[0:16] Welcome everyone to community complex board meeting for Wednesday May 14th.

[0:21] I'd like to call the meeting to order at 7:02.

[0:26] First we'll begin with the confirmation of the agenda. Any changes, additions,

[0:40] technology is working. That's good. Verified resolution to approve the

[0:47] agenda. The board adopts the agenda for the meeting of May 14th, 2025.

[0:53] Move and second, please. Member de Ros moves. Member Asa seconds. All in

[1:00] favor is carried. Any declaration of

[1:08] interest? None. We'll proceed with delegation. We have Christine scrimter

[1:17] for the presentation of our draft audited fin 2024 financial statements.

[1:23] Welcome. to see you again. Turn this on.

[1:29] Perfect. All right. I believe you have the draft statements in your packages

[1:33] and I'll go through them page by page. Please don't hesitate to stop me and ask

[1:36] me any questions that you might have um as I'm going through them or getting

[1:42] questions or I have some of my explanations. So, uh I'll draw your

[1:47] attention first to the independent auditor's report. So this is my

[1:50] auditor's report saying that I'm independent of uh the uh arena that I

[1:55] used to have in the community complex as well as I would also like to say that

[1:58] even though I am the auditor for the town of Elmer I do um a significant

[2:02] amount of work just on these financial statements to ensure the expenditures

[2:06] that are charged to this um complex are actually complex expenditures making

[2:12] sure even though as I said we do the audit of the town and as well with

[2:17] payroll we do that as well and everything. So uh that's the

[2:21] independence part and they are dated as of today's date which is under Canadian

[2:25] auditing standards. Those charged with governance um need to approve the

[2:29] financial statements they then uh once they're um approved by you will be

[2:34] passed on to both the councils that participate in this complex and then

[2:38] will get approved at that level as well and get consolidated half and half in

[2:42] each one of your financial statements. All right. So go forward to

[2:46] the statement of financial position. would be better known as your balance

[2:49] sheet. Um I don't have a lot to say on the balance sheet piece. I come down to

[2:54] what's called net financial assets. So that's really the money you would have

[2:57] at the end of the day. Uh if all your bills were paid and you had paid off all

[3:02] your liabilities and you can see there it's up about $40,000 which is really

[3:07] what the reserves are up when we get to the reserve schedule. Um so any surplus

[3:12] that's um that comes in from the add on to the ice time um gets put into that

[3:18] reserve as well. There's interest earned as well on that

[3:21] reserve. Underneath that line is the non-financial assets which is your

[3:25] capital assets. Uh there's obviously this

[3:28] building being the major one. Um and the decrease there is mainly the

[3:32] amortization. So that's the using up of those assets over the life of the um

[3:37] arena. Again, I'll remind you that those costs are at historical costs, so

[3:42] they're not at what the value is of today's date or what that would be worth

[3:46] in today's dollars. And then prepaid expenses, your

[3:50] insurance policy that covers this arena does not um end with uh right on

[3:56] December 31st. So, there's a prepaid portion that gets paid in 2024 that

[4:01] relates to 2025. So that's the majority of what that prepaid is coming down to

[4:05] accumulated surplus at the end of the year was $6.8 million and the decrease

[4:10] from the previous year is really that amortization that I

[4:14] mentioned 256,000. So that's the main decrease

[4:20] there. Any questions on the balance sheet at

[4:26] all? Moving on, we'll get to the state of operations and Q surplus. So this has

[4:31] a three columns. The budget for 2024 is approved. Uh the actual for 2024 and

[4:36] then the actual for 2023. Um and and this really is a good news story. As you

[4:42] can see um revenues are up significantly. Um especially in the ice

[4:47] rental area and that flows down uh really to the surplus that we'll talk

[4:52] about in a minute. Um and I really the rest of the

[4:56] revenues are really consist. residential youth subsidy is based on the youth use

[5:00] in Robinson and it's very consistent to

[5:04] last year's under expenditures. uh the amortization the third line down is

[5:11] that's the 256,000 I mentioned when I was talking about the balance sheet and

[5:16] that is not a budgeted item that is a use non-cash item that flows through um

[5:22] using up at the capital assets and so uh is not part of what uh the participating

[5:28] municipalities um when they pay their shares that's not included in that nor

[5:33] is it included in your budget as I mentioned so if you take that out of

[5:37] your total expenditures. So the 1.4 million minus the

[5:41] $256,000 your costs were about $100,000 less than

[5:46] budgeted and and that much less than last year's too

[5:51] a little bit more than that. So obviously a very well um organized u

[5:57] budget and uh spending on our this year coming down to that overall uh decrease

[6:06] there the 64,000 but the the thing I think that both of you all the

[6:10] municipalities would be interested in is the town of Elmer Township of Malahide

[6:15] you can see there that we budgeted 313,000 from each one of those

[6:18] municipalities and it actually came in at 205,000 so significant and savings

[6:23] there. So, two pieces to that. One is the revenues were up, two the

[6:26] expenditures were down. So, um good internal controls over both

[6:31] sides coming down the excess of expenditure over revenue and really that

[6:36] $192,000 deficit represents the amortization less the new capital assets

[6:41] less what we transferred over to the reserves. These are PF financial

[6:45] statements. So, they're they look a little different than what's currently

[6:48] produced as you're well aware. coming down to that accumulated

[6:52] surplus again at the end of the year, the same number that was on this year.

[6:59] Any questions about any of the specifics? The the budget to actuals and

[7:02] and prior years are pretty consistent with what was budgeted or the whole

[7:06] budget which is obviously what

[7:13] you can the next statement is the statement

[7:17] of cash flows and I won't spend a lot of time on this. This is just the increases

[7:20] and decreases of the non-cash items on the balance sheet. As you're aware, this

[7:25] this um 201,000 is really the monies that um we put over into the reserve

[7:30] fund. The actual expenditures are always paid through the town of Alman, for

[7:34] instance, the payroll would be paid through the town of Elmer's bank

[7:36] account. That's why on the balance sheet you always have a include town because

[7:40] of that situation or defa depending on what's

[7:46] your and then the next statement is the statement of change in net assets.

[7:51] Basically, this is where you see the amortization potential for capital

[7:54] assets, your new asset conditions, which were not significant this year, just

[8:01] 23,175, and then you had a little bit of a change in the prepaid expenses, which

[8:05] I mentioned was the insurance that net financial assets at

[8:09] the end of the year to the balance sheet.

[8:14] We then have the notes to the financial statements. And these are standard notes

[8:18] you'll see in a municipal financial statement. I will draw your attention to

[8:22] two that I think um this board would be interested in. I'll draw your attention

[8:27] to note number four which brings down that surplus. So

[8:33] this is where you see those reserve funds. Uh so the 243 is where we put

[8:37] that search charge into that reserve fund and then there was some interest

[8:41] earned as well and that those both of those

[8:44] um balances and then as you can see the majority of your um surpluses and your

[8:50] tangible capital

[8:55] assets. And then at the back of the financial statements is a breakdown of

[8:59] the assets by categories. And as you can see the land

[9:04] alone at $370,000 cost is not what it would

[9:07] obviously be worth at today's dollars.

[9:25] Thank you. Go ahead.

[9:30] So with depreciation of the building, um the repairs that we are making to it,

[9:36] does that change? Uh so so you have what's called a tangible capital asset

[9:41] policy. So anything over $10,000 then you would capitalize. So it would depend

[9:45] on whether the repairs were just have a repair in nature or if they extend the

[9:49] life of the asset beyond a year. So if they do extend the life and you set them

[9:53] up, you take them out of the expenses, you put them on the balance sheet and

[9:56] then you would start advertising. So your amortization costs would go up in

[9:59] that case.

[10:02] Okay. Uh all in all a good news audit. revenues up, expenditures down. Would

[10:08] you agree? That's what I Yes, perfect. I will. And I've commented on this every

[10:14] year, so you'd be sorry if I didn't comment. I'm sorry. I'm sure, but and I

[10:19] know that you have some hopefully uh some expenditures happening in the

[10:22] current year that you're in now. Um but just keeping in mind as you know that

[10:27] anything that go this building is a relatively new complex compared to some

[10:31] um of the complexes around but I have I do 11 other municipalities so I see all

[10:36] sorts of different uh stages of of uh repair need of repair um but again any

[10:42] capital that uh happens on a building this size should obviously be uh

[10:46] significant and uh I know you're aware of that but I mention it every year to

[10:49] keep safety for that. Thank you. Any other comments or

[10:59] questions? Sounds like we're good for another year. Thank you. Have a great

[11:03] rest of your read. The motion, please. That the report respecting the 2024

[11:08] audited statements be received as information and that the board approve

[11:12] the 2024 audited statements provided by Christine Scrimure of Scrimure and

[11:17] Company. Move and second, please. Member Barber move. Member Chapman second. All

[11:23] in favor? That is carried. Thank you again. Have a great

[11:31] summer. Next, we'll move to approval of previous minutes. We have the

[11:36] resolutions, please. That the minutes of the February 26, 2025 regular meeting of

[11:40] the ECC board be received be approved. Move and second, please. Member Chapman

[11:47] will move. Member Lewis seconds. Are any errors or emissions? We're going to ask

[11:52] a vote. Any errors? No omissions. All those in favor? Thanks.

[12:01] K. Next. Move to action items. Item 6.1, first staff report, director of

[12:08] financial services. What do we have today? The

[12:12] first quarterly financial Q1. Heather. U. Thank you, Madam Chair.

[12:18] Three. you and to members of the board. Um, I didn't have anything extraordinary

[12:22] at Q1. I normally don't, which is good news. Uh, so it's still early in the

[12:27] year, but all revenues are trending similarly to, uh, last year, except for

[12:33] hall rentals are up about 10%. So, uh, that equates to about a three,000

[12:38] increase. Um, I had some questions on you subsidy. um that's actually a

[12:44] revenue line uh that half of the each each part of the municipality

[12:49] contributes. So half comes from Elmer, half comes from and um historically we

[12:55] budgeted about 55,000 in prior years to co. So when we those revenues never

[13:02] materialized because we didn't have the youth um hours uh we dropped that budget

[13:07] down to 35,000 to be conservative which was similar to 2021 2022 time frame. Now

[13:13] that those revenues have materialized, we'll probably redo the budget in 2026,

[13:17] increasing that subsidy line back up. So, because it is based on the youth

[13:21] revenue, if the youth revenue materializes, then um then that that

[13:26] increases. So, um other than that, I didn't have anything else specific.

[13:31] Um if the board has any questions, I'd be happy to

[13:35] answer. Open it up for questions. I think that means further

[13:42] clarification. Sounds that there are no concerns at this point. Everything is

[13:46] trending as planned. Where the resolution uh that

[13:50] the report 10-25

[13:54] uh entitled East Community Complex quarterly financial summary report be

[13:59] received for information. Move and second, please. Member Cricut

[14:04] moves. Members a second. Any further questions or

[14:09] discussion? All those in favor? Oh, hang on, hang on. One more question. Oh, one

[14:15] more question. Thank you, Madam Chair. Um, the uh you mentioned that the debit

[14:20] credit fees are a higher uh value. Um, is there some

[14:27] way we recoup that or uh is that all just paint out of our

[14:34] pocket as it is? Yeah, that's a great question actually.

[14:38] So, um, Poland's working on on the town of Elmer side, we're working on, um, an

[14:44] option for credit cards, which basically passes on the fees to the user. Now, we

[14:50] don't know if it's compatible at this point that that model with the new

[14:54] recreation software, but we could um, possibly we're looking into negotiating

[14:59] with the current provider, which is Moneras, to look at passing on those

[15:03] fees. So, as the revenue is increasing, the fees are increasing um which builds

[15:09] up into that office expenditure line. Um so, yeah, we'll we'll definitely look at

[15:14] that. Uh we just need to get the recreation software in and running and

[15:18] working and then we can start that negotiation. We'll bring that back to

[15:21] the board. Uh because currently we don't have fees for the town for that service

[15:27] because we don't offer credit card. But um obviously the complex has a

[15:31] substantial amount of credit card fees that we'd love to

[15:35] offset. Good question. Any other questions? All those in

[15:42] favor that is car. We'll move to the next report.

[15:48] 61B is a um compressor replacement. Who's speaking to this one?

[15:59] Um through the chair to members of the board um the board is a report issue an

[16:03] RFT uh for the replacement of the first of three compressors. Um staff's

[16:08] recommendation is to replace the screw compressor with a like for like

[16:12] replacement. Um the compressor is included in the 2025 capital plan. Um if

[16:18] any members have questions, we do our best to

[16:24] answer questions. member there. Thank you. So, we have

[16:31] screw compressors now and they've had a pretty good life

[16:35] cycle. No problems. They have. So, we're realizing their full life potential. Um,

[16:42] currently we're at our highest. We're at 68,000 hours would be the highest of our

[16:48] three compressors. Um, we've been planning hours on these to stagger our

[16:53] replacement so that we're not racking up the hours on three compressors and they

[16:58] all need replacement at the same time. Um so this compressor uh through a

[17:03] vibration analysis was deemed to be in the worst shape. Um that would have been

[17:08] two years ago. Uh so we focus ours on that compressor so that we get full life

[17:12] out of it before replacement. Less moving parts. And how about the

[17:17] energy efficiency? Uh screws are actually typically more energy effic

[17:21] efficient than a uh reset. Um, the problem with going to a different style

[17:26] now would be changing everything. It's a different motor. It'd be running new

[17:30] suction discharge lines. You're running a new glycol loop for an oil cooler. Um,

[17:37] and all of that to probably put in more maintenance expense. Uh, reeps typically

[17:43] need more annual and by annual maintenance. What's the word?

[17:50] Uh, I'd have to reach out for that one. Thank you.

[17:57] Anything else to clarify? Any other questions?

[18:03] Senator Amy, I have a motion, please. that report

[18:09] EECC07-25 RFP compressor replacement be received for information and that staff

[18:15] be directed to proceed with preparation and

[18:17] advertising a request for tender RFT for replacement of the compressor at the

[18:22] East Sen community complex as outlined in the

[18:25] report second please removes member of Lee seconds any

[18:31] further debate none all those in favor

[18:37] Motion is

[18:41] carried. Moving on to 6.1C is the report on the draft expression of interest for

[18:47] the arcade style games. Rob um at the last board meeting staff

[18:55] were given direction to prepare an expression of interest for the arcade

[18:59] style games for lobby. So, uh, what you have in the agenda is a draft expression

[19:05] of interest. Um, once the board gives us final

[19:10] approval, we can get this out the door straight away. You'll see it's fairly

[19:14] wide open in one section. If you go to the attachment, um, it's the evaluation

[19:19] of the proposals, and we tried to to spell it out. We're going to evaluate

[19:24] based on the most favorable proposal to the board. So we'll the structure of the

[19:29] financial agreement uh the risk and liability assigned to the board and the

[19:35] decision making oversight options afforded

[19:39] to the board. So basically it's leasing the space with no caveat for revenue

[19:46] sharing. You might get a proposal that's zero lease the space and all revenue

[19:50] sharing. you might get a proposal that puts all the onus for repairs on the

[19:55] board and you you might say no you're not have to worry about any of the

[19:59] liability and then um the oversight so they might give you know a full lease

[20:06] arrangement heavy sharing but they don't they get control over which games they

[20:10] go in and I thought those were the really the biggest three things that I

[20:14] took away from the last discussion that we had is maximize revenue but we also

[20:18] want some control on those games as So those are kind of the evaluation

[20:23] criteria in there. So we'll get that out. We can get it back and evaluate

[20:26] that. Uh I think it says it's uh the board I think said September they

[20:32] want to get which makes sense. It's the busiest time starting September October

[20:36] for I think it's a three or four month trial over there.

[20:40] So I think the board's approval we can get that out the door straight away.

[20:47] that any questions Chapman I just have comments

[20:54] through you um I still disapprove of the arcades and I just want to make that

[20:59] very clear that I don't believe that they belong in the fifth it's a place to

[21:05] expand activity and arcades um are sedentary and they don't expand

[21:14] creativity and all those So I'm very opposed against

[21:20] Thank you for that. Anything else? Uh any question?

[21:25] Any further clarification on what is being proposed for the expression of

[21:31] interest and there's it's still for a trial

[21:38] period. We'll proceed with the motion of this. Can we just have a report? Is that

[21:43] possible? Certainly. You have a motion that report

[21:51] ECC08-25 entitled draft EOI arcade style games be received information and that

[21:56] staff be directed to proceed with the advertising of an expression of interest

[21:59] for the provision of arcade style games. Move and second

[22:05] please. Member Lewis moved. Member Ros second. Any further debate or comments

[22:12] before the

[22:16] vote comments? Um, the vote, please. Councelor Drosia,

[22:22] yes. Councelor Chapman, no. Councelor Leech, yes.

[22:29] Councelor Cerna, yes. Councelor Lewis, yes. Councelor Dwinsky,

[22:38] yes. Sorry, I should be saying board member. Board member Barber. Yes. Board

[22:45] member Whitner. Yes. Mayor Cook. No.

[22:51] Mayor Shair. Yes.

[22:57] And the the motion is carried out 8 to two.

[23:04] Thank you.

[23:07] Moving on to 6.1. This is the candidate

[23:13] update. Danielle, is that you? Yes. Okay. Thank you. I'm three members of

[23:18] the board. Um, so my report this evening is a good news report. Uh, staff were

[23:22] successful in obtaining the Celebrate Canada grant in the amount of

[23:25] $8,000. Um, all the event offerings including in the report have been

[23:30] secured. um food vendors, familyfriendly

[23:35] entertainment, photo booth, heading to all those things. Um this year we have

[23:42] decided to add a bike rodeo to the event for the community. We're just in the

[23:46] early stages of planning this. Um that can confirm one platinum

[23:52] sponsorship and we're working with the township to uh obtain additional

[23:57] sponsors. I'd be happy to answer questions.

[24:03] Great. Shopping up. Well, good funding. Rob, if I could, I'd

[24:09] just like to remind the board that uh both municipalities committed to this

[24:14] for this funding application to be the Canada Day funding. So, we'll probably

[24:19] be back to the board with a similar request next year because we did get

[24:23] $8,000, which was great. asked by both the town and the township working

[24:28] together to commit that formally. So we would probably be looking for that

[24:32] similar commitment in the future almost doesn't feel like it needs

[24:37] a resolution from the board. Um any questions on how the plans are

[24:45] evolving? Member de Rosier. Thank you madam chair. just are we is staff able

[24:50] to confirm the total cost for this uh event and with the $8,000 Canadian or

[24:58] Canada grant how much sponsorship is required

[25:02] to break

[25:15] even the overall budget in other words like how much from the grant Yeah, I'm

[25:19] just curious. Yeah. Yeah. Yeah. Yeah.

[25:26] I can maybe comment on that. This event does not for sure. there's a there's a

[25:31] budget for it uh that was approved by the board

[25:35] uh capital.

[25:39] So, we're still contributing uh but less than last year because of the

[25:45] but but yeah, it would be nice if you have those numbers to give a a ballpark

[25:50] of what our contribution is. The other thing that we've sort of discussed too

[25:55] is this is one difficult event to get sponsorships. The Canada Day really

[25:59] looks like it should be a government sort of sponsored celebration. So all

[26:02] the events that Danielle reaches out to people for sponsorship, this is probably

[26:07] the most challenging one. We she does have some great platinum sponsors in the

[26:12] community that stepped up for a lot of these requests, but this is unlike uh

[26:16] some of the other stuff that more of a cause or Yeah. the free public

[26:22] skating, you know, the the other facilities we have around town. People

[26:26] are really happy to step up and sponsor that, but they kind of look at like

[26:33] government. The kids can also do the vulnerable lifting with their fireworks.

[26:37] If we recall, they've got like 25,000 they put into fireworks. So, they do a

[26:42] lot of the lifting on this event as well. Member Leisa, do you have a

[26:46] question? I do. Thank you, Madam Chair. Um uh could you kind of flesh out some

[26:52] more of the bike review aspect? Will it have a safety component or is is it

[26:57] going to be um spearheaded by service club or is it still like a very bare

[27:04] bones? Um it's still very bare bones at this

[27:09] time. Um the Albert police are on board so a safety component will likely be

[27:14] included in that.

[27:30] Yeah, we just do the current operation. So basically you're projecting 10,000

[27:37] revenue and your expenses.

[27:44] So, if I may, Madam Chair, Danielle does have the numbers here. We just took out

[27:48] um the municipal contribution. She had budgeted, you

[27:52] know, five or 5,000 historically. This year, she was buding 4,000 historically

[27:56] for each municipality. Um she just updated the number to the $8,000 revenue

[28:01] for the grant. And then estimated expenses are coming in at around

[28:06] $18,000. So, subsidizing um about 10,000 of it. So, not saying

[28:12] that that would come all from community sponsorships, but between the township

[28:16] and the town, if they're contributing and community sponsorships, there's

[28:20] about a $8,300 gap. So, the more sponsorships we can

[28:26] get, then the less the municipal contribution.

[28:32] follow up. Yeah, just again just out of curiosity, does the board ever see the

[28:38] detailed expenses breakdown to see kind of what costing us what? But just again,

[28:44] just pure curiosity. Um would you be interested in seeing

[28:49] previous years or a budget or at a future board meeting seeing the

[28:55] final has the board ever looked at? I was again curious. Yeah. Yeah. Right.

[29:02] This the spreadsheet comes in a report to the board when we like in September

[29:07] you'll see it again. Okay. Last September it's been a year.

[29:13] Okay. So we'll make sure that our next meeting once it's all said and done then

[29:17] you have the specific breakdown. So it's because the grant goes out in November.

[29:23] So I think come right after the event kind

[29:26] of basic summary not all the expenses are in yet and then sort of an approval

[29:31] for next year commitment from the board to get started with all of the

[29:36] applications. Yeah.

[29:43] Satisfactory. Um, Madam Chair, um, I would like to

[29:48] commend the staff for applying for the grant because if we don't apply for

[29:54] them, definitely won't get them. So, congratulations on applying and getting

[29:59] the grant. We all benefit from that. Thank you.

[30:07] Any other questions? We'll consider a motion. Uh the motion is that report

[30:13] EECC09-25 entitled event update 2025 Canada Day celebrations be received for

[30:19] information. Move and second Whitner moves members

[30:25] second. Any further questions and debate? None. All those in

[30:31] favor motion is carried.

[30:37] I think those are all the reports. So we go to

[30:41] 6.2 is a notice of motion that we received at our last

[30:49] meeting. Do you want to read the motion and then we'll open it up for debate?

[30:58] Whereas Cameron Reed, a talented young athlete from our community, has achieved

[31:02] significant accomplishments in the world of hockey. And whereas Cameron's

[31:06] accomplishments serve as an inspiration to our community and a role model for

[31:10] young athletes. And whereas Cameron has a

[31:13] proud Cameron has been a proud member of various hockey local hockey

[31:17] organizations including the Elmer Minor Hockey Association and advanced to

[31:22] Canada at international levels. And therefore, be it resolved that the ECC

[31:27] Board of Management hereby acknowledges Cameron Reed's outstanding achievements

[31:31] in hockey. and be it further resolved that the EECC board of management

[31:35] approve the following. Uh number one, a display of recognition that the board of

[31:39] management approve the purchase of a display frame for an autographed jersey

[31:44] from Cameron Reed's current team, the Kitchener Rangers. Uh the Reed family

[31:49] has generously agreed to provide the jersey for free. And number two, event

[31:54] consideration that the board uh directs staff to explore the possibility of

[31:59] organizing an event to honor Cam Reed's achievements, including a community

[32:03] skate event where Cam could interact with local residents, especially youth,

[32:08] and inspire the next generation of athletes. and be it finally resolved

[32:12] that the EECC board of management extends its heartfelt congratulations to

[32:17] Cameron Reed for his exceptional achievements and expresses pride in his

[32:21] success as a local athlete representing our community on the international

[32:24] stage. Okay, so the

[32:32] mover a

[32:36] second. Uh so I'll open it up for debate. So just to set the stage to help

[32:42] guide the board with the decision. So I just want to remember remind or refresh

[32:47] the board on our terms of reference in terms of what the role of the board is.

[32:52] So we are a board of management. So in a nutshell, in section three of our terms

[32:57] of reference, we exist to essentially um oversee the the budget and uh draft

[33:06] create policies, develop policies that are then um adopted and applied by uh

[33:13] staff. So the first question then so I wanted to know to again to

[33:19] help the board is there a policy that exists that speaks to uh recognition or

[33:27] awards or on behalf of the board of management is there any existing policy

[33:32] uh or precedent thank you madam chair uh I've discussed

[33:37] it with Susie significantly and both of us have both Susie and myself have

[33:44] significant experiences with other jurisdictions that have had policies,

[33:47] but we do not have a board policy for recognition.

[33:52] So that's one thing as a board we have to consider because this would be

[33:58] technically we should be making policy based decisions. So if there isn't a

[34:03] policy to guide us as to how do you do recognition and what happened for so

[34:10] this is this could be a oneoff. So there's always a risk with a one-offs

[34:14] and the role of the board is to set policies. So it could be that um we

[34:20] may have to consider then that the recommendation is to develop a policy

[34:26] that then would allow staff to explore this uh suggestion from a member of the

[34:31] board. So I just wanted to clarify sort of typically how uh the board should be

[34:38] making decisions in the absence of policy. We can make a oneoff

[34:44] recommendation or we can direct staff to work on a policy. I'll open it up for

[34:48] different members. Okay. Thank you. Uh first of all I believe this is a one

[34:54] because when I walk in the building Jack Bagat is hanging there now. He was a a

[35:00] record breaker in the OHL for the sout 135

[35:05] points in 1974 which is I think 40 years ago. So he was down bright and joy at

[35:13] the time. So 54 years later another young gentleman comes up. We know he's

[35:20] going to be drafted. He's uh ranked I think 21st in North America. So, we know

[35:26] he's going to be uh drafted to the NHL. So, when something is like a

[35:33] comment, something's coming around every 54 years. Do we really need do we really

[35:39] need a policy to recognize somebody from this town that's destined for greatness

[35:46] that we have to go through all this bureaucratic BS every 54 years? like the

[35:53] next guy that comes along 54 years from now, we'll all be

[35:59] dead. Except for you. Yeah, I forgot you're a puppet. But anyways, um I don't

[36:05] mind the policy. I don't mind doing something like that. There's a lot of

[36:10] people but but when you look at all the greats and I watch an interview with

[36:14] Gretzky with Lemieux and uh Bobby or they all talk about when they were a kid

[36:22] and thinking about the great players they watched like Bello and I'm trying

[36:27] to the French guys you know and Ivon Cornwy how all those guys and they all

[36:35] go back when they were a kid watching these people And we we're trying to

[36:41] develop this in this young generation now. So

[36:48] when this kid gets drafted, he's not going to stick around. He's not going to

[36:51] be a long time here. He's a drafted and gone. He's gone to whatever team picks

[36:56] when he's going to be spending his summer with that team. So we want to

[37:01] expediate this. So I'm suggesting we we do what we have to do. take the

[37:08] jersey, hang it somewhere, have a wall of

[37:12] fame, have them come here, sign the autographs, do what we got to do, and

[37:17] then like put the card before the do what we have to do for him, and

[37:23] then let's do the policy afterwards for everybody else. There's a lot of people

[37:28] and and I I'm thinking this Lexi Burlesen, I know the family, she won

[37:34] under 18 gold medal. She had her picture in the paper. Um, and I know the family.

[37:40] She was from Belmont, but she played bad hockey. She was Belmont. Okay. But she

[37:46] did play minor hockey. Now, okay. And the other thing I got to say,

[37:52] Lankton, they have a sign there. Lang population. It reminds me, you know,

[37:58] population 500, neighborhood, jump cornfield. But they have four people

[38:03] that won world gold medal. one in darts, one in uh Special Olympics or whatever.

[38:10] And their names are on the sign. Okay. They got I bet you they don't have

[38:15] policy. They didn't Norfolk County. Rob, you're from North Norolk. Do you

[38:21] ever remember a big sign in a a policy meeting that that put up uh that little

[38:28] bit girl's name? They didn't have to go through all that. They they've got world

[38:34] recognition medals. Boom. They got recognized. And when you take that road

[38:40] from Lankton to Simco, I think there was a guy there. He's a drummer for

[38:45] Tragically Hill. And they go through Bill's Corner, big town. I don't even

[38:50] know where the town is. Councelor, uh, and member Sernson, thank you for that.

[38:56] Um, so I know cut me off, but I'm saying let's recognize this guy right away.

[39:01] Yes. So I just want to make sure that we uh I don't want to add misinformation to

[39:05] the debate. I think some of the examples that you stated I think are done based

[39:09] on policy or that we don't actually have the information in the room. So I don't

[39:13] just because the ch my experience is that when there's a name somewhere

[39:17] especially nowadays um there's some some bureaucratic process just to ensure

[39:23] fairness and consistency and appropriate use of of resources. It's it exists for

[39:29] a reason. Um but I hear your point. We always um we could always consider a

[39:34] policy at a later time. Um but this area is um very privileged with a lot of

[39:41] really gifted athletes that have had a lot of achievements. I know in Malahigh

[39:45] we had um Miss I'm gonna now I'm gonna Miss

[39:51] Leila Shelby um who had been part of the World Junior team um representing Hockey

[39:59] Canada. So, we have a lot of of those opportunities and so we just want to

[40:03] make sure we're consistent and fair. So, thank you and we'll continue the debate.

[40:08] Member Barbara, uh thank you. Uh echoing some of your opening remarks. Um I don't

[40:15] uh disagree with the uh the intent. Uh but the process to me is completely

[40:22] wrong. Uh there are people that have come before, there are people that will

[40:27] come later. there have been pioneers that have been an intricate part of the

[40:32] recreation or the sport within the area and right now we don't have a practice

[40:37] of recognizing them. Um the uh suggestion of the recognition by coming

[40:44] and and meeting the people that's a different thing other than the posting

[40:48] of the or the mounting of the uh the sweater in the lobby right um that part

[40:54] I'm good with. It's the um out ofthe-box recognition of an

[41:00] individual uh at this particular point without a uh a mechanism in the

[41:05] background to how do we get there? How does the next person get there? How do

[41:09] the predecessors get recognized for everything that they did? And I'm not

[41:14] saying make an encyclopedia of this u a staff report to say this is the basic of

[41:21] how we're going to select the people. This is where we're going to put them in

[41:25] the building. Uh as far as uh the momentos

[41:31] uh or the plaques if you want that uh terminology

[41:36] uh how we do it is important and to start at the end and go backwards is

[41:42] just plain wrong. Let's get it right the first time. Make it in an efficient

[41:46] manner. recognize uh Cameron is for his efforts

[41:52] um with the interaction, but the the um the sweater mounting is a whole

[41:59] different deal because you're you're starting a section in the building that

[42:03] isn't here now, right? You're starting at the end and going to the beginning

[42:08] and there are costs there. Um um the the cost is not an issue. Yeah, there will

[42:14] be some costs, but it's not a deal breaker. Yes. And and I think

[42:18] because the the board's role is to manage risk, I don't know if everybody

[42:24] is aware, but when you recognize a specific individual, they really should

[42:29] be we need to do our due diligence and do some research, have a

[42:33] criteria, I'm sorry to say that, but in this day and age, you have to do

[42:38] background checks almost. You have to the we have there there should be a

[42:43] process. There are risks associated and we're here to manage risk. So continue

[42:49] the debate. Member you cherish. I I agree totally with what

[42:56] you're saying. It's nice to recognize people for their accomplishments, but

[43:01] you need to you need to have something in place,

[43:05] like you said, to to make sure that they're vetted in the right way and and

[43:10] that we're we're putting something up that is

[43:16] um in recognition of someone who's deserving. And I'm not I don't know,

[43:21] Cameron, so it it's nothing it's nothing in that way at all. You just want to

[43:26] make sure that if we're going to put something up that's

[43:31] significant and as an example for other children to look up to, you want to make

[43:37] sure that that's the person you want them to be looking up to. And I and I

[43:42] have to say that there are other um really good hockey players in the area

[43:47] who are moving along as well. And I I have to say that I've actually spoken to

[43:52] to one of them who was is on a similar path. So to recognize one and not the

[43:59] other would be so let's put something in place to make sure that there's a reason

[44:05] that one gets put up and the other one doesn't.

[44:09] Yeah. Because it's not denying the talent. It's not that denying the

[44:13] deserving. Um it's okay. So where does this fit even in the role of of an arena

[44:19] like and so there um so thank you for those remarks chair

[44:26] co-chair crooked member

[44:30] whatever. Yeah I I think Rick should receive some kind of an award for his

[44:35] his uh his comments. Very good. and I found myself

[44:40] kind of agreeing with it when you went through those comments because you make

[44:43] some really great points, Rick. However, still I think we need to

[44:49] follow a due process. So, I agree with pretty much all the comments about that

[44:53] and I'm sure Cameron will get the award. Um, you know, no doubt that I think we

[45:00] won't vote that way, but let's get let's get the uh the due process going first.

[45:09] instant policy. You make dinner, you hang your sweater up. There's your

[45:16] We could um ask staff to I just I just

[45:23] remember Rosie. Thank you, Madam Chair. Um first of all, clarification for

[45:28] everyone here who's clearly not current. Uh it's not a sweater. It's a jersey.

[45:34] You already know that. Um very different. So, use this water and coal.

[45:40] Um, also the cost associated, uh, we're looking at a frame in the ballpark

[45:47] around $85 and then staff's time to hang it. So, we're looking at probably under

[45:52] $150. Um I think having a policy like like

[45:58] implementing a policy is is is a good I do agree actually because I feel like

[46:02] when you bring forward um something like this there are going to be people such

[46:08] as Shelby Lee Law such as Berlesen who were like hey like how come him not me

[46:14] right and and they want similar um treatment understandably so. So I think

[46:19] I think having a policy brochure is um fairly political. In saying that um I

[46:26] also feel that the Reed family has been extremely generous. The fact that

[46:30] they're providing the jersey signed um you know and and Cam's offering to take

[46:37] time out of his summer roster to be here. As Rick said he's going to be

[46:44] drafted in July. That's the timeline we're looking at. And when season yeah

[46:49] actually June I I was for July but um so we were going to do any type of

[46:54] recognition event and when I say recognition event I'm not thinking

[46:58] anything fancy a free community uh skate which we already do him being here

[47:04] skating with residents it's really not a lot I I would hope he would bring his

[47:08] two gold medals not one two gold medals um and uh be there to represent his OL

[47:15] as well so I don't I think it's it's much and I feel like if we are to defer

[47:22] this motion to um as a result of creating

[47:28] this policy personally I think it could appear disrespectful to a very generous

[47:34] offer um and it feels unnecessary like I get that bringing this motion forward

[47:41] has kind of uncovered something that we maybe didn't consider before and we need

[47:44] to implement but to defer this motion and and put it off. We're not going to

[47:50] meet again until what July, but we got it. So, it's it's to the discretion of

[47:56] this board. I feel like I think the member Barber said that either way, it's

[48:00] probably going to get up there. Um but we'll definitely probably miss the boat

[48:04] on arranging some type of Having said that I think um my experience and is

[48:09] that players this I think if everybody including the family and uh this

[48:17] gentleman um want this to happen I don't think it's a one-time offer like I don't

[48:22] think it should expire by a certain date and that we should take unnecessary

[48:26] risks because like if if you don't give me a recognition then I you don't get a

[48:31] free Jersey um after July 1st. So I it is my experience that players tend to

[48:37] come back at all stages of their career. So even when they're in the NHL and

[48:42] that's you know very inspiring for um for so I would hesitate so just caution

[48:48] again the board to precipitate something then that may not be time sensitive.

[48:55] Followup. Thank you madam chair. Uh there's a lot of discussion about

[48:58] potential risks. We're opening ourselves up to risks. Can I seek clarification as

[49:02] to what exactly those risks are?

[49:07] I think a few of them have been mentioned. I don't know if staff I I can

[49:12] certainly chime in. We could we could outline it in further

[49:16] detail in in a subsequent report, but um certainly one of the the risks um once

[49:23] you put something up, if you don't have a policy dictating how how you're doing

[49:28] it, if you you you can't remove it. Um and that's one issue that's happened

[49:34] with some one Ontario municipality about 15 years ago. A municipality named a rec

[49:39] center in Northern Ontario after an individual. The individual was charged

[49:43] with child pornography and the council held a secret closed meeting and removed

[49:48] his name from the building. He sued that municipality for that. So, so what we

[49:53] need in in terms of liability and risk is something giving us complete control

[49:58] of what happens with that after we put it on our wall. There's no obligation

[50:03] for us to continue on. And if we do do something further and remove something

[50:08] related to some individual, it is no reflection of we're not making any

[50:12] statement. We just can't wait for them to have their day in court essentially.

[50:16] So that's kind of the the biggest risk is that you're opening yourself up to

[50:21] making unintended statements about about liability. Then the other things are

[50:26] just, you know, the design or how the board actually wants us to implement the

[50:30] policy. Uh there's certainly been a lot of great athletes come from the

[50:36] community and we don't want to upset any any of them. Uh so we could have a

[50:41] number of people come forward as soon as we do it um and hang us up and when the

[50:45] other people come forward we'd like to have a policy in place so that we could

[50:48] direct them to So is there a policy for Jan that we just hung his picture up

[50:54] without one and that's okay. I I likely a one-off. Uh so, but there's

[51:02] no risk then. We're talking about risk and

[51:06] everything else and yet we've got a picture up of a guy that made the NHL

[51:10] and that's okay. And now all of a sudden we got somebody else same situation and

[51:16] we got to have a big policy and a big push back on. I doesn't make any sense.

[51:22] Thank you. So, and so I just want to make sure what

[51:26] I'm hearing in the debate so far is that it's not a push back against the

[51:30] recognition is that it should be based on the clear criteria. There are risks

[51:35] uh associated with expectations. There are risks associated um it's it's really

[51:40] about managing expectations of you know previous athletes, future athletes,

[51:46] expectations of the community. Um I know in Malahide um we we had an extensive

[51:53] discussion around even um memorial object form of of recognition. Um and

[52:02] it's it's amazing how quickly it gets complicated in terms of once it goes on

[52:07] the wall who has the right to remove it, who has does it stay there forever. if

[52:13] somebody then opposes or some we found out that there was a conflict in the

[52:18] community, it it goes on and on and on. Um

[52:22] so there's a lot of of um history and and case studies around

[52:29] these things that like I said in general it's just good practice when you're

[52:33] going to do any type of award any type of recognition the board should have a

[52:38] policy. The board can take risks. So, but previously I don't know how that

[52:43] other um item got on there and maybe there is

[52:47] a risk and but this is now this is this board and this board has an option to

[52:53] choose not to take this risk and just just put a few ducks in a row. We're not

[52:58] talking years of red tape here. So, so we'll allow a couple more comments on

[53:03] the debate and then we'll take a vote. So, councelor D. Ros, member Ros, member

[53:08] Chapman, and member Glinsky. Um, actually, we can let them go first.

[53:14] I'll go at the end. It's okay. I'd rather I don't think Chester's

[53:18] had a chance. Sir, I I did recognize you first. You go up first. Um, I just think

[53:23] that uh I think this, like I said, I agree with having a policy put forward.

[53:29] Um, if this motion has brought forward that that or address that concern or

[53:34] raised that concern, yes, let's absolutely put a policy in place. I

[53:37] don't think that should hinder this. I think it should be a one-off and

[53:41] everything else that follows can follow the due policy.

[53:45] Um, no disrespect to any member here, staff here, municipality, but situations

[53:51] like this is exactly what's wrong with our governments. It shouldn't be made

[53:56] this complicated. Um, this is a good news story. it should be celebrated.

[54:00] Like I said, if it's uncovered uh a discrepancy as far as policy goes, well,

[54:05] yeah, let's let's implement that policy or let's not let it hinder us as far as

[54:10] recognizing this individual. Thank you. Jackie, can I have through you? Can I

[54:18] can I have two comments? Sure. One is a question. How long would it take to

[54:24] develop the policy? I I believe Sus's already started to

[54:29] look at policy. So it would be before the next board because there there are

[54:36] templates we're not inventing the wheel here. Yeah, they're good practices. So,

[54:41] quickly, the second one, and you have to forgive me, I am not a hockey fan, so I

[54:47] may not use the right terms, but I'm just going to use an example of there's

[54:51] a court case happening in London right at this moment. And it's in regards to I

[54:56] think it's five young hockey players who are involved in a sex scandal.

[55:04] So, this is exactly why we need a policy in place. I'm not saying that every

[55:11] hockey player fits into this category, but what do we what do we do if that

[55:17] happens to our player that we put up? So, so yeah, some people think that, oh,

[55:24] it's a one-off and it should just happen, but down the road if if

[55:28] something like this or you talked about he was involved with child pornography,

[55:34] do you just kind of like, oh, well, he he won't do this. Well, I'm sorry, but

[55:39] human nature, people do things that you never expect them to do. So, if there's

[55:43] no policies in place to remove this, then you're stuck with it. And I don't

[55:48] agree with that. So I'm I'm not I'm not saying that this will happen. I'm just

[55:55] saying that it does happen. Riskman member.

[56:02] Madam Mayor, I I think uh that we would be remiss if we didn't just go ahead

[56:08] with what was already planned. The fact that the shirt is coming, that we go

[56:12] ahead with and do the honors. And at this point in time, we also set up uh a

[56:20] committee to look into this. I guess Susie's already looking into it. And uh

[56:25] if you want a policy and a procedure for it, then uh uh so so be it. But uh you

[56:33] know, you can have all the policies you want. You never know what the hell's

[56:37] going to happen. Thinking of those people in London, you never know those

[56:42] things. I'm not condoning it in any way, shape, or form, but u uh we're not there

[56:50] right now. We're talking about a young fell playing hockey in Kitchener and uh

[56:55] he's doing well and we should honor him for it. And then after this is out of

[57:00] the way, then we can take all the time we want to set up whatever kind of

[57:05] procedure we want and then and then it'll be in place forever.

[57:11] Thank you. Thank you for that debate. So there is a

[57:14] motion on the floor. So I will um I'll suggest that we vote on the motion that

[57:19] is um on the floor currently and then depending we there's always room to

[57:26] table another motion uh related to policy development. But let's just close

[57:31] with uh what's on the floor currently.

[57:44] Whereas Cameron Reed, a talented young athlete from Ohio community, has

[57:48] achieved significant accomplishments in the world of hockey. And whereas Cameron

[57:53] Reed's Cameron's accomplishments serve as an inspiration to our community and a

[57:57] role model for youth athletes. And whereas Cameron has been a proud member

[58:01] of various local hockey organizations, including the Elmer Minor Hockey

[58:05] Association, and has advanced to represent Canada at international

[58:09] levels. Now, therefore, be it resolved that the ECC Board of Management hereby

[58:14] acknowledges Cameron Reed's outstanding achievements in hockey, and be it

[58:18] further resolved that the EECC Board of Management approved the following. one,

[58:22] a display of recognition and that the ECC board approved the purchase of a

[58:26] display frame for an autographed jersey from Cameron Greed's current team, the

[58:30] Kitchener Rangers. The Reed family has generously agreed to provide the Jersey

[58:35] Sherford. Two, event consideration that the board directs staff to explore the

[58:40] possibility of organizing an event to honor Cam Reed's achievements, including

[58:45] a community skate event where Cam could interact with local residents,

[58:49] especially youth, and inspire the next generation of athletes.

[58:52] He had finally resolved that the EECC Board of Management extend its heartfelt

[58:56] congratulations to Cameron Reed for his exceptional achievements and express

[59:01] pride in his success as a local athlete representing our community on the

[59:04] international stage.

[59:19] Okay. But is it possible to amend the motion? So,

[59:27] um, can we amend the motion so that we we say that we put a policy in place?

[59:33] Can we amend the motion so that if you want to have a a special day for Cameron

[59:39] but not put up the jersey yet until we've developed a policy so that you

[59:45] still are recognizing them but not to the full extent and he has not been

[59:51] drafted to the NHL yet. So putting his jersey up could be something that we do

[59:56] when he is drafted, right? because there are several

[1:00:00] components in in the in the motion. So, there may be room

[1:00:06] for the uh for the board to consider, you know, the jersey is one

[1:00:12] thing. I think there's the event is another component and there's also um I

[1:00:17] think a almost like a letter uh issued by the board. I think did I get that

[1:00:22] right? So, there are three components. So, perhaps we could vote on each item

[1:00:28] separately. Division of the question. Division of the question. Y

[1:00:32] how is would that be uh favorable agreeable by members? We'll take one

[1:00:38] aspect at a time. So on the first

[1:00:42] component which was the first consideration is is it regarding the

[1:00:46] jerseys? Yeah. Read that. So we can read the so

[1:00:50] we'll vote on the madam chair. Um uh point of order. Can we take a amendment

[1:00:58] that's been brought up or a motion that's been brought to us and without

[1:01:02] the consent of the uh the mover and the seconder actually make that unless it's

[1:01:07] a friendly amendment because we're not Yes. So good question.

[1:01:12] I think um and correct me if I'm wrong but because we're not modifying the

[1:01:16] motion we're dividing the motion into three separate questions. We're not

[1:01:20] modifying, we're not amending um but we're allowing uh three votes instead of

[1:01:27] one. Um I think so technically I don't think we need the permission on from the

[1:01:33] mover and second. Thank you.

[1:01:37] So that first question that the EVCC board of management approve the purchase

[1:01:42] of a display frame for an autographed jersey from Cameron Reed's current team,

[1:01:46] the Kitchener Rangers. Uh the Reed family has generously agreed to provide

[1:01:50] the jersey for parade. And does that involve the or implies the

[1:01:57] hanging of the jersey in the in the complex? Yes. Okay. So on that question,

[1:02:05] it's a recorded vote. Would you like a recorded vote? Well,

[1:02:10] the original motion was a recorded vote. So now all three are going to be

[1:02:14] recorded, right? I can I can clarify that. Is that your wish to have a

[1:02:17] recorded vote for each question? That was my question.

[1:02:22] Yes. Is that your wish for all three? All right. So, we'll record the vote on

[1:02:27] each question. So, on the jersey question.

[1:02:32] Member D. Rosier. Yes. Member Chap. No. Member Leech. Um, no.

[1:02:42] Member Cerna. Yes. Member Lewis. Yes. Member Golinsky. Yes.

[1:02:50] Member Barber. No. Member Whitner. Yes.

[1:02:57] Mayor Cook. No. Mayor Sher. No.

[1:03:06] Yeah. So, the motion is defeated on 55 tie vote.

[1:03:12] So, question number two. that the board directs staff to explore

[1:03:17] the possibility of organizing event an event to honor Cam Reed's achievements,

[1:03:22] including a community skate event where CAM could interact with local residents,

[1:03:26] especially youth, and inspire the next generation of athletes.

[1:03:31] Question, Madam Chair? Yes. Um, can the uh the mover uh wave the

[1:03:38] requirement for a recorded vote on this particular motion or would she consider

[1:03:42] it? No. Okay. Thank you. And is there

[1:03:50] um is the the question is about directing staff to explore um as opposed

[1:03:56] to organize. So does that mean there the expectation is that the staff need to

[1:04:01] come back to the board at which point if they don't meet um I'm just trying to

[1:04:05] figure out the logistics of um and the intent of the motion.

[1:04:13] So is the actual intent is to direct staff to organize. When is your next

[1:04:18] meeting? It's not scheduled. It would call the

[1:04:23] chair. It could be at the call of the chair. So we could schedule an earlier

[1:04:29] uh meeting if we want to keep if we want to explore. So

[1:04:36] um as the author of the motion, could you expand on your wish to explore? So

[1:04:42] what does that look like? Are you expecting would you like staff to come

[1:04:46] back with a proposal of what the event could look like and pause or what what

[1:04:51] does it mean to explore the lease bureaucracy the better? So I mean at

[1:04:56] this stage I think we're going to miss the vote regardless. So I could care

[1:05:01] less to be honest because we're we're going to miss the vote like whether

[1:05:04] they're we're talking to the family whether we're bringing a report back to

[1:05:09] this board like we're going to miss. I was going to go back um seeing the the

[1:05:14] the facts that the motion that you proposed said direct staff to explore as

[1:05:20] of you know May 14th. So I'm just seeking clarification of your

[1:05:27] expectation when you say explore. So my thought of how this

[1:05:32] process would work minus the bureaucracy would be that this would have been

[1:05:35] approved. This would have been a no-brainer. It would have been a

[1:05:38] discussion with a discussion with the family like once this was approved

[1:05:43] arrangements would be made with the Reed family. So talking about when Cameron

[1:05:47] was available what uh when you would be getting the jersey that would I would

[1:05:51] leave that with staff that would be between staff and the family who are

[1:05:54] donating this and being generous with your offer. um if arrangements weren't

[1:05:59] available because CAM gets drafted or like again that was between staff but I

[1:06:04] was looking for them to actually pursue it in order. Yes. So would you be uh

[1:06:11] willing to you're one of the movers, right? The

[1:06:16] so as a friendly amendment to say that staff direct staff to organize that

[1:06:21] event. Um I think that would provide clearer direction because explore might

[1:06:25] feel like they need to come back with the proposal and we don't have time for

[1:06:29] that if we want something uh that is timely. Um,

[1:06:35] so motion would be amended that staff be directed to organize an event.

[1:06:43] Councelor Dinsky. Uh, Madam Chair, I think this is a

[1:06:49] typical, it's not typical of all the Elmerites, but it's typical of people in

[1:06:53] an authority to piss around with something like this. This is like the

[1:06:59] library. and 20 years down the road we'll still be talking somebody will be

[1:07:04] talking about it should we have a protest and I don't I don't I don't

[1:07:09] think that's the case because that's was just said so your comment

[1:07:15] thank you member Glinsky so I don't think there's anyone's intention is to

[1:07:20] take 20 years to develop a policy we've already talked about the next meeting so

[1:07:25] I think we have a very uh productive staff and board. So this this is not

[1:07:31] about bureaucracy and about 20-year delays, but the question right now that

[1:07:36] is being considered and the vote that we will take is uh regarding whether staff

[1:07:43] should be directed to organize an event as soon as possible uh to not miss the

[1:07:49] vote on this opportunity to celebrate one of our community members. And I will

[1:07:55] appreciate everybody continuing to um use a a respectful positive uh tone

[1:08:02] during this debate because there is no one uh wanting anything negative in

[1:08:07] this. I think everybody's trying to um fulfill the their role as board members.

[1:08:13] So on the vote we wish for a recorded vote.

[1:08:19] Member Droier yes. Member Sher. Yes.

[1:08:26] Member Leech. Yes. Member Cerna. Yes. Member Lewis. Yes.

[1:08:33] Member Golinsky. Yes. Member Barber. Yes. Member Whitner. Yes.

[1:08:41] Mayor Cook. Yes.

[1:08:45] Yes.

[1:08:52] Well, the motion is carried. Yes. Thank you. Um the third question

[1:08:59] be the referral. Uh let me find the referral.

[1:09:05] There was a question. Yeah, remind me the third

[1:09:12] component that the EC board of management extend its heartfelt

[1:09:15] congratulations to Cameron Reed for his exceptional achievements and expressed

[1:09:19] pride in his success as a local athlete representing our community on the

[1:09:23] international stage. as so in the form of a of a letter or certificate of some

[1:09:29] kind. So is that recorded? Do you wish for a recorded vote? Okay.

[1:09:35] So everybody's clear on the question. So the board would issue a

[1:09:40] letter certificate of some kind of recognition to Mr.

[1:09:47] Re. Yeah. Member D Rosia. Yes. Member Chap. Yes.

[1:09:56] Member Leech. Yes. Member Cern. Yes. Member Lewis. Yes.

[1:10:03] Member Glinsky. Yes. Member Barber. Yes. Member Whitner? Yes. Mayor Cook? Yes.

[1:10:11] Mayor Shar? Yes. The vote is carried unanimously.

[1:10:17] So, do we wish to consider an additional motion uh that the board de direct staff

[1:10:24] to develop the policy?

[1:10:28] Member cook that do have a second.

[1:10:36] Well, thank you. I already made it one. Thank you. So, we have a mover in second

[1:10:43] comments questions. I have a question and um this might not be the right spot

[1:10:49] and we can ask after maybe but it's about this whole process. So So it's

[1:10:56] about the process. No, that would not be the time to Well, it's it's kind of

[1:11:02] about this like about kind of going around the process policy. So, I get why

[1:11:06] we're putting the policy in place, but out of curiosity, would would

[1:11:12] it be able to deter the policy if someone was able to uh like let's say I

[1:11:20] purch myself purchased a frame, I got the jersey and I donated it to the to

[1:11:25] the facility. Is that still going to be part of the

[1:11:28] policy? So, so based on the debate that I heard,

[1:11:33] um, that it's not about the donation, it's about having a criteria for what

[1:11:39] goes in a gets publicly displayed in a in a public facility. Rob, did you want

[1:11:45] to add? Um, just to put into perspective, too, staff would very much

[1:11:49] appreciate the policy. We've got a policy for the banners which would go

[1:11:52] up. The user groups really are all over the map on some of those things. There's

[1:11:56] a reason there's no pictures in this room. There were pictures in this room

[1:12:00] of some of the teams. There was a vocal minority that had us take them out of

[1:12:05] this room because they felt this wasn't the right spot and move them back to the

[1:12:09] lobby. So once it gets donated and some whole new matter. So

[1:12:14] that's we would from staff perspective the policy is super key tonight's debate

[1:12:20] because like I said there was pictures in here there's none in here now and

[1:12:24] they wanted them back in the lobby. You're going to be running out of space.

[1:12:26] Who goes up? who comes down. Um, is it after the person has reached their

[1:12:31] highest level of achievement? This the young player, you might be putting six

[1:12:37] jerseys on the wall if he goes on to win the Stanley Cup. So, the policy should

[1:12:41] be broad enough to really capture as much as you can. It won't be perfect.

[1:12:45] No, exactly. And I certainly hope that uh everybody appreciate that. It's

[1:12:49] unfortunate that over the years policies have been associated with red tape

[1:12:53] bureaucracy delays. That's just bad governance and bad

[1:12:58] management. Policy in and of themselves should be efficient and should

[1:13:04] facilitate quick decision-making process. So I should I I would hate for

[1:13:09] all policies, all government, all bureaucracies to be thrown into this

[1:13:13] negative light. policies. Good defenses make good neighbor means that we can

[1:13:18] make decisions on the fly without a three-hour debate on and I've been part

[1:13:23] of those and whether something should go on the wall or off the wall. If it takes

[1:13:27] three hours to make a decision, that means you have a bad policy or you're

[1:13:30] missing a policy. So, um so there's a mover in secondary to develop a a policy

[1:13:37] that will facilitate the the process of decision

[1:13:42] making, which is what we do. Um, we can take the vote for further

[1:13:48] questions or comments.

[1:13:52] Thank you, Madam Chair. Um, can the policy be uh crafted in such a way that

[1:13:59] it's uh retroactive to anything hanging in the building? um a decision made um

[1:14:08] so that uh if something tragic happens like is currently in London then um

[1:14:15] everything within the structure is uh board or staff decision can be made on

[1:14:22] it rather than having to be stuck with it. So I don't know if staff would be

[1:14:27] able to decide that today but perhaps the recommend the the request would be

[1:14:30] in the developing the policy could you include the sort of the retro active

[1:14:36] aspect of it and what happens to existing assets and displays. Okay,

[1:14:41] great. Thank you for that member. Thank you. I just this is

[1:14:49] like backwards now because I think now that we're going to vote on a policy and

[1:14:52] everyone we're going to pass this policy well maybe we should have passed the

[1:14:56] policy first because if we had the policy I think everybody that voted no

[1:15:00] would vote yes to have a jersey is this like sort of backwards it's just that we

[1:15:05] don't so the motion on the floor right now is to develop a

[1:15:10] false so that's why I think we'll be able to bring back um and and perhaps

[1:15:16] you know resend the decision from this evening. Once there's a policy in place,

[1:15:21] perhaps the the board will want to revisit the decision from this evening.

[1:15:26] Um so so it's it's true that but this has triggered um it's it's a great idea

[1:15:32] that has triggered a good discussion and that will trigger it has highlighted the

[1:15:36] absence of a policy. So now we'll have to the future. So you're right like

[1:15:41] we'll go one step back in order to go two steps forward and sometimes that's

[1:15:46] necessary. Okay. Yeah. So could another motion be made after this one then that

[1:15:53] if the policy is proceeded that maybe the jersey could be hung in case

[1:15:57] somebody does pick it up and picks up a frame so that we don't miss the window

[1:16:00] of the opportunity.

[1:16:05] We can't I I don't think we can this evening because we will need

[1:16:10] to look approve agree on a policy together and then apply this request. So

[1:16:17] this would be a request and then we would have a discussion as to but staff

[1:16:22] was going to retro it so that anything that was on the wall is going to the end

[1:16:26] of that policy. they're going to consider what we should

[1:16:29] do with the existing assets and and I think so that will bring that will allow

[1:16:34] us to have a discussion about any previous request. So it will be just a

[1:16:40] more guided discussion. So for sure I think any

[1:16:43] decisions which has led to something being on the wall to or to something not

[1:16:48] being on the wall currently will be like we'll be able to

[1:16:52] revisit all of that when we right now we're just missing a tool. You got two

[1:16:57] strong marriage still. Um, member Wner. Yeah, thank you. I just

[1:17:04] have a comment. This has really got silly in my opinion. This is a jersey in

[1:17:08] her sweater on, but um I'd almost like to apologize to the Reed family that his

[1:17:14] name was brought up with rapists and held pornographers. That should never

[1:17:18] been brought up because that's just demeaning. Um, I would like to see it

[1:17:23] hung up. I guess councelor Lewis had a good idea. He wanted to put that in the

[1:17:28] motion. Can you do that? It's going to be right. Anyway, I

[1:17:32] was one of the movers that made the first one for the first actual I think I

[1:17:36] was one of the Right. Can I resend it? Can we bring it back to the floor then

[1:17:39] after this? So it what I'm trying to say is that this board won't be equipped to

[1:17:45] consider so to consider a new proposition or to even recent we we need

[1:17:51] another meeting. We need a policy in front in front of us. So, and I agree

[1:17:56] with you, Member Whitner. It is really really unfortunate that um this

[1:18:01] discussion has [Music]

[1:18:04] been mixed um a lot of different topics. Um, but I almost I I I

[1:18:15] um Yeah, I I I almost wish I had less experience and I had I was a bit more

[1:18:23] naive. Uh because I just know and and I wish other people well I don't know like

[1:18:30] I've just seen these situations go really wrong and I don't wish that on

[1:18:36] this board and it's not pleasant and it feels bureaucratic um but uh like I said

[1:18:45] I I wish I didn't have the experiences that I've had that have convinced me

[1:18:50] that policies are necessary. So, um, yes, I'll leave it at that. So, on

[1:18:58] the motion to, uh, direct staff to develop a policy to help us guide those,

[1:19:03] uh, decisions. No further debate. So, uh, on

[1:19:08] the question, all those in

[1:19:13] favor? And that is good. Thank

[1:19:17] you. Excellent.

[1:19:24] So this brings us to inquiries by

[1:19:30] members chair. Um so the inquiry is you said that it shouldn't take too long to

[1:19:36] get policy. Is there any chance that we have a meeting sooner than we normally

[1:19:43] do to approve the policies so that there may be a possibility of getting the

[1:19:48] jersey hung up in a reasonable amount of time?

[1:19:52] Is that a reasonable requirement? Certainly. Um I'll I'll Susie's away

[1:19:59] this week. That's why she's not here. I'll sit down with her next week. We'll

[1:20:03] start developing it and try to get uh some options because our intention is to

[1:20:07] provide policy options for for the board to consider and select what options you

[1:20:11] want to implement with this. Uh it's certainly something that we want you to

[1:20:15] have the the control over but yeah there's there's no issue uh if this is a

[1:20:20] priority of the board of for board back together sooner follow.

[1:20:26] Yeah. So, so I think we'll we'll coordinate with staff and I if that's

[1:20:30] the wish of the board, we'll we'll try to expediate this and we can call the

[1:20:35] meeting to if if we feel that we can make this happen because I I I do

[1:20:40] believe it is everyone's wish. So, thank you for that. Any other

[1:20:48] inquiries? Member Winner. Yes. Thank you, Chair. Have an inquiry. This has to

[1:20:53] do with some comments from members of the public.

[1:20:56] I think we all agree the building's here to sell services. Correct. Does anybody

[1:21:00] disagree with that? I've been to several of these

[1:21:03] meetings, but the library some of the comments made about

[1:21:08] this building are wrong. So style bunkers. It

[1:21:13] looks like a Soviet style bunker with no windows. I looked at the Soviet style

[1:21:17] bunker. No, it's not like a silver style bunker. And it's pretty demeaning to the

[1:21:21] people that engineered and designed it because they donated heavily towards

[1:21:24] that. So, I wouldn't be very impressed if I was their

[1:21:27] company. Secondly, there's been a lot of flippant comments about the farm area,

[1:21:32] about the cows and the smells and just childish schoolyard comments. They need

[1:21:36] to stop. They really do. It's really upsetting a lot of farmers in this area.

[1:21:42] Um, like I drive in from the north, I smell the pot smell, but nobody

[1:21:46] complains about that. Anyway, there'd be positive

[1:21:49] comments about this place would go a whole long way to maybe proving more

[1:21:52] business because if you were looking on the internet about this place and you

[1:21:55] hear all you hear about cows and smells so sty bunker, what would you do? You'd

[1:21:59] walk away, wouldn't you? I

[1:22:02] would. Anyway, it's demeaning to all those farms around here and um I think

[1:22:07] it needs to stop and we need to start making this a positive experience

[1:22:10] instead of a negative experience. Thank you.

[1:22:15] Comments.

[1:22:20] We don't have a close session. So the next meeting will be at the call of the

[1:22:24] chairs and sub motion to adjurnn. That the board do now adjourn at 8:24 p.m.

[1:22:31] Move and second member Barbara moves. Member D Rosie seconds. All those in

[1:22:37] favor that is good.

East Elgin Community Complex Board Meeting - May 14, 2025

Transcript