[3:47] 21st, 2026 east or Tavistock Council meeting please note this

[3:52] meeting is being live streamed and recorded. By entering council

[3:56] chambers, you are consenting to be recorded. I will call

[4:03] the meeting to order. And are there any opening remarks

[4:06] this evening? Council is there? I just want to offer

[4:14] my gratitude for the opportunity to attend Roma this past

[4:17] week. And just highlighting a couple of things, sessions that

[4:22] I took in. One session was on the strategies for

[4:26] managing rural land, which was quite interesting and had a

[4:29] number of different examples. Of areas that we're kind of

[4:33] working at, that one that kind of stands out is

[4:35] Essex and how they're working to try. To contain farmland

[4:41] and make sure that farmland continues to exist. Kind of

[4:45] working with farmers as well on how to deal with

[4:49] small roads and big equipment and all of these dynamics.

[4:51] So I felt they were doing some really interesting stuff.

[4:55] Another piece that was pretty cool with them is they

[4:57] have a tourist piece dynamic to it, and that included

[5:01] what they call their wine road, which was another kind.

[5:05] Of highlight for them. Two other items kind of connect

[5:10] a little bit. One has to do with the long

[5:12] term care. In and throughout. The province of Ontario, the

[5:17] need for many, many beds. One thing I think that

[5:22] was concerning for me as having aging grandparents and parents

[5:27] is that many homes in Toronto. I think there was

[5:30] actually six homes that have shut down, some that are

[5:33] not. Managing well. But those homes, those residents are being

[5:36] then moved out of the city of Toronto and then.

[5:40] Taking meds further out. And the complication that that poses

[5:43] is that it then bumps residents. That are from their

[5:46] home communities. And that kind of leads to. Those folks

[5:53] not having their social supports and things like that. So

[5:55] I think that was a concern. One positive kind of

[5:58] on top of that was one of the last speakers

[6:01] that we heard was an organization called Genwell. And Genwell.

[6:06] Is recognized the need of, or the concern of loneliness,

[6:09] which obviously can happen. In this setting with seniors, but

[6:13] it can also happen with young people as well. And

[6:16] Genwell has been working hard at trying to provide tools.

[6:21] And education on how to better equip our residents, our

[6:25] people. To respond to that loneliness. And that piece. So,

[6:30] again, very grateful for the opportunity and. Lots to take

[6:34] in and chew on, so thank you. Thank you, councilors

[6:38] there. Any other opening comments? Councilor Smith. Thank you. Mary

[6:43] Schaefer, the Food and Agricultural Organization of the United nations.

[6:48] Has officially launched the international year of the woman farmer.

[6:53] It's a global campaign aimed at recognizing women's indispensable yet

[6:58] often overlooked contribution to. Global agri food systems and to

[7:03] galvanize efforts to close persistent gender gaps. The international year

[7:08] aims to spotlight the realities faced by women farmers and

[7:12] drive policy reforms and investment. To advance gender equality, empower

[7:18] women, and build a more resilient sector. Everywhere women make

[7:23] up a significant share of the world's agricultural workforce and.

[7:28] Are indispensable across all value chains, from production to processing

[7:33] to distribution, to trade and playing, of course, a central

[7:37] role in household food security and nutrition. It can be

[7:42] said women's. Contributions remain undervalued and women continue to face

[7:47] systemic bar. Barriers, including limited access to land, finance, technologies,

[7:53] education, and participation in decision making at all levels. Strong

[7:58] women. Impactful women. Unsung hero women have been contributing to

[8:04] agricultural success in our municipality for generations. So a tip

[8:09] of the hat to the international year of the woman

[8:12] farmer here at home. And abroad. This year also marks

[8:19] 100 years of the Royal Canadian Legion as it continues

[8:23] to pursue its mission. Of supporting veterans and their families,

[8:28] promoting remembrance. And serving communities right across the country through

[8:32] its 1400 branches. The organization sites a robust membership of

[8:38] over a quarter million. As one component that has contributed

[8:43] to this milestone. Perhaps you count yourself among them during

[8:47] its centenary. The legion is offering free membership and throughout

[8:51] the year. There will be ongoing events and projects announced

[8:56] on a national level, provincially and at a local level

[9:00] as well. The legion will market's anniversary officially this summer

[9:05] on Friday, July 17, and. I couldn't make mention of

[9:10] the legion without a mention for Tavistock Branch 518. Marked

[9:16] 75 years in 2025. Our local legion was constituted in

[9:22] the spring of 1950. Thank you. Massey. Miguette. Thank you,

[9:28] Councilor Smith. Any other opening comments this evening? I have

[9:32] an announcement to make. I've been asked to share an

[9:35] announcement from Chief Alexander. To the council members of Easar

[9:41] Tavistock. It is with mixed emotions that I wish to

[9:45] advise counsel and the staff at the township of Esore

[9:47] Tavistock that 2026 would be my final year as fire

[9:51] chief for the township. I'm grateful for the opportunity that

[9:56] I have been fortunate to be part of, but careful.

[9:59] Reflection over the last few months, I feel that almost

[10:01] 20 years. It is time for fresh perspective for the

[10:04] administration of the department and someone to look ten years

[10:08] into the future rather than 20 years to the past.

[10:13] I feel that announcing my retirement for the end of

[10:15] 2026 permits ample time to recruit for the position and

[10:20] allow us for a smooth transition over time to new

[10:23] management. I wish to thank council for this wonderful opportunity.

[10:28] And all of the firefighters, past and present, that I've

[10:30] had the privilege to serve with. And most of all,

[10:34] I wish and need to thank my family, my wife

[10:36] Heather and our sons. Nick, Mac, Dean and Jay for

[10:40] all of the sacrifices they have made during my tenure

[10:44] here at the township, respectively. Scott alexander. Well, Chief Alexander.

[10:52] I want to thank you for your service. And wish

[10:55] you the best. In your future plan. All right. We'll

[11:04] move on. First item on the agenda. Item number two

[11:07] is approval of tonight's agenda. Resolution on your screen. Moved

[11:15] by Councilor Smith, seconded by councilor Rudy. That council approved

[11:18] the agenda for the January 21, 2026 meeting as printed

[11:21] and circulated. Is there any discussion regarding tonight's agenda? Not

[11:26] seeing any. We'll call the vote.

[11:44] That is carried. We are on to item three, disclosure

[11:52] of pecuniary interest or general nature thereof, at any disclosures.

[11:56] Deputy Mayor Smith? Yes. I'll declare a peculiar interest on

[12:01] items. Eight. A, b and c, please. And have you

[12:07] given that in writing to the clerk? Okay. Thank you.

[12:10] And counselor, is there. I'm going to declare an interest

[12:14] in. Report a Tavistock 1997 drain request for minor improvement.

[12:18] And I have turned in the paperwork as well. Thank

[12:20] you, council. Is there? No other. Conflict declares. Okay, move

[12:26] on to next item. Minutes. Minutes of the December 17,

[12:30] 2025 council meeting. You have a resolution on your screen

[12:33] momentarily. Moved by Deputy Amir Smith, seconded by councilor Zair.

[12:43] That council can affirm the minutes of the December 17,

[12:45] 2025 council meeting as printed and circulated. Is there any

[12:51] discussion regarding those minutes? Not seeing any. We'll call the

[12:54] vote. That is carried.

[13:05] Next item. Item five. Public meetings. We have an application

[13:08] for a zone change tonight. Number z and 225. Five.

[13:14] Townsend Farms Incorporated. You will have a resolution on your

[13:18] screen to move. Into public meeting. Move by councilor Gillespie.

[13:27] Seconded by councilor Rudy. The council does now adjourn. To

[13:29] a public meeting in accordance with the provisions of the

[13:31] Planning act at 700 and 09:00 p.m. so any discussion?

[13:38] Okay, we'll call a vote. That is carried. We are

[13:47] now in public meeting and community planner Adam Jinyak. Will

[13:53] be providing his report tonight. Thank you, Mr. Mayor. Good

[13:58] evening, members of council and those in attendance here today.

[14:01] So these zone change application here today to be discussed,

[14:04] was submitted in conjunction with a severance application. That being

[14:09] severance application B 25. 54, two which recently went to

[14:14] the December 4, 2025, Land Division committee meeting. This own

[14:19] change and this consent application was to sever an approximately

[14:23] 98.8 acre or 40 hectare lot of agricultural land with

[14:27] a lot frontage of approximately 561 meters. The lot to

[14:31] be retained would be a one acre or 0.4 hectare

[14:35] in size. Lots to be used for rural residential. Purposes

[14:39] with a 53 meters frontage. The retained lot would contain

[14:42] an existing detached dwelling with a private well and septic

[14:46] system. Currently, the subject lands are zoned a two, the

[14:50] general agricultural zone. With two single detached dwellings and a

[14:54] farm building. On the large farm parcel. The proposal is

[14:57] to rezone the lot to be retained from the a

[15:01] two zoning to rural residential or rr zoning, while also

[15:04] facilitating the establishment of a special provision on the lot

[15:07] to be severed, which is the farm parcel to no

[15:10] longer permit two single detached dwellings, but rather only allow

[15:13] one dwelling moving forward. Staff would just like to note

[15:17] that the zone change application heard before you today is

[15:20] a condition. Of severance approval. This application was circulated to

[15:24] a number of internal departments and external agencies, and as

[15:28] a result of this circulation. There weren't any comments specific

[15:32] to the zone change application that were received and no

[15:35] comments were received from members of the public as of

[15:38] the writing of the report. In terms of the planner's

[15:42] analysis of this application. We reviewed this zone change application

[15:45] in conjunction with the severance application. We have the opinion

[15:50] that the proposal as presented does meet and reflect the

[15:53] intent and purpose of both the provincial planning statement and

[15:56] the county's official plan. Knowing no objections were received and

[16:00] given an analysis of the relevant planning policy. In this

[16:03] case, we are recommending that the application be approved in

[16:05] principle tonight, with the amending bylaw coming. Back at a

[16:08] future council meeting following the submission of a survey. With

[16:12] that in mind, I'm happy to take any questions there

[16:14] might be. Thank you, Adam. Any questions for our planner

[16:19] this evening? I just have a quick question. So there's

[16:23] two dwellings on this property now, is that. Correct. Through

[16:29] you, Mr. Mayor. That's correct. Okay, so this is to

[16:31] sever off one of them. Correct. The one dwelling is

[16:37] being rendered surplus. To sever off to a separate rural

[16:40] residential parcel. So there'll still be one residence. On this

[16:44] entire farm property. That's correct. The retained or severed lot.

[16:50] The farm parcel will retain one of the two dwellings.

[16:53] Thank you. Any other questions for the planner this evening?

[16:59] Thank you, adam. Is the applicant or agent here like

[17:04] to speak tonight? Hello. Welcome. From MTE acting as agent

[17:13] just here. If there's any questions for anybody that I

[17:15] can clarify. Okay. Is there any questions anyone needs to

[17:21] clarify? Deputy mayor Smith I'm not sure whether this question

[17:26] should go to you or whether I should have proposed

[17:28] it to our planner. Is there any restrictions? Like I

[17:33] know that they can't build another house. On the retained

[17:37] parcel of the farmland, correct? But. Can they tear down

[17:43] an existing home and then in future years, build a

[17:47] home back up on that and still have. One. Resident,

[17:52] one dwelling. I think I'll defer that question. Okay. Through

[17:55] you, Mr. Meredith. Councilor. Smith there is that possibility, but

[17:58] the intent with this application was to retain the existing

[18:01] home on the property. Okay, but there's nothing. Stopping the

[18:06] owner of the farm to replace that house. Through Mr.

[18:11] Maryland? Not to my knowledge. I would have to check

[18:14] with the official plan. Policies are on that. Okay, thank

[18:16] you. Any other questions? For the applicants agent. Not seeing

[18:25] any. Thank you. Thank you. Is there any member of

[18:28] the public, either online or in person tonight that wishes

[18:31] address council on this application. Not seeing anything there. Okay.

[18:40] We will now move out of public meeting. There'll be

[18:42] a resolution on your screen. Move by councilor Zaire, seconded

[18:51] by councilor Smith, that the public meeting does now. Adjourn

[18:54] and council reconvenes at 07:15 p.m. Is there any discussion?

[19:01] We'll call the vote. That is carried.

[19:13] We are now out of the public meeting. We do

[19:14] have a recommendation to approve the application in principle that

[19:20] will be on your screen momentarily. Moved by Councilor Glaspy,

[19:24] seconded by Councilor Vanwick, that the council of the township

[19:27] of Esau Tavistock. A proven principle of the zone change

[19:30] application submitted by towns and farms, Inc. Whereby a portion

[19:33] of the lands described as part lots 18 to 19,

[19:35] concession nine as in 420897 in the township of East.

[19:43] Eastor Tavistock. The lot be retained through the consent. B

[19:46] 25 54. Two to be rezoned from general agricultural zone

[19:51] a two to rural residential rr and to rezone the

[19:54] lot. To be severed. Resulting from consent. Application B 25

[19:58] 54. Two from the general agricultural zone, a two. To

[20:02] Special General agricultural z. Zone a two SP to prohibit

[20:06] future residential development. Is there any discussion regarding that motion?

[20:14] Not seeing any. We will call the vote for that.

[20:26] Motion is carried. We're onto item six. Delegations and appointments.

[20:33] The first one this evening is Oxford county. Speed management

[20:36] and road safety presentation. We've had Frank Gross from the

[20:43] county tonight. Hello.

[20:53] Welcome. Thank you for having us this evening. I'm Frank

[20:57] Gross, the manager of transportation and waste. Management with Oxford

[21:00] county. And I'm joined by Sean Bonacker, supervisor of transportation.

[21:06] We're here tonight to present the findings of post monitoring

[21:09] review that was completed for traffic. Calming measures that we

[21:11] previously implemented in inner kip as well in Tavistock. And

[21:17] we're sharing our recommendations with this council tonight, and then

[21:21] we'll be bringing those forward to county council in February.

[21:24] February 25. For adoption and then implementation. So I'll pass

[21:31] it over to Sean and he'll walk us through. The

[21:34] findings of our studies. Great. Mayor Schaefer, members of council,

[21:39] thanks for the opportunity here. We want to present on

[21:42] our recent speed management and road safety review. Completed within

[21:48] touch of a visa or tavistock. So we had two

[21:56] study areas in the township, the first one being Oxford

[21:59] Road four and Oxford. Road 33, the community of Interkip.

[22:03] The second location was Oxford Road 24 and Oxford Road.

[22:07] 59 in the community of Tavistock. Both study locations were

[22:12] post monitoring follow up studies. Completed to measure previously the

[22:18] effectiveness of previously implemented speed management and traffic coming measures

[22:22] in those communities. This slide. The next couple of slides

[22:26] I'll skip through rather quickly, but basically this slide. Talks

[22:29] about the key principles that county adopted for countywide traffic.

[22:38] Calming approach. So the plan that would be utilized to

[22:42] measure speed and traffic calming in various communities. The speed

[22:48] and road safety work plan. So this was the work

[22:50] plan that was utilized at the time when the initial

[22:53] studies were completed in both interchipp and Tavistock. Establishing posted

[22:59] speeds. Just some information there from Transportation association of Canada.

[23:06] Talks about what features are taken into consideration. When developing.

[23:14] Relatable posted speeds based on the driving environment. In each

[23:17] community. The appropriate speeds, posted speeds and speed variation

[23:27] differential. Just some more information about how posted speeds are

[23:31] adopted. Why it's important to select appropriate posted speeds. And

[23:37] the negative implications that could come as a result of

[23:41] not selecting appropriate posted speeds. The community safety warrant process.

[23:51] That the county council had approved in September of 2021.

[23:54] It's a two warrant process, so. These are the measures

[23:58] that are utilized in order to establish community safety zones.

[24:03] And so on to more of the study information. So

[24:06] in Interkip, we have our study location area here, which

[24:11] is shown in the red delineated area throughout the village

[24:15] there on Oxford Road 44 or Oxford Road four and

[24:18] Oxford Road 33. As you can see on the plan,

[24:24] This slide here identifies the 2019 findings that came about

[24:28] as a result of the study that was completed the

[24:30] initial speed management and traffic calming study that was completed.

[24:38] At the time, excessive speeds were observed at the village

[24:41] entrances. Basically, the approaches to the village. Speeds within the

[24:46] village were not deemed to be excessive at the time.

[24:50] We reviewed the intersection of Oxford Road four and Oxford

[24:52] Road 33 to see if a always stop was warranted.

[24:56] It wasn't. We reviewed adequate site lines for school crossings

[25:02] and there were no speed collision speed related collision trends

[25:06] at the time. Since that 2019. Findings or recommendations was

[25:15] completed. Since that time, the following measures have been implemented

[25:19] in interchep. In July of 2019, speed feedback signs were

[25:25] installed at key entry points to the community. 50 kilometer

[25:30] hour zone limits were adjusted to align better with the

[25:33] built up limits of the community. The 60 kilometer hour

[25:38] transition zone at the south end was adjusted accordingly. That

[25:43] was it in July of 2019. So in February of

[25:46] 2021. Two pedestrian crossovers were installed, one on Oxford Road

[25:56] four and another one on Oxford Road 33. And then,

[26:01] in November of 2023, community safety zone designations were installed

[26:06] on Oxford Road four and again on Oxford Road 33

[26:09] at the time. This slide here is rather busy. It

[26:13] shows the data that's been collected throughout the years. Going

[26:16] back as far as 2018. When the initial countywide and

[26:25] speed management and traffic calming approach was adopted by council

[26:29] data was collected that went to that report. At that

[26:32] time. This slide shows speed data collected on Oxford Road

[26:37] 33. Both at data collection points. And

[26:47] the speed feedback signs, which are also capable of collecting

[26:50] data. And then this next slide talks about the post

[26:55] monitoring study. So the post monitoring speed data collection happened

[27:01] in 2000 and 22,025. The key findings showed that speeds

[27:06] were reduced by up to 10 approach. Marginal speed increases

[27:12] were observed within the built up area. Higher 85th percentile

[27:17] speeds within the built up area on Oxford Road 33.

[27:21] And it was noted that the speed feedback signs are

[27:23] effective in reducing the approaching speeds of vehicles. The recommendations

[27:29] coming out of the postmodernitoring follow up study include the

[27:34] installation of flexible center line delineators on Oxford Road four

[27:38] and Oxford Road 33 within the village. The relocation of

[27:44] the north and west speed feedback signs to align with

[27:48] the 50 kilometer hour speed. Zone limit. And future road

[27:52] urbanization on OR 33 east. I think there's a proposed

[27:57] subdivision there on the corner. Be the south, the east

[28:02] corner of 19th line in Oxford Road 33. And as

[28:06] part of that, I think future road urbanization is a

[28:09] recommendation that should come out of that. This next slide

[28:13] shows it's an immediate measures maps. Shows approximate locations of

[28:21] where flexible delineators would be installed. It shows the relocation

[28:26] of the north and the west feedback signs to alive

[28:29] with the 50 kilometer hour zone where it begins. And

[28:33] also. Although not showing on the plan, there is intent

[28:37] to put flexible delineators on Oxford Road. 33 as well.

[28:43] So the next community was Tavistock. This slide shows the

[28:50] study limits outlined again in red both Woodstock street and

[28:54] Hope Street. The 2021 findings from the Tavistock initial Speed

[29:03] Management and traffic calming study. Found that speeds were marginally

[29:10] excessive on Oxford Road 59 south of Wilton street and

[29:14] on or 24 eastbound. 60 kilometer hour transition zones were

[29:20] found to be ineffective in reducing the approach speeds of

[29:22] vehicles to the community. The 50 kilometer hours owned south

[29:26] of Wilton street didn't match the built up area of

[29:28] the community. Rendering it somewhat ineffective. There were no significant

[29:34] speed related collision trends observed at the time. And truck

[29:39] activity remained consistent with typical volumes on comparable county roads.

[29:46] The traffic calming measures that were implemented after that initial

[29:51] study include, in January of 2022. There was an upload

[29:58] of Maplewood side Road. From or 59 to Oxford Road

[30:02] five. From the township to the county. Premises that. The

[30:12] uploading that to the county may offer opportunities for trucks

[30:16] to be able to bypass for the road to be

[30:19] able to one day be designed to a higher standard.

[30:24] So that then we could maybe support less trucks having

[30:28] to go through the village itself. In June of 2022.

[30:34] The 60 kilometer hour transition zones on County Road 24

[30:38] east and 59 south. Were adjusted. Sorry. They were removed

[30:44] in the 50 kilometer hour zone was adjusted to match

[30:47] the built up limit so the community. Speed. Feedback signs

[30:50] were installed at the east and south legs of the

[30:53] village in February 2023. There was a PXO installed on

[30:59] Woodstock Street north, near Jacob Street. And in November 2023

[31:03] and May 2025, respectively. There were community safety zone designations

[31:09] installed on or 24. Or 59. So this next slide

[31:15] shows the speed summary map. Again with data going back

[31:23] as far as 2019. Collected in 20 23, 20, 24,

[31:27] 20, 25. And the speed data that was collected on

[31:31] Oxford Road 59 over the various years where data was

[31:36] collected. And so the post monitoring.

[31:46] Findings as a result of our most recent study here.

[31:51] The key findings included incoming speeds at the south end

[31:54] were reduced by 14 km an hour. Incoming speeds at

[31:58] the east end increased and also at the west end

[32:01] by approximately 10 km an hour each. The south speed

[32:06] feedback sign. Data was compared against our data point, and

[32:12] I believe we have a discrepancy with our data point.

[32:16] So there is a plan to collect future data. There

[32:19] the espe. Espeed feedback sign versus the 2025 data point.

[32:25] Again, at that data point, I think. We had a

[32:28] discrepancy as well. And it was noted that the speed

[32:32] feedback signs are effective in reducing incoming vehicle speeds. So

[32:38] the recommendations. From the Tavistock study include the installation of

[32:45] speed feedback signs at east and west approaches on Hope

[32:48] street. The installation of. Center line flexible delineators at the

[32:53] east end of Hope street and Road urbanization on the

[32:57] south end is planned in 2027 for the extension of

[33:01] curbs and sidewalks. I'm sure all of you are aware

[33:05] of the proposed development there on the west side. Of

[33:08] Woodstock street south. I believe the county has accepted a

[33:13] monetary contribution from the developer for that road urbanization project.

[33:19] Which is at this point scheduled for 2027. Further data

[33:23] collection is needed at the south and east ends as

[33:25] a result of. Those discrepancy. With the data that was

[33:31] collected there and the future intersection studies on Oxford Road

[33:36] 24 at Perthline. 29 and Perthline 33 have been identified.

[33:41] As part of the strategy, maybe to try and have

[33:45] trucks utilize more roads going around the village. Rather than

[33:49] through. The next slide is an immediate measures map. You

[33:54] can. See the addition of the speed feedback signs at

[34:00] the west and east ends of the village as well

[34:04] as a flexible delineator plan there for. The east end

[34:08] of the village as well. So, next steps, while we

[34:13] are meeting with you here today, doing the delegation, It

[34:19] is January 2026. The public consultation. We plan to send

[34:25] out notices to all residents running. On the affected roadways.

[34:32] So those notices will go up by mail and we'll

[34:35] also be posted on speak up. Oxford. Our plan is

[34:40] to send the findings or recommendations in a report to

[34:43] council on February. 25th. For their review and approval. The

[34:49] plan is to implement. The final approved immediate measures in

[34:54] q two or q three of 2026. Postmodernitoring and continued

[34:59] post monitoring and data sharing with. Police is an ongoing.

[35:03] Key finding of the countywide strategy. And the Oxford County

[35:09] Road Safety strategy. So that's a recent initiative that was

[35:13] approved by county council to come up with a countywide

[35:18] road safety strategy with the input of the area municipalities

[35:23] through the creation of an ad hoc committee and to.

[35:28] Develop. Countywide strategy that could be applied across the area,

[35:32] municipalities as well. And then last but not least the

[35:35] road safety improvement fund. Is the fund that was announced

[35:40] shortly after the government canceled the automated speed enforcement program.

[35:46] It's my understanding that. The funding for the road safety

[35:50] Improvement Fund was offered first to those municipalities that were

[35:53] already involved. In automated speed enforcement, but that perhaps any

[35:57] remaining monies will be offered to municipalities who would be

[36:02] left to qualify through some kind of application process. So

[36:06] with that, we have some future study areas planned for

[36:09] 2026. They include Oxford Road 28, near 14th Line. And

[36:18] Oxford Road. Two between or 30 and the 10th line.

[36:24] The second one there. Oxford Road two is actually a

[36:26] post monitoring follow up study. We already did. An initial

[36:29] study there several years back, so that would be the

[36:32] follow up. So I guess with that, I'd like to

[36:35] thank you for allowing us the opportunity to. Present here.

[36:42] And if anyone has questions. Or they're willing to try

[36:45] and answer those. Thank you, Sean and Frank. Any questions

[36:49] for these gentlemen from my council, Deputy Mayor Smith. Do

[36:54] we share these findings with oPp? Yes, we do. So

[37:00] through the mayor to the councilor, previous to this meeting

[37:04] here we met. With township of Esore to have stock

[37:07] staff. Police. And. Wasn't at the meeting, but assuming there

[37:13] was a council member here. At that meeting, correct? So,

[37:18] yeah, we did. That information, this presentation. Was shared with

[37:21] them at the time. When we collect speed data. The

[37:26] speed data is also shared with them in its raw

[37:28] form. And they then take that and they have their

[37:31] traffic analyst review it and. They're looking for not only

[37:35] areas of high speed, but what time of day is

[37:38] that? Happening, right? Because obviously they have limited resources. They

[37:42] won't want to be able to target. Or set up

[37:45] targeted enforcement of known locations where they figure they'll maybe

[37:50] get the best. Bang for their bach. My concern is.

[37:57] The. Highway, their county road 33 going in. Aircap the

[38:01] speeds coming in and out of there. And that's very

[38:05] close to the school. Seems to be excessive, and I'm

[38:09] just hoping that the OPP or through some of these

[38:12] common measures, we can get that speed in check because.

[38:17] It's just nothing but gone up. All the way along,

[38:22] and it just seems to. We're just looking for a

[38:25] place to. Have an accident there. Thank you. Councilor Glespie.

[38:33] I was just wondering if you have any data on

[38:36] where center line delineators have been. Used at their effectiveness.

[38:41] Through the mayor to the councilor. Yeah. So we did

[38:46] a pilot study in Embro initially. And in that study,

[38:52] what we determined was that maybe embroil was not a

[38:55] good location. With the curbs. Through there, and it was

[39:01] somewhat narrow. And we were also using a delineator that

[39:06] wasn't very robust. It didn't stand up very well. We

[39:09] experienced a lot of damage. We were out repairing a

[39:11] lot. There was a lot of staff resources tied up

[39:14] and having to reinstall or repair. Units that were hit.

[39:20] But through the pilot study. It was found that they

[39:24] were effective at reducing speeds, especially on the outgoing speeds,

[39:29] as vehicles are leaving the community. But like anything, they

[39:33] need to be used appropriately. Right? So. We currently have

[39:39] locations in verse oil in Beachville, where the flexible delineators

[39:43] have been installed. Obviously they're taken down during the winter

[39:46] months. They're not easy to plow. Around, but in those

[39:50] communities too. Bershoil, I know we have data back from

[39:53] that community and it was found that they are effective.

[39:58] Especially, again, in reducing outgoing speeds of vehicles. So, yeah,

[40:02] that data does exist. I was just wondering. There's no

[40:08] delineator shown for Oxford Road 33, which has the most

[40:12] excessive speeds. And a concern with Blanford street being fairly

[40:17] narrow and a lot of on road parking. Because of

[40:21] an event center in the middle of the village that

[40:23] ends up making the road very narrow when there's parking.

[40:25] I know. Cars lose mirrors. Parked along the side of

[40:29] the road as it is, that adding those delineators would

[40:32] just make it a little too bottlenecked in areas. Through

[40:37] the mayor to the councilor. So we'll need to be

[40:40] strategic in the application. Of them. The fact that there

[40:43] are not any shown on the map is an oversight.

[40:49] In the slide previous that we did identify that there

[40:51] is plans. To install flexible delineators on Oxford Road 33

[40:56] as well. My apologies for that. The goal is to

[41:00] try and narrow the appearance of the lanes to get

[41:04] people to slow down. Right.

[41:16] We have to try something. And this is something, right?

[41:20] And I appreciate that. Vehicles may be parked on the

[41:22] side of the road, but that shouldn't. Hinder most people's

[41:26] driving, right? To me. What will be maybe more critical

[41:30] is farm vehicles that are trying to go through there.

[41:34] And for what it's worth, Those delineators that we're using

[41:37] now, they're much more robust than the ones that we

[41:40] were using in Embro. They stand up much better to

[41:43] direct hits. Farm vehicle. Vehicles can essentially drive right over

[41:47] them and they pop right back up again. Like anything.

[41:51] Eventually, in time, they will wear and tear to a

[41:53] point where they need replacement or repair. But. They're certainly

[41:59] much more robust than what we used initially. Any other

[42:02] questions? I just have a couple of quick ones. I

[42:09] noticed there's going to be delineators. On the east end

[42:11] of Hope street, I believe. But none on the west

[42:16] end. Do they read that correctly? And they both have

[42:19] similar. Excessive speeds over the limit. Yeah. So through you,

[42:26] Mr. Mayor. I think the reasoning behind that is that.

[42:30] As I mentioned. They're effective at reducing the outgoing speeds.

[42:33] And, I mean, the speedback signs are certainly effective at

[42:36] reducing the incoming speed. So I think the identifying factor

[42:41] there was that outgoing speeds at the east end were

[42:44] problematic, right? And the addition of a speed feedback sign

[42:47] will obviously assist with the incoming, but maybe not be

[42:51] as effective at reducing outgoing speed. So that is the

[42:54] reason for. That east location. Flexible, delineated recommendation. Just one

[43:01] other quick question. A big concern, obviously, in Tavistock is

[43:04] the amount of trucks that come through town and I

[43:06] know Connie Road 28 can take some of that. And

[43:10] Perth line 29. Is, I think, becoming more of a

[43:15] truck route as well. But what are your findings on

[43:18] the truck traffic? I think you said it shows just

[43:20] like an average county road. But coming through an intersection

[43:25] like that, even an average amount of truck traffic can

[43:28] be problematic. What are your thoughts on what could possibly

[43:32] be done to allay some of that issue? Well, I

[43:37] think through you, Mr. Mayor. I think uploading Maplewood side

[43:44] Road is a good first step. The County Road network,

[43:48] obviously is an arterial road network. It's designed to move

[43:51] people, goods. Emergency services, right? So Maplewood side Road is

[43:58] in a very good state now. But there is opportunities

[44:02] there for improvement of it too. And. I think even

[44:06] since we've taken it over. We've seen an increase in

[44:10] traffic on it. And I think that will continue. Right.

[44:14] As more and more trucks maybe realize that if they

[44:18] don't have a need to go through Tavistock, then. There

[44:21] is a decent way to get around it. Yeah. I

[44:25] don't know if there's an appetite to develop a truck

[44:28] detour. Around the community. That's obviously something that's quite political.

[44:35] And within your purview to try and initiate. Or get

[44:41] the county thinking about it, obviously. Short of that. Providing

[44:48] opportunities for vehicles to get around on their own. And

[44:53] allowing them to make that choice on their own is

[44:56] maybe the first option, the second option. Is to maybe

[44:59] force them around it. Thank you. Any other questions? Not

[45:06] seeing any. Thank you for coming out tonight. Thank you

[45:09] for the report. Great. Thank you. We have a resolution

[45:14] on your screen for council. Moved by deputy mayor Smith,

[45:19] seconded by councilor Rudy. That council received a presentation from

[45:21] Oxford. County regarding speed management and road safety as information.

[45:31] Is there any discussion regarding that motion and the report?

[45:35] Not seeing any. We will call the vote.

[45:51] That is carried. Okay, we're on to item six B.

[45:55] Oxford county safe and well Oxford Community safety plan. Update.

[46:08] We have Sarah Hamelecki, manager of strategic initiatives and intergovernmental

[46:12] relations, and Marcus Ryan, chair of safe and well, Oxford.

[46:15] Welcome. Look forward to your report. Thank you. Good evening,

[46:20] mayor and councilors. We are very pleased to be here

[46:22] this evening, to be able to present to you the

[46:24] updated final draft version of the community safety and well

[46:29] being plan for Oxford county, which we call safe and

[46:31] well, Oxford. So we will presume that you have read

[46:37] the information in the report. And the actual plan itself.

[46:41] But there are a few things that we are here

[46:43] today to kind of highlight and provide a little bit

[46:45] further context. And then obviously, we are available to ask

[46:50] any questions, should you have any. So I'm hoping that

[46:53] by now you're all. At least very high level. Familiar

[46:59] have high level familiarity with community safety wellbeing plans. Little

[47:04] bit of a recap or a couple of really key

[47:06] things. These are legislated. Plans. So they are legislated through

[47:10] the Community Safety and Policing Act. From 2019 locally here

[47:16] back in 2021. All of the eight area municipalities passed

[47:22] resolutions. To not only endorse the existing plan, but also.

[47:29] To have Oxford county lead the plan on their behalf.

[47:33] Prior to the update and review process, which we are

[47:36] legislated to do every four years. I felt honestly fairly

[47:42] knowledgeable about community safety, well being, plans. But I can

[47:46] also mention that I have learned a great deal over

[47:49] the past year. Eight months. That we have been working

[47:52] on this update process. I suspect that the warden will

[47:56] also share some of. His learnings. But we are both

[48:00] very much in agreement that one of the key things

[48:02] that we realized throughout this process is what the true

[48:06] purpose is of the community, safety, well being, plans and

[48:09] sort of what they can do within our communities. So

[48:12] interestingly, I guess you could say, is that, yes, they

[48:14] are legislated, but they don't necessarily hold a lot of

[48:18] power, so to speak. So the plans themselves. Aren't necessarily

[48:23] what's driving the actual work happening in our communities. It's

[48:27] these service providers, the frontline staff, the people that are

[48:30] doing the actual work. Connected to the priority areas and.

[48:35] That has been. Really insightful for us. And I think

[48:38] is going to. Prove to be really beneficial for us

[48:42] as we move forward and actually implement the plan that

[48:45] we are presenting to you today. So if you remember.

[48:52] The plan to update. The process to update the plan

[48:55] started earlier in 2025, and the county steering committee and

[48:59] county staff decided to go to strategy core as an

[49:02] outside. Consultant because they had familiarity with Oxford county from

[49:06] developing the county strategic plan. The term they had familiarity

[49:09] with other community safety well being plans around the province,

[49:11] and we thought they could give us advice as to

[49:15] what was working in ours, what was working in others,

[49:17] and obviously what was not. Working in places. So there

[49:20] was extensive data review done. Part of that was data

[49:23] in. Oxford. Part of it was in Canadian x well

[49:26] being survey, which then is comparable to other communities around

[49:29] the province so you can have some context to the

[49:32] data that you collect. And extensive surveys within Oxford county

[49:36] of residents of organizations that either do or could contribute

[49:39] and participate in safe law auction plan area councils and

[49:42] staff. And each of you individually. And then strategy core

[49:46] compiled all that, made a recommendation of a draft. A

[49:49] draft. Updated plan. And manager Hamalecki reviewed that with them,

[49:56] made her changes that she wanted to see to. It,

[49:58] and that was then put out to the community. At

[50:02] the summit in October. For more review. Strategy core took

[50:06] then that input from that. Came back with another draft

[50:10] manager, Hamalecki, who then said, now I'm going to change

[50:12] it again. And that's what's in front of you today.

[50:14] So we're. Pretty confident that the plan that's in front

[50:16] of you today reflects. What we learned from the first

[50:19] plan, what we learned from Canaanics of well being. Survey

[50:23] what we learned from the surveys about this plan, the

[50:25] iterations of drafts through municipal staff and councils and residents

[50:29] and organizations that participate. So really what we're looking for

[50:32] today is sort of this is what our communities told

[50:34] us. This is what our councils have told us. This

[50:36] is what the organizations who will. Be asked to participate

[50:40] and deliver on this have told us, and so we

[50:42] think this is a plan that is ready to go.

[50:45] So shifting gears a little bit to the actual plan

[50:47] itself. The very first one that we had included four

[50:54] priority areas. We added the fifth being gender based. Violence

[50:58] sort of partway through, it would have been right around

[51:00] 2023. 2024. So during this term of council, and then

[51:04] this new version has an additional six priority area so

[51:08] you can see affordability and economic stability. And maybe to

[51:12] alleviate any questions about that. You're still welcome to ask

[51:15] it, but I do recognize. We are quite aware that

[51:19] that is a huge topic. And. It is a bit

[51:25] daunting, to be honest, but I think. That is exactly

[51:29] where the purpose of community safety well being plans come

[51:33] into play, in that we will hopefully be able to

[51:36] connect with the people that are already doing the work

[51:38] within our communities. We know that. There are. Organizations that

[51:44] are addressing food security. Some poverty, things like that. So

[51:50] we will be able to, with this plan, be able

[51:52] to make some of those connections, help to foster relationships.

[51:57] And provide any support that we can. The other change,

[52:01] I would say for the priority areas is mostly just

[52:05] the title of the people. And belonging priority area. So

[52:09] it was somewhat formerly known as Dei, but I think

[52:13] that it has not only obviously changed the title, but

[52:15] has also evolved a little bit more to, in my

[52:18] opinion, be a little bit more reflective. Of the broader

[52:21] needs within our community, and I think that is a

[52:23] really positive change for us. Because at the end of

[52:26] the day, I hope that we would all agree that

[52:29] really what we want is our residents and our community

[52:31] members to feel like they belong here in Oxford County.

[52:35] So. Another really big change, one that I personally am

[52:42] really excited about, is the addition of a full time

[52:45] coordinator position that will be able to lead this work.

[52:49] It was improved. Approved. Sorry, through the county council 2026

[52:53] budget. And the role will be providing some administrative support

[52:59] to the situation. Table and the femicide prevention table, which

[53:02] are two existing tables in our communities that are in

[53:05] need of some support and the work that they do

[53:08] is very closely connected to the work that's happening with

[53:11] the community safety well being plan. So we've kind of

[53:13] pulled in and made a little bit more of a.

[53:15] Formal connection to the plan. And then also, obviously, providing

[53:19] that support. They will provide support to the action coalitions

[53:22] as well. It is only one position, so. It is

[53:29] somewhat drop in the bucket as far as what some

[53:32] of our service providers needs in terms of additional resources.

[53:37] But. I am at least, like I said, optimistic that

[53:41] they will be able to alleviate some of the extra

[53:44] work and possibly help to make connections, maybe share resources,

[53:49] and to try to maximize the resources. That they do

[53:52] have. So another change is the steering committee. So it

[53:57] has been renamed to be the advisory committee. And I

[54:01] think other than maintaining the legislated roles, For. That body.

[54:07] We are also going to be adding one representative from

[54:10] each of the area municipalities. I do see that as

[54:13] an important change to help maintain that connection. The information

[54:18] sharing and communication between the county. The advisory committee and

[54:24] back to our area municipalities. I want to highlight the

[54:29] foundational values as well, so you will see them in

[54:32] the graphic. That is included in your information. These are

[54:37] something that I actually felt a little bit more personally

[54:40] connected with and felt. Quite. It was really important to

[54:46] me that they be included, and a big reason for

[54:48] that is some of the feedback that I heard firsthand

[54:51] while at the summit. So we included youth, which I

[54:55] think is hopefully fairly obvious as far as prioritizing our

[54:58] youth community safety well being plans. Are meant to be

[55:01] proactive and preventative in nature, and I think it's important

[55:04] that. Therefore, we make sure that we are being inclusive

[55:09] of youth and coming up with solutions and things. For

[55:13] our youth. Local voices is another important part. And a

[55:18] foundational value that we have added with the idea that

[55:22] not only do we include sort of the people with

[55:26] lived experiences, which is a term that you often hear.

[55:30] I not only want to include that aspect, but I

[55:32] really want to see the voices of our residents included

[55:37] on a more ongoing basis, and that does include within

[55:40] our rural municipalities. And this ties in nicely to the

[55:44] next foundational value, which is urban and rural lens, which

[55:47] again was very very apparent. At the summit. As far

[55:51] as. Understanding and appreciating the fact that. As I say,

[55:56] one of the things that I love about Oxford county

[55:58] is the fact that we have urban and we have

[56:01] these rural areas. But they present different needs. And these

[56:06] priority areas also present themselves differently within urban and rural

[56:10] areas. So. I hope that by adding this as a

[56:14] foundational value along with the others, that these things will

[56:19] become sort of ingrained in the work that we do

[56:22] with our community safety, well being. Plan. And lastly, just

[56:26] to kind of highlight. Admittedly, I'll be honest, data and

[56:30] metrics isn't something that we did. Overly well in this

[56:34] last iteration. Part of that, to be honest, is because

[56:36] it just is an incredibly difficult thing to measure. It's

[56:40] very hard to be able to come up with. A

[56:43] handful of metrics and pieces of data that are a

[56:46] true reflection of progress being made. So I'm striving to

[56:53] a do that. In a better way. But not only

[56:56] that, I would really, really love to see better sharing

[56:59] of data and metrics within our community partners, and I

[57:02] do see that as an opportunity. To share resources. Things

[57:07] like not over surveying people, knowing that if an organization

[57:11] is doing a survey here that another one can capitalize

[57:14] on that information. And maybe just by adding a couple

[57:17] of questions. They both have a survey that meets their

[57:20] needs. Lastly. Action coalitions with the support of the new

[57:27] full time position. We will be asking each of the

[57:30] action coalitions, which some of them did do this before.

[57:34] But we will be making it a more formal part

[57:37] that they have a work plan and that we know

[57:39] the types of things that they are working on so

[57:41] that we can ensure that we are in fact working

[57:43] towards those shared goals within the plan itself. So this

[57:47] slide is the governance model. And Sarah was not wrong

[57:52] when she suggested I was going to point this out

[57:54] because this is one of the things that I personally

[57:56] struggled with over the last three years of chairing the

[57:59] committee and also through this new plan, but it is,

[58:01] in fact, a reality of community safety. Well, being plans,

[58:04] and that is that unlike. Policies that most council set

[58:08] where you're actually setting a service level and then you're

[58:10] allocating resources to that, and you set a measurable that

[58:12] determines whether those resources are sufficient to deliver on that

[58:15] service level. In this case, what we're really doing is

[58:17] we're setting the priority areas, and we're inviting other groups

[58:22] to come and help us. To achieve progress in those

[58:25] priority areas. So. Other than the FTE, we're not really

[58:29] allocating resources to this. Those action coalitions will set their

[58:34] own metrics. The FTE will help them through their meetings,

[58:38] try to work towards and measure progress towards those metrics,

[58:42] but we're not unlike sort of hard top maintenance or

[58:44] loose top maintenance or number of soccer fields they're going.

[58:48] To say that we've just said with the priority areas

[58:49] are so, for instance, when it comes to the area.

[58:52] That Sarah pointed out of affordability and economic stability. You

[58:57] have seven counselors here. You can imagine how much you

[59:00] might all disagree on that. And then you get all

[59:02] the different groups that are going to contribute to this.

[59:04] So that's going to be part of the work of

[59:05] the plan is going to be figuring out what do

[59:07] we mean by that? How do we measure it? What's

[59:09] achievable? So this graphic shows the contributing factors to that

[59:14] small g governance of how that's going to happen. So

[59:15] you have the. Youth, local voices, data and metrics, and

[59:19] rural and urban lenses around the outside. The action coalition's

[59:22] advisory committee and the situation at femicide prevention tables. Again,

[59:25] the situation and femicide venture. Tables are not, strictly speaking,

[59:28] part of the plan. But that safe and wellx report

[59:31] near will be working with them. It's a lot. Of

[59:34] the same people, a lot of the same organizations working

[59:37] on those prevention tables that we are. Hoping will bring

[59:40] that reactive knowledge to the safe and well plan in

[59:43] a proactive way across the bottom, you can see the

[59:46] priority areas. In the lower right of the circle, there

[59:48] is the heart hub and wellness center, which is, again,

[59:51] strictly speaking, not part of the safe and well plan,

[59:53] but obviously, again, a lot of the same. Players, and

[59:55] obviously when it comes to mental health and addictions issues,

[59:58] is our primary reactive. More than proactive, as the safe

[1:00:02] and well plan is meant to be. But there's learnings

[1:00:04] there similar people. There should be a level of coordination,

[1:00:08] even though it's not actually integrated into the plan. And

[1:00:11] then off to the right are those shared commitments that

[1:00:13] Sarah mentioned earlier in the slide and the success enablers,

[1:00:16] which are how will we facilitate getting success in this

[1:00:21] plan? And they're all there for you to see, but

[1:00:23] these will be sort of the high level governing principles.

[1:00:26] That the intention. Would be that the coordinator and the

[1:00:28] advisory committee would use to determine how do the action

[1:00:32] coalition set their metrics, what their goals are. And then

[1:00:35] how do we measure that they're actually moving towards those

[1:00:37] things in the right directions and consistent with what the

[1:00:40] community told us at the earlier stages of the development

[1:00:42] of the plan. All right, that's it. But we are

[1:00:46] open to any questions if you have any. Thank you.

[1:00:49] Thank you. Any questions for our presenters tonight? I just

[1:00:55] have a quick one. Your expectation for the advisory committee

[1:00:58] member from each area municipality do you see that as

[1:01:01] an elected member or a community member. Or just your

[1:01:09] thoughts on that? Through the mayor to the mayor. I'm

[1:01:14] not sure right now, personally, and. I don't really actually

[1:01:17] feel that that is a decision for me to make

[1:01:19] on my own as well, too. What I anticipate that

[1:01:22] we will do is go back to. Our existing searing

[1:01:26] committee have a conversation about that once the plan is

[1:01:29] endorsed. I also do anticipate that there will be some

[1:01:32] dialogue with the CIOs and the clerks about what we

[1:01:35] feel is most appropriate. But yes, there has already been

[1:01:39] some very high level conversations about will that include elected

[1:01:43] officials. Would it be a CAO? Would it be a

[1:01:45] clerk? Could it be somebody else from the organization? That's

[1:01:49] a better suited role. So we will be having those

[1:01:51] conversations and sorting that out. I will share, perhaps unsurprisingly,

[1:01:56] to you that I do have an opinion on. It.

[1:01:59] More of a bias in that. I would very much

[1:02:05] like to see. The execution of the plan and the

[1:02:07] delivery plan move from being political to more staff. I

[1:02:12] think if this has been done right and without it,

[1:02:13] I'm confident this plan is better than the one that

[1:02:15] we had before. We used the initial one to really

[1:02:17] build this. That I think we should be moving towards

[1:02:20] you and I, not getting in the plow and. Not

[1:02:23] getting in the fire truck, but saying, this is where

[1:02:25] we want to go. This is how we want you

[1:02:27] to function and hand it over to staff to do

[1:02:29] that. I frankly think if we've done this right. We're

[1:02:33] all going to get in the way and make it

[1:02:34] less functional. Than. If our staff took this as a

[1:02:38] document and said, this is where our councils have told

[1:02:39] us. They want us to go, and we will work

[1:02:42] with community partners to go there. Deputy mayor Smith, what

[1:02:45] is the timeline on having a community partner to join

[1:02:49] you from east or tavista. Through the mayor to the

[1:02:55] councilor. Just if I could clarify, as part of the

[1:02:58] advisory committee. Really good question. So as part of the

[1:03:05] budget, the position, like the new full time position. Is

[1:03:10] tentatively. I don't want to say scheduled, but planned to

[1:03:14] start around April the first. We actually do have a

[1:03:17] steering committee meeting next Monday. And I was planning on

[1:03:23] adding that to the agenda as far as starting some

[1:03:26] preliminary conversations about presuming that it's endorsed by all the

[1:03:29] air municipalities. What are we going to do next? And

[1:03:31] how are we going to go about doing this? So

[1:03:35] I also think that. It would probably be reasonable to

[1:03:40] have the FTE in place in order to be able

[1:03:43] to be a part of some of those conversations, considering

[1:03:45] they will have such an important role with that committee

[1:03:49] as well, too. And maybe they have ideas. And better

[1:03:52] ideas than I do, to be honest. So. I'm going

[1:03:55] to guess that shortly after they would start. We would

[1:03:58] be getting a lot more actively involved in the actual

[1:04:02] implementation. So, with that in mind, long story short. I'm

[1:04:07] going to guess maybe sort of like June or July

[1:04:10] as a very rough timeline. Just to follow up to

[1:04:14] that. I tend to agree. With our warden and that

[1:04:20] as far as. Keeping it away from the political side

[1:04:24] of it. One reason is if we can get a

[1:04:27] good working group for safe and well. Oxford. You don't

[1:04:31] put a timeline in place as far as election year.

[1:04:37] So. You put somebody or you appoint somebody or someone

[1:04:40] volunteers to sit on this committee. And then they either

[1:04:45] decide not to run next time or. They get defeated

[1:04:50] in an election. And then you're starting again. So that

[1:04:55] should be part of the consideration. Great point. Thank you.

[1:04:59] I appreciate that. Any other questions? Thank you very much.

[1:05:07] Thank you. So, council, we have a resolution. Which will

[1:05:11] be on your screen momentarily. To accept the report. Approved

[1:05:17] the report and also to endorse Oxford county with the

[1:05:20] implementation. Of the plan on our behalf, so that will

[1:05:25] be on your screen momentarily. Moved by Councilor Smith, seconded

[1:05:29] by councilor Zair. That council received the report entitled safe

[1:05:32] and well Oxford plan update as information and that council

[1:05:35] approved the updated safe and well Oxford plan as attached

[1:05:38] to this report as attachment one. And further, that council

[1:05:41] continue to endorse. Oxford county to lead the implementation of

[1:05:44] the safe and will Oxford plan on their behalf with

[1:05:46] the add. Addition of one full time equivalent position as

[1:05:49] added to the county budget for 2026. Is there any

[1:05:53] discussion? I certainly am in support of proving this. I

[1:06:02] think it's good for us to know, too, that other

[1:06:03] municipalities have taken note of our progress in this regard.

[1:06:08] Manager Hamalecki was asked to speak at the Roma conference

[1:06:12] this week. And for those of Oxford county people that

[1:06:17] were there, it was a real source of pride and

[1:06:19] I think she did a great job. So I certainly

[1:06:22] am in support of this resolution. Deputy mayor smith. To

[1:06:28] you as our county representative of this new employee that

[1:06:32] they're looking at putting on. For the county. Was there

[1:06:36] a restriction or a time limit or. Is it? Like

[1:06:42] you said, it's in the 2026 budget. So he's at.

[1:06:45] 2026 and beyond. Does it continue beyond or what is

[1:06:49] the timeline we're looking at? Yeah. Thank you, deputy. Mayor

[1:06:52] yeah. It was approved in the 2026 budget, and I

[1:06:55] think start date is they're looking at April. And it

[1:06:58] is a permanent fte. There's no time limit on it,

[1:07:02] basically. All right. With that, we'll call the vote.

[1:07:16] Motion is carried. Okay, we are moving on to item

[1:07:24] six C. Alex Cook and Ryan Husk are speaking to.

[1:07:27] Us tonight regarding the intercut ballpark lights. Alex. Welcome. Didn't

[1:07:36] make it tonight, so I'm here, Doug. Alice is also

[1:07:38] with me, but. He'll stay back there. My name is

[1:07:41] Alex Cook. I'm the vice president or. Kim Minor Ball.

[1:07:47] The township along with our group. Maintain, operate. For enclosed

[1:07:54] baseball diamonds and intercip these beautiful ones back here in

[1:07:57] the picture. Here today to talk about. The lighting on

[1:08:02] two of our four diamonds. So right now we have

[1:08:04] four diamonds, the front two. Have lighting so we can

[1:08:07] play in the evening. The back to the other two

[1:08:09] do not. And our request or. Our discussion today is

[1:08:16] about the front to replacing them. Our agreement with the

[1:08:20] township currently talks about repairs and maintenance only, and this

[1:08:24] is a much larger undertaking an expensive project, so we

[1:08:29] wanted to put that on the table. Today. We run

[1:08:34] four diamonds. We have 300 local registrants that we run

[1:08:37] through a minor ball. Program. We run over a dozen

[1:08:41] tournaments every single year. They use these facilities, bring people

[1:08:43] to the community. There's a men's league team that runs

[1:08:48] in the evening. There's slow pitch teams and entire coed

[1:08:51] slow pitch. League that runs our FacilitY. NEEDleSS to say,

[1:08:55] these four diamonds are well used during the month. Of

[1:08:58] May to September. We do our best to keep. It

[1:09:02] as busy as possible. A lot of our maintenance requests

[1:09:07] happen through Matt. They're taken care of. Everything's great. However,

[1:09:11] this one in particular is a lot larger. I think

[1:09:15] the best way to describe our lighting. I think Ryan

[1:09:17] did a good job. He calls it functional but fragile.

[1:09:20] We don't have any specific concerns for this upcoming season,

[1:09:24] however. As standards go down, we're finding it very difficult

[1:09:28] to find replacement parts that are easily. Accessible or cost

[1:09:33] effective. These are very old lights, old infrastructure, and new

[1:09:38] LED technology is coming out that makes energy efficiency much

[1:09:41] better. Our proposal was. To replace both diamonds. However, I

[1:09:48] think the main point. Is. To come up with a

[1:09:52] plan. Work with the township, come up with a plan

[1:09:54] for future. Not an immediate reaction to it, but know

[1:09:58] that there's something in place over the coming years. We

[1:10:02] have worked with Matt. We did get an initial quote

[1:10:05] just so we had some numbers. It is $320,000, a

[1:10:09] very high number. There are grants available, which we don't.

[1:10:13] Know if we have access to those until we do

[1:10:16] the application. And also intercip minor ball has been raising

[1:10:20] funds for a decade or more. We have these funds

[1:10:23] available if they need to come, if we need to

[1:10:27] assist. In this project. And I think Ryan laid out

[1:10:32] a lot more information that was passed around everybody. So

[1:10:35] you guys can read through that, but I think today

[1:10:37] all we wanted to do was bring that to the

[1:10:39] townships attention and see if we can start a plan.

[1:10:46] To remedy this issue. Thank you, Alex. Any questions for

[1:10:52] Alex tonight? Deputy mayor Smith do we have a timeline

[1:10:56] on when those lights were last replaced? I do not,

[1:11:03] actually. We just met maybe two summers ago. We had

[1:11:07] to find some parts for them. Diamond ones. Lights. Are

[1:11:11] still on wood poles. Very old. Diamond twos. Lights are

[1:11:14] on. Steel poles, I believe, and much newer. Okay, but

[1:11:19] I've been with intercomider ball. For. 1415 years and nothing

[1:11:25] major has happened to either those lighting. Do we have

[1:11:28] anyone on staff have an answer to that? Yeah. Good

[1:11:32] evening, everyone. I can did some research today and wasn't

[1:11:37] able to find diamond. Wens lights when they went in.

[1:11:40] Diamond two it as long as I'm cutting right. The

[1:11:44] ones with the steel poles. I think it's called diamond

[1:11:46] two. It looks like it was done as part of

[1:11:49] a Trillium fund back in 2009 to 2011 it was

[1:11:54] completed. So looks like from what I could find, the

[1:11:57] lights are put in in 2010. At that time, couldn't

[1:12:02] find a final price on the lights. It looks like

[1:12:04] there was a $75,000 grant from Trillium foundation to go

[1:12:08] towards that program. But nowhere else. Details other than lighting

[1:12:13] and basketball was repaved and done again in the park

[1:12:17] as well as part of that project. So some of

[1:12:20] the lights, I would guess there's. Pictures in the file

[1:12:22] that went to the trillium grant. As completed pictures, and

[1:12:26] they show that. It's the diamond. Two lights are in

[1:12:30] those pictures and the basketball, so I'm guessing. That was

[1:12:34] that. Question for you, Tom. Are these incandescent lights, then,

[1:12:39] or are they allergens? I would have to check Matt

[1:12:45] on that one to see, I believe. They're probably a

[1:12:49] halogen light. Okay. Deputy mayor smith. I'd like.

[1:13:01] A little more, maybe, and I don't expect it overnight.

[1:13:04] I think we need a little. More in depth. Look

[1:13:07] at this. I seem to remember. That in around the

[1:13:12] 2010 that. Money came from the federal government. There was.

[1:13:21] A large infrastructure. After the 2008 recession, there was. A

[1:13:26] large infrastructure grant came out through the federal government. And

[1:13:30] if I'm not mistaken, and. I am quite prepared to

[1:13:34] be corrected. But Hickson got new lights at that time

[1:13:38] as it dan interkept because my understanding is that. The

[1:13:43] guy that put the lights up here in Hickson did

[1:13:45] him the same day in interchip. And so those lights

[1:13:48] would be about 2010. I think that. 's where the

[1:13:53] lights came from. So the one comment that I saw

[1:13:58] here was the safety concerns with dark spots. Has anyone

[1:14:05] considered doing. A lighting check like this is not going

[1:14:08] to happen in the next little bit. To do a

[1:14:11] lighting check to make sure that. Can we help? Part

[1:14:15] of this. By changing the angles. And like, doing a

[1:14:20] light meter check to get us by until we can

[1:14:23] make a replacement and. That would be strictly staff. Is

[1:14:28] what I'm getting at. Council will recall that they endorsed

[1:14:32] a facility audit in the 2025 budget. The ball diamonds

[1:14:36] will be us part of that. So I agree with

[1:14:40] what you said, partially. It's premature to consider. Any kind

[1:14:45] of project until the facility audit is complete, and then

[1:14:47] we would have to go back. Through the agreements that

[1:14:49] we have with all of the ball clubs because there

[1:14:52] is reference to capital. Replacements being the responsibility of the

[1:14:55] ball clubs. When will that audit be completed? We are

[1:15:04] currently in the process of meeting with the consultant for

[1:15:06] that project right now, so I actually have a meeting

[1:15:08] with them next Tuesday to start finalizing things to get

[1:15:12] that going. Thank you. And to piggyback on Ms. Vader's

[1:15:19] comments, anything that might be coming out. Of that facility

[1:15:23] audit, you will not see in the 2026 to 2031

[1:15:27] capital forecast until we get feedback on it. Any other

[1:15:31] questions for right now, councilor Zair? I guess my question

[1:15:38] would be. Is in the meantime, and it sounds like

[1:15:43] you're kind of wanting to get the ball. Rolling on

[1:15:45] the conversation, which we appreciate. Just the question of safety.

[1:15:49] And deputy mayor alluded to it. I don't know what

[1:15:52] it takes to make sure that those dark spots are

[1:15:55] eliminated. But for liability's sake and such. We want to

[1:15:59] be careful that it is safe out there as well.

[1:16:04] Again. Presumably, the facility audit will identify health and safety

[1:16:08] concerns as well as energy efficiency and everything. Else out

[1:16:11] of that. So. We are crossing that bridge with the

[1:16:17] facility audit for all of our facilities, not just baldamans.

[1:16:21] It'll be community halls, it will be fire stations, and

[1:16:24] everything is all being taken. Care of in the facility

[1:16:27] audit. Through his worship to the Cao, obviously. We would

[1:16:34] have reserves. For park improvements, do we? Know what sort

[1:16:40] of reserve is in the. There aren't separate reserves for

[1:16:46] different parks and ball diamonds are not considered to be

[1:16:49] part of the parks because. Strictly. We do the operations

[1:16:57] on the maintenance. As Alex mentioned, we're responsible for changing

[1:17:01] bulbs. For making sure the fence is. Properly secured, but

[1:17:07] as far as. Large upgrades. We're not collecting revenue from

[1:17:13] the bald diamonds at all across the township. So it

[1:17:17] would have to be a tax supported contribution to a

[1:17:20] parks reserve for a project of this magnitude. So that's

[1:17:23] another reason why we will have to. I appreciate what

[1:17:27] councilor. Zair said. And what Alex has mentioned too. We'll

[1:17:30] have to start having a dialogue. But I know when

[1:17:33] the agreements were drafted with the ball organizations. It was

[1:17:37] under the understanding that they would have for use of

[1:17:39] the facilities to generate their own. Revenues. And part of

[1:17:43] that would be that we will take care of the

[1:17:44] hydro bills and everything else. Related to the operations of

[1:17:47] the diamonds. But when it comes to capital, That's generally

[1:17:50] what they're saving their revenues for. So intricate minor balls

[1:17:57] interpretation of that clause in the agreement. Is incorrect.

[1:18:07] They're referencing the wrong clause. Clause 7.4 says IMB shall

[1:18:12] be responsible for all expenses related to capital improvements or

[1:18:15] alterations they desire to make to the facilities. The section

[1:18:21] five relates to the operations and the maintenance and repairs

[1:18:24] of the lights. So as I said. If we have

[1:18:28] a bald go out, we would be responsible for finding

[1:18:31] someone to do a bulb. Replacement. But as far as

[1:18:33] a capital improvement, which is what's covered off in 74

[1:18:36] of all of the fall agreements, not just interchet. Minor

[1:18:39] ball. It's the same with Tabasock. And Hickson as well.

[1:18:44] Thank you. Councilor Glespie. Intercip minor ball able to apply

[1:18:52] for these federal grants. Or. Are they half to be

[1:18:59] done. At the municipal level. I believe trillium is something

[1:19:04] that we would apply for. Again, bearing in mind that

[1:19:10] if council refers back to the capital forecast from last

[1:19:12] year, inner kip is on the docket to get a

[1:19:15] spray pad, potentially, which will be applying for a trillion

[1:19:18] grit for likely. In that particular year again. I think

[1:19:23] Alex addressed it best at the very beginning. I think

[1:19:26] the intention of the delegation tonight was just to put

[1:19:29] the idea on the table, so. That we can talk

[1:19:31] about it. He actually said in his opening comments that

[1:19:35] he wasn't. Expecting it to be done this year in

[1:19:37] 2026. So I think there's lots of things to be

[1:19:41] talked about directly between. Inner kit, minor ball, potentially the

[1:19:45] other ball groups as well, because I'm sure that if

[1:19:48] we change light standards that are the same age in

[1:19:52] inner kip, we might be changing them. Elsewhere as well,

[1:19:54] so we need to be cognizant of. What council's intention

[1:19:59] is for those reserves and whether we're forecasting those reserves.

[1:20:03] Properly, because if there is going to be asks for

[1:20:05] capital improvements on the ball diamonds as a nonrevenue generator

[1:20:10] to the township. Those are going to be tax supported

[1:20:12] capital improvements going forward. Any other questions for Alex? Not

[1:20:20] seeing any. Thank you, Alex. Sorry. Just a comment. Obviously.

[1:20:28] As we move on. To budget discussion. We can continue

[1:20:34] the conversation, not necessarily about intercap only, but all our

[1:20:40] parks. And the key to something like this is to

[1:20:45] continue creative conversations to get to the outcome that everybody

[1:20:49] wants. Yeah, I agree fully, and I think the facility

[1:20:54] audit will be a big help. In helping to guide

[1:20:58] us. Deputy Mersman. Just an aside on the triumph Grant.

[1:21:06] I think the last time when we applied for the

[1:21:08] triumph, Grant floor the spray pad and table stock. It

[1:21:13] was taken under the geisse of the township staff and

[1:21:16] they did a great job. And got the money, I

[1:21:19] think. I know what a challenge it is. I was

[1:21:23] involved with the trillion grant when we got it. For

[1:21:25] doing the ballpark over here in Hickson. And. It's an

[1:21:32] onerous task to come up with everything that trillium requires.

[1:21:38] So I think that if we are going to make

[1:21:41] an application to try them for funds for whether it

[1:21:45] be these lights or whether it be. A spray pad

[1:21:49] for interchep. I still think it needs to come from

[1:21:52] staff. They just have the ability to come up with

[1:21:56] the proper numbers. A lot easier than it is for

[1:22:00] someone like intercut minor ball to make like I'm not

[1:22:04] saying. If you want to apply, go ahead and apply.

[1:22:08] But I just think that it's going to be easier

[1:22:10] if staff does it, because I know what it was

[1:22:13] like to try to do it with the Lions club

[1:22:16] a few years ago. Any more questions for Alex? Thank

[1:22:22] you. Alex, if you don't mind, before I go. So

[1:22:25] create creative conversation is something. That Jeremy said. I guess

[1:22:29] my question is, how do I proceed with that creative

[1:22:32] conversation? And we've been having it, by the way. I

[1:22:36] just wanted to make sure that it was like, there's

[1:22:38] more attention to this. It's a big expense, something we

[1:22:40] obviously can't handle ourselves. Right. So what's the path forward

[1:22:44] for intercape minor ball? And that creative conversation is that

[1:22:46] through Matt still? Yeah, go on. Our resolution, actually is

[1:22:53] to move this to the 26. To 2030 capital plan.

[1:23:01] And that will be discussed. At our upcoming budget deliberation.

[1:23:06] It's on our radar, and certainly on that radar. Do

[1:23:10] you want to add to that? No. I know Ms.

[1:23:15] Vader has a resolution prepared, and it's probably on the

[1:23:19] screen now. To refer this to the. 26 2030 capital

[1:23:24] budget forecast. All right. Thank you. Thank you, Alex. Thank

[1:23:28] you. The resolution will be on your screen momentarily. Moved

[1:23:36] by Councilor Smith. Seconded by councilor Zair. The council received

[1:23:39] the delegation from Alex Cook and Ryan Husk regarding the

[1:23:41] Interkit park ball lights as information and that council consider.

[1:23:49] The request as part of the 2026 to 2030 capital

[1:23:52] budget. Is there any discussion regarding that motion? Not seeing

[1:23:57] any. We will call the vote.

[1:24:11] That is carried. We are on to item seven, correspondence

[1:24:15] for information. We have the impact 2025 municipal partnerships report.

[1:24:21] Is there any questions on that? Report. That anyone has.

[1:24:28] Not seen any. So we have a resolution on your

[1:24:30] screen to accept it as information. Moved by councilor Van

[1:24:37] Wick. Seconded by councilor Gillespie. That correspondence for information item.

[1:24:40] Seven a be received his information. Is there any discussion

[1:24:46] regarding that motion? We'll call the vote.

[1:25:12] That's carried. Okay, we're on to item eight, correspondence for

[1:25:22] action. We have four items under this. And we are

[1:25:31] going to deal with. Eight b and eight c. As

[1:25:36] one and then move on to 8d. So under the

[1:25:40] first three. Items. Is there any discussion regarding those correspondence

[1:25:47] items? Not seeing any. We have a

[1:25:56] resolution, which will be on your screen momentarily, to take

[1:26:01] these items and bring them. To the 2026 user fee

[1:26:05] schedule conversation, which we will be having shortly. So we'll

[1:26:10] get that resolution on the screen. Move by Councilor Zair.

[1:26:13] Seconded by councilor Glaspie that correspondence for action. Item seven

[1:26:16] a, seven b and seven c be received his information.

[1:26:22] And that council direct staff to prepare a report on

[1:26:23] the cost implications of the request to be brought back

[1:26:26] with a 2026 user fee schedule. Is there any discussion

[1:26:30] regarding that resolution? Just a quick question, Councilor Smith. I

[1:26:37] request that in conjunction with that. Get some data or

[1:26:44] metrics. On. The usage at the halls.

[1:26:55] What sort of trends are we seeing with regard to

[1:26:58] rentals? CEO depressed. So that was our intention.

[1:27:08] We will pull the rental numbers. For who's using the

[1:27:13] haul, what times of day they're being used. What the

[1:27:17] cost implications of doing this would be, and then. We'll

[1:27:22] also probably provide counsel with some feedback about what other

[1:27:25] groups might. Want to fall under this umbrella if. We

[1:27:30] were to cast the umbrella. Thank you. Just a quick

[1:27:35] question for Cao to press the win, was that succumbing

[1:27:38] to council? Then the user free schedule. Staff's hope is

[1:27:44] to bring the user fee schedule discussion to the February

[1:27:46] 18 meeting of council so that we can have. Some

[1:27:52] numbers going forward. For inclusion in the budget. Potentially. The

[1:27:57] budget will come forward in March. And that would be

[1:28:01] inclusive. Now, any rate, changes that might come to the

[1:28:04] user fee schedule as I've mentioned previously will not come

[1:28:07] into effect till the middle of the year. July the

[1:28:10] first is kind of the target date we're looking at

[1:28:11] as far as any transitions to rates are concerned. However,

[1:28:15] we want to. Include those half year considerations in the

[1:28:19] budget document as well before. It's actually up for council's

[1:28:22] consideration. Any other discussion. We'll bring the resolution forward.

[1:29:03] Item 7D, recommendation for programming from the rack committee. Is

[1:29:12] there any questions, discussion regarding that request from the committee?

[1:29:17] Councilor Zair. My only comment would be, I'm in support

[1:29:25] of this. Hearing some of the conversation at Roma, again,

[1:29:31] just on people being able to fit in and belong

[1:29:34] and feel welcome. I think this is a great step,

[1:29:38] obviously. The REC advisory committee feels this is important in

[1:29:41] getting some programming going, so I'm in. Support of that.

[1:29:45] Thank you. Any other questions? Comments regarding this request? We

[1:29:52] have a resolution on your screen. To accept it and

[1:29:58] include the request as part of the 2026 budget deliberations.

[1:30:02] Moved by councilor Gillespie. Seconded by Councilor Smith. That council

[1:30:07] direct staff to include the recreational advisory committee's request of

[1:30:10] $5,000. For programming startup costs to be included as part

[1:30:13] of the 2026 budget development for further consideration by council.

[1:30:18] Is there any discussion regarding that motion? Not seeing any.

[1:30:23] We'll call a vote. As

[1:30:33] carried. Eight e the Ontario Good Roads Association 2026 conference.

[1:30:46] Looking for any interested members seeking to go to that

[1:30:48] conference. Put their name forward. Are there any staff that

[1:30:54] would be going to that. Looks like Tom.

[1:31:06] And rodney ransom. Okay, so

[1:31:15] the clerk's going to put that resolution on the screen

[1:31:18] momentarily. Moved by

[1:31:27] Councilor Smith. Seconded by councilor Zaire. That council approve the

[1:31:30] following members. Of council and staff to attend the 2026

[1:31:33] OGrE conference. Tom Lightfoot and Rodney Ramsayer is there any

[1:31:36] discussion regarding that? We'll call the vote.

[1:31:53] That is carried. We're on to item nine a. Thanks.

[1:32:01] Good evening. We received a section 78 report under the

[1:32:08] Drainage act. For minor improvement to 47 Hope street east.

[1:32:12] And Tavistock. This was required as it will be an

[1:32:17] intensification development. And the drain currently runs right. Through the

[1:32:21] middle. Of the property. As in keeping with previous improvements.

[1:32:29] And intensification. Projects. The developer will be paying for the

[1:32:34] full cost of the drain being moved and the drain

[1:32:37] of course will be upsized to current standards. Thank you,

[1:32:42] John. Any questions for staff on the report? Deputy mayor

[1:32:48] Smith can you tell me? I should have looked at

[1:32:51] this myself, but can you tell me where this property

[1:32:53] is. Yeah, it's just down from the vet in Tavistock

[1:33:01] on the main street beside the. Old car garage. Yeah,

[1:33:07] the old car garage. In there, there was an old,

[1:33:09] partially dilapidated house which has since been removed and it's

[1:33:13] blocked off right now. We have nothing firm yet. It

[1:33:22] might be row housing. It's going to be a condo

[1:33:26] development. It's going to be either row housing. Or maybe

[1:33:29] a small apartment building or something to that nature. I'm

[1:33:33] not exactly sure what final design he's landed on. It's

[1:33:37] quite a large property. The frontage isn't overly large, but

[1:33:41] it goes. Way back. There's a very large portion of

[1:33:44] the back. So we'll be able to take on a

[1:33:48] very large development. Any other questions? We'll have the resolution

[1:33:56] on your screen. Move by Councilor Gillespie. Seconded by deputy

[1:34:01] mayor Smith. That report ot 2026. One he received his

[1:34:06] information and that council accepts the sign. Request for minor

[1:34:09] improvements to the Tavistock, 1979. Drain under section 78 of

[1:34:13] the Drainage act and further. That council instructs the clerk

[1:34:20] to notify the Upper Thames River Conservation authority of the

[1:34:23] township's intention to appoint an engineer under section 78 of

[1:34:26] the Drainage act to prepare a report on the minor

[1:34:29] improvement of the Tavistock 1979 drain and further the council

[1:34:33] appoint Casemart and Associates Limited as the engineer to prepare

[1:34:35] a report under section 78 of the drainage act for

[1:34:38] the minor improvements of. A municipal drain. Is there any

[1:34:42] discussion regarding that resolution? Not seeing any. We'll call the

[1:34:45] vote. That is carried.

[1:35:13] All right, we're moving on to item ten, notice of

[1:35:15] motion and new business is there. Any notice of motions

[1:35:18] this evening or new business being brought forward. I'd see

[1:35:24] any round to eleven. Unfinished business. We have five items

[1:35:29] there. Is there any update, any questions any council has

[1:35:34] on any of those items? I can advise that. You

[1:35:44] will or have received an invite to the secondary plan

[1:35:47] open house next week. It's not mandatory that you attend,

[1:35:51] but we are going to make a point of making

[1:35:54] sure that council gets invited to all open houses and

[1:35:58] public events involving. Members of the public. Not as that

[1:36:03] you're required to attend, but rather, if you wanted. To

[1:36:06] attend just to hear the discussion that goes on here.

[1:36:08] So I mentioned that under the secondary plan, because I

[1:36:11] know next week is the open house. Thank you, Councilor

[1:36:14] Smith. Just with conferences and seminars in mind, Councilor Zair.

[1:36:22] Mentioned Roma 26. In the opening remarks, wanted to thank

[1:36:28] council for the opportunity to be part of our contingent

[1:36:32] at Roma this year. And, of course, staff for covering

[1:36:37] off some of the logistics to get me there. Conference

[1:36:40] always represents a great learning opportunity. Long list of subjects.

[1:36:46] Touched on. Councilor Zayer mentioned a few. And, of course,

[1:36:51] Through the rural lands, which is the focus. Staff pensions

[1:36:56] through Omars, automated speed enforcement, conservation authorities, strong mayor powers,

[1:37:03] special economic zones, school boards municipal zoning orders Infrastructure Homelessness

[1:37:10] health care affordability waste management municipal services. Corporations. Community safety,

[1:37:19] the coming code of conduct, doctor shortage, mental health, policing,

[1:37:24] hospitals, higher education. Belonging and even. Dare I say it?

[1:37:31] Chinese spy vehicles. Good job to Roma on a great

[1:37:37] conference, and thanks again for the opportunity. Thank you, Councilor

[1:37:42] Smith. I can echo your comments. Anything else under unfinished

[1:37:47] business. Not seeing anything. Scotty. Sorry. I maybe should have

[1:37:56] mentioned this in a different location, but I just wanted

[1:37:59] to offer my gratitude. To Chief Alexander as one of

[1:38:02] his firefighters for almost 15 years now, I appreciate his

[1:38:07] care and his compassion for us as firefighters and also

[1:38:11] for our department, all the long hours and work that

[1:38:14] he puts in. I'm thankful that he mentioned his. Family

[1:38:17] because. I'm sure they've had to be woken up by

[1:38:20] that radio going off way. Too often and by him

[1:38:24] being gone. So thanks, Chief Alexander, for all that you

[1:38:26] have done for our community. Thank you. Counseling there.

[1:38:38] Okay. We have no closed session this evening, I believe.

[1:38:43] No bylaws to pass. Item 15. Confirming an adjournment resolution

[1:38:50] on your screen. Move by Councilor Smith. Seconded by councilor

[1:38:59] Rudy. That bylaw 2026, year one. Being a viola. To

[1:39:03] confirm the proceedings of council held January 21, 2026, be

[1:39:07] read a first second and third time this 21st day

[1:39:09] of January, 2026, and that the mayor and clerk are.

[1:39:17] Here bar authorized to sign the same and affix the

[1:39:19] corporate seal there too. And further that the meeting does

[1:39:21] now adjourn at 08:36 p.m. any discussion. Call the vote.

[1:39:34] We are adjourned.

Regular Meeting of Council

Agenda

Transcript