[5:04] Okay, thank you.

[5:28] August 20th.

[5:36] Just black, the name is America, and it's a republic for which it stands when we need to

[5:45] just roll.

[5:49] I don't know when it's skip right to public comment, and I want to practice it by

[5:55] stating that I did receive some correspondence, which is part of the director's report later on

[6:12] I think I shared with you all the CC, you know, Sandra might have included it in your packet, and I invited her to come to the meeting, and I'm glad she's here.

[6:24] So she's here during a couple of comments to address her concerns.

[6:27] I think about the new library out.

[6:29] You have the floor.

[6:30] I want to prop us everything I say that I love this line, but I've always loved

[6:38] line for it.

[6:40] We've lived here, 42 years, raised our children here, and we've used it from the time

[6:47] they were babies.

[6:50] They still come back and use as my grants anyway.

[6:53] It's out of love.

[6:57] Over the years, there's always been talk about adding powers, and when the additional

[7:06] Saturday hours, I don't know how many years it goes to a three o'clock.

[7:11] We were the light,

[7:17] so I grabbed in one report like, okay, the library, this afternoon.

[7:30] Time is not used enough.

[7:36] I just kept in the past few weeks, come into the library at different times of the day, and there are often times when it's pretty empty, and that's as a citizen who pays taxes that's fine with me, because the library that I love has never been operated on.

[8:00] statistics as far as bodies in the library, certainly keeping track of the circulation which

[8:07] has always been great, I'm sure.

[8:11] And programs are wonderful. I have no problem with adding

[8:16] hours and adding programs. I've also taken an informal survey of friends, neighbors, people

[8:27] who are retired like I am, others with small children,

[8:32] others' different stages, and almost all of them

[8:37] have lamented the cutting of those apt new hours on Saturday.

[8:44] Those who work during the week, like Saturday,

[8:49] time, I can come in, get a book, bring my kids in.

[8:54] It doesn't mean staying there for hours,

[8:56] but just the convenience of having weekends as well as evening.

[9:06] And I know the pandemic did a number on libraries and everything else.

[9:12] And I know the numbers even when it first opened up.

[9:16] People weren't coming the way they used to, but now it's built back up.

[9:20] And I just, I read something else where those hours were borrowed from Saturday.

[9:30] I ask you to return them and ask them, don't cut Tuesday.

[9:37] I'm not trying to take away, but I, I don't know, I'm not a bunch of person, but when

[9:45] building is open on a certain day. You're still happy to provide heat, air conditioning, whatever.

[9:54] And yes, additional staff would be needed for those two hours. But that cannot be a huge budget item.

[10:03] I know library staff is not over the page, so that's my shield, and it's out of love, I just want more library.

[10:18] Not for it.

[10:19] So thank you.

[10:20] Thank you.

[10:23] It's Henry if you want to address something.

[10:25] I know you've been free.

[10:27] Okay.

[10:27] I'm passing.

[10:28] It was nice to meet you and we had a great chat, and I hope we continue to have some chats.

[10:33] And I completely understand where you're coming from.

[10:37] I don't like the idea of taking away hours on a weekend.

[10:42] One of the issues with Saturday is when we are open for six hours, like we were in the past,

[10:49] the staff isn't entitled to a half out of break.

[10:52] And so I am very committed that there should always be few people in the building, three staff members

[10:57] in the building because of the size, the two floors, the fact that we don't have lines

[11:02] of sight. So when we were open for the six hours, there would be times in the middle where

[11:08] we only have two people and I'm not comfortable with that. So in effect, I would have to bring

[11:13] on a fourth person to work on the Saturday so that when we staggered the lunch breaks,

[11:18] there would still be three people here. And I'm very hard-pressed to get three people here

[11:23] to work a Saturday, never mind four people. So when I looked at the hours, I thought, if we

[11:30] go to four hours on Saturday that alleviates the need for the half hour break and when looking

[11:36] at the morning versus the afternoon and looking at the door counter and general the mornings

[11:42] are busier than the Saturday afternoons, so that's where I decided to take the two hours from.

[11:49] Again, I regret that because in theory it should be a wonderful time for families to come in

[11:54] when they're not able to turn the week. I would like to give this some time to see how things

[11:59] settle out, it's something we could revisit, but if we do, I think we'll have to have four people scheduled to work on a Saturday, and I'm not sure how I would make that happen practically speaking.

[12:15] So it's not really an issue with cost. I think one of the things that I've heard is it's getting people that are on staff that want to work on these centers and they have to rotate as well.

[12:27] So I don't have to work on this Saturday.

[12:30] And is that, is that, for it to say,

[12:31] is that kind of how it's been a problem to get people

[12:35] where excited air is not?

[12:37] Yes, and frequently, if they are scheduled,

[12:40] they will want it off something,

[12:42] will come off some family thing, understandably,

[12:45] so then I have to scrambling to try to get somebody else

[12:47] to work that day, who wasn't planning to work that day.

[12:51] So that is an issue.

[12:53] And I've recently added more people

[12:55] to the Saturday rotation and it is still an issue.

[12:59] So it's just something that I struggle with

[13:01] and so that's why I propose the four hours.

[13:05] But again, we can meet this in the future.

[13:07] If I get staff more amenable to working on Saturday,

[13:11] but for now, I think it's the best that you can do.

[13:15] And I'm just thinking maybe it's possible

[13:18] with the winter hours and people not being outside

[13:21] as much, maybe it will be more amenable to what

[13:26] I don't know, I don't know, but it is hard to get people to come inside.

[13:31] I didn't chat with a couple of happy members who were kind of lamented the Saturday going.

[13:42] So it was in the formal, I don't know everybody, but...

[13:47] I think we all feel like it's not a great thing to take away too much.

[13:54] But practically speaking, I'd like to talk with those two staff members that we haven't

[13:58] seen.

[13:59] Do they last sign up for more Saturdays if it's different?

[14:03] I think personally how we feel versus how do we make this work with the staff that we have?

[14:12] We consider some time in the future if the budget allows hiring a part-time person that

[14:16] dedicated Saturday for some time.

[14:20] We do have some people that just work once a month or so, right?

[14:26] So, just to cover the Saturdays, yeah.

[14:28] Yeah, other than Saturdays, but they just kind of put in one day, right?

[14:32] And so,

[14:33] no one's yet to be able to do it for a whole week.

[14:36] Maybe Saturday night first.

[14:37] I like that idea that we find someone that is just like the Saturday

[14:41] person who are two of those people.

[14:43] And then, you know, and then maybe those folks would be like, okay,

[14:46] I don't have to work Saturday and then I'm going to work other other hours, maybe a couple

[14:51] hours.

[14:51] I don't like the kind of just one day I understand it because it's what you just want to

[14:55] tear up.

[14:56] You're doing that.

[14:56] Everyone has different reasons, but I'd say like

[15:00] Let's, you know, my opinion is what's going with the directors, new hours, see how they're working, and then, and then re-evaluate. And I, I told the other state, because I do, I'm one of this, you know, I get up late, I like to go to someplace that's like it's 3 p.m. or 4 p.m. and it's open. And I also like standard hours though, I want to know that when I go to certain stories open, right, it's going to be open, and it's properly staff. So, I think what we can do is, I suggest is kind of

[15:29] continue with this, you know, it works and if there's problems with it and there's, you know,

[15:34] people are just, you know, really want those two hours or we look at, you know, putting them back in

[15:39] and then hiring the software. I think we could find the money. It's, I don't think, again, it's not

[15:44] the money issue. It's more of a organizational and staffing from what I, the way I've looked at it.

[15:51] Is that fair to say? Yes, it's not even a way of looking at it. It's the fact that she has sign up.

[15:56] She calls people the same people that work those Saturdays that are the one person, one shift or two shift to mum.

[16:04] They're not available the whole month of August, so it's summer and they're doing family things, and we do not.

[16:10] No matter what people are saying about missing those guys, I don't know who they are, but they are not available.

[16:17] So we've had director and assistant director come in and work, and those people are working some days and evenings too.

[16:24] So I mean, it's just, it is what it is and we've tried many, many ways to get people to commit to Saturn and it's so, I don't know what to say, it's a logistical thing.

[16:36] And it's unsafe to have one person up, one person down, one person out in lunch.

[16:41] Can you think of it?

[16:42] Yeah, I agree.

[16:43] You know, somebody has to go to the bathroom in here.

[16:46] Oh, basically.

[16:46] Yeah, the bill number.

[16:47] The bill number.

[16:47] You go to help somebody in the staffs and it's just, it's not like that.

[16:53] We'll keep trying, even if you hire somebody just to do Saturday's period.

[17:01] When that person can't work a Saturday, who works?

[17:05] Because I was in an ongoing problem since you came onboard in February and prior to that.

[17:09] We did have for a while someone who was basically working every Saturday and now they can't.

[17:15] That person can't.

[17:20] It's kind of safe.

[17:21] I think we read that.

[17:22] You wait.

[17:22] You can just see how it's working.

[17:23] Like what was it?

[17:25] Do you want to set six months or?

[17:30] How about three months like we've been terrified by the fire?

[17:35] When you get the right time, you get that.

[17:38] And the fire is working now.

[17:40] Yeah.

[17:40] That's even better.

[17:45] I appreciate.

[17:47] I accept.

[17:50] No.

[17:50] And thank you for bringing it up.

[17:51] I think we should look at it, I don't know if we're going to change that in this meeting, I think we'll never understand.

[17:57] Well, we want to evaluate, and then I can tell you just from a trailer perspective, we should be able to staff if we have to.

[18:05] We can find that. It's it's it's finding the people and maybe that's something we can look at.

[18:10] And then we also need to see it. Again, you mentioned like there are counters on our doors, we've had counters.

[18:16] So we do see the moment of people that are coming in or the sap in the administration here does.

[18:22] So, and it's something we've done for a while, and I think that is helpful, but, you know,

[18:27] again, when I go to a market basket and they say we're closing in on PM and I'm the only

[18:32] one at the store, and it's E-45, I appreciate it being open, you know what I mean?

[18:38] So even though I'm the only one there, and they have a complete sap and everything like that,

[18:42] it's set hours.

[18:43] And that's what I do like about what we've done with this is you set hours, now we've got kind of standard hours that are a little more fixed.

[18:52] But I get that, so we'll say, look at it, you know.

[19:01] It might appear that we took hours from Saturday and put them on Tuesday.

[19:04] But we've had other people on the other end of the spectrum, clamoring for Tuesday night to be open.

[19:09] So it's not that we took out of the summerals and put them so that's what we're just one who's just open to our own.

[19:16] Yeah, that was, yeah, so that's a turn that I'd like to do.

[19:19] Open on Tuesday and have a nice good for people who want this always going to be somebody that wants something else.

[19:25] But right, the hour-wise, or what we cannot, or back when we were going to do the common, we had all our ideas for the common, we had some friends from the friends that wanted a wine bar.

[19:35] I would too I was like a one but I don't think all right or a cafe

[19:43] That would not the cafe. Yes, right. I

[19:48] When we resurrect that

[19:49] In Victor's time because he's getting another year

[19:52] We'll have some other great ideas for outside but we can welcome everybody's comments and well

[19:58] Revisit that when do you want to revisit that we can know I think we compromise I'm pretty much

[20:08] Thank you for listening.

[20:11] Can we just move without to the November 1st?

[20:16] That'd be okay.

[20:17] We're going to have a session meeting.

[20:18] Do you want to do it?

[20:19] Yeah, October meetings.

[20:22] Okay.

[20:22] All right.

[20:23] Keep it.

[20:24] I want to do this.

[20:25] We have an open full time vacancy right now.

[20:29] All right.

[20:30] I would like to be able to bring a person on board,

[20:34] I think that's where it's going.

[20:40] It's okay.

[20:41] Thank you very much.

[20:43] It's okay.

[20:45] Okay.

[20:45] Thank you very much.

[20:47] Thank

[20:51] you.

[20:52] Thank you.

[20:52] Plannedness.

[20:53] For one minute.

[20:54] I was right in your packet.

[21:10] We'll hit it.

[21:11] Me in a minute.

[21:12] All the way back to June 18.

[21:16] Public and non-public.

[21:54] No comments from me that I offer them.

[22:06] I just, my last name, spell drawing in a couple areas.

[22:12] That's okay.

[22:12] It's not a very bad night.

[22:16] It's, at all the times.

[22:18] People spell my name on the first day.

[22:21] I think the plan is double team.

[22:23] Double team.

[22:24] and I believe you're going to want to help.

[22:30] I'm going to edit this. I'm going to go with the public committee.

[23:10] I like to just take it to this more team. And then a lot, it's a place of the party. So it's finished not Italian, even though I am Italian.

[23:32] I don't see it, but if you find it that way.

[23:36] Oh, maybe if it's that, I looked at the ones that took it over.

[23:40] Yeah.

[23:40] Yeah, I want to correct it.

[23:42] It's started on the nose.

[23:44] But not public.

[23:45] I think.

[23:49] The motion.

[23:50] Sure.

[23:50] Make your motion to accept the meetings as is, with the exception of correcting your drawing.

[23:57] Thank you.

[23:58] I'll second that.

[24:01] On favour?

[24:02] Right.

[24:02] To accept the couple of minutes.

[24:06] On favour?

[24:08] No, public meeting.

[24:10] You know, I see one of this.

[24:18] Okay.

[24:19] One.

[24:21] Down under the roll.

[24:22] On the net.

[24:22] Yeah.

[24:23] Yeah.

[24:24] Thank you.

[24:25] I

[24:41] make another motion to accept the non-comboic meeting minutes both of them and I'll put the exception on the phone.

[24:51] I'll second up on favorite subject and a non-comboer.

[25:00] Okay.

[25:03] Okay.

[25:06] Director, do we have any cash donation?

[25:08] We do, in June, we have a $100 donation from the Mathemara and Heart Families.

[25:17] Okay.

[25:18] And in July, we have a donation from the Rye Arts Study Group, who has disbanded,

[25:25] and they donated to us their remaining funds, totaling $2,123 in 84 cents.

[25:36] So we are working with some of the members of that group to bring art programming here at the library and to bring more art exhibits to the library.

[25:46] So the thought is that that $2,000 could go towards a new hanging system, speakers in the future, things of that nature.

[25:55] Can you give me the name?

[25:56] So the June donation, not in there.

[25:59] And so in the back of the yard.

[26:01] And for this, on your report,

[26:02] I'm heart H-A-R-T.

[26:04] Thank you.

[26:06] Do you re-self, Bill?

[26:07] Thank you, though.

[26:08] I do.

[26:10] I don't know the right arts study group.

[26:13] Is that just like a Chicago student?

[26:15] It's a big one.

[26:16] It's a bunch of artists from the C-Cos area.

[26:19] And they used to meet across the street at the church.

[26:21] And they were in existence for quite a long time, but I think they had issues with

[26:28] well just keeping up with membership and the expense of the meeting space and so they've

[26:34] decided to disband and so we saw that as an opportunity to take over some of those features,

[26:43] some of those aspects that they provided so yeah in the correspondence those email from

[26:49] Ladies, we're good with that.

[26:52] Okay, you're on show of financial reform.

[26:57] Looking at our actual and budgeted expenses and

[27:00] conference, our operating income obviously is on target.

[27:06] We'll see what it feels like we're going to put up.

[27:08] Let's go there.

[27:09] And then our expenses are, we're seven months in, obviously,

[27:16] with July.

[27:16] And we're in good shape to budget, so with what we've budgeted, there's a couple areas that were high on and over budgeted.

[27:26] I think we all understand that one's legal.

[27:29] The other one's building in maintenance.

[27:33] But all in all, I think we're a target.

[27:37] And so I know this was a Sandra's budget.

[27:41] But obviously, as we go forward, this is what we're going to start thinking about the next few weeks.

[27:46] is getting ready for our budget for 2020-07.

[27:53] And on that note, I recently received word from the Select Board's Office that they have scheduled

[27:58] the first work session for the budget.

[28:01] And there's a date and we have a time that the library is expected to appear.

[28:07] Oh, can we have that?

[28:08] Yes, I did.

[28:09] I can throw it the email, but it's October 27th.

[28:15] And it will be here in this room and then with all the apartments, but our time is 1215 on October 27th, and it's the joint work session of the select board and the budget committee.

[28:30] And we have like a 15 minute slot.

[28:34] Yeah.

[28:34] And that.

[28:36] 15 minutes.

[28:37] That'll be 15 minutes.

[28:38] 15 minutes.

[28:42] 15 minutes.

[28:43] for them and then they'll take that and then we'll do is

[28:47] re-tune it and fine tune and we have another meeting for them, right?

[28:51] So this, you know, what we want to have here is,

[28:56] you know, there'll be some discrepancies in our project.

[28:58] For example, legal, so we'll be have to explain that.

[29:01] Some of our maintenance.

[29:04] And then, you know, part of this is what we might ask the town

[29:08] for funds going in in 20, obviously that is part of it.

[29:11] Sorry, but that is something that we want to be prepared for.

[29:16] One of the things that's related to that is our position with trusts, which we've been asked for.

[29:23] So, Joanna and I couldn't make the meeting with the trustee as the trust funds that they had.

[29:27] But I asked Gary to ask that group when they met to discuss, you know, and get together.

[29:34] what we have, all our trusts, what they know about on those of them. We don't know about

[29:39] maybe, right, and you get to settle me in for us to go through that with them. And that would be,

[29:45] our quality, that would be our committee, that's how it would be, the views that are up

[29:50] Elizabeth and myself, and then we'll report back. But he was like, well, you should go to this meeting,

[29:55] and we were trying to get to that meeting, so we're trying to get to that meeting.

[29:57] So, um...

[30:00] And back to our actual versus budget in their expenses. I think we're doing well. I've been looking at everything I saw, even if it's small, the mouths and not a public comment. I think we're going to have none public today. I want to talk about one scenario that we had. And it's not anyone's fault. It's just, you know, I want to look at everything that's going through here. And then one of the things I just want to make sure we're doing and I know we're doing this a bit, but I think, you know, we're doing this a bit.

[30:30] other areas we, in other boards in the I've been part of is, you know, we don't do this,

[30:40] like, let's get three vids, right? So I want to make sure we're kind of practicing that.

[30:47] And so I'll discuss how we, what I think we should do, and I know it's takes time, right?

[30:53] So, but I think we want to look at doing that a little bit more. The balance sheet.

[31:00] You mentioned that over budget on building facilities, is your mining, what is it a big thing that I don't sure if you are aware of what that is there?

[31:13] Right on building maintenance.

[31:15] So if you look at that, we've had really it's under 484, that's the 12,000 there.

[31:24] I'm sorry, wait up on that, that's it, we're at a 137% over there, so it's been, it's funny

[31:40] because I want to get the amount here,

[31:49] and what we think it was some of them, the violence from

[31:54] to enter on this where we're going a little over.

[31:57] I'm going to see additional war on some of these.

[32:00] I thought that was the goal and the refurbishment of the building.

[32:04] I had to make a number of service calls.

[32:07] Some of it's related to deferred maintenance.

[32:11] I hope in the future to get past the phase where we're sort of things are breaking and we're fixing.

[32:17] Hopefully at some point we get we're able to get a little ahead of things.

[32:20] But right now I think this budget reflects that we are having to be a bit reactive.

[32:23] as things come up and try to address them and get them squared away.

[32:27] We've also spent more, I think, on landscaping and snow removal,

[32:31] those kinds of things that has gone up in price.

[32:35] And part of it is related to, I think, again, a big portion of it.

[32:39] It's not in here, but they each back, right? So it was Adam on.

[32:44] What was Adam on? There was something that, again, I don't know if I want to talk about it in public,

[32:50] but we'll talk a little bit in voice that we have there.

[32:53] Thank you for coming.

[32:55] Yeah, I mean, you can see that the landscaping in snow, you know,

[32:58] looks, fences are significant.

[33:00] And then when you add, you know, the service calls us things break.

[33:03] That would they?

[33:04] Would they happen?

[33:05] But to do it at zero because they were captured in a different line.

[33:09] I didn't have the previous years or something.

[33:11] Do I remind you something?

[33:13] I'm not exactly sure, but it seems like the larger category will have

[33:17] the budgeted amount and then the items falling under it.

[33:20] are just expected to sort of, it might be nice in the future to have more of a granular breakdowns

[33:25] that we can gain. Yeah, I would like to talk to you about the balance sheet. I didn't have

[33:34] some questions on this and this is really me and data data data data that I get together and

[33:40] just saying okay in general I'm comfortable with where we're at with the balance sheet just some

[33:45] of the accounts with partners we need to just make sure his numbers that are in

[33:50] QuickBooks are a match to that.

[33:53] And I became part of a still to get access.

[33:58] And it sounds funny.

[34:00] I'll go there and I get the amounts.

[34:03] And I get our what we have.

[34:04] For example, yesterday I moved some money into our debit card

[34:07] in this mirror at $43.

[34:11] So we're getting it really close there.

[34:13] So I got that set up.

[34:15] And then bomb line is our accounts are where they should be.

[34:21] It's just where we're bucketing these.

[34:23] And I want to just make sure E&I are in the same page on these accounts.

[34:27] Do you have access to the debit card style?

[34:31] No, no, I don't.

[34:32] And that's one of the part of getting the partners pass.

[34:34] So E&I will see the statement.

[34:36] Yeah, and it's funny, because I was able to, like, three months ago.

[34:40] And then I've been locked out.

[34:41] And that's like, it's just infuriating and then like,

[34:44] And I'm not playing them at all, it's more yesterday, I think I had to get to another meeting and I was in there and they were closing in.

[34:51] I didn't have an email to reset that.

[34:53] Yeah, working with me.

[34:54] And then they said, we sent it to you yesterday because I asked for it three days and three days ago.

[35:00] I didn't see it.

[35:01] But another one expired, or I tried, it just didn't work, and it was like a two day wait.

[35:06] So anyhow, I will get up that square way and my plan is to be here.

[35:11] I don't know what I'm saying on Saturday until I think they're open at noon.

[35:17] They don't know.

[35:18] They're closing.

[35:18] That's on Saturdays.

[35:20] Anyhow, that's it.

[35:22] On the financial report, I think we're in good shape.

[35:25] Um, you know, and one of the other is,

[35:27] Well, we'll talk about some of these things in public, so.

[35:30] Okay.

[35:31] Sorry, can you remind me of it?

[35:33] David is our bookkeeper.

[35:34] And the last thing.

[35:36] David's last name.

[35:37] I'm not sure.

[35:38] I'm sorry.

[35:39] I'm sorry.

[35:40] For a sample.

[35:41] No, thank you.

[35:44] Thank you.

[35:46] Thank you.

[35:46] My turn.

[35:47] Yes, please.

[35:49] I'm curious about some of the entries here.

[35:53] But it may be just the way that it's assembled.

[35:57] I don't fully understand.

[35:59] But for example, under four,

[36:02] eighty four building maintenance.

[36:06] One of the items is Mawn.

[36:08] I presume that's, yep, cuttings, that's fast, sorry, it's annoying the lawn, it's

[36:20] turning, it's cutting, we're just past control on that, we just haven't made just

[36:28] out of the air, we're just looking at the number, the $5,500 item is budget for the

[36:39] the budget for the year total is 25,500 and for all the items as well. So here's the budget and that's overall.

[36:53] That's overall.

[36:55] Yes.

[36:56] Yes.

[36:56] Well, we're all it's 12,000.

[37:00] Yeah.

[37:03] That includes no remote and service call.

[37:06] Yes.

[37:06] I'm kidding.

[37:07] I just want to look at the line.

[37:09] Adam, of God, how much you have the same vendor?

[37:18] We said the only people who are as well as the one.

[37:21] Oh, okay.

[37:25] And at this point, how much of that?

[37:30] Overall budget has been expended.

[37:37] We've gone over on that overall budget. So we're at 17,000. We had budget at 12,000. Obviously, we budgeted too low there.

[37:47] So the prior director, the temporary directors at, but this together, budgeted 12,500 for this particular area, and we were clearly way too low.

[37:57] And we have to go back and look at prior years what we did, but I think it was something along the way that the system was set up, right, which is quick books, taking that information we were going through a migration at the time as well.

[38:12] So something tells me that these didn't get correctly categorized, and then what happened is, we took all the data that we have, we have to get the budget between, you know, before that meeting.

[38:22] And 12th house would look like a good number, and it was all clearly too, too well.

[38:31] So we're over budget on, you know, and you're right, it's the same person that does a lot.

[38:38] And it's no more bulldozer, right?

[38:39] We did look at another contractor who quoted us twice as much as our current vendor.

[38:45] Yeah, and I'm not questioning the vendor at all on that.

[38:48] I think it's just more or less hard.

[38:50] We just need to get things categorized.

[38:52] And this where David's been really helpful in getting all this identified and put into the

[38:59] prey prepockets and accounting codes.

[39:01] And we will see that continue to go up because we had some long overdue expenses and landscaping

[39:09] that weren't addressed such as the ballards for safety around the circle that had been

[39:14] knocked down by plows over the years and were tumbled down the hill into the neighbor's

[39:19] that we just had to hire a little green-peng one to use their excavator and bring back up and put back in the ground.

[39:29] That comes out of which that will come out of law of the lawn.

[39:33] So that net saw was a thousand dollars.

[39:35] And that's not there yet either.

[39:37] That was just...

[39:39] That wasn't right.

[39:41] Because we haven't had that yet.

[39:43] And then we also heard...

[39:46] We've seen some of the tree removal stuff that we thought...

[39:49] be free is we have a boat for that it's looking like we have to pay that directly yeah yeah so

[39:57] that'll be something that gets us over budget there I think we're going to be well from

[40:01] the overhead on that particular area so it's been the truth come under this line item or

[40:11] on the source. At this point, it would be so much more.

[40:14] Right, actually, I believe.

[40:17] We don't have less, I don't know.

[40:20] If I would put it on under building maintenance when we're taking the

[40:26] areas down.

[40:29] These are great questions. I think as we kind of go through this and we get ready for the

[40:33] budget for next year, we identify that and especially using that.

[40:38] The categories we have and the ones we've done, right?

[40:41] is a bunch. But I think we'll find our tuning in. It's going to be what we're going to do.

[40:47] And I'll work with you, Sandra, and Elizabeth, to make sure we have that.

[40:51] So going forward, more data on each one of these is going to make it much easier.

[40:55] Yeah, it's a forecast for us, yeah.

[40:58] And just out of curiosity, the law on the maintenance of snow, that's all going to come under facilities.

[41:06] Well, it comes to things like overhang and, you know, repairing the ballards or what's going on in the circle in time.

[41:18] I think I will want advice and expertise for some items, but if it's something more routine and below a certain dollar amount, I don't necessarily bring that to facilities, especially if there's not like a wider impact.

[41:30] Okay, but certainly something with the trees, whether, you know, pruning or whatever, I do bring to the facilities because it's important in terms of the whole big picture of our property.

[41:41] All right, good, is there any timeline for tree removal that, I don't know that I knew about, I have heard this before, I'm just curious, is this like a 2026 project or something that's just in discussion, because it will be, I think,

[41:54] We have significant tree removal before you came on board, big trees that we've taken out by crying.

[42:01] We have some dead wood.

[42:03] All right, let's do it.

[42:04] We are going to go into not public.

[42:06] I would like to talk about the tree.

[42:07] I don't know what to talk about.

[42:08] Some of the trees stop and they answer your question in that.

[42:11] Perfect.

[42:11] Because it involves talking about offenders.

[42:14] Yeah, exactly.

[42:16] Thank you.

[42:18] All right.

[42:18] What else do we know?

[42:20] And you go to the director.

[42:22] I believe I like where I think we're going with this because this is the recent years

[42:29] things have become rather loose and loose and loosey I would say and so need to as good

[42:37] a job as we can to be very specific and very strong as well as columns here which takes

[42:48] to the earlier announcement that hearing, the first hearing of our real budget is in October

[43:01] 2017.

[43:04] That's good and that's earlier than some recent years.

[43:09] But still it's like two months from now, which is not at all.

[43:12] not a long time. So will we the trustees know what the proposed budget is before October

[43:21] 27th. So will it be somewhat working sessions, the which the trustees are in. I don't think we're

[43:26] that. I'm like some recent years where maybe on the afternoon of the date of submission,

[43:33] the trustees were the last to know what was submitted to the town.

[43:39] I'm just a treasure and just want to say I want to say I'm not pointing a finger really

[43:45] but particularly not you, Joe.

[43:49] So, the things need to be done in a more organized, pretty good solution.

[43:58] So, we, you, Joe, or...

[44:06] As a group, we'll see this before and discuss this before October 27th.

[44:15] Before the due date, we're not going to put the term paper under your group.

[44:19] We'll have a lot of them.

[44:20] We'll have a meeting in September, towards the end of September, and that would be a good time for us.

[44:26] We could have a small work session as part of our meeting and skip some of our regular.

[44:30] Yeah, I would to close that the finance committee gets together ahead of time with three of us and we

[44:38] draft something that we then present to the entire board maybe as a special work session could be its own meeting or it could be part of the

[44:46] October meeting at the latest so that you all know what we are submitting to the talent.

[44:53] I think yet exactly and what the whole idea here is to be able to any one of us, right?

[45:00] Can go in and explain our budget to budget committee because that's what's happened in the past, right? So I've been in a situation where none of the other trustees could go in and explain the budget or stand for the budget.

[45:14] And so we all need to be able to sing from the same choir sheet, so it's big, and but in the end,

[45:19] Sandra owns it, right?

[45:20] Sandra's, this is Sandra's, we will give her input, but in the end, this is the director's

[45:27] budget, we are basically our guy to do it and that sort of stuff, but yeah, I agree with you.

[45:33] And the key here is that if we can get to the atomic level of these items without making it

[45:39] really burdensome, right?

[45:41] We can say, hey, look, on, you know, the snow removal, which we have, but just tree care.

[45:49] Here's how much we spent the last 10 years, and this is what we need to do, and this is what you need to allocate.

[45:53] So essentially, at some point, you should just press a button and just say based on what we have.

[45:58] And I'm not saying this is AI, it should just spit out what you're proposed budget should be.

[46:03] In three years, you should be able to do that.

[46:06] you know, aren't people without any major issues, obviously things might change, they might

[46:10] be doing expansion or something, but in that capacity, just a basic stuff, a running

[46:15] delivery, you'll just have that and be like, yep, here's how it works, and it shouldn't

[46:20] be just kept with you, right?

[46:21] It needs to be each trustee needs to know about it.

[46:23] And as far as I'm concerned, each, you know, you're, you're, you're, you're, you have

[46:28] staff left, you have full-time employees should know that as well.

[46:31] I mean, we are a public institution, right, we, we are, nothing is

[46:35] hide it here. So everyone that works for us should know it, right? Just like a public organization.

[46:42] Like, I was always shocked when people don't know what their sales are for their own corporation.

[46:48] And so the process is going to be that the finance committee, which is U2 and Sandra Mettermite,

[46:56] and go over what the draft is going to be, and you will let us know which meeting you want us to discuss that out,

[47:04] at a regular board meeting.

[47:06] It could be a regular board meeting.

[47:07] We'll just make a little out of 10, 20 minutes or so

[47:10] to do that.

[47:11] Because should be enough for half an hour.

[47:14] And hopefully we'll be ready.

[47:16] If not, maybe September, we can take a peek at that.

[47:19] This time before then, I'm not here.

[47:21] We need to be able to do that.

[47:22] Yeah, for one hour, one, I think we might have about that.

[47:24] Oh, meeting the voting through discussion as a budget.

[47:29] Well, you can let us know how much time you need,

[47:31] and if not, we can do that.

[47:33] I'm okay with it.

[47:34] on doing that. That's what's most important. I am forward into the budget or process.

[47:40] So you will be able to better judge them. I am how we hold those meetings.

[47:46] And just yeah, I'm not saying we must have such a meeting.

[47:48] I'm saying we should be as trustees, as individuals, trustees, we should be able to make ourselves

[47:56] available for meeting if it needs to be called to discuss the matter.

[47:59] So we'll wait to hear the difference.

[48:01] We'll wait to hear the difference.

[48:02] We'll wait to hear the difference.

[48:03] Committee, when they want to do that, and how much time they need.

[48:07] And one last point here, he used to be that, along with the budget, that would be presented

[48:15] and available for those hearings, as they're scheduled, and he'll be appearing with

[48:22] the select board as well as the budget committee, I believe.

[48:27] We have not, like, summarized considerations, you know, narrative, it would be presented along

[48:37] with the number of each yield, which is an executive summary, yeah, absolutely, yes.

[48:47] Great reminder, yeah.

[48:48] Because that's what we'll, we'll have to help all has to be, so the financials with us.

[48:53] Okay, so we'll leave with that.

[48:56] And we should be able to present it to the bunch of committee,

[48:59] and they might just say, that's good enough.

[49:01] And we'll have the backup materials

[49:03] that they can look at, but most likely,

[49:06] because they're a group of one,

[49:08] with a slackboard, they group.

[49:09] Someone's going to drill into specific numbers,

[49:13] and that always happens.

[49:14] That's fine.

[49:15] And then they're going to ask questions,

[49:16] like, well, what are you having your trust?

[49:17] And that's where we fall in short in the past, right?

[49:20] That's where we certainly need to be ready.

[49:21] But the other question is, you know,

[49:24] how we, you know, we obviously don't want to dip into these

[49:27] trusts because we need to know that we know where these trusts are

[49:31] really allocated for is for if the roof is removed, you know,

[49:34] even a group, right? So a lot of people are ready, you're ready to

[49:37] do this point. It's just one you should use these trust funds to

[49:40] do this instead of asking a tab. And I want to be for us to be able

[49:44] to, so well, that trust fund is not made for that. It's not made for

[49:47] operating budget.

[49:51] So I'm moving on to facilities, so you already had your many meetings this week with Sandra.

[49:58] Are we going to just discuss the vendor issue in public today, or do you have something to do?

[50:05] I'm going to defer to these guys to go through the facility.

[50:09] You know, Victor, you're the facilities guy as far as I'm concerned with community team.

[50:14] He has the most knowledge about the facility, isn't it?

[50:16] but we didn't have that meeting.

[50:19] So.

[50:19] Is there anything we need to discuss?

[50:21] Do we have anything to discuss?

[50:22] I think we're good.

[50:24] I think we're the facilities team was had a good meeting.

[50:26] We talked about our current.

[50:29] We covered a lot of things.

[50:31] There we go.

[50:31] You talked about it.

[50:32] Many issues are some more urgent than others.

[50:36] Some active in some of the future.

[50:42] And so I'll be working on certain things along with

[50:46] colleagues, and I think we have anything specific that needs to be presented today and

[50:55] what's this somebody has some questions. Who's on the facility?

[51:00] Who is the facility's group?

[51:02] Is that just a little problem?

[51:03] I'm looking at you too.

[51:05] Yeah, I'm just looking at you.

[51:07] I think that was a meeting when she asked to divide us into like,

[51:13] Yeah, I don't know that we'd like mean to all other policies.

[51:17] I think so.

[51:18] We proposed some things I didn't know where that went.

[51:20] It was probably on us as policy governance people did.

[51:23] A little done that.

[51:24] And a little bit of this finance.

[51:25] Well, finance, we have the finance, the solidies of that.

[51:29] And then I don't know what the other ones did.

[51:31] Very, very.

[51:32] So we had there was a policy policy.

[51:33] All of these, yeah, Caitlin and I.

[51:36] And that should get started at some point,

[51:40] because a relief of the policies is overdue.

[51:43] I'm going to talk about that.

[51:46] Cool.

[51:47] Thank you.

[51:48] Well, whenever you want to set up time to get all in on that.

[51:51] I know there's a bunch of stuff.

[51:53] There's some things to address.

[51:56] All right.

[51:57] Are you good with those?

[51:58] Yep.

[51:58] Okay.

[51:59] Thank you.

[51:59] All right.

[52:00] Use services.

[52:01] And or either the report.

[52:02] We don't have a report per se, but we do have some numbers that,

[52:07] actually in Margaret compiled,

[52:09] reflecting the summer reading program attendance and usage.

[52:13] So

[52:16] I think the numbers look good, we have some great programs and some great turnout.

[52:22] They took in a couple of those and then a little neighbors.

[52:26] Thank you.

[52:27] Thank you.

[52:28] It was good to see you.

[52:34] And my favorite was the wildlife encounters. It was on the comment. And there were like five very interesting creatures and the educator held them and walked around through the audience. So you really got very close up with an alligator, for example. And my favorite was the armadillo.

[52:54] They're so cute. It was all like you know balled up, but then he set it on the ground and it's scooshin around

[53:00] And it was just like the cutest thing and the kids are like

[53:03] And so we're the adults

[53:06] Yeah, that was all right night. That was a very time. Yeah

[53:10] Cute

[53:11] All right, what else do we have?

[53:13] Do we have comfortable numbers for

[53:17] Last July

[53:21] I'm sure we do. I don't have them at the ready. Okay

[53:24] It would be nice to go into your real relationship, for the month or for the summer reeds summer, yeah.

[53:31] You can see a pair of glasses where we know what summer was set to then.

[53:38] Yes, the last summer was set to a ben record breaking.

[53:41] So 10,000.

[53:44] Yeah, so if I had to, then not to work.

[53:47] If you're looking at this for this.

[53:50] So we did not have a full-time staff member in the middle of this.

[53:54] Yeah, I'm not looking for perfection.

[53:57] Yeah, right.

[53:57] I know that they're an expert.

[53:59] Some pumps that are over here.

[54:00] Yeah, but as we could use it, many acidics and put oats to explain.

[54:07] Yeah.

[54:07] The abs and some numbers, or whatever.

[54:10] Okay.

[54:11] But we had stuff that everybody had done and they did take registration and they

[54:16] were checking visually, checking people out in very well, adding people that are very,

[54:21] very good at it.

[54:24] summer, didn't you want to try it?

[54:27] Yeah, yeah, yeah.

[54:27] I don't think I have an answer.

[54:29] She's leaving.

[54:31] Yeah, Saturday's her last day.

[54:33] Yeah.

[54:34] She's going to school.

[54:36] Go on and college.

[54:37] Okay.

[54:38] What else do you have for us?

[54:40] My report.

[54:45] I started the report off with, and Victor, you were with me, as we were standing together

[54:50] chatting.

[54:51] A picture came up to us and was just raving about the program.

[54:55] So he was my witness and I was going to come by her generosity in telling us how great we

[55:09] the five public library is and has been for her and it's okay she's been coming for

[55:17] many but she said notably she's noticed an uptick in our program offerings and how

[55:24] excited she isn't particular and she's been signing up for a whole bunch so that's really

[55:30] gratifying that the public is noticing our efforts in this regard and I hope this

[55:36] night detects message from a former employee who said that our programing is she's impressed

[55:41] with how robust our programing has become so that's nice to hear it from the former employee.

[55:50] So I wanted to start it off with that and then we have our usual statistics for two months

[55:57] since we didn't meet last month.

[56:04] It's a pretty good, but it would be great again to have this compared with this time last year.

[56:11] I'm sorry, I don't have that right now.

[56:14] But in general, July is looking a little busier for the most part over June.

[56:20] Is there a very good numbers?

[56:22] Let's see.

[56:23] How do we challenge newspaper use?

[56:27] That is, as some math is certainly,

[56:31] we have a clipboard at the desk,

[56:33] and if we notice somebody reading papers,

[56:36] we do a tip,

[56:41] without intruding on anyone's privacy.

[56:44] Hey, it's hearing.

[56:45] But, I don't know.

[56:46] Wait, I don't know.

[56:47] Wait, I don't know.

[56:49] Well, it's a way because certain things aren't counted otherwise.

[56:53] So our only new force is if we happen to observe and notice.

[56:57] How is our collection of what's the code things, the collection of things that people can borrow?

[57:08] I do think that needs a refresh.

[57:10] I would like to see a couple of items added that are unique in particular to the sea coast area.

[57:15] For example, things you could take to the beach, or like a metal protector, or something that would really

[57:21] Like people, you know, in our telescope, those out, our ghost hit had gone out recently, but I think it would be nice maybe to bring a little bit more attention to that by

[57:31] re-watching it with some more exciting things

[57:33] So if you have any ideas of what might be cool to borrow

[57:38] Other libraries have done cake pans, bicycles, sewing machines, any new name it anything

[57:45] and then we circulate it or we're responsible for the repair.

[57:49] That's it.

[57:51] The maintenance, the repair, checking the condition when it comes back.

[57:55] It is a more time intensive process.

[57:58] But again, it can be worth it.

[58:00] Do other libraries do that?

[58:01] Most libraries do have a library of things.

[58:05] And a lot of times it'll be unique to that library and to that town.

[58:10] So no two library things that are going to be like.

[58:13] Can you use inter-liberial loan for the library of things?

[58:18] Well, it depends, so that all of it would fit on a fan.

[58:21] That's true.

[58:23] It might be a little cumbersome.

[58:24] It might depend on the item.

[58:25] It's small enough, maybe.

[58:27] Let's go.

[58:33] The meeting room.

[58:34] I'm surprised more people don't use our meeting room.

[58:36] When you say meeting room uses that upstairs and down, come by.

[58:41] It is up and down combined.

[58:42] And it's outside groups.

[58:43] That doesn't include us using the room.

[58:45] But that might be a little slower than the summer group, maybe our meeting is often in the center.

[58:50] That only groups, what do I see individuals in there?

[58:54] And I've been upstairs when people come and say, can I just go in there?

[58:58] We don't really count that.

[59:00] We don't.

[59:00] Because they haven't placed a reservation.

[59:02] It's not in our tracking system for that.

[59:08] So casual use is not.

[59:09] It's not counted.

[59:10] My only question center was just if you had it, you're able to share anything around your timeline for the head of these services.

[59:18] It looked like there was, I would say, a solid.

[59:22] Yeah, we have applications, and I'm just curious about next steps or timeline for that.

[59:26] We have nine applicants so far.

[59:29] And I set, well, I'm not a deadline so much as September 1st is where I'd like to take a good look at it and perhaps schedule some interviews.

[59:42] If visitors will be open until filled, and my idea is to go through the applicants, the Dines so far and from their select, you know, at least three or four

[59:58] for our first interview.

[1:00:00] And my thought is the first interview will be myself and the Assistant Director. And then there would absolutely be a second interview.

[1:00:10] And that would be a longer interview that would involve some demonstration of their skill, whether it's a story time or some other kind of program. So we kind of see them in action.

[1:00:20] And at that point, I would like to open that up to a staff member from you services and a trustee as well to kind of weigh in on that.

[1:00:29] So I imagine we would have at least two maybe three second interviews and where is that posted right now?

[1:00:37] It's at Simmons. It's at the Simmons job line. It's at the New Hampshire State Library.

[1:00:43] Job line. The main job line because we do get some folks traveling from the sea coast of Maine.

[1:00:50] It's on our website. I think that's it.

[1:00:54] I

[1:00:58] also should go

[1:01:05] now.

[1:01:06] If we had any applicants from other local libraries,

[1:01:12] just one, just one in how many have you had

[1:01:17] that are out of state?

[1:01:19] Like a distance, anyone looking and relocating?

[1:01:23] Two would be looking to repotate on the top of my head.

[1:01:31] Well, it's still early.

[1:01:32] When did that go?

[1:01:34] August 11th?

[1:01:36] August 11th.

[1:01:36] All right.

[1:01:40] It's better than like the holidays, you know, I really would love to get this wrapped up

[1:01:45] before the holidays keep it in the shore.

[1:01:49] Oh,

[1:01:53] I did want to update you about a staff bonding experience.

[1:01:57] You folks had a proof of budget for us to go on a bow and it turns out a number of

[1:02:02] staff gets seasick, so we pivoted and we went candle pin bowling.

[1:02:08] And it was absolutely delightful, there were nine of us, and it just so happens we saved considerable money.

[1:02:17] But I can have another one.

[1:02:20] First of all, but it was a lot of fun.

[1:02:24] And no one heard it.

[1:02:25] Wait, did you go to Bolorin for dinner?

[1:02:27] Yes, you did.

[1:02:29] And they bring food and drinks right to your lane.

[1:02:32] So if you had the bussles or a little one?

[1:02:35] It's camera pen is a small, it's a small, it's a small, yeah.

[1:02:39] If you win prizes, you can get a little tickets and go to the gym.

[1:02:42] No, just write it right.

[1:02:46] It's nice, so we're going to have fun, that's good.

[1:02:49] Sure, did.

[1:02:51] And then we've got some upcoming programs.

[1:02:54] A lot is going to be going on in September, so please check our calendar,

[1:03:00] come, let's find it

[1:03:00] about the UFOs.

[1:03:02] I'm excited now.

[1:03:02] We're done.

[1:03:03] We're done.

[1:03:04] Yeah, we're really excited.

[1:03:06] The rare book thing.

[1:03:07] You can bring in a couple items to have a verbal appraisal by a fellow from Ansel's Roadshow.

[1:03:13] That's very cool.

[1:03:14] And then we're starting a series on artificial intelligence.

[1:03:18] There will be at least three sessions.

[1:03:20] Cool, neat.

[1:03:23] So, and this is Scott, our system director.

[1:03:26] He's putting together these great events.

[1:03:30] Has this the AI series have the subsequent sessions been discovered?

[1:03:37] They are on our calendar. Yeah, and most important. They have to go to the calendar. You'll see them. Yeah, so what you can go into October

[1:03:48] We'll see them.

[1:03:49] Yeah, and notably I am on vacation folks.

[1:03:56] Starting off.

[1:03:57] All the sudden to come up.

[1:03:58] Good night.

[1:03:59] Thank you.

[1:04:03] So starting next Tuesday, so I will be here on Monday

[1:04:07] Then I'll be gone Tuesday and coming back with following in the next acting in your absence.

[1:04:14] Scott, Scott.

[1:04:16] Yes.

[1:04:16] So I'll be reviewing with him the necessary things that need to happen, including payroll, most notably.

[1:04:22] So it will be in good hands.

[1:04:25] Would there be any intermediary things going on in your absence?

[1:04:29] No.

[1:04:30] No, that's why I said that deadline is sort of September 1st.

[1:04:33] So I want them all ready and waiting for me when I return and then I'm going to get right on that. Great.

[1:04:39] Yes. The perfect plan, right?

[1:04:44] You're doing anything fun?

[1:04:46] It is a staycation and my father is visiting from far.

[1:04:49] Oh, nice.

[1:04:50] Great for me.

[1:04:51] Yep. I can't wait to show him around.

[1:04:53] And I will be swimming by the library as a spot check as well as showing my dad.

[1:04:59] You were right back to that.

[1:05:00] Take your dad to the water.

[1:05:02] So we can put them in the work.

[1:05:12] So we have some old business we talked loosely about, come here for some guidelines for our meetings.

[1:05:21] We looked at a line that worked based on the towns, the river, the towns, and then I got some rewrites by DTC and Sam's.

[1:05:32] and I renewed those and decided we just thought some of the stuff did not sound like how we do business and our meetings.

[1:05:42] And meanwhile at the same time, Elizabeth offered to tackle them and come up with some

[1:05:48] rewrites and comments that we discussed at the last meeting in June.

[1:05:52] So, I can see it because I figured it does out for us to look at and consider here, so there's

[1:06:01] something that you want as well, legal, that's what we're going to do.

[1:06:09] So, how do you want to do this, everybody? Do you want to do this?

[1:06:13] Okay, I go start with Elizabeth, and then look at the legal advice to see if there's anything you want to add to Elizabeth?

[1:06:21] But I think the first thing we definitely want to add is the three-minute suggested time on that.

[1:06:28] Right.

[1:06:29] Yeah.

[1:06:29] It was first here.

[1:06:33] And also I want to note that Elizabeth's draft.

[1:06:36] There is a little, there is something that continues on the back.

[1:06:38] Like my printer just goes a little funky.

[1:06:40] Yeah.

[1:06:40] That's probably the only one page that was working.

[1:06:44] So there is no one.

[1:06:45] And these were, um, I basically condensed what Joanne had written.

[1:06:49] So, um, and then check under advisement to comment.

[1:06:54] So, what we talked about the last time you focused on the subject.

[1:06:58] And as you can see, as I was doing it, it was like, I think.

[1:07:02] Yeah, no.

[1:07:02] Thanks for a larger conversation.

[1:07:04] Great, great comments.

[1:07:21] I do like the idea of maybe calling these guidelines rather than rules.

[1:07:25] Isn't sound a little from the air, maybe?

[1:07:28] Guidance?

[1:07:28] I don't know, sure.

[1:07:32] And

[1:07:39] then our goal to have these just as a internal document for us or to make this available to public.

[1:07:49] They can go on our website kind of in the about us with our policies.

[1:07:55] I mean, did they become a policy to be amended as needed?

[1:07:59] Or if there are guidelines, that's up to you folks.

[1:08:04] I don't know.

[1:08:05] Look at the website.

[1:08:06] If we're going to hold the public sort of accountable or ask them to follow these,

[1:08:12] we do have to make them available in some way or to them.

[1:08:16] And if you look at what's going on with guidelines,

[1:08:18] and then if we feel like we need to make...

[1:08:21] Make it a possible policy.

[1:08:24] Well, if it's only a guideline that people

[1:08:27] They don't really have to, oh, really, I think they like that one, they don't, yeah.

[1:08:37] But what they have to know is we are hearing with you.

[1:08:39] But that's what I want to hear on their time to summon else.

[1:08:42] It's just a guy line, that's what I'm just saying.

[1:08:46] Not saying it today.

[1:08:47] Yeah, and today's meeting.

[1:08:52] But if it's a policy, I mean, people would buy it at a policy too, potentially, right?

[1:08:58] Like if someone's going to be obstructionist or like sort of a grudges to be meaning their needs in our regardless of what we've made, did I think probably.

[1:09:06] But I think it's so I'm not.

[1:09:10] I don't know.

[1:09:11] I'm going to go on for a little more.

[1:09:12] Yeah.

[1:09:13] I just like they're focusing it on the website.

[1:09:15] I think you're.

[1:09:16] We want people to.

[1:09:18] Yeah.

[1:09:18] I'm just like a host.

[1:09:19] Even to say our guidelines.

[1:09:21] Yeah.

[1:09:21] I'll such that we don't allow humans that we all are.

[1:09:25] Yeah.

[1:09:26] So please don't.

[1:09:26] We could also post them with future agendas or

[1:09:32] My two comments, I think, from that. This is the legal one.

[1:09:36] That was DTC.

[1:09:39] I liked the, I mean, it's sort of obvious,

[1:09:43] but the public comment will be a little bit as matters.

[1:09:45] The curvy of the board, which I think,

[1:09:47] you sort of sit here.

[1:09:49] But I think that's like pretty explosive.

[1:09:50] We don't necessarily need folks to come up here to

[1:09:54] right back to, or in my comment on other topics, I mean, say state that we're narrowly focused on the library.

[1:10:04] And I do like, I don't know, I do like public comment, not at least 30 minutes.

[1:10:09] I think that's, I mean, 30 minutes of our meeting.

[1:10:14] Like as a guideline, that's what we still have on it.

[1:10:16] Right.

[1:10:17] I know other than 40 people.

[1:10:18] and the force that had to adjust, but there's more and more demand for that and if we can adjust as we did but I think that's a good expectation for

[1:10:26] all of us around tears who have things to do. Also, libraries to run, we don't view 10 to hours of public time.

[1:10:32] It's been laid to end.

[1:10:33] In my opinion.

[1:10:36] So I think paper trying to read those two points.

[1:10:43] Sandra and I did not feel it was necessary to have a number four.

[1:10:47] Yeah, you don't like number four.

[1:10:49] of which one of the police go into

[1:10:57] the adding to the agenda.

[1:11:00] We've had anybody ask it.

[1:11:03] Yeah, I think having public comment is your time.

[1:11:08] Go kind of go to those.

[1:11:10] We now select board and some other committees have gone as far as making people sign up to

[1:11:17] public comment.

[1:11:18] But beginning otherwise you wait to be on the bottom.

[1:11:20] I don't, I'd just like to get the offer that the beginning of it will allow us time

[1:11:26] to entertain some of the people that we have come to come

[1:11:34] to come.

[1:11:34] Number five on the legal document is the same, but I think the most better phrase than number

[1:11:43] three on the document that I share.

[1:12:07] Just to comment one of all is this that I agree with, I think, the number two there

[1:12:12] that if we're going to include a public comment may in some cases be suspended, we might

[1:12:18] give examples of what those situations might be, so that it's not, it doesn't, in the moment

[1:12:23] feel arbitrary or, you know, like, because we have a pressing meaning to legal counsel and

[1:12:30] like a very good reason to say we have to keep things brief today or, you know, other things

[1:12:34] that the room is reserved to work, you know, we could give a few examples or else I would

[1:12:39] say I wouldn't say it because it feels weird. Yeah, I think we should open it.

[1:12:42] Should I bring you looking at? Oh, I don't know. Right here. I think we should always offer the

[1:12:48] public an opportunity to come on.

[1:12:57] Yeah, I don't, I think people should have right

[1:13:01] So we had to suspend it until after meeting with the people before because of their schedule.

[1:13:09] Got it, so we could make a, I think if that was not be like a special occasion where we would make a motion.

[1:13:17] So just, but in the end, but in the end I don't think we should have it.

[1:13:20] I think it should be that anyone can speak at any time.

[1:13:25] I don't like being restricted.

[1:13:27] In that instance, it was actually the non-public

[1:13:32] was listed at the top as well.

[1:13:34] OK, so it was a non-public meal or not.

[1:13:36] It was a tragedy change.

[1:13:37] OK, so here's what I get that.

[1:13:40] But one of the things we see here is something arises.

[1:13:43] We still would give them right speak,

[1:13:45] but it might be, after we're done with legal.

[1:13:47] Right, so that's another challenge.

[1:13:50] So my whole thing is, I guess it was

[1:13:53] with you saying the same thing, is that any meeting

[1:13:55] we have, we're ready to gather the public that needs a raise.

[1:13:58] As conditions dictate, which is kind of true, right?

[1:14:02] I think we should include this.

[1:14:05] What do you also not say that it's suspended,

[1:14:08] but is there another way of saying that public comments?

[1:14:11] Well, I think it's, I think we just delete that phrase entirely.

[1:14:17] And just announce it as that should happen.

[1:14:21] I just think it should read public comments as well,

[1:14:33] What do you

[1:14:42] think about my first comment about our conduct to each other with that?

[1:14:51] I, I, you know, I think show in would watch that because I was going to be that first and I was like,

[1:14:59] you know, I wrote this.

[1:15:00] Do you want me to come in and say everything and disrupt the meeting?

[1:15:03] I didn't call to the National Assembly meeting, but I still write to the hearing.

[1:15:12] I don't know. I don't know. Honestly, I should have, you know, shouldn't have to be said, but.

[1:15:18] Exactly. I think we could leave it at a polite and respectful period. Okay.

[1:15:23] No, I don't know, but we go to, I don't know, sort of,

[1:15:27] I'm sure that it conjures up the feeling of, like, how we, these are our guidelines for, like, I think, keep it in our house.

[1:15:33] They won't say what committees, but there is one particular many in town where Melby says, boom, the chair runs a little show.

[1:15:42] And, you know, the in-steaks through that person.

[1:15:46] I'm not that person. I'm not that person. I'm fine.

[1:15:53] I don't know, I don't take a comment, then.

[1:15:56] Yeah, I don't like that.

[1:15:57] It's like the answer, right?

[1:15:57] Well, we're, you know, in the honesty,

[1:15:59] the chair is just sets the agenda.

[1:16:02] It sets the need.

[1:16:03] And we're all technically have a quick look power on this board,

[1:16:07] right, in the trespassing, in the trespassing.

[1:16:09] The only difference, and this is the trouble with this,

[1:16:12] though, so I do like that one of the comments in here.

[1:16:18] Where was it?

[1:16:19] Well, anyhow, one of the things that people make a mistake

[1:16:21] about with these town and government boards, is a treat it like a corporation, right?

[1:16:28] So in a corporate world, the chair is executive and CEO, and I didn't like some of that

[1:16:35] in some of the boards I've been on, we've never had that problem in the end, but where

[1:16:39] someone's like, well, I just, I made the decision because I'm the executive and I'm like,

[1:16:42] you can't do that.

[1:16:43] Like, yeah, I have to run it by all of us and the director, let's say, you haven't done

[1:16:48] that.

[1:16:49] But that's happened to Dr. Smith.

[1:16:51] I mean, yeah, right.

[1:16:52] Exactly.

[1:16:53] Absolutely.

[1:16:54] I'm absolutely.

[1:16:55] And I think we are all in the same mind.

[1:16:59] The director is, everyone's in equal here, and we all need to have people say blah, blah,

[1:17:05] but the danger in having that structure and other groups is that's how it's.

[1:17:11] And people are, you know, they've never done it.

[1:17:13] Working with that government, and they just get elected this position, and they're scared to say anything.

[1:17:17] And they watch, they learn based on the group that they were on, right?

[1:17:23] And that's where we can break that, at least in our group of things.

[1:17:26] So what's wrong with the first paragraph?

[1:17:29] Because it is all correct.

[1:17:31] Because even the last sentence saying,

[1:17:34] no one has the authority to speak or the board is a full and less specifically

[1:17:38] and officially designated by a majority of the board is true.

[1:17:42] Just like we designate you to do all banking, right?

[1:17:47] I don't see anything wrong in the first paragraph at all.

[1:17:52] Is it the tone?

[1:17:54] I mean, it is who we are and what we do.

[1:17:56] We're talking about the second paragraph.

[1:17:57] Yeah, the second sentence.

[1:17:59] Well, I have a comment about, about how we treat each other.

[1:18:04] Does that need to be then?

[1:18:05] That's for a question.

[1:18:07] That's not bad, but I thought you were talking about the first one.

[1:18:10] That does not need to be.

[1:18:12] And I kind of ideated from that talking about the first part of it,

[1:18:15] which is I want to make sure that that first sentence

[1:18:17] where the chair is almost made to,

[1:18:19] it explains how the chair sets the agenda

[1:18:21] and does assert stuff, but if you get away

[1:18:23] from people's will.

[1:18:24] Sure, and I have been yelled at before,

[1:18:27] but not on camera.

[1:18:28] All we sub-stairs for that camera, correct?

[1:18:30] I've been yelled at.

[1:18:31] You and I have been yelled at.

[1:18:33] I've been yelled at.

[1:18:34] I've been yelled at.

[1:18:36] I've been yelled at.

[1:18:38] I've been yelled at.

[1:18:38] So we should be able to remove, but I've

[1:18:41] Okay, we're moving ahead if you guys are fine with that.

[1:18:44] I'm fine.

[1:18:44] What do you think, Doctor?

[1:18:45] Are you an agreement of removing that?

[1:18:49] Removing...

[1:18:49] That's the behavior.

[1:18:51] That's the thing.

[1:18:53] You can't harass each other.

[1:18:55] I think that should go without saying.

[1:18:59] Exactly.

[1:19:01] Keeping collating a spectacle or getting rid of the whole thing.

[1:19:04] Getting rid of the whole thing.

[1:19:09] I will...

[1:19:10] Whatever we do today.

[1:19:11] I'm going to land upon, I'll make the edits and then circulate it again, so we choose these two elements.

[1:19:18] This is a lot more working on, but we're considering what gets sent to all such most of it.

[1:19:23] We are not agreement.

[1:19:26] That's one of this or the other way around, because it's come from some other place.

[1:19:32] That came from the ATC, but it's pretty much minutes.

[1:19:35] what this one board uses, which I had already adopted when I first brought this to your attention.

[1:19:45] We're just kind of bored of it.

[1:19:49] It's been, and it's just got something that we don't really

[1:19:53] remember. What do your thoughts on asking people to like, so they again, they haven't

[1:20:04] I mean, we can ask, we can actually say shell, we can ask that people stay there named and address, you know.

[1:20:17] Can't make people say where they live, but it is of interest to us to know where speaking to a taxpayer or somebody from our channel.

[1:20:24] And I think the select board now goes as far as they've allowed time for

[1:20:32] bright residents to speak in the vicinity of the non-residents after the fact, I have no way of knowing.

[1:20:40] You really don't have to get their trust.

[1:20:47] So you're suggesting we add that some number three.

[1:20:50] Sure, well, I think that needs to be correct.

[1:20:52] I'm just going to speak to her.

[1:20:53] She'll speak to her name.

[1:20:54] And in fifth.

[1:20:55] Yeah.

[1:20:56] I think it's a good, great, it's a guideline.

[1:21:00] Hopefully,

[1:21:05] obviously, it's only three people here talking.

[1:21:08] They say, oh, your nose.

[1:21:10] And then talking.

[1:21:11] Four, one.

[1:21:12] It's not a problem.

[1:21:13] I can never let this happen.

[1:21:17] When you feel we should wait.

[1:21:19] Let residents speak first.

[1:21:21] We're not residents following.

[1:21:24] Let's go, is it?

[1:21:25] I don't know.

[1:21:26] I don't think I did different things.

[1:21:28] I don't know that.

[1:21:28] Just let people speak.

[1:21:29] Okay, so Elizabeth will reply is based on comments on this question.

[1:21:34] Yeah, I mean, we certainly think that.

[1:21:36] And then when we get to the final, it will be added to the website.

[1:21:39] Yeah, I know you about us.

[1:21:42] And there are main names.

[1:21:43] I just, the first time to stand the amazing legal points there.

[1:21:48] This, really the same thing.

[1:21:50] Yeah, are an art draft.

[1:21:52] It just ordered a little bit more extensively.

[1:21:54] So, I mean, I could just swap or let it go for all the other words and seems like it's not good.

[1:22:04] I mean, now, enough.

[1:22:07] Okay, so let's go for revised.

[1:22:10] Okay.

[1:22:11] Well, look at him again.

[1:22:13] Okay, question.

[1:22:15] Sure.

[1:22:18] Okay, I'm not sure which one I...

[1:22:20] She's gonna revise these.

[1:22:23] Okay.

[1:22:23] on this number eight.

[1:22:25] Yeah.

[1:22:30] Speaking from a written document, I encourage to submit that document, which will be handed into the record, the record is the minutes, that become an attachment to the minutes, including the minutes.

[1:22:48] And put it in the minute.

[1:22:51] And if they speak from a written document, could they be speaking a dissertation and speaking a paragraph on a written dissertation?

[1:23:05] Got you.

[1:23:06] I do have one more thing to say you want.

[1:23:11] If they're quoting something within a document,

[1:23:13] the whole document gets submitted to be attached for the minutes, is that what you're asking?

[1:23:18] Or maybe a little bit.

[1:23:19] Or if they're just reading from their own notes.

[1:23:22] So that was something that you had written.

[1:23:25] And my first draft was that.

[1:23:27] So I thought so.

[1:23:30] My interpretation of the life, the correspondence,

[1:23:35] is an hour packet today in our meeting.

[1:23:39] The same, it would be a similar situation

[1:23:41] and which if somebody was reading something during the public common and chose to.

[1:23:49] Should we say May, May submit their documents to the end today?

[1:23:54] Yeah, and then it goes into our five or four centuries.

[1:23:57] As four respondents, almost.

[1:23:59] I would say May.

[1:24:00] I would say May.

[1:24:01] It goes to a few minutes.

[1:24:03] A few minutes?

[1:24:04] Yeah.

[1:24:05] Usually you attach it to the meeting minutes.

[1:24:08] So I think that's what we want to do.

[1:24:10] Right?

[1:24:11] So any speaker who's occurred, wondering what is, what is the level to which we want to raise or lower the importance of this document?

[1:24:22] Is it on the right side?

[1:24:22] It's not a lot.

[1:24:23] It's not a lot.

[1:24:25] I think it's just an attachment.

[1:24:28] It could have just been attached to the minutes.

[1:24:30] It's not part of our formal record.

[1:24:32] But it's a reference.

[1:24:33] Just in the same way that our minutes reference,

[1:24:35] the directors report where these services report their attachments to our.

[1:24:39] We're not literal attachments, you know, but I mean we're sort of like referring reference in the minutes.

[1:24:47] So definitely we'll be right.

[1:24:50] I'm not sure.

[1:24:51] We have attachments officially to our minutes.

[1:24:55] If we could, for example, to our minutes in a file, if we keep such a file.

[1:25:05] We do.

[1:25:06] Yep.

[1:25:07] I'm reading your own aesthetic, include the agenda, the agenda minutes, every thing that we get for, say, as long as we, as part of the minutes?

[1:25:23] No.

[1:25:24] Part of the minutes for the attachments?

[1:25:27] No.

[1:25:28] That's not available to the public directly, but they could certainly be the final right to know to see all the attachments

[1:25:36] that came in our packet to us, including anything that Susan Smith wanted us to attach to that.

[1:25:48] And that same phrase will be entered into the record is reiterating it in point nine, and then the last.

[1:25:56] I know, so we're going to deny you.

[1:25:59] But I was going to say, I want to wrap up number eight for so number eight, if somebody wishes

[1:26:07] to have something attached to the record they made, basically. But it does not get attached

[1:26:14] to the minutes, right? I don't. I mean, I thought there'd employ you before say, and

[1:26:20] you didn't attach that to the minutes. I didn't have that happen a year ago, but I didn't

[1:26:27] know what to do with it. You gave me a letter that you read out and put it in front of

[1:26:33] summarized in the minutes probably that the letter and it went on video the whole

[1:26:39] letter so what was I supposed to do in the I don't think you have any

[1:26:42] obligation to officially make it a part of things because these are these are

[1:26:48] your materials right I think we could just end number eight they're encouraged

[1:26:53] to submit that document period I don't think you're obligated that day in

[1:27:03] knowledge and speaks from a written document, may submit that document.

[1:27:09] To what?

[1:27:10] To what?

[1:27:11] Maybe that doesn't need to be there at all.

[1:27:13] That doesn't need to be there unless they ask.

[1:27:17] And then as somebody else, that's the question that I did not know what to do with what was.

[1:27:21] Kerry Roman actually sent me a hold.

[1:27:23] She put on the front of the desk during one of the New Hampshire outbreak meetings.

[1:27:27] a whole genegal packet and just trying to find a man who's like, what am I supposed to do with that?

[1:27:34] Yeah, I have it.

[1:27:36] I've been a file for that meeting that I have, but I, what do I do with it?

[1:27:40] Is it supposed to be on a document?

[1:27:43] That's what that's the kind of thing I'm trying to deal with.

[1:27:45] Because it wasn't everybody's information and it was, and it was she just read a quote from a very long document.

[1:27:53] Yeah, why would you be obligated to maintain that?

[1:27:56] I don't know.

[1:27:58] I think she gave it to me from my knowledge.

[1:28:01] For your education?

[1:28:02] Where I messed up, right?

[1:28:05] But I guess I'm not sure that I'm clear of what problem we're trying to solve right now.

[1:28:11] Because I guess if someone decided that she would be included.

[1:28:13] If Katie Jarvis had not emailed us, but had written down some notes in the chair and then said,

[1:28:19] I leave this with you, we would, and pursue, we would take it, right?

[1:28:25] As a reference, like, maybe, maybe, maybe Elizabeth did hear it on, she wants to reference it, maybe we want to just make sure we have a record because the camera cut out, I mean, you know, it doesn't seem like there's a burden to take, uh, to break in comments.

[1:28:39] I don't think say I can't put it that way, I can't put it that way, I can't put it that way.

[1:28:42] And then it dropped and it could constitute, you know.

[1:28:44] But I mean, these don't get attached anywhere.

[1:28:46] They're just part of like our internal folder of like on the August 20th meeting.

[1:28:50] Here's all my materials.

[1:28:51] Those are the things that the secretary.

[1:28:54] Okay.

[1:28:55] Or wherever these files are kept, if there's a trustee folder on standards end, that has this packet that you sent to us.

[1:29:01] Yes, I have the packets on my code.

[1:29:04] So I think we can like hold it, but I don't know that we need to think of it as an internal

[1:29:09] document into the trustees. Yeah, just it's another point of information that that

[1:29:15] into this meeting's conversation. Like if we needed to go back and understand how

[1:29:18] what the conversation was in the inputs to it, we could look at all these reports,

[1:29:22] correspondence that came in, right? I don't know, that's not a question. How I'm trying to

[1:29:28] back about any public speaker who's acknowledged and speaks from a written document,

[1:29:32] May submit that document, which will be about May submit that document for future reference, which will be...

[1:29:43] I think I don't want to buy old.

[1:29:45] The chat too.

[1:29:48] The meeting limits.

[1:29:50] Yeah.

[1:29:51] My only player makes money.

[1:29:53] I don't know that we want to reference speech from a written document.

[1:29:57] I think we want to say like, there are comments.

[1:30:00] Like we're talking about public comment, so like I mean I'm not carry Roman sharing that is probably very helpful but if everyone is quoting books and reference materials and give to some to us, I don't think we need that. I think we need like I'm reading my letter to you and here's what I just said.

[1:30:16] Please put it into the record and in that case I would take it that we need to put it in the minutes and it's request and I think it's just good practice to take it anyhow and put it into the minutes so that people have a historical record of it.

[1:30:29] That's why I'm looking at it from a historical record aspect.

[1:30:32] I get it if there's a bunch of, like, let's say brochures and advertising stuff.

[1:30:37] We don't need that, and that should be the discretion, and we don't need to write this down,

[1:30:41] but of the, of the scribe, right?

[1:30:44] But anything that comes in and someone discusses and gives us a written formal document,

[1:30:49] or whatever document, whatever it's written on, we should scale it and include it with the record of the notes.

[1:30:56] I've seen that done. We've done that before.

[1:30:59] And we're seeing that.

[1:31:00] Definitely done that before and another group.

[1:31:03] I might want to get some legal advice.

[1:31:05] What is our obligation to...

[1:31:07] Let's try to...

[1:31:08] We're going to legal on it.

[1:31:10] Let's ask the organization that we can ask.

[1:31:14] You have your munitions.

[1:31:15] Let's ask them.

[1:31:16] You know what they did until they did?

[1:31:17] But we don't get charged.

[1:31:19] I had a call.

[1:31:20] There is something else.

[1:31:22] I'm going to contact with them.

[1:31:24] We have a lawyer, they're going to tell us to go to our lawyer as a place over how will they look?

[1:31:28] Oh, that's right.

[1:31:30] We have a lawyer, we're a representative.

[1:31:32] Any speaker who's acknowledged and speaks may submit their written comments to the Board of Trustees?

[1:31:39] Well, that's fair.

[1:31:40] I love it.

[1:31:40] Here's the show.

[1:31:41] There we go.

[1:31:42] And then you have to do with it.

[1:31:43] You have some discretion as to what we do.

[1:31:45] And I'll just carry that language through any other.

[1:31:49] There's clearly discretion on our part to make sure whatever it gives to us is.

[1:31:53] sound, you know, if they're giving us secret documents, the scribe needs to know that we

[1:32:01] won't.

[1:32:02] Yeah.

[1:32:02] Stop taking that.

[1:32:03] Of course, because they could buy, you can get us in trouble.

[1:32:10] So I want to just make sure we capture some of this stuff that people bring in that are

[1:32:16] really important to his historical sort of aspect, because the recording might not be there

[1:32:22] all the time.

[1:32:23] It's like, well, just go to the video.

[1:32:25] Well, the video is disappearing.

[1:32:26] They get psycholog, but that document,

[1:32:28] about what that person said.

[1:32:29] The meeting goes to, and they spent the time

[1:32:32] to put in there, should they be part of the public

[1:32:35] record?

[1:32:36] And they said, once, you know, at times if it is a public record,

[1:32:40] once it is discussed in public, it becomes a public record.

[1:32:45] They might not discuss it at the time.

[1:32:47] They only have three minutes.

[1:32:49] They might have a whole other slew of whatever.

[1:32:51] I think they don't catch you, and I give to you what was something else.

[1:32:56] I got it.

[1:32:57] I see.

[1:32:58] It's at the board.

[1:32:59] It's out of discretion.

[1:33:00] I think what you guys wrote that was good.

[1:33:02] I think there's, you know, you really getting it.

[1:33:06] I'm sick.

[1:33:06] Santa and I talked about number nine, and we just thought of somebody

[1:33:10] needs something, which this did happen last year.

[1:33:14] Someone wants something red because they can't be either meeting

[1:33:17] that they furnish the border with an email copy of their pride in the meeting.

[1:33:23] That's so straightforward, no more money.

[1:33:24] You can leave it there.

[1:33:26] I would just say any resident of Rye may have a third party read a statement for them.

[1:33:31] It's long.

[1:33:32] Yeah.

[1:33:32] Or you want to write a sentence.

[1:33:33] Email prior to the meeting.

[1:33:35] So you know who is, how is it on the back?

[1:33:37] Well, there's about written correspondence.

[1:33:45] Right there.

[1:33:46] Yeah, but if it's just, if I just come into this meeting with a letter,

[1:33:51] And then I say, Joe Martille gaze to me and wants me to read it.

[1:33:54] But it's not email from his email address to the board

[1:33:58] of emails from Joe.

[1:34:00] I could have written out, or anyone could have written out.

[1:34:03] This isn't for me, it's really from Joe.

[1:34:05] You know, so I had a situation where

[1:34:07] a friend of mine couldn't be a meeting that you wanted.

[1:34:10] She didn't email any of the night before he didn't see it.

[1:34:12] And that he still had to see it at the morning.

[1:34:14] And then he said, because so I read it in the story.

[1:34:16] Oh, so I read it.

[1:34:17] I'll look about point two.

[1:34:18] Just so you know, it's officially coming from that person and not from somebody else outside

[1:34:24] of that person.

[1:34:26] I've got to say, you know, what they want to share prior to the meeting.

[1:34:32] And again, for number nine, we could strike which will be entered into your project.

[1:34:38] All right.

[1:34:39] So we'll have to look at it again.

[1:34:41] You think it was going to take this sound?

[1:34:47] We

[1:34:55] live on from that and wait for the revisions in our September meeting.

[1:35:03] Okay, we need to talk about how we're going to handle email addresses for the trustees,

[1:35:08] because exactly in the case of Ms. Jarren, she could not find our email addresses

[1:35:13] to either email us as a group and it goes to one person, whether it's the chair,

[1:35:19] or do you want individuals, or do you want people contacting us as individuals?

[1:35:25] Well, I mean, we used to have our individual emails that we adopted over a year ago

[1:35:32] when our personal emails were being blown up.

[1:35:35] But we think maybe it's better to just have trustees that write up a library.

[1:35:41] What about when we emailed to each other like in instance?

[1:35:44] And I'm not sure I did it correctly, by the way, where I went out in your advice guidelines and the VCC said,

[1:35:51] but it's coming from my personal email and it's going to all of your personal emails.

[1:35:56] Yeah, it is for the trustee's business.

[1:36:00] When did we best that we had our own...

[1:36:04] for the trustee email?

[1:36:05] Absolutely, because what would happen and what could happen is,

[1:36:09] that will go to someone that's done right now, they'll see your email and what's going to happen

[1:36:15] is they're going to have your email handle and then to get more information from you they're

[1:36:20] going to ask for a copy of your let's say go to the best composition or something they're going

[1:36:26] to get all of your emails right so I think it's the best in the interest of all of us having separate

[1:36:34] not one generic group, we all have our own addresses that are library-related and all those

[1:36:42] emails in that way, everything that is sent back and forth is public record. And usually

[1:36:49] every one of your emails as public record, I tell people it's all the time that you are, it's

[1:36:53] going to get hacked or someone's going to get it one way or the other. And so I'm all for us having

[1:37:01] separate library trustees and I don't even want the same one that I use for

[1:37:05] conservation commission. I want to unique one that way you're not, you know,

[1:37:10] if someone's researching, what did Joe say about what did he do?

[1:37:13] Yeah, first name, shall we write about the library trustee.org?

[1:37:18] Our main convention is first initial last name, the J.M.R.A.R.A.

[1:37:23] at www.publiclibrary.org. And the only negative is now you have another email you need to check

[1:37:29] regularly.

[1:37:30] I don't know how regularly, because it could be weeks and they might not be an email, but then all of a sudden there could be central.

[1:37:35] And so if you're not checking, you might miss out.

[1:37:38] Oh, that's something that, as a trustee, you need to be able to do.

[1:37:42] That's a requirement of the job is they'll have to check their emails.

[1:37:45] And if they're falling short of that and missing emails, then.

[1:37:50] Thank you.

[1:37:50] I want to be interested.

[1:37:52] I want to be interested.

[1:37:53] I want to be interested.

[1:37:54] You get fired.

[1:37:55] You get fired.

[1:37:55] I didn't hear about it.

[1:37:56] So I can say that.

[1:37:57] We'll find you.

[1:37:59] I'm so sure we're not going to get that money.

[1:38:02] Well, I checked mine every day for conservation commission twice.

[1:38:07] And I also feed it into another sort of email tool that allows me to look at all my emails.

[1:38:14] The one that I don't like to look at, and I just like, it's because it's there.

[1:38:17] And we, as you use a lot, it's Yahoo.

[1:38:19] And I'm really bad at that, because it just tastes Yahoo.

[1:38:23] But I just don't like, it's a lot of ads, and everything like that.

[1:38:25] But I think we've all accumulated over years, many emails.

[1:38:31] And you want to check them, because I still get emails on my

[1:38:33] contest that I've used for 10, 15 years.

[1:38:39] So coming up on two hours, Google said that, Scott.

[1:38:43] I will set that up.

[1:38:44] And so you'll have to watch your current email for the invite link.

[1:38:48] So when I tried this previous, I think Elizabeth was the only one.

[1:38:51] So it might look kind of spammy or weird, but it'll be something from Google.

[1:38:55] I think saying that you need to click on this in order to set up the new box or whatever, so you'll

[1:39:01] need to do that within a certain timeframe or the link will expire and it will be coming through

[1:39:08] which service.

[1:39:09] Your current email.

[1:39:10] It'll go to your current email, but the front will be something Google related.

[1:39:16] And I could let you know too.

[1:39:17] I could at the same time send an email from me and say everybody's coming out now.

[1:39:22] We're text us.

[1:39:23] Okay.

[1:39:24] Okay, so I move on to the update on the website how we do without I did we've been having it

[1:39:34] a difficult time getting we're trying to get the third quote yeah and you saw I send the email

[1:39:39] for me now to submit plus so for a couple months we've been trying to connect with the third

[1:39:45] vendor for a new website and this is the vendor that did the towns website so I don't know why

[1:39:53] They're not responding, so as now I only have two quotes to show you for our new website.

[1:40:01] And they're very different in terms of who is offering this and what services they would

[1:40:07] provide.

[1:40:07] The first one, the shorter one, is an individual person who would do this, or I and Rhovan,

[1:40:17] and that's what we've done.

[1:40:18] No, the short one that was right in front of the revised.

[1:40:21] There's just a one-page from Jennifer Comedy, first of all, virtual virtual.

[1:40:33] Oh, okay.

[1:40:34] This one.

[1:40:38] And we're doing it here about her.

[1:40:40] So Scott has worked with her previously, and we contacted her with the talk that she would be

[1:40:46] more affordable.

[1:40:47] And she is in a way, but she wouldn't be able to offer us the best service in terms of the ongoing accessibility piece.

[1:41:02] No.

[1:41:04] Patrons of the public being able to access our website, given whatever disabilities or neurological differences they might have.

[1:41:14] We need to have a website that is responsive and has options for different kinds of people

[1:41:20] so what whether they have to select CR or they're hearing their pair visually impaired so she does not.

[1:41:25] She does not know that.

[1:41:27] I think we should talk about this in my public.

[1:41:30] Okay.

[1:41:30] I feel like we're comparing.

[1:41:33] We're comparing and we're talking about strengths and weaknesses of people.

[1:41:40] Skills.

[1:41:41] Okay.

[1:41:41] What's the problem?

[1:41:42] I think that's what we should talk about.

[1:41:44] Is there anything in the minutes that we should reference around the vendor's status?

[1:41:51] We're looking for third on that.

[1:41:53] We're looking for third on that.

[1:41:54] We're in the process of looking at the two.

[1:41:57] But once we start discussing with details, I really want to talk about that.

[1:42:01] Thank you for putting in the question.

[1:42:02] Thank you.

[1:42:03] Absolutely right.

[1:42:04] And we're going to take that discussion into an important problem.

[1:42:09] about the new businesses we have a donation of our work, and there, we do have a policy about that, I suppose.

[1:42:17] Yeah, and also says you do need to approve, yeah, we do need to approve that accepting.

[1:42:23] How many acceptance of a work of art that we hang in somewhere?

[1:42:27] So it's up to you to say, discern now.

[1:42:31] And this donation would be given without any sort of strings or stipulations other than the person who asks to remain anonymous.

[1:42:39] And I'll just say that it is not the artist's house doing it, and it is like a copy.

[1:42:47] It is a copy done on metal in this 40 by 40.

[1:42:51] So it's a significant size.

[1:42:53] So it's a reproduction.

[1:42:56] Yes.

[1:42:56] Another piece of art.

[1:42:57] It's not original.

[1:42:58] Correct.

[1:42:59] Look at it.

[1:43:01] So it's not a picture.

[1:43:03] When I look at the art acceptance policy that we have,

[1:43:07] Is this a permanent donation or is there something that is going to be on display for a certain amount of money?

[1:43:13] This would be a permanent donation.

[1:43:15] But at some point we want to sell, trade, move it to another home that would be within our right.

[1:43:23] We are not obligated to move on to this permanently or to display it permanently.

[1:43:28] I think that's really nice.

[1:43:31] We want to donate a piece of artwork to the library.

[1:43:35] The reason I thought it might be of interest is that it is the sister of a famous author that is known to us.

[1:43:42] And so I thought that the life of the artist could not have seen.

[1:43:46] Okay, yeah, that's another one.

[1:43:48] I think we should talk about real quickly.

[1:43:50] I mean, I want to say things about it, but of course, you know, that's opinion.

[1:43:56] But yeah.

[1:43:58] You need to know what to know about what this is.

[1:44:00] I mean, we're going to be in on public.

[1:44:02] I do have some, I want to say things about art and that's all stuff that I don't know if it's.

[1:44:08] That's okay.

[1:44:08] We can take it as an on public, too.

[1:44:10] What is this?

[1:44:11] I did it.

[1:44:12] Four feet by four feet.

[1:44:15] Okay.

[1:44:16] We're going to take that on.

[1:44:17] Let's do not on public, too.

[1:44:19] All right.

[1:44:21] That's an action right now.

[1:44:23] No action right now.

[1:44:26] We should have a conversation about the future meeting times.

[1:44:29] If you want to stick with just a Thursday night, how does that work with the call of how does the third Thursday work for me?

[1:44:37] It's a great for me, except for I forgot to look forward to my calendar, so I know I've done about 10 or 10 or 10.

[1:44:45] And I apologize for that.

[1:44:48] Okay.

[1:44:51] So that is out.

[1:44:53] Maybe we can leave the crime out immediately, because we're going to be working on a bunch of things right now.

[1:44:58] But we're right about it.

[1:45:00] All right, can I bet you can still do it with me?

[1:45:02] You can still do it with me?

[1:45:03] No, I'm quite flexible.

[1:45:07] Most days.

[1:45:08] I just have to put me down down that one day.

[1:45:11] So, I don't think it will.

[1:45:13] In fact,

[1:45:16] budget committee meeting.

[1:45:19] Yeah, the monthly meeting.

[1:45:21] No, they do.

[1:45:26] It generally works for me.

[1:45:28] And I just naturally can't let you go.

[1:45:44] Joe, did those days work for you?

[1:45:47] Yes.

[1:46:07] And the trustee is absent to be reasonable.

[1:46:09] Or do we just move ahead with that, Melissa?

[1:46:11] No, for sure not.

[1:46:13] Okay.

[1:46:13] Maybe if it weren't your land, we might consider it.

[1:46:16] But of course, Victor could serve if you're going.

[1:46:18] Can't make it.

[1:46:20] Okay, great.

[1:46:22] So, we'll miss you.

[1:46:24] You can fill me up with everything I've missed.

[1:46:28] So, we are good moving forward with these days.

[1:46:30] Great.

[1:46:34] And I'll well advance about meeting, I'll I'll revise the guidelines for our meeting.

[1:46:43] And I think those just are really too awesome.

[1:46:47] All right.

[1:46:50] So if we're done at this point, I'd like to make a motion to go into non public meeting.

[1:46:56] Based on RSA-91-A3-2-C.

[1:47:00] as well as E, as I just want it for a month.

[1:47:06] This C reputation, C is reputation and E is a litigation.

[1:47:13] I'll set it up.

[1:47:15] All in favor?

[1:47:16] Okay.

[1:47:17] We're all in favor.

[1:47:20] Tribal turnoff.

[1:47:21] Thank you.

Rye Public Library Board of Trustees Meeting 20Aug2026

Transcript