Transcript
AI TRANSCRIPT
This transcript was generated automatically from audio using AI and hasn't been reviewed by a person — it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.
[0:02]
Check one, two. Ready, mayor. We're ready to go. Ready, council, okay. Welcome to the Tuesday, September 8, city council, regular meeting. Roll call, please. Mayor Gilman. Here, mayor pro-10, mayor. Here, council member rule. Here, council member Whitman. Here, and council member Lang is not present. We will have an update on that following our pledge of allegiance. Thank you. And please lead us in that. Yes, mayor. Honorable council, community, ready to begin.
[0:30]
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under the indivisible with liberty and justice for all.
[0:45]
And you have something to read, Mr. Montgomery?
[0:48]
Yes, Mayor and City Council.
[0:52]
There was an error in our agenda posting and we have an update, I'll read you an update I have on that.
[0:57]
I'm going to tell you about an error in our agenda posting, which caused Council Member
[1:01]
Lang not to be able to participate in the vote tonight, as well as our future scheduling
[1:04]
that relates to the overall blotter spa public hearing.
[1:08]
So I'm going to go away from my normal delivery and read word-for-word for you here.
[1:14]
Regarding tonight's September 8, 2006 City Council regular meeting agenda, an error
[1:18]
occurred in the city clerk's office during preparation and posting of the agenda.
[1:22]
Council Member Lang, timely notified staff that she would be participating remotely and
[1:27]
provided the address of her remote location for inclusion on the agenda.
[1:31]
I acknowledge the receipt of that information and indicated that I would take care of
[1:35]
the agenda inclusion and remote meeting setup.
[1:38]
I failed to ensure that the remote location was included on the posting of this agenda as
[1:43]
required for her participation from that remote location.
[1:46]
I discovered the omission this morning while completing preparations for tonight's meeting
[1:50]
and notified staff.
[1:53]
Council member Lang will not be able to participate tonight in this agenda as council member
[1:56]
and take part in voting because of this error.
[1:59]
I want to be clear that this was an administrative error within the city clerk's office.
[2:03]
This same error occurred over a year ago.
[2:06]
At that time, city manager Harvey had worked with me to establish additional procedures and
[2:11]
checklists within the city clerk's office, which I'm thankful for.
[2:14]
Specifically intended to strengthen agenda preparation and prevent omissions like this
[2:19]
of this nature.
[2:20]
City Manager Harvey considered these improvements completed and in practice and I failed to correctly
[2:25]
follow procedure here.
[2:27]
Those procedures were available to me and responsibility for ensuring that this information
[2:32]
appeared on the agenda rested solely with me as your chief deputy city clerk.
[2:37]
Going forward, I'm going to add separate verification steps for remote participation requests
[2:43]
so that any remote location and all associated participation requirements are independently
[2:48]
confirmed against final posted agenda for publication.
[2:52]
I run two separate checklists to document every meeting and action of our legislative
[2:57]
body, along with many logs and team meetings and things of that sort, an agenda posting
[3:02]
checklist and a meeting follow-up checklist.
[3:04]
I will also review the existing checklists and posting process with the city, manager and
[3:11]
city attorney and make any additional procedural changes necessary.
[3:14]
Also, I would appreciate any input from you as council members on your user experience
[3:20]
with me and the office because we can, so I may better improve things.
[3:26]
Following the consultation with the city manager and city attorney this morning, staff
[3:29]
is recommending that the council continue an entire regular meeting agenda, which is the
[3:35]
severity of this, and we're lucky because we have the September 15th special meeting already
[3:42]
scheduled and confirmed by yourself as the City Council.
[3:46]
This recommendation will be addressed tonight after my, for both, explanation here.
[3:52]
I recognize the significance of this air, agenda preparation, and browning compliance are
[3:57]
co-responsibilities of the City Clerk's office, and an omission affecting a council member's
[4:01]
ability to participate, particularly serious.
[4:05]
I apologize to council member Lang, the full council, city staff, and the public for the disruption
[4:11]
this has caused.
[4:11]
I take responsibility for this air and do not and do appreciate excuse me the council's
[4:17]
time reviewing this as we address tonight's meeting appropriately after this.
[4:21]
So next step staff will be recommending that the September 8th this meeting agenda be
[4:29]
continued in its entirety to the September 22nd date with the caveat that the public hearing
[4:36]
September 15th, right?
[4:38]
Excuse me.
[4:39]
With the same section of the El Robloire item.
[4:41]
Yes.
[4:42]
15.
[4:43]
Okay.
[4:43]
September 15th.
[4:44]
Yep.
[4:45]
The El Robloire Spa item and public hearing will not be continued to the 15th as it requires public noticing
[4:50]
and rescheduling prior to another agenda.
[4:53]
City staff today has spoken with El Robloire and the item is currently scheduled for September
[4:58]
22nd.
[5:00]
And we will complete the noticing properly and we hope that this information is helpful and informative to the public who is very interested in the item and for you as council. And that is all. And I do. I would appreciate any input you do have. And I'm ready to answer any questions. I just want to say thank you for doing that. I know when, you know, when anybody, myself, when I make an error, whatever to cop to it and admit to it is huge. So thank you for that. I truly appreciate it. And I'm.
[5:32]
So thank you, Wes, thanks.
[5:34]
Did I want to appreciate the candid discussion, yeah?
[5:38]
The first thing I would note is that we learned a few minutes ago that there is an issue with Zoom.
[5:46]
So even if this had not occurred, we would be prevented under the Brown Act from continuing the discussion for at least an hour.
[5:54]
but since we're continuing the entirety of the meeting,
[5:57]
the future meeting.
[5:59]
Wonderful.
[5:59]
That will be a non-issue.
[6:00]
Thank you, sir.
[6:01]
And I appreciate how thoroughly you explained.
[6:06]
What happened and what you're doing?
[6:08]
Absolutely.
[6:09]
Thank you.
[6:10]
Thank you.
[6:12]
So with that, we've heard the recommendation.
[6:14]
It'd be great to do have a vote that so we proceed with this agenda
[6:18]
to 915 with the exception of the public hearing,
[6:24]
So because of the zoom outage, we actually cannot take a vote, but so we can't take, we have to suspend the meeting itself, so but I think so what it, what it says is that under the brown act that if a disruption occurs that prevents members of the public from attending or observing the meeting via the two way telephonic service or audio visual platform during the meeting, we can reset the meeting.
[6:51]
the open session of the meeting for at least one hour. I think in this case we
[6:56]
should just move forward with recessing the meeting until next week. Okay, agreed.
[7:03]
Any objection?
[7:06]
Okay. Great meeting. Meeting adjourned. Are we okay saying meeting adjourned?
[7:13]
Okay.
[7:14]
Thank you.