[0:01] As chairman of the board, I now call our Highland Conservation District Board meeting to order.

[0:11] Welcome our board members, secretaries. It's nice to see you again. I haven't seen you since January.

[0:23] and so we'll go to number two on the agenda. Read the review minutes of the board meeting, Michele, you will.

[0:36] Highland Conservation Board meeting minutes, January 7th, 2026, 6.30pm.

[0:43] Highland Conservation District Board of Trustees Board meeting, how the... oops, I need to pick that up.

[0:49] says your house it was mine. I think it was it.

[0:53] It looks like a land roof's home at 1 or 260 North, 6,000 West, kind of Utah.

[1:01] Welcome by sea, call meeting to order. Michelle Red, October 15th, 2020,

[1:07] five minutes. Lauren pointed out that the letter went to Provo River Water

[1:11] users, not Provo City. Michelle will make the correction. Lauren motion to accept

[1:15] them. Brad Seconded, passed by I. I interviewed the 2025

[1:20] Court of Court expenses.

[1:21] Linda discussed each item reviewing the checks issued.

[1:25] Seavast about canned surety.

[1:28] Lisa, you changed from security.

[1:32] I wasn't sure on specifics, but we'll look into it

[1:34] and go over it at our April meeting.

[1:36] Laura motion to prove the expenditure

[1:38] was spread second in the motion passed by I.

[1:41] Linda reviewed the financial report here

[1:44] reviewed all expenses.

[1:46] We still have some not collected.

[1:47] Michelle sent out a second notice last month and we'll call and follow up this month.

[1:52] Steve asked about the construction project.

[1:55] Lynn said it should be done in March or so, Lauren motioned to approve it, Brad's seconded

[1:59] approved by I.

[2:01] Michelle received Steve's oath of office still need to get Brad's.

[2:05] Michelle gave him another copy and said to drop it up at Lynn's house.

[2:09] Michelle will send a reminder email and link to do the annual trainings.

[2:12] Certificates need to be emailed or printed and brought to the next meeting.

[2:15] our next meeting is April 8th, 26th at 630 at Steve's house there were no other

[2:21] operational items, Lauren motion to adjourn the meeting, Brad's seconded, past my

[2:26] eye, dismissed at 6.50 p.m. those in attendance, Steve, Cameron, Brad

[2:32] cushions and Lauren player, Lynn Ruff, and Michelle Davis.

[2:37] I forgot, I had a question.

[2:43] Do any of the board members have a question about the

[2:46] minutes.

[2:48] Lauren?

[2:50] No, I think so.

[2:53] I should, my mom and I will tap that one thing and you know about it.

[3:00] Well, can I have a motion to accept the minutes please?

[3:05] So with.

[3:06] And seconded?

[3:08] Right.

[3:09] Okay.

[3:09] It's been moved and seconded and we accept the minutes.

[3:12] All in favor, say aye.

[3:14] Aye.

[3:15] Good enough.

[3:16] Thank you.

[3:18] review of expanded years for first quarter.

[3:22] So that's the first page after the minutes.

[3:32] Basically, it's just the payroll that was issued.

[3:36] The first quarter is there, and then those three checks.

[3:42] I think Joy was paid, but that'll

[3:46] probably the last one, and the future will just be myself and Michelle.

[3:51] And then we paid the tax deposit to the IRS and the e-tastic tax commission.

[3:58] And then the regular Verizon bill, we did pay the 5 billion insurance bill,

[4:03] was paid in February the 3560.

[4:06] And then there's just the Verizon bills.

[4:09] The Alta bank is for the safety deposit box at $15.

[4:13] dollars I don't know those are pretty straightforward standard things we did have to we we did have to pay

[4:23] Probo River 78 84 they figured the assessment wrong

[4:28] So of course which is typical, but anyway that that's that's taken care of now. So anyway

[4:36] Why is the first rise in bill only in the business expense column and not in the

[4:41] a total column.

[4:46] I just didn't fix

[4:57] that.

[5:01] Anyway, other than that,

[5:09] any other questions?

[5:12] Dude, we pay the Verizon ones are not the same date. That one in March just got paid earlier

[5:19] something? Yeah, it's kind of a combined thing with our Verizon account with our son and

[5:26] He just puts it in one ever, you know, it's not a set amount.

[5:40] I'm sorry.

[5:41] All right.

[5:45] All right.

[5:46] I move to approve the first quarter expenditures.

[5:49] Then we approve the first quarter expenses.

[5:52] Do I have a second?

[5:55] Second.

[5:56] No, I'm favor.

[5:57] All right.

[5:58] All right.

[5:59] All right.

[6:00] Motion is passed.

[6:01] Yes,

[6:07] this one is just the financial report, basically comparing them at the actual budget.

[6:17] The budget most cases, well, like the interest in stuff is divided by four, but we budgeted

[6:25] 5,375, we received 6,054, so we were 679 over budget, we didn't spend any miscellaneous,

[6:35] And then the wages and salaries were slightly higher, payroll taxes were a little bit higher, and then the insurance bill was lower.

[6:47] Office supplies were a little bit higher, no advertising.

[6:52] so basically the total if we were 164 over budget but our revenue was 629 so

[7:06] so revenue to our expenditures are 464 43 positive and then that's our and then

[7:15] that 613 is the balance in the bank so we're I think we're gonna trade

[7:23] there we have more than a year's worth as a reserve in that the very bottom there

[7:34] right here. That's how much that's how much cash is in that in the Alta bank and

[7:41] the PTI off fund.

[7:48] Any questions about that or on the bread? No, I moved to approve

[7:54] the first quarter of my answer report.

[7:56] And move will be through the second, and seconded.

[8:02] All in favor?

[8:03] All right.

[8:04] OK, approved.

[8:07] First quarter.

[8:11] Fraud is set up for the fraud risk assessment that the next

[8:17] pay.

[8:17] Yeah, I think I talked about that was you was, I talked to you

[8:23] Steve about that, but it just asks if there's

[8:26] any where of any fraud and different things that the the auditor asks and I thought we

[8:36] didn't.

[8:36] We did but we didn't bring it up in the meeting so so that's just I don't know it's

[8:44] pretty straightforward.

[8:46] What I need to do though I know you review the bills but the bank reconciliation what I'll

[8:52] do is I'll just send that to you and then if you have any questions you know I just I just

[8:57] reconcile what the bank balances versus the books so I'll do that send that to you and

[9:03] that if you have any questions all right we just respond to that and I'm not aware of any any fraud

[9:10] things we have going on so well um

[9:19] apparently there wasn't any checks signed without my signature so

[9:23] No way out of the checks required to signatures, the Steve and the treasurer myself.

[9:31] Do you want me to sign this?

[9:32] Yeah, sign it and then I'll send that into the auditor, speaking at the auditor.

[9:41] He's giving me a list of what we need to send in and we'll do that.

[9:45] They're kind of busy till April 15th, but I'll get him that information and then I'll issue

[9:50] to their report shortly.

[10:04] See, this is 4-8.

[10:06] 4-8, 20

[10:10] -26.

[10:15] OK.

[10:24] I don't think they need any vote on that.

[10:27] Do we?

[10:27] No, it's time for this for information, yeah.

[10:32] Board members, review and training.

[10:35] I gave you my certificates, I think.

[10:38] You're dead.

[10:39] And do you have yours?

[10:41] I just emailed them like, the ink is still wet.

[10:48] Okay.

[10:49] Okay, I'll print it in the file.

[10:52] Did you get mine?

[10:53] Yes, you did.

[10:54] Yes, I did.

[10:55] Um, did you drop off your...

[10:57] Out the office thing?

[11:01] I think so.

[11:03] Do you remember?

[11:04] I don't know why I think it did.

[11:05] We'll double check.

[11:06] I'll double check.

[11:07] I assume you did if you think it did.

[11:14] The next meeting is July the 8th, it's just information, and number 8.

[11:26] It's in there, it's the next thing. Lauren just mentioned.

[11:30] Oh the.

[11:31] Well we had this letter and it said let us know by March 10th if you're going to donate any water

[11:36] and we weren't meeting before March 10th.

[11:40] So don't we have to donate some?

[11:45] Well, yeah, yeah, you have 15 years and then in that time. Oh, yeah, I forgot about that. Yeah, and then you're like this

[11:54] I can't imagine that many people were donating, but when I talked to Dave

[11:58] faux, Fox, I don't know how to say his last name

[12:03] He said there were six or seven shareholders that did donate water this year

[12:08] Then he referred to an email was there an email that said

[12:15] Something about how much water we should donate

[12:22] Yeah, it's split up based on

[12:27] Yeah,

[12:32] but then he was making a comment that Metro could donate enough for everybody

[12:39] That's true, but we need to get but then I saw the news and it was like oh Metro was like we're donating all this water

[12:46] the grade so late. And I don't know if it was their prover river water that they're donating

[12:51] or other water, but the quantity would not be enough to satisfy 35,000 acre fee in 15 years.

[13:00] It was like maybe half that. Is it the article? Is it 35,000 for us? No 35,000 total for the whole

[13:10] So I think there's something on the news about it was a financial we could move for Metro

[13:19] people are upset but they don't understand so I don't know of that if what they're doing

[13:26] has anything to do with this I don't know then Dave said there's some shareholder meeting

[13:31] in April is there shareholder meeting in April that's mostly in March

[13:38] I don't know why it's in April, but he said it was in one in April.

[13:44] Yeah, but we haven't gotten any notification of a shareholder meeting in April.

[13:49] Have you been laying?

[13:51] Do we have...

[13:52] We can...

[13:53] Saw the one about it.

[13:54] We can contact them and see what the status is.

[13:57] Would you put that in the minutes to come in?

[13:59] Do we need to have a representative?

[14:02] Yes.

[14:02] I feel like we do.

[14:03] And I'm willing to go.

[14:05] Do you know?

[14:06] I think they said that it was the end of April like on the same day as their board meeting, but I checked their website and the website is horrible by the way.

[14:15] It has to be known.

[14:17] Like the last, it has like the calendar of their board meetings for 2025 and has nothing about 2026.

[14:24] So we can double check.

[14:29] I think your mom had some note about it, but I don't know what it seems like it was coming up in a couple of weeks.

[14:42] So what do we do about this?

[14:44] Do we need to figure this out?

[14:47] Well it's too late this year, right?

[14:49] So that's why I feel like we have to be ahead of the game for next year.

[14:53] We sort of have to have a plan.

[14:54] like how do you even track it well they track it you just say

[15:00] Each year, how much you want to, how much you want to, I'm saying, probably we're all track it, and then they'll, they'll combine it all. But do we need to keep track of specifically? This is how much we have donated? Is this just everybody altogether? That's what I know. Kind of both. And how do we know? My feeling is that we have the city donated,

[15:28] and now it has the shareholders accept our island city.

[15:31] or the high city or American pork city that's true because they own the lion's

[15:38] share of the water anyway especially highland what is it they've got it's

[15:47] nearly half yeah we've got 5,000 10 shares and a little portion of that needs to

[15:55] go to the lake, but this is such a tiny amount of water for private shareholders, that

[16:07] I think we need to have the city's need this.

[16:12] Well, it might be, and I don't know if that's legal.

[16:16] No, but it might be a good thing to bring up because they have them invited to a meeting

[16:21] and talk about it.

[16:22] They have so many more shares and just John Doge.

[16:27] Right, and the people who came to our meeting in December were so irate about

[16:31] like how can this be free money if it has this condition on it?

[16:36] And I talked to Dave about that too and he's like they didn't even know

[16:42] like when they were given the grant from water resources or whoever came from

[16:48] they didn't even know that was a condition of the grant until after they'd already accepted it.

[16:52] And then they came back and, oh, and by the way,

[16:55] you have to do this.

[16:57] And they said, if it doesn't get done,

[17:00] like the penalty is not that expensive,

[17:04] but I guess they're using it as an opportunity

[17:06] to try to, you know, help the lake or whatever.

[17:10] We don't have any authority to give them any water.

[17:16] The best we can do is ask somebody

[17:18] if they want to donate some.

[17:19] Yeah, I mean, we can't go take it.

[17:21] Oh, I think we can.

[17:22] I think, I don't remember which one of you said, I think we should invite maybe to our next meeting.

[17:28] We should specifically ask from AF, Lehigh and Highland and figure out.

[17:38] Did Ernie John retire from the water at all?

[17:41] No, I don't think so. I think my mom just, my mom and I just called him.

[17:45] Oh really?

[17:46] I know he was going to try to get out of the canyon this year, but I don't, I would talk to him.

[17:57] Is he still on the planning commission?

[17:58] Yeah, I think my mom and I just recently talked to him, so I think he still is.

[18:05] Well, I think we ought to just kind of table this until maybe we could invite.

[18:15] Well, maybe we should for the next meeting, which is a make and then I could bring it up further.

[18:22] Well, maybe my dad and I can find that email and figure out how much we're supposed to do and divide it up and say,

[18:28] okay, over 15 years, except I guess we can't count this here, right?

[18:33] Well, I didn't want to count this year.

[18:36] Yeah, there's not going to be enough water.

[18:38] Yeah, it's not going to be a great year anyway, but maybe we can just say this is about what we need to do

[18:44] And this is a permanent

[18:46] No, it's for 15 years

[18:48] Yeah, it's just a just in that 15 year. We can do it all in one year

[18:53] In that 15 year you have to transfer the 35,000

[18:57] Well, and maybe it like we can figure it out. This is how much we're supposed to do over

[19:02] It's 14 years now, right? We're not gonna count this here about how much

[19:08] Highland has the most so they should have the biggest percentage and just estimate and say

[19:13] This is about how much each year you can get do you know what I mean and like mention it to them and then they can mention it to their board

[19:21] Just because I don't want us to not I think we need to have a plan in place. Yeah before next March when we get this letter and then we don't have a meeting before

[19:32] But is this a is this a situation where it's okay?

[19:36] I'm going to donate mine to the light. Have I lost it forever?

[19:40] No, just for that year.

[19:44] Pass this around and look at these pictures that I took today.

[19:50] That's a lot.

[19:52] In just a week's time, it's come up quite a bit.

[19:58] And you look on it and there's just no snow much.

[20:02] Not very much snow on the right.

[20:04] But if there's going to be a shareholder meeting and they're going to talk about this and what other shareholders are doing I feel like we need to be aware of that so we're not like acting blindly in this vacuum of expecting we need that we need to do something.

[20:23] If in fact there's these big shareholders that are going to basically take care of your requirement forever.

[20:28] So, but what counts is, does Metro's count as conservation where they leased it to them?

[20:36] See, I don't know.

[20:37] This whole thing that was on the news about Metro, I don't know if it has anything to do with this.

[20:43] Well, this is my two beds.

[20:48] This $4 million that they got in exchange for the 35,000 acre fee is a host job

[20:56] to the guy that's got one share. He's not getting any benefit from that. That's

[21:01] salt-like benefit. Or even 20 years. For this company that there is no benefit to them.

[21:13] Which I think is why we should be asking the ones that the city is at the most.

[21:19] But it would change the game if you were saying, at least to you for a year or two

[21:27] years, sir. It doesn't say anything about it just as a conservation.

[21:36] Nobody's gonna

[21:36] give up their wonderful. Did you see where Tope's gonna give him a billion dollars?

[21:41] We're gonna take care of that. Oh yeah, I saw that. I don't know if that

[21:58] So anyway, if there is a shareholder meeting in the end of April, I would like to attend because I would like to understand this better.

[22:08] I would go myself if they weren't funny about having all your information turned in. I mean, as a chairman of the board, I would be able to just show up to the meeting.

[22:26] and they don't they don't want you to do that anymore because you have to like

[22:31] well I have to I have to have a letter of introduction right yes I went

[22:38] instead of you that one time and it was yeah but I don't know if that's what

[22:42] this what time of year is that well usually it's in March but I don't think there's

[22:50] Yeah, so they're, they're, they're, they're, they're having a march.

[22:53] Yeah, so it's been already happened.

[22:57] I'm guessing right around it's, I think it's, that's a temp because I think your mom's

[23:02] a little bit better.

[23:03] Shareable?

[23:04] Yeah.

[23:09] So, let's coagulate this, call my mom and see if she knows.

[23:14] You can keep going.

[23:15] Well, I think we're short some information.

[23:21] Well, we're going to, do we need to make a decision on this before our next meeting

[23:27] in July?

[23:27] No.

[23:28] Is there a promo river water user meeting this month at the end of this month on

[23:40] the

[23:40] water?

[23:42] Lauren was asking, okay,

[23:49] that's for the October one,

[23:54] it's fine.

[23:55] I just doubt that you may be new.

[23:57] Okay.

[23:58] Bye.

[24:00] Yeah.

[24:01] I think we just need to find out.

[24:02] And if you're going to call, I just find her and just let us go.

[24:05] Yeah, I want you to know.

[24:07] See, this meeting isn't until October.

[24:10] Right, and that's something different.

[24:14] Do we?

[24:15] We've never.

[24:16] I don't remember that.

[24:17] No, that's the one you guys went to last year, right?

[24:19] I didn't end up going for the menary budget one.

[24:23] Yeah.

[24:25] Are you probably going to be in the budget?

[24:27] That's where you have to have the proxy letter

[24:29] and what else you want to go to.

[24:30] Yeah.

[24:31] No, we're talking about the.

[24:33] Yeah, this one. Yeah, she wants to go to the other one. Not the I'm just not sure

[24:40] I want to know when it is because my son was graduating and I have

[24:45] Sneaking suspicions probably gonna be on the same day. So I made somebody well from our

[24:51] Outfit should go to this if this meeting is happening. I think one of us should be there. I do

[24:58] Okay, if Lauren can't go who's gonna go?

[25:04] I'll go.

[25:06] Okay.

[25:07] Or Lynn.

[25:10] One of the two of us will go.

[25:12] But you'd think it's like it was that kind of thing where we had to send the letter of saying

[25:16] this is the person who's gonna be there that we would have heard about that by now.

[25:21] I don't know.

[25:24] We'll check.

[25:25] And there's probably a river.

[25:28] And my dad and I will see if we can figure out the mountains.

[25:32] We need to donate.

[25:33] And they can just let us know what.

[25:37] Yeah.

[25:38] We'll let you know.

[25:39] And then we can discuss it.

[25:40] Because I don't want to get into this point where they're all like, oh, don't worry about.

[25:44] Don't worry about it.

[25:44] These bigger people are going to donate enough for everybody.

[25:47] And then 10 years goes by.

[25:49] And all of a sudden they're going to be like, well, Highland Conservation District.

[25:52] Why haven't you donated any money?

[25:54] Any any water yet, and then if the city even know

[25:57] Are they even aware?

[25:59] Are they aware of them? I don't know. I would think now. I would think so

[26:05] All right, it is something that could fall between the crust

[26:08] But I do think we shouldn't bite the city people to come to our meeting in July so that

[26:15] Me or my dad will reach out

[26:19] That would be wonderful. I

[26:25] don't like I said. I don't think anything that we need to decide

[26:28] Immediately, but I think we just need to be aware of it so that come next year maybe by our January meeting next year

[26:34] We have a plan in place. If we have a 10-year period of time to make the

[26:43] delivery of the water

[26:46] This is not the year to start exactly. Yeah, it's hard. Well, yeah, but I think it's good

[26:53] I can get credit for an acre for a share. This is the excellent year to give it, because it's not there.

[27:03] Oh.

[27:05] But would you still get credit?

[27:08] Well, but then the water you've given away, somebody's not going to get an acre for an acre.

[27:18] I'm just saying they're not going to give it anyway.

[27:20] What?

[27:20] a good year to give it away.

[27:22] Hi.

[27:24] I think I think our share is 1750 acre feet over 15 years.

[27:32] So is the 35,000?

[27:36] We need to do that a letter for you.

[27:37] Tell me about that again.

[27:38] Do you know?

[27:39] I think it's 1750 acre feet over the 15 years.

[27:44] Which would be about 115 acre feet.

[27:49] How many years, 15?

[27:51] I think they said something to us after we met and then we didn't meet till today and we just know

[27:59] how enough information. Anyway we need to get more information. That's assuming we have 5% of

[28:17] Who was this again?

[28:21] Okay.

[28:37] Yeah, I don't think we're we're not stressing about that. We were just talking about it. Like we want to I think we're going to have the city representatives come next time.

[29:09] She said he'll send an agenda next week about the meeting, it's April 30th at 10.30.

[29:17] Okay.

[29:17] Okay, so can you go to that now, Poppy and Logan, okay?

[29:21] Congratulations, so Steve will have a backpack.

[29:23] Are you okay going, Steve?

[29:25] Yeah.

[29:26] Um, he said they had...

[29:30] River, water, users, association.

[29:36] And I can...

[29:37] I don't know if they're gonna send the agenda to me or my dad

[29:40] or the Highland Conservation thing, but I can forward it to you guys.

[29:44] She said, I mean, this isn't surprising, but they got zero from us for donating this year.

[29:52] And he said that I think it sounds like she said everyone else, they were kind of doing

[29:58] the least amount, but if he doesn't mean...

[30:00] I think they can do that because there's just not a lot of water here. We just need to tell the only six or seven shareholders. Are you talking about like private people not sitting or somebody. So I'm thinking of the shareholders of Provo River. So that would be like Metro. I think it's any more on us and like the entities that are shareholders. Um, and we do have to do that letter thing. So.

[30:32] Well, I'll do it.

[30:34] Would you be kind enough to write a letter and see that I get it so that I can figure it out in the next video?

[30:42] This still makes no sense to me because how can you be obligated to donate it when you can't force somebody to donate it?

[30:56] Maybe they can't.

[30:57] They can. And that's what Dave said. He's like, if they don't end up donating this 35,000

[31:06] over the 15 years, then they'll be like a penalty fee that Prova River ends up having

[31:14] to pay on the $4 million. So 35,000 over 15 years is 2000 change a year, right?

[31:24] yeah

[31:27] which that's probably that seems like such a minuscule amount of water to

[31:34] me yeah and that's everybody will lose that and the river getting up there so

[31:43] yeah like people who said they were gonna donate water this year might not even

[31:48] be able to donate what they said yeah that's what he was saying because said they

[31:52] knocked the water there yeah the people who said it did well maybe we could do

[31:57] this much but he's like I don't know the thing they're gonna be able to do that and you did say

[32:04] because it won't be there so it sounds like you can't show us.

[32:09] We just don't know how to imagine every water.

[32:11] So what about on a good year when there's river flow and nobody gets charged for it?

[32:18] Why can't they donate that?

[32:19] Because that's not when the lake meets the water because they said that like oh we'll just give it

[32:23] in a good year and they're like well that sort of defeats the purpose so it's

[32:29] the sort of this balance of finding a year that there's a little bit of a

[32:33] sacrifice involved but well I think that's why I'm curious to go to this

[32:40] meeting to see how what the other shareholders are thinking and how I think we

[32:45] need to get more information my dad and I will see what we have about the

[32:50] mountain stuff and we need to have the city people come and we seem to have a

[32:56] general plan and it's not going to be the same every year because we get an

[33:00] allocation from proper river water users every year right but we don't

[33:06] operate it. Lehigh radiation is the water master that water right so it's the

[33:11] county nightmare of them having to be like okay so even if there's an

[33:16] allotment of this, we're only going to deliver this.

[33:19] Well, when that water's got to go in the prover river, it can't come out here on the flat.

[33:25] That's right, it's got to go Utah Lake, and from Utah Lake down the Jordan River and

[33:32] to the Salt Lake, that's the only delivery system we have.

[33:38] The only time they can get it is on a good water year, otherwise you'll lose it to evaporation

[33:42] in the lake.

[33:43] Yeah,

[33:46] I'm not sure they that's why it makes more sense to do big chunks of everybody working together to do it rather than if

[33:54] Yeah, because the small small amount on yeah

[34:00] All right, well, let's wrap this up

[34:04] You're gonna get me a letter so I can go to meeting yes, and

[34:09] And if you'll let us know I can let you know after the meeting. Yeah, that's what I mean

[34:18] Just so that yeah, I just send us an email or something

[34:23] Because I don't want people to probably forget by July

[34:26] And then in the meantime you probably want to invite the all and by those city the city reps for our next meeting in july

[34:35] Dad, do we have an email that says the amount we owe it is he need to ask them at the meeting

[34:41] What do you mean the amount of how many acres you drive I think I think we have

[34:48] Yeah, it was it was total total 35 but it's based on the number of shares

[34:54] I think we have about 5% yeah, we should see if we have it if we don't then we need to ask them yeah

[35:02] Because we want to be able to tell the cities like this is what's expected of us. No

[35:09] Do

[35:14] we have any other items of business?

[35:23] Then I will

[35:25] except a motion to adjourn.

[35:28] So moved.

[35:30] That's got to be my second.

Board Meeting Recording

Transcript