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Lomsdale, chairman of the Young Planning
Commission. I call the meeting to order.

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Today is Tuesday, August 18th, 2026. The
time is 400 p.m. Staff, please take roll

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call.
>> Commissioner Richard Lumdale

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» here.
>> Commissioner Robert Bailey

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» here.
>> Commissioner John Greyber

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» here.
>> Commissioner Dana Allen

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» here.
>> Commissioner Anne Wman

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» here. Commissioner Ashley Brooks
>> here. And Commissioner Riley Helen here.

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» Please stand for the pledge of
allegiance.

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I pledge of allegiance to the flag of
the United States of America and to the

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republic for which it stands, one nation
under God, indivisible, with liberty and

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justice for all.

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» Thank you.

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» Hey, since the uh minutes from the June
16th, 2026 meeting was postponed,

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there's two sets of meetings for review.
These will be approved separately.

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Has everyone had the opportunity to read
uh read the attached minutes from the

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June 16th, 2026?

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» Yes.
>> Yes.

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» Is there a motion to approve the
minutes?

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» I motion to approve.
>> I'll second.

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» Okay. All in favor say I.
>> I.

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» I.
>> Okay. The minutes from the previous

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meeting have been approved. Has everyone
had the opportunity to read the attached

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minutes from July 21st, 2026?
>> Yes.

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» Is there a motion to approve the
minutes?

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» Motion to approve the minutes from July
21st.

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» Second.
>> I'll second that.

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» All in favor say I.
>> I.

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» I.
>> Minutes have been approved.

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Has everyone had the opportunity to read
the agenda?

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» I wish to motion to make an amendment to
the agenda.

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» Okay.
>> And that amendment would be to include

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» We'll second that.
>> Oh, thank you. [laughter]

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The um the amendment would be to include
an update on the heritage zone, the zone

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8 discussion as um in our minutes that
were just approved. Uh Gary planned to

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meet in person with the nine property
owners to review the draft code before

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presenting it formally to the commission
next month with which is this month. And

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um so I would just like an update on
that please.

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That's that's my amendment.
>> So

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the motion the motion is for uh an
update on the uh heritage zoning that

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Gary Cooper had mentioned during the
last meeting um for the the property

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owners and to get an update on the
status of that.

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» Is that correct?
>> Well, for us first, right?

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» Yes. Thank you. be before before it's
pre presented to uh the city counc

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» well I'm yeah but to get an update for
us on the update

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» at this meeting yes
>> yes okay

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so
>> should it go under unfinished business

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» yes
>> yeah

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city staff communications as well
>> oh I could go there Yeah.

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» You want you want that under uh staff
>> communication. I would recommend putting

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it under staff communications.
>> Okay. Because that that was something he

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said he was going to do and it wasn't
actually something that we were dealing

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uh business that we were dealing with.
That was just something. Okay. So then

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what else made more sense?
>> We are dealing with it. It was under new

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business. So it should go under
unfinished business is and I'll make

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that part of my motion if and second to
that.

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was seconding it, but I have a question
first for staff

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or do you have an update that you can
provide us with Gary not being here?

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» I Yeah, I mean I can just dive into
that. So

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» not yet. We have to
>> Okay. Yeah,

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» very briefly.
>> Okay. So you are prepared.

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» I'm always prepared.
>> Okay. So, so, so if you, so if you're

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prepared to answer it, then do you want
to withdraw the motion if he's ready to

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answer?
>> Okay. Okay. So, all right.

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All right. So,
uh, all in favor of the motion,

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» I
>> I

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ns. Okay. So, motion passes. Um,
so it's going to be added to um

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the agenda for for next
>> No.

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» Okay. Okay. To for today's agenda,
excuse me.

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» Okay.
>> All right.

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So, we'll add that under unofficial uh
city staff.

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Oh, that's really good.

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Okay.

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So, are there

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are there any conflicts of interest
between any commissioner and an agenda?

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Did you have something? So, you wanted
Okay. Between any commissioner and an

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agenda item.
Okay. Any staff communications?

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» Um, I'll save mine just for the any
staff communications. There's really

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nothing. Um, but I'll elaborate on the
heritage zone.

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» Okay.
Is there anyone in the audience who

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would like to address the commission?
Okay. Comments are limited to three

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minutes.
Um, comments on matters listed on the

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agenda are welcome. Anyone wish wishes
to comment, please come to the podium,

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state your name and address for the
record.

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» I'm Rachel Learon Anderson. I live at
16215

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Avenue um over off Bansel Road. Uh, so
the things I wanted to bring up today

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were after the seeing the fires on the
news in Spokane this year, I wanted us

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to consider as we move forward as a city
wider roads for fire breaks in

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neighborhoods as they're built to allow
um not only just for the fire break, but

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for the emergency vehicles to come in as
the cars are evacuating if the fire were

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to come through. Um, we want to consider
having more parks within walking

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distance of new neighborhoods as they're
being built. make sure that we're

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leaving space for that. Every
neighborhood should be able to have a a

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a park within walking distance. I think
that's really important for building

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community. Um, and my other concern, I
was recently talking about the oaks, and

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I had put in some written words about
the oak trees over on Vansel Road, but

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while we were talking about that within
our neighborhood, we really wanted to

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save the hundred-year-old fur trees as
well that were right along the road. And

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I didn't feel like I had a tool for that
because it wasn't part of critical

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habitat. But I really think that we
should be saving some of our old canopy

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whenever possible. If there's no reason
to take it down for a building, it

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should certainly be left or built
around. It could be part of people's

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yards, part of entryways to
neighborhoods. And I'm concerned that

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we're only getting short street trees.
And those big fur trees are wind breaks

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during fires. They stood in the Spokane
fires when whole neighborhoods went

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down. The fur trees were still standing.
They slowed down the winds. They help

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with our fall storms. Otherwise, we'd
have even faster winds. I think they're

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terribly important. So, I'd like to see
those preserved as we go forward. Um,

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and then we I know our town has a new
art program. I'd like to see that

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incorporated beyond Main Street. So, as
we put in wider roads going to new

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neighborhoods, it would be great if some
art could be incorporated in. I don't

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know how that would work, but just food
for thought. And then my last item is

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I'd like to see almost like I don't know
how to describe it, ADU style little

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business spaces for starter businesses
that aren't so expensive that we're only

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getting big corporate businesses, but
places where mom and pops could get

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started. So, if we could find ways to
add that to our community as we're

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planning, that would be really helpful.
>> Thanks.

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And Rachel, just uh on note, thank you
for being a voice in the community. I

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know that you're quite active on the
Yelmet surrounding area. So just

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» Yeah. but just I I I appreciate your
invol involvement. So

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» staff, is there any unfinished business
from the last meeting?

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Uh, as amended on the agenda,
we have a meeting scheduled uh for

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Thursday, August 27th at 6 PM with the
heritage owner, heritage zone land

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owners. Um, we met with one landowner
today um for a brief meeting about, you

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know, the the code, how it's written.
Um, but we have not had a chance to meet

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with all of them together at this point.
Um there have been my understanding

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several conversations but August 27th at
6 p.m. will be the the fin the main you

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know meet and greet and finalize the the
draft that we'll then take to planning

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commission and then city council.
>> Yeah. And will that be held in this room

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or is it over the community center or
>> uh the August 27th meeting uh is

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primarily for those who own property
there

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» uh and it's just at the the public
services conference rooms.

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Did that answer?
>> Yes. Thank you.

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» That you

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» um actually before I get going, was
there anything um that could be

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addressed on Rachel's statement? Um I
don't want her to leave her thinking. I

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mean,
I I'll I'll be honest with you that

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unfortunately there's some things that
you've mentioned that we don't handle.

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However, this is a recorded video. The
mayor watches it. There's a number of

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other folks, you know, that watch it.
Um, I Drew can potentially talk to the

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where you were talking about the parks
that in some of the communities, the new

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communities,
if I'm not mistaken, some of them

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include parks or, you know, small areas
that are designated um to be put in. So,

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as
>> pocket parks though, right? of the

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larger city of arts.
>> True. True. But I

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um
>> could I say?

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» Yeah.
>> Okay. I very much appreciated your

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comments because I'm vice chair of the
parks board.

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» Okay. And so I can carry that back to
our next parks meeting

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» because I've been looking for uh some
a strategy to fulfill what is our

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strategm

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uh for the comprehensive plan for parks
of how do we actually execute that have

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parks within 15 minutes walking distance
of each section of the city each

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neighborhood.
>> Very interesting. I used to work with

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recreation conservation board on some of
the grants. So I'd love to talk to

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someone about that later.
>> I could stick around for a little bit.

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» Okay.
>> Okay. So

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yeah. Um now Yeah. I'm I'm sorry. I'm
just since she had since she had the

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floor and she and she spoke. I just kind
of wanted to address

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um you know I mean we I'm not sure what
you want to address but I mean because

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you know during that time has passed so
unfortunately we've kind of moved on but

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I just didn't want to leave her.
>> Were there were there anyone uh was

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there anybody else that wanted to
provide public comment? Did I

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» Sorry, we may have jumped that but Okay.
Yeah.

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» Yeah. If if you if you if you want
>> Okay. Um but did was that satisfactory

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on addressing some of your
>> We can wait for kind of a a summary um

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at the end of the public comment if that
helps.

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» Okay. Yeah. Sorry. I'm sorry if if you
want to go ahead and take the podium. I

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mean cuz cuz we're allowed up to five
people to come up and speak. So I'm I'm

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sorry. Would you like me to read I mean
the three minutes name, address?

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» Okay. Yeah. My name is Judy Hickman and
I live at 11505

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Taku Lane in Yel. I've lived there for
14 years, but I've been in the area for

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36. And I I just recently got involved.
And I don't know if you are the people

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to talk to or if it's city council, but
I live 2 miles outside of Young, but all

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your decisions impact me greatly. I'm a
property owner. I have a home and I um

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I'm on a well and my concern is I see
all this building happening and um the

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last time I had my well worked on, the
person that worked on it told me my my

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water level had dropped 35 ft since it
was put in. So my concern is all the

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building is there been any um
like where's all the water going to come

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from? I remember hearing years ago that
it was limited and I know the aquifers

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are limited and so recently they built
the water towers on my house. I learned

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they're pumping it from across town. So
that's one of my concerns. The other one

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is that I don't feel like you have the
infrastructure for all the building

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that's being approved in such a rapid.
The the roads aren't built. The bypasses

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aren't built. I'm going to now have a
roundabout. I think one of the first

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ones out on Veil Road. I live on Cook
Road off of Cook Road. And that might

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help me get to Walgreens once in a
while, but it's not going to it's not

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going to help the big block up at 702.
and it's going to be really hard for me

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to get out of my road from now on
because all that traffic's going to be

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rerouted. So, I just those are my main
concerns. Um, I like this place and I

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feel like I'm being driven out because I
wanted to live in a rural area and I

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know growth is inevitable, but I just
would like the consideration and and

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hear what has been done to research
first of all the water

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» and what about the infrastructure that's
going to support all the you know when

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I5 gets jammed I can't go anymore
because it comes right by my house.

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» Yeah.
>> Thank you.

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» Drew Drew do you have a response on the
water issue? Uh luckily we have our city

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engineer here today. Uh and I will defer
to Resa to uh help answer that if no.

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» Sure. Um um thank you. Thank you all and
uh my name is Resa Ruker. I'm the city

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engineer uh for city of Yon. Uh one of
the question that u that we are dealing

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with is the uh is the water uh
infrastructure that we have. So uh when

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we recently approve our water system
plan um and part of the the departmental

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health requirement is to analyze all the
the uh the aquifer and how is how it's

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adding mean well or drawing water is
going to affect the aquifer. So we still

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meet the uh I'm not sure the exact
impact on your individual uh well but we

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we we always meet the the minimum
requirements at least the department

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health and require the require um uh
regulations and the well we uh have

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uh two I I believe that we have uh um
the new well is going to be um on 640

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property which is uh in different
aquifer but um I don't believe that uh

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uh adding the I mean we we always look
at to see whether uh what's going to

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happen to uh the individual but but we
haven't heard anything so far that is um

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the impact is so bad that we have to
figure out something else because uh our

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modeling and and or our simulation shows
that it's uh the impact is within the

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reasonable um draw and um
so uh I would I would like to see I mean

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uh to see uh maybe [clears throat] look
at in details on your property uh well

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uh data to see what what's going to
happen and definitely we we can talk to

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our consultant to consider uh the impact
and to see uh what's happened in uh your

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individual well
>> but what you're saying it's like pretty

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right is that the seed developments are
on a different outer than I would be out

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there.
>> So the thing is that it depends on where

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you where you live. You may be in
different aquifer

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» possibly, but I didn't hear you say that
they had said there they studied that

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one to see if if
>> Yeah. So right now we are in the process

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of uh uh doing the modeling on the new
well that well 7 that's going to be on

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640 property. I don't whether you know
or not. Uh so it's going to be at the

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end of tommo war and um so we we are
doing the uh the stimulation and the

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relationship with this aquifer and this
well with other uh adjacent wells.

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» So they do that with each new
development

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» uh not each development they're doing.
So what we do we we uh for each uh so

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uh what we do basically when when we we
we uh predict our we have our um

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population growth study and we know how
how many people are going to or we

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expect each in for example we are
expecting 10,000 people or 200,000

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people on by this year. So then we uh
plan ahead uh to see okay how much water

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we need and we start uh uh we start
communication with the bal health and to

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see how much water we can draw and if we
require a new tower a new reservoir

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basically a new well we uh we act
accordingly. So part of this development

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not individual development but all
together is considered on all all of our

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planning.

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I have a comment. I had understood that
the housing permits that are that are

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given for various developments.
>> Yes.

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» Those housing permits there is a a
quantity of those and it's based on the

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water that we already have.
>> Yes. And so we have to have as I thought

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that we have to have um capacity to
support the housing that's approved.

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» Yes.
>> But recognizing that planning

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there's going to be housing approved.
>> Yeah.

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» That does not yet have the quantity that
it may need. That's where your planning

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it comes in.
>> Sure. So so there are two things. I mean

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I appreciate that you mentioned that
one. So we have the water rights

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basically and uh the last thing that we
we acquire water rights we acquire water

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rights for uh for example for for we
still have about 4,000 water rights

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which means that we can still uh develop
up to 4,000 people

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uh
>> 5,000

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» 5,000 sorry um 5,000 um 114
uh so we we still can uh develop up to

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5,000 u which is equivalent residential
units. That's that number comes uh the

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last water rights planning the big deal
and uh and then the the so the

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population study is not is kind of
separate from water rights. But what we

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00:21:00,799 --> 00:21:06,880
do every time that we kind of look at
both documents together how much water

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00:21:05,280 --> 00:21:12,159
rights we have and how much population
growth we are expecting and at some

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point we we say okay we have to we have
to plan ahead. So for example, if we are

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we only have 1,000 left. So that's the
part that's okay, we expect this much

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population. So now we need this much
water auth we go and uh acquire more

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water rights basically

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in
response to the uh statement about the

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uh the infrastructure and you know some
of the traffic. Okay, without getting

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00:21:39,600 --> 00:21:45,520
in, I'm not the engineer, you know, or
whatever, but just just from some some

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00:21:43,919 --> 00:21:51,760
of the things that I know of that there
is some stuff in the process that should

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00:21:49,760 --> 00:21:56,000
alleviate
um some of the traffic, especially like

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00:21:53,520 --> 00:22:00,240
when I5 gets shut down, it gets rerouted
through here. So that there some of the

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00:21:58,480 --> 00:22:08,080
stuff in the future probably in the next
what 5 to 10 years um that will

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alleviate uh some of that. So it it is
it is being looked at because that was

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always one of my big uh things.
>> Yeah. I I I I mean I'm I'm being I'm

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being I'm being um
>> they've been saying nothing about that.

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00:22:20,320 --> 00:22:25,840
» Yeah. Well, I I mean it was like I live
I lived in Cherry Meadows when they

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built the first part of the the byway. I
mean that was 2010. I mean this is you

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know 16 years later, you know. I do that
before all the houses are here that's

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going to bring
>> I I I understand that but it it's just

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the the approval for all that is done by
a secret separate entity. Um but there

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00:22:45,360 --> 00:22:54,799
is there are plans in the process to
alleviate some of the the traffic

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00:22:51,840 --> 00:23:00,480
problems. I realize you've got the
buildup and and stuff like that, but at

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00:22:57,120 --> 00:23:05,280
the same time, some of that helps fund
some of the the road work that's that's

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00:23:03,280 --> 00:23:09,840
being done. So, but like I said, I mean,
I'm not the one that actually gets into

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00:23:06,880 --> 00:23:16,320
it. I'm just, you know, attempting to
put a little bit of

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answer to to your uh concern. So, there
there is something coming. But the

284
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construction was going to be starting
this summer on some of those

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00:23:21,600 --> 00:23:29,280
roundabouts. That was the original.
>> Yeah, I Yeah, that's that's not an R.

286
00:23:26,960 --> 00:23:33,360
» Which roundabouts are you already in
question? Obviously, there's the one on

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00:23:31,520 --> 00:23:39,120
702
the there was a meeting at the center

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00:23:37,039 --> 00:23:43,039
and he talked about all the somewhere I
I'm not sure if it was there, but they

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00:23:40,720 --> 00:23:47,360
taught school. He talked about all these
maybe a year ago when they said that the

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00:23:45,760 --> 00:23:51,679
first one was going to go in was a bagel
and that was going to start this summer

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and I I don't know. I haven't followed
it since I was

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00:23:53,280 --> 00:24:00,559
» so wash did start their uh their 702
roundabout right there. Was it Hicks or

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the lake
>> right off 702? So that's the first one.

294
00:24:02,400 --> 00:24:08,240
It's a start. You're right.
>> Why is it there?

295
00:24:05,760 --> 00:24:11,600
» Because of the fatality rate. Oh,
>> that's the one where you have cars

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00:24:09,440 --> 00:24:16,960
crossing and uh if you put in a
roundabout, it it nearly limits it

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00:24:14,400 --> 00:24:22,880
minimizes your your T-bone accidents.
It's much more sideswipes and all that.

298
00:24:19,679 --> 00:24:27,200
Um and for your your comment regarding
traffic in town, uh correct me if I'm

299
00:24:25,200 --> 00:24:30,880
wrong, but we looked at a STIP, right?
We had our six-year transportation

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00:24:28,640 --> 00:24:35,679
improvement project. Um and they do the
same thing. They look at um housing and

301
00:24:33,520 --> 00:24:40,240
population density and they they look at
all these intersections and rate them a

302
00:24:37,760 --> 00:24:44,640
level of service from an A to an F. Um
and we already know we have several

303
00:24:41,679 --> 00:24:49,679
intersections that are FS uh that we're
looking at seriously. And then down the

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00:24:46,640 --> 00:24:54,400
road 2035 somewhere down there. Um
there's there's several that are are

305
00:24:52,400 --> 00:24:58,240
that fail again. And and the ones that
are failing now and the future ones are

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00:24:56,559 --> 00:25:03,600
those are our probably I would say our
our priorities to look at. Um, so that's

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00:25:01,600 --> 00:25:07,679
it. It is in the works. You know, it's
something that that [snorts] city staff

308
00:25:05,760 --> 00:25:11,440
and everybody is is well aware of.
You're right. We all live here. We all

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00:25:09,039 --> 00:25:15,200
sit through the same traffic. Yo, and I
I use my app and it's like, okay, I's

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00:25:13,760 --> 00:25:19,520
backed up both directions. I'm going to
tack on another 30 minutes to get home,

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00:25:17,520 --> 00:25:24,320
you know. So, I I totally understand.
Yeah. But there are things in the

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00:25:21,360 --> 00:25:29,039
process and uh Gilm loop I don't know if
everybody is aware it it supposed to go

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00:25:26,320 --> 00:25:33,360
to AD or it it's at AD is supposed to be
open tomorrow at 10:00 a.m. at watch

314
00:25:31,279 --> 00:25:35,360
headquarters. So
fingers crossed.

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00:25:34,559 --> 00:25:40,640
» So [clears throat]
the 21st chair do you mind if I just say

316
00:25:38,640 --> 00:25:44,000
quick thing?
>> Yeah. Is that okay? Uh thank you

317
00:25:42,400 --> 00:25:48,320
Commissioner Bailey for for highlighting
that with development projects they pay

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00:25:46,240 --> 00:25:53,360
in to what's called a traffic facilities
charge which is um proportionate impact

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00:25:51,760 --> 00:26:00,000
of their development to our
transportation system and we use that

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00:25:56,960 --> 00:26:04,799
those funds to uh improve the
intersections as we get the funds for

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00:26:02,559 --> 00:26:10,400
them. One of the highlights that I'd
like to um bring to light is the

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00:26:06,880 --> 00:26:15,840
Longmire intersection, Longmire and 507.
Uh we recently did a um intersection

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00:26:13,279 --> 00:26:20,640
control evaluation to determine that a
roundabout could fit and it will work

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00:26:17,840 --> 00:26:26,080
there. So that's one that's going to be
um almost entirely funded through two

325
00:26:23,120 --> 00:26:30,400
separate development projects.
And uh I do want to go back to Country

326
00:26:28,480 --> 00:26:36,240
Meadows just really quick. Thank you,
Rachel. It's nice to meet you in person,

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00:26:32,000 --> 00:26:42,240
by the way, after your emails. And um so
hopefully this this eases some um I

328
00:26:39,919 --> 00:26:49,200
guess just some nerves. And I know
there's been a lot of public concern

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00:26:43,600 --> 00:26:53,279
about this uh in the Oregon White Oak.
The city determined that the application

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00:26:51,440 --> 00:26:58,799
was administratively complete, meaning
that they submitted the the materials so

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00:26:55,840 --> 00:27:02,960
we could start a review. Uh as part of
that we have determined that an arborist

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00:27:00,799 --> 00:27:07,200
report is also going to be required as
part of this application.

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00:27:05,279 --> 00:27:11,840
The report will be reviewed by the
department of fish and wildlife and will

334
00:27:08,960 --> 00:27:16,320
not move forward with the project review
until that report has been submitted and

335
00:27:14,080 --> 00:27:19,679
that review has occurred. So I want to
assure everyone who's raised concerns

336
00:27:17,760 --> 00:27:24,400
about the oak that those concerns have
not been dismissed or resolved simply

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00:27:22,799 --> 00:27:30,240
because the application was deemed
complete. The oak issue is still an

338
00:27:26,480 --> 00:27:31,919
outstanding part of our review.
>> Thank you.

339
00:27:30,640 --> 00:27:34,919
» Thank you for being a part of the public
process.

340
00:27:36,640 --> 00:27:43,039
» But did that help uh alleviate some of
your concern a little bit? Okay. Is

341
00:27:41,760 --> 00:27:45,360
there anybody else that would like to
take

342
00:27:43,679 --> 00:27:49,440
» have more to say about my comments? It
kind of went different direction.

343
00:27:47,120 --> 00:27:54,399
» I sorry, forgive me. I can't remember
every there was a lot to unpack there.

344
00:27:51,600 --> 00:27:58,480
Um but I'm happy to attempt and if not I
can follow up with you.

345
00:27:55,919 --> 00:28:01,679
» Yes, please. Thank you.
>> Uh but I will uh maybe not in this

346
00:28:00,720 --> 00:28:05,039
meeting because we have like some other
things on the agenda. I don't want to

347
00:28:03,120 --> 00:28:09,039
take too much time but um I I do
sincerely appreciate your input and

348
00:28:07,279 --> 00:28:14,640
we'll absolutely get in touch.
>> Okay.

349
00:28:11,039 --> 00:28:19,919
» Okay. If there's no further public
comment, we will move on. Uh, new

350
00:28:17,600 --> 00:28:26,919
business,
right?

351
00:28:21,679 --> 00:28:26,919
I'll pull up the uh the PowerPoint here.

352
00:29:00,159 --> 00:29:06,640
Thank you again for having me today. Uh
my name is Resza Ruker. I'm city

353
00:29:03,840 --> 00:29:11,520
engineer uh for city of today. I'm here
to present private landscaping including

354
00:29:09,840 --> 00:29:18,320
enhancement.
Uh so I'm uh here mainly to present some

355
00:29:16,640 --> 00:29:22,000
of the challenges that we have in
landscaping and maintenance and

356
00:29:20,000 --> 00:29:27,799
hopefully uh I
>> take your time. What specific challenges

357
00:29:24,159 --> 00:29:27,799
would you like to cover?

358
00:29:28,720 --> 00:29:37,039
» And
>> and hopefully hear from you if you have

359
00:29:33,120 --> 00:29:43,279
any comments that or uh want to um add
any other languages to the code that I'm

360
00:29:39,520 --> 00:29:46,279
bringing to you on um either September
or

361
00:29:48,399 --> 00:29:53,960
uh these are the content that I'm doing
today.

362
00:29:54,399 --> 00:30:02,799
The main objective of uh this code
update is basically the to have a clear

363
00:30:00,320 --> 00:30:08,080
enforcement enforceable rules for staff
and residents. we have a lot of uh um

364
00:30:06,080 --> 00:30:13,039
kind of uh confusing about the residents
who's going to maintain what what should

365
00:30:10,080 --> 00:30:17,520
I do how should I do and these are some
of the specification it's just not clear

366
00:30:15,200 --> 00:30:21,919
in the code that uh it would be easier
for the residents at least and our code

367
00:30:19,840 --> 00:30:27,360
enforcement to say okay this is the code
this is what we require this is what we

368
00:30:23,679 --> 00:30:32,240
expect to see uh and uh so then we can
forward it and by uh adding this

369
00:30:30,320 --> 00:30:38,320
language we're hoping to have a safer
pedestrian and vehicle access and um um

370
00:30:36,320 --> 00:30:42,520
basically ensure to have a community
safety and environment

371
00:30:43,760 --> 00:30:52,559
and uh so I kind of explained a little
bit about why we want to amend code and

372
00:30:49,840 --> 00:31:01,279
mainly it's going to be 18.52
55 and maybe 57. So uh in in in the

373
00:30:58,240 --> 00:31:06,320
landscaping portion uh as I explained we
have some gaps like uh the existing code

374
00:31:03,440 --> 00:31:10,960
lack clear maintenance guidelines
uh and there's no maintenance timeline

375
00:31:08,399 --> 00:31:15,840
for pruning or uh basic plant
replacement

376
00:31:12,480 --> 00:31:24,360
uh um and the planting requirements near
the utility line or the light pole or a

377
00:31:18,799 --> 00:31:24,360
driver is not defined properly.

378
00:31:26,080 --> 00:31:36,399
And uh I just I just uh have the code
for the maintenance of landscaping that

379
00:31:30,880 --> 00:31:41,480
we have right now in 18 uh.55 uh 060.
Uh if you want to look at it, I just

380
00:31:38,480 --> 00:31:41,480
pause.

381
00:31:42,240 --> 00:31:48,000
» I got a quick quick question. I I don't
know if it's going to fall within this

382
00:31:46,000 --> 00:31:56,000
purview or not, but I always understood
that there was a certain regulation for

383
00:31:51,279 --> 00:32:01,200
a setback law from like plants and trees
from a roadway

384
00:31:58,240 --> 00:32:04,960
that would potentially block
uh view. I think we we were talking

385
00:32:03,279 --> 00:32:09,919
beforehand like when you pull up next to
a driveway like on a corner to be able

386
00:32:07,120 --> 00:32:13,760
to see oncoming traffic
>> that you know there's been different

387
00:32:11,679 --> 00:32:16,080
instances that you know you you totally
can't see

388
00:32:14,399 --> 00:32:20,480
» that's part of this I mean I'm hoping
that's going to be covered on under this

389
00:32:18,000 --> 00:32:25,760
because one of the I'm going to show you
some of the pictures that I took so it's

390
00:32:22,559 --> 00:32:30,960
kind of showing why we have problem and
then what's the problem and then I maybe

391
00:32:28,320 --> 00:32:36,159
I the pictures that I have in this
PowerPoint doesn't kind of uh present

392
00:32:33,279 --> 00:32:40,480
that specific issue. But yeah, that was
part of the thing that I was I was

393
00:32:37,679 --> 00:32:45,840
thinking about it. Okay, we probably
kind of tackle at this point as soon as

394
00:32:42,640 --> 00:32:50,760
possible in this uh maybe next season we
have a better uh understanding.

395
00:32:52,640 --> 00:32:59,440
I just have a question. you had it on
here in the background, but um there's

396
00:32:57,600 --> 00:33:03,840
no maintenance timeline for burning or
plant replacement that I see

397
00:33:02,720 --> 00:33:07,840
next season.
>> Yeah. where it says plan the next

398
00:33:05,679 --> 00:33:14,720
» it's it's
so um I I kind of look at it and I said

399
00:33:12,799 --> 00:33:18,640
maybe it's it's maybe it's uh I
shouldn't put it there but I think I

400
00:33:16,559 --> 00:33:26,279
still I need to add more language in
terms of uh the the the pruning not the

401
00:33:22,399 --> 00:33:26,279
not the replacement

402
00:33:27,679 --> 00:33:36,480
did have a I think a question from Dana
as well you have a question

403
00:33:32,320 --> 00:33:40,960
» yes is this intended to apply to
just new developments or to the city as

404
00:33:39,919 --> 00:33:45,840
a whole?
>> Uh, for the city as a whole.

405
00:33:42,799 --> 00:33:49,760
» Okay. Cuz yeah, it's hard to
tell them to comply with an approved

406
00:33:47,679 --> 00:33:58,480
landscape and proposal should probably
be the plan. Um, if there wasn't one.

407
00:33:54,559 --> 00:34:04,480
» Yes. So, um, the the planting part of it
is is uh Yes. as as you mentioned that

408
00:34:02,000 --> 00:34:10,639
it's for the new development.
>> Okay.

409
00:34:05,360 --> 00:34:17,280
» Yeah. But uh um so by planting means uh
uh if if you have any utilities and um

410
00:34:14,240 --> 00:34:20,960
uh um if you have new if you have a
light bulb. So if we have new

411
00:34:18,960 --> 00:34:25,839
development then then it means that they
have to follow the new rules or the new

412
00:34:23,599 --> 00:34:29,520
setbacks that we want. But for the old
subdivisions, uh the ones that we have

413
00:34:27,679 --> 00:34:35,679
the approved landscaping, they have to
follow the exact landscaping unless uh

414
00:34:33,040 --> 00:34:40,399
I'm envisioning that if we have the
problem that we didn't have uh so if we

415
00:34:38,800 --> 00:34:46,079
have the problem like like we have the
trees next to the uh at the corner that

416
00:34:43,440 --> 00:34:51,919
that blur and we didn't catch it at that
point. So we can deviate under certain

417
00:34:49,280 --> 00:34:55,679
circumstances and I I I don't have the
language on right now but I'm thinking

418
00:34:53,919 --> 00:35:00,640
that we have some language that okay
under c some circum circumstances if we

419
00:34:58,640 --> 00:35:06,160
have a written written uh permission
from the city they can deviate from the

420
00:35:03,040 --> 00:35:10,400
approved landscaping plan because of
this criteria that we define in the

421
00:35:08,400 --> 00:35:13,680
code.
>> Okay.

422
00:35:10,880 --> 00:35:19,839
» You still address it case by case basis.
>> Uh yes in in some cases. So the the uh

423
00:35:17,440 --> 00:35:24,320
pruning regulation is is kind of for
every houses every landscaping that we

424
00:35:21,920 --> 00:35:31,520
have but for planting or some of the
setbacks that I I want to introduce uh

425
00:35:28,000 --> 00:35:36,880
is mainly uh for the new development and
for some cases if we have some problem

426
00:35:34,079 --> 00:35:42,640
for example it's blocking the light or
blocking the the view or on at the

427
00:35:39,440 --> 00:35:49,200
intersections. So in those circumstances
we we just require we if if the the tree

428
00:35:47,119 --> 00:35:54,000
is dead basically I'm thinking not
necessarily okay if you have we have a

429
00:35:51,040 --> 00:35:57,839
tree there it's cause a problem now we
have a new code now it's your

430
00:35:55,839 --> 00:36:01,760
responsibility to remove the tree no we
don't want that we definitely we work

431
00:35:59,920 --> 00:36:06,480
with the homeowners if there is a dead
tree and they have to replace the dead

432
00:36:04,079 --> 00:36:10,960
tree so we we we consider that situation
and if uh to see if basically case by

433
00:36:09,520 --> 00:36:15,760
case on
those situations that okay it is dead

434
00:36:13,359 --> 00:36:21,440
tree and you have to replace it but it
caused the it has the problem before. So

435
00:36:18,720 --> 00:36:27,599
you we can you can just avoid planting
the tree or maybe uh replace it with

436
00:36:24,160 --> 00:36:34,880
some shrubs or shorter u plants to just
um um kind of uh mitigate the problem.

437
00:36:32,400 --> 00:36:39,839
the I'm sorry, another quick um thing.
Is this going to include especially in

438
00:36:38,079 --> 00:36:46,880
some of the areas that were just
recently uh annexed like you know like

439
00:36:43,200 --> 00:36:52,720
on Clark Road to where you've got uh and
actually some on the main drag to where

440
00:36:50,079 --> 00:36:56,560
you've got some of the vacant properties
that where there's nothing built on it

441
00:36:54,640 --> 00:37:01,920
but they're like really overgrown but
they're a fire hazard. Um, is there

442
00:36:59,760 --> 00:37:05,200
going to be like, you know, that they're
going to be required to keep it like in

443
00:37:03,440 --> 00:37:10,160
a certain height or, you know, mow it
once a year or something like that?

444
00:37:07,760 --> 00:37:15,280
» That's a good question. We I I didn't
envision to in this round of code

445
00:37:13,040 --> 00:37:20,640
updates because usually those things can
be can be cut by the fire department and

446
00:37:18,400 --> 00:37:24,960
we can we have that process that if the
fire marshall decided that that cause

447
00:37:22,800 --> 00:37:30,640
the fire it's a fire hazard. So we can
enforce it through that uh kind of pass.

448
00:37:28,240 --> 00:37:37,160
» Okay. Especially especially with the
fires that going on. So Okay. Thank you.

449
00:37:39,440 --> 00:37:46,480
Uh so I I went outside to the city and
take a couple of took a couple of

450
00:37:44,480 --> 00:37:51,760
pictures and as you can see for example
the picture on the right uh the the tree

451
00:37:50,160 --> 00:37:57,040
wasn't prone and the picture on the
bottom right it's it's me picking in

452
00:37:53,680 --> 00:38:03,200
front of the branches. So if if you are
walking on in the sidewalk

453
00:37:59,760 --> 00:38:08,480
you have to kind of bend to just pass in
some areas. So these are these are these

454
00:38:05,920 --> 00:38:11,920
are the things that we have we have the
code basically we are saying that in in

455
00:38:10,079 --> 00:38:17,520
in current code we're saying that okay
the homeowner is responsible to cleaning

456
00:38:14,079 --> 00:38:23,839
the right away but the code is not clear
uh when we are talking about the pruning

457
00:38:19,200 --> 00:38:28,240
okay how high we want to be or um or if
it's encroaching what does it mean if we

458
00:38:25,920 --> 00:38:34,480
are talking about private and uh private
uh landscaping which we have couple of

459
00:38:31,040 --> 00:38:42,000
them for example uh the one I mean, it's
kind of hard to see, but the one uh um

460
00:38:38,480 --> 00:38:46,240
here in the middle right. So, that's
that's kind of Blackberry Bush that from

461
00:38:44,240 --> 00:38:50,240
private property property goes to the
sidewalk

462
00:38:48,240 --> 00:38:57,040
that's on the sidewalk. So, some of the
some of the pictures that I have is not

463
00:38:52,240 --> 00:39:02,320
maybe shown the is the major pro they
doesn't show the major problem that we

464
00:38:58,880 --> 00:39:08,160
have. Uh but some of them uh which I'll
move forward with. Oh, I think Dana

465
00:39:05,040 --> 00:39:10,400
might have a question too.
>> Hey Dana, do you have a you have another

466
00:39:10,000 --> 00:39:16,960
question?
>> Yeah, sorry. Just on these pictures, is

467
00:39:12,240 --> 00:39:23,200
it clear that the these street trees are
responsibility of the property owners?

468
00:39:20,079 --> 00:39:27,480
So current code, if I go back um to
current code um

469
00:39:30,160 --> 00:39:34,480
» Oh, this is current code.
>> This is the current code.

470
00:39:33,040 --> 00:39:40,680
» Ah, okay. Yes. No wonder you want to
update it. Okay, got it.

471
00:39:37,040 --> 00:39:40,680
» It's kind of Yeah.

472
00:39:43,839 --> 00:39:51,599
So, so one of the kind of exaggerated
example is this this example that uh the

473
00:39:49,760 --> 00:39:56,000
shrubs basically blocking the sidewalk
right now.

474
00:39:54,480 --> 00:40:00,000
» Oh, yeah. I didn't even see the
sidewalk. Okay. Yes.

475
00:39:57,599 --> 00:40:05,599
» Yeah. Um
again, we we have we somehow we have the

476
00:40:02,880 --> 00:40:08,640
code somehow to code to enforce it, but
it's going to be difficult because the

477
00:40:06,960 --> 00:40:13,760
code is not clear. So now it's going to
be interpreted by us and we have a hard

478
00:40:11,520 --> 00:40:19,119
time to define and maybe sometimes the
homeowner doesn't because that shrubs

479
00:40:16,240 --> 00:40:24,160
and that tree is in in the right away.
So it's sometimes it's a little bit

480
00:40:21,119 --> 00:40:27,920
difficult to explain or the homeowners
have hard time to say okay can I touch

481
00:40:26,079 --> 00:40:32,480
it? Can I prune it? What's the
requirement? So those are the things

482
00:40:29,520 --> 00:40:35,880
that we we try to resolve in this round
of code changes.

483
00:40:35,920 --> 00:40:44,640
And uh aside from the sidewalk, it's
also um can cause problem um on the

484
00:40:42,400 --> 00:40:48,720
street. So if if it's not prone on the
streets, you're going to have a lot of

485
00:40:46,160 --> 00:40:53,680
problem. One of the complaint that we
received recently especially from the

486
00:40:50,720 --> 00:40:58,319
intercity transit and limate trucks. So
because as they're passing because these

487
00:40:55,440 --> 00:41:03,040
are the high the height of the truck is
higher than the usual the cars. So they

488
00:41:00,240 --> 00:41:07,920
can the the trucks kind of scratch the
cars as you can see. took couple of

489
00:41:05,119 --> 00:41:12,880
pictures to show you some of the trees.
Um, we have some problem. So, these are

490
00:41:11,119 --> 00:41:18,240
uh some of the examples that I showed
here is uh maybe it's not pruned because

491
00:41:16,480 --> 00:41:21,920
they didn't have any problem for the
parking. So, they park on the other side

492
00:41:19,839 --> 00:41:30,200
or where they can so they can avoid it
easily. But still it can cause a problem

493
00:41:25,520 --> 00:41:30,200
especially in in our main streets

494
00:41:33,839 --> 00:41:45,520
and uh one of one of the the language
that I want to add also uh to uh

495
00:41:41,599 --> 00:41:53,359
or setbacks of planting in in regard to
hydrants. So even even though the the uh

496
00:41:50,160 --> 00:41:59,680
business owner clear the pruned the area
around the the high end but still if the

497
00:41:56,400 --> 00:42:04,319
fire um firefighter wants to access the
hideand they have to go through the

498
00:42:01,200 --> 00:42:09,280
bushes to access the high end. Uh so
these are kind of we try to uh uh kind

499
00:42:07,359 --> 00:42:14,240
of define okay this is what we are
expecting and we want to see and also in

500
00:42:12,160 --> 00:42:20,079
terms of the sidewalk and the driveway
that's that's uh kind of uh different uh

501
00:42:17,040 --> 00:42:25,040
I mean I I bring it here because we have
the we planted trees very close to the

502
00:42:22,640 --> 00:42:30,079
sidewalk and we didn't have we mean we
may not have root barriers we not have

503
00:42:27,520 --> 00:42:34,480
uh different things and also as you
mentioned that it's also blur so you

504
00:42:32,079 --> 00:42:40,359
can't see so you have kind
have to go to streets before you can see

505
00:42:36,880 --> 00:42:40,359
to turn off.

506
00:42:42,720 --> 00:42:50,560
So in terms of driveway maintenance, we
don't have any code uh right now uh uh

507
00:42:48,480 --> 00:42:55,839
we don't have any language in our code
and if you if there is a abandoned uh uh

508
00:42:53,760 --> 00:43:03,440
abandoned
side and driveway approach or u so there

509
00:42:59,680 --> 00:43:08,319
isn't any language for that one either.
So I I just bring the code which is the

510
00:43:06,000 --> 00:43:12,119
entire driving requirements but this is
not driving maintenance.

511
00:43:24,480 --> 00:43:32,079
So some of the problem that we see in
the driveways basically uh the main

512
00:43:29,440 --> 00:43:37,920
problem that we have is that there isn't
any any language in the code showing

513
00:43:33,839 --> 00:43:42,720
that if if the driveway is damaged who's
responsible for maintaining that because

514
00:43:40,000 --> 00:43:48,880
the driveway uh because the only the
homeowner is the only beneficiary of the

515
00:43:46,240 --> 00:43:53,599
driveway approach. So uh we are
expecting that the homeowners if there's

516
00:43:50,880 --> 00:44:00,640
a damaged driveway they are responsible
for that one. The the the main factor

517
00:43:56,960 --> 00:44:05,280
that we want to I want to add is that
most of the driveway approaches uh

518
00:44:03,200 --> 00:44:11,599
maintenance requirement is because of
the safety hazard. So if if if the if

519
00:44:08,720 --> 00:44:16,000
the sidewalk is part of the driveway and
if it if it's damaged then we're going

520
00:44:14,480 --> 00:44:20,000
to have a problem. So because because
the pedestrian

521
00:44:17,839 --> 00:44:26,319
are using the driveway basic part of the
driveway. So um that's and also I mean

522
00:44:23,599 --> 00:44:30,800
as you can see here um there are utility
boxes there that they they need to

523
00:44:28,160 --> 00:44:36,240
maintain and uh if if for any reason
that the drive approach is settled or

524
00:44:33,359 --> 00:44:43,880
something happened or cracked so uh they
are responsible to maintain as uh

525
00:44:40,880 --> 00:44:43,880
should

526
00:44:45,599 --> 00:44:54,560
one of one of the other problem that we
have is that the the overhang basically

527
00:44:51,520 --> 00:45:00,240
uh that I I mean I can
give you a thousand picture or thousand

528
00:44:56,480 --> 00:45:05,280
example that uh which is uh mainly we
have problem with the RVs that they are

529
00:45:02,800 --> 00:45:09,920
overhanging to either the sidewalk or
the streets.

530
00:45:07,200 --> 00:45:15,839
We just want to define clear language
that this is not the acceptable

531
00:45:12,640 --> 00:45:20,800
uh uh behavior and this is what we are
expecting that if if you have a right

532
00:45:18,720 --> 00:45:26,560
army so you have you can park it on the
street we have the code for that we have

533
00:45:23,040 --> 00:45:30,800
we accommodate that and if you cannot uh
park if if if you drive if you park in

534
00:45:28,800 --> 00:45:36,240
the driveway and it's overhang that's
not going to be acceptable.

535
00:45:34,480 --> 00:45:40,560
I'm sorry. I got I got a quick question
again back on the other slide with the

536
00:45:38,079 --> 00:45:45,839
utility box. Now, did you say that the
the maintenance on the utility boxes

537
00:45:42,640 --> 00:45:51,200
where this one here is down 2 in, is it
the resident's responsibility to repair

538
00:45:48,560 --> 00:45:55,520
that or is the whoever's responsible for
that utility box?

539
00:45:52,720 --> 00:46:00,000
» So, utility box itself, it's damage
because so it's it's city's

540
00:45:57,839 --> 00:46:05,520
responsibility for the utility box. But
if if there is a if the the damage

541
00:46:02,480 --> 00:46:10,880
because of the driveway damage or
because of the the root of the trees

542
00:46:08,079 --> 00:46:15,119
that damaged the box is property owner
responsibility.

543
00:46:12,640 --> 00:46:19,160
» So it'll be kind of on a case by case by
cases. Yeah.

544
00:46:16,000 --> 00:46:19,160
» Thank you.

545
00:46:22,560 --> 00:46:30,560
» I have a question.
>> Yes, please question. um for the the

546
00:46:28,720 --> 00:46:33,680
annexed
uh properties. Yes.

547
00:46:31,920 --> 00:46:40,240
» That have been brought into the city.
>> Yes.

548
00:46:34,560 --> 00:46:44,040
» Uh that have not had requirements for
sidewalks or

549
00:46:44,160 --> 00:46:47,520
» for landscaping.
>> Yes.

550
00:46:45,839 --> 00:46:51,839
» These are places that have been here
quite some time.

551
00:46:48,560 --> 00:46:57,040
» Yes. Does that mean that these new
requirements for how landscaping is done

552
00:46:54,480 --> 00:47:00,079
are going to be imposed
retroactively?

553
00:46:58,640 --> 00:47:03,599
» So if
>> that should just qualify. I I don't live

554
00:47:01,839 --> 00:47:06,560
in the city so
>> it doesn't apply to me but I'm I have

555
00:47:05,440 --> 00:47:11,599
friends who do.
>> No no I understand. So if if there is a

556
00:47:09,040 --> 00:47:14,640
sidewalk even if it's the county I
believe that there's the language in the

557
00:47:13,440 --> 00:47:20,880
county that who's going to be
responsible for the sidewalk. So it's

558
00:47:18,160 --> 00:47:24,640
the way that we are if they annex to the
city is kind of the same thing applied

559
00:47:22,480 --> 00:47:32,240
to them. I don't think that's uh going
to be a new uh code for those cases.

560
00:47:29,440 --> 00:47:39,839
» I'm talking about the the trees, the
bushes that that may um be alongside the

561
00:47:37,040 --> 00:47:42,839
roads and such that need to be
>> trimmed.

562
00:47:43,119 --> 00:47:52,240
Yes. because because one of the things
one of the problem with the with I mean

563
00:47:48,240 --> 00:47:57,760
the is um trimming tree
u if they don't trim the tree that cause

564
00:47:54,640 --> 00:48:04,480
a safety hazard one way or another we
have to we have to but in in some cases

565
00:48:00,480 --> 00:48:09,760
uh if the trees uh um it's it's really
case by cases but in some cases that I

566
00:48:06,960 --> 00:48:12,960
mean specific cases that cause generally
cause safety hazard and we just

567
00:48:11,599 --> 00:48:17,680
announced that okay this is the safety
hazard Then yes, the home is responsible

568
00:48:16,240 --> 00:48:22,079
is going to be responsible regardless
whether it's a new tree or old tree or

569
00:48:20,319 --> 00:48:25,280
it's a new annex or
>> most of those areas that are recently

570
00:48:23,839 --> 00:48:30,480
annexed don't have that kind of
infrastructure anyway,

571
00:48:26,800 --> 00:48:37,040
» but they do have high grasses on their
the embankments that are right next to

572
00:48:32,319 --> 00:48:43,200
the road. And they're my friends have
stated they're concerned that the county

573
00:48:39,680 --> 00:48:44,160
used to maintain that to uh cut all that
gas.

574
00:48:43,760 --> 00:48:49,520
» Yeah.
>> On a regular basis and it sounds like

575
00:48:47,839 --> 00:48:57,839
that
it's going to be um a requirement that

576
00:48:53,839 --> 00:49:06,079
they assume that responsibility. Uh so
so because um the current code requires

577
00:49:02,480 --> 00:49:12,720
regardless I mean it's new annex or or
it's already annex um to maintain the

578
00:49:10,240 --> 00:49:18,480
land escaping in front of the property
in right away. So if if a property annex

579
00:49:16,240 --> 00:49:22,240
so they it's already kind of considered
that they have to maintain regardless

580
00:49:21,359 --> 00:49:28,160
» they may not
>> chain is not going to change that

581
00:49:24,240 --> 00:49:32,480
» but they may not recognize that as
>> the county used to do it for them. No, I

582
00:49:30,240 --> 00:49:36,720
understand that part and we we we have
problem. I mean it's not I mean you saw

583
00:49:34,000 --> 00:49:41,920
the pictures as I showed. So some of
them is not clear. That's why we want to

584
00:49:38,720 --> 00:49:46,480
strong code kind of first and then start
with uh with the education and outreach

585
00:49:44,240 --> 00:49:52,160
to to make sure that everyone understand
what's the responsibility was uh and uh

586
00:49:50,240 --> 00:49:56,640
yeah that's
>> so with with these these code

587
00:49:55,200 --> 00:50:02,000
adjustments
>> will we do an open house and we'll

588
00:49:59,520 --> 00:50:08,720
invite people
from the annexed groups to start to

589
00:50:05,119 --> 00:50:14,319
understand what's being um was being
clarified.

590
00:50:10,240 --> 00:50:18,559
we we can we can um I I didn't envision
that we need I mean definitely we're

591
00:50:16,000 --> 00:50:25,040
going to have public hearing but aside
from that uh um not I don't think that

592
00:50:22,640 --> 00:50:28,640
for this code changes specifically we're
going to have open house but the next

593
00:50:26,480 --> 00:50:33,520
open house we have we can add something
like that that okay u landscaping

594
00:50:30,640 --> 00:50:37,680
maintenance in general
that's that's that's a good idea

595
00:50:34,880 --> 00:50:41,280
actually we can uh to that part of kind
of education and outreach that we are

596
00:50:39,359 --> 00:50:45,920
expecting think to have in your regular
basises.

597
00:50:44,079 --> 00:50:49,119
» Thank you. Good idea.
>> Yeah, it is a good idea. Thank you. I

598
00:50:48,079 --> 00:50:54,000
have one other question. You had
mentioned about you know street trees is

599
00:50:52,079 --> 00:50:58,319
being trimmed up and I understand
totally being trimmed up so people can

600
00:50:55,920 --> 00:51:04,559
walk and that makes but you' also
mentioned RVs. Well, I have a um a motor

601
00:51:01,200 --> 00:51:10,559
home and if you had to trim up a street
tree so that I could park my motor home,

602
00:51:07,520 --> 00:51:14,960
that tree would considering the size of
some of these trees, you know, you'd be

603
00:51:12,319 --> 00:51:18,559
like a topper, you know, would be
>> that's that's that's what we have to

604
00:51:16,640 --> 00:51:22,880
figure out because uh I understand I
mean most of the trees even on the

605
00:51:20,160 --> 00:51:28,400
cities that we have are very small trees
and uh so we are expecting basically

606
00:51:26,000 --> 00:51:33,520
from the curve if we just have a ruler
and just go and just cut all the way.

607
00:51:30,559 --> 00:51:37,119
Yeah. Uh so and how it's going to impact
the tree itself that's that's that's

608
00:51:35,359 --> 00:51:44,000
question I don't have the answer right
now but what we require or what we are

609
00:51:40,800 --> 00:51:51,200
we have to require part of the um at
least the main so we can maybe um

610
00:51:48,160 --> 00:51:58,720
uh maybe have different code for
different area. So uh our main complaint

611
00:51:55,440 --> 00:52:04,160
is uh the the lim and the intercity
transit when they're uh um in the in the

612
00:52:02,000 --> 00:52:09,359
city they have problem because they have
to go all the way to the uh basically

613
00:52:06,400 --> 00:52:15,280
the curb to either uh uh pick up the
passengers or or um have the pick up the

614
00:52:12,559 --> 00:52:18,559
trash. So those are the ones that
basically the trees is going to impact

615
00:52:16,880 --> 00:52:23,200
them. So that's that's that's the
problem that we see. So, uh, yeah. Yeah,

616
00:52:21,440 --> 00:52:30,640
that's that's that's good point. Yeah.
Or you could put up a sign RVs and u

617
00:52:26,400 --> 00:52:34,400
motor homes over 30 ft long can't park.
>> They're 35 ft apart.

618
00:52:32,079 --> 00:52:39,280
» I mean, the trees are, you know,
>> the the height that we consider is

619
00:52:36,160 --> 00:52:44,160
mainly uh the buses and the lemon truck
basically. So, that's when I go to the

620
00:52:42,559 --> 00:52:49,200
code proposed code changes, I mean, you
can see the height that I presented

621
00:52:46,319 --> 00:52:52,640
basically. Uh but that's kind of we we
that's that's a good thing that we want

622
00:52:50,640 --> 00:52:56,800
to that's what we are that's why I
wanted to add the code that okay what

623
00:52:54,559 --> 00:53:00,240
what's the height so we can so everyone
can go and measure it okay this is what

624
00:52:58,400 --> 00:53:04,520
we expect this is what so that's kind of
easy for everyone to understand

625
00:53:11,920 --> 00:53:17,599
this is a draft right you obviously
nothing in here is set in stone this is

626
00:53:16,079 --> 00:53:21,640
this is the direction you're heading.
Yes, that's okay. Sorry.

627
00:53:22,400 --> 00:53:28,960
» Um
I can jump to this the the kind of

628
00:53:26,559 --> 00:53:35,040
proposed code changes
I so one of one of the problem that we

629
00:53:32,400 --> 00:53:40,400
see in in mainly some of the development
that we have u is that there we don't

630
00:53:38,800 --> 00:53:47,359
have any specific requirement for
irrigation. We don't uh we don't require

631
00:53:43,440 --> 00:53:53,119
the uh for any landscaping. What we
require we require to have uh to

632
00:53:50,240 --> 00:53:58,880
maintain the trees. So how they maintain
it? It's so for some cases it's really

633
00:53:56,000 --> 00:54:04,319
difficult uh some sometimes because the
irrigation system is costly. So some

634
00:54:01,680 --> 00:54:09,760
some prefer that they go with the hose
and in the trees. So if they can

635
00:54:06,400 --> 00:54:14,960
maintain the tree that's that's great.
So this I'm presenting this code some

636
00:54:13,440 --> 00:54:20,240
code could change that it could be
changed but to have some sort of water

637
00:54:17,200 --> 00:54:26,160
source relatively close to the
landscaping. So we know that okay that's

638
00:54:22,800 --> 00:54:31,200
that's manageable that's that's uh
achievable in in terms of say okay you

639
00:54:28,800 --> 00:54:36,400
don't want to do it we don't require
you're good to go. So that's why we u uh

640
00:54:34,240 --> 00:54:41,520
we want to add some language. Okay,
within 50 ft you have to have some some

641
00:54:39,680 --> 00:54:46,319
um
speed or faucets that you can use for

642
00:54:44,000 --> 00:54:54,440
the irrigation if you don't want to have
uh actual irrigation system.

643
00:54:49,839 --> 00:54:54,440
» So if I have a yard that's 100 ft

644
00:54:54,720 --> 00:55:02,079
it's mainly for right away landscaping,
right? And that's what I'm saying. So my

645
00:54:59,119 --> 00:55:06,160
so say my yard is 100 ft long from my
house. My closest hose bib is at the

646
00:55:04,960 --> 00:55:12,720
front of my house
>> and if my that property adjusts adjuts a

647
00:55:10,000 --> 00:55:16,720
piece of a roadway then that that
landscaping up there is my

648
00:55:13,920 --> 00:55:23,520
responsibility. Am I supposed to put a
hose bib within 50 ft of that? So this

649
00:55:20,640 --> 00:55:28,960
is um what I envision when I put it
there is for the new development and

650
00:55:26,079 --> 00:55:32,400
mainly for the businesses not because if
if you are talking about the new

651
00:55:30,400 --> 00:55:38,480
subdivisions so they have to have
irrigation system because most of them

652
00:55:34,880 --> 00:55:42,319
they cannot uh or some of them because
uh for the new subdivision at least I

653
00:55:40,480 --> 00:55:45,440
what I see I mean we can I can change
the code there is a bit to kind of

654
00:55:43,839 --> 00:55:49,280
accommodate the the house I mean that's
a good example I didn't think about that

655
00:55:47,119 --> 00:55:55,520
one but the new houses that we have they
have a 25th setbacks and they have a um

656
00:55:52,079 --> 00:56:02,079
they have a some some sort sort of water
at the outside that basically relatively

657
00:55:58,000 --> 00:56:08,160
easy to uh irrigate the trees. Okay.
>> And the one other thing is um the

658
00:56:06,240 --> 00:56:13,520
maintaining the look of the property.
Are you suggesting that during the

659
00:56:10,000 --> 00:56:15,040
summer people should be irrigating their
lawn?

660
00:56:14,240 --> 00:56:23,200
» No. No.
>> Okay. So, um yeah. Um

661
00:56:20,480 --> 00:56:28,240
so we we want to maintain the
landscaping. So landscaping includes

662
00:56:25,359 --> 00:56:33,920
yeah it's it's a very uh
so it include trees, grass and

663
00:56:31,040 --> 00:56:39,280
everything. The grass comes back.
>> So you basically you you maintain it. So

664
00:56:36,640 --> 00:56:43,520
we're fine with that. But trees main
problem is the trees and the shrs that

665
00:56:41,520 --> 00:56:47,319
okay no that's not going to happen. So
that's kind of our concern.

666
00:56:49,599 --> 00:56:58,920
So this is the clearance that I I
mentioned. So we are thinking about uh 8

667
00:56:55,359 --> 00:56:58,920
ft on the sidewalks

668
00:56:59,119 --> 00:57:07,440
and maybe 14 to 18 ft on the on the
roads and depends on the the the road

669
00:57:06,079 --> 00:57:12,480
classification. So if you're talking
about Yelm Avenue, we have a bigger

670
00:57:09,599 --> 00:57:15,520
truck then uh that's different than if
you're talking about local access

671
00:57:13,920 --> 00:57:20,040
residential.
uh that uh we don't expect

672
00:57:23,040 --> 00:57:28,559
» or regardless of the road
classification, you're still going to

673
00:57:25,680 --> 00:57:32,400
have garbage trucks which are still
>> That's why that's why the minimum is 14.

674
00:57:31,280 --> 00:57:35,400
» Minimum 14. Okay.
>> Yes.

675
00:57:46,000 --> 00:57:53,839
And also I mean I mentioned here that we
want to have a clearance from the signs

676
00:57:51,280 --> 00:58:00,280
part of kind of we can also add new
language about the

677
00:57:56,160 --> 00:58:00,280
intersections too.

678
00:58:04,559 --> 00:58:11,760
Uh so this is this is one sample of
language that uh still I'm going to work

679
00:58:09,839 --> 00:58:16,240
through and it's it's it's not going to
be uh it's not going to be exactly the

680
00:58:13,599 --> 00:58:21,920
same on the final draft but it's kind of
a sample language that I thinking that

681
00:58:18,400 --> 00:58:27,440
okay I'm kind of bringing to the uh code
changes that I want and present it to

682
00:58:24,160 --> 00:58:33,920
you. Uh so for uh generally speaking for
u um this basically for the setbacks for

683
00:58:30,000 --> 00:58:37,960
the trees mailboxes uh utility poles u
and other uh structures

684
00:58:38,400 --> 00:58:44,400
» commissioner Allen did you have a
question?

685
00:58:41,520 --> 00:58:50,000
Yes, on this slide um just a comment on
the I guess the second bullet point from

686
00:58:47,680 --> 00:58:54,640
the bottom. You know, we we do want to
maintain the clearances from utilities,

687
00:58:52,640 --> 00:58:59,839
but I also don't want to take liability
for what the utility might need and

688
00:58:57,119 --> 00:59:05,920
their needs might change. So, I wouldn't
want someone to think, oh, I'm 5t away,

689
00:59:02,000 --> 00:59:08,960
I'm good, but then, you know, um PSC,
you know, they're they change their

690
00:59:07,680 --> 00:59:15,119
requirements and all of a sudden they
need 10 feet or something. So if nothing

691
00:59:11,359 --> 00:59:18,559
else like a reference to um check with a
local utility provider for that kind of

692
00:59:17,680 --> 00:59:23,760
thing.
>> I mean they they can they can always

693
00:59:20,400 --> 00:59:28,960
have more strict uh regulation than us
of course. Uh so if you are saying 5T uh

694
00:59:26,480 --> 00:59:32,160
and uh PSCS for 10 ft so that's
different service. So we always have to

695
00:59:30,480 --> 00:59:36,000
follow that. Uh
>> right it's just I don't know just

696
00:59:34,400 --> 00:59:38,559
» this is kind of a minimum requirement
that we're presenting.

697
00:59:37,280 --> 00:59:42,400
» Right. But I just wouldn't want someone
to read this, think they're covered, and

698
00:59:40,079 --> 00:59:44,559
then forget to like actually check with
the actual utility. I know it's not

699
00:59:43,760 --> 00:59:50,559
really
>> the city's responsibility, but try to

700
00:59:48,480 --> 00:59:55,839
make it.
>> Yeah.

701
00:59:52,319 --> 00:59:55,839
» Cover bases. That's all.

702
01:00:04,799 --> 01:00:12,000
Uh this is the proposed coach changes
for driveway. For driveway the main uh

703
01:00:09,119 --> 01:00:18,799
purpose is just to clear who's
responsible for the uh for the driveway.

704
01:00:16,640 --> 01:00:25,119
uh when you're designing the driver, we
also have to figure out okay um uh and

705
01:00:22,799 --> 01:00:31,839
it shouldn't require backing anywhere
into sidewalk or or streets except in

706
01:00:28,160 --> 01:00:39,440
designated central business zones uh or
create a or uh your your driveway create

707
01:00:36,240 --> 01:00:44,720
a hazard to pedestrian by um cyclist,
transit vehicle or other responsive

708
01:00:42,480 --> 01:00:50,400
responders.
And also if if there is a abandoned uh

709
01:00:48,400 --> 01:00:57,119
driveway. So we have a couple of
abandoned driveway on because the future

710
01:00:53,280 --> 01:01:02,799
u uh or they demo the house but there's
abandoned driveway. So it's not clear

711
01:00:59,760 --> 01:01:06,160
okay whether we expect to remove it not
remove it. So that's going to be added

712
01:01:04,720 --> 01:01:09,599
to the new code that's going to be
required that if you are demoing the

713
01:01:07,680 --> 01:01:14,280
house or if it's a basically if it's
abandoned driveway you'll have to remove

714
01:01:11,280 --> 01:01:14,280
it.

715
01:01:21,920 --> 01:01:28,880
Uh,
so when you say drainage structures,

716
01:01:26,400 --> 01:01:33,760
catch basins, man holes. So are you
expecting me to hire a vector truck to

717
01:01:30,720 --> 01:01:39,440
come in and clean it out or just around
it?

718
01:01:35,680 --> 01:01:41,119
» Uh, so uh
uh you're you're talking about the last

719
01:01:40,720 --> 01:01:45,960
bullet.
>> The last bullet. Yes.

720
01:01:42,960 --> 01:01:45,960
Uh

721
01:01:48,480 --> 01:01:51,839
uh no.
>> Okay.

722
01:01:49,760 --> 01:01:57,440
» So it's not the maintaining of the the
structure itself. It's the so it's not

723
01:01:54,720 --> 01:02:01,599
it's not the back using backtrack to
maintain the the storm water per se.

724
01:02:00,240 --> 01:02:06,400
It's the maintain of the structure
itself. So if if a structure is in your

725
01:02:03,839 --> 01:02:09,920
driveway and for any reason driveway
damage and that damage cause the damage

726
01:02:08,240 --> 01:02:13,200
to the drive structures, we don't want
to see that. So that's that's kind of

727
01:02:11,359 --> 01:02:16,200
the idea of this coach on this.
>> Okay.

728
01:02:20,160 --> 01:02:24,960
» Question back.
>> Yeah.

729
01:02:22,160 --> 01:02:27,920
» My question is on the um utilities when
use of trees couldn't be within 5 ft of

730
01:02:26,960 --> 01:02:31,280
utilities. Yes.
>> Are the trees existing already

731
01:02:29,440 --> 01:02:33,760
grandfathered in or will this lead to a
whole bunch of trees being removed?

732
01:02:32,480 --> 01:02:40,240
» I mean you don't expect to you don't
expect

733
01:02:36,240 --> 01:02:44,559
» No. I mean so so the thing is that um
uh unless if they damage the the utility

734
01:02:43,520 --> 01:02:47,200
that we have
>> okay

735
01:02:46,400 --> 01:02:50,880
that needs to be
>> that needs to be cut but otherwise we

736
01:02:49,200 --> 01:02:56,599
we're not going to move the trees I mean
these there are mainly for planning and

737
01:02:53,599 --> 01:02:56,599
design

738
01:02:59,040 --> 01:03:04,480
» thank you
>> thank you

739
01:03:02,559 --> 01:03:08,640
» I do have question actually I was
waiting for the question slide to come

740
01:03:06,160 --> 01:03:13,760
back. Um, thank you for the
presentation. I My question is how much

741
01:03:12,559 --> 01:03:20,559
of
>> these code updates were complaint driven

742
01:03:16,880 --> 01:03:30,240
or review driven and in those reviews
did you look at um comparable cities?

743
01:03:25,359 --> 01:03:34,160
» Uh, so yes uh I did. So um I'm still I'm
still reviewing the other cities uh to

744
01:03:32,079 --> 01:03:38,960
see how they handle this um their
maintenance and I I search couple of

745
01:03:36,960 --> 01:03:43,920
cities not not many cities that's why I
was thinking that okay um as we go I'm

746
01:03:41,440 --> 01:03:48,000
going to search more um at least I
searched I think I believe four or five

747
01:03:45,760 --> 01:03:52,240
cities for this purposes and I said that
similar language that they have uh some

748
01:03:50,319 --> 01:03:58,480
of the language that I have here is
basically uh kind of kind of copy paste

749
01:03:54,880 --> 01:04:04,319
from them and uh so uh in terms of
complaint driven or review driven. I

750
01:04:00,799 --> 01:04:09,680
think that is is almost [snorts] 5050%.
Uh and u the last question I I forgot.

751
01:04:08,480 --> 01:04:16,400
Sorry.
>> Don't you use the one question you did

752
01:04:12,799 --> 01:04:21,359
in both. Yes. Thank you. Uh could you
name the cities that you looked at? So

753
01:04:18,880 --> 01:04:27,559
of uh so the cities that I I look I look
at the I believe I look at Olympia and u

754
01:04:29,200 --> 01:04:36,799
I look at Auburn
uh Olympia lac

755
01:04:34,079 --> 01:04:40,119
and um
and talking

756
01:04:49,920 --> 01:04:57,920
question regarding sidewalk maintenance,
not driveway, not landscaping. Is

757
01:04:55,359 --> 01:05:00,880
sidewalk maintenance property owner
responsibility or is it city

758
01:04:59,920 --> 01:05:07,520
responsibility?
>> So it's it's very complicated cases. So

759
01:05:04,720 --> 01:05:11,760
mainly our current code this mean that
the sidewalk maintenance is the city is

760
01:05:09,760 --> 01:05:16,720
responsible for maintaining the sidewalk
but the the m the major problem that we

761
01:05:14,319 --> 01:05:19,440
have right now for the sidewalk they're
barkling because of the road trees.

762
01:05:18,720 --> 01:05:23,920
» See okay.
>> So that's that means that okay the

763
01:05:21,440 --> 01:05:28,079
homeowners responsible for maintaining
the trees. So that's that's that's kind

764
01:05:25,599 --> 01:05:29,599
of
>> last question.

765
01:05:29,039 --> 01:05:35,760
» Yes.
>> What are next steps for you? So my next

766
01:05:32,400 --> 01:05:42,799
step is that uh so I'm going to uh draft
a code language and I'm going to present

767
01:05:38,880 --> 01:05:46,960
it uh hopefully um I'm thinking probably
October

768
01:05:44,319 --> 01:05:51,920
» but if not it's going to be in September
>> here or straight to the council.

769
01:05:49,440 --> 01:05:57,039
» No, it needs it because it's coins to
chapter 18. It needs to come here for

770
01:05:54,319 --> 01:06:01,079
your approval. Uh and then uh if you
approve it then it goes to the council.

771
01:06:02,160 --> 01:06:05,400
Thank you.

772
01:06:14,480 --> 01:06:21,760
» Are you covering the overview of code
change table or is that are we just

773
01:06:18,960 --> 01:06:25,440
» Yes, sir. Um I'll do a quick one
considering I don't know how to set the

774
01:06:23,119 --> 01:06:31,920
alarm in this building and we're about
15 minutes or 10 minutes past. Um

775
01:06:29,920 --> 01:06:37,119
I do want to show you up I believe it's
in your packet there but up on the

776
01:06:33,440 --> 01:06:41,760
screen very small is uh just an overview
of the code changes that staff has

777
01:06:39,280 --> 01:06:47,599
identified. Some of these are more
housekeeping or code cleanup while

778
01:06:44,880 --> 01:06:52,240
others are intended to streamline
processes

779
01:06:49,200 --> 01:06:57,119
and some are policy changes. The green
items are uh changes that we've

780
01:06:54,160 --> 01:07:02,880
completed this year. The yellow items
are ones we are currently prioritizing

781
01:07:00,720 --> 01:07:07,760
and the ones without any highlight are
the ones that are still you know on the

782
01:07:05,359 --> 01:07:14,079
docket but not being heavily prioritized
at this time. Uh I'm happy to answer any

783
01:07:11,359 --> 01:07:21,880
questions now or um you know through
email or anytime but yeah definitely

784
01:07:17,200 --> 01:07:21,880
want to keep it a little shorter.

785
01:07:22,160 --> 01:07:30,240
Thank you.
>> Hey draft outline of mission rules and

786
01:07:28,559 --> 01:07:36,799
procedures. Dana, are you covering that
or

787
01:07:31,839 --> 01:07:40,480
» I can Yeah. Um I don't know if
there was a second print out that wasn't

788
01:07:39,039 --> 01:07:47,839
part of the agenda if that was able to
get printed or not, but um

789
01:07:43,920 --> 01:07:53,920
» it was. It was. Okay, great. Okay, so um
yeah, just an update.

790
01:07:50,559 --> 01:07:58,720
Uh we were looking at
consolidating

791
01:07:55,839 --> 01:08:01,839
the documents that we have as planning
commissioners. Uh there's there's a few

792
01:08:00,559 --> 01:08:07,680
of them. The main ones we were looking
at obviously were the uh rules of

793
01:08:05,280 --> 01:08:12,240
procedure and the conduct of business
and they're two separate documents right

794
01:08:09,440 --> 01:08:15,839
now. um we just thought they could be
combined. And then as we looked into it

795
01:08:14,640 --> 01:08:20,799
a little further, there's some other
documents

796
01:08:17,359 --> 01:08:26,799
um that uh there's a whole appendix in
the mayor and city council manual that

797
01:08:24,480 --> 01:08:30,319
uh I don't think any of us were aware of
before we joined and um I'm not really

798
01:08:29,120 --> 01:08:33,679
sure if the council's aware of it
either. So that's why I think we wanted

799
01:08:32,000 --> 01:08:37,040
to meet with council and get some
clarity on that. It also discusses a

800
01:08:35,600 --> 01:08:42,719
work plan which I don't think we were
aware of either. So, um, we're still

801
01:08:40,480 --> 01:08:49,120
looking to to have a study session with
council or some kind of meeting to to go

802
01:08:45,199 --> 01:08:54,319
over these items. Um, so the I think
it's like a I don't have it open. The

803
01:08:51,040 --> 01:08:59,600
15page point um Oh, I do have the agenda
open. I saying um the one that's part of

804
01:08:57,359 --> 01:09:06,319
the agenda packet
um is

805
01:09:02,480 --> 01:09:14,000
it's 12 12 points 12 points. Yeah. So
ending it with an appendix and then the

806
01:09:09,040 --> 01:09:20,080
the one that's was printed standalone um
is kind of consolidating it into four

807
01:09:17,359 --> 01:09:25,600
chapters which is similar to the Lacy
and Olympia planning commission guide

808
01:09:22,799 --> 01:09:29,359
book. So I think the big question is do
we want to

809
01:09:27,759 --> 01:09:33,679
um
adopt try and put our efforts into

810
01:09:32,159 --> 01:09:40,239
creating a guidebook or do we want to
limit it to simply updating the rules of

811
01:09:36,719 --> 01:09:43,239
procedure and or uh conduct of business
documents.

812
01:09:45,120 --> 01:09:52,880
D. I could I offer a few items based on
what the people that are here are

813
01:09:52,080 --> 01:09:59,280
seeing.
>> Y the draft outline that that we've

814
01:09:57,440 --> 01:10:03,600
pulled together.
Um

815
01:10:00,960 --> 01:10:09,760
and I believe you've got that from the
uh the agenda

816
01:10:07,120 --> 01:10:16,560
that helps them understand what you mean
by rules and procedures. what what is

817
01:10:12,480 --> 01:10:22,760
the context and the the content that
we're looking at? And um and

818
01:10:22,880 --> 01:10:32,000
and we've got
the details that go behind each one of

819
01:10:28,239 --> 01:10:38,239
the like the uh the roles and
responsibilities which is number two as

820
01:10:35,120 --> 01:10:43,840
well as the um the organization and
officers.

821
01:10:40,480 --> 01:10:50,400
the how we work with staff
and number five ethics and conflict of

822
01:10:47,600 --> 01:10:54,000
interest and fair process
and I won't need to read all of them

823
01:10:51,920 --> 01:11:01,199
basically there's there's several
sections that we've um we've managed to

824
01:10:57,040 --> 01:11:10,000
glean from all of the materials
and what Dana has nicely done is put

825
01:11:04,239 --> 01:11:16,560
together uh the a way to present all of
that uh in four sections which is this

826
01:11:14,239 --> 01:11:24,159
hard copy. people that are attending
that are um uh running

827
01:11:20,159 --> 01:11:29,600
back. was don't have this but it's um
it's something that

828
01:11:26,880 --> 01:11:38,719
I think well
we is there's a a three person team um

829
01:11:33,440 --> 01:11:44,239
Dana and myself uh and Ashley uh that
are that have been working this

830
01:11:42,000 --> 01:11:49,199
and we've got enough content now that we
wanted to have you know what we what's

831
01:11:47,280 --> 01:11:55,360
in it
and what are rules and procedures that

832
01:11:51,520 --> 01:12:00,800
we need to uh
all be aware of

833
01:11:57,920 --> 01:12:09,360
and uh to work through
and to see if this format for how we

834
01:12:04,880 --> 01:12:15,760
present them is is acceptable.
That's that's what I understood. Um then

835
01:12:12,159 --> 01:12:19,600
it's that given all the materials
um

836
01:12:18,159 --> 01:12:26,400
we're probably going to need a work
session with the full commission to take

837
01:12:22,800 --> 01:12:31,000
what we've brought today and to talk
through each of the details.

838
01:12:33,040 --> 01:12:39,360
It's
for those your thoughts as well

839
01:12:37,280 --> 01:12:44,520
following just you know presenting what
we the outlines that we've got.

840
01:12:45,679 --> 01:12:53,040
» Yeah. And if if anyone has any immediate
thoughts, you know, we can keep working

841
01:12:49,520 --> 01:12:57,199
on it in the meanwhile before we have a
commission study session.

842
01:12:54,880 --> 01:13:05,760
» Okay. If if I could if I could make a
suggestion. Okay. The um as it as it's

843
01:13:00,320 --> 01:13:10,800
standing right now that the meeting uh
joint sessions a steady session between

844
01:13:09,040 --> 01:13:14,880
the planning commission and the city
council is uh currently slated for

845
01:13:13,360 --> 01:13:21,520
December.
Um I talked to the mayor just just

846
01:13:16,880 --> 01:13:26,320
before the meeting here. So um
>> what's that?

847
01:13:22,560 --> 01:13:35,199
» Oh, I said great. So, um, yeah, it's
only taken a year. Um, but, um, anyway

848
01:13:31,360 --> 01:13:39,920
though, so, uh, it's supposed to be, um,
like I said, a, uh, joint study session

849
01:13:38,000 --> 01:13:47,199
in December.
So we can work on something

850
01:13:44,080 --> 01:13:51,600
beforehand or if you want to opt and
wait until we have that because I think

851
01:13:50,000 --> 01:13:57,520
that there may be something that will
come out of that joint study session

852
01:13:54,719 --> 01:14:04,560
to incorporate into this because I know
that we were wanting to try to come up

853
01:14:00,880 --> 01:14:09,280
with some um ideas with the city council
on

854
01:14:06,560 --> 01:14:17,440
different responsibilities that the
planning commission can potentially do.

855
01:14:12,159 --> 01:14:23,600
So, it it's up to uh your group if if
you want to do that or we can go ahead

856
01:14:19,360 --> 01:14:27,920
make a motion to um if that's you know
what staff thinks that we should do to

857
01:14:25,440 --> 01:14:32,960
you know try to do
um a work session to come up with

858
01:14:30,480 --> 01:14:37,360
something. But
>> since we haven't gone through the

859
01:14:34,480 --> 01:14:46,080
details of the actual
uh second document that that currently u

860
01:14:43,040 --> 01:14:52,800
do you have I know you have a copy
because you you submitted this to staff

861
01:14:49,679 --> 01:14:56,640
to provide to us. Uh, so I'm assuming
we're all looking at the same thing even

862
01:14:54,560 --> 01:14:59,440
though you're
>> not looking

863
01:14:57,120 --> 01:15:01,600
» dated August 14th.
>> Uh,

864
01:15:00,320 --> 01:15:05,280
» on the top
>> there's no nothing on the top.

865
01:15:03,520 --> 01:15:09,199
» Unfortunately, I'm I'm going to inter
I'm going to interrupt as as Drew said,

866
01:15:07,360 --> 01:15:15,120
our our time is getting short because
we're going to get evicted out of the

867
01:15:10,560 --> 01:15:21,760
building here. Um, so if if we can come
to a consensus real quick on

868
01:15:18,880 --> 01:15:24,239
the way forward on uh what you want to
do,

869
01:15:22,480 --> 01:15:29,199
» I'd like to know what Ashley wants to
do.

870
01:15:25,120 --> 01:15:36,960
» I would like to motion to uh direct the
staff to uh plan a work session for our

871
01:15:32,960 --> 01:15:43,120
body to go over our preferences. We're
moving forward with the rules uh

872
01:15:38,719 --> 01:15:49,159
procedure versus the uh commission rules
um book.

873
01:15:45,520 --> 01:15:49,159
» I second that.

874
01:15:52,560 --> 01:15:58,800
» Uh
yeah,

875
01:15:56,880 --> 01:16:02,719
» what does your timeline look like? I
guess I don't know what would be I don't

876
01:16:00,640 --> 01:16:07,760
know what's being asked of us as staff
at this moment. I didn't want to apply

877
01:16:04,640 --> 01:16:15,120
any restrictions. So, I don't have a
exact timeline. My preference would be

878
01:16:10,239 --> 01:16:18,960
before December. Um, but that I didn't
want to give you any restrictions on

879
01:16:17,280 --> 01:16:21,040
» Yeah. And I don't I don't want to commit
without Gary being here.

880
01:16:20,640 --> 01:16:26,640
» Yeah.
>> Um, would it be okay to maybe postpone

881
01:16:23,440 --> 01:16:30,880
this conversation to the next meeting?
I'd like to start getting something

882
01:16:28,480 --> 01:16:36,960
scheduled because I would like to have
it before December so that we have

883
01:16:33,120 --> 01:16:42,520
something that we all understand now
before we meet jointly with council.

884
01:16:43,040 --> 01:16:52,719
So if we could at least have it as a
proposal and once Gary gets back we

885
01:16:50,000 --> 01:16:58,560
could work with him offline. If if the
if this commission agrees that we want

886
01:16:55,840 --> 01:17:02,320
to do a work session
then

887
01:17:00,159 --> 01:17:06,719
we three can that are on the
subcommittee can work with Gary on how

888
01:17:04,320 --> 01:17:12,960
to go about that to try to get it on a
schedule. Now honest honestly okay

889
01:17:11,120 --> 01:17:18,560
correct me if I'm wrong but being is
that it's a work session

890
01:17:15,760 --> 01:17:23,120
okay that
if so it's it's kind kind of off the

891
01:17:21,280 --> 01:17:28,159
books so so to speak I mean you know
it's just kind of a brain brainstorming

892
01:17:25,040 --> 01:17:33,600
session so do we actually have to have
it here or in the I mean because if

893
01:17:31,520 --> 01:17:39,280
we're wanting to get together to hash
this out

894
01:17:35,600 --> 01:17:43,840
prior to December prior to meeting with
the city council because I I agree with

895
01:17:41,280 --> 01:17:47,520
them as far as being able to get
everything figured out as much as

896
01:17:45,600 --> 01:17:54,480
possible, you know, before we talk to
the the council, you know. So, but I

897
01:17:50,480 --> 01:18:02,080
mean, can we figure it out on our own on
when we want to meet conduct a

898
01:17:58,640 --> 01:18:06,159
doesn't have to be on a Tuesday at 4:00.
Um, but it is a public meeting. We have

899
01:18:04,239 --> 01:18:11,600
we do have noticing requirements for
special meetings and things like that.

900
01:18:09,040 --> 01:18:17,679
» Can we just say that within the next 90
days is 90 days puts us prior to our

901
01:18:14,800 --> 01:18:22,320
October meeting.
>> It's Yeah, that book that puts a book

902
01:18:20,159 --> 01:18:26,800
end on it. It's like hey [snorts] we
know we want to have this meeting

903
01:18:23,840 --> 01:18:30,880
» 60 days August, September, October,
November.

904
01:18:27,600 --> 01:18:35,199
» Well, no matter. So 60 days. Yeah. It
Yeah. that that gives us a little time

905
01:18:32,880 --> 01:18:39,679
to coordinate and then time to plan and
then time to schedule that meeting

906
01:18:38,159 --> 01:18:45,520
acceptable.
>> Uh I I appreciate the conversation well

907
01:18:42,880 --> 01:18:51,840
the discussion and uh I want to
purposely not put a date on it uh an end

908
01:18:49,440 --> 01:18:56,719
date or a cap date so that there's
flexibility with the staff. Um,

909
01:18:54,480 --> 01:19:01,920
» but if that's But if that if that's the
case though, then it could go beyond

910
01:18:59,920 --> 01:19:07,280
» Do you think our staff would do that?
>> Well, no, I don't. I I don't. But I'm

911
01:19:04,560 --> 01:19:12,719
I'm just I'm just saying though that if
you know the the main concern has come

912
01:19:09,360 --> 01:19:16,960
up that it's wanting to be done before
our uh joint work session with the

913
01:19:15,354 --> 01:19:24,000
[clears throat] city council, there
needs to be some kind of end date on it.

914
01:19:21,120 --> 01:19:27,760
» Maybe that's specific enough. is to do
it before

915
01:19:26,640 --> 01:19:30,239
the December meeting.
>> I feel like I'm in a little bit of an

916
01:19:28,960 --> 01:19:37,679
awkward situation here because I'm not
the one who coordinates. Um, and

917
01:19:34,320 --> 01:19:43,199
you know, doing my best here. Can Well,
how how about we do this? We may we make

918
01:19:39,760 --> 01:19:51,679
the motion to do it within
>> second next next 90 days.

919
01:19:46,800 --> 01:19:56,640
If Gary if okay 60 days if Gary
>> if there's some something outside of

920
01:19:53,440 --> 01:20:03,120
there then he can let us know and we can
adjust accordingly but at least we we've

921
01:20:00,000 --> 01:20:06,000
got a way forward right now. So I mean
does that does that work?

922
01:20:04,239 --> 01:20:07,600
» So the motion was made and seconded
without a date.

923
01:20:06,960 --> 01:20:10,480
» Yeah.
>> So that is the motion currently on the

924
01:20:09,679 --> 01:20:14,800
floor.
>> Okay. So need to

925
01:20:12,480 --> 01:20:20,719
» we need to figure out if we all approve.
>> Okay. or and or say is there any

926
01:20:18,159 --> 01:20:25,360
discussion?
>> Well, yeah, I thought I thought this was

927
01:20:23,120 --> 01:20:28,800
this was the discussion.
>> Yeah, you didn't you didn't say is there

928
01:20:27,520 --> 01:20:33,960
any discussion?
>> Okay. Well, all right.

929
01:20:34,800 --> 01:20:43,199
I've been kind of going on. Okay. The
motion was no end date. Then it was

930
01:20:40,159 --> 01:20:47,360
brought up to have it done before the
date with the with the city council. All

931
01:20:45,679 --> 01:20:54,320
right.
What is it that is wanted? No date or

932
01:20:52,320 --> 01:21:00,239
before the meeting with the city
council. So then then we would do the

933
01:20:56,480 --> 01:21:07,520
motion according to I mean if we if we
want to roll with a no date then we'll

934
01:21:02,719 --> 01:21:13,280
go with that. Okay. If if there's a
then I will continue with that or

935
01:21:10,800 --> 01:21:15,760
» so the original motion was with no date
with no end date. So that is what we

936
01:21:15,280 --> 01:21:18,400
should be
>> okay

937
01:21:16,159 --> 01:21:23,920
» discussing and then voting on.
>> Okay. So then we'll take take the

938
01:21:21,679 --> 01:21:32,400
meeting with the council off off the
table as is being a deciding factor on

939
01:21:26,960 --> 01:21:36,640
that. Okay. So the the motion is for uh
staff to get it on the books for the

940
01:21:34,640 --> 01:21:45,040
planning commission to have a work
session so we can uh get stuff together

941
01:21:39,840 --> 01:21:50,800
on the uh rules and uh procedures
uh with no date. Is uh there any further

942
01:21:48,239 --> 01:21:54,360
discussion or
ending of the motion?

943
01:21:55,440 --> 01:22:08,239
Okay. No. So again, the motion is for
staff to get it uh on the books for a

944
01:22:05,440 --> 01:22:14,320
working group for the uh planning
commission to work on the rules of

945
01:22:11,120 --> 01:22:17,760
procedures for the planning commission.
Um

946
01:22:15,920 --> 01:22:22,719
all in favor
>> I

947
01:22:18,960 --> 01:22:29,560
» we Okay, motion carries
the um

948
01:22:26,320 --> 01:22:29,560
has a

949
01:22:30,639 --> 01:22:34,531
» sorry I meant to say I [laughter]

950
01:22:34,639 --> 01:22:43,760
» thank you.
>> Okay. Okay, the motion passes. Um,

951
01:22:40,960 --> 01:22:50,400
so the uh
staff uh will let us know

952
01:22:48,159 --> 01:22:57,760
when uh that can be scheduled or we'll
hear from Gary. Um,

953
01:22:53,600 --> 01:23:04,400
okay. So that
does that work? That a factor? Okay.

954
01:23:02,480 --> 01:23:07,760
Hey, uh, Dana, did you have any
additional comments on that?

955
01:23:06,159 --> 01:23:12,880
» Nope. Thank you.
>> Okay. Okay. There's no public hearing.

956
01:23:10,080 --> 01:23:16,719
Uh are there any subcommittee reports
for the commission?

957
01:23:15,920 --> 01:23:19,760
» No.
>> No.

958
01:23:17,840 --> 01:23:25,567
» Okay. Um
>> to adjourn a second.

959
01:23:22,800 --> 01:23:28,719
» I will get there.
[laughter]

960
01:23:26,400 --> 01:23:36,239
I will get there. I'm not I'm not there
yet. Okay. As a note, um like I said,

961
01:23:33,679 --> 01:23:41,280
the I talked to the mayor. It's supposed
to be getting on the books that the

962
01:23:38,719 --> 01:23:46,960
there will be a joint working group
between the uh planning commission and

963
01:23:43,520 --> 01:23:52,239
the city council in December. And he
also told me that it will happen

964
01:23:49,440 --> 01:23:56,960
annually from here on. So every year
there will be a meeting between the uh

965
01:23:55,440 --> 01:24:00,159
city council and the planning
commission. Is there a motion to

966
01:23:59,280 --> 01:24:02,719
adjourn?
>> Yeah, I made a motion and it was

967
01:24:01,840 --> 01:24:09,719
seconded.
>> Okay, so

968
01:24:06,239 --> 01:24:09,719
All in favor?