[2:53] Becca's not here, so Lisa is going to talk to us about

[2:58] message message desk service order form texting.

[3:05] » Uh, yes. So, uh, Becca's been trying to find a program that she can utilize by

[3:11] sending out mass texts and also be able to, um, send out texts to, uh, people

[3:18] that are interviewing or on boarding or offboarding and make it a lot simpler

[3:22] than, uh, doing phone calls and having missed calls and all that kind of stuff.

[3:26] So, we're really hoping that this will streamline all the activity she does.

[3:30] And also the um the insurance thing that happens in October will be mandatory. So

[3:38] there's going to be a lot of correspondence going out to all the

[3:41] employees about that. So we're hoping to utilize that with this. There is a

[3:46] 14-day grace period, but in order to get the grace period, you had to sign an

[3:51] agreement. So uh Jenny's already reviewed the agreement. Uh, as Becca

[3:56] uses this in that 14-day grace period, if it's not something that she

[4:01] can utilize, like she thinks she will be by what they have um advertised it for,

[4:07] then we'll just disconnect it. But it's based on a annual annual fee of the

[4:13] $948. Um, it says on here renewable each year,

[4:19] but we will evaluate that each year to see if it's something we're still going

[4:23] to be uh using. Um so we'd like to put this on the agenda. Uh if there is money

[4:29] in the um 9100 account 319 the computer programming there's enough money in that

[4:37] to cover this. I assume

[4:42] weather delay. We can send out a max mass text through that too.

[4:48] Two hour weather delay for just to go to the employees.

[4:51] » That it goes out to RA. This is >> this here is just for HR to send out

[4:57] say, hey look, um are you able to interview on these days? You know, hey

[5:03] look, we have job openings. There was people that had

[5:08] clicked on thing. This is just for HR. This has nothing to do with emergency or

[5:13] sending out alerts for

[5:18] » No, I think he was talking about sending it to just employees to let them know

[5:21] that there's a two-hour delay or whatever.

[5:25] » That's done by Ray. >> That's still

[5:28] » Yeah, that's still this is this is different. This is HR related issues. So

[5:34] if there's a update or you're missing paperwork, you know, Becca can text you,

[5:39] hey, look, I need your paperwork. Why you're may not be in office or that

[5:44] employee may not be >> I guess I'm confused. Why would we send

[5:49] them? Why wouldn't we just send a text to Could you only send it to one person?

[5:54] Why would we need a program? >> Go ahead.

[5:57] » Go ahead. >> Go ahead.

[5:59] » You're probably going to answer it a lot better than me.

[6:02] Not necessarily just one person, but employees.

[6:05] Uh, not all our employees have email accounts that are county email accounts.

[6:11] Not all employees are here during daytime shift. So when HR is here, the

[6:16] employee is not at work, employes at work, HR is not. They can text that

[6:22] person versus emailing, you know. So if you email that person well now I have to

[6:27] have their and then new people onboarding or getting job applications

[6:34] you can text that person. you want, you know, text a group of people. I say

[6:38] person, but group of people and say you want to come in and interview on these

[6:43] times, you know, choose a >> time

[6:46] program. Would it have the ability to be able to acknowledge policy and

[6:50] procedures like if a new policy and procedure come out to push it to

[6:54] employees and they go in and accept it and acknowledge it? Do you know if it

[6:58] would do that?

[7:03] program a lot of it but it's really helpful these enrollments these mass

[7:08] enrollments which you have to have to have and some of the

[7:13] email set up but just communications then

[7:21] there's no reply on this like if you sent this out to employees can they

[7:28] reply to this to this texting >> as far as I understand. Yes.

[7:33] » Okay.

[7:36] » When you do that and you know and I'm thinking

[7:41] » when you send a with this program, let's say, and you're sending out a text

[7:46] message to 30 employees because they're affected by

[7:51] the message that you're sending. >> Do they each know who else is on that

[7:56] text? Okay. So it goes to them privately and independently

[8:01] and then when they reply it it's only from them and it goes directly to HR and

[8:06] no one else. >> That's why you're purchasing this type

[8:08] of program. >> That's that is the purpose. That's

[8:11] really the main problem. >> Yes.

[8:14] » A privacy thing too. >> I noticed it has an opt out option.

[8:20] So 90% of our employees opts out. >> Then we know which ones. We get a report

[8:28] on which ones. That was my question. >> Yeah, we would. I mean, it's the same

[8:32] way.

[8:35] » Correct. If we're not utilizing it, we won't renew.

[8:39] » And if within the 14 days we don't see that it's working what we wanted to do,

[8:43] we just won't continue it.

[8:48] Any other questions?

[8:56] » So, the money is budgeted. You do I mean you do have the money in the budget

[9:00] obviously and um

[9:06] it's just strictly a communication tool >> which we're hoping to save money with

[9:10] Becca's time.

[9:15] Is she having trouble getting responses back with the emails? And

[9:21] » she's been trying to find something now for quite a while.

[9:24] » Okay.

[9:28] Any other questions?

[9:32] » Any opposition to placing this on the fiscal court agenda

[9:36] for um this coming Tuesday? Jenny's already looked at it. So, all right.

[9:42] I'll make note of that then. >> Do you have anything else?

[9:47] » All right. Thank you. Appreciate that. >> And so, we will move on to um Aaron.

[9:57] » Anything.

[10:03] » Mike McNut. [clears throat]

[10:09] Magistrate Yates called me the other day and essentially in 2021,

[10:18] Etown put an ordinance into theirs uh limiting the sales of dogs and cats in

[10:27] retail locations. Um,

[10:31] it was something that was talked about at that point with with the rest of us,

[10:34] but I guess at that time none of I mean several of y'all weren't part of that,

[10:41] but at that time they wanted to see how it would work and and and it has worked

[10:48] except for now we're running into they know where Radcliffe and Etown because

[10:54] Radcliffe and Etown both have this ordinance.

[10:58] So they're setting up right outside so that they can get away with this. And

[11:03] the one group that we recently went out on were actually from deep in Indiana,

[11:09] like like three or four hours away from here, but they came here to make, you

[11:14] know, to make that money. [clears throat]

[11:17] The ordinance um that stop pet stores from selling dogs and cats are good

[11:21] because they shut down the supply chain for cruel puppy and kitten meals. uh

[11:26] they protect animal welfare, safe shelter animals, and stop buyers uh from

[11:31] getting hidden costs. Hundreds of cities use these rule rules to promote adoption

[11:36] all across the nation. Um when we say it stops bad bills, there are actually

[11:42] places where they will take one male and put it in a cage with four

[11:49] females and basically all they do is breed. Some of these dogs never see

[11:53] sunshine. They don't know the times I've been parts of raids when you go in they

[12:00] um don't know what it feels like to touch the ground and they are it is

[12:04] strictly a for-profit breeding facility when we have an abundance of animals

[12:09] here already and we don't need anybody breeding these animals. This will not

[12:14] have anything to do with reputable uh breeders that are trying to keep the

[12:21] bloodlines for breeds and you know the the good readers are still this has

[12:26] nothing to do with so um

[12:31] it's basically humans distorting something to make money. Um, and it will

[12:36] help me out, uh, help us out because I hopefully there there's only so many

[12:41] homes each year in Harden County. And if we're cutting out these people from

[12:48] coming in, maybe we'll get more homes for Harden County animals and and u plus

[12:54] the ones that we're putting out there with them will be spayed and neutered,

[12:58] have their rabies shots, stuff that, you know, we can make sure

[13:03] health and safety and they're not reproducing enough.

[13:07] So, we still need Jenny to to give her approval. Um, and I'm sure

[13:15] there may be some wording she may want to change. I can't speak for David, but

[13:20] um, I do feel it's a good idea. It is going to be something that will cause my

[13:26] guys some extra work. Typically, in the beginning, I've done some more research

[13:30] on this. Um, but typically when they know that you have this set up and that

[13:35] you're actively enforcing it, they they stay away. They move on to the next

[13:40] territory to

[13:46] Penny says she hopes to have it reviewed by the middle of the week.

[13:52] » I'll provide feedback. >> So, this is something we can um just

[13:56] bring forth again after we get the ordinance reviewed and the wording and

[14:01] then bring forth at our next resources meeting.

[14:04] » Yes, that'll be fine. Hopefully,

[14:12] » you need it. Definitely. I don't I'm not opposed to any of this. I If is there

[14:19] anyone that has a problem with proceeding with this or has any comment

[14:24] about this? >> What about flea markets? day. It would

[14:28] be interest.

[14:33] And kittens are on there too, Larry. So,

[14:37] » there are places that >> That's a good thing.

[14:40] » They breed kittens just to just to sell kittens,

[14:43] » which I don't understand. You know, >> plenty of kittens around.

[14:48] » Wow. Yeah, there, you know, I don't that part I I've never seen that, but

[14:53] evidently it's >> in other areas it's big. So,

[15:00] » I can't think of any downside. >> Yeah, I I can't either. I don't know.

[15:06] » The issue came up long time ago. Did we have the same issue about an ordinance?

[15:13] » I, you know, I brought it up. I don't know if it was Jim or whether it was

[15:17] Daniel who was in because this was in 2021 and I was part of working with

[15:23] Julian writing this. So, um, but I I don't know. I think it was more let's

[15:28] just see what happens with it and then we'll decide because, you know, I knew

[15:33] if we were keeping them out of the two cities, it wouldn't be long before they

[15:36] were coming to the county to do it. So, and that's actually happening now and we

[15:41] we've seen it multiple times. we were able to find another reason to persuade

[15:47] them to go on, but we're not always, you know, every time we come up and say

[15:53] something, they get a little smarter and come back with what they need to

[15:57] maintain the market. So,

[16:01] » the issue I understand right now is the flea market. It's in between Racklet,

[16:05] Elizabeth Town. A lot of people, >> it's right across from Old King.

[16:08] » Yeah, >> I've seen puppies there.

[16:14] And the pro, you know, you half of them ain't vetted probably.

[16:18] So, it' be good to have the license. [snorts]

[16:22] » Like I said, the group we talk about, they were deep in Indiana. You know,

[16:25] they drove quite a ways to get here. >> There's a reason they're driving four

[16:29] hours to get to Harden County and not >> Yeah,

[16:33] if I remember correctly, Mike, there was some of the discussion regulating retail

[16:38] sales getting in where you going to draw the line. You got vape shops and you got

[16:42] this, you got that. You know, >> so I think it's why it died.

[16:46] » Yeah. There was a lot more >> to it than just

[16:49] » Yeah. >> dragging other issues into this issue.

[16:53] » And I don't want to drag anything this >> trying to go anywhere.

[16:59] » Sure. >> Okay. Well, we'll uh I'll put this on

[17:04] the agenda for September and we'll look forward to seeing that and bring this

[17:09] back up again. Thank you.

[17:14] » Let's see. Judge T. Great work.

[17:18] » Yeah. Yeah, just uh I think our last meeting or after class meeting some

[17:23] questions software that currently have that is

[17:30] a free version of it and price tag to upgrade that was $14,870.

[17:41] And so I just wanted to take some time and clarify what this is

[17:46] so that not any misunderstanding. Uh there was $6,120

[17:54] of this almost $15,000. That is actually the

[18:00] software cost. Okay. So that would be

[18:05] that's for 30 users and $17 per month.

[18:12] That's where the $6,120 comes from. And the rest of it, almost $9,000, is

[18:22] for professional services, basically to

[18:28] train and to bring all the users on board. this upgrade all of the

[18:37] you know all the differences from what they've come a little bit accustomed to.

[18:43] So it's um so that's that's where the uh that's the breakout I guess of

[18:51] proposal for salt repair work 365. Okay. So and what this thing is there

[19:01] may some misunderstanding there. Um, basically

[19:08] bright work 365 free we are currently using that and have been since

[19:15] some training got got everybody kind of on board how to use it back in the first

[19:20] of the year. So really since about March, we have been adding projects each

[19:26] department to all kinds of different projects from

[19:30] quality improvement projects to know anything that might cut waste out

[19:38] of their processes, you know, to be productive.

[19:41] Um, you know, cost down projects, any any type of improved project

[19:48] fit into this. We currently have 61 projects that are in progress right now.

[19:59] And so those those I can uh we can I can get to those. I can see what the

[20:05] projects are. Um our department heads are up updating these uh or trying to

[20:12] each week uh what whether there was any progress or not on their on on their

[20:18] projects. So, that information is currently being put in really. It's a

[20:23] few drop down um menus and then a couple text boxes that they can put stuff in.

[20:30] uh there's no way to if they have um email information or a word document, an

[20:37] Excel document that's got some chart in it or any kind of data that's being

[20:43] analyzed, any of that stuff, this free version,

[20:49] like I said, it's very basic version and you can't attach it to uh to that

[20:54] project. So we've we've kind of done some workarounds to try to to to

[21:00] be able to handle some of that. It's kind of cumbersome to do.

[21:05] So uh anyway it I it's been a good start and we know just to take even a step

[21:12] back from that look back last year we spent our team that was looking into

[21:19] this spent several months uh reviewing various different software packages that

[21:25] would do this type of thing where you can document a project and and keep it

[21:31] going and then uh have it Um it's percent complete and the health

[21:39] of the project and whether things are moving forward or not. Uh action items

[21:44] that move the project forward. Uh team members, you know, all these things that

[21:50] make make up a project and to document it. And there's a lot of them out there

[21:56] and uh there's a lot of very expensive ones to be frank. So we thought after we

[22:02] finally narrowed it down to this particular software package, this was

[22:07] the least expensive. And the other thing that really liked about it is it that it

[22:12] did have this free version so that we could uh try it out basically and get

[22:20] used to using it before we would start to invest money to. Okay. So that was

[22:27] the reason really behind starting out this way and uh we did get it uh just a

[22:33] note again that this software package this this uh 15 almost 15,000 is is

[22:39] budgeted put in for this purpose and um and the timing was good and that we

[22:45] could utilize it for you know five or six months get projects in it play

[22:51] around with it understand it uh get used to using a project management software

[22:58] and uh and then we would have the ability to upgrade this particular case

[23:04] without going to a totally different software package and having to you know

[23:09] start over again basically with all these projects.

[23:12] So um so that that's some of the background.

[23:18] um you know this the uh it's basically

[23:23] we're trying to manage all these projects that are going on and

[23:28] without something like this it's been very difficult over the last several

[23:33] years to try to track all the different projects that are going on and

[23:37] understand how things are progressing have some account so forth so um and

[23:44] actually have some reporting that is happening

[23:48] So this software uh the upgrade especially makes it very

[23:54] much easier to understand how things are progressing.

[23:58] I feel like we've already demonstrated value by using the this free platform uh

[24:05] since March and the paid version is a significant enhancement

[24:10] for sure. U control, visibility, staff efficiency. Um, and so all those things

[24:18] will be enhanced. Um, this definitely is a step up.

[24:25] So I I think a few key points. Um there's things that have to do with um

[24:32] it it is a centralized system reduces reliance on spreadsheets email updates

[24:38] which is basically what you kind of depend on you know okay well we got a

[24:43] problem here let's address it with a project let's document it u and send

[24:50] that out as an email possibly or discuss it in a meeting then you follow up later

[24:55] with another email well how are things going And maybe, you know, two or three

[25:01] weeks later, you're trying to figure out, well, [clears throat] is it did it

[25:06] get completed? Uh, you know, are there any issues with trying to get it

[25:09] completed? It's going to cost some money to to make this improvement, how did you

[25:14] arrive at at the at the solution? All these types of things are going back and

[25:19] forth email or verbally or during a meeting or maybe uh action items during

[25:24] a meeting that may be associated with that particular project.

[25:28] So all these things take up extra time not um you know there's not a process

[25:34] and a way to document them. Uh so I I think this this uh type of

[25:43] of software which is really you know fairly minimal in price um is is going

[25:50] to show itself to be very beneficial. already has his limited version and this

[25:55] just takes it up to level with some dashboard that allows um me and Bonnie

[26:04] and department heads to uh look and see how things are going within the

[26:09] department with all their projects and then I can all projects in the

[26:12] wholeization. So the dashboard part of it um is very effective, very um

[26:22] help helps a lot with time it takes right now for me to try to figure out

[26:26] how things are going overall even with the free version.

[26:31] So yeah, there's some staff efficiency that's improved. there's uh

[26:38] you know the uh the implementation risk is going to be low because we kind of

[26:44] already got it started. So we're not starting out and paying money for

[26:49] software that we don't that we know that may or may not work. We already know it

[26:53] works. This is going to enhance it. So the imp

[26:57] implementation part of it is is solid. Don't have to worry about that.

[27:03] Um

[27:07] I don't know that I have some other stuff but I I I guess you have any

[27:12] questions about this why proceeding this or want to proceed.

[27:18] » Let me clarify this now the free introductory software

[27:25] » was good since March from March to what the end of the year. Uh it's it's good

[27:31] for it. It's it's good forever. >> I mean it's okay that there's no it's

[27:37] unlimited time. >> We could use it as long as we

[27:42] » so and we you know which was good. That was another positive thing about some of

[27:46] the software packages didn't do. >> This one did.

[27:50] » All right. So you're you you're wanting to move forward to the enhanced um

[27:55] project management software at the cost of um

[28:00] » well nearly nearly 15,000. Okay. I just want to clarif

[28:11] » Well, it was 9,000 and >> 9,000 $8,750.

[28:16] » So a total of 1487, >> right? is a one-time thing that doesn't

[28:20] happen. So, that's that's a one-time charge just to get it implemented.

[28:27] » Okay, that's to get it implemented. Then, what is the annual fee?

[28:30] » $6,120. >> All right. Okay. That's the annual fee.

[28:38] » And and is this involve like a yearly contract?

[28:44] » Is it an annual contract? Anal

[28:51] the 6,120 that's included in the 14,870

[28:57] at this to initiate this. Okay,

[29:03] » I'm going to I'm going to open this up for discussion then. Um, any of the

[29:08] committee members have any comments about this or anything to share before I

[29:14] go to the other side of the table? I'd like to say about the uh the

[29:21] enhanced product that the free version doesn't have is cross collaboration with

[29:27] the departments. Right now it's verbally when we all sit in a room whenever

[29:32] people need help with another piece of the project. A lot of times it's Aaron

[29:36] depending on what the project is. Then you have the department head. They also

[29:40] might have their um assistant or somebody else working it with it. A lot

[29:45] of times what EMS is doing on some of the projects, it involved 911 too. So

[29:51] you needed to do that in this in the free version, you just have the leader

[29:57] and then like a sponsor, which would be me or keys or somebody that could also

[30:01] go in there and look at it, but everybody can look at all of it. It just

[30:05] gives you a lot more levels and plus the ability to actually attach documents to

[30:11] it so people view it without all getting into a meeting and then trying to go

[30:16] over stuff. And also, I know from me coming on here partway through um trying

[30:24] to find pri prior projects, they're all kind of

[30:28] like saved in a directory under maybe a prior employee or um you just just have

[30:37] to do these broad searches. There's not a a uniform way or uniform spot on the

[30:42] network where things are safe. This would help get major projects into

[30:49] one area if you're just looking for those and grants too.

[30:54] Quite a few grants in on this too >> that are bigger projects.

[31:00] » There's a lot of things that are fitting into the project

[31:03] talent. So [clears throat]

[31:13] the free version doesn't

[31:19] categorizing your projects like it's safety

[31:24] cost dam quality. It's very restrictive. Uh I'm not complaining about it. It's

[31:31] just this is what it was. So we knew that going in. It was a place to start.

[31:38] So we're at the point now where used to using something like this and

[31:43] now ready to make a step forward. Uh, you know, a lot of these projects

[31:49] are team projects where you have the team engagement like Bonnie was saying

[31:53] and this version that we're using now doesn't allow you to to you can you can

[31:58] put your team members in a text box but it doesn't automatically [cough]

[32:03] information out to email or whatever [laughter]

[32:08] teams to

[32:12] collaborate with each other. See That's the status.

[32:16] » Whatever you're trying to communicate it, you have to do it all by email. Just

[32:22] goes back to email. Doesn't necessarily tie back to this project. So, um, the

[32:29] other thing just reminded me of too, the nice thing about this too is it also

[32:33] uses Microsoft 365, right parent? So, um, Excel,

[32:40] uh, Word, you know, PowerPoint, Teams,

[32:46] All of those are tools that this software utilizes and functions with

[32:54] versus some of the software packages kind of try to do their own thing.

[33:00] So yeah, so there's automatic SK automatic scheduling.

[33:06] There's obviously centralized project tracking, high visibility, streamline

[33:12] communication,

[33:17] bottleneck identification.

[33:21] I I can look at particular department, department head and see how many

[33:25] projects they've got. There's some there's some data that is provided

[33:31] through some dashboard that says, "Hey, this too many

[33:35] projects. There's too much time um associated with some of these. You need

[33:41] to reevaluate what you're you know what you're asking." These types of of things

[33:47] that are helpful when you're trying to get the you know get things done,

[33:53] prioritize, I suppose. >> So anyway, That's kind of where we're

[33:57] at. >> Yeah, we have three department heads

[34:00] here sitting at the table. Do you all have any input? Um, have you

[34:05] used this? You I'm assuming you've used the program. How do you feel? You think

[34:10] that? Um, [clears throat] what are your thoughts? Want to share?

[34:13] » Well, I'm not the most teased heavy person, so I'm probably slower than

[34:17] everybody else is on it. Uh, but uh I mean, I'm putting my stuff in and

[34:26] It keeps it helps keep me on task for what I'm trying to what I'm trying to

[34:32] accomplish. So

[34:38] » currently I'm I'm having Sarah do this for me in my office. So that's how I'm

[34:43] streamlining it here.

[34:48] » Do you have anything you want to share? I mean

[34:53] the some of the downfalls is uh task

[35:00] the current version can't assign task so the paper version assign task so I

[35:06] can assign employees task same way with the rest of the

[35:11] departments they could assign attack trying to get

[35:18] whatever pushed through whether it's an ordinance or and they can assign a task

[35:23] to somebody to say hey look view this tell me what you think make

[35:28] modifications whatever pass that do you can we can do that now it's just

[35:34] using other tools if it's not

[35:40] » I'm hearing that benefits

[35:45] the enhanced software >> no I All I know is the one program I

[35:52] haven't seen yet. So, >> but you you do you agree that that it

[35:58] would you would benefit from the enhanced software based on what Judge T

[36:03] just explained to us? >> Yes,

[36:07] » that's what I'm that's kind of what I'm asking.

[36:10] » But I I I just >> all I know is the program.

[36:18] Do we have any um then

[36:22] feedback here from any fiscal court members questions? Uh

[36:26] » so you want you're wanting to use this for everyday routine tasks were just

[36:30] special project. These are projects that are outside.

[36:38] » Okay. >> So, these are would be improvement types

[36:42] of

[36:45] types of things that are going on. I mean, there's there's some things that

[36:49] kind of you might say might overlap a little bit.

[36:55] For instance, may have grant that they are

[37:01] going to work on and there's a bunch of actions and things that they need to

[37:05] pull together to make that thing come to fruition, but and they but they maybe

[37:11] have they maybe had done a similar grant last year and but they still want to put

[37:16] it in in the project. They only do it once a year and so they

[37:21] may not have it well documented. So we might

[37:24] » [clears throat] >> I said, "Yeah, I mean, we can put that

[37:26] in here this time, but by the end of this project, maybe we have this thing

[37:30] documented, so you don't have to it. It's part of your work, right? It's part

[37:35] of what you're responsible for if it's an ongoing grant year to year. Now, if

[37:40] it's a new grant, then yeah, I mean, I think that's definitely

[37:44] something that you would put in there as a project because you're having to

[37:48] develop it. You're having to learn as you go through it and hopefully have

[37:53] success in So you have 61 projects right now with

[37:59] the free software. >> That's correct.

[38:02] » Right. Okay. You're wanting to expand that,

[38:05] » right? The enhanced we would take the 61 that we have right now.

[38:11] » Bring those into the enhanced >> into the enhanced

[38:13] » and any new projects would auto have to >> unlimited number of

[38:18] » unlimited. That's another good thing about this one. It had unlimited number

[38:22] of projects. Some of them had limits on projects and then as you as you expand

[38:28] use of it had to start paying. >> I know you mentioned grants and then

[38:36] projects. What what other type of if you just give us a couple of examples what

[38:40] other type of pro like the main projects that that you've got going on right now?

[38:47] Just curious. When you say projects, that could I

[38:50] guess that could mean a lot of different things.

[38:52] » It does. It means it encompasses and each department of course quite a

[38:59] bit different because they're doing a lot of times just totally different

[39:04] things. Like for instance, um uh one of the big ones here is the the um service

[39:12] time, shoot time. And this is uh in

[39:18] EMS. So looking at the time that that's the

[39:22] time it takes from whenever ambulance is dispatched to the time the station. So

[39:29] we have goals there of how quickly that needs to happen. And uh so this project

[39:35] is to meet that goal. I'm not sure I can't think of what the

[39:41] the final goal is, but 95% 99% whatever that that goal is of compliance to meet

[39:48] that goal. >> So it's a measurement it measures.

[39:52] » Yeah. Each of these >> put your measurements.

[39:54] » Yeah. >> You have to go like an individual has to

[39:57] go in and put the the information. So this measures

[40:01] » it measures. It gives you hard data as to the success of

[40:06] » how well you're doing, meeting the goals that you set out.

[40:09] » We already have that. Somebody doesn't have to enter it. It comes out of our

[40:13] 911 systems and and the MS. But but actually setting up a process to monitor

[40:19] and let people know that this is more of a requirement change. It it's it's

[40:25] trying to reduce by a whole lot of different methods. And that's what what

[40:29] why this project is there. It's not just, you know, report this. It's it's

[40:34] trying to enhance it, make it better. And we've done that on several things.

[40:39] Um 911 has their own. They had the whole CAD system. They're redoing the CAD

[40:45] system. It's was a project in there and they're now they're done, but they have

[40:50] this stuff that has a lot of different pieces that you also need to involve

[40:54] other people in on >> and who accesses this information.

[41:00] Um any of our department heads and assistants or deputy

[41:07] have access to it and adding projects themselves

[41:16] any of them can see any of these projects.

[41:20] Um Erin is is would it not be possible to uh essentially build the same system

[41:25] using our Microsoft's existing platforms, Power Platform, Sherpoint,

[41:30] Teams, PowerBI tools. Can we not do that instead of buying all of this?

[41:37] » You want to build it? >> Yeah, we can't we can't [clears throat]

[41:40] do that with with the stuff that we are that we already have in system.

[41:44] » I don't have a team to build something.

[41:49] I don't have a team of programmers set and dedicated to build software.

[41:53] » No, I mean they're not building software. We're we're using what what's

[41:56] already there using the Power Platform that's already there. The SharePoint,

[42:00] Teams, PowerBI tools, >> you have to pull it all into one system

[42:05] into a dashboard so everybody can see everything at one time.

[42:10] » That's what he'd have to program. That's what this program.

[42:15] » So you'll be doing that, Eron. Will you be collecting all the data and

[42:19] putting it into the dashboard? How's it manage the migration integration of the

[42:23] old system, new system, the old information, new information

[42:28] from the free version to the paid version?

[42:31] » That's that's what uh we're paying them to do that. It's all this is all the

[42:36] same company will manage. >> Right will manage taking what we've got

[42:41] in pre to >> Oh, yeah. Yeah. There won't be any

[42:47] now what what's there now will be integrated into the to the new software.

[42:52] It'll be pulled over into it >> and then all the pulling in of Excel

[42:56] spreadsheets and PDFs and you want to use BI all all that will be done by the

[43:03] users in the system to attach to their project. It's all part of their project.

[43:08] » So they're going to be inputting the data into the system.

[43:12] They're going to be uploading the data >> for their for their project.

[43:16] » Yeah. >> What type of feedback have you gotten

[43:18] from >> your employees? Have you have you gotten

[43:22] any feedback? >> Oh, yeah.

[43:24] » Yeah. Gotten feedback. >> It it varies. It varies from some, you

[43:30] know, positive feedback all the way to some negative feedback.

[43:37] Initially, I' I've done this type of implementation a lot of times in other

[43:43] other areas, other industry types of companies, and it's it's it's always the

[43:50] same. There's always going to be some that that appreciate it, see the value

[43:54] in it right off the bat, some that don't like it. They don't they haven't seen

[44:00] the value of it yet. And then you have a pretty big chunk that are like, "Yeah,

[44:05] let's let's give it a shot." And we'll they they will come around. They see

[44:10] that does help them. It helps them to organize. It has the accountability that

[44:16] that's there. And some people like accountability. Some maybe not so much,

[44:21] but so it's a wide range that um that are feeling this going forward. U so

[44:31] yeah I it's it's not surprising whenever you have

[44:38] 10 12 different departments that many people that are overseeing them a lot of

[44:44] different personalities and and not too many of them are used to documenting

[44:50] their projects. So this has been a pretty big

[44:53] um pretty big deal to get us even to this point. And as we continue to move

[44:58] forward, this software will help us to continue to document these things. And

[45:05] there's there's also that benefit at the end of a project actually accomplish.

[45:10] you know, you've got all the evidence. You get a report out of this uh very a

[45:16] very nice report that will come out automatically versus having time to

[45:22] power presentation or something like that that explains your project. You've

[45:26] been putting it in all along. So, it kind of helps you to pull that out to uh

[45:32] to spread that that kind of a celebration that you've accomplished

[45:37] something and learn something along.

[45:40] » How long does it take for them to enter this information in versus just

[45:45] completing the task? It's it varies, but u right now it's not

[45:53] been very time consuming because it's it's just some drop down menus and some

[45:57] text that define the problem basically define the project.

[46:02] » As the the new program gets more enhanced, will it someone going to add

[46:07] more time for them again? >> There will be some more time involved

[46:11] because you're asking for more information to be put in there.

[46:17] But right now there's also time being that as they are working on their

[46:23] project and they have some Excel spreadsheet or some data or some

[46:29] uh communication you know with using a word document or just an email that is

[46:36] hard to track. So with this, they're able to easily,

[46:41] you know, download that into the into that project software. So they can get

[46:46] out there very quickly if they reference back to. So there's there's some give

[46:50] and take and it's a little hard to tell right now if

[46:56] it'll really change it that much what's going on. I mean, this type of software

[47:02] is one of the things it does. It does enhance things. makes things easier to

[47:08] track for them. Some of them may not see that, but

[47:12] » Well, for you as well though, I guess. >> Oh, yeah. It definitely helps me.

[47:16] Question about that. It's probably easier to track. I get

[47:21] that. It's also going to be time consuming

[47:24] common sense standpoint. Somebody's got to input that data. I don't want to put

[47:28] you on the spot, but you've already been asked one question. How long are you

[47:32] averaging now putting in the data every week? um with the projects that I'm

[47:37] working on now 10 15 minutes

[47:41] » one time a week. >> Yes.

[47:44] » Is there a followup to that? >> If you input the data then is there a

[47:49] followup as to questions about it or >> Well, I mean they can they can tell if

[47:54] we've updated our projects. So yeah. >> Yeah. There's you can see when the last

[48:02] time that they put theirs in. So right now we attempt to have a discussion at

[48:09] any of the projects that might be falling behind or there's some some

[48:15] problems with board with it. Try to do those on a weekly basis

[48:21] but that that would only be maybe five minutes at the most during

[48:27] so it's it's not been overly time consuming and it you know

[48:35] It's expected that there's going to be some additional time to document these

[48:39] things. >> It's it's part of it. As as time goes on

[48:44] and you start to actually use this to solve the problems, then you don't have

[48:50] these same problems cropping up this office. So actually do go through this

[48:56] process, you're more likely to solve the problem and get it put behind you.

[49:01] It's right now where there's this combination of I've got

[49:08] this problem that keeps cropping up. So, I keep addressing it. I never really fix

[49:12] it, but I I keep it under control just through

[49:17] sheer force of trying to to that I've got to do it. And so now if if I tack on

[49:24] some more time that I'm going to start documenting how I'm going to work

[49:27] through that project, get help where I need it, get people involved with it,

[49:32] that is going to tack on more time top whatever. So it feels like and it is

[49:39] more time more time that taken to do all of that. But as you solve those problems

[49:45] then those start to go down. You start to feel value.

[49:50] So it's um right now would be one of the harder

[49:55] times that we're going through as we get used to projects.

[50:02] » So in training for this this program you already had

[50:06] the initial training. I I know that. But the continuing um training, continuous

[50:12] training, Erin, are you doing that? Are you is this taking time for you to go in

[50:18] and try to troubleshoot anything that somebody might be having with the

[50:22] software or anything like that >> current?

[50:27] » Currently or do you foresee that in the future?

[50:30] » Not in the future because I mean they there are a set of time

[50:37] for the software provider to train us. So they're basically going to train the

[50:45] department head >> the provider student

[50:48] » it then you have >> now it's basically hey here it is go

[50:52] figure it out. So >> he was involved with everybody else in

[50:55] learning the system. We had all that training originally, just the first part

[51:00] of it. >> But the systems have builtin tutorials.

[51:05] So you know, you train the super users first and then as things change, you can

[51:11] still go back in and look at the tutorials and train yourself.

[51:16] It's just nice to have the one big one at one time to train everybody.

[51:23] If we have 17 individuals designated now to be users, uh if they delegate

[51:30] to a supervisor or whatever, will they then be a user have to pay the

[51:35] subscription fee on that? >> It's possible down the road that

[51:40] supervisor showed interest in um some value to it, but yeah, we could add a

[51:47] feature to it. >> I mean, it could be there's 17's not a

[51:50] limit to it. You could expand it. >> You want to do 30 at $17.

[51:55] » I mean 30. >> I Yeah. Yeah. No, you can you can add to

[52:01] it.

[52:04] » I I think the 30 though is sufficient for some time per user.

[52:10] So what about $200?

[52:18] Any

[52:22] questions over here from fiscal court members?

[52:26] Larry, any comments you want to share? >> Do you retain your documents if you

[52:31] decide not to? >> We would we if the decision was not

[52:40] you if we don't aftercription. Oh, I I I don't I probably wouldn't have access to

[52:49] » Oh, thank you. I have access to them. >> Yeah,

[52:52] » we're not going to. >> So, this is something we need to

[52:56] continue. Sure.

[53:00] Really good. >> So, we're uploading we're we're

[53:03] uploading documents that are already on our system. So, basically, you're

[53:06] getting the two spots. You're not losing anything. It doesn't it it we would lose

[53:12] what the documentation within that project is is about any notes that you

[53:16] made in there but >> tie it to the project.

[53:19] » Yeah. >> Still out there,

[53:23] » right? >> If that's what you were asking,

[53:25] » the measurement element is gone. >> If your measurements,

[53:29] » we have a lot of our measurements are outside. have the history and the info

[53:33] but but to continue measuring the goal

[53:40] » but the measurement for that particular project. So if we take for instance the

[53:44] shoot time service time proof project uh that's being done on Excel

[53:50] spreadsheet okay so uh with a graph so that graph is being uploaded into

[53:57] project so I can have access to it very quickly but it's not to say that the

[54:01] Excel spreadsheet is gone >> okay so it's not so you don't need the

[54:05] bright work 365 for that particular one it monitors it monitors It helps.

[54:12] » What Bright Works gets you is is pulling it all in one place where everybody can

[54:16] see it and some accountability. But detail work can be off site

[54:25] and you get reports out of the system before you would ever stop it. You could

[54:30] print reports out. It gives you the whole thing probably in a PDF. I'm sure

[54:35] right works the new >> So you have to input this twice. You do

[54:39] it in your regular program and then you have to upload it to the

[54:43] » 360 takes a second. You're doing your work file. You're up

[54:49] » just like we do that with a lot of our programs.

[54:55] You're not You're not >> not doing the work.

[55:10] » Any other questions, comments? >> I'd really appreciate it if if we could

[55:15] move forward with this. I think it's it's part of

[55:19] the strategy to try to continue to improve

[55:23] save time and do a lot of things that I think that this organization any

[55:28] organization should be and this would be very helpful. It's really is at a we

[55:34] purposely picked this because of cost compared to

[55:38] us. It's it's one time case it's almost 15,000. It's nothing to sneeze at. for

[55:45] for what we're trying to do here um

[55:50] projects that we already have out there. It's it'll be a really positive step.

[55:58] I was going to be honest with when this was first discussed

[56:05] across my my employees and I never received one policy and already talking

[56:12] about time that they're required. That's why I asked you the

[56:16] question, Mike, you know, earlier. Uh I don't know what what the timeline is for

[56:21] everybody. But uh there's some concerns about time to put in the time to

[56:26] respond, micromanagement. There's all kinds of issues that people were

[56:30] bringing up and I understand all that from looking at it. And there is the

[56:33] potential here to put this thing to mushroom. I we got 61 projects now with

[56:37] no clear definition of what a project entails. We could end up with a whole

[56:44] different scenario six months from now, judge. I mean, I'm just saying what the

[56:48] negatives are that I'm here. >> Yeah.

[56:49] » And and I, you know, I went through and and looked pros and cons to the system.

[56:54] I got three pages of pros and 13 pages of caution on when you when you research

[57:01] the system. So, uh, just reading through all that, I could see some of the issues

[57:05] that that some might be concerned with. So, I'm not an IT person. I might uh but

[57:12] I'm uh I try to listen to the employees too and their feedback. So I'm I'm still

[57:18] have some reservations about I really do and we're bringing at the end of this

[57:23] term as well and maybe we may not all be here the next time.

[57:29] You know, that's always an issue of bringing something that's late into our

[57:33] terms and somebody else may not like it. Then we locked into something that

[57:40] they maybe it won't be beneficial, maybe it will be official. I have no idea. It

[57:44] just uh just concerned about bringing it this late into the into this court's

[57:49] term. Well,

[57:58] » I think every department head has daily, monthly, yearly um deadlines that they

[58:05] have to do and sometimes this can make that difficult to be honest, but it's

[58:12] just new. So, we don't really know what advantages we'll have if we did go on

[58:16] this. I just know that with my job, I have so many deadlines that sometimes

[58:22] that's why I've gave it to someone else to do in my office. But as to, you know,

[58:27] six months from now, if we go to this program, it could be an advantage. I

[58:33] just don't know. I have to take that, you know, as he's been experienced at

[58:37] that and I'm not. >> Well, that's what I'm hearing. Just one

[58:41] more thing, you know, and and I understand the other side of it

[58:45] too, Judge. I'm not I've been in management too. You always have the

[58:51] change issue that's involved and people are opposed to change and u and it is

[58:57] difficult but I'm just trying to throw all the issues out there that that we're

[59:02] being faced with. We're have to make the decision. I also noticed on some of the

[59:06] research that the county government's fiscal court is using this as a a

[59:11] dashboard as well. myself. >> But we we're not going to be I don't

[59:17] think that's your intent to allow physical court to have dashboard access

[59:21] or >> Oh, no. I mean, it's something that we

[59:24] can get to. It's just so new. Don't have a dashboard. So, the software

[59:32] version allow that to summarize in a way that

[59:37] see it, understand it. >> I mean, user cost. That'sing the user

[59:44] cost. But but yeah, what we don't have now is the dashboard.

[59:48] » Yeah. So >> I mean I'm not saying we can we can

[59:52] print out reports. It's not that we have to add users

[59:59] to see the dash and this thing will allow us to have

[1:00:03] some reports. I

[1:00:08] I think that that will be beneficial for fiscal too. Okay. If you want to dig

[1:00:12] into it enough to see what this these uh projects how they're tracking,

[1:00:19] I mean it'll be available for you to see.

[1:00:23] » Well, how would we get it though? If we ask the department head

[1:00:28] or do we have to go be >> no

[1:00:30] » each each request go through you? >> It would be I don't know. I don't know

[1:00:35] how we'll do it. >> I mean,

[1:00:37] » it's kind of it's kind of new. So I I don't know what this dashboard's going

[1:00:41] to look like for our organization. So um at some point it needs to be there's an

[1:00:49] initial part where it's kind of messy and but dashboard is that accurate or

[1:00:53] not. I it's only as good as the information that's going into it. Right?

[1:00:58] So if if I were to say, "Hey, as soon as we buy this and we get all these

[1:01:04] projects in there and then put this dashboard out there," I'd be hesitant

[1:01:08] until I'm able to verify that things are going well, got good information going

[1:01:14] in and we got some good coming. That will probably take some time, you

[1:01:20] know, take um from my past experience, I know that

[1:01:26] to be true. So,

[1:01:31] » but yeah. >> So, what are we going to do if if u

[1:01:35] Lisa's not using it? Mike said decides that he doesn't like it, they don't use

[1:01:40] it. Is there going to be a repercussion to them for not using it or it's just

[1:01:45] going to sit in our in our toolbox that we have it, but our employees don't want

[1:01:49] to use it? How's that going to work? No, I mean it'll be an expectation that all

[1:01:54] the department heads will other departments in case Lisa's case she's

[1:01:59] got somebody

[1:02:04] using it so far utilize it pretty well. So as long as we

[1:02:10] got each department representative they're utilizing it, it's all good. So

[1:02:16] it's not again this gets into what my responsibility is uh as judge executive

[1:02:23] to oversee the everyday functioning of all these departments. So this is a tool

[1:02:30] that I need to make sure that we're forward

[1:02:35] that's um that's for me to take care of any issue like that.

[1:02:43] So, I'm just Is this more of a tool for you to keep track of what they're doing

[1:02:48] or to keep them more on task? >> It's to help keep them on task.

[1:02:55] It's both really. It's for me to understand how things are progressing in

[1:03:00] their departments, but it's it's ultimately for them to make the

[1:03:05] improvements that they need for their department.

[1:03:09] And uh it's without this it's it's It's all relying on organic approach, you

[1:03:16] know. So, um, you know, if you go into wherever you're working at and you go

[1:03:23] in, maybe it's your own department, but maybe it's somebody else's department,

[1:03:27] you're managing that department and you're wondering how things are going.

[1:03:31] Um, you might ask, well, how are things going today? Well, might get the answer,

[1:03:36] well, things are looking good. What does that really mean?

[1:03:40] » Right? So this this uh helps define that much

[1:03:44] more and it's a lot lot more accountability. Things are

[1:03:50] progressing in a good direction. I I've I've gotten a lot of feedback as

[1:03:56] well from some employees. Um but again, you know, some people have problems with

[1:04:02] accountability, so that might be a problem. I don't know. Or or it might

[1:04:06] not be as useful. I'm not for sure, but I have lot a lot of feedback and

[1:04:12] » initially I think there are there are there are questions. I I don't doubt

[1:04:18] that you've got some negativity. It's to be expected. This is a big

[1:04:23] change. It's been

[1:04:27] working through it slowly. couple years

[1:04:35] I've been waiting for the opportunity to to to implement this and then we're able

[1:04:40] to implement how to continue to progress.

[1:04:46] If you're not making some movement in continue to make movement in a good

[1:04:50] direction, it's going to be uh things will tend to go backwards.

[1:04:54] I definitely >> judges to help me understand

[1:05:00] still trying to sort through this. Let's just use the road department for an

[1:05:03] example. Would it be an expectation that supervisor the next day would come in

[1:05:09] say we did 89 potholes, 200 ft of guardrail,

[1:05:16] 20 signs, 8 miles of roads paved today. Put that

[1:05:21] in daily. Is that the expectation of this?

[1:05:27] Every department has got to figure out and we're still in the process of how to

[1:05:32] measure

[1:05:36] a department. All of those that you just mentioned

[1:05:40] could be key metrics, >> but all of those are routine task,

[1:05:45] » right? That's not projects, >> right?

[1:05:49] » There's a difference between putting the those routine tasks. He's not trying to

[1:05:54] put the routine tasks into this system. This system is to help people meet their

[1:05:59] goals and objectives which that was the first part that probably heard

[1:06:04] resistance on because a lot of people have not done goals and objectives and

[1:06:09] if you haven't done that in your own workplace which some of these people

[1:06:13] some of the department heads have not but it's the projects and then the

[1:06:18] individual key performance indicators are a different thing. it. You're not

[1:06:22] putting those into this system. You're developing them, but you're not putting

[1:06:28] them into this system that we're trying to get here.

[1:06:32] » Are you guys going to give them the KPIs or how's that

[1:06:35] » working with them trying to figure I I they're the ones that know they're

[1:06:42] so a team effort to try to out. But to your point, um, say potholes, let's take

[1:06:50] that one. No, this you would put into this this

[1:06:54] system how many potholes we did today this week. But initially if you're

[1:07:00] measuring say hey we got a team out there they're taking care of 30 potholes

[1:07:07] a week. Okay. Is that is that if we're looking at productivity is that good? Is

[1:07:15] that susceptible? Is it or not? should we be doing for you?

[1:07:22] Okay. And uh so those are the the things that the same I mean it's the same type

[1:07:27] of idea looking at time for um for EMS for the

[1:07:35] you know for the ambulance to get average time is 2 minutes and 30

[1:07:39] seconds. Is that acceptable? Is it good? Is it not good? Shouldn't we be doing it

[1:07:45] two minutes at 30? Um, so those are all the questions that

[1:07:50] we're still asking. We're still working through some of that right now. Road

[1:07:54] department's a good example. It's trying to figure out what what constitutes a

[1:07:59] good day. >> All those things have variances

[1:08:03] and they're in put into this too. >> They're only they're not put into this

[1:08:07] system. It's only when it becomes a project. So in the case of potholes and

[1:08:11] we just decide hey on the average we have to look over maybe the last you

[1:08:16] know two or three months and say on you know we're usually filling I don't I'm

[1:08:21] just throwing out numbers but 30 potholes

[1:08:26] okay and we we see variation sometimes 25 sometimes it's 40 and we decide

[1:08:32] really for that team and going out there looking at what they're doing

[1:08:36] that's an acceptable number so that wouldn't be a project that wouldn't be

[1:08:39] anything that that would go into um we may want to monitor it, figure out

[1:08:45] a way to do that and maybe that becomes a project or to uh capture a day that

[1:08:51] was at 35 week that was 35 and decide hey let's

[1:08:56] look at that and see how they did let's standardize that or something that ought

[1:09:00] to be a comfort project but just the daily where they're at right now that

[1:09:05] does not go in this has nothing their daily tasks

[1:09:10] It's just improvement of those tasks that will be included improvement and

[1:09:16] some and and that and to measure that that's a lot of times the very hardest

[1:09:20] thing to do is to figure out how to measure

[1:09:23] and that I know that's frustrating for some for some of our employees because

[1:09:27] they've never measured

[1:09:31] » well the potholes are you filling up a one by one pothole or a

[1:09:37] » eight by But yeah, >> so that that makes that one more

[1:09:42] difficult. So that may not be one that we can future. That was just when it

[1:09:47] came. >> Do apartment heads would they have

[1:09:51] access to they can see anybody's projects?

[1:09:55] » Okay. you know, they exceed

[1:09:59] standards >> right now. It's been beneficial because

[1:10:02] it'll be some somebody else could help with uh we've seen that suggestions that

[1:10:08] happened in my department and I can I can help you with that. that that's

[1:10:12] what's really been good about it and

[1:10:19] » comes to my mind safety

[1:10:23] happened to be in our u animal shelter with a incline that that

[1:10:32] the person that was going to go in the morning it was maybe slippery to go up

[1:10:35] that incline so they had to go get a the u

[1:10:45] » a mat that they would had to put on [clears throat] there.

[1:10:47] » So, this person forgot to do that and slip and hurt themselves.

[1:10:52] So, we're going back through that and saying, "Okay, how how we're going to

[1:10:55] make sure that that back goes out there and then it this was just in a big group

[1:11:00] discussion and um I think it was a rope department came up

[1:11:06] non-stick tape. They were able to take that over there and they put that

[1:11:11] non-stick tape on there. Something you don't have to take, you know, remove or

[1:11:15] anything. You don't have to remember anything. It's there." So, uh, that was

[1:11:20] just just a a very simple, I guess, uh, example of how this is supposed to work.

[1:11:28] We have collaboration, teamwork to figure out solutions to problems.

[1:11:34] » So then, are they going to be required to read everybody else's projects?

[1:11:41] No, there's no requirement to do that, >> but we discuss them in the department

[1:11:46] head meetings and people >> there'll be some comments.

[1:11:50] » Yes, there'll be a comment or something. >> Yeah, comments that come up and stuff.

[1:11:53] So, >> it sounds great. I would have loved to

[1:11:57] have access to that during my construction project.

[1:12:00] » Oh, yeah. That's that's typical of this project.

[1:12:03] » But so much of that was not under my control. you know, I was dealing with

[1:12:08] vendors and subcontractors and so it would be hard to measure the

[1:12:13] effectiveness of that that project in that way and so many things I didn't

[1:12:18] control but I would have loved to have tracked

[1:12:22] it >> tried to collaborate with it.

[1:12:25] » Yeah, absolutely. >> Some of some of it communication

[1:12:29] » for sure.

[1:12:36] » Larry, you have any comments? you want to add?

[1:12:44] » I'm not going to use it. So,

[1:12:49] » you may access it some at some point though.

[1:12:54] [clears throat]

[1:12:56] » Any other comments? When you said you got 30, I guess you

[1:13:03] can move and remove people as whatever as you needed. Yeah.

[1:13:11] It's not one of those deals got person and they're part of this and then

[1:13:18] move them can't put somebody else. like all of our

[1:13:26] » users Microsoft Outlook everything users

[1:13:33] » is this and and and maybe correct me if I'm wrong that might be wrong

[1:13:40] is this enhanced software associated with the uh Sigma six

[1:13:47] » six sigma lean >> yes this part of what you're doing with

[1:13:51] that Yes, there's some overlap. >> Project of this

[1:13:55] » a project >> program one of the projects.

[1:13:59] » Well, it's a project by definition means that there's there's

[1:14:06] a gap between where it should be performing

[1:14:10] and where it is right now. Some kind of gap. Okay. And so, how do you close the

[1:14:16] gap? And there's there's different ways to do that. Um,

[1:14:24] generally speaking that most of the time just our own abilities just going out

[1:14:30] and trying to solve a problem usually usually try end up trying to solve the

[1:14:36] symptoms. Okay. It takes extra effort and research and work to get to the

[1:14:42] actual cause so that whenever you fix that cause, you actually solve the

[1:14:48] problem. So that's all lean six sigma is. It's really just trying to uh

[1:14:57] you're really just trying to to learn a methodology using some data and some

[1:15:03] tools to try to more likely get to the cause so that you actually fix the

[1:15:08] problem. And so what these projects are is part of it is utilizing some of the

[1:15:15] things that uh that that lean six sigma plan do checkout these types of

[1:15:21] methodology that trying to train and get people used to go through that process

[1:15:26] and document process so that we solution and u so yeah that is part it kind of

[1:15:34] fits into

[1:15:41] And then my understanding is that there are different levels

[1:15:46] » of achievements and would that be part of this?

[1:15:50] » Not really that play into this. That has nothing to do

[1:15:53] » not really. I mean the certification part of that is really just uh

[1:15:57] understand a certain level body of knowledge that that you can um that you

[1:16:02] have maybe a certification says that there's others

[1:16:06] that did not go through that that have that same basic knowledge but it's it's

[1:16:12] a growing experience of of knowing and understanding and work through

[1:16:19] 60 projects here. I'm not saying they're all going to be using that to the the

[1:16:25] greatest extent, but but we're learning as we're going

[1:16:30] through this. It's it's a learning type organization and that's that's where we

[1:16:35] need it. >> Is there an expectation then for

[1:16:39] department heads to achieve uh different levels of

[1:16:45] » notification? No, I mean it was just put out there that they couldn't get

[1:16:50] certified errors and something >> but u

[1:16:53] » it's not a mandatory >> it's not a mandatory thing.

[1:16:58] » Well, it started with some of not knowing how to do goals and objectives

[1:17:03] and to plan a project. They asked they asked for you know help us. So that's

[1:17:09] when he came up with the class on on how to do that uh following those methods.

[1:17:15] But I mean they had no idea they had not been exposed to this before.

[1:17:20] » So you're saying it started with that. So this is kind of what initiated

[1:17:26] this >> right goals and objectives.

[1:17:30] » Yeah. Just having you have you got 10 >> employees were asking for help.

[1:17:35] » Yeah. >> What's the difference between tasks and

[1:17:37] project they were asking? Yeah.

[1:17:44] that you know talking about that what's what does it what do you mean when you

[1:17:49] say cause or mean by trying to work on the symptom not the cause you know just

[1:17:55] terminology and just trying to understand the method of actually

[1:17:59] solving

[1:18:02] » we have any more comments or questions

[1:18:08] » I am assuming that you want to place this back on the fiscal court agenda.

[1:18:14] » I would like to I mean if if a majority of of you all don't see the benefit

[1:18:21] don't want to proceed with it.

[1:18:27] » We don't put it out there. and

[1:18:29] » we are missing some fiscal court members at this meeting that are are not here of

[1:18:34] course to speak or ask questions but for those that are here I is this something

[1:18:40] move forward on we need to table this um what's your pleasure I know that we

[1:18:47] don't have 100% attendance at this meeting from fiscal court members so

[1:18:54] » I'm not comfortable with it right now I mean like I said I was just I've been

[1:18:58] trying to dig through it and it's a challenge for me to understand it. Goals

[1:19:02] and objectives I mo school I managed or I work for someone else. They brought me

[1:19:08] in once a year. I sat down with them. They told me gave what my goals

[1:19:12] objectives for my particular profession or what I was doing, my job

[1:19:17] responsibilities were. So I guess I'm trying to confuse my old my history with

[1:19:22] whatever you're talking about judge. Those and objectives are different. I

[1:19:26] mean, if I'm running a department, road department, my goal is going to be to

[1:19:29] try to get every mile I can paved and every pothole filled and all the

[1:19:33] complaints taken care of, but we're talking about putting other stuff in

[1:19:37] there as goals and objectives. So, I don't I'm confused about what what

[1:19:40] you're actually asking for. The goals and objectives is a subset

[1:19:47] of all these 61. Some of these are specific to your grounds and objectives.

[1:19:52] So if something is important for the EMS department like meeting the uh service

[1:20:00] time that's a pretty big deal seconds count right for any run that you're

[1:20:05] trying to so that would be a go specific margin goal for that department some of

[1:20:12] these are things that just crop up there something that goes wrong something

[1:20:17] isn't working the way that it should um and that becomes a project by itself.

[1:20:24] It's separate from the goals and objectives. So there there's different

[1:20:27] things that are associated that different things that make up these

[1:20:33] projects and um so

[1:20:38] is there a print out or a model that you can we actually can see that someone has

[1:20:47] that's used this system to give you reports and see an example of the

[1:20:50] reports and you can go on write work see what looks like um the problem I've got

[1:20:58] here is that that this is a cultural change. It's it's um

[1:21:06] it's internal stuff that I believe is best for our organization

[1:21:13] internally. Um,

[1:21:16] all we're really asking for you for all the magistrates is to help me here with

[1:21:23] this with what will end up being six or $7,000.

[1:21:29] Okay, the $60 million budget, right? Granted, this first year it is almost

[1:21:35] 15,000, but um

[1:21:41] I'm not I'm not asking for a million dollars here to help me with

[1:21:46] putting a tool in place. That's all it is. It's a tool internally

[1:21:52] to help become more help our people become efficient in their particular

[1:21:58] areas and departments. I I don't know that I'm going to be able to convince

[1:22:03] you in what is now maybe 45 minutes um or even if you gave me another hour

[1:22:13] or two hours or the next week to convince you that this is the right tool

[1:22:20] or the right thing to do. I believe it is the right thing.

[1:22:25] Okay. I've got a lot of experience about 30 35 years experience in doing this

[1:22:31] exact thing >> not in in county government okay

[1:22:35] » but in all all kinds of other organizations and all kinds of other

[1:22:39] projects that even if I'm in industry not everybody in that industry in that

[1:22:45] company is is out there making widgets

[1:22:50] there's a lot of other processes that are going on that can go just as wrong

[1:22:54] so things like billing, invoicing, uh, accounts payable, all kinds of

[1:23:00] different processes that are out there that can cost the company just as much

[1:23:05] as the person out there making assembling this part 15 seconds. Okay?

[1:23:12] It's there there's I just don't know what I'm going to be

[1:23:18] able to do here to convince you. And I and I don't I I was hoping I wouldn't

[1:23:24] have to to go through um you know a week long

[1:23:31] dissertation on how this thing works and how this type of change works in an

[1:23:36] organization. I'm all I'm asking is really this time

[1:23:41] less than $15,000 for this u tool to help this thing

[1:23:47] forward. It's not that it's not I mean money is a concern. Yeah. All dollars we

[1:23:53] spend are a big concern. Sure. >> But I'm I'm more concerned with

[1:23:57] employees. The effect it's going to have on them. Whether or not it's going to be

[1:24:00] bad on morale or whether or not it's going to be time consuming when they

[1:24:03] could be putting their time in there. Do you know of any other county that's that

[1:24:07] has this? >> Not really. There's there's there's been

[1:24:12] uh some other cities that have this type.

[1:24:17] I'm not aware of any counties not in Kentucky.

[1:24:21] » Any cities in Kentucky that you're aware of?

[1:24:24] » Uh the only one I had in I found that's somewhat main I think it was the I had

[1:24:32] training >> you could go to Fort Wayne and look at

[1:24:35] what they link Sigma

[1:24:40] how to >> so we'll be the only county or only

[1:24:43] government body in the whole state of Kentucky that's doing this. I don't I

[1:24:48] wouldn't say that I was at for every single city.

[1:24:52] » I've never I mean I've never heard of complaining or anything.

[1:24:54] » Oh, definitely. >> No, this is this really is something

[1:25:00] that is um six sigma but project management is in

[1:25:07] several cities and counties that

[1:25:12] that's what this software is is project management.

[1:25:16] So that's it. He's just using the basis of six sigma. The hospitals are using

[1:25:22] it. Six sigma is going into hospitals. We had it in our accounting firm. Taught

[1:25:28] it in our accounting firm. A lot of service organizations are using it. It

[1:25:33] just started manufacturing. It's spread.

[1:25:39] » Anybody else want to speak to how they feel?

[1:25:45] I'm >> well I don't trust his judgment on

[1:25:49] whatever this is but I also would expect the magistrates to have access to it

[1:25:56] view only or whatever in a year or whatever

[1:26:02] just so we can see all the projects

[1:26:13] » if it's a management tool

[1:26:16] Supposedly, we're part of the team, so we should be able to see what projects

[1:26:20] you're working on and whatever. Like I said, view only. We can't input

[1:26:25] anything, but to see what's going on.

[1:26:32] » That's the way I feel. >> And maybe not every magistrate, but two

[1:26:36] or four or something, whatever is agreed on.

[1:26:44] address from constituents.

[1:26:50] » Did you have something? >> Well, I'm just going to say it's, you

[1:26:53] know, if it's if it's a a welloiled machine works

[1:26:59] better than one is not. Uh, and if this is something the judge needs to keep

[1:27:08] track of everything, I I don't see I don't see the problem. Uh, if if the

[1:27:14] employees don't like it, I don't I don't know why that's an issue. They've got a

[1:27:19] job to do and if if they're expected to do it, they are to do it. If they don't

[1:27:24] like it, they can go somewhere else. the way I look at it. But if the judge

[1:27:28] thinks this is works better and going to be beneficial to the county county

[1:27:36] government, I I don't see that I don't see the problem with so

[1:27:42] I don't know why we're even discussing it to be honest with you. But

[1:27:48] he is a judge. He was voted in as a judge and he should

[1:27:54] have some say so on over some of this stuff.

[1:27:57] » I think we're just looking for clarification on what project definition

[1:28:02] of project which which we on that pretty clear and and and what this entails. I

[1:28:07] think we're just some additional questions that were carried over from

[1:28:11] our last committee meeting and some of us were not didn't feel comfortable

[1:28:16] about voting on it at that time. Um, if I don't have any objection, I'll go

[1:28:22] ahead and move this forward and place it on the next fiscal court meeting. Just

[1:28:26] go ahead and vote on it. >> Well, that's the best way to do it. Then

[1:28:29] if you don't don't like it, vote against it.

[1:28:35] » I'm not hearing any objection to moving it forward. Place it on the fiscal

[1:28:39] report uh agenda for next week.

[1:28:44] If there's other specific questions that any of you have, give me a call or you

[1:28:49] want to come see me. I can sit down and get

[1:28:53] specific information as if you need to understand it.

[1:29:02] » All right. Thank you. Um Laura, >> I don't have anything.

[1:29:08] » Thank you. [clears throat] And um Sarah Joe. I just have a our uh FY26 our

[1:29:15] fiscal year runs July 1 through June 30 every year and so we've got our FY26

[1:29:22] impact report. So you can pass those around. Um the report I'm passing around

[1:29:27] has the number for the district. Um it's not everything we do. Everything we do

[1:29:34] will not fit on one piece of paper, but it's a a highlight. So what I did is I

[1:29:39] went in before I came here and I pulled out just Harden County's numbers so you

[1:29:42] would know what those are. So out of the almost 22,000 W nutrition education

[1:29:49] visits we did across the district 10,493 of those were in Harden County. Uh our

[1:29:56] prenatal case management participants in Harden County, there were 20 of them. We

[1:30:00] received 190 uh referrals and uh 20 women took us up on prenatal case

[1:30:07] management. That's just connecting on we do a screening form. We connect them

[1:30:11] with the resources they need to make sure mom and baby have the the best

[1:30:15] outcome possible. Our hands visits, 3,935

[1:30:19] of those were uh Harden County. uh the pounds of adulterated food product

[1:30:26] removed. That's when our environmentalists go and do an

[1:30:28] inspections and they find something that's either contaminated, stored

[1:30:31] improperly, out of temp, um in some way it's adulterated and not safe for for

[1:30:37] consumption. Uh in Harden County, we removed 2,862

[1:30:42] pounds of adulterated food product. Uh we conducted 4,041 environmental

[1:30:47] inspections in Harden County alone. We distributed 1,46

[1:30:53] harm reduction supplies. Um that was an increase in Harden County. Uh which was

[1:30:58] unique because that decreased in some of our most of our other counties. Um that

[1:31:03] includes things like Narcan and our Narcan distribution boxes. Um that also

[1:31:08] that total number on that sheet also includes um some supplies that are

[1:31:13] distributed out of our syringe service program. So, in Harden County, when I

[1:31:17] say it's 1,46, that's only uh that's that that is only

[1:31:22] at community events. That doesn't include because we don't have an SSP

[1:31:26] here. Um and then um also if we we provide

[1:31:31] supplies to quick response teams, treat treatment or recovery programs, um those

[1:31:36] types of things. um or for at community events um things that we give out to

[1:31:40] help unintentional injuries. Our harm reduction visits and community

[1:31:44] encounters. These are community encounters only in Harden County, but

[1:31:49] 175 of those are in Harden County alone. Total immunizations given um 743

[1:31:55] of those are Harden County. We did see a decrease um in immunizations

[1:32:00] administered in Harden County from FY 25 to 26, but we saw an overall increase if

[1:32:06] you look at Harden County. So, people are getting vaccinated, just may not be

[1:32:10] at the health department. So, it's still a good thing. Um tuberculosis services,

[1:32:14] 1440 were in Harden County. Sexually transmitted infection test.

[1:32:20] Um that was down a little bit for FY25, which may be a good good thing. Um,

[1:32:25] total disease and multi-drugresistant organism investigations, 2,146

[1:32:32] were investigated in Harden County alone. We did 29 mobile unit events in

[1:32:37] Harden. Um, we referred uh individuals uh 2,182

[1:32:43] times to other community services. That's something that's really normal at

[1:32:46] the health department. They'll call us knowing that we don't do that, but

[1:32:49] asking us where to go for certain things. And so that's that's what's

[1:32:53] included in there is we referred them to to community service that they need or

[1:32:58] another agency. Um community outreach supplies distributed 2,695 of those were

[1:33:04] hardened. Um those are they can be materials just to increase general

[1:33:08] awareness of what the local health department services are education about

[1:33:12] chronic or infectious diseases. Um we target uh hard-to-reach populations. is

[1:33:18] we have a social vulnerability index map that we use that helps identify areas

[1:33:21] and we can also do that by magistrate district. So if you ever want your

[1:33:25] information for your magistrate district, we can tell you um we can show

[1:33:30] you where where the issues are in [clears throat] your area. And then we

[1:33:34] also give out dental supplies is included in that. And this is one I'm

[1:33:38] really proud of. Students receiving evidence-based prevention education. uh

[1:33:42] in FY25 that was 802 and FY26 is 1,645 and pardons. So we we more than doubled

[1:33:50] that. Um that includes choosing the best which is an abstinence based education

[1:33:55] reducing the risk which is abstinence and protection too good for drugs uh

[1:33:59] which is a drug prevention program and alternative uh sta Stanford program

[1:34:03] which addresses uh vaping. So, um, that those are your numbers if if you look at

[1:34:10] that impact report of what was done in Harden County alone.

[1:34:19] » Businesses that we have in Harden County,

[1:34:21] » you know, I don't know. There's been proposed legislation for them to have to

[1:34:24] register and it hasn't passed yet. So, um, that's hard to say because there's

[1:34:29] not a there's not a um process for them to have to register.

[1:34:36] So that gives you you have gas stations that may have it and then you have

[1:34:39] standalones that may have it. And so there's not a requirement in Kentucky to

[1:34:44] get those registered. There was proposed legislation for that to go through ABC.

[1:34:49] Um but it hasn't passed yet. >> A lot of discussion about the flu shots.

[1:34:54] Uh the new MRNA. Is that going to be mostly for folks my

[1:35:00] age? uh

[1:35:04] » you know I'm not sure um about that but you know they supposedly very effective

[1:35:11] and there is special vaccine for people that are um uh of a certain age group

[1:35:16] [laughter]

[1:35:20] » yes u you know and I wanted to say too right now we're doing a lot of education

[1:35:26] um on measles because we've had some confirmed cases of measles in Kentucky

[1:35:30] so look for that information to come out and then thought I brought my

[1:35:34] cycllospora numbers. I've seen I'm sure you've seen that and everybody's scared

[1:35:38] to eat lettuce and uh me >> uh so in Lincoln Trail District Health

[1:35:43] Department alone this is as of um 8:14 since this is Friday and it is slowing

[1:35:49] down thank goodness but we had 75 total cases with 32 of those in Harden County.

[1:35:54] So that's 12 page that's a 12-page history and um investigation that we

[1:36:00] have to fill out every time we have a case. So and we've had I think a couple

[1:36:04] hospitalized locally too. So, but that's slowing down. And um our environmental

[1:36:10] team and our EP team have worked really hard on on doing uh a lot of work there

[1:36:14] from obtaining samples and submitting them to the FDA for for um for uh

[1:36:20] testing as well as um doing visits in our um retail food establishment to make

[1:36:26] sure the products off the shelf.

[1:36:32] » Well, I have short. Thank you for sharing those numbers with us. We

[1:36:38] appreciate that. And I appreciate you breaking it down for just the Harden

[1:36:41] County numbers, too. That that kind of gives us an idea what we're doing right

[1:36:45] here in our local community. Thank you.

[1:36:51] All right, then. Um, nothing else. Meeting a journ. Thank

[1:36:56] you.

Resources & Community Support Committee - August 17, 2026

Agenda

Transcript