[0:11] try again all right I would like to call

[0:13] the committee of the whole meeting of

[0:14] June 19 2023 to order

[0:17] good evening everyone my name is Anna

[0:19] Murray the counselor and vice chair of

[0:20] the planning and economic development

[0:22] committee I would like to begin by

[0:24] reading a safety notice

[0:26] in the event of an emergency please

[0:28] evacuate cancel Chambers to the nearest

[0:30] exit through the chamber doors and Obey

[0:32] all instructions given and if assistance

[0:34] is required please see the deputy clerk

[0:36] demand

[0:38] once you have evacuated the building

[0:39] please Gather in the front parking lot

[0:41] outside of town hall also at this time

[0:43] please ensure that your cell phone is on

[0:45] silent or turned off

[0:49] and lastly the town of Lincoln Council

[0:50] meetings are posted on our YouTube

[0:52] channel closed captioning is available

[0:54] on all of our videos by selecting the

[0:56] closed captioning button on the bottom

[0:58] right of the video

[1:00] I would like to take this opportunity to

[1:02] read a land acknowledgment

[1:04] the town of Lincoln being part of

[1:06] Niagara region is situated on treaty

[1:08] land this land is steeped in the rich

[1:10] history of the First Nations such as The

[1:13] hadowand Rock the hadwashani and the

[1:16] anishinabe including the mississaugas of

[1:18] the Credit First Nation there are many

[1:20] First Nations metis and inui people from

[1:22] across Turtle Island that live and work

[1:25] in Niagara today the regional

[1:27] Municipality of Niagara stands with all

[1:29] indigenous people past and present in

[1:31] promoting the wise stewardship of the

[1:33] lands on which we live

[1:35] we'll now move to the roll call members

[1:38] of council are in attendance with

[1:39] regrets from councilor renjima and

[1:41] counselor pachariba

[1:43] we also have staff in attendance both in

[1:46] person and remotely

[1:49] moving on to item number three

[1:51] Declarations of Interest are there any

[1:57] seeing none we'll move on to the

[2:00] confirmation of the agenda do members

[2:02] have any amendments to the order of the

[2:03] agenda

[2:07] seeing them we'll move on to item number

[2:09] five statutory public meetings we have

[2:12] no statutory public meetings this

[2:13] evening

[2:14] item number six our consent agenda

[2:17] we are now considering the consent

[2:19] agenda inclusive of the age friendly and

[2:21] active Community advisory committee

[2:23] minutes of April 13 2023.

[2:26] would any member of council like to

[2:28] remove this item from the consent agenda

[2:30] to to discuss

[2:34] all right there being no further

[2:37] discussion I have a motion moved by

[2:39] councilor timmers

[2:40] that all items listed under the heading

[2:43] of consent agenda from Monday June 19

[2:45] 2023 be adopted as recommended

[2:48] age-friendly and active Community

[2:50] advisory committee minutes of April 13

[2:52] 2023.

[2:55] I will now ask our Deputy clerk to open

[2:57] the vote thank you Vice chair that

[2:59] motion is now open for voting

[3:11] in that motion now closed and that

[3:13] carries thank you

[3:15] thank you we're now at the planning and

[3:17] economic development portion of this

[3:19] agenda

[3:21] we have no delegations this evening so

[3:23] we move immediately to 7.2 reports we

[3:26] are now considering report

[3:28] pd-27-23 regarding official plan and

[3:31] Zoning bylaw amended Amendment

[3:33] applications by prudem's General partner

[3:36] at 3335 North Service Road commercial

[3:39] mixed use block Prudence Landing

[3:43] do members of council have any questions

[3:52] all right there being no discussion I

[3:54] have a motion moved by councilor mclick

[3:56] that committee recommend to council the

[3:58] approval of official plan Amendment

[4:00] application

[4:05] p-l-o-p-a20230043 and Zoning bylaw

[4:07] Amendment application

[4:12] plzba20230044 and the name of prudem's

[4:15] General partner Inc for 3335 North

[4:18] Service Road and cancel enact and pass

[4:21] the official plan Amendment attached as

[4:23] appendix B of report

[4:26] pd-27-2-3 to amend the official plan

[4:28] policies for the subject lands

[4:30] and

[4:32] cancel

[4:34] enact and pass zoning bylaw Amendment

[4:36] attached as an appendix C of report

[4:39] bd-27-23 to amend The site-specific

[4:41] General commercial

[4:43] gc-29 Zone regulations for the lands and

[4:46] Council deemed that zoning bylaw

[4:48] conforms to the official plan for the

[4:50] town of Lincoln and Council declare that

[4:52] they have considered all of the written

[4:54] and oral submissions and agrees with the

[4:56] planning report analysis and

[4:57] recommendations and finds that these

[4:59] applications meet planning act criteria

[5:02] is consistent with the provincial policy

[5:04] statement and complies with the growth

[5:06] plan the Niagara region official plan

[5:08] and the town of Lincoln official plan I

[5:11] will now ask our Deputy clerk to open

[5:12] the vote

[5:14] thank you Vice chair that vote is now

[5:16] open for voting

[5:22] and I will close the vote and that

[5:24] motion carries thank you thank you

[5:27] we will now continue with reports and

[5:29] will consider report

[5:31] pd-29-23 Bill 109

[5:35] improvements our director of Planning

[5:37] and Development will speak to this

[5:38] report

[5:40] thank you madam chair uh this is in

[5:43] continuation to some previous reports

[5:45] the staff brought forward

[5:47] um in response to Bill 109 which as you

[5:50] can see in the report

[5:51] um serves to shorten timelines for

[5:54] processing planning applications

[5:57] um you'll recall a few months ago we

[5:58] brought a report forward which is

[6:00] attached as an appendix to this board

[6:01] about report about how we expedite some

[6:04] of the planning processes and look at

[6:06] enhancements in terms of how we conduct

[6:08] those processes and move things along uh

[6:11] recognizing that we don't have as long

[6:13] once we deem an application complete so

[6:15] some of the measures you see in this

[6:17] report that we're bringing forward

[6:19] tonight are more on the pre-consultation

[6:22] stage so at the very beginning the

[6:24] outset before a actual application is

[6:26] even submitted we've looked at how we go

[6:29] through the pre-consultation process

[6:31] looking at better delineating you know

[6:33] there's certain instances where there

[6:34] are more major applications that require

[6:36] a little bit higher level of rigor a

[6:39] little bit more in terms of deliverable

[6:40] deliverable goals that we don't normally

[6:42] ask for right at the outset and really

[6:45] the intent of that is to ensure that as

[6:47] we get into the actual application

[6:49] itself subsequently that there would be

[6:52] less back and forth between the town and

[6:54] the applicant less resubmissions the end

[6:57] goal is to arrive at a better product

[7:00] from the get-go even before we deem the

[7:02] application complete

[7:04] so we've been looking at updating some

[7:06] of our deliverables and what we require

[7:08] for those which are outlined in this

[7:10] report as well as looking at how we deem

[7:13] an application complete too so not only

[7:15] are we asking for certain deliverables

[7:17] as we do now in the pre-consultations

[7:19] but in conjunction with some work that's

[7:21] been done around the region with

[7:22] regional staff and staff from other

[7:24] lower tier municipalities we've looked

[7:26] at standardizing some terms of reference

[7:28] for typical deliverables for planning

[7:31] applications things like your traffic

[7:33] impact assessment your functional

[7:35] servicing reports those main components

[7:37] to make sure that we're better outlining

[7:39] what constitutes an actual deliverable

[7:41] currently right now the way it goes is

[7:44] um a lot of times when we get these

[7:46] submission requirements they're not

[7:47] quite in line with what uh you know the

[7:50] deliverables that staff had in mind

[7:52] there's some discrepancies sometimes

[7:55] there's incomplete information so these

[7:56] terms of reference that the idea is that

[7:58] they will guide uh production of better

[8:02] documents with the appropriate

[8:03] information from the get-go without

[8:05] having to go back and forth another big

[8:08] piece to this is just in terms of how we

[8:10] deal with the public consultation piece

[8:12] right now uh when we deem an application

[8:15] complete we schedule for things like

[8:16] zoning bylaw amendments and official

[8:18] plan amendments an open house which is a

[8:20] non-statutory requirement that's over

[8:23] and above what the planning act requires

[8:24] and the statutory public meeting we

[8:27] looked at varying ways in which we do

[8:29] this moving forward some municipalities

[8:31] even bring you know they bring the

[8:33] statutory public meeting and the staff

[8:35] recommendation forward the very same

[8:36] night which you know staff didn't don't

[8:40] really agree with that approach just

[8:42] because if there is anything that comes

[8:44] out of the dialogue for the public

[8:45] meeting there's no opportunity to

[8:47] address it so what we're proposing is

[8:48] that we move the open house up to uh

[8:53] being undertaken before we actually

[8:55] receive a complete application that is

[8:57] actually a requirement to have those

[8:58] meetings minted we still work with the

[9:01] applicant to circulate the same

[9:03] residence counselors uh the agencies

[9:06] that would have been circulated in the

[9:07] first place but we're going to be asking

[9:08] for it to be completed in advance of the

[9:11] actual application process starting

[9:13] so that's a big change and really what

[9:16] that does is that allows us to move when

[9:18] we hold the statutory public meeting up

[9:20] further in the process so that we can

[9:22] still come back with a subsequent

[9:23] recommendation at a different night so

[9:27] those are some of the main measures that

[9:29] we're proposing just again looking at

[9:31] process enhancements and trying to stick

[9:32] handle planning applications a little

[9:34] bit better given the more tight

[9:36] turnaround timelines for Bill 109 so

[9:38] happy to answer any questions

[9:42] thank you very much director Broder do

[9:44] any of council have questions they'd

[9:45] like to bring forward at this time

[9:54] councilor Reimer

[9:58] yeah I don't know which

[10:01] yeah which one

[10:07] sure

[10:14] okay just didn't hold it long enough

[10:17] no problem thank you chair

[10:19] uh

[10:20] thank you for this report to uh to

[10:22] Melissa and to Matt just a question

[10:24] regarding on page two

[10:26] um the uh the province is going to

[10:29] prescribe municipalities where

[10:32] um

[10:33] refunding is not going to apply

[10:35] and uh as such we are not among those

[10:38] prescribed do we know has there been a

[10:40] date set for that or is there any more

[10:43] any more clarity in the fog

[10:46] screw you uh chair Marie

[10:49] thanks for the reminder counselor

[10:52] because I was going to touch on that in

[10:53] my opening comments you're right Bill 97

[10:55] kind of proposed that flexibility in

[10:57] terms of there might be municipalities

[10:59] where this whole refund of planning

[11:01] applications don't apply they can be

[11:03] named by the province but no

[11:05] municipalities have been added to that

[11:06] list to date we haven't heard anything

[11:09] further in that regard so July 1st is

[11:12] the implementation of of Bill 109

[11:14] timelines but uh you know we've been

[11:16] waiting to see if there's been any input

[11:18] in that regard we in the comments and I

[11:19] know in grimsby's comments as well you

[11:22] know municipalities that are generally

[11:23] smaller under 75 000 people we suggested

[11:26] that that should be you know the rough

[11:27] criteria in terms of maybe those were

[11:30] planning application

[11:31] fees aren't refunded just because from a

[11:33] resource standpoint an impact standpoint

[11:35] but again haven't heard anything yet

[11:40] okay thank you councilor uh chair Marie

[11:42] thank you

[11:48] councilor timmers uh thank you very much

[11:50] chair

[11:52] through you to director Bruder I I had

[11:54] the same question around the refunding

[11:56] but we don't we don't need to I think

[11:58] that was answered so I don't need to ask

[12:00] any further

[12:02] um just around the um public

[12:04] consultation piece it makes a lot of

[12:07] sense that the open house would be held

[12:09] prior to a complete application are we

[12:14] going to be uh man you said that they're

[12:17] not mandated so will we be continuing

[12:20] and how many open houses do we typically

[12:23] have

[12:24] I guess that's my question are we

[12:25] changing that as well or

[12:30] you know Madam chair we're not changing

[12:32] the amount we're still going to be

[12:33] requiring that applicants undertake open

[12:36] houses for the same applications that

[12:38] they were before we're just moving it to

[12:40] where it happens

[12:41] um up earlier in advance of deeming an

[12:42] application complete in some ways again

[12:44] I and I think I was picking it up a

[12:46] little bit in what you were saying

[12:47] counselor it is a good thing just

[12:49] because you get the comments even

[12:50] earlier in the process before the

[12:52] concepts even finalized and as a

[12:54] requirement of a complete application we

[12:56] would require the minutes

[12:57] um the mailing list circulation lists

[13:00] and all those things that we would

[13:01] typically keep on file anyways just to

[13:03] demonstrate that that has been done and

[13:05] it's been undertaken so still

[13:08] undertaking the same open house style uh

[13:11] one-on-one type meeting it's just going

[13:13] to be earlier in the process okay all

[13:15] right

[13:16] perfect sense I think that'll that'll

[13:18] save you know applications from being

[13:20] sent back many many times if the all the

[13:23] you know comments and input is given up

[13:25] front that certainly makes a lot of

[13:27] sense so thank you uh director reuter

[13:29] thank you chair

[13:31] thank you councilor timmers

[13:33] uh I have no others in the queue if

[13:36] there are no further questions

[13:38] all right I have a motion moved by

[13:40] councilor Brunet that committee receive

[13:43] and file for information report

[13:46] pd-29-2-3 regarding Bill 109

[13:48] implementation and process improvements

[13:50] and endorse the proposed updates to

[13:52] planning application processes as

[13:55] outlined in report pd-29-23

[13:58] I will now ask our Deputy clerk to open

[14:01] the vote

[14:02] thank you Vice chair that vote is now

[14:03] open

[14:09] and I will close the vote

[14:11] and that motion carries thank you thank

[14:14] you very much and and thank you very

[14:15] much director Bruder and your staff we

[14:17] appreciate the work that you and your

[14:18] team put into this recommendation as

[14:20] we're trying to Pivot to uh respond to

[14:22] the new legislation thank you

[14:25] there being no additional reports to

[14:27] consider for the planning and economic

[14:28] development committee agenda we have now

[14:30] concluded the planning and economic

[14:32] development committee agenda we will now

[14:34] rotate and allow counselor and chair

[14:35] Tony Brunet to assume the chair at this

[14:37] time for the community services and

[14:39] infrastructure committee agenda thank

[14:41] you

[15:15] thank you

[15:18] we have now reached the community

[15:19] services and infrastructure committee

[15:21] agenda item 8.1 we have no delegations

[15:24] this evening 8.2 reports we will now

[15:26] consider the community services 2022

[15:29] update the director of community

[15:31] services will now provide a presentation

[15:33] Shannon please go ahead

[15:35] Shannon give us one moment and we'll get

[15:36] that up on the screen for you thank you

[15:46] great good evening Mary and members of

[15:50] council it's my pleasure this evening to

[15:52] deliver the community services 2022 year

[15:55] in review and I apologize for not being

[15:57] able to attend in person tonight

[16:00] with over 40 Services delivered by the

[16:02] department we're very proud of how what

[16:05] we do directly impacts Lincoln residents

[16:08] each and every day

[16:10] our 2022 year in review presentation

[16:12] highlights Key Program and service

[16:15] accomplishments seasonal operations and

[16:18] corporate and social infrastructure

[16:19] projects and capital Investments

[16:22] this particular slide shows the high

[16:25] level core functions and

[16:26] responsibilities from Arts culture and

[16:28] Heritage promotion to the development of

[16:31] our parks and open space

[16:33] implementation of recreational

[16:35] programming and special events Community

[16:37] Development Outreach that we started

[16:40] during the pandemic and continue today

[16:43] volunteer management our Horticulture

[16:45] and community beautification

[16:47] management of our parts facilities

[16:49] cemeteries cemeteries and Forestry

[16:52] operations as well as customer service

[16:55] User Group support Administration and

[16:57] community outreach

[16:59] in addition to these high-level

[17:01] categories of service you see here the

[17:03] goals of community services department

[17:05] remain to enhance the quality of life

[17:07] for residents and Visitors by offering

[17:10] Parks facilities and programs that

[17:12] maximize individual and Community Health

[17:15] and well-being

[17:16] to increase the capacity of user and

[17:18] Community groups a sustainable

[17:19] environment contributors to the

[17:21] community to support the renewal and

[17:24] reinvestment in our Parks facilities

[17:26] cemeteries and green space

[17:29] to provide services which are

[17:31] sustainable flexible affordable in

[17:34] response to community need and in

[17:36] response to changing demographics and

[17:38] Industry trends

[17:40] it's also to improve the economic

[17:42] development and residential development

[17:43] opportunities by investing in

[17:45] programming spaces and Facilities across

[17:48] the municipality

[17:50] we continue to diversify and grow

[17:52] revenue streams by continuously

[17:54] identifying new and expanded grant

[17:56] opportunities

[17:57] and we've strengthened our partnership

[17:58] and Industry stakeholder work

[18:01] through

[18:02] Partnerships such as those with violin

[18:04] research and Innovation Center mpca Pro

[18:08] Opa to undertake research advocate for

[18:12] an advance and strengthen the importance

[18:14] of Parts

[18:15] Recreation and public and Open Spaces

[18:18] next slide please

[18:22] so as we pause here on a slide that

[18:24] doesn't have any stats or any words I I

[18:27] want to bring it all back to the fact

[18:29] that well for most of us it feels as

[18:31] though the global pandemic was a long

[18:34] time ago

[18:35] and yet it really wasn't

[18:37] through through the first quarter of

[18:39] 2022 facility opens can facility

[18:42] openings continue to happen

[18:45] capacity limits continue to increase

[18:47] improve a vaccination

[18:49] requirements changed the regulations and

[18:52] restrictions all had an impact on our

[18:55] programs and services in 2022 but as you

[18:58] will see in what follows we have much to

[19:00] be proud of next slide please

[19:04] foreign so this slide highlights and

[19:06] we've broken tonight's presentation up

[19:09] by Recreation and culture and

[19:12] um public and open spaces and this this

[19:15] side slide highlights some of the key

[19:17] stats from our recreational culture side

[19:19] so 13 events were hosted 16 flag

[19:23] raisings

[19:24] 27 good citizens were recognized and I

[19:27] was proud to be part of that event

[19:29] um as as the MC last year

[19:32] 12 and 200 participants in various

[19:35] events from rotary opening to many of

[19:39] the activities that take place in our

[19:41] parks and facilities and then on the

[19:43] right hand side you'll see the wonderful

[19:44] testimonials that we received so we were

[19:48] regularly survey our participants and

[19:51] the families and we asked them to give

[19:53] us feedback and we asked them to tell us

[19:55] how we're doing and this is just an

[19:56] example of that next slide please

[20:00] and our Recreation and programs there

[20:02] were 130 Recreation programs

[20:05] 861 program participants

[20:08] over four thousand summer drop-in

[20:11] program visits so that's when we set up

[20:14] the pickleball courts and the basketball

[20:15] courts and the various activities in our

[20:18] facility and people can just drop in

[20:20] without formally registering

[20:23] 220 Lincoln senior member club club

[20:27] members that group is continuing to grow

[20:30] the Lincoln Community Center and you'll

[20:32] see on another slide is continuing to

[20:34] expand its activities

[20:36] and again testimonials from parents

[20:41] talking about the various programs

[20:42] they've participated in how they love

[20:44] the activities in the town

[20:46] and I think it's just very very positive

[20:49] news next slide please

[20:52] holiday summer camps

[20:55] eight weeks total of 934 participants

[20:59] some great photos and again some great

[21:02] testimonials of the work that staff

[21:04] undertook in the summer even though we

[21:06] were just coming out of the pandemic and

[21:09] and people were while they were excited

[21:11] and anxious to register and participate

[21:14] you know there was still some hesitancy

[21:16] in going back into into in person next

[21:19] slide please

[21:22] discover your Park so this is a a

[21:24] program that has proved to be very

[21:26] successful when we take our summer staff

[21:28] and our equipment and we get out to the

[21:30] park at various dates you'll see all of

[21:32] those dates this summer located on our

[21:35] events calendars so across the nine

[21:37] different dates in the seven different

[21:39] locations we had 585 attendees come out

[21:43] this is a great way to Showcase not only

[21:45] our Parks but also what programs are

[21:48] available and what staff are doing both

[21:51] in the Parks and in our facilities when

[21:53] they're running the formal programs

[21:55] next slide please

[21:59] our aquatic programs

[22:01] 983 hours of swimming lessons

[22:05] over 1200 swimmers registered in our

[22:08] life-saving society swim lessons

[22:11] almost a thousand hours of public swim

[22:13] and over 10 000 swimmers attended our

[22:16] public swim programs

[22:18] and again just a couple of the

[22:20] testimonials from residents and

[22:22] participants

[22:24] next slide please

[22:28] Arenas and sports field over 3 000 hours

[22:31] of Arena rentals

[22:33] over almost 5 000 public skate

[22:36] participants

[22:37] well 6 000 hours of sport filled rentals

[22:41] in 1600 hours of public skate

[22:45] these stats demonstrate that our

[22:48] facilities are utilized and that our

[22:50] programs are much appreciated and much

[22:53] valued by our residents

[22:55] next slide please

[22:58] Lincoln seniors Club so if you haven't

[23:01] been to the Lincoln senior the Lincoln

[23:03] Community Center and sometime I

[23:04] encourage you to good drop by we do have

[23:08] staff there

[23:09] whenever the facility is open there is a

[23:12] reception desk there and we do staff

[23:14] that does

[23:15] the members are growing so you'll see

[23:19] there that the stats are 228 with 11

[23:22] members being over 90 years of age

[23:25] 11 different regular activities take

[23:28] place almost 52 hours of weekly

[23:31] programming as well as drop-in programs

[23:34] we have the last couple of years

[23:35] received the maximum in provincial

[23:38] grants and I know you heard more about

[23:40] that a couple of weeks ago and last year

[23:43] we uh we received uh 20 000 in special

[23:46] funds for facility upgrades so we're

[23:49] able to do things like Carpeting and new

[23:51] furniture and refelting the billiard

[23:54] tables and those types of activities

[23:56] that we work very closely with the

[23:57] seniors Club in in defining and then

[24:00] again uh another testimonial about the

[24:02] club itself

[24:04] next slide please

[24:08] so play Lincoln is is connected we've

[24:11] been virtual for some time these are our

[24:13] followers on Facebook our subscribers to

[24:17] the the monthly newsletter which

[24:18] continues to increase and followers on

[24:21] Instagram

[24:22] next slide please

[24:26] now we'll move over to the public and

[24:27] Open Spaces division next slide

[24:32] our operational highlights 480 Demand

[24:35] work orders requests completed so we

[24:37] have an internal system for work

[24:39] requests when um individuals in various

[24:42] facilities whether it's our fire

[24:44] stations our Fleming Center our

[24:46] libraries

[24:47] identify something that that needs done

[24:49] it could be something that needs to

[24:51] repair it be repaired it could be

[24:53] something that we you know supplies that

[24:55] are needed more of these are our Demand

[24:57] work order requests

[24:59] we had over 7 000 routine schedules site

[25:01] visits resulting in

[25:03] over 12 000 completed inspections and

[25:06] work requests so we do have a software

[25:08] program that we input our inspections

[25:11] into and this is very important for us

[25:13] if we ever have to produce records

[25:16] um showing our inspections when they're

[25:17] done on the dates what was inspected in

[25:20] any of the the comments and the statuses

[25:23] and then we also added new Fleming

[25:25] Center lobby and I think most of uh

[25:27] Council has seen that it looks

[25:29] phenomenal we can wipe it down we can

[25:31] change the configuration and we've since

[25:34] added this year I know this is a 2022

[25:37] but we've added similar Furniture over

[25:39] at the Jordan Arena next slide please

[25:44] in our forestry area 112 trees planted

[25:47] these were both on our streets and in

[25:49] our parks

[25:50] 60 trees were replaced

[25:53] 30 streets we conducted the tree pruning

[25:56] and 105 forestry work requests completed

[26:00] next slide

[26:05] as council is aware we were very

[26:07] successful in in getting five out of

[26:09] five blooms with communities in bloom

[26:11] last year and we're looking forward to

[26:13] participating in that again next year

[26:17] um I think we take a lot of pride in the

[26:19] work that's done and it's certainly nice

[26:21] to be recognized by an agency outside of

[26:23] the organization

[26:24] next slide please

[26:28] our Park enhancements so as Council will

[26:30] recall this was a uh Capital Park

[26:33] enhancements project where we said you

[26:37] know we're going to Pilot some things

[26:38] we're going to act on what we've heard

[26:40] from from residents that they would like

[26:43] to see and so we were able to take the

[26:45] monies out of that Park enhancements and

[26:47] upgrade our outdoor washroom seasonally

[26:50] install safety gates in particular

[26:53] locations put out four water bottle

[26:56] refill stations public Barbecues in our

[26:59] Charles Daly Park

[27:01] three Trail and walkway connections

[27:04] um one in particular through Jack

[27:06] Simpson part uh baseball Dugout covers

[27:09] soccer pitches we have pitches that we

[27:11] put out more for recreational use in our

[27:14] parks

[27:15] Trail lighting and we upgraded the

[27:17] splash pad feature at Angelina brokerage

[27:21] Park next slide please

[27:26] our place surface our play Space

[27:29] resurfacing started last year we were

[27:31] able to complete seven parks and as most

[27:35] of you are aware we've already been able

[27:37] to complete a couple more this year so

[27:39] that's the list of the parks and we're

[27:41] continuing to finish that project off

[27:43] this year next slide please

[27:46] foreign Park

[27:49] in 2022 we completed the detailed

[27:52] designs of the walkway in the park the

[27:55] installation of walkways and seating

[27:56] areas the north share the Shade Sail the

[27:59] bicycle playground itself the fitness

[28:01] equipment was installed site Furniture

[28:03] trees are very um

[28:06] a very exciting absorbent landscape

[28:08] research project that we've worked very

[28:10] closely with Vineland research and

[28:12] Innovation Center on new play equipment

[28:15] and rubberized surfacing these when at

[28:18] the time of the

[28:19] presentation those things were underway

[28:22] they've actually both been completed now

[28:24] so we are planning a ribbon cutting and

[28:28] grand opening of this park for

[28:31] let me just double check that before I

[28:33] give you the date I believe it's August

[28:35] it is August 19th Saturday August 19th

[28:39] and I believe you have a hold the date

[28:40] in your calendars

[28:43] next slide please

[28:47] you've heard much about our Jordan

[28:48] Hollow indigenous cultural park and

[28:51] you'll hear a little bit more after her

[28:52] this presentation tonight on that

[28:54] renaming but the design concept was

[28:57] approved by Council we've been

[28:59] coordinating ongoing coordination with

[29:01] Niagara region on the 20 mile Arch

[29:03] Bridge replacement we've consulted with

[29:05] the joint accessibility advisory

[29:07] community

[29:08] consultation with NEC

[29:10] additional grants funding secured

[29:14] two pieces of public art commission

[29:17] detailed design continues in park

[29:19] renaming and I stand corrected the date

[29:21] is August 12th for the opening of the

[29:24] Ashby Park my apologies

[29:27] next slide please

[29:31] and finally our cemeteries area I I just

[29:34] think these these I barely need to say

[29:37] anything because I look at the before

[29:38] and after of our Cemetery restoration

[29:40] work it's uh it's incredibly special

[29:44] and I encourage you to to go out and see

[29:47] it if you haven't

[29:48] we also completed the mount Osborne

[29:50] Cemetery entrance and driveway and these

[29:53] are just a few additional stats of work

[29:55] being done by the cemeteries

[29:57] administrator

[29:59] next slide please

[30:02] so these are assets actually from last

[30:04] year but I will let Council and the

[30:06] public watching in attendance today know

[30:09] that our Harvest Pioneer Day is taking

[30:11] place on Saturday September 16th this

[30:14] year and our sling on King event is

[30:17] taking place on Saturday September 23rd

[30:19] so a day earlier but these were last

[30:21] year's assets just showing some of those

[30:24] assets so I'm joined by um oh sorry I

[30:28] actually have a conclusion so post

[30:30] pandemic uh everyone knows and

[30:32] appreciates the value of our parks open

[30:34] spaces recreational facilities and

[30:35] related programming and special events

[30:37] the programs and services provided by

[30:40] Community Services Department are

[30:41] essential the critically important to

[30:43] maintaining a Vitality a vital quality

[30:46] of life ensuring the physical and mental

[30:49] health and well-being of families

[30:50] individuals from 8 to 80 and vulnerable

[30:53] populations

[30:55] these important Municipal Services

[30:57] contribute immeasurably to the social

[30:58] economic and environmental well-being of

[31:01] a community that is well connected

[31:03] vibrant resilient

[31:05] and the contribute continue to

[31:07] contribute to the town of Lincoln's

[31:09] ability and capacity to remain a place

[31:11] to grow a place to prosper a place to

[31:13] belong

[31:14] I'm joined by the management team

[31:16] members Sarah Ain and Dave warden so I

[31:19] turn it over now to council if you have

[31:21] any questions for the team

[31:25] uh thank you Shannon for the community

[31:27] services 2022 update and uh

[31:30] do council do members of council have

[31:32] any questions

[31:34] councilor Russell

[31:37] foreign

[31:40] thank you Mr chair uh through you to uh

[31:42] to Shannon again it's not a question

[31:44] it's just uh an observation again when

[31:47] you look at the amount of things that

[31:49] you and your team accomplished this year

[31:50] I think any any Community any Council

[31:53] would be proud to have that done over

[31:55] the course of a term and I think uh over

[31:58] what you've done uh over the course of

[32:00] last term I think any Council or

[32:02] Community would be happy to have that

[32:04] done over the course of a couple terms

[32:06] uh every every time every example that

[32:09] there's a requirement from the community

[32:11] a request from Council from from anybody

[32:14] again you and your team are always uh so

[32:18] um immediately available uh you there's

[32:21] responses that are Beyond timely

[32:25] um and I just want to let you know how

[32:26] much it's appreciated uh by myself

[32:28] probably by the rest of council as well

[32:29] and by the community out there again if

[32:32] I could give gold stars it would be an

[32:34] enormous one again I want to thank you

[32:35] and your team for everything you do I

[32:37] think this report is not just a

[32:39] reflection of the pro progress if you

[32:41] guys have made during a a tough year but

[32:43] again an excellent report card on on the

[32:46] value that Community Services brings to

[32:48] the town of Lincoln and just want to say

[32:50] thanks

[32:50] thank you councilman that's very kind

[32:55] counselor kimmers

[32:57] uh thank you very much chair brene my my

[33:00] comments are fairly similar similar to

[33:02] uh councilor Russell's I'm so proud of

[33:06] when I look at these all the events and

[33:09] the activities and the numbers and um

[33:12] the services that we're providing to our

[33:14] community and the people who live here

[33:16] and um they're always fantastic events

[33:20] the programming numbers are just way out

[33:22] there for the population we have

[33:25] um I guess my two my two interests

[33:28] um it's not really a surprise to anyone

[33:30] would be the the Lincoln Center and the

[33:32] seniors programming and the membership

[33:35] so have you noticed

[33:37] um an increase in membership numbers and

[33:40] you know these are a lot there's a lot

[33:43] of uh programming going on there so just

[33:46] wondering what you're seeing what's

[33:47] trending this year

[33:50] thank you Council I'll start and then

[33:52] maybe Sarah can add some comments some

[33:54] we are hearing from staff uh that our

[33:58] our seniors numbers are growing in and

[33:59] that's because our community is changing

[34:01] so we we have heard and I've heard this

[34:04] directly from Lori Laird and others that

[34:06] you know new seniors to the area have

[34:08] come in they've asked about the Lincoln

[34:10] Community Center they've asked about the

[34:12] seniors Club

[34:14] um I'm ever hearing from our wonderfully

[34:16] passionate pickleball players that that

[34:18] that particular activity is is growing

[34:21] and they would love us to the town to to

[34:24] have an indoor pickleball uh court with

[34:26] which more than just the Lincoln

[34:28] Community Center right now but yes we're

[34:30] definitely seeing an increase in numbers

[34:32] and I know sir I can speak to some of

[34:34] the

[34:35] um neat things that are going on which I

[34:37] think people bring friends and then

[34:38] introduce them to the fact that there is

[34:40] the Lincoln seniors Club

[34:44] thank you director McKay through you

[34:46] chair to counselor timmers I can add a

[34:48] couple of comments we are seeing an

[34:50] increase in membership at the Lincoln

[34:51] seniors Club we're only mid-year at this

[34:55] point but we're trying to exceed last

[34:57] year's

[34:58] um numbers so that's always a positive

[34:59] thing we're excited about that we're

[35:02] also adding additional programming this

[35:04] summer for the first time at the Lincoln

[35:06] Community Center By Request of many of

[35:09] the groups who typically go away for the

[35:12] summer and don't participate but are

[35:13] wanting to so that's a great thing and

[35:15] we're we're happy to ensure that that

[35:17] can occur so additional programming

[35:20] hours being added this summer for those

[35:22] groups and many of you will remember as

[35:25] well that we were the recipient of a

[35:27] seniors Community Grant which was really

[35:29] the work of Lori Laird who applied for

[35:31] that Grant and was successful in getting

[35:33] some funding to be able to operate a

[35:36] London learned

[35:38] um

[35:38] program which was very successful over

[35:41] the fall winter months that really

[35:42] introduced a number of our seniors to

[35:45] activities they may have never tried

[35:47] before whether it be Nordic pool walking

[35:49] or pickleball or different activities

[35:52] that we already have at the facility and

[35:55] some new ones as well so that helped to

[35:56] really build the interest in what's

[35:58] going on there and we're seeing the

[36:00] benefit of that now in the membership

[36:02] increase

[36:04] uh that's great thank you so much um

[36:07] just a fantastic report and thank you

[36:09] for all that you do

[36:11] it's fantastic thank you chair brene

[36:17] Council Reimer Chevrolet thank you uh

[36:21] just a couple comments to follow up on a

[36:23] couple specifics to follow on councilor

[36:25] Russell's uh heels two two areas that

[36:27] that I would say I've Not to take away

[36:29] from the multitude of uh numerous other

[36:32] programs and services uh director McKay

[36:35] but rubberized playground Services

[36:37] um incredible amount of comments and and

[36:41] just from people in the community who

[36:43] who would uh who would have experienced

[36:46] them I've experiencing with my

[36:47] granddaughter many parks uh that's a big

[36:49] that was a big win a lot a lot of

[36:51] positive feedback and a lot of people

[36:52] are uh are really happy about those

[36:54] rubberized playgrounds another thing

[36:56] just from an observation would be the

[36:57] way that our community services engages

[37:00] the public they make them feel uh part

[37:03] of the community the flag raising

[37:05] sometimes maybe we don't think some of

[37:07] these things are are are a big deal but

[37:09] I know from the feedback that I've got

[37:11] the the flag raisings the good citizens

[37:13] Awards play Lincoln those are all ways

[37:15] that we make

[37:16] um the general public all the residents

[37:19] feel uh engaged and part of the

[37:21] community so thank you very much for

[37:22] that thank you thank you

[37:25] counselor McLaughlin

[37:27] thank you chair Brunei through you to

[37:29] Shannon thank you very much for this

[37:31] year-end report

[37:32] um I'm always impressed and Amazed by

[37:34] the creativity of your staff and all the

[37:37] programming that they offer

[37:39] um question I have is just with regards

[37:41] you know there's a lot of talk about

[37:42] covid and its challenges and you know

[37:44] how we dealt with covet uh with our

[37:47] parks and that sort of thing and one

[37:49] thing I remember we were having was

[37:51] security guards at our parks and now we

[37:55] don't have security guards and I'm just

[37:57] wondering if there's any concern about

[38:00] the parks and

[38:03] not everybody's at the parks for the

[38:05] right reasons and if if you're working

[38:07] with or how do we work with bylaw to

[38:09] ensure that

[38:11] um the right people are using the parks

[38:13] uh thank you councilor through Germany

[38:16] to the counselor so we did have security

[38:19] during the pandemic that was mostly

[38:21] because of the restrictions on numbers

[38:25] um and we had to at some point you know

[38:26] restrict the ice the outdoor

[38:30] um rink and different spaces so that's

[38:32] why we had security

[38:35] um as to the right individuals visiting

[38:38] our Parks we're working very closely

[38:40] with uh both both Municipal law

[38:43] enforcement during the day when things

[38:45] happen as well as nrps we recently had a

[38:49] meeting with CAO myself director of

[38:52] Economic and Community Development and

[38:54] Communications just to talk about

[38:57] um you know encouraging residents to

[39:00] when they see things and and they're not

[39:02] calling the town necessarily but when

[39:05] they see things because they live close

[39:06] to the park that they're making the

[39:08] calls to the non-emergency nrps number

[39:10] if it's a non-emergency if it is an

[39:12] emergency where someone one could be

[39:14] hurt some things being vandalized they

[39:16] can call the 9-1-1 number and nrps and

[39:19] nrps has encouraged us to encourage

[39:21] residents to do that at the time of the

[39:23] incident because it is difficult for

[39:26] them to follow up

[39:27] we are also uh talking about potentially

[39:30] you know in the future if needed

[39:32] surveillance in in some of our Parks

[39:36] um we currently are doing a pilot

[39:38] project in an Ashby Drive park with

[39:41] surveillance that has proven to be quite

[39:43] successful in deterring vandalism

[39:47] um and other activities so we continue

[39:49] to look at you know what we can do to

[39:52] ensure that these spaces remain safe for

[39:56] the the population at large for the

[39:58] visitors and for the family and we

[40:00] continue to inform nrps and work closely

[40:03] with them as we're notified of

[40:06] um

[40:07] unacceptable Behavior or mischief that

[40:10] that is happening in the community and I

[40:12] think we will be talking about uh

[40:14] potentially

[40:15] a joint event to to help communicate

[40:18] some of these things to the public

[40:20] um in a greater larger fashion

[40:23] thank you very much for that answer I

[40:25] think that's I think that's important um

[40:28] um just a follow-up just

[40:30] um is there contact information at the

[40:33] parks where there's contact phone

[40:36] numbers is there signage indicating for

[40:38] residents using the parks if they see

[40:40] something

[40:42] um that's not quite uh right that you

[40:45] know to to get immediate or a timely

[40:47] response is there

[40:49] thank you councilman to the chair yes we

[40:51] do have Park signage indicates the hours

[40:54] and it indicates that a municipal Town

[40:57] number it does not have the nrp's uh

[41:00] nrps's non-emergency number and that's

[41:03] something we could definitely discuss

[41:05] with nrps uh and get their approval or

[41:08] if they agree to

[41:10] Perfect all right thank you very much

[41:12] you're welcome

[41:14] maryston

[41:18] thank you very much Mr chairman uh

[41:20] Shannon thank you very much for this

[41:23] very comprehensive report

[41:25] um you've had a lot of successes and I

[41:28] must compliment you on the balance that

[41:30] your programs have brought to arts and

[41:34] culture as well as the more traditional

[41:37] Sports and um

[41:39] um features that uh that we've had in

[41:43] the town for a long time

[41:45] your team has had great success with

[41:47] fundraising and that certainly is

[41:50] um it's not only welcome but it makes

[41:53] things happen and I know that's always

[41:55] very time consuming and I want to thank

[41:57] you very much for the effort that's put

[41:59] behind that

[42:01] I believe that Community Services has a

[42:05] lot of influence influence and input

[42:08] across departments and I I would like to

[42:11] acknowledge I think we all know that

[42:14] that is the case and just want to add

[42:17] that on to to your report

[42:20] in the area of climate change and

[42:22] adaptation impacts

[42:24] um

[42:25] I hope that you'll accept some credit

[42:28] and maybe include a credit where it's

[42:31] due in future reports because I don't

[42:34] know

[42:35] um

[42:36] I mean there are just so many elements

[42:38] of that that come back to the way things

[42:41] are done by your team and and so it's

[42:44] good to have that reinforcement I want

[42:46] to also acknowledge those and thank you

[42:48] very much

[42:49] maybe we'll see those in some future

[42:51] reports thank you very much thank you Mr

[42:54] chairman thank you very soon

[42:56] uh thank you man Amir

[42:58] so just a couple comments uh Shannon and

[43:01] the team um

[43:03] yeah certainly uh to Echo councilor

[43:05] Russell's comments you know we've come a

[43:07] long way

[43:08] I can remember back in 2014 and uh

[43:12] Shannon shortly after you came came on

[43:14] board you know asking about a Parks

[43:17] master plan and the answer was we don't

[43:19] have one so you know we started with a

[43:21] Parks master plan and we've we've come a

[43:23] long way

[43:25] um you know to think that we've

[43:27] constructed Rotary Park uh we've built

[43:29] our first dog park uh and we've

[43:32] continued to listen to the residents uh

[43:34] whenever they've reached out to to have

[43:36] issues with Mount Osborne Cemetery I

[43:38] remember uh walking that with the CAO

[43:41] and uh and uh Mr Warden and you know

[43:45] within within a year we had privacy

[43:47] fencing we had water stations uh

[43:50] throughout the uh throughout the

[43:51] cemetery and we had new roadways so

[43:54] we've listened to the residents and we

[43:56] have we have reacted

[43:58] um

[43:59] so certainly we've uh We've we've done

[44:02] marvelous marvelous work and Community

[44:04] Services

[44:05] um I'm wondering Shannon uh if you could

[44:07] comment recently at one of our touch

[44:09] points with uh Vice chair mikalak and

[44:12] myself

[44:13] you spoke about some of the obstacles

[44:15] that you're um you're currently dealing

[44:17] with in terms of uh lifeguards and how

[44:21] that might affect the hours of our

[44:23] operations of of some of our pools I'm

[44:25] wondering if you could comment on that

[44:27] and just maybe talk about what the plan

[44:29] is moving forward

[44:32] thank you chair Bernie I'll start now

[44:34] and I will maybe ask

[44:36] associate director aims uh to add a few

[44:39] more comments so uh we did recently

[44:41] prepare a memo a briefing note for our

[44:44] Council to outline that unfortunately we

[44:47] are going to have to reduce some of our

[44:50] aquatic programming as a result of not

[44:52] having been able to recruit what we

[44:55] would deem a fourth proof so in order to

[44:58] stop both of our outdoor pools we need a

[45:02] total of four crews and we've been able

[45:04] to successfully recruit three this is

[45:07] not a a Lincoln only problem this is not

[45:10] an AG or region only problem this is

[45:12] actually a national problem with less

[45:15] and less staff coming up with their

[45:18] lifeguarding certifications and their

[45:21] ability to uh to work in in the pools

[45:24] not only in the outdoor pools but in all

[45:26] Municipal pools and in private pools as

[45:28] well so we will be reducing

[45:32] um

[45:32] some of the programming at the Jordan

[45:35] Lions outdoor pool this summer

[45:40] um we will be able to continue at afg

[45:42] with the full programming as we have in

[45:44] the past but we will be having to cut

[45:49] public swim and and close the pool on

[45:51] the Sunday uh we have one crew and and

[45:54] obviously they cannot work seven days a

[45:56] week and we've had to reduce reduce some

[45:59] of the midweeks so staff took a look at

[46:02] um stats from the previous years not

[46:05] just last year but trending they did an

[46:07] analysis and they made the decisions on

[46:10] the cuts based on the data that they

[46:12] looked at and the best recommendations

[46:14] so sir I don't know if you'd like to add

[46:16] a additional details about that

[46:20] uh thanks director McKay through you to

[46:22] the chair

[46:24] um all that information is accurate so

[46:26] all of the programming decisions for the

[46:28] summer were based on previous

[46:29] historicals

[46:31] um so we did prioritize learn to swim

[46:33] programming as that's really fundamental

[46:36] to why we operate both of the outdoor

[46:38] pools and as much available public and

[46:41] Leisure swimming opportunities as

[46:43] possible so while there are reductions

[46:45] I'm going to use that word rather than

[46:47] cuts

[46:48] um we're hopeful that you know we are

[46:50] still actively recruiting and looking

[46:52] for staff we actually just brought on

[46:54] another lifeguard just this week so we

[46:57] still remain hopeful that we may be able

[46:59] to find some additional staff and and

[47:01] definitely would entertain any

[47:03] applicants that are are looking for

[47:05] summer work

[47:07] um to

[47:08] um reach out to us through our human

[47:10] resources department this is really a

[47:13] sector-wide issue as director McKay

[47:15] mentioned and it's certainly not limited

[47:16] to lifeguards and swimming instructors

[47:18] however most recently the province did

[47:20] lower the age for lifeguards 215 so

[47:25] that's not something that we'll see in

[47:26] an immediate impact from this summer

[47:28] because obviously people need to be

[47:30] trained but we're hopeful that that will

[47:32] help for next summer to be able to

[47:33] recruit more staff for our outdoor pools

[47:40] that's great thank you Sarah

[47:42] um so just another question uh I had um

[47:46] through to Shannon Shannon the mayor

[47:48] used the word balance and um uh you know

[47:51] I think over the last number of years

[47:53] you know we've had residents reaching

[47:55] out to us especially during covid you

[47:58] know talking about lighting in our parks

[48:00] and um and just making making

[48:03] enhancements but but with that

[48:06] um you know comes vandalism comes

[48:08] graffiti I recently sent some pictures

[48:11] with regards to uh some broken lights

[48:14] that have happened up at brokerage park

[48:16] over the last couple weeks uh we

[48:18] continue to see vandalism so I'm just

[48:20] I'm just wondering uh you know councilor

[48:24] um mikaluck mentioned about the the

[48:25] policing and and cameras but but where

[48:28] is the balance as this continues to to

[48:30] escalate to make sure that you know the

[48:33] investments in our parks are are going

[48:35] to be you know looked after and

[48:37] maintained and yet provide the safety to

[48:40] our residents as we as we move forward

[48:45] but thank you councilman I mean we talk

[48:48] about that often

[48:50] um we talk about you know how we stay

[48:53] informed of what's Happening

[48:55] how

[48:57] when we're not in our parks at 10

[48:59] o'clock 11 o'clock 12 o'clock at night

[49:01] because it's dark and and we don't

[49:03] really want people in our Parks when

[49:04] they're not supposed to be in our Parks

[49:05] but they are that we need the the eyes

[49:09] of the residents to be reporting these

[49:11] things

[49:12] so

[49:13] um you know balance may end up being

[49:16] surveillance in not all but some of our

[49:19] parks and I think

[49:22] um as Citizens and this is just a

[49:24] general comment on my part we are

[49:26] becoming more accustomed to surveillance

[49:29] in our public spaces because of what

[49:31] happens in our public spaces so the

[49:34] balance would be ensuring that we can

[49:37] um stay on top of what's happening in

[49:39] our public spaces when we're not in our

[49:41] public spaces and quite frankly when our

[49:42] public spaces are not deemed open we

[49:45] don't want people going into the the

[49:46] parks after hours if they're there

[49:48] especially for mischief and no good but

[49:52] we need to know if that's happening and

[49:54] we're relying on our residents to tell

[49:56] us so

[49:57] um

[49:58] you know lighting is a is a is a

[50:01] double-edged sword we've talked about

[50:02] this with Council

[50:04] um we want people to have sufficient

[50:07] light in parks to be able to get through

[50:08] the Parks when they need to early on but

[50:10] we also have to be mindful of the

[50:13] residents who live close to our parks

[50:15] and that's certainly the case in a park

[50:16] like brokerage where the pathway that

[50:19] the pathway that goes around the park is

[50:21] is not far from the backyards of

[50:23] residents who live there so providing

[50:26] you know a balance of lighting that

[50:27] isn't too bright for the the neighboring

[50:30] residents but bright enough for for

[50:31] individuals to feel feel safe yet

[50:34] doesn't invite you know activity that we

[50:37] we don't want to be happening I think

[50:39] it's a it's about an Engaged Community

[50:42] it's about a community that's you know

[50:44] talking and bringing things forward to

[50:47] not only the town staff certainly Town

[50:49] staff but also nrps and

[50:52] um you know we had some Mischief happen

[50:54] at the Fleming Center uh this weekend

[50:58] and when we reported it to the staff

[51:01] sergeant today

[51:02] um because it didn't come to us at the

[51:04] time the staff sergeant said the best

[51:06] thing for both staff and residents to do

[51:09] is report it at the time we can act at

[51:12] the time we can get somebody out there

[51:15] into those places at the time to to try

[51:18] to deal with it but to follow up and to

[51:20] try to figure out what might have

[51:22] happened and who might have been

[51:23] responsible it's a little more difficult

[51:25] so we are encouraging residents to reach

[51:28] out it's during the daytime will you

[51:30] know

[51:31] we'll hit we can get over there we can

[51:33] get to our facilities if it's in the

[51:35] evening when our parks are closed and

[51:37] our facilities are closed and we don't

[51:38] have staff that's a little bit more

[51:40] challenging but we do want residents to

[51:42] report it and we want residents to know

[51:43] that we are aware and we're working very

[51:45] closely with nrps to try to figure out

[51:49] Solutions and solutions that balance

[51:51] protecting the individuals who live in

[51:54] close proximity of these spaces but also

[51:56] you know wanting to shut this down

[52:00] that's great well thank you director

[52:02] McKay we appreciate this this update

[52:04] report and we thank you for all the good

[52:05] work that you and your entire staff are

[52:07] doing

[52:09] thank you Tiffany

[52:11] there being no further discussion I have

[52:13] a motion moved by councilor Russell that

[52:15] we receive and file as information the

[52:17] presentation regarding the community

[52:18] services 2022 update and I will now ask

[52:22] our clerk our Deputy clerk to open the

[52:24] vote thank you chair and that vote is

[52:26] now open

[52:37] and that closes the vote and that motion

[52:40] carries thank you

[52:42] thank you

[52:44] we will now consider the renaming of

[52:47] Parkland at 3039 King Street report

[52:50] cs-07-23

[52:54] do members of council have any questions

[53:04] there being no further discussion I have

[53:06] a motion moved by councilor Reimer

[53:09] to receive for information report

[53:12] cs-07-23 regarding the proposed Parkland

[53:15] renaming for Parkland located at 3039

[53:18] King Street and approve the staff

[53:21] recommendation to rename this Parkland

[53:23] to be known as the Sora Sani sori song

[53:27] Park

[53:28] and I will now ask our Deputy clerk to

[53:31] open the vote thank you chair that vote

[53:33] is now open

[53:40] and I will close that

[53:42] in that motion carries thank you

[53:46] thank you there being no additional

[53:48] reports to consider for the community

[53:49] services and infrastructure committee

[53:51] agenda we have now concluded the

[53:54] community services and infrastructure

[53:55] committee agenda and we will now rotate

[53:58] and allow councilor and chair Lynn

[54:00] timmers to assume the chair at this time

[54:02] for the general business and finance

[54:03] committee agenda

[54:47] thank you everyone we are now at the

[54:50] general business and finance committee

[54:51] agenda

[54:53] we have no delegations under reports we

[54:56] will now consider the routine disclosure

[54:58] and active dissemination policy report

[55:04] ls-06-2-3 our director of legislative

[55:06] Services town clerk will speak to this

[55:09] report

[55:11] good evening can you hear me

[55:13] yes perfect I can hear you thanks uh

[55:18] this routine disclosure and active

[55:19] dissemination policy is before council

[55:22] tonight to ensure that the town of

[55:24] Lincoln is moving towards a more mature

[55:27] open government program which is based

[55:29] on the core belief that the public has a

[55:31] right to access the records and

[55:33] proceedings of government to enable

[55:34] greater openness accountability and

[55:37] engagement

[55:38] municipalities are encouraged to

[55:40] determine how they can bring or expand

[55:42] their open government activities

[55:45] um and you know as such Stephanie

[55:47] Bellissimo our records coordinator has

[55:49] done a tremendous job working across the

[55:50] corporation and meeting with all the

[55:52] Departments mainly to understand the

[55:55] most requested information that has been

[55:58] required and that's been included as

[56:02] well as other material and so we've also

[56:04] consulted our legal counsel to ensure

[56:05] all legal aspects have been considered

[56:07] it's an important project initiative

[56:10] that our department has taken on and and

[56:14] that we've completed thus far and we

[56:16] move closer to open government and uh

[56:18] and open data and uh hopefully

[56:22] that explains a little bit about the

[56:24] report and I'd be happy to answer any

[56:25] questions

[56:27] excellent thank you very much Madam

[56:28] clerk I will open it to council for

[56:31] questions

[56:35] counselor Bernay please go ahead

[56:37] uh thank you chair timmers through you

[56:40] to the uh the clerk uh Julie um thanks

[56:44] for this and uh I certainly uh I think

[56:47] this is a very positive thing I I

[56:49] certainly understand why we would want

[56:51] to be more open and transparent I'm just

[56:53] wondering uh if there's something that

[56:55] has specifically triggered this coming

[56:58] at this point uh have we had a number of

[57:00] residents resident complaints uh do we

[57:04] feel that the Freedom of Information and

[57:05] Privacy Act has become too restrictive

[57:07] uh or is this just something that this

[57:10] is the right thing to do

[57:13] uh thank you councilor

[57:19] counter uh counselor in terms of any

[57:22] kind of information that has been

[57:24] requested

[57:25] right now all of the information being

[57:28] requested is through a formal foi

[57:30] whereas uh we don't have a policy in

[57:34] place which we should

[57:35] um which speaks to routine disclosure of

[57:38] information

[57:40] um without a formal submission of an foi

[57:44] um or active dissemination so

[57:46] information that we are actively making

[57:49] the public aware of just without

[57:52] um a request so as we build up our

[57:55] website and

[57:57] um and with more information coming with

[58:00] our open data we will probably see a

[58:03] reduction in the fois that we do receive

[58:05] and that more information is being

[58:08] actively disseminated to the public more

[58:10] information is being routinely disclosed

[58:12] as appropriate

[58:16] and it's great uh thank you clerk just a

[58:18] follow-up question I'm wondering if in

[58:21] the process we have reached out to other

[58:23] municipalities to see if other

[58:24] municipalities have already got this

[58:26] policy in place uh are we a leader here

[58:29] or are we playing catch-up

[58:32] um I'll hand it off to Stephanie but I

[58:34] do want to say that I would say that we

[58:36] are probably a leader in the region with

[58:39] um making this policy

[58:42] um uh coming through this evening with

[58:44] Council approval so I would say that

[58:46] we've done extensive research and

[58:48] Stephanie I'll lead it to you because we

[58:50] have uh worked with uh numerous

[58:53] municipalities across Ontario

[58:56] um we've spoken to numerous

[58:57] municipalities and their clerks as well

[59:00] as our legal counsel did some active

[59:03] research so Stephanie I don't know if

[59:05] you want to add anything to that

[59:07] uh thank you Julie through you to the

[59:10] chair so we have done some extensive

[59:12] research as Julie was mentioning we had

[59:15] looked at many different policies that

[59:17] have come out and it is something that

[59:19] municipalities are definitely starting

[59:21] to do but I do believe that we are a

[59:24] leader in this especially in in the

[59:26] region I know that it's something that's

[59:28] been discussed at our previous

[59:31] Niagara region records group and it's

[59:34] something that people want to start

[59:35] working towards um so I definitely would

[59:38] say we're leading that charge in that

[59:40] way there have been some several great

[59:43] policies that we were able to draw on

[59:45] and like we've said uh like Julie was

[59:46] mentioning we have reached out to

[59:49] several municipalities and we're able to

[59:52] um uh have what they put together help

[59:55] to inform our policy and make it very

[59:57] strong

[59:59] great thank you Stephanie that's great

[1:00:01] that's great timmers that's uh very

[1:00:04] positive very encouraging to hear thank

[1:00:06] you

[1:00:07] yeah it's always good when we hear that

[1:00:08] we're the leader in in an area and

[1:00:11] anything that makes um communication and

[1:00:13] information available to our residents

[1:00:15] and the easier way is definitely a

[1:00:17] positive I have counselor michalec uh

[1:00:23] go ahead thank you chair timmers through

[1:00:26] you to Julie um thank you for taking the

[1:00:29] time to look at this and coming up with

[1:00:31] this uh strategy just curious um with

[1:00:34] regards to the financial portion of this

[1:00:37] uh fees are not applicable

[1:00:39] uh you know if the information can be

[1:00:42] found on the website and I I understand

[1:00:43] why that's the case I understand is to

[1:00:46] try to you know get people to

[1:00:49] put some effort you know into looking

[1:00:51] things up on their own but

[1:00:53] what if you don't have a computer what

[1:00:55] if you don't what if you're not internet

[1:00:57] Savvy what if you don't have access to

[1:01:00] technology what if you're old school

[1:01:03] traditional are you going to have to pay

[1:01:05] like what's the realities towards this

[1:01:07] and I compare it to like the arrive can

[1:01:10] app like the government couldn't make

[1:01:13] people use the arrive can app because if

[1:01:17] you didn't have a cell phone or access

[1:01:19] to technology you couldn't

[1:01:21] you can't force people to use technology

[1:01:24] so have we considered that with the

[1:01:26] financial aspect of this

[1:01:29] Madam Clerk

[1:01:31] thank you uh counselor um through the

[1:01:34] chair to you uh so we'll always work

[1:01:36] with members of the public understanding

[1:01:38] that

[1:01:39] um we're hoping that we can drive as

[1:01:41] many people to our website as much as

[1:01:43] possible where that houses most of the

[1:01:45] open data and available and um you know

[1:01:48] information that is accessible however

[1:01:52] knowing that not everybody

[1:01:54] um is uh is is computer savvy as you've

[1:01:57] just said so

[1:01:58] um in terms of uh information that is

[1:02:01] easy to find we'll work with that

[1:02:03] individual and we'll take those cases

[1:02:06] um as individual as they come and and

[1:02:09] work with them in determining what

[1:02:11] information that they're looking for

[1:02:12] it's if it's easy and it's and it's very

[1:02:15] fairly quick to

[1:02:17] um come across or decipher

[1:02:20] um we'll work with that individual on a

[1:02:22] case-by-case basis if it's historical

[1:02:24] data if it's being uh if it's data that

[1:02:27] they're requesting that's going to take

[1:02:28] some time to do research on if it's if

[1:02:31] it's information that we need time or if

[1:02:35] it's um you know a certain amount of

[1:02:38] data that they're requesting in terms of

[1:02:40] bylaws and minutes and motions and it's

[1:02:43] going to take significant time to spend

[1:02:45] and do the research um that's when there

[1:02:48] will be costs um associated with it but

[1:02:52] again we would be working with those

[1:02:53] individuals on a case-by-case basis to

[1:02:56] determine the best path forward we do

[1:02:58] recognize that the submission we're

[1:03:00] going to be asking will be that people

[1:03:02] complete these um routine disclosure

[1:03:05] requests online however we will be

[1:03:07] accounting for those that want to come

[1:03:09] in person and do it that way so making

[1:03:11] sure that we are meeting the needs of

[1:03:13] the residents depending on the need that

[1:03:15] they're requesting

[1:03:18] thank you very much for you and I think

[1:03:20] I just want to make sure that people

[1:03:21] aren't nervous or intimidated by you

[1:03:25] know the possibility of a fee and and it

[1:03:28] would you know deter them or you know

[1:03:31] make them nervous about making a request

[1:03:34] for information that um by seeing that

[1:03:37] possible fee thank you thank you

[1:03:39] counselor oh Madam or Madam clerk did

[1:03:42] you have something to add I do I just

[1:03:45] want to make them so thank you chair uh

[1:03:48] we do have a fees and charges by law

[1:03:51] that Council passed and and in that fees

[1:03:53] and charges there's um several fees that

[1:03:56] are associated with each department and

[1:03:58] so I just want to make clear that some

[1:04:00] of the fees

[1:04:01] um will be significantly less depending

[1:04:03] on what the type of request is so it may

[1:04:06] not be a routine disclosure fee that we

[1:04:08] charge it may be just a photocopying fee

[1:04:11] it may just be something that's easy

[1:04:12] done that way it may just be something

[1:04:14] that they go to planning and there will

[1:04:16] be some sort of uh be associated with

[1:04:18] that or a financial fee so maybe they

[1:04:20] need a copy of a water bill so so

[1:04:22] counselor you know we'll make sure that

[1:04:24] you know the the individual is aware

[1:04:27] depending on the type of request being

[1:04:28] asked

[1:04:30] great thank you very much Madam clerk I

[1:04:33] have uh maryston

[1:04:35] next

[1:04:36] thank you very much Madam chair thank

[1:04:39] you for the report uh Julie this is

[1:04:41] certainly an example of good governance

[1:04:43] and good to be um on top of that

[1:04:47] um will the start date for the

[1:04:49] availability be prior to 1970.

[1:04:56] um thank you madam Mary through the

[1:04:58] chair to you

[1:05:00] um so as you know we do have uh

[1:05:02] historical records uh that date back

[1:05:05] significantly

[1:05:07] um you know before 1970 of our

[1:05:10] amalgamation of the town of Lincoln and

[1:05:12] so uh Stephanie is uh you know our she's

[1:05:16] an archivist she's worked on several um

[1:05:19] we're lucky to have her and so she's

[1:05:21] worked on significant

[1:05:23] um archives even with the museum and so

[1:05:25] we do have a lot of historical data that

[1:05:28] uh you know we are working through and

[1:05:31] so some of that information could

[1:05:32] pertain to that

[1:05:34] um and uh again that that goes to the

[1:05:37] research and and all of that information

[1:05:39] on being requested and so Stephanie

[1:05:41] would definitely take those requests as

[1:05:43] they come

[1:05:45] and and Madam clerk I I'm again on the

[1:05:48] same

[1:05:49] um line

[1:05:51] um I'm assuming that there could be gaps

[1:05:54] with the historic information if members

[1:05:57] of the public have copies of it um

[1:06:01] are you looking to have that information

[1:06:04] in the head to be in the hands of the

[1:06:07] town

[1:06:09] uh I can't account for the uh what can

[1:06:14] what happened before I came to the town

[1:06:17] of Lincoln I'm hoping that we have

[1:06:20] um you know our our materials that are

[1:06:23] Town owned

[1:06:24] um I would be I welcome any kind of

[1:06:27] information that any member of the

[1:06:29] public has that wishes to uh bring back

[1:06:32] to the town of Lincoln okay that's

[1:06:35] that's great news so I'm assuming then

[1:06:37] that post 1970 it'll be as complete as

[1:06:42] is this realistic

[1:06:45] as complete as what I have currently not

[1:06:48] America

[1:06:49] okay that's great thank you very much

[1:06:51] it's a great relief to know that we not

[1:06:54] only have this policy in place but we

[1:06:56] also have um I believe there was an

[1:06:59] earlier policy that you were working on

[1:07:01] in regards to the retention of records

[1:07:05] and uh I'm assuming that the two of them

[1:07:07] go together is that a fair assumption

[1:07:10] that is correct so as as uh and through

[1:07:13] the chair to you madamir uh as you know

[1:07:15] in in 2020 we did uh put through

[1:07:19] um a bylaw our retention records by law

[1:07:23] which spoke to Tom rooms um and that's

[1:07:25] our classification schedule and our

[1:07:26] retention of records and so

[1:07:29] um Stephanie has worked

[1:07:30] um alongside of that policy as well as

[1:07:33] this one and they do tie together

[1:07:34] absolutely

[1:07:36] great thank you very much thank you

[1:07:38] madam chair thank you marystone

[1:07:41] okay

[1:07:42] I'm not seeing anyone else in the cube

[1:07:45] so there being no further discussion I

[1:07:47] have a motion moved by councilor Murray

[1:07:49] the council receive and file for

[1:07:51] information report

[1:07:53] ls-06-2-3 and that Council approved the

[1:07:56] routine disclosure and active

[1:07:58] dissemination policy as set out in

[1:08:00] appendix a of report ls0623

[1:08:05] I will now ask our Deputy clerk to open

[1:08:07] the vote thank you chair that vote's now

[1:08:09] open

[1:08:18] and I will now close the vote and that

[1:08:20] motion carries thank you chair

[1:08:22] thank you very much we have no

[1:08:24] confidential items

[1:08:26] do we have any committee remarks

[1:08:33] there being no further further business

[1:08:35] I call this meeting adjourned at 7 08 pm

Committee of the Whole

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