focus on a different thing.

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We've got academic, which focuses on academics, school

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culture, which focuses on school culture and extra

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extracurriculars and technology, which I'm sure you'll never guess.

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Focus is on extracurriculars and technology.

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So we broke up into those groups and we just brainstormed

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what we want to work on for the year, and we sent out a form to hear from students.

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So hopefully we'll get a lot of input and a lot of big things to come.

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Yes, and homecoming is underway.

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That is on Saturday.

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Goodness gracious.

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I just had dinner.

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Sorry.

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Our the dances on, Saturday.

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That's mostly spearheaded by the sophomore class council.

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They're having a dance out in the courtyard,

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and it's been a whole production, and it's been so excellent for school culture.

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And, it's the first homecoming in so long, and it's

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it's just everyone's fired up about it. So

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sophomore class council hopefully becomes a thing.

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Excellent. Thank you. Graham.

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Adult liaison note, please, for the PTO.

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Just putting,

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APB out there for anyone who might enjoy

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taking up the role of, what has been called

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parent education coordinator, community education coordinator?

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That is an open role.

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And if you'd like to learn more about it,

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Allison, call and be happy to chat with you.

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Currently, there

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is a partnership with the Falmouth PTO for an event in the fall,

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so that will be on the PTO website, so there is some time to think about it.

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If anyone out there is interested, please tell your friends.

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Right.

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Thank you. Okay.

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Now is the,

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sorry moment where we, offer,

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time for the public to comment.

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But I do not see any members of the public here.

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I see lots of wonderful administrators.

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So unless they want to get up

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as members of the public, I'm going to assume we can skip to the next,

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portion, and which is unfinished business.

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I do not believe we have any unfinished business,

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which we're skipping right along.

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To our workshop topic for this evening,

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which is emergency preparedness and school safety.

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Thank you.

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And I am going to share a presentation.

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And then we also I want to thank our building

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administrators for being here this evening.

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If there is specific questions that you might have

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for any of the buildings, we can follow up with that as well.

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But I would like to thank them as well

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because they contributed to putting this together.

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So we're hopefully going to be able to answer a lot of things that,

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that maybe you're wondering about.

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So it just the

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00:13:39,734 --> 00:13:42,767
overall purpose of the just this, the workshop

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00:13:42,767 --> 00:13:45,767
in general, we really want to make sure that folks understand,

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00:13:46,100 --> 00:13:49,467
and have a shared understanding of what our approach is to emergency management

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00:13:49,467 --> 00:13:52,467
and being prepared for events that might occur in the district.

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00:13:52,634 --> 00:13:56,066
So what we want to also look at is show really clearly

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how our facilities, technology staff

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00:13:57,934 --> 00:14:01,266
training, curricular connections and whatnot all play into the preparation.

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00:14:02,100 --> 00:14:05,100
If an event is to take place and it's going to happen.

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00:14:05,100 --> 00:14:08,000
And again, we also want to make sure that we look at and highlight

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00:14:08,000 --> 00:14:10,033
the ongoing cycle of practice for review.

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Just always open to changes, adjustments, and feedback.

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00:14:14,867 --> 00:14:16,266
And we've kind of built that into

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00:14:16,266 --> 00:14:18,166
just the practices that we have in place right now.

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00:14:19,567 --> 00:14:22,000
And I just I do want to highlight

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00:14:22,000 --> 00:14:25,133
is empowering all students to create fulfilling lives in a changing world.

301
00:14:25,166 --> 00:14:28,634
Our mission is what drives what we do in emergency preparedness.

302
00:14:32,233 --> 00:14:35,133
So in general, some of the facilities and access points,

303
00:14:35,133 --> 00:14:38,567
just making sure that everybody in the community has clarity on this one.

304
00:14:39,066 --> 00:14:41,767
All of our buildings do have a single entry point.

305
00:14:41,767 --> 00:14:44,867
So when we have folks arrive to campus, we always ask

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00:14:44,867 --> 00:14:48,133
and make sure that they go through one entry, where folks greet them

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00:14:48,133 --> 00:14:51,266
and they can beat them in, and they sign in to the front office.

308
00:14:51,667 --> 00:14:54,700
And the vestibules and whatnot are also a place where we have

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00:14:54,700 --> 00:14:58,533
and can hold, visitors as well as if there's large parcels and whatnot.

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00:14:58,900 --> 00:14:59,767
So I just say that

311
00:14:59,767 --> 00:15:02,767
because it's within intentionality that those spaces have been planned.

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00:15:03,000 --> 00:15:04,934
All of those areas are obviously monitored.

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00:15:04,934 --> 00:15:06,066
They are locked doors.

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00:15:06,066 --> 00:15:09,000
We have cameras in those areas and intercoms to allow for communication.

315
00:15:10,000 --> 00:15:12,567
And in terms of communication and alerting,

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00:15:12,567 --> 00:15:16,333
I'll get into more detail on this one, but we have multiple ways in the schools

317
00:15:16,333 --> 00:15:20,300
and district to be able to communicate both individually and then in mass

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00:15:20,300 --> 00:15:21,033
when we need to

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00:15:22,066 --> 00:15:23,700
training and practice.

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00:15:23,700 --> 00:15:26,233
We have some pretty thorough plans in place for training

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00:15:26,233 --> 00:15:29,500
and professional development, both for staff and for students.

322
00:15:29,834 --> 00:15:32,033
And it's something that we continue to build on.

323
00:15:32,033 --> 00:15:34,500
And I say that because every year I know that I've been here.

324
00:15:34,500 --> 00:15:37,333
I'm in my sixth year. Every year we have made adjustments.

325
00:15:37,333 --> 00:15:39,867
And so it's an annual review process,

326
00:15:39,867 --> 00:15:42,867
and it involves a lot of people, which I'll get into as well.

327
00:15:42,900 --> 00:15:44,033
And then the partnership piece.

328
00:15:44,033 --> 00:15:48,066
So again, all of this really is done in coordination with all of our buildings,

329
00:15:48,300 --> 00:15:51,333
as a district, but also with our emergency responders here in town.

330
00:15:51,667 --> 00:15:55,300
And I just want to highlight and also thank them for their engagement

331
00:15:55,300 --> 00:15:59,000
and just always really being willing to be at the table with us and giving

332
00:15:59,000 --> 00:16:03,033
us, just research based evidence to be able to help inform decisions.

333
00:16:06,300 --> 00:16:07,100
So I talked about

334
00:16:07,100 --> 00:16:10,133
the safety infrastructure quite a bit already.

335
00:16:10,166 --> 00:16:12,166
The one thing I just sort of wanted to highlight as well.

336
00:16:12,166 --> 00:16:15,166
So in addition to sort of the entry areas and whatnot,

337
00:16:15,700 --> 00:16:19,133
we also have school emergency plans that are specific to each building

338
00:16:19,133 --> 00:16:20,300
and throughout the district.

339
00:16:20,300 --> 00:16:23,133
Obviously, I'll go into more of that in each of our rooms.

340
00:16:23,133 --> 00:16:26,133
We also have go buckets and what those are those

341
00:16:26,133 --> 00:16:30,834
and unfortunately relate to if we have, an intruder or a situation

342
00:16:30,834 --> 00:16:34,233
where and we have to lock into spaces, they have contents in them

343
00:16:34,233 --> 00:16:37,533
to help and just help with needs in the room themselves.

344
00:16:37,734 --> 00:16:40,734
And there's a detailed list of what we have that we include in those.

345
00:16:41,133 --> 00:16:44,166
But it's for safety measures.

346
00:16:45,533 --> 00:16:47,367
So I want to start off really by again highlighting

347
00:16:47,367 --> 00:16:49,467
when we when we have communication throughout the building.

348
00:16:49,467 --> 00:16:52,033
So we have the intercom systems that we can use.

349
00:16:52,033 --> 00:16:55,033
We have phones obviously that we can call room to room.

350
00:16:55,133 --> 00:16:57,266
We have an all call.

351
00:16:57,266 --> 00:17:01,300
We have a situation where we have we can at any point call from a phone

352
00:17:01,300 --> 00:17:02,467
and make an announcement.

353
00:17:02,467 --> 00:17:05,467
So we have our staff have access to it, do,

354
00:17:05,667 --> 00:17:08,634
instructions that allow them to be able to do that in case of an emergency.

355
00:17:08,634 --> 00:17:11,000
Obviously that's not shared with students.

356
00:17:11,000 --> 00:17:13,767
But it is an emergency procedure piece that we do training on

357
00:17:13,767 --> 00:17:15,433
at the start of each year.

358
00:17:15,433 --> 00:17:18,433
Our system is one that you've heard about before.

359
00:17:18,567 --> 00:17:19,634
And we are very appreciative

360
00:17:19,634 --> 00:17:22,734
of the fact that the school committee and town has supported this.

361
00:17:23,066 --> 00:17:27,166
But what this does is it's a it's an all call system that allows us

362
00:17:27,166 --> 00:17:29,100
to do a couple of different things.

363
00:17:29,100 --> 00:17:31,767
So it's an actual card and I'm meant to hold it with me.

364
00:17:33,266 --> 00:17:33,734
Okay.

365
00:17:33,734 --> 00:17:36,300
It's it's a card where there is a button attached to it.

366
00:17:36,300 --> 00:17:39,033
And within that, within that it can be programed

367
00:17:39,033 --> 00:17:41,266
that if you were to click it three times,

368
00:17:41,266 --> 00:17:44,367
what happens is that link to specific people within the building.

369
00:17:44,367 --> 00:17:46,667
So it's a building response team.

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00:17:46,667 --> 00:17:48,233
People will do that. Staff will do that.

371
00:17:48,233 --> 00:17:51,667
If by chance, for example, there is a medical issue that just needs

372
00:17:51,667 --> 00:17:55,300
the nurse to be present, it could also be a be a situation in the classroom

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00:17:55,567 --> 00:17:57,166
where additional support is needed.

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00:17:57,166 --> 00:17:59,066
It could be administrators.

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00:17:59,066 --> 00:18:00,934
It could be health related.

376
00:18:00,934 --> 00:18:04,567
It's a team of folks that are trained to be able to go quickly.

377
00:18:04,900 --> 00:18:08,033
What allows us as well, when that notification comes in

378
00:18:08,367 --> 00:18:11,767
on devices, it shows exactly where that call is coming from.

379
00:18:12,066 --> 00:18:15,066
So it notifies not only that the need is there,

380
00:18:15,133 --> 00:18:17,700
but also notifies where it is in the space.

381
00:18:17,700 --> 00:18:18,700
All of our buildings.

382
00:18:18,700 --> 00:18:19,634
One of the things that is

383
00:18:19,634 --> 00:18:23,567
is wonderful about this system, regardless of where you are, it pinpoints.

384
00:18:23,567 --> 00:18:27,133
So at say for example, I'm at the high school or actually I'll use a

385
00:18:27,133 --> 00:18:31,066
one of our say, Kelly Rogers goes up to the high school.

386
00:18:31,300 --> 00:18:34,233
Her badge then aligns with that building.

387
00:18:34,233 --> 00:18:36,500
So you don't have to be in the space.

388
00:18:36,500 --> 00:18:38,934
And it's not attached to one building.

389
00:18:38,934 --> 00:18:42,433
It also stretches out on to places like the athletic fields and whatnot.

390
00:18:42,767 --> 00:18:45,533
So this system has actually upgraded over the course of the summer.

391
00:18:45,533 --> 00:18:48,100
And we're in the midst of that final portion of upgrade as well.

392
00:18:49,367 --> 00:18:52,567
The second portion of this is an all call alert system.

393
00:18:52,567 --> 00:18:55,634
So when I say all call, if you click that button,

394
00:18:57,033 --> 00:19:01,033
for example, eight times what that does, that's an all call emergency,

395
00:19:01,033 --> 00:19:02,100
where it notifies

396
00:19:02,100 --> 00:19:05,233
not just people within the building and notifies our emergency department.

397
00:19:05,233 --> 00:19:09,300
It's an automatic attachment to 911 police officers dispatched.

398
00:19:10,133 --> 00:19:13,500
Our fire department is dispatched, and everybody is coming in full force.

399
00:19:13,500 --> 00:19:17,000
And I say that because it really is a true all call scenario.

400
00:19:17,533 --> 00:19:20,834
When in the buildings themselves, there are strobe lights that are going to

401
00:19:20,834 --> 00:19:24,133
be flashing, the doors are locking, there's announcements that are going on.

402
00:19:24,500 --> 00:19:29,066
And so that that is in place because it allows us to fast as quick access.

403
00:19:29,066 --> 00:19:31,533
If we are in a situation where we need to use it.

404
00:19:31,533 --> 00:19:35,634
I think with it, it brings an incredible sense of safety and security to staff.

405
00:19:36,467 --> 00:19:38,734
We all know if a situation like this arises,

406
00:19:38,734 --> 00:19:42,133
time is of the essence and getting somebody on site is critical.

407
00:19:42,300 --> 00:19:45,834
So this really is an important asset that we have here in Yarmouth,

408
00:19:45,834 --> 00:19:47,867
and we're thankful to have it and use it if we need it.

409
00:19:50,567 --> 00:19:52,367
The in terms of and

410
00:19:52,367 --> 00:19:54,266
if we were to have an intruder in the space,

411
00:19:54,266 --> 00:19:55,567
one of the things that we have

412
00:19:55,567 --> 00:19:59,266
really leaned into and move towards is we're an Alice and form district.

413
00:19:59,700 --> 00:20:03,467
And what that means is this is a sort of a shift in protocol

414
00:20:03,467 --> 00:20:06,467
that took place about maybe 10 to 15 years ago now.

415
00:20:06,467 --> 00:20:10,233
But it's based on research about how and then and I hate to say it this way,

416
00:20:10,233 --> 00:20:15,066
but how do you minimize, and really and it's awful,

417
00:20:15,100 --> 00:20:19,066
but minimize situations of people being shot if there is a situation of that

418
00:20:19,066 --> 00:20:22,166
that took place and what they found in research and data

419
00:20:22,166 --> 00:20:25,667
is that the old traditional lock down system where you would hide,

420
00:20:26,133 --> 00:20:29,266
unfortunately caused an increase in casualty.

421
00:20:30,700 --> 00:20:31,533
Again, this is a

422
00:20:31,533 --> 00:20:34,533
really, really difficult topic to have a conversation around,

423
00:20:34,734 --> 00:20:37,667
but it's also a really important one because we have to prepare

424
00:20:37,667 --> 00:20:40,667
and be responsive if anything of that was to take place.

425
00:20:41,033 --> 00:20:44,033
So what the police department really worked with us on

426
00:20:44,033 --> 00:20:47,667
is that shifting our practices to so that you're much

427
00:20:47,667 --> 00:20:51,500
more active and involved and responsive to the actual scenario at hand,

428
00:20:52,066 --> 00:20:55,066
reduce us and minimizes that casualty.

429
00:20:55,066 --> 00:20:59,133
So alert, lockdown, inform, counter and evacuate

430
00:20:59,133 --> 00:21:04,000
are the various pieces that fall or the acronyms for Alice itself.

431
00:21:04,000 --> 00:21:05,934
But what that allows you to do is it's telling you

432
00:21:05,934 --> 00:21:08,934
to really respond in the moment to the situation.

433
00:21:09,000 --> 00:21:10,433
So alert is really looking

434
00:21:10,433 --> 00:21:14,333
at being more aware of of an area and your situational awareness.

435
00:21:14,333 --> 00:21:16,634
So when I'm in this space, being really conscious

436
00:21:16,634 --> 00:21:20,767
and looking at I have two exit areas training yourself to be again

437
00:21:20,767 --> 00:21:23,767
really aware of your surroundings and the people within it.

438
00:21:23,934 --> 00:21:27,100
And then knowing where your accident points might be if you had that need.

439
00:21:27,767 --> 00:21:29,867
Lockdown is moving to you again.

440
00:21:29,867 --> 00:21:31,634
Secure the space that you're in.

441
00:21:31,634 --> 00:21:34,100
But with this, you also do an additional piece

442
00:21:34,100 --> 00:21:35,934
where you're going to be barricading a space.

443
00:21:35,934 --> 00:21:38,500
So you're literally if I was to look at this door,

444
00:21:38,500 --> 00:21:40,834
I could be looking at all the different things that I can go.

445
00:21:40,834 --> 00:21:44,433
In addition to locking up, putting up against it in form,

446
00:21:45,000 --> 00:21:48,734
there's a move away from just trying to keep everything in code

447
00:21:48,734 --> 00:21:50,767
to being really clear in your language.

448
00:21:50,767 --> 00:21:53,000
So you're any information that you have.

449
00:21:53,000 --> 00:21:56,066
The direction that we have received and we have and follow and educate on,

450
00:21:56,066 --> 00:21:59,500
is that really clear language as specific as you possibly can

451
00:21:59,734 --> 00:22:03,467
and making sure that you share that as publicly and loudly as possible?

452
00:22:04,133 --> 00:22:08,834
The counter component of this is only, really relevant to older students.

453
00:22:08,834 --> 00:22:11,634
This is not something that comes in to discussion in play.

454
00:22:11,634 --> 00:22:15,300
And in the early years, everything here that we do with students

455
00:22:15,300 --> 00:22:18,133
in at the building levels is age developmentally appropriate.

456
00:22:18,133 --> 00:22:21,634
And that is again, working with that alongside our police department.

457
00:22:22,066 --> 00:22:24,700
But the counter piece is a last resort situation where

458
00:22:24,700 --> 00:22:27,700
if somebody was to come into a space armed,

459
00:22:27,767 --> 00:22:30,700
that the guidance is around picking up, for example,

460
00:22:30,700 --> 00:22:34,033
anything that you might have within the vicinity, throwing and being loud,

461
00:22:34,066 --> 00:22:37,066
making as much of movement as you possibly can.

462
00:22:37,066 --> 00:22:40,734
The evacuate is the area that people lean into most.

463
00:22:40,734 --> 00:22:41,266
And we are.

464
00:22:41,266 --> 00:22:43,900
The instruction is always, if it's feasible and possible,

465
00:22:43,900 --> 00:22:45,333
you would evacuate a space.

466
00:22:45,333 --> 00:22:48,033
So if you're able to get out, you get out.

467
00:22:48,033 --> 00:22:50,934
And what that means is even for example, if you're on the second floor

468
00:22:50,934 --> 00:22:52,133
of a building,

469
00:22:52,133 --> 00:22:55,266
it's making sure that people understand how they can evacuate a space.

470
00:22:56,000 --> 00:22:59,000
And it's measuring safety and risk at the same time.

471
00:22:59,100 --> 00:23:01,500
So we do a lot of that with our students and our staff as well.

472
00:23:01,500 --> 00:23:03,133
And what that could look like.

473
00:23:03,133 --> 00:23:05,934
So this is the model again, that we moved to a few years ago

474
00:23:05,934 --> 00:23:10,033
and have been continuing to evolve, with our staff and with our students.

475
00:23:10,033 --> 00:23:13,066
And I'll talk a little bit about what that looks like in practice.

476
00:23:16,133 --> 00:23:17,033
How we build readiness.

477
00:23:17,033 --> 00:23:18,667
So again, introducing

478
00:23:18,667 --> 00:23:22,634
really important that we have shared language visuals and expectations.

479
00:23:22,634 --> 00:23:26,867
I I'm just going to go back for a second because this visual here, for example,

480
00:23:26,867 --> 00:23:29,767
the stop, look and listen in the elementary years,

481
00:23:29,767 --> 00:23:31,834
this is really important for our students, right.

482
00:23:31,834 --> 00:23:33,834
Understand what I'm going to do in a situation.

483
00:23:33,834 --> 00:23:35,667
I'm going to get a hold.

484
00:23:35,667 --> 00:23:37,033
I'm going to make sure that I'm aware.

485
00:23:37,033 --> 00:23:38,700
I'm going to look at my my teacher.

486
00:23:38,700 --> 00:23:41,567
And that's what we're training, really stop, look and listen to the adult

487
00:23:41,567 --> 00:23:44,567
in the classroom with younger students,

488
00:23:45,667 --> 00:23:48,233
practice again, really looking at the routines

489
00:23:48,233 --> 00:23:50,467
and what we do in these situations.

490
00:23:50,467 --> 00:23:51,667
There's been a lot of research as well.

491
00:23:51,667 --> 00:23:54,066
And how do we help best prepare, folks.

492
00:23:54,066 --> 00:23:56,767
And one of the things that people will say is that it's similar to fire drills.

493
00:23:56,767 --> 00:23:58,000
You have to actually do it,

494
00:23:58,000 --> 00:24:00,333
and you have to go through scenarios to be able to equate yourself.

495
00:24:00,333 --> 00:24:02,367
If there was an emergency that could take place,

496
00:24:03,333 --> 00:24:04,100
when you're in a

497
00:24:04,100 --> 00:24:07,100
situation, you go into a state of fight or flight.

498
00:24:07,100 --> 00:24:10,033
And I think the more preparation that you can do for that,

499
00:24:10,033 --> 00:24:13,367
it decreases your risk of being in a situation

500
00:24:13,367 --> 00:24:17,066
where you wouldn't be able to react, which is a really fundamental piece of why

501
00:24:17,066 --> 00:24:20,867
we do these things and applying it, obviously the evacuation portion of it.

502
00:24:20,867 --> 00:24:24,000
And then every time we do that, really looking and debriefing on

503
00:24:24,000 --> 00:24:27,300
what we have could potentially do better or differently.

504
00:24:30,033 --> 00:24:32,033
Just a question in terms of the communication piece

505
00:24:32,033 --> 00:24:33,734
during an actual emergency situation,

506
00:24:33,734 --> 00:24:37,066
if I was to take place again, we've talked about the plain language,

507
00:24:37,100 --> 00:24:40,567
but that again, is communicating without any codes as directly as possible.

508
00:24:41,367 --> 00:24:44,033
And again, the information that we share is actionable.

509
00:24:44,033 --> 00:24:45,133
So being descriptive.

510
00:24:45,133 --> 00:24:47,166
So for example, if I'm looking at the individual

511
00:24:47,166 --> 00:24:49,467
being really clear about the color of their shirt,

512
00:24:49,467 --> 00:24:52,467
the color of their shoes, the color of their hair, the gender

513
00:24:52,500 --> 00:24:55,133
to those pieces as, as clear and as specific as you can be.

514
00:24:56,300 --> 00:24:57,834
The channels of communication

515
00:24:57,834 --> 00:25:01,000
that we've used, I obviously talked about the ones that we have in terms of scent.

516
00:25:02,000 --> 00:25:05,000
Other things that we have to the technology and whatnot that we use.

517
00:25:05,433 --> 00:25:08,934
Really, once you get to a certain point shifts over to the police department

518
00:25:08,934 --> 00:25:11,934
as well, there's a point where they then take a lead on communication

519
00:25:12,066 --> 00:25:12,934
in our buildings.

520
00:25:12,934 --> 00:25:17,734
It's it again is where it starts with us is so the initial direction

521
00:25:17,734 --> 00:25:20,734
and instruction when the situation is first initially happening.

522
00:25:21,333 --> 00:25:22,834
Family communication.

523
00:25:22,834 --> 00:25:26,233
One of the things that we stresses the importance of sharing information

524
00:25:26,233 --> 00:25:27,433
that is accurate.

525
00:25:27,433 --> 00:25:31,700
So making sure that the information that we get is communicated when we have it,

526
00:25:31,700 --> 00:25:35,533
but also that it is accurate information being sent out to shared with families.

527
00:25:38,333 --> 00:25:41,033
There's been a lot of and I know that, Mr.

528
00:25:41,033 --> 00:25:43,033
Cody actually spoke to this in the opening.

529
00:25:43,033 --> 00:25:45,767
We were talking about personal devices and cell phones.

530
00:25:45,767 --> 00:25:48,900
But there's been a lot of question around and understandably so.

531
00:25:48,900 --> 00:25:54,066
But concern from families in terms of, well, I if my child doesn't have a device

532
00:25:54,100 --> 00:25:57,066
or cell phone with them in the moment of an emergency, how can I contact them?

533
00:25:57,634 --> 00:25:59,500
I just thought it was important to highlight, again,

534
00:25:59,500 --> 00:26:03,066
done in consultation with, law enforcement national organizations.

535
00:26:03,333 --> 00:26:06,834
But the guidance really has shifted us to it's it's actually best

536
00:26:06,834 --> 00:26:10,367
if people do not have their cell phones with them in these in these situations.

537
00:26:11,033 --> 00:26:14,333
And I kind of broke it down a little bit by each of the different reasons and why.

538
00:26:14,700 --> 00:26:16,634
So distraction from direct instructions.

539
00:26:16,634 --> 00:26:18,033
So in these situations,

540
00:26:19,133 --> 00:26:21,433
being in the moment and really hearing and seeing

541
00:26:21,433 --> 00:26:25,033
what is happening is really critical to being able to be responsive quickly.

542
00:26:25,834 --> 00:26:27,033
Spread of unverified rumors.

543
00:26:27,033 --> 00:26:31,100
Again, going back to that language that is verified is accurate and is correct.

544
00:26:31,266 --> 00:26:35,834
So we don't want information going out that isn't isn't actually factual

545
00:26:36,867 --> 00:26:38,433
overloading of dispatch systems.

546
00:26:38,433 --> 00:26:40,166
Again, that can depend on the area that you're in.

547
00:26:40,166 --> 00:26:42,433
But if if hundreds of calls are going in

548
00:26:42,433 --> 00:26:45,900
to 911, it is going to again, it can impact response times.

549
00:26:46,066 --> 00:26:48,734
And then also it can cause if people have their phones

550
00:26:48,734 --> 00:26:51,033
and they are aware of this and people flooding into the site,

551
00:26:51,033 --> 00:26:53,266
which is when again, you don't want people coming in

552
00:26:53,266 --> 00:26:55,834
because you want emergency vehicles coming in.

553
00:26:55,834 --> 00:26:56,500
In the most,

554
00:26:56,500 --> 00:26:57,934
the highest priority is making sure

555
00:26:57,934 --> 00:27:00,700
that police department and fire department can get in.

556
00:27:00,700 --> 00:27:03,734
And then officials, staff, communication, school administrators

557
00:27:03,734 --> 00:27:06,367
and crisis teams are going to be really dedicated

558
00:27:06,367 --> 00:27:09,567
to making sure that they are managing the communication, going out to families.

559
00:27:13,634 --> 00:27:14,533
I also want to highlight the

560
00:27:14,533 --> 00:27:17,734
fact that we do have, in the district is a crisis intervention team.

561
00:27:18,066 --> 00:27:21,066
So this is a group that meets several times each year.

562
00:27:21,066 --> 00:27:22,767
And the sole goal of this group

563
00:27:22,767 --> 00:27:25,767
is to really talk through various scenarios and situations.

564
00:27:26,033 --> 00:27:29,433
If something is to arise, a situation or scenario that really,

565
00:27:30,066 --> 00:27:32,033
again, it doesn't just have to be an intruder,

566
00:27:32,033 --> 00:27:35,033
it could be something that is significantly impacting our school,

567
00:27:35,634 --> 00:27:36,634
or our district.

568
00:27:36,634 --> 00:27:39,500
This group does get together, and they are the folks that help

569
00:27:39,500 --> 00:27:40,934
to navigate how we handle this.

570
00:27:40,934 --> 00:27:42,700
In each of the buildings.

571
00:27:42,700 --> 00:27:44,934
The group is made up of district

572
00:27:44,934 --> 00:27:47,934
building administrators, social workers, and school counselors.

573
00:27:48,033 --> 00:27:49,166
We have teacher representatives.

574
00:27:49,166 --> 00:27:51,734
The police chief and the fire chief are there.

575
00:27:51,734 --> 00:27:54,867
And this allows us, again, to make sure that we are really using,

576
00:27:55,100 --> 00:27:57,333
I would say, just as many minds around the table

577
00:27:57,333 --> 00:28:00,333
as we can and making sure that we have the right people in place in the buildings.

578
00:28:01,100 --> 00:28:03,567
And again, key responsibilities here.

579
00:28:03,567 --> 00:28:06,634
It's obviously to be responsive, but it's also really to be proactive

580
00:28:06,634 --> 00:28:09,233
in the planning and be ready if anything is to happen or take place.

581
00:28:12,500 --> 00:28:14,066
And I put the teaching and learning side of it,

582
00:28:14,066 --> 00:28:17,000
because this is really a critical component of being prepared.

583
00:28:18,667 --> 00:28:21,333
So the staff professional development,

584
00:28:21,333 --> 00:28:25,166
in terms of how we support and and work with our staff throughout the district.

585
00:28:25,500 --> 00:28:29,133
So new staff in terms of that, when they first arrive, every new staff

586
00:28:29,133 --> 00:28:31,567
member does receive training with just sort of the fundamentals

587
00:28:31,567 --> 00:28:34,567
and basics about being an Alice in form district.

588
00:28:35,000 --> 00:28:39,467
What to do in a situation of emergency, who to contact, how to respond.

589
00:28:39,834 --> 00:28:42,867
And that sort of built into our orientation and are welcome

590
00:28:43,300 --> 00:28:47,767
as every year as our returning staff come back, our building administrators

591
00:28:47,767 --> 00:28:51,533
also do sessions in those opening faculty days, with our staff.

592
00:28:51,533 --> 00:28:53,133
And again, those are refreshers.

593
00:28:53,133 --> 00:28:56,133
And they are also opportunities for people to ask any other questions.

594
00:28:56,734 --> 00:28:58,166
Practice and learn more.

595
00:28:58,166 --> 00:29:02,634
The other option that we also offer for staff is not a requirement, but it is one

596
00:29:02,634 --> 00:29:06,100
that we also just try to make available each year that we have several sessions

597
00:29:06,100 --> 00:29:10,100
in partnership with the police department where we have advanced training.

598
00:29:10,166 --> 00:29:15,233
Those are really scenario, and I would say active based example.

599
00:29:15,233 --> 00:29:17,233
So for example, people can be in a room

600
00:29:17,233 --> 00:29:19,333
and they would practice barricading a space together.

601
00:29:19,333 --> 00:29:22,100
They learned how to really respond in the moment.

602
00:29:22,100 --> 00:29:24,767
They learned how to evacuate from the window.

603
00:29:24,767 --> 00:29:26,433
They learned how to respond

604
00:29:26,433 --> 00:29:29,700
and support students in a situation depending on the ages of the kids.

605
00:29:30,033 --> 00:29:33,934
So the feedback that we've had from all of these has been very, very positive.

606
00:29:34,667 --> 00:29:36,367
I think that one of the things we've learned this year

607
00:29:36,367 --> 00:29:38,567
is that there are some folks that would like some additional training,

608
00:29:38,567 --> 00:29:41,567
so we're looking into ways that we can help to support that as well,

609
00:29:41,634 --> 00:29:44,567
in addition to building that into the program.

610
00:29:44,567 --> 00:29:48,700
And then the PD time that we have, I did want to highlight just a special thing.

611
00:29:48,700 --> 00:29:52,867
So any Bernard and Amanda Marie are two of our staff at Rowe School,

612
00:29:52,867 --> 00:29:56,166
and they actually went to the Alice, training this summer.

613
00:29:56,500 --> 00:29:57,500
And they're the two

614
00:29:57,500 --> 00:30:00,734
who actually led the training for our staff and our new staff this year.

615
00:30:00,734 --> 00:30:04,066
Coming in, one of the things we've really committed to is making sure

616
00:30:04,066 --> 00:30:07,934
that we can do this training internally with support of the police department.

617
00:30:08,700 --> 00:30:12,100
But we found that having people who have the expertise and,

618
00:30:12,100 --> 00:30:16,066
and the confidence really also are sometimes the best people to be training.

619
00:30:16,100 --> 00:30:18,834
They really know the buildings. They know the space.

620
00:30:18,834 --> 00:30:21,934
And I think people also value hearing from them because they also understand

621
00:30:21,934 --> 00:30:24,033
the kids that are in the buildings themselves.

622
00:30:24,033 --> 00:30:25,467
So a really big thank you to them

623
00:30:25,467 --> 00:30:27,734
because they use some of their own time to do a lot of that work as well.

624
00:30:30,000 --> 00:30:33,000
The age appropriate, student preparation.

625
00:30:33,133 --> 00:30:35,834
And this is where I again, I give thanks to our building administrators

626
00:30:35,834 --> 00:30:38,000
and the teams of folks that they work with in their buildings

627
00:30:38,000 --> 00:30:41,033
because I think what they've done is be very intentional about how,

628
00:30:41,700 --> 00:30:45,433
how they design the learning opportunities and experiences for their students

629
00:30:45,834 --> 00:30:49,100
and the younger years at Rowe and the elementary school.

630
00:30:49,100 --> 00:30:52,700
Again, I went back to that visual, but it really is a stop,

631
00:30:52,867 --> 00:30:57,033
look and listen, really learning to follow the the directions of the adult.

632
00:30:57,233 --> 00:30:59,100
And they actually do these,

633
00:30:59,100 --> 00:31:02,100
you know, I'll talk about the scenarios at the at the older years, but

634
00:31:02,900 --> 00:31:05,867
they don't do quote unquote scenarios at the elementary school,

635
00:31:05,867 --> 00:31:09,100
but they do in the sense of I was in a teacher's room who actually did

636
00:31:09,100 --> 00:31:12,100
one of these learning opportunities for students earlier in the year.

637
00:31:12,033 --> 00:31:14,700
And the teacher was very, very thoughtful about where it is.

638
00:31:14,700 --> 00:31:16,100
You know, we're going to take a moment in the day.

639
00:31:16,100 --> 00:31:17,000
This is what we're going to do.

640
00:31:17,000 --> 00:31:20,100
But the students up said, we're going to move quickly over to this area.

641
00:31:20,100 --> 00:31:22,467
We're going to move quickly over to here. I want your eyes here.

642
00:31:22,467 --> 00:31:25,467
One of the things I would highlight and why this is so important is

643
00:31:25,900 --> 00:31:28,500
when I was in the room, those students don't know who I am.

644
00:31:28,500 --> 00:31:31,000
Sometimes that can be a distraction, right?

645
00:31:31,000 --> 00:31:33,100
The students were locked into their teacher.

646
00:31:33,100 --> 00:31:35,100
They were following the instruction of their teacher.

647
00:31:35,100 --> 00:31:37,667
They were doing exactly what the teacher said.

648
00:31:37,667 --> 00:31:41,133
So I just I give credit to our teachers because they're being thoughtful

649
00:31:41,133 --> 00:31:42,033
and varied.

650
00:31:42,033 --> 00:31:44,767
And again, they're very effective in what they're doing in that environment.

651
00:31:45,900 --> 00:31:48,567
At Harrison Middle School and the high school,

652
00:31:48,567 --> 00:31:52,467
it does move more to explicit instruction and scenario

653
00:31:52,467 --> 00:31:55,900
situations that are talked through during advisor advisory.

654
00:31:56,033 --> 00:31:59,233
There are tabletop that happen and they will be moving as well

655
00:31:59,233 --> 00:32:02,900
towards some actual evacuation drills that they will do later in the year.

656
00:32:03,066 --> 00:32:06,767
So again, it builds up over the course of the year is not all thrown at once.

657
00:32:06,767 --> 00:32:08,133
It really is scaffolded.

658
00:32:08,133 --> 00:32:11,133
And that's done with intentionality.

659
00:32:14,000 --> 00:32:14,867
The support.

660
00:32:14,867 --> 00:32:16,700
I really want to highlight this piece as well,

661
00:32:16,700 --> 00:32:19,133
because we're talking a lot about the the emergency.

662
00:32:19,133 --> 00:32:22,300
We're talking about what happens with if something awful

663
00:32:22,300 --> 00:32:25,300
and egregious happens in a space which I hope never does.

664
00:32:26,066 --> 00:32:29,000
What I also want to highlight is there's an incredible amount of work

665
00:32:29,000 --> 00:32:32,066
that goes in to really just, again,

666
00:32:32,367 --> 00:32:35,367
helping the students to learn in terms of the social emotional

667
00:32:35,500 --> 00:32:38,667
learning side of this piece that actually plays into this as well.

668
00:32:39,300 --> 00:32:44,033
The character strong curriculum that is used at the pre-K five level really is

669
00:32:44,033 --> 00:32:48,166
in terms of the instruction about, again, I would say, how to be great humans.

670
00:32:48,166 --> 00:32:48,533
Right?

671
00:32:48,533 --> 00:32:49,767
And I say this in the sense of

672
00:32:49,767 --> 00:32:52,867
is a really well thought out program is not just executive function.

673
00:32:53,533 --> 00:32:56,734
It's a huge portion of it, but it also then the again, you hear

674
00:32:56,767 --> 00:33:01,000
deep dive into ten foundational traits, including empathy, respect, cooperation

675
00:33:01,000 --> 00:33:01,567
and persevering.

676
00:33:01,567 --> 00:33:03,433
So those are really critical components when you're in

677
00:33:03,433 --> 00:33:06,900
any type of an emergency situation, having an awareness of those as well.

678
00:33:07,867 --> 00:33:10,834
The Responsive Classroom again is a how

679
00:33:10,834 --> 00:33:14,300
so the environment and the practices of what's happening on a daily basis.

680
00:33:14,567 --> 00:33:18,900
And again, I think these are done in, in a very thoughtful and mindful way

681
00:33:18,900 --> 00:33:22,133
by our teachers built into the lessons themselves, in addition to having school

682
00:33:22,133 --> 00:33:25,166
counselors support in some of those areas as well.

683
00:33:26,734 --> 00:33:29,133
And again, at the middle and the high school,

684
00:33:29,133 --> 00:33:30,834
they have dedicated advisory teams

685
00:33:30,834 --> 00:33:33,834
that have curriculum to be able to support these aspects as well.

686
00:33:34,133 --> 00:33:35,066
Again, they're small.

687
00:33:35,066 --> 00:33:36,700
The groups in the middle school,

688
00:33:36,700 --> 00:33:39,834
intentionally small to be able to allow for those close connections.

689
00:33:39,834 --> 00:33:42,834
And I would say development of a relationship with that adult,

690
00:33:43,233 --> 00:33:44,934
who they can also lean into

691
00:33:44,934 --> 00:33:47,000
at the high school, they're going to have that same advisor

692
00:33:47,000 --> 00:33:48,100
for the four years that they're there.

693
00:33:48,100 --> 00:33:51,767
And hopefully, again, establishing close connections and having a really safe

694
00:33:51,767 --> 00:33:54,767
space to be able to have really important and hard conversations.

695
00:33:54,934 --> 00:33:57,934
And there are some designated lessons that the,

696
00:33:58,166 --> 00:34:01,100
again, teachers are offering and providing during those times as well.

697
00:34:03,000 --> 00:34:05,033
I think that's a real strength of our school department.

698
00:34:05,033 --> 00:34:08,033
So I just highlight that because I think those are really important pieces.

699
00:34:08,133 --> 00:34:11,233
And our teachers should be proud of the work that they, they've done and do.

700
00:34:11,900 --> 00:34:14,500
So the again, partnerships and continuous improvement.

701
00:34:14,500 --> 00:34:18,266
So we continue to work very, very closely with the police department.

702
00:34:18,667 --> 00:34:22,300
I think we they're they're helpful in terms of also what they share with us

703
00:34:22,300 --> 00:34:26,000
in terms of the best practice that they're learning and the training that they do.

704
00:34:26,700 --> 00:34:28,033
They're very mindful of how

705
00:34:28,033 --> 00:34:31,333
that may need to be adapted in educational situations and settings.

706
00:34:32,166 --> 00:34:35,734
They are actively coming to some of our drills and sometimes.

707
00:34:35,734 --> 00:34:38,734
So sometimes they might be present when we have drills in the building.

708
00:34:38,934 --> 00:34:41,100
They work very closely with our building administrators.

709
00:34:41,100 --> 00:34:44,066
And again, they do the additional trainings,

710
00:34:44,300 --> 00:34:46,934
and volunteer their time to help with that as well.

711
00:34:46,934 --> 00:34:49,634
And just looking down to make sure I didn't

712
00:34:49,634 --> 00:34:52,100
I don't want to repeat a lot of stuff that I've already said,

713
00:34:52,100 --> 00:34:55,900
but I think the one thing I really want to highlight here is that, and I sort of

714
00:34:55,900 --> 00:34:57,500
started out with that, is this is a situation

715
00:34:57,500 --> 00:35:01,634
that can really increase anxiety and stress and trauma

716
00:35:01,634 --> 00:35:05,100
in so many situations for students, as well as for staff.

717
00:35:05,533 --> 00:35:10,634
Every time that we are doing this, our goal is not to be focused on the trauma.

718
00:35:10,634 --> 00:35:14,433
It's to really help to prepare for possible situations.

719
00:35:14,433 --> 00:35:18,934
Not and we do that in a way that hopefully is mindful and thoughtful.

720
00:35:18,934 --> 00:35:21,767
Also, letting folks know whether it's staff or students, that

721
00:35:21,767 --> 00:35:25,233
whenever we have these conversations, we have social workers available.

722
00:35:25,767 --> 00:35:28,867
We have school counselors available if somebody needs additional support

723
00:35:28,867 --> 00:35:32,867
or just need some time or needs to step out, they are always welcome to do so.

724
00:35:33,100 --> 00:35:35,667
And I think that's really important that we always allow that space.

725
00:35:38,767 --> 00:35:41,767
Questions I know it's a lot of information to throw. So.

726
00:35:42,066 --> 00:35:44,000
Okay. Well thank you so much Shauna.

727
00:35:44,000 --> 00:35:48,934
That's a it's a a huge topic and I appreciate all the different,

728
00:35:49,900 --> 00:35:52,066
you know, components of it that you shared.

729
00:35:52,066 --> 00:35:55,834
So yeah just open up for questions comments.

730
00:35:55,834 --> 00:35:58,834
And our administrators are here as well.

731
00:36:00,567 --> 00:36:01,033
Emily.

732
00:36:01,033 --> 00:36:05,300
And for Kelly, I'm curious how if you had a fire drill

733
00:36:05,634 --> 00:36:09,100
pretty early on in the school year and I was thinking about you

734
00:36:09,100 --> 00:36:12,133
and the pre-K students,

735
00:36:12,100 --> 00:36:15,100
I was curious how it went.

736
00:36:19,567 --> 00:36:21,500
Sorry.

737
00:36:21,500 --> 00:36:23,767
And sorry about my voice.

738
00:36:23,767 --> 00:36:26,100
They did phenomenally well.

739
00:36:26,100 --> 00:36:30,233
They right from the first moments of walking into the school,

740
00:36:30,500 --> 00:36:33,934
like Shauna said, we're teaching them the importance of following

741
00:36:34,066 --> 00:36:37,300
your teachers directions, and that's really what we lean to with all of this.

742
00:36:37,300 --> 00:36:39,700
It's important to follow teachers directions.

743
00:36:39,700 --> 00:36:43,100
So when we had an unexpected fire drill, early on,

744
00:36:44,066 --> 00:36:46,467
they handled it beautifully.

745
00:36:46,467 --> 00:36:51,734
They just listened to their teacher and they, they followed the routine,

746
00:36:53,000 --> 00:36:54,667
and and handled it really well.

747
00:36:54,667 --> 00:36:58,000
I mean, it is loud and so, you know, along the way,

748
00:36:58,033 --> 00:37:01,033
you're kind of like, it's okay to cover your ears.

749
00:37:01,266 --> 00:37:03,100
Because that's the part that kind of gets them.

750
00:37:03,100 --> 00:37:04,133
But but they did great.

751
00:37:04,133 --> 00:37:07,066
And, and then they were able to process with their teacher afterwards.

752
00:37:07,066 --> 00:37:10,033
It's just a way that we practice staying safe at school.

753
00:37:10,033 --> 00:37:11,166
So it went really well.

754
00:37:11,166 --> 00:37:11,667
Thank you.

755
00:37:11,667 --> 00:37:13,767
Yeah.

756
00:37:13,767 --> 00:37:16,266
And, thank you so much.

757
00:37:16,266 --> 00:37:19,133
And thank you to everyone for being here tonight.

758
00:37:19,133 --> 00:37:22,867
I guess I'm just gonna start with saying I've always been so impressed with,

759
00:37:23,900 --> 00:37:26,100
our schools,

760
00:37:26,100 --> 00:37:28,533
kind of, for lack of better term, but just, like,

761
00:37:28,533 --> 00:37:31,533
safety procedures and how,

762
00:37:33,066 --> 00:37:36,934
I just think that the scaffolding from row up to

763
00:37:36,934 --> 00:37:40,634
the high school is done is done so intentionally and so well.

764
00:37:40,634 --> 00:37:43,433
And I know there's been changes over the years, like, for example, with the,

765
00:37:44,467 --> 00:37:46,700
buttons that are not in

766
00:37:46,700 --> 00:37:50,567
every school, and not nearly and every school.

767
00:37:50,567 --> 00:37:52,734
And I've talked to family members

768
00:37:52,734 --> 00:37:56,467
who work in other school districts and they're like, you have they have what?

769
00:37:56,867 --> 00:38:00,934
And, are very envious, of that

770
00:38:02,066 --> 00:38:06,734
kind of reassurance that that that gets I guess I have two questions are not

771
00:38:07,000 --> 00:38:09,000
they're only related and that they're both under

772
00:38:09,000 --> 00:38:11,533
the umbrella of safety, but they're pretty separate.

773
00:38:11,533 --> 00:38:13,166
One is,

774
00:38:13,166 --> 00:38:16,900
a question that I sometimes get, which is probably mostly directed

775
00:38:16,900 --> 00:38:20,533
at the high school, in the middle school, which is that after hours,

776
00:38:21,867 --> 00:38:26,433
the, you know, those doors are open, which makes a lot of sense

777
00:38:26,433 --> 00:38:30,033
because there's kids coming and going and there's activities and there's,

778
00:38:30,834 --> 00:38:35,033
and, and I'm certainly not advocating I don't I don't want them locked.

779
00:38:35,033 --> 00:38:36,266
Right. Like, I'm not advocating for that.

780
00:38:36,266 --> 00:38:40,867
But I guess my question is, what what is the thought process behind that?

781
00:38:40,867 --> 00:38:43,033
Is it just that it's the end of the school day?

782
00:38:43,033 --> 00:38:44,333
We need to have it open.

783
00:38:46,066 --> 00:38:47,133
I guess I don't know.

784
00:38:47,133 --> 00:38:50,133
What is the thought process behind that.

785
00:38:50,467 --> 00:38:53,433
If there is one?

786
00:38:54,634 --> 00:38:55,934
I know, I think it's a great question.

787
00:38:55,934 --> 00:38:57,467
I, I don't know if I can answer

788
00:38:57,467 --> 00:38:59,734
with the thought processes, except that they're public buildings

789
00:38:59,734 --> 00:39:02,734
and that there's so many people coming in and out for various activities.

790
00:39:03,367 --> 00:39:06,333
I think it's a good one for us to think about and take away from our conversation.

791
00:39:06,433 --> 00:39:08,767
Yeah, but that's my best answer in the moment.

792
00:39:08,767 --> 00:39:09,133
Yeah.

793
00:39:09,133 --> 00:39:11,000
And I know that it's not always and I don't know

794
00:39:11,000 --> 00:39:12,900
I know it's not always the case. Right.

795
00:39:12,900 --> 00:39:16,533
Like sometimes there might be a play practice late at night and you're

796
00:39:17,000 --> 00:39:18,300
and the it is locked.

797
00:39:18,300 --> 00:39:21,300
So the kids are like texting each other to get in.

798
00:39:22,000 --> 00:39:23,467
Sometimes it's open and it's.

799
00:39:23,467 --> 00:39:25,333
Yeah, I just kind of.

800
00:39:25,333 --> 00:39:30,133
I just wonder what the rhythm of that looks like and the reasoning behind it.

801
00:39:30,133 --> 00:39:33,867
And a public building is perfectly great reason.

802
00:39:33,867 --> 00:39:34,934
Right.

803
00:39:34,934 --> 00:39:37,767
So but just kind of that was my one question.

804
00:39:37,767 --> 00:39:40,834
Is it a single point of entry, like after hours?

805
00:39:40,834 --> 00:39:45,066
Is it is it only one door that's open or something like I would say yes,

806
00:39:45,300 --> 00:39:45,700
but I

807
00:39:45,700 --> 00:39:48,467
but I will, I'll actually look into it and get more specifics around it

808
00:39:48,467 --> 00:39:50,634
and we can bring it back because I think it's a good question.

809
00:39:50,634 --> 00:39:52,367
And again, I'm not advocating for lock.

810
00:39:52,367 --> 00:39:55,567
No, because I would also be, but I'm just I guess I'm

811
00:39:55,567 --> 00:39:58,567
wondering exactly just what the thought process behind it.

812
00:39:58,567 --> 00:40:02,367
And then you had mentioned that, there's some staff that want more training

813
00:40:02,734 --> 00:40:06,634
and I guess, my follow up question to that is do they want more training?

814
00:40:06,634 --> 00:40:09,900
Because there's like other levels of training that they can go to

815
00:40:09,900 --> 00:40:11,000
or they're looking for,

816
00:40:12,000 --> 00:40:13,734
kind of more reassurance

817
00:40:13,734 --> 00:40:17,433
with their own personal abilities in the training.

818
00:40:17,900 --> 00:40:19,533
I actually think it's more reassurance.

819
00:40:19,533 --> 00:40:22,066
And I look to our, our administrators.

820
00:40:22,066 --> 00:40:23,767
But the way that I would frame this is that I think it's

821
00:40:23,767 --> 00:40:25,133
one of the things that can be challenging

822
00:40:25,133 --> 00:40:29,166
with emergency preparedness is that there are no definite answers.

823
00:40:29,166 --> 00:40:29,834
Yeah.

824
00:40:29,834 --> 00:40:33,133
And I think that it's hard when there isn't a definite answer of,

825
00:40:33,133 --> 00:40:36,867
for example, when it used to be an old lockdown model, you pulled your blind,

826
00:40:37,233 --> 00:40:40,500
you moved to the side, you hid, you knew exactly what to do.

827
00:40:40,500 --> 00:40:43,033
In the moment you follow the instruction, right?

828
00:40:43,033 --> 00:40:47,700
So it's a difficult thing to do, but it's an easier thing to follow in this point.

829
00:40:47,700 --> 00:40:49,734
At this point, having to make these decisions

830
00:40:49,734 --> 00:40:53,867
in the moment can raise a lot of concern, a lot of question, and just a real desire

831
00:40:53,867 --> 00:40:57,300
to to better understand and know what to do and practice it.

832
00:40:57,634 --> 00:41:00,634
So I think that's in a sense where that comes from.

833
00:41:00,934 --> 00:41:03,533
And I think what we continue to hear, for example, for folks

834
00:41:03,533 --> 00:41:05,433
who take part in that quote unquote advanced training

835
00:41:05,433 --> 00:41:07,734
where they're doing the scenario based piece,

836
00:41:07,734 --> 00:41:10,900
and do more of it, those folks will come back often

837
00:41:10,900 --> 00:41:12,634
and those tend to be people who have more questions,

838
00:41:12,634 --> 00:41:15,233
and they come back and they feel much more confident.

839
00:41:15,233 --> 00:41:17,333
One of the things I always take away from this,

840
00:41:17,333 --> 00:41:20,533
we do a lot of exit tickets, and just as I check in with staff after we

841
00:41:20,533 --> 00:41:21,634
do the trainings and whatnot,

842
00:41:22,834 --> 00:41:25,500
I always find it really interesting you at our new Dartmouth Day,

843
00:41:25,500 --> 00:41:29,567
when we do this with staff and without a doubt, every single year.

844
00:41:30,367 --> 00:41:34,266
I would say that 95% of our new staff have actually focused

845
00:41:34,266 --> 00:41:38,133
on the how they appreciate it and feel more empowered having done this training

846
00:41:38,133 --> 00:41:39,467
and the opening days of school.

847
00:41:39,467 --> 00:41:40,667
So it's something that I think

848
00:41:40,667 --> 00:41:44,166
once people have training, they feel more confident with it.

849
00:41:44,166 --> 00:41:46,867
I don't know if you can ever get to a point where you're fully confident,

850
00:41:46,867 --> 00:41:49,834
but that's why I think, and where that comes from, I.

851
00:41:49,834 --> 00:41:50,000
All right.

852
00:41:50,000 --> 00:41:51,166
Thank you.

853
00:41:51,166 --> 00:41:53,834
Yeah, I really appreciate that. No, sorry.

854
00:41:53,834 --> 00:41:55,567
Yeah. Least I've got another question.

855
00:41:55,567 --> 00:41:59,700
I've got a comment which is I experienced the like old lockdown model.

856
00:41:59,700 --> 00:42:03,333
I don't know when we changed it, but I remember hiding in the rooms

857
00:42:03,333 --> 00:42:04,667
and everyone getting really like

858
00:42:04,667 --> 00:42:06,767
scared and nervous, obviously, because we're little kids

859
00:42:06,767 --> 00:42:08,867
were being told to like hide in the dark,

860
00:42:08,867 --> 00:42:13,100
but just what I wanted to say was I think this new model, the Ellis model,

861
00:42:13,166 --> 00:42:17,233
the proactive model, has led to such a clear shift in how people think about it.

862
00:42:17,567 --> 00:42:20,567
Like I think we started this when I was in high school

863
00:42:20,567 --> 00:42:22,233
and like people are a lot more serious about it.

864
00:42:22,233 --> 00:42:24,033
Like, I remember in the lockdowns, there was like half

865
00:42:24,033 --> 00:42:26,300
the class was really scared and half the class was like, oh, this is great.

866
00:42:26,300 --> 00:42:29,667
I just get a break from from class where like, they would take a nap.

867
00:42:30,767 --> 00:42:32,066
But with this new model, like,

868
00:42:32,066 --> 00:42:34,266
people are a lot more serious and they're a lot more engaged

869
00:42:34,266 --> 00:42:37,667
in, like, cognizant of what is happening and

870
00:42:38,333 --> 00:42:40,634
the roles they would play in this situation.

871
00:42:40,634 --> 00:42:43,634
So I just wanted to say that I have really appreciated that.

872
00:42:46,767 --> 00:42:50,066
I was, I, I second Anne's curiosity

873
00:42:50,066 --> 00:42:54,000
and also lack of like desire to just lock everything down.

874
00:42:54,000 --> 00:42:57,000
But I am curious that different buildings, especially the high school,

875
00:42:57,367 --> 00:43:00,367
I mean, I would never make it to a playmakers play.

876
00:43:00,367 --> 00:43:03,367
You know, if they lock the doors

877
00:43:03,533 --> 00:43:05,133
coming in at the end.

878
00:43:05,133 --> 00:43:08,900
But yeah, I mean, there's convenience and and I'm just curious of what

879
00:43:08,900 --> 00:43:12,066
the model is for different buildings and even, you know,

880
00:43:12,066 --> 00:43:15,467
row or there's like basketball practice for rec programs.

881
00:43:15,467 --> 00:43:17,133
Sometimes it's open in the evenings

882
00:43:17,133 --> 00:43:20,467
and just how that's manage or how you think through.

883
00:43:20,934 --> 00:43:23,500
I mean, I'm sure it's all not feasible at all

884
00:43:23,500 --> 00:43:26,500
to have things locked in someone's staffed,

885
00:43:26,567 --> 00:43:29,266
you know, they're badgering you in for every activity

886
00:43:29,266 --> 00:43:32,033
that goes on in these schools. But I sort of echo that question,

887
00:43:33,233 --> 00:43:36,133
without a clear opinion of what should be done and why.

888
00:43:36,133 --> 00:43:38,567
Just curious curiosity.

889
00:43:38,567 --> 00:43:40,033
I did have a question.

890
00:43:40,033 --> 00:43:43,900
And this kind of touches at each school and I, I think, you know,

891
00:43:44,066 --> 00:43:45,033
thank you for explaining that.

892
00:43:45,033 --> 00:43:47,367
Of course, there's age appropriate training

893
00:43:47,367 --> 00:43:51,333
and either scenarios or a lack thereof, depending on the age level.

894
00:43:51,333 --> 00:43:55,133
But where do you where does the school system

895
00:43:55,133 --> 00:43:59,367
or where do administrators look for the types of training

896
00:43:59,367 --> 00:44:02,667
and the degree to which there are specific

897
00:44:02,667 --> 00:44:05,667
shared and scenarios played out?

898
00:44:05,667 --> 00:44:11,066
Are there clear curricula in this, like Alice framework that says

899
00:44:11,066 --> 00:44:15,100
this is what you should do at first grade, sixth grade, ninth grade? Yes.

900
00:44:15,333 --> 00:44:18,133
And there are for each of the levels.

901
00:44:18,133 --> 00:44:21,233
And so I would actually say yes, there is a clear curriculum in terms

902
00:44:21,233 --> 00:44:25,567
of what they do at each of their various buildings, for each of the various drills.

903
00:44:25,867 --> 00:44:28,900
And I'll just point to the picture here on the, the screen right now.

904
00:44:28,900 --> 00:44:31,333
So here's an example at Yarmouth Elementary School

905
00:44:31,333 --> 00:44:34,333
when they were she was just starting to do this training with one of the classes.

906
00:44:34,700 --> 00:44:36,033
It's a scripted,

907
00:44:36,033 --> 00:44:37,867
training that they are able to lean into

908
00:44:37,867 --> 00:44:40,100
so that they're not sort of on their own with it.

909
00:44:40,100 --> 00:44:43,133
And again, I would say that it's it looks obviously very different.

910
00:44:43,133 --> 00:44:45,533
So, for example, a tabletop discussion at the high school,

911
00:44:45,533 --> 00:44:48,533
in the more advanced setting, I'd say older setting.

912
00:44:48,767 --> 00:44:49,133
They would

913
00:44:49,133 --> 00:44:51,133
they would go into it if somebody was going

914
00:44:51,133 --> 00:44:53,033
to come into this building in this space.

915
00:44:53,033 --> 00:44:56,367
And they're at location and this is a situation, what would you do

916
00:44:56,367 --> 00:44:57,000
in the moment?

917
00:44:57,000 --> 00:45:00,100
And they talk that through and they figure out what to do.

918
00:45:00,100 --> 00:45:04,700
So it's the tabletop is really preparation for moving to an actual evacuation.

919
00:45:05,233 --> 00:45:08,066
So it's one of the things I would also say is it's it's shared

920
00:45:08,066 --> 00:45:09,000
amongst all administrators.

921
00:45:09,000 --> 00:45:12,066
So you see what the build looks like between each of those levels.

922
00:45:12,700 --> 00:45:13,166
Yeah, yeah.

923
00:45:15,767 --> 00:45:18,500
Chelsea, this is somewhat related.

924
00:45:18,500 --> 00:45:21,500
Maybe it comes up in the tabletop discussions, but,

925
00:45:21,834 --> 00:45:24,767
is there a way in which,

926
00:45:25,100 --> 00:45:28,834
students are sort of advised,

927
00:45:28,834 --> 00:45:31,900
or do they learn about identifying

928
00:45:33,500 --> 00:45:36,500
behaviors or, or.

929
00:45:37,033 --> 00:45:40,300
Yeah, potential incidents, like is there like warning signs.

930
00:45:40,300 --> 00:45:40,934
Yeah.

931
00:45:40,934 --> 00:45:43,934
Or warning signs discussed and or

932
00:45:45,033 --> 00:45:47,500
is protocol communicated about,

933
00:45:47,500 --> 00:45:51,066
you know, if you have a feeling like see something, say something

934
00:45:52,433 --> 00:45:56,233
is is that a discussion or learning that comes up?

935
00:45:56,634 --> 00:45:59,567
I don't know that it is, explicitly

936
00:45:59,567 --> 00:46:02,567
I think we have talked about it sort of

937
00:46:03,500 --> 00:46:07,533
not in like indirectly talked about in health classes and, and stuff like that.

938
00:46:07,533 --> 00:46:10,934
But I would say it's not something that comes up in the table

939
00:46:10,934 --> 00:46:11,567
like in the table talk

940
00:46:11,567 --> 00:46:14,233
discussions are mostly talking about like if the intruders

941
00:46:14,233 --> 00:46:16,634
in this area of the school, how would we react? What would we do?

942
00:46:16,634 --> 00:46:20,467
Where would we go as opposed to how do you recognize someone?

943
00:46:20,467 --> 00:46:23,467
So to answer your question, I don't think it's really talked about very much now,

944
00:46:24,000 --> 00:46:28,266
but it is generally baked into like there are mental health

945
00:46:28,266 --> 00:46:31,100
resources, posters and on every staff landing,

946
00:46:31,100 --> 00:46:33,767
that kind of thing is baked into some of the mental health discussion.

947
00:46:34,867 --> 00:46:36,734
Not so much that Alice protocol.

948
00:46:36,734 --> 00:46:39,867
And I don't know if that would be like, I don't know if that even is

949
00:46:40,133 --> 00:46:44,367
needs to be in there, but yes, it's, it's it's in other places.

950
00:46:45,100 --> 00:46:49,567
And I was just going to echo just kind of watching what happens at the high school.

951
00:46:49,567 --> 00:46:53,233
I think the kids are well, it may not be specific to this protocol

952
00:46:53,700 --> 00:46:55,567
and specific warning signs.

953
00:46:55,567 --> 00:46:57,533
Do you

954
00:46:57,533 --> 00:47:00,066
this kind of specific danger?

955
00:47:00,066 --> 00:47:03,333
I my impression is, you know, to echo gram is that,

956
00:47:04,433 --> 00:47:09,700
it is really baked into them that the adults in the building are available.

957
00:47:10,100 --> 00:47:13,133
If you're worried about a friend for any reason,

958
00:47:14,133 --> 00:47:18,834
and I, you know, and being worried that they're making dangerous decisions

959
00:47:18,834 --> 00:47:23,834
would fall under that umbrella, and I do I think baked in is such a good,

960
00:47:25,066 --> 00:47:27,066
term because that's how I,

961
00:47:27,066 --> 00:47:31,166
how I see it just from my eyes, at the high school.

962
00:47:31,166 --> 00:47:34,567
And I think, again, I'm seeing

963
00:47:35,567 --> 00:47:38,233
lots of kids there that,

964
00:47:38,233 --> 00:47:41,500
they feel comfortable knowing that they can go to

965
00:47:41,500 --> 00:47:44,100
it doesn't have to be social worker, but it can be a social worker.

966
00:47:44,100 --> 00:47:46,367
And they're made very available for sure.

967
00:47:46,367 --> 00:47:50,033
I think almost everyone in the school has like some teacher who they're like,

968
00:47:50,634 --> 00:47:52,734
if something comes up like, this is the person I'll go to,

969
00:47:52,734 --> 00:47:55,734
if not multiple teachers, but everyone I know has like

970
00:47:55,767 --> 00:47:58,433
at least one person that they're like, that's my guide.

971
00:47:58,433 --> 00:48:00,100
Like, that's my person right there.

972
00:48:00,100 --> 00:48:01,567
So often an advisor.

973
00:48:01,567 --> 00:48:06,567
So I mean, that's fantastic that it just just came up organically

974
00:48:06,567 --> 00:48:09,066
because that is one of the goals. Right.

975
00:48:09,066 --> 00:48:12,467
But everyone has at least one strong connection.

976
00:48:14,100 --> 00:48:16,867
I just wanted to say,

977
00:48:16,867 --> 00:48:19,100
thank you to the, to,

978
00:48:19,100 --> 00:48:22,166
women from road school who went and did the, the training.

979
00:48:22,166 --> 00:48:24,100
I think that's fantastic.

980
00:48:24,100 --> 00:48:26,433
And I had a couple questions kind of surrounding that.

981
00:48:26,433 --> 00:48:30,467
Is that, is that like an annual training that we could expand?

982
00:48:31,166 --> 00:48:33,100
The number of people can go or are we limited?

983
00:48:33,100 --> 00:48:34,266
Is there?

984
00:48:34,266 --> 00:48:35,667
That's actually our hope.

985
00:48:35,667 --> 00:48:36,734
So that's in our plan.

986
00:48:36,734 --> 00:48:39,734
So right now, so there's several of us,

987
00:48:40,033 --> 00:48:43,066
also who have it, a few other the administrators have it.

988
00:48:43,166 --> 00:48:46,100
And then our hope is to actually move to the model where we have a couple

989
00:48:46,100 --> 00:48:49,300
of staff members at each of the buildings that could then take the lead.

990
00:48:49,734 --> 00:48:50,133
Yeah.

991
00:48:50,133 --> 00:48:54,100
I think it's great to have people who can do exactly what you said kind of

992
00:48:54,100 --> 00:48:59,000
be the leaders, because if you have too many leaders in any kind of situation,

993
00:48:59,000 --> 00:49:03,266
even a, you know, an emergency situation, it sometimes can be confusing.

994
00:49:03,567 --> 00:49:07,867
But if you have a few strong people who are kind of aware of all of it,

995
00:49:08,100 --> 00:49:10,100
I think that's fantastic. I think you,

996
00:49:11,667 --> 00:49:14,700
Kelly, I will just say kind of echoing what,

997
00:49:16,000 --> 00:49:20,066
at least that I this model seems so much more empowering

998
00:49:20,000 --> 00:49:23,066
as opposed to, like, crouching and just, like,

999
00:49:23,066 --> 00:49:26,066
waiting to see what happens to us.

1000
00:49:26,066 --> 00:49:28,166
And as usual, main is like a little behind.

1001
00:49:28,166 --> 00:49:31,066
Like ten years ago in Texas, we were doing this,

1002
00:49:31,066 --> 00:49:32,900
and I remember being horrified by Alice.

1003
00:49:32,900 --> 00:49:34,934
I was like, you want my child to do what?

1004
00:49:34,934 --> 00:49:37,000
You know, like, I thought it was crazy.

1005
00:49:37,000 --> 00:49:40,166
But I think now as unfortunately it's become more

1006
00:49:40,166 --> 00:49:43,166
accepted and normalized and we understand,

1007
00:49:43,500 --> 00:49:45,567
we can't bury our heads in the sand.

1008
00:49:45,567 --> 00:49:50,033
I really do appreciate that we're taking a more proactive, empowering response.

1009
00:49:50,033 --> 00:49:54,100
And I appreciate all of you, again, as, like someone who has worked in schools,

1010
00:49:54,100 --> 00:49:55,834
that is like our little,

1011
00:49:55,834 --> 00:49:58,233
you know, weird to go through the drill the first couple times

1012
00:49:58,233 --> 00:50:02,533
and to have to think about what you're going to do in those scenarios.

1013
00:50:02,533 --> 00:50:04,000
So I appreciate all of you,

1014
00:50:05,233 --> 00:50:07,133
for taking that burden

1015
00:50:07,133 --> 00:50:10,100
on and empowering our kids.

1016
00:50:11,066 --> 00:50:13,133
Is there, is there any data

1017
00:50:13,133 --> 00:50:16,567
or sort of like theories of change around

1018
00:50:17,066 --> 00:50:19,567
having this type of more empowering system

1019
00:50:19,567 --> 00:50:22,634
actually being a deterrent for

1020
00:50:23,834 --> 00:50:27,066
those types of events where they, you know, happened?

1021
00:50:28,233 --> 00:50:29,834
I have inside a community.

1022
00:50:29,834 --> 00:50:34,033
I have not heard of that specific piece, but I have just heard of the,

1023
00:50:34,066 --> 00:50:37,066
I would say the result being much more,

1024
00:50:38,100 --> 00:50:38,634
positive.

1025
00:50:38,634 --> 00:50:41,634
If people are using these practices,

1026
00:50:41,734 --> 00:50:43,533
positive can be used.

1027
00:50:43,533 --> 00:50:45,834
Yeah, yeah, yeah.

1028
00:50:45,834 --> 00:50:48,834
I mean you're right put empowering all students

1029
00:50:49,667 --> 00:50:52,000
right? Yeah,

1030
00:50:52,000 --> 00:50:52,300
yeah.

1031
00:50:52,300 --> 00:50:54,834
They're questions.

1032
00:50:54,834 --> 00:50:57,634
Well thank you again I know there's a lot of work that went into this

1033
00:50:57,634 --> 00:51:00,634
and work from the administrators and other staff at the schools.

1034
00:51:01,834 --> 00:51:02,000
Yeah.

1035
00:51:02,000 --> 00:51:05,867
This is an important topic that people wish you didn't have to cover,

1036
00:51:05,867 --> 00:51:07,867
but it's critical that we do so.

1037
00:51:07,867 --> 00:51:09,000
So thank you for

1038
00:51:10,467 --> 00:51:13,467
yeah, launching into this, in depth for us.

1039
00:51:15,066 --> 00:51:15,266
Yeah.

1040
00:51:15,266 --> 00:51:19,100
So I wish we could have another workshop topic, but here we are.

1041
00:51:19,100 --> 00:51:22,433
And I'm so I'm so thankful that Yarmouth is so prepared and so thoughtful.

1042
00:51:22,433 --> 00:51:25,433
And the work that's done at all of the schools by all of you

1043
00:51:25,533 --> 00:51:29,000
administrators and all the staff, so appreciate it so much.

1044
00:51:30,000 --> 00:51:30,934
One last question.

1045
00:51:30,934 --> 00:51:35,767
How have you heard, feedback like in the hiring process?

1046
00:51:35,767 --> 00:51:38,867
Like, is this something that people think about when they're,

1047
00:51:40,033 --> 00:51:43,000
when they're joining new communities or,

1048
00:51:44,500 --> 00:51:48,000
just curious if it's if it's like a known positive.

1049
00:51:48,133 --> 00:51:49,300
I don't think it's heard.

1050
00:51:49,300 --> 00:51:50,734
We haven't heard about it in the hiring,

1051
00:51:50,734 --> 00:51:53,133
but we've heard about it in the orientation.

1052
00:51:53,133 --> 00:51:56,066
That's already just the welcome and how we how we help.

1053
00:51:56,066 --> 00:51:58,033
Yeah. Onboard folks.

1054
00:51:58,033 --> 00:52:00,266
Yeah. Okay.

1055
00:52:00,266 --> 00:52:01,066
All right.

1056
00:52:01,066 --> 00:52:04,333
Well again, thank you to our administrators for being here.

1057
00:52:05,066 --> 00:52:09,100
We are going to move into new business, which is,

1058
00:52:09,700 --> 00:52:13,233
the approval of cost center transfers.

1059
00:52:16,133 --> 00:52:17,266
Thank you so much.

1060
00:52:17,266 --> 00:52:19,700
Thank you, thank you, thank you.

1061
00:52:19,700 --> 00:52:20,033
Yeah.

1062
00:52:20,033 --> 00:52:23,000
Okay.

1063
00:52:24,133 --> 00:52:24,734
For this

1064
00:52:24,734 --> 00:52:27,900
particular agenda item, we are looking for a vote

1065
00:52:27,900 --> 00:52:31,000
authorizing transfers between cost centers without increasing the budget.

1066
00:52:31,000 --> 00:52:32,500
So I just want to highlight that piece of it.

1067
00:52:32,500 --> 00:52:36,533
And where this is coming from, is under pursuant to sections

1068
00:52:36,533 --> 00:52:41,867
two, 307 and 1485, four of title 28 of the main revised statues.

1069
00:52:41,867 --> 00:52:43,133
And in order to meet emergencies

1070
00:52:43,133 --> 00:52:46,133
and unanticipated expenses in the current fiscal year,

1071
00:52:46,166 --> 00:52:49,367
and to satisfy recommendations of the auditor for the current fiscal year.

1072
00:52:49,900 --> 00:52:54,133
I, superintendent schools is authorized to transfer available funds

1073
00:52:54,133 --> 00:52:57,100
between the current fiscal year operating budget cost centers, provided

1074
00:52:57,100 --> 00:53:00,166
that no transfer shall cause the total transfers from a cost center

1075
00:53:00,166 --> 00:53:04,166
to exceed a 5% of the appropriation for that cost center,

1076
00:53:04,433 --> 00:53:07,133
and further provided that the total budgeted expenditures

1077
00:53:07,133 --> 00:53:10,133
for the current fiscal year shall not be increased by such transfers.

1078
00:53:10,734 --> 00:53:13,066
This action again, it does not increase the budget.

1079
00:53:13,066 --> 00:53:16,834
Without this, the department is limited by the amount of each individual

1080
00:53:16,834 --> 00:53:20,700
approved expenditure warrant, so the lack of this motion is was noted.

1081
00:53:20,700 --> 00:53:22,667
Actually, in a fiscal year 23 audit,

1082
00:53:22,667 --> 00:53:26,100
the school department did not vote to make a budgetary transfer of up to 5%

1083
00:53:26,100 --> 00:53:30,000
as allowed by section 1485, and as a result did have cost

1084
00:53:30,000 --> 00:53:33,000
centers with actual expenditures in excess of budgeted amounts.

1085
00:53:33,166 --> 00:53:36,100
However, in total, the school department

1086
00:53:36,100 --> 00:53:39,100
did not exceed its authority to spend funds.

1087
00:53:39,133 --> 00:53:42,266
Therefore, which is why we are bringing this forward for request for a vote.

1088
00:53:42,900 --> 00:53:44,033
Okay.

1089
00:53:44,033 --> 00:53:46,367
And we have a motion.

1090
00:53:46,367 --> 00:53:49,734
I suggest a motion would be to approve the authorization of transfers

1091
00:53:49,734 --> 00:53:52,734
between cost centers without increasing the budget as presented.

1092
00:53:52,867 --> 00:53:54,734
And I'll, make a motion.

1093
00:53:54,734 --> 00:53:59,100
I'd like to keep the auditors happy and have no, no notes every year.

1094
00:53:59,934 --> 00:54:01,166
Second. Christina.

1095
00:54:03,066 --> 00:54:06,066
Any discussion?

1096
00:54:07,066 --> 00:54:10,133
They did not offer discussion for any previous votes.

1097
00:54:10,133 --> 00:54:12,166
So thank you for not calling me out.

1098
00:54:12,166 --> 00:54:14,700
Any discussion?

1099
00:54:14,700 --> 00:54:15,000
All right.

1100
00:54:15,000 --> 00:54:16,233
Seeing none.

1101
00:54:16,233 --> 00:54:19,233
All in favor?

1102
00:54:19,700 --> 00:54:20,734
Closed.

1103
00:54:20,734 --> 00:54:22,300
Thank you.

1104
00:54:22,300 --> 00:54:23,834
Okay, so.

1105
00:54:23,834 --> 00:54:26,767
And now we are moving on to an item,

1106
00:54:27,000 --> 00:54:30,867
regarding policy, which I'm going to hand over to Chelsea,

1107
00:54:30,867 --> 00:54:34,166
the chair of our policy committee review a proposed

1108
00:54:34,166 --> 00:54:37,166
changing to existing policy.

1109
00:54:38,133 --> 00:54:41,133
I mentioned it at the top.

1110
00:54:42,266 --> 00:54:44,033
If there are any questions,

1111
00:54:44,033 --> 00:54:47,033
we could talk about it.

1112
00:54:47,066 --> 00:54:49,867
Do you want to just recap?

1113
00:54:49,867 --> 00:54:51,066
Yeah. Hi.

1114
00:54:51,066 --> 00:54:53,700
Essentially, we were just,

1115
00:54:53,700 --> 00:54:56,700
a aligning with recent legislation,

1116
00:54:57,834 --> 00:55:00,834
with Maine's mandatory reporting laws.

1117
00:55:01,266 --> 00:55:04,066
And some of those changes are that school

1118
00:55:04,066 --> 00:55:07,166
personnel are now clearly identified as mandated reporters.

1119
00:55:07,867 --> 00:55:10,133
There's the 24 hour window.

1120
00:55:10,133 --> 00:55:13,667
And, the training will now be every two years.

1121
00:55:16,867 --> 00:55:18,433
Christina,

1122
00:55:18,433 --> 00:55:20,767
I have three questions, but I won't do them all at once.

1123
00:55:20,767 --> 00:55:22,166
I know, and this has something.

1124
00:55:22,166 --> 00:55:25,166
Well, I have one. I have one question.

1125
00:55:25,634 --> 00:55:29,033
And that is, I guess, to Chelsea or to,

1126
00:55:29,233 --> 00:55:32,233
anyone on the policy committee. So,

1127
00:55:32,867 --> 00:55:34,900
is the change

1128
00:55:34,900 --> 00:55:40,100
in terms of employees that weren't were not all employees

1129
00:55:40,100 --> 00:55:44,100
mandated reporters before and now they are or is that that data change?

1130
00:55:44,433 --> 00:55:48,066
So there was further clarification on who personnel entails.

1131
00:55:48,066 --> 00:55:51,266
So there was some question around that, which is why I one of the pieces

1132
00:55:51,266 --> 00:55:54,567
that the legislation, they felt like this would be more clear on it.

1133
00:55:55,133 --> 00:55:58,100
And then the other piece is in reference to it

1134
00:55:58,100 --> 00:56:02,000
used to be a four year every four years, personnel would do the training.

1135
00:56:02,000 --> 00:56:04,900
Now they're required to be every two years. Okay. All right. Thank you. Yeah.

1136
00:56:06,533 --> 00:56:08,567
So you just answered one of my questions.

1137
00:56:08,567 --> 00:56:09,500
I wanted to make sure

1138
00:56:09,500 --> 00:56:13,467
that I really understood the changes to the training, which you just said.

1139
00:56:14,100 --> 00:56:15,533
So thank you.

1140
00:56:15,533 --> 00:56:19,266
My other note, this came up in our policy committee

1141
00:56:19,266 --> 00:56:23,066
conversation about the legislation and these proposed edits.

1142
00:56:23,500 --> 00:56:27,533
I just wanted to sort of resurface the question.

1143
00:56:27,533 --> 00:56:30,533
It's in line 37,

1144
00:56:31,133 --> 00:56:35,233
on page eight of our packet, where it talks about any school volunteer

1145
00:56:35,233 --> 00:56:39,133
who has reason to suspect that a child has been or is likely to be

1146
00:56:39,133 --> 00:56:43,133
abused or neglected, is also expected to make a report to the superintendent

1147
00:56:43,133 --> 00:56:47,333
or building administrator and or directly to the HHS.

1148
00:56:47,734 --> 00:56:50,567
So we talked about this a little, just to be clear,

1149
00:56:50,567 --> 00:56:54,867
and it sounds like we do the the law requires us to add that.

1150
00:56:55,133 --> 00:56:58,133
And for our understanding

1151
00:56:58,266 --> 00:57:02,100
what that actually will mean for volunteers in our buildings. Yes.

1152
00:57:02,467 --> 00:57:06,066
And so I actually reached out to MSA just to get some clarity on this one.

1153
00:57:06,066 --> 00:57:07,266
But in terms of whether they fell

1154
00:57:07,266 --> 00:57:10,233
under the training modules in every two year piece of it.

1155
00:57:10,266 --> 00:57:15,033
So our volunteers, are are typically with another member of staff as well.

1156
00:57:15,300 --> 00:57:18,934
So the, the volunteers would not be required

1157
00:57:18,934 --> 00:57:22,467
to do the training, similar to what our staff are required to do.

1158
00:57:23,266 --> 00:57:26,834
We would want to be sure that they are informed of these practices

1159
00:57:26,834 --> 00:57:27,233
in terms of

1160
00:57:27,233 --> 00:57:29,133
when they are brought on as a volunteer,

1161
00:57:29,133 --> 00:57:31,567
and they would be required to make a report.

1162
00:57:31,567 --> 00:57:36,500
So this is again, it gets a little bit murky because a personnel,

1163
00:57:37,233 --> 00:57:40,767
is somebody who's going to be employed and receiving payment from the building

1164
00:57:40,934 --> 00:57:42,634
from the district itself.

1165
00:57:42,634 --> 00:57:45,634
And volunteers are there of their own accord.

1166
00:57:45,934 --> 00:57:48,900
But it is that is still their requirement that they are going to have

1167
00:57:48,900 --> 00:57:51,033
to be a reporter. And within the 24 hour window,

1168
00:57:52,066 --> 00:57:55,066
can I follow up and have them to,

1169
00:57:55,133 --> 00:57:56,533
this gets into the implementation.

1170
00:57:56,533 --> 00:58:00,066
So we may not know yet, but I'm curious what that actually looks like.

1171
00:58:00,066 --> 00:58:01,266
If someone

1172
00:58:01,266 --> 00:58:03,033
raises their hand at the start of the school year,

1173
00:58:03,033 --> 00:58:05,433
they want to volunteer for any opportunity.

1174
00:58:05,433 --> 00:58:08,934
Is there some sort of information they receive, or is it any time

1175
00:58:08,934 --> 00:58:12,634
I volunteer for a specific thing in a building, someone's

1176
00:58:12,634 --> 00:58:15,333
going to tell me this and it's fine if we don't know yet. But what?

1177
00:58:15,333 --> 00:58:18,000
I think we have to be really thoughtful about how we go about doing it.

1178
00:58:18,000 --> 00:58:21,367
And what I would envision is that we have pretty clear procedures

1179
00:58:21,367 --> 00:58:24,433
for when somebody wants to be a volunteer and what they have to go through.

1180
00:58:24,533 --> 00:58:27,367
So I think we have to be thoughtful about is how do we integrate

1181
00:58:27,367 --> 00:58:30,634
this as a learning lesson for folks. And

1182
00:58:30,634 --> 00:58:33,634
so they really have a clear understanding of what their expectations are.

1183
00:58:34,100 --> 00:58:37,066
And that we also make sure that the people that they are volunteering

1184
00:58:37,066 --> 00:58:40,066
with also realize that that's a responsibility.

1185
00:58:40,066 --> 00:58:42,700
So we do have to work the procedures out.

1186
00:58:42,700 --> 00:58:43,567
Thank you.

1187
00:58:43,567 --> 00:58:47,166
I would second Christina's question, and I know that was brought up

1188
00:58:47,166 --> 00:58:50,667
in the policy committee meeting, and I appreciate the discussion around it.

1189
00:58:50,667 --> 00:58:53,667
And I also like Christina said, to understand that

1190
00:58:53,767 --> 00:58:54,300
we're not

1191
00:58:54,300 --> 00:58:58,333
we may not get fully into the weeds of the procedure or implementation, but,

1192
00:58:58,333 --> 00:59:02,233
you know, often these policies are tied to a protocol or procedure. So,

1193
00:59:04,100 --> 00:59:05,066
thank you.

1194
00:59:05,066 --> 00:59:05,767
Yeah.

1195
00:59:05,767 --> 00:59:08,100
Just one last question, and it sounds like it's

1196
00:59:08,100 --> 00:59:11,467
kind of a moot question because it's the law.

1197
00:59:12,100 --> 00:59:14,300
But just again, for my own clarification.

1198
00:59:14,300 --> 00:59:19,333
So if you're a school volunteer, you don't need to go through the training.

1199
00:59:19,900 --> 00:59:23,533
And yet you are there requiring them to report directly

1200
00:59:23,934 --> 00:59:27,133
either to school or they could be reporting directly to DHS.

1201
00:59:27,133 --> 00:59:30,900
So they could be a volunteer, have no training, and report directly

1202
00:59:30,900 --> 00:59:34,934
to DHS that they think that there's abuse happening with no training.

1203
00:59:35,100 --> 00:59:38,133
So one of the things so when I'm saying the no training piece,

1204
00:59:38,133 --> 00:59:41,333
they're not required to do the state mandated training.

1205
00:59:41,333 --> 00:59:45,166
So the training for this is a very specific training that goes through the,

1206
00:59:45,834 --> 00:59:47,300
main state platform.

1207
00:59:47,300 --> 00:59:50,867
It comes through with a certificate that you get from from having completed that.

1208
00:59:51,233 --> 00:59:52,834
That doesn't mean they won't do any training

1209
00:59:52,834 --> 00:59:54,700
because they'll do what we do internally.

1210
00:59:54,700 --> 00:59:58,100
So our what we're going to have to work with volunteers on is understanding what

1211
00:59:58,000 --> 00:59:59,433
what this actually means.

1212
00:59:59,433 --> 01:00:02,734
And an example of this would be, is that our procedures are really clear

1213
01:00:02,734 --> 01:00:06,000
that when you have a report that the building administrator is

1214
01:00:06,000 --> 01:00:08,266
the person that goes to you after that or first,

1215
01:00:08,266 --> 01:00:10,000
and then that also needs to the superintendent.

1216
01:00:10,000 --> 01:00:12,000
So we have to be clear within that.

1217
01:00:12,000 --> 01:00:16,333
Yeah, it just seems and again, like this isn't on this is on the Maine Legislature.

1218
01:00:16,333 --> 01:00:18,500
It just seems really murky for,

1219
01:00:19,900 --> 01:00:21,033
parent volunteers and not

1220
01:00:21,033 --> 01:00:25,066
just parent volunteers, but for the school system, in general.

1221
01:00:25,066 --> 01:00:30,734
And parents of kids, I know it just again, not the schools.

1222
01:00:31,066 --> 01:00:35,533
It becomes their problem because now you have to be as clear as possible. But,

1223
01:00:37,066 --> 01:00:40,100
just great example.

1224
01:00:40,066 --> 01:00:41,867
Good work.

1225
01:00:41,867 --> 01:00:44,000
So this might not be within the purview of the school.

1226
01:00:44,000 --> 01:00:47,567
And again, why is law this is like a really hard one

1227
01:00:47,567 --> 01:00:50,767
for me because of the nature of the work that I've done, which is an equity.

1228
01:00:50,767 --> 01:00:54,834
And these are so inherently biased against different cultural norms.

1229
01:00:54,834 --> 01:00:59,033
And I think some of the most vulnerable families are targeted with this,

1230
01:00:59,567 --> 01:01:04,066
whether it be socioeconomically or racially, ethnically, whatever.

1231
01:01:05,100 --> 01:01:08,433
So I wonder if there's any component of anti

1232
01:01:08,767 --> 01:01:12,133
bias training and there's or implicit bias because I do think that,

1233
01:01:13,000 --> 01:01:16,100
certain families are more affected by this

1234
01:01:16,100 --> 01:01:20,834
because of perceptions and judgments of how they parent their children.

1235
01:01:20,834 --> 01:01:21,567
Yeah. Yes.

1236
01:01:21,567 --> 01:01:24,567
And, and having recently actually just completed the training,

1237
01:01:24,634 --> 01:01:27,834
there is actually some modules in there that speak to those pieces.

1238
01:01:27,834 --> 01:01:31,133
And I think one of the things with it is that I think that's an ongoing

1239
01:01:31,133 --> 01:01:33,133
learning for folks, that we have to be very thoughtful

1240
01:01:33,133 --> 01:01:36,333
and intentional around, again, one of the pieces here is,

1241
01:01:36,367 --> 01:01:38,500
as well as in terms of reports that are made,

1242
01:01:39,533 --> 01:01:40,000
and we are

1243
01:01:40,000 --> 01:01:43,000
training staff with this in addition to what they do online.

1244
01:01:43,100 --> 01:01:47,734
But how how do we go about making those reports and what's written down factual?

1245
01:01:47,934 --> 01:01:49,834
And what does that mean to be factual?

1246
01:01:49,834 --> 01:01:52,500
And so I think that's part of it as well, in addition to what we get

1247
01:01:52,500 --> 01:01:54,333
through the state training, because I would agree.

1248
01:01:54,333 --> 01:01:58,000
Yeah, I unfortunately have had a friend who was reported,

1249
01:01:59,467 --> 01:02:02,567
and just seeing what it did to her family was pretty devastating.

1250
01:02:02,567 --> 01:02:05,700
And how like, I think being a parent is so hard anyways,

1251
01:02:05,700 --> 01:02:10,300
and then to be under a microscope is just so awful, honestly.

1252
01:02:10,300 --> 01:02:11,533
Yeah. Yes.

1253
01:02:11,533 --> 01:02:12,700
Yeah, yeah.

1254
01:02:12,700 --> 01:02:16,367
There are clearly some subjective calls in here, you know,

1255
01:02:16,367 --> 01:02:21,867
especially those and I think lines 36 through 42,

1256
01:02:24,133 --> 01:02:25,700
you know, I think this aspect.

1257
01:02:25,700 --> 01:02:26,500
Yeah. Right.

1258
01:02:26,500 --> 01:02:27,433
So if you're.

1259
01:02:27,433 --> 01:02:30,066
Yeah, it's almost an evaluation of

1260
01:02:30,066 --> 01:02:33,266
is the child being cared for in a way that you perceive.

1261
01:02:33,266 --> 01:02:35,634
And that was the case. Right. And then. Right.

1262
01:02:35,634 --> 01:02:35,934
Yeah.

1263
01:02:35,934 --> 01:02:42,333
Also some judgment on how much ability the family has to provide this care.

1264
01:02:42,333 --> 01:02:44,834
So there are there is subjectivity in it.

1265
01:02:44,834 --> 01:02:47,834
And I really hear you and

1266
01:02:48,567 --> 01:02:52,066
I mean, I think of course the thrust of it is to,

1267
01:02:52,066 --> 01:02:55,100
you know, in the best interests of kids that perhaps

1268
01:02:55,266 --> 01:02:58,934
leaning into overreporting to as a catch all.

1269
01:02:58,934 --> 01:03:02,000
And I can see that the down sides of that as well.

1270
01:03:03,500 --> 01:03:03,867
Yeah.

1271
01:03:03,867 --> 01:03:06,934
And this is part of the discussion we had in the policy committee.

1272
01:03:06,934 --> 01:03:09,100
Exactly that.

1273
01:03:09,100 --> 01:03:11,533
And it raises the question

1274
01:03:12,700 --> 01:03:13,166
in reading

1275
01:03:13,166 --> 01:03:16,166
this, is there is there room for us to sort of,

1276
01:03:16,333 --> 01:03:19,333
direct volunteers to the superintendent?

1277
01:03:21,066 --> 01:03:24,066
I mean, you acknowledging both

1278
01:03:24,667 --> 01:03:27,700
both pathways, but,

1279
01:03:28,000 --> 01:03:31,000
yeah.

1280
01:03:31,000 --> 01:03:32,867
Within the policy.

1281
01:03:32,867 --> 01:03:34,934
I think that would be for you to discuss.

1282
01:03:34,934 --> 01:03:36,333
I think that on the procedural side,

1283
01:03:36,333 --> 01:03:38,433
that is going to be a procedural piece of it.

1284
01:03:38,433 --> 01:03:40,133
Yeah, yeah, absolutely.

1285
01:03:40,133 --> 01:03:42,900
And also,

1286
01:03:42,900 --> 01:03:43,066
yeah.

1287
01:03:43,066 --> 01:03:46,066
And I may be overstepping here, but

1288
01:03:46,433 --> 01:03:51,567
like, it does seem important to include information for parent volunteers

1289
01:03:51,567 --> 01:03:54,634
that if you have any kind of question in mind,

1290
01:03:55,734 --> 01:03:59,500
best practices not to ask those questions to the student.

1291
01:03:59,500 --> 01:04:02,266
Right. It's to take it to,

1292
01:04:02,266 --> 01:04:03,500
to you. Right.

1293
01:04:03,500 --> 01:04:05,700
Yeah. And their building administrator. Yes. Yeah.

1294
01:04:05,700 --> 01:04:09,467
And I think that's again, I, I do think that will be an important

1295
01:04:09,467 --> 01:04:12,467
piece of what we need to work through and put together.

1296
01:04:12,667 --> 01:04:15,367
I think we are we're in the very fortunate situation

1297
01:04:15,367 --> 01:04:19,000
where we have so many volunteers that come into our buildings.

1298
01:04:19,000 --> 01:04:20,000
Right.

1299
01:04:20,000 --> 01:04:24,333
And therefore they also need to be really supported in what they're doing.

1300
01:04:24,367 --> 01:04:27,066
Right? Yes. Yeah. Graham.

1301
01:04:27,066 --> 01:04:30,900
Yes. I also recently completed the training for summer camp.

1302
01:04:31,166 --> 01:04:35,867
And, obviously it's probably slightly different for educators, but what I did,

1303
01:04:37,934 --> 01:04:40,133
what I did notice was

1304
01:04:40,133 --> 01:04:43,133
we had a long section on,

1305
01:04:43,767 --> 01:04:46,100
poverty is not inherently abuse.

1306
01:04:46,100 --> 01:04:50,000
And that is a pitfall that a lot of misinformed

1307
01:04:50,433 --> 01:04:53,066
reporters will,

1308
01:04:53,066 --> 01:04:54,100
fall to.

1309
01:04:54,100 --> 01:04:56,100
So I think that when it comes down

1310
01:04:56,100 --> 01:05:00,266
to like a parent volunteer, that is not like explicitly

1311
01:05:00,266 --> 01:05:05,567
receiving state training or whatever, I think there just has to be some

1312
01:05:05,834 --> 01:05:09,700
someone very well informed on the topic that can talk about that kind of thing.

1313
01:05:10,000 --> 01:05:14,100
Obviously, education is like half of it, and the other half really falls

1314
01:05:14,100 --> 01:05:17,066
upon a person's own actions when doing something like reporting

1315
01:05:17,333 --> 01:05:18,734
and preconceived notions and all that.

1316
01:05:18,734 --> 01:05:21,734
So I do think that,

1317
01:05:23,233 --> 01:05:25,533
like a parent volunteer, someone that is not required

1318
01:05:25,533 --> 01:05:29,767
to do a Maine state certification needs to have

1319
01:05:30,066 --> 01:05:35,100
at least some set of guidelines to listen to and have a resource like

1320
01:05:35,767 --> 01:05:38,934
you are in a you are going to be working in a building full of people

1321
01:05:39,100 --> 01:05:40,333
who have completed this training.

1322
01:05:40,333 --> 01:05:44,367
If you have this question and it's in good faith, you're protected under this.

1323
01:05:44,934 --> 01:05:46,367
Given that, I suppose,

1324
01:05:48,467 --> 01:05:49,066
I mean,

1325
01:05:49,066 --> 01:05:53,066
again, just it sounds like any procedure wise I understand it.

1326
01:05:53,066 --> 01:05:57,367
Any volunteer would be reporting into someone in the school

1327
01:05:57,367 --> 01:06:00,533
who has undergone the full training, right?

1328
01:06:00,533 --> 01:06:05,133
Not directly to, you know, do you suggest?

1329
01:06:05,000 --> 01:06:06,734
Yeah. One I think that answers.

1330
01:06:06,734 --> 01:06:09,900
I mean, for me, that answers the question that the procedure is having to drive

1331
01:06:09,900 --> 01:06:12,133
this to somebody in the school that's had training.

1332
01:06:12,133 --> 01:06:12,834
I mean, I

1333
01:06:12,834 --> 01:06:18,000
my my question that I started this with is really for the Maine Legislature.

1334
01:06:18,000 --> 01:06:21,333
Not for sure not for school committee, but,

1335
01:06:22,767 --> 01:06:24,367
but I do I think that having

1336
01:06:24,367 --> 01:06:27,367
that procedure in place, kind of

1337
01:06:27,634 --> 01:06:30,000
takes care of it, at least

1338
01:06:30,000 --> 01:06:32,166
for our.

1339
01:06:32,166 --> 01:06:34,300
Yeah. Tom, in my mind, yeah.

1340
01:06:34,300 --> 01:06:37,667
I just had kind of a two pronged question associated with it. So

1341
01:06:38,634 --> 01:06:39,634
I've read through a lot of

1342
01:06:39,634 --> 01:06:43,467
it, and I have a lot of knowledge about mandatory reporting.

1343
01:06:43,467 --> 01:06:47,667
And and my question which just to throw out there

1344
01:06:47,667 --> 01:06:50,667
for every everybody's education is

1345
01:06:51,100 --> 01:06:54,900
what is the consequence of not reporting in 24 hours.

1346
01:06:54,900 --> 01:06:55,033
Right.

1347
01:06:55,033 --> 01:06:59,433
It spells out throughout this that you must report

1348
01:06:59,433 --> 01:07:02,734
within 24 hours who suffers the consequences.

1349
01:07:02,734 --> 01:07:05,000
Obviously. Step back.

1350
01:07:05,000 --> 01:07:08,467
Obviously the child is the most important thing, but

1351
01:07:08,734 --> 01:07:12,767
in a situation of mandatory reporting where the report is late,

1352
01:07:13,467 --> 01:07:16,767
what where are the consequences fall on that?

1353
01:07:16,767 --> 01:07:19,333
The superintendent, the superintendent.

1354
01:07:19,333 --> 01:07:21,100
Yeah, yeah. Congratulations.

1355
01:07:21,100 --> 01:07:25,700
So so so I, I guess my point and that is another reason

1356
01:07:25,700 --> 01:07:30,500
to make it very clear to volunteers who don't seem to be well

1357
01:07:30,500 --> 01:07:35,166
defined within here, you know, a parent who chaperons a school trip,

1358
01:07:36,767 --> 01:07:39,433
that happens all the time or somebody who comes in.

1359
01:07:39,433 --> 01:07:42,367
I think it's a very, very broad.

1360
01:07:42,767 --> 01:07:45,867
So I think it's it's something we should take a lot of care

1361
01:07:45,867 --> 01:07:49,734
and, and assess real closely before we finalize anything.

1362
01:07:50,867 --> 01:07:51,300
Right.

1363
01:07:51,300 --> 01:07:54,333
A lot of risk for very vague,

1364
01:07:55,300 --> 01:07:56,934
language.

1365
01:07:56,934 --> 01:07:58,700
I mean,

1366
01:07:58,700 --> 01:08:02,100
this is a sort of a procedural thing, but given that there's the change

1367
01:08:02,100 --> 01:08:05,100
from four years down to two years,

1368
01:08:06,300 --> 01:08:08,367
is there catching up to like,

1369
01:08:08,367 --> 01:08:11,433
well, we need to tap everyone

1370
01:08:11,433 --> 01:08:15,000
who's at the three year point and say, no, okay,

1371
01:08:15,000 --> 01:08:18,533
so we actually have had all staff this year take part in the training.

1372
01:08:18,667 --> 01:08:21,533
So all of our staff will be trained by October 9th.

1373
01:08:21,533 --> 01:08:23,567
Yeah.

1374
01:08:23,567 --> 01:08:26,567
But this this this is very in the weeds.

1375
01:08:26,834 --> 01:08:30,100
But I noticed on page nine, line

1376
01:08:30,100 --> 01:08:33,333
26, it references the actual form

1377
01:08:34,266 --> 01:08:35,467
f e. Does that

1378
01:08:35,467 --> 01:08:39,300
form also changed to reflect or the procedures.

1379
01:08:39,300 --> 01:08:40,033
Yeah. Yes.

1380
01:08:40,033 --> 01:08:42,100
And so the procedures have actually already changed

1381
01:08:42,100 --> 01:08:43,867
because you'll approve the policy.

1382
01:08:43,867 --> 01:08:47,033
But the procedural piece, we have updated to be in alignment

1383
01:08:47,033 --> 01:08:50,266
just because it could happen that we actually have a report now.

1384
01:08:50,700 --> 01:08:53,734
So that actually is, updated and accessible.

1385
01:08:54,133 --> 01:08:57,066
Thank you. Thank you.

1386
01:08:57,066 --> 01:09:00,133
Any other questions?

1387
01:09:00,133 --> 01:09:01,767
Okay.

1388
01:09:01,767 --> 01:09:04,533
Do we have,

1389
01:09:04,533 --> 01:09:08,000
well, we don't have specific changes suggested in other questions,

1390
01:09:08,000 --> 01:09:11,166
but do we have a motion to approve this for a first reading?

1391
01:09:11,166 --> 01:09:14,166
There will be a second reading.

1392
01:09:17,066 --> 01:09:19,133
Seconded by Emily.

1393
01:09:19,133 --> 01:09:22,133
All in, any discussion?

1394
01:09:23,500 --> 01:09:25,033
No, it a lot of discussion.

1395
01:09:25,033 --> 01:09:28,033
Okay, so for clarity, we'll be taking this back

1396
01:09:28,166 --> 01:09:31,166
to policy for the revisions.

1397
01:09:31,433 --> 01:09:34,333
Yeah, I have, I have taken notes on what was shared.

1398
01:09:35,433 --> 01:09:36,467
Yeah, yeah.

1399
01:09:36,467 --> 01:09:38,300
And then it'll come up for a second reading

1400
01:09:38,300 --> 01:09:40,266
and then still changes are possible.

1401
01:09:40,266 --> 01:09:43,233
So this is just a first reading okay.

1402
01:09:43,300 --> 01:09:43,934
All right.

1403
01:09:43,934 --> 01:09:46,900
All in favor.

1404
01:09:47,133 --> 01:09:47,634
Okay.

1405
01:09:47,634 --> 01:09:50,500
Great.

1406
01:09:50,500 --> 01:09:54,734
Next we are going to go to review of MSBA resolutions.

1407
01:09:54,734 --> 01:09:58,000
The MSBA Constitution and bylaws

1408
01:09:59,934 --> 01:10:00,634
okay.

1409
01:10:00,634 --> 01:10:04,500
And for this one, so the main School Boards Association

1410
01:10:04,834 --> 01:10:09,033
will hold its annual delegate assembly virtually on Saturday, October 24th.

1411
01:10:09,033 --> 01:10:10,867
And again, that begins at 930.

1412
01:10:10,867 --> 01:10:12,834
And just to remind you that Chelsea is the one who's

1413
01:10:12,834 --> 01:10:14,467
going to be attending on your behalf.

1414
01:10:14,467 --> 01:10:16,333
So thank you. Chelsea.

1415
01:10:16,333 --> 01:10:19,634
For 2026, the MSBA has provided proposed new

1416
01:10:19,634 --> 01:10:23,100
and revised resolutions for consideration, including for new resolutions

1417
01:10:23,100 --> 01:10:27,467
as well as substantive and non substantive revisions to existing resolutions.

1418
01:10:27,834 --> 01:10:32,000
Proposed changes to the MSBA constitution and bylaws will also require action

1419
01:10:32,000 --> 01:10:33,834
by the delegate Assembly.

1420
01:10:33,834 --> 01:10:35,000
You have selected.

1421
01:10:35,000 --> 01:10:41,266
Chelsea, and the School Committee is asked to review the proposed resolution

1422
01:10:41,266 --> 01:10:44,433
and constitution and bylaws changes that are included in your packet

1423
01:10:44,467 --> 01:10:45,500
in advance of the delegate

1424
01:10:45,500 --> 01:10:49,266
Assembly and provide any feedback or direction to Chelsea School

1425
01:10:49,266 --> 01:10:53,233
Committee members who wish to, propose additional changes to the resolutions.

1426
01:10:53,734 --> 01:10:57,133
Must submit those to the MSBA by October 2nd, 2026.

1427
01:10:57,467 --> 01:11:00,100
And we want to provide an opportunity here for a discussion as well.

1428
01:11:00,100 --> 01:11:01,000
If anybody wanted to.

1429
01:11:06,100 --> 01:11:08,934
I just want to thank Chelsea again for representing us.

1430
01:11:08,934 --> 01:11:10,734
Much appreciated.

1431
01:11:10,734 --> 01:11:14,000
And I was just happy to see the first proposed

1432
01:11:14,166 --> 01:11:18,000
new resolution around student board members because in my perspective

1433
01:11:18,000 --> 01:11:23,367
and opinion, having two student board members here is a fantastic value.

1434
01:11:23,734 --> 01:11:26,734
So it's exciting to see that being considered more broadly.

1435
01:11:28,533 --> 01:11:31,133
Agreed.

1436
01:11:31,133 --> 01:11:33,033
Any other comments or questions?

1437
01:11:33,033 --> 01:11:36,033
And there is still time to provide

1438
01:11:36,066 --> 01:11:39,533
Chelsea with your thoughts ahead of the assembly.

1439
01:11:40,367 --> 01:11:45,133
And and what is the process if we're there to be someone

1440
01:11:45,433 --> 01:11:48,500
who had a suggested change or additions?

1441
01:11:50,433 --> 01:11:53,367
John and Happy and Emily, I know you've

1442
01:11:53,533 --> 01:11:57,634
my recollection, having represented us in the past,

1443
01:11:58,100 --> 01:12:02,734
is that during the meeting, if there is a resolution being discussed

1444
01:12:02,734 --> 01:12:06,066
and you know from us that we would like to propose a change

1445
01:12:06,066 --> 01:12:09,166
or we disagree with it, you would have the chance in that moment

1446
01:12:09,166 --> 01:12:13,567
to represent that opinion on behalf of the school committee.

1447
01:12:13,934 --> 01:12:16,834
And then eventually it actually goes to a vote.

1448
01:12:16,834 --> 01:12:18,734
Does that answer your question or not?

1449
01:12:19,834 --> 01:12:22,033
My question is actually, like I said before, that,

1450
01:12:22,033 --> 01:12:25,133
given that we have until October 2nd,

1451
01:12:25,133 --> 01:12:28,834
what what is the procedure to answer?

1452
01:12:29,000 --> 01:12:29,533
Yeah.

1453
01:12:29,533 --> 01:12:33,000
So the procedure would be that we would discuss as a school committee.

1454
01:12:33,266 --> 01:12:37,000
And if there was changes different than the proposed resolutions,

1455
01:12:37,333 --> 01:12:38,767
we would have a discussion.

1456
01:12:38,767 --> 01:12:40,934
It would be like any other motion.

1457
01:12:40,934 --> 01:12:43,934
We would have a discussion and

1458
01:12:44,166 --> 01:12:46,066
motion and vote.

1459
01:12:46,066 --> 01:12:48,700
And if the majority

1460
01:12:48,700 --> 01:12:51,700
of the school committee thinks that, you know,

1461
01:12:52,033 --> 01:12:56,700
they want to propose a change, then you would go forward with that change.

1462
01:12:56,700 --> 01:13:00,367
But if if we're okay with the proposed resolutions, as they are,

1463
01:13:01,233 --> 01:13:02,033
then you move forward.

1464
01:13:02,033 --> 01:13:05,667
But it would be like any other policy or something like that.

1465
01:13:05,667 --> 01:13:08,667
It would be a discussion and vote on that school committee.

1466
01:13:12,367 --> 01:13:15,667
My only comment when I read these was

1467
01:13:15,900 --> 01:13:18,500
how grateful I am for the Yarmouth schools,

1468
01:13:18,500 --> 01:13:21,567
and that we're it always just feels like we're ahead of the curve

1469
01:13:22,000 --> 01:13:25,333
and thoughtful and doing great things for our students.

1470
01:13:25,333 --> 01:13:28,934
So I appreciate everything that the schools do

1471
01:13:29,000 --> 01:13:33,700
and having students on the board already so awesome.

1472
01:13:33,934 --> 01:13:35,734
They had so much value.

1473
01:13:35,734 --> 01:13:38,467
And then the civics education

1474
01:13:38,467 --> 01:13:41,467
like priority doing it, which is great.

1475
01:13:41,533 --> 01:13:44,533
So thank you and everybody.

1476
01:13:46,133 --> 01:13:50,033
Okay. Now

1477
01:13:51,934 --> 01:13:53,700
so we have a

1478
01:13:53,700 --> 01:13:56,066
motion we're going on to adopt.

1479
01:13:56,066 --> 01:13:56,166
Yeah.

1480
01:13:56,166 --> 01:13:58,634
Sorry I'm approving of the emergency management plan.

1481
01:13:58,634 --> 01:13:59,033
Thank you.

1482
01:13:59,033 --> 01:14:02,033
With your broken finger, she can still broken finger.

1483
01:14:04,266 --> 01:14:07,567
So this one is the, request for approval

1484
01:14:07,567 --> 01:14:10,567
of our emergency management plan, which we bring forward to each year.

1485
01:14:10,667 --> 01:14:14,500
And our comprehensive plan again, just requires that you do approve it.

1486
01:14:14,767 --> 01:14:15,900
Annually.

1487
01:14:15,900 --> 01:14:19,133
I did want to just note that what is obviously included within

1488
01:14:19,133 --> 01:14:22,467
the packet is not the full, emergency management plan

1489
01:14:22,467 --> 01:14:25,467
that does live within the school department itself.

1490
01:14:25,467 --> 01:14:26,834
So if you ever wanted to come in,

1491
01:14:26,834 --> 01:14:29,834
wanted more detail information on that, you more than welcome to,

1492
01:14:30,133 --> 01:14:32,834
just feel free to let us know and we can make that available to you.

1493
01:14:32,834 --> 01:14:34,467
But we don't make that a public document.

1494
01:14:35,533 --> 01:14:36,233
So we

1495
01:14:36,233 --> 01:14:39,367
are requesting, again, the scope falls under policy, BCA,

1496
01:14:40,033 --> 01:14:42,934
for you to approve the 2026 2027

1497
01:14:42,934 --> 01:14:45,934
Comprehensive Emergency Plan as presented.

1498
01:14:46,533 --> 01:14:48,000
Kelly.

1499
01:14:48,000 --> 01:14:48,300
Sorry.

1500
01:14:48,300 --> 01:14:50,667
No, no, I mean, I'll I'll make the motion.

1501
01:14:50,667 --> 01:14:52,066
Okay, man.

1502
01:14:52,066 --> 01:14:52,667
Let's get to point.

1503
01:14:52,667 --> 01:14:55,166
Chelsea, any discussion?

1504
01:14:55,166 --> 01:14:57,066
That's what I thought I was like, oh, wait. Wrong time.

1505
01:14:57,066 --> 01:14:58,066
Oh it's okay.

1506
01:14:58,066 --> 01:14:59,734
Sorry I messed it up every time.

1507
01:14:59,734 --> 01:15:02,634
Any discussion? Okay.

1508
01:15:02,634 --> 01:15:05,634
All in favor?

1509
01:15:05,834 --> 01:15:06,233
All right.

1510
01:15:06,233 --> 01:15:07,333
Great.

1511
01:15:07,333 --> 01:15:12,367
And with that, I believe the meeting is adjourned at our early clock eight.

1512
01:15:12,367 --> 01:15:15,367
I'll call it 18.

1513
01:15:15,667 --> 01:15:16,166
Thank you. Thank you.