[0:03] All right, I want to go ahead and call to order our finance committee meeting. The first discussion is just a carryover from last time.

[0:15] So it's our discussion about our Gehanna strategic plan and I wanted to be able to actually give my colleagues just one more chance to be able to tell the administration

[0:29] anything or even ask,

[0:34] and if not, we can simply go on to the next item. All right. So let's

[0:41] just go ahead and go to the next item, and that's our Q2 financial report. Thank you.

[0:49] Well, I have updates on the strategic plan.

[0:51] Ah, right.

[0:53] I'm so sorry.

[0:54] I went too fast.

[0:56] That's okay.

[0:57] So please.

[0:58] I'm Miranda.

[0:59] Okay.

[0:59] Grant, please.

[1:00] Great.

[1:01] Thank you.

[1:02] Tonight I have Kelsey Bartholomeal joining me.

[1:03] She was on the project team for Arghanna and her and Mr. Bach behind me continue to assist

[1:09] with the strategic plan tracking.

[1:11] Today we're going to give you the quarter two update.

[1:14] We talked a lot about public dashboarding before, so we'll give you preview of that and

[1:17] in the next steps.

[1:18] So, as we've been talking about, this is an alignment year.

[1:23] So, here's just a little update on where we are.

[1:25] We've identified strategic plan champions and team roles.

[1:29] In addition, we have worked to align the strategic plan with the budget,

[1:35] including a new personnel request form, updating the budget book to incorporate the plan

[1:39] and then standardizing department narratives.

[1:42] So, when you do get the budget book later this fall,

[1:44] You will see some changes throughout they're referring back to Arghihanna and some standardization across those department narratives as well.

[1:53] This is just a brief summary where we are. We have 116 projects in progress that support the strategic plan.

[1:59] I just wanted to highlight some of them that we've worked on currently.

[2:03] I just discussed the 2027 priorities and budget alignment.

[2:07] In addition, the public dashboarding, which we'll show you this evening, supports a couple

[2:13] of the strategies up there to a eight for transparency, as well as to a 12 to utilize

[2:20] technology across all departments.

[2:23] Under two, a 11 expanding professional development, we have three staff members participating

[2:28] in the Masters of Public Administration cohort through Franklin University that was offered

[2:32] through Opelro, which is the Ohio Public Employers Labor Relations Association, and I serve on

[2:38] their board.

[2:39] I think two members of your team, and Ms. Bartholomewell, have started that program this

[2:44] week, actually.

[2:45] She's a first paper do this week already.

[2:47] In addition, some of Director Feral staff has had the opportunity to attend the National Parks

[2:52] Interact Association, a maintenance school through those expanded opportunities as well.

[2:57] And then in addition, Citizens Academy is getting ready to kick off next and we've been able

[3:03] to move that from seven to nine sessions as well, beginning on September 2nd.

[3:10] So we, Mr. Renner just asked, but there's another opportunity if you have any more feedback.

[3:15] We are starting the budget process this week and so these were the strategies and priorities

[3:22] for this year, Creek Side District, a connected service and then quality of place.

[3:29] Next, the project management software, so this software will help us track Arghihanna, as well as some other plans as well.

[3:39] So we have Kelsey has led that project in conducted software demos with a focus group of stakeholders.

[3:46] We've selected a vendor and we are preparing for implementation that kicks off tomorrow.

[3:53] Some of the software features, which Kelsey will show you here shortly, strategic plan tracking will build out performance management and metrics, as well as project management reporting across the city.

[4:05] One of the unique features of the software that was selected is it will actually connect the plans to one another, and then additional plan tracking.

[4:13] So not only will Arghihanna be in there, the Parks and Archives Master plan, as well as the economic development strategy and other plans that the city might do.

[4:21] And so the software automatically track updates that are added about the Parks Master plan will automatically connect to the other plans that are in that for the public dashboarding as well.

[4:33] So next I'll turn it over to Kelsey and she is going to run you briefly through the shell of our new software.

[4:41] you can see some of that. Good evening. Glad I could be here tonight. We're not at past my

[4:48] bed time this time, so happy to be here. I am going to be brief though because I do have to

[4:52] go write that paper after this. So this is just kind of what we call a prototype.

[5:00] of what our public dashboard will look like. This is configured in our live environment in the software but you're seeing a preview tonight.

[5:06] So when we roll out the full dashboard, you'll see some changes here and there, some graphics updates, but the general structure will be the same.

[5:13] So this will be publicly accessible for members of the community to view as well as members of city council at any time you want in addition to the quarterly and annual reports that will provide.

[5:22] So when anyone visits the site, they'll first be greeted by this banner showing that

[5:27] the Arghihanna, a little bit of history, our mission vision values, and then scrolling

[5:32] down, you'll see a tile for each of the four goal areas in the plan, with a very high level

[5:37] track or showing what progress we've made on the plan so far.

[5:40] Obviously, we're just getting started and not everything's loaded into the software yet.

[5:44] So that's why you're seeing that everything says it is either pending or upcoming.

[5:47] As we add more data into the software, you'll see these colored bands grow and change

[5:53] and become more colorful to show that we are actually making progress on these items.

[5:58] If you do a little deeper into any of the goal areas, you'll see those broken down into the objectives.

[6:04] And then from there, broken down further into the strategies that make up the plan.

[6:08] There will be a fourth level of tracking available here once we have the software fully implemented

[6:12] where we'll take these strategies and break them down further into the actual projects and action items

[6:17] that we're doing to provide value to our community.

[6:20] Each of those will have, again, those color-coded bar showing

[6:22] what progress we've made, or our projects on track,

[6:26] are they behind, do we have a lot of completed work

[6:28] or things that are still upcoming?

[6:30] We'll also be able to customize each of these pages

[6:32] to show any metrics that we may want to link to the plan

[6:35] and to provide updates on individual projects

[6:38] to show a high level status update on where we are.

[6:41] For example, if we were to provide a status update

[6:43] on something like the Civic Center right now,

[6:45] we would talk about the progress we've

[6:47] over the past quarter with moving in, finalizing the building, so that the community can

[6:51] track those projects in real time.

[6:59] So just the next steps, we'll continue building out the

[7:02] public dashboard and then we are working on drafting the reporting templates and getting more

[7:08] of Argahana built in to our reports, such reports, the Council of Lainer reports, financial

[7:15] reporting, see IP reporting, and those items.

[7:19] That is your quarter two, that's quarter two strategic plan update.

[7:25] Any questions?

[7:27] Any questions?

[7:29] No questions, but love the dashboard and love the community transparency piece of it.

[7:35] And the ability to see detail on everything.

[7:38] So just kudos and thank you for bringing that to life for us in the community.

[7:43] Would you like it?

[7:45] Any other questions?

[7:47] Just one quick clarification.

[7:50] So with regard to the other plans that you mentioned,

[7:53] do you anticipate a similar dashboard?

[7:56] Is that what you're suggesting?

[7:57] Yes.

[7:57] So the software is built like that,

[7:59] and you just put the plans in.

[8:01] And then we'd determine the metrics on the back end.

[8:04] So yeah.

[8:04] So the other plans may take a little longer

[8:06] because some of them are a little more complex,

[8:09] but the goal is to get them in.

[8:10] Thank you. Good work, this looks great. Thanks.

[8:16] Yeah, that is very good. Are they Facebook friendly?

[8:21] These links, can we post them in some way

[8:26] that they help communicate them?

[8:29] Yeah, so the software has all exporting features

[8:32] to social media graphics, to different links, to shorten links.

[8:35] So, yeah, all those items.

[8:38] Okay.

[8:38] Thank you.

[8:39] All right, now moving on to physical quarter to financial report.

[9:04] So, going through, we'll discuss the same things that we always do during this.

[9:09] What are Q2 results are for the general fund and all the special funds that receive income taxes,

[9:14] just a brief summary on CIP income tax trends, investments, and then, of course, our conclusion.

[9:23] So, the first thing that we're going to look at is general fund revenue.

[9:27] So, the first thing I want to point out is that we did have an uptick for income tax revenue.

[9:34] And we'll look at the chart later that shows that breakdown.

[9:38] But, the first quarter was a little bit of a pause back as the work from home requirements.

[9:46] And some of the projects by ODOT kind of broke that down a little bit in that first quarter.

[9:51] Other revenue, charges for services, and planning permits, very similar to the first quarter, so other revenue we have that decrease.

[10:00] Those one-time funding for the COHCC dividends and the property tax refunds for 825, and then charges for services we just have some pending charges for the new CAD and RMS shared services and then of course the creek side rent.

[10:16] And then seeing that permits, licensing and permits are still up compared to last year, showing that we're still having that capital investment throughout the city.

[10:24] any questions on revenue?

[10:31] Moving on to expenditures. We're about 30% of the budget, but when

[10:35] you include in conferences we're about 60%, actual is trending a little bit lower, but again

[10:42] with those in conferences we're showing that we have about 60% of the budget already captured.

[10:47] Main increases, salaries and benefits, which we knew was expected. We had increases and then

[10:52] the addition of the staffing for the new Civic Center. Materials and supplies and majority

[10:58] that is utility cost, like everybody else. We're incurring those larger energy costs. And then the

[11:05] contract services, that was at COHCC payment that was assessed in 2025. We paid the first corner,

[11:13] quarter of 26. Any questions on expenditures?

[11:20] All right. So we're going to look at what that has

[11:23] impact on our fund balance. So at the end of the quarter, we added about 3 million back to our fund

[11:29] Now let's bring in a step to 48 million.

[11:32] 10.9 is reserved for incumbents.

[11:35] And 10 million is our emergency reserve,

[11:38] just noting again that that emergency reserve

[11:40] does continue to increase as our operating expenses.

[11:43] They are in alignment.

[11:45] And that leaves about 26.9 million or nine months

[11:48] of operating expenses, which is, again,

[11:51] higher than the two-month requirement by policy.

[11:55] Any questions on the general fund in general?

[12:01] Nothing really to report beyond what we saw in the first quarter for the special revenue funds compared to the budget.

[12:08] We're about where you expect to be for the public safety fund, revenue-wise and expense-wise.

[12:15] For parks and recreation, they are about halfway through their season by the end of the second quarter.

[12:20] So seeing if that's tracking as expected.

[12:23] And then again, engineering with the staffing issues.

[12:26] they still have some projects on the back burner or that they're working through, but again

[12:31] as they continue to get fully staff, we'll see that start to increase.

[12:39] Compared to the prior year, again seeing similar results that we had with the first quarter.

[12:47] The decrease in contract services for public safety, again, mental health liaison, moving

[12:52] from contract services back to staff, and then Parks and Recreation, they had increased

[12:59] some other seasonal pools based on the past season and seeing that they have more

[13:05] days open, and then charges for services revenue in Parks and Recreation also increased

[13:11] being mainly due to camps and pools.

[13:16] Any questions on the special revenue funds?

[13:22] I look at the capital project fund, seeing revenue coming in similar to the general fund

[13:29] with income tax, seeing the investment income come down as we spent the majority of the

[13:34] bond proceeds, expenditures are about 24% of plan but within conferences we have about

[13:40] 97% of that captured and then the decrease related to 2025 is just the line down

[13:52] of the

[13:58] this thing out, some of that project information,

[14:05] just showing first how we're tracking

[14:07] by current active projects.

[14:10] We spent about 14.5 million to date and have about 24.5 million sitting on POV.

[14:19] And then this is just a view by fund and then the type of categories that those funds

[14:24] are paying for as far as capital.

[14:27] Any questions on capital?

[14:34] All right, we're going to take a quick look at income tax and see how we're trending there.

[14:38] Again, the one thing that you'll notice is our withholding tax has rebounded, which is good.

[14:44] We're a little concerned with that first quarter, but it looks like things are coming in as planned.

[14:49] It looks like we're going to be on track to meet that 4% increase.

[14:54] Individual taxes are on an increase.

[14:56] There was nothing that stuck out and looking at some reporting behind that.

[15:00] That in general, taxable income for the city is up, as far as individuals go.

[15:06] And then the net profit, again, last year was unusual.

[15:10] We brought in a ton of net profit taxes.

[15:13] We knew that wasn't sustainable.

[15:14] So now, this is just kind of seeing the normalization of those taxes.

[15:21] Any questions on income tax?

[15:27] Looking at our investment portfolio of a majority of that is invested either in Star Ohio or

[15:33] government bonds, CDs, and commercial paper, you'll see in the third quarter that there

[15:40] was a movement of some of those inactive funds sitting in Starlhyo, into our investment

[15:44] portfolio to make sure that we're investing those properly.

[15:54] And then as we kind of look at how the second quarter ended, you know, at the state level,

[16:00] there's still that push for property tax reform, we're going to continue to see that.

[16:04] We're continuing to see, you know, the conflict in the middle east, those increase in energy costs and the cost of goods.

[16:11] They're related to terror of being pushed off to the consumer.

[16:14] Inflation is creeping a little bit, so there's no plan on any movement in interest rates for 2026.

[16:22] And then we're just going to have to monitor things closely.

[16:25] You know, as cost keep on rising and residents and consumers are trying to figure out how to navigate this economic environment.

[16:32] environment. You know, there could be a chance for things may stall. I don't see anything stopping

[16:39] completely. But as this continues, we might see some some redirection or some stall

[16:45] in some growth. Any questions?

[16:52] That's all I got.

[16:55] Kind of one question.

[16:56] I'm going to go.

[16:58] Look about the bed tax. Does that bring any amount of money?

[17:01] Yeah, it's on an increase. We'll go back to the first slide here.

[17:06] If it'll keep up with me.

[17:15] So you'll notice, so that is under the other taxes category.

[17:19] That is our lodging tax.

[17:22] So kind of seeing that right here, we're at about 54% of what

[17:28] we had planned for the year.

[17:30] So we're at good, you know, we're halfway through the year.

[17:33] So that's really expect to be.

[17:35] And then if you look at how we are tracking till last year,

[17:38] we're up about 43% right here.

[17:41] And we are getting short-term rental filings in, so there is some compliance on that end.

[17:53] Determining if it's 100% compliance is nearly impossible, but we did send out to those that we are aware of, and we have had a majority of those comply with the requirements.

[18:04] How many short-term rentals do we have here?

[18:08] Oh, hi guys, I'd have to go back and look at that last report.

[18:11] We did.

[18:12] There's not a large amount, and it's hard to verify.

[18:17] However, there is some state legislation that will hopefully go through it's pending right

[18:22] now.

[18:23] I think it might be in the house where they're going to require those that do the actual

[18:30] management, so your Airbnb's and your vergos and all of that, they are going to start

[18:35] acquiring that they register these, know what locality they're in and start collecting and remitting

[18:43] for them. That's kind of the hurdle that we have right now is that they're not required to

[18:48] share any of that information with us and there's no requirement that they collect it's really

[18:53] on the property owner. So hopefully if that legislation goes through it will make it a little bit easier

[18:58] to capture what's actually in our area and make sure that we get better compliance.

[19:03] Thanks.

[19:04] Thank you.

[19:06] Any other questions?

[19:10] Okay.

[19:11] Is it done?

[19:13] Capital Improvement Plan.

[19:15] Thank you, John.

[19:42] Good evening, folks.

[19:47] So Capital Improvement Plan update for, I think, this time last year, I think we did this

[19:52] meeting actually on the 25 last year.

[19:56] uh...

[19:56] couch last year's annual update and and what we we largely did was

[20:00] Update you folks on some of the larger projects and kind of give you a preview of what would be coming

[20:07] in the formal CIP update. So, what will change here in a second, yeah, is our CIP adoption

[20:15] timeline. So obviously, the CIP is something that we manage consistently as we go throughout

[20:22] year. It's never, it's never far from our minds and what's coming up in the, in the, in this, in the subsequent year. So in early April, we did have a CIP advisory committee meeting and then that same, I believe that same evening, I gave a project priorities update before before you folks. We did host a second CIP advisory committee meeting of the year in July 21st.

[20:51] Then you see our date here today to have this particular conversation as it relates to the CIP and then what you see below that is all of the events that will take place between now and the now and budget time as it relates to the CIP.

[21:05] So we anticipate having the CIP introduced to you guys formally on the 28th of September with final adoption of the CIP itself taking place on October 19th.

[21:19] And then remember, I always like to make the note that the CIP, the capital improvement plan and the capital budget, while similar, are not the same.

[21:28] So we'll do appropriations and such.

[21:31] Well, you guys have an idea as to what those appropriations will look like, but then we'll introduce the capital budget to you guys formally,

[21:39] per the budget calendar on October 27th, and then just by a note, October 29th is the scheduled budget workshop.

[21:47] So, looking forward to getting into all that, obviously we still have next 30-ish days or so

[21:53] to put some polish on the CIP itself and get you guys some finalized things.

[21:58] I will say just programmatically each year that we do do this as far as the cycle goes.

[22:02] It does get a little bit easier to update projects, update the document, make sure that we have current

[22:09] statuses this year based on some of the things that we're going to talk about on the next slide here

[22:14] second. You know, well, there will be a somewhat I refer to it as the shaking of the sand and

[22:19] the living wing of some of the projects for subsequent years. So this is a slide here large,

[22:26] large capital investments, right? I think that the CIP is filled with a lot of smaller type items,

[22:35] but then there's some very large items at the same time. This is a slide here that I largely presented.

[22:43] I think it was this time last year, like I said, but these are the large projects that

[22:48] we're currently working on.

[22:49] So I'd like to give just a quick status update of each and every one of them.

[22:53] Again, it won't be lengthy, so it's going to be more narrative than picture-driven, but

[22:58] the Greek-side garage and Plaza Project, you guys are very familiar with that, we have recently

[23:03] went out to RFP for construction management at risk services for that particular project.

[23:10] We do have a selected vendor at this particular moment or preferred vendor as we like to refer to it as we're in this contracting phase.

[23:18] And we will be bringing forth to you guys a contract for construction and construction manager at risk services here in the next in the next couple of months.

[23:29] This project, Creek side itself, the construction thereof, remember we do have, we do have a project, right?

[23:36] We do know that we do need to do flood mitigation and we're just not 100% sure exactly the birth and scope of the entire project.

[23:44] So bringing a construction manager on, we very similar to how we handle the 825, one of their first things that they do is,

[23:52] They'll come in, they will look at the drawings, they will understand the designs and they will start refining the estimates, the project estimates that ultimately roll into a project budget and then a financing strategy for that particular project.

[24:07] That contract will be broken down in two parts pre-construction.

[24:11] Pre-construction is estimated about an $80,000 contract, so technically it doesn't need to come before you folks as an item for approval.

[24:21] based on our rules, but that contract will come before you folks, will come before you folks

[24:27] because of the significance of the capital, the capital project obviously of creepside so

[24:31] on and so forth. So we are likely to sign a smaller agreement if you would that basically

[24:39] gives our preferred vendor the ability to get started and not wait the subsequent, you know,

[24:46] weeks if you would for introduction and then having them get started on estimating

[24:51] and doing those types of things. So we hope that those folks are fully on board here in the next few

[24:56] weeks to begin estimating that project more.

[25:00] In total, I see a question Mr. Weaver. Yes, thank you, Director. Thank you, Chair. Just while we're on the topic, if I recall from our, if I recall correctly from our last,

[25:12] pick presentation on, on, on many of options that we were discussing and weighing.

[25:21] It sounds like the administration has our recommended path forward that we'll be coming when you do this, okay?

[25:27] So it's not necessarily, it doesn't necessarily come forward when we bring this particular

[25:32] contract forward, but when we begin to refine and we bring the remember with A25, we did a guaranteed

[25:39] maximum price contract and the amendment to which gets us into contract, similar to what Director

[25:45] Ferrell was talking about as far as Academy Park goes.

[25:47] So when the project is ready for bid, we're at 100% complete.

[25:51] We know that everybody is comfortable with budgets and funding mechanisms.

[25:56] That's the time at which they'll be a full and complete understanding of exactly what the project is.

[26:02] So there's still some ramp there.

[26:04] When we come here in a couple weeks with a construction manager at risk, contract, a lot of their fees and such are percentages there of construction.

[26:15] Right? So it's not like we're signing up for, you know, we're not signing up for a one million dollar project.

[26:21] and X number of fees, right?

[26:23] We're signing up for an unknown project amount

[26:28] with percentages associated to it for their fees

[26:30] for their fees.

[26:31] So if the project was a million dollars,

[26:33] or the project was a hundred million dollars,

[26:35] the percentages don't, the percentages don't change.

[26:37] It might be a small gross exaggeration,

[26:40] but it was a one million versus a two million dollar project

[26:42] the percentages there would not change.

[26:46] So that'll be, that'll come before you folks likely

[26:50] on the September, in September timeframe.

[26:53] That was my follow, all right, thank you.

[26:56] Thank you, Chair.

[26:58] Other questions?

[26:59] I'm going to I'll pause after each one of these real quick

[27:01] and see if there's additional questions.

[27:07] So Academy Park Director Farrell just indicated

[27:09] that we're hoping to be through a bid process

[27:12] or two a bid process by the conclusion of this particular year.

[27:16] I won't waste our time and I'll just pause for any questions

[27:20] that there might be on Academy.

[27:21] being that sort of didn't spoken about this evening.

[27:28] West Side Utility Projects, West Side Utility Projects,

[27:30] we are about probably about, actually I'll talk about

[27:33] the next two in unison.

[27:35] The West Side Utility Projects, this is the relief sewer

[27:40] that's been being discussed

[27:41] and is in active design on the West Side again.

[27:46] While we're doing that particular project

[27:48] we're taking the time and the opportunity

[27:49] to also do transportation improvements

[27:52] So along my Sean's Town Road, basically from James Road all the way west to what is likely

[27:59] going to be Goshen.

[28:01] That project is probably at about 30% design at this particular phase.

[28:05] We continue to make good progress on it.

[28:08] When I do get to my next slide here, we'll see some of the funding opportunities that we've

[28:13] been seeking in order to, you know, not just have that right on the capital dollars, but also

[28:19] seeking outside funding as it relates to those particular projects.

[28:23] I will pause and note on this particular one and then expand the conversation just slightly,

[28:27] but the Columbia Gas Natural Pipeline Project will run in this basic vicinity as well,

[28:36] down Agler, which is in part where the relief sewer runs, but then also note, as we've talked

[28:42] about, I think we've talked about, at least I know what the CIP advisory committee meetings

[28:46] I'm not sure if we've talked more very formally before all counsel, but that project runs

[28:53] all the way east to Taylor Station Road.

[28:55] So that will impact a large portion of the geography in the coming years as well.

[29:03] So questions on the West Side Utility Project in the West China West, I'm sorry,

[29:08] West John's Town Road Improvement Project.

[29:11] Yes, ma'am.

[29:12] Will this project address the sewer issues that were in college park and those net that neighborhood there?

[29:18] It addresses whibs all the way from coronation all the way south to the college park area of the college park neighborhood.

[29:27] Yes.

[29:27] We're sorry, water and basements.

[29:32] The big walnut trail.

[29:33] The big walnut trail is a project.

[29:35] You'll see my asterisk and my change from 28 to 29.

[29:39] We had an opportunity to do some realignment and some redesign of the big walnut trail itself.

[29:44] That also gave us the opportunity to go back to Lancaster's and seek additional funding.

[29:49] My next slide I'll speak to it more specifically, but we were awarded about two and a half

[29:55] more million dollars for the implementation of this project.

[30:00] But with our commitment to push this out by one year, as opposed to starting construction in 28, we would start construction on this particular project in 29.

[30:15] Stigler Actors, US 62, director, director already spoke about this particular project.

[30:22] Right, and as he has indicated, we're picking up, if you would, in essence, from our carpenter Marty's study, right, we had those seven, those seven conceptual designs.

[30:33] We're currently out to RFP for design services for that project.

[30:41] The $200,000 was awarded by the TIT is really just a drop in the bucket of what design would actually cost for that particular intersection.

[30:48] That is a multi-million dollar design that would take place at that particular intersection.

[30:54] And as indicated, right, it's really for the region.

[30:58] And it's not just the region, the area, if you would, it's not just for U.S. U.S. 62.

[31:05] It goes all the way up to Amfield and technically a little bit further north and then it would also technically all would go all the way down to West John's town road as well.

[31:15] So it takes into consideration a much more larger area to solve the problem because we're not solving U.S. 62.

[31:23] We're not solving the U.S. 62 issue in challenge without solving some of the other challenges that we have at some of that

[31:29] interesting geography that that intersection, that that intersection makes.

[31:34] This project will play directly in line with West John Stone Road, right, as indicated on that particular project.

[31:39] That project goes from James Road all the way to Goshen, and all of these improvements need to work together and play together

[31:47] on a multi-year strategy for implementation in order to solve the mobility issues and the transportation

[31:53] issues that we have at those particular intersections.

[31:57] So again, while we are very grateful to the Ted for the actual, I don't know if it was the full

[32:03] award or not, I looked back at Mr. Bach. It was the full award for the $200,000.

[32:09] The only reason why we applied for a lot less money than we knew that it would take was

[32:13] because we thought we would go into conceptual design first and then realize that that was probably

[32:18] an unnecessary step to take. So that application was already in flight. I probably already

[32:26] submitted when we when we chose to pivot and do a design services RFP for the entire design

[32:31] of the the intersection in the area as opposed to basically restarting from conceptual design.

[32:39] Additional questions on Stigler Agler 62 and then I guess I hope it re-open the door for

[32:43] John's town as well.

[32:49] So the Aquatics Master plan, this is something that we talked about last year and if you remember correctly, we did put some amount of money in order to do a site investigation.

[32:58] I think the Gahan is swimming pool property.

[33:02] That particular contract is underway and or if not directly underway right now going to be underway in the next couple of weeks here.

[33:11] That site investigation will do geo-technical on the property.

[33:15] It will understand exactly what the flood impacts are in that particular area.

[33:20] And basically, its goal is to determine the feasibility of building what is in the

[33:25] Eclotics Master Plan on that particular site.

[33:28] Obviously, this is a necessary step in order to determine if what we want to build is it relates

[33:35] to the Eclotics Master Plan is even capable of being built on that particular piece of property.

[33:39] and or how much of it is being, is able to be built on that property.

[33:45] We will make just a quick note, right, that I think we've made it.

[33:48] I think we made it at the CIP advisory committee meeting, but that whole

[33:53] FEMA firm map at flood improvement area map is currently under review by FEMA,

[34:00] which means some of that floodway and flood boundaries are going to change here.

[34:04] Hopefully we know what that is looking like in the next few months.

[34:08] It's been under review by FEMA for quite some time, so once we have the fuller understanding

[34:14] and what that map looks like, that will also impact not just the Gehanna swimming pool

[34:21] parcels, excuse me, but also the Creek side, the Creek side, the Rajan positive

[34:27] project as well.

[34:34] Just one comment that revision can go either way, because absolutely.

[34:39] That's a hundred percent. Yes.

[34:41] We are often was not in the floodplain and they re-dure the lines and then it wasn't in the flood.

[34:46] I certainly can go up or down.

[34:48] Yes, no, it always goes up and down. There's probably some areas that will come out in this probably some areas that will go in.

[34:56] One of the things that one of the challenges right now is that

[35:01] We're holy beholden on that particular map revision to FEMA's process and in the time in which it's going to take for them to actually finish the revision itself.

[35:13] So, I do know that it is a revision that has been in the works for a number of years at this particular point in time with no clear understanding as to when that process may wrap up.

[35:24] We are allowed to move forward and we're allowed to move forward under the existing constraints.

[35:30] But like Ms. McGregor, you're just indicated that one day she probably didn't require flood insurance and then the next day she did.

[35:36] So, there are implications to the map changing.

[35:40] And we're aware of those obviously and taking those into consideration as we go through design on a variety of projects.

[35:48] The last project on our list is the service and parks garage.

[35:51] Obviously, I'm just keeping this here.

[35:54] We have investigated through the efforts of Director Godke, a number of parcels throughout

[36:02] town and throughout town to see if citing a service garage, a service and parks garage

[36:09] on those parcels would be appropriate.

[36:15] Those have led to good conversation, but those have not led to a solution at this particular

[36:19] point in time. So it's still indicated on this particular, on this particular slide, just

[36:26] indicate to you, to you guys that while we do not have a solution, it is something that

[36:33] we are actively working towards thinking about and planning for the unfortunateness in

[36:40] this particular instances that the seven to 12 acres that we require is at a premium here

[36:47] in the city.

[36:54] So the next, well, I'm going to go back real quick, right? So large total capital

[36:59] projects at the bottom of the slide, they're 85, $105 million, $160 million, right? Just as a comment

[37:05] there, right? One of the things that we've talked about consistently is we have a lot of work to do.

[37:12] We have a lot of work to do and we have a finite amount of resources. So how do we, how do we do more with

[37:20] How do we eat the plate if you would without a bigger fork, right?

[37:29] Well, build a bigger fork.

[37:32] And this slide here is really just an indication of the efforts

[37:34] of the administration to really seek all sorts of outside funding dollars.

[37:40] I don't want this slide here to be misconstrued in any way

[37:43] while we have applied for 30 to 40 million dollars in outside funding.

[37:48] there are some numbers that are on this particular slide where we already know we have

[37:52] not been awarded. Okay? This is really an illustration, right? We applied for a build grant

[37:57] for $8.8 million on West John's town road. We know that that grant is not going to hit

[38:02] this year. We will apply for that grant next year and we will apply for that grant the following year.

[38:08] Until maybe we do receive some some level of funding for some of these particular projects.

[38:14] One of the things that Sean Shonbach is in the back of the room, one of the things he pointed out to me today is that some of these grants, for example,

[38:21] the example he gave me, and I believe it was around the build grant I'm going to quickly look, the around the build grant.

[38:28] Some of the projects that we're competing on with the build grant are things like, I don't know, the Brown's municipal, new municipal stadium, right?

[38:35] So that's the type of competition that is involved in some of these pots.

[38:39] I think one of the differences today versus yesterday is the fact that we're throwing our hat in the ring for $40 plus million dollars despite the fact that, you know, some days, you know, we get disappointing, disappointing news.

[38:55] You know, as I indicated with the tip, right, we applied for $200,000 and it was a full award.

[39:01] And then we decided that we were going to change our process and, you know, we need a whole lot more money as it relates to that particular project, right?

[39:07] We're not allowing the unknown to stop the efforts as they move forward.

[39:17] You can see $17 million in Stigler Agler 62 funding already applied for as it relates to that particular area.

[39:25] These may the bottom of the slide indicate 17 applications over these eight project areas.

[39:30] You guys have approved authorizing legislation in the last few weeks for a number of these grant opportunities.

[39:37] that are being submitted for, and in the recent weeks there's just been a very in my mind sometimes more confusing than the garbage conversation about a collection versus processing, right?

[39:51] But it's like, well wait, we just applied for a grant for Stigler Act, which is 62 or West John's down below.

[39:56] Well, we're basically hitting every pot that we possibly can because...

[40:00] These are large sum projects that do, and will require outside funding in order for them to bring

[40:07] to fruition. One of the reasons why I was easy to push out the big wallet trail to $2029 was

[40:14] for $2.5 million additional dollars to bring that project to life, right? So this is making

[40:23] the pie bigger. These applications make the pie bigger even by just small amounts. We're

[40:29] very hopeful that that the creek size garage right we've received some dollars

[40:33] stay capital dollars for creek side garage and plaza improvements but really

[40:39] just very small sums is it relates to the grand totals of that particular

[40:44] project but these are the applications that are currently out there I did know I

[40:49] do note that these are at last review these are all of the grants that we've

[40:55] applied for even small like seventy five thousand dollars for price road right so

[40:59] Rice Road was well into construction when we decided that we were going to throw our hat

[41:03] in a ring for even just a small grant as it relates to that project.

[41:08] So we do, Sean has been doing a great job at not just the large but also the small and

[41:14] everything in and everything in between, which just goes to show the level of commitment that

[41:20] we have to bring these projects to bring these projects to life and actually address some

[41:27] the issues and challenges that we have, knowing that we can't just do this based on issue

[41:32] 12 in other revenue pots that we have that are, you know, sometimes more variable than

[41:39] the grant opportunity.

[41:42] So, I just really reiterate the next, the adoption slide this way, you guys can just see

[41:48] that one more time as it relates to next efforts.

[41:52] So, basically, in the next 30 to 40 days here, we'll be back before you with the full plan.

[41:57] itself. We'll have accomplishments for the prior year. What we've completed, what's been

[42:06] advanced, so on, and so forth, and a new project that we're standing up. Which that's a nice

[42:12] thing about year after year with the plan itself and how it's organized. There's very few new

[42:16] things that actually get stood up, which is good. And then we'll be back here, like I said on September

[42:22] 28th with the full plan itself, and then we'll have the opportunity to discuss that over the next

[42:27] several meetings in October, right?

[42:30] It's not just, oh, here it is on the 28th and one meeting and done.

[42:33] We'll talk about it for the next, basically, the whole entire month of October, as we

[42:38] lead up to Capitol Budget time.

[42:40] So with that, that's what I have for us this evening, and I can take any additional questions

[42:45] you guys might have.

[42:52] Okay.

[42:53] That's great.

[42:53] Thank you very much.

[42:54] Thank you, guys.

[42:55] any news for the the good of the go.

[43:03] Okay. Then Richard.

Finance Committee on 2026-08-17

Agenda

Transcript