[0:01] Good evening everyone. Welcome to the Shannondoa City Council meeting for

[0:05] August 26, 2026. I'm going to call the role. Please

[0:12] answer. Uh Council Council Sol >> here.

[0:18] » Councilman Summerland >> here.

[0:21] » Councilman Pard here. >> Mayor Pro Brat

[0:25] » here. And Councilman Rob Robinson is excused

[0:30] with a uh mild medical issue. He just I just got a call from him 10 minutes ago.

[0:37] Wish him wish his quick recovery. All right. Uh we're going to stand up

[0:43] and say the pledge of allegiance followed by an invocation.

[0:50] I pledge algiance to the flag of the United States of America and to the

[0:56] republic for which it stands. One nation under God, indivisible, with liberty and

[1:03] justice for alliance

[1:09] to the Texas one state one and indivisible.

[1:16] » Thank you. Gospel summon. Would you lead us with an

[1:20] invocation?

[1:24] » Let's pray. >> Father God, we thank you so much for the

[1:28] opportunity to come before you [snorts] and to take care of our neighbors and to

[1:32] do what we can the best for our for our city and for our community. Be with us,

[1:37] Lord. Guide us. Be our primary partner in all that we do. Precious name of

[1:41] Jesus we pray. Amen. Amen.

[2:02] All right, we're going to move on to item number five, citizens forum.

[2:05] Citizens are invited to speak for three minutes on matters relating to city

[2:09] government that relate to agenda or non-aggenda items. Speakers are asked to

[2:14] approach the podium and give their name and address before sharing their

[2:17] comments. Uh

[2:20] think we have a pair of speakers we start off with. Uh Justin Woods and

[2:24] Steve Barry

[2:30] have a report for you.

[2:35] Thank you for the impact report. So we my name is Justin Woods and this is

[2:39] » I'm Steve Barry >> and we're here for with the Piney Woods

[2:42] Film Festival. Uh our inaugural year was was this past year. Uh Shannonoa helped

[2:46] out a lot in a number of different ways. We actually started about a year ago and

[2:51] I was going for grants and trying to grow grow it and uh with the help of

[2:54] Mayor Scott and and Shannonoa uh giving us letters of recommendations. We

[2:59] actually you know worked on trying to get these grants but we were able to put

[3:02] the the event on at Lonear College. Uh we partnered with them. Uh we had over

[3:07] 132 films from 20 different countries. Wow. We had a big initiative for uh

[3:12] student films. Uh Scott Faulk uh worked for uh he works for the Woodlands High

[3:18] School and um he was really big in contacted over 80 different high

[3:23] schools. We allowed high school students to enter for free because he wanted them

[3:26] to come. So almost half of uh of our entries were from high school students

[3:31] uh from around the world actually. But uh we did a lot with that. Um and then

[3:36] we had over 41 different um uh partners, community partners and sponsors and we

[3:41] want to grow that and um do that more this year. We wanted to say thank you

[3:45] for everything that Shandoa did to to help this event, you know, working with

[3:49] the city of Shandoa and Visit Shandoa. Um we we partnered with um like the the

[3:55] Crown Plaza and Amarina uh Supre and that that whole group uh donated a lot

[4:00] of stuff to help us uh help the event going really well. we and it was well

[4:04] attended and we want to grow that and do it again this year make it our you know

[4:08] annual event >> and and I just want to say you know

[4:11] you're a member of the economic development partnership and we got to

[4:14] sit into a meeting with them and they're always wondering how do we get these

[4:17] companies why are they all going to Plano and Frisco and all this other

[4:21] stuff and I know we're just a small part of it but having an international film

[4:26] festival you know when you put that it's one little piece of a puzzle um and

[4:31] that's what we are and what we can bring to this community. Uh so that when

[4:35] somebody shows them a company that there is, you know, something different, some

[4:40] foreign films from people from around the world, films from here and there

[4:44] plus locally. So or just one little piece of a puzzle, but we appreciate

[4:48] everything that you guys have done for us.

[4:51] » Thank you. >> And then we have a report for you.

[4:53] » Thank you. Thank you very much. >> Thank you very much.

[4:56] » Thanks. Good to see you. >> I love the name Pine.

[4:59] » Pinewood. >> Yeah.

[5:04] I'd be remiss if I didn't acknowledge the presence of our superintendent of

[5:08] CISD, Dr. Vincent. Welcome. Welcome to Shannondoa.

[5:14] » Thank you. These guys are wonderful. >> Thank you. Yes, we are.

[5:21] » All right. Next, uh Gary Henson.

[5:34] Good evening, gentlemen. [clears throat] >> I just want to ask uh a small question

[5:40] on an agenda item. Uh I out there I put down a couple things, but I think I made

[5:45] the wrong agenda choice, but let me just clarify. I really want a 78 agenda item

[5:52] that you've got listed there on the uh [clears throat]

[5:57] 180day uh

[6:01] » fund reserve >> reserve that we have. Yes. And uh the I

[6:06] think there's a discussion later about that whether it go to 90 or 120 or leave

[6:12] it at 180. And so my point is as I was looking at that and looking at the

[6:17] monthly uh financial statement that's given out in the in the agenda items uh

[6:25] it seems like that uh that reserve fund the current reserve fund is like 5,000

[6:32] 5,98,000. I think I'm pretty accurate there. And I

[6:38] just wanted to find out is that because we have

[6:43] uh not funded or not uh put into into the fund into the uh fund for 2526.

[6:52] Is that why that number is so small or why there is uh a difference between

[6:59] what we actually need which was 6,000 6,98,000?

[7:05] That's my question. So, I don't need an answer from you guys, but uh I would

[7:10] like an answer. >> You you may hear a response during our

[7:13] discussion. >> All right. [laughter]

[7:14] Great. >> Thank you, Mr. Hansen.

[7:20] » All right. There are no more speakers. Madam Secretary, that was it.

[7:26] » Yes, sir. >> All right.

[7:30] We're going to move on to item number six. presentation of a proclamation

[7:33] designating September 17th through the 23rd as Constitution Week.

[7:39] I'm going to read the proclamation. Um

[7:43] whereas September 17, 2026 marks the the 239th

[7:48] anniversary of the drafting of the Constitution of the United States of

[7:52] America by the Constitutional Convention. And whereas it is fitting

[7:57] and proper to accord official recognition to this magnificent document

[8:02] and its memorable anniversary and to the patriotic celebrations which

[8:07] will commemorate the occasion. And whereas public law 915

[8:12] guarantees the issuing of proclamation each year by the president of the United

[8:17] States of America designating September 17th through the 23rd as Constitution

[8:21] Week. Therefore, I John G. Escaro, mayor of the city of Shannondoa, Texas, do

[8:27] hereby proclaim the week of September 17th through 23rd as Constitution Week

[8:33] and ask our citizens to reaffirm the ideals of the framers of the

[8:37] Constitution uh had in in 1787 by vig vigilantly

[8:43] protecting the freedoms guaranteed. It is through this guardian of our

[8:49] liberties remembering that lost rights may never be regained. In witness hereof

[8:55] I have here to set up by my hand and cause the seal of the city of Shannidor,

[9:00] Texas to be affixed this 26th day of August 2026.

[9:05] We have uh four members of the Twin Creeks Chapter National Society, the

[9:10] Daughters of the American Revolution to accept this proclamation to us. Would

[9:14] you meet me there by the podium, please? And that'll be Miss Pat Keane, Miss

[9:21] Cherry Calendarer, Miss Judy Lano, and Miss Debbie Jackson.

[9:38] » Ladies, >> thank you.

[9:42] your signature. >> My signature fix.

[9:47] » Thank you very much.

[10:04] » Thank you. Thank you. [applause]

[10:25] All right, we're going to move on to item number seven,

[10:28] » discussion of possible action to approve the general fund reserve policy.

[10:34] » Mayor and council, you've seen your agenda pack. This is a um returning

[10:37] discussion item. um about the 180day uh well about the reserve policy with the

[10:44] 180day um requirement in that policy. Um back in March, I had presented a risk

[10:50] analysis um study that was done in accord in coordination with the GFOA

[10:55] best practice on that. And at that time, the risk analysis yielded that um an

[11:02] appropriate level of reserves would be between 60 and 100 I mean 90 and 120

[11:08] days or 26 to 35% of your operating budget. Um, I have put a little chart in

[11:14] there in the agenda form so you could see like with this upcoming budget

[11:18] approval what those dollar amounts would be at 90 days, 120 days, 180 days. Um,

[11:25] and what you'll see is the two lines that are highlighted in the same color

[11:29] as the column for the committed and then the unassigned reserve. Obviously, as

[11:34] you go from 90, you have more less committed but more unassigned. And then

[11:40] the trend will just continue as you add more days to um increase your committed

[11:46] and reduce your um unassigned. >> Can we can we get that up on on the

[11:51] screen, Kirby? >> Yes.

[11:59] » It's on PDF six, I believe.

[12:14] And just a little background. So GFOA's best practice suggests just as a minimum

[12:19] cities should have 60 days. Um but they do recognize that every city is unique

[12:24] and there's different risk profiles for every city. Um we are very commercially

[12:29] um sales tax revenue based. So that's our biggest volatility. Um, so when you

[12:34] looked at the study, it showed you kind of some of the rain events we've I mean

[12:39] serious weather events we've had, how that's affect our sales tax. I I focused

[12:43] a lot more on sales tax and that risk assessment because that is our bread and

[12:46] butter. So um as you see on the screen um the

[12:52] green column is 90, the yellow is 120 and then the orange um is 180. Um so

[12:58] with the if we approve the 2627 budget as presented in the agenda um the

[13:04] committ reserve for 90 days would be about 3.4 million 180 I mean 120 days

[13:09] would be 4.5 and 180 would be 6.8 eight. And to con to answer the question that

[13:18] was asked during the assistance forum, I had brought this um to fund the 2526

[13:24] budget at the I believe it was December 10th meeting. Um at that time, council

[13:30] wanted to explore if 180 days was necessary. So, we deferred and tabled

[13:36] that vote um to do to give me some time to look at that study, talk to GFOA,

[13:42] talk to our auditors, kind of establish a good policy going forward. Um I

[13:46] presented everything in March and then at that point we decided let's table it

[13:51] until the workshop and then we kind of had a more discussion at workshop and

[13:54] this is why it's here today. So, the amount that would have been required for

[13:59] the 25 26 year was about 6.2 2. Um, and it's about 276,000 that would have been

[14:06] added to that 180 reserve balance of 5.9. Um, but if you look at our monthly

[14:12] report, our committed reserve balance of 180 is that 5.9, but then on my

[14:17] unassigned, I have 3 million. So, we're even though it's hasn't been committed

[14:21] by vote, we have that coverage if that makes sense.

[14:28] So, so the to answer the specific question that was asked before about the

[14:32] » we just never formally voted. So, I did not assign those funds because we wanted

[14:36] to do more research before we actually made a commitment into the 100 for the

[14:41] 180day replenishment. >> Okay. But with our unassigned available

[14:46] cash that we have of 3 million on top of what we have committed as that 5.9 which

[14:51] was the 20 425 180 reserve we're still within policy.

[14:57] It just wasn't formally committed into that bucket if that makes sense.

[15:02] » Okay. Okay.

[15:07] » So I know uh Mr. Robinson, Council Member Robinson was um he kind of

[15:11] spearheaded this conversation and discussion. Um so I don't know if

[15:17] there's um any um opinion from anyone else if we want to look at 120 days

[15:23] versus 180 or if we want to look at 90. Um

[15:28] » where did uh as far as having discussion with our auditors and uh where did they

[15:34] fall on this as far as risk assessment? So if you look in the actual audit

[15:38] report, I believe it's in the management uh the MDA section of it um they re they

[15:45] just kind of say hey GFA recommends this minimum of 60 days and Lewis our um

[15:50] senior um management partner on our audit. Um he does a good job every year

[15:56] during the presentation explaining you guys are well above you're healthy. Um,

[16:00] so 180 is a very, we're overshooting, you know, to accomplish [clears throat]

[16:06] above and beyond. Um, but he, you know, so he does a good job explaining that

[16:12] we're good. Um, but we could do the GFA minimum of 60 if that, that's what they

[16:17] base their risk assess assessment on when they look at cities.

[16:21] » Before we go into more discussion, let's let's

[16:24] make a motion >> and then and then discuss the the motion

[16:27] that's made. Well, I I'd as far as choosing what uh

[16:32] for the general fund reserve, I would uh like to make a motion to accept 120

[16:39] days. >> And I second.

[16:41] » Okay, we have a motion by Councilman Slain

[16:50] for 120day reserve seconded by Councilman Pollen. All right,

[16:57] discussion. Let's continue the discussion here.

[17:01] » Any comments >> to um just as far as uh some of the

[17:05] obvious is and what would what's uh is going to be the difference uh currently

[17:14] if we uh go ahead and approve the 120 days. What um

[17:23] how much is I guess the difference of what we have? So, um, what's currently

[17:28] allocated, that 5.9 million, you would put back 1.4 back into your unassigned

[17:34] fund balance. >> Okay.

[17:36] » Mhm.

[17:42] » Well, I would not be in favor of going any lower than 120 at all. In fact, I'

[17:47] I'd like to take maybe 30 days off of it or whatever, but the motion is what it

[17:51] is. >> Okay.

[17:52] » It's just a discussion. >> Yeah. I was just keep it in increments

[17:55] of the same. understand and I'm just just where I'm at. I yeah,

[17:59] » you know, um >> we tend to use available cash in my

[18:03] opinion a little too freely around here to to approve the budget sometimes and

[18:08] and uh pay parody stuff that's like that and sometimes you have to. Okay. Um but

[18:15] as a policy going forward, that's just my opinion.

[18:20] » So um we typically use the unassigned fund balance for capital contri

[18:25] contributions and capital projects. Um, and you'll see that kind of on that

[18:29] summary sheet on each of the um, major funds have a summary and I kind of show

[18:34] how that all works out. Um, because technically you don't really want to if

[18:39] we had to match our income and revenues for capital that was needed, your your

[18:45] tax rate would be astronomical. Um, so that's why with like interest earnings

[18:51] and other we've we've had some land sales that always contributes back into

[18:56] your um general fund balance. Um, and we're pretty aggressive with some of our

[19:02] um interest revenue. Um, so >> that's what we typically try to do is

[19:07] use available cash just for those one-time non-recurring items which are

[19:11] going to be your capital projects and capital asset purchase contributions.

[19:16] So, >> and special projects like things that

[19:20] would not reoccur year after year >> even though the auditors say 30 for 35

[19:26] days is adequate. I don't think that at all. You know,

[19:28] » I think for just >> Yeah. And we saw that with that reserve

[19:31] analysis. We saw with our industry I mean our profile that would not be the

[19:37] best policy. I believe I think the 120s you know it's fine. We've seen, you

[19:42] know, um, even during major storm events, Barrel, Harvey, when we didn't

[19:46] have any business going on for a week, we still rebounded pretty well. Um, even

[19:51] during COVID, we didn't have a huge we we did not meet our sales tax revenue

[19:56] target, but we were only short, I believe, about 500,000, which is pretty

[20:00] good. >> And we and our expenditures had reduced,

[20:04] so we were and we had a lot more build and permit revenue that we did not

[20:07] anticipate. So, it helped offset everything

[20:09] » that year. So,

[20:14] » any additional discussion on this? >> 120 is the sweet spot.

[20:24] All right. If there's no further discussion,

[20:28] uh let's put it to a vote. The motion is uh

[20:33] to lower it to 120 uh by Council Summerland and seconded by Councilman

[20:38] Pard. All in favor say I. >> I.

[20:41] » I. >> Opposed.

[20:44] Motion carries.

[20:49] » All right. Item number eight, final report and

[20:54] public hearing regarding the 2026 2027 fiscal year operating and capital

[20:59] budget.

[21:03] So, I'm going to provide a final report just prior to the public hearing to open

[21:07] in on this agenda item. Sure. >> So, um the the proposed budget that's

[21:12] proposed in this agenda packet um does include the pay parody that was

[21:16] presented at the council workshop >> um and also includes um the 1849 no new

[21:22] revenue rate. um we were able to um find some um salary publishing um corrections

[21:29] and we can balance the budget with the NNR. So um that is the budget that's

[21:36] presented in front of you today. The other minor changes um that were

[21:40] proposed during budget workshop just for transparency. Um not much in the general

[21:44] fund other than police pay parity year two which was significantly scaled back

[21:47] from the original presentation we did last year um based on kind of what we

[21:52] were looking at. Um the CBB fund which is our other major fund. We did add that

[21:59] requested staff position for a potential sales position. So, that's added in

[22:03] there as well as conferences for the newly created tourism advisory board.

[22:08] And um there's some projects for a potential CVB center buildout as well.

[22:14] Um and then in water sewer, the main changes there were the staff requested

[22:20] um additional operator position for the water plants and uh wells. And then

[22:26] other than that, there wasn't a whole lot of change. Um and then all the

[22:31] capital as well. that was discussed.

[22:34] » All right. Okay. We're going to open up the public

[22:39] hearing on this item at uh 6:23.

[22:46] Is there anyone here uh who would like to make a comment on this uh agenda

[22:52] item?

[22:57] Okay. Nobody is here to speak on this agenda item. So, we're going to

[23:04] close the public hearing at 6:24.

[23:14] Item number nine, discussion and possible action to adopt the following

[23:17] ordinance. An ordinance of the city of Shannidoa, Texas, adopting an

[23:21] operational capital budget for the fiscal year 2026 2027.

[23:28] I get a motion.

[23:37] » Now, what what uh the proposed it was the the one that was published?

[23:45] » Yes. The one that's online that's in this that's linked in this agenda pack.

[23:48] It has the 1849 and then the pay parity included into it and all the capital

[23:52] allocated. >> Okay.

[23:53] » Mhm. So that that particular uh Okay. All right. Do I can I get a

[24:01] motion? >> So moved, Mr. Mayor, to approve.

[24:04] » Second. >> Well, a motion to approve by uh Prom

[24:07] Brought, seconded by Councilman Pard. Discussion

[24:14] » uh on the uh the new NNR and I'm still learning all of this. the

[24:23] [clears throat] >> can we one of my biggest worries came up

[24:28] um in the discussion

[24:32] or the consideration of this when I was doing research and the one of the

[24:38] greatest fears or wakeup calls I got was getting on council and realizing how

[24:45] many trips uh I've made to Austin in the first year and how things that they do

[24:51] affect does. >> Yes.

[24:53] » And um in this particular uh setting as a

[24:59] business owner, what the the HB9 >> uh that was implemented uh from the

[25:07] state uh was fantastic for business owners.

[25:11] » Uh it did uh introduce uh some variances in our tax

[25:18] » Yes. >> base. So can you elaborate on that?

[25:20] » Yes. So, um, House Bill 9 was approved in the last legislation, the 89th. Um,

[25:26] and it basically raises the BI per business personal property, it's like a

[25:32] tongue twister, um, tax exemption from 2500 to 125,000. There was also some

[25:38] other little rules in there change that, >> you know, you can use multiple

[25:42] locations, get are treated individually, stuff like that. So, it helps out

[25:46] business owners. It's great for small businesses, but it also can be used by

[25:50] corporations as well. Um, so they can basically what um business personal

[25:55] property is, it's basically equipment and inventory. That's the easiest way to

[25:58] explain it. Um, so inventory they hold on hand, they're supposed to pay

[26:02] property tax on and also inventory. Um, I mean inventory and equipment. So

[26:07] fixtures, everything. It's all kind of considered into that. Um so that house

[26:12] bill got approved in the 89th and then went to the November election because it

[26:17] was a constitutional amendment. Um it was voted in by the voters whoever voted

[26:21] in that election. Um and then it went into effect January 1 of this year. So

[26:25] what that does is that it increases basically what businesses can now exempt

[26:30] from their property tax bill. Um so our hit as a city was about 33 million from

[26:36] our total valuation. um which equates to about 30,000 of revenue that we would

[26:41] have brought in this year. So when the tax assessor takes that off, when you

[26:46] look at the worksheet, she has to take that off as a loss to the city um from

[26:50] last year. So it brought down our appraisal value, you know, our net down.

[26:55] So what tax rate law says is that your no new revenue rate has to bring in the

[27:01] same revenue that you brought in last year. M

[27:03] » so when you take out some valuation unfortunately to make it up the tax rate

[27:08] does have to add some to it and cuz typically you'll see the tax rate go

[27:13] down like so we had 1821 so I was I thought we were our N&R was going to be

[27:17] closer to like 1818 you know I was I was already preparing for that

[27:22] » um but because of that house bill loss it didn't put the NNR to 1849 also when

[27:28] they calculate the no new no new revenue rate the NNR it doesn't take in new

[27:33] improvement. So, um, whatever was on the books as of January 1 last year, that's

[27:38] what's using that calculation. Um, and it accounts for, you know, some

[27:42] increases to the those existing properties. Um, but like, um, wood loss

[27:48] might be a good one. They probably they're not all shelled out yet, so they

[27:54] weren't on that calculation, do you? So yeah, we have some new property that

[27:58] hasn't caught up in time as well because it's as of what the property is as of

[28:02] January 1. >> Um so we're kind of in a weird little

[28:05] limbo period, but next year it should start balancing back out because you now

[28:08] have a new benchmark. >> And that increase was what over 40,000%.

[28:13] Oh, it was like 4,000% or something from the So, and historically that the

[28:18] original um um exemption was $500 and that was introduced in 1996

[28:25] » and then in 2022 they amended it to be 2500. And so from just four years it

[28:30] went up like 4,000%. >> It's crazy.

[28:34] And and the hit that again the hit that the city took on on that revenue is was

[28:39] what? >> It it would equate out to be about

[28:41] 30,000 >> about 30,000.

[28:43] » Okay. >> With the tax rate. Yeah.

[28:47] » So unfortunately it is good for small businesses and that's you know but it

[28:52] does >> it is it is

[28:54] » it will hurt you know and we're a small city so I can only imagine what larger

[28:58] cities are starting to see on this as well. So

[29:02] » yeah,

[29:05] » any further discussion on this item?

[29:10] » If not, we're going to vote on it. Uh all in favor say I.

[29:16] » I. >> Opposed.

[29:19] Motion carries.

[29:25] Going

[29:35] to move on to item number 11. Public hearing regarding the 2026

[29:40] advalorum tax rate. Going to open up the public hearing at

[29:45] 6:30 p.m. >> 10. Did Did we do 10?

[29:49] » I think we just budget. >> Wait a second.

[29:52] » Oh, I'm sorry. >> It's a discussion item. Yeah. Okay. I'm

[29:56] sorry. Discussion. Uh item number 10, discussion regarding the proposed

[30:00] advalorum advalorum rate. >> Hearing council, we kind of touched most

[30:06] of the the high points in the last agenda item, but um

[30:08] » that's why I jumped. >> Yeah. Per truth and taxation laws. I do

[30:12] because we had set the proposed rate at 1911, I had to put that in the agenda

[30:18] pack as 1911 even though we were able to balance the budget at the new the NNR

[30:23] rate of 1849. So, um, I've taped on your monitor. So, the new, um, if you want

[30:31] to, um, approve the but I mean improve the tax rate at 1849, the debt service

[30:37] rate would stay the same at 102 per 100, but the M, the maintenance operation

[30:43] would go to 0.0847. So, that would be the only change when

[30:49] we do the vote.

[30:56] Okay. Any any discussion about this? >> Um the difference as far as uh impact to

[31:04] the citizens property. Um what is that considered on the homesteads?

[31:11] » So when I I kind of looked at the average homestead value for um our

[31:15] biggest neighborhood is the valley obviously they're I think they have

[31:18] about 510 homes. Um they're the largest by far. So, I kind of used them as my um

[31:24] and they when I did the rate differential, it was about $8 for the

[31:29] whole year between what they would pay at the 1821 with the instead of the

[31:33] 1849. >> Okay.

[31:35] » Cuz it's the increase is only 0.0028. It's it's less than a penny per 100.

[31:42] » Got it. >> Yeah.

[31:45] » And that's what the average >> for more like the valley. Obviously,

[31:49] some of the other neighborhoods like Park 8, they're larger homes. They have

[31:52] higher valuation. So, you would just have to equate whatever that percentage

[31:56] increase was across kind of, >> right?

[31:59] » So, the Valley uh resident would probably get about $8 a year,

[32:04] » and that's a new quick rough estimate, but that's about what it looked like

[32:09] when I did it. Yeah. Per year.

[32:15] » All right. with the difference if we went with the

[32:18] if we remained with 1821 or if we went with 1849.

[32:22] » Yeah.

[32:26] » Any more discussion?

[32:30] » Uh if not >> Oh, also let me just um so if we go with

[32:33] NR, we don't have to say that lovely statement that is in that bold on those

[32:39] next agenda items that if you go above the N&R, you have to say that says it's

[32:44] an effective tax increase. You won't have to say that statement,

[32:47] » right? >> So, you just have to make the vote with

[32:49] that the rate. >> Okay.

[32:53] Okay. Now, we're going to move on to item 11. We're going to open up the pu

[32:58] uh public hearing at 6:33. Is there anyone here who wants to

[33:04] comment on this item?

[33:11] Having no one here to discuss this item at the public hearing, we're going to

[33:14] close it at 6:33.

[33:20] Going to move on to item 12, discussion of possible action to adopt and set by

[33:25] order resolution the 2026 advalor tax rate for maintenance and operations

[33:33] at uh 0.0909 0909

[33:40] per 100. >> That's based on the 1911.

[33:42] » That's based on the 1911. So the motion would be

[33:46] » so the one the 1849 >> uh

[33:52] » 0847 >> which is a

[33:54] » 08 >> 0847

[33:56] » 0847 per 100 from M and interest and think in debt service at uh one2 per 100

[34:06] » that yeah >> is that correct?

[34:10] » Can I get a motion on that? as soon as stated

[34:15] » actually.

[34:19] » Well, it's hard with that motion. We've got another line item for

[34:22] » Yes, I think you just for the [laughter] just for the 0847.

[34:28] » That's correct. >> Okay, let's let's clarify that.

[34:34] » Is your motion for the >> My motion is for the 0. Is it the 084747

[34:40] » maintenance and operations? >> Okay.

[34:43] » For the maintenance and operations journal.

[34:45] » You have a motion uh by Councilman Summerland.

[34:48] » Second >> and seconded by Pro Tim Brock.

[34:55] Any discussion?

[35:00] If not, all in favor say I. I. I. >> Opposed.

[35:05] Motion carries. Okay, we're going to move to the second

[35:10] part. Discussion of possible action to adopt and set by order resolution uh the

[35:16] 2026 advocate for interest and syncing at 0.102

[35:22] per 100. May I get a motion?

[35:25] » So moved. >> We have motion second approved by prom

[35:31] brought seconded by councilman pard. Any discussion?

[35:38] If not, all in favor say I. >> I.

[35:40] » I. >> Opposed.

[35:42] Motion carries.

[35:46] All right, we're going to move on to item number

[35:49] 14, discussion and possible action regarding

[35:53] changes to the civic club bylaws.

[36:00] Mayor and Council, city staff has been uh working on making

[36:06] some modifications to the Civic Club bylaws uh in conjunction with our city

[36:12] attorney. Um the the goal here is to um one was to make some updates because

[36:20] the bylaws um needed some some [clears throat] changes that had been

[36:24] touched in quite a while. Um, and one of the other goals was to to help put in

[36:29] some safeties for the civic club to further separate them, you know,

[36:34] apologize in advance, from city council in in a good way. Um, so that they can

[36:40] plan events, plan great uh activities for the community but not be subject to

[36:45] the Texas Open Meeting Act. Um, and the the city attorney really helped to

[36:51] clarify a lot of that language that was in the the old bylaws

[36:55] uh to and to change that language uh to just help further separate uh the civic

[37:02] club as its own uh as its own entity so that they can they can function to plan

[37:09] those events. We we didn't really want our our

[37:13] volunteer army there worrying about getting in trouble with the law for

[37:18] discussing whether to have you know hot dogs or hamburgers outside of an of a a

[37:23] civic club meeting. Um so you will see in the agenda pack um there is a draft

[37:32] of of the bylaws and that includes every suggested change by city staff and the

[37:38] city attorney. Uh, and also in there just so you could see it is a red line

[37:45] and and actually a blue line version showing the proposed changes.

[37:51] So, we're happy to answer any questions that you may have about this. Uh, I will

[37:57] I will say that this was presented to the civic club. I know a couple of you

[38:03] were in attendance there and the civic club uh didn't have any concerns about

[38:09] it. Got the president there as well. And we got a thumbs up from the civic club.

[38:17] All right.

[38:22] We have a motion. >> Make a motion to approve.

[38:25] We have a motion to approve. Second changes to the civic club bylaws by

[38:30] Councilman P. Seconded by some.

[38:37] » Any discussion?

[38:42] I don't think we've ever updated these and they needed to be updated. The uh we

[38:49] would like to have guidelines. Nobody wants to uh uh go against what the rules

[38:54] should be and having them written down and us all understanding it was is a big

[38:58] help. Everyone agreed in the club. Yeah, I was there for the meeting and uh

[39:04] and I can attest to the concurrence from all the attendees of the civic club

[39:09] meeting to to this. Uh there was a a little push back, but I think that was

[39:15] resolved uh before the meeting ended. So any additional discussion?

[39:24] All in favor say I. I. I. >> Opposed?

[39:28] Motion carries. Item 15, discussion and possible action

[39:34] to cast the city's vote for a nominee to serve on the Montgomery County Emergency

[39:39] Communications District Board. Now, this is something that uh we we um whenever

[39:45] there's a vacancy, the city is asked to to uh uh cast a vote. And there is a

[39:52] vacancy on that on that uh on the board of managers of the uh Montgomery County

[39:57] Emergency Communications District. And one of the nominees uh is our own Sam

[40:03] Mason and uh

[40:07] uh another one is Paul Sims and David Young. So we need to cast a collective

[40:12] vote. Let me guess when you guys are going to vote.

[40:16] » I'm for Sam. [laughter]

[40:20] Um, uh, Sam, if if you have, you know, if you're okay with that and, uh, with

[40:25] us nominating you for this, um, are you willing to accept that?

[40:31] » Absolutely. >> Okay. All right.

[40:35] So, um, >> the motion is to cast the ballot for S.

[40:38] » Yeah. So, uh, can I get a motion? >> So, move.

[40:43] » Okay. >> Second.

[40:44] » We have a motion to cast that ballot and to let uh, Mr. Masel Haron Sam Mason to

[40:52] represent uh the county emergency communication board by Councilman Brat

[40:58] and seconded by Councilman Summerland.

[41:04] Any discussion? All in favor say I.

[41:08] » I. >> Opposed? Motion carries.

[41:13] Item 16, discussion and possible action regarding

[41:18] a partnership agreement with Conro Independent School District, CISD, and

[41:22] the Shenondoa Visitors Bureau. >> Mayor, I will take that one. Um, this is

[41:28] a an item that has to go before a recommendation and also vote. We have a

[41:37] partnership with CISD uh with the natiatorum with the football

[41:42] field that lies within our city limits. And so this is a budgeted item already

[41:47] and the uh visitors bureau budget. And we were able to look at this budget and

[41:53] I mean look at this agreement and make a few changes to it. And one of the

[41:58] changes that we were able to negotiate with CISD was um use of the parking lot

[42:04] for events for the CVB to host possible events throughout the year. So we don't

[42:11] know what those events are yet, but uh it just this does open up the

[42:15] opportunity to coordinate uh with CISD to use the parking lot for uh festivals

[42:21] or whatever event we would uh want to coordinate with the uh school district.

[42:26] Now, we do have to coordinate with the school district to make sure it does not

[42:29] conflict with any of the uh school programming that goes along there, but

[42:33] this is a good first step and uh and building that partnership and

[42:38] relationship. And you met Dr. Vincent here this a this evening and he is uh

[42:43] very much willing to work with the city in any way to uh help promote uh the CVB

[42:49] and also promote the stadium. So, happy to answer any questions you may have.

[42:54] Uh, now I want to thank John Maynner as well. He was in those discussions as

[42:58] well helping us renegotiate that. >> Well, Sam, we've talked about this for

[43:03] many years and objected to the cost basically, but I see the advantages

[43:11] exceed that now. So, it's probably a good idea right now.

[43:16] » Yeah. I'm sorry. >> It's a very positive step for the city

[43:20] of Shannondoa. uh getting a a closer relationship which this brings us a lot

[43:24] closer than we've ever been with CISD with the superintendent the new

[43:28] superintendent that uh really uh appears to like and and support the city of

[43:34] Shannondoa. This is a really positive step. I think it's just like a small

[43:39] step. I'm hoping that next year we will even expand this contract to be even

[43:43] much more uh uh um more of a promotional thing for our city. It's really good for

[43:50] the city.

[43:52] on the um as far as a due diligence thing on this the I noticed that I guess

[43:58] it's a automatic reup on this as stated in the agreement.

[44:05] » Absolutely. >> Okay. And I guess my question is before

[44:09] that actually goes into effect. Um just to it already sounds like well you've

[44:16] already considered some different things that it's going to be a tremendous

[44:20] benefit to the city and being able to do some things there. Uh but to have us uh

[44:26] near this time of year when before it gets renewed is to come back and uh

[44:32] present to the city uh different things that occurred for the city and the in

[44:37] showing the benefit uh attaching that value. But I think it's a great idea.

[44:44] » Can I get a motion? >> Make a motion. Oh, he does. All right,

[44:48] we have a motion uh to approve by Councilman Srell

[44:54] » and seconded >> and seconded by

[44:56] » Syn.

[45:01] You're going to have to change your name.

[45:02] » Yeah, you're unlucky. [laughter] It's too late.

[45:08] » One of them talkers. >> Oh yeah, [laughter] that's right.

[45:15] » Okay. >> All right. Any additional discussion? I

[45:18] think this is a great idea. I think uh it's a change from from the last couple

[45:23] of years. It's a it's a breath of fresh air to have this uh this agreement with

[45:30] CISD. Um all right. All in favor say I.

[45:34] » I. I. >> Opposed? Motion carries.

[45:39] Item 17, discussion and possible action regarding the updated water conservation

[45:44] plan. >> Mayor and council, this is the new water

[45:48] conservation plan for the city. We need to update this to the Texas Water

[45:52] Development Board every 5 years. Um, basically the the plan is a description

[45:58] of our wastewater treatment plan and water system for the city. Changes every

[46:02] year for new water plants, new additions to our system. So, it needs to be

[46:06] updated. uh that helps would also part of the plan is also helps public

[46:13] education as well accountability for the city on our goals and targets and also

[46:19] provides them with a schedule on those goals. Um and the most important u

[46:25] [clears throat] part of this uh plan, it helps the city be eligible for loans and

[46:30] grants in the future. Um, thanks to this conservation plan, we were able to get

[46:35] the loan for the wastewater treatment plan, for example. So, it's critical

[46:39] that we approve this plan right now. >> Okay.

[46:44] Can I get a motion? >> So moved.

[46:47] » A motion to approve by Councilman Summerland.

[46:50] » Second, >> and seconded by Council Sro.

[46:57] Any additional discussion? If not, all in favor say I.

[47:02] » I. >> I.

[47:03] » Opposed. >> Motion carries.

[47:07] » Item 18, discussion of possible action regarding members of the impact fee

[47:11] committee. >> Mayor [clears throat] and council. Uh,

[47:15] in October of 2020, the city adopted its first impact fee. And uh, some of you

[47:21] were on council, some weren't. So, I'll go over a really quick history of of

[47:25] what impact fees are about uh, before I go into this item.

[47:30] So impact fees are specific to our enterprise fund. That's our water and

[47:34] sewer. And what they essentially do is they are a fee for new development that

[47:40] comes into the city. And it basically lets the city collect right up front

[47:46] some of the impacts, the cost of those impacts that new development is going to

[47:52] have on our water system and our sewer system. Now, this kind of spreads that

[47:58] cost out because just adding one business doesn't necessarily mean you

[48:02] need to upsize your lift station, but you get two or three on that same run.

[48:06] Now, you need to do an upsizing. Well, this allows the city to collect money

[48:11] from those who are impacting the system and causing those capital projects so

[48:15] that as they come about, you can afford to pay for them. And that keeps the cost

[48:21] from away from your current customers and they're not paying for the expansion

[48:26] of of the new guy as it were. So impact fees are very important to the city.

[48:31] They help us save a significant amount of money.

[48:35] Now in the end of 2025, the state changed some of the rules

[48:41] surrounding the collection of impact fees.

[48:45] In the past, uh there was a requirement for a committee to review two things on

[48:52] the impact fee study. That's the land use assumptions. Basically, what do we

[48:57] think our raw land is going to turn into and our capital improvement plan for

[49:03] water and sewer projects. Now, in the past, the planning and zoning commission

[49:07] could act as that committee. That's not allowed anymore. So staff needed to

[49:13] organize a new committee so that this new committee which has a representative

[49:18] body of those affected by impact fees can have say in the the land use

[49:24] assumptions and then second the capital improvement plan.

[49:28] So staff has reached out to five individuals

[49:33] uh and those five people and some of them are here today uh have graciously

[49:38] volunteered uh to spend their time reviewing these two items and making

[49:44] either a recommendation to keep things as they are as far as our land use

[49:49] assumptions or maybe there's been some changes and there's a recommended change

[49:54] that would come back to city council. So the group that has collected meets

[50:01] all of the requirements by the state and I'm going to go ahead and name the

[50:07] five individuals here off of the agenda. So these are the individuals willing to

[50:13] serve. Uh first is Alex Warmath who's here today. U Bill Smith, Jennifer

[50:20] Breedlove, Juan Pablo PZ who's here as well and Patricia Bell. most people know

[50:28] as Pat and she's here as well. Um so their their goal is the same. It hasn't

[50:34] changed as when planning and zoning did this. Um they have the same goal. Um but

[50:39] they're going to help represent the people who are in ETJ in new development

[50:44] and those who are in real estate uh as well as some some residents. So staff's

[50:51] recommendation is to pro is to approve the presented committee members uh to

[50:56] replace the existing use of the planning zoning commission.

[51:02] » Thank you. Make a motion to approve >> five of these people.

[51:09] We have a motion to approve uh sec uh by counciloman, seconded by prom brought

[51:17] » to to approve the uh the members as stated for the uh impact fee committee.

[51:24] Any discussion? >> Just excited.

[51:29] » I keep talking over >> that's okay. You're

[51:32] [clears throat] >> didn't uh didn't this uh process

[51:36] originate from the guy that presented it here. So,

[51:42] » yes, this is something I learned about um five almost six years ago at a a TML

[51:48] conference and thought this would be a huge huge benefit for the city of

[51:52] Shannidoa. >> Yeah. Thanks for bringing that back from

[51:55] a TML conference. >> Absolutely.

[52:00] » Any more comments? >> If not, all in favor say I. I.

[52:04] » I. >> Opposed?

[52:07] Motion carries. Gentlemen, thank you. Thank you for volunteering your time

[52:13] and welcome to Shannondoa committees.

[52:19] Part of part of the works of Shannondoa city.

[52:23] » The family. There you go. Welcome to the Shannondoa family. All right.

[52:26] » Thank you. >> All right. Item number 19, city club

[52:31] updates. >> Good evening, mayor and council. Uh,

[52:35] first of all, thank you for doing all the updates to the bylaws. We very much

[52:39] appreciate not having any hassles with our hamburgers and hot dogs. [laughter]

[52:45] It's amazing. Plus, I I like I don't have enough time to do another like to

[52:50] like to type training to go with it. So, anyways, on to the fun. Uh, so our first

[52:57] event coming up is going to be on October the 5th. It's actually not our

[53:02] event per se. just be there for National Night Out hosted by our Shannidoa police

[53:06] at the uh city park. We'll have a booth there and um supporting them as always.

[53:12] Uh the it's actually the I guess the week and a half later. Uh we have two

[53:19] events again because we didn't have enough stuff to do on a October 17th in

[53:24] the middle of the fall. Uh so the first one is we have our fall uh garage sale

[53:29] that'll be happening on October 17th from 8 in the morning until 12. We'll be

[53:34] putting the signs out uh that night before. Uh we'll be I'll be getting with

[53:38] Kirby to get the signups uh set up. So people should be able to start signing

[53:41] up here uh the first part of September uh for that. And that just helps for the

[53:47] people that are participating uh to have signage on the ends of the streets to

[53:51] know where for as people come into the area that they can uh know where they

[53:55] can go to for great sales. Uh and then later that day, we will do be doing our

[54:01] fall into fun event. Uh that will start at 5:00 p.m. and run to 7. So it is an

[54:07] hour earlier than last year. Uh but that is hopefully to give everybody a little

[54:11] more uh daylight time uh during the activity. Uh and so that'll also be at

[54:17] the city park as well. Uh and then I will invite folks, our next meeting is

[54:22] September the 8th. It's always that second Tuesday uh of the month at 5:00

[54:28] p.m. right here in the executive uh boardroom back here. And anyone in the

[54:32] city is welcome to come attend. Any questions?

[54:38] » Thank you. All right. Thanks, Charlie. >> Thanks, Charlie.

[54:42] [clears throat] >> Item 20, city administrative updates.

[54:47] » Thank you, mayor. Um, council, I have a couple of items tonight. Wanted to

[54:52] remind you that we are about to start our HVAC project here at city hall. So,

[54:57] we will be playing musical offices for the next several months. And so we will

[55:02] have signage up and we will push that information out on uh potential

[55:06] movements of where different uh departments will be moving temporarily

[55:12] uh so that the public will know and then also you will know as well. So we're

[55:16] happy to get that project underway. Also wanted to give you an update on the AMI

[55:22] uh project, the water meter project through Amaresco. They have already

[55:25] deployed this week and have started that project as well. So, you will see them

[55:29] throughout the city uh doing water meter change outs. And uh one more item just

[55:35] uh for event purposes uh the the veterans uh uh

[55:42] the veterans uh event that will be in November uh for the veteran wall. If you

[55:47] want to have somebody that wants to have something put on the wall, we need those

[55:50] applications in by this Friday. and that has been pushed out through our constant

[55:55] contact uh notifications as well. And so we need to

[56:00] get those applications in so we have enough time to get that over to the

[56:04] folks that build that into the wall. So happy to have answer any questions you

[56:08] may have. >> And what's the date for the uh for the

[56:11] event at uh Veterans Point at Vision Park? We are uh scheduling that for

[56:17] November 10th, which is the day before uh Veterans Day because Veterans Day we

[56:22] will be at TML in San Antonio, right? >> So, we're looking at we'll be pushing

[56:27] that out as well for advertisement. >> So, yeah, we're asking all veterans to

[56:32] please attend. It's uh it's it's an event that uh we we hit we started a

[56:38] year ago two years ago Kirby two years ago and we will continue to have so we

[56:45] we encourage all veterans of Shannondoa or any veteran Tamina uh Woodlands

[56:52] anybody who wants to come please come to uh Veterans Point at Vision Park.

[56:59] Thank you. All right, we're going to move on to

[57:02] item 21, council inquiry.

[57:10] » Now, just a note on the uh speed indicator uh coming into Shannondoa.

[57:18] I've gotten great feedback as far as residents living over there that they've

[57:23] noticed u an impact on cars entering in and not continuing to speak like they

[57:31] were. So >> that's great news to hear. Yeah.

[57:34] » Yeah. >> We we did have a few bugs we had to work

[57:38] out of it. It was it [clears throat] was picking up on the data. It was picking

[57:42] up research for us. So we had to adjust. >> Oh wow. It was picking up.

[57:46] » It was picking up research for us. So we were getting some conflicting data. So

[57:50] we had >> shortened the wave perform on it.

[57:52] » Yeah. Make some adjustments. >> Got it.

[57:55] » Well, all I know is uh even since it was even picking up uh research uh it's

[58:00] slowing them down coming in. >> So

[58:06] follow >> uh a status update please on Tina water

[58:12] project.

[58:15] So the west area of the of the Tina project is basically basically complete.

[58:21] They're just doing plumbing connections. The northeast is complete. Also the

[58:26] plumbing connections are standing. The big remaining items is really the the

[58:31] elevator storage tank. Um got the latest this afternoon actually from the project

[58:37] manager. They're still looking to finish by the end of October. That's what

[58:40] they're telling me on on the elevator storage tank. Um,

[58:45] uh, obviously it can change with weather delays, but that's what they're shooting

[58:48] for. U as far as the plumbing, it be around the same time when they're done.

[58:54] » Good. So, you're going to have a real big, beautiful tank that everyone can

[58:58] see for 20 miles away that says Tamina. Welcome to Tamina.

[59:02] » Yes, sir. That's the goal and that's been the dream all along. Yes, sir.

[59:06] » Great. >> That's awesome.

[59:07] » Good work. Thank you. Uh, speaking of good work, I'd like to commend the the

[59:12] staff uh for tightening up your expenses uh especially the police department. Uh,

[59:17] you really tightened expenses a lot to uh to accomplish what we need to do, but

[59:25] still not cut to the bone to where it hurts the city and the department. But

[59:29] all departments did do that. all departments uh took a fine tooth comb

[59:33] through the budgets to to hold expenses down and is very much appreciated by the

[59:38] C city. What's important about that is that we're able to do it and still be

[59:44] able to give the premium services that Shannondoa is known for. We're a premium

[59:48] city. We do premium things for our citizens, our residents, and for the

[59:53] community. And uh this budget allows us to do it. But all of y'all worked hard

[59:57] on it. uh and it's very much appreciated by everybody. Um

[1:00:03] the last thing that I had is really it's a call out to uh a couple of people uh

[1:00:09] that are in this room. One is Courtney uh who designed or came up with an idea

[1:00:16] a couple of years ago of having a cartoon character or a fun person uh uh

[1:00:24] that would go around and promote our city perhaps in in a uniform or a

[1:00:29] costume or whatever. And uh she got together with some other creative people

[1:00:34] here. Lisa who just left uh had a lot of input into it but but primarily the

[1:00:40] driver behind what we're seeing now in the promotion of our city is uh Piney

[1:00:45] the of Piney the pine tree is is uh Kirby Kirby uh is really great with AI

[1:00:55] and she's put together flyers she's put together promotions online uh she's in

[1:01:01] our newsletters she's doing a lot of things to promote ote our city to make

[1:01:05] to to break down the things that we're doing in simple form so that everyone

[1:01:10] can understand and see what all the city is doing. It's just incredible uh amount

[1:01:15] of of beautiful work. Um I think we're going to be seeing a lot more of Piney

[1:01:20] the Piney the pine tree in the future. You I think you've seen it the last two

[1:01:24] months and it's going to grow even more. But uh all all three of you ladies,

[1:01:29] thank you very very much for your hard work on that. the city needed something

[1:01:32] like this and it's it's making it real fun. Thank you very much.

[1:01:38] » Yes, it's inde Thank you. KBY, can you leave that up for just for one second?

[1:01:44] Yeah, that's an example there for for those [clears throat] here here at uh at

[1:01:49] the council and those who are watching on YouTube of what uh what Councilman

[1:01:54] Pard is talking about simplifying understanding how the city works. In

[1:02:00] this case, uh what we see here is the the budget, how the budget breaks down

[1:02:04] for every every resident. Uh and I think I agree with you. This is a great idea

[1:02:09] that provided in, you know, vital information for people who un to

[1:02:14] understand what it is that we're discussing here where we meet, you know,

[1:02:18] twice a month. Uh I think it's it's a great idea. Again, I I echo Council

[1:02:24] Pard's comments. Thank you, ladies. I don't have anything else to add. We

[1:02:31] are going to move to executive session.

[1:02:37] Uh we're going to recess this meeting and go to executive session. According

[1:02:41] to Texas Open Meetings Act, chapter 551 of Texas Government Code, Verest Texas

[1:02:46] Codes annotated in accordance with the authority container of the Texas

[1:02:50] Government Code as follows. Section 551.087

[1:02:54] 087 deliberation regarding economic development negotiations and section

[1:02:59] 551.074 personnel matters. It is now 7:03 and

[1:03:05] we're going to uh recess

[1:33:18] tomorrow morning. I say morning, it'll probably be

[1:33:22] » I'll want to go by probably get out by

[1:33:28] one more thing. That's okay.

[1:33:32] » Can we go by? >> All right. We're going to reconvene next

[1:33:36] couple days >> the uh council meeting at 6:33

[1:33:42] I'm sorry 7 7:33 p.m.

[1:33:50] No. Uh can I get a motion?

[1:33:54] » Yes, mayor. I I move that we hire Rob Iser as government affairs le li le li

[1:34:00] le li le li le li le li le li le li le li le li le li le li le li le li le li

[1:34:00] le li le li le li le li le li leazison for the city of Shannondoa

[1:34:04] » seconded

[1:34:07] we have a motion to hire uh a uh government liaison for Shannon Uh

[1:34:16] Rob I motion is made by Councilman Pard seconded by

[1:34:22] councilman sro Any

[1:34:28] discussion? If not, all in favor say I.

[1:34:32] » I. >> I.

[1:34:35] » Opposed? Motion carries.

[1:34:39] All right. No final action was uh taken on the second uh item on the uh uh

[1:34:46] executive uh session. Having no other business,

[1:34:52] we're going to adjourn this meeting of the council of Senado City Council at

[1:34:56] 7:35 p.m.

Shenandoah City Council Meeting 8/26/2026

Transcript