1 00:00:04,460 --> 00:00:05,260 All right. 2 00:00:09,060 --> 00:00:14,420 Well, thank you very much, everybody. Good to see everybody in person. It's long overdue. Appreciate it. Welcome to the 3 00:00:14,420 --> 00:00:32,120 And overview services steering committee. I believe this is our fifth meeting. Lots to get done today, even though I think the last couple of sessions we have, we're probably the 4 00:00:32,120 --> 00:00:34,780 Did you have any that were sent in to us? 5 00:00:35,000 --> 00:00:37,320 We have nothing, then, and we have nobody here. 6 00:00:38,080 --> 00:00:38,220 Okay. 7 00:00:39,580 --> 00:00:40,180 Do we know this? 8 00:00:40,980 --> 00:00:44,800 With that being said, I know that Andy and Jess 9 00:00:44,800 --> 00:00:45,920 are not here today. 10 00:00:46,440 --> 00:00:49,980 I know Jess put a lot of work into finalizing 11 00:00:49,980 --> 00:00:53,960 or our final approval on the job description that I believe 12 00:00:53,960 --> 00:00:58,180 is teed up ready to go out on the web services 13 00:00:58,180 --> 00:01:00,620 or the website once we launch it. 14 00:01:00,620 --> 00:01:06,420 And before we do that, I think we should talk about how we don't launch it and a little bit more about it and you know Andrew 15 00:01:07,020 --> 00:01:10,740 If you're ready to take the show. That's very great. Thank you, sir 16 00:01:11,440 --> 00:01:11,880 so 17 00:01:12,640 --> 00:01:14,460 my thanks to Jess and 18 00:01:15,080 --> 00:01:22,700 Take medical call in my office who put together the profile which it's just a visual it includes all the content that was discussed by this group 19 00:01:25,620 --> 00:01:27,840 We didn't post a job as we 20 00:01:27,840 --> 00:01:33,860 We had indicated after our last meeting with the link to the profile where scheduled 21 00:01:33,860 --> 00:01:36,580 to have it be open through May 20th. 22 00:01:37,120 --> 00:01:38,120 So just about a month. 23 00:01:39,360 --> 00:01:43,760 When we last felt one of the things we had talked about was using this meeting as the launch 24 00:01:43,760 --> 00:01:50,720 of the webpage and really began the communication plan relative to public input in the transition 25 00:01:50,720 --> 00:01:53,840 from the steering committee to the selection committee, which we'll talk about in the next 26 00:01:53,840 --> 00:01:54,420 agenda item. 27 00:01:54,420 --> 00:02:03,080 But we put together the web page just like we said we would like to walk through it here. 28 00:02:03,360 --> 00:02:07,080 So it's not a lie, that's why it looks like it's in the edit version here. 29 00:02:08,040 --> 00:02:12,180 So the NW Services Dairy Committee is charge of developing a profile for the next director 30 00:02:12,180 --> 00:02:13,240 of NW Services. 31 00:02:13,460 --> 00:02:15,100 A link to the profile can be found below. 32 00:02:15,920 --> 00:02:21,240 You can see position profile if you click on that, the profile that you look up will come 33 00:02:21,240 --> 00:02:21,400 up. 34 00:02:21,900 --> 00:02:25,980 The profile be used to solicit interest in the position and includes the necessary attributes 35 00:02:25,980 --> 00:02:28,720 and qualities that the town is seeking in the next director. 36 00:02:28,960 --> 00:02:33,140 The profile will also serve as a framework to the evaluation of interested candidates. 37 00:02:33,820 --> 00:02:37,080 The steering committee is interested in public feedback about how the selection committee should 38 00:02:37,080 --> 00:02:40,640 prioritize in a way that different skills, attributes and qualities of the next director. 39 00:02:40,940 --> 00:02:45,620 Please take a moment to fill out the committee's survey, which can be found here. 40 00:02:45,620 --> 00:02:48,520 And can there be a click on that? 41 00:02:50,740 --> 00:03:02,760 The survey I was put together by Andrea Edmont in response to no problem based on the feedback. 42 00:03:03,060 --> 00:03:05,080 So I just like us to take a look at it. 43 00:03:20,210 --> 00:03:23,430 This is just a brief forward about what the intent is. 44 00:03:23,430 --> 00:03:29,010 And the first section is, please help the hiring committee by ranking the way 45 00:03:29,010 --> 00:03:33,330 to these skills. I'm looking at the candidate's experience, administrative skills 46 00:03:33,330 --> 00:03:38,450 communication, program oversight on leadership, administrative skills, budget finance, payroll, 47 00:03:38,690 --> 00:03:43,470 program development and design, management skills, supervise. That's one section. 48 00:03:43,590 --> 00:03:48,990 Now if we go to the next section, it says, please help the hiring committee by 49 00:03:48,990 --> 00:03:52,310 ranking the way to these qualities when meeting the candidates and hearing about 50 00:03:52,310 --> 00:03:56,650 their experience, inclusion, passion, leadership, integrity, energy. 51 00:03:57,310 --> 00:04:04,090 And then as the committee had asked, there's a blank section where you can submit whatever 52 00:04:04,090 --> 00:04:04,570 you want. 53 00:04:04,830 --> 00:04:06,410 That may not be prompted by the survey. 54 00:04:07,690 --> 00:04:09,830 Any thoughts on this as a tool? 55 00:04:10,970 --> 00:04:16,670 So one thing we've learned about public surveys, it has to be pretty brief and it has to be 56 00:04:16,670 --> 00:04:18,950 to the point if you want a big response. 57 00:04:20,710 --> 00:04:29,410 So I think that accomplishes it, but I want to make sure that everyone in this room is comfortable with it before we go any further, and then I'll talk about what further looks like. 58 00:04:29,990 --> 00:04:31,190 I just have a couple of questions. 59 00:04:31,970 --> 00:04:35,290 On this survey, what would we need to provide feedback before it goes live? 60 00:04:35,450 --> 00:04:41,170 Because I know that when I had originally seen it, I had a couple of questions about things that we might want to do, depending on how people feel about it. 61 00:04:41,170 --> 00:04:44,910 like asking respondents who they are in terms of, 62 00:04:44,910 --> 00:04:46,670 are you an AIS member? 63 00:04:47,070 --> 00:04:49,230 Are you a student, teacher, parent? 64 00:04:50,630 --> 00:04:51,930 I don't know if that would be helpful to us 65 00:04:51,930 --> 00:04:53,590 in determining what kind of feedback we're getting. 66 00:04:54,110 --> 00:04:55,990 So what do you think the category is parent? 67 00:04:56,790 --> 00:04:57,250 Participant? 68 00:04:57,490 --> 00:04:57,610 Pardon? 69 00:04:58,410 --> 00:04:59,710 Former participant maybe? 70 00:05:00,550 --> 00:05:01,010 Yeah. 71 00:05:02,010 --> 00:05:05,110 I mean, I would have to think about it 72 00:05:05,110 --> 00:05:07,330 when I had some additional discussion about it. 73 00:05:07,330 --> 00:05:16,890 But yeah, parent, participants, perhaps not just been students, I don't know if we want 74 00:05:16,890 --> 00:05:20,150 to know their teachers or people that work within the public school system. 75 00:05:20,150 --> 00:05:23,210 We could say, you know, and over public school employee reps. 76 00:05:27,560 --> 00:05:31,380 Now, so I'm just curious, because I'm sure if we will probably want a minute to kind of 77 00:05:31,380 --> 00:05:32,940 go through it and think about it. 78 00:05:33,000 --> 00:05:34,800 So when do we need to provide by feedback? 79 00:05:35,840 --> 00:05:40,600 So, consider we get it out the better, but if you wanted to take the night and let us 80 00:05:40,600 --> 00:05:44,380 know by Monday, the end of the day, if the committee is comfortable, we can then make 81 00:05:44,380 --> 00:05:47,700 the changes, send it around, and plan to go live by the committee next week. 82 00:05:48,220 --> 00:05:48,940 I think that would be great. 83 00:05:49,020 --> 00:05:51,160 I can even get it back soon, that I don't know how everyone else feels. 84 00:05:51,160 --> 00:05:53,060 But I definitely need a moment to digest it overnight. 85 00:05:53,340 --> 00:05:56,020 I know I've had it for a while, but I haven't provided feedback. 86 00:05:56,320 --> 00:06:00,760 Liz, what do you hope to accomplish by breaking this out? 87 00:06:00,760 --> 00:06:08,660 like how would we use that information if if I'm a parent and a former AYS member you know I'm 88 00:06:08,660 --> 00:06:13,160 clicking multiple I'm just trying to envision how we're going to use the data. It's a great question 89 00:06:13,160 --> 00:06:16,780 I don't know that there's really a use for it per se but it might just inform the hiring 90 00:06:16,780 --> 00:06:21,860 committee or who member gets the information about what part of the town community they're hearing 91 00:06:21,860 --> 00:06:27,920 from so for example if there's not a lot of AYS membership that responds that would kind of tell you 92 00:06:27,920 --> 00:06:32,600 that you're missing that part of the insights from that group. 93 00:06:33,580 --> 00:06:35,380 So I don't know that it could really be used per se, 94 00:06:35,480 --> 00:06:37,480 but I think it just might tell you a little bit about what 95 00:06:37,480 --> 00:06:38,620 you're in the true year learning program. 96 00:06:38,960 --> 00:06:40,820 So just quickly on that end, the last time 97 00:06:40,820 --> 00:06:43,220 we spoke about this, I believe that there was a link that 98 00:06:43,220 --> 00:06:46,420 was going to be set down that we could send to other people. 99 00:06:46,420 --> 00:06:46,940 Was that correct? 100 00:06:47,260 --> 00:06:47,400 Right. 101 00:06:47,640 --> 00:06:52,060 So there's an email set up next AYF. 102 00:06:52,380 --> 00:06:53,540 We have another website. 103 00:06:54,080 --> 00:06:55,180 Sorry, we've done it. 104 00:06:55,400 --> 00:06:57,540 But we set it up in IT last week. 105 00:07:00,060 --> 00:07:03,540 It's next director, AYS at and over at ma.us. 106 00:07:04,340 --> 00:07:07,960 You can send out a link around and people can submit their feedback in any format they 107 00:07:07,960 --> 00:07:08,180 like. 108 00:07:08,760 --> 00:07:11,500 So you can cut and paste it, put it on an email, blast it to whoever you want. 109 00:07:11,800 --> 00:07:16,000 So when we actually blast this out, they'll be a link to this webpage so people will see 110 00:07:16,000 --> 00:07:20,660 the survey, people will see the email address, that they can email any kind of thoughts in any 111 00:07:20,660 --> 00:07:21,540 format they want. 112 00:07:21,540 --> 00:07:35,520 Their story, their history, why they're interested in the next steps, they'll be able to get the profile and they'll get a link to every single one of our virtual meetings and then minutes from all of our meetings as well. 113 00:07:36,480 --> 00:07:42,240 So really, a member who's just getting caught up to speed can see every single minute in which this group is met. 114 00:07:42,240 --> 00:07:47,340 But we are able to reach out to our communities and get that out there. 115 00:07:47,700 --> 00:07:49,540 So you can bring in a diverse group of people. 116 00:07:49,680 --> 00:07:51,320 It's not if they just go to this site. 117 00:07:51,760 --> 00:07:54,100 No, I mean, you can send just the email address out. 118 00:07:54,200 --> 00:07:56,240 You can send a link to just the survey out. 119 00:07:56,380 --> 00:07:58,080 Or you can send a link to the entire website out. 120 00:07:58,180 --> 00:07:59,120 Whatever you're interested in doing. 121 00:07:59,520 --> 00:07:59,640 Tim. 122 00:08:00,420 --> 00:08:01,240 It's my hand. 123 00:08:01,380 --> 00:08:01,920 Push a button. 124 00:08:02,020 --> 00:08:02,520 I'm not sure. 125 00:08:05,900 --> 00:08:08,660 We may have already agreed to this. 126 00:08:08,660 --> 00:08:17,560 And so if we have part of the redundancy, I'm assuming that every middle school and high 127 00:08:17,560 --> 00:08:26,440 school student has an handover email and a republic school email, am I correct in that? 128 00:08:26,820 --> 00:08:26,980 Yes. 129 00:08:27,320 --> 00:08:31,860 And I'm looking at you because you'll look closest to me if you actually live the day. 130 00:08:32,080 --> 00:08:32,260 Yes. 131 00:08:32,800 --> 00:08:40,160 That's because it's possible for us to ask, and it may be your purview to, I don't know, 132 00:08:40,400 --> 00:08:45,480 I'm just, so I was going to say it's impossible to ask the superintendent that we could do that 133 00:08:46,220 --> 00:08:51,900 and send it to all middle school and high school kids as well as middle school and high school 134 00:08:51,900 --> 00:08:59,820 teachers to take the survey to gain a larger number. As well as everybody else. It's a good idea. 135 00:08:59,820 --> 00:09:04,620 We can certainly ask her. I know she sends out communications, so maybe you can be proud of that. 136 00:09:04,800 --> 00:09:06,120 Yeah, thanks. 137 00:09:07,080 --> 00:09:07,740 Very good. 138 00:09:14,660 --> 00:09:19,200 Does that have to go through a committee dollar vote? 139 00:09:19,620 --> 00:09:21,960 No, she says do that. It's entirely up to the superintendent. 140 00:09:22,220 --> 00:09:25,900 And I know the school committee has policies on what types of things can be communicated 141 00:09:25,900 --> 00:09:29,100 and without growing their policies about my ad. I imagine this falls with them. 142 00:09:29,780 --> 00:09:31,500 You think there's a good chance it'll go through? 143 00:09:34,400 --> 00:09:41,400 I think it's a good vehicle to pump your numbers up, you know, to get a wider array. 144 00:09:41,840 --> 00:09:42,680 And it's your audience. 145 00:09:43,140 --> 00:09:48,160 By no means should it only be the only audience I'm not advocating for that, but you 146 00:09:48,160 --> 00:09:52,460 know, you can get middle school and high school faculty as well, administration. 147 00:09:53,360 --> 00:09:59,720 And then you push it out through the community as well, you know, through either Facebook, 148 00:09:59,720 --> 00:10:00,020 Facebook, 149 00:10:02,740 --> 00:10:07,600 pardon me, Facebook, oh, I guess Facebook pages, I was going to say Facebook 150 00:10:07,600 --> 00:10:13,060 things. Not knowing Facebook, well, but Facebook pages, et cetera, you know, for 151 00:10:13,060 --> 00:10:15,760 camera and so on. Citizens as well. 152 00:10:17,080 --> 00:10:23,480 We will push through Facebook, Twitter, Instagram, email, alert, and you'd be surprised how 153 00:10:23,480 --> 00:10:28,460 it travels. I mean, I'm going to share the zillion times and we typically get, especially when 154 00:10:28,460 --> 00:10:31,140 in the surveys concise, the really solid response. 155 00:10:32,420 --> 00:10:34,540 And it moved in 400, you know, on our high end, 156 00:10:34,660 --> 00:10:36,460 1600 fish. 157 00:10:37,040 --> 00:10:39,300 And you know what's amazing, what I didn't think 158 00:10:39,300 --> 00:10:42,820 of mentioning, I would assume we'd also be asking 159 00:10:43,520 --> 00:10:47,900 those folks who are currently attending those students 160 00:10:48,580 --> 00:10:52,200 and adults at the youth center right now. 161 00:10:52,500 --> 00:10:55,280 We want to be asking them to participate in the survey 162 00:10:55,280 --> 00:10:57,300 or have something at the front desk saying, you know, 163 00:10:57,300 --> 00:10:59,760 Hey, he's a servant, please help us out. 164 00:11:00,040 --> 00:11:01,660 Well, I would ask on that, though, I'm a trainer 165 00:11:01,660 --> 00:11:03,840 involved, right, with the NW services. 166 00:11:04,320 --> 00:11:05,560 I mean, with that, yeah, I actually 167 00:11:05,560 --> 00:11:07,000 haven't been for the past couple of years. 168 00:11:07,240 --> 00:11:09,300 He's not congratulated, but where are you going to ask? 169 00:11:09,360 --> 00:11:12,640 Well, I was going to say, like, if we have jets over the air 170 00:11:12,640 --> 00:11:15,740 and if you could have them send it up to that community, 171 00:11:15,900 --> 00:11:17,660 I mean, they're attached to it, right? 172 00:11:17,740 --> 00:11:19,660 They have the information to send it up. 173 00:11:19,780 --> 00:11:21,160 And that's a great feedback. 174 00:11:21,460 --> 00:11:22,580 But that's a great feedback. 175 00:11:23,100 --> 00:11:23,420 Yes, 176 00:11:25,720 --> 00:11:25,860 we're in. 177 00:11:25,860 --> 00:11:31,600 I just, we talked, I think, about the last meeting about kind of a feedback loop. 178 00:11:32,160 --> 00:11:37,760 And I thought the website would be a good resource to have, like, the, the, I frequently asked questions. 179 00:11:38,040 --> 00:11:41,000 And you may not have any questions that have been asked yet. 180 00:11:41,160 --> 00:11:47,220 But if we're asking for, for feedback, that might be an opportunity to, to convey that. 181 00:11:47,700 --> 00:11:55,000 You know, if somebody has a comment in, in the survey, you might collect those and then, and then add to this FAQ on the website. 182 00:11:55,000 --> 00:11:56,840 That's what we thought we'd build out as we go. 183 00:11:57,240 --> 00:12:01,980 Okay. Yeah, as we start to hear some of the commonly asked questions, we'll put them up there. 184 00:12:02,080 --> 00:12:07,940 One of the things that we added is status of the hiring process because yes, that's going to be the most commonly asked question. 185 00:12:08,600 --> 00:12:12,300 So right now, it would be the time it's currently accepting resumes and letters of interest to the position. 186 00:12:12,740 --> 00:12:15,220 The application period will be open through May 20, 2022. 187 00:12:15,820 --> 00:12:20,440 After that, we'll say the screening committee has been assembled and has been done working through. 188 00:12:20,440 --> 00:12:24,880 So when it goes through phase one of interview, we'll update it when it goes through assessment 189 00:12:24,880 --> 00:12:25,560 center phase. 190 00:12:25,840 --> 00:12:26,580 We'll update it. 191 00:12:27,060 --> 00:12:31,520 And then as we get closer to the public announcement, our public engagement process, we'll continue 192 00:12:31,520 --> 00:12:32,400 to announce all that here. 193 00:12:34,810 --> 00:12:34,970 Okay. 194 00:12:35,350 --> 00:12:38,730 The whole idea is to try to create an environment where people are checking back, keep going back, 195 00:12:38,870 --> 00:12:39,430 and checking back. 196 00:12:40,490 --> 00:12:42,550 You know, if we do this right, that's what people will be doing. 197 00:12:44,940 --> 00:12:45,520 Good question. 198 00:12:49,620 --> 00:12:51,900 That's wonderful. What is the job for you? 199 00:12:52,040 --> 00:12:57,460 So we're in here from what your ideas are on identifying who you are as a participant 200 00:12:57,460 --> 00:12:59,280 and then we should be good to go on this. 201 00:13:00,820 --> 00:13:03,960 So we should give all our feedback by tomorrow? 202 00:13:05,500 --> 00:13:09,240 Tomorrow is here quick, if we want to say by the end of day Monday. 203 00:13:09,640 --> 00:13:11,980 Okay. Is that a control of everyone? That'd be great. 204 00:13:11,980 --> 00:13:19,020 Yes. So so the information gets in by end of day Monday and we'll push our turn around 205 00:13:19,020 --> 00:13:27,160 is Tuesday morning. Tuesday by the day. Yeah. Okay. Can this be a vehicle to link to the 206 00:13:27,800 --> 00:13:34,640 the application process to like if an applicant was reading this with they'd be able to 207 00:13:34,640 --> 00:13:40,140 Oh, yeah. Link can go to apply like interested in the position. Crash remark. Yeah. I think we can do that. 208 00:13:41,980 --> 00:13:45,780 And would they be able to attach their resume to it as well? 209 00:13:45,780 --> 00:13:47,500 Can we just take them to where they can do that? 210 00:13:48,540 --> 00:13:48,980 Great idea. 211 00:13:50,060 --> 00:13:54,790 Could I also link to the AOS page? 212 00:13:55,250 --> 00:13:55,450 Yes. 213 00:13:55,930 --> 00:13:58,870 Is there a link? 214 00:13:59,750 --> 00:14:00,930 Well, actually I did see it. 215 00:14:01,290 --> 00:14:02,970 I think I saw it on Indeed. 216 00:14:05,440 --> 00:14:06,000 It's true there. 217 00:14:07,080 --> 00:14:10,840 Is there a link on Indeed or other platforms 218 00:14:10,840 --> 00:14:19,880 phones that you are casting the net onto, is there a link there to take you to this? 219 00:14:20,340 --> 00:14:26,300 Not just the application, but the information about this. 220 00:14:26,520 --> 00:14:30,620 Not yet, but we can put this link within the NeoGov Posting, right? 221 00:14:31,020 --> 00:14:32,840 All those links in the Universe go back to you. 222 00:14:33,480 --> 00:14:33,660 Thanks. 223 00:14:34,920 --> 00:14:36,900 But you would have that link on the Internet. 224 00:14:37,640 --> 00:14:39,220 It keeps it simple, yeah. 225 00:14:39,340 --> 00:14:39,660 That link. 226 00:14:40,680 --> 00:14:44,420 This is a random question, but is there any reason or any need to ask in the survey? 227 00:14:44,700 --> 00:14:45,540 Are you a town resident? 228 00:14:45,880 --> 00:14:46,780 Are you an end-to-end resident? 229 00:14:47,200 --> 00:14:48,240 Does that... 230 00:14:48,240 --> 00:14:51,320 I mean, it's unlikely someone outside town would answer the survey, right? 231 00:14:52,040 --> 00:14:52,920 You'd be surprised. 232 00:14:53,760 --> 00:14:55,160 I mean, we almost always ask it. 233 00:14:55,340 --> 00:14:55,660 Oh, we could. 234 00:14:55,840 --> 00:14:55,980 Okay. 235 00:14:57,080 --> 00:14:59,960 because there are people who may have brought it. 236 00:15:00,000 --> 00:15:29,720 We're not here, we're not here, but we're passionate, but anyway, yes. So we would want to know who's kind of resident, who isn't? Yeah, I mean, it's not entirely to be verbally honest, useful information, kind of an interesting fact, but I don't think it's going to be a point of information that necessarily drives a decision. But it's interesting to hear. There are. Any other questions on the web page in the communication plan? So as of right now, we've decided and agreed that we will wait till Monday night with feedback. 237 00:15:29,720 --> 00:15:38,440 Feedback to me by end of day Monday and our goal is to have this blasted by Tuesday 238 00:15:38,440 --> 00:15:40,320 the day, Tuesday, midday. 239 00:15:41,260 --> 00:15:45,060 What about any having to kind of compile all of our feedback and make some sense of 240 00:15:45,060 --> 00:15:45,180 that? 241 00:15:45,240 --> 00:15:47,000 Is that going to be something she can do that quickly? 242 00:15:47,740 --> 00:15:48,900 So that's a good point. 243 00:15:49,080 --> 00:15:52,680 If everybody comes back with the extensive feedback, we may not be able to do it by midday 244 00:15:52,680 --> 00:15:53,060 Tuesday. 245 00:15:54,160 --> 00:15:57,800 So depending on the extent of everybody's feedback, our goal is to the day. 246 00:15:57,800 --> 00:16:00,240 I want the committee to know if Andy needs more. 247 00:16:03,640 --> 00:16:04,880 Okay, any other questions? 248 00:16:07,490 --> 00:16:11,890 All right, so we'll table this till Monday, end of day, 249 00:16:12,150 --> 00:16:14,470 and then we'll hopefully get the feedback. 250 00:16:14,970 --> 00:16:16,110 I mean, you're going to let us know, right? 251 00:16:16,330 --> 00:16:19,210 Monday night if it's a go, or if we're going to hold off a little bit 252 00:16:19,210 --> 00:16:21,430 because there was just such a discrepancy. 253 00:16:21,770 --> 00:16:24,130 You would hear from me by end of night on Monday. 254 00:16:24,310 --> 00:16:25,010 Okay, perfect. 255 00:16:25,270 --> 00:16:28,430 All right, so moving to the next item here, the transition 256 00:16:28,430 --> 00:16:29,910 in the selection committee. 257 00:16:30,510 --> 00:16:32,610 I know that we had had, in prior meetings, 258 00:16:32,830 --> 00:16:33,970 asked people if they were interested 259 00:16:34,350 --> 00:16:36,610 in being part of the selection committee. 260 00:16:37,170 --> 00:16:40,430 I know that a couple of people showed interest 261 00:16:41,290 --> 00:16:42,750 being on that committee, 262 00:16:42,850 --> 00:16:45,550 which I think goes to reviewing, 263 00:16:46,910 --> 00:16:49,090 screening and interviewing process 264 00:16:49,090 --> 00:16:50,350 on that selection committee. 265 00:16:51,570 --> 00:16:55,170 I know Trent, you're gonna be on that committee, correct? 266 00:16:55,910 --> 00:16:57,070 I believe so. 267 00:16:57,070 --> 00:17:07,510 As I do, Liz and you had shown interest in being on that committee as well and Laura you have shown interest in being in that committee. 268 00:17:08,070 --> 00:17:12,190 I will also be in that committee to work with the process as well. 269 00:17:13,070 --> 00:17:21,790 So with Liz, Laura and Trent, I believe that will be our add value to the committee from this group, from this committee. 270 00:17:21,790 --> 00:17:26,070 Club Plus Albert, who has two HACs, he's staff, DEI, director, but also on the committee. 271 00:17:26,550 --> 00:17:26,990 So, perfect. 272 00:17:27,270 --> 00:17:29,190 So, Albert is on the committee as well. 273 00:17:30,030 --> 00:17:30,870 Brian, no interest, huh? 274 00:17:31,390 --> 00:17:32,150 No, I don't like it. 275 00:17:32,410 --> 00:17:32,830 I don't like it. 276 00:17:32,950 --> 00:17:33,270 It's probably. 277 00:17:33,690 --> 00:17:34,670 I don't like it. 278 00:17:35,250 --> 00:17:36,030 It's probably cool. 279 00:17:37,110 --> 00:17:37,330 Okay. 280 00:17:37,470 --> 00:17:43,470 So, any questions on that, is there any dialogue, or any, just one point I'd like to make is 281 00:17:43,470 --> 00:17:49,070 first and foremost, thank you for volunteering to take this next step in a volunteer time a 282 00:17:49,070 --> 00:17:49,690 little bit longer. 283 00:17:50,670 --> 00:17:53,450 not everybody can be at every step of the process because that would be a 284 00:17:53,450 --> 00:17:56,890 public meeting. So one of the things that I'll be reaching out to try to figure out 285 00:17:56,890 --> 00:18:01,470 is who participates in screening, who may be in the panel, who may be in the 286 00:18:01,470 --> 00:18:06,690 assessment center, portion. Everybody's going to get a piece who's interested in 287 00:18:06,690 --> 00:18:10,530 serving. We'll just based on availability and how it all fits together. This 288 00:18:10,530 --> 00:18:15,450 becomes a pretty complex process when we build up these evaluation process. 289 00:18:15,450 --> 00:18:22,190 So question on that one, is there somebody that was going to be the foundation that will 290 00:18:22,190 --> 00:18:25,530 be with everybody through the process, which is just that person? 291 00:18:25,950 --> 00:18:27,910 Oh, there will be a few people, just will be there every step of the way. 292 00:18:29,090 --> 00:18:33,290 Gemma will be there every step of the way, a representative from my office will be there 293 00:18:33,290 --> 00:18:38,810 every step of the way, and then we'll build it out with other departments and involvement 294 00:18:38,810 --> 00:18:41,350 from this group as we march down the road here. 295 00:18:41,850 --> 00:18:47,770 So if it's helpful, I can just talk a little bit about, again, is there a recap what the process will look like? 296 00:18:47,950 --> 00:18:48,070 Yes. 297 00:18:49,430 --> 00:18:54,330 Once this closes on the 20th, the first thing we'll do is evaluate what the response was. 298 00:18:54,590 --> 00:19:00,110 I mean, you know, if we have two candidates, the next steps may be different than if we have 40 candidates. 299 00:19:00,810 --> 00:19:04,850 But providing we have a strong turnout, it's my hope that we will put together a screening panel, 300 00:19:04,970 --> 00:19:06,830 which will facilitate by Jess Porter. 301 00:19:07,590 --> 00:19:09,850 on the screening panel will be one rep from AMIS, 302 00:19:10,070 --> 00:19:12,450 the air and committee, one rep from my office, 303 00:19:12,670 --> 00:19:14,030 one rep from community services, 304 00:19:14,270 --> 00:19:15,710 one rep from the DEI commission, 305 00:19:16,390 --> 00:19:17,650 or Albert and Andrea Edmont. 306 00:19:17,830 --> 00:19:19,250 So Andrea is actually an active role, 307 00:19:19,410 --> 00:19:21,010 because she knows the field, 308 00:19:21,190 --> 00:19:22,830 she knows professional, 309 00:19:23,430 --> 00:19:24,610 sorry, not professionals, 310 00:19:24,970 --> 00:19:26,050 but the types of professionals 311 00:19:26,050 --> 00:19:27,210 and the people with the backgrounds 312 00:19:27,210 --> 00:19:29,810 that will be necessary to succeed in this position. 313 00:19:30,870 --> 00:19:34,570 And that panel will determine who's going to be invited 314 00:19:34,570 --> 00:19:35,290 in for an interview. 315 00:19:35,290 --> 00:19:42,490 And one thing that I'll say about our interview process here is when in doubt, I always interview more rather than less. 316 00:19:42,750 --> 00:19:48,610 So, if we have a few people who are on the cost by always throwing them in and we actually have sometimes shorter in-person interviews 317 00:19:48,610 --> 00:19:55,730 to the first round rather than it has them much through an hour or when in 15 minutes you know it's not going to be somebody you're going to move forward. 318 00:19:56,230 --> 00:20:02,150 I rather have twice as many people who have been 30 minutes at peace and sometimes you can find your candidate that way. 319 00:20:02,990 --> 00:20:07,410 So at that point, there will be three members, including the youth representative, which 320 00:20:07,410 --> 00:20:14,730 I'm just going to start following track, I'm trying to announce that panel, plus participation 321 00:20:14,730 --> 00:20:18,790 from somebody from community services, which of course is Jim's department, somebody from 322 00:20:18,790 --> 00:20:22,870 the library, which most likely will be our director, Barbara McNamara, and a representative 323 00:20:22,870 --> 00:20:28,590 from the end of a public safety, which could be one of our chiefs, but very possibly our 324 00:20:28,590 --> 00:20:32,270 community support, Lieutenant and the Police Department, Lieutenant Frank, it's Patrick. 325 00:20:33,730 --> 00:20:37,750 Myself or somebody from my office, and again that will be facilitated by Jess Porter 326 00:20:39,210 --> 00:20:43,130 and Andrea will continue to be an advisory capacity. 327 00:20:46,390 --> 00:20:50,530 Then, assessment center, so as I mentioned, this is kind of a hallmark of our high level 328 00:20:50,530 --> 00:20:52,530 hiring process here in the Andover. 329 00:20:52,870 --> 00:20:57,150 We'll invite people in for a half a day or three quarters of a day and we'll ask them to 330 00:20:57,150 --> 00:21:01,530 participate in a number of different exercises, split the room up so there will be two panels 331 00:21:01,530 --> 00:21:05,610 that are interviewing for different types of things, some of the soft skills, versus 332 00:21:06,530 --> 00:21:12,010 not some bold skills necessary to be a successful director, we'll ask them to do a public presentation 333 00:21:12,010 --> 00:21:18,290 sometimes we'll say if they're interviewing on Tuesday on Thursday, we'll email them on Monday 334 00:21:18,290 --> 00:21:23,770 and say change of plans, plan to present the select board on something happening in the 335 00:21:23,770 --> 00:21:28,810 community and then they'll have to prepare a presentation and actually give it to like a mock select board 336 00:21:28,810 --> 00:21:33,770 while they're here. When they come in they'll get an inbox full of tasks that they have to complete 337 00:21:33,770 --> 00:21:39,770 within their free time without the day. It shows us time management. It shows skills that will be necessary 338 00:21:39,770 --> 00:21:45,230 that you don't always see on the surface of somebody sitting before you just in the basic panel of you. 339 00:21:46,070 --> 00:21:59,750 We may ask them to present their entry plan, you're taking over for somebody who had been here for a very long time, what would be a plan to build trust within the community. 340 00:22:01,250 --> 00:22:10,790 We'll throw some kind of wrench in the day and create some kind of conflict resolution crisis situation to see what their thought processes is and working through that and resolving that. 341 00:22:11,770 --> 00:22:15,770 And then from that process, I usually bring the two pales together, so someone will be 342 00:22:15,770 --> 00:22:20,090 asked if someone will be in here, and you'll evaluate who were your top three and who were 343 00:22:20,090 --> 00:22:20,650 your top three. 344 00:22:20,910 --> 00:22:21,770 Sometimes they match. 345 00:22:22,170 --> 00:22:23,050 Often they don't. 346 00:22:23,430 --> 00:22:25,770 And when they don't, you have to kind of figure out what the next steps are. 347 00:22:26,250 --> 00:22:29,170 And can you find a common ground amongst the finalists? 348 00:22:29,870 --> 00:22:37,850 At that point, what I imagine happening is us coming together to think about what the next steps 349 00:22:37,850 --> 00:22:42,550 of the public facing portion as so if there's one finalist in it maybe one 350 00:22:42,550 --> 00:22:47,910 finalist we'll talk about what this committee's role is as ambassadors to 351 00:22:47,910 --> 00:22:51,590 the community and introducing and having a component with parents a component 352 00:22:51,590 --> 00:22:54,590 with youth and what that would look like if there's two finalists we'll do the 353 00:22:54,590 --> 00:23:01,110 same thing and then that will be the session last step before finalize to the 354 00:23:01,110 --> 00:23:01,510 appointment. 355 00:23:03,520 --> 00:23:06,420 That's not reasonable. Do you feel if if 356 00:23:09,430 --> 00:23:14,090 for instance one finalist was to be brought forward? 357 00:23:15,210 --> 00:23:17,330 Is that not a quick town 358 00:23:20,110 --> 00:23:26,890 in a precarious position if that candidate decided to change his or her 359 00:23:26,890 --> 00:23:33,390 mind? It could. I mean it's something that has to be considered when you know it takes if we go 360 00:23:33,390 --> 00:23:37,810 so many different directions. We may have one we only want one and if that one changes their mind 361 00:23:38,270 --> 00:23:40,570 we would never go with number two, we'd go back out. 362 00:23:40,950 --> 00:23:42,530 That makes that decision a little bit easier. 363 00:23:43,270 --> 00:23:44,930 If there are two people who neck and neck 364 00:23:44,930 --> 00:23:46,130 and you want to bring both forward, 365 00:23:46,430 --> 00:23:48,130 then you have sort of a fallback plan. 366 00:23:48,550 --> 00:23:50,190 But I think it's ultimately, it's a risk 367 00:23:50,190 --> 00:23:51,570 and it's something that's going to have to be considered 368 00:23:52,630 --> 00:23:55,130 at the time, but it's something that we'll have to think about. 369 00:23:56,030 --> 00:23:58,670 Tim, I think it's a good question. 370 00:23:59,030 --> 00:24:01,870 I do think the state of the world today 371 00:24:02,490 --> 00:24:07,110 with limited talent out there, they may not take the position 372 00:24:07,110 --> 00:24:10,950 for things that we're not thinking about, like a counteroffer, right? 373 00:24:11,130 --> 00:24:12,890 I mean, I think that's a normal progression 374 00:24:12,890 --> 00:24:15,310 in the hiring process, and it happens every day. 375 00:24:15,590 --> 00:24:16,950 So I think it could happen. 376 00:24:17,230 --> 00:24:18,310 It could happen for that reason. 377 00:24:18,650 --> 00:24:20,570 But there are other reasons as well. 378 00:24:20,790 --> 00:24:21,770 But yeah, I mean, that too. 379 00:24:22,350 --> 00:24:25,490 The process in an interesting situation for us at that point. 380 00:24:25,790 --> 00:24:26,690 It's never a good family. 381 00:24:27,250 --> 00:24:28,590 No, but it happens every day. 382 00:24:28,970 --> 00:24:30,070 That's what it does. 383 00:24:31,790 --> 00:24:34,710 Any other questions on how many people have missed? 384 00:24:34,790 --> 00:24:35,470 I have a couple questions. 385 00:24:35,470 --> 00:24:43,170 I just wanted to, I know Jess is not here, the HR director, but that we had spoken about 386 00:24:43,170 --> 00:24:48,690 trying to have blind resumes when we first review them, so if we can perhaps do that. 387 00:24:49,030 --> 00:24:51,490 I know that's part of the hiring committee, but I'm hoping that will be kept in mind. 388 00:24:51,990 --> 00:24:57,230 The other thing I was just curious about how the makeup of these committees is determined, 389 00:24:57,630 --> 00:25:02,450 and I fully believe that this is going to be a very smooth operation because we're all 390 00:25:02,450 --> 00:25:09,690 like mine and people, however, there are fewer community members on these panels than government 391 00:25:09,690 --> 00:25:16,810 members, and I just want to know if there's some kind of inter-discussion about, like, 392 00:25:16,810 --> 00:25:24,730 I like this member, I like this candidate, rather, you know, is it by vote, and how does 393 00:25:24,730 --> 00:25:30,730 that break down if, you know, the community members are in disagreement with the HR director? 394 00:25:30,730 --> 00:25:36,930 Before you make a second, that's right. So is there a legality? A legal aspect to this, too? Right? 395 00:25:37,310 --> 00:25:44,890 Like, you know, it is for the town, right? So don't, the town has to be the one that makes that decision, correct? 396 00:25:45,010 --> 00:25:50,950 We can add our value to it, but somebody from the town has a sign off of them. Right, so by Charter on the Appointment Authority 397 00:25:50,950 --> 00:26:00,410 and my capacity as town manager, so ultimately I try to put together a mix of people that represent the largest groups of interest as I possibly can. 398 00:26:00,410 --> 00:26:07,230 And sometimes those interests are other departments who play a very important role in the successful 399 00:26:07,850 --> 00:26:11,350 operation of youth services or the library, for example. 400 00:26:11,550 --> 00:26:12,690 And Larry and Brian talk about this. 401 00:26:12,790 --> 00:26:13,730 There's a lot of back and forth. 402 00:26:13,910 --> 00:26:19,090 Kids go one place, not the other, or the vice versa, and there's a relationship there. 403 00:26:19,630 --> 00:26:23,830 There's a relationship between community support, division of our police department and the youth 404 00:26:23,830 --> 00:26:24,570 and the youth center. 405 00:26:25,110 --> 00:26:26,830 They see a lot of the same things. 406 00:26:27,390 --> 00:26:31,270 same thing with community services and the community services and some of our 407 00:26:31,270 --> 00:26:34,450 intergenerational programming recreation which is a lot of overlap with 408 00:26:34,450 --> 00:26:40,990 these services in terms of the kids always put in many cases so we try to get as 409 00:26:40,990 --> 00:26:46,090 many people in a room that have an interest internally as well as externally what 410 00:26:46,090 --> 00:26:50,590 I will say is having probably higher than part of this process over a hundred 411 00:26:50,590 --> 00:26:56,130 times I've never seen anything come down to about because literally never seen 412 00:26:56,130 --> 00:27:02,070 a vote. We may say a tally, rank your top three or rank your top five, but there's usually 413 00:27:02,070 --> 00:27:09,330 pretty good consensus, but what I can say to you is that the police chief or the community 414 00:27:09,330 --> 00:27:13,690 service director or myself will not have a greater weight of a vote than any member of 415 00:27:13,690 --> 00:27:18,110 the public on that process. And you will see that. You'll be behind the scenes as part 416 00:27:18,110 --> 00:27:24,890 of this and you'll see it as clear as day. And Trent was our community member for the 417 00:27:24,890 --> 00:27:27,370 the permanent staff, and I can talk about that, 418 00:27:27,690 --> 00:27:30,810 but we waved his opinion as heavily as anybody's 419 00:27:30,810 --> 00:27:31,530 in that process. 420 00:27:32,670 --> 00:27:35,190 Yeah, happy to say a little bit about that. 421 00:27:36,610 --> 00:27:39,550 So I was involved with Andrew just 422 00:27:39,550 --> 00:27:41,470 said with the permanent staff, and it was actually, 423 00:27:41,950 --> 00:27:44,630 it was a very eye-opening experience, 424 00:27:44,770 --> 00:27:47,230 so I think you'll appreciate it. 425 00:27:48,050 --> 00:27:53,050 But I definitely, I felt like my opinion had a lot of value, 426 00:27:53,050 --> 00:27:56,490 and I even think some of the things that I was, 427 00:27:56,930 --> 00:27:58,990 because we had two different meetings. 428 00:27:59,530 --> 00:28:01,670 First, we interviewed the internal candidates 429 00:28:01,670 --> 00:28:05,190 and from there, we had to determine 430 00:28:05,190 --> 00:28:07,430 whether or not we wanted to see external applications 431 00:28:07,990 --> 00:28:10,450 and I remember saying something in that meeting 432 00:28:10,450 --> 00:28:12,130 after we had seen all of the internal ones 433 00:28:13,650 --> 00:28:16,450 and I think that it carried a lot of weight 434 00:28:16,450 --> 00:28:18,290 because I had noticed that there was a certain 435 00:28:18,290 --> 00:28:24,130 an expertise skill area that wasn't really coming up in the internal candidates that 436 00:28:24,130 --> 00:28:30,830 we had seen, and I pointed that out, and then from there, we ended up deciding to move 437 00:28:30,830 --> 00:28:35,270 forward with extra long vacations. And I don't think it was entirely because I pointed 438 00:28:35,270 --> 00:28:39,650 that out, but I do think that it carried some weight, and I think that I didn't really 439 00:28:39,650 --> 00:28:39,990 think that I was doing it. 440 00:28:39,990 --> 00:28:45,110 And I certainly, I don't want to think that it's not going to go smoothly. I really do believe 441 00:28:45,110 --> 00:28:48,630 that everyone in this room is very committed to the same goal. 442 00:28:49,970 --> 00:28:53,730 I just, you know, with all this talk about community involvement and transparency and all 443 00:28:53,730 --> 00:28:58,070 that stuff, I just want to make sure that, you know, it's the case that everyone feels 444 00:28:58,070 --> 00:29:00,410 like ownership is shared. 445 00:29:00,870 --> 00:29:02,790 And by everyone, I mean, everyone outside of this room. 446 00:29:03,710 --> 00:29:08,230 And I think, you know, and I know I said this in email, this process will have more participation 447 00:29:08,230 --> 00:29:12,590 from the public than with how managing the hiring process, the police chiefs hiring process, 448 00:29:12,590 --> 00:29:14,110 is the fire chief's hiring process, 449 00:29:14,710 --> 00:29:16,450 superintendent of school's hiring process, 450 00:29:16,730 --> 00:29:18,270 those are some of the higher level processes. 451 00:29:19,110 --> 00:29:23,530 So we've really opened the door as much as we can 452 00:29:23,530 --> 00:29:24,930 and this one and I think it's gonna really 453 00:29:25,810 --> 00:29:27,170 play an important role in the outcome. 454 00:29:27,350 --> 00:29:28,430 I'm excited for this process 455 00:29:28,430 --> 00:29:29,650 because I do think it's balanced 456 00:29:30,070 --> 00:29:31,910 and I think we all have the best interest. 457 00:29:32,950 --> 00:29:34,410 Ultimately, I am my capacity, 458 00:29:34,410 --> 00:29:36,230 you're gonna be held accountable based on this hire. 459 00:29:36,490 --> 00:29:38,890 So I have the best interest in getting it right too. 460 00:29:39,210 --> 00:29:42,190 And by getting it right means getting input 461 00:29:42,190 --> 00:29:47,110 and buy in from the coordinating and cooperating departments and members of the public which is why we're 462 00:29:47,110 --> 00:29:51,730 putting so much time and effort into this. I agree with you, right? You just don't want to go through 463 00:29:51,730 --> 00:29:58,550 the motions. That sounds good to me. I totally agree and I just want it to be the perception of the 464 00:29:58,550 --> 00:29:59,970 the entire community that this... 465 00:30:00,000 --> 00:30:06,380 The process has been very involved from all sides. We know it is. The success of that candidate, 466 00:30:06,720 --> 00:30:15,700 whoever is hired, that person's success is going to ride on how transparent and how people feel about this process, 467 00:30:15,860 --> 00:30:22,920 whether it's legitimate or otherwise. And it's an important point that you're making 468 00:30:22,920 --> 00:30:31,160 is that winning the trust of the town is really important here. 469 00:30:31,400 --> 00:30:35,880 I guess another way is that we need consensus on this, both within this room and within 470 00:30:35,880 --> 00:30:40,220 the community. So if there isn't consensus, then we have a problem. But I guess, as you said, 471 00:30:40,380 --> 00:30:44,940 that's unlikely or would be back to the drawing board or would have you if there was a candidate. 472 00:30:45,320 --> 00:30:48,780 I wouldn't have put forward a candidate that is election committee was invited on. 473 00:30:48,780 --> 00:30:51,640 But I mean, Trent just talks about that, right? 474 00:30:51,840 --> 00:30:53,260 You know, you recognize something. 475 00:30:53,580 --> 00:30:56,660 It was in a process and you would recognize it 476 00:30:56,660 --> 00:30:58,300 and that started a different conversation 477 00:30:58,300 --> 00:30:59,920 and then it went in a different direction, right? 478 00:31:00,100 --> 00:31:01,740 I mean, it's good to hear it. 479 00:31:01,740 --> 00:31:02,660 We propped it on the process 480 00:31:02,660 --> 00:31:04,260 so we extended the process another month 481 00:31:04,260 --> 00:31:07,320 and came up with a different mix of people as a result. 482 00:31:07,980 --> 00:31:12,100 And Trent, we just won a member of the public in that instance. 483 00:31:12,660 --> 00:31:14,760 So, you know, I envisioned this scenario 484 00:31:16,440 --> 00:31:22,580 where confirming, I'm asking the select board to confirm the appointment and have everyone in this room, 485 00:31:23,040 --> 00:31:29,660 and the audience excited about the candidate, because the candidate more than anybody is going to need the support 486 00:31:29,660 --> 00:31:36,160 of not just me and Jam about all of you, because there's going to be people who are excited about his or her 487 00:31:36,920 --> 00:31:40,140 candidacy and starting, and there's going to be people who are going to want to challenge him or her. 488 00:31:40,140 --> 00:31:48,800 And they're going to need the support of everybody in this room, so that's why it's so important to have everybody feel comfortable, and that's what I'm 100% committed to making happen. 489 00:31:50,040 --> 00:31:57,080 Can you tell us a little bit about how you're advertising this job, is that something Jess does, and how we're distributing the listing to attract? 490 00:31:57,680 --> 00:32:07,220 Sure, Jess has posted it far and wide, I don't exactly know what all the channels are, but they're all the municipal ones, Andy was helping with some of the youth networks, 491 00:32:08,440 --> 00:32:11,860 and all the usuals, indeed, to wait in all those places. 492 00:32:12,660 --> 00:32:14,780 I don't know why, because I leave that to her. 493 00:32:15,560 --> 00:32:18,220 We should know, though, I think when it comes up, 494 00:32:18,220 --> 00:32:19,540 it comes up in the public schools. 495 00:32:20,120 --> 00:32:21,940 So I think we should, I think it was talking to the Democrats, 496 00:32:22,280 --> 00:32:25,160 it's, we're going to draw a particular candidate, 497 00:32:25,320 --> 00:32:26,520 because that's how it's been posted, 498 00:32:26,760 --> 00:32:30,140 because it does come up as an in the public schools position. 499 00:32:31,040 --> 00:32:34,420 I double check that with just a couple of days ago, 500 00:32:34,600 --> 00:32:35,820 and it's not actually the case. 501 00:32:35,820 --> 00:32:40,680 So I'm not sure if you look at it indeed comes up as that one indeed maybe that's an indeed 502 00:32:40,680 --> 00:32:43,080 It doesn't need scrapes 503 00:32:43,080 --> 00:32:49,120 Yeah, I'm just saying yeah maybe others too, so I mean it's not probably all of them but some of them do definitely indeed as much as large 504 00:32:49,120 --> 00:32:55,680 We share a back end system with the school department. So more candidates come in so sometimes that happens 505 00:32:55,680 --> 00:32:57,040 But that's a good point. I don't know 506 00:32:57,640 --> 00:33:01,000 It's not a change. I mean just don't really get candy. It's that 507 00:33:04,100 --> 00:33:07,580 It's a good point though, but you should be able to go off someone to take care of that. 508 00:33:07,800 --> 00:33:09,040 That's a good point. 509 00:33:09,420 --> 00:33:11,500 And if you're tied to that system, that's why it's coming up. 510 00:33:11,900 --> 00:33:12,260 Right. 511 00:33:12,760 --> 00:33:18,400 The other scenario that could manifest, and I hope it's not the case, is that we make it to May 20th. 512 00:33:18,500 --> 00:33:20,340 We have a set of candidates. 513 00:33:20,640 --> 00:33:21,120 They come in. 514 00:33:21,580 --> 00:33:23,000 We interview them and we go back out. 515 00:33:24,160 --> 00:33:26,500 And the decision may be to go back out in September. 516 00:33:27,020 --> 00:33:31,220 But that's a good decision that's going to be made, you know, in conjunction with everybody in the room. 517 00:33:32,340 --> 00:33:37,320 Based on the feedback of the people who are participating in the selection process, because we want to get it right. 518 00:33:37,880 --> 00:33:43,240 And Jim will tell you, we've got plenty of times, a second time, because we haven't felt good about the people in our view. 519 00:33:45,500 --> 00:33:46,640 We want to get it right. 520 00:33:49,340 --> 00:33:57,080 What, how do you address, if the candidate is somebody on the hiring panel notes? 521 00:33:57,700 --> 00:33:59,380 Is there a refusal process? 522 00:33:59,820 --> 00:33:59,900 Yes. 523 00:34:00,120 --> 00:34:01,160 So that's freestandered. 524 00:34:01,500 --> 00:34:06,740 When we start up, if this, well, I'll ask, or just will ask, is there anybody who knows 525 00:34:06,740 --> 00:34:07,540 anybody in here? 526 00:34:07,660 --> 00:34:08,680 Whether or not it's a conflict. 527 00:34:08,840 --> 00:34:09,600 Sometimes it may not be. 528 00:34:09,680 --> 00:34:13,100 I mean, I work with that person and I get to go have a talk to him, so that's, you know, 529 00:34:15,020 --> 00:34:15,740 good question. 530 00:34:15,740 --> 00:34:16,480 That's a good question. 531 00:34:17,020 --> 00:34:19,360 Well, any of the permanent staff that have already been in 532 00:34:19,360 --> 00:34:22,340 higher, be part of this process, or have a chance to 533 00:34:22,340 --> 00:34:23,300 voice their thoughts? 534 00:34:23,540 --> 00:34:24,260 They will have a chance. 535 00:34:24,420 --> 00:34:26,780 They won't be on the committee, but they'll have an 536 00:34:26,780 --> 00:34:29,040 opportunity to interact and provide feedback. 537 00:34:33,850 --> 00:34:34,310 Any other questions? 538 00:34:36,720 --> 00:34:37,860 This is an exciting point. 539 00:34:37,980 --> 00:34:39,180 We should be excited about where we're at. 540 00:34:39,260 --> 00:34:39,940 I'm super excited. 541 00:34:40,120 --> 00:34:40,860 Yeah, yeah. 542 00:34:40,860 --> 00:34:41,820 We're very excited. 543 00:34:41,880 --> 00:34:42,520 A big time commitment. 544 00:34:42,780 --> 00:34:44,740 I mean, a lot of work is going to go into this. 545 00:34:44,880 --> 00:34:48,580 But hopefully, we have a candidate in place. 546 00:34:48,740 --> 00:34:51,400 July 1, that was our initial goal. 547 00:34:51,400 --> 00:34:54,280 And we're lining up to potentially be able to do that. 548 00:34:55,360 --> 00:34:55,860 All right. 549 00:34:56,120 --> 00:34:58,360 Any other questions on this topic? 550 00:34:58,940 --> 00:34:59,080 All right. 551 00:34:59,160 --> 00:35:00,340 So just a recap real quick. 552 00:35:00,580 --> 00:35:05,140 So with the web page, we're going to wait till Monday. 553 00:35:05,900 --> 00:35:06,800 Later in the evening. 554 00:35:07,100 --> 00:35:09,060 And if there's no major discrepancies, 555 00:35:09,060 --> 00:35:11,000 it should go live on Tuesday. 556 00:35:11,680 --> 00:35:14,520 With it going live, we agreed that there's going to be links 557 00:35:14,520 --> 00:35:17,820 that get us to the survey for everybody to look at 558 00:35:17,820 --> 00:35:24,580 on the job profile, as well as the site for and or correct, okay? 559 00:35:24,780 --> 00:35:28,000 We'll be able to cut and paste and send that out, okay, perfect. 560 00:35:29,060 --> 00:35:32,900 We've talked about the transition, the selection committee. 561 00:35:33,400 --> 00:35:40,400 We've Liz, Laura, Albert, Trent and myself, and you know, Jim was going to be part of it as well as Andy and Jess. 562 00:35:41,480 --> 00:35:46,800 So I guess the next question that I have would be the next steps for this committee. 563 00:35:47,260 --> 00:35:56,480 It does have a review for dates and meetings, will this group be meeting again for some feedback on what's transpired? 564 00:35:57,340 --> 00:36:05,280 Would it be interesting to meet maybe in three weeks, right after town meeting, to just go over what some of the survey data is, get an update of where we are in the process. 565 00:36:05,600 --> 00:36:09,800 It can be a brief check in meeting, but if that would be a value to the committee that's something you can certainly do. 566 00:36:09,800 --> 00:36:11,180 How does the committee feel about that? 567 00:36:11,760 --> 00:36:12,680 Tim, you all right with that? 568 00:36:12,780 --> 00:36:13,380 You want to meet again? 569 00:36:14,740 --> 00:36:15,100 No. 570 00:36:15,580 --> 00:36:15,740 OK. 571 00:36:16,760 --> 00:36:17,520 It's not for an answer. 572 00:36:17,700 --> 00:36:18,460 No, I think it's great. 573 00:36:18,900 --> 00:36:19,620 It's great, isn't it? 574 00:36:19,680 --> 00:36:19,800 Yes. 575 00:36:21,020 --> 00:36:21,740 No, I... 576 00:36:21,740 --> 00:36:22,200 I... 577 00:36:22,200 --> 00:36:26,280 There is a specific function certainly, but I mean... 578 00:36:26,280 --> 00:36:27,480 To meet to meet. 579 00:36:28,120 --> 00:36:28,440 No. 580 00:36:30,000 --> 00:36:31,920 Certainly, but I mean... 581 00:36:31,920 --> 00:36:32,820 To meet to meet. 582 00:36:33,420 --> 00:36:33,780 No. 583 00:36:34,640 --> 00:36:36,800 But I mean... 584 00:36:36,800 --> 00:36:39,220 to help in a way of, you know, to be happy to. 585 00:36:39,420 --> 00:36:40,800 Well, you'll definitely meet again, 586 00:36:40,940 --> 00:36:43,480 because once we talk about what the public outreach 587 00:36:43,480 --> 00:36:45,600 and the introduction to the community is going to be, 588 00:36:45,980 --> 00:36:47,060 I don't know, look for the feedback. 589 00:36:47,300 --> 00:36:48,620 That's not the selection committee's work. 590 00:36:48,800 --> 00:36:49,680 That's the steering committee's work. 591 00:36:49,920 --> 00:36:50,140 Okay. 592 00:36:50,400 --> 00:36:54,280 So, do we have like a time period that you have in mind to that? 593 00:36:54,280 --> 00:36:55,140 It's just a couple of months. 594 00:36:55,280 --> 00:36:56,980 We want to, we want to shelf that for a little bit. 595 00:36:57,200 --> 00:36:58,840 I'll continue to provide updates by email. 596 00:36:59,160 --> 00:36:59,380 Okay. 597 00:36:59,740 --> 00:37:02,860 And once we're getting towards the end of the process, 598 00:37:02,860 --> 00:37:04,300 we'll pull out a bit of it again. 599 00:37:04,460 --> 00:37:05,000 Is that some reasonable? 600 00:37:05,880 --> 00:37:12,760 Question for you. If the application closes on May 20th, then the screening panel goes right into the fact or how to soon today start reviewing. 601 00:37:13,080 --> 00:37:21,720 So to prepare the screening, if we're going to do a blind resume, then I have to talk to Jess about that. That will probably take her a week, ten days to do the actual redactions. 602 00:37:22,900 --> 00:37:29,960 It's a, it's a, because the way our system works, I mean, she addresses former employee, like it's an enormous undertaking. 603 00:37:32,120 --> 00:37:38,040 So that would probably push us back a week or so, so I would say, beginning to do. 604 00:37:40,020 --> 00:37:41,200 Jim, I have a question for you. 605 00:37:41,320 --> 00:37:45,640 Have you forecasted out what type of response we may receive? 606 00:37:46,260 --> 00:37:48,260 I'm just thinking of the current climate and hiring. 607 00:37:48,680 --> 00:37:50,180 There's not a lot of talent out there. 608 00:37:50,980 --> 00:37:53,780 Are you going to get, you think we're going to get a ton of people that are just like, 609 00:37:53,860 --> 00:37:55,020 this is a curious position? 610 00:37:55,300 --> 00:37:56,700 Or where are we? 611 00:37:56,840 --> 00:37:57,580 It's a niche, right? 612 00:37:57,760 --> 00:37:59,040 This is a niche role, right? 613 00:37:59,040 --> 00:38:07,340 It is, and of course folks out there are considering the job don't know what you know, so they might not be considering it a niche job. 614 00:38:07,960 --> 00:38:17,940 Lots of folks that are in like recreation field, folks that are in the education field, folks that are in the boys and girls club type fields. 615 00:38:18,900 --> 00:38:21,480 You're probably some folks from public health, I would guess. 616 00:38:22,440 --> 00:38:30,960 I checked before I came here today, there's 17 applications already, and it's just got posted, so there's going to be a lot of interest. 617 00:38:31,600 --> 00:38:39,180 So, my next question on that would be, what is the follow-up process going to be for the city's 17 resumes came in? 618 00:38:40,520 --> 00:38:42,360 Two people fit the bill. 619 00:38:42,600 --> 00:38:44,560 What about the other 15, or is there an email system? 620 00:38:44,820 --> 00:38:46,500 There's no thanks, how are we going to go about that? 621 00:38:46,500 --> 00:38:49,980 But they all are going to have to thank them for their interest and let them know that 622 00:38:50,460 --> 00:38:51,640 we will be done if I'm finalists. 623 00:38:51,640 --> 00:38:52,280 They have to perfect. 624 00:38:53,000 --> 00:38:53,180 Okay. 625 00:38:53,300 --> 00:38:53,400 Great. 626 00:38:55,100 --> 00:38:55,620 All right. 627 00:38:55,800 --> 00:38:56,520 Thanks for answering those. 628 00:38:57,100 --> 00:39:03,460 So we will shelf the specific date for the next meeting until probably after a good chunk 629 00:39:03,460 --> 00:39:04,640 of the process has gone through. 630 00:39:04,780 --> 00:39:05,020 Correct. 631 00:39:06,560 --> 00:39:06,800 Okay. 632 00:39:08,640 --> 00:39:10,000 Committee are comfortable with that. 633 00:39:10,740 --> 00:39:11,980 Any questions on it? 634 00:39:12,900 --> 00:39:13,080 Okay. 635 00:39:13,080 --> 00:39:18,800 So we've recapped, we're coming to the end of the meeting, we'll throw it out there and 636 00:39:18,800 --> 00:39:20,180 eat a few questions. 637 00:39:20,500 --> 00:39:24,980 People won't answer anything that you want to talk about before we motion to adjourn. 638 00:39:25,160 --> 00:39:25,700 Approved the minutes. 639 00:39:26,160 --> 00:39:26,580 Yeah, the minutes. 640 00:39:27,020 --> 00:39:27,920 They were tied there. 641 00:39:28,120 --> 00:39:30,180 They were just going to say, they were tied there. 642 00:39:30,180 --> 00:39:31,820 I'd like to move the approval of the minutes. 643 00:39:31,980 --> 00:39:33,620 You need to motion to approve the minutes. 644 00:39:33,900 --> 00:39:34,480 Right, so. 645 00:39:35,000 --> 00:39:36,500 And this isn't all the meetings, right? 646 00:39:36,600 --> 00:39:37,940 There's less meetings that's not out here. 647 00:39:38,200 --> 00:39:40,980 So the person does the minutes to just catch you now. 648 00:39:40,980 --> 00:39:48,100 I see. The next meeting will approve this one and the previous. So we have the first two meeting minutes. Correct. 649 00:39:48,500 --> 00:39:51,300 Yes. Okay. So everybody's received a copy of them. 650 00:39:51,780 --> 00:39:52,120 Yes. 651 00:39:52,400 --> 00:39:53,140 Everybody reviewed them. 652 00:39:53,380 --> 00:39:56,720 Yes. Okay. So motion to accept the first two meeting minutes. 653 00:39:58,120 --> 00:39:59,380 I'll second that. 654 00:39:59,620 --> 00:40:03,420 Thank you very much. All in favor of the approval of the minutes. 655 00:40:04,940 --> 00:40:08,180 I think I'm with you Tim. 656 00:40:08,180 --> 00:40:10,640 But unfortunately, this is how we do it, right? 657 00:40:12,080 --> 00:40:13,280 All leagues and committees. 658 00:40:14,120 --> 00:40:17,400 All right, so with that being said, then I will throw out a motion to adjourn the meeting. 659 00:40:18,720 --> 00:40:19,080 Second. 660 00:40:19,460 --> 00:40:20,140 Thank you, Trent. 661 00:40:20,280 --> 00:40:20,820 It's all a favor. 662 00:40:21,580 --> 00:40:22,240 All right. 663 00:40:22,440 --> 00:40:23,460 Thank you so much, everybody. 664 00:40:23,860 --> 00:40:24,280 Thank you so much. 665 00:40:24,280 --> 00:40:24,900 Great to see everybody in person. 666 00:40:25,080 --> 00:40:25,660 Yeah, definitely. 667 00:40:26,000 --> 00:40:26,640 Thank you very much.