[0:06] okay no I it's on the computer where the where the zoom is yes that would be fine

[0:23] and I'll call for the motions or whatever yeah because there's is there

[0:32] no way to have both is it to be able to see the agenda I don't want to fool with

[0:36] this let me just say where I am good morning good morning morning Mamie thank

[0:47] you I see something says join audio can I click on that

[1:50] join with computer already joined by phone join with computer audio okay

[2:09] you're all right Hank I'm just making sure this the chat box works really well

[2:54] well the ones that is the chat box is going to have the Marion County logo

[2:59] movement and sign our seal so every time I'm typing it see it's telling you

[3:23] there's an error I need to try again

[3:36] just go to this little switch or not I'm gonna aren't you the one who did you not

[3:41] say that I didn't tighten down I ain't just after she saw my typing

[4:52] people 70 people signed you [Music]

[6:05] so now should I go back and go back to you - right that's where I need to be

[6:11] able to type so that was my thing was I don't know if my typing up just fine

[6:15] okay I do not see your typing so I will type so type something else okay okay

[6:39] sorry for the delay so the Barron County finance committee

[6:44] the virtual agenda for today Thursday April Inc in the board of commissioners

[6:47] room the staff present is Stephanie Carlson Sheree Vance and at Christie

[6:53] William wolf and Grady Wilson so the meeting is called to order now at 9:27

[6:58] and Stephanie will do a roll call Commissioner Garber resident

[7:06] commissioner Harrison here here mr. Scott rosalie here all present and we

[7:22] will start the bid opening this Jerry Vance well the purchasing agent will

[7:26] will start those bidding starts a bit openings for us okay the first one is

[7:30] for the courthouse boilers for the courthouse on that four minutes then

[7:35] check that bottom it does say and in buildings but that was one last week so

[7:39] that it should say courthouse okay

[7:45] respondent

[7:48] now those you can see from the sheet two of them had to come off the internet

[7:52] okay first one is ace plumbing their bid is two hundred and nineteen thousand

[7:59] seven hundred and fourteen even the next one is from Andy Egon their bid is two

[8:14] hundred and one thousand six hundred the next one is from all city mechanical and

[8:30] a Kalamazoo their bid is one hundred and eighty nine thousand six hundred more

[8:37] like a ll man have a motion please I'll make a most this is Commissioner Scott

[9:06] I'll make a motion that we send these bids back to the Department for their

[9:12] review for the check the specifications and to go with the lowest possible

[9:17] bidder if they meet the specifications may I have a support I Commissioner

[9:23] Harrison support the motion any questions discussion would you call the

[9:29] roll please

[9:38] yes yes motion carries

[9:47] the next one is the maintenance Bitto - fixture we send warm but tunis

[9:59] with us okay sorry Kevin

[10:10] [Applause] the first one is Wyoming asphalt okay it

[10:35] looks like it is broke down on here they've been on m dot H M a thirty six

[10:47] eight and their price is $49 per ton

[10:55] and then for other they've been on they call their commercial base no mix design

[11:05] and they fit forty two dollars per ton first up the next one is Michigan paving

[11:31] they did $55 on the HMA 36a then we also have HMA 13a and they've been $55 HMA

[11:54] for e1 $58 HMA v e1 $58 and that's it on that one next one is from wash Kelly

[12:22] he's created again please wash Kelly's the next one thank you HMA 36a $55 HMA

[12:41] 13 a 48 dollars HMA for e1 $52 HMA v e1 $55 now they also on here they have two

[13:01] other ones in dot nine point five mm $55

[13:13] iNDOT 19.0 mm $48 last one is Ruth Riley

[13:43] they on HMA 36 a they bid $50 and that was the only bid on theirs okay may I

[13:56] have a motion please

[14:00] Commissioner Harrison move that we refer the business to the department with the

[14:05] approval to move forward with the lowest bidder requirement however recognizing

[14:11] that the best qualified bid can move forward in addition we authorize the

[14:15] county administrator to execute the subsequent contract associated with this

[14:19] bid in any contract modifications up to $5,000 we have support I'll support

[14:28] Commissioner Scott the load improper supported any questions of further

[14:33] discussion on the roll please Commissioner Gaur yes Commissioner

[14:41] Harrison yes mr. hingleman yes commissioner

[14:48] yes thank you it passes next Firestone Road overlay we sent it to four four

[14:56] respondents as one is Michigan paving

[15:02] you're probably from where are they from thank you Paul their bid is 209,000 723

[15:23] next one is wash and Kelly from South Bend their bid is 198,000 for 30 to 24

[15:51] next one is Kailyn construction out of silver

[15:57] [Applause]

[16:07] their bid is two hundred six thousand nine hundred seventy eight Fermi was

[16:21] that last better you just read construction thank you

[16:34] their bid 187,000 875 it was received all the bits moved we refer the bids to

[16:57] the department the approval to move forward with the work better if they

[17:00] meet specifications and requirements however we recognize the best popeye bid

[17:04] to move forward in addition i will authorize the county administrator the

[17:09] executed subsequent contract associate with this bid and any contract

[17:13] modifications up to five thousand dollars may I have a support yes

[17:21] Commissioner Schuyler support thank you any questions or discussion

[17:26] Oh Thank You Commissioner Harrison I could not find my Road motions thank you

[17:32] for that yeah it's right enough right in with the bid thing but all my stuff is

[17:38] on this one screen well I printed it and can't find it so

[17:42] okay all right thank you both would you call the roll please mister i abstain my

[17:51] son works for Cailin construction mr. garrison yes commissioner yes

[18:04] yes

[18:09] the motion carries the next one is Pokagon Road overlay we sent it to

[18:16] former correspondent the first one is a Michigan paving not accounted zoo excuse

[18:29] me sherry who was that Michigan baby not a

[18:32] Kalamazoo okay 224,000 189 next one is wash Kelly 219,000 479 24 the next one

[19:06] is Kaitlin construction 230,000 173 the

[19:24] last one reach Riley 214,000 198 50

[19:48] hi commissioner Harrison move that we refer to the department with the

[19:53] approval to move forward with the lowest bidder any specifications and

[19:57] requirements or recognizing that the best qualified bid can move forward in

[20:01] addition we authorize the county administrator to execute the subsequent

[20:05] contract associate with this bid and any contract modifications up to $5,000 may

[20:12] I have a support this is Commissioner Scott I'll support thank you any

[20:21] questions Commissioner Scott I have one question for Kevin stack I don't know

[20:31] how many more bids we have to open but on a bid two three and four so far our

[20:39] wreaths Riley is in the running for the lowest possible bid my question is how

[20:48] do we differentiate that with work that has to get done I mean and all of that's

[20:55] my question can all of these people can wreath Riley or its pick are they going

[20:59] to be able to get all of those jobs done on a timely basis because if you go with

[21:04] the lowest most qualified bid and they happen to be the lowest most qualified

[21:08] bid then it it depends on whether or not they can get the jobs done if you have

[21:13] any problems with that Kevin at this time we're evaluating exactly how you

[21:18] said it because of last year strike three projects with them they had to be

[21:26] completed last year we're gonna start looking at these and this is what we

[21:35] wanted to see is how close these core okay see that we do have the option for

[21:41] example like Pokagon we're within five thousand dollars of two bids that's

[21:46] reasonable to start looking at schedules and time to complete all right thank you

[21:52] that was my only question thank you so much I have I have a question mamie

[21:56] Yarnell of also is the whatever it was the strike

[22:03] or disturbance is that over no it is not but from what we understand wreaths and

[22:10] Riley has hired back from when are say almost all of their employees after they

[22:16] have crossed the Union line so they've got a full staff ready to go and we

[22:20] probably should be starting to see asphalt here in the next two weeks okay

[22:25] thank you any other president would you call the roll please

[22:33] Commissioner Garber I abstain mr. Harrison yes yes I do yes okay okay

[23:10] sorry about that okay go ahead okay good twenty twenty

[23:16] thirty six for the NCR paper for pretty Department we sent it to 303 respondent

[23:21] first one is from Lewis paper and they are out of Portage Michigan their total

[23:34] with shipping eight thousand one 2545

[23:47] next one is Central Michigan paper out of eight of Michigan their bid is five

[24:04] thousand six ten ninety and the last one is Linda Myers Monroe out of Grand

[24:20] Rapids their bid five thousand for 30 484 this is Commissioner Scott a motion

[24:40] that we send these beds back to the appropriate Department where review for

[24:46] the specifications and quantities and if possible or if so go with the lowest bid

[24:56] the lowest bid man have a support support spell Odom poplar supported any

[25:05] question would you call the roll please yes mr. Harrison yes mr. hingleman in

[25:18] Commissioner Scott yes

[25:30] the paper Gotti we have sorry oh there you go Kevin Kevin yeah

[25:56] were you gonna swing by to get your bids or do you want me to just drop him in

[26:00] her office so I'll be able to see what the prices are compared what we

[26:07] estimated yeah yeah they'll be fine okay thank you any other other business we

[26:23] should do except minutes Oh anything

[26:28] [Music]

[26:33] okay man have a motion by Commissioner Harrison moved to approve the Midlands

[26:44] to the virtual Finance Committee held on March 26 2020 a support please Oh

[26:55] commissioners skeletal support thank you any Corrections of questions additions

[27:01] oh do you call the roll and that is that what yes

[27:10] mr. Harrison yes yes yes thank you

[27:28] [Music]

[27:32] I would like to ask are there any other things that we should do okay so we've

[27:46] already put out the meeting okay okay so what we will do is Thursday I'm sorry

[28:53] the 16th at 9:30 correct okay and if a board meeting it would be at

[29:01] 10:30

[29:08] [Music]

[29:11] Anette yeah and that maybe this is for you or for

[29:15] Braden I had received something from somebody a text message basically

[29:26] stating that they could view our other YouTube finance but they could not chat

[29:34] and ask a question if they did not have a YouTube account

[29:39] now is there something that they have to do differently or something we have to

[29:45] do differently because maybe that's why we're not getting any public comments so

[29:59] that is probably if we're gonna use YouTube all right but that was my

[30:07] question because if that's the case I just don't want us to be in violation

[30:13] especially on a board board meeting whereas even though we have it we're not

[30:20] we're not allowing the public then to make comments due to the fact they can

[30:27] it I mean it's got me we are allowing them to do it they just they just have

[30:34] to use YouTube's system which means they have to say yes to the parts that

[30:40] YouTube says you have to have to be able to do public comment and chat the only

[30:47] thing commissioner scours I put in my email

[30:50] my name and then it allowed me to do that and remember that if somebody wants

[30:55] to address you in public comments no differently then you would have them do

[30:59] that at a regular meeting they would be able to have to say who they are their

[31:03] first and last name and they have to say where they're from and we're still going

[31:06] with that with that guideline and in addition our public comments are never

[31:10] intended even even in the in face to face for them to have a back and forth

[31:15] between the board and the company so we are still allowing them to have an

[31:20] opportunity and really that's all you would have to do is put your name and

[31:24] your email address and you are able to check it was very easy I did it very

[31:28] quickly okay okay I was just wondering because I had heard that I don't

[31:34] understand this and I'm not getting involved in a YouTube thing because I am

[31:39] at a zoom meeting I don't know what happens in the peripherals with YouTube

[31:44] I just wanted to make sure that it was available and how easy it was for them

[31:50] to get to it otherwise you know that was the only reason I brought it up there is

[31:56] no charge many yard girl no charge for YouTube right okay thank you are there

[32:08] any other feeds administrator wolf anything you wanna know

[32:24] okay thank you what we're done we're done

Berrien County Virtual Finance Committee

Transcript