[1:43] I will now call this meeting to order. I have

[1:51] a motion moved by Councilor Ehlerd, seconded by Councilor Cheney.

[1:57] It resolved. The agenda be approved as circulated. All in

[2:00] favor? The emotion is carried. Any declarations of pecuniary interest,

[2:05] seeing as there is none. Community announcements Councilor Brennan, thank

[2:10] you. Through you. I have a few items here. First

[2:14] of all, as usual, East Wellington family health team. Continues

[2:17] a series of virtual workshops on a variety of different

[2:20] topics, so please consult their website for more information. On

[2:25] Saturday, April the 20th year in public school, is holding

[2:28] a paper shredding event from 08:30 a.m. To noon. The

[2:31] cost is $5 per banker's box with the funds benefiting

[2:35] the kids programs and activities. And great thanks to sponsor

[2:40] Anne Shanahan for that one. Wednesday, April the 24th. We,

[2:44] of course, have the Shamrock Awards honoring outstanding residents of

[2:47] Erin. That takes place at center 2000 at 05:30 p.m.,

[2:51] Saturday, April the 27th. The environment committee. Present Earth Day

[2:56] celebrations at center 2000 with displays and vendors and I

[2:58] think. There's 30 some odd vendors there. It's going to

[3:02] be quite the event. And that takes place from 10:00

[3:08] a.m. To 03:00 p.m. And. There is also, traditionally, people

[3:13] come out and volunteer to go around and pick up

[3:16] garbage, and we provide them with supplies to do that

[3:19] with. And then there's a draw for a prize for.

[3:23] Every bank of garbage that comes back. Also on Saturday,

[3:26] April the 27th, of the St. Andrews Church in Hillsburg

[3:29] is a community rally in dinner. Tickets are $25 for

[3:32] adults and $15 for children under ten. The Hillsburg firefighters

[3:37] Association is serving complementary pancake breakfast on May the fourth

[3:41] from 09:30 a.m. To 11:30 a.m. At the station 50.

[3:46] Fire hall and finally. For me. Congratulations to Ellis Stmenkovic.

[3:51] And I hope I'm saying that properly. She's a skater

[3:54] who plays first in the artistic program. Skate program, the

[3:58] artistic program at Skate Ontario, back on March 22. So

[4:03] very proud of her and that's it for me. You

[4:06] have one councilor Cheney. Thank you. Yes, April 27 is

[4:10] a busy day. After you've picked up all the garbage

[4:15] and done your car rally, there's a music venue at

[4:19] the Hillsburg Baptist Church. Doors open at seven and it's

[4:23] a group called Boreal. They've played all throughout southern Ontario.

[4:28] Large events and small events. So. There's advertisements on Facebook

[4:34] and in post office if you need more information. Thank

[4:37] you. Thank you, councilor. Earlier. We're good. All right. Thank

[4:42] you very much, gentlemen. We now have a motion to

[4:46] adopt the previous meeting minutes moved by councilor Cheney, seconded.

[4:50] By councilor Brennan. Be it resolved, the council here Barraya

[4:53] adopts the following meeting minutes. As circulated March 28 regular

[4:56] council meeting. Any questions or concerns on that. Seeing if

[5:03] there's none. All in favor? That motion be carried. Thank

[5:08] you. And flying through. This. Is there any business arising

[5:13] from the minutes? Seeing is there? We will now move

[5:18] on to planning reports. We will have Angela online with

[5:22] us today. Angela Scabaris, the town's planning consultant. With us

[5:26] virtually. Angela, please proceed with your report. Great. Good afternoon,

[5:31] Mr. Mayor, members of council and staff. Before council today

[5:38] is the recommendation report to approve the official plan amendment

[5:42] for Beachcroft Investments, Inc. Also known as Valentree. Applications were

[5:49] submitted by Beachcraft for an official plan amendment, zoning bylaw

[5:54] amendment and draft plan of subdivision for the lands located

[5:57] at 63 and 63 a Trafalgar road in early 2003.

[6:05] The statutory public meeting for the official plan amendment was

[6:08] held on June the eight. 2023. And comments were received

[6:14] from council and from the public. A second submission. Resubmission

[6:20] was filed by the applicant. In January of this year

[6:24] and was circulated for further review and comment. The draft

[6:29] plan of subdivision related drawings and reports were revised to

[6:33] address comments received and provide further refinement. Those applications are

[6:38] continuing to proceed through the technical review. However, staff are

[6:42] satisfied that the proposed draft plan supports the land use

[6:46] designations intended for the property and that no modifications to

[6:50] those designations are anticipated. So it's appropriate at this time

[6:54] to bring the official plan amendment forward. With respect to

[6:58] the designations. If Justin can put up the OPA schedule

[7:05] for me, that would be great. The subject site. Is

[7:11] primarily designated residential, recreational and Greenlands. Currently. Approval of the

[7:18] official plan amendment. That is, before council will maintain the

[7:22] majority of the existing residential designation. Redesignate the recreational designation

[7:28] to residential. Redesignate a portion of the existing residential to

[7:34] Greenland. And a portion of the Greenlands to residential. And

[7:39] that is through refinement of onsite verification with the conservation

[7:44] authority. And the environmental consultants. It will also add a

[7:51] special policy area to allow for a mixed use of

[7:54] seniors housing development. Along with. Commercial appropriate commercial retail facilities.

[8:02] It will remove a firehole symbol, which is no longer

[8:05] required, as the fire hall has been. Constructed on the

[8:08] west side of Trafalgar. A statutory public meeting to consider.

[8:14] The zoning bylaw amendment is scheduled for May the 9th,

[8:17] so in another couple of weeks, and that will provide

[8:20] council with further detail on lot sizes, housing tight and

[8:24] specific development performance standards, including but not limited to height,

[8:29] setbacks, et cetera. So this evening. This afternoon. Council is

[8:33] strictly dealing with the official plan amendment for the land

[8:36] use designations, and I'm happy to answer any questions that

[8:39] council may have. Thank you very much, Ms. Guerris Council,

[8:44] any questions? Councilor Ehlerd. Thank you, Mr. Mayor. Thank you

[8:51] for the report. Trying to wade through it and look

[8:54] at the befores and afters. Wondering if you can give

[9:01] kind of a snapshot, a summary. Of the north south

[9:07] corridor along Trafalgarin. I understand that's where all the majority

[9:13] of the changes have happened, and if you could explain

[9:17] some of the terminology, such as. Mixed use. And seniors

[9:23] apartments. And the plans for the heritage home.

[9:34] So that whole north south corridor. Next to Foger, where

[9:39] most of the changes happened. Thank you. Certainly through you,

[9:45] Mr. Mayor. As you may or may not be able

[9:49] to tell. From the schedule. Valentree does not own a

[9:56] great amount of frontage along. Trafalgar road. They have. A

[10:04] small area, sort of up at the north, north end.

[10:08] And then. It sets back sort of one lot depth

[10:13] east, however. The fire hall symbol is one of the

[10:18] items up at the north end that is being removed.

[10:23] And the heritage House, which is located on Trafalga Road.

[10:27] It has access onto Trafalgar will be retained. It's currently

[10:34] being rented out. I understand, but it will be retained

[10:39] and restored. As part of the subdivision process. There will

[10:44] be conditions of draft approval that require. Heritage analysis to

[10:49] be conducted and recommendations for. The house's restoration. So that

[10:57] will be all part of the draft plan of subdivision

[11:00] component. I'm not sure. What other. Sorry, if the councilor

[11:07] wouldn't mind repeating what some of the other items. Were.

[11:10] The seniors housing. Seniors housing mixed use. There's a policy

[11:16] within the town's official plan. That provides for seniors housing.

[11:22] It's section 3.5.7, and that can be comprised of just

[11:27] about anything and include seniors apartments, development complexes, nursing home,

[11:32] retirement homes. So anything and everything that. Is focused towards

[11:38] seniors living, so that can be a mix and. There

[11:42] are two seniors blocks that are proposed. One is just

[11:47] a seniors block on its own, which could be any

[11:49] of those components. The mixed use seniors building would have.

[11:56] Some component of it being. Commercial retail. Could be medical

[12:01] offices. It could be any number of things along those

[12:06] lines. Service, retail. Sorry. Not sure if I've covered everything

[12:14] off. Yes, I think so. I'm just looking at the

[12:18] before and afters and with the reduction in houses. There's

[12:23] 12345 blocks showing with different uses now. And then

[12:33] looking at. The change in density. With these

[12:44] changes. The original proposal was 19 units per hectare. Without

[12:52] the seniors is 15.5. And now the new with the

[12:56] seniors is 21.8. Which brings us. To over and above.

[13:04] The. County and town at 16 units per hectare. And

[13:09] I have no problem with seniors housing. And totally support

[13:14] it, but we are adding to the density in the

[13:17] entire community. So how are we going to address that?

[13:22] With traffic management and traffic flow and all those other

[13:26] considerations about quality of life. Thank you. Through you, Mr.

[13:30] Mary, I could provide some additional clarification on that, and

[13:34] those are excellent. Points that the councilor has brought up

[13:39] density targets that are identified in the county's official plan

[13:43] are minimums. So 16 units per hectare is a minimum.

[13:48] That has to be. Met. The adjustments in the number

[13:53] of units that have been proposed since the initial. Submission.

[13:59] And subsequent submissions. We are, actually. Now, just so that

[14:03] you know, up to 933 units. That includes the seniors

[14:09] component because the county had asked the applicant to provide

[14:14] estimates on the number of units that they were anticipating

[14:18] in those two seniors blocks. And then just to break

[14:23] that down a little bit further, I'm sure. You are

[14:26] well aware of the term. Single detached equivalents that have

[14:32] been or sdes that have been assigned. For allocation in

[14:37] terms of servicing. Balance has been assigned 700. Sdes.

[14:47] And. They are currently now with the 933 unit. It's

[14:53] a complicated. Calculation. It's based on type of housing, number

[14:58] of bedrooms, if it's an apartment. Townhouse versus. Single, detached

[15:04] dwelling. So with the 933 units, including the seniors component,

[15:10] They are just at about 700. Sdes so they are

[15:14] meeting. Their allocation that's been provided to them, and they

[15:19] are meeting the density targets as required. By the county.

[15:24] Any other questions from council? Councilor Cheney? Thank you. Through

[15:32] you, Mayor. Thank you for your presentation and the work

[15:37] here. I just have a question. About the traffic coming

[15:41] out on Trafalgar. Obviously there'll be a street that comes

[15:44] out at Station road. I was wondering what the street

[15:48] was on the south end. That comes west. Trafalgar. Road

[15:52] even. With my glasses and a magnifying glass. I couldn't

[15:55] quite figure that one out. And I know what eventually.

[15:59] Technically. There is future considerations that go south of that

[16:03] when that property is figured out. But there looks like

[16:07] there's two. Termists to the west to Trafalgar road. I

[16:11] just couldn't figure out where the south one was, what

[16:14] street that was. Through you, Mr. Mayor. I'm just trying

[16:21] to enlarge this. I think one of them is harvest

[16:25] street. Could that be the south one? Comes into the

[16:29] backside of the trail. Correct. Maybe you can read that

[16:39] version. Sorry. Through you, Mr. Mayor. Ultimately. When

[16:49] the lands to the south are developed, that collector Road

[16:52] will connect down to the south end. As well, so

[16:56] that will provide additional. Connections. There have been traffic studies,

[17:02] transportation studies that have been prepared in connection with the

[17:06] development. And. That has all the various connections to arterials

[17:16] and major collectors have all been. Analyzed and assessed in

[17:21] terms of capacity. And. They've also. Provided recommendations for. Any

[17:29] mitigative measures that need to be taken in order to

[17:33] ensure there are no issues. Thank you. Any other questions

[17:40] from council I was going to ask. Ms. Caberris, with

[17:47] respect to site lines on traffic studies, is that part

[17:50] of the study? As well, because that is a dip

[17:53] from almost every direction at station road in front of

[17:56] the fire station, so oncoming traffic from the north or

[17:59] south is kind of blind to that intersection. And I

[18:03] heard earlier today that there was no plans to put

[18:06] in a traffic signal at that location, and I'm a

[18:10] little worried with fire trucks coming out of there if

[18:12] there's. An emergency or with traffic coming north or south,

[18:16] that there's just, it's almost a blind intersection. Through you,

[18:19] Mr. Mayor. I understand that. The traffic study looks at

[18:27] those sorts of things. They do have. Standard. Modeling that

[18:33] needs to be looked at, needs to be taken into

[18:36] account when they're doing their assessment, but I can certainly

[18:39] raise. That. Make a note of that and that will

[18:42] be something. The technical item that gets reviewed as part

[18:46] of the draft plan of subjugation process. So that process.

[18:50] Has not been finished has not been completed at this

[18:53] point. So I will definitely raise that with the engineers.

[18:58] Thank you. Any other questions, Councilor Ehler? Thank you, Mr.

[19:02] Mayor. A question about the May 9 meeting. Can you

[19:07] provide some context around what happens at that meeting? Thank

[19:13] you. Through you, Mr. Merritt. Typically. The public meeting would

[19:20] have been held for both the official plan amendment and.

[19:26] The zoning bylaw at the same time. For. Whatever reason,

[19:34] it was decided to separate them out. So this is

[19:38] an unusual. Circumstance where you're ending up with two public

[19:42] meetings for this particular application. Having said that. It actually

[19:48] gives counsel and the public an opportunity. To see a

[19:54] more progressed plan. As I said, the draft plan has

[19:59] now been submitted twice, so it's a little bit more

[20:03] refined. And that public meeting. The applicant will present. Their

[20:09] zoning bylaw amendment specifically. They will show the draft plan

[20:14] of subdivision, I'm assuming they will advise. Of the different

[20:20] zone residential zone categories that they are looking for and

[20:23] what that will be comprised. Of. In terms of. Lot

[20:29] frontages, types of housing, whether it's townhouses, singles. So it's

[20:34] getting more into. The refined details of the plan. Height,

[20:41] building heights, setbacks, that kind of thing. So anything related

[20:47] to the zoning bylaw? Will be discussed at that meeting.

[20:53] And then. Comments, same as with the official plan amendment.

[20:57] Public meeting any comments received from staff and the public

[21:01] will be taken into account prior to finalizing the amended

[21:05] bylaw. Will that meeting include more visuals? As far as.

[21:13] The connected walkways. Positive pedestrian experience that was. In the

[21:20] original. Public meeting where the sidewalks are going to be.

[21:27] Kind of more quality of life, looking at it from

[21:30] more of a quality of life aspect. Than kind of.

[21:34] Just a mere technical thank you. Through you, Mr. Mayor.

[21:39] We can certainly request the opposite to provide that as

[21:42] part of their presentation. That's not a problem. Thank you.

[21:48] And can you also explain the expected timeline of this,

[21:52] what happens next, such as when these properties go for

[21:55] sale, the expected start, build date and occupancy date. Mr

[22:01] mayor. I am not familiar with the applicant. 's schedule,

[22:10] construction schedule. But I can tell you from the municipal

[22:13] side, once this official plan amendment is approved by council,

[22:19] it needs to go to the county for final approval.

[22:22] The county can't approve this amendment until OPA 120 is

[22:26] approved at the province, so. There's a little bit of

[22:29] time there. And the zoning bylaw amendment cannot. Be enacted

[22:35] by council until that official plan amendment or this official

[22:38] plan amendment is approved. So there's a little bit. Of

[22:42] a lineup. I would suspect that. After that. The applicant

[22:50] will want their conditions of draft approval related to the

[22:53] draft plan of subdivision. I would say that's going to

[22:56] happen likely within the next. Four months if everything goes

[23:02] well with the province. And then I can't see them

[23:06] constructing until sometime 2025. But we can ask them. To

[23:14] provide. A preliminary outline at that public meeting. Thank you,

[23:19] Ms. Guerris. Is there any additional questions? From up here.

[23:27] I think that covered. Things really well for me. There

[23:31] is maybe a little bit of expectation that there might

[23:33] have excess SDEs on this development. Which I guess would

[23:37] go back. They could sell back into the pool for

[23:39] other developers if they don't use. For the complete property.

[23:45] Is that an accurate comment? Mr. Marietha is a correct

[23:50] comment. If. They have extra sds, it could go two

[23:56] ways. They can choose to put them back into the

[24:00] pot, so to speak, sell them back for someone else

[24:03] to use. Alternatively. They may want to hold on to

[24:09] them if they are proposing. A larger number of seniors

[24:14] housing or. A different form of housing that would provide

[24:18] for additional units. There's a couple of different ways that

[24:22] they can go. But that would have to be determined

[24:26] when they are getting their job planning subcommission approval. And

[24:30] I guess everything also hinges on the wastewater connector from

[24:34] Hillsburg to Aaron. So that's. I guess the major. Time.

[24:38] Hold up. Once all these approvals are done at the

[24:40] county level, That is correct. Any additional questions, then. And

[24:47] if not? I have a motion moved by Councilor Brennan,

[24:51] seconded by Councilor Ehler. Be it. Resolved that council hereby

[24:54] receive report number PD 2024. Final recommendation report for official

[25:00] plan amendment application, Op. 23 one beachcraft investment sink 63

[25:05] and 63 a Trafalgar road, Hillsburg for information and that

[25:09] council adopt official plan amendment number 16 as presented in

[25:13] Appendix D to this report to red designate the subject

[25:16] lands from recreational to resident. Residential Greenlands to residential residential

[25:21] to Greenlands. Designate Special Policy Area nine and remove the

[25:25] proposed new fire hall location symbol as outlined in appendix

[25:29] C to this report, and that council directs staff to

[25:32] submit official plan amendment number 16 to Wellington county for

[25:36] approval in accordance with the Planning act. Recogn. Recognizing approval

[25:39] of this official plan amendment will follow the province's approval

[25:43] of Wellington County's. Official plan, amendment number 120, and the

[25:47] county of Wellington's approval of the town initiated. Official plan,

[25:51] amendment number 13. All in favor? All in favor? We're

[25:56] good. Thank you very much, Ms. Cavaris. That was well

[26:02] done. All right. Thank you. Moving on. We're into. Finance.

[26:09] Madam Treasurer, can you please proceed with your first report?

[26:16] Thank you. And through you. Mr. Mayor, we have today

[26:19] the strategic plan 2024 to 2027. Be it resolved that

[26:24] council hereby receive report number f, Strategic Plan 2024 to

[26:32] 27 and. That council direct staff to complete the strategic

[26:36] plan. 2024 to 2027. And at this time, I'm going

[26:42] to pass it over to. The CaO Rob Adams, who

[26:46] would like to take over. The background and more information.

[26:51] Thank you. Thank you very much, Wendy. And thank you,

[26:56] worship. Just wanted to provide a little bit of information.

[27:01] I'm new here. So I'm trying to catch up on

[27:05] our background in history. Some of the information provided. In

[27:08] the background. I apologize. It's not entirely accurate, but suffices

[27:14] to say that a significant amount of work has gone

[27:17] into the project already. Public consultations and further work, and

[27:22] staff feel we're in a position. With some further steps

[27:26] we can finalize. An internal strategic plan. At this stage.

[27:34] So. I think at this stage we're in good shape

[27:37] to be able to finalize that. Strategic plan with a

[27:40] little bit of work from staff internally. Any questions from

[27:45] the horseshoe? Everyone's happy. All right, well, thank you for

[27:49] that. So I have a motion moved by Councilor Cheney,

[27:53] seconded by councilor Brennan. Be it resolve. The council hereby

[27:56] receive report number. F 2024 eight strategic plan 2024 to

[28:02] 2027. At that council, direct staff to complete the strategic

[28:07] plan 2024 to 2027. All in favor? That motion be

[28:12] passed? Madam Treasurer, I think you're up at bat again.

[28:17] Thank you. And through you, Mr. Mayor. Good afternoon, Mayor

[28:20] Dane and councilors and members of the public that are

[28:22] here today. Be it resolved, that council hereby receive report

[28:26] number f, community grants. Allocation 2024 for information.

[28:37] And request that council direct staff to distribute proceeds as

[28:40] recommended by the committee, for over ten years. The town

[28:43] of Urine has accepted applications and distributed funds to many

[28:47] of our local volunteer organizations. They say that volunteers are

[28:51] the heart of the community and connecting us and making

[28:54] the town of Urine. A better place this year. We

[28:57] had 21 applications submitted by January 31 deadline, including some

[29:03] new applicants such as Aaron Pride Girl Guides of Canada

[29:07] and Wellington County Four H Club, all worthwhile projects and

[29:11] events. I would like to include a thank you for

[29:14] our volunteers who make a real difference to the lives

[29:16] of people. Animals and organizations. In conclusion, we ask that

[29:22] council receive report. F 202409, community grants, allocation 2024, indirect

[29:30] staff to distribute proceeds as per appendix A and I'll

[29:34] take any questions now, if there are any. Thank you.

[29:38] Thank you, Ms. Parr. Any count questions from the shoot?

[29:43] Seeing as there is none, I think we're going to

[29:45] have councilor Cheney's follow up to some of this a

[29:48] little later on. We have a motion moved by Councilor

[29:52] Cheney, second by councilor Haler, that it resolved. A Council

[29:54] hereby receive report f 2024, nine community grants allocation recommendation

[30:00] 2024. For information and that council direct staff to distribute

[30:04] proceeds as recommended by the committee in appendix a. And

[30:08] congratulations. To all those who are receiving the. Grants. All

[30:11] in favor, motion be carried. Moving on. Madam treasure, we

[30:16] have another report from you. Thank you. And through you,

[30:21] Mr. Mayor. Be it resolved that council hereby report number

[30:27] receive report number f blue Triton. Allocation of. Community grant

[30:33] funds 2024. For information. And request that council directs staff

[30:38] to complete the list of projects totaling $58,446. As detailed

[30:44] in the report, the Blue Triton grant's main goal and

[30:47] purpose is to engage the community as they have for

[30:49] over 20 years. As well as including the strategic pillar

[30:54] of service, excellence and good governance. The projects listed would

[30:57] also include. The strategic pillar, healthy lifestyle and vibrant community.

[31:03] Ideas and proposals were brought forward and discussed by the

[31:06] leadership team. Staff is committed to benefit the community through

[31:10] engagement and healthy, positive activities. Appendix A is the list

[31:15] agreed upon. So I'm just going to go through the

[31:17] list. With a little explanation for each of the items

[31:20] on the list. So the road reopening celebration. As the

[31:26] construction on the main streets is completed, a plan is

[31:29] in place to celebrate with a barbecue, children's activities and

[31:32] games, and invite additional vendors for a big celebration of

[31:37] the road. Reopening. Number two, the main street. Some ground

[31:42] planters, benches and solar lighting. I added the word ground.

[31:46] There because we already have the overhead planters, so these

[31:49] would be in addition to that, along the sides of

[31:52] the main street. This plan is to brighten up and

[31:55] beautify the downtown. Areas of Erin and Hillsburg area. Areas.

[32:01] Okay, number three. Children's art easels for playground. This is

[32:05] something new that our economic development officer found. These are

[32:09] chalkboard easels supported in ground. And something new and fun

[32:14] for our residents to be placed in the parks. Number

[32:17] four water filling stations. This was included in 2023. However,

[32:22] it was not completed. We've added a second one of

[32:26] the locations our Macmillan park and Aaron and Victoria park

[32:29] in Hillsburg. This project addresses environmental sustainability in relation to

[32:34] reduction of plastic use and less garbage. As we encourage

[32:38] fewer vehicles and more walking and cycling. The water filling

[32:41] stations are a perfect complement. Number five, the Canada Day

[32:46] event. This proposed project has planned to take place at

[32:50] center 2000. This year with town employees volunteering their time

[32:54] to supply barbecue and drinks throughout the day, including musical

[32:58] entertainment, providing play areas, and inviting additional vendors. Okay. And

[33:04] number six, the Canada day fireworks, which we've been adding

[33:08] in every year. A fireworks display will be included in

[33:11] conjunction with the all day event at center 2000. This

[33:14] will draw residents to one location for the entire community

[33:18] to enjoy. It should also encourage fewer residential displays, resulting

[33:24] in higher compliance and increased community safety. In conclusion, we

[33:29] ask that council receive report number f blue Triton. Allocation

[33:35] of community grant funds. 2024 and approve the recommended projects

[33:41] as per appendix A. So thank you, and I'll take

[33:44] any questions now, if there are any. Thank you, Ms.

[33:46] Parr. Any questions from council? Councilor ehler. Mayor. I thought.

[33:55] There was already. A water filling station at McMillan park.

[33:59] Is this another one? Through you, Mr. Mayor. We did

[34:03] have that on the list last year. And I spoke

[34:09] to our parks and recreation Officer d about that, and

[34:13] she said, oh, there is one there, but we haven't

[34:16] received the invoice yet. And I just got that information

[34:21] from her. So that will have to be paid for

[34:23] with 2024 funds, which are obviously carried forward from the

[34:28] previous year. I see. Okay. Thank you. And just a

[34:33] small suggestion about the art easels. It's a great initiative.

[34:39] I don't know if it's just kind of a haphazard

[34:42] thing to. Put into our parks without a thorough plan

[34:44] for our parks. And I'd like to see that money

[34:49] going. To show a little bit more love to both

[34:52] our downtowns, but that's just my opinion. Thank you. Any

[34:57] other questions from the shoe, all right? Seeing. Is there

[35:05] no other questions? I have a motion moved by Councilor

[35:07] Brennan, seconded by. Councilor Cheney. Be it resolved, the council

[35:10] hereby receive report number f 2024. Ten blue. Triton. Allocation

[35:14] of Community grant funds 2024. For information. And that council

[35:18] direct staff to complete the list of projects totaling $58,446

[35:23] as presented in appendix a. All in favor that motion

[35:28] be carried. Thank you very much, Ms. Parr. We have

[35:32] Kyle Davis, the town's risk management official source water protection

[35:35] guru, with us today. To present the 2023 annual report.

[35:39] Kyle, please proceed. Thank you, Mr. Mayor, members of council

[35:44] and pleased to be here today to present the 2023

[35:48] annual reports for source water protection for the town of

[35:51] Erin's municipal well systems. So as required by the Clean

[35:56] Water act under section 81. These reports are required to

[35:59] be submitted on behalf of the town, and they were

[36:01] by February. First to 2024 for the calendar year of

[36:05] 23. I'll now do a brief summary of the work

[36:09] that was completed in 2023 and our work is divided

[36:12] up into different buckets or sections. Part of it. Is

[36:16] supporting the development review of planning, the work of the

[36:19] planning and building departments. So there is 48 development reviews

[36:22] completed last year in the town of Erin, 483 countywide

[36:27] and the 48th of the town is in line with

[36:29] the five year average that we're seeing in the town

[36:31] of 43. In terms of some of the work that

[36:34] we do with existing landowners. We are 98% complete. We

[36:39] have 2% left in terms of the activities that require

[36:42] management. Within our wellhead protection areas around our municipal wells.

[36:45] These are predominantly agricultural uses, and actually. They are predominantly

[36:50] in the Halton Erin town line area protecting our neighbors.

[36:53] Well, because we do have the responsibility to protect any

[36:56] neighboring wells or any wells from neighboring municipalities that come

[36:59] into the town. So there are seven risk management plans

[37:02] left for 2023. We've actually signed one in. Early 24,

[37:06] so we're down to six. And overall, in 23, we

[37:09] did sign three risk management plans, and these are the

[37:12] plans that manage the activities in place and make sure

[37:15] that there's not an impact to the municipal well. In

[37:18] support of that work. There was 71 inspections completed within

[37:21] the town, 38 or compliance inspections, no contraventions were found

[37:25] and 33 were to verify activities on the ground, predominantly

[37:29] farming related, but also winter maintenance related as well in

[37:32] getting it ready for. Future policy changes that are coming.

[37:37] Terms of education outreach. There was 40 events countywide completed.

[37:40] A number of those were in the town related to

[37:42] staff training and also septic socials to support the septic

[37:46] inspection program. That happened last year in 23 and near

[37:48] and dear to my heart, of course. Five days of

[37:51] those events were actually the wildly Wellington Children's Groundwater Festival,

[37:55] where I know a number of members of council attended

[37:58] the vip day. It is going to be held in

[38:00] Wellington. County again this year in 24. It's at Martin

[38:02] park, not qualifl Lake. This year, and it'll be on

[38:04] June 5, and I hope to see members of council

[38:07] there. If they choose. In terms of septic. Inspections. This

[38:12] is required every five years for septic inspection for septic

[38:15] properties that are within close proximity to the municipal wells.

[38:18] There are 125 properties within the town. That are in

[38:23] this program. 107 were completed last year. Three were exempt,

[38:26] and we have 15 left. That will be working with

[38:28] the building department on completing in 24. The remedial action

[38:33] rate countywide and in the town was a little higher

[38:35] this time. This is the second time we've run this

[38:37] program was at 52%, so a number of those were

[38:41] minor. Most of those were minor. And these are things

[38:43] like pump outs or things. Of that nature. But there

[38:46] were 19 major. Contraventions as well. And then, last but

[38:51] certainly not least, there is work ongoing in terms of

[38:54] policy updates, both in terms of winter maintenance for the

[38:56] credit Valley source protection plan as well as technical work.

[38:59] So the work for the new Aaron well, e nine

[39:03] began in the fall of 2023 and is proceeding through

[39:06] the winter and the spring, and we will be coming

[39:08] back to. Council in short order with update on that.

[39:12] Please take any questions. Council, do you have any questions

[39:15] for Mr. Davis? Councilor Brennan? Thank you through you. Thank

[39:20] you for the report, Kyle. I just wanted to ask

[39:23] a general question, because source water protection is a mystery

[39:28] to a lot. Of people. Out there. To a lot

[39:32] of people up here, too, at times. But. I just

[39:36] wanted you to sort of give an overall assessment about

[39:41] any particular dangers or anything that we need. Is there

[39:45] anything we need to worry about coming in the future?

[39:49] Certainly. Thank you, Councilor Brennan. Through you, Mr. Mayor. Yes.

[39:55] So just maybe to address the part about source water

[39:57] being a mystery, the idea behind source water. Is just

[40:00] to ensure, to prevent problems from happening before they hit

[40:03] our municipal well. So in doing that we do have

[40:06] some regulatory authority, but we also generally work with landowners

[40:10] in regards to things like septic systems, fuel storage, manure

[40:14] spreading. In terms of impacts, I'd say we're in pretty

[40:18] good shape in the town. We're definitely working towards. Kind

[40:22] of 100% being complete. We're not there yet, but we're

[40:25] working towards that. Septic systems are always something that we

[40:30] keep an eye on. We did have a higher remedial.

[40:32] Action rate this past year. In the program. So that's

[40:35] something we're going to dig into and take a look

[40:37] at in terms of why that was and then the

[40:40] other thing, and it's not. Necessarily. I would say it's

[40:44] on the horizon for the town, but it's definitely an

[40:46] issue we're seeing on the ground and some of the

[40:49] other Wellington county municipalities is. Salt. So winter maintenance activities.

[40:53] So the use of sodium and chloride for road sulf

[40:56] parking lots. Things like that. Of course it's necessary, and

[40:59] it's definitely needed in terms of in terms of public

[41:01] safety, but there is also increasing salt levels that we're

[41:04] seeing in groundwater and. In surface water. So for the

[41:08] town, the soda McClure concentrations aren't at that. Level, but

[41:13] it is something that's definitely on the radar countywide. Just

[41:17] to go along with that. I'm assuming that there are

[41:23] a number of septic systems. That are in existence now.

[41:28] That hopefully we will be taking offline through. The wastewater

[41:32] treatment plant at some point in the future, and obviously

[41:35] that would help with the situation. We have now. Yes.

[41:40] Through the mayor. Yes, that is correct. Some of the

[41:43] septic systems will be eventually or are within the servicing

[41:47] areas, but some of the subject systems aren't, so some

[41:50] of those will still be. In existence after the servicing

[41:55] has happened. Thank you. Any other questions from the horseshoe?

[42:01] Maybe. Well, we've got you here. Maybe you can just

[42:05] touch a little bit more on who manages the model.

[42:09] And the good news that some of the work coming

[42:12] out of well nine is done to find an old

[42:14] model that had disappeared. Oh, certainly. Thank you, Mr. Mayor.

[42:18] Yeah, so. In terms of developing the wellhead protection area

[42:22] mapping that we use for source water protection. A lot

[42:26] of that work was done just post Walkerton early 2000s,

[42:30] so that work was done. On behalf of the town

[42:32] by Ray Blackport at that time. In terms of. Just

[42:37] turnover. We did not have a copy of that model.

[42:41] In the town files or the source water files, so

[42:44] we were able to find a copy of the model

[42:46] in the Oak Ridges marine Collective, which. Is not for

[42:50] profit group that is funded by most of the GTA

[42:54] municipalities. York, pl. Plieringhouse for groundwater and hydrogeological modeling.

[43:04] So, with e nine, our consultant aqua insight actually found

[43:09] the old model, which then helps to serve for a

[43:11] basis for the new model. That we've now been updating

[43:13] for, well, e nine. This is something that I only

[43:16] learned recently, that there's no real provincial standard for these.

[43:20] Models, and your neighboring municipality might have a totally different

[43:23] model than yours that doesn't integrate. So. If we can

[43:30] piggyback onto a bigger data set. We're always going to

[43:33] be ahead of the curve. A bit more and there'll

[43:36] probably be a lower cost by. Sharing the technical people

[43:39] running the modeling, because that isn't the cheap part at

[43:42] all. All right. Any additional costs or questions? Costs, questions.

[43:51] Seeing as there is none. Thank you very much, Mr.

[43:53] Davis. I have a motion moved by councilor. Brennan, seconded

[43:56] by Councilor Ehler. Be it resolved that council hereby receive

[43:59] report. Number W 2024. One town of Air in 2023

[44:03] risk management official and municipal annual. Reports for source, water

[44:07] protection for information. All in favor? That motion is carried.

[44:09] Thank you. Okay, we're going on to. Any questions regarding

[44:15] the committee minutes? And if there's none? We can fly

[44:19] through this one quickly. I have a motion moved. By

[44:21] councilor Brennan. Seconded by Councilor Cheney. Be it resolved, the

[44:24] council hereby receive. The following committee minutes as circulated environment

[44:28] and sustainability advisory committee minutes. Parks and Recreation and Trails

[44:37] Advisory Committee minutes of February 15, 2024. All in favor

[44:42] that motion is carried. We have one new business item

[44:46] today. Councilor Cheney, would you please read out your. Motion.

[44:38] On February 12, 2024.

[44:50] Thank you, Mr. Mayor. Whereas. Community engagement through either sport

[44:59] or group activities helps create a strong community. And whereas

[45:04] town council applauds and encourages these activities. And whereas. And

[45:14] whereas the cost of everything has increased over the last

[45:16] number of years. Therefore, be it resolved. That staff be

[45:19] directed to deliver a report to council on the feasibility

[45:23] of budgeting up to $30,000 for the 2025 community grant

[45:29] program and that the budgeted amount be reviewed Ann. Our

[45:14] community. Is growing numerically and culturally.

[45:33] Annually thereafter and I'll take any question. Councilor Brennan. Not

[45:41] a question, but just. Thank you. A vote of support.

[45:46] Yeah. We had $42,650 in applications this time around, and

[45:52] only 20. Thousand to satisfy them. So moving this up

[45:56] to $30,000, in my mind, is a no brainer. All

[46:03] right, well, seeing us. Would you like to? Sure, go

[46:07] right ahead. Thank you, Mr. Mayor. We've had, as councilor

[46:14] Brandon said. Requests of over 43,000 when we've only had

[46:19] 20 and it's been five years since we had this

[46:23] $20,000 amount set. And we are growing. And I said

[46:27] culturally, we are getting more requests for things that are

[46:32] like pride day and other events. So as we grow

[46:36] as a community, I think. This budget needs to increase.

[46:41] Plus. Covid did a number on everything, and everything costs

[46:44] more. So up to $30,000 for this go around and

[46:49] then we should review it. Every year, but definitely every

[46:54] two years and see how things are going. I would

[46:58] be amazed in five years. Of the request. Are not

[47:03] a lot higher. And. We may have to change our

[47:06] targets, but I think we need to grow this budget

[47:09] with our community. Yeah, my total support with. These to

[47:18] engage the community. In. A vibrant. Way. So thank you

[47:22] for bringing that to the floor. All right, seems like

[47:26] we have a really nice consensus up here, so I

[47:29] have a motion moved. By Councilor Cheney. Seconded by Councilor

[47:32] Ehler. Be it result that staff be directed. To deliver

[47:34] a report to council on the feasibility of budgeting up

[47:38] to. 30,000 for the 2025 Community Grant program and that

[47:44] the budgeted amount be reviewed. Annually thereafter. I think everyone's

[47:48] in favor for that one. Motion is carried. Thank you

[47:52] very much, Councilor Cheney. We're moving on to correspondence council.

[47:57] Are there any questions on the activity list and maybe.

[48:02] I can. If there are, we can point to the

[48:05] CaO and ask them to answer. But. Please. You, Mr.

[48:10] Mayor, just one point of clarification. On number seven. The

[48:17] transportation master plan. That is not just for clarification. That's

[48:21] not the plan that is coming back. In Q two.

[48:24] It's the plan on how to do the plan. Correct.

[48:28] Yes. There are two things. One is regular updates to

[48:34] council on what's happening from a transportation standpoint. So the

[48:39] council is in the loop and aware. The other piece.

[48:45] In the activities list is to do. A transportation master

[48:50] plan. And so far I have received terms of reference

[48:54] from three other municipalities that are in the process. Of

[48:57] doing these. I've forwarded those on. To a couple of

[49:02] individuals to get some feedback on what it might cost

[49:05] us. To have some assistance with going to tender and

[49:09] putting those terms of reference in good shape. Because. We

[49:14] don't have staff in house who can do that with

[49:17] workloads and that. Is happening as we speak. So we're

[49:22] all over it. We're on it. Mr. Mayor, is there

[49:26] anything that could be acted upon? When we look at.

[49:33] The plan coming to us? The ballot tree one on

[49:37] May the fifth. Is that the date? May the fifth.

[49:41] For the public meeting. Yes. In fairness, it's going to

[49:46] take a bit of time to get the terms of

[49:47] reference put together, get. It out for proposals and then

[49:53] to select a firm to be able to do that

[49:56] and move. Forward. But that said, the process will catch

[50:00] up with whatever. Approvals for development are happening. We will

[50:04] consolidate all those traffic. Requirements or recommendations on all the

[50:11] various plans, as well as looking at a holistic approach

[50:15] to transportation and active transportation throughout the municipality. You're welcome.

[50:21] No other questions from the shoe, then, seeing as there's

[50:24] none, I have a motion moved. By Councilor Brennan. Seconded

[50:28] by Councilor Ehler. That be it. Result the council receives.

[50:30] Correspondence, item 9.15. All in favor. Thank you for that.

[50:38] And moving on to the lovely bylaws. Motion moved. By

[50:42] councilor Ehlerd. Seconded by Councilor Brennett. Be it resolved that

[50:45] bylaw is numbered 20 416 to 20 418, inclusive, are

[50:49] hereby past 20 416. Being a bylaw to adopt the

[50:53] amendment to the official plan of the town. Of Aaron

[50:56] official plan, amendment number 16. 20 417 being a bylaw

[51:00] to authorize the civil marriage solemnization service in the town

[51:04] of Aaron and to repeal bylaw 21 42. And 20

[51:09] 418 being a bylaw to appoint his Highness Justin Granger

[51:13] as deputy clerk. For the corporation of the town of

[51:16] Aaron. All in favor on this one. All right. Well

[51:20] done, Justin. Congratulations. And. We have. Oh, where are we

[51:26] here? On to confirming bylaw moved by Councilor Cheney. Did

[51:32] I ask for everyone's approval on that one? I did.

[51:34] Okay, good. Thanks. Sorry. Move. By Councilor Cheney. Seconded by

[51:37] Councilor Brennan. Be it resolved, the council of the corporation.

[51:39] Of the town of Aaron, having given due consideration to

[51:43] the following bylaw 20 419 as reproduced in this day's

[51:46] council agenda be passed and authorized the mayor and clerk

[51:49] to sign and seal same 20 419. A bylaw to

[51:52] confirm the proceedings. The Council of its regular meeting, held

[51:55] April 11, 2024 all in favor? That motion is passed,

[52:01] any notices of motion. No sneaky ones to be. All

[52:05] right, then. I have a motion moved by councilor Brennan.

[52:08] Seconded by Councilor Ehler. Be it resolved that the meeting

[52:11] be adjourned at. The hour of. Let's call it, I

[52:13] don't know. 05:21 p.m. All in favor. Thank you very

[52:18] much, everyone. Have a good evening.

Regular Council Meeting

Agenda

Transcript