[0:01] Okay, we are now live.

[0:03] >> Okay, thank you. I'll look to my clerk

[0:05] for a roll call, please.

[0:09] » Welcome to the August 20th, 2026 special

[0:12] council meeting regarding proposed

[0:13] premotion resolution framework versus

[0:16] town of Pepperra Aall 2026 and SC1662

[0:20] HRTO file number 2026 67479I,

[0:24] notice of application and appointment of

[0:26] interim treasurer. We'll begin with roll

[0:27] call council. Mayor Clark

[0:30] >> present.

[0:31] >> Deputy Mayor Bell

[0:33] >> present.

[0:35] >> Councelor Snutch

[0:36] >> present.

[0:38] >> Councelor Fischer

[0:39] >> present.

[0:41] >> Councelor Tu

[0:42] >> present.

[0:44] >> Councelor Goff

[0:45] >> present.

[0:46] >> Councelor Bell

[0:47] >> present.

[0:49] >> Thank you. We have quorum.

[0:51] >> Okay. Thank you. I don't think we have

[0:53] to play the spiel today, do we? Uh,

[0:55] Madame Clerk,

[0:57] >> we have no public at this meeting.

[1:00] >> Uh, to the chair, yes, that's correct.

[1:01] We do have uh we don't have public at

[1:04] this meeting. It's being live streamed

[1:05] on our YouTube channel.

[1:07] >> Okay. So, do you want to play the uh

[1:09] recording or is it necessary?

[1:14] » Um, try to think what the exact wording

[1:16] is, but I believe we can play it just to

[1:18] make sure we're covered if that's all

[1:20] right.

[1:20] >> Perfect. Perfect. Yep.

[1:25] This meeting is being streamed live on

[1:27] the Township of Rome YouTube channel. Be

[1:30] advised that by attending a public

[1:32] meeting of the Council of the Township

[1:34] of Rome, you are consenting to your

[1:36] image, voice, and comments being

[1:39] recorded and will form a part of the

[1:41] public record. The chair, CAO, and/or

[1:45] clerk have the discretion and authority

[1:47] to terminate or interrupt the live

[1:49] streaming in exceptional circumstances

[1:51] where the content of debate is

[1:53] considered inappropriate to be

[1:55] published. Thank you.

[1:57] >> Thank you. Uh Madame Clerk, do I need to

[1:59] read the purpose of the meeting or that

[2:01] was posted on the agenda?

[2:04] >> Uh through the chair, yes, we should

[2:05] read the purpose of the meeting.

[2:07] >> Okay.

[2:09] So, the purpose of this meeting is for

[2:11] council to discuss a proposed pre-motion

[2:14] resolution framework for the legal

[2:15] matter regarding Bertrren versus

[2:17] Township of Rome uh 20262

[2:24] and to discuss the notice of application

[2:25] to HRTO file number 2026-67479-1

[2:32] and to appoint an interimm treasurer

[2:34] prior to the restricted acts period. Of

[2:37] course, as many of you know, uh we will

[2:39] be lame duck here in a couple days and

[2:41] then we wouldn't be able to pass any of

[2:42] these motions at that time. And I

[2:45] believe we're lame duck. And madam

[2:46] clerk, you can clarify because there's

[2:48] only a potential of five counselors

[2:49] returning. Correct.

[2:52] >> Um through the chair, yes. At this time,

[2:53] we're anticipating we'll be in the

[2:55] restricted acts period effective

[2:57] tomorrow at 2 p.m. Um, as he noted right

[3:00] now, we would have potentially five U

[3:02] members who were feasibly able to return

[3:04] based on nominations of our offices

[3:07] being sought. So, at that point, that

[3:09] would put us below the restrict the

[3:10] threshold. So, that's our anticipated um

[3:13] movement at this time. However, we do

[3:15] have until tomorrow at 2 p.m. for that

[3:17] to fully take effect. And just if I can

[3:20] go back up one item, when you have the

[3:22] chance, Mr. Mayor to adopt the agenda.

[3:24] >> Oh, I'm sorry. Yes. Uh, go ahead and

[3:25] read the motion to adopt the agenda.

[3:32] At the special council meeting regarding

[3:34] proposed premotion resolution framework,

[3:36] Bertrand Deal versus Township Ever AL

[3:38] 2026 OSC1662

[3:41] HRTO file number 2026 67479I

[3:45] notice of application and appointment of

[3:46] interim treasurer agenda dated August

[3:48] 20th 2026 be adopted as amended to

[3:51] include the ones report for item 5.2.2

[3:54] HRTO file number 2026 67479I

[3:58] notice of application.

[4:01] >> Thank you. Can I have a mover and a

[4:02] seconder for that? Moved by councelor

[4:04] Goff, second by councelor Snutch. Any

[4:06] questions on the agenda?

[4:08] Not seeing any. All in favor?

[4:11] Any opposed? That is carried. Thank you.

[4:15] Um, disclose your pecuniary interest by

[4:17] anyone. I I will have one. Oh, go ahead.

[4:20] C. I I'll do mine first. It's item 5.22

[4:23] of the in camera file. I am one of the

[4:25] name parties. Councelor Bell.

[4:28] >> Also item 5.22. Uh again it doesn't name

[4:31] anybody but uh I will recuse from that

[4:34] as well.

[4:35] >> Any other declarations? Counc

[4:39] >> uh the same item.

[4:40] >> Councelor Bell.

[4:42] >> Same item

[4:43] >> or deputy mayor Bell I apologize. And

[4:45] counc

[4:46] >> same item.

[4:47] >> Thank you. So then I'll remind council

[4:49] there will still be two counselors left

[4:51] which is fine and legal. They can deal

[4:53] with the matter. However, after camera

[4:55] when we excuse ourselves, the council

[4:58] must remain in the meeting because we'll

[5:01] need to reconvene and pass the

[5:03] adjournment bylaw and the uh the

[5:05] important one that we always have to get

[5:07] the confirmatory bylaw. So, even though

[5:09] we'll leave the breakout room, we'll

[5:11] just have to wait in the waiting room

[5:13] until we're let back into council to

[5:15] wrap up the day. So, so with that, I

[5:18] will look for a motion to move into

[5:20] close session. Madame Clerk,

[5:24] >> that pursuant to section 2394 of the

[5:26] Municipal Act 2001, SO201, chapter 25,

[5:30] notice is hereby given that council

[5:32] intends to hold a close session meeting

[5:33] virtually via Zoom at 2:06 p.m. uh to

[5:37] deal with item 5.2.1 regarding proposed

[5:39] premotion resolution framework virt662

[5:46] and item 5.2.2 2 regarding HRTO file

[5:49] number 2026 67479I

[5:51] notice of application being matters

[5:53] pursuant to sections 2392E litigation or

[5:56] potential litigation F advice subject to

[5:58] solicitor client privilege and K a

[6:00] position plan procedure criteria or

[6:02] instruction to be applied to any

[6:04] negotiations of said act

[6:06] >> thank you may I have a mover and a

[6:08] seconder moved by councelor Fischer

[6:10] second by councelor Tu all in favor

[6:14] that is carried so I'll wait until I get

[6:16] the approval we're camera. I'm going to

[6:17] grab a drink of water.

[6:34] You can let me know when I can proceed.

[6:37] Oh, here we are.

[2:40:18] Oh god.

[2:40:27] » Uh David, your sound is on.

[2:40:30] >> Yeah. Do you want it on?

[2:40:32] >> No, we are still not in the meeting.

[2:48:19] Are we coming back, folks?

[2:48:28] Are we We're We're coming back live. Uh

[2:48:30] Rebecca

[2:48:31] >> for the cherry. Yes, we are coming out

[2:48:33] of close session.

[2:48:35] >> Okay. I got a text from Council Goff. uh

[2:48:38] he had connected. We lost him and he

[2:48:40] isn't able to get back in. So, he's

[2:48:42] having technical difficulties, but I

[2:48:44] believe we still hopefully have a

[2:48:46] quorum. Yes, looks like we do. But I

[2:48:49] will confirm he texted me his regrets. I

[2:48:53] just want to reopen our agenda.

[2:49:00] Me a second.

[2:49:08] open agenda. Okay.

[2:49:12] So, did you do an emotion to rise or do

[2:49:14] we do that now?

[2:49:16] >> Uh through the chair. No, we still need

[2:49:17] to do that.

[2:49:19] >> Okay. If everybody if you can confirm I

[2:49:21] that I have a quorum, then I will uh get

[2:49:24] that motion.

[2:49:26] >> Uh yes, I can confirm we have a quorum.

[2:49:29] >> Thank you. And if you would kindly read

[2:49:30] the motion

[2:49:33] >> that council rise from close session at

[2:49:35] 4:50 p.m. and we convene in open session

[2:49:37] and report.

[2:49:39] >> Can I have a mover and a seconder? Moved

[2:49:42] by deputy mayor. Second by councelor

[2:49:44] Bell. All in favor?

[2:49:48] Opposed if any. That is carried. Uh

[2:49:50] >> sorry. Mr. Mayor, can you see me on the

[2:49:52] screen?

[2:49:52] >> No. Uh you're here, David, but we can't

[2:49:55] see you.

[2:49:56] >> Oh wow. Okay. I see your camera.

[2:50:00] >> Yeah. Can you maybe get his camera on

[2:50:02] there, Rebecca?

[2:50:05] >> There. There you are. Okay.

[2:50:07] >> All right. Perfect. Thank you.

[2:50:09] >> So, now I have some motions. Um Rebecca,

[2:50:12] the first one rising from a closed

[2:50:31] Are you ready?

[2:50:33] >> Chair. Uh so the first motion is related

[2:50:35] to the proposed premotion resolution

[2:50:37] framework for Bertrand Day versus

[2:50:38] Township of Rome AL 2026 OSC1662.

[2:50:43] This motion is that report CS2526

[2:50:46] regarding proposed premotion resolution

[2:50:48] framework for Trindale versus Santa Fra

[2:50:50] ale 2026 OSC1662

[2:50:53] be received and that the confidential

[2:50:55] direction of staff be adopted and that

[2:50:57] the director of corporate services/legal

[2:50:59] andor chief administrative officer be

[2:51:01] given delegated authority to implement

[2:51:02] council's confidential direction and

[2:51:05] that staff be directed to prepare

[2:51:06] confidential information memos to be

[2:51:08] shared with the Lagoon City Parks and

[2:51:09] Waterways Commission following any close

[2:51:11] session council consideration in respect

[2:51:12] of this litigation.

[2:51:14] >> Okay. Can I have a mover and a seconder?

[2:51:17] Moved by councelor Fischer, second by

[2:51:19] councelor Tu. All in favor?

[2:51:21] >> I'll be requesting I'll be requesting a

[2:51:23] recorded vote.

[2:51:24] >> A recorded vote on this one. So I will

[2:51:26] turn back to the clerk. Thank you.

[2:51:29] >> Okay. A recorded vote has been requested

[2:51:31] on item 6.1 being proposed. Premotion

[2:51:34] resolution framework Bertundale versus

[2:51:36] township of Mara. AL. We will start with

[2:51:38] the requesting member. Council Snatch

[2:51:42] >> opposed.

[2:51:44] >> Deputy Mayor Bell

[2:51:46] >> in favor.

[2:51:48] >> Councelor Bell

[2:51:49] >> in favor.

[2:51:51] >> Councelor Fischer

[2:51:53] >> in favor.

[2:51:54] >> Councelor Goff, he's not done. Also McM

[2:51:57] absent. Uh councelor Tu

[2:52:01] >> in favor.

[2:52:03] >> And Mayor Clark

[2:52:04] >> in favor.

[2:52:06] >> The motion has carried.

[2:52:08] >> Thank you. And on the second motion, uh,

[2:52:11] most of us did declared. So, I'm just

[2:52:12] going to shut my camera off until I hear

[2:52:14] that. So, that way I can't be construed

[2:52:16] as trying to interfere. I would suggest

[2:52:18] all the other counselors that declared

[2:52:20] do the same.

[2:52:36] Okay. So this uh motion is reporting

[2:52:38] back on item 6.2 HRTO file number 2026

[2:52:42] 67479I

[2:52:43] notice of application. The motion is as

[2:52:46] follows. that confidential ones report

[2:52:48] CS2626 regarding HRTO file number

[2:52:52] 202667479I

[2:52:54] notice of application be received and

[2:52:57] that the director of corporate

[2:52:58] services/legal be delegated authority to

[2:53:00] make any decision and take any action

[2:53:02] necessary in respect of council Sherry

[2:53:03] Bell's human rights complaint against

[2:53:05] the township of identified as HRTO file

[2:53:08] number 202667479-I

[2:53:11] and that up to $400,000 be allocated to

[2:53:14] defend the township and all necessary

[2:53:15] named parties in accordance with the

[2:53:17] township's and demonification bylaw

[2:53:18] 2020.76

[2:53:21] and that the treasurer and director of

[2:53:22] corporate services/legal be directed to

[2:53:24] use the contingencies reserved to fund

[2:53:26] any necessary expenses in accordance

[2:53:27] with the foregoing direction and where

[2:53:29] the treasurer determines it is necessary

[2:53:30] to maintain sufficient liquidity to meet the township's other financial

[2:53:34] commitments to arrange appropriate

[2:53:35] financing for all or a portion of the

[2:53:37] defense costs

[2:53:39] and that the limit of identification

[2:53:41] coverage as outlined in section 8 of the

[2:53:42] township's identification bylaw 2020.76

[2:53:45] shall will not be applicable to any

[2:53:47] seated member of council and/or employee

[2:53:49] currently employed as of today's date

[2:53:51] regarding councelor Sherry Bell's human

[2:53:52] rights complaint against the township

[2:53:54] identified as HRTO file number

[2:53:56] 202667479-I

[2:53:59] and that the clerk hereby be designated

[2:54:01] as solely responsible for carrying out

[2:54:02] the duties under bylaw 2020.76 in li of

[2:54:05] the chief administrative officer in

[2:54:06] respect of this matter in accordance

[2:54:08] with section nine of the said bylaw.

[2:54:14] Uh so as we have uh the chairs has

[2:54:17] declared a conflict uh we we'll need a

[2:54:19] mover move by councelor Fischer and

[2:54:23] seconded by council to

[2:54:27] call the vote. All in favor

[2:54:31] the motion has carried.

[2:54:36] » Okay. I'll look for council to come back

[2:54:37] now

[2:54:39] and we have a bylaw that as soon as I I

[2:54:42] think everybody's back again. And so if

[2:54:44] you can read the bylaw and this is a

[2:54:45] case as I think we're all aware uh we

[2:54:48] need a treasur and again we can't

[2:54:49] appoint those positions while under lame

[2:54:51] duck. So we would give that authority to

[2:54:53] the CEO on until the new council can

[2:54:56] arrive and appoint a treasurer. So go

[2:54:59] ahead Rebecca

[2:55:01] >> the chair. Yes. The motion is that bill

[2:55:03] 2026.47 47 being a bylaw to appoint an

[2:55:06] interim treasurer and repeal bylaw

[2:55:08] 2022.70 be considered read a first,

[2:55:11] second, and third time and finally

[2:55:12] passed as a bylaw.

[2:55:14] >> Can I have a mover and a seconder?

[2:55:17] Moved by the deputy mayor, second by

[2:55:20] councel to you. Questions on the bylaw?

[2:55:24] Not seeing any. All in favor?

[2:55:28] That is carried. Thank you. and the

[2:55:29] confirm confirmation bylaw

[2:55:35] » that bylaw 2026.67 67 being a pilot to

[2:55:38] confirm the proceedings of the special

[2:55:40] council meeting regarding proposed

[2:55:41] premotion resolution framework Bertron

[2:55:43] deall versus township of AAL 2026 O and

[2:55:46] SC1662

[2:55:48] HRTO file number 2026 67479-I

[2:55:52] notice of application and appointment of

[2:55:53] interim treasurer held on August and

[2:55:55] appointment of interim treasurer um held

[2:55:58] on August 20th 26 be considered by the

[2:56:01] first second and third time and finally

[2:56:03] passed.

[2:56:03] >> May I have a mover and a seconder

[2:56:04] please? Moved by councelor Fischer,

[2:56:07] second by uh coun the deputy mayor. All

[2:56:10] in favor?

[2:56:12] That is carried. And the adjournment.

[2:56:19] Oh, you're muted, Rebecca.

[2:56:26] Now, the special council meeting

[2:56:27] regarding proposed premotion resolution

[2:56:29] framework. Bertranddale versus Township

[2:56:31] AOL 2026 OSC1662

[2:56:34] HRTO file number 2026 67479-I

[2:56:38] notice of application and appointment of

[2:56:40] interim treasurer of the township of

[2:56:41] held on August 20th 2026 be adjourned at

[2:56:44] 4:58 p.m.

[2:56:46] >> Can I have a mover and a secondary moved

[2:56:47] by Council Fischer second by the deputy

[2:56:50] mayor. All in favor? That is carried.

[2:56:52] Thank you everyone. On short notice I

[2:56:54] had to do the same with county this

[2:56:55] morning because of the lame duck period.

[2:56:57] So thank you. Enjoy the rest of your

[2:56:59] day.

Special Council re Proposed Pre-Motion Resolution Framework - Bertrand et al v. Township of Ramara et al 2026 ONSC 1662, HRTO File No.: 2026-67479-I Notice of Application, and Appointment of Interim Treasurer - 20 Aug 2026

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