[0:00] For our school capacity utilization task force recommendation, formally, or, lovely, known as Scott. So thank you and good evening, vice president names and members of the board and Dr. Paul. So this report will offer the board of directors, comprehensive insights into the activities of the school capacity utilization task force or otherwise known as Scott. It expands on the information presented during the study session.

[0:29] on April 19th of this current year

[0:33] and includes identified recommendations

[0:35] to address both short and long-term challenges

[0:39] related to student housing

[0:41] and school capacity utilization.

[0:45] I'm co-presenting this evening

[0:46] with Brian Devaro, Director of Facilities Planning

[0:49] and Brady Martin, Director of Capital Projects.

[0:54] So, as shared in April,

[0:55] there are five parties outlined

[0:57] in our district strategic plan and they include academic excellence, social

[1:02] emotional supports, family and community engagement, staff development, culture

[1:08] and satisfaction and facilities safety and security. While this report falls

[1:14] under the priority of facility safety and security, it is important to note

[1:19] that school capacity utilization plans are intertwined and impact all five

[1:25] strategic directions.

[1:37] In spring

[1:39] 2023, the Board of Directors established Scott to address the

[1:46] urgent issue of accommodating students from preschool through grade 12. Scott's primary focus

[1:52] is not on recommending district-wide grade level configurations, but on developing and evaluating

[1:59] strategies to manage the district's enrollment challenges until new construction can begin

[2:05] with the passage of a future bond measure.

[2:09] Scouts efforts are part of a larger initiative

[2:12] that includes the board considering the formation

[2:14] of a bond advisory committee,

[2:16] a recommendation from Scott.

[2:18] This will ultimately lead to the development

[2:21] of a bond package for future consideration.

[2:27] The task force was comprised of nine community members

[2:31] from regions one, two, and three,

[2:33] and four high school students who provided valuable

[2:36] additional student perspectives. Additionally, there were two representatives from the Puyallup

[2:42] PTA Council to ensure parental input. The community segment of the task force represented

[2:48] a diverse coalition focused on the district's future. The staff segment included 15 members,

[2:55] eight cabinet level administrators, five school principals, and two representatives from the

[3:01] the Puyallup Education Association bringing a wide range of expertise.

[3:08] Gratitude is extended to all task force members for their dedicated participation, which

[3:14] often involve late evening discussions after their regular work or school commitments.

[3:21] And I do know that there are several of the task force members here this evening, so I would

[3:25] like to recognize them up by if you could stand please that would be great.

[3:39] And now I will hand the presentation off to Director Devaro.

[3:50] Thanks Vince. Good evening.

[4:03] Following the School Board's action to move forward with the

[4:06] Task Force last spring, the first meeting was held on June 8, 2023 with meetings continuing through

[4:12] the current school year. In total, the Task Force held 14 meetings with the last meeting held

[4:18] this May 22nd. This work has allowed the diverse membership to have a common understanding

[4:24] of the district and the factors that are critical to this work while also providing an opportunity

[4:30] for each member to share their unique perspective.

[4:37] The culmination of this work has been captured

[4:39] within the school capacity and utilization task force report. The report is led by an executive

[4:44] summary and review of the task force charter followed by information regarding building capacity

[4:51] and enrollment, a glossary of potential interim solutions to overcrowding followed by the task force

[4:57] recommendations. While tonight's presentation is focused on the recommendations, detailed information

[5:03] from the work of the task force is available in multiple areas of discovery, including the comprehensive

[5:09] report appendix, review of the board study session, presentation this April, and review of the task force

[5:18] web page, including presentation materials and meeting minutes from each meeting.

[5:27] The report appendix includes a school thumbnail report developed by the task force for each

[5:32] school in the district. These reports provide a snapshot of the building capacity and enrollment

[5:38] projections over the next four years. The thumbnail reports provide a template that can be updated

[5:44] in future years.

[5:48] The report includes a glossary section of the interim solutions

[5:52] to overcrowding what we often referred to in the task force as tools in the toolbox.

[5:58] This list was compiled from solutions included in the charter together with solutions

[6:05] identified by the task force members.

[6:09] Although all tools were available for consideration for schools with projected capacity concerns,

[6:14] only the highest priority solution or solutions as voted upon by the task force are included

[6:20] in the following recommendations.

[6:25] Let's now review the task force recommendations.

[6:35] Dezi Evans, Edgerton, Fruitland, Meeker, Hope,

[6:39] and Peele High School are schools projected

[6:41] to be at capacity or slightly over capacity

[6:45] within the next four years.

[6:47] The district has an obligation to serve students

[6:50] within the school attendance area,

[6:52] together with housing students placed at the school

[6:55] for a particular program.

[6:56] The task force recommends the student waiver application process should be managed to ensure sufficient capacity for resident students and programs.

[7:12] Emerald Ridge, Glacier View, Northwood and Rogers High School are all projected to have enrollment exceeding building capacity within the next four years.

[7:23] While waiver management is recommended for each of these schools, additional mitigation measures have been recommended by the task force.

[7:29] We will cover each of these recommendations in the following slides.

[7:38] For Ruchi and Mountain View, each have sufficient building capacity to serve its projected enrollment.

[7:45] However, these schools are included in one of the following recommendations and thus are considered an impacted school.

[7:58] So moving on to our site-specific recommendations and starting with Northwood Elementary,

[8:03] to relieve a projected enrollment school capacity deficit on North Hill,

[8:07] The Northwood recommendation includes waiver management at Northwood and Mountain View Elementary beginning in 2024, 25 and the relocation of the quest program from Northwood to Mountain View in the year school year 25, 26 with an option to relocate the kindergarten academy or transition to kindergarten program from Mountain View to Northwood simultaneous with the quest relocation.

[8:36] moving

[8:42] on to Glacier View to manage enrollment increases projected within the Glacier View attendance

[8:48] area. The task force recommends waiver management at Glacier View beginning as early as 2425

[8:56] and commissioning boundary review committee in 2526 to recommend a boundary change between Glacier View

[9:04] and Farouche for implementation in the 26th 27th school year.

[9:15] For Emerald Ridge High School, at Emerald Ridge,

[9:18] the task force recommends waiver management at ERHS,

[9:22] beginning as early as the 24th 25th school year,

[9:26] and conversion of the classroom wing project areas

[9:31] to classroom space as early as the 26th 27th school year.

[9:36] And

[9:41] lastly, on the school-specific recommendations, we have Rogers High School.

[9:46] At Rogers, the task force recommends waiver management, beginning as early as the 24-25 school year.

[9:56] And the addition of up to three portable classrooms for the 25-26 school year.

[10:10] And moving on to general recommendations.

[10:12] The final two recommendations are not site-specific, rather general in nature.

[10:16] The first general recommendation is to continue the school capacity and utilization task force as a standing committee with a charter to provide continuous review and planning to make the most efficient use of existing sites and maximize educational opportunities for all students.

[10:37] It will consider updates to enrollment, demographic trends, and utilization and capacity of schools to maintain and update recommendations to the board.

[10:51] The scope of the updated charter includes a minimum of three meetings annually, a draft update to the charter is included in the report documents and is planned for the board's consideration for adoption at the upcoming June 17th board meeting.

[11:09] I'd be more than happy to take questions now or defer any questions and present a director of capital projects, Brady Martin, if you guys have a preference.

[11:19] Well, very thorough report. You answered most, most questions looking forward to talking more about this in the future. So thank you, and thank you to all on the task force.

[11:31] This looks like it is a huge project. So for all of you that are on this task force, thank you so much for doing this.

[11:37] All right.

[11:39] Ready.

[11:42] Thank you, Brian.

[11:48] So we are asking the board to consider commission and bond advisory committee to oversee and make recommendations to the board about past the possibility of implementing a 20.

[11:57] 25 bond program.

[11:59] The committee would be an advisory group to the board.

[12:02] The committee would be made up of the following core members.

[12:05] members.

[12:10] The court membership would include myself, director capital projects is chair, director

[12:14] of facilities and planning, nine community members representing regions 1, 2, and 3, reconstruction

[12:21] industry partners, three high school students representing regions 1, 2, and 3, 10 through

[12:28] 12th grade, three school principals elementary junior high and high school, two PTA council

[12:35] representatives, and two PEOPLE education association representatives.

[12:42] Ex officio members include assistant superintendent of operations and school support, executive

[12:49] director of business and support services, executive director of equity and elementary

[12:53] education, executive director of equity and secondary education, executive director of equity

[12:58] and special education, executive director of communications, director of instructional leadership,

[13:04] athletic health and fitness, find arts teacher and assistant director of

[13:10] transportation.

[13:29] The P yolves school district anticipates growth in the

[13:31] upcoming years. This calls for modernizing, replacing and expanding our

[13:35] facilities. With our current buildings showing signs of where and lacking

[13:39] program space is crucial to address these issues, to accommodate the growing

[13:44] student population. At the high school level there is a pressing need to increase

[13:49] the number of classrooms and enhance the program spaces along with core

[13:54] circulation areas due to ongoing growth, additional elementary school

[13:59] infrastructure is needed including the new elementary 24. We need to address

[14:05] our older elementary schools through replacement to ensure these facilities serve

[14:10] our students and population and community into the future with equitable teaching

[14:15] spaces and core support spaces.

[14:25] Should the board green light the bond package in 2025,

[14:28] several crucial steps must be taken for its effective administration. Among these is understanding

[14:33] the bonds financial implications, including its impact on tax rates alongside identifying the

[14:39] district's needs, estimating construction costs, reviewing the school construction assistant program

[14:44] funding, state match, fostering community engagement, and understanding the timeline for scheduling

[14:51] in the work. The bond advisory committee will play a pivotal role in the process providing

[14:56] recommendations to the board regarding proposed needs and scope of work.

[15:00] To address safety and security measures at each campus, accommodate the growing student population and align with the district's five strategic plan priorities. To inform their decisions, the bond advisory committee will be informed by the 2021 citizens facility advisory committee work completed utilizing their master plans as a foundation for addressing high school junior high and elementary needs. Additionally, the bond advisory committee will review the annual updated capital facility.

[15:29] facilities plan and the recent recommendations of the 2023 school capacity utilization task force report for an understanding of the district's demographics and interim recommendations for having students district

[15:48] We proposed establishing a bond advisory committee to collaborate with staff students in community and assessing the needs defined in the 2021 CFI report for each high school junior high and elementary school to outline a proposed scope of work to be recommended in a 2025 bond program to present to the board.

[16:09] subject to the board's discretion, we aim to form this committee and have it fully staffed by June 24th, 2024.

[16:17] It would be advantageous to convene at least one organizational meeting of the bond advisory committee by June 27th, 2024.

[16:27] The objective is to have a fully functional committee ready to commence work starting on September 12th, 2024.

[16:33] The committee's responsibilities will necessitate by monthly meetings lasting two to three hours each beginning on June 27th, 2024 and concluding on November 18th, 2024.

[16:52] Anyone interested in learning more about the school capacity utilization task force is invited to visit the task force website where the public can find meeting agendas meeting minutes and presentation slides for all meetings in addition.

[17:05] links to the most recent articles featured in the district's communications are maintained on this site.

[17:17] We plan to return to the board to ask for consideration to act on approving the school capacity utilization task force recommendation package as presented at the next school board meeting on June 17th, 2024.

[17:29] With that, I'll turn the time back over to vice president names for any questions or comments from the board.

[17:46] We have extensively been looking at this we do appreciate the work is a lot of moving parts in order to move the district forward. We look forward to recommendations. Thank you.

[17:54] All right. Thank you.

[17:55] That's all right.

[17:56] So.

Puyallup School District, WA meeting

Transcript