[0:00] At this time, I would like to call the meeting to order Mr. Leonard, would you like to leave us in the pledge of allegiance, please?

[0:10] Please stand.

[0:15] And over your heart, writing begin.

[0:19] I pledge allegiance to the flag of the United States of America, and it's

[0:24] to the Republic, where we which it stands.

[0:27] One nation under God, indivisible with liberty and justice for all.

[0:39] Ms. Backers, will you please call the role?

[0:47] Vice-chair, are you should cannerly?

[0:49] Reset?

[0:51] Chair, Jamie Merchant?

[0:54] absent. Trustee Shirley Teller-Hase.

[1:00] Trustee Sherry Slunner.

[1:02] And Trustee Ruthineman.

[1:04] President.

[1:07] Approval of the Library Board of Trustees meeting minutes of June 25th, 2024.

[1:15] Do we have a motion?

[1:17] I move that we approve the minutes of the meeting of June 25th, 2024.

[1:22] And do we have a second?

[1:24] I second.

[1:26] A motion was made by Ruth Heinemann.

[1:31] And seconded by Theresa Leonard.

[1:33] Ms. Baccus, will you please take a vote?

[1:47] Vice Chair Ayesha Kennerley.

[1:51] Approved.

[1:53] Trustee Shirley Taylor Hayes.

[1:56] Approved.

[1:56] Trustee Sherry Slunnerd.

[1:59] Approved.

[2:00] And Trustee Ruth Heinemann.

[2:01] Approved.

[2:05] All items listed on the consent calendar are considered

[2:08] to be routine matters. Status reports or documents covering previous library board of trust

[2:15] the items. The items listed on the consent calendar may be enacted in one motion. With

[2:22] the concurrence of the library board of trustees, a trustee or any person in attendance may

[2:28] request that an item be removed for further consideration.

[2:35] Do we have a motion?

[2:37] I move that we accept the consent calendar for that.

[2:42] My second.

[2:44] Okay, a motion was made by Trustee Leonard and seconded by Trustee Towler Hayes.

[2:51] Ms. Baccus, will you please take a vote?

[2:55] Vice Chair, are you sure, can I?

[2:58] Approved.

[2:59] Trustee Shirley Towler Hayes.

[3:03] Approved.

[3:03] Trustee Sherry slunner?

[3:05] Approved.

[3:06] And Trustee Ruth Heineman?

[3:08] Approved.

[3:11] Persons.

[3:13] Wishing to address the Library Board of Trustees on items listed on the agenda are requested

[3:19] to identify themselves and state the matter on which they wish to comment.

[3:25] No action will be taken on matters not listed on the agenda.

[3:29] The Library Board of Trustees would appreciate your cooperation in keeping your comments

[3:34] breathe. Miss back is are there any speaker cards from the public? There are no speaker cards

[3:41] from the public. Are there any written comments from the public? No written comments from

[3:47] the public. All right.

[3:51] We have a report introduced by Miss Finch and report presented by Daniel

[4:00] I'm waiting to

[4:04] miss back, is there any speaker cards from the public?

[4:09] There are no speaker cards from the public.

[4:12] Are there any written comments from the public?

[4:15] No written comments from the public.

[4:18] Okay, Trustee Lenin, do you have any comments?

[4:21] I guess we don't have any comments.

[4:23] I guess we don't have any comments.

[4:24] I guess we don't have any comments.

[4:25] Thank you very much.

[4:28] So we're excited to be back to you.

[4:31] I know it's been about two months since our last meeting.

[4:33] We had to cancel the last meeting due to some technical difficulties in the chamber,

[4:38] but we have a lot to report on now.

[4:40] We've got a very full agenda.

[4:42] Some of the things that we're going to be talking about in our monthly library report is

[4:46] with back to school kicking in over the last few weeks.

[4:49] We have some exciting new programs and activities that are being offered.

[4:53] One is going to be an update on our participation in the 1,000 books before kindergarten

[4:58] in program.

[5:00] We're also going to give a recap on our back-to-school fair that was recently enacted over at the library.

[5:07] We also have an update on some after-school workshops that are underway, as well as some upcoming events that we have planned during the month of September,

[5:15] and a recap of our top titles for both fiction and non-fiction during the month of June and July.

[5:22] In addition, after our library report, we have a few additional reports from staff that are going to be presented,

[5:27] just highlighting our year end activities. I don't want to still their

[5:31] fender, but we do have an exciting new annual report. It's our first year

[5:34] publishing this and Ms. Bowser main is going to be talking a little bit about

[5:38] some of the items in that report. We also have an update on the summer at

[5:41] your library program. Martin Vegas is going to be giving a full report on that and

[5:46] then a budget update as well that it's going to be provided by Ms. Vackus. So I will

[5:49] go ahead and turn it over to Ms. Woodington or library manager to give us our

[5:53] library report.

[5:55] All right, good evening, Vice Chair, Trustees and Director Finch.

[6:01] So I'm going to start off with a library service that you may or may not know about.

[6:05] So this is our 1000 books before kindergarten reading program.

[6:09] So we have, we offer it to newborns, infants, toddlers, and they can earn a prize,

[6:15] and a sticker for every 50 books they read with either their caretakers,

[6:19] And then that goes all the way up to 1,000 books.

[6:23] And yes, books, I'd have confirmed with Jennifer

[6:26] that books read during other challenges

[6:28] so summer at your library,

[6:30] start with reads and then now cover to cover

[6:31] all count towards your that 1,000 books.

[6:34] So if you read one book a night,

[6:36] you can complete the challenge within three years.

[6:38] And the program is supported by the California State Library

[6:42] and California Library Literary Services.

[6:45] You can go over to, actually you can sign up

[6:48] our Children's Patreuses on our website and then you can head to the library for your books

[6:53] before kindergarten journal which looks like this. This is my son's I borrowed it for today

[6:56] as my prop.

[7:02] So we had a back-to-school fair on August 15th. It was free for anyone who wanted to come

[7:08] in a tent. Children K-12 were able to get pretend library money which was very cute in the the

[7:16] faces were actually some of the puppets that we used during our story times. It was very, very

[7:21] So, they were able to use this pretend library money on real school supplies and books and we had about 50 children show up with their parents to buy these supplies and it was a fun way for attendees to come and learn fiscal literacy and also some money management.

[7:41] So, this event is also thanks to the California Library Literary Services grant that we receive.

[7:48] Our LCE team is starting a new after school program for 10 to 15-year-olds called Wally

[7:55] workshops. The library is partnering with a local nonprofit called Wally, which is a love with

[8:01] love, no, sorry, with a love like yours. And they give a number of hands-on workshops on

[8:08] different topics from industry experts to tweens to empower them to explore and cultivate their

[8:14] diverse interests. So the overall goal is to expose them to different areas of study. So we can spark their interest.

[8:21] And it offers that on like a both personality and also education and career-wise.

[8:27] And so these workshops started on August 21st and it will continue on the third Wednesday of every month until May.

[8:36] So these are our upcoming events. I think you might be interested in.

[8:40] First, we have our very first culinary science event on September 11th at 2 p.m.

[8:45] for six to eighth graders.

[8:47] attendees are going to learn how butter is made and we'll be able to learn how to make

[8:51] their own delicious buttery snack.

[8:54] The library is starting a library loop group on the first and third Mondays starting at 530.

[9:00] We are inviting patrons to bring their own craft projects to come to the library and enjoy

[9:05] hanging out with fellow crafters while they work

[9:08] and finish their projects.

[9:10] Our literacy and Lauderia event is happening

[9:13] on Thursday, September 19th.

[9:16] We had a great turnout the last couple of times.

[9:18] So we wanted to do it again.

[9:20] We want you to join us for an infosession

[9:22] about ESL classes, Spanish materials,

[9:25] and adult family leaders, adult and family literacy services.

[9:29] We will have Lauderia snacks and an author visit

[9:32] from Jose Chavez to read selected poems

[9:34] from his bilingual books. And then lastly, we are bringing back open mic night and adding

[9:39] karaoke to it on September 26th starting at 6 p.m. for ages 18 and up. Acoustic

[9:46] word, a spoken word, a capella poetry freestyle or performance art is welcome. We just asked

[9:52] that the performances should be for a broad audience.

[9:58] And so these are our June top title.

[10:00] Forfiction, Pokemon, always, number one.

[10:06] And these are our nonfiction titles for June as well.

[10:11] Primary phonics, again, is their top one. And June ebook title down to the wire. So for July,

[10:25] again, Pokemon, top title for fiction.

[10:29] And then for the top titles for nonfiction, again, we have primary phonics,

[10:39] and this

[10:40] just shows us that for nonfiction, these titles tend to be circulated more widely because

[10:47] we have lots of homeschool, people that come in and want to check out our resources for

[10:55] their children.

[10:56] And then lastly, these are top ebook titles for July.

[11:05] Here is our calendar for the month of September.

[11:10] You actually have a more updated version in your packets,

[11:14] but I did want to mention that we are going to be closed on the second

[11:19] for Labor Day.

[11:22] And our calendars getting so big that we have to have a page two.

[11:25] So, on the back of that calendar, we have our computer-basics classes, obviously our walley

[11:31] workshops.

[11:32] We have a team game night that's happening in September, and of course our corona reader

[11:36] con, which is a wonderful program that we're putting on in cooperation with our friends

[11:43] of the library, and it's already receiving so much attention that we almost don't want to do with

[11:49] it.

[11:51] So, these are upcoming items for September, obviously Labor Day, September 2nd, we are closed,

[11:58] but we will reopen on September 3rd.

[12:01] September 4th, we are having our school librarians luncheon for CNUSD.

[12:06] This is a time for library to offer time for the librarians to come from the district together

[12:11] and we get to inform them about programs and services and the friends of the library and also the trustees come out as well.

[12:18] And the lunch is graciously sponsored by the Friends of the Library.

[12:23] On the 24th, we have a library board of trustees meeting,

[12:26] and we will be giving an update about some library projects that are in the works.

[12:31] And then September 28th, a reader con event

[12:33] we're going to have our children's in Hawaii authors.

[12:36] Start at 10.

[12:37] There's going to be free books, activities, and snacks, and lots of fun.

[12:41] So we really encourage you to go out and tell everybody about it.

[12:46] Are there any questions?

[12:54] Trustee Leonard?

[12:56] I'm so on the, I'm super excited about the, um,

[13:01] Wally.

[13:02] Hmm.

[13:03] Workshops.

[13:03] They look really cool.

[13:04] However, I did notice that they are for just 10-15

[13:08] and some of those kids are high school and our high schools don't get out before

[13:11] 3-3-3 even on Wednesdays.

[13:14] Yes.

[13:15] So I believe we're really trying to get,

[13:19] we're really trying to focus on the, um,

[13:23] intermediary school. That's right up the street to try to get them to go there. But if we start to see attend

[13:32] attendance for people that are older than that and they want to start showing up we can start

[13:37] discussing whether or not we need to make a time that's later or maybe opening up a second workshop

[13:43] up throughout the week.

[13:48] Trustee Taylor, are you having any comments?

[13:51] Nothing, thank you.

[13:54] Trustee Heineman, do you have any comments?

[13:57] No comments except that you're awfully busy.

[14:01] And I was in the library one day when the pre-school little kid reading was over.

[14:10] Oh my gosh, there's not a quiet library, it was so fun though to see the enthusiasm of all those kids and we're so glad that we read the Aquarium and they're getting more fish because it was really wonderful and just the whole library staff, all these activities that you're doing, such a wide variety, it's wonderful.

[14:37] I agree. I particularly like the 1,000 books before kindergarten. Yeah, you got to get them

[14:44] reading early, and so why not make it a fun thing for both parent and child? Absolutely. You have

[14:52] a lot of positive things going on. That's great. I've got a great team, so that's why we're putting

[14:56] have some great stuff. All right.

[15:00] Um, there's a year in report by Jennifer Bowserman.

[15:11] Hi, good evening everyone. I'm Jennifer and I am the literacy and committee engagement library supervisor.

[15:16] And we are going to go over our year in report that covered the 2324 fiscal year.

[15:32] Some cute pictures for you guys.

[15:36] And then what we're going to be going over is our annual patron visits, public computer usage,

[15:41] regulation statistics, program totals, social media and website engagement, collection size,

[15:46] passport revenue, library volunteers, and then we have a nice kind of recap video for you guys

[15:51] at the end.

[15:56] So here we're linking at total patron visits to the library. We did see a modest increase

[16:01] of about 2% of total patron visits, and there was an increase of about 3% per hour. So we are

[16:09] subtly growing and more people are coming back to the library. So that's very good to see.

[16:17] We also have continued using our open-plus. We did have a jump in picture and visits.

[16:25] So we do, it's about 34% increase of the people that we're using open-plus and coming into

[16:31] library during that morning time on Saturdays. I'm open-plus's 10 to 1 on Saturday mornings.

[16:36] You also get a cool picture of our new study cubicles that we got put in as well.

[16:45] Our public computer usage has also seen a rise.

[16:48] There's an increase of about 23% of the people that have logged in to use our computers

[16:53] and the Wi-Fi usage, so people who bring their tablets or computers to library and

[16:58] log into our Wi-Fi saw an increase in 25% as well.

[17:10] So we also saw an increase of total circulation at about 18%, an immediate checkout had a huge

[17:17] increase at 130% and that is because hoopla, most everybody is using hoopla, but we had a very

[17:24] large jump in our emedia checkout.

[17:31] Here's a pie graph looking at material circulation as we have

[17:35] known our children circulation is our largest so 70% of materials checkout does come from children's

[17:44] followed by we have E Media at 18% and then 16% we have adult books as well.

[17:59] When we focus on programs now, we have

[18:09] our programs by the numbers.

[18:11] The yellow is the adult programs.

[18:13] So thanks to our partnership with the Krona and I'm going to

[18:16] to school district adult school. We offer quite a few adult programs now year

[18:20] round for ESL classes to citizenship preparation, computer basics, those are

[18:25] all geared towards adults 18 and up. Our teens did see an increase. We have

[18:31] been able to offer more teen programming as well as more just general adult

[18:35] programming and our school age and children's programming or story times have

[18:40] kind of stayed the same as what we've had the last few years. Program attendance

[18:45] has seen a jump over all program attendance has increased 16 percent

[18:58] and then how our city interacts

[19:01] with the library. Right now our most interaction is on Instagram. So Instagram had the largest growth of

[19:07] 47 percent increase in followers and 72 percent increase in engagement. So the area where we are

[19:15] reaching the most engagement is through Instagram with graphics and reals that we have been making.

[19:25] And we, of course, get lots of lots of help at the library with our library of volunteers.

[19:31] There was the number of volunteers increased by about 5% and the volunteer hours increased by 20%.

[19:37] So we have seen more people volunteering for us and offering more of their time, which is fantastic.

[30:50] I'm scared to give you an 11 minute snapshot of what we do in a year. Any questions?

[31:01] Go forward. Jennifer, there's an awful lot of activity. How big a staff does the corona library have that can do all these wonderful things?

[31:15] We have 52 total, but that include that does include our circulation staff and our shelving and reservation. On my team, there's 1610, I can't remember.

[31:25] 14 we have 14 and some of those are part-time as well. Well congratulations to the

[31:32] whole staff for all the wonderful things you did in that year. Thank you.

[31:38] I'm just

[31:39] so excited and impressed by the number of things that our library offers. It seems

[31:45] like every time I turn around there's something going on at the library that I'm

[31:49] dragging my kids to. I mean, I take them for them and for me.

[31:57] I did have one quick question.

[31:59] I noticed the Star Wars reads. Is that coming up again? Yes. Wait. It is the first Thursday of September.

[32:06] We'll be our Star Wars story time and the October. That was right October. And then the breeding

[32:13] challenge will go all through October. That's awesome. Okay. Thank you. Look.

[32:19] I, I, in a word, I can say engagement. I mean, each one of those slides was just like,

[32:26] wow, if only we had anything like that, back in my day. But I mean, that's great that makes

[32:34] the kids really want to come there because it's not just sitting around reading a book or checking

[32:40] out books. They're doing things. They're making things. They're dancing and just everything. It's just

[32:48] who knows till you all. You know, it looks like you there to have fun. You show your work. But I know

[32:56] you had to put it together, but the fun was definitely evident. Good job. Thank you. I just wanted to say

[33:02] what a beautiful promotional video that was. That was so exciting. And whenever I'm at the library,

[33:07] It seems like there are tons of children there because I go on Thursday to the adult fiction book club and that place is just jumping.

[33:17] And I also want to thank you guys for the collection when you guys get the new books in every month.

[33:23] There's a Facebook page that tells everybody what the new books are and I just love that.

[33:29] So thank you for doing that.

[33:30] And then I noticed that on hoopla, the collection has grown because there are a lot of current

[33:38] books on there.

[33:39] I went on there today to find a book for my book club, another book club that I'm in.

[33:44] And I was shocked, the book was there, and I couldn't find it on eye clouds.

[33:48] So hoopla's really updits game, so thank you all for all your work.

[33:55] Thank you.

[33:58] Now, we have a Summary Gel Library reported, was that part of it already Martin?

[34:06] Hello.

[34:08] So, yes, I will be presenting the, so that was the annual recap over the, I guess, previous fiscal year and this is going to be just a presentation for all that we had during summer at your library this year.

[34:18] Okay.

[34:19] So we'll go back one.

[34:21] Okay.

[34:22] So again, just a recap, hello, my name is Martin, library specialist to you here at the library.

[34:28] So if you, maybe this is your first time engaging with some of your library, what it is is our library programs for the specific date ranges during the summer.

[34:37] This year it was June 3rd to July 26th.

[34:40] And so we have special programs planned that follow a specific theme and that theme is chosen.

[34:45] this year we followed along with the I-READ Association for the I-READ program, partnered with

[34:50] these state library, and the theme was read, renewed repeat. So it focused heavily on kind

[34:56] of conservation, sustainability, animals, learning about the world around.

[35:00] So we planned a series of programs for summary, a library that went along with this theme. And this is just the front side of the flyer. You can see on the left-hand side there we had both a kickoff and finisher party event.

[35:14] We had programs that took place all summer long, and you'll notice the titles on the flyer are color coded. That is by age range. So as we go to the backside, you can see that we had a program pretty much for everybody.

[35:25] We try to do a very good job this time around to kind of give all ages a chance to participate and give them a specific program that they would like and they could enjoy.

[35:35] So some of our maker programs were for ages 6 to 12. We had STEM for little twigs, which was a new program that I'll talk about in a little bit. That was for really for ages 3 to 6.

[35:45] We had our family movie nights or Matt Nays during the afternoons for all ages and then of course another special program with the environmental literacy fair

[35:54] So again, all of them followed the theme of read renew repeat the movies that we provided also followed the theme and we had a lot going on this summer and right away

[36:04] We knew that it was going to be a busy summer

[36:08] We did have a few programs that made their triumphant return either from previous special events like national library or summer your library

[36:14] or maybe they were programs that were adapted a little bit to meet the needs for

[36:20] summer. For example, or on the go program, we alternative that at the

[36:24] splash pads. That gives us an opportunity to engage where the residents are

[36:28] during the summer. So if we're going to go to the parks, we might as well go to the

[36:32] parks that have this splash pad in it. And it's a huge success every year. This year

[36:35] was no different. And of course, there on the screen, you see other programs that

[36:39] we had coming back either programs that were turned from throughout the year or

[36:43] programs that we brought back just for summer at your library.

[36:48] We also had some new programs that we threw into the mix.

[36:51] New meaning it's either been a few years since we tried something like this

[36:55] or it was something that we tried for the first time ever.

[36:58] So stem for little twigs was a big one that happened on Fridays.

[37:01] It was a weekly program and the feedback from that.

[37:07] It's been so positive that that's also now continuing as a program on the first Friday of every month.

[37:12] So, again, huge success with that brand new program, the environmental literacy fair was also

[37:19] well-attended and it offered the audience a chance to kind of engage and learn more about

[37:24] the world around us. We brought the Maker Masterclass, which is previously the Maker Programming

[37:30] for other teams or adults. It kind of became more of a kind of a structured instructional setting

[37:35] where they were able to make a specific craft on those days. And of course, the program with

[37:41] most unprecedented attendance, was the Summer Payton Sips.

[37:45] This was the 21 and over program.

[37:48] ID was required at the door.

[37:50] We had two of them, one in June, and one in July,

[37:52] and they were both very well-intended.

[37:54] So we're very excited to talk about those.

[37:57] So again, I mentioned it was a very busy summer.

[37:59] You saw a preview of that.

[38:00] You saw what that line looked like

[38:01] and the yearly recap video.

[38:05] We had 343 attendees at the Wild Wonders Kickoff.

[38:08] So the audience got to learn more

[38:10] about some very uniquely backyard animals.

[38:14] I heard it described, but it was great.

[38:16] They got to see and pet an alligator, turtles,

[38:19] a possum, and some other fun little creatures there.

[38:23] The environmental literacy fair offered the audience

[38:26] or attendees a chance to kind of play some games,

[38:29] do some crafts, and of course learn more about sustainability,

[38:33] how to kind of live within your means,

[38:35] and what it means to live sustainably,

[38:37] how easy or the choices that you can make on a day-to-day basis to help support the world around us and

[38:45] the conservation efforts of some local organizations. So for that we did have some local groups that came out

[38:52] and either did displays or interacted with our patrons as well.

[38:58] And that was an all-ages program. So the team programs, we brought back the game night.

[39:03] And so that is there on the right side of the screen.

[39:05] We had 27 teams come and participate.

[39:08] Just hang out, relax, let loose, eat some snacks, talk, have fun.

[39:14] And one of them ended up going home with a prize.

[39:17] I believe it was a Lego set that we gave out for that program.

[39:20] So, well done to that team for participating in those games.

[39:25] On the left-hand side, the annual murder mystery dinner.

[39:28] That was another big hit as well.

[39:29] This year, we had 30 teams as usual come out and enjoy a free meal and then team advisory council put together a wonderful kind of play slash I guess murder mystery

[39:43] Where the audience also got to participate in solving the who done it so that was very well attended program once again

[39:50] And of course it was always exciting to for our staff and teams to dress up for that program. I think it was a medieval theme this year

[40:00] The Maker Masterclass that I previously mentioned. So again, this is kind of our Maker Programme that we had for the summer for teens and adults.

[40:07] We had a series of crafts for them, such as rock painting, like you see up on the screen there.

[40:12] We had a, what's called a Macramade Turtle, which was like, making activities or like nodded arts and crafts, just using knots, no needing or so and just purely knots.

[40:24] And then they had other programs included for more of a team and adult audience.

[40:31] So that was another big hit.

[40:34] The recycled art contest was very exciting.

[40:37] So this was for ages five all the way up to adults.

[40:42] And the goal was to use recycled material to build some sort of art display.

[40:48] And so we had a few rules like it couldn't have jacket edges and I had to kind of stay together

[40:52] as we were moving it about, but they all got put on display and then voted on for specific categories.

[41:00] And so categories include things like best use of the theme, best use of color, most creative.

[41:06] And unfortunately that robot that you see up on the screen, he did break the rules because he was a little too big.

[41:11] But as soon as we saw him, we knew we had to put him on display.

[41:15] So that was entered as the robot Johnny 5.

[41:18] And we decided to just keep them there on display because he was so cool, but,

[41:24] and of course the winners for those themes did go home with some recycled theme prizes as well.

[41:30] Stem for little tweaks. I mentioned that was a big success for the youngins, the three to six year olds.

[41:35] So this program was meant to introduce stem concepts, science, technology, engineering and mathematics.

[41:41] And it mostly involved crafts, games, puzzles, and then some kind of self guided activities as well.

[41:46] And again, that has been such a big hit that we were bringing that back now as a monthly program on the first Fridays of the month.

[41:56] And now kind of the star of the show here, these summer patents have nights.

[42:00] Wow, we did not expect so many people to show up so early.

[42:05] We had, so the program took place at 6pm and on the very first night that we had this, somebody was here at 5 o'clock already waiting in line.

[42:13] They really wanted to make sure that they got a spot for this program.

[42:17] So we learned some valuable lessons about, you know, the desire from our art programs for adults here in our community.

[42:25] But there you see that they were able to create this very cool rabbit painting.

[42:30] So we had two of them, one in June and one in July, both of them, all 30 spots were filled.

[42:36] And so we look forward to bringing more adult art programs in the near future for you guys.

[42:41] And of course for everyone in our community.

[42:43] So this, oh, this is the most exciting part.

[42:46] So I mentioned earlier that it was a busy summer and when I finally got to the numbers to prove

[42:51] how busy it was, I could not believe it. So last year we had a total of 4,485 attendees at our programs,

[42:59] which is great. It's successful. It's a nice summer, but this year we had 9,997 total attendees

[43:07] at library programs during the summer of your library period. So we had an increase of about

[43:12] 60 more programs overall.

[43:15] This does include some adult literacy classes

[43:17] that were hosted at the library and partnership

[43:19] with the Corona Narcola Adult School.

[43:22] But it's also a kickoff event that was over 300 people.

[43:24] Our finish was party that was over 300 attendees.

[43:28] So overall we had more programs.

[43:30] Our community was more engaged with these programs.

[43:33] They came back week after week.

[43:35] And of course, we more than doubled the attendance

[43:37] from last year.

[43:39] So huge credit toward team for planning

[43:41] and putting all this together.

[43:42] And of course, huge credit to our community

[43:44] for recognizing that the library was the place

[43:47] to be during the summer.

[43:49] Now, along with the library programs,

[43:52] summer at your library also includes the reading challenge.

[43:55] And this year, we did have a bit of a change

[43:57] to our reading challenge.

[43:58] Previously, for the last, I think it's five or six years,

[44:01] we had used a website called Book Points

[44:04] to help run and keep track and log the minutes

[44:08] that they were trying to use to earn points.

[44:10] So the way the reading challenge works is they sign up.

[44:14] They log minutes, they earn points,

[44:16] and they get prizes with those points.

[44:18] This year, we switched to an app called BeanStack.

[44:22] BeanStack is wonderful.

[44:23] And again, as you may have heard already,

[44:25] we will continue to use BeanStack

[44:27] for pretty much all of our reading and sent of programs moving forward.

[44:30] It's very easy to sign up.

[44:32] The self registration process is available

[44:35] just through the BeanStack app and finding our site.

[44:38] Once signed up, the app does offer a few nice little perks, so you can see current challenges

[44:44] that are available to you.

[44:46] So for now, the only one that patrons would have seen would have been the summer reading

[44:49] challenge during that time period, but in the future, as challenges go live, they'll be

[44:54] able to just simply tap on it on the app to enroll.

[44:57] As long as they have a bean stack account already.

[45:00] All they have to do is open the app up and see the challenge and enroll in that challenge.

[45:04] So we knew there was going to be a bit of a learning curve in getting the word out that we're using

[45:08] being stuck and getting our community to sign up. But rest assured that once you're signed up,

[45:14] you should not have to complete the red assertion process in the future. Once you have a being stuck

[45:18] account, you can stay logged in and as things come up, it should be super quick and easy to enroll.

[45:23] Now, the app does come with timers to help you log minutes.

[45:28] If you're reading, it does offer us the opportunity to give out

[45:31] secret codes for those that attended summary library programs.

[45:34] We get bonus points for completing or towards completing the challenge.

[45:39] And as patrons log their minutes and get codes,

[45:43] it incentivizes them to continue by giving badges.

[45:46] And those badges let them know they've earned this prize

[45:50] or, well, it's mostly for prizes.

[45:52] But it also lets them know if they've enrolled correctly or if they've completed the summer reading challenge by completing those 1200 minutes of reading for the program.

[46:03] So prizes that we gave out. I will say we had an unprecedented amount of adult participation. We did not expect so many adults to be so interested so quickly.

[46:15] So those, the adult prizes ended up going pretty quickly, but we had earbuds for teens and adults.

[46:22] embroidery kits, we had canvas bags, this kind of dual stacked bento box that was made from recycled material, which is very cool.

[46:31] We had some magnetic bookmarks for avid readers, and of course the finished prize for all levels was a book that they get to keep.

[46:38] And if they complete the program twice, they get a second book.

[46:41] And then there was a coupon packet provided by some restaurants around town.

[46:46] And that was able, that was also one of the prizes for finishing the program was the coupon packet by age.

[46:53] So for the younger kids, we had some cooler things like kites, a ladybug beach ball, bubble wands,

[47:01] water blasters, a nice spy card game, little plushies for the little little ones, cippy cups.

[47:06] So all of our prizes were pretty well received and we're excited to be able to get new prizes for next year.

[47:13] But this is kind of what the main incentive was for reading, they can then redeem those points or the minutes they've earned.

[47:20] There's already minutes or points they've earned toward these prizes.

[47:25] But that's not all.

[47:26] So along with just the, I guess, merit-based rewards for reading,

[47:32] we also gave patrons an opportunity to participate in grand prize drawings and we had two

[47:38] different grand prize drawings valued at about $100 each for each age group. So the age 0 to 5

[47:45] could earn a puzzle game set or a splash pad with a baby shark bubble maker. The 6 to 12 age ranges

[47:52] could earn another game set or a Lego gift card and then for the teens and adults we offered

[47:59] It was like one of those instant cameras with the film that prints that right away or a double

[48:05] bunch of noble and regal cinema's gift card.

[48:08] So again, all prizes valued at about $100 and at the very end of the summer, we were able

[48:13] to do the drawing via bean stack digitally and it shows winners for us and those winners

[48:18] were contacted and I think all but one picked up the prize at the finishers party.

[48:23] So we're very excited to do that again next year.

[48:28] So overall, and this is where I get to kind of explain the learning curve with being stack.

[48:34] Last year, as you may remember, we had a total of 2,012 registrations.

[48:39] This year, we were only, and I say only in quote unquote, at 1,616.

[48:44] So it is a bit of a dip in the overall registration, however.

[48:48] We had 200 more prizes claimed compared to last year.

[48:52] We had 4,461 total prizes given out.

[48:56] And that wasn't even all of the prices that were earned in the app.

[48:59] Some people just didn't really show up to pick up the price, and that's okay.

[49:04] But we also had a total of 1,544,147 minutes read.

[49:10] And so that is right along the same pace as last year,

[49:13] which I think is a huge testament to how successful the transition to bean stack was.

[49:18] We may not have gotten as many people registered and reading,

[49:20] But those that did and those that were logging minutes, logged more minutes on average and they

[49:26] redeemed more prizes. And as you can see here on the stats, the top two bars are arguably

[49:32] the most important. Those are this recent year and last year. You can see that little dip in the

[49:39] participation numbers, but that yellow bar on top shows the amount of people that earned at least

[49:44] the second prize level. The reason that that's important is that second prize level when we used to

[49:49] book points, which is our previous software. That price level, the 400 points, that was where we would

[49:56] offer them a ticket to the Finisher's Party. So that remains our benefit.

[50:00] March, for kind of overall summer engagement. How committed are they to reading and how committed are they to earning prizes and using the tracking software?

[50:09] As you can see, even though we earned or we had the last registrations, our patrons were just about as committed as before.

[50:16] And we actually had an overall higher percentage of the community earn that second prize compared to last year.

[50:24] We're at 44% last year.

[50:26] We had over 50% of participants get at least two prizes this year,

[50:30] which again, I think is a huge success.

[50:33] People that are using bean stack are

[50:34] seem to be enjoying bean stack, especially the adults.

[50:39] I cannot stay how many more adults we had compared to previous years.

[50:43] And I do think that that is because they are now logging on bean stack,

[50:46] as opposed to bookpoints or the paper reading lots.

[50:52] And of course, none of this would have been possible without our volunteers.

[50:54] So, just some quick numbers, we had 34 total volunteers trained this year.

[50:59] This included both teens and adults.

[51:03] They gave us 496 hours of their time this year, and that was at the registration booth.

[51:10] That was at the Finisher's Party, and that represents a 150% increase from last year.

[51:16] And last year we already had, I think it was over 200% increase from the previous year.

[51:20] So our volunteers remain committed to us for summer your library, they're enjoying volunteering for this program, and of course, they're helping us make this program such a huge success.

[51:32] And now we have a wonderful video to show you from this year's Finisher's Party.

[54:22] And of course, none of this would have been possible without our local sponsors here, and so they provided coupons that we were able to give out as incentives for the reading challenge.

[54:31] And, of course, thank you to the friends of the library, thank you to our library staff, thank you to the trustees for allowing me to present today.

[54:40] And, if anybody has any questions, now's the time.

[54:47] Ms. Back, is there any speaker cards from the public?

[54:52] No speaker cards from the public.

[54:54] Are there any written comments from the public?

[54:58] No written comments from the public.

[55:00] Okay, Trustee Leonard, do you have any comments? Other than to say, it was amazing. My, my, sometimes very reluctant reader, my nine year old, she read every book in the Heidi heckleback series that I have never even heard of. And so she was just on it and every time we walked into library, which is for us is kind of often. She was like, okay, we gotta go check out new books.

[55:28] And now, she's discovered the audio books, the children's audio books, so I am in trouble.

[55:35] It's a good trouble, but I'm in trouble.

[55:38] Good trouble is good.

[55:40] Trustee Teller, hey, do you have any comments?

[55:44] No, just thank you for all that you do.

[55:46] It's such a wonderful program.

[55:48] I sometimes go to the senior center.

[55:50] There's more happening at the library than the senior center.

[55:54] So, just thank you for all that you do.

[55:57] Trustee Heinemann, do you have any comments?

[56:00] Again, I'm just amazed at the staff and the volunteers to put on a program like that.

[56:06] And it's wonderful to see how much everyone's enjoying being at the library.

[56:14] Excellent video.

[56:16] I mean, it's just like I said, the engagement in enthusiasm, the attendance.

[56:23] That's, you all deserve a pet on the back, pet yourselves on the back, actually job.

[56:35] Next, we have a report given by our own Kathy Baccus.

[56:41] Yeah, now for the exciting report.

[56:47] My name is Katherine Baccus.

[56:48] I'm a management analyst, one for the Community Services Department, and I'm going to give you

[56:53] update on the 2025 fiscal year budget for the library.

[57:03] Our library budget consists of several

[57:07] different portions. Part of it is the general fund, the city's general fund, measure

[57:13] ex funding, the friends donations, grants, and developer impact fee funds.

[57:23] So the community

[57:25] services department budget as a whole is 14,552,917 and that does include personal.

[57:35] The library's collection management portion is 1,216378.

[57:42] Literacy and community engagement is 564-617 with a total library general fund of 1,780-995.

[57:53] and once again that doesn't include personal.

[58:07] Okay, and then the measure X funding.

[58:10] This year we were lucky enough to get a good portion.

[58:16] So the measure X funding is funding two librarians,

[58:20] one office assistant, and two library assistants,

[58:25] part time that we'll be used in the heritage room.

[58:29] And that's 237,845.

[58:33] They did give us money for E-Media and databases, which is normally funded by developer impact fees, and that was $97,065.

[58:46] We will be getting some new staff workstations for $50,000.

[58:52] They fund collection HQ and the evidence-based selection process software for $13,000.

[59:03] 74. We will be having a designer come for the adult area for renovations for the adult area

[59:12] for 12,000. It gave us $23,826 for books and program expenditures of $21,665 for a total

[59:23] measure expending of $455,575.

[59:36] Then we have the friends donations. Our friends have agreed

[59:41] to good amount of donations for us this year. We're lucky to have them. The friends of the

[59:48] current public libraries summer at your library's supplies for this year for 24,000. They're giving

[59:56] us an extra $20,000 for books.

[1:00:00] We're going to fund new community room tables and chairs for the FAM room for $45,000 and $70,000 for hoopla e-media, so we'll have some great titles in there for total friends donations of $159,000.

[1:00:23] Other funding sources that the library has are

[1:00:30] our capital improvement program for the Heritage and Expansion, which is under way right now should be done within the next

[1:00:37] couple months for 300,000 and that's where our two new library assistants will be working.

[1:00:44] We have the English's second language grant for 91,850,

[1:00:50] adult and family literacy grant for 65,396, the high speed broadband grant for 250,666 dollars,

[1:01:02] the building forward grant which will fund new security cameras and that is

[1:01:07] based on the cabling for the high speed also.

[1:01:12] 216,992 dollars and as a book grant we're still pending approval on that but we've asked for 33,779 dollars

[1:01:21] because that is a very popular program. In a developer impact fees for this year are $14,952.

[1:01:32] So are there any questions?

[1:01:39] Just the item?

[1:01:42] Can you since I'm relatively new?

[1:01:45] Can you please tell me about the funding the X?

[1:01:50] Measure X funding?

[1:01:52] Measure X funding was a tax based fund that was passed when was it passed?

[1:02:02] Three years ago?

[1:02:03] I believe it was passed in 2020.

[1:02:05] It's a one-sent sales tax that is going directly to the city and the Community Services Department gets a portion of that allocation.

[1:02:16] Thank you.

[1:02:19] Ms. Vakas, can you tell me, because I know I should know the answer to this because of being on the Friendsport,

[1:02:25] But about how many books does $23,000 fund?

[1:02:30] Because I know, as a person walking in a Barnes and Noble,

[1:02:36] I get a whole lot of books for $23,000,

[1:02:38] but I know that what we get for the libraries

[1:02:40] of the different quality and then there's the wrapping

[1:02:43] and the RFID tags and stuff like that.

[1:02:45] So about how many books do we get for $23,000?

[1:02:48] I'm going to defer that over to Daniel.

[1:02:51] Do you know about Jennifer?

[1:02:54] about 1500 books. So for 23,000, we only get 1,500 books. And for as much as we're regularly

[1:03:03] talking about our grubby books and the amazing number of participants and patrons that we have

[1:03:09] coming into the library, it doesn't seem like a very large budget.

[1:03:15] Okay. I'll be quiet now.

[1:03:17] Goodness, thank goodness for the friends, right? Well, I'll take that. But so total for books we have 43,000.

[1:03:25] budget for next year. And then the, um, uh, then the hoopla media is 70,000. So those

[1:03:34] books are more, I mean, I read more hoopla books than I read than I check out books. Yeah,

[1:03:40] so digital books will be about $2.30. That's an average, um, per download. So obviously,

[1:03:48] we're going to get a lot more room, a lot more bang for our buck for the the hoopla

[1:03:54] media, because we don't have to deal with shipping, cataloging, RFID tags, et cetera, and so forth.

[1:04:02] And that's the most popular form, I think. I don't know about, I don't know the numbers for our

[1:04:08] library, but I know that most people like audio, and yet for adults, and I carry my iPad, wherever

[1:04:16] I go to read. So I think that's more popular than the book. So maybe that accounts for some of the

[1:04:24] Not a lot of money, but you did for real books.

[1:04:28] Well, the zip book programs very popular also, and remember, when those books come back,

[1:04:32] we can put those into our collection.

[1:04:34] So, you got to kind of count those as incoming materials as well.

[1:04:41] What is

[1:04:45] it?

[1:04:45] Did you have something?

[1:04:46] Go ahead.

[1:04:47] No, I just think based on where we stand in comparison to other libraries,

[1:04:53] our size, and how many books we have per capita?

[1:04:56] I think we're behind still right, by far.

[1:05:00] Like we should have a certain, basically we should have one book per person in the city and we don't have that correct.

[1:05:11] So that's why I was more a little more concerned, especially because as a teacher, I love books and hands for kids because otherwise there are constantly on devices as much better to have a book in their hand and save their eyeballs for later in life.

[1:05:29] The majority of the budget go for children's books?

[1:05:36] Yes.

[1:05:37] So, as of last year, 74% check out for the entire library was children's books.

[1:05:44] And then your e-books and adult books are very close together.

[1:05:47] It was 18% for e-media and 16% for adult physical materials.

[1:05:56] Trustee Hanuman?

[1:05:56] I saw there was a amount of money for a designer for the adult area renovation.

[1:06:07] What is it they're looking to do and when would that be done and how would that be funded?

[1:06:16] Yes, so the adult area needs a refresh.

[1:06:21] We haven't done the last thing I believe we've done in there was the lowering of the shelves.

[1:06:28] If you go in there, you see that there's the tall shelves and then there's the lower shelf.

[1:06:33] So we've done that and then I believe the teen's the teen area was added in 2017.

[1:06:41] Ish?

[1:06:43] It's been longer than that.

[1:06:45] So it's that area really does need a refresh.

[1:06:48] It also needs electrical.

[1:06:49] And this is actually something that we'll be discussing next month in our library projects update.

[1:06:56] And so all of that information is going to be there.

[1:06:59] And so what we are working with, we are working with a designer that works with library IQ,

[1:07:05] and that specifically deals with designing libraries.

[1:07:08] It makes them functional for the collection, makes them functional for the patrons,

[1:07:13] and also functional for the staff members.

[1:07:15] So that $12,000 is going to go towards the person

[1:07:19] that's going to be designing a greeting concepts

[1:07:22] for a new adult area refresh.

[1:07:26] And where would the funding come to do that refresh?

[1:07:31] So we are in talks with economic development.

[1:07:37] We are potentially going to, and this is what

[1:07:39] we will be discussing in depth next month

[1:07:44] at our next meeting. We are working with economic development and CD managers office to put in a new

[1:07:51] innovation center. They have secured funding for that and with that funding we'll be able to

[1:08:00] basically go through the design and and fund it that way. Okay, thank you.

[1:08:11] I don't have any

[1:08:11] because everybody, it's just the issues that I was going to say.

[1:08:16] But I think it's wonderful.

[1:08:18] You know, so happy that the friends were able to

[1:08:21] donate quite a bit to the libraries.

[1:08:25] That's awesome.

[1:08:26] I think that's wonderful.

[1:08:32] Does anybody else have any comments about anything?

[1:08:35] As we've just about ready to wrap things up,

[1:08:40] communications?

[1:08:45] We don't have any public people, okay.

[1:08:48] Did you have anything else to say?

[1:08:51] Go ahead.

[1:08:54] As the treasure of the friends of the current public library,

[1:08:58] we are honored to be able to serve the library and the citizens of Corona and the surrounding communities

[1:09:04] because we're one of the larger libraries in the area.

[1:09:10] And also just to encourage anyone who might be watching to come visit our bookstore.

[1:09:14] we have books that range from 10 cents to $2. And the purchase of those books is what helps us

[1:09:23] continue to be able to fund projects with the library. So your participation in that is actually

[1:09:29] helping to bring different programs and things to the library. In addition, I know that it was

[1:09:44] As September 28th, which is our first free community event that aimed at children and teens and young adults,

[1:09:56] typically the friends does do to adult.

[1:10:00] Author events a year and this time we are taking on the daunting task of each children's event.

[1:10:08] Thankfully, we have Casey and Jennifer and Danielle all helping because I'm not so sure we could

[1:10:18] wrapped our brains around what to do, had we not had you guys, and the fact that you had

[1:10:24] 300 people at both the kickoff event, and the finishers party makes me a little scared for

[1:10:32] reader con, but very excited, and I actually like that, in a sense, we're kind of piggybacking

[1:10:37] on the summer at Chile Library because Georgian Irvine is our main author speaker, and she works

[1:10:45] with these San Diego Zoo, so that just kind of goes with that whole animal theme and conservation

[1:10:50] theme, and that is the free book that the kids are going to be getting as books about

[1:10:54] animal. So just kind of piggybacks nicely. We have 12 authors currently ranging from little

[1:11:02] little to all the way through young adults. We're going to have, you know, for anyone watching,

[1:11:07] we're going to have a panel where you can learn about getting into writing. You'll, we have authors

[1:11:12] who are also illustrators, we have bilingual authors.

[1:11:16] So we really do have something for everyone.

[1:11:19] We hope you'll come out and join us and see the fruits of our labor.

[1:11:23] We hope to go home with our hair standing on end and a little war torn.

[1:11:27] So we don't hope everyone will come out and join us.

[1:11:31] Thank you for that.

[1:11:34] Anyone else have any comments?

[1:11:37] I don't have a comment.

[1:11:38] I just have a couple of questions.

[1:11:39] I've been full of questions tonight. Sorry about that. When will we be seeing the strategic plan?

[1:11:48] So yeah, we had a draft meeting today and so we're going to go back through. We're going to

[1:11:55] make sure that all of the objectives and strategic items or something that not only we feel that

[1:12:03] we can do or it's something that we can present to the trustees with confidence. The next steps

[1:12:09] are to send it over to the city manager's office to make sure that they are in line with with

[1:12:16] our strategic initiatives and then we will be prepared. We will hope to present it next

[1:12:21] next meeting. Yes. Okay, and my other question is you said the heritage room. Is it a couple

[1:12:29] months out? Great question. We are currently waiting for one of the big major items to be completed,

[1:12:38] the construction item to be completed. It's the large storefront windows that go across that

[1:12:43] entire pony wall. And so that is needed to be, that is needed to be completed before we can start

[1:12:51] bringing more items up there and planning a reopening party. Okay, and if I could put in the request

[1:12:59] right now, can the trustees have a sneak peek when it's ready? When it's ready, absolutely. I

[1:13:06] I didn't want you to go up there now because there's very sticky floors that like to take your shoes.

[1:13:10] No, I just thought maybe, you know, we could get a sneak peek before it's urban.

[1:13:15] Thank you so much.

[1:13:17] Thank you.

[1:13:19] Thanks for that.

[1:13:23] Ms. Finch?

[1:13:25] Yes.

[1:13:25] Thank you.

[1:13:25] I just had two comments.

[1:13:26] First, I just wanted to piggyback off of Trustee Leonard's comments on the Friends of the Library.

[1:13:32] and thank you so much for your generosity, the last couple of years I feel like our partnership

[1:13:38] has really flourished. The friends have been wonderful and very generous with the library and

[1:13:43] have continued to support our programs and services so we just wanted to say thank you for your

[1:13:49] generosity and your continued partnership and let you know how grateful we are for being able to

[1:13:54] continue that relationship. And then I also I touched on it briefly earlier but I just wanted

[1:13:59] highlight one more time. The annual report, so our library team has done a fantastic job taking

[1:14:06] the initiative to give us our first ever annual report for the library. Ms. Bowserman touched

[1:14:12] on a lot of the highlights in her presentation, but we have so much information that we wanted

[1:14:16] to share just about the program, services, all of our participation statistics. There's just so

[1:14:22] much that the library is doing, and now we have a way to really publicize this. So I just wanted

[1:14:28] I recognize the library team for taking the initiative to put this together.

[1:14:32] We're really excited to share it with the trustees as well as with the community.

[1:14:37] And I believe we're going to have copies available at the library.

[1:14:40] So we're going to have QR codes available for people to be able to check it out on their phones

[1:14:46] because we are trying to continue to be sustainable.

[1:14:50] And would you guys have the special copies? This is limited edition.

[1:14:56] And it's also going to be on our website so there will be a special area where

[1:15:00] Or it says annual report and people can go there and access it on whatever mobile device that they have.

[1:15:07] This is awesome.

[1:15:10] Yes, and we expect this to be the first of many annual auditions.

[1:15:15] So it's something we definitely want to continue to publicize.

[1:15:18] And that's it for me. Thank you.

[1:15:23] Anymore comments?

[1:15:25] Okay.

[1:15:27] Well, thank you for joining us for the Library Board of Trustees meeting.

[1:15:33] We will adjourn the meeting

[1:15:39] at 647 and the next meeting of the Library Board of Trustees

[1:15:44] is scheduled for Tuesday, September 24, 2024, in the Council chambers.

[1:15:52] Thank you.

Library Board of Trustees on 2024-08-27 5:30 PM

Agenda

Transcript