[0:01] I move to we bring this meeting to order and it is the library board meeting and its August 27th, 2026 at 7.07pm.

[0:18] And we're happy to have everybody here that can make it today. So, I noticed that I'm the chair now, so that's why I'm taking over.

[0:27] I don't know.

[0:29] I did this happen.

[0:31] We got to know.

[0:32] Officially vote on it last time.

[0:34] But that's great.

[0:36] You were affected in command.

[0:38] Okay.

[0:39] Well, I like to win Jamie what's the cherish.

[0:42] I like it better when you're the cherish.

[0:46] Alright.

[0:47] Well, let's get started then.

[0:49] It looks like Jessy's up first with the direct to report.

[0:53] Okay.

[0:53] Well, we did well, pioneer day, thank you for all the help.

[1:00] We made $1,600, definitely, which pays off the new shirts and everything that was ordered.

[1:10] So we got back to ground zero.

[1:12] I'm not sure exactly of the profits over that because Square is still sending me, you know,

[1:19] not bills but deposits. They come in directly to the checking account. Sometimes it takes

[1:25] a little while, but they're getting there. So we should, next month, they'll have a firm

[1:32] figure for that.

[1:35] These are new things every month. We get a few new books. These are not,

[1:40] by any means, all of them. The children's books we ordered, they've gone. I was looking

[1:45] on the shelves for them. They're all checked out already. But the new books are

[1:51] always popular. I order from a list that's people come in and request books.

[1:58] And as soon as I get two requests for the same book, it's guaranteed that it's

[2:02] going to be in order. A lot of these, so a few of them have been donated that are

[2:07] not on that list, but most of them, that's how I order the books.

[2:16] I'm pretty quiet

[2:16] this time of year. Some are readings over. I just submitted all the reports about it to Salt Lake.

[2:23] It had 23,000 minutes read. This is a staggering to me. I guess it's not that much. I averaged it

[2:32] out. It's only like three hours a week over the 56 kids we had in the role. But yeah, sure sounds

[2:40] awesome. Yeah, it's a huge number. I was going to ask you how many kids were signed up for the

[2:46] I got 56. They were more in our file, but some of them never did anything, and some of

[2:55] them were real little. They were only in there because a big brother or a big sister was

[2:58] in. So, yeah, it's not a huge program, but for men, then I think it's pretty good.

[3:09] So,

[3:10] I think it was a success. What do you think, Heather?

[3:12] I agree. I agree that kids all seem to really love it and we have good parent support and involvement with it.

[3:21] Yeah, it was suggested that maybe next year we could do an adult reading game over the summer that that would be fun.

[3:28] I think it would be fun.

[3:28] Like you could earn tickets for the minutes you read and put them all and have a raffle at the end.

[3:35] So that could be fun.

[3:36] We'll figure that out, the logistics.

[3:41] Let's see, coming up, we have a new thing was requested, again, we're kind of request

[3:48] driven here because I don't always have a lot of ideas, but some of our teenage and young

[3:55] adult readers, they want a writer's club, so coming up, in December of 1st of October

[4:01] in there, we're working with Rand Thane, who's a published writer here, she lives in Smithfield

[4:08] She happens to be my daughter's neighbor, so I have an in.

[4:12] We'll ask her to see if she can come.

[4:16] I still need to put in a call directly to her

[4:20] and see if she can come in and talk about writing and being published.

[4:23] And that'll kick off that it'll probably be most of the time,

[4:27] you know, a group of writers who want to get together and critique.

[4:32] There's quite a few teenagers, certainly, who write.

[4:35] so we should have a form. We have Halloween coming up at the end of October. I hear

[4:46] it's on Saturday so we don't want to hold it right on Halloween. That's always a bust

[4:52] because the kids are busy elsewhere. But Heather suggested maybe the week before.

[5:04] So

[5:06] I imagine we can get the Star Wars clan here again, the kids love seeing Darth Vader and

[5:13] the Mandalorian wanderer and it's very fun, I think it's fun, yeah every year the kids

[5:21] just go, good costumes are awesome, yeah.

[5:24] I always think if anybody knows of a magician or some kind of performer type person that might

[5:31] interest kids a puppeteer maybe could be fun we'll see I have absolutely no

[5:38] connection to somebody like that if you know of anyone other than that doing

[5:46] well financially we're pretty stable at this moment we just got the new

[5:53] cleft grant which is community library enhancement fund we get it every year

[5:59] pretty much as long as I were to sign up for it comes from Salt Lake, which it

[6:06] comes from the National Museums and Libraries Funds. We got $2,300 there

[6:13] about $1 this year. We also got a new interlibrary loan grant so this next

[6:19] year's covered as far as all the postage so the library loans will still be free.

[6:24] is that through the state or yeah state funds that so as 2300 about the

[6:31] usual amount or to set a little lower every year that's just everybody's

[6:36] getting right funding so it's the same it's the same amount of money and as

[6:42] more comes come in a little bit we get a percentage of the whole amount

[6:47] the state gets and each year that amount is a little smaller. Salt Lake gets cut by you know

[6:56] $100,000. We get cut by 200. You know, it's all relative.

[7:03] Hopefully in the future that'll go up

[7:05] again.

[7:08] I also applied for a small library grant which is self-explanatory. There's extra money to be

[7:18] had if you were a small, um, haven't heard on that one yet. And there's one, but I don't

[7:24] know really what it was, but it came up on my email and said, go for it. So I applied

[7:30] for this, it's called a competitive grant. So I'm not sure who provides it, who asks

[7:38] for it anyway. We'll see what happens. Um, so yeah, our funding keeps coming in. Usually

[7:44] around Christmas, our private donors start showing up donating, which is super

[7:50] wonderful. It's really quite a lifeline. So, doing well.

[7:56] Well, good.

[8:00] Okay. Do you remember last? I think it was October. We had some

[8:05] training over in Hiram at the Hiram Library. Is that coming up again soon?

[8:11] I talked to Rachel, who's our state representative, and she said that Emily,

[8:21] Hiram's director, is trying to put one together again, seeing if there's any interest,

[8:26] and I let her know, yeah, we'd be interested, so hopefully that'll happen.

[8:31] So what that happened again, and October, do you think?

[8:33] Yeah, we have a big book signing coming up that's taking everybody's time

[8:40] Beth Brower who writes the M. M. Lion books. She's coming to sign. She is. It's gonna be at the fairgrounds in their big hall

[8:48] Because there's a light browser big enough

[8:52] Yeah, is she a Utah?

[8:55] And I think she went to BYU. I don't know that she lives in Utah. She's not based in Utah as far as I know

[9:00] Yeah, my wife and I are just reading that series.

[9:03] Oh yeah, it's fun.

[9:05] She has other books too, as far as I know.

[9:08] She does.

[9:09] Yeah.

[9:11] So yeah, she's coming in November 3rd, I think.

[9:15] November 3rd.

[9:16] So hopefully we'll also get the training going,

[9:20] because we need to do that once a year.

[9:24] What's her last name again?

[9:26] Or her.

[9:27] Beth Brower.

[9:28] What was it, Beth?

[9:29] Yes, Emma's the character.

[9:30] Okay. I'll

[9:38] have to be watching for that.

[9:40] We'll have signs up and it'll be out on our social media stuff and everything.

[9:47] I never see that social media stuff. So if anybody hasn't put to it, talk to me or to Heather Richards.

[9:58] All right. Well, thank you just see any comments or anything for Jesse.

[10:08] Oh, sounds great.

[10:09] Yeah, okay. Well, great. Yeah, Ben said he had other conflicts tonight. So, board business,

[10:19] shall I remember that you and Kim maybe were working on something last two months ago?

[10:27] Yes. Do you want to update us on that? Tell us about it, too, because I can't remember exactly.

[10:33] I know I I mean I know what you're talking about and my brain is trying to catch up

[10:37] Okay, we were it was if you

[10:41] If you non-residents non-resident could be on the board. Yes, basically they said talk to your lawyer

[10:50] Not in a mean way

[10:53] She phrased it very nicely and very slightly and so the lawyer would be like the city

[10:58] Attorney yes, okay, and we kind of figured that it probably wasn't worth

[11:04] spending the lawyers' time and city's budget talking to him.

[11:11] She also said if you want

[11:14] ideas of how to recruit or ways and means that she could help out there, but it

[11:22] it sounds like residents citizens was pretty good.

[11:26] Okay, well, that sounds good, but thank you.

[11:35] Let's see, is there any other board business I don't really have anything?

[11:41] We don't have enough.

[11:42] We should be collecting your office.

[11:46] So we need five for our quorum.

[11:50] Can we put that off to October then?

[11:55] Yes, we have.

[11:56] Or whatever.

[11:59] We can potentially vote via email.

[12:07] We also are supposed to vote to approve last meeting's minutes each time.

[12:19] But we haven't really been doing that.

[12:22] Sorry.

[12:40] I don't think either of them have gone through the process yet.

[12:46] I know that Bailey was out of town the week of City Council meeting and I haven't

[12:54] checked back with Kaya, but I'm quite sure that she wasn't there.

[13:00] We'll have City Council getting in October.

[13:04] I know, September.

[13:05] Yeah, September and October.

[13:07] Well, yeah, as potentials.

[13:13] So, yeah, I'll reach out to both of them

[13:20] and Kim didn't mention who she had as a new board member.

[13:25] but I love that she does.

[13:31] So if we do end up having the training which we do need

[13:38] to do have training it does not have to be in that form but it's pretty convenient

[13:44] and to attend rather than plan our own.

[13:47] That's so true.

[13:47] Rachel says she's willing to come up anytime.

[13:50] True.

[13:51] OK.

[13:53] So if we have that training, but we still

[13:56] don't have officers or haven't officially

[13:59] welcomed the new members yet, we might need to have a board

[14:04] meeting in October and have the training instead

[14:08] of combining them like we did last year.

[14:11] OK.

[14:11] That sounds good.

[14:12] So would that be the best way to do it? It's way to October. Do you think the emails or texting would be better?

[14:24] I think the sooner we can get them confirmed with City Council, the better.

[14:32] So I will talk to them in time so that they could do the September City Council.

[14:43] And if we have them ready and if the training is coming up before our meeting, then yeah,

[14:48] maybe we'll do it with three minutes.

[14:52] But it's also kind of hard to get new officers elected if those potential ones would be the new members.

[14:58] First run.

[15:00] Because we always like to give jobs to new people, right? Yeah.

[15:07] That's what I got.

[15:11] From the perpetual board calendar. Those were the things to cover in August. And we. Okay. Yeah, I've heard about the club and the annual board training. Okay. So we still don't have a date on this, but. Right. It's a couple months away. So. Yeah. So it's.

[15:31] It's trying to be planned and so if that does fall through then we should do our own training.

[15:38] Yeah.

[15:38] Okay.

[15:39] All right.

[15:40] Okay.

[15:41] I can give Emily a call over and I will see what she's doing.

[15:45] Okay.

[15:50] Sounds great.

[15:52] All right.

[15:53] So, election of new officers.

[15:55] Let's see.

[15:56] Future business.

[15:57] You just showed me that.

[16:00] And the future business would be maybe the October.

[16:04] Okay, so in October, review and update the three-year strategic plan.

[16:12] So does the board put that together with the help of Jesse?

[16:18] Is that usually how that works?

[16:23] The chair and vice chair kind of get a framework with input from the rest of the board members,

[16:31] but it is kind of the the chair and vice chair that kind of make it and then

[16:37] propose it. It's pretty well set up. There should be one in your binder to kind

[17:18] So we just kind of shift those over one and then make a plan for 2028 potentially.

[17:25] Okay, and the stuff that we would do, it's a plan, it doesn't have to be, like, said and stolen ideas.

[17:36] It's just ideas.

[17:38] So I need to cover this, it looks like, and you said me and the vice chair kind of look at that.

[17:45] I guess the secretary could help since we don't have a vice chair yet.

[17:50] Okay, the new computers for the front desk, they were on there for like four years and getting rid of the chairs.

[17:56] Yeah, just keep moving up. Yeah, they're trying to get done so.

[18:02] Okay, well that's something, it looks like we have 2025 and they're still, so we need to move up one here then.

[18:09] Okay, all right, was there a time that you'd like to work on that?

[18:15] to her.

[18:19] Yes, but probably not in the next week or two. Okay. We like school just got

[18:29] back in session and my daughter's doing a week and she's living with us and I'm really

[18:35] excited. It is super exciting. I understand how that is. But scheduling's a little who knows

[18:41] right now. Well can you just text me or something when you have a few minutes? I'm

[18:48] usually pretty open, since I'm retired now. I can usually get open. Okay. Okay,

[18:57] and if I remember I'll call you in a few weeks if I've heard from. Sounds good. Okay. All right so that

[19:05] That needs to be updated and let's see, we're showing you that.

[19:16] So that was for October itself.

[19:18] Yes, I think it is.

[19:22] I was looking at that earlier tonight.

[19:26] No, not that one.

[19:28] Okay, never mind, I'm not sure where yours is.

[19:30] Okay,

[19:33] so the strategic plan needs updated.

[19:35] This helps the director repair the next year's budget based on port goals.

[19:39] Okay.

[19:39] Okay, so we need to come up with some goals and then we'll tell Jesse.

[19:45] But it's come out in March and April, the first draft and then they get approved in June.

[19:52] Okay.

[19:53] We got time.

[19:54] Yeah, okay.

[19:54] So this is like just the beginning of ideas and when we meet again in February is when we can finalize ideas.

[20:02] Okay.

[20:02] But having kind of an outline is the goal.

[20:06] I'm just going to stick in there and get an outline to get.

[20:09] all

[20:18] right so that would be the future business anything

[20:31] else that you can see on this that

[20:34] needs to come up for review or well Jamie you mentioned you took

[20:41] pictures of the readers yeah just of George and I've made two posters and then I was

[20:50] going to make a third and then just I have his mom's number so I'm just going to text him to her

[20:55] and let him pick which one he likes. And then I'll get that printed. And I'll print two copies again and one for him and one for the library.

[21:02] Very thanks.

[21:05] I have an in good authority who's very excited.

[21:08] I think we'll have his screen poster.

[21:12] Yeah, the ride on the fire engine was a screaming success.

[21:19] The fireman let him run the siren in the morning.

[21:23] Oh wow. He was, he was the noisiest fire engineer. That's a lot of power to hold. So yeah, I bet he was, that was great.

[21:34] Yeah, she was walking through the library trying to decide what the best location we need for his poster.

[21:41] Okay. We should get him in the right spot.

[21:46] little James, he always checks his poster when he's here, it's okay. We might want to update

[21:55] some of the old ones too, like this one here of the Youth Council is really dated.

[22:01] Ali's like 18 now, and Cassie's on mission? I think Aaron graduated last year, so yeah, we can, and I see

[22:17] Mingos, yeah, and probably get a bingo instead. We should get, you know, you guys as a library board, we should have a picture and with your books.

[22:28] That's amazing. We need to update the website. That's something we should put for future

[22:33] items as soon as we have the website. Anybody know about website?

[22:45] There's a lot that I was able to do with, you know, just like we had when you first

[22:50] come out, we had vendors coming up for things from December last year and things like that.

[22:55] I was able to fix some of those things, but there are some things in there that I don't know

[23:00] how to change. Like we really need to update emails and the staff and the boarders and

[23:06] that was not set up in a way to be easily trashed. I think I can contact Brian, the man

[23:17] that put the website together, and he will update those forests if we send him a list.

[23:23] So I'll do that. Get you guys where you should be. Does anybody object to have their email

[23:31] address online. Is that okay? Okay.

[23:41] If you guys weren't here for when we got the

[23:43] website the state offered free of charge to make a website for us and the fellow

[23:50] that created it works for the state library board. So he's always available which

[23:57] was a huge step forward. Our old website was clunky and really hard to do.

[24:06] I never

[24:06] And so this one's much more user-friendly, and we have constant backup, which is

[24:12] wonderful. I don't have to pay for it. So that is also a win, it's all a good thing.

[24:19] So he will continue to do that service once more? Yeah, it's one of the state libraries offering now

[24:26] because so many websites were like ours, they were just a mess. And not like almost counterproductive if

[24:33] they have like old schedules and old phone numbers and they were detractive and so this

[24:40] is if you go to any of the state libraries now they all look alike. So it's kind of nice

[24:46] to be part of the group. Yeah, I agree.

[24:55] Anything else, Jamie?

[25:01] Here's one. It's a weird request

[25:02] or thing. The ends of these shelves, a couple of them with back here in your nettles. We'd

[25:09] I like to put a tiny, tiny shelf on the end,

[25:12] like a little bookshelf or a little table

[25:14] to put our new books on.

[25:16] So the kids can see, I mean, they always see

[25:18] that they find them, I just play,

[25:21] bookshelf kind of thing, just to set a few of them

[25:26] and put them on and you can get an adult book.

[25:28] So just set them up so they can see

[25:30] what we've gotten in the past few weeks.

[25:34] So you're going to cross one like that.

[25:35] I can't hide it all the time,

[25:37] A tiny little shelf like that that isn't very deep is hard to find.

[25:42] Did you think I'm like a six by six or like six inches deep and like six inches across

[25:50] town?

[25:50] I don't know.

[25:51] Like across the end of the bookshelf and stand on the floor like so wouldn't be attached

[25:58] to them.

[25:59] No, just a free standing like a little shelf you know comes out this far and we can sit books

[26:04] on it.

[26:05] I don't know what to have shelves underneath, but just like simple, you know, I proud of the thrift stores all the time, I haven't found any yet.

[26:19] I mean, they're a little tall, but the teens that are reading them tall, right?

[26:27] But just kind of putting them on the top, kind of like you have the...

[26:37] I

[26:41] don't know.

[26:42] Can you reach the top of the shelves?

[26:43] I can make you work.

[26:47] They can have the edge.

[26:49] Yeah.

[26:51] We do have the little stools.

[26:53] They always end up under the desk out there, but those are one of them supposed to be back

[26:58] here.

[26:58] But it travels everywhere.

[27:04] I think the little kids, they like to stand on it to see.

[27:07] Oh, yeah.

[27:07] they come up and we have long conversations with some of them, it seems like it's

[27:17] too

[27:18] hard to have any candy to do.

[27:21] The director's conference is coming up and I was at URS talking to, they want us to bring

[27:27] swag that we give away at our library and maybe it's had origins and I were looking at each

[27:32] other going, we don't give away anything of swag.

[27:38] I thought they were like some rubber band bracelets at one point and we like threw them out in a parade a couple of years ago

[27:46] but we gave all those away.

[27:48] But yeah, that was the idea, right?

[27:50] We were like Mayday 2019.

[27:54] So they were...

[27:57] Yeah, that's the kind of swag we have.

[27:58] Yeah.

[27:59] Okay.

[28:05] Hard way, anything.

[28:07] I don't know.

[28:08] I can't really think of anything.

[28:10] Yeah.

[28:12] Is everybody good, Doug?

[28:15] Yes.

[28:15] All right.

[28:16] So, how do you bring a meeting to a close?

[28:22] I move that way.

[28:26] Oh.

[28:33] I know where it is.

[28:34] I move to close to me.

[28:36] Close to me.

[28:37] Okay.

[28:38] Do I hear a second?

[28:40] I second.

[28:41] Okay.

[28:44] All right.

[28:45] Well, thanks everybody.

[28:46] but I'll try and...

Mendon Library Board Meeting

Transcript