Library Board of Trustees on 2026-08-27 6:00 PM

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[0:29] All right.
[0:33] I call the August 27th, 2026 regular meeting to order. The public may access live meetings at htpsfullerton.logisard.com on spectrum cable channel 3 and the AT&T uverse channel 99. The public may address the library board of trustees in person or virtually by joining the Zoom meeting online or by telephone.
[0:54] Those joining the Zoom meeting should go to zoom.us-lashjoin or call 1669-909-191-28 and enter
[1:04] Zoom meeting ID 1660-707-941-9. Please use the raise hand feature in Zoom when the president
[1:13] calls the item you wish to speak on for a discussion. Instructions can be found on the agenda.
[1:19] Members of the public may only speak one time during public comments, please speak at the podium.
[1:24] Can I ask the recording secretary to please call roll?
[1:28] President Zooling Chen Absent.
[1:31] Trustee Kerry Prellitz.
[1:33] Trustee Lisa Wozab.
[1:36] Corresponding Secretary Jennifer Sarvis.
[1:39] And Vice President Megan Watson.
[1:41] Here.
[1:42] Trustee Sarvis, will you lead us in the pledge?
[1:45] I'd love to.
[1:46] Will you please rise and please hear right hand on your over your heart.
[2:09] This month, or this year, the library card sign-up month is September, the Fullerton Library
[2:15] will invites you to tune in and sign up for a library card.
[2:20] I already have a library card.
[2:21] Invite your friends and family to join the library to discover the card that hits all the right notes.
[2:26] From book clubs to craft tonight's story time is to digital resources.
[2:29] A library card is your key to all the fun, enrichment, and opportunity the library has to offer.
[2:36] We'd also like to recognize three founding anniversaries of the branch library,
[2:40] main library, and friends of the library.
[2:43] The library director will provide more information in her director's report.
[2:48] We will now hear public comments.
[2:50] Those who wish to speak, please line up at the microphone.
[2:53] The first speaker can come to the microphone.
[2:59] Seeing no one in person, are there any Zoom calls for public comments?
[3:04] There's no one on Zoom right now.
[3:07] All right.
[3:08] Then I will request the Library Director give her a report.
[3:14] Good evening everyone.
[3:16] Thank you for being here.
[3:19] Emily should be walking in any minute.
[3:21] And we're...
[3:22] Oh, here she is. Oh Emily, come in.
[3:24] Yeah.
[3:25] Hello.
[3:26] So I'm just going to say a couple of things and then we'll go on to the team division report.
[3:31] But if it's OK, Emily will also speak to a few things
[3:36] that the boards wanted to sort of chat with her about,
[3:38] and then she's going to head back to the library
[3:40] to work the Ask Care desk.
[3:42] So we don't have too many more details regarding the anniversaries,
[3:46] but I do have dates.
[3:49] September 12th is the hunt branch.
[3:51] September 16th is Maine, and September 17th is friends of the library.
[3:56] So we plan on doing something to commemorate each of these,
[4:00] still in the works, but because they will all happen before the September Board of Trustees meeting we wanted to formally recognize those dates today.
[4:11] One last thing before I handed over to Emily reporting on the recent City Council meetings.
[4:17] August 4th was cancelled. August 18th there was the full budget adoption and we will go over that in more detail on agenda item number three.
[4:25] Now I'm going to hand it over to Emily.
[4:26] Do you need notes or do you have your notes?
[4:30] Okay.
[4:30] Hello.
[4:31] I'm Emily.
[4:32] The teen services librarian at the Portrait Public Library.
[4:35] I'm going to be giving my past and current teen updates and then some also updates
[4:42] on like social media that I'm a part of as well.
[4:46] So the teen summer reading program ended August 1st.
[4:49] We had 86 total registrations which was more than double last year's total.
[4:54] We had a total of 153 recorded books that were read.
[4:59] I had.
[5:00] We're at least July and a little bit into August, over 30 volunteers that helped and logged more than 130 hours of service.
[5:08] They helped at the teen reading program sign-up tables, helping their peers sign-up, and then also the various summer programming that we had, passing out through food, helping out with crops, stuff like that.
[5:20] Currents and upcoming programs as we get back into the swing of the school year, we're going to be starting our
[5:25] team advisory board meetings.
[5:27] Teams in 7th through 12th grade can attend those meetings on the 1st and 3rd Tuesday of each month at 6 o'clock.
[5:35] Starting September 1st, so this upcoming Tuesday.
[5:38] No registration or application is required.
[5:41] They're more than welcome to attend.
[5:43] They receive an hour of volunteer credit for each meeting that they attend.
[5:46] And it's a fun opportunity for them to plan and organize programs for their fellow peers of the team department.
[5:55] They're also super interested in developing programs and props for children's.
[6:02] It's a good opportunity for me to get an idea of what's cool and what they want to see.
[6:08] So they help decorate the space, put up displays.
[6:14] They have any extra ideas for passive volunteer opportunities.
[6:18] I open up to them.
[6:20] They've done really popular programs in the past.
[6:23] Like our team clothing swaps.
[6:25] They've done our hour for children, where they lead crafts
[6:28] for school age children, and then they've also just
[6:32] make friends across the school district.
[6:35] So it's really cool.
[6:36] The teens would tend to also get first pick for signing up for volunteer opportunities in the library.
[6:43] So with new after school programs and story time starting up again, I give them the opportunity to sign up for those volunteer spots since they're very committed to the library and they show up to the meetings.
[6:55] We also have craft nights, so I partner up with the adult librarian Amanda and we provide craft nights for teens and adults.
[7:04] Last night we had our label inspired craft night which was a huge success over 100 people
[7:11] showed up. It was kind of insane, but it was really awesome. They made felt crowns inspired
[7:16] by the label fan base. People who attended last night expressed their appreciation for
[7:23] reading able to come to this if they weren't able to attend on Sunday. All the decorations
[7:28] were still the photo booth so they got to experience that as well and then I think going
[7:33] get library cards as well so it was busy in the conference room but also throughout the library
[7:37] it was really cool. Otherwise we had a book but dazzling on core in August that Amanda and I led
[7:46] which was again open no registration this time so we had like 50 people that came was really awesome
[7:52] And then we have an upcoming graph night in September to kind of tie in library card sign-up month.
[7:59] We're doing like an origami wallet to hold your library card and then bookmark meetings
[8:05] or like scrapbooks, drunk journaling, that kind of stuff.
[8:09] Another upcoming outreach, a program is in September.
[8:15] We're hosting a young adult author, a local author to Fullerton, Israel and Moja.
[8:21] He just released his new YA book titled Monarchs Monarchs in the Wind, and I'm going to be partnering with him.
[8:27] He's going to be leading a writing workshop for adults and teens on September 12th, and then he's going to have his books for purchase and signing as well, so we're happy to host him.
[8:37] He's the father of one of my volunteers, so we're happy to have a local author as well.
[8:44] Outreach continues with La Vista, La Sierra High School, we're doing monthly outreaches
[8:51] at their library in hosting steam activities, and we also attend their new student orientations
[8:58] where we set up a table and help new students quarterly sign up for our library card as an opportunity
[9:05] to connect and get more readers there. We also donate a lot of books that we received to their
[9:11] school library as well to fill in their personal school library for their students, so that's really nice.
[9:20] And then that is all of my updates.
[9:24] And then I wanted to just note our social media team has been really excited over the past month,
[9:31] announcing all the lay bay library card, our general announcement that we got graphics from actual lay bay team.
[9:37] blew up obviously and then we made a stop motion video to promote our own just for the fun of it
[9:44] Which the artist actually commented on and reposted to her story. So it now has
[9:50] over half a million views
[9:52] repost shares comments which I think helped
[9:56] attendance for the library card
[10:00] On Sunday, and it continues. We did a recap post collaborating with the City of Fullerton, so that's brought in all of the information. And letting everybody know that library cards are still definitely available, and it wasn't just Sunday that they could get the card. So wanted to pass that on because everybody on the teams have been really excited for it. That's all I have. I'm happy to answer any questions.
[10:29] Yeah.
[10:29] is still last era. Is that grant funded or it's just completely supportive of the library?
[10:35] Completely supportive. One of their teachers reached out to the library just before I came
[10:40] on board a couple years ago and initially made contact with Keith Lee and then when I came
[10:45] on I started helping from there so it was just them reaching out and making partnerships within
[10:50] the city and then from there we've been coming monthly during the school year and just doing
[10:57] I just, if it was to be expanded, there's a lot of potential for, I would think, for grant funding with the demo, they're serving it.
[11:06] There are multiple school and we're so happy to partner with them.
[11:09] That's great.
[11:10] A bunch of things over the past year, like we go to their club rushes.
[11:13] We've expanded to like coming to the student orientations just recently, which helps as well.
[11:19] Like they're really excited to get kids sign up for library card as well.
[11:23] I love that.
[11:23] Yeah. Thank you.
[11:24] I have a question, I know that more often you've used registration for the craftnights and then it seems like lately we haven't been.
[11:33] Is that causing problems as far as like having enough resources, is it like you're just really overplanning for how many people are going to show.
[11:41] So that was a recent development that Amanda and I kind of came together.
[11:44] Um, we've started doing the registrations as a way to cap it with materials, so we knew like if we were doing a really
[11:52] progressive craft, we could cap it. Um, we noticed though with registrations, it limits people.
[11:59] There's a waitlist option as well. And as people register and cancel the registrations, people in the waitlist move up.
[12:05] We find that doesn't always happen. So when we have full registration, which tends to happen every time, which is really awesome, not everybody shows up.
[12:13] So those who are on the wait list are encouraged to come and see if they can hop in in any
[12:19] empty spaces, but I think sometimes maybe people who don't get put on the registration
[12:24] list maybe are like, it's not worth coming, I'm not going to show up when there's a
[12:27] spikes for them if they did.
[12:29] So we're going back and forth and figuring out if we are going to do a way with the registration
[12:34] and that wasn't what we did for the book by dazzling on-court, we did no registration because
[12:40] really popular and we had way more than we normally do. We had like 50 or so people come
[12:47] and normally there's like 28 to 25 people that come with registration. Last night's was really crazy.
[12:54] That was just I don't even think we could have put a cap on registration just because opening
[12:59] up to more people who are able to come. So I think going forward I think this upcoming
[13:04] craft night in September we're going to try no registration and see how it goes and then from there
[13:11] I'm just wondering if maybe something very small, a little touchkey or something like that, but if you could say to those that pre-registered, they would get some little bookmark or something like that to try and encourage people to do that.
[13:28] Yeah, and I believe within the calendar system that the library uses, I think they get reminder emails, and within the fine print, it sells them if you can't make it, and it's all your registration, et cetera, so it's all kind of relying on the patrons to do that, but yeah, that's an awesome idea to try as well, but the one program minus last night that we tried without registration was really successful, and we were able to kind of cap it with the amount of people that came, so we'll give it one more time, and if it ends up being insane again, we can,
[14:00] I just want to note this is something that every library goes back and forth with and for the exact reasons Emily mentioned.
[14:08] You place registration on there for all of those reasons, but then it could be a deterrent.
[14:13] Plans change last minute, all of that. So especially if it's an ongoing or recurring program where we might have left oversupplies or be able to over buy anyway.
[14:24] As long as space is permitting, like last night we pivoted, and we just started adding chairs.
[14:30] We had enough crafts supplies, so often times it's just a capacity issue, but we might say,
[14:36] okay, well, we need to buy more for the next book but dazzling, but we're kind of cutting into that supply,
[14:41] but I think we all kind of air towards not wanting to turn people away.
[14:45] Because then sometimes you end up with a smaller program, so I would attend to agree with this.
[14:49] And I also just wanted to mention
[14:54] a couple of things we'd wanted a chat with Emily about before was the, um,
[14:59] zines.
[15:00] I think that was something a few months ago that we had invited her two months in a row, and she's
[15:04] a very end-to-maned woman. And so I'm just trying to recall what the other reasons
[15:09] we had asked you last time, but that was one of them.
[15:14] Yeah, we did love the scenes and we were wondering if that could be a quarterly thing. I know that
[15:18] this was staff driven, and it was just like on private time, like, and I've seen them at the
[15:25] little table and really cool. My kids absolutely loved them. Literally, like, would read it every
[15:32] Like, can you read me this to go to bed?
[15:34] Can I use your phone to do the QR code?
[15:37] And I was like, okay, you can't read, but sure.
[15:40] Like, let's do this.
[15:42] And so we were wondering if maybe that could be added
[15:44] into something that could be part of the materials disseminated.
[15:49] I think that was what we had talked about,
[15:50] not obviously not monthly or something like that,
[15:52] but even like two times a year.
[15:54] Sure, yeah.
[15:54] I know the scene that is in question is the one
[15:58] that I believe was made by Alex on the circulation team,
[16:01] which is really beautiful.
[16:02] I'm a personal fan of Zines.
[16:04] I know like Anna Heim Public Library
[16:05] has a circulating Zine collection,
[16:07] which is super awesome.
[16:08] They do the O.C. Zine Fest.
[16:11] I'd be so on board.
[16:12] I'd be happy to like start it off with the teens
[16:15] and see if maybe,
[16:16] or I've talked about it also with Amanda
[16:18] as a potential craft night
[16:19] and Zina inters level there.
[16:21] I don't know if there's like a particular time
[16:23] of the month that maybe like national Zine month.
[16:27] I think it's somewhere like early.
[16:29] I was going to say, didn't we, we were talking about, because they just had those season
[16:33] fest this month, but we were talking about with the new hunt exhibit was how this all got
[16:38] brought up right.
[16:42] Yeah.
[16:43] So happy to try it out at the new like a craft night or maybe a passive thing that some
[16:47] team volunteers can work on if they have any ideas, I'm happy, like any of the spirit headed
[16:53] or get anybody else on the team that's interested as well, hopefully on board with seams
[16:57] and including that, and I think they're very popular.
[17:10] This might be a question for a later,
[17:12] but who was the person that reached out
[17:14] and registered for the, I don't know how to say her name,
[17:17] low fee, low fee, it was you, okay.
[17:20] Is that, that's gonna be later then, okay.
[17:22] I have lots of comments.
[17:25] Good, all good comments, that sounded bad.
[17:28] Yeah, last night, the crap night was insane,
[17:31] but in the best possible way, I heard nothing
[17:34] positive comments, thankfulness, excitement, no negativity or anywhere else. Yeah. The air
[17:42] conditioning was on which helps so yeah it's been really fun the last couple of weeks.
[17:48] Thank you so much.
[17:53] Yeah,
[17:58] there will be so much to talk about but this was Alicia's brain
[18:01] child and heart child and all the things so I'm gonna not steal that thunder in anyway.
[18:07] I am reporting on behalf of Keith Lee, so we had 1,2223 children register for summer reading this year.
[18:16] We had given some preliminary stats at the last meeting with these are the final stats.
[18:21] That's 300 more kids in the last year and just under 100 more finishers.
[18:27] So, finishers meaning reaching all seven prizes and she really expressed to everyone what finishing and participation meant
[18:35] because signing up for something is one thing,
[18:38] but following through and engaging with the process
[18:40] is a whole other level.
[18:42] So not only was our registration up,
[18:44] but our participation was up, which was really amazing.
[18:48] Last time we were here, Judy had even mentioned
[18:50] the end of summer party.
[18:52] And I couldn't remember the name of the nonprofit.
[18:54] It's called Break Every Chain.
[18:57] So that is the group that we partnered with,
[18:59] that was able to give out the backpacks
[19:01] and school supplies and all those other fun things.
[19:03] So that was just such an amazing gift.
[19:05] And I don't remember if we mentioned this last time, but I want to know that Bethany was there again doing face pain as she often does it.
[19:13] Children's events and just, you know, her little hand going and trying not to cramp up and the kids just loved it made lots of crafts and.
[19:22] So for August, we really took a break from programming.
[19:25] That's really traditional after, you know, summer reading, take a break and then gear up for the school year.
[19:32] So, we're going to be bringing some programming back soon, right around Labor Day.
[19:38] I like what we'll be giving an Osborne update, but depending on Labor Day is falling the second week of September this year, which is confusing at least me and potentially more than just me.
[19:50] So, it will be the first or second week of September when we start bringing programming back.
[19:55] I'm going to give one more update than I'm going to hand it over to either release our Bethany and then I'll...
[20:00] Take it back for some more reporting. So the hunt division actually had his bubble statistics in.
[20:09] So there was a big bubble event yesterday. Quick stats, 303 participants, bubble and water play, refreshing snacks, make your own bubble wand craft.
[20:20] The photos are so fun.
[20:23] It was the perfect hot day to have a bubble and water event out on that one.
[20:30] September 5th, we have the reptile encounter coming up at the hunt and then fall story time starts on September 15th.
[20:37] We're on a bit of a hiatus from the regular programming and story times right now.
[20:42] And then on the Parks and Rec front, their programming will resume September 2nd.
[20:48] There are some transitions with staffing and personnel in all of the divisions right now for various reasons.
[20:55] Parks has had
[20:57] somebody resigned recently, chewy, then somebody come back recently, so
[21:03] I think things are just in a little bit of a flux right now, but I think everybody will be ready for
[21:08] the school events and September programming to start.
[21:12] Um, the two-day mini-con was success. It was an entire weekend August 8th in August 9th.
[21:19] And, uh, the Hunt Library hosted the Ready OCs Family Preparedness Open House.
[21:25] And we contributed free emergency books for attendees to take with them.
[21:30] So I'm in hand it over to, do you want to take it?
[21:32] Oh, Bethany?
[21:33] Vertecical services? Sure.
[21:36] Um, I would say the most exciting thing for this month is something that we have been waiting
[21:42] for for such a long time and that is for overdrive to finally have the reciprocal bar or unified
[21:50] catalog which means that the I don't remember the exact number because it has changed since
[21:58] we've since they've incorporated this but it's at least 15 different library systems that
[22:04] you're a Fuller's in public library card now gives you access to the overdrive at all those libraries
[22:09] And how it works is that if there's a whole firm of patron from one of those libraries, it gets filled for your own library first.
[22:20] But if there's something you really want that perhaps we don't quite have the stretch to get.
[22:27] Now we have access to so many more thousands of titles that are available from all of those other libraries.
[22:36] And it's one experience, you don't have to go into the other library systems catalogs to search now.
[22:51] You can just go in and search one place. You put a hold on an item, automatically get filled as soon as it's available from whichever library. It's wonderful.
[23:02] And so that is something that we're very excited about.
[23:06] We're also gearing up for our first book orders of the year.
[23:11] Those are going to get placed shortly after Labor Day.
[23:16] And then I think the other two big things that we're working on is newsletter.
[23:21] Team meets tomorrow, so you'll see the next from the newsletter next week.
[23:26] And then the website team is hard at work on updating for the federal guidelines for accessibility.
[23:33] And so that is a huge project that we are chipping away at, but we are very excited to have a fully accessible website.
[23:54] Okay, not that this isn't exciting as well, but I think we're really waiting to hear what Alicia has to say.
[24:00] For adult services, mid-Summer Movie Marathon, there were consecutive screenings of Hunger Games
[24:05] catching fire, mocking Jay Park 1 and 2, so for anyone who's familiar with the Hunger Games
[24:10] series, that movie Marathon. Yeah, that was a really neat movie Marathon.
[24:16] Dude, where's my yarn? Program creator, Roland Conley, so, you know, resigned and moved to a different
[24:23] library. But the legacy continues. The program is so popular right now. We're fighting to find a new space for it because there's so many people who attend and they've created this little community. It's like a pot look. It's a, you know, you are and it's a whole thing.
[24:40] Um, the super mini-con, as we mentioned, over 150 attendees, um, and it was also a two-day fundraiser.
[24:46] So it's really neat about that is the so-cal gamers, um, charged, I mean, it's an optional fee to attend,
[24:53] but then the proceeds go back to the library, which is such a wonderful thing.
[24:58] Um, town and gown America.
[25:00] At 250 was on August 8th, we had two professors, one from Cal State Fullerton, one from Chapman University.
[25:07] We had the snippets from the Ken Burns documentary, both of the professors presented.
[25:13] And then there was some really interesting discussion afterwards.
[25:17] So, we're looking to have another town in gown this fall.
[25:21] Emily mentioned the book but dazzling on core August 11th was a huge success.
[25:25] Um, the local authors pair. We just had that last weekend. It was the day before the
[25:31] lay of a day, which all seems to blur now. Um, we don't have stats on attendance, but
[25:36] they were more than 40 local authors, um, president of the author fair. And then, um, Emily
[25:42] mentioned the writing workshop with Israel Moia. Okay, last thing, local history room, ongoing,
[25:49] newspaper, digitization project continues. Um, a highlight, um, that sharing mentioned is
[25:55] His local history completed work with retired Fullerton police officer, Lead of War, on his
[26:01] latest book to commemorate the 50th anniversary of the All-Aways Shooting at Cal State Fullerton.
[26:08] Lead is wrapping up his book titled, A Campus Shattered, which is possibly the first written
[26:12] account of this massacre. He will donate copies to the local history room this fall, so that's
[26:17] a difficult subject matter, but it is Fullerton history. So, you know, we are participating in helping
[26:23] him with some documents on that.
[26:26] Upcoming, we're reaching out to the Veterans Legacy Memorial Project about partnering with them
[26:31] for a Veterans Day Project.
[26:33] Not just not yet sure how that will look, but want to make sure that we're commemorating
[26:39] these types of holidays.
[26:43] And then another upcoming fall, Community Partner Fullerton Heritage, we'll be sponsoring
[26:48] the local Fullerton photographer Emerson Little on a much-needed survey of the cities
[26:53] original streetlights. They're interested in documenting the current
[26:56] condition of remaining lights in our downtown corridor and our preservation
[27:01] zones as part of a larger preservation restoration project. The local
[27:06] history room will be absorbing all the photographs, organizing them. I
[27:10] don't know if absorbing was was a typo, organizing them and hosting them on
[27:15] our website as part of the buildings database, which is already available.
[27:18] this was just be adding to it. And with no further ado, at least. No pressure.
[27:25] Oh, I do feel a pressure. Okay, but I'm so excited and I'm going to try to contain myself as I
[27:30] explain all the things right now. So if you don't know, we have a new library card and this is it.
[27:38] Hopefully you've all had a close up with it. If not, I'll bring it around for you, but we have indeed
[27:43] launched our special Lavey book club library card and so yes it is Lavey but I think the
[27:52] the artist herself is said that Lafay is also okay so when people come in we just invite
[27:56] everybody however they say it but Lavey is a Grammy award winning music artist and she's also a
[28:02] children's book author if you haven't read her adorable book May May is absolutely the cutest
[28:09] I'm just charming in touching book, and she's also the American Library Association's
[28:15] honorary chair for September Library Card, signed up a month, so very fitting as we head
[28:21] into the month to celebrate that. The response to our library card has been immense, truly immense,
[28:30] and it's just been such a wonderful time for this to happen. As Emily had noted,
[28:35] we have had over half a million interactions with some of our social media posts about this.
[28:41] And on Sunday, we held a special event here. Our pop-up, a very lady celebration in the conference
[28:49] center room. We had staff all band together and come in and make this day possible for everyone.
[28:55] And we had hundreds, hundreds of people lining up from about seven o'clock in the morning
[29:04] to be led in at noon for the Labor Day celebration and this is them understanding that
[29:10] that was the entire purpose of us opening the library services otherwise weren't
[29:14] available and they were here to come in and learn about us and to join us and it was
[29:19] just so exciting people were in such good spirits too people were standing out in the
[29:24] heat we were inside in the heat and yet the spirits stayed so so bright and so
[29:30] engaging.
[29:33] We were open for four hours. In those four hours, we issued 717 library cards.
[29:43] Lavy library cards. Yes, we have to just absorb that for a moment, don't we? That's
[29:49] truly, of course, a single day record for us. I would probably imagine that there have
[29:54] and some slow disembers where we haven't hit 717 in a month.
[29:59] So, for us today.
[30:00] And I hit that in one day is truly just such an evident sort of moment for us about how relevant libraries are, how much lay-vay draws people to the library and really uses our platform in an important way.
[30:16] And I will add that in the last three and a half days we have issued well over a thousand of these lay-vay library cards.
[30:25] Yes, and we initially ordered 5,000, so we may be ordering again soon, just to keep up and make sure people, we don't run out for people.
[30:37] And the response we've had from people has just been so genuinely warm and excited and people are learning about the Fullerton Public Library and I feel like we're becoming a destination library.
[30:49] you know, some people have their giant aquariums and their their other beautiful things and we really have this special corner kind of that draws people to us and people as we were talking to them.
[31:01] I was talking with some people saying, oh what are you doing with the rest of your day? Oh, I'm going to go figure out what's going on in Fullerton. I'm going to go get something to eat. I'm going to go downtown and walk around for a little bit.
[31:11] So people are coming here and enjoying not only the library, but also the city because of this library card.
[31:16] And of course, we've all stretched our creative wings a little bit on this as well as as we've seen Emily's beautiful artistry in that video, if you've seen it and the fact that the artist herself posted on it and then reposted it.
[31:32] That really just sent it just to another level.
[31:36] And all of us really happened in such an incredible way.
[31:40] We've had the approval to do this for about four weeks.
[31:44] So we pulled all of this off, including designing the library card, ordering the library card,
[31:52] putting together our event, creating the social media, and all the things that went into this
[31:57] in this short amount of time, and that's really the kind of team that we have at the library,
[32:02] because we could not have done this, so it's just one person taking this on.
[32:05] People took on big parts of a big project, and everybody was just in such a good spirit to do this together right now, you know.
[32:12] And, of course, we are infinitely grateful to the friends as they funded the library cards.
[32:19] So, we're awfully awfully thankful for that.
[32:22] And, of course, our foundation, who were present at the Sunday event,
[32:29] and just basically got to let people know a lot more about what they're doing,
[32:33] and are running a donation drive, that we're still drawing in donations for now.
[32:37] have their QR code up at the front desk and as people want to upgrade their existing card
[32:44] and give us that optional $2 donation, they're scanning that QR code and going online and
[32:50] making that donation in a way that sometimes more accessible for people than cash. I know if I
[32:56] have cash in my wallet, I'm spending it. It's gone. Sometimes being able to do that through your phone,
[33:01] I think it's a little bit more accessible for people.
[33:06] And so, yeah, as I said,
[33:07] because of this little piece of plastic,
[33:09] this library card that really is such a key to the library,
[33:13] we just have had thousands of people noticing us
[33:15] and visiting the library in what better time
[33:18] for that happened with us.
[33:20] That's my enthusiasm.
[33:21] So excited.
[33:23] Alicia is so humble and does not want to really,
[33:29] And I really is everybody else's job, particularly mine, to just let everybody know that is because of her that this happened and grew into this major thing.
[33:38] So it was interesting to see when she first approached me about this, can I apply for this and I didn't even know who Leyve was either.
[33:45] I was calling her Luffy as well, but you know passion when you see it and the energy that was coming off of her.
[33:53] And I don't know exactly what this is about, but it seems like a wonderful thing, so let's
[34:00] do it.
[34:01] And like Alicia said, from the application to the finding out that we would be one of
[34:05] the libraries to the very late day list past Sunday with such a tight turnaround.
[34:12] And because she is so organized and creative and just brought together people through her
[34:16] enthusiasm, that's what made Sunday happen.
[34:19] And so a couple of things she didn't mention, her and her team also put together a list
[34:23] of local Fullerton landmarks that people might visit while they're here and that was
[34:28] one of the handouts on the table, because we're not just about highlighting the library, we're
[34:33] about elevating the whole city, and we really believe that libraries can be a part of that.
[34:38] So I thought it was so special, it was everything from the Muck-in-Tholler to what else was
[34:44] on that sheet.
[34:46] I believe that we had a few coffee shops on there because the person who put it together is a big coffee theme.
[34:51] You know, no judgment there.
[34:54] But yes, Mac and Thawler, and of course we highlighted our hunt library and of course the cafe and really just tried to...
[35:00] A lot of our donors as well.
[35:04] And just to really like she was saying, get people to while you're here because we had visitors
[35:09] who drove from three plus hours and were messaging us, like if we get here by this time,
[35:15] we'll still be able to get a card. A couple of them didn't. I think it was two to three.
[35:20] We made sort of a special exception for them so that we would be able to get a card to them
[35:25] because we recognize they genuinely drove that far to get here.
[35:29] And we're hoping that while they were here, you know, they drove that far anyway,
[35:33] they would visit the city. Amy and the Café also came up with the signature drink of
[35:38] blueberry lemonade, and all of these are tied in and themed if you don't know much about
[35:43] They've all of the colors and the flavors and things really were part of that.
[35:51] The poster?
[35:52] The foundations, yeah.
[35:55] So as a part of my think, he's to the foundation here.
[35:58] I also had a note to say that the foundation is also sponsoring a giveaway of some ALA
[36:04] lay they read posters. And so people were given tickets to participate in that giveaway if they
[36:14] showed us that they followed either the Fullerton Library or the Foundation on social media.
[36:20] And if they showed us both, they got two tickets. So we have pulled those tickets and we're
[36:26] contacting the very lucky and inevitably very excited people to come get their posters soon.
[36:33] this ties in trusty was up to then sentives you were talking about like the first 200 people
[36:41] who attended and showed that they pre-registered or we're upgrading their account got a little
[36:45] goody bag with some themed merchandise and then I think it was about a 500 raffle tickets that
[36:53] we had people fill out until we ran out of raffle tickets which we didn't think we were going to
[36:58] But we also reached over 6,000 Instagram followers as of today and apparently this time last week.
[37:10] We were under 5,000.
[37:13] So the impact of this event is just astronomical and all of it is opportunities to just further engage with residents and beyond.
[37:23] There are keeps, there's keep, like, there's something I keep forgetting to mention, but, yeah, really, oh, that's what I was going to say.
[37:30] When Alicia said, okay, part of this is agreement is the pop-up has to happen on a Sunday and we're not open Sunday.
[37:36] And we're like, okay, how are we going to do this? We won't have enough staff to open up the whole library.
[37:40] We have to manage the expectation. It's just for this particular thing. We came up with conference center, all of those things.
[37:46] The number of staff who were interested in coming in to work on a Sunday and shift their schedule was pretty small.
[37:52] When the momentum started to build in like the ten days before after we were allowed to announce it,
[37:58] we had a lot of volunteers to want to be a part of this.
[38:01] I mean, it was just so infectious. So it's just been so wonderful.
[38:07] So great job, everyone.
[38:11] All right, I realized that Osborne renovation update, Alec.
[38:16] Yeah. Yes. So it's going well. We are nearing completion. I think we've kind of
[38:23] recognized a couple of hiccups of things that make its way onto the plans that are now
[38:28] being addressed, including a sink in one of the, what will be the storage room needs to be lowered
[38:34] to meet ADA compliance and removing a couple doors that were not necessary anymore to, we're not
[38:41] going to be having 10 foot tables standing vertically,
[38:45] lean against the wall to protect them from falling on anyone.
[38:49] Outside of that, I think we're just kind of cleaning up the edges
[38:52] with the construction crew.
[38:54] AvidEx, the AV team will be coming in hopefully next week
[38:58] to work on their part of the project.
[39:01] And after that, we should be getting pretty close to open in the doors.
[39:05] It's, if you want in there, you know, it's a total facelift
[39:08] from what it looked like before.
[39:09] Um, I think, I don't know, I think we're all pretty over the moon and in our place with how it all looks and uh, I think we have some programming in there that we might need to shift around next week, but hopefully the week after that will be ready to, you know, cut the ribbon and open it back up to regular use.
[39:30] We're, um, this is a legacy project and we still have funds left in the grant, so there are a few things that were, um, really being sticklers on, or really saying, oh, I think we want to do this the right way. So the lighting is one of them.
[39:47] It's a bit dim in part of the Osborne with the upgrade.
[39:53] The lighting pattern is beautiful, but it's hard to explain in the slats of the part of the ceiling.
[40:00] There's like pop-in lights and there's just not enough. The construction team is really wonderful to work with. They seem to be doing really amazing work and they're very receptive to our requests.
[40:14] And so just today we asked about that. There were also some handles on the cabinets that look really nice, but they're sharp.
[40:21] Um, leave it to Keith Lee, a children's librarian to recognize that that would not be good for kids to be honest.
[40:28] I wouldn't have noticed that, um, but the edges are sharp and they're kind of that little kid head height.
[40:36] Um, and I thought, good catch, you know, we just need to put around it. So it's like a little punchless items like that and little, um,
[40:43] I don't know sort of extras that we're doing. We're still within the contingencies.
[40:47] So technically we're not spending any more money than was already budgeted, but there is money in this project.
[40:55] So we should be fine.
[40:56] It's really, I think, necessary things that if we don't do the future staff will be like,
[41:02] Why would they not have done this?
[41:04] You know, this really is the time.
[41:06] So thank you all for that update.
[41:08] And then I noticed Arts and Culture is the last thing.
[41:10] I would just say the update on that is that we're working with Amy.
[41:16] Amy all had announced her retirement, but has pushed the date back a little bit, which for us
[41:21] that is really helping because we need to launch this new gallery exhibit, so she will
[41:27] be meeting with a few of us next week to see what the next steps are on that. And that and
[41:33] you're right, Vice Chair Watson, that it was the book binding or the scenes that that, that
[41:39] was so we may have a tie in with that, so I'll mention that to Emily as well.
[41:43] And then we can move on with that.
[41:46] All right.
[41:47] Thank you so much.
[41:47] Thank you for all of those updates.
[41:49] So much exciting stuff happening with Osborne with the
[41:52] the Jillian people that were out here on Sunday.
[41:56] Are there any board member comments?
[42:01] We just finished reports.
[42:03] So now it's, yeah, it's any comments that you guys want to make reports.
[42:07] Clarifications.
[42:09] I don't, I will go through the proper channel of going on to the website.
[42:13] but now that we have this partnership, this lay fake card and everything, if we can have maybe
[42:18] request ebook and audio book in our catalog, because I see that it is not. In our catalog,
[42:25] I'm sure we have her book in our system, but there does not seem to be one at least for Mayma the
[42:32] bunny for ebook and audio book, and I think that would be great to have access to that would be wonderful.
[42:40] I did look into all of the books that she has in her book club and her titles and saw
[42:46] which ones not only do we already have and or were available within the ebook. I will look
[42:53] into that one and if it's available we are going to start placing orders next month and I can't
[42:59] I can't imagine that would miss the list.
[43:04] There's reports coming.
[43:07] Go ahead.
[43:07] I'm just wondering how many, um,
[43:09] how many libraries total were part of that,
[43:11] lay they program?
[43:12] Let me see this here.
[43:14] So this year there were 50.
[43:15] Last year there were five.
[43:18] Oh, yeah.
[43:19] That's a really good question, though.
[43:21] And thank you.
[43:21] That was the last nagging thing that I kept forgetting to mention.
[43:25] Part of the reason why there was such a turnout
[43:28] from patrons driving from a distance is that several libraries weren't able to get their cards
[43:34] in time. And that impacted us in a way that we didn't anticipate. So some of these
[43:40] a very lady day events at other libraries were canceled, like the day before.
[43:46] There was a library that had 10 cards. I don't even know how that's possible. But again,
[43:50] it's a testament to Alicia's planning that we weren't even, we didn't even know we were going
[43:56] be a part of this, and then there was such a tight turnaround to come up with the card design,
[44:02] get them ordered, printed, and delivered, to be able to make this happen.
[44:06] And the systems that weren't able to do that are larger than ours.
[44:11] So I can't say enough, just how successful this was.
[44:15] So yes, 50 were invited to participate, but not all of them were able to follow through.
[44:21] And any near the way we did, also Alicia has been contact with the Laveray Press team, and they are so impressed with how things went and are asking for photos and really accommodating with requests that we've had to use her music and things like that because I think they see what we did with it.
[44:41] We just turned it into something like that they hoped it would be.
[44:46] Just to give credit, who designed the card?
[44:49] Oh, my gosh, Alicia, it's beautiful. I'm so excited to get it.
[44:55] It's really beautiful. Okay, I have a few things on the Saturday.
[45:00] August 22nd, rotary main hosted a successful, uncoorked wine and food festival, fund raising event at the
[45:06] hunt. And as one of the co-chairs of the event, it was really valuable for me to help plan and
[45:14] execute a large scale event from the outside and the inside. So it really gave me a little bit more
[45:22] insight into some of the issues that we've been talking about with booking and executing events
[45:29] at the hunt, I was blown away on Sunday when I attended the Lavea event and I did not stand in
[45:39] line to take a card because I knew that I could come back and it was just amazing. It was stunning.
[45:44] It was absolutely beautiful. What you did with that space, the quality of the art,
[45:50] to the creativity. I was so out of all, I mean, all of you this staff, what we were able to
[45:58] field. And now I had no idea that it was done such a short amount of time, but it was absolutely
[46:05] so amazing. My husband was really impressed, and it was a warm day. It was a warm day, and
[46:13] And also going over to the cafe, she had no air, she was all by herself.
[46:19] She was just dripping sweat, but with the biggest smile and it was just such a great thing
[46:25] to see her benefit as well, which also transcends into the fact that the library's contribution
[46:32] to economic development.
[46:35] metrics need to be shared.
[46:38] Some of the things also that guide.
[46:41] But being able to report back to city council and to the city manager,
[46:45] I think we'll be really important to be able to say that
[46:48] and to also know that the library takes very seriously
[46:53] being an important key member of this community and a proud
[46:58] member of this community and proud to share.
[47:00] important facets of the community and being engaged. Also, lastly, I just want to recognize
[47:10] the passing of Dolly Parton, serving on the Dolly Parton Imagination Library Advisory
[47:16] Board for Orange County. I have always been a fan of the program, but then also knowing
[47:26] Center, Shannon Grove, and how that bipartisan legislation came to, legislation came together
[47:34] to bring Dollywood, imagination library as state of California was something that I had,
[47:40] I had already been following, but many people don't know that Dollywood's father was illiterate.
[47:48] And he tells her that of all of the things that she accomplished in her life, this is the thing
[47:53] he was the most proud. So I'm so sad to lose this icon, but just the legacy that she has
[48:04] has left, and I do have to say the boost in interest that she's saying, please don't send
[48:11] any flowers, don't need to imagination library. So that's what I have to say. Thank you.
[48:19] I just add something real quick. I just want to note to go back to something you said at the
[48:24] beginning, which was about the decorations and things that were here on Sunday.
[48:29] That was largely led by Jennifer Pack.
[48:32] You probably know her from the Hunt Library, and she did all of that with other stuff,
[48:38] but she let all of that, it was all put there that morning.
[48:42] It was all installed that morning.
[48:45] She pulled that off because people see her vision, and she sees her vision, and she's able
[48:50] to pull it all together like that.
[48:51] It's just really, truly amazing.
[48:53] So I wanted to add that.
[48:56] One more thought in regards to having the rotary event.
[48:59] I told the story of the hunt to quite a few people
[49:02] that were new to the community came as guests.
[49:08] And I wish there was an opportunity
[49:11] or some type of, what is it, the train?
[49:16] Is that the little case that we have?
[49:19] It really would be nice to be able to have
[49:21] some type of story of the hunt, how it was designed, why it was built, the architectural
[49:29] importance of it, and have it somewhere so when people come and visit the site, they could
[49:34] actually read about it. I mean, there is a plaque that says when it was, you know, dedicated
[49:39] and all of that, but it would be nice to know a little bit more about the story of the hunt.
[49:43] Ruth, can you add that to the notes for me to follow up on? Okay, thank you. Yeah, I agree.
[49:49] And I just want to say these names, so Jennifer, yes, Joanna from Parks and Rec, who created that amazing balloon arch and advised us on what to purchase and who can.
[50:00] I came in that morning brought her little daughter and put that together that morning. And for the people who worked
[50:08] at the card stations for four hours. So we have Trevor, Alex, Steph, Haven, and Jennifer, and Alicia giving breaks.
[50:20] They were there, probably sweating also, but with smiles on their faces.
[50:24] I mean, I just needed to have those names be in the record because what they did was really awesome.
[50:32] So, okay.
[50:33] I'll also add.
[50:34] We had a few other people.
[50:35] So, you were mentioning earlier that some people who weren't really, there was no.
[50:40] I didn't direct these people to come.
[50:42] They said, can I come?
[50:44] And that was Ellie.
[50:45] She offered her her services up and she just came in to support the fun we were having.
[50:51] And of course, I need it.
[50:52] there so thanks to you too for that and also our vendor Amy with the cafe if you've
[50:58] met her you know her she's wonderful and we told her about the event we were
[51:03] having and the first thing she says I'll be there I'll be there she just was so
[51:07] enthusiastic and said what can I do what special thing can we can we make out of this
[51:11] so yeah amazing thank
[51:17] you all right we'll now move on to any comments from the
[51:20] foundation member for
[51:32] the library foundation. We've had two very
[51:40] two closer to four.
[51:45] We've had two meetings since the last meeting of the foundation
[51:50] and the budget. Really what we've been talking about the most I would say would be
[51:56] how to respond to the budget cuts.
[52:02] The...
[52:02] I don't know, I put this.
[52:04] That's my favorite.
[52:05] Is it...
[52:06] In principle, I think everyone is on board
[52:09] on doing what they can to help the library get through
[52:14] this...
[52:14] this situation that we're in right now.
[52:17] How that's going to play out,
[52:19] what that's going to entail has not been decided.
[52:22] There have been several ideas that have been proposed,
[52:28] but it's still under discussion about how we give that.
[52:31] I think there's, there is an intent to kind of focus on, kind of renewed effort on fundraising, possibly matching funds for money that's obtained for circulation,
[52:43] but nothing has really been decided yet at this point on what that's going to come.
[52:49] I think there is very much a desire to make sure that this is temporary and that the city will be going back to providing those services as part of its regular budget.
[53:01] I know that's I know you're not the one who makes that choice, but you can talk to the person who appointed you and let them know that that's what the foundation that's been will be helping out on this feels.
[53:20] I think that's kind of the main one.
[53:23] I think that's the one thing that, but it'll probably take some time to kind of look at the options and see what those would be how much money we'll be talking about and such.
[53:33] By the way, this is my first meeting that I've noticed this, because these do look new, the translation.
[53:42] You talked to your IT about maybe putting the English and Spanish language in separate columns.
[53:49] What happens is, because I'm a little hard of hearing, so I like using that.
[53:56] For English, my Spanish is, you know, a CSC had best.
[54:02] So I'd like to be able to see what the English is, but it kind of, as you can see,
[54:06] There'll be significant blocks where it's only one language is visible.
[54:10] I think if it were split off into sides, then you could get both, and it would probably work
[54:16] a little better.
[54:19] Do you have any questions?
[54:21] I do have a question. If we were directing people to donate to the foundation right now,
[54:25] it would just be a general. There's no like donate for, you know, book purchasing,
[54:30] like you're not doing any kind of special fundraiser related to that. It's just the general
[54:34] So we did have the proceeds from the sale of the bass and cherry property or in a separate account.
[54:47] But I don't, but I'm not really ministering that differently.
[54:50] It's it's being invested and money is being pulled out from itself.
[54:54] The idea would be, and again, this hasn't been decided.
[54:58] but
[55:00] Possibly could create another account that would be specifically for donations for books, possibly with matching funds from the foundation to provide that.
[55:15] I think there is concern that what is done is done in a way that is very clearly temperate.
[55:26] I'm glad to hear that you guys were out there at the event.
[55:29] because there's a lot of people to talk to about that and yeah, I saw a lot of a lot of chatter on social media about helping donate.
[55:59] Oh, it's my job.
[56:02] If we get here from the friends, please.
[56:16] reports at a recent, at a recent board meeting. The main topic is regarding the October
[56:25] 9 October 10 book sale. So we have our various committees already meeting to make sure
[56:32] that everything's in order. There's a committee of dedicated people. They all have their
[56:41] There's many cards and if everybody does what they have to do then it all comes together.
[56:48] So that's where we are right now.
[56:49] We have a great inventory of books.
[56:52] So it looks like we should have a nice bunch of books out there on the floor for everybody.
[56:59] This one is just going to be a book sale because our art curator will not be there.
[57:05] And so we are going to do the art sale, but she is going to have in the display windows of verticals.
[57:12] Jill have some of the art pieces that we hope to move along.
[57:17] So, look sale again, no art sale.
[57:21] We are also in the process of we have a dedicated nominating committee.
[57:27] It's that time of the year where we start looking around for new board members.
[57:33] It's hard to get people to even be on the committee, little loan knowing they're going to have to shake people down to be a board member.
[57:39] That's what they're in the process of doing.
[57:41] We got a true expert in Naomi there. She's small but mighty.
[57:46] So that's one of our main topics.
[57:49] And then, memberships, we'll be starting to deal with memberships in September, we'll be having our new cards available for memberships for the following year.
[58:04] They cover the remainder this year and the next year, so both of those things were kind of ongoing.
[58:12] I would like to say being in the bookstore the last two afternoons of fun it has been
[58:19] meeting the people coming in or they've already been there to get their new library cards.
[58:26] I drove by I saw the line but I did not expect that this would still be ongoing and I was
[58:33] there also when they were getting lying for the crowns and I did sneak into the room and take a look and
[58:40] It was really nice. I was in all those jewels, thinking that looks pretty good. Anyway, it's been a lot of fun talking to these folks.
[58:50] Took some pictures out of the FOIA where the clock is. Some people wanted to pictures taken there.
[58:57] I congratulate on a wonderful event.
[59:00] I had a lovely family coming this afternoon and a mother, two boys, I think, ages 6 and 9 and they came in to get their library cards, their new library cards and the other thing is they wanted to support the library, they explained they had heard about the budget concerns and they wanted to come in and buy some books to support the library.
[59:29] We've been hearing other people come in and they're aware of the budget cuts, but I love
[59:36] this particular family because they were doing it as a unit.
[59:40] So, two great things, sporting a library, getting their cards, congratulations again.
[59:46] As a friends, we did increase our book prices this year.
[59:51] It was prior to all the budget discussions.
[59:54] And this next book sale that's coming up will have the increase pricing there.
[1:00:00] In the book store, we're seeing it make a difference already, but I'm hoping for the book sale. It will make a significant difference. We'll find out. We haven't had any complaints about it. People have acknowledged they've seen it, but we haven't had any complaints about the pricing.
[1:00:16] So hoping we're looking kind of projecting where we're going to be by the end of the year and we're thinking we're going to be in a pretty healthy spot to be able to help out with what we're presented with as far as the needs list.
[1:00:31] So that's everything I have any questions.
[1:00:38] So as was said by the foundation that there's still in discussion about what they're going to be doing.
[1:00:44] So, you said that you have new board members coming on, or potentially, if you can get them.
[1:00:50] It possibly might be some old ones, so I think you know that don't get away with that.
[1:00:55] Stand up and shift.
[1:00:58] Move to the right.
[1:01:01] So, do you foresee that you could possibly have like a targeted, just fundraiser specifically, that would be,
[1:01:10] I guess earmarked specifically for that is what you're saying because just like you're saying there's
[1:01:17] there's public that wants to come and give directly to a specific fund or so I'm just I'm just curious
[1:01:26] because obviously as a trustees we can't do anything like we really haven't as far as the
[1:01:31] and need a has brought this up to us and exploring ways for people coming in to make donations to direct them as far as the friends.
[1:01:43] But as far as a fundraiser, specifically from us, no, we haven't, we haven't had that discussion.
[1:01:50] Quite frankly, three book sales a year is a huge process.
[1:01:55] Yeah, I mean just being able to have a situation where you can do your market specifically because if you continue to get requests
[1:02:02] I don't know either the utilization of a QR code or where that would go to be able to have like I guess targeted funds because if that's what people are looking for
[1:02:12] They want to be able to have that vehicle to be able to do that.
[1:02:14] It may work differently between the friends in the foundation so I think the friends funding
[1:02:21] is a more general funding and we come to you with participation in many different aspects of like everything from our staff development to programming supplies to the library.
[1:02:35] The Lave library cards, things like that, whereas the foundation, what we're looking at this year, are those are sort of the targeted budget items.
[1:02:43] like we know this amount will be for this one thing, so maybe we could fundraise more directly
[1:02:50] for that.
[1:02:50] Like Sean had mentioned, one of, and I just want to clarify that the foundation didn't
[1:02:56] express anything to say that they would not be funding, it was just how they're going to
[1:03:01] go about doing it.
[1:03:02] Well they give the funds quarterly, because they're also very interested in keeping money in
[1:03:07] their account to gain interest, because frankly that's what we've been using from them recently.
[1:03:12] But when he said things like matching funds, we're looking at direct giving opportunities towards that goal.
[1:03:19] You know, this is for the book budget. You're donating towards that. I don't know if the friends wants to do that or if it's just like a general fundraising.
[1:03:28] Yeah, it seems like that.
[1:03:30] And I want to mention also to say thank you to Judy and a few of the friends.
[1:03:35] And I think one of the foundation members who came to the budget meeting and just was there just to support us.
[1:03:41] you did not go on notice because I did have someone say where the people in the red shirts
[1:03:46] there for for the library and I said yes.
[1:04:15] coming in hearing it in person was really important too. So everybody's on board we're
[1:04:22] going to do the best job we can and hopefully be able to better support the library.
[1:04:29] But there is one thing now that you've mentioned and I might take this up with our membership
[1:04:33] chairman. I believe on the application there is something there about making a donation.
[1:04:40] I think it's a line on the form, because you guys just recently sent it to my office, so I need to fill it out.
[1:04:48] But I did happen to see there is a line that can go directly.
[1:04:52] So I don't know what your process is for your marking or specifically sending specific funds.
[1:05:00] I was generally what happens. Somebody will just send in excess money, way over the amount of the membership. So we do get donated money that way. Maybe we can highlight it a little bit more in some way too.
[1:05:16] I'm just fairly concerned because the messaging a lot of what's taking place, you know, online.
[1:05:24] And I'm just, there's a lot of politicization of what's going on with this and I'm concerned about this.
[1:05:31] And I think that there's not an understanding from residents that these scenarios actually came specifically at request, obviously we know that.
[1:05:44] but they did come from the department heads looking
[1:05:49] at their situations and then obviously that conversation
[1:05:53] took place with us.
[1:05:55] And so I'm just very concerned about kind of the messaging
[1:05:58] and kind of what's going on with this as an issue,
[1:06:03] as it's kind of taking on the life of its own.
[1:06:07] So would there be any direction or recommendations
[1:06:12] or to staff, to work with the support groups in a different way,
[1:06:24] or oh, but I just all I know is that I'd be either through foundation or friends. I think there's going to be more people that are going to come and say, hey, what can I do? How can I give? And so I think that I don't know what the solution is for that.
[1:06:42] what it would take to your market or cure codes or putting that out there. I don't know, but I do think that there is going to be a desire for residents to to make direct donations and I don't and we would need to have something in place. I don't know how to do that.
[1:06:59] So we're actually working with our IT department, so as as I'm sure everyone knows, we moved to a different IT vendor.
[1:07:10] This past July. So far they have been really wonderful and the person directly assigned to us has been really great to work with that work with.
[1:07:19] And one of the things Bethany or Alicia may be able to speak more clearly to this, but the just of it is there helping us put online donations on our website,
[1:07:29] which we didn't have before, so it was something that I had also asked about for those reasons a couple of months ago,
[1:07:36] but the how do we get there? The timing was bad because we were transitioning to a new vendor.
[1:07:42] They've onboarded very quickly, and so he has already found,
[1:07:46] he's already brought us at least 50% towards the solution.
[1:07:50] Because the thing is, it isn't only the ability to make the online donation,
[1:07:55] it has to direct the money to the correct place. And so for our budgeting and accounting, it needs
[1:08:01] to talk to our ERP, so or ERP, ERP, ERP. And so we're getting towards there. So there will actually
[1:08:12] be a solution soon. And I didn't know how that works. Can a due direct donation? Does it need to have
[1:08:20] a 501C3 pass through? Does it have to go through the front? Or does it have to go through through
[1:08:24] the foundation. So the Alec we able to speak to this, but we have a foundation in
[1:08:29] France. Well that's great if it can go directly and have the ability to
[1:08:33] air market, that would be amazing. Yes, so we have the two stricted accounts right now
[1:08:38] the foundation and the friends. There was consideration. I mean, years ago now for
[1:08:42] creating a third account just for direct donations to the library that never really
[1:08:47] saw a lot of day because of people rotating out of the A.C. department who are
[1:08:52] of pushing for that, but yeah, it's a possibility.
[1:08:57] It is probably better, though, for donations to go through a support group, rather than
[1:09:01] directly to the city.
[1:09:03] So these accounts, with what we're working on, and this is so recent, it's like in the
[1:09:08] last two days, we haven't even had a chance to chat about it.
[1:09:11] That will help us accept donations sort of on their behalf.
[1:09:15] One of the things that I've been emphasizing to both of our support groups, these past few
[1:09:18] is we can't solicit donations directly in the way they can, but what we can do is help support
[1:09:25] them in gaining more donations whether it's through marketing, exposure, you know, inviting them
[1:09:32] to participate in meaningful ways like the foundation having a table at this event to help them
[1:09:39] raise funds that then come back to us. So it is really a circle of life kind of thing.
[1:09:46] So yeah, there should be more of that to come
[1:09:52] because we always hear these comments.
[1:09:54] People think are happy to come and support us and to support the library.
[1:10:00] I feel that we will probably have more people coming to this next book sale and have this in their mind as well.
[1:10:08] You know, we do what we do to raise funds. We've never been, I guess it's not in our function to do donations.
[1:10:18] But I do feel that we will probably have a pretty good book sale and I'm willing to bet we're going to see some people that we haven't seen before.
[1:10:27] just recently coming into the bookstore in the library, you know, if I see somebody new, I always ask them
[1:10:34] if they're new to the library, new to the area, if they've seen our signage, I love to hear them say
[1:10:39] they've seen the signage. And so we are pulling more people in all of the time and that's going to help out.
[1:10:47] And then just in case somebody asks us, the bookstore also will just accept donations as well.
[1:10:57] Well, no, we do and they are treated as a donation and there's a response for it and we love to receive those donations.
[1:11:07] So anything else.
[1:11:11] Thank you so much.
[1:11:13] Thank you.
[1:11:15] All right, we'll move on to our consent calendar.
[1:11:18] Are there any board member comments?
[1:11:28] I move we accept the consent calendar.
[1:11:33] All right, recording secretary will you take the role?
[1:11:37] Carrie Prelitz, Jennifer Servis?
[1:11:41] Yes, Lisa Wozep, Megan Watson.
[1:11:44] And suing Chen is absent.
[1:11:47] All right, moving on for our first item for regular business.
[1:11:51] The annual report to City Council of staff could present the report.
[1:11:57] Ruth, do you have the actual letter?
[1:12:00] Do we need that actual letter?
[1:12:03] We have it.
[1:12:05] Oh, you have it.
[1:12:05] It's attachment one.
[1:12:07] Yes.
[1:12:07] But the actual letter, it's signed by Celine is with.
[1:12:10] Oh, I do, I did not bring that.
[1:12:12] Okay.
[1:12:13] I also want to make a quick note for the consent calendar.
[1:12:15] We usually have statistics as part of the consent.
[1:12:19] One of the tasks that the library technology assistant that was one of her tasks.
[1:12:23] So it's being transitioned over.
[1:12:25] So the next month we'll have statistics from
[1:12:28] This month, no, the previous month and this month were we're transitioning into that. Okay, one moment
[1:12:45] So what you have in your Agenda items are the
[1:12:50] Proposed 25, 2026 annual report for city council
[1:12:56] Sooling was not able to be here today, but
[1:12:59] Barring any changes to the document. We did. I went and had her sign the hard copy
[1:13:06] that doesn't mean you can't make any changes we will be able to work around it.
[1:13:12] This is part of the continuing communications to the city council regarding our annual
[1:13:16] library accomplishments, operations, milestones, milestones, stones and goals.
[1:13:23] So we're required to send this to city council each year by August 31st.
[1:13:29] So with your approval, we will submit this on Monday.
[1:13:32] or if you have any changes, we will make those and ceiling will review and sign and we will submit a revised version to them.
[1:13:41] But now, as of now, if there's any questions, I also want to note that
[1:13:48] Historically, this document is presented in the way you see which is a long letter.
[1:13:53] It almost reads as just like a narrative, almost like what we present at each board meeting.
[1:14:00] Next year and moving forward, I'm going to be looking at changing the format into something that's a bit more dynamic and visual.
[1:14:07] I want the numbers to be presented in like graphs and charts.
[1:14:11] I also want to include goals, which is something that's not been included.
[1:14:16] So, as we get closer to that planning stage of this next year, we can come to the board with sort of like a mockup of what my vision would be for that report.
[1:14:28] and see if that's something that you would be interested in if so we would move forward with that.
[1:14:33] I think it would be easier to
[1:14:35] receive the information in that way and sort of like more engaging.
[1:14:41] All right.
[1:14:41] We will now hear public comments.
[1:14:43] Those who wish to speak please on the microphone.
[1:14:48] No one in the audience wants to talk.
[1:14:51] Is there anyone on Zoom who would like to address this item?
[1:14:54] There's no one on Zoom right now.
[1:14:56] In that case, are there any board member comments?
[1:15:01] I think it's fantastically detailed and really lays out what the library has accomplished over the last year.
[1:15:07] So I thought it was very well done, but I'm looking forward to a new format in the future.
[1:15:14] I will say it is very detailed and it's a very amazing but it is a lot.
[1:15:19] It's very overwhelming. So I think you're right in visuals and a little bit easier to digest information would be nice.
[1:15:26] even in being so taxed heavy, it's very impressive.
[1:15:34] If there are no other comments,
[1:15:37] I move that we approve the annual report to submit to City Council.
[1:15:44] Is there a second?
[1:15:46] Yes, I can.
[1:15:47] Thank you.
[1:15:48] Can we have a vote called?
[1:15:51] Carrie Prellitz.
[1:15:53] Jennifer Sarves.
[1:15:54] Yes.
[1:15:54] Lisa, what was that?
[1:15:55] Yes.
[1:15:56] Megan Watson.
[1:15:57] Yes. Thank you.
[1:15:58] All right, our second item is the updated fee schedule and increased to passport photos.
[1:16:04] Can we hear staff report on this?
[1:16:07] Yes, so you may recall an April voting to approve the fee schedule, which included passport photos at $12 per photo.
[1:16:17] Shortly thereafter, the conversations around revenue generation were, you know, came to the forefront.
[1:16:24] And one of the areas of opportunity, although small, it's not nothing, was to increase our passport photo's price.
[1:16:33] Thank you.
[1:16:35] So what Alicia did was look at surveying local libraries to what they charged for their passport photos.
[1:16:44] So, the attachment shows some of those comparisons and $15 seem to be a reasonable increase.
[1:16:56] There's one other library that charges 12, there were a couple of libraries that charged 15,
[1:17:02] and then there were several libraries that charged way more than that.
[1:17:06] Again, we felt that was very reasonable to charge 15,
[1:17:10] because you all had already approved that and the timing of our meetings wouldn't allow us to have you vote beforehand.
[1:17:20] What I'm hoping is that you will vote to approve this.
[1:17:25] It would bring in approximately worth thinking 5,000 more in revenue just based on numbers of how many passport photos we've done so far.
[1:17:34] Um, but if for any reason you, you don't vote to approve this time, the city has already adopted the fee schedule.
[1:17:41] We would just continue charging $12 until this group was ready to approve that.
[1:17:46] The timing of it made it necessary for the council to vote.
[1:17:49] But again, I didn't want the library board to feel that they did not have a voice in the decision.
[1:18:00] Are there any public comments on item number two?
[1:18:05] Please address the mic.
[1:18:08] Are there any members of the public on Zoom?
[1:18:11] There are not.
[1:18:12] Do we have any board comments on this item?
[1:18:17] I'm glad I'm not getting my photo taken in Newport Beach.
[1:18:21] I think this is more than fair.
[1:18:24] Very comparable.
[1:18:25] Still $5 less than our neighboring city.
[1:18:36] If there are no other comments,
[1:18:38] can I get a motion on this item?
[1:18:42] Move to increase our fee on Passport Photo
[1:18:46] from $12 to $15.
[1:18:48] And can I get a second?
[1:18:50] A second.
[1:18:51] All right.
[1:18:52] Let's have the roll call.
[1:18:55] Kerry Perlitz.
[1:18:56] Yes.
[1:18:57] Jennifer Sarvis.
[1:18:58] Lisa Rosa.
[1:18:59] And Megan Watson.
[1:19:01] And our final regular business item, which is the 2026-27 adopted budget.
[1:19:08] This is simply to receive and file.
[1:19:11] You don't know if there is a report because we kind of already talked about it, but
[1:19:15] take it away.
[1:19:16] This really is just a receive and file, because we haven't met since the council adopted the budget.
[1:19:23] We did want to make it in agenda item in case there was any discussion.
[1:19:28] At the last meeting, the library board gave staff sort of the trust and authority to move forward
[1:19:36] what we thought was the best path for us. We did as much, but if there's any questions, please let us know.
[1:19:44] I don't think there were any big surprises in the adopted budget, it was very similar to what
[1:19:50] it had been proposed.
[1:19:52] I think the biggest change is probably what we're looking at to do with the library technology
[1:19:58] assistant position, but we had all kind of...
[1:20:00] Discuss the possibility of that anyway, so I'm just hearing answer any questions.
[1:20:04] All right. Are there any comments from the public on the item number 3?
[1:20:11] Are there any members of the public on Zoom?
[1:20:14] There are not. Are there any comments from our board members?
[1:20:21] I just want to say I needed, again, thank you for all the work that you put in on this.
[1:20:25] It was clearly, you know, some hard decisions were made and I really appreciate how well you
[1:20:30] explained it to us with the last meeting, how much you advocated for the library, so I really do
[1:20:36] appreciate, you know, as much as this process maybe is not what we hoped that the library would
[1:20:40] look like this year. I think that you know, we all understand what's going on and how we're going
[1:20:45] to be able to survive it. Thank you. I want to thank you all for the support as well and the trust
[1:20:52] that you know, we have the library's best interest at heart. I also want to thank the staff because
[1:20:58] these are difficult decisions. And when you come in as a new person and you're part of making
[1:21:03] these big decisions for a staff who has been through a lot of uncomfortable transitions over
[1:21:10] the years, they really had to walk this with me as well and put trust in a lot of difficult
[1:21:18] conversations, particularly Bethany, this will affect her division the most, but we're looking
[1:21:24] to really build that division up, and there is still so many feelings around this, but I do
[1:21:32] believe this gives us a chance to be stronger moving forward in this particular moment where
[1:21:38] we're at, and I just need to say how much I appreciate the staff and the board and support group
[1:21:43] support and the community.
[1:21:47] All right. Don't believe we don't have to do a motion for a receiving
[1:21:51] file. That's correct. So we are receiving and filing this. And with that,
[1:22:00] I adjourned the
[1:22:01] medium. I'm suing the-