[0:01] weekend in uh next month. Nice. Thank you for coming to this May 14th um Wild

[0:11] Township. Um can I I'm calling this to order and I will call Super Hu here.

[0:17] Trusty Robinson here. Trusty Page here. Trusty

[0:20] McGovery here. Assessor T. Young here.

[0:26] Great. And we just we already did the um pledge of

[0:31] allegiance. So I'm just going to double check

[0:36] the responses. We don't have any online responses. Um you

[0:49] My name is Claire Goldenberg and I I must admit I am weary. I just listened

[0:54] to the video of the April board meeting and what struck me most was how little

[0:59] you learned from the mandate at the ballot box. Your style of governance

[1:05] governance endlessly relitigating every slight real or imagined is neither

[1:11] wanted nor appreciated by the people you serve.

[1:16] Yet, here we are on the final night at your final agenda, hoping to get through

[1:22] this evening without more bickering. Tonight, I want to step back

[1:27] and look at the progress of this board that you have provided over the last

[1:32] four years. Not to sugarcoat your challenges, but to recognize the genuine

[1:37] accomplishments that benefited every one of us four years ago. Sorry, point of

[1:43] order. You started a clock on this. I did. Our township had no employee

[1:48] handbook, no clear job descriptions, no written procedures to guide your staff.

[1:54] Today, under the leadership and persistence of our township supervisor,

[1:59] you have a comprehensive personnel policy, annual performance reviews, and

[2:04] the transparent processes employing employees need to do their jobs well.

[2:10] Four years ago, our most vulnerable employees had no mental health board

[2:15] advocating for them. Today, you have a fully functioning board meeting

[2:19] regularly, coordinating with schools, health providers, and community groups

[2:24] to make sure no one falls through the CLA

[2:26] cracks. Four years ago, our only transportation options for seniors,

[2:31] veterans, and differently aabled was PACE, which was unreliable, sporadic,

[2:36] and often inaccessible. Today, the township owns a ride share program,

[2:42] which is expanding services, integrating drivers, and offering more predictable

[2:46] scheduling. Four years ago, food assistance reached only a fraction of

[2:50] those in need. Today, your pantry serves nearly twice the household it did

[2:56] before. Four years ago, rental and emergency assistance was too low. Today,

[3:01] you help nearly double the number of families. I thought we get three. Yes,

[3:06] you do. uh keep a roof over their heads and four years ago we had no recycling

[3:12] program. Today your curbside drop off and programs are growing well used and

[3:17] reducing waste in our community. That list of accomplishments blows the

[3:22] previous administration out of the water and it is all because of one person's

[3:27] drive and determination. I have not always agreed with our supervisor style

[3:32] but I cannot deny the result. So let me get it on record. Thank you,

[3:38] Diane, your for your tireless work on behalf of every resident in this

[3:43] township. As we close this chapter and bring on the new board, good luck to

[3:48] you. Let us agree that respectful debate and accountability are your highest

[3:53] weight. I have one other point. Um, what is up with those benches in the parking

[3:59] lot that currently are surrounded by lovely smelling lilacs, but they're like

[4:03] fur midgets? Just one more point for the new board. Maybe you can address that.

[4:09] Thank you. Thank you. Okay. And I didn't have anybody else signed up for public

[4:17] comment. Uh I didn't see and sorry. Let me just Sure. Um I just make sure I turn

[4:25] this on

[4:29] second. Okay.

[4:35] Uh, Miss Papo,

[4:40] thank you, Supervisor Huitt, for your service, for not giving up, for your

[4:47] focus, and for your great heart.

[4:55] Thank you. Okay. Um, pretty sure we got all the

[5:00] public comments in and we didn't have any

[5:04] online. Um, so next is um proclamation of motorcycle

[5:11] um awareness is a mention whereas safety is

[5:16] the highest priority for highways and streets for our township and state.

[5:18] Whereas the great state of Illinois is proud to be a national leader in

[5:22] motorcycle safety, education, and awareness. And whereas motorcycles are

[5:26] primary common and economical means of transportation that reduces fuel

[5:30] consumption and roadware and contributes in a significant way to the relief of

[5:34] traffic and parking congestion. And whereas it is especially meaningful that

[5:38] the citizens of our township and state be aware of motorcycles on the road race

[5:43] and recognize the importance of motorcycle safety. And whereas members

[5:46] of a bait Illinois the brotherhood aimed towards education continually promote

[5:50] motorcycle safety, education and awareness in high school drivers

[5:54] education programs and to the general public in our township and state

[5:57] presenting motorcycle awareness programs to over 120,000 participants in Illinois

[6:02] over the past nine years. And whereas all motorcyclists should join a fate of

[6:06] Illinois um in actively promoting the safe operation of motorcycles as well as

[6:11] promoting

[6:14] motorcycles of our township and state. And whereas the motorcyclists of

[6:18] Illinois have contributed to extensive volunteerism and money to national and

[6:22] community charitable organizations. And whereas the during the month of May, all

[6:26] roadway users should unite in safe sharing with of roadways within the

[6:31] township of Iowa and throughout the great state of Illinois. Therefore, I

[6:34] Dr. Huittz, supervisor of Ly Township in the great state of Illinois in

[6:38] recognition of 38 years of abate Illinois and over

[6:42] 352,318 registered motorcyclist statewide and in recognition of the

[6:46] continued role Illinois serafy has an awareness to here for

[6:51] playing the have made this year Franklin motorcycle awareness monthship and all

[6:56] motorcycle motorists to join in an effort to improve safety and awareness

[6:59] on their roadways and witness thereof. I have to set my hand and cause the great

[7:05] seal of the village of wild to be a fixed this 14th day of May made May in

[7:09] the year of 20125. Okay. Next is discussion on

[7:14] possible action for the audit of fiscal year

[7:19] 2023. Um I on this um on here is Martha from Sikitch and everybody has the um

[7:29] the packet the audit in their packet. Um Martha did you want to uh say anything

[7:36] in particular to begin or uh good evening just I wanted to say I

[7:42] am Martha Troder. Thank you for the introduction Diane. I am the lead

[7:46] principal on the township's audit engagement and at this point in time we

[7:50] have issued a draft annual financial report for the fiscal year uh audit

[7:54] ended March 31st 2024. Alongside that we have issued our uh communication to the

[8:00] board which contains required communication that is uh as required by

[8:04] auditing standards and contains information on uh any material

[8:09] weaknesses and significant deficiencies that we encountered throughout the

[8:13] course of our audit testing. Uh we are prepared to issue the audit. We have all

[8:17] the pieces in place uh that are required in order to be able to issue the

[8:21] opinion. So, um, Diane, if you would like, I can I can, uh, go through the

[8:26] annual financial report and provide some highlights. Is that what you're looking

[8:30] for tonight? All right. Okay. Um, so for the annual financial

[8:35] report, I just wanted to note that we began our audit procedures. Um, of

[8:40] course, there were some delays in completing the previous fiscal year

[8:43] audit. So our audit procedures began in October and we are

[8:47] um much further along at this point in time with having the draft available. So

[8:53] I just want to acknowledge the improvements in the processes that have

[8:55] been made and the in the timeliness of the information coming to us although we

[9:00] still still faced certain delays and certain uh issues arose throughout the

[9:05] audit course. uh in comparison to the initial audit engagement fiscal year

[9:09] 2023, there were significant improvements in uh the completion of the

[9:14] audit and so we're able to present the draft annual financial report much

[9:18] earlier than we did in the previous fiscal

[9:21] year. the uh annual financial report. Um, one of the items that if anyone has

[9:29] reviewed the draft copy, I would I always comment on uh the management

[9:34] discussion and analysis that is prepared by township management that is included

[9:39] in the annual financial report that precedes the independent auditor's

[9:43] report. It is the first section of the financial statements and I do encourage

[9:47] anyone uh who has a copy of the draft audit to review the management

[9:52] discussion and analysis as this provides a great deal of context and information

[9:58] that is uh provided that goes above and beyond what the basic financial

[10:04] statements include. So it it includes some graphical information and some

[10:08] comparative information to the previous year balances and contains management's

[10:14] discussion and analysis explaining some of the causes for fluctuations and

[10:19] variances of those balances. So the management discussion and analysis is uh

[10:25] really great place to look in the annual financial report to gain some

[10:28] understanding and context of the balances themselves.

[10:34] Um, as I noted, uh, we haven't issued the audit as final yet, but at this

[10:38] point in time, we've completed our testing process and and received all the

[10:42] documentation required to issue the audit as final, and we are prepared to

[10:46] issue issue a clean, unmodified opinion on the township's financial statements

[10:51] for the fiscal year ended March 31st, 2024. That is the highest level of

[10:57] assurance that we can provide and that's based on the testing that we performed

[11:00] in accordance with generally accepted auditing

[11:05] standards. Um there are some items of note in the current fiscal year report

[11:11] that are um if you're comparing to the previous fiscal years there are some

[11:15] changes to the reporting entity uh as what is included in the financial

[11:21] statements. Um the one of the changes this year is the addition of the

[11:26] community mental health board fund uh as a special revenue fund of the township.

[11:31] So that is included within the uh as a fund within the annual fin annual

[11:37] financial report this year as well as a change in the reporting structure

[11:42] associated with the presentation of the motor fuel tax which in the previous uh

[11:48] fiscal year audits has been contained in the financial statements as part as a

[11:52] fund of the township. However, based on our uh review of the definition of a

[11:58] fund and the understanding that we've gained in terms of the uh how the motor

[12:03] fuel tax monies are accounted for and who maintains the

[12:09] uh the ownership of those funds that has been removed as a fund from the

[12:15] financial statements and the balances that are allocated to the township are

[12:20] presented in the footnotes to the financial statements. So you still have

[12:23] the information as to the allocation of the motor fuel tax dollars that are

[12:27] allocated to the township. However, that is no longer presented as a fund in the

[12:32] financial statement. So that was a change in the fiscal year 2024 audit

[12:36] that you'll note as compared to the previous year's audit and and

[12:41] prior.

[12:45] Um otherwise uh there were no Gazsby pronouncements that were implemented

[12:50] during the course of the audit. uh no changes to the footnote disclosures that

[12:56] are presented outside of what I noted in terms of the change in the fund

[13:01] reporting structure. Uh and there are footnotes associated with those changes

[13:06] presented in the footnotes to the financial statements as

[13:11] well. Diane, would you like me to go into any detail on the board

[13:15] communication tonight? Sure. Okay. Uh so alongside the annual

[13:21] financial report, we will be issuing the auditor's communication to the board of

[13:25] trustees. Uh this is this document contains information that our auditing

[13:30] standards require us to communicate with to those charged with governance. Uh

[13:36] some of the items um that are that are required to be communicated for instance

[13:40] would be if there were any changes to financial policies or changes to Gazsby

[13:47] implementations that were made in the fiscal year which I noted there were

[13:50] none. Um discussion of significant accounting estimates is included in the

[13:56] board communication. Uh there are the township does present on a modified cash

[14:03] basis of accounting. So there are no balances reported for liabilities

[14:07] associated with IMRF uh in the financial statements. However, those are footnote

[14:12] disclosures that are contained within the annual financial report. So we do

[14:16] disclose that those balances are uh determined based on actuarial

[14:22] assumptions. So those we do consider to be significant estimates that are

[14:26] reported in the footnotes but not on the face of the financial statements. Um we

[14:31] discuss any difficulties encountered during the audit process. We have none

[14:35] noted uh in the current year board report to disclose. Um corrected and

[14:41] uncorrected misstatement. So any accounting audit adjustments that were

[14:45] made throughout the course of the audit would be disclosed in the board

[14:49] communication. There is a listing of journal entries that uh were calculated

[14:55] by us uh as part of the audit procedures. So those were changes that

[14:58] are reflected in the final audited balances that are included in the basic

[15:02] financial statements. Those adjusting journal entries are discussed and

[15:05] enclosed uh in the board communication packet. We discuss any disagreements

[15:11] with management throughout the audit process which uh in our notes in the

[15:15] board communication there were none to report. And then finally within the

[15:21] board communication there is a section called the communication of significant

[15:26] deficiencies and material weaknesses and internal control and other comments. So

[15:30] as part of our audit testing procedures as items uh arise that may result in

[15:37] what we consider to be material weaknesses or significant deficiencies

[15:40] those are listed in this report. Um, for the current year, there were no uh new

[15:47] material weaknesses or significant deficiencies that rose to our attention.

[15:51] So, any of those that are included in this report all reflected uh comments

[15:56] that came up in the previous fiscal year audit and we just noted a status update

[16:00] on those. Uh the one item that we noted as a deficiency was an uh recommendation

[16:08] to have more documentation of journal entry, review and approval. So not all

[16:14] the journal entries that we reviewed had specifically documented review and

[16:18] approval of those entries. So just ensuring that that documentation exists

[16:23] and that those procedures that have been implemented since the changes at the

[16:28] township that those are being reflected by making sure that documentation exists

[16:32] on each document. Um in terms of the comments that uh we

[16:38] discussed in the previous year, uh there was a m a material weakness related to

[16:43] the month end and year-end close process ensuring uh recommending that the

[16:47] township document those formally document procedures in terms of the

[16:54] process for a month end close and a year-end clo close close and ensure that

[16:58] those processes are occurring on a timely basis. Um there I do want to note

[17:04] that there have been many changes made at the township and uh there have been a

[17:09] lot of procedures implemented. Uh I just want to also highlight that this is the

[17:15] audit for the fiscal year ended March 31st, 2024. So the fiscal year that

[17:20] we're looking at is dated a bit back. Uh so throughout the majority of the course

[17:25] of the fiscal year is that was part of this audit. uh a lot of those procedures

[17:31] had not yet been implemented. At the end of towards the end of the fiscal year,

[17:36] there were new accountants in place and there were significant

[17:42] uh items done in terms of reviewing the existing processes and gaining an

[17:47] understanding of what is occurring at the township and the process. The uh

[17:54] accountants were making the efforts to implement new processes. However, at the

[17:59] point that we're discussing and the majority of the fiscal year, those had

[18:03] not yet been in place, which is why we are still reflecting these comments as

[18:07] in pro and as applicable for the fiscal year under audit. We are uh very aware

[18:12] that there have been significant improvements made since and that there

[18:15] have been many procedures that we are describing here as lacking as part of

[18:20] the fiscal year 2024 audit that since then have come into place and have been

[18:24] formally documented and implemented. So we we are aware of the improvements that

[18:28] are continuing at the township. I just wanted to note that

[18:33] um that these still are considered applicable for the fiscal year 2024

[18:38] audit for those reasons. Internal control in regards to segregation of

[18:42] duties. Anytime there's a limited staff size where you're unable to segregate

[18:47] duties appropriately across different individuals and there's perhaps a lack

[18:51] of crossraining ability or uh a lack of oversight because of the limitations of

[18:57] a staff size. The segregation of duty comments speaks to that that there is

[19:01] just minimal ability to properly segregate controls over over specific

[19:07] areas and have review and and approval oversight. internal control uh regarding

[19:15] documentation and implementation of procedures. As I noted some of the items

[19:18] that we uh requested for support during the audit testing process, we were

[19:24] unable to receive full support for those items or it was difficult to obtain the

[19:28] supporting documentation. So that's what that comment relates to or refers to the

[19:32] the organization and the uh ensuring that all items are supported by

[19:37] documenting uh information and maintained in an organized manner so

[19:43] that they are able to be produced and and referred

[19:48] to. Um and then the bank reconciliation procedures. We had a deficiency

[19:54] regarding this in regards to ensuring that these are completed on a timely

[19:58] basis and ensuring that any old outstanding items whether it be

[20:03] outstanding checks or deposits in transit that remain uncleared for uh

[20:07] some time that those are reviewed and cleared regularly or uh researched to

[20:12] ensure that the cash balances are stated accurately in the financial statements.

[20:18] that is um in addition there was one comment uh regarding uncolateriz

[20:24] uncolateralized cash deposits that was applicable at March 31st 2023 and the

[20:31] township did obtain sufficient collateralization for all of its cash

[20:34] deposits. So that comment we did note was in implemented as of March 31st

[20:40] 2024.

[20:45] At this point, I can take any questions regarding the annual financial report or

[20:49] the board communication.

[20:53] Thank you. I asked Mr. Young at the last meeting

[20:58] when we drove the draft she was not here. I asked and Diane instead she

[21:03] would get responses to all that did not occur.

[21:07] I don't know what's in the prior period adjustment for the road district and I

[21:11] guess I'm surprised that if you had a prior period adjustment, you wouldn't

[21:14] talk to the highway commission. Can you provide me with the detail, please? Uh

[21:19] the prior period adjustment related to information that came up as in regards

[21:24] to the reviewing of the unclearared cash transfers that were remaining on the

[21:30] bank reconciliation. So this came up as as a comment as I noted in the previous

[21:35] fiscal year audit. there were uh cash transfers between accounts that hadn't

[21:40] been cleared for some time and in the with the accountants trying to

[21:47] get a sense of what was occurring with these transfers and clearing these out

[21:52] as uh these were old outstanding items. it came

[21:56] to it came up that there was an adjustment that was posted as a transfer

[22:02] that should have resulted in payroll items being recorded in the previous

[22:07] year. However, that was not done properly and was posted to fund balance.

[22:12] So in the process of cleaning up the bank reconciliations and clearing out

[22:16] these cash transfers, this came to light and so that prior period adjustment was

[22:21] needed as it related to payroll items that were not reflected in the previous

[22:25] fiscal year. Can you provide me the detail please? That's what I would like.

[22:30] the detail I'm at this moment I provided it was on the tape and I asked

[22:36] where so please provide the details to the I can share the I can share the

[22:45] adjustment that was recorded for that prior period adjustment and the

[22:48] information that was provided to us from the accountants

[22:52] that'll be fine with respect to the MFT there has been no accounting

[22:57] pronouncement that would affect the uh not recording of the MF3 money on the

[23:04] balance sheet. Is that correct? There was no accounting pronouncement or

[23:07] change that was made in fiscal year 2024. It was more of a our understanding

[23:12] that was gained in terms of how those funds are handled by the county and uh

[23:19] reviewing the definition of what is a fund and getting a better sense of how

[23:23] that money is maintained. So because the the township does not have does not hold

[23:29] those monies and the projects are accounted for and held by the county

[23:35] that is not meeting the definition of a fund which is in the past it has been

[23:39] reported as as a fund. So uh that has been corrected in the current year

[23:45] annual financial report and that balance that is held for the township is

[23:50] reflected in the footnotes to the f financial statements. However, it is not

[23:54] maintained as a fund of in the township's reporting entity because of

[23:59] the uh description of and the detail of who holds the funds and who accounts for

[24:04] those monies. Your firm's different interpretation

[24:08] this year as opposed to last year. Correct. We have a better understanding

[24:12] now of that uh of that relationship of those MFT funds and how the county

[24:18] itself handles that money. Did you discuss that with our accountants?

[24:23] Yes, they agreed with you.

[24:30] Yes, there were there were no questions from the accountants in terms of how

[24:33] that that change being made in the reporting entity. I ask is they audit

[24:38] three other townships in DuPage County and all of those audits include MFT as a

[24:44] fund. So I thought there would be additional discussion from them with you

[24:48] and that didn't occur. pages that correct

[24:53] and your accountants are okay with the presentation that we've made with our

[24:58] interpretation and our understanding of the definition of a fund

[25:05] well to be consistent I guess I expect them to change their audit clients

[25:14] and the last thing I have is the uh when you discuss about MFT the projects

[25:18] approved by the board of trustees. That's not true. And I have adjusted

[25:23] that description in the footnotes to eliminate that part of the

[25:27] sentence. So that will be reflected in the final report.

[25:34] Ramen. Yeah, appreciate it. So I I reached out actually my ask in the last

[25:38] meeting board meeting was that we have a management response which includes

[25:46] recommendations from the audit. Is that appropriate that we talk about the

[25:50] changes that were made to address the deficiencies particularly significant

[25:55] deficiencies in the audit? Sure. And you can certainly still provide those as we

[26:00] haven't if you would like to include a management response in the board

[26:03] communication since as I noted this is still the draft version. If you you have

[26:07] all the comments if you would like to prepare a management response we can

[26:11] certainly input that into the report uh and include those management responses

[26:16] in the final issued document. Right. So my request at the last board

[26:22] meeting was that management respond and that be included and that hasn't

[26:26] happened yet. Correct. I haven't received a listing of management

[26:29] responses to those comments. Thank you.

[26:35] There was the and Martha um so we've had a number of conversations about and I

[26:41] know I put it in writing a number of times that we have made significant

[26:44] improvements of Kyne Larvok and Amen and that um you know those were they they

[26:50] really led the changes and what have you not um so I'm positive that uh both

[26:58] Kelly and you said that we couldn't put too much in writing in there that we had

[27:03] uh because of how much of the year was previously

[27:08] [Music] um pre lvak and almond so because it was

[27:13] three months with them um that they hadn't made um some of the needed

[27:19] improvements by that time but if you're saying that we can add all I mean I

[27:25] guess my my point is is I'm sure we've had this conversation a few times um

[27:30] with this topic of you know we've made all these changes and they need to be

[27:36] and yes and we've certainly discussed and we've acknowledged that there we're

[27:41] expecting to see significant improvement and elimination of many of these

[27:45] comments in a fiscal year 2025 audit. Um, in regards to the management

[27:51] responses specifically, I think it was a timing issue in terms of trying to get

[27:55] this completed prior to tonight's board meeting that I didn't receive a formal

[28:01] listing of management responses to include incorporate into the board

[28:06] communication. I know we've had conversation and there's been emails,

[28:10] but there wasn't any formal documentation documented response. uh in

[28:14] terms of what goes into the management response, it would be pretty it wouldn't

[28:18] be very detailed but very a bit more high level in terms of um for instance

[28:23] the township acknowledges and has made changes in regards to uh

[28:30] documentation of procedures or is in the process of working with outside

[28:34] accountants to document procedures. something of that nature would be

[28:37] sufficient to as a management response. If that's um something that you'd be

[28:42] interested in in including I can certainly send you a template for those

[28:46] if that would assist if you would like to include a management response in that

[28:51] possibly. I I reached out to Kelly. Kellyy's an attorney so I escalated and

[28:55] I did get a response back from her boss Wes Levy and he said I can certainly

[28:58] assist with creating responses to deficiencies with the board of

[29:01] communication if they were not addressed before Kelly's attorney leaves. I'll

[29:05] follow up with the team to see where we are with those responses and touch base

[29:08] with you early next week because I'm out of the office. So, he's talking about

[29:11] early next week or two. So, I yeah, I haven't received anything from the

[29:15] accountants at this point. So, he he graciously got himself inserted um to

[29:20] help resolve issues before the board meeting, but he's not up to speed on the

[29:24] issues.

[29:27] Um I I mean our objective is to leave the board and the operation in as clean

[29:33] a place as it can be when we end our term and that sort of information is

[29:39] going to be helpful and we're instructive to the new board coming in.

[29:43] So I'm I'm I'm I'm not sure what we're being asked to approve tonight because

[29:50] your board presentation isn't complete yet. and manager response isn't complete

[29:58] yet. What exactly is the board being asked to approve tonight?

[30:07] Is that a question for me?

[30:15] It's not a complete document, right? It's correct. Well, at this point it can

[30:19] be issued as complete as it is at this point. But if you would like to include

[30:25] management responses, then I agree that this this is in incomplete if you would

[30:29] like those management responses inserted. So it is it is complete as is.

[30:36] There's no requirement to include management responses. But if that's

[30:40] something that you would like to be implemented in in the report, then yes,

[30:43] I agree that this is not the complete document. This is draft format and

[30:48] pending management responses for the board communication.

[30:54] Okay. So, um this sounds like frankly something that's going to take some more

[30:59] time from getting the um more words from our accountants to you know clearly

[31:05] enunciate more of what has been done which we know has been done. Um,

[31:11] so what I would suggest is that this be uh postponed and given to the next

[31:18] board. Um, that is what I would suggest. Move.

[31:24] Well, my question is why wasn't the response completed? I'm still still not

[31:28] clear about that. So why was there is a response that is

[31:35] in there. And so if you see in your packet then there is quite a bit of a

[31:41] response in there. Um but if there's more additional which is what it sounds

[31:46] like is being asked then that's what is being asked to be done. So,

[31:54] um, that's my point is that if you want more, then they're trying to, you know,

[31:59] have the accountants, um, said, I mean, a lot of this happened when without

[32:05] having Kelly be available to really have too much of a

[32:11] conversation. Um, but there is a management response, which is what's in

[32:16] the agenda and what's in the packet. So, if you look, you can see

[32:26] And if if I can clarify maybe the way that the board communication currently

[32:32] has the comments structured, there is the the comment which is listed as a

[32:38] condition and a recommendation which is the recommended changes to alleviate

[32:42] that comment. Uh and then a status of the comment. So in addition to that,

[32:49] what is being requested? My understanding is that there would be for

[32:53] each comment a management response that comes from the township. That is

[32:57] management's response to the comment uh acknowledging it and inputting any

[33:04] information in regards to what has been done or what is an action plan to commit

[33:10] to clearing those comments. So that's what the change to the board

[33:14] communication would be once those comments are drafted and provided to our

[33:19] to our group for inputting into the board communication.

[33:25] So um we can do that. But I guess my point is is that there was an MDNA that

[33:31] was presented that has been worked on through um the township with along with

[33:37] the um Lauderbach and Amen. And I saw your your um communications those were

[33:44] passed along um to it was in the last packet actually as well. Um I never got

[33:51] the um input from anyone saying that they wanted a a response from that in

[33:56] this packet. So, um I will make sure that the next board

[34:02] has all of that information um as to what you all want to add in after all of

[34:09] that. But this was another seven pages of the township um which I had been

[34:18] working with um both Martha and um LA to make sure that that was in there. And

[34:26] again, it'll need if you want a comment to the comments and and whatnot in

[34:32] there, we can do that. Super, but it's not going to be done

[34:36] right this second. So, it would be postponed until the next

[34:40] board to do. Um, Jesse McGovern, I think that's actually a really good idea

[34:46] because I think with a new board coming in and reviewing and refreshing

[34:50] procedures and our relationship with Kelly was, you know, for the majority of

[34:55] the year and I think it's personalized. We're paying for that relationship. We

[34:59] might as well get the most out of it to give you insight. So, I'm comfortable

[35:04] postponing it. I don't think it's going to affect the outcome of next audit with

[35:09] us posting this audit because we're still procedures in place and I think we

[35:14] should fine-tune you know these things

[35:16] immediately with the nodes but um I think it's a really good plan actually.

[35:22] Okay. Is there do you want to make a motion trustee McGovern? Um, I would

[35:26] like to make a motion to postpone um the approval of the draft audit and um for

[35:33] the prior for the prior next meeting. Yes. For um the June 2025 board meeting.

[35:43] I'll second. Okay. And um thank you Trusty McGovern and Trusty Page. Any

[35:49] other discussion? In a roll call vote, please.

[35:52] Trusty McGovern. Yes. Trusty Page. Yes. Trusty D. Yes, Trusty Adamson. Yes,

[35:57] Supervisor Hub. Um, yes. Okay. Thank you, Martha. Um, and if I if you could

[36:04] um attend the May or sorry, the June meeting of L Township, that'd be

[36:09] perfect. And I'm sure we'll be in contact. Thank you. And would then the

[36:16] next agenda item is the discussion to approve a contract with Sikage for the

[36:21] audit. So that is something that is probably needs to be postponed as well

[36:28] because we're not going to start the next year until this one is being

[36:31] solved. Do we need a motion? Yes. Make a motion to postpone discussion and

[36:36] possible action to approve the contract with the audit for fiscal year 2024 2025

[36:41] to the June 2020. Second. And then any other discussion in

[36:48] a roll vote? Trusty guys. Yes. Trusty. Yes. Trusty Page. Yes. Trusty Robinson.

[36:54] Yes. Supervisor David. Yes. Thank you, Martha. I'm sure we're going to be in

[36:59] contact. Thank you. Have a good evening. Thank

[37:04] you. Okay. Um the next one is the discussion possible action for the

[37:10] payment of $1,000 deductible the Larry Ro Chrysler Jeep Dodge Ram for the pace

[37:15] vehicle repair. I'll make a motion to do I need to make a motion to one

[37:20] discussion or just to approve it to approve it and then we'll go to

[37:22] discussion. I'll make the motion to approve the payment of the $1,000

[37:26] deductible to Lar Ro Chrysler Dodge Ram for pay. I'll second and now it's

[37:32] discussion. No discussion. I'm going to make a

[37:36] motion to approve. Great. I'm just making sure that the discussion was had

[37:39] if there is any. So if there is none then a roll call vote please. Trusty

[37:45] Dice. Yes. Trusty Page. Yes. Trusty Bubb. Yes. Trusty Robinson. Yes.

[37:49] Supervisor. Yes. Okay. Next is discussion possible action to reimburse

[37:54] High Commissioner Young in the amount of,8358.

[37:58] Make a motion to re reimburse Highway Commissioner Young in the $1,83548.

[38:05] A second. Okay. Any discussion? Annual call vote. Trusty D.

[38:11] Yes. Trusty Paige. Yes. Trusty McGovern. Yes. Trusty Robinson. Yes. Supervisor.

[38:16] Yes. Next is discussion on possible action on the payment of

[38:19] 72,145 to NC building to fulfill the contract for the windows. Make a motion

[38:24] to pay $72,145 to NC building to fulfill the

[38:29] contract for the windows. A second. Any discussion? And a roll call vote,

[38:35] please. Trusty guys, yes. Trusty Page, yes. Trusty McGovern, yes. Trusty

[38:39] Robinson, yes. Supervisory, yes. Okay. Discussion in possible action for the

[38:45] payment of the elected officials bond for $8,000 to Conor Gallagher. A motion

[38:49] to approve the payment of the elected officials bond for $8,000 to Conor and

[38:53] Gallagher. I'll second. Thank you. Any discussion

[38:59] and roll vote? Trusty G. Yes. Trusty Paige. Yes. Trusty McGovern. Yes. Trusty

[39:04] Robinson. Yes. Supervisory Huitt. Yes. Okay. Next is discussion posal action on

[39:09] the payment of property taxes for $12,95952.

[39:13] I'll make a motion to approve payment of property taxes for $12,000 95952.

[39:23] I'll second. Thank you. Any discussion? Uh Trusty Robinson. Yeah.

[39:28] The only thing I want to mention is in the audit of expenses, it was allocated

[39:32] to a contingency fund which is not set up for that specific purpose. So, it

[39:39] either has to get reallocated or the new board is going to have to move it or

[39:44] increase the contingency fund or create a new fund for property tax. In the

[39:48] previous fiscal year, it was paid for as part of the acquisition of the property

[39:51] and that's was we put the budget together. That's where it was planned to

[39:54] be funded. Um, so it's it's an allocation question. I'm not questioning

[39:58] the payment or the need for it. I'm just pointing out that there's an issue

[40:01] related to where it's currently allocated in the financials.

[40:05] Correct. And the future supervisor um Dr. Wright is aware of that and the

[40:11] board is aware of that. They're likely to create a new fund um for this so that

[40:17] it's properly noted each year and is really clearly defined as to what that

[40:22] payment for is for. Um, so they will have the ability to either move the fund

[40:29] to um reallocate it to a different fund or to have a new budget and have that be

[40:35] one of the pieces that is clearly defined so that every year they can plan

[40:40] on um that. Okay. Any other

[40:46] discussion? And a roll call vote, please. Trusty McGovern, yes. Trusty

[40:50] Page, yes. Trusty G, yes. Robinson, yes. Supervisor. Yes, I'd like to make a

[40:55] motion, supervisor. Uh, trustee G. I'd like to make a motion to consolidate

[41:00] line items 13, 14, 15, and 16 into one discussion.

[41:05] I'll second. Any

[41:08] discussion roll, please? Trusty Dist. Yes. Trusty Robinson. Yes.

[41:15] Trusty Page. Yes. Trusty McGovern. Yes. Supervisor here. Yes. Okay. um assessor

[41:21] coverage. Um this is all for the property at 219 and he initiated all

[41:27] these purchases. Motion first. Yeah. So I'll make a

[41:32] motion to approve the payment to Goldilocks

[41:36] $1,169 for

[41:41] $2,1684 or um $7,958 for $5,859.85.

[41:51] Sorry, just to clarify, that's to a different vendor. No, these are all to

[41:55] Goldilocks. No, isn't it? No Goldilocks. Goldilocks. Second tourition. Okay, let

[42:01] me let me reverse that then. So, I make a motion to approve the payment to

[42:05] Goldilocks for $1,169 and for

[42:11] $2,1684 and then why don't you just let's just do those because it's Okay,

[42:16] go ahead. Well, it's all the same project. That's why. But it's different

[42:20] vendors because there two it's the panel and then the security system. It's all a

[42:25] security system.

[42:30] So, I think I should just go ahead and Okay. So, then I'll and then continuing

[42:34] make the motion to pay the um invoice not to Chicago Fire and Burglar for

[42:40] $7,958 and also to Chicago Fire and Burglar

[42:46] $5,859.85. So, this is there's a panel. I'll let you explain. So, we have a

[42:52] motion first. Um Trusty G. Is there a second?

[42:56] Yeah, I'll second. Thank you, Trusty Paige. And then we're at discussion

[43:00] assessor. Um, we've uh we discussed the security

[43:04] system for the township uh building 21 for quite a while. And the the board

[43:10] actually talked about uh looking at an overall u system. We looked at the two

[43:16] systems that we have right now. They're going highway and they're going with the

[43:19] supervisor's office. Got bids for both of them. We picked the lowest bid. Um

[43:24] this is a combination of a security system and an access control system that

[43:28] we have in place. Um on top of that we uh wanted to make sure that we uh added

[43:33] a uh access control system that was partitioned for the uh township equip

[43:39] the boards uh deems it appropriate for the to remain at that. So we did it in a

[43:45] kind of a forward looking forward type of manner and uh we put we put this

[43:50] together. Uh on top of it the uh the monthly fees um were significantly less

[43:55] with the the group that we told.

[44:01] Okay. Any other discussion uh trusty Robert? Well, the only thing I

[44:06] want to mention is it was requested at the board level at a previous meeting

[44:10] that this was underway that you were going to be making this purchase and

[44:13] that that was approved at that point. That's correct. It was. Thank you. But

[44:17] we did complete a purchase order which we have two trustees and myself assigned

[44:21] have signed up on township administrator I have signed and two

[44:25] trustes for purchases. Thank you. Any other

[44:31] discussion and roll public please? Trusty guys. Yes, trusty page. Yes,

[44:36] McGovern. Yes, Robinson. Yes, Supervisor. Yes. Okay,

[44:41] there next. Is there a support?

[45:05] Robinson. Yeah. The only thing I can mention, and I'd asked Kelly to address

[45:09] this in this month's uh meeting, at the end of the fiscal year last year, we had

[45:15] two budget lines that exceeded We had four budget lines that exceeded 10% of

[45:20] the of our budget. The expenses exceeded 10 exceeded the budgeted amount. There

[45:25] was one that was significantly over. It was uh $4,000 over. it was 125% of the

[45:32] budget um that we'd allocated. So there was a problem with funds the way the

[45:37] expenses were recorded at the end of the fiscal year and I'd asked Kelly to work

[45:42] with the supervisor and at the time Jim Marino to come up with a resolution to

[45:46] present to the board and I never got a response back. Um so supervisor

[45:51] indicated there had been a reclassification done. I'm just not sure

[45:54] where that is right now. Um, I sent that to

[45:59] you email

[46:05] earlier. Here's the

[46:10] reclassification and email. So, it was the

[46:15] royal page 22 at the

[46:21] bottom. So, if you know

[46:34] Royal Performance Group was the reclassification and it should have been

[46:40] it should have been directed to this and so that showed now that it's $4,000 in

[46:45] April 1st of this year. So it's in the current fiscal

[46:50] Y. And I appreciate you sending that to me.

[46:53] Um, I just want to note I've had email communications back and forth with the

[46:58] supervisor to try to address issues that I brought up. She has not copied the

[47:01] board. She's copied the incoming board. So, I think that's a problem. I just

[47:06] want you to be aware that that's what's been going on for the last month. So,

[47:10] okay. So, you do see this email and I can't redo the financials myself and

[47:17] this was sent to you, Wes, and Michael Davis. So I I can't I asked for them to

[47:24] be done from Wes or from uh Michael. I can't reclassify that and again it was

[47:30] sent to these three people. Can you click details? What was that? Can you

[47:35] click details

[47:42] there? So it was sent today back to me. Correct. Uh yes, he had to redact the

[47:47] names again and there was a a variety of things and again I can't I sent that

[47:53] along to Kelly. Um she had all the information. I can't create board

[47:58] reports that don't exist. Um but she had all of the information and again it was

[48:04] done to make sure that that happened and there was an an email that went to Kelly

[48:09] that made sure that that happened. But that happened just today. So it wasn't

[48:12] No, it did not happen just today. Sorry. Um I will find the report from Kelly.

[48:22] No, the communication happened today. No, he the fi the communication

[48:27] happened last month. When did you send it to Trusty Robinson?

[48:33] Okay. I again sent it to um he was out of the out of the country for some time,

[48:40] but So why did you send it to Trusty Robinson? again. I sent it to him this

[48:45] morning or this afternoon.

[48:51] It's already been reclassified. The important It's in the minutes that

[48:56] there was an action item that had to be resolved. Right.

[49:00] It was resolved last month after the meeting. I understand, but it's the

[49:04] communication. It didn't communicate until today though. That's why it was a

[49:08] question. No, it wasn't communicated. It was it was it was well communicated

[49:12] after that email. He showed us on the email the date of the email was this

[49:17] morning. Okay. So it was the issue was communicated and was accomplished right

[49:23] after the last meeting. So when was it communicated to the trustee who asked

[49:26] for the information in April? So let me see here. Audit report.

[49:33] Okay. It happened in April. So that's when it

[49:39] was communicated right after the last meeting like I said I was going to do

[49:43] followup. Here we go. So thank you. I'll work on setting up a meeting with Diane

[49:48] and he'll she'll get this done. Oh, here we go. That this will I mean so this was

[49:54] April 14th that this was agreed to and that that had already been communicated.

[50:00] So April 14th, April 12th is when that email was. So two days later, Kelly had

[50:05] that done and accomplished. I that's not the way I read that. It said I will will

[50:11] meet with you and resolve it and then she never got back to tell me how it was

[50:15] resolved. I I don't I'm not going to argue with you in the last meeting. It's

[50:19] just this is a problem. This has been a consistent

[50:23] problem. You don't communicate. You just don't communicate. Okay, let's move on.

[50:28] And last thing with the financials, overtime wasn't properly

[50:32] reported in the overtime classification. I told them to correct that.

[50:40] I'm going that way.

[50:49] Okay. Um, audit of bills and claims. I'll make a motion to conduct the audit

[50:55] of bills and claims. I'll second. Okay. Uh, roll call or any

[51:02] discussion? And a roll call vote, please. McDover. Yes. Trusty Robinson.

[51:06] Yes. Trusty Page. Yes. Trusty Dice. Yes. Supervisor. Yes.

[51:15] Any issues or does anybody want to make an motion to approve the audit of the

[51:20] bills? Trustee Robinson. Um I do have some comments.

[51:26] Um there were a number of uh uh questions that came up in the audit. Um

[51:30] some were related to where were the voided checks. Supervisor I believe

[51:34] responded that they're in the safe. So we should just confirm that they're not

[51:40] someplace where they're at risk of disappearing and getting whitewashed.

[51:45] So here's all the voided checks. What is the policy for voided

[51:50] checks? Do you shred them? What happens? So um the accountants state them and

[51:55] they um annotate which ones need to be voided and what where they need to go.

[52:00] But they were locked in the cabinet of the financial of the um township

[52:05] administrator's office.

[52:09] I don't generally I didn't generally put them in here because they're all voided

[52:13] and that's the policy is that they go into the um I was just asking if they

[52:18] had RSC. So well they currently that's where they go. Um anything else? Yeah.

[52:24] Um I I I challenged one one more piece of information. Um we we identified two

[52:30] checks 52124 52125 which were paid in April between

[52:39] the time the financials were processed between the time our check register was

[52:43] run and the board meeting they were paid um they were they were GA checks so they

[52:49] were paid there was in some urgency but they weren't recorded in the April check

[52:53] register they were not recorded in the main check register So, um, and when I

[52:59] challenged, um, again, Wes, who is, you know, just got somewhat involved, said

[53:04] our, you know, um, uh, when we received requests like this, we we issue them

[53:09] immediately as they're for things like rent assistance, food, and do not wait

[53:12] until the next meeting for issuing. If you would like these handled differently

[53:16] or reported differently, please let us know. So, I would suggest the next board

[53:20] u, are you suggesting that all the GA checks between that period of time

[53:26] between I guess when you approve them and

[53:32] we only identified two. Okay. They were processed on April 9th and they had

[53:37] produced their uh check register and our uh that we have to sign off on to say

[53:43] that we validate that this is the amount that has been paid by check. Yes. Right.

[53:47] That was wrong. Well, in April it was correct, but well probably Well, it

[53:52] depends how you slice it. Right. There are two checks and there's a certain

[53:55] amount that we the board have not signed off on. Right. And they are not listed

[54:00] in the check register. Anyways, I think it's a problem, but I'm not sure. I'm

[54:03] not um I'm not You counted and I'm not the uh attorney. It's just I highlight

[54:09] not approved those checks. No, they've gone out. You you the board has not

[54:14] approved the dispersal. We have not because it's not recorded in any of the

[54:18] documents that we have signed or that we have been asked to sign tonight.

[54:24] Are you tracking? I mean, I would have to look into that. I don't have any

[54:26] documents or I don't know what Chuck is speaking of.

[54:33] I have to look at what the documents. I can't respond to that right now. I

[54:37] understand. I'm trying for spot. No, I just want to highlight that there's a

[54:41] there's an issue. Well, I I think too the monthly

[54:45] reporting confusing because the checks that are issued at the board aren't

[54:50] including the financials. That's the other issue. So that whole process

[54:54] should be well it's a good thing that

[55:00] um that the whole process has become digitized. So there's a folder of which

[55:07] every trustee would be able to see real time what is in every single one. But

[55:13] I'm pretty sure this is actually been added or it's instructed to be

[55:21] added. Well, this is why we perform an audit so that we do catch you know exits

[55:26] are going to happen but this is why we so it was caught but how is it

[55:33] distributed without having well did I did I sign up is it something

[55:38] I signed up on I distribute fall sure no we so if you to remedy it I mean if you

[55:46] approve it today it's approved and we're good to go that doesn't mean that the

[55:51] process is right or fixed. Um the GA tests,

[55:57] we're not holding them. If someone needs the help, you know, it goes to Michelle

[56:02] and we sign off on it. So I think most of the checks do not get signed off

[56:09] before the board meeting devel you know before the audit in claims of the next

[56:15] meeting. However, these were written for April but put Right. They were written

[56:22] for April but put onto this register. They're not on this register. They're

[56:27] not. These are the ones that were paid and not on the register. Right. So I the

[56:32] question is are they written on the April register? I find that and they're

[56:38] not. No. So that means that all our forms that we sign on the month are

[56:44] wrong. what we're reporting is wrong. Yeah. So there's there could that have

[56:50] happened before? Possibly. Sure. And we have to make sure that those checks went

[56:54] to the right people. We don't know that. Right. We don't know where they went,

[56:59] right? That's not true that you don't know where they went. They went to the

[57:03] people that actually had been approved. And did I get a new um said that but we

[57:08] don't have any. Okay. for any check to be produced, the GA actually has to have

[57:14] a whole lot of like a folder worth of documentation for any single check to be

[57:18] produced. So I understand what you're saying, but you did not document these

[57:22] two checks properly. So they could be anywhere. Actually, you're saying

[57:27] actually, but that's actually wrong because we have no documentation as far

[57:32] as the check register on these two checks. So we don't Okay. Just because

[57:36] you don't like what I'm saying doesn't mean you have the right to gather me. So

[57:41] I'm just about done. Every single check has been scanned for the last in for

[57:48] this entire fiscal year. Every single check and receipt has been scanned. Uh

[57:53] frankly, one of the people that was scanning them is right behind you. Um

[57:56] and they've been put into a folder. So this now we're now into a a new system

[58:02] because we've digitized and every single one is in either in this GA in the

[58:08] funds. So at in the future every single one can be viewed at any single time by

[58:14] the incoming board and also any check. So they'll be able to s see okay which

[58:21] check is in which month and it will be perfectly 100% viewable. So, no, that's

[58:28] just not accurate. Not even one they sent. I I think we're talking my concern

[58:32] is that the these two checks are not listed on a check register. They are not

[58:37] included in any of the totals for the certification of providing for the

[58:41] payment of certain claims. That's all I'm saying. So, I think that's a

[58:44] problem. I'm not sure how it gets resolved, but I think that's a problem.

[58:48] And I think that it's process I think it's a process that has to be addressed.

[58:52] Okay. So again, you can make a motion to exclude that, but I just got a a I had

[58:58] asked for a bunch of those things this again this morning, and I'm not sure if

[59:03] this one was not the right one that was in your particular one. But let me

[59:08] double check that this latest one doesn't have it because I'm pretty sure

[59:11] that again, I've had I don't know how many conversations with um Mike about

[59:16] this particular these two checks and making sure that they were in there.

[59:20] Just search for five. Well, again, I just got this at 9:15 this morning.

[59:24] Understand? Just check the 52124. See if it's in there. While you're searching, I

[59:29] just want to mention that um I think it's great that we have the paper trail

[59:34] with the um with the GA, the leader GA, but checks still have to be in a

[59:40] register for proper auditing trail. Totally agree. And the second thing I

[59:44] want to mention too, I don't I think it's inappropriate to call out an

[59:48] employee during a public meeting. So please don't do that. The third thing I

[59:52] want to mention is the owl moves anytime a sound. So every time you guys talk, it

[59:58] moves over here and then it comes off of the actual discussion for people who are

[1:00:02] watching the meeting. I've learned that that's why I was mentioning it. Any

[1:00:05] whisper it just it just it moves to you and it's going to pick up what you're

[1:00:08] saying even if you're whispering and then they lose what's happening at the

[1:00:12] table. Sorry you guys joy. It's okay.

[1:00:18] And the owl is that

[1:00:32] thing discussing what happened today. You said the person behind you. We had

[1:00:37] been scanning every single one as well as the supervisor Huan. It's

[1:00:43] inappropriate. We don't have to discuss somebody.

[1:00:47] It's It's inappropriate to call her out in a meeting in front of people. It's

[1:00:51] not calling her out. It's saying you're doing a good job. You're scanning stuff.

[1:00:54] That's not what you're doing. I know. Okay.

[1:01:12] Put them in the other body.

[1:01:24] It's true.

[1:01:39] [Music]

[1:02:01] They're in the right. Yeah. Okay. So, we have

[1:02:07] 52124 right here. Yes.

[1:02:13] And we have the other one was Yeah, because they had to be put in the

[1:02:18] previous one. Yeah. And the other one was

[1:02:23] So the good news is they are on the April register. Are they in the April

[1:02:27] register? No, they're in the March one because they were

[1:02:30] to right here. So again, they've been updated to the registers. So if you

[1:02:37] would like to make the motion to approve the March and the April registers that

[1:02:42] have been amended to in Go for it. That's what happened. I would

[1:02:50] like to make a motion to approve the amended registers for

[1:02:55] um the audit and expenditures for the month of March 2025 and the month of

[1:03:02] May. I'm sorry. Yes, March and May. April was

[1:03:08] signpr April second.

[1:03:13] Okay. Any other discussion? I think the point is that the register was changed

[1:03:18] after the trustee. Yeah.

[1:03:24] Okay. So it was changed because it had been printed out prior at the last

[1:03:30] meeting. It had been printed out the Okay. The the register was done on

[1:03:36] Monday morning and then Monday afternoon there was a GA check that had been added

[1:03:41] and should that have been immediately added to the check the register? Yes, it

[1:03:46] should have been immediately added. It did not happen. So what you're doing is

[1:03:50] you're amending the register for what happened in the inner space of having

[1:03:55] the register printed out at Monday morning and the GA check being given.

[1:04:02] But just for a lesson moving forward for the the the word to follow, you should

[1:04:07] not be approving an audit of expenditure and then it gets amended and you have to

[1:04:12] later amend what you already approved because that's your that's part of your

[1:04:17] due diligence is making sure that you are properly reviewing spend a lot of

[1:04:22] time reviewing what happens each month when we perform that audit before the

[1:04:26] meeting on Wednesday. So it has to be accurate. You you should not be you

[1:04:31] should not be adjusting the register after we've approved the audit. Not

[1:04:35] without notice. Okay. Is there anything um a roll call

[1:04:42] or trustee McGovern? I just wanted to add that um we had an insolvent GA fund

[1:04:49] in the past and I feel like this brings insight upon that issue.

[1:04:56] Reporting has to be done much. Any other discussion?

[1:05:00] Roll call vote please. Could I ask who seconded that motion? I have Trusty

[1:05:05] McGover. I think I motion. Thank you.

[1:05:12] I'll vote, please. Trusty McGovern. Yes. Trusty D. Yes. Trusty Page. Yes. Trusty

[1:05:17] Robinson. Yes. Supervising.

[1:05:21] Yes. Okay.

[1:05:26] So now we have to make a motion to approve the township roadship bills and

[1:05:30] claims for the current month, right? That we from the audit of this week.

[1:05:35] Correct. Okay, we'll make that motion. I'll second. Any other

[1:05:42] discussion? And roll call vote. Sorry, I there was one more question that came up

[1:05:46] in the discussion and this is not to call anyone out, but this was to provide

[1:05:50] because it was a significant amount of money. Um, I was going to ask the U

[1:05:55] highway commissioner to talk about the 715 $116,000.

[1:06:00] I'll be glad to, but I thought I talked about that. That was included in your

[1:06:03] earlier discussion, right? It was, but I'll I'll be glad to go through that

[1:06:06] again. I mean, basically, it's it's much higher than in prior

[1:06:09] years because it's almost twice the length of road that we're repaving.

[1:06:15] We're widening a couple places. Um,

[1:06:22] the bumps the uh you said there was an issue. Oh, the

[1:06:27] I was listening. All right. Sorry, I didn't tie those two together. Thank

[1:06:31] you.

[1:06:34] Yeah.

[1:06:38] Okay. Roll call up, please. Trusty Robinson. Yes. Trusty Page. Yes. Trusty

[1:06:44] McGovern. Yes. Trusty D. Supervisory Huitt. Yes.

[1:06:49] Okay. Discussion of Ly Township District 2025 2026 fiscal year budget and

[1:06:56] preparation ordinance. Motion to approve Ly Township Road

[1:07:00] District 2025 2026 budget and preparation ordinance.

[1:07:05] A second. I'll second. Any other discussion? And vote please. Trusty G.

[1:07:12] Yes. Trusty Robinson. Yes. Trusty McGovern. Yes. Trusty Page. Yes.

[1:07:15] Supervisor Huitt. Yes. Thank you. Discussion and possible action on the

[1:07:20] Clarity Technology updated contract. It's their name change. They were

[1:07:24] formerly NG NGS Enterprises who created Visual Ga, but we already have a

[1:07:30] contract with them. It's just a name change. That right? Yes. There's no

[1:07:36] money that's changing. There's no terms that are changing. It's literally just

[1:07:40] their name that is changing. Okay. Motion to approve the updated contract

[1:07:43] with Clarity Technology. Second.

[1:07:47] And then any other discussion? Anna Okava, please. Trusty G. Yes. Trusty

[1:07:52] McGovern. Yes. Trusty Paige. Yes. Trusty Robinson. Yes. Supervisor here. Yes.

[1:07:57] Okay. Next is discuss discussion possible action to renew uh the renewal

[1:08:03] of the Catholic Charities Agreement. There are no funds associated with this.

[1:08:07] This is a longtime partnership that we've had to work with them to help the

[1:08:11] community with GA assistant. I'll make a motion to move the renewal of the

[1:08:15] capital sharing agreement. Second. Any other discussion? Yes. I don't recall

[1:08:21] this coming up in the previous three years. Why would it be why is it being

[1:08:24] renewed this year? Um because this the way that the purchasing policy was

[1:08:29] worded, it needs to come up even though it's a Z sum. The way there's a phrase

[1:08:36] in there um that makes it be something that needs to be approved by the board.

[1:08:42] It says any contract or what have you not that's why the other ones even

[1:08:46] though it was a name change and it hasn't changed at all the nature of the

[1:08:50] contract has to be approved by the board. So it's a change in your you in

[1:08:54] the purchasing policy which was not that's good I got it in effect. Okay

[1:08:58] then a co please. Trusty G. Yes. Trusty McGovern. Yes. Trusty Page. Yes. Trusty

[1:09:03] Robinson. Yes. Supervisor H. Yes. Okay. Discussion, possible action on approval

[1:09:09] of the contract with Chicago Fire and Burglar Detection for 2121 Ogden. I'll

[1:09:13] make a motion to approve the contract with Chicago Fire

[1:09:18] and Burg Burglar Detection for 2121 Ogden. Second. Any

[1:09:24] discussion? Andrew O'Havo. Trusty Page. Yes. Trusty McGovern. Yes. Trusty G.

[1:09:30] Yes. Trusty Robinson. Yes. Supervisory Huitt.

[1:09:33] Yes. Okay. Okay. Review and approval of the 25 um 49 April Wild minutes and the

[1:09:40] 2025 414 special counter meeting minutes.

[1:09:45] I'll make a motion to approve the 2025 April Ly Township Board minutes and

[1:09:51] the 20 25 April 14th special township board meeting minutes.

[1:09:59] Second was uh trusty guys. Thank you. And then

[1:10:04] you roll up please. Trusty McGovern. Yes. Trusty D. Yes. Trusty Paige. Yes.

[1:10:10] Trusty Robinson. Yes. Supervising. Yes. Okay. Next is old

[1:10:16] business. Any old

[1:10:20] business? Any new business? I have a question. You guys did the Did

[1:10:28] we come forward and ask for those extra funds for the garden?

[1:10:34] I don't recall you brought it up last month. Yeah. I don't think we made a I

[1:10:39] haven't heard anything. Okay. If you send me something, I'll send it to the

[1:10:45] future

[1:10:48] supervisor. Send a request then I'm sure she'll um look at it when on Monday.

[1:10:59] than reports of elected officials. The car clinic was held over the weekend

[1:11:06] had successfully at 72 which is about

[1:11:17] a other reports.

[1:11:22] I'll have a report.

[1:11:26] Great. First, I want to thank you for those past four years. Um, it's it's

[1:11:34] been different than than what we expected. However, I feel like we've

[1:11:39] made some good friends and um we have gotten some things done and I wish

[1:11:46] everyone nothing but the best in the future. Whatever we decide to do, we

[1:11:51] give back to the community. That's what we do. So, uh, Trusty McGovern has her

[1:11:57] slot. As Cessor Turber, Deputy Commissioner Young have their slot, and,

[1:12:03] um, you know, Lyall in Neighborville and the rest of the township is our

[1:12:09] home. With that, uh, I, you know, we are ending our term. uh a while back, a

[1:12:16] couple years ago, um I needed to find a space to protect the documents after I

[1:12:22] was kicked out of the office. Um I was kicked out of the office and I know that

[1:12:27] that the supervisor likes to say not, but you don't kick if you're having

[1:12:32] kicked someone out of the office, you don't change the locks or change the

[1:12:36] code. So I needed to find a place where I could uh secure the documents and um I

[1:12:44] I found a place to secure the documents. I have put Cessor Trobridge out for

[1:12:51] these past several years. Uh that building was built with the intent of

[1:12:57] the assessor. He has not been able to use his conference room to meet with the

[1:13:02] people that he needs to meet with and he's been extremely gracious so that I

[1:13:07] could take that corner of your world and uh and uh pl my boxes down because

[1:13:13] that's actually what it looks like. So, uh now that my term is over, I will be

[1:13:18] bringing everything back. So, um because that's what I need to do because that's

[1:13:23] not the clerk's office. The clerk's office was in here when I left. I need

[1:13:28] to now bring the the everything back. So I will be doing that on Friday just to

[1:13:33] let you know. Um Trusty Gist, I would like to echo the

[1:13:40] sentiments of Clawitz. Um these four years definitely are not what we had set

[1:13:46] that were not what they were set out to be. I want to thank um former trustee

[1:13:52] Lisa Rose for her hard work on the board and as an employee. Uh I want to thank

[1:13:58] Bill Green who was a wonderful asset to us as we transitioned at to being new

[1:14:03] people here in office. I want to thank my fellow board members for your

[1:14:08] patience, your tenacity. Um we sat through 58 meetings last year. Um

[1:14:14] sometimes till 12 and 1:00 in the morning and I know that people think

[1:14:18] that there's some great joy in that. Um there's not, especially when you have to

[1:14:22] work the next day. Um, but we did it because we felt a duty and a

[1:14:25] responsibility, not because we were being contradictory, but because we felt

[1:14:29] a responsibility to do right by the constituents of this community. So,

[1:14:33] speaking to that, just like there are no kings in the United States of America,

[1:14:38] there are no kings in a township. A supervisor is not solely and ultimately

[1:14:43] responsible for the success of this township. There is an entire elected

[1:14:48] board as well as a clerk, a highway commissioner and a tax assessor who

[1:14:53] provided great insight because of their lawn tenure who helped to guide us and

[1:14:58] who were part of many discussions because even though they didn't get a

[1:15:02] vote, they still sat here meeting after meeting and helped us and gave us a

[1:15:06] different perspective of one that maybe we had not considered when we were

[1:15:10] making decisions um here. Um we turn this over to you. You have ran a strong

[1:15:17] race. You won. You deserve the win. But I will be remaining an engaged voter.

[1:15:23] I'm a taxpayer in this community. I care about the work we did here. Um I believe

[1:15:29] that your hearts are in the right place. I hope that you will be uh beautiful

[1:15:34] with our taxpayers dollars. I know that there are some strong ambitions to grow

[1:15:40] um programs, but I would like you to be mindful because I do volunteer with the

[1:15:44] career networking center. I am personally seeing the people who are

[1:15:47] impacted by job loss. The pantry is personally seeing people who are

[1:15:51] impacted by job loss. looking at growing and expanding. It sounds so amazing, but

[1:15:57] you're going to need money to help the people who are going to be in serious

[1:16:01] serious trouble over these next couple of months, possibly the next couple of

[1:16:05] years. We don't know. So, you have to be mindful of that. Uh again, this was not

[1:16:12] the journey that I set on set out on four years ago when I had your support

[1:16:16] in your vote, which I no longer have that vote of confidence. That doesn't

[1:16:20] concern me as much as I know that I am leaving this seat, having done the best

[1:16:25] job I could for this community, making sure that we put programs in place,

[1:16:29] making sure we enhance programs, not just the 708 mental health board, the

[1:16:34] senior transportation program, the uh expanding um the the food pantry

[1:16:40] services by purchasing additional um freezers and such like that. So there's

[1:16:46] a lot that happened in these four years amidst all of that strife and

[1:16:50] controversy. So when you look back on it, yes, it wasn't pretty all the time.

[1:16:56] Wasn't packaged up pretty all the time.

[1:17:05] Thank you. But but we did good work and I'm very proud of what we were able to

[1:17:10] accomplish. I wish we had could have done more, you know, but we're going to

[1:17:14] pass this on to you and I wish you nothing but success and thank you. Thank

[1:17:20] you to each and every one of you. Thank you. Uh Jesse McGovern, keep it simple

[1:17:25] and sweet. I just want to say thank you as well. Uh it was a very much a team

[1:17:29] effort and I think there were many positive results that resulted in that

[1:17:35] effort. I want to bow my head to Ed and John who I think are the best assessor

[1:17:42] and um highway uh department in the United States. I think I was going to

[1:17:48] say the side of the Mississippi but it's I I think it's run super

[1:17:53] efficiently. we have happy customers, um, happy citizens. But, you know, thank

[1:17:59] you for the opportunity and, um, I know, yeah, it has been rough, but best

[1:18:05] interest of the township and the taxpayers were in our hearts. I wish you

[1:18:10] the best. Okay, Justin Paige, same for me. Just thank you especially to both

[1:18:16] you Commissioner Young and to you Commissioner Grovage for your experience

[1:18:22] for your guidance for for all the help that you've given us over these past

[1:18:26] four years. We've needed it clearly you know and we appreciate it very very

[1:18:29] much. I appreciate working with all three of you. It's been it's been wild

[1:18:35] right but it's been good. It it I think what we have done as a board as as a as

[1:18:42] a a board of trustees has been to calm things down, right? Like to slow all the

[1:18:50] bad stuff down until we could get our hands around it and see exactly what

[1:18:54] we're dealing with. So, thank you everybody. Thank you, Jesse.

[1:19:01] Yeah, I got to echo that and and I want to say the focus has been on

[1:19:04] professionals, right? That we bring in uh firms, professional county,

[1:19:08] professional legal, professional audit firms, and for a while professional town

[1:19:14] administration. I I think that's really got us to a good place. I'm going to

[1:19:18] call out trustee Paige for her work with the with the personnel. Um there was a

[1:19:23] complete turnover of personnel uh in the first 18 months. Um I I sincerely hope

[1:19:30] that that's a lesson that a new rookie board takes to heart. Um that we have

[1:19:34] good people here. We've invested in them. Um they are doing good work. They

[1:19:38] know the township. They know the people. Um and they've been delivering every day

[1:19:43] in a lot of turmoil. Um and I do want to uh reinforce the clerk's point about

[1:19:49] relocating the files. There should only be one set of quick township records and

[1:19:53] they should be at the township office. and we have not necessarily been at that

[1:19:58] place and we should get back to that place because one set of records and

[1:20:02] they're here at the township office. So, I would uh reinforce her decision and

[1:20:05] you've all been great to work with. You're right. I think we've uh dealt

[1:20:09] with some issues. I mean, we we we continue the progress around uh

[1:20:13] facilities uh implementation. Uh I think that was a tough f um but I think we got

[1:20:18] the right level of community involvement in helping us lead that forward. Um, and

[1:20:22] we've made some good improvements. And again, it's the people, right? It's the

[1:20:26] people that we've got in place. And the reviews wouldn't have happened unless

[1:20:29] you've been driven, spearheaded the fact that every employee gets a review. Um,

[1:20:34] so thank you for that. And I know Trusty Paige, I'm sorry. Um, guys put a lot of

[1:20:39] time into the food pantry. I know you're very passionate about that. So, thank

[1:20:42] you for your efforts there. And Trusty McGovern, your whole tutoring program,

[1:20:46] you know, that's just been above and beyond. And that's been a very personal

[1:20:50] commit commitment from you as well as the township level John and Ed

[1:20:54] appreciate your time as well. So we miss you all but you know we're all still

[1:20:58] residents right we'll be here. So thank you. I'm just going to add for everyone

[1:21:03] and I apologize. I know that's out of order but I know that everyone here

[1:21:07] would like to thank the residents of Lyall Township as well for their support

[1:21:13] through the past four years. We we've done this with them in mind.

[1:21:19] Okay. Thank you. And next is the proper notion of mental health awareness month.

[1:21:25] Um whereas uh mental health is critical to overall

[1:21:29] wellbeing and affect every aspect of our lives. How we think and how we feel to

[1:21:34] how we act relate to others and handle stress. And whereas millions of

[1:21:37] individuals and families across our township are impacted by mental health

[1:21:41] conditions and have no boundaries. And whereas stigma of surrounding mental

[1:21:44] health remains a barrier that prevents many people from seeking the help they

[1:21:47] may need and deserve. And whereas we recognize the importance of raising

[1:21:50] awareness, increasing access to care, and supporting the mental health

[1:21:54] wellness of all people through education, open dialogue, and community

[1:21:57] action. World Mental Health Awareness Month serves as a crucial reminder that

[1:22:01] no one is alone, that help is available, and that together we can create a

[1:22:05] culture of compassion, understanding, and support. World Mental Health Month

[1:22:09] um celebrates the resilience and strength of individuals living with

[1:22:12] mental illness, recognizing their courage, determination and achievements

[1:22:15] and overcoming obstacles that can help embracing hope and healing. Whereas

[1:22:19] mental health month serves as a call to action for individual community and

[1:22:23] policy makers to prioritize mental health, invest in prevention, early

[1:22:27] intervention support services and work together to create a more inclusive

[1:22:31] compactment and supportive society. and with the meeting 708 mental health board

[1:22:36] doing so positive action specific support for people and now therefore I

[1:22:40] die to it by virtue and authority vested in me as the professor counter to

[1:22:45] provide for claim aid 25 health awareness month

[1:22:49] um next is proclamation of American native Hawaiian and Pacific Islander

[1:22:55] heritage month whereas Asian-American native Hawaiian and Pacific Islander um

[1:23:00] heritage month of each May is a celebration highlight diverse history

[1:23:03] and cultures of Asian, native Hawaiian, and Pacific Islanders throughout the

[1:23:07] United States. A NHPI contributions have and continue to impact American life in

[1:23:13] all aspects. Whereas the narration, first known as AsianPacific American

[1:23:18] Heritage Week, was signed into law as a joint resolution by President Carter 19.

[1:23:23] 12 years later, Congress expanded the observance from a week. In 1982,

[1:23:28] President George HW Bush designated May as AsianPacific American Heritage Month.

[1:23:34] In 2009, during the Barack Obama presidential administration, this

[1:23:38] tribute was renamed Asian-American and Pacific Islander Heritage Month. On

[1:23:43] April 30th, 2021, President Joe Biden signed proclamation 919 recognizing the

[1:23:49] month as May of May as Asian-American, Native Hawaiian, and Pacifica Islander

[1:23:54] Heritage Month. Whereas the month of May was selected to acknowledge the first

[1:23:58] Japanese immigrants to America on May 7th, 1873 and the completion of the

[1:24:02] first transcontinental railroad in the United States by training slavers on May

[1:24:06] 10th, 1869, also known as Holden's bike day. Now therefore, I am Huitt's for

[1:24:12] country c country through her vital proclaim May 2035 as Asian native

[1:24:16] Hawaiian and Pacific Islander Heritage Month and encourage everyone to

[1:24:20] recognize this month by acknowledging the numerous and long-standing

[1:24:22] contributions of Asian-Americans Native Hawaiians and Pacific Islanders

[1:24:26] throughout the history of the United States. Um I hear the supervisor's

[1:24:31] report. I want to first thank the people of LA Township for their trust in me as

[1:24:37] supervisor and this board. Um, and with this final supervisor report for me, the

[1:24:43] township has visibly improved in the past four years. There are more

[1:24:46] community services. There's a township transportation program that did not

[1:24:50] exist three years ago. There's a newly created thriving ly township 708 mental

[1:24:54] health board. We're taking actions to help the people in our township's mental

[1:24:57] health care. If anybody is interested in implying there is an open position now

[1:25:02] um the food pantry has been brought into the c the current century. It is much

[1:25:08] more capable of holding and serving the community. There's a vibrant medical

[1:25:12] lending closet. General assistance financial levels have increased and

[1:25:15] improved significantly. The recycling program begun two years ago has had a

[1:25:20] significant impact on our township. We are more environmentally aware of our

[1:25:24] footprint. Longtime financial issues were cleaned up. I'm confident that Dr.

[1:25:29] Joan Wright, Robert Saxs, Jerry Galloway, Susan Howell, Maryanne

[1:25:33] Basquez, and Von Ray Prepel will bring a breath of constructive, compassionate,

[1:25:36] and positive changes to this country. I look forward to cheering them on as they

[1:25:41] leave LA leaders to new positive heights. Um, the food pantry was

[1:25:47] extremely busy this past month. There were um

[1:25:52] 2,337 people served. GA cases were at [Music]

[1:25:59] 26,21483. Um there were quite a few passports as you can see 54 passports

[1:26:05] though spring break is really the highlight at zooming life. Um there are

[1:26:10] 155 rides in April. Um and 638 rides for the full piece program. Um, and the

[1:26:18] recycling program has continued to thrive with extra

[1:26:22] county communications. Um, that's my

[1:26:27] supervisor's report. And is there a reason for executive session? We'll make

[1:26:33] a motion to adjourn. Second. Um, it's an adjournment

[1:26:37] by and then so that's the kind of adjournment that we're not coming back.

[1:26:43] Um, all in favor? [Music]

[1:26:46] The great one inspires it.

May Lisle Township Meeting, May 14th, 2025

Transcript