[0:04] Good morning, it's 9 a.m. and I would like to call this meeting to order if you would please stand and join us for the pledge of allegiance.

[0:10] to

[0:14] the flag,

[0:17] and to the republic for which it stands. One more issue, we're not invisible, we're the result of justice for all.

[0:26] Thank you.

[0:28] Roll call, please.

[0:30] You're a Milton of absence, that's friend of absence, and it's an absence for Ablaco.

[0:37] Good light.

[0:37] Here.

[0:38] And then you're the man of that.

[0:39] Here.

[0:40] Thank you.

[0:46] It is still 9 a.m.

[0:47] And I would like to open the first public comment.

[0:50] If anyone has any comments to start our meeting.

[0:56] Seeing none.

[0:57] It's 9 a.m.

[0:58] I'd like to close the first public comment, a approval of the agenda modifications.

[1:06] Thank you, Mr. Chair. I have one additional handout. It should be in front of you to

[1:10] add to the contract, heading for approval under 9B, regular and emergency excavation.

[1:23] Thank you, anything else?

[1:27] We look for a motion.

[1:29] I'll move to approve the agenda as amended.

[1:31] Support. We have a motion and support discussion.

[1:36] All in favor, please say aye.

[1:37] Aye. Opposed? Thank you. Moving on to reports. Six A, page six, SDF reports.

[1:46] Thank you, Mr. Chair. Very briefly. I'll note that total gallons and revenue are below what we had expected for August at the SDF.

[1:53] I'm not certain of any cause or if it's random in the nature, but it's something we'll monitor going forward into September and October.

[2:00] And then I would like to recognize Mark Huggard at Jacob's providing an update on the STF Master Planning Project.

[2:07] Thank you.

[2:10] Morning, Mark.

[2:11] Good morning.

[2:12] Mark Huggard with Jacob's engineering.

[2:16] All right.

[2:17] I'm going to give an update here on the where we're at with the capacity study.

[2:22] I'm sorry, not capacity study.

[2:24] Master Plassey.

[2:25] I hope everyone enjoyed the holiday weekend.

[2:28] I, we had a great weekend with a family and then of course this week my daughter turned 16 and gets her license, so that quickly ended with that.

[2:38] So you've been warned.

[2:44] She'll do all right, I think.

[2:48] So with me today, I do have Amber Naya, regional engineer. Amber was very,

[2:57] the technical questions she'd be here to assist with those.

[3:01] Who reviewed the assumptions and methods used to develop this computer

[3:05] models and the 20 year Influent Design Basics and give a quick overview on the updated

[3:10] schedule of completion.

[3:13] Sorry I have to read for my notes because I have a computer update that's blocking my notes

[3:17] on my computer so they're with me.

[3:20] All right, so, brief, oops, what happened there, there we go.

[3:30] Brief recap on the background of the study and its objectives, I've seen all this

[3:34] up to the facility, it's had its, it has some significant capital needs approaching, current

[3:40] and approaching, and has it had a history of structural deficiencies of law, this process

[3:46] efficiencies and which is kind of led to where we're at with performing the Master Plan

[3:54] study.

[3:58] The Master Plan Study project goals were to evaluate the current self-destroying

[4:04] facility. So what is needed soon? We look at what is going to be needed for the next 20 years.

[4:13] screening, available technologies for treatment process improvements,

[4:18] valuing new facility alternatives, and providing cost estimates and recommendations.

[4:24] The project team has been building a digital model to use as the basis for alternative evaluation.

[4:38] So, the task one was a scenario planning,

[4:40] Influent design basis assumptions and methods were part of that task and figuring out what

[4:49] those design basis is going to be.

[4:51] The model is a dynamic model that uses a software, modeling software called Sumo.

[4:57] The model encompasses the whole plant, so as you can see in the process flow diagram,

[5:02] that's actually a photo from the model itself, showing the processes.

[5:08] The model or the inputs into the model include things like the infant characteristics, flow rates, tank volumes, operating parameters, like air flow rates or dissolved oxygen set points, thickening process, capture rates, things like that.

[5:25] Outputs from the model include things like the effluent quality, solids production, operating conditions like pollutant and nutrient concentrations that each stage throughout the treatment processes,

[5:36] and then airflow and dissolved oxygen, whichever one wasn't specified as an input.

[6:06] And here, the commercial residential set that's holding tank, increased projected is based

[6:12] on transinseptic tank and holding tank, permits from 2008 to 2025, flows from holding tank

[6:19] was estimated using winter per capita, a portable water demand of 49.89 gallons per day in

[6:26] occupancy rate of 2.6% per household,

[6:31] it's important to understand the holding tank waste

[6:33] and septic tank waste are completely different characteristics, holding tank waste contains

[6:38] everything that comes out from the house, it doesn't lead to a drain field, it's all contained,

[6:44] once that tank's full is pumped and brought, that waste is typically a lot, or is a lot less

[6:49] a week of strength of waste, but it also produces a lot more volume because you're pumping

[6:55] more frequently all that water.

[6:58] Sceptic is a accumulation of solids in the higher strength waste.

[7:04] Your water is volume is passed down through your drain field that the residents and the

[7:08] sceptic is built up over time and then pump every so many years and brought to the plant.

[7:16] Flows from the new holding tanks were projected, like I said, on the per capita water

[7:20] use and were spread across the year.

[7:22] flows from the septic tanks where estimated based on the typical tank volumes and pumping frequencies

[7:27] and we're seeing their rivets of sodium.

[7:30] And the summer sees another April through November.

[7:40] This slide presents a preliminary 20-year design

[7:42] projections, which show total flow more than tripling over that period. See, have the annual average,

[7:48] the maximum monthly, and maximum daily. Current conditions for septage and holding tanks, grease, oil,

[7:55] and grease, and then brewery, and winery waste, which we would recall special, special waste.

[8:02] That is, you can see that the annual average in the 20-year design is more than triples for

[8:10] sub to Jan holding tanks, both at all three categories.

[8:20] The increases from new holding tanks, most of the projected increases from the new holding

[8:25] tanks rather than septic tanks, although fewer holding tanks permits are issued each

[8:30] compared with septic tank permits. Each holding tank contributes substantially more flow.

[8:37] It is important for me to note that this is a preliminary projections are right now.

[8:43] I know Noah is going to supply or has supplied some more data that we'll look at to

[8:48] more firm up these projections.

[8:53] The team will further evaluate that information that Noah has provided.

[9:02] And, well, the new holding take installations are likely to continue to follow that trend,

[9:06] sorry.

[9:11] And as far as schedule, you can see the update is scheduled for the first three tasks,

[9:15] test, one scenario planning, which is this current in progress.

[9:20] Facility evaluation is in progress.

[9:23] And then the new septus treatment facility evaluation is also in progress.

[9:26] Those are expected to be wrapped up by October 2nd.

[9:30] Project findings, so a giraffe technical memo would be provided October 23rd, and brought to board meeting November 12th, and then a final technical memo on November 20th.

[9:42] Project management portion of the project task five would be completed then November 20th.

[9:49] Are there any questions on any little slides?

[9:56] The information.

[9:57] Okay, thank you.

[9:58] Sorry for bearing with me flipping through pages.

[10:10] Thanks, Mark.

[10:11] you're welcome.

[10:21] Moving on. Next item.

[10:31] Let's see here our operating report. Anybody have questions,

[10:34] comments on the Jacob's operating report?

[10:39] No, anything to add? Nothing to add? Mark, anything.

[10:48] The, since last report, the older system fan has had some issues and we are evaluating that

[10:55] and figuring out what needs to be done for repair, but basically one of the one of the mounting

[11:00] brackets is broker-failed and cause that unit to kind of go off tilt and mess up the alignment

[11:09] of that shaft of that lower, which in turn causes up the bearings.

[11:14] So we are looking at the repair options on that and we'll get that taken care of as soon

[11:19] as possible.

[11:20] It is in service currently, we're going to keep it running as long as it will to keep

[11:26] those orders down. Core screen rebuilds. We have not a scope to rebuild the two unloading

[11:32] bay core screens. We have received all the equipment for that and we have it scheduled

[11:36] currently for December. When flows decrease and we have the staff availability to complete

[11:42] those. The current screens are both in service.

[11:47] Questions?

[11:50] Thank you.

[11:50] Thanks, Mark.

[11:54] Art CWSRF update.

[11:58] I hurt.

[11:59] Hi.

[11:59] Good morning.

[12:01] Art and trigger director utilities for the city.

[12:04] Just a few things to update you with this large scale project at the wastewater treatment

[12:08] plant.

[12:10] The UV channel is in full swing, replacing that.

[12:15] The bypass was put in functioning fully within the last two weeks.

[12:22] A lot of pipes laying on the ground, pumps, and kind of tight getting through there.

[12:27] Now in their demoing, the actual UV channel, the existing channel,

[12:31] a lot of concrete removal going on currently there.

[12:35] It was projected to be about two months before we had the new UV channel

[12:40] and new UV system in place.

[12:42] So, the bypass routes the water instead of going through the old UV channel, it's going through a skid or like a large tank that's sitting off to the side that has UV bulbs in it and that's treating the water as it goes by and then it goes back into the pipe that goes to the river.

[13:02] So it's a temporary bypass going through that temporary UB channel or I would say tank on site.

[13:16] Currently, they're also demoing the north primary tanks.

[13:20] So we had those four on the north, they're long and rectangular and four on the south.

[13:24] All the flow is going through the south primary tanks right now.

[13:27] And then as it leaves the salt primaries,

[13:32] that flow is all going through brand new piping

[13:34] that we put in the last half a year.

[13:39] So we're using some of the infrastructure

[13:40] we've already put in for this staging process.

[13:46] So the large demo on the north side

[13:49] is a lot of concrete removal as well.

[13:52] And, you know, Jacob's been very helpful through this whole process.

[13:59] They cleaned out those tanks before they're being demoed,

[14:02] but there's still like a higher odor going on during this phase of the project.

[14:10] So I just want to make you aware of that.

[14:13] Other than that, that's about all I have for an update.

[14:17] If you have any questions, questions for it?

[14:22] Thanks, Art. Welcome. Thank you,

[14:27] engineer of record. Jennifer, you want to start us?

[14:37] Morning, everyone. Jennifer, Graham, Gordon Frazier.

[14:40] Punctual is usual.

[14:44] You guys have in your packet our report for September 3rd, a few items to note.

[14:53] But don't feel tank, the two inspections, the results have been provided to DPW and transfer.

[15:00] And to Eagle, we've discussed the results with DPW staff, also Township staff, and so integrating that into Garfield Township's capital improvement plan,

[15:10] because one of the tanks does need to be an area focus for some improvements while rehabilitation. Peninsula Township, your tank, cleaning and inspections have been coordinated for in November when we have less flow.

[15:25] And so that Dixon is coordinating with DPW staff accordingly.

[15:31] And then East Bay tanks, the cleanings for those three,

[15:34] have been complete and I've reached out to Dixon for quotes,

[15:37] and I anticipate probably your next meeting.

[15:40] If to have those results back and hopefully we can get that squeezed in this fall

[15:45] as well, when we have better weather conditions and flow demands.

[15:49] I'm also working on, there's some action items on the Sanitary Suicide

[15:53] for a peninsula township that Eagles looking for related to just the water reliability study,

[16:00] asset management, things of that nature.

[16:03] So I have reached out to Eagle just to get some clarification on a couple items because

[16:06] DBW had requested ISIS with that.

[16:12] South Airport, it's just kind of like Voldemort, something we just don't say for anybody that,

[16:19] you know, little Harry Potter.

[16:22] The township though, last recent township board meeting has approved Gordy Fraser's contract

[16:29] to go through and replace that force main for anybody in the public that's just reading

[16:36] some of the comments and concerns it's not a temporary, that force main replacement for

[16:41] any misnomer that anyone has. It's a brand new force main, up-sized long-term, directly drilled.

[16:47] I think there's just some confusion out there that I just noticed, but it gets convoluted with the road itself.

[16:55] So, but the townships have proved that and then the same with cast and self-their port of getting rid of all that vitrivide clay and slept lining so that we don't have to talk about self-their port sewer for a very, very long time.

[17:09] But with that, there was some very good discussion that relevant to this board as far as,

[17:15] just making, I guess, lemonade out of lemons of, you know, re-assessing sanitary sewer flows,

[17:21] conditions of sewer flows, and so I really appreciated that conversation because it has

[17:26] been something that I've had discussion with DPW staff, you know, townships, and, you know,

[17:33] so that we can be in a position to be more proactive in many of you are probably aware,

[17:38] and because Gordy Fraser recently we invested in televising equipment and oftentimes that's

[17:44] something that gets consulted out to someone such as plumbers or GFL.

[17:48] And so we've just purchased that.

[17:50] I know the city has a very similar unit,

[17:53] but just to provide that service on behalf of DPW Township

[17:57] from locality and a cost perspective

[18:00] coupled with flow monitoring.

[18:02] I mean, the two kind of blend together

[18:03] as far as asset inventory and management

[18:05] to just have that added technology.

[18:08] And so something else I just want to mention to the other Township

[18:11] as we start, seeing some of our infrastructure

[18:14] have just more load demands from vehicles or flows.

[18:19] You know, water main brakes are one thing,

[18:21] but nobody likes to hear about sewer brakes as much.

[18:24] So now I really appreciated the conversation, Mr. Supervisor.

[18:30] So with that, other things, I mean a lot of utility reviews,

[18:34] working through some clothes out, the one on Herkner Road

[18:37] and Garfield Township is one that I've been working with DPW staff on specifically because

[18:42] they're on kind of a fast track.

[18:44] To work through close-out process, I think, holiday forest is another one that's kind

[18:49] of challenging with us in East Bay Township, but no, it's no shortage of work for anybody.

[18:55] So, any questions this board has for me?

[19:01] I appreciate your time.

[19:02] Thank you.

[19:02] Thank you, Jennifer.

[19:03] Lucas, what do you have for us?

[19:09] Good morning.

[19:10] Lucas Richardson, a Spice Group.

[19:13] Just a couple of things.

[19:14] We only have two projects going on for the DPW here.

[19:18] The first we met with technical subcommittee.

[19:21] About a month ago, now I think it was.

[19:24] And we've been coordinating internally to get our subject matter experts to review those specifications for that meeting.

[19:34] know I wanted us to review that from kind of an opinion standpoint just because we're the only firm that

[19:41] is reviewing those that hasn't done any work for any of the townships.

[19:45] So we're going through that and I think our next subcommittee meeting is sometime in October.

[19:51] And then the other thing is rolling out the GIS map for the DPW crew and then Sam from our

[19:59] I, geospatial group, he met with the DPW guys and it's some training and got all their devices

[20:06] set up and I think there's a little bit of a heartburn for learning a new program and I think

[20:13] it's actually a little bit challenging to do on your phone with a lot of the Android devices

[20:20] which I'm learning from Sam, so we might have to explore recommending like tablets or iPads

[20:28] or something like that in the future to make that go a little bit easier.

[20:33] But we've been working with the crews I'm at and then we're working to set up a training

[20:39] with the like a supplier that had the locating equipment that the DPW bought to just make

[20:49] sure that we're streamlined and we're not going to have this investment and then go to waste

[20:54] and make sure the guys buy into it there at the garage.

[20:57] And we have the Mystic GIS map live that we're going to be setting up a meeting to go over with Kent and his crew.

[21:05] Right now that map populates the Mystic software, polygons directly into the map that we have set up.

[21:12] So that way they don't have to go to two different maps to find that information.

[21:17] So that's automatic.

[21:19] But that's all I have.

[21:20] And then later on in the agenda, I think we're going to talk about the asset management items

[21:25] of any questions.

[21:27] Questions, Rouges?

[21:30] Thank you.

[21:35] Shop manager, Kent?

[21:44] Good morning.

[21:46] You're a little tired of saying this, but it's been interesting month.

[21:50] Lots of fun things going on.

[21:53] As you guys probably are aware of, there's a force main issue on South Airport.

[21:59] on that note, I will say that I think as far as what it was we responded and took care of the issue as quickly as anyone could.

[22:12] So I think it was a bad situation that was handled well.

[22:18] Another leak that kind of has been passed over because it didn't really matter overall.

[22:24] There was a leak at Ridge 45 or a service leak and it was just a small service.

[22:30] Lastly, which was repaired. We also upgraded, peninsula one sewer pump station for the PLC and all the electrical components surrounding that.

[22:43] L with three, we upgraded and Garfield 10 sewer pump station, which is one out at the crown.

[22:52] And the last thing I'm going to mention is a six hundred eighty-seven mystic tickets in August.

[23:00] They'll work, read it in August, and that is still a large number.

[23:10] Any questions, anything I talked about?

[23:13] Questions for intent?

[23:17] Thank you for handling everything with the airport road.

[23:22] during member comments, I was going to say that, but Noah and Kent and everybody that was involved

[23:27] with that. That was a tough situation, you guys did an amazing job on it, so we appreciate it.

[23:34] Thank you.

[23:35] Thanks.

[23:38] Directors report.

[23:41] Okay, thank you, Mr. Chair. To start my report through Council, we issued a demand letter to

[23:47] Doug's Underground for the La Franier Strike, I understand that they received that letter,

[23:51] and they will be responding in due time.

[23:56] For walk a lot, the updates I have for Peninsula Township

[24:00] is that we have hands delivered notices to the two impact residents

[24:03] where we are replacing the service lead.

[24:06] Kent is reviewing a scope to assign to Matt's underground.

[24:09] We lost a couple of weeks on this project,

[24:11] responding to other emergencies, but we are moving forward with it.

[24:15] I don't have an update on the Greyhawk PRB abandonment,

[24:18] But we do want to keep tracking that for you for safe routes to school, project, and East Bay, the hydrant valve replacement was completed and successfully coordinated before the school year, so that work is complete.

[24:34] I don't have any further cyber security updates, but I will pass line, but we still have no known issues from the PLC vulnerability.

[24:44] You received a good mistake update through our engineer.

[24:48] Our office move, we are currently working out of the public service building conference rooms

[24:54] while we are getting new carpet in the office. So we're a little limited by a lack of physical

[25:01] access to files, but we don't anticipate a major or ongoing disruption to DPW business.

[25:10] Tax roll certification is coming to the agenda in October. We currently have 116 accounts

[25:15] across the townships for a owed amount of 45,559 dollars. Hopefully that will come down some

[25:24] before next meeting where we ask it to certify those accounts for collection. I'm sorry

[25:29] for assignment to tax roles. And also coming in the October agenda, we will have a substitute

[25:35] treatment facility rate increase from the previous year's work by Don Laundead UFS. I believe we

[25:42] asking for a 5% increase, but that will be on the agenda and that will be at the topic for discussion then.

[25:51] At that time, I'll also be bringing a re-inspection fee for the cross-connection control program.

[25:57] We had some discussion at the board level several months ago about assigning a re-inspection fee for commercial accounts if they fail the initial inspection.

[26:06] Our insurance policy renewal is in progress.

[26:10] I had an initial meeting with our MMRMA rep.

[26:13] I may have that for the agenda next month.

[26:17] Then regarding items in your packet, I have general correspondence regarding a request

[26:22] for a planning level review and element township.

[26:25] I have a master meter update for August, which shows Garfield township uses on decline

[26:31] as we'd expect for this time of year.

[26:32] There is a power issue to the deduct meter at Fairlane.

[26:37] It's been resolved, but that debit is not known for the month.

[26:42] It's usually on the order of 100, 150,000 gallons per month.

[26:49] The STF budget amendment tracking position that we're tracking the amendments we only want to make once this year.

[26:57] It's improved to $96,000 and some change that's down from $120,000 in the previous month.

[27:05] And then the set-aged treatment facility wastes by civil origin for August 2026 versus 2025,

[27:11] is shown, congratulations to you, Peninsula Township, Clean Sweep, Winning, all three categories.

[27:18] There are any questions on the report. Questions, Renella?

[27:25] Thank you.

[27:28] Board member reports.

[27:30] Hey Joe, what's going on in Garfield?

[27:32] Not a thing.

[27:34] I hope we can go ahead.

[27:35] Well, Garfield.

[27:37] Obviously things are pretty public.

[27:39] We have a little bit of a sewer main break on.

[27:42] It's out there.

[27:42] We're working through that.

[27:45] So now we learned, we learned several things.

[27:49] Number one, we learned that the sewer main material

[27:52] was some, I think, quoting the expert,

[27:55] But veteran pipe fitter, he's never seen that material used in a sewer main for a

[28:01] former main before.

[28:01] So that's always a good sign when you have material that's never been used before, an odd

[28:06] size, the 1974 drawings don't match what's there in size or material.

[28:14] So we're not sure what was happening in the 70s, but there was probably some illicit drugs

[28:18] involved at some point, and that may be why those records aren't very accurate.

[28:23] Outside of that, we also learned that force main was only four and a half feet under the road.

[28:30] So that's what really caused the issue.

[28:33] You know, when that sewer main was put in, the road wasn't there.

[28:37] It was in a green space when the second two lanes of the road were added.

[28:41] It was put on top of the road.

[28:43] They took two feet, about roughly two feet of the cover off, put a road on it.

[28:47] And then with the increased traffic, we just think that that just literally squashed that more

[28:52] so-and-many broke out.

[28:53] So we have a plan and plays, we're working out a plan and proved it the other way

[28:58] to our board meeting to replace that with a bigger pipe and much further underground.

[29:04] And so that's where we're moving forward with that.

[29:09] So that's the biggest news I guess in Garfield.

[29:12] So a lot of reasons that happen, we're not hard to figure out why it happened.

[29:15] now, we just have to get it fixed. And there's probably, you know, if it's 600 feet

[29:19] of the road that we may have to have a replacement, because there was, you know,

[29:26] we prepared the patch area, but there's some area that road that we'll have to do before

[29:30] winter to make sure that doesn't come apart this winter too. But we're trying to wait

[29:34] to do that until we get the sewer main replace because we don't want to put a new road in

[29:39] there and have another section of this old bike break and have the same thing over again.

[29:44] So we're looking at it.

[29:46] That's enough.

[29:49] Questions?

[29:52] Laura?

[29:53] It's always sunny in Peninsula Township.

[29:56] Things are going well out there.

[29:58] I just wanted to say that.

[30:00] I'm sitting on this board and working with the Department of Public Works has just been a joy compared to all the other entities out there that I crossed that we crossed past was. This one, this group has just been great to work with. The clear communication and openness and responsiveness. And we very much appreciate it out in Prince La Township.

[30:27] Up.

[30:28] There it is.

[30:29] I had a well-attended board meeting last night.

[30:32] I think the highlight of the meeting was that collaboration and partnership with Fife Lake

[30:36] Township to partner with Kings area schools to make sure they have a school resource officer.

[30:42] So that three-way collaboration will start at the getting a school year, so it's starting

[30:47] a couple of weeks ago.

[30:48] Good news on that, and then, Noah, thank you again for you and your team for all you

[30:53] do.

[30:53] And then I love the communications of keeping the board a prize

[30:56] of what's going on, and so we catch it a little bit

[30:59] before the news does, just to keep us posted.

[31:01] It's greatly appreciated.

[31:02] Thank you.

[31:07] Well, our things enact me.

[31:10] How are things enact me?

[31:12] Is there anything fairly quiet right now?

[31:17] So I imagine a sewer main will break for us, but no, things are fairly

[31:26] quite the project between us and East Bay with the forced men as they're telling us is running

[31:38] right on schedule and which is surprising to me because it doesn't seem like any ever does.

[31:46] And the horse shows us on their last month or half months and they'll be settling up and

[31:55] head and south so things will quiet down out there.

[32:01] By settling up, you mean the horses will be getting under jets.

[32:06] They're special.

[32:07] Well, there's actually a lot of them on semi-trailers.

[32:14] Yeah.

[32:16] Crazy.

[32:19] And how about in the city Benjamin?

[32:20] Things are good.

[32:22] One thing that I thought I would share that's maybe pertinent to the masses is because, of course,

[32:28] arts team provides a lot of valuable services as well as all of the city departments.

[32:32] And we, in the next two to three years, have a third of our workforce that's eligible for retirement.

[32:39] And so we're going to start seeing the most significant number of retirements that I think our organization

[32:44] is probably ever seen just due to the unique sort of, enough you want to call it a store and we're happiness.

[32:49] It's a bittersweet thing of the fact of the age of our workforce in the years of service.

[32:54] And we have over 200 full-time employees about $30 million a year in payroll across all of our funds.

[33:01] So it's significant, and so the reason I'm bringing this up is on Monday at our City Commission

[33:06] meeting, I'm going to be over viewing our future workforce strategy, and we're going

[33:11] to be issuing an RFP for consulting services to basically help us look through a strategic

[33:18] lens on how to prepare ourselves for this, and that includes through a Trishon realignment

[33:26] as may be appropriate, making sure we've got the right benefit mix for future

[33:32] hires.

[33:33] I've been emphasizing for the employees that there's no intention to really create

[33:37] any major changes to existing employee benefits, but perhaps even looking at

[33:42] things like our pension benefit for future employees and is that something that's

[33:47] really attractive to them or is it more, you know, a portable option, like a 401

[33:52] there for 57. All those sorts of things and just creating internal career development opportunities

[33:58] growing leadership within our organization, which is good for employee morale and those sorts

[34:04] of things, but also the reality that cost of housing and the employment market, just make

[34:10] recruitment and retention just more and more challenging. So we're committed to making sure

[34:15] that we're prepared for the future and that departments like Department of Municipal Utilities

[34:20] our employees for success through this retirement way that we see coming. So that's just one of the

[34:28] things I thought I mentioned.

[34:33] And welcome Beth. How are you? Good, how are things in East Bay?

[34:38] Good. We're glad to hear the project is so far on time and on target and just looking actually

[34:48] projects to come with specifically sewer in the area. So we're taking a page from Garfield

[34:57] Township with all of the issues you know people when they get frustrated when they hear

[35:03] break after break after break but what they don't realize is all of us are dealing with aging

[35:08] infrastructure and you know we've got to have those plans to do them and I know Garfield's well

[35:13] on their way of doing that, and we are in Will too, so just trying to make sure that we

[35:22] keep the stuff flowing, right?

[35:30] Elmwood, we have lots going on. If you've driven out there, you've seen the $30 million

[35:34] fresh water research and innovation center that's being built. I get a hard hat tour this afternoon

[35:40] of what's going on over there. And that will be done by the end of next year. So they'll be hooked

[35:47] up to sewer and water. And we've been seeing plans for marinas and all sorts of things out

[35:56] there. So lots going on.

[36:00] Coach, I'm one of everything.

[36:02] So T.C. is hosting the Michigan Municipal League Annual Conference next month. And I've

[36:08] from them, that they intend to host it here every other year,

[36:12] because it's such a popular location, which

[36:16] has its pluses and minuses.

[36:18] Anyway, I'll be missing the board meeting next month

[36:20] because I'm going to be convening some sessions

[36:23] and attending things, so I shouldn't be here for that reason.

[36:27] You're exactly the toasting it.

[36:28] Oh, yeah.

[36:29] You were hosting a recipe, but I'm sorry.

[36:31] All right.

[36:32] I didn't mean to steal your food.

[36:33] I didn't steal your food.

[36:34] I didn't steal your food.

[36:35] You know MTA, same thing like the last two years they're there because I think they gave

[36:40] them some great rates for booking it out so long.

[36:43] And all the attendance from around the state like to come to the area.

[36:48] Right.

[36:51] Well, almost not hosting.

[36:53] Just saying.

[36:56] So nothing is a threshold or something.

[36:58] Right.

[36:58] Yeah.

[36:59] If I can just one other thing like from East Face Perspective in particular mine and this

[37:04] They don't even know I'm going to say this, but the communication and the attentiveness and level of detail to issues from Noah and Kent has just been terrific and so much appreciate it

[37:20] And I know they get a lot of support from their staff too, so it's not just them, but yeah, I just wanted to mention that to you guys

[37:28] Yeah, it is. Thank you

[37:30] Greatly appreciated. So item 7, consent calendar.

[38:03] for the August 13th, 2026 meeting minutes, 17 invoices from the City of Traversity, one

[38:10] invoice from Foster Swift, two from Jacob's, two from Spicer Group, and six from

[38:15] Corey Grager.

[38:18] Thank you, any member of the public that would like anything removed in place elsewhere

[38:22] on the agenda, any member of staff or any board member.

[38:29] If not, I would look for a motion.

[38:31] I'll move to approve the consent calendar as presented.

[38:34] Support.

[38:35] We have a motion and support any discussion.

[38:40] Roll call vote, please.

[38:42] Benjamin Merentep.

[38:43] Yes.

[38:43] More Sanders.

[38:45] That's friend.

[38:46] Doug White.

[38:48] Yes.

[38:52] Thank you.

[38:55] Moving on to item eight unfinished business authority governance.

[39:01] Thank you.

[39:02] I've been invited by county administration to assist in reviewing the county's purchasing

[39:06] procurement policy. I wanted to thank Mr. Chris Forsyth at Deputy County Administrative

[39:11] for taking up the leadership on this. The purchasing policy is one of several policies that

[39:17] has not been thoroughly reviewed and revised at the county level in some time.

[39:22] So in your packet is the draft procurement purchasing policy that once of the Board of

[39:32] CRC was established by the board for the role of systematically reviewing and updating policies.

[39:39] This draft was version one of several future versions and it's a policy very much in process with ongoing review by the county and its department heads.

[39:51] I'd characterize the discussions I had with Mr. Forsyth.

[39:55] There's great initial discussions on how to accommodate the BPW and DPW concerns.

[40:00] While still creating a policy that covers 80% of what the rest of the county does in its

[40:05] day-to-day operations, I've come into those conversations openly saying that my role

[40:13] is to wear two hats, the first is as a county employee trying to make the county policy

[40:18] the best that it can be.

[40:21] But then the second hat is to openly push a DPW-friendly agenda, and that agenda is for increased

[40:27] spending limits and increased authority.

[40:30] And a lot of what Mr. Forsythe and I are working on

[40:32] is walking through sort of real world scenarios

[40:35] that have happened in the DPW and could happen

[40:38] and how those purchases could be expedited under the policy.

[40:45] The other part that we work on is carving out

[40:48] how we're going to carve out the exemption processes

[40:50] for the DPW.

[40:52] If you think about the DPW, the budget is one quarter

[40:55] of what the county is as a whole.

[40:58] So what works for a D.P.W. might not work

[41:02] for a smaller department in the county.

[41:09] So the reality is that we can only make this policy.

[41:12] Or I can only make this policy the best

[41:14] that it can be within the framework of the county.

[41:18] There will likely be a need to utilize exemptions

[41:21] that are based on the scenarios, Mr. Forsyte,

[41:23] and I have been discussing.

[41:24] So, I think that an MOU between the board and the county would be inevitable under this policy,

[41:30] but I don't see that as a bad thing through the policy.

[41:34] I'm hoping to sort of ease the path for that future discussion for assuming there's support

[41:41] of the VPW what spending limits and what the approval authority of the VPW director should be versus

[41:47] the board, especially as it comes out of a township authorized fund, one of my thoughts is that

[41:55] For township level funds, Director could have a spending authority subject to verbal approval

[42:01] from township supervisor from a relevant fund as well. Other than that, the other item regarding

[42:09] governance following up on the Small Group Board of Commissioner, Board of Public Works

[42:16] Small Group Meetings, we met on August 11th, and my recollection from that meeting is that

[42:23] The BOC small group would discuss the received resolution 100-87 marked up with a full board

[42:29] of commissioners, either before or after a meeting between BPW and BOC Council.

[42:35] I haven't seen that on the agenda yet, I haven't heard back from our council yet, so

[42:39] I don't have any further updates on that process.

[42:41] Can I ask you a question on the purchasing policy?

[42:45] So, are you saying that the purchasing policy through an MOU, we would have allowed deviations

[42:55] from the purchasing policy?

[42:57] Yes.

[42:57] I just wanted to make sure I kind of heard that.

[43:00] Yeah.

[43:01] Subred between the lines there.

[43:02] That is what I'm pushing for, and to have that policy sort of set the stages to make

[43:07] it as easy as possible for the BPW to facilitate that.

[43:14] Other questions?

[43:18] DPW shop staffing.

[43:22] Okay, so our staff member who's currently out on scheduled medical leave is due back the

[43:25] middle of this month.

[43:27] We still have one new higher scheduled to arrive in October from the Dakotas.

[43:32] We have interest in position and offer letters out.

[43:36] I don't believe it's been accepted yet.

[43:39] The applicant has expressed concerns over the salary.

[43:43] If that does land, if the person from the Dakotas does land, that does put

[43:47] That's at a potential full boat, but we've been in that position before and haven't been able to hold on to higher, so I am still in a wait and see position.

[44:00] That is my assumption as well.

[44:03] Can I be hard to match their funds?

[44:06] Vulcan shale, right?

[44:11] Approval of the close session minutes.

[44:15] Okay, Trisha will be handing out hard copy for your review and motion as you see fit.

[44:20] I

[44:33] moved to approve the met closed session minutes of the August 13th, 2026 closed session.

[44:38] It's a point.

[44:41] Motion and Sport, any discussion?

[44:43] Yep.

[44:44] Yeah.

[44:44] Grab.

[44:45] Please.

[44:46] There's a 11.05 PM.

[44:48] No, yeah.

[44:49] It was a long closed session, but I hope you don't remember if you could.

[44:54] Yeah.

[44:58] Did you want to modify your motion?

[45:00] I'll move to approve the closed session minutes with the clarification that the meeting concluded at 11.05 a.m.

[45:08] And are you good with that?

[45:10] Was it best?

[45:11] Are you good with that?

[45:13] Okay.

[45:15] Any other discussion?

[45:19] All in favor, please say aye.

[45:20] Aye.

[45:21] Opposed?

[45:22] I don't think we need a roll call for that, right?

[45:27] We're good.

[45:32] Want me to?

[45:39] I did.

[45:44] Item V 2027 budget.

[45:49] I appreciate the board's trust and the DPU for our DPW regarding the 2027 budget.

[45:55] I have not received any substantive comments from our initial presentation made at the previous meeting.

[46:01] However, in response to the airport and park,

[46:04] sanitary sewer overflow events, I have made one change to the DPW operating budget,

[46:09] and I'm going to discuss that here.

[46:11] The budgets for your adoption are on pages 107-108 and 109 of your packet.

[46:19] On page 1010 of your packet is the change reflecting a $75,000 increase to the

[46:27] township sewer fund.

[46:29] And I've also reflected the changes to the 2027 township sewer fund balances.

[46:35] these range from a 0.7 to a 1.2% increase over those amounts in the August presentation.

[46:43] I've identified this amount to fund a submersible pump in a trailer-mounted generator.

[46:49] The issue we found is that our existing bypass pump is struggling to provide enough suction for

[46:55] several wet wells. Basically to distill the reason for this is it's easier to push water up a hill

[47:01] and pull water up the hill.

[47:06] This issue did not contribute to the SSO events at Airport and Park.

[47:10] We had GFL onsite with their back on, that was able to take the piece of our equipment

[47:15] that couldn't provide enough suction, but this is a liability in the future so we would

[47:20] like to rectify it with this equipment purchase.

[47:24] So with that being said, I'm happy to answer any questions on the budget change.

[47:29] I'm Kansas here. You can answer any more technical questions on the piece of equipment. Other than that, the motion that I'm requesting is in your packet.

[47:39] Questions?

[47:48] Look for that motion.

[47:53] Move to a private time 27 budget with changes.

[47:58] Second.

[47:59] Thank you.

[48:00] Motion support.

[48:02] Any discussion or questions on it?

[48:06] All in favor, please say aye.

[48:08] Aye.

[48:09] Opposed.

[48:10] Thank you.

[48:17] 9A.

[48:18] New Business.

[48:19] HydroCorp.

[48:20] Okay. In your packet is the final negotiated contract with HydroCorp for field inspections

[48:26] for the Cross-Connection Control Program. HydroCorpos are a solar respondence. We believe

[48:31] they're fully capable to perform this work. We're excited to get to work with them on

[48:38] this and the motion is in your packet for approval.

[48:56] I need to discuss. It'll be as I need to discuss and then make a motion to approve the contract

[49:00] with Hector Corp for Cross Connection Control Program, field inspection.

[49:06] We have a motion and support, now any discussion, anybody?

[49:12] All in favor, please say aye.

[49:14] Aye.

[49:15] Opposed?

[49:16] Thank you.

[49:17] Item B.

[49:19] Okay.

[49:20] In your packet and including the handout, our three contracts, respectively, with team

[49:25] Elmer's, bash, and mats underground, this is the item we competed twice, didn't generate

[49:31] response we went through the effort of documenting a failed procurement and then we entered into

[49:37] negotiation with three firms all which we've worked for before. We've negotiated these three contracts

[49:45] for three years of regular and emergency excavation services. So the goal along with an updated

[49:52] procurement policy is to provide much more cost-effective and timely response to two services

[50:02] and compliance with all applicable rules.

[50:04] I wanted to apologize for the condition of the team, Elmer's contract, who are just negotiating

[50:10] some last minute changes.

[50:11] The copy that we received this morning is the tracked changes version.

[50:17] We are, I wanted to bring that forward, just not to let it linger for a month, but we will

[50:23] have a cleaned up copy that will match the change track changes to file with the clerk,

[50:28] but I would like to bring it forward for approval now with the script of contracts.

[50:34] Questions?

[50:37] I'll move to approve the contracts as presented.

[50:43] Support?

[50:43] We have a motion and support any discussion,

[50:51] all in favor, please say aye.

[50:53] Aye.

[50:53] Opposed?

[50:55] Thank you.

[50:58] Item C, request for interest.

[51:02] Okay.

[51:02] So my apologies in advance.

[51:04] I'm going to be a little bit chat about this one, but there are good reasons for it.

[51:10] So in your packet, are a number of documents to support this discussion item?

[51:14] The first three are really just the RFI that I issued and responses from GFA and Spicer.

[51:20] They're there for reference.

[51:22] And then the latter two were generated with the assistance of AI and they're also the documents

[51:26] that I wanted to discuss.

[51:28] So the very human evaluation team of three DPW members in the County Deputy Director of GIS all initially

[51:35] came up on their own before AI.

[51:38] I want to select preference for Spicer's proposal over GFA's proposal.

[51:42] As this proposal was highly technical, I also took the additional step of running the RFI and the proposals through an AI.

[51:51] It simply did a better and more agreeable job of providing a clear basis for our reasoning.

[51:59] AI in this sense was a good tool, and it spit out a good output that I thought would be good for the board.

[52:06] I also wanted to use AI to generate a cost basis for potential scope and fee, which are

[52:12] potentially significant, and that's on page 181, and again, just to be clear, this

[52:17] is an AI product, no scope, no fee was provided by the respondents.

[52:24] But the reason I'm emphasizing these items is that while I would very much like for the

[52:30] That also brings with it the good faith intention of reviewing and approving the scope and fee that I bring back to you in one to two months.

[52:38] It's a potentially expensive project. I think it's a very, very needed project.

[52:44] And I want to lay out the following reasons why I'm seeking approval.

[52:49] This approach, the first one is that this approach might be confused as a GIS project.

[52:55] It's not a GIS project, GIS is the tool for the projects.

[52:59] The intended outcomes to get DPW away from reactive repairs, post-failure, and instead move us

[53:06] into a situation where we're intervening at a practical and proactive time.

[53:12] I happen to think GIS is the best long-term tool to deliver this outcome.

[53:18] There are other options available.

[53:19] You know, we could sit down with paper maps and records and try to come up with the same output.

[53:25] I just don't think it'll be as good or as efficient.

[53:30] The other reason I want to see us go forward with that is that unplanned failures cost money in the long term.

[53:35] Much more than planned repairs and maintenance.

[53:38] It's not on a month to month basis.

[53:39] It's probably not on a year to year basis.

[53:42] But a long-term proactive program saves the township's money overreactively addressing repairs.

[53:49] And then to clarify, the goal isn't that we go through and replace every main in five years.

[53:54] The goal is to identify where proactive intervention makes the most sense, and when it makes the most sense.

[54:03] For my board's benefit, there are also reasons why you might not want to move forward with this.

[54:10] These are not arguments I am making, but you should be aware of them.

[54:14] I think you're all, you all understand your responsibility well, all have for our, for our rate payers funds.

[54:23] I could give you a counter to these arguments if you like, but I'm going to go through why items you might want to consider to not go forward with this.

[54:31] And the first is cost or potential cost.

[54:35] Capital project budgets and township fund balances are being recalibrated in response to rising operating costs.

[54:41] I know that some of you are going through red analysis now with UFS or another rate consultant.

[54:47] You might feel pressure saying, well now is not the appropriate time to go through this work.

[54:54] The scope, it could be ambitious, is it all needed?

[54:58] I'd say that Lucas Richardson from Spicer is here and you can defend his scope as can

[55:03] from GFA.

[55:07] You might be worried about the outcome. The study could show that you have more

[55:11] needs than as reasonable for your respective fund balances. That is quite possibly an outcome.

[55:20] There's an argument of necessity. You might ask, well, why can't the DPW do this themselves?

[55:25] For less, we understand you might not be able to do as cool of a job as the consultants,

[55:29] but why can't you do this for us?

[55:32] It's another fair question.

[55:35] And then there's a longevity question.

[55:37] What happens in three years of spicer leaves

[55:40] or doesn't put in for the future contract?

[55:42] What happens to the state of what happens to the suffered?

[55:47] And then the last one, which I think is a very fair point,

[55:50] is control and ownership.

[55:52] I think townships, not I think, townships do own their own infrastructure

[55:56] and self-determine and prioritize what they do with their own infrastructure.

[56:04] Control and ownership is also a potential issue.

[56:07] With all that being said, I can walk through those counter-arguments.

[56:11] I am recommending GFA.

[56:13] I'm recommending Spicer over GFA.

[56:16] GFA had a good proposal if negotiations with Spicer were to break down.

[56:20] I would be confident assuming them with GFA.

[56:25] As I originally presented this project a few months ago, I did want the board to make the

[56:30] award themselves.

[56:31] It's not a commitment to future work, but I want to do that because there will be significant

[56:36] work if the board moves forward that I would undertake with Spicer to sit down and negotiate

[56:42] a scope and feed to bring back to the board.

[56:45] And if there isn't commitment at the board level at this time, then we shouldn't go forward

[56:50] and spend that time negotiating with the end scope yet.

[56:53] You're under no immediate time pressure, I know recent events might be in the public sphere.

[57:00] Public accountability, this can wait a month if board members, especially at the Township

[57:06] Supervisor level, would like to review this approach with their Township engineers.

[57:10] But my recommended motion is in the packet for you.

[57:14] Any questions for me or for the consultants?

[57:24] We've been discussing this or version of this with our engineers now, so I mean, I would be in favor of not acting on this now until we have time to digest this and really talk about it with our engineers themselves.

[57:40] I mean, if there's not an emergency decision now that I just assumed hold off on it myself because I'm not.

[57:48] I'm not quite up to speed as much as I'd like to be on it.

[57:51] echo Joe's comment. I support that. Okay. So would we like this back on our agenda next month? Sure.

[58:00] Is that give us time?

[58:04] I don't think we need a motion for that is just a consensus here.

[58:12] Thank you.

[58:18] Next item. Ridge 45.

[58:22] Okay. On August 21st, we had a water lead break on the public

[58:26] side of the service for the ridge 45 development off of the frame your road.

[58:31] The lead provided service to the clubhouse, so no residential units were impacted, which

[58:36] was fortunate.

[58:38] In your packet, I've included a photo of the fail lead, and what Mr. Notstein believes

[58:44] was the sequence of events leading to the failure. In this case, we believe installation error

[58:49] was the cause, and then I've also included the invoice for that repair from bash for

[58:55] $8,615 and I recommend you are approval.

[59:01] Thank you for the

[59:05] motion and support discussion.

[59:14] All in favor, please say aye.

[59:15] Aye.

[59:16] Opposed.

[59:18] Thank you.

[59:21] Item E.

[59:24] Thank you, Mr. Chair.

[59:24] Again, I have a bit of a longer discussion set for this, but we are getting close to the

[59:29] end of the agenda.

[59:29] So I'm going to stick with my talking points.

[59:33] On August 25, the DPW received notice of leaking sewage on south airport road.

[59:38] near park. We responded immediately and upon response it was just it was immediately clear that a

[59:45] force main had ruptured and was leaking sewage onto airport road and that the sewage was running

[59:50] downhill into the boardmen river. The only positive I can say about that initial assessment is that it

[59:57] is immediately clear that this was a worst case scenario.

[1:00:00] We need a full-scale response. There is no initial poking around and losing time to make that determination.

[1:00:09] For a major event like this, I always like to start off with what went right.

[1:00:14] So there were no injuries to the public or responding agency staff. There were no delays in notification.

[1:00:22] And there are no delays that resulted in notification,

[1:00:27] so no one from the public got sick

[1:00:29] from contact with water.

[1:00:32] And then within 12 hours, the break was fixed.

[1:00:34] There are two people I would like to recognize who made major contribution to our successes

[1:00:39] here.

[1:00:40] The first is a system chief, Tony Posi of Metro Fire, who identified and initiated the

[1:00:46] Redirection and containment of surface sewage from entering the river.

[1:00:51] The second is DPW Shop Manager, Kent Nautstein, who had immediately mobilized GFL to pump

[1:00:57] and haul sewage to facilitate the repair and cease the overflow, or at least the active part

[1:01:03] of the overflow into the boardmen.

[1:01:06] There are quick actions, ultimately facilitated, a quicker repair and reduced impacts of

[1:01:10] the boardmen river than I had initially expected in that first five minutes.

[1:01:14] So I'd ask that if you take a moment to recognize those two individuals for their work.

[1:01:22] Thank you.

[1:01:23] I appreciate it immensely.

[1:01:33] So there are also several items that went wrong that we should be transparent about or that caused additional challenges.

[1:01:40] Some of these are during the incident and some of these are 50 year old legacy issues.

[1:01:46] And I'm going to treat them all equally.

[1:01:48] So, DPW equipment failed to provide suction on the wet well.

[1:01:52] This was mitigated by GFL equipment already mobilized, onsite and available, and you've

[1:01:58] since approved this solution with your budget amendments.

[1:02:01] So, thank you for that.

[1:02:03] I mean, with your budget approval.

[1:02:05] So, thank you for that.

[1:02:07] The record drawing information identified a 20 year old ductile iron main.

[1:02:12] Now, the actual main was HDPE of, I'm still saying, unknown age.

[1:02:17] I'm not sure if we know exactly the year.

[1:02:22] This delayed the repair while we had to mobilize the contractor

[1:02:25] to fuse a new section of HDPE.

[1:02:28] The contractor had initially mobilized with Dr. Alleyer

[1:02:32] and replacement sticks.

[1:02:35] The HDPE material was not standard.

[1:02:39] The wall diameter was then relative to the outer diameter for a 10 inch HDP pipe, you'd expect a much thicker wall diameter than what we saw in practice.

[1:02:53] The depth was possibly not appropriate for current road loading, so material depth and age combined likely contributed to a failure.

[1:03:01] That's my speculation. I am not a forensic engineer.

[1:03:06] The repair itself, it's a little, I'm going to say mismatch.

[1:03:12] We had a great repair, Doug's, not Doug's underground mats underground responded to

[1:03:17] fuse the pipe, but the fittings on the ends are different diameters from the wall diameter

[1:03:24] of the existing pipe.

[1:03:26] That's not a great setup for long-term success for repair, despite the quality of the work

[1:03:32] quality of the craftsmanship.

[1:03:34] So you have a thick diameter fitting fuse to a small diameter pipe.

[1:03:41] Not an ideal circumstance.

[1:03:45] The camera inspection of the upgrading section of pipe

[1:03:47] revealed damage and repaired damage to that line

[1:03:52] that we didn't know about.

[1:03:54] Camera inspection, downgradient was also limited

[1:03:59] by standing water in that main,

[1:04:01] working down. We couldn't release the pressure at the

[1:04:05] at the pump station so we weren't able to fully, fully inspect the

[1:04:09] pipe moving downhill.

[1:04:12] And then the road opening was was delayed

[1:04:15] longer than than we would have liked. And I think at the end of the day

[1:04:20] we're judged by repairs that happen in a roadway by how quickly we

[1:04:24] can get the road open, not by how efficiently we made a repair to

[1:04:28] of actual maim under difficult situations.

[1:04:32] Just don't judge it on the number of comments.

[1:04:36] I've learned long.

[1:04:38] I don't read the comments on social media.

[1:04:41] I think I'm better off.

[1:04:43] I think I'm better off.

[1:04:47] For the after-action items,

[1:04:49] D.P.W. is monitoring performance of the main

[1:04:52] and the road commission in GFA or Mont.

[1:04:54] And the road commission and GFA are monitoring road condition.

[1:05:00] Supervisor McMannis spoke about the next steps for the township and the repair project, which are underway.

[1:05:10] I completed all mandatory reporting to Eagle.

[1:05:14] Eagle also had a person on site almost immediately.

[1:05:18] this person was helpful with advice, this person also gave Eagle Transparency. So I

[1:05:25] want the public to know that our state regulator was hand in hand with me on

[1:05:29] site for the course of the event. For the incident itself, I began initial

[1:05:35] reporting based on summer peak daily flows for that main, which are 200,000

[1:05:39] gallons per day or 8,333 gallons per hour. Again for any event for transparency and

[1:05:48] to set the stage for appropriate public communications, you use the largest number first and you

[1:05:56] can always pull that number back down as appropriate and as supported by by conditions.

[1:06:03] So we were able to, we were able to divert flow to US-31 for large parts of the Garfield system,

[1:06:11] a serily bakery voluntarily ceased operations. There are major, or significant industrial

[1:06:16] user. The hazmat and the pump and haul reduce the number of gallons entering the river.

[1:06:25] So we're finally reporting a amount that our report is eager to go and was 21,000 gallons

[1:06:29] released from the events with less than 10,000 gallons of that into the river. In your pack, excuse me.

[1:06:38] In your packet, I've included a number of items for everyone's visibility. There were four

[1:06:43] The GSA is issued by the Health Department, at least at the time of the packet publication.

[1:06:48] I have those all included.

[1:06:50] The GFL invoice for your motion for the pumping halls included.

[1:06:55] That's part of the recommended motion.

[1:06:57] The Walton invoice for the Fractank rental is included for your information only.

[1:07:02] I've approved that payment as it's within my purchase limit.

[1:07:06] I've also included my full submission to Eagle reporting the sanitary sewer overflow, as well as two pictures of the broken main section, showing the longitudinal crack and the out of round section.

[1:07:19] The broken pipe section is outside of the DPW office store if anybody wants to come by and see it for yourself.

[1:07:27] I'm so to conclude this was an incident

[1:07:30] That in response I did not want to have to co-leader response to, I'm an avid angler, and it personally hurts me to be part of a sewage overflow into the boardman river watershed. However, I'm proud of our community first responders and our team who managed the incident effectively and transparently.

[1:07:46] And I'm happy to answer any further questions about the incident or deep it almost response to it, and I will note that I would respectfully request the motion that is in your packet for this item.

[1:07:58] I'm

[1:08:01] unstandard and

[1:08:04] I, I already described the different way.

[1:08:08] And as a supervisor, McMahon has said, when Matt's underground shows up with,

[1:08:14] who knows how many years of pipe-using experience and says, I've never seen this before.

[1:08:20] It's not a good day.

[1:08:22] It's not a good day.

[1:08:24] This is exactly the type of incident, though, that it is critical that we maintain good relationships

[1:08:31] with bash and mat's underground and that we, you know, that's one of the reasons I've always

[1:08:38] stressed like timely payments to them and that's why the purchasing palliases is important

[1:08:42] because we have to have good relationships with those operators and those are local companies.

[1:08:50] So it's not like they have a huge, you know, nationwide company behind them that they can wait

[1:08:55] 90 days or something.

[1:08:57] I will move to approve the GFL invoice for $22,416.41 and retroactively authorize emergency

[1:09:07] procurement with team Elmer's motion and support for their discussion so when I first saw

[1:09:16] the pictures obviously that that pipe split lengthwise what is that coming out of it you don't

[1:09:26] know. I mean those rags? Yeah those rags, wet wipes all that that's all stuff we say please don't

[1:09:33] flush or put in the sewer. A couple more and they would have just plugged that themselves but it

[1:09:39] just fixed the crap. They only plugged pumps. Yeah.

[1:09:46] Any other discussion? Yeah just it gives to the

[1:09:49] observation to the point started me to beat it to death but you know the fact that we responded

[1:09:54] So quickly, the fact that that was a main sewer leak, and we'll say we only released, you know,

[1:10:00] 10,000 gallon into the river. I know that's much less than previous leaks that have happened in the area.

[1:10:06] And so that's pretty good that we were able to do that's amazing.

[1:10:10] Quite frankly, that we were able to get this picture quickly and got the road open up in partial.

[1:10:15] It could have been a lot worse. And we just have to start trying to find a way to find these problems before they happen.

[1:10:22] and that's the ultra-ric.

[1:10:24] So, right.

[1:10:29] If we use camera systems and look inside these type of pipes,

[1:10:36] can we tell it's an odd material?

[1:10:41] I would like to defer that to our engineers.

[1:10:44] Because you only answered that just real quick.

[1:10:46] I don't want to be laborer it, but I was just curious.

[1:10:51] So, depending on how the televising's done, yes,

[1:10:55] if you're using just like a push camera,

[1:10:56] you might not be able to see the quality,

[1:10:58] but if they do it with NASCO standards, they usually have a high definition camera so they

[1:11:04] can determine the material. Now the wall thickness, no, you won't be able to determine that.

[1:11:11] But that's one of the pieces. We would probably discuss this part of the asset management

[1:11:16] things making sure they televised pipes the right way with NASCO standards. But this sewer is

[1:11:25] So typically you don't tell lies of force means to lead after the right amount of service, right?

[1:11:32] Thank you.

[1:11:35] Any other discussion?

[1:11:38] All in favor, please say aye.

[1:11:41] Opposed.

[1:11:42] Thank you.

[1:11:47] And airport sewer connection.

[1:11:50] Okay, we have received another application for a sewer connection for a resident

[1:11:53] a budding airport road near George Street, you might recall we had a sort of an ongoing

[1:11:59] project recently completed with our resident of George Street connecting to the source

[1:12:04] system. And the failed septic system stayed law required connection because the sewer

[1:12:09] but it is a lot even though that connection was technically difficult. And it did take the

[1:12:16] better part of a year or longer to complete that work. So this particular resident has a failed septic

[1:12:23] system, sewer is available, it's less challenging than the previous connection at George

[1:12:30] Street. So I hope to improve our turnaround time, the comments that I have or the

[1:12:37] the way I'm setting up this agenda item in the request.

[1:12:43] Learning from the past one is,

[1:12:45] what I would like is the board's permission for me to enter into a not too exceed contract with

[1:12:51] tax excavating for $35,000 to facilitate the public side repair, conditional on ongoing

[1:12:58] coordination with the East Bay Township supervisor.

[1:13:01] Something I can bring back to the next board meeting, but I could initiate work now consistent

[1:13:07] with Ms. Friends approval and dashes agreements as well.

[1:13:14] Is that clear for a motion?

[1:13:15] We did a quick step at the right thorough analysis on connecting a larger area there.

[1:13:29] It's very expensive and it's pretty much an onerous cost on the homes that are there.

[1:13:37] So I don't think that that's going to be feasible for us.

[1:13:40] So, their best bet is just taking care of these ones that didn't have their feed done when this line was laid originally.

[1:13:53] Do you want to do the motion that?

[1:13:55] Sure, I would move to the motion that Noah said.

[1:14:05] But I facilitate a non-to-exceed contract with BASH X-COVIDING for $35,000 with ongoing coordination with these Bay Township in their approval.

[1:14:14] That's perfect.

[1:14:14] That's what she said.

[1:14:16] Yeah.

[1:14:16] It's so important.

[1:14:18] Okay.

[1:14:18] The motion and support.

[1:14:20] Any discussion?

[1:14:23] All in favor, please say aye.

[1:14:26] Opposed.

[1:14:27] Thank you.

[1:14:32] And it is 1014.

[1:14:34] And I would like to open the second public comment.

[1:14:38] Anybody?

[1:14:41] 1014.

[1:14:42] I'm going to close the second public comment.

[1:14:44] Notices.

[1:14:56] Thank you.

[1:14:58] I just don't know the priority.

[1:14:59] Thanks for watching.

[1:15:00] We also have a personnel committee meeting next Thursday here at Garfield as well. I'm not sure the time. I want to say 9. 9 a.m. So, anybody just just really bored and wants to attend a personal committee meeting?

[1:15:14] Yes, 9 a.m. here at Garfield. Yep.

[1:15:21] If there is nothing else, it's 10.15 and this meeting is adjourned. Thank you everyone.

Grand Traverse County Board of Public Works - 9/10/2026

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