[0:02] >> okay. I'd like to call this regular comma commission

[0:07] meeting, city of parkland for wednesday april 7th, 202 one at

[0:12] 7:00 p.m. To order. Please rise for the pledge.

[0:24] of the united states of america, and to the republic for which it stands, one nation under god, indivisible, with liberty and > roll call. Select to skip to this part of the video">justice for all.". >> roll call.

[0:32] >> commissioner isrow? Here. >> commissioner cutler?

[0:37] >> here. Mayor walker? >> here. Vice mayor mayersohn?

[0:45] >> here. >> we have approval of the minutes. >> motion to approve.

[0:50] >> second. >> motion to approve by commissioner I see, second by vice mayor mayersohn, all in

[1:00] favor. >> chorus of eyes.

[1:04] >> proclamations and recognitions ceremony, first recognition is of jeff and judy shh swardss, parkland historical

[1:17] society in the late '90s former mayor herald buckhold and helen

[1:25] lie not founded the parkland historical society with the

[1:29] intent f retaining our city's early history, and documenting things as they happened moving forward. In january of 2009,

[1:38] buck hold retired and jeff schwarts became the new

[1:47] president. Jeff led the historical society in the creation, placement, installation and dedication of

[1:54] historical portals placed in our parks and along our walkways and

[2:07] bicycle paths. Classic car show, the follow year and

[2:12] coverage by car show tv helping to highlight the beauty of our

[2:20] city. Legacy of dr. John homburg. And that with the help

[2:26] of james wise, the schwartz' published the history of our

[2:33] city. In 2014 and 2015, they were part of the team that

[2:43] discovered the ark keylogical sign. Art facts and their

[2:48] display at the parkland library. During our city as saddest

[2:53] moments jeff co-led a team along with myself at the pine mills

[3:00] park and outside the douglas high school to move, collect,

[3:04] transport and store keep sake memorial items left by the

[3:12] victims of the tragedy. For 12 years they have volunteered their time to preserve the history of the city they love.

[3:21] they are commitment and work will be sorely missed but few have earned the retirement ahead of them. Jeff and judy, on

[3:32] behalf of this city, company committee and all the residents we thank you very much. >> (applause).

[4:18] >> okay. Now we have a proclamation for autism

[4:22] awareness month. Where as autism spectrum disorder is a

[4:27] neurological and developmental disorder that effects

[4:33] communication and behavior, and where as symptoms of autism may

[4:41] provide themselves in variety of symptoms, in an individual's

[4:47] ability to learn, and understand verbal and nonverbal

[4:51] communication, and in the center of disease control and intervention, reportings that one in 9 school-aged children

[5:01] have identified with autism spectrum disorder. People

[5:05] living with autism have access to life long care and services

[5:09] needed to pursue their full potential and happiness. And

[5:14] parkland is happy to take part in the annual autism awareness

[5:19] month and day in the hopes that it will lead to a better understanding of this disorder, and the city of parkland is

[5:28] formerly undertaking an initiative in collaboration with the university of miami. For autism and related disabilities.

[5:35] to ensure residents and visitors with autism are served as best

[5:40] as possible. Be it resolved that my mayor walker hereby

[5:48] proclaim, april 2021 autism awareness month in the city of

[5:53] parkland. Now we go to comments from the public on non-agenda

[5:58] items, do we have any speakers? >> I have a speaker, jason.

[6:03] >> jason. >> how's it going, jason.

[6:08] >> good, name and address for the record.

[6:12] >> jason, 9640. I'm the board president at the landings.

[6:22] we've been following closely on working with teresa price in

[6:30] reference to dot project, 465461-1. A widening of

[6:43] university drive south of homeburg. Proposing a

[6:49] $6 million university drive. It also includes the corner, making changes to the corner of homburg and university. Right on the

[7:00] corner of our community. This takes away a bike lane it takes

[7:05] away a buffer in between our community and university drive.

[7:11] quite frankly, we think it's a cleatly unnecessary expansion of

[7:15] of that entrance every single - day, multiple times a day, and

[7:22] we are never stitting there waiting for so much as a minute to be able to pull out. We requested with the department of

[7:31] transportation that they rereview the traffic patterns on

[7:36] university post-covid to see if it still warrants such an

[7:40] expansion. Now, I know that there's a only so much the city

[7:46] can do that that section of university is a county property,

[7:53] but, louder voices are better than no voices. And the

[7:59] landings wants to go on the record of being completely against this project and we ask that the city do everything we

[8:07] can to help vocalize this and fight for this not to be part of

[8:13] the project. >> thank you.

[8:17] >> anyone else that would like to speak on a nonagenda item.

[8:23] seeing as there's no one else from the public, we'll go to the

[8:28] commission t start with commissioner isrow. >> thank you, mayor, good evening everybody. I wanted to

[8:35] focus my comments this evening on a very special experience

[8:41] that most of us all but shared over the past weekend which was

[8:45] getting the opportunity to be with our local fire-fighters and

[8:50] ems and participate in their fire op it is training. I know that may not sound like something worthy of an entire

[8:57] comment but it was. And I want to relay why, which is one, I

[9:02] think many people take for granted what law enforcement and

[9:09] health and rescue do, because it's one of those things that's

[9:14] always there. It's something that's kind of a known thing, that whether you see it on your day oh day experience or not,

[9:21] it's there. But to be able to go behind the scenes and get a

[9:26] deeper dive into what it is that mees men and women do everyday,

[9:30] and the actual risk they take in the name of keeping our city safe is really an extraordinary thing. And I wanted to really

[9:38] just take the opportunity to one, thank you for everything you do, and two, also thank our city because it shows that the

[9:46] amount that we've invested in the safety and health of our city. This isn't just a run of the mill department. It is an

[9:56] award winning, top of the line, extremely well run and to the

[10:01] point that it's not just the work they do, it's how they do

[10:05] it. You know, everyone who I spoke with there was passionate

[10:09] about their job and the city of parkland, and the relationship with coral springs. And the comradery they all shared was

[10:18] incredible to see and I think all of us are very fortunate whether we acknowledge it everyday or not, to have them

[10:24] looking after us. I want to take the time to again, thank you for the experience, I'm not going to go so far as to say,

[10:30] especially with both of you here, whether the training was

[10:34] better than bso's active fire shooting training, but, I really

[10:40] just wanted to convey my sincere apreciation. I will have a

[10:46] totally now found perspective, and in fact, just the other day, it hit me, driving home from work, I saw on 441, a bad

[10:57] accident, and I saw a fire truck with a number of ambulances there, the normal thing you do, look going by and I saw there

[11:06] was an air compressor, which I actually learned they were using

[11:11] the jaws of life to remove people from a car. These are people that signed up for a job not just for a paycheck but

[11:19] because they truly believe in the mission of helping and making sure that our people are safe in our community. I think

[11:24] we all recognize that it's very rare for people to get the behind the scenes look, but I'm grateful for it and thank you

[11:31] for everything you do. That's my comment. >> well said, commissioner isrow.

[11:37] >> commissioner brier? >> sure. Thank you, mayor.

[11:41] I'll let go of some of commissioner isrow's comments as

[11:54] well. They deserve all the recognition in the world. I want to thank our city for continuing to recognize the

[12:04] autism those who are in the autism community, autism awareness month is all over the nation, but our city is taking

[12:12] an inordinate effort to become an autism-friendly city. And to

[12:17] those watching for the first time, realizing that it's something that I'm very proud of with the city of parkland.

[12:24] today and everyday we wear blue in support of those with autism but especially in parkland where we have a heart and genuine

[12:32] passion for making parkland an autism friendly city. I would like to remind all of our residents that we have upcoming

[12:39] farmer's market including the business expo. I would like to thank your city staff, our parks and rec department for the

[12:49] amazing events that were last weekend for the extravaganza and

[12:54] the drive-in. It is, every time to hear from a resident who has

[13:00] attended one of these events, it brings home the notion we're a

[13:04] big town with a small-town heart. With the sense of community from the people who at

[13:13] att attended there, I understand there was one non-resident. Parkland is a special place even

[13:20] considered against other communities in broward and I think we need to continue doing what we're doing, maybe turn up

[13:27] the volume at times cans but continuing to showcase the heart

[13:31] and sense of community that we have here in parkland because I think it's second to none. So, with that, I thank the staff for

[13:37] all they're doing. >> thank you, commissioner brier. >> thank you mayor.

[13:49] >> vice mayor mayersohn? >> I just want to mention the

[13:54] passing of congressman alsee hastings. His advocacy civil

[14:05] action and engagement will be forever embedded in our community especially in south florida. I always found the

[14:13] congressman to be welcome, warm, and approachable, although his

[14:18] legacy will be left, his leadership will be certainly missed. He was a great man with a tremendous history. Again,

[14:29] echoing the same sentiments with autism and awareness month. I

[14:34] encourage if anybody wants to see a model of business that employs people with autism, I would go to the rising tide car

[14:43] wash. Not only do they do a great job with employing people with autism, but they do a great job washing your car. It's

[14:52] also, I guess the mayor said in the monthly comments that you

[14:57] make in the magazine's newspapers, it is child abuse

[15:01] prevention month. Very important, I've learned from

[15:05] doing my guardian add light item braining, it's something that

[15:13] can be preventible with a lot of training, as far as mental

[15:18] health and things out there. So, it's definitely something that we need to recognize. I did attend movie night in the

[15:25] park. It was surprisingly well attended. Especially during

[15:30] spring break again, staff doing a fantastic job as well as the

[15:41] drive-in extravaganza. I want to echo what the commissioner

[15:45] said with regard to fire-fighter training, I think he and I were the only one that is went into the fire. But, chief, you guys

[15:53] do an amazing job, I know this was my second training that I've

[15:57] had and certaily being a seasoned veteran, you learn more

[16:01] and more every time you go through it, so thank you guys for putting that on. I do want to congratulate coach roundtree.

[16:14] she was named the soccer coach of the year. For those of you

[16:19] who know coach roundtree, it's certainly we will deserved.

[16:25] this morning we had a chamber meeting and career source

[16:32] broward also had got in front of us in talking about opportunities for employment and businesses being able to utilize

[16:40] career source as a source for interns, or even, staff that

[16:48] they might need. And congratulations to doug eaten

[16:54] who is now the chamber chair elect. I reminder it's national

[16:59] library week, and I believe the library is waiving fines in

[17:05] exchange for canned goods or non-parishable items, I think

[17:10] for every item you bring it it's a dollar off of our fees. I

[17:17] promoted the story walk that we did as well as clues in the

[17:24] park. Both programs engage our youth to develop speech and

[17:35] languag skills as well as critical thinking skills. "amy woo and the patcpatchwork dragon". One

[17:55] the things that was brought up was the increase or proposed

[18:01] increase that fpnl is going to be providing it's about a 15%

[18:08] increase, every four years, fpnl can petition the florida public

[18:15] for a rate increase. Their last rate increase was 2016. Just

[18:20] again, some highlights, the increase would be faced in,

[18:24] therefore customers would see a rate increase from 3.6% annually

[18:32] from 2022 to 2025. The rate increase helped pay for the

[18:38] $29 billion that fpnl invested in the four-year period from

[18:44] 2019 to 2022. This obviously improves as much as reliability,

[18:49] reduced emissions, improves fuel generation efficiency and reduce

[18:56] power outages during severe weather. The increases that

[19:01] they are proposing, I would, and I guess I would refer to nancy

[19:06] as maybe fpnl can provide us information whether through a

[19:11] workshop or come to a commission meeting as well as if they have any information just to let residents know this increase is

[19:18] coming forward. So, those are may comments.

[19:24] >>> thank you, vice mayor. Commissioner cutler.

[19:29] >> thank you, mayor, I will reiterate what my fellow

[19:34] commissioners have said. You guys have taken most of the stuff, in regards to the fire-fighter thing, that's the

[19:41] second time I've hadm to do tha and it was incredible. And as

[19:51] always I want to express that the men and women who serve us

[19:56] are heros in what they do and what they have to do and how difficult and demanding it is. My hat's off to you in that

[20:05] regard. One other thing I would add is that tomorrow I will be

[20:10] representing the city at the hillsboro pinpineland natural a

[20:17] where they will be renaming it as the christian jacobs natural

[20:27] area. We want everybody to know how much we support the proposal

[20:32] to rename the hills borrow pineland natural area for her 16

[20:41] years of service to broward county as commissioner

[20:45] dedication. Provide prominent and lasting recognition of her

[20:49] environmental leadership to the residents they representing. Given the maybe features of the specific programs and

[21:04] principals. The many lists of impactful environmental

[21:08] initiatives led by her will undictedly provide lasting

[21:13] positive benefits for all in broward county, and it's just down the street from our city. It would be a great honor for

[21:19] those who knew her and effected by her tireless efforts to

[21:24] recognize her legacy of service by the renaming one of broward

[21:31] county's unique areas. I want to express to her family and friends that I want this renaming to bring them peace and

[21:38] comfort. May the park in it's natural state serve as a beak

[21:51] beacon and may all of the memories of herb a blessing to you. Those are my comments. >> thank you very much,

[22:00] commissioner. Well said for christian jacobs and thank you for representing the city tomorrow. I have a few

[22:06] comments, obviously you guys made most of them. The fire opes training had a lot of fun. No, I did not go into the burn

[22:13] because I did not want to shave my beard, so the fire department

[22:19] has weird rules, you can't have people with beards, I would be

[22:24] hard pressed to be a fire-fighter. But kudos, you

[22:30] guys showed it's impressive and I appreciate everything you guys do and thank you for having us. I hope everybody had a great

[22:37] easter and passover, I'm really looking forward to strategic planning this coming weekend, it's a lot of fun, and it gives

[22:45] us the opportunity as commissioners to talk about what we hear from the residents of what they want, how they would

[22:52] like to see the city and it really gives us, you know, that

[22:56] opportunity, to engage with staff and kind of project a little bit how we see the city moving forward. So, I'm looking

[23:04] forward to that extremely. As commissioner brier said, we got

[23:10] the business well, the farmer's market is sunday. And then, on

[23:14] the 25th, would be the business expo that's any parkland brick

[23:22] and mortar business is free. Any business is free, but

[23:27] parkland brick and mortar businesses are free. Just go on our website and sign up to do that. Just, a couple of quick

[23:36] little updates object lenar. Just to make sure we continue to

[23:45] try to keep the residents informed so you know we're

[23:50] always working towards bettering the city and bettering your experience. Some quick updates. We reached out to fpnl, I know

[24:01] there were light issues in taskada but we reached out

[24:07] directly and we did have communication with them, they've been working very hard and they've been on site, they

[24:13] understand how important we see this as a city that they get this project finished. So they're doing everything they

[24:21] can, the signs, I saw them the other day, they were replaced,

[24:25] so thankfully that was finally done. Parkland bay. We noticed

[24:31] as a city, there are some stacking issues in the entrances, so we've been dealing with broward county and also

[24:44] lenar to fix that. Broward county came up with a solution.

[24:49] they're adding a secretary security guard with an ipad to

[24:53] try and speed up the entering of the community. We addressed

[25:06] today, a club house the tennis courts, the fences are a

[25:11] littlely, needless to say, they did jump on that right away so I do appreciate that from them. I do want to mention doug and

[25:21] congratulations to him for being the president-elect. I want to mention the vaccine. Make sure you guys are out there getting

[25:29] the vaccine, I was able to get my first shot the other day, I'm excited about that, looking forward to getting my second

[25:35] shot soon. So hopefully you guys are out there getting your shot and to echo all the events, the extravaganza, the movies in

[25:48] the nights, the farmer's market, we do fantastic events, the

[25:53] community loves them and we love them and I appreciate the staff on making sure that stuff gets done. Those are my comments.

[26:01] so, what do we got now? Actually, one more comment. I

[26:08] just want to get a consensus, we got to do a motion to approve.

[26:13] so, we are potentially adding april 13th as a strategic

[26:19] planning day. Right now we have to keep the residents informed, we have sunday, and monday full day strategic planning sessions

[26:29] currently scheduled. We're tentively putting april 13th,

[26:36] but we've already set our schedule so I want to put that out there, I guess we should do a motion to add the 13th as a

[26:44] tentative date, it's not in stone, but in case we run over, because we have a lot to talk about, so we just wanted to have

[26:52] that third day in there, so anthony? >> I agree, mayor, my understanding was the schedule

[27:00] as adopted as a motion t so if you're going to add that, a

[27:04] motion is sufficient. >> can I get a motion. >> motion. >> so moved.

[27:10] >> I guess we'll do all in favor. >> aye. >> show that it passes

[27:16] unanimously. We'll go to approval of the agenda. >> motion to approve. >> second.

[27:21] >> we have a motion to approve by commissioner isrow and a

[27:30] second by commissioner cutler. >> all in favor?

[27:36] >> (chorus of ayes)

[27:41] please show it passes unanimously. >> motion to approve the consent agenda.

[27:47] >> motion to approve by vice second by

[27:52] commissioner isrow. Do a roll call. >> commissioner brier? >> yes

[27:57] >> commissioner cutler? >> yes. Commissioner isrow? >> yes. Vice mayor mayersohn? >> yes.

[28:04] >> mayor walker? >> yes. >> resolution 2021 hsh 027 park side drive replacement award.

[28:12] the city of parkland florida to reward the lowest responsible

[28:17] bidder industrial maintenance services. Ik for park side

[28:22] drive in the amount of $95,072 providing for execution

[28:27] providing for an effective date. >> good evening, mr. Mayor,

[28:32] commissioners. The city of parkland requires the services of a qualified contractor to replace the board walk on park

[28:39] side known as brian averager walkway. It's in poor condition, there are several areas lifted up and in further

[28:47] investigation the underpinning for the framing has rotted and we need to replays it, wire asking for your approval. It

[28:55] was budgeted at $100,000, it's come in under three to include

[29:01] permit fees and contingency, the amount in front of you, I think

[29:06] we have a good contract, we've done our due diligence to do our

[29:11] background checks on it and we look forward to moving forward. >> great, thank you. Bill. So, this one's pretty easy.

[29:20] replacing the boardwalk there, which needs to be replaced, so

[29:24] thankfully we're addressing that. Anybody have any

[29:29] comments? Any open it to the public, anybody from the public have any comments on this agenda item?

[29:36] >> well, we do have a public here, though. >> okay. >> motion to approve.

[29:42] >> second. >> so motion to approve by many

[29:47] commissioner brier, second by commissioner cutler. >> roll call. >> commissioner cutler?

[29:52] >> yes. >> commissioner isrow? >> yes. >> commissioner brier?

[29:57] >> yes. Vice mayor mayersohn? >> yes. Mayor walker?

[30:01] >> yes. >> item 9 b resolution twain

[30:07] tine. Award the lowest responsive and responsible bidder stanford and sons trucking court reporter for pine

[30:17] trails field improvements 2021. Providing for execution and an

[30:24] effective date. >> here's another one that we

[30:28] desperately need to do, 6, 7, 8, 9, has drainage problems. This

[30:36] contractor will address those and put in an underground

[30:40] system. We would resod the field, the baseball field, much needed. We've been talking about it a lot. The

[30:48] construction budget was 1.6, the bids came in under that, the

[30:53] figure in front of you includes contingency and fees as well.

[30:58] we've done our due diligence with the contractor, we feel

[31:02] confident he will perform the work under a tight deadline that we set in the contract and we look forward to getting this

[31:10] going to get a jump start. >> and when the deadline to get this finished, this is going to take how long? A couple of

[31:18] months? >> august. >> august? >> yes. >> okay. So it aligns well with our leak play. So the

[31:30] sooner we wet started, the sooner we could get finished.

[31:36] >> this is a project, that anybody that plays soccer,

[31:42] baseball, it parkland buddy supports, fields 6-9 have been

[31:48] issues for many years. >> field d. >> I'm very happy to see these get done.

[31:54] >> we're excited about this one. >> motion to approve. >> second. >> comments by the public on this agenda item?

[32:04] >> no comments, so we got a motion by vice mayor mayersohn

[32:08] and a second by commissioner brier. >> company isrow? >> yes.

[32:13] >> commissioner brier? >> yes. >> commissioner cutler? >> yes. Vice mayor mayersohn?

[32:19] >> yes. >> mayor walker.

[32:24] >> yes. >> please passes uman mousily.

[32:29] >> award the top ranked it proposer, for the it

[32:36] construction of round about at old town road.

[32:41] >> mr. Mayer, vice mayor, nulls, good evening. During our

[32:49] last commission meter, top ranked proposer and report back

[32:54] to today's meeting. I'm pleased to report that staff maintained

[33:00] $32,000 in saving after negotiations, staff is

[33:07] requesting an additional 297,920 to award to florida engineering

[33:14] corporation. >> that's it? >> okay. So, I just want to talk a little about this

[33:23] particular round about to give a hill history of this round about here. So, from, you know from time to time we like to give

[33:32] updates so people understand what's going on. These processes do take some time. So, this process kicked off with

[33:42] a citywide traffic stud in july of 2018. A consultant was

[33:49] identified, the intersection as a location for traffic backup

[33:55] during rush hours. Anybody traveling on university knows

[34:01] the issues we have. One solution proposed was to add a

[34:09] lane. Broward county has to improve all improvements to our

[34:14] road ways, and they did approve that solution but requested the

[34:20] removal of the a stop sign. People on university would be

[34:25] speeding, down university. So that's obviously something that are you know, the city thought could potentially be dangerous.

[34:32] is so, then that's when the city started to look at adding a

[34:37] round about. The city then began working with toll brothers

[34:44] who built the country club community and were nearing the end of their work. So by september of 2020 toll brothers

[34:53] would be free of any financial obligations and the burden would fall totally to the residents. So the city secured nearly

[35:01] $500,000 from toll brothers to off set future improvements to

[35:07] that intersection. This was key to ensure a much needed safety

[35:13] improvement to this high profile intersection. The improvement

[35:20] that be approved tonight, I want to emphasize, due to our

[35:29] proactive negotiations with toll brothers this will cost the city

[35:37] $445. Another critical cost saving element which we approved

[35:42] at the march 3rd commission meeting was the long-term

[35:49] maintenance and the water feature, uniformed looked that's

[35:58] consistent with their community, important to the city, that means we will not bear that financial burden. Parkland golf

[36:08] and country club will be maintaining that round about.

[36:12] so these costs that we spend today, will be the last dollars we should have to spend on that round b I want to thank this

[36:19] commission and members of our previous commissions to planning and zoning, a lot of work, obviously, city staff. A lot of

[36:27] work went into this to make sure that we are providing proper

[36:32] traffic. I also want to make sure to thank our residents who weighed it on the preference for the round about, so this round

[36:41] about that's coming is one that was chosen by our residents. I think that's important to note that we always value resident's

[36:49] opinion, so we went out with a couple of options for them to

[36:54] choose from and you know, the commission here didn't choose which round about was going in, that was something chosen by the

[37:02] residents. One thing we need to keep in mind when we do the

[37:07] budgets and strategic planning. City staff does the best they

[37:11] can to also ensure that they're budgeting on particular

[37:17] projects. Sometimes when you put a budget together on a project, it doesn't happen for a couple of years, costs go up,

[37:27] and it makes it a little difficult. I don't want to make

[37:32] it sound as though I'm sticking up for city staff, over the past

[37:36] year with covid we've seen certainly in the last several

[37:41] months a dramatic increase in materials, you see it at the gas

[37:45] station or raw materials, whether it be brick, wood, you know, aluminum. So there has been a drastic increase in

[37:57] material cost, that's something that's difficult to see. I understand how sometimes things come in over budget, this one is

[38:06] little more than we would like to see. But some of those costs which we could see, which is in the backup, the stone material,

[38:15] the landscaping material, those costs have gone up dramatically, because with everybody staying home, a lot of people are

[38:22] working on their homes, so there are a lot of contributing

[38:28] factors to that. I know staff tried very hard to get in on the

[38:34] budget, this one was one a little more difficult, but the explanations to us, or to me, anyway, made sense and I

[38:43] appreciate everybody's hard work on that and I think this traffic

[38:49] circle will be a big plus to the city of parkland, not only will

[38:54] it help traffic, but it will look very nice. I'm looking forward to seeing this get started and completed. Vice

[39:01] mayor mayersohn? >> just to echo a little bit of those same sentiments, you also have, I guess in the thumb here,

[39:11] maintenance of traffic, it's my understanding they're going to

[39:16] be base cannily there, 24 hours a day because of the

[39:20] construction of the round about to ensure safety of the residents as they go through that area. Normally a lot of

[39:27] projects that we do don't have that impact. It may just be

[39:32] there, I know when they've done ma

[39:37] maintenance on other areas, somebody's out there for 12

[39:41] hours during construction, this is a more intense project.

[39:47] >> I see this as something that will benefit the city, I thank

[39:52] staff for working on it. I thank the folks at parkland golf and country club on their board for working with us on the

[40:00] maintenance. I think our residents will have to be

[40:04] patient. This is going to be worse before it gets better in terms of the traffic while construction is going on, I just

[40:12] want to make sure we're being patient with that procession.

[40:18] >> commissioner cutler. >> I want to make sure the

[40:26] numbers are clear. $445,000. >> I just wanted to make sure

[40:32] that was clear because I heard a different number. I agree,

[40:36] listen, we're in crazy times, I mean with covid and all the

[40:40] different moving parts with our economy and everything else, you

[40:45] know, I understand that the city budgeted $600 and $40,000 for

[40:51] this, and that this amount of money being asked for is from a

[40:56] percentage basis, a pretty big increase, but I'm also given to understand based on the materials and what staff has

[41:03] told me is that they put this out for bid and they got four

[41:07] separate bids, all of which came in right around the same kind of

[41:12] numbers. And so, you know, that's an indication, especially

[41:16] the way the bidding process works, that's an indication of

[41:21] what the marketplace will bear for this kind of project. And

[41:26] while, I take it very seriously t spending the taxpayer's

[41:31] dollars on getting projects done, this is a project that

[41:37] will dramatically improve the safety and the traffic levels of

[41:41] that roadway area. It was one of the anticipated parts of what

[41:48] we ultimately were negotiating on when the charter it school was coming in because of questions of what kind of

[41:56] traffic impact that was going to have and, I think this is really

[42:01] a necessary moving part for us for traffic flow purposes if

[42:05] nothing else. >> and just to reiterate, kudos

[42:10] to anthony, when you get four bids that close together, that says you did your job right. You put out the rfp so

[42:19] resighsly, that everyone's bidding the same. Someone who bids large projects on a continuing basis, a lot of times

[42:28] you'll see someone at $1 million, somebody at

[42:34] $500,000, someone at 7 than and $50,000. It's very rare, to see

[42:39] four bid, it does happen, but that's kudos to you. Because

[42:43] that's totally on the prp process there.

[42:49] >> commissioner isrow? >> my question would be is you made an emphasis in which I also agree with, it was nice to see

[42:57] the residents got the opportunity to pick the design. I also see the number of these costs associated with the

[43:06] designs picked. The question that I raise that these

[43:10] residents who selected this, the alternative is almost within the

[43:14] budget and doesn't require an additional $300,000 spend, would

[43:19] they make that same decision. One is have we explored what the

[43:25] alternative costs would be with the alternative design what that

[43:32] number is. >> I believe when we put it out we had the cost associated with that.

[43:38] >> for this particular process, we did not get a cost on

[43:44] alternative design. We had the residents select the design they favored and we moved forward. Now, in terms of the design cost

[43:51] versus the actual construction costs, you're looking at 200 plus on the actual construction costs for the feature, the other

[44:00] feature in the pact, the only elements missing were more the

[44:11] fo fountain features. >> I think the other feature had taller pillars, had a

[44:24] trelace. >> one of the issues when this was reviewed by planning and zoning, one of the issues that

[44:32] came up, you had you could have these features or nothing at all. And when I say nothing atad all, which is just dirt and

[44:41] landscaping, that was not considered an option. It was these features that not only planning and zoning wanted but

[44:48] the community wanted. >> and planning and zoning, I think at some point we knew that the water feature would cost

[44:56] more, I don't know if we knew how much more. >> correct, and realtime key element of that water feature is

[45:05] parkland golfing community wanted it to be uniform with

[45:09] their features. That echos the selection of their choice. Now,

[45:16] if we went to the alternate choice, those were larger and it

[45:24] could have been a wash on the price too. >> just to be clear, parkland golf preferred that one but

[45:32] they're decision in that, it was still the residents' decision,

[45:38] that was their preference. But it was still on the residents as a whole. Anybody from the public that would like to speak

[45:45] on this agenda item? >> no one from the public. Anybody else from the commission?

[45:53] >> motion? Anyone? >> motion to approve.

[46:00] >> I'll second. >> so, I got a motion to approve by commissioner cutler, second by vice mayor mayersohn.

[46:07] roll call. >> company brier? >> yes >> commissioner cutler?

[46:12] >> yes commissioner isrow? Yes. >> vice mayor mayersohn? >> yes. Mayor walker?

[46:18] >> yes. >> please show is passes

[46:22] unanimously. >> item 9-d, parcel dedication

[46:27] for public road right of way, locks road project, a resolution

[46:32] of the city commission of the city of parkland florida, dedicating a parcel of property, providing for recording,

[46:41] severability and an effect date. >> thank you for purposes of

[46:47] the public, the project is a multiagency project that would

[46:55] include lighting, landscaping, drainage structures, and the

[47:02] construction of round abouts. Parkside it drive and locks

[47:09] hatch shi road. The city owns a little over 4.5 acres at the

[47:15] southwest corner of that location. The dot is requesting

[47:20] approximately 6,400 square feet of that real estate in order to

[47:25] accommodate the proposed round about. The property itself was

[47:30] dedicated as a park parcel to the city, however the city has

[47:34] no plans to develop that property at this time. And as such, staff believes it's in the best interest of the city to

[47:41] convert the portion of the property requested to accommodate the proposed round about at the intersection of

[47:50] locks road and parkside drive. The next step would be to record

[47:58] the survey and legal dedescription for the parcel in

[48:06] order to effectuate the property. For the parcel

[48:13] dedication for the public road right of way for the intersection of loxahachie road. >> thank you. So, obviously,

[48:28] lox road is something that comes to us very often. Approving the

[48:34] right of way gets us one step forward. One of the key steps

[48:40] you'll hear us, over this is being patient. Lox road will be

[48:45] tied up for a long time. Whether you're four seasons,

[48:49] water crest, it's going to take time to get this done. There's

[48:54] approximately six mile stretch of lox that the city owns.

[48:59] there's six miles, the city owns one mile. That means other

[49:05] agencies, not just the city have control over the roadway. A lot

[49:09] of times, people come to us and say, how come the city can't do

[49:14] this, or the city's got to do this, we don't always have as

[49:20] much control as we would like. We're always working with the other agencies so try and make sure everything gets done as

[49:27] quickly as possible. So, as far back as 2013, the city initiated

[49:35] contact with those agencies to start the process of improving

[49:41] lox road. The city approved the design and construction of

[49:45] improvements for the construction of lox, the city

[49:49] reach out to broward county and the broward mpo for funding

[49:54] assistance. While this process took many years, on march 3rd of this year, so we're going back from 2013 to this year, with the

[50:03] commission's approval the city executed the funding agreement with the florida department of transportation. The overall

[50:10] project will cost roughly $20 million, the city's portion will be roughly $2 million. The difference is the cost that we

[50:19] had to wait for the it state. The project's design phase will

[50:23] resume this summer and construction will begin in rate

[50:29] 2022 or early '23 so, again, that's talk about patience. We

[50:34] understand lox is not a good road, so if you have to travel

[50:39] that road, please use caution because we have another year or year and-a-half before this project starts. Again, it's

[50:46] going to take a lot of impact, whether your park side drive,

[50:52] what have you please do whatever you can to be patient and

[50:57] understand that no one wants this project to be completed faster than city staff or the commissioners up here who

[51:03] receive phone calls and emails, there's nothing we would like

[51:08] better than to be able to snap our fingers to get it done. I

[51:13] want to thank a few people involved in this project,

[51:17] previous commissions, or former mayor representative christine,

[51:22] broward county commission, broward county staff, mpo staff,

[51:27] florida department of transportation, our current

[51:32] commission, city staff, and the residents for their patience.

[51:36] anyone? Commissioner brier? >> just echoing your comments, commissioner, this is one of the projects in the city that I wish

[51:47] and dream for everyday. This is pan issue about saving lives, that road has been dangerous since my family moved here and

[51:53] continues to be dangerous. So I'm excited to get this ball rolling and this is just one step in the process, but I echo

[52:02] the mayor's comments that it's going to be a process that we

[52:06] all got to be patient with. I know, city staff is working their part to get this done as quickly as possible. But to the

[52:14] mayor's point, some of this is beyond our control but we're working hard to do it. >>> vice mayor mayersohn?

[52:21] >> I spoke about this, but I just want to echo sentiments to

[52:25] the commission as well. Although this item has nothing do with the design of that round about, is that area that we can

[52:35] look at that may have that four acres currently dedicated that

[52:42] we're not doing anything with. We may want to look at where

[52:48] somebody can ingress and degress with this area. That may have

[52:56] to be moved when lox is completed for in the working,

[53:02] just some of those things to keep in mind and anything else

[53:07] we could do while the project is going on or the future project

[53:11] of lox road to make the tweaks as we see fit.

[53:15] >> thank you. Anybody from the public want to speak on this agenda item? And since no one wants to speak. Motion?

[53:22] >> motion to approve. >> second. >> motion to approve by commissioner isrow and a second

[53:29] by commissioner cutler. >> roll call. >> commissioner cutler? >> yes.

[53:33] >> commissioner isrow? >> yes. >> commissioner brier? Yes. >> vice mayor mayersohn?

[53:39] >> yes. >> mayor walker? >> yes. Please show it passes uman mousily.

[53:46] >> item 9-e. Amending ordinance number 2020 -- 019.

[53:59] increasing the general fund lie $170,000 providing funding by

[54:03] utilizing building department existing reserves, utilizing

[54:08] $45,000 of general fund contang gentsy funding increasing the

[54:15] capital improvement found providing funding by utilizing,

[54:20] existing reserves, converts 5 part time park ranger position

[54:26] toss three full time positions. Providing for severability and

[54:30] providing for an effective date. >> good evening, mayor,

[54:36] commissioners, I'm chris johnson. And this is the first reading much a major budget. It it will does a whole lot of

[54:44] things rolled into one. The first part of the amendment is to use $170,000 of building department reserves to other

[55:00] contractual services as needed. Take care of the pine tree

[55:05] roadway testing and improvement in valuation. The third part of it is to add $75,000 building department reserveses to add to

[55:13] the storm water master plan project. Number 4 is to convert

[55:19] those 5 full time part time park ranger positions into three full

[55:24] time park rangeser positions and then lastly, is use $300,000 for

[55:31] reserves for the round about project just approved. That is

[55:38] the summary of what this budget amendment. >> thank you, chris. And again, most of this is moving

[55:45] money from you know one pot to another. So it's not increasing

[55:49] the rate or spending additional funds, it's taking money from here and putting it over here, and those types of things.

[55:57] >> correct. >> so that's essentially what

[56:02] that does. >> vice mayor mayersohn? >> again, the one important piece to me, and again, my

[56:09] one-on-one with nancy and swanda, I questioned the reason

[56:15] why we're taking the park rake rangers and making some of them

[56:22] full time instead of part time. And my explanation is through the park people there's a lot of turnover, those park rangers are

[56:32] valuable to the leagues and our residents. They get to know some of them personally, and call them by first name. Having

[56:39] somebody there on a full-time basis builds that consistently

[56:44] and comradery, and I think that's an important piece that residents need to know. That's why that shift is being made,

[56:53] so, I want to thank christine for noticing that and making

[57:00] sure to improve our relationships out there. >> a full-time employee is much more vested in his job than a

[57:07] part time employee. So, I thought it was a fantastic move

[57:12] and I'm glad that was done. It makes the residents safer, it makes the residents more comfortable. So I'm very happy

[57:20] to see that. Anyone from the public that would like to speak

[57:25] on this agenda item? Anyone? No. >> anyone from the commission have any additional comments.

[57:32] >> motion to approve by commissioner brier, and second

[57:36] by many commissioner I see isrow. >> commissioner isrow? >> yes.

[57:41] >> commissioner brier? >> yes. >> commissioner cutler? >> yes. Vice mayor mayersohn?

[57:46] >> yes. >> mayor walker. >> yes. >> please show it passes uman

[57:55] mousily. >> item f is broward city

[58:00] league appointments. It's time to make those appointments.

[58:07] currently we have vice mayor mayersohn as the director, first

[58:15] al alternate would be myself and

[58:19] second would be commissioner brier. >> motion to maintain. >> second. >> okay. So, anyone from the public that would like to speak

[58:27] on this agenda item? >> no. Okay. So, I have a

[58:31] motion by commissioner cutler, and a second by commissioner isrow. >> one thing I would like to

[58:37] say is that. >> wait, you already got nominated to be the director. You want to try and talk

[58:42] yourself out of it. >> no, not yet. But one thing I do want to say is that, the league of cities except for our

[58:51] board meeting, like we have coffee with the president, and in fact, the next meeting is supposed to be on the 9th but I

[58:59] think it's postponed to the 17th. They're zoom, it's not a

[59:05] matter of going down somewhere, I think it's valuable, I think if you could attend to see what the league of cities is about to

[59:12] get an understanding. It's a great opportunity to network

[59:17] with others similar southwest council elected officials. It's a great way to learn things going on in the county that

[59:24] specifically effect our city and our residents. So when the next

[59:30] event comes out, I'll make sure it goes through nancy or

[59:34] whatever to invite you all because I think it's worth while to attend. >> roll call.

[59:40] >> commissioner brier? >> yes. >> commissioner cutler? >> yes. Commissioner isrow?

[59:46] >> yes. >> vice mayor is it mayersohn? >> yes. Mayor walker? >> yes.

[59:51] >> item 9 g discuss and consider action regarding city

[59:56] clerk's performance review current period. >> okay. So, I'll talk on this one also. So alyson obviously

[1:00:05] has been here just over a year now, so her year review was or

[1:00:10] is due, and based on the conversations that she's had and

[1:00:15] we've had I would like to recommend a 2.75% increase for

[1:00:21] alyson which would be the average of the reviews.

[1:00:31] >> I will second that. >> you want a motion or? >> is that a motion? >> I'll make a motion.

[1:00:37] >> I'll second. >> I'm only recommending it. >> may I ask a question, mayor, is this that we're going to be

[1:00:44] doing it annually by vote or is there a mechanicism in place for

[1:00:52] the performance evaluation. Are we jumping to the second half.

[1:01:00] >> what do you mean the second half? >> is the performance' val weighs.

[1:01:07] >> no, the performance evaluation was done by all the

[1:01:13] commissioners. >> I haven't had a chance to do that, I guess that's why. >> okay. Okay.

[1:01:18] >> and I guess to commissioner isrow's point, if there's a

[1:01:24] mechanicism, I know I had my one-on-one with alyson, I sat

[1:01:30] down and discussed with her what she was doing well and what she

[1:01:36] needed improvement on and recommend regular feedback. But

[1:01:41] if it's something, that, again, she's our employee, I guess, one

[1:01:45] of three, that you may want something feeling more tankible

[1:01:55] or measurable I'm up for that as well. >> everyone is free to do an evaluation, how they see fit,

[1:02:04] some people want to just do it verbally, which is, you're

[1:02:09] entitled to evaluate whoever you need to evaluate however you see

[1:02:15] fit. Personally, I like to fill out a form, in this particular

[1:02:19] case, with alyson, we just did a verbal evaluation so, I did not

[1:02:25] fill out a form this time, with nancy I did. So this one was

[1:02:30] different. But normally I like to fill out a form and you know,

[1:02:35] check, one, 2, three, or whatever the form was that you gave us, I think it was letters. But again, that's up to you.

[1:02:43] every company's different, so every person's different. So, you know, you guys are all free, in my opinion, is how I see it,

[1:02:52] similar to nancy, commissioner brier? >> I would like to have some sort of procedure in place

[1:02:58] similar to what we did with the city manager's office where we

[1:03:02] have some system if it's done by a combination of verbal and

[1:03:06] written evaluation forms, fine. Maybe a review, like we talked about for the city manager, I think would be helpful. We have

[1:03:14] probably communications with alyson on a much more frequent basis, but having some sort of structure that is consistent, I

[1:03:23] think would be beneficial. >> well, it's once a year, right. And then if we want to do mid-year ones, you could send

[1:03:31] us -- so if you could send us, now, you know one-year review,

[1:03:38] so we know when next year's is, and send us six-month reviews,

[1:03:44] if we get invitations on our calendars, it would be up to us,

[1:03:52] well you need to get us the forms in a timely fashion prior to the one-on-one's, and it's up to us to make sure we get there

[1:04:02] and get those things done. Is that good with everyone?

[1:04:07] commissioner cutler? >> it's a comment and a question, the first comment is I really appreciate working with

[1:04:13] alyson, I think she's a lovely individual, and I'm very pleased

[1:04:19] with her performance this year, but I do understand that her

[1:04:24] position is one that falls under our charter. And as a position

[1:04:28] that falls under the commission, and, I know that we've already had a charter review and that's not scheduled for another four

[1:04:37] years, but, certainly that's something that maybe we want to look at in terms of who falls under what position, relative, I

[1:04:43] don't know what other cities do, anthony, maybe you know, whether

[1:04:48] the clerk always falls under the commission or whether the clerk

[1:04:52] falls under the city management in other situations. >> commissioner, it's mixed, some cities have the clerk's

[1:05:00] office under the manager, some have the clerk's office as a

[1:05:05] separate charter officer. >> the reason I ask that question is I've had interactionwise alyson, but I've

[1:05:11] also had interactionwise all the other staff members and directors of the teams, I don't know that necessarily, I have

[1:05:23] management over her relative with how she does other day-to-day functions. >> I think what you're saying

[1:05:29] is spot on, I had that conversation with nancy and

[1:05:36] anthony before, she doesn't work for us any different than lisa does or anthony. In reality, she follows nancy's lead,

[1:05:45] because nancy as the city manager sets the agenda, and alyson is just formulating the agenda and packaging that up so

[1:05:54] that the residents can view it, they have their backups, but in

[1:06:00] reality she falls more in line with the city managers, so,

[1:06:05] where you're headed is very similar conversations with what I had, but obviously having the charter, you know, it's tough

[1:06:12] for us. >> and while I agree with you and with relative with this idea that I would like to have more

[1:06:20] stru stru

[1:06:26] structure for evaluation structures, look at the analysis

[1:06:31] of where the management falls and look to who it might be.

[1:06:36] >> I couldn't agree more, I think the only thing the charter

[1:06:41] would do is the city clerk within the commission's purview,

[1:06:45] or that of the management. It really wouldn't touch it, well

[1:06:49] it's also the city attorney and the city manager, but it

[1:06:54] wouldn't address as far as how or could it, I guess, how we

[1:06:59] evaluate those particular individuals. Which would be, you, I don't think, obviously you're a consultant, so we

[1:07:06] wouldn't give you a review. So we would just be reviewing.

[1:07:10] >> no, although I'm always happy to talk to you about my

[1:07:15] performance and how I could do better. It's not typical in a

[1:07:23] charter to see how a particular employee was doing in the charter. >> I'm not suggesting that, I'm

[1:07:28] just suggesting that when we look at the scope of those

[1:07:33] positions, in terms of the corporate structure that we have of our government, maybe that's something that the people doing

[1:07:41] charter review want to see. >> yes, I want to clarify, the

[1:07:46] reason I bring this up, maybe it was a miscommunication on my

[1:07:51] part, but I understood that we were talking today about the

[1:07:56] mechanism by which we were going to do the performance review.

[1:08:00] for me, I echo commissioner cutler, I have a great working

[1:08:07] relationship to her, if it were up to me, I would give her the full 3%. I think there's value in the commission being able to

[1:08:15] have a conversation about it similar to the way we do with the city manager, because in men respects, my visibility into her

[1:08:26] work performance is a sliver of what she actually does. For me,

[1:08:31] I want to make sure I have a more rounded view of it. I still want to have that vis ability as opposed to just

[1:08:39] making based off a small slice. That's why I'm saying that, I'm not opposed to voting on a, I guess a raise, but I think, even

[1:08:47] just the starting point of what the motion is set at, is already setting the tone as if the performance review has already

[1:08:56] been discussed amongst the commission. >> so, right, so every commissioner has their own

[1:09:02] process of how they want to review. So, if you want to put

[1:09:06] this off so you could have that opportunity, it would be more that we would put this off, because we're not really having

[1:09:14] a conversation with alyson now to talk about her performance,

[1:09:19] we're merely approving or not approving a particular amount.

[1:09:23] so our only option which is your right would be to hold this

[1:09:29] offer until you've had an opportunity to have -- >> well it's not just for my value. I know in my head what I

[1:09:37] would evaluate her as. I'm saying a workshop to give us

[1:09:42] sometime to have a discussion as opposed to all of us doing something and making a motion based off of, I guess what

[1:09:50] you're saying, is that's what the general raise is, I guess

[1:09:55] that sets a base line that's kind of in the abstract, not

[1:10:02] based on the performance. I vote yes in favor of 2.75 or

[1:10:07] vote no and she gets no raise. >> no, we could push it off and

[1:10:17] the raise will come at the next meeting. >> I would like to hold it off to have the discussion.

[1:10:24] >> we didn't have that type of conversation with nancy, where we talked about the performance about her performance. All we

[1:10:35] talked about with nancy was how we were going to rate her and we

[1:10:40] basically decided that we were all going to rate her individually. She provided us with a form, you know to fill

[1:10:48] out, as a baseline. >> right. >> so that's what the discussion was. We did want

[1:10:56] talk about well, I like that nancy does this and I don't like

[1:11:02] that she does that. >> they're both under the

[1:11:06] charter, so my question is why treat them differently, I get

[1:11:10] they're different jobs, but why not treat them the same. >> the discussion we had with nancy was how we were going to

[1:11:18] do the evaluation. Which was a form we ended up with a form

[1:11:23] that she provided and we talked about having I know mid-term

[1:11:30] evaluations. That was basically the conversation we had. And with alyson, took the lead on that, and sent you know forms to

[1:11:38] fill out, we filled out those forms or if you wanted to fill

[1:11:44] out those forms, like in bob's case and mine as well for

[1:11:49] alyson, I didn't particularly fill out this form this time. We had a face-to-face meeting and discussed that evaluation.

[1:11:55] where, you filled out a form, and that's what we did just

[1:12:04] based on what we did with nancy. We're treating it exactly the

[1:12:10] same as nancy. >> if I could make a recommendation, what I'm hearing and what I believe is missing,

[1:12:16] is potentially setting up the goals and objectives for her to

[1:12:22] achieve moving forward very similar to myself. And as commissioner isrow mentioned, he needs some structure to it. And

[1:12:31] if you have goals and objectives, that's going to

[1:12:36] define on what she needs to achieve and that would help her know her direction so that would be my direction.

[1:12:43] >> that's exactly to commissioner cutler's point and to commissioner isrow's point. For us to set goals, we only

[1:12:52] have this snippet of what she actually does. In reality, she

[1:12:56] works with you, 90% of the time, and with us 10% of the time. So

[1:13:00] we would be setting goals, which I guess we could do, because we could do whatever we want in this case, we would be

[1:13:08] setting goals for ourselves rather than what she does with

[1:13:13] you or the residents on a daily basis. I don't know how many,

[1:13:20] you know, conversations she has with residents or how many times

[1:13:25] she has to send out records requests and how she does with filling out the agenda. Do you have to tell her 20 times to put

[1:13:32] this and those conversations, we're not privy too. Because we don't have that. But that's because of how our charter is

[1:13:39] written. >> right, but the charter's written that way means we have to design our evaluate based on

[1:13:48] the charter. We have the task of creating the clarity and the

[1:13:53] structure so that way when we're fulfilling our chart

[1:13:59] responsibility is in the manner of the charter.

[1:14:06] >> vice mayor mayersohn. >> she's under the charter as

[1:14:11] far as being under the supervision of the commission and the hiring of the commission. I question, there

[1:14:16] are obviously reasons for it, but I think it's worth while in

[1:14:21] the next charter review to have that are charter committee to take a look at it to see if that's the direction we should

[1:14:28] be going to or not. But with that being said to commissioner

[1:14:32] I see's point is that, nancy's contract was for evaluation at

[1:14:37] least, to me, was very well defined because it was in her contract that her evaluation and merit increase was based upon an

[1:14:47] evaluation tool predominantly based upon meeting goals and

[1:14:53] objectives related to the strategic plan. Alyson doesn't have that type of contract, nor does she have, again, we could

[1:15:00] create them as part of a strategic plan and create goals

[1:15:06] and objectives, if that's something that you would prefer.

[1:15:12] and again, how we evaluate it, according to what the mayor's

[1:15:17] saying it up to us, via form or individually, or however we decide it to do. But, I think you're looking for something

[1:15:28] substancetive, saying, I think alyson's doing a great job.

[1:15:38] >> I guess my point is, when I spoke to alyson about, I said

[1:15:44] when is this due, I guest the point of distinction I'm trying

[1:15:48] to make that with nancy's document that the review is

[1:15:52] based on it had a line that said, what is your proposed pay increase if any. The nice thing about in a is we put us in the

[1:15:59] position to put our opinion on it, and then you get the average

[1:16:04] of those numbers, now you're not taking into consideration of what the performance review it, I think it's more objective

[1:16:12] where each person gives the proposal, average it. How the

[1:16:18] performance should be made and how the decision will be made based off the pay. Those are two separate issues.

[1:16:31] >> so, I think we need help, here, anthony. So, I think.

[1:16:36] >> I hope this is helpful, but I'll try to follow up on what

[1:16:41] the vice mayor said. They're both charter officers, no doubt,

[1:16:47] meaning that you're responsible support establishing their pay and any increases they get. However, they both have two

[1:16:52] separate contracts and within those contracts they say two separate things with respect to performance evaluation, the

[1:16:59] manager's contract which is your chief administrative officer is more defined when it comes to how the performance review is

[1:17:08] supposed to go and what's to be established up front and it's

[1:17:13] not unique to have slightly different terms. In the clerk's contract, basically what it says is there after, after the first

[1:17:21] year that the commission shall annually undertake to review the

[1:17:25] city clerk's performance and the city commission shall grant such

[1:17:32] salary increases as the city commission deems appropriate. And that's it with respect to any type of performance review,

[1:17:39] that's all the language that you're going to see. To the extent that that helps you, you're not required to give any

[1:17:45] type of written performance, or set up an established process in

[1:17:49] advance, although, you could do that if you so choose and you believe that's the appropriate thing to do.

[1:17:57] >>> if we were to establish a process similar to nancy's

[1:18:05] contract, would that have to be established in alyson's contract

[1:18:11] as well, and she would have to agree to those terms, or is that

[1:18:16] something that... >> well, you may want to get her input, it says you shall annually undertake the city

[1:18:32] clerk's review. You determine to give her an increase and what

[1:18:37] that increase should be. >> I don't know how it was done in the past, while alyson is new to the position, the position

[1:18:46] itself is not new. The position has been as a charter position

[1:18:53] in that period of time. I would feel comfortable with establishing a protocol for an annual review and we could do a

[1:19:00] mid year as well getting input from the commissioners and

[1:19:04] getting input from the city manager on the other areas of performance that we don't see on a day to day basis, right, that

[1:19:13] we as a commission are not part of on a day to day and use that as part of your procession of creating our own independent

[1:19:24] evaluation of the city clerk. >> again, that's why I said,

[1:19:29] the process is up to each individual. I had those conversations with nancy, earlier, after, in discussions

[1:19:34] with alyson. Because I know, I only know what I know. So, you

[1:19:42] know? >> correct. >> >> so, if that's important, you know, when we do the evaluation, that's how we need to make sure

[1:19:53] we do that evaluation we need to make sure, whatever concerns us

[1:19:58] to come to a conclusion, we need to make sure we're doing that.

[1:20:03] it's up to us. Alyson is technically our employee, so as

[1:20:09] our employees, as the manager, it's up to me to find out all

[1:20:14] the information I can so that I can evaluate my particular

[1:20:19] employee. How I do that could be different than how

[1:20:23] commissioner cutler does it or commissioner I see, commissioner brier, so, we got written forms, how you want to use that written

[1:20:30] form is up to you. If you don't want to use it like vice mayor mayersohn doesn't want to use it, that's totally fine.

[1:20:37] there's no right or wrong way of evaluating someone. Because

[1:20:43] everybody values something differently. Somebody may think personal relationships are more important than organization or

[1:20:51] vice versa, so, I think for now, what I would like do is we can

[1:21:01] talk about this at strategic planning. Can we add that to

[1:21:08] our strategic planning discussion to talk more about it there and gives us time to think about exactly what we want to

[1:21:18] do. And at this time, I'm still going to go ahead and recommend

[1:21:24] the 2.75. >> it's been awhile. >> we had a motion, I don't know if we had a second.

[1:21:29] >> if you want to motion, which is your prerogative, jordan,

[1:21:34] >> I would make a motion to raise it to 3%. That would be

[1:21:39] my motion. Based off my experience working with alyson.

[1:21:45] >> the number that I came up with was...

[1:21:51] >> I have a question. From am procedural stand point, we have

[1:22:02] a time constraint by charter because we have an annual

[1:22:07] review, are there any time deadlines that we need to be concerned with? >> I don't know if each one of

[1:22:13] you have talked to the city clerk about it, but to the extent that you've done that that's probably enough to

[1:22:19] satisfy the review part and it's within your discretion as to

[1:22:24] whether to give her compensation. So long as you've

[1:22:29] done some form of review, it checks the box in the contract,

[1:22:35] there's no time frame necessarily set forth that you have to make a decision by a certain date. I don't want to

[1:22:42] speak for her, and maybe she's here, it's a little awkward, I'm

[1:22:46] sure for her, I suspect if you say, hey, we need two more weeks

[1:22:51] in making a decision, versus not getting an increase, or waiting

[1:23:00] two weeks and getting the increase, I'm sure she would

[1:23:06] wait the two weeks. >> if there's no time

[1:23:18] constraint, that's the best of both worlds. >> it would be retroactive anyway, so that would be fine.

[1:23:25] >> okay. So, we want a motion to postpone item.

[1:23:30] >> well, we have to redo the agenda. >> did we have the motion from you?

[1:23:35] >> well, he made a motion. >> I believe that the motion.

[1:23:39] >> I actually made a motion. >> so, there was a motion made,

[1:23:47] so we would have to with draw that motion or vote on it.

[1:23:52] >> okay. He had asked me to make a motion, so if that one

[1:23:57] still stands, yes. >> I'll with draw the motion.

[1:24:04] >> I second the withdrawal. >> we could still have a

[1:24:09] conversation in strategic planning on how the structure is done, but if we're going to make a motion now, is the point that

[1:24:16] we're taking it off the table or that we're making a decision

[1:24:20] today? >> somebody wants to second.

[1:24:25] I'll second his motion for the point of discussion to discuss

[1:24:29] the 3% or figure out what to do. >> my understanding is that

[1:24:34] jordan's issue was with not going through the evaluation process and giving more time to allow that process so that he

[1:24:42] could then provide his evaluation and thanksgiving factor including the increase proposal would be factored into

[1:24:49] a combination of four other increase proposals which would

[1:24:53] then come up with an average. >> there's the performance review saying here's what I like what you're doing, here's what I

[1:25:01] think you could do better. >> I did not personally on my

[1:25:05] own come up with 2.75%. I'm just letting you know.

[1:25:10] >> that's even more reason why, if we're just throwing out

[1:25:15] arbitrary numbers, I would think we would have to have

[1:25:21] justification. >> I second jordan's. >> I'm confused before we take a roll call, I withdrew my

[1:25:33] motion solely because I thought what commissioner was trying to

[1:25:38] accomplish is to give in additional time to allow him to

[1:25:42] complete his evaluation process. If that's not the case, I don't

[1:25:48] want to withdraw my motion. >> what I was saying is, I

[1:25:53] basically, was here's my position, the mayor make as motion or someone make as motion to give a pay increase at 2.75%.

[1:26:02] that's what was on the table and it was seconded. My option is either to vote yes in favor of that, recognizing that I

[1:26:09] personally would give the full 3% or no, and then I'm voting not to give her a raise at all. >> my understanding of that

[1:26:18] 2.75 is an average of the four other scores, if you haven't put

[1:26:23] the score? >> is that the case?

[1:26:28] >> well. >> that's why I said, I did not come up with that figure on my own.

[1:26:33] >> correct me if I misheard, you said there was something about the average cost of living increase. You said in the

[1:26:41] beginning. >> the quota that the city employees get is separate to performance, this is strictly

[1:26:50] performance, the cola get are the same.

[1:26:58] >> okay. I was not informed that there this been a calculation. Okay. >> so, if there's already been

[1:27:06] a calculation... >> are you going to average the four scores or the five scores. >> I think there's a motion and

[1:27:12] a second, and I thought I heard the mayor call the vote,

[1:27:16] although, I think he was pulling it back. >> le with, I was only calling back to give simmion withdrew

[1:27:28] his motion, I just wanted to do what was right. If he didn't

[1:27:33] want to withdraw his motion based on what commissioner isrow

[1:27:38] wanted. >> based off this, let's go to the strategic planning and have a conversation about what

[1:27:45] happened, because this is the first I'm learning of it while

[1:27:49] we're sitting here voting. >> so, are you withdrawing

[1:27:54] your's? >> yes. >> here's what seems to be the confusion. Let's make a motion

[1:27:59] to table this discussion to the next meeting. We have strategic

[1:28:04] planning in between this, we can come up with having some further

[1:28:10] discussion. >> is that your motion? >> that's my motion. >> second. >> roll call. >> commissioner cutler?

[1:28:18] >> yes. Commissioner isrow? >> yes. >> commissioner brier? >> yes.

[1:28:23] >> vice mayor mayersohn? >> yes. >> mayor walker? >> yes. Please show passes

[1:28:29] uman mousily. Comments by the broward sheriff's office?

[1:28:35] >> I'm looking forward to hearing about the new, like,

[1:28:58] >> two of the auto thefts were the normal type of auto thefts

[1:29:03] we're used to deal with, I did want to mention two things to be

[1:29:07] mindful much, the third auto theft that we was a jeep

[1:29:12] gladiator but this vehicle was primarily targeted because it

[1:29:16] has a hell cat engine, it's a higher enengine. We know

[1:29:25] there's an organized group going around specifically targeting those vehicles. They do involve breaking into the vehicles and

[1:29:32] getting the vehicles far enough away from the residents to work on them, they use some so the of a computer device to clone a

[1:29:44] key. As a residents, if you have cars, think of a way to

[1:30:04] secure your key fob. It's a trend that we're seeing

[1:30:08] throughout the tri-county area. Another trend I wanted to

[1:30:14] mention in regards to car burglaries that we've had. Be mindful of where you're at in our situational awareness.

[1:30:22] there's a group right now out there specifically targeting bank of america customers. They're watching you go up to

[1:30:29] the atm or inside the bank, make a withdraw. Reaching into the

[1:30:46] glove compartment or somewhere inside the seat. When they go inside to where ever they're going into, they come back, the

[1:30:54] vehicle's been broken into and the money's gone. The amounts range from whatever, it's just a matter of your the victim

[1:31:01] because they witness you taking money out and follow you to your

[1:31:05] next location. One of the things I would suggest is be

[1:31:09] mindful of your surroundings, if you see vehicles following you to another location, make sure not to leave money in your

[1:31:16] vehicle. It's not the most secure place, I don't know if carrying it on you, large amounts of cash are necessarily

[1:31:26] great ideas here, but if you have to, don't do something that

[1:31:30] tips off somebody that's watching you. In keeping with those things, what I wanted to bring to you guys tonight is

[1:31:38] you'll see these signs popping up throughout the city in the

[1:31:42] next couple of weeks. This sign we stole from city of fort

[1:31:48] lauderdale, I contacted their unit who noticed these signs

[1:31:55] were putting up in sections of the area where higher valued

[1:32:00] vehicles were taken. They were noticing a decrease in the

[1:32:04] number of high end auto thefts occurring in this area. They

[1:32:09] reached out and said this is something you might want to can go doing, we got this signs in, we had an opportunity to meet

[1:32:18] with the hoa presidents last night, they were all recr. You

[1:32:31] see those in some of the parks as we move forward. We ordered

[1:32:35] about 100 signs, we are mindful of the aesthetics of the

[1:32:41] community, we'll be careful about how we put them out but we do want to try and find a way to rebrand and reeducate our folks

[1:32:50] on what they could do to keep the community safer.

[1:32:54] >> great idea, as long as it's not like the election. >> and again, coordinating through nancy or tod, reaching

[1:33:05] out to some of the businesses. There are a lot of people that

[1:33:13] may frequent those places so it might be something that a business maybe will to go put in place. >> that's a great idea. >> for sure.

[1:33:19] >> anyone else? >> thank you. >> comments by the coral springs parkland fire

[1:33:30] department. >> good evening, I got your back too. An osha thing, it's not a fire-fighter thing, it's

[1:33:39] an osha thing. In the city of parkland last month, we had 2

[1:33:47] one and 2 total incident, one 41 of them were fired ems, 139 ems

[1:33:54] and fire calls. We want to thank you for coming to the fire

[1:33:59] opes, sorry I couldn't join you, but I'm glad to hear you had a

[1:34:04] good time. Yesterday our vaccination site delivered it's

[1:34:12] 45,000th shot to the community which encompasses many people in

[1:34:19] the city of parkland. As the vaccination is becoming more

[1:34:24] available, we don't have a date yet as to when that site may

[1:34:28] wind down but it's on the horizon. Contrary to that, now that the age is 18 and above, that site is already overwhelmed

[1:34:36] and they're ready. It's going to be an interesting task to make sure that the commercially available vaccine is available

[1:34:42] and yet not closing down the site because more people are now eligible to get it. And other than that, just because I'm a

[1:34:51] history nerd, today is marjorie stoneman douglas' birthday. I

[1:35:01] think it's interesting how one person can make such a big

[1:35:06] difference in the community. >> thank you very much. Comments by the city manager. None out loud.

[1:35:17] >> comments by the city attorney? >> no comments tonight. Sorry, mayor.

[1:35:22] >> motion to adjourn. >> motion to adjourn. Second.

[1:35:26] >> okay. Meeting

Apr 07, 2021 City Commission Meeting

Agenda

Transcript