[0:10] Good evening, and [0:11] welcome to this evening's school committee meeting. [0:14] It is September 24th, 2026. [0:18] And as as our custom, we will begin by rising [0:22] for the Pledge of Allegiance. [0:26] Pledge allegiance [0:27] to the flag of the United States of America. [0:30] And to the Republic for which it stands. [0:33] One nation under God, indivisible, [0:36] with routine and justice for all. [0:40] Great. [0:43] Do we have any adjustments to the agenda? [0:47] Yes. One adjustment is the board went into an executive session. [0:52] You the transfers. [0:53] Oh, sorry. Attendance. [0:54] My bad. Okay. [0:57] I'm just going to do it by, eyesight since we're all here tonight, which is lovely. [1:01] Emily Bryson here, Tom McGinty here, Kelly Hall here. [1:05] Christina Patrick here. [1:07] Sarah Oliveira's I am here, Shana Crafton here. [1:10] And Fleming here. Elsie the here. [1:13] Elise Garcia. Darren. [1:14] All here. Graham. Anton here. Lovely. [1:17] My apologies. [1:18] Agenda adjustments. Yes. And we have one. [1:21] The board went into an executive session on September 10th, 2026, [1:25] school committee meeting. [1:26] We consulted with our counsel and learned that we an error cited one [1:30] 456 E as the basis for the executive session. [1:34] We actually should have cited one M hours [1:36] 4 or 5 six F for the discussion of confidential records, [1:40] and a suggestion motion would be to amend the minutes to correct the citation. [1:44] A basis for Executive Session for September 10th, 2026. [1:47] School Committee meeting that the motion shall see second. [1:52] Christina. All in favor? [1:55] All right. [1:56] Great. [1:57] Okay. [1:59] Now, do we have a motion to approve the minutes [2:02] of the September 10th, 2026 meeting? [2:06] Christina, seconded by Tom. [2:08] All in favor? [2:10] Excellent. [2:11] All right, now, we will move on to reports. [2:16] I will just start off with a brief report before we move. [2:20] Move along. [2:21] I just wanted to make sure that everyone was aware. [2:24] We I think, Shauna Crofton did mention this [2:27] in our last school committee meeting, but regarding, the turf, [2:32] track and playground projects that are, going to be on November thirds [2:38] ballot for approval of the bond measure to support those projects. [2:41] There are several opportunities for the public [2:44] to engage again, the public in Yarmouth, whether you have, [2:49] children in the schools, are not on several occasions. [2:52] And these were purposely set forth on, [2:56] morning and evening time. [2:57] So I just want to recap those for the public. [3:00] We have September 29th. [3:02] That's next Tuesday at 9 a.m. [3:04] at Merrill Library. [3:05] We also have the same day, the 29th at 6:30 p.m., [3:10] at the Yarmouth High School Alumni Room, [3:13] October 14th, 9 a.m. [3:16] at the Log Cabin again. [3:18] October 14th at 6 p.m. [3:20] at the Yarmouth Elementary School cafeteria. [3:24] And then finally October 21st at 5 p.m. [3:28] at the Yarmouth High School Alumni Room. [3:30] So there are several opportunities to engage. [3:32] Bring your questions. Find out more. [3:34] We definitely want everyone to feel they have all the facts before [3:38] they go to the polls on November 3rd. [3:41] And of course, at any time we encourage folks to email the superintendent [3:45] or the school committee with questions about the turf, track and playground, [3:50] so that you feel you can again go to the polls informed. [3:54] That is all I have for this evening. [3:56] Thank you. [3:56] Okay, moving on to, the superintendent's report. [4:00] Thank you. [4:01] I just wanted to start off with a logistical piece, and that is [4:05] that I'm just going to request [4:06] that we make a minor adjustment to our school committee workshop calendar. [4:09] So currently we have the CIP plan and the workshop scheduled for October 22nd. [4:15] And I'm just hoping that we can move that to November 12th. [4:18] And the reason being is that our Director of Finance [4:20] is going to be out of town on that date, [4:22] and I think he's an integral part of that conversation. [4:24] So we'll just make that shift and I can update the website as well with the dates. [4:29] And I [4:29] wanted to just give a quick update on the sustainability initiative. [4:33] So this is I had brought this forward last time. [4:35] It was a grant that the town has actually worked with the school department on, [4:39] for a town sustainability. [4:40] And it's a climate resilience roadmap for the Yarmouth High School. [4:44] I am really excited to announce that we have received that grant [4:47] with a total of $40,000 for Community Resilience Partnership grant. [4:52] A thank you to Mary Smith, who is the individual [4:54] who helped her write it, and our coordinator here in town. [4:57] And a thank you to our administrators as well, Heather, [5:01] Manchester and Robert Cody, who are helping to oversee that as well. [5:04] So we're very, very excited because it's going to mean wonderful things for kids. [5:09] Our students are very involved in it. [5:10] And I did want to just highlight that. [5:11] That also is going to mean [5:12] that there will be some charging stations put in at the high school. [5:16] Lots of good news and exciting things to come on that, [5:19] I was [5:20] going to also just do a couple of highlights from our buildings. [5:23] I just wanted to highlight a couple of things for each of the schools [5:26] Yarmouth High School. [5:27] So homecoming week, as many know, is underway. [5:30] And we have the community has our homecoming dance. [5:32] You're going to hear more from students. [5:33] So I won't go into too much detail, but I just wanted to thank all of them [5:37] for, a really, truly phenomenal organization. [5:40] And you've worked really well with the administration [5:42] and you've done a great job. [5:43] And I would just give a shout out to our committee members [5:46] and our students to encourage everybody to attend [5:48] those events with a lot of sporting events and whatnot happening. [5:51] The, Harrison Middle School. [5:53] So our HMS students have completed two successful days of their main [5:56] three year testing. [5:57] And I just wanted to thank them because, again, they jumped right in. [6:00] And that's been success. And, we are moving things along. [6:03] So thank you to the middle school folks for their initiatives. [6:06] Dartmouth Elementary School, [6:08] wise, is bringing students and community partners together [6:11] that there is a school wide assembly that was held yesterday and that involved, [6:15] the Yarmouth [6:15] Police Department was not able to attend, but they had representatives there. [6:18] Yarmouth Bike Committee and along with the white House students, [6:22] came forward and joined for a conversation about bike safety. [6:25] Also came up to promote homecoming, and it was just a wonderful opportunity [6:29] to see all the students together. Thank you. [6:31] And with Road school, [6:33] celebrating a successful start to our 3 to 5 year old [6:36] special education population, so early childhood special education [6:39] has fully launched, and we have students that are receiving supports and services. [6:43] And the staff have really, really helped to work together to build that program. [6:46] And we are really excited to have that, [6:49] as a part of the Yarmouth School Department. [6:50] Oh, thank you, thank you. Fiona. [6:54] Now to the Finance committee or new chair this year for the Finance Committee. [6:58] Tom McGinty. [6:59] Yeah. [6:59] We have not met since our last meeting. [7:02] So, really nothing to report tonight. Okay. [7:05] The new chair of our policy committee, Chelsea dorm. [7:08] Hello. We met September 14th. [7:11] And I was selected to serve as chair, hence this update. [7:14] We reviewed updates to two policy procedures to reflect doctor [7:17] Heather Manchester [7:19] as the district's current affirmative action coordinator and title nine. [7:22] I'm sorry. [7:24] We also discussed [7:25] upcoming changes to our policy on automated external defibrillators, [7:29] otherwise known as Aids, resulting from recent state legislation. [7:34] Beginning with the 2027 2028 school year. [7:37] Districts will have additional requirements [7:38] related to add access at school sponsored athletic events [7:42] and practices, as well as emergency planning. [7:45] We also just learned that there's potential for this [7:47] to become an unfunded mandate. [7:49] And so we're waiting to hear more about this from SSA [7:53] to support safety and move towards compliance, [7:55] we will review our existing Aids athletic venues, training and emergency [8:00] action plans this year, with recommendations [8:02] expected to be presented to the policy committee later this year. [8:05] But I have the honor of, sharing some [8:08] thanks and recognition to the Yarmouth Fire Department. [8:12] Yarmouth Colts I understand Neil Daily, in particular, Karen McNeil [8:16] and our athletic department for their partnership in purchasing [8:19] and installing ads at several of our athletic fields. [8:23] This collaboration ensures that these important lifesaving [8:26] devices are readily available during athletic events, and we're grateful [8:30] to everyone involved for their commitment [8:31] to the safety of our students, athletes, and larger community. [8:35] This year, we'll also continue to review our ad procedures and devices [8:39] across the district. [8:41] Finally, we reviewed significant revisions to policy [8:44] Jlf reporting child abuse and neglect to align with our policy. [8:48] With recent legislative changes to Maine's mandatory reporting laws. [8:51] Among the changes, all school personnel [8:54] are now clearly identified as mandated reporters. [8:57] Reports must be made within 24 hours, and mandated [9:00] reporter training will now be required. [9:02] Every two years, we will have an opportunity to discuss Jlf [9:06] more this evening during our first reading of the updated policy recommendations. [9:11] And that's it. Thank you Chelsea. [9:14] And I understand the mission committee met this evening. [9:17] I'm looking at, Kelly. [9:19] I'm not sure who that who was chosen as chair, but the missus will let you [9:24] share that with us. [9:25] Yes. So the mission committee met tonight. [9:27] I was elected as chair. Okay. [9:30] And we just used this meeting, [9:33] to review our charge as mission committee for those new members. [9:38] We welcome new members and, students and parents. [9:42] We talked about what we've worked on in the past, [9:44] and we brainstormed some goals for our work this year. [9:48] Right. Thank you. [9:50] And other committees and liaisons. [9:53] I'm not sure if other folks have met yet. [9:56] Oh, Christina, just a quick one. [9:58] I'm our liaison to the Yarmouth Education Foundation. [10:00] We heard a lot of great kudos to them in our last meeting [10:03] with some of the grants they've been funding. [10:05] And they have been updating staff across the district about this year's [10:09] grant cycles that are open to staff, teachers and students. [10:14] And just a reminder that the first grant application cycle [10:18] deadline is coming up on October 16th for the fall grant cycle. [10:23] For those staff members or students that might be thinking [10:25] about submitting something. [10:27] Excellent. Thank you. Christina. [10:29] And now to our students, Senate, Elise and Grant. [10:32] All right. We've had a pretty busy, week. [10:35] First of all, Miss Crofton [10:36] came to our Senate meeting on Wednesday, so that was great. [10:38] It was great to have her there and to have her sort of seeing what we're doing. [10:42] We ran well, we started we introduced the freshmen [10:45] to how elections will work, what kind of student government there is. [10:48] And so their elections will be next week, speeches on Wednesday [10:52] and elections on Thursday. [10:54] So hopefully we'll get some good turnout from that. [10:56] And then in Senate we made our committees. [10:58] So for those who aren't familiar, we've got three committees [11:00] that each focus on a different thing. [11:02] We've got academic, which focuses on academics, school [11:05] culture, which focuses on school culture and extra [11:09] extracurriculars and technology, which I'm sure you'll never guess. [11:12] Focus is on extracurriculars and technology. [11:15] So we broke up into those groups and we just brainstormed [11:18] what we want to work on for the year, and we sent out a form to hear from students. [11:21] So hopefully we'll get a lot of input and a lot of big things to come. [11:25] Yes, and homecoming is underway. [11:29] That is on Saturday. [11:31] Goodness gracious. [11:32] I just had dinner. [11:33] Sorry. [11:35] Our the dances on, Saturday. [11:38] That's mostly spearheaded by the sophomore class council. [11:42] They're having a dance out in the courtyard, [11:44] and it's been a whole production, and it's been so excellent for school culture. [11:48] And, it's the first homecoming in so long, and it's [11:53] it's just everyone's fired up about it. So [11:56] sophomore class council hopefully becomes a thing. [12:00] Excellent. Thank you. Graham. [12:02] Adult liaison note, please, for the PTO. [12:05] Just putting, [12:07] APB out there for anyone who might enjoy [12:11] taking up the role of, what has been called [12:14] parent education coordinator, community education coordinator? [12:18] That is an open role. [12:20] And if you'd like to learn more about it, [12:23] Allison, call and be happy to chat with you. [12:29] Currently, there [12:30] is a partnership with the Falmouth PTO for an event in the fall, [12:34] so that will be on the PTO website, so there is some time to think about it. [12:39] If anyone out there is interested, please tell your friends. [12:42] Right. [12:43] Thank you. Okay. [12:44] Now is the, [12:47] sorry moment where we, offer, [12:49] time for the public to comment. [12:52] But I do not see any members of the public here. [12:55] I see lots of wonderful administrators. [12:57] So unless they want to get up [12:59] as members of the public, I'm going to assume we can skip to the next, [13:03] portion, and which is unfinished business. [13:07] I do not believe we have any unfinished business, [13:10] which we're skipping right along. [13:12] To our workshop topic for this evening, [13:15] which is emergency preparedness and school safety. [13:19] Thank you. [13:20] And I am going to share a presentation. [13:22] And then we also I want to thank our building [13:24] administrators for being here this evening. [13:26] If there is specific questions that you might have [13:27] for any of the buildings, we can follow up with that as well. [13:30] But I would like to thank them as well [13:31] because they contributed to putting this together. [13:33] So we're hopefully going to be able to answer a lot of things that, [13:36] that maybe you're wondering about. [13:39] So it just the [13:39] overall purpose of the just this, the workshop [13:42] in general, we really want to make sure that folks understand, [13:46] and have a shared understanding of what our approach is to emergency management [13:49] and being prepared for events that might occur in the district. [13:52] So what we want to also look at is show really clearly [13:56] how our facilities, technology staff [13:57] training, curricular connections and whatnot all play into the preparation. [14:02] If an event is to take place and it's going to happen. [14:05] And again, we also want to make sure that we look at and highlight [14:08] the ongoing cycle of practice for review. [14:10] Just always open to changes, adjustments, and feedback. [14:14] And we've kind of built that into [14:16] just the practices that we have in place right now. [14:19] And I just I do want to highlight [14:22] is empowering all students to create fulfilling lives in a changing world. [14:25] Our mission is what drives what we do in emergency preparedness. [14:32] So in general, some of the facilities and access points, [14:35] just making sure that everybody in the community has clarity on this one. [14:39] All of our buildings do have a single entry point. [14:41] So when we have folks arrive to campus, we always ask [14:44] and make sure that they go through one entry, where folks greet them [14:48] and they can beat them in, and they sign in to the front office. [14:51] And the vestibules and whatnot are also a place where we have [14:54] and can hold, visitors as well as if there's large parcels and whatnot. [14:58] So I just say that [14:59] because it's within intentionality that those spaces have been planned. [15:03] All of those areas are obviously monitored. [15:04] They are locked doors. [15:06] We have cameras in those areas and intercoms to allow for communication. [15:10] And in terms of communication and alerting, [15:12] I'll get into more detail on this one, but we have multiple ways in the schools [15:16] and district to be able to communicate both individually and then in mass [15:20] when we need to [15:22] training and practice. [15:23] We have some pretty thorough plans in place for training [15:26] and professional development, both for staff and for students. [15:29] And it's something that we continue to build on. [15:32] And I say that because every year I know that I've been here. [15:34] I'm in my sixth year. Every year we have made adjustments. [15:37] And so it's an annual review process, [15:39] and it involves a lot of people, which I'll get into as well. [15:42] And then the partnership piece. [15:44] So again, all of this really is done in coordination with all of our buildings, [15:48] as a district, but also with our emergency responders here in town. [15:51] And I just want to highlight and also thank them for their engagement [15:55] and just always really being willing to be at the table with us and giving [15:59] us, just research based evidence to be able to help inform decisions. [16:06] So I talked about [16:07] the safety infrastructure quite a bit already. [16:10] The one thing I just sort of wanted to highlight as well. [16:12] So in addition to sort of the entry areas and whatnot, [16:15] we also have school emergency plans that are specific to each building [16:19] and throughout the district. [16:20] Obviously, I'll go into more of that in each of our rooms. [16:23] We also have go buckets and what those are those [16:26] and unfortunately relate to if we have, an intruder or a situation [16:30] where and we have to lock into spaces, they have contents in them [16:34] to help and just help with needs in the room themselves. [16:37] And there's a detailed list of what we have that we include in those. [16:41] But it's for safety measures. [16:45] So I want to start off really by again highlighting [16:47] when we when we have communication throughout the building. [16:49] So we have the intercom systems that we can use. [16:52] We have phones obviously that we can call room to room. [16:55] We have an all call. [16:57] We have a situation where we have we can at any point call from a phone [17:01] and make an announcement. [17:02] So we have our staff have access to it, do, [17:05] instructions that allow them to be able to do that in case of an emergency. [17:08] Obviously that's not shared with students. [17:11] But it is an emergency procedure piece that we do training on [17:13] at the start of each year. [17:15] Our system is one that you've heard about before. [17:18] And we are very appreciative [17:19] of the fact that the school committee and town has supported this. [17:23] But what this does is it's a it's an all call system that allows us [17:27] to do a couple of different things. [17:29] So it's an actual card and I'm meant to hold it with me. [17:33] Okay. [17:33] It's it's a card where there is a button attached to it. [17:36] And within that, within that it can be programed [17:39] that if you were to click it three times, [17:41] what happens is that link to specific people within the building. [17:44] So it's a building response team. [17:46] People will do that. Staff will do that. [17:48] If by chance, for example, there is a medical issue that just needs [17:51] the nurse to be present, it could also be a be a situation in the classroom [17:55] where additional support is needed. [17:57] It could be administrators. [17:59] It could be health related. [18:00] It's a team of folks that are trained to be able to go quickly. [18:04] What allows us as well, when that notification comes in [18:08] on devices, it shows exactly where that call is coming from. [18:12] So it notifies not only that the need is there, [18:15] but also notifies where it is in the space. [18:17] All of our buildings. [18:18] One of the things that is [18:19] is wonderful about this system, regardless of where you are, it pinpoints. [18:23] So at say for example, I'm at the high school or actually I'll use a [18:27] one of our say, Kelly Rogers goes up to the high school. [18:31] Her badge then aligns with that building. [18:34] So you don't have to be in the space. [18:36] And it's not attached to one building. [18:38] It also stretches out on to places like the athletic fields and whatnot. [18:42] So this system has actually upgraded over the course of the summer. [18:45] And we're in the midst of that final portion of upgrade as well. [18:49] The second portion of this is an all call alert system. [18:52] So when I say all call, if you click that button, [18:57] for example, eight times what that does, that's an all call emergency, [19:01] where it notifies [19:02] not just people within the building and notifies our emergency department. [19:05] It's an automatic attachment to 911 police officers dispatched. [19:10] Our fire department is dispatched, and everybody is coming in full force. [19:13] And I say that because it really is a true all call scenario. [19:17] When in the buildings themselves, there are strobe lights that are going to [19:20] be flashing, the doors are locking, there's announcements that are going on. [19:24] And so that that is in place because it allows us to fast as quick access. [19:29] If we are in a situation where we need to use it. [19:31] I think with it, it brings an incredible sense of safety and security to staff. [19:36] We all know if a situation like this arises, [19:38] time is of the essence and getting somebody on site is critical. [19:42] So this really is an important asset that we have here in Yarmouth, [19:45] and we're thankful to have it and use it if we need it. [19:50] The in terms of and [19:52] if we were to have an intruder in the space, [19:54] one of the things that we have [19:55] really leaned into and move towards is we're an Alice and form district. [19:59] And what that means is this is a sort of a shift in protocol [20:03] that took place about maybe 10 to 15 years ago now. [20:06] But it's based on research about how and then and I hate to say it this way, [20:10] but how do you minimize, and really and it's awful, [20:15] but minimize situations of people being shot if there is a situation of that [20:19] that took place and what they found in research and data [20:22] is that the old traditional lock down system where you would hide, [20:26] unfortunately caused an increase in casualty. [20:30] Again, this is a [20:31] really, really difficult topic to have a conversation around, [20:34] but it's also a really important one because we have to prepare [20:37] and be responsive if anything of that was to take place. [20:41] So what the police department really worked with us on [20:44] is that shifting our practices to so that you're much [20:47] more active and involved and responsive to the actual scenario at hand, [20:52] reduce us and minimizes that casualty. [20:55] So alert, lockdown, inform, counter and evacuate [20:59] are the various pieces that fall or the acronyms for Alice itself. [21:04] But what that allows you to do is it's telling you [21:05] to really respond in the moment to the situation. [21:09] So alert is really looking [21:10] at being more aware of of an area and your situational awareness. [21:14] So when I'm in this space, being really conscious [21:16] and looking at I have two exit areas training yourself to be again [21:20] really aware of your surroundings and the people within it. [21:23] And then knowing where your accident points might be if you had that need. [21:27] Lockdown is moving to you again. [21:29] Secure the space that you're in. [21:31] But with this, you also do an additional piece [21:34] where you're going to be barricading a space. [21:35] So you're literally if I was to look at this door, [21:38] I could be looking at all the different things that I can go. [21:40] In addition to locking up, putting up against it in form, [21:45] there's a move away from just trying to keep everything in code [21:48] to being really clear in your language. [21:50] So you're any information that you have. [21:53] The direction that we have received and we have and follow and educate on, [21:56] is that really clear language as specific as you possibly can [21:59] and making sure that you share that as publicly and loudly as possible? [22:04] The counter component of this is only, really relevant to older students. [22:08] This is not something that comes in to discussion in play. [22:11] And in the early years, everything here that we do with students [22:15] in at the building levels is age developmentally appropriate. [22:18] And that is again, working with that alongside our police department. [22:22] But the counter piece is a last resort situation where [22:24] if somebody was to come into a space armed, [22:27] that the guidance is around picking up, for example, [22:30] anything that you might have within the vicinity, throwing and being loud, [22:34] making as much of movement as you possibly can. [22:37] The evacuate is the area that people lean into most. [22:40] And we are. [22:41] The instruction is always, if it's feasible and possible, [22:43] you would evacuate a space. [22:45] So if you're able to get out, you get out. [22:48] And what that means is even for example, if you're on the second floor [22:50] of a building, [22:52] it's making sure that people understand how they can evacuate a space. [22:56] And it's measuring safety and risk at the same time. [22:59] So we do a lot of that with our students and our staff as well. [23:01] And what that could look like. [23:03] So this is the model again, that we moved to a few years ago [23:05] and have been continuing to evolve, with our staff and with our students. [23:10] And I'll talk a little bit about what that looks like in practice. [23:16] How we build readiness. [23:17] So again, introducing [23:18] really important that we have shared language visuals and expectations. [23:22] I I'm just going to go back for a second because this visual here, for example, [23:26] the stop, look and listen in the elementary years, [23:29] this is really important for our students, right. [23:31] Understand what I'm going to do in a situation. [23:33] I'm going to get a hold. [23:35] I'm going to make sure that I'm aware. [23:37] I'm going to look at my my teacher. [23:38] And that's what we're training, really stop, look and listen to the adult [23:41] in the classroom with younger students, [23:45] practice again, really looking at the routines [23:48] and what we do in these situations. [23:50] There's been a lot of research as well. [23:51] And how do we help best prepare, folks. [23:54] And one of the things that people will say is that it's similar to fire drills. [23:56] You have to actually do it, [23:58] and you have to go through scenarios to be able to equate yourself. [24:00] If there was an emergency that could take place, [24:03] when you're in a [24:04] situation, you go into a state of fight or flight. [24:07] And I think the more preparation that you can do for that, [24:10] it decreases your risk of being in a situation [24:13] where you wouldn't be able to react, which is a really fundamental piece of why [24:17] we do these things and applying it, obviously the evacuation portion of it. [24:20] And then every time we do that, really looking and debriefing on [24:24] what we have could potentially do better or differently. [24:30] Just a question in terms of the communication piece [24:32] during an actual emergency situation, [24:33] if I was to take place again, we've talked about the plain language, [24:37] but that again, is communicating without any codes as directly as possible. [24:41] And again, the information that we share is actionable. [24:44] So being descriptive. [24:45] So for example, if I'm looking at the individual [24:47] being really clear about the color of their shirt, [24:49] the color of their shoes, the color of their hair, the gender [24:52] to those pieces as, as clear and as specific as you can be. [24:56] The channels of communication [24:57] that we've used, I obviously talked about the ones that we have in terms of scent. [25:02] Other things that we have to the technology and whatnot that we use. [25:05] Really, once you get to a certain point shifts over to the police department [25:08] as well, there's a point where they then take a lead on communication [25:12] in our buildings. [25:12] It's it again is where it starts with us is so the initial direction [25:17] and instruction when the situation is first initially happening. [25:21] Family communication. [25:22] One of the things that we stresses the importance of sharing information [25:26] that is accurate. [25:27] So making sure that the information that we get is communicated when we have it, [25:31] but also that it is accurate information being sent out to shared with families. [25:38] There's been a lot of and I know that, Mr. [25:41] Cody actually spoke to this in the opening. [25:43] We were talking about personal devices and cell phones. [25:45] But there's been a lot of question around and understandably so. [25:48] But concern from families in terms of, well, I if my child doesn't have a device [25:54] or cell phone with them in the moment of an emergency, how can I contact them? [25:57] I just thought it was important to highlight, again, [25:59] done in consultation with, law enforcement national organizations. [26:03] But the guidance really has shifted us to it's it's actually best [26:06] if people do not have their cell phones with them in these in these situations. [26:11] And I kind of broke it down a little bit by each of the different reasons and why. [26:14] So distraction from direct instructions. [26:16] So in these situations, [26:19] being in the moment and really hearing and seeing [26:21] what is happening is really critical to being able to be responsive quickly. [26:25] Spread of unverified rumors. [26:27] Again, going back to that language that is verified is accurate and is correct. [26:31] So we don't want information going out that isn't isn't actually factual [26:36] overloading of dispatch systems. [26:38] Again, that can depend on the area that you're in. [26:40] But if if hundreds of calls are going in [26:42] to 911, it is going to again, it can impact response times. [26:46] And then also it can cause if people have their phones [26:48] and they are aware of this and people flooding into the site, [26:51] which is when again, you don't want people coming in [26:53] because you want emergency vehicles coming in. [26:55] In the most, [26:56] the highest priority is making sure [26:57] that police department and fire department can get in. [27:00] And then officials, staff, communication, school administrators [27:03] and crisis teams are going to be really dedicated [27:06] to making sure that they are managing the communication, going out to families. [27:13] I also want to highlight the [27:14] fact that we do have, in the district is a crisis intervention team. [27:18] So this is a group that meets several times each year. [27:21] And the sole goal of this group [27:22] is to really talk through various scenarios and situations. [27:26] If something is to arise, a situation or scenario that really, [27:30] again, it doesn't just have to be an intruder, [27:32] it could be something that is significantly impacting our school, [27:35] or our district. [27:36] This group does get together, and they are the folks that help [27:39] to navigate how we handle this. [27:40] In each of the buildings. [27:42] The group is made up of district [27:44] building administrators, social workers, and school counselors. [27:48] We have teacher representatives. [27:49] The police chief and the fire chief are there. [27:51] And this allows us, again, to make sure that we are really using, [27:55] I would say, just as many minds around the table [27:57] as we can and making sure that we have the right people in place in the buildings. [28:01] And again, key responsibilities here. [28:03] It's obviously to be responsive, but it's also really to be proactive [28:06] in the planning and be ready if anything is to happen or take place. [28:12] And I put the teaching and learning side of it, [28:14] because this is really a critical component of being prepared. [28:18] So the staff professional development, [28:21] in terms of how we support and and work with our staff throughout the district. [28:25] So new staff in terms of that, when they first arrive, every new staff [28:29] member does receive training with just sort of the fundamentals [28:31] and basics about being an Alice in form district. [28:35] What to do in a situation of emergency, who to contact, how to respond. [28:39] And that sort of built into our orientation and are welcome [28:43] as every year as our returning staff come back, our building administrators [28:47] also do sessions in those opening faculty days, with our staff. [28:51] And again, those are refreshers. [28:53] And they are also opportunities for people to ask any other questions. [28:56] Practice and learn more. [28:58] The other option that we also offer for staff is not a requirement, but it is one [29:02] that we also just try to make available each year that we have several sessions [29:06] in partnership with the police department where we have advanced training. [29:10] Those are really scenario, and I would say active based example. [29:15] So for example, people can be in a room [29:17] and they would practice barricading a space together. [29:19] They learned how to really respond in the moment. [29:22] They learned how to evacuate from the window. [29:24] They learned how to respond [29:26] and support students in a situation depending on the ages of the kids. [29:30] So the feedback that we've had from all of these has been very, very positive. [29:34] I think that one of the things we've learned this year [29:36] is that there are some folks that would like some additional training, [29:38] so we're looking into ways that we can help to support that as well, [29:41] in addition to building that into the program. [29:44] And then the PD time that we have, I did want to highlight just a special thing. [29:48] So any Bernard and Amanda Marie are two of our staff at Rowe School, [29:52] and they actually went to the Alice, training this summer. [29:56] And they're the two [29:57] who actually led the training for our staff and our new staff this year. [30:00] Coming in, one of the things we've really committed to is making sure [30:04] that we can do this training internally with support of the police department. [30:08] But we found that having people who have the expertise and, [30:12] and the confidence really also are sometimes the best people to be training. [30:16] They really know the buildings. They know the space. [30:18] And I think people also value hearing from them because they also understand [30:21] the kids that are in the buildings themselves. [30:24] So a really big thank you to them [30:25] because they use some of their own time to do a lot of that work as well. [30:30] The age appropriate, student preparation. [30:33] And this is where I again, I give thanks to our building administrators [30:35] and the teams of folks that they work with in their buildings [30:38] because I think what they've done is be very intentional about how, [30:41] how they design the learning opportunities and experiences for their students [30:45] and the younger years at Rowe and the elementary school. [30:49] Again, I went back to that visual, but it really is a stop, [30:52] look and listen, really learning to follow the the directions of the adult. [30:57] And they actually do these, [30:59] you know, I'll talk about the scenarios at the at the older years, but [31:02] they don't do quote unquote scenarios at the elementary school, [31:05] but they do in the sense of I was in a teacher's room who actually did [31:09] one of these learning opportunities for students earlier in the year. [31:12] And the teacher was very, very thoughtful about where it is. [31:14] You know, we're going to take a moment in the day. [31:16] This is what we're going to do. [31:17] But the students up said, we're going to move quickly over to this area. [31:20] We're going to move quickly over to here. I want your eyes here. [31:22] One of the things I would highlight and why this is so important is [31:25] when I was in the room, those students don't know who I am. [31:28] Sometimes that can be a distraction, right? [31:31] The students were locked into their teacher. [31:33] They were following the instruction of their teacher. [31:35] They were doing exactly what the teacher said. [31:37] So I just I give credit to our teachers because they're being thoughtful [31:41] and varied. [31:42] And again, they're very effective in what they're doing in that environment. [31:45] At Harrison Middle School and the high school, [31:48] it does move more to explicit instruction and scenario [31:52] situations that are talked through during advisor advisory. [31:56] There are tabletop that happen and they will be moving as well [31:59] towards some actual evacuation drills that they will do later in the year. [32:03] So again, it builds up over the course of the year is not all thrown at once. [32:06] It really is scaffolded. [32:08] And that's done with intentionality. [32:14] The support. [32:14] I really want to highlight this piece as well, [32:16] because we're talking a lot about the the emergency. [32:19] We're talking about what happens with if something awful [32:22] and egregious happens in a space which I hope never does. [32:26] What I also want to highlight is there's an incredible amount of work [32:29] that goes in to really just, again, [32:32] helping the students to learn in terms of the social emotional [32:35] learning side of this piece that actually plays into this as well. [32:39] The character strong curriculum that is used at the pre-K five level really is [32:44] in terms of the instruction about, again, I would say, how to be great humans. [32:48] Right? [32:48] And I say this in the sense of [32:49] is a really well thought out program is not just executive function. [32:53] It's a huge portion of it, but it also then the again, you hear [32:56] deep dive into ten foundational traits, including empathy, respect, cooperation [33:01] and persevering. [33:01] So those are really critical components when you're in [33:03] any type of an emergency situation, having an awareness of those as well. [33:07] The Responsive Classroom again is a how [33:10] so the environment and the practices of what's happening on a daily basis. [33:14] And again, I think these are done in, in a very thoughtful and mindful way [33:18] by our teachers built into the lessons themselves, in addition to having school [33:22] counselors support in some of those areas as well. [33:26] And again, at the middle and the high school, [33:29] they have dedicated advisory teams [33:30] that have curriculum to be able to support these aspects as well. [33:34] Again, they're small. [33:35] The groups in the middle school, [33:36] intentionally small to be able to allow for those close connections. [33:39] And I would say development of a relationship with that adult, [33:43] who they can also lean into [33:44] at the high school, they're going to have that same advisor [33:47] for the four years that they're there. [33:48] And hopefully, again, establishing close connections and having a really safe [33:51] space to be able to have really important and hard conversations. [33:54] And there are some designated lessons that the, [33:58] again, teachers are offering and providing during those times as well. [34:03] I think that's a real strength of our school department. [34:05] So I just highlight that because I think those are really important pieces. [34:08] And our teachers should be proud of the work that they, they've done and do. [34:11] So the again, partnerships and continuous improvement. [34:14] So we continue to work very, very closely with the police department. [34:18] I think we they're they're helpful in terms of also what they share with us [34:22] in terms of the best practice that they're learning and the training that they do. [34:26] They're very mindful of how [34:28] that may need to be adapted in educational situations and settings. [34:32] They are actively coming to some of our drills and sometimes. [34:35] So sometimes they might be present when we have drills in the building. [34:38] They work very closely with our building administrators. [34:41] And again, they do the additional trainings, [34:44] and volunteer their time to help with that as well. [34:46] And just looking down to make sure I didn't [34:49] I don't want to repeat a lot of stuff that I've already said, [34:52] but I think the one thing I really want to highlight here is that, and I sort of [34:55] started out with that, is this is a situation [34:57] that can really increase anxiety and stress and trauma [35:01] in so many situations for students, as well as for staff. [35:05] Every time that we are doing this, our goal is not to be focused on the trauma. [35:10] It's to really help to prepare for possible situations. [35:14] Not and we do that in a way that hopefully is mindful and thoughtful. [35:18] Also, letting folks know whether it's staff or students, that [35:21] whenever we have these conversations, we have social workers available. [35:25] We have school counselors available if somebody needs additional support [35:28] or just need some time or needs to step out, they are always welcome to do so. [35:33] And I think that's really important that we always allow that space. [35:38] Questions I know it's a lot of information to throw. So. [35:42] Okay. Well thank you so much Shauna. [35:44] That's a it's a a huge topic and I appreciate all the different, [35:49] you know, components of it that you shared. [35:52] So yeah just open up for questions comments. [35:55] And our administrators are here as well. [36:00] Emily. [36:01] And for Kelly, I'm curious how if you had a fire drill [36:05] pretty early on in the school year and I was thinking about you [36:09] and the pre-K students, [36:12] I was curious how it went. [36:19] Sorry. [36:21] And sorry about my voice. [36:23] They did phenomenally well. [36:26] They right from the first moments of walking into the school, [36:30] like Shauna said, we're teaching them the importance of following [36:34] your teachers directions, and that's really what we lean to with all of this. [36:37] It's important to follow teachers directions. [36:39] So when we had an unexpected fire drill, early on, [36:44] they handled it beautifully. [36:46] They just listened to their teacher and they, they followed the routine, [36:53] and and handled it really well. [36:54] I mean, it is loud and so, you know, along the way, [36:58] you're kind of like, it's okay to cover your ears. [37:01] Because that's the part that kind of gets them. [37:03] But but they did great. [37:04] And, and then they were able to process with their teacher afterwards. [37:07] It's just a way that we practice staying safe at school. [37:10] So it went really well. [37:11] Thank you. [37:11] Yeah. [37:13] And, thank you so much. [37:16] And thank you to everyone for being here tonight. [37:19] I guess I'm just gonna start with saying I've always been so impressed with, [37:23] our schools, [37:26] kind of, for lack of better term, but just, like, [37:28] safety procedures and how, [37:33] I just think that the scaffolding from row up to [37:36] the high school is done is done so intentionally and so well. [37:40] And I know there's been changes over the years, like, for example, with the, [37:44] buttons that are not in [37:46] every school, and not nearly and every school. [37:50] And I've talked to family members [37:52] who work in other school districts and they're like, you have they have what? [37:56] And, are very envious, of that [38:02] kind of reassurance that that that gets I guess I have two questions are not [38:07] they're only related and that they're both under [38:09] the umbrella of safety, but they're pretty separate. [38:11] One is, [38:13] a question that I sometimes get, which is probably mostly directed [38:16] at the high school, in the middle school, which is that after hours, [38:21] the, you know, those doors are open, which makes a lot of sense [38:26] because there's kids coming and going and there's activities and there's, [38:30] and, and I'm certainly not advocating I don't I don't want them locked. [38:35] Right. Like, I'm not advocating for that. [38:36] But I guess my question is, what what is the thought process behind that? [38:40] Is it just that it's the end of the school day? [38:43] We need to have it open. [38:46] I guess I don't know. [38:47] What is the thought process behind that. [38:50] If there is one? [38:54] I know, I think it's a great question. [38:55] I, I don't know if I can answer [38:57] with the thought processes, except that they're public buildings [38:59] and that there's so many people coming in and out for various activities. [39:03] I think it's a good one for us to think about and take away from our conversation. [39:06] Yeah, but that's my best answer in the moment. [39:08] Yeah. [39:09] And I know that it's not always and I don't know [39:11] I know it's not always the case. Right. [39:12] Like sometimes there might be a play practice late at night and you're [39:17] and the it is locked. [39:18] So the kids are like texting each other to get in. [39:22] Sometimes it's open and it's. [39:23] Yeah, I just kind of. [39:25] I just wonder what the rhythm of that looks like and the reasoning behind it. [39:30] And a public building is perfectly great reason. [39:33] Right. [39:34] So but just kind of that was my one question. [39:37] Is it a single point of entry, like after hours? [39:40] Is it is it only one door that's open or something like I would say yes, [39:45] but I [39:45] but I will, I'll actually look into it and get more specifics around it [39:48] and we can bring it back because I think it's a good question. [39:50] And again, I'm not advocating for lock. [39:52] No, because I would also be, but I'm just I guess I'm [39:55] wondering exactly just what the thought process behind it. [39:58] And then you had mentioned that, there's some staff that want more training [40:02] and I guess, my follow up question to that is do they want more training? [40:06] Because there's like other levels of training that they can go to [40:09] or they're looking for, [40:12] kind of more reassurance [40:13] with their own personal abilities in the training. [40:17] I actually think it's more reassurance. [40:19] And I look to our, our administrators. [40:22] But the way that I would frame this is that I think it's [40:23] one of the things that can be challenging [40:25] with emergency preparedness is that there are no definite answers. [40:29] Yeah. [40:29] And I think that it's hard when there isn't a definite answer of, [40:33] for example, when it used to be an old lockdown model, you pulled your blind, [40:37] you moved to the side, you hid, you knew exactly what to do. [40:40] In the moment you follow the instruction, right? [40:43] So it's a difficult thing to do, but it's an easier thing to follow in this point. [40:47] At this point, having to make these decisions [40:49] in the moment can raise a lot of concern, a lot of question, and just a real desire [40:53] to to better understand and know what to do and practice it. [40:57] So I think that's in a sense where that comes from. [41:00] And I think what we continue to hear, for example, for folks [41:03] who take part in that quote unquote advanced training [41:05] where they're doing the scenario based piece, [41:07] and do more of it, those folks will come back often [41:10] and those tend to be people who have more questions, [41:12] and they come back and they feel much more confident. [41:15] One of the things I always take away from this, [41:17] we do a lot of exit tickets, and just as I check in with staff after we [41:20] do the trainings and whatnot, [41:22] I always find it really interesting you at our new Dartmouth Day, [41:25] when we do this with staff and without a doubt, every single year. [41:30] I would say that 95% of our new staff have actually focused [41:34] on the how they appreciate it and feel more empowered having done this training [41:38] and the opening days of school. [41:39] So it's something that I think [41:40] once people have training, they feel more confident with it. [41:44] I don't know if you can ever get to a point where you're fully confident, [41:46] but that's why I think, and where that comes from, I. [41:49] All right. [41:50] Thank you. [41:51] Yeah, I really appreciate that. No, sorry. [41:53] Yeah. Least I've got another question. [41:55] I've got a comment which is I experienced the like old lockdown model. [41:59] I don't know when we changed it, but I remember hiding in the rooms [42:03] and everyone getting really like [42:04] scared and nervous, obviously, because we're little kids [42:06] were being told to like hide in the dark, [42:08] but just what I wanted to say was I think this new model, the Ellis model, [42:13] the proactive model, has led to such a clear shift in how people think about it. [42:17] Like I think we started this when I was in high school [42:20] and like people are a lot more serious about it. [42:22] Like, I remember in the lockdowns, there was like half [42:24] the class was really scared and half the class was like, oh, this is great. [42:26] I just get a break from from class where like, they would take a nap. [42:30] But with this new model, like, [42:32] people are a lot more serious and they're a lot more engaged [42:34] in, like, cognizant of what is happening and [42:38] the roles they would play in this situation. [42:40] So I just wanted to say that I have really appreciated that. [42:46] I was, I, I second Anne's curiosity [42:50] and also lack of like desire to just lock everything down. [42:54] But I am curious that different buildings, especially the high school, [42:57] I mean, I would never make it to a playmakers play. [43:00] You know, if they lock the doors [43:03] coming in at the end. [43:05] But yeah, I mean, there's convenience and and I'm just curious of what [43:08] the model is for different buildings and even, you know, [43:12] row or there's like basketball practice for rec programs. [43:15] Sometimes it's open in the evenings [43:17] and just how that's manage or how you think through. [43:20] I mean, I'm sure it's all not feasible at all [43:23] to have things locked in someone's staffed, [43:26] you know, they're badgering you in for every activity [43:29] that goes on in these schools. But I sort of echo that question, [43:33] without a clear opinion of what should be done and why. [43:36] Just curious curiosity. [43:38] I did have a question. [43:40] And this kind of touches at each school and I, I think, you know, [43:44] thank you for explaining that. [43:45] Of course, there's age appropriate training [43:47] and either scenarios or a lack thereof, depending on the age level. [43:51] But where do you where does the school system [43:55] or where do administrators look for the types of training [43:59] and the degree to which there are specific [44:02] shared and scenarios played out? [44:05] Are there clear curricula in this, like Alice framework that says [44:11] this is what you should do at first grade, sixth grade, ninth grade? Yes. [44:15] And there are for each of the levels. [44:18] And so I would actually say yes, there is a clear curriculum in terms [44:21] of what they do at each of their various buildings, for each of the various drills. [44:25] And I'll just point to the picture here on the, the screen right now. [44:28] So here's an example at Yarmouth Elementary School [44:31] when they were she was just starting to do this training with one of the classes. [44:34] It's a scripted, [44:36] training that they are able to lean into [44:37] so that they're not sort of on their own with it. [44:40] And again, I would say that it's it looks obviously very different. [44:43] So, for example, a tabletop discussion at the high school, [44:45] in the more advanced setting, I'd say older setting. [44:48] They would [44:49] they would go into it if somebody was going [44:51] to come into this building in this space. [44:53] And they're at location and this is a situation, what would you do [44:56] in the moment? [44:57] And they talk that through and they figure out what to do. [45:00] So it's the tabletop is really preparation for moving to an actual evacuation. [45:05] So it's one of the things I would also say is it's it's shared [45:08] amongst all administrators. [45:09] So you see what the build looks like between each of those levels. [45:12] Yeah, yeah. [45:15] Chelsea, this is somewhat related. [45:18] Maybe it comes up in the tabletop discussions, but, [45:21] is there a way in which, [45:25] students are sort of advised, [45:28] or do they learn about identifying [45:33] behaviors or, or. [45:37] Yeah, potential incidents, like is there like warning signs. [45:40] Yeah. [45:40] Or warning signs discussed and or [45:45] is protocol communicated about, [45:47] you know, if you have a feeling like see something, say something [45:52] is is that a discussion or learning that comes up? [45:56] I don't know that it is, explicitly [45:59] I think we have talked about it sort of [46:03] not in like indirectly talked about in health classes and, and stuff like that. [46:07] But I would say it's not something that comes up in the table [46:10] like in the table talk [46:11] discussions are mostly talking about like if the intruders [46:14] in this area of the school, how would we react? What would we do? [46:16] Where would we go as opposed to how do you recognize someone? [46:20] So to answer your question, I don't think it's really talked about very much now, [46:24] but it is generally baked into like there are mental health [46:28] resources, posters and on every staff landing, [46:31] that kind of thing is baked into some of the mental health discussion. [46:34] Not so much that Alice protocol. [46:36] And I don't know if that would be like, I don't know if that even is [46:40] needs to be in there, but yes, it's, it's it's in other places. [46:45] And I was just going to echo just kind of watching what happens at the high school. [46:49] I think the kids are well, it may not be specific to this protocol [46:53] and specific warning signs. [46:55] Do you [46:57] this kind of specific danger? [47:00] I my impression is, you know, to echo gram is that, [47:04] it is really baked into them that the adults in the building are available. [47:10] If you're worried about a friend for any reason, [47:14] and I, you know, and being worried that they're making dangerous decisions [47:18] would fall under that umbrella, and I do I think baked in is such a good, [47:25] term because that's how I, [47:27] how I see it just from my eyes, at the high school. [47:31] And I think, again, I'm seeing [47:35] lots of kids there that, [47:38] they feel comfortable knowing that they can go to [47:41] it doesn't have to be social worker, but it can be a social worker. [47:44] And they're made very available for sure. [47:46] I think almost everyone in the school has like some teacher who they're like, [47:50] if something comes up like, this is the person I'll go to, [47:52] if not multiple teachers, but everyone I know has like [47:55] at least one person that they're like, that's my guide. [47:58] Like, that's my person right there. [48:00] So often an advisor. [48:01] So I mean, that's fantastic that it just just came up organically [48:06] because that is one of the goals. Right. [48:09] But everyone has at least one strong connection. [48:14] I just wanted to say, [48:16] thank you to the, to, [48:19] women from road school who went and did the, the training. [48:22] I think that's fantastic. [48:24] And I had a couple questions kind of surrounding that. [48:26] Is that, is that like an annual training that we could expand? [48:31] The number of people can go or are we limited? [48:33] Is there? [48:34] That's actually our hope. [48:35] So that's in our plan. [48:36] So right now, so there's several of us, [48:40] also who have it, a few other the administrators have it. [48:43] And then our hope is to actually move to the model where we have a couple [48:46] of staff members at each of the buildings that could then take the lead. [48:49] Yeah. [48:50] I think it's great to have people who can do exactly what you said kind of [48:54] be the leaders, because if you have too many leaders in any kind of situation, [48:59] even a, you know, an emergency situation, it sometimes can be confusing. [49:03] But if you have a few strong people who are kind of aware of all of it, [49:08] I think that's fantastic. I think you, [49:11] Kelly, I will just say kind of echoing what, [49:16] at least that I this model seems so much more empowering [49:20] as opposed to, like, crouching and just, like, [49:23] waiting to see what happens to us. [49:26] And as usual, main is like a little behind. [49:28] Like ten years ago in Texas, we were doing this, [49:31] and I remember being horrified by Alice. [49:32] I was like, you want my child to do what? [49:34] You know, like, I thought it was crazy. [49:37] But I think now as unfortunately it's become more [49:40] accepted and normalized and we understand, [49:43] we can't bury our heads in the sand. [49:45] I really do appreciate that we're taking a more proactive, empowering response. [49:50] And I appreciate all of you, again, as, like someone who has worked in schools, [49:54] that is like our little, [49:55] you know, weird to go through the drill the first couple times [49:58] and to have to think about what you're going to do in those scenarios. [50:02] So I appreciate all of you, [50:05] for taking that burden [50:07] on and empowering our kids. [50:11] Is there, is there any data [50:13] or sort of like theories of change around [50:17] having this type of more empowering system [50:19] actually being a deterrent for [50:23] those types of events where they, you know, happened? [50:28] I have inside a community. [50:29] I have not heard of that specific piece, but I have just heard of the, [50:34] I would say the result being much more, [50:38] positive. [50:38] If people are using these practices, [50:41] positive can be used. [50:43] Yeah, yeah, yeah. [50:45] I mean you're right put empowering all students [50:49] right? Yeah, [50:52] yeah. [50:52] They're questions. [50:54] Well thank you again I know there's a lot of work that went into this [50:57] and work from the administrators and other staff at the schools. [51:01] Yeah. [51:02] This is an important topic that people wish you didn't have to cover, [51:05] but it's critical that we do so. [51:07] So thank you for [51:10] yeah, launching into this, in depth for us. [51:15] Yeah. [51:15] So I wish we could have another workshop topic, but here we are. [51:19] And I'm so I'm so thankful that Yarmouth is so prepared and so thoughtful. [51:22] And the work that's done at all of the schools by all of you [51:25] administrators and all the staff, so appreciate it so much. [51:30] One last question. [51:30] How have you heard, feedback like in the hiring process? [51:35] Like, is this something that people think about when they're, [51:40] when they're joining new communities or, [51:44] just curious if it's if it's like a known positive. [51:48] I don't think it's heard. [51:49] We haven't heard about it in the hiring, [51:50] but we've heard about it in the orientation. [51:53] That's already just the welcome and how we how we help. [51:56] Yeah. Onboard folks. [51:58] Yeah. Okay. [52:00] All right. [52:01] Well again, thank you to our administrators for being here. [52:05] We are going to move into new business, which is, [52:09] the approval of cost center transfers. [52:16] Thank you so much. [52:17] Thank you, thank you, thank you. [52:19] Yeah. [52:20] Okay. [52:24] For this [52:24] particular agenda item, we are looking for a vote [52:27] authorizing transfers between cost centers without increasing the budget. [52:31] So I just want to highlight that piece of it. [52:32] And where this is coming from, is under pursuant to sections [52:36] two, 307 and 1485, four of title 28 of the main revised statues. [52:41] And in order to meet emergencies [52:43] and unanticipated expenses in the current fiscal year, [52:46] and to satisfy recommendations of the auditor for the current fiscal year. [52:49] I, superintendent schools is authorized to transfer available funds [52:54] between the current fiscal year operating budget cost centers, provided [52:57] that no transfer shall cause the total transfers from a cost center [53:00] to exceed a 5% of the appropriation for that cost center, [53:04] and further provided that the total budgeted expenditures [53:07] for the current fiscal year shall not be increased by such transfers. [53:10] This action again, it does not increase the budget. [53:13] Without this, the department is limited by the amount of each individual [53:16] approved expenditure warrant, so the lack of this motion is was noted. [53:20] Actually, in a fiscal year 23 audit, [53:22] the school department did not vote to make a budgetary transfer of up to 5% [53:26] as allowed by section 1485, and as a result did have cost [53:30] centers with actual expenditures in excess of budgeted amounts. [53:33] However, in total, the school department [53:36] did not exceed its authority to spend funds. [53:39] Therefore, which is why we are bringing this forward for request for a vote. [53:42] Okay. [53:44] And we have a motion. [53:46] I suggest a motion would be to approve the authorization of transfers [53:49] between cost centers without increasing the budget as presented. [53:52] And I'll, make a motion. [53:54] I'd like to keep the auditors happy and have no, no notes every year. [53:59] Second. Christina. [54:03] Any discussion? [54:07] They did not offer discussion for any previous votes. [54:10] So thank you for not calling me out. [54:12] Any discussion? [54:14] All right. [54:15] Seeing none. [54:16] All in favor? [54:19] Closed. [54:20] Thank you. [54:22] Okay, so. [54:23] And now we are moving on to an item, [54:27] regarding policy, which I'm going to hand over to Chelsea, [54:30] the chair of our policy committee review a proposed [54:34] changing to existing policy. [54:38] I mentioned it at the top. [54:42] If there are any questions, [54:44] we could talk about it. [54:47] Do you want to just recap? [54:49] Yeah. Hi. [54:51] Essentially, we were just, [54:53] a aligning with recent legislation, [54:57] with Maine's mandatory reporting laws. [55:01] And some of those changes are that school [55:04] personnel are now clearly identified as mandated reporters. [55:07] There's the 24 hour window. [55:10] And, the training will now be every two years. [55:16] Christina, [55:18] I have three questions, but I won't do them all at once. [55:20] I know, and this has something. [55:22] Well, I have one. I have one question. [55:25] And that is, I guess, to Chelsea or to, [55:29] anyone on the policy committee. So, [55:32] is the change [55:34] in terms of employees that weren't were not all employees [55:40] mandated reporters before and now they are or is that that data change? [55:44] So there was further clarification on who personnel entails. [55:48] So there was some question around that, which is why I one of the pieces [55:51] that the legislation, they felt like this would be more clear on it. [55:55] And then the other piece is in reference to it [55:58] used to be a four year every four years, personnel would do the training. [56:02] Now they're required to be every two years. Okay. All right. Thank you. Yeah. [56:06] So you just answered one of my questions. [56:08] I wanted to make sure [56:09] that I really understood the changes to the training, which you just said. [56:14] So thank you. [56:15] My other note, this came up in our policy committee [56:19] conversation about the legislation and these proposed edits. [56:23] I just wanted to sort of resurface the question. [56:27] It's in line 37, [56:31] on page eight of our packet, where it talks about any school volunteer [56:35] who has reason to suspect that a child has been or is likely to be [56:39] abused or neglected, is also expected to make a report to the superintendent [56:43] or building administrator and or directly to the HHS. [56:47] So we talked about this a little, just to be clear, [56:50] and it sounds like we do the the law requires us to add that. [56:55] And for our understanding [56:58] what that actually will mean for volunteers in our buildings. Yes. [57:02] And so I actually reached out to MSA just to get some clarity on this one. [57:06] But in terms of whether they fell [57:07] under the training modules in every two year piece of it. [57:10] So our volunteers, are are typically with another member of staff as well. [57:15] So the, the volunteers would not be required [57:18] to do the training, similar to what our staff are required to do. [57:23] We would want to be sure that they are informed of these practices [57:26] in terms of [57:27] when they are brought on as a volunteer, [57:29] and they would be required to make a report. [57:31] So this is again, it gets a little bit murky because a personnel, [57:37] is somebody who's going to be employed and receiving payment from the building [57:40] from the district itself. [57:42] And volunteers are there of their own accord. [57:45] But it is that is still their requirement that they are going to have [57:48] to be a reporter. And within the 24 hour window, [57:52] can I follow up and have them to, [57:55] this gets into the implementation. [57:56] So we may not know yet, but I'm curious what that actually looks like. [58:00] If someone [58:01] raises their hand at the start of the school year, [58:03] they want to volunteer for any opportunity. [58:05] Is there some sort of information they receive, or is it any time [58:08] I volunteer for a specific thing in a building, someone's [58:12] going to tell me this and it's fine if we don't know yet. But what? [58:15] I think we have to be really thoughtful about how we go about doing it. [58:18] And what I would envision is that we have pretty clear procedures [58:21] for when somebody wants to be a volunteer and what they have to go through. [58:24] So I think we have to be thoughtful about is how do we integrate [58:27] this as a learning lesson for folks. And [58:30] so they really have a clear understanding of what their expectations are. [58:34] And that we also make sure that the people that they are volunteering [58:37] with also realize that that's a responsibility. [58:40] So we do have to work the procedures out. [58:42] Thank you. [58:43] I would second Christina's question, and I know that was brought up [58:47] in the policy committee meeting, and I appreciate the discussion around it. [58:50] And I also like Christina said, to understand that [58:53] we're not [58:54] we may not get fully into the weeds of the procedure or implementation, but, [58:58] you know, often these policies are tied to a protocol or procedure. So, [59:04] thank you. [59:05] Yeah. [59:05] Just one last question, and it sounds like it's [59:08] kind of a moot question because it's the law. [59:12] But just again, for my own clarification. [59:14] So if you're a school volunteer, you don't need to go through the training. [59:19] And yet you are there requiring them to report directly [59:23] either to school or they could be reporting directly to DHS. [59:27] So they could be a volunteer, have no training, and report directly [59:30] to DHS that they think that there's abuse happening with no training. [59:35] So one of the things so when I'm saying the no training piece, [59:38] they're not required to do the state mandated training. [59:41] So the training for this is a very specific training that goes through the, [59:45] main state platform. [59:47] It comes through with a certificate that you get from from having completed that. [59:51] That doesn't mean they won't do any training [59:52] because they'll do what we do internally. [59:54] So our what we're going to have to work with volunteers on is understanding what [59:58] what this actually means. [59:59] And an example of this would be, is that our procedures are really clear [1:00:02] that when you have a report that the building administrator is [1:00:06] the person that goes to you after that or first, [1:00:08] and then that also needs to the superintendent. [1:00:10] So we have to be clear within that. [1:00:12] Yeah, it just seems and again, like this isn't on this is on the Maine Legislature. [1:00:16] It just seems really murky for, [1:00:19] parent volunteers and not [1:00:21] just parent volunteers, but for the school system, in general. [1:00:25] And parents of kids, I know it just again, not the schools. [1:00:31] It becomes their problem because now you have to be as clear as possible. But, [1:00:37] just great example. [1:00:40] Good work. [1:00:41] So this might not be within the purview of the school. [1:00:44] And again, why is law this is like a really hard one [1:00:47] for me because of the nature of the work that I've done, which is an equity. [1:00:50] And these are so inherently biased against different cultural norms. [1:00:54] And I think some of the most vulnerable families are targeted with this, [1:00:59] whether it be socioeconomically or racially, ethnically, whatever. [1:01:05] So I wonder if there's any component of anti [1:01:08] bias training and there's or implicit bias because I do think that, [1:01:13] certain families are more affected by this [1:01:16] because of perceptions and judgments of how they parent their children. [1:01:20] Yeah. Yes. [1:01:21] And, and having recently actually just completed the training, [1:01:24] there is actually some modules in there that speak to those pieces. [1:01:27] And I think one of the things with it is that I think that's an ongoing [1:01:31] learning for folks, that we have to be very thoughtful [1:01:33] and intentional around, again, one of the pieces here is, [1:01:36] as well as in terms of reports that are made, [1:01:39] and we are [1:01:40] training staff with this in addition to what they do online. [1:01:43] But how how do we go about making those reports and what's written down factual? [1:01:47] And what does that mean to be factual? [1:01:49] And so I think that's part of it as well, in addition to what we get [1:01:52] through the state training, because I would agree. [1:01:54] Yeah, I unfortunately have had a friend who was reported, [1:01:59] and just seeing what it did to her family was pretty devastating. [1:02:02] And how like, I think being a parent is so hard anyways, [1:02:05] and then to be under a microscope is just so awful, honestly. [1:02:10] Yeah. Yes. [1:02:11] Yeah, yeah. [1:02:12] There are clearly some subjective calls in here, you know, [1:02:16] especially those and I think lines 36 through 42, [1:02:24] you know, I think this aspect. [1:02:25] Yeah. Right. [1:02:26] So if you're. [1:02:27] Yeah, it's almost an evaluation of [1:02:30] is the child being cared for in a way that you perceive. [1:02:33] And that was the case. Right. And then. Right. [1:02:35] Yeah. [1:02:35] Also some judgment on how much ability the family has to provide this care. [1:02:42] So there are there is subjectivity in it. [1:02:44] And I really hear you and [1:02:48] I mean, I think of course the thrust of it is to, [1:02:52] you know, in the best interests of kids that perhaps [1:02:55] leaning into overreporting to as a catch all. [1:02:58] And I can see that the down sides of that as well. [1:03:03] Yeah. [1:03:03] And this is part of the discussion we had in the policy committee. [1:03:06] Exactly that. [1:03:09] And it raises the question [1:03:12] in reading [1:03:13] this, is there is there room for us to sort of, [1:03:16] direct volunteers to the superintendent? [1:03:21] I mean, you acknowledging both [1:03:24] both pathways, but, [1:03:28] yeah. [1:03:31] Within the policy. [1:03:32] I think that would be for you to discuss. [1:03:34] I think that on the procedural side, [1:03:36] that is going to be a procedural piece of it. [1:03:38] Yeah, yeah, absolutely. [1:03:40] And also, [1:03:42] yeah. [1:03:43] And I may be overstepping here, but [1:03:46] like, it does seem important to include information for parent volunteers [1:03:51] that if you have any kind of question in mind, [1:03:55] best practices not to ask those questions to the student. [1:03:59] Right. It's to take it to, [1:04:02] to you. Right. [1:04:03] Yeah. And their building administrator. Yes. Yeah. [1:04:05] And I think that's again, I, I do think that will be an important [1:04:09] piece of what we need to work through and put together. [1:04:12] I think we are we're in the very fortunate situation [1:04:15] where we have so many volunteers that come into our buildings. [1:04:19] Right. [1:04:20] And therefore they also need to be really supported in what they're doing. [1:04:24] Right? Yes. Yeah. Graham. [1:04:27] Yes. I also recently completed the training for summer camp. [1:04:31] And, obviously it's probably slightly different for educators, but what I did, [1:04:37] what I did notice was [1:04:40] we had a long section on, [1:04:43] poverty is not inherently abuse. [1:04:46] And that is a pitfall that a lot of misinformed [1:04:50] reporters will, [1:04:53] fall to. [1:04:54] So I think that when it comes down [1:04:56] to like a parent volunteer, that is not like explicitly [1:05:00] receiving state training or whatever, I think there just has to be some [1:05:05] someone very well informed on the topic that can talk about that kind of thing. [1:05:10] Obviously, education is like half of it, and the other half really falls [1:05:14] upon a person's own actions when doing something like reporting [1:05:17] and preconceived notions and all that. [1:05:18] So I do think that, [1:05:23] like a parent volunteer, someone that is not required [1:05:25] to do a Maine state certification needs to have [1:05:30] at least some set of guidelines to listen to and have a resource like [1:05:35] you are in a you are going to be working in a building full of people [1:05:39] who have completed this training. [1:05:40] If you have this question and it's in good faith, you're protected under this. [1:05:44] Given that, I suppose, [1:05:48] I mean, [1:05:49] again, just it sounds like any procedure wise I understand it. [1:05:53] Any volunteer would be reporting into someone in the school [1:05:57] who has undergone the full training, right? [1:06:00] Not directly to, you know, do you suggest? [1:06:05] Yeah. One I think that answers. [1:06:06] I mean, for me, that answers the question that the procedure is having to drive [1:06:09] this to somebody in the school that's had training. [1:06:12] I mean, I [1:06:12] my my question that I started this with is really for the Maine Legislature. [1:06:18] Not for sure not for school committee, but, [1:06:22] but I do I think that having [1:06:24] that procedure in place, kind of [1:06:27] takes care of it, at least [1:06:30] for our. [1:06:32] Yeah. Tom, in my mind, yeah. [1:06:34] I just had kind of a two pronged question associated with it. So [1:06:38] I've read through a lot of [1:06:39] it, and I have a lot of knowledge about mandatory reporting. [1:06:43] And and my question which just to throw out there [1:06:47] for every everybody's education is [1:06:51] what is the consequence of not reporting in 24 hours. [1:06:54] Right. [1:06:55] It spells out throughout this that you must report [1:06:59] within 24 hours who suffers the consequences. [1:07:02] Obviously. Step back. [1:07:05] Obviously the child is the most important thing, but [1:07:08] in a situation of mandatory reporting where the report is late, [1:07:13] what where are the consequences fall on that? [1:07:16] The superintendent, the superintendent. [1:07:19] Yeah, yeah. Congratulations. [1:07:21] So so so I, I guess my point and that is another reason [1:07:25] to make it very clear to volunteers who don't seem to be well [1:07:30] defined within here, you know, a parent who chaperons a school trip, [1:07:36] that happens all the time or somebody who comes in. [1:07:39] I think it's a very, very broad. [1:07:42] So I think it's it's something we should take a lot of care [1:07:45] and, and assess real closely before we finalize anything. [1:07:50] Right. [1:07:51] A lot of risk for very vague, [1:07:55] language. [1:07:56] I mean, [1:07:58] this is a sort of a procedural thing, but given that there's the change [1:08:02] from four years down to two years, [1:08:06] is there catching up to like, [1:08:08] well, we need to tap everyone [1:08:11] who's at the three year point and say, no, okay, [1:08:15] so we actually have had all staff this year take part in the training. [1:08:18] So all of our staff will be trained by October 9th. [1:08:21] Yeah. [1:08:23] But this this this is very in the weeds. [1:08:26] But I noticed on page nine, line [1:08:30] 26, it references the actual form [1:08:34] f e. Does that [1:08:35] form also changed to reflect or the procedures. [1:08:39] Yeah. Yes. [1:08:40] And so the procedures have actually already changed [1:08:42] because you'll approve the policy. [1:08:43] But the procedural piece, we have updated to be in alignment [1:08:47] just because it could happen that we actually have a report now. [1:08:50] So that actually is, updated and accessible. [1:08:54] Thank you. Thank you. [1:08:57] Any other questions? [1:09:00] Okay. [1:09:01] Do we have, [1:09:04] well, we don't have specific changes suggested in other questions, [1:09:08] but do we have a motion to approve this for a first reading? [1:09:11] There will be a second reading. [1:09:17] Seconded by Emily. [1:09:19] All in, any discussion? [1:09:23] No, it a lot of discussion. [1:09:25] Okay, so for clarity, we'll be taking this back [1:09:28] to policy for the revisions. [1:09:31] Yeah, I have, I have taken notes on what was shared. [1:09:35] Yeah, yeah. [1:09:36] And then it'll come up for a second reading [1:09:38] and then still changes are possible. [1:09:40] So this is just a first reading okay. [1:09:43] All right. [1:09:43] All in favor. [1:09:47] Okay. [1:09:47] Great. [1:09:50] Next we are going to go to review of MSBA resolutions. [1:09:54] The MSBA Constitution and bylaws [1:09:59] okay. [1:10:00] And for this one, so the main School Boards Association [1:10:04] will hold its annual delegate assembly virtually on Saturday, October 24th. [1:10:09] And again, that begins at 930. [1:10:10] And just to remind you that Chelsea is the one who's [1:10:12] going to be attending on your behalf. [1:10:14] So thank you. Chelsea. [1:10:16] For 2026, the MSBA has provided proposed new [1:10:19] and revised resolutions for consideration, including for new resolutions [1:10:23] as well as substantive and non substantive revisions to existing resolutions. [1:10:27] Proposed changes to the MSBA constitution and bylaws will also require action [1:10:32] by the delegate Assembly. [1:10:33] You have selected. [1:10:35] Chelsea, and the School Committee is asked to review the proposed resolution [1:10:41] and constitution and bylaws changes that are included in your packet [1:10:44] in advance of the delegate [1:10:45] Assembly and provide any feedback or direction to Chelsea School [1:10:49] Committee members who wish to, propose additional changes to the resolutions. [1:10:53] Must submit those to the MSBA by October 2nd, 2026. [1:10:57] And we want to provide an opportunity here for a discussion as well. [1:11:00] If anybody wanted to. [1:11:06] I just want to thank Chelsea again for representing us. [1:11:08] Much appreciated. [1:11:10] And I was just happy to see the first proposed [1:11:14] new resolution around student board members because in my perspective [1:11:18] and opinion, having two student board members here is a fantastic value. [1:11:23] So it's exciting to see that being considered more broadly. [1:11:28] Agreed. [1:11:31] Any other comments or questions? [1:11:33] And there is still time to provide [1:11:36] Chelsea with your thoughts ahead of the assembly. [1:11:40] And and what is the process if we're there to be someone [1:11:45] who had a suggested change or additions? [1:11:50] John and Happy and Emily, I know you've [1:11:53] my recollection, having represented us in the past, [1:11:58] is that during the meeting, if there is a resolution being discussed [1:12:02] and you know from us that we would like to propose a change [1:12:06] or we disagree with it, you would have the chance in that moment [1:12:09] to represent that opinion on behalf of the school committee. [1:12:13] And then eventually it actually goes to a vote. [1:12:16] Does that answer your question or not? [1:12:19] My question is actually, like I said before, that, [1:12:22] given that we have until October 2nd, [1:12:25] what what is the procedure to answer? [1:12:29] Yeah. [1:12:29] So the procedure would be that we would discuss as a school committee. [1:12:33] And if there was changes different than the proposed resolutions, [1:12:37] we would have a discussion. [1:12:38] It would be like any other motion. [1:12:40] We would have a discussion and [1:12:44] motion and vote. [1:12:46] And if the majority [1:12:48] of the school committee thinks that, you know, [1:12:52] they want to propose a change, then you would go forward with that change. [1:12:56] But if if we're okay with the proposed resolutions, as they are, [1:13:01] then you move forward. [1:13:02] But it would be like any other policy or something like that. [1:13:05] It would be a discussion and vote on that school committee. [1:13:12] My only comment when I read these was [1:13:15] how grateful I am for the Yarmouth schools, [1:13:18] and that we're it always just feels like we're ahead of the curve [1:13:22] and thoughtful and doing great things for our students. [1:13:25] So I appreciate everything that the schools do [1:13:29] and having students on the board already so awesome. [1:13:33] They had so much value. [1:13:35] And then the civics education [1:13:38] like priority doing it, which is great. [1:13:41] So thank you and everybody. [1:13:46] Okay. Now [1:13:51] so we have a [1:13:53] motion we're going on to adopt. [1:13:56] Yeah. [1:13:56] Sorry I'm approving of the emergency management plan. [1:13:58] Thank you. [1:13:59] With your broken finger, she can still broken finger. [1:14:04] So this one is the, request for approval [1:14:07] of our emergency management plan, which we bring forward to each year. [1:14:10] And our comprehensive plan again, just requires that you do approve it. [1:14:14] Annually. [1:14:15] I did want to just note that what is obviously included within [1:14:19] the packet is not the full, emergency management plan [1:14:22] that does live within the school department itself. [1:14:25] So if you ever wanted to come in, [1:14:26] wanted more detail information on that, you more than welcome to, [1:14:30] just feel free to let us know and we can make that available to you. [1:14:32] But we don't make that a public document. [1:14:35] So we [1:14:36] are requesting, again, the scope falls under policy, BCA, [1:14:40] for you to approve the 2026 2027 [1:14:42] Comprehensive Emergency Plan as presented. [1:14:46] Kelly. [1:14:48] Sorry. [1:14:48] No, no, I mean, I'll I'll make the motion. [1:14:50] Okay, man. [1:14:52] Let's get to point. [1:14:52] Chelsea, any discussion? [1:14:55] That's what I thought I was like, oh, wait. Wrong time. [1:14:57] Oh it's okay. [1:14:58] Sorry I messed it up every time. [1:14:59] Any discussion? Okay. [1:15:02] All in favor? [1:15:05] All right. [1:15:06] Great. [1:15:07] And with that, I believe the meeting is adjourned at our early clock eight. [1:15:12] I'll call it 18. [1:15:15] Thank you. Thank you.