[0:00] We will roll call in, Stephanie's

[0:07] wager.

[0:12] Say Sarah. Oh, good, Spencer.

[0:18] I'm here. Hi, good.

[0:21] Debbie, Dean. Stephanie, right.

[0:23] Shivalen, Lopez, Otto. Tiffany Bingham.

[0:26] Angela McFee.

[0:27] Captain Davis.

[0:31] All right. Awesome.

[0:33] Do I need a motion to call the meeting to order?

[0:37] No.

[0:39] No.

[0:40] Okay.

[0:41] Awesome.

[0:41] Then we will call the meeting to order.

[0:43] It looks like we have some minutes to approve from June 18th, 2026.

[0:50] If everyone has the opportunity to review those minutes, come to June 18th.

[0:55] We'll need emotions to approve the minutes.

[0:58] Hey, real quick, Brittany.

[1:00] I'm like, yeah, it's your first meeting.

[1:02] You'll want to say the time, the date, and then that we're going to roll, but there's an anchor location at DCC.

[1:12] Okay. Okay, so we will call the meeting to order for August 20, 437 PM with a virtual meeting and enter at the ACC.

[1:32] I'll make a motion to approve the June minutes.

[1:36] I'll

[1:39] second. All right motion to approve the vice-definite segment by Sarah.

[1:51] I'll answer approved. Do we have any public input today?

[1:55] Nope. Okay. I'll turn it over to the sir for the budget review.

[2:09] As you can see, we're basing this budget up at the end of July.

[2:13] So, one moment into the fiscal year, all schools,

[2:17] this point hasn't even started.

[2:20] One of the expenses that we do see,

[2:23] are just really those expenses that are needed to be made

[2:28] before school starts.

[2:30] So, the old numbers of the $7.50,

[2:34] they're returning high.

[2:37] You see $59.50 budget already.

[2:39] Totally normal.

[2:40] Well, I'd say between that and the 600s, those are two that usually turn the high right now just in, like I mentioned, just getting the school already to go for the school year.

[2:55] So when you see that red, 59%, don't be alone. Completely normal. We'll just want to continue to monitor that throughout the year.

[3:04] just to make sure it doesn't continue to increase rapidly and surpass that poor

[3:12] gas. But I'm not worried about that at the moment. Ratio's still looking good.

[3:20] Again, operating margin a little bit lower than what we hope for but we really

[3:27] don't know what the budget's going to be until that tree-up lobbing gets

[3:32] here. So around the end of October, November, December, time frame, we'll have those

[3:38] short of numbers on what we're actually going to receive. And then we'll have a better

[3:43] picture of where we're at. But where we're at right now, I'm happy with. We're safely

[3:50] above each of those bond covenants. And so I'm not free with the status of the budget at

[3:58] at this point. Are there any questions?

[4:10] No, I think it looks great.

[4:19] All right, thank you, Spencer.

[4:21] The next item we have is the earthquake insurance proposal.

[4:26] Okay, so quite a while ago,

[4:29] you asked us to look into earthquake insurance,

[4:32] and we finally got our proposal back for that.

[4:35] So the premium would be $25,300 a year.

[4:38] It would have a 5% deductible and it would have a replacement cost for buildings.

[4:49] So that's just to decide if we want to spend that for a quick insurance.

[5:00] And we just have the one proposal, the one bid there.

[5:04] Right. We just got it from the current insurer.

[5:10] Okay, and is our budget, uh, is our budget sufficient to meet that deductible?

[5:17] Uh, we have not, oh, we actually haven't got the premium or the deductible in the budget,

[5:22] um, so that would be something we would have to add, um, I don't know, so yeah.

[5:31] Yeah, I'm like, I don't, I'm not sure if I remember why we asked, do you remember why or

[5:39] So what it was that caused us to ask you to look into that?

[5:43] Well, we were to make sure that the insurance, Mr. Hertz came from insurance company was talking

[5:51] through our policy and our coverage, and I think it was a problem who asked us to look

[5:57] into that.

[5:58] It was the one area where we didn't have any coverage.

[6:01] So if we have significant damage from an earthquake, which is very probable in our area, we're not covered.

[6:11] Or if a student gets injured, that kind of thing, we're not covered.

[6:17] So I think that this is something we should definitely look at.

[6:22] I'd like to take a bit to just, does it have the, like, everything in person?

[6:26] I haven't read through it.

[6:28] Yes, it does.

[6:29] That's the whole policy there.

[6:33] So my suggestion is that we table this so that we have a chance to review and kind of

[6:40] do some look at like the benefits of something like this because that is very expensive and

[6:45] it is not in your budget.

[6:47] So it would be something we're asking you to completely redo.

[6:50] So I

[6:55] agree with that.

[6:59] Okay.

[6:59] So, we will see that for the next meeting. Is that the census? Yes. Yeah, I think that sounds like a good plan. Yeah, could I mean, like staff's diagram, it is very probable, but it's not in the budget and it's pretty, pretty hefty, but something I should definitely consider.

[7:32] So we previously employed occupational therapists and that was our plan going into this year and over the summer they resigned.

[7:43] So we had gotten proposals from charter school therapy as well as Yuluma, those proposals there.

[7:52] So we want to contract with Charter School Therapy and they're charging just a $1 an hour for the occupational services and that is in person on campus rather than virtual.

[8:07] So we worked out something we were really pushing for and we will not be charging us travel fees.

[8:23] confirm if the last therapist was hired through OPA or did we utilize a service, a third-party

[8:32] service like this.

[8:33] So we, about a long time ago, we had a third-party service like this and then the two therapists

[8:41] that we were in, we deployed, left that or it was dissolved.

[8:47] I don't know exactly then terms because I wasn't involved with that but they've been working

[8:52] for us as our employees for 15 years, and that's just, they do not.

[9:01] I'm tired of this.

[9:02] Yeah, that's just, so they were our employees, yes.

[9:08] Was it more budget friendly to have our own employees in comparison to a third party,

[9:16] or is there any reason why we're moving to a third party instead of just re-hiring new

[9:23] occupational therapists? Yeah so currently our occupational therapy needs are only one to two days

[9:31] so when they can't trying to find someone who is going to work as our employees we

[9:37] will see more bids for contractors at that time and we were even told by our current company

[9:43] that we're proposing that potentially it will only be one day of work. So the and as far as the

[9:50] charges, the $81 an hour, I think, is probably going to be on average less than what we were

[9:59] extending.

[10:02] This is just, yeah, with all the employee charges that get adding notes off of that.

[10:06] So because the two therapists that we're working for us, we're working hourly and their

[10:11] rates are very high.

[10:15] Okay.

[10:17] Thank you for clarifying that for me.

[10:19] You're welcome.

[10:23] Okay.

[10:23] Okay, do we have any questions or comments from the board?

[10:35] Okay, so then we'll need a motion to approve the therapy services.

[10:44] I'll make a motion to approve the occupational therapy services at the rate listed here.

[10:52] I'll second that.

[10:53] I was having a hard time finding my unmute button.

[10:57] Okay, motion made by Stephanie.

[10:59] Seconded by Sarah.

[11:00] All those in favor?

[11:04] Aye.

[11:04] Thank you.

[11:08] Lexia.

[11:10] Okay, so this is just to renew our license and subscription for Lexia.

[11:15] It's called Core 5 and we use it at the elementary.

[11:19] It is a personalized learning program to help with the English language arts.

[11:26] So just renewing for the new year.

[11:30] Awesome.

[11:31] And for me said we're already utilizing this.

[11:33] It's just for new old.

[11:35] Correct.

[11:38] All right, if everyone has an opportunity to look at that document, I'll need a motion

[11:44] for approval.

[11:45] To

[11:59] make a motion to approve, sorry, I'm on my phone, I need to get on my laptop so

[12:04] I can see everything I see now.

[12:06] To approve the renewal.

[12:10] All second thought.

[12:13] Okay, motion made by Sarah, seconded by Stephanie, all those in favor.

[12:21] a motion passes a minute very business all right so we just have a condensed

[12:28] a report this time just kind of update on what we did over the summer okay

[12:43] so

[12:45] just some of the things that we did over the summer and then we have a new

[12:49] personal.

[12:58] So, you know, in submitting things to the state all summer long and a lot of reporting

[13:04] at the end of the year, we got our halls and stairwellers painted and our classrooms which are on

[13:09] rotation for painting. We redid the flooring in seven rooms and three vestibules and then quite a

[13:22] We had three big student activities, this other new top field trip, the Carrots summer camp that a new student and a new leadership camp also had a second grade transition day.

[13:32] As you can see, we've got a new elementary vice principal, some new teachers mostly in the end of the grades.

[13:42] and then social education teacher and one of our junior high-secretaries moved over

[13:50] to teach us great.

[13:51] So we got a new junior high-secretary and we did some paraphrasingly, so what's in

[13:58] the blood?

[13:58] Exciting.

[13:59] It's always enthusiastic at the beginning of the year.

[14:03] We had to do a transfer from the PTIF to cover the pay-roll one month.

[14:09] And so, I don't know if we'll be able to put that back once our federal funding comes to

[14:16] or not.

[14:17] We'll see if that's what that was for.

[14:21] Our role looks really good right now.

[14:25] And everybody's very busy.

[14:29] So yeah, that's what we want your report on this month.

[14:33] Do you have any questions or thoughts?

[14:41] I think it's pretty smooth first day school too.

[14:55] Okay, we have the fee schedule up next.

[14:57] Alright, so, I'll be...

[15:00] Had some parents request, they got their schedules changed, the air has changed their hours. So they requested that we have some kind of service for before school. So we talked about it and decided we wouldn't have a before hours opportunity for parents to sign up for. So those applications are going out. We have a couple of staff members who will be monitoring those students and

[15:29] mornings and I decided on our Jane $100 a month for that. It's from seven to seven

[15:37] thirty and then the students will go to breakfast and that includes any breakfast

[15:42] fees that the students may have and it will be part of our after hours and

[15:49] daycare package with DWS so it is possible for parents to get coverage for

[15:57] that if they fall by so that we have to add to the fee schedule.

[16:06] Nice that's

[16:07] that'll be helpful for a lot of parents.

[16:13] Yeah that's really great. I know I have

[16:21] a few friends that work for the IRS and they move their time to be to have a

[16:26] seven a.m. start time and mandatory in person. We're at least all working

[16:30] so I know they all appreciate that addition so awesome so yeah do we just make a

[16:40] motion to approve um the addition to the fee schedule yeah all right Sarah

[16:48] was that you making the motion yes I get that motion made by Sarah seconded by

[16:55] Stephanie, all those of you favor.

[17:00] Awesome. Food safety plan. Alright, so we've been working

[17:05] on updating our food service program and safety plan for a while and just a few updates

[17:13] as far as requirements go. But most, and then of course the meal costs are in there. Most

[17:18] of it was just to your staffing structure. We've, you know, since we've lost our kitchen

[17:23] Director we've gone through a few

[17:27] traditions of what that looks like and now we're back to the Director and

[17:31] manager model and so we want to make sure that the policy reflected that so

[17:36] minor changes and warning through it nothing too significant.

[17:45] Okay once the team's looked through that we'll need a motion to approve that

[17:48] update.

[17:51] I'll make a motion to approve the food safety plan update.

[17:56] second time. Awesome. Motion made by Sarah, seconded by Stephanie, all those in favor.

[18:04] Hi. Thank you. Alright, school plan with culture. Alright, so the last time we reviewed

[18:13] the school plan with you, we didn't have the culture piece finished, we submitted, we

[18:20] don't have to submit the culture piece to the state. And so we added that, so we just wanted

[18:28] over that with you. So we still have our

[18:32] faculty and our language art school is

[18:34] there and then for the culture we have

[18:38] our attendance goal and we made some

[18:41] great progress with attendance last

[18:43] year. I'm very sick with again and so

[18:45] we're looking to refine that more this

[18:48] year and then again some goals with our

[18:52] personalized education plans and academic

[18:54] our best track trackers and classroom management and positive racial interactions.

[19:03] We're also looking at reducing our office rebels and reducing the amount of time that

[19:10] students are out of the classroom to the system.

[19:17] It's not something we need to vote on or you're just

[19:21] updating.

[19:27] I didn't think so because we've already submitted that land in the state.

[19:31] Correct. And the state doesn't require a vote anymore for that either, which is, you

[19:37] know, odd to me, but they don't.

[19:48] Any questions or thoughts on that?

[19:56] Looks great. Yeah. I like that focus. That shift. I'm putting that back.

[20:04] Okay, man, that was fast. We have any other business?

[20:09] I don't have anything else. Anything you guys want from us?

[20:14] No, just keep doing the great work you're doing.

[20:16] Jordan, sweet. I love it. Especially for the first week of school.

[20:25] Alright, so we'll need a motion to adjourn today's meeting.

[20:39] Motion made by Stephanie, seconded by Sarah. All those in favor?

[20:43] Thank

[20:47] you so much.

[20:49] Thank you so much.

[20:51] Take care.

OPA Board of Directors Meeting

Transcript