[0:11] I pledge allegiance to the flag of the United States of

[0:14] America and to the Republic for which it stands, one

[0:18] nation under God, indivisible, with liberty and

[0:22] justice for all.

[0:28] Dear God, bless all our actions and carry them on by thy gracious

[0:32] assistance so that every prayer and good work of ours may begin

[0:36] from thee and by thee.

[0:39] Through Christ our Lord, amen.

[0:40] Amen.

[0:53] Attendant roll call. Steve Heske.

[0:56] Here.

[0:58] Joe Monteth.

[1:00] Here.

[1:01] Kim Wagner.

[1:02] Here.

[1:03] Keith Luever.

[1:04] Here.

[1:05] Tom Snyder.

[1:06] Here.

[1:08] Robert Neider.

[1:09] Here.

[1:10] Lynn Grace.

[1:11] Here.

[1:12] Krista Elser.

[1:13] Elser.

[1:14] Elser.

[1:15] Okay. All right.

[1:17] We have a quorum.

[1:21] Okay, we need to approve the April 8th

[1:24] meeting minutes.

[1:26] Make a motion.

[1:28] Second.

[1:28] We have a second.

[1:30] Second.

[1:31] Okay. All in favor, aye.

[1:33] Aye.

[1:34] Any opposed?

[1:36] Okay. Motion carries.

[1:40] Okay, announcements and communications,

[1:43] Joe.

[1:43] All right.

[1:45] The Heritage Day Committee is looking for volunteers to join the committee.

[1:50] There's a flyer with all the information hanging at the front counter for anyone

[1:54] that's interested.

[1:57] And then

[1:59] brush pickup will continue through the month of May.

[2:03] Please put your limbs, brush,

[2:06] out in piles and public works will be around to pick it up.

[2:11] Just a reminder, we cannot put any yard waste or plant matter

[2:15] through the chipper.

[2:17] Public works will only be picking up brush and limbs.

[2:20] Grass clippings and yard waste should be bagged up and put out with your

[2:24] regular trash.

[2:27] That's it.

[2:28] Okay, thank you, Joe.

[2:30] All right, we have our review of our yearly audit from

[2:34] a SEK representative.

[2:36] Can I come up?

[2:37] Yeah, absolutely.

[2:40] Perfect. Good evening, everyone.

[2:42] I'll sit here.

[2:47] Okay. So my name is Jennifer Yates.

[2:49] I'm with SEK, the independent auditor.

[2:52] I'm here to present on the annual 2025 audit.

[2:56] So hopefully you've all gotten bound copies.

[2:59] They were dropped off at the office, I believe, last week, as well as electronic

[3:02] copies.

[3:03] Very high level, I'm going to go through the audit.

[3:06] Enough information that you can take away from today as you're

[3:09] reading through and absorbing, give you some pieces of

[3:12] information to take with you. We are always

[3:16] available, also, if you have questions when going through the audit.

[3:19] So,

[3:20] first and foremost, I know Jessica is not here tonight, but I want to thank her for

[3:24] her help. She's super helpful, neat, organized,

[3:27] answers all of our questions in a timely fashion.

[3:30] So kudos to her for that.

[3:33] The audit that we performed is, of course, on your financial statements.

[3:37] It's also referred to as the DCEB state report.

[3:40] So that has been filed electronically with the state.

[3:44] We also snail mail a copy to the clerk of courts because they

[3:48] require a filing of that as well. And the last filing or

[3:52] to-do is a notice of audit published in the newspaper, which

[3:56] Jessica has taken care of. So aside from my presentation tonight,

[4:00] all audit filings and matters are complete.

[4:04] So I'm going to start with the

[4:07] audit report, which attached to that is our independent

[4:11] auditor's report, which if you read through it, you

[4:15] will understand that we have issued an unmodified opinion, which is a

[4:19] clean opinion. It's the best that you can receive.

[4:22] Just want to point out throughout that report, if you're reading it, wanted to

[4:26] highlight, make sure you understand, the borough statements are

[4:30] on the modified cash basis of accounting.

[4:33] So think of it as items are recorded as cash

[4:37] flows through, income when received, expenses when paid.

[4:41] This differs from GAAP, generally

[4:45] accepted auditing principles, which is okay.

[4:48] The state allows you to record on the modified cash basis of

[4:52] accounting. Okay? It's a big misconception.

[4:57] So, you'll see that throughout. The audit report also lays

[5:01] out your responsibility as management for the financial

[5:05] statements, as well as ours as the auditors.

[5:08] So then again, this report is attached to the filing.

[5:11] Next then, you will actually see the actual state report, which

[5:15] might look familiar to you all. Unfortunately, there's no page numbers

[5:19] on it, but I'm keeping it very high level, so you can follow through as you

[5:23] want. But what I really wanted to focus on so that everyone

[5:27] understands as they look at the statement,

[5:30] yes, you report on the modified cash basis of accounting, but as a

[5:34] municipality, you also follow governmental fund accounting.

[5:39] So you have separate and distinct funds

[5:42] at the government that are important to understand.

[5:45] So you have three types of categories.

[5:47] You have governmental funds, proprietary funds, and fiduciary

[5:51] funds. So your governmental funds consist of your general fund,

[5:55] your special revenue fund, which includes the state liquid fuels.

[5:59] You might also hear that referred to as your highway fund.As

[6:03] well as fire tax dollars, which are

[6:07] generated through your real estate tax millage that you've

[6:11] itemized out for fire tax. The last fund under

[6:15] governmental are capital projects.

[6:17] For the borough here, your capital project funds are the rec fund,

[6:22] a general reserve fund, and you have a sewer reserve fund within there as

[6:26] well.

[6:27] The next bucket that you'll see is the proprietary funds, which is your

[6:31] enterprise funds. These are funds that are supposed to be self-sustaining.

[6:35] They're meant to where you provide services to the public, your

[6:39] sewer, your trash, and charge a fee for those.

[6:44] And then finally, your fiduciary fund.

[6:46] This is where your pension plans are reported.

[6:48] So the borough currently has two, a uniform police and a

[6:51] non-uniform. So as you go through that report, you'll see

[6:56] while items are categorized by, we'll get to total

[7:00] assets, revenues, expenses, it's also important to see how

[7:04] they are reported between the funds.

[7:08] So as of December 31, 2025, you can see total

[7:11] assets

[7:13] were about $5.1 million. Of that,

[7:16] 2.7 is the pension fund. So don't look at that in

[7:20] total. You have to carve out the pension piece if you want to look at true

[7:24] operating income.

[7:26] Liabilities then totaled about

[7:29] $8,600. And your liabilities

[7:33] really are made up of two things. One, payroll taxes.

[7:36] So this would be payroll taxes withheld on employees' pay in

[7:40] December, not turned over to the taxing authorities until the

[7:44] following January. And then also new this year, you'll

[7:48] see there's about $7,000 sitting in an other current liability.

[7:52] This was related to a new escrow agreement that you have with Brightspeed.

[7:58] They're installing the fiber optics in the borough.

[8:00] They've made an initial payment to you that you're using

[8:05] to pay engineer fees. So it's not revenue that the

[8:09] borough recognizes. It's just there for you to offset with engineer

[8:13] fees.

[8:14] Okay. The next statement in this report then goes

[8:18] to the statement of revenues and expenditures.

[8:20] It's similar to an income statement.

[8:23] Again, I'm not going to go into it in detail, but it does take your

[8:27] revenues by category

[8:29] and by fund. So if you get to the end of all your revenues,

[8:33] total revenues for 2025 are reported at about

[8:37] $2.9 million.

[8:40] Then same thing, you get into your expenses by category,

[8:44] by fund.

[8:48] Total expenses for the year, about $2.6

[8:52] million, which brings you to your excess of revenues over

[8:56] expenditures, net income, if you will, of about

[8:59] $321,000.

[9:04] The following statement then is your debt statement.

[9:06] So while the borough currently has no debt, you are a

[9:10] guarantor of debt for SAVES. So if SAVES were

[9:14] ever to default on their about $2.7

[9:18] million loan, which they are currently paying on, the borough as

[9:22] well as a few other local municipalities in the area would be

[9:25] responsible to make those payments if they were ever to default.

[9:29] The balance on that loan is about $1.4 million

[9:33] at the end of 2025.

[9:37] The next statement then is titled the Statement of Capital Expenditures.

[9:42] So the municipality does not capitalize

[9:46] fixed assets or record depreciation.

[9:48] If you were, these were the items that you would

[9:52] capitalize and depreciate over their useful lives.

[9:55] So things purchased in 2025 reported on this

[9:58] schedule would be computers, police car computers, a salt

[10:02] spreader, street signs, security office cameras, those

[10:06] types of things.

[10:08] And then the last page of that report then again includes our audit

[10:12] opinion and just two footnotes. Footnote one, again disclosing the

[10:16] fact that the borough reports on the modified cash basis of

[10:19] accounting. Footnote two discloses the guarantee of debt that you have on the

[10:23] SAVES loan.

[10:26] I know that was quick and fast, but I know you have a lot

[10:30] to conquer in one day.

[10:33] The notice of audit then, you might also see it separated by a blue

[10:37] sheet in your binder. This is what gets published in the

[10:40] newspaper. Keep in mind when you're looking at the notice of

[10:44] audit, it's a very condensed version of the state report.

[10:48] It does not include the pension funds.

[10:50] So if you want a good high-level view of borough

[10:54] operations, this sheet will show it to you.

[10:57] So again, total assets were about $2.5 million.

[11:01] You have 8,000 of liabilities. And then get to your

[11:05] net income, about $191,000 with that

[11:09] pension piece carved out.

[11:12] Then there are two letters that we're required to issue.

[11:16] The first, if you're following along, has a bolded heading

[11:20] titled Significant Audit Matters.

[11:23] Again, you can read down through some of those, but the big highlights that I'm

[11:26] required to talk about today is that as

[11:30] management, you are responsible for the accounting policies that you

[11:34] follow under the modified cash basis of accounting.

[11:38] There's a section for difficulties encountered in performing the audit.

[11:42] There were none, so nothing is disclosed there, but to me, it's just as

[11:46] important for me to tell you that there were none than to tell you if there were

[11:50] some.

[11:52] Last paragraph on that page talks about corrected and uncorrected

[11:56] misstatements. So there are no uncorrected misstatements.

[11:59] Attached to this letter are a handful of corrected

[12:03] misstatements, which are audit journal entries, which have been posted to the

[12:07] borough's books, and we'll look at those in just a

[12:09] second.The second page talks about any

[12:13] disagreements with management over accounting matters, reporting, et cetera.

[12:17] Again, there were none. The fact that as management, you

[12:21] can seek out other independent accountants for a second

[12:25] opinion to consult with them. To our knowledge, that did not happen.

[12:29] And the letter concludes then that as your independent auditors, we do

[12:33] discuss different matters with the borough and secretary

[12:37] treasurer throughout the year,

[12:39] none of which reflects our independence or retention

[12:43] as your auditor.

[12:45] So then attached to the letter there,

[12:48] if you look through, there were a total of eight adjusting journal

[12:52] entries, which might seem like a lot, but actually for a small

[12:55] municipality of your size, is quite common.

[12:58] Most of them are small in nature, really,

[13:02] two more significant ones. Just to give

[13:06] you an idea of the impact, because I don't expect you to read through here

[13:09] and understand the debits and credits, but just to give you an impact of the

[13:13] entries,

[13:15] bottom line to the net income, we adjusted your net income by

[13:19] $1,600. That is great.

[13:23] That tells you that the reports that you're getting on a

[13:26] monthly basis, that you're making your decisions on, are

[13:30] reliable. So again, kudos to Jessica for that.

[13:34] Excuse me.

[13:35] Yep.

[13:35] On the disagreements with management, and it's talking about the financial

[13:38] accounting.

[13:40] I guess I said there were none, but if it was, would they have to put that down?

[13:44] Correct. We would have to describe the situation and what the disagreement was and

[13:48] what the resolution pertained to.

[13:50] The resolution. Okay.

[13:50] Yep.

[13:53] Thank you.

[13:53] Okay. And so there's eight adjusting entries.

[13:57] There's one reclass entry, which it's so

[14:01] minuscule, but when you report to the state, you can't report more than

[14:05] 1% of total revenues in miscellaneous revenue.

[14:09] So we had to move, you get a small refund from YATV,

[14:13] we had to move some of that to a better bucket so that you wouldn't get an

[14:17] error when you file. Again, very common, but that's why it's listed there.

[14:22] Okay. And then the final letter is the management letter.

[14:26] So in addition to our audit of the financial statements,

[14:29] we take a look at your internal controls and procedures

[14:33] over financial reporting and issue any

[14:37] comments or

[14:39] material weaknesses that we find.

[14:41] There is one area, very, very common and not

[14:45] unusual in municipalities of your size.

[14:48] It's related to the segregation of duties, the fact that the

[14:52] secretary treasurer or office clerk could perform

[14:55] a transaction from start to finish.

[14:58] Not saying that happens all the time, but there are instances where it

[15:02] does happen.

[15:04] In a perfect internal control, each task

[15:08] and procedure is segregated between them.

[15:11] The letter does go through and acknowledge that a compensating

[15:15] control is all of you, that Sedona Borough Council.

[15:17] You review the financial information, approve it, cosign checks,

[15:22] review bank reconciliations, and sign off on those.

[15:25] So I just want to highlight that fact, that is a very important part of the

[15:29] internal control, that you are doing your due diligence, reviewing all of

[15:33] those things as a compensating control to that risk.

[15:37] Okay. Aside from that, those were my comments.

[15:40] I hope I kept it short and sweet. I know it can be a bit long.

[15:44] We spend many hours completing this audit, so for me to condense it

[15:48] into this doesn't quite go through the extent of effort that Jessica puts in

[15:52] with us. But I'm open if you have any questions, I'm happy to answer.

[15:55] If not, I'll let y'all move on.

[15:58] Very good. Thank you.

[16:00] I'm good. Thank you.

[16:00] One thing, is this the last time that we get a public rundown?

[16:04] Yeah, it is not. I was talking to Jessica. It is not common that we...

[16:08] We do present at some municipalities, but it is

[16:12] not a requirement. So my suggestion is years where

[16:16] I need to be here and say, "We had these issues," then I'd be here,

[16:20] but a clean year like this, it's not necessary.

[16:24] Okay. Very good. Thank you very much.

[16:25] Yep.

[16:26] Thank you very much.

[16:26] You're

[16:31] welcome.

[16:32] Okay, on to committee reports. Mrs. Mayor?

[16:36] I have a proclamation to give to

[16:39] Motorcycle

[16:42] Matt.

[16:44] Yes.

[16:44] If you may.

[16:45] Sure.

[16:49] Hi, hon.

[16:50] Hi.

[16:51] Today, I'm pleased to proclaim May 26th as

[16:55] Motorcycle Safety Awareness Month here in Mercersburg Town

[16:59] Borough.

[17:00] Motorcyclists are some of our most vulnerable road users.

[17:04] By simply checking blind spots, sharing the road, and riding

[17:07] responsibly, we can help prevent crashes and save

[17:11] lives. I encourage all residents, riders,

[17:15] and drivers alike to renew our commitment to safety

[17:19] this month. Let's make our roads safe for everyone.

[17:23] And with... Thank you so much.

[17:26] Can I say a few things?

[17:27] Yes, sir.

[17:28] Okay.

[17:29] So,

[17:31] I forgot my stuff.

[17:35] So good afternoon, evening. My name is Matt Von Sass.

[17:40] And I'm proud to be here today to represent Mason Dixon Chapter of the Alliance of

[17:43] Bikers Aimed Towards Education, ABATE.

[17:46] So this is a statewide organization dedicated to protecting the

[17:50] individual rights of motorcyclists through political change, public

[17:54] education, and charitable works.

[17:56] Today, we're here to support the declaration of May as Motorcycle Safety Awareness

[18:00] Month in the Borough of Mercersburg.

[18:02] Motorcyclists are your neighbors, your coworkers, your friends, your family.

[18:06] We ride for transportation, for freedom, and for the simple love of the road.

[18:10] But with that freedom comes risk. Too often, motorcycle crashes happen not because

[18:14] of reckless riding, but because riders are simply not seen.

[18:18] So that's why Motorcycle Safety Awareness Month matters.

[18:21] For drivers, it's a reminder to look twice, check your blind spots, and share the

[18:24] road responsibly. A motorcycle is smaller but has the same rights

[18:29] to the road as anyone else does. For riders, it's a time to recommit

[18:33] to safe riding practices, wearing proper gear, staying visible, and riding alert

[18:37] at all times. At Aveda PA, we believe education and awareness

[18:41] save lives. This declaration is more than symbolic.

[18:44] It's a commitment from this community to look out for one another.

[18:49] By recognizing May as Motorcycle Safety Awareness Month, McSherrystown Borough

[18:53] sends a clear message that safety matters, awareness matters, and every life

[18:57] on the road matters. Thank you.

[18:59] Thank you.

[19:01] And I have some stickers if anybody wants it.

[19:06] New York Times.

[19:06] And we have New York Times too in the back, if anybody wants it.

[19:09] Well said.

[19:10] Yes.

[19:10] Well said.

[19:12] Thank you-

[19:13] Thank you, Beth

[19:13] ... sir.

[19:14] So I have a question, please.

[19:17] Sure.

[19:18] I just found this out about a year and a half ago.

[19:23] Talking about safety, is it true, I don't know if it was a rumor, is it

[19:27] true that

[19:28] when you ride your motorcycles and there's grass out on the

[19:32] street, because a lot of people mow their grass-

[19:34] Mm-hmm

[19:34] ... I was told when those tires hit that grass, it's almost like riding on

[19:38] ice.

[19:38] It can be very slippery, yes. For sure, yes.

[19:40] So that's something that we... Well, we shouldn't have our grass out on the

[19:44] street anyway. That's something that everybody should be made aware of.

[19:47] And a lot of municipalities-

[19:48] Yeah

[19:48] ... it's enforceable as well. There are rules on the-

[19:52] Because I haven't seen it. Okay, let's talk about it out here, but I think we need

[19:55] to enforce a little bit more

[19:58] because-

[19:58] Have you seen grass on the road?

[20:00] I've seen the road, yes. And I think we should enforce it a little bit more because

[20:03] I didn't realize that until I was told.

[20:06] I'm like, "Wow, that is dangerous," and I see a lot of that.

[20:09] Yeah. It happens a lot. Mm-hmm.

[20:11] It might be something we want to look into being a little bit more strict about

[20:14] because it's...

[20:17] Yeah. Yeah. Thanks for bringing that-

[20:19] Yeah

[20:19] ... to everybody's attention.

[20:20] Yeah.

[20:23] Absolutely.

[20:23] There's a lot of that.

[20:23] I guess the same is true with wet leaves in the fall.

[20:26] That's right.

[20:26] Yeah.

[20:26] You know?

[20:27] Any kind of reference. Because we have only two wheels.

[20:31] Right.

[20:31] If you own a vehicle-

[20:31] You can't-

[20:32] ... a car, you have four wheels.

[20:33] Yeah, you can't. Exactly.

[20:34] So you have four points of contact.

[20:35] Right.

[20:35] So you hit that wet grass, the wet leaves, all that kind of stuff, and it is like

[20:39] that.

[20:39] It goes 50%, yeah.

[20:41] Yeah. And there's a balancing factor-

[20:43] Mm-hmm

[20:43] ... on that.

[20:45] Yeah.

[20:47] All right.

[20:48] Can we get a picture?

[20:49] Yeah.

[20:50] With you three?

[20:50] All three.

[20:51] Whoever wants to come up.

[20:52] Do you want to do it now?

[20:53] Yeah.

[20:54] You don't mind? Okay.

[20:54] Let me get out of here.

[20:55] Is that okay for you?

[20:57] Absolutely. You guys want to get in, too?

[21:01] Is that a no, Steve?

[21:03] Oh, come on, Steve. Come on.

[21:06] We appreciate all the-

[21:06] Yeah, I think the president-

[21:08] I believe

[21:08] ... yeah, for sure.

[21:09] Can you just sign this?

[21:18] I

[21:18] didn't

[21:23] know I'd get the bike.

[21:26] Yeah.

[21:26] You want me to stand up, though?

[21:27] Yeah, I am standing.

[21:33] I know. I need the one of Shawnee by herself with a postcard.

[21:38] I'll get in that one.

[21:39] You should have a...

[21:42] Get everybody looking at it. There you go.

[21:44] Want to hold that up?

[21:48] No. Hey, ready? Can you see him? Okay. Yeah. Do you want to hold the sign?

[21:53] Yes.

[21:56] Everybody ready?

[21:57] Yes, sir.

[21:57] Yeah, cheap.

[21:58] Everybody say Harley.

[21:58] Harley.

[22:01] Honda.

[22:04] Scooter.

[22:06] Halbert.

[22:10] I think we should be good with

[22:14] that.

[22:16] And thank you.

[22:17] Thank you, sir.

[22:18] There you are.

[22:18] Thank you.

[22:19] Thank you.

[22:19] Thank you, sir.

[22:20] Absolutely. Thanks,

[22:24] guys.

[22:26] Thank you. Motorcycle Onesie Club. Come on. It's very honored.

[22:30] Have a good one.

[22:30] We appreciate all the support you give. This part at the end. You know?

[22:33] Because we're all sharing.

[22:36] Thank you. Appreciate you guys.

[22:40] I was going to say,

[22:42] I guess we can have a formal

[22:44] meeting.

[22:45] But I appreciate you bringing that up.

[22:47] Yeah.

[22:47] I see it on the calendar we have this afternoon.

[22:50] And great job on the good speed.

[22:53] You want to put these on your desk?

[22:56] Yeah.

[22:56] Especially in curves.

[22:57] Yeah.

[22:58] My mind.

[22:59] Thank you.

[23:00] You don't need to think about it. I'm like-

[23:01] Can you sign your dad real quick? I don't know if Trey can walk in.

[23:04] When I'm in my truck-

[23:06] Thank you. We appreciate it

[23:07] ... can you see that?

[23:07] Thank you all.

[23:07] A brown shape.

[23:08] Thank you.

[23:09] And get over top of the grass and try to blow it off the road.

[23:13] How do you clean your truck?

[23:14] Is what that does. Yeah. Doesn't always catch it, though.

[23:18] Yeah.

[23:19] I would ride a little bike even faster.

[23:21] Yeah, right.

[23:24] Well, Brian,

[23:25] I think they were learning that whole bike thing.

[23:28] Electric bikes too, though.

[23:30] We got those, too.

[23:31] Just reading up on those. Chuck and I have been looking at that.

[23:34] Yeah.

[23:35] I guess all the-

[23:37] Ah, perfect. Thank you.

[23:43] Thank you.

[23:45] Thank you.

[23:46] About being on an electric dirt bike.

[23:48] All right.

[23:49] They can't handle

[23:51] it, but...

[23:53] David.

[23:54] Yes, sir.

[23:55] Back to committee reports. So

[23:59] police report?

[24:00] Yes, sir. McSherrystown Borough Police Department

[24:04] April 2026 monthly activity report.

[24:07] Our total calls for service were 152.

[24:11] We had 64 building and business checks.

[24:13] We had 11 school checks, one alarm, two animal

[24:17] complaints, one assault-Two civil incidents, one disorderly

[24:21] conduct, two disturbances, two domestics, three

[24:25] forgery and fraudulent practices. Harassment, we had two.

[24:29] We had nine information requests, two juvenile calls.

[24:35] We have one ordinance violation, one sex offense, four

[24:39] suspicious activities, four thefts, three traffic

[24:42] complaints,

[24:44] six assist EMS, two assist police,

[24:47] one family and children, nine mutual aids, three welfare checks.

[24:52] We had 38 field contact reports,

[24:55] 48 follow-up

[24:57] calls to service,

[24:59] five lost and found, one police notification, and three

[25:02] validations.

[25:04] Six calls were covered by PSP in April.

[25:07] We had five incident offenses. Two were cleared by arrest.

[25:10] Both of those were adult.

[25:12] We had 518.5 patrol hours. We had

[25:16] 24.1 hours of overtime, 3.5 hours were

[25:20] for training, 5.4 hours were holiday pay, 4.4

[25:24] hours were the aggressive driving grant,

[25:27] 5.5 hours were for investigations, and 5.3 hours were

[25:31] overtime late calls.

[25:33] We had 32 hours of vacation and PTO.

[25:36] We had 30 vehicle stops resulting in 19 citations and

[25:40] 11 traffic warnings. We had three parking complaints, which

[25:44] ended up as three parking warrants.

[25:46] We had four total accidents for April.

[25:50] Three were reportable. One was non-reportable.

[25:52] The locations were Main Street and North Second Street, which was

[25:56] reportable, 500 block of Main Street, which was reportable,

[26:00] North Street and North Second Street, also reportable, 300

[26:04] block of Main Street, which was non-reportable.

[26:07] Our monthly use for the vehicles is 954.9 miles.

[26:11] Total fuel used was 179.2 gallons.

[26:14] Donations for April were $500. And for April 25th,

[26:19] for the drug takeback, we got 147.8 pounds.

[26:23] Is that a record or is that-

[26:25] No.

[26:25] No?

[26:25] No, we had more in October, but everybody was bringing stuff in.

[26:29] I think the weather kind of helped people out because it was overcast and rainy

[26:33] and-

[26:33] Yeah

[26:33] ... people don't want to go out in that sort of stuff.

[26:36] Yeah.

[26:36] So I kind of get it.

[26:38] When it's miserable like that, it's like, "I'll wait till the next one."

[26:41] Yeah.

[26:41] That's how they feel about it. So hopefully October we'll have a

[26:45] good one in October.

[26:47] All right. Thank you.

[26:49] Personnel committee, Kim?

[26:51] No report.

[26:51] No report. Okay.

[26:54] Finance committee.

[26:55] Yeah. I'd like to thank the, well Jess isn't here, but

[26:59] the staff here has done a great job with the audit for one

[27:02] thing, and I'd like the residents of McSherrystown to know that so

[27:06] far expenditures are in line with our budget for the year, which is a

[27:10] good thing. So

[27:13] the staff's doing a good job.

[27:15] Absolutely.

[27:16] Yes, they are.

[27:18] All right. Streets and Highway?

[27:20] I don't have anything.

[27:21] No. No report.

[27:23] Sanitation, Grace?

[27:25] Questions arisen about what we're allowed to

[27:28] recycle, because for a while back, and I don't

[27:32] remember how I knew this, if it was in the newsletter, but they were telling

[27:36] us not to put glass in our recycling bins.

[27:40] But then Jess called Kneader's and confirmed

[27:43] that, yes, we can still continue to put glass

[27:47] in our recycling bins. It's only if you're taking it there to

[27:51] Kneader's yourself directly, they don't accept glass.

[27:55] Oh, okay.

[27:55] So I just wanted to clarify that.

[27:57] So that's clear glass-

[27:58] For the last couple months, yeah

[27:59] ... clear glass and colored.

[28:01] Yeah. Except blue, I believe. Brown, green, and clear

[28:04] glass can be recycled in our bins.

[28:07] Okay.

[28:08] And I actually saw it in the, um-

[28:10] And then there was-

[28:11] In the, uh-

[28:12] I think they mentioned not mirrors

[28:14] ... specifications for the contract.

[28:15] No mirrors, right?

[28:17] But that was a seasonal letter.

[28:18] Yeah.

[28:18] No plate glass and no mirrors. Is that all?

[28:21] I think that's still the case, yes.

[28:22] Okay.

[28:24] But we can continue then to start putting glass back in our recycling

[28:27] bins.

[28:31] That takes a lot of weight out of the trash.

[28:33] Yeah. And we need to, of course, when we get to

[28:37] it further down with the bids,

[28:41] but I see that's in new business, so yeah.

[28:44] Yeah. All right.

[28:45] All right.

[28:45] Thank you, Grace.

[28:45] That's all I have.

[28:48] All right. Sewer. Sewer, Joe.

[28:51] Nothing to report.

[28:53] Planning and Zoning?

[28:59] Nothing to report.

[29:00] Okay.

[29:02] Building and Grounds?

[29:03] Nothing to report.

[29:04] Okay. Recreation, Tom?

[29:06] I just want to thank Dave. He's got the parks really looking great.

[29:10] He's done a lot of mulching. His weed eating and mowing's being kept up real well.

[29:15] Put new basketball nets on back of our park back here,

[29:19] and slowly but surely, he's getting everything done.

[29:23] They can only do so much with two men.

[29:26] They're working at it the best they can, and I'd like to thank them for their

[29:28] dedicated service.

[29:31] That'd be it for me.

[29:32] All right. Thank you, Tom.

[29:33] That's an attaboy.

[29:37] Atta boy. You need that once in a while.

[29:39] Once in a while. Yeah.

[29:40] Okay. Open up public comment periods.

[29:44] Steve.

[29:46] Back to personnel.

[29:51] Do we need to know about the

[29:53] ad that's going out tomorrow, or?

[29:55] We're gonna, if you want to explain that or-

[29:58] Do you want it now? There's a-

[29:59] You can go ahead and-

[30:00] Okay

[30:00] ... put it-

[30:01] The, an ad is going out tomorrow for a part-time public

[30:05] works person.

[30:08] So that will be posted tomorrow,

[30:11] and we'll start taking applications then as well.

[30:13] Will that ad be in the newspaper and anywhere else?

[30:16] Do you know?

[30:19] Jess told me she's posting it, so I would assume wherever she normally posts this,

[30:23] which is in the Gettysburg, I would think she'd do Gettysburg Times

[30:26] and-On the website?

[30:31] We should put it on the website?

[30:32] Possibly.

[30:32] Yeah.

[30:32] I think that's what it says part-time, I would say.

[30:36] So there's a few places to look.

[30:38] Yes.

[30:40] All right. Thank you.

[30:43] So any public comment?

[30:46] Just have a question because of something that the lady said that was

[30:50] here from dotted. I guess it's for Chief Fitzmiller.

[30:54] Do we have any uniformed officers in our borough?

[30:58] No, ma'am.

[30:58] Oh, okay. Well, she just mentioned something about that, and I just

[31:02] wondered. Okay.

[31:04] She mentioned non-uniform.

[31:06] Yeah, that's-

[31:06] That would be the public works.

[31:09] Okay.

[31:10] And

[31:11] the office staff.

[31:14] Police is one, and then non-uniform is the other-

[31:18] Okay

[31:18] ... side of the-

[31:21] For the town

[31:22] ... yeah, the employees.

[31:26] Thank you.

[31:26] You're welcome.

[31:28] Okay. New business.

[31:32] As Kim just mentioned,

[31:34] we need to advertise a part-time public works position,

[31:40] and we need to vote on that.

[31:42] I'll make the motion that we approve the

[31:46] advertising for a public works position.

[31:52] I second.

[31:53] Second?

[31:54] I'll second.

[31:54] Okay. Yeah.

[31:55] Okay.

[31:57] All in favor?

[31:59] Aye.

[32:00] Aye.

[32:00] Any opposed?

[32:01] All right. Motion carries.

[32:06] And we also, the second part is, we need to

[32:10] prove the notice of intent to award the municipal solid waste hauling and

[32:14] recycling service contract.

[32:17] Grace, do you want to read off a little bit of that?

[32:20] The notice of intent?

[32:22] Yeah. For

[32:24] who it is we're going to award.

[32:26] Okay.

[32:28] The project description is for the next three years, 2026 to 2029,

[32:32] municipal solid waste hauling and recycling service for the Borough of

[32:35] McSherrystown. The Borough of McSherrystown has considered the bid you

[32:39] submitted for the above described project in response to

[32:43] its notice and

[32:45] related contract documents, and it's addressed to Niederer

[32:49] Sanitation

[32:50] because they had the lowest bid,

[32:53] and

[32:54] that's what we're obligated to award.

[32:57] Do we know how many bids came in?

[32:59] Two.

[33:00] Two. Just two.

[33:01] Yeah.

[33:03] Better than in the past.

[33:05] Yeah.

[33:07] And do you want to-

[33:08] So you're handling this one.

[33:09] Oh, y'all want to handle something.

[33:10] It was

[33:13] attached to the email Jess sent to us out yesterday.

[33:16] Goods Disposal Service.

[33:30] So I make a motion that we approve Niederer's bid.

[33:35] Second.

[33:35] Okay.

[33:36] All right. All in favor?

[33:38] Aye.

[33:39] Aye.

[33:39] Any opposed?

[33:40] All right, motion carries.

[33:47] All right, the next item is approval of expenditures.

[33:51] Make a motion that we approve the expenditures as written.

[33:55] I second.

[33:57] All right. All in favor?

[33:59] Aye.

[34:00] Aye.

[34:00] Any opposed? Motion carries.

[34:05] All right, so there's one more item here.

[34:08] This would've been under communications.

[34:11] The McSherrystown Heritage Day

[34:14] Association is seeking volunteers

[34:18] and members.

[34:20] So they're going to meet on May 21st at 6:30

[34:23] PM

[34:25] at Main Street Park,

[34:28] and they're going to have pizza in the gazebo, and if you're

[34:32] interested in helping out, you can stop by then.

[34:36] And is that the notice hanging up?

[34:38] Yeah, it should be hanging-- Yeah, it should be in the-

[34:40] It said May 21st, 6:30-

[34:43] Yeah

[34:43] ... PM.

[34:44] Should be a flyer hanging in the borough office there.

[34:48] And so that's it. Need a motion to adjourn.

[34:54] I'll make a motion to adjourn.

[34:55] All right. Adjourned.

McSherrystown Borough Council Meeting - 05/13/2026

Transcript