Name: Citizen Advisory Board on 2025-03-19 2:00 PM
Uploaded: 2025-03-19T00:00:00Z
Duration: 1 h 29 min 6 s
Description: And so, I think that very clearly illustrates the importance of evacuation to keeping people safe not only the residents, but the emergency personnel that are called out during dangerous situations.

[1:14] All in all, call to order, citizen advisory board, Wednesday, March 19th. I'm clerk. Have a roll call, please. Mr. Car. Ms. Davis, Dr. Davis, excuse me. Mr. Daffilis. Mr. Efron. Mr. Ellis. Ms. Mosquiteli is absent. Ms. Panfill. Chair Weed. Mr. Haney is also absent. Thank you. Clerk, do we have anyone signed up to speak today?

[1:50] With one individual's name is Israel Salinas, so I'm sorry if I didn't pronounce it correctly.

[1:59] Before tonight I need to state for the record we are now at the audience participation portion

[2:04] of the agenda. Speakers are now to address members individually, any person making personal

[2:09] impertinent or slanders remarks who becomes disorderly may be barred from the meeting.

[2:14] This is an opportunity to provide the board with your comments. The board will not respond any

[2:18] Any questions or comments during this time for a city code?

[2:21] Members, city staff will follow up with you if appropriate, and any documents shown during

[2:25] audit participation or part of the meeting must be given to the clerk.

[2:29] Welcome.

[2:31] Thank you, members of the CAB.

[2:36] My name's Israel Salinas, I live at 591 Flumengo Drive.

[2:40] I did answer the survey and I'm here to talk about the survey results.

[2:44] I've seen a copy, advance copy that was posted by the city on this draft copy of the survey results regarding how the city performed during, before, during and after the hurricane.

[3:00] So what we have here, I've been doing some volunteer work with a civil engineer to inspect some of the drainage areas around.

[3:13] on golden beach and the flamingo debt issue that you might be aware of.

[3:20] So what we have, my comments based on these inspections is first off that the city needs

[3:32] to do a better job of updating their standard operating procedures.

[3:37] There are SOPs around inspecting culverts in drainage in local neighborhoods, especially those that are prone to flooding.

[3:48] They should be inspecting them 100% prior to the hurricane season.

[3:54] Before the rainy season, they should be going through these culverts and checking them, making sure there's no blockages or debris that may prevent drainage.

[4:04] In this example here, this is on the Flamingo Detch at 3, my vision is getting poor, sorry,

[4:16] 396 Flamingo Drive. This is a primary outlet that dumps water into the Flamingo Detch from this neighborhood.

[4:26] This is what the outlet of that culvert looks like.

[4:33] you can't even see the concrete pipe that's supposed to be draining water into the flamingo

[4:40] ditch. It's just blocked with whatever vegetation mangroves there growing around that.

[4:53] Additionally,

[4:54] so they need to be checking these culverts before the rainy season proactively. And we don't know

[5:03] So if it's being done or not, there's been a number of people in my community that have

[5:08] complained about culverts being blocked with debris and had to get on the city to get

[5:14] out there and clear them out.

[5:18] Another issue here, this is the actual flamingo ditch outflow.

[5:24] I took this picture yesterday.

[5:27] The consultant that I worked with said this needs to be cleared out this fallen debris that's

[5:34] blocking the neck of the flamingo

[5:37] ditch. So I have no idea what

[5:40] the city's plans are for doing

[5:41] that.

[5:47] Another thing is about

[5:48] sandbagging. The sandbagging

[5:51] process is atrocious at best.

[5:54] I've waited and passed in line

[5:56] for, you know, a line is backed up

[5:59] for more than a mile. And there's

[6:02] no reason that people should have

[6:03] to wait. There's precious time

[6:05] when you're getting ready to

[6:07] to evacuate during a hurricane,

[6:10] that you're trying to protect your property

[6:11] and get these sandbags.

[6:13] Waiting in line for hours is not acceptable.

[6:17] Manatee County and Hillsboro County

[6:20] have purchased machines like this.

[6:23] Show this on their automated semi-automated baggy machines.

[6:28] They fit on the back of a pickup truck

[6:31] and an unloader can load sand into this thing

[6:35] and spit out bags at four to 900 bags per hour.

[6:41] There's no reason that we should be manually filling

[6:44] citizens should be manually filling sand bags

[6:48] at a filling station.

[6:50] That's why the lines are all backed up.

[6:53] So these are things that I'm hoping

[6:56] there are constructive comments that will help the city

[7:00] with what they can be doing and what they should be doing.

[7:04] and others, a lot of people in my neighborhood and Golden Beach that were frustrated with

[7:10] flooding that's going on and this photo that I showed you earlier.

[7:19] So this is just north of the Flamingo Detch.

[7:23] I have something very similar on the other and other south side of Flamingo Detch that flooded

[7:31] the places down by McArthur Beach and Follas Drive.

[7:35] So thank you for your time.

[7:36] Thank you very much.

[7:38] Mr. Salinas.

[7:40] Mr. Salinas.

[7:41] Can I have copies of what you presented?

[7:45] Thank you.

[7:49] Do you want me to take copies of them?

[7:52] Because that will close the audience participation part of the meeting.

[7:57] I now will next item on the agenda is the approval of minutes.

[8:00] The motion to approve the minutes of the February 19th, 2025.

[8:05] I move to approve the minutes of the February 19th, 25 meeting as written.

[8:14] Is there a second of the motion?

[8:16] Second.

[8:17] Is there any discussion on the motion?

[8:22] During none, we'll call for a vote, Madam Chair.

[8:28] Mr. Efron.

[8:29] Yes.

[8:31] Ms. Pantho.

[8:33] Yes.

[8:34] Mr. Carr.

[8:35] Yes.

[8:36] Mr. Daffoless.

[8:38] Yes.

[8:38] Yes, Mr. Ellis.

[8:40] Yes.

[8:41] Dr. Davis.

[8:42] Yes.

[8:43] Chair weed.

[8:44] Yes.

[8:45] Record shows the motion passed.

[8:48] Now, moving to a new business.

[8:50] First item is the 2024 hurricane season survey responses.

[8:57] And this point in time I'd like to turn it over to Dr. Davis to this portion of the agenda.

[9:05] Thank you, Chair Wheat. I appreciate that. Just had a couple of comments before going into the

[9:15] presentation. I just want to remind the board that we are coming to the end of the data

[9:23] collection process for the Hurricane After Action Review report. We had the survey out for three weeks.

[9:32] The survey was closed on March 14th last Friday, and I'll be presenting the results from

[9:39] that.

[9:40] And hopefully you've had a chance to look at them already in a minute.

[9:44] But this is still draft, and I just wanted to get a reading from you about that homework

[9:54] assignment, which I apologize for giving to you on such short notice.

[9:58] I know that it was difficult and so I'm just wondering it was you were assigned one of the

[10:07] open-ended questions to review and to take a look in comparison to well to review and then I would

[10:18] want to get we can discuss those a little later in the meeting today but how many were able to do

[10:26] How many are going to need more time to finish their part of the review?

[10:32] It was significant.

[10:33] There were a lot of responses to go through and to categorize.

[10:37] You start that in, Steve.

[10:38] Have you had a chance to?

[10:39] Yes, I'm all set, but since you were my partner, Dr. Wright,

[10:42] I'd like to confer with you or at least talk about what I would like to include in for number 15.

[10:48] Okay.

[10:49] I'd like more time to review.

[10:52] I will review it, but I suspect that there would be a violation of the sunshine law,

[11:00] because I'm not allowed to discuss situations in private with another board member.

[11:08] And that must be a public discussion, I believe.

[11:13] and so I stopped doing it until there would be further direction as to how

[11:21] that is to be tackled in light of the Sunshine Law. The training has paid off.

[11:27] I have had opportunity and I am well, was it commented at an important time?

[11:33] Okay, all right, I'll probably need a little more time.

[11:41] Excuse me. Could you all pull your microphones a little bit closer to you? Thank you.

[11:48] Really?

[11:50] All right. I appreciate, I do know this was time and I kind of expected we were going

[11:58] to need more time, but that works out well. We've got some other changes that this will

[12:06] be incorporated into and I'll come and I'm going to explain that now.

[12:10] Okay excuse me before you go on I noticed the agenda split up into the

[12:14] presentation of survey results, public comment, and then our discussion.

[12:21] Discussion, yes. So I will just let you know whenever you think it's appropriate

[12:25] let me know we'll stop and then we'll move into the public comment.

[12:29] Well let me just say one more thing before I do the presentation. Well actually

[12:35] Well, that talk about the still having information come in was for everyone's benefit that this

[12:43] is draft.

[12:43] What I'm going to present, there will be some additional information coming in.

[12:48] This is largely the result of my work that I'm going to be presenting, but I just want

[12:54] to make it clear that this is a board effort and it's just going to take a little time

[12:59] to get all that incorporated.

[13:01] It will be.

[13:01] But the other thing that is new to the board here, when we, as the CAB, were assigned to

[13:11] do the Hurricane After Action Review, it was one of two reviews. The city is doing its

[13:19] own internal hurricane after action review. James clinches leading that up, and it's nearing

[13:26] completion and it's an internal report and it will be presented to the Venice City Council.

[13:34] I believe on April 8th. And so I had a meeting with Mr. LaValle, Mr. Clinch and Ms. Anderson

[13:45] yesterday and we would be asking you at a later point to give me your thoughts on how

[13:56] to coordinate the two reports in terms of, we will have recommendations for the city.

[14:08] And I want, we'll be discussing the value and knowing what the city has already identified

[14:17] as their own issues and recommendations that they'll be moving forward with.

[14:22] So as we come up with our recommendations to be informed by what the city is already

[14:28] doing internally might help improve our recommendations.

[14:33] So just keeping that in mind as I go through the survey results, we are moving into the

[14:43] phase for developing recommendations and so put your hats on for that one.

[14:48] So I'm going to, I've got the presentation here, someone.

[15:01] Okay.

[15:14] This is a new,

[15:17] just do that. All right. Good enough for now. All right. So we had the, as I, as I briefly mentioned, we had the report out for three weeks. It just closed last, last Friday. It was a request from the citizen advisory board to residents, visitors, workers in the city events to get there.

[15:45] to get their input.

[15:53] So today I'm just going to present the responses that we got to the survey with some comments

[16:02] to help interpret them.

[16:04] And then at the very last, we'll talk about the next steps for how we're going to complete.

[16:08] We as the CAB are going to complete the hurricane after action review.

[16:14] And you'll notice here that I'm starting with question number 19, there were only 20 questions but I just wanted to put this up first because I want to emphasize that out of the 880 responses by far most responses of how the city did

[16:35] are how satisfied people were with the city's response were favorable by far.

[16:41] Less than 20% of the respondents were dissatisfied or very dissatisfied with the city's response.

[16:51] So the purpose of the survey was to raise questions for how things could be improved.

[16:58] So I just wanted to make the point that this is not all negative.

[17:02] And in fact, the city is doing quite well, but there are still things to be done.

[17:09] So just to quickly go over who responded to the survey, it was mostly homeowners, but

[17:18] we did get a nice cross-section of other people in the community.

[17:27] and despite low numbers for some of the things like

[17:35] Taurus unhoused, we had one unhoused.

[17:37] I was very pleased with that.

[17:39] Didn't get any students.

[17:40] But we did get some valuable information.

[17:44] As I was looking through these responses,

[17:47] I was looking to see which were the most common responses

[17:50] and identify those as priorities.

[17:54] but I was also looking for those gems of information

[18:00] that just hadn't arisen elsewhere.

[18:04] So we got some good information from people with special needs,

[18:08] essential workers, renters, tourists.

[18:12] So I think we did all right with the response we got,

[18:18] or the people that chose to respond.

[18:20] We got, the respondents lived in, mostly lived in the evacuation levels that were called

[18:30] for mandatory evacuation.

[18:34] Level A was both Helene and Milton.

[18:38] Level A, B, and C was for Milton.

[18:42] But we still got good representation, generally some representation from the other higher elevations

[18:48] for level D and E. I want to I drew this line across here to show that we did have good

[18:56] representation from folks that were within near the beach and in floodprone areas. Some

[19:05] lived in both low lying areas near the beach, so it wasn't quite the hundred if you were

[19:12] to add this up, it's nearly 100, but 22 of those were in both areas, and I think that's

[19:19] pretty much the golden beach area if I'm correct.

[19:23] So we had good range of responses.

[19:29] So then we went into asking how people got updates about the storm, you know, what was

[19:37] going on before the storms hit.

[19:40] So most people got their information from weather apps, the television or the county city county alert system that came over text in that in that medium.

[19:57] Most everybody used more than one source of information, usually three or more.

[20:05] The city's media, social media and website were popular but those seemed to have limited

[20:13] access during the storm so maybe they were using that less and what I found interesting

[20:19] was that of these sources of information the radio was not used very much even though it

[20:28] require power or internet, and it would be avail, you know, you could access information

[20:35] from the radio stations even during the storm.

[20:38] So we've learned some lessons here,

[20:43] and so who evacuated?

[20:49] Relatively few people in this responding to this survey evacuated for Haleen.

[20:54] Most of those were in evacuation level A as was the mandatory evacuation level, but we got quite a few people from B and C and definitely from the beach and low lying floodplain areas.

[21:09] Similar story for Milton, although in larger numbers, the mandatory evacuation was for A, B and C. They evacuated in large numbers and near the beach and in floodplain area.

[21:24] prone areas. The people that didn't evacuate tended to be in those higher areas C and D

[21:32] that they felt safe.

[21:37] Of those that evacuated, you know, why didn't they go? Well, most of them

[21:43] that did not go felt safe where they were, but they would add that it was too much trouble,

[21:52] It was too expensive, so they chose not to go.

[21:57] We had a number of people who stayed because they were essential workers.

[22:04] They had to stay, and also there were many people that stayed because they had to take

[22:10] care of someone or some property, didn't feel they could go.

[22:15] Most people got evacuation notices, and only a few people were not able to evacuate,

[22:21] and we will be digging deeper into these data when we can to find out what happened.

[22:31] Why weren't those people able to evacuate if they wanted to?

[22:36] Evacuation centers were a big issue in this response.

[22:41] Most people didn't need an evacuation center, but some found we're not able

[22:47] to access the evacuation centers if they wanted them.

[22:52] Those people that did use the evacuation centers felt it was a good experience.

[22:58] So maybe we need to do a little more, apparently not all the evacuation centers were full.

[23:04] So we need to do a little better work on letting people know what's available.

[23:11] We wanted to know going into this survey, what the residents were doing to prepare for the storm.

[23:18] Certainly, the city has a great deal of responsibility for preparing us and keeping us safe, but

[23:25] some individual responsibility is important. And it was gratifying to see that people did actively

[23:32] prepare for the storm. Most people didn't, most people at least picked up their outdoor furniture

[23:41] and that sort of thing, but they did at least five of these tasks that were, these were derived

[23:46] from the city's hurricane guide. So people are working to prepare for the storm, but evacuation

[23:56] was a problem. The evacuation level was a problem, so we need to work on that. So before the storm,

[24:06] people wanted information. This is prepared, notices about to prepare for the storm to evacuate,

[24:12] that there would be outages in internet phone and power.

[24:20] So people wanted to know what to expect.

[24:23] That was the most important.

[24:26] They wanted, and then infrastructure and water and police

[24:31] presence rated less.

[24:34] I wanted to point out in the next question,

[24:37] in the open-ended question, that people could explain.

[24:39] They said, they didn't mean to say

[24:41] that these infrastructure water and police presence were not important. It was just the structure

[24:47] of the question forced them to rank them so these other information sources were more important.

[24:56] So in that open-ended question people were able to write whatever they wanted,

[25:02] particularly hopefully about before the storm. And again, most were satisfied with the

[25:09] city before the storm and had no comment.

[25:14] But of those, this is just a selection of what I pulled out.

[25:19] I was frankly limited on space on this slide and just wanted to give you a flavor of what

[25:26] we saw.

[25:26] The full list will be in the report.

[25:29] So messaging is important.

[25:31] The messages from the city are good, but they're not reaching many people.

[25:37] So there was frustration that they didn't know what was going on.

[25:41] We heard lots of comments about the sandbags, improving the evacuation procedure, more

[25:48] evacuation centers, and help for special needs, particularly the elderly.

[25:55] Lots of feedback about improved drainages, particularly flamingo ditch, but there were many other areas

[26:01] around the city that need to be addressed.

[26:04] not all comments pertain to what the city is able to manage.

[26:10] For instance, calling for installation of underground utilities to help protect our power

[26:17] is not a city service, but maybe we can have some recommendations to forward to the powers that be.

[26:25] So then during the storm, again, information was critical, police rescue and water services.

[26:36] I think people just ranked about equally.

[26:39] I think people just kind of just picked them and fire protection and reaching the city.

[26:44] Nobody really expected much in the way of city services during the storm,

[26:52] which was reflected in the comments in the following question.

[26:57] So, again, information, information, information, people just want to know something about the storm

[27:07] so they can make decisions to protect their property and their safety.

[27:15] some expectations needed to be managed, like what do we expect for power, phone, internet

[27:26] connectivity during the storm, keeping the water on.

[27:31] There are communication issues that the city can deal with there.

[27:35] and some other recommendations.

[27:42] And then if you evacuated,

[27:45] what best describes your experience?

[27:47] The motivation for putting this question in there,

[27:50] even though the evacuation is beyond the city boundaries

[27:53] even, let alone city services.

[27:58] During Haleen, there were 50 water rescues

[28:01] when not so many people evacuated.

[28:04] During Milton there were no water rescues.

[28:06] And so, I think that very clearly illustrates the importance of evacuation to keeping people safe not only the residents, but the emergency personnel that are called out during dangerous situations.

[28:24] So, most people were able to evacuate with no issues.

[28:31] So, some people needed help with evacuation routes and hotels and safe destinations.

[28:40] More communication about what the storm was doing, so they would know when it's safe

[28:46] to return.

[28:48] And my other takeaway from this information was that there are barriers to evacuations

[28:53] that we need to address to encourage more people to leave during the storms.

[28:59] Because I'm worried about this group that probably won't evacuate again.

[29:03] That's something we can address, I hope.

[29:09] Okay, so challenges during the recovery after the storm.

[29:14] Most people were most concerned about getting their services restored.

[29:20] Their internet, their phone, power, and water.

[29:24] Then debris removal. That was another big topic of outcome of this survey was people

[29:33] wanted the debris removed or at least to understand why it wasn't being removed when

[29:39] they saw trucks driving around the city.

[29:44] Rebuilding, not so many people had to deal with it because

[29:48] they didn't have the level because it was a limited population, but rebuilding and getting

[29:54] permits were an issue.

[29:56] And then there were significant people, a number of

[30:00] I have a lot of people, and I will include myself in this, that didn't have damage to my home or I'm in a condo, I don't have to worry about the landscaping. Mental health, you know, you still got PTSD. Still wanted to use the outdoor areas and make sure that they were clean from, you know, not polluted and that sort of thing. So there was a fair group associated with those answers.

[30:23] So,

[30:29] most important during recovery, information, information, and more specifically, when can we drink the water?

[30:37] What are the resources that are available to find volunteers to recharge my phone, to access an internet?

[30:46] When is it safe to walk on the beach? That sort of thing.

[30:49] And again, special needs people need help, one person in particular wanted to make sure

[30:57] we understood that special needs people with medical conditions need to stay in contact

[31:01] with their medical providers.

[31:04] The permit process needs to be streamlined, something needs to happen to make it easier in

[31:12] particular because damage is being done and frustration runs high.

[31:18] and I think it's becoming more contentious than it needs to to interact between the city staff

[31:28] and the residents looking to do their repairs. Clearing waterways, managing pollution, and this one,

[31:37] 3B is kind of at the bottom of the list, but I think it has potential to answer a lot of the

[31:44] needs that were identified that coordinating volunteers and connecting volunteers with

[31:50] needs, connecting people with the volunteers, it could go a long way to answering some

[31:57] of the issues that were raised.

[32:04] So city services afterwards, restoration of the infrastructure as we just saw as a challenge

[32:11] with recovery. Information, law enforcement, and emergency personnel ranked roughly equally,

[32:21] and the building department, I think it was just dealt with by fewer people where it was a priority.

[32:28] So after the storm, removing barriers to repairs and building, centralizing recovery information,

[32:36] and perhaps something like the Venice Community Center could be used as a place that people

[32:43] just know to come to to find some of the information we've been talking about.

[32:49] Here's could also serve for phone banks and such to relieve pressure from the city staff

[32:56] who could be doing other things, right?

[33:02] So making sure that road conditions are safe and debris is collected that the traffic

[33:10] lights are working or if there's police where they're not working and fix the signs.

[33:19] So then just to address the volunteers, we had a large group of people that contributed

[33:28] their time.

[33:29] There were some people that wanted to volunteer, but they didn't know where to go to help out.

[33:36] Some people needed help, but they didn't know where to find it.

[33:39] Fair amount of people recognized that they were help.

[33:43] And a large chunk haven't volunteered.

[33:46] They were dealing with their own situations, I suppose.

[33:50] But I just wanted to point out that these people that said volunteers helped me.

[33:57] I think more people maybe didn't recognize that there were volunteer days where the city

[34:05] was cleaned up, parks were cleaned up and that sort of thing and that was all volunteers.

[34:09] So I think we all enjoyed benefits of the volunteers.

[34:14] And I just also want to make a point that there is a large pool of people here that I think

[34:18] could help if organized before the next storm comes that we could lighten the load on

[34:26] everybody.

[34:27] So finally, the last question is any additional comments, and there were a lot of repeats from what we've already heard, so I don't need to go through all of that.

[34:44] We did hear loud and clear about drainage. We heard loud and clearly about debris removal.

[34:52] allowed and clearly about needing to better access to

[34:56] communications and permitting.

[35:00] But one that came up is excessive development may be

[35:04] responsible for overwhelming city services and

[35:08] infrastructure. And if all those people are hitting the road

[35:12] at the same time, that's going to hinder evacuations

[35:17] and that's not a safe situation, so.

[35:21] So there you have it, that's the first level of summary.

[35:28] From here, we will be listening to residents' input today,

[35:33] and taking other input as we develop this hurricane after action review.

[35:42] The survey is going to be a primary source,

[35:44] but we can use any information that we want.

[35:47] We'll be summarizing those responses.

[35:50] And that will be discussing will likely be in coordination

[35:56] with the city's hurricane after action review.

[36:00] We'll develop our recommendations, complete the report

[36:03] and present it to the council.

[36:06] Right now, it looks like the second council meeting in June.

[36:10] So there you have it.

[36:14] Thank you very much, let me express the appreciation of the entire board for all your efforts on this matter.

[36:19] Well, thank you.

[36:23] Okay, so now we will enter the public comment on the 2024 hurricane season.

[36:29] Madam Clerk, do we have anyone?

[36:30] You just had the one gentleman who already spoke.

[36:33] Okay, so there's no further comments, speakers.

[36:36] All right.

[36:46] You want to do it after you speak?

[36:48] I will.

[36:51] Thank

[36:55] you for joining us.

[36:56] Yeah, thank you for having me here.

[36:59] My name is Brian Piper.

[37:01] I live at 385 Flomingo Drive, which is in Golden Beach.

[37:04] And it was one of the heavily impacted areas

[37:07] by Colleen and Milton.

[37:11] After watching the presentation, just one

[37:13] of the share of thought in the comment,

[37:15] obviously a lot of work went into developing this survey,

[37:18] which is great.

[37:21] And I reflected on that first pie chart that was shown up there.

[37:27] And the fact that by and large it seemed like most were satisfied with what the city did.

[37:35] I'm wondering and hopefully you can do this because of well the survey was put together

[37:40] as to extract the data that was specific to like the Golden Beach area and the beach area

[37:47] around there that was impacted.

[37:49] Take a look at that data and those responses and develop maybe a subset or a separate

[37:57] set of recommendations specific to that area.

[38:00] Understand that, you know, by and large, the city was satisfied and it's a lot larger

[38:07] obviously than the Golden Beach area, but I guess I'd like to see this group if they could

[38:13] pull together recommendation that would be specific recommendations that would be specific

[38:18] to that area.

[38:20] Thank you.

[38:21] Those are my thoughts.

[38:22] Thank you.

[38:23] Thank you very much.

[38:24] My

[38:32] name is Loretta Elliott. I live at 601 Flamingo Drive, and I will join Brian

[38:38] Piper and Israel-Sillinas in my comments about the Flamingo Ditch. I think we've

[38:45] all heard a lot about the Flamingo Ditch over the last couple months. I've

[38:50] been an owner in on Flamingo Drive for 25 years. I've lived here full-time for 10,

[38:56] and I have probably B-I-G-C-H-D-D about the swales and the ditch for all of those years.

[39:05] Work was done. I don't recall right now what year it was that work was done.

[39:09] They used an empty lot across the street for all the work to do the remediation

[39:14] and my swale by my house and across the street has never been worse since my work was done.

[39:20] So something happened, it's not cleaned out.

[39:25] I constantly called to ask it to be dug out.

[39:27] I used to be able to stand in the soil,

[39:29] and it was up to here on me.

[39:31] Now it's probably filled with so much sediment.

[39:34] I could stand in there and it's only up to my knees.

[39:36] So the flamingo ditch is an issue,

[39:38] and I think it should be addressed.

[39:41] Thank you.

[39:43] Thank you.

[39:45] Anyone else who cared to speak at this time?

[39:49] We will close the public comment section.

[39:52] move on to unfinished business, hurricane after action review, next steps.

[40:03] When do we talk about the report and our reflections on the report?

[40:09] I would say right now, I would ask Davis if she has any further presentation for us,

[40:15] or if now we would open up for board discussion concerning our next steps.

[40:28] Um, always have something else to say.

[40:31] You know me better than that.

[40:35] Um, let's see.

[40:38] Well, let's throw it open to the board and see what comments they have.

[40:44] And then I'll come back and have a few comments to wind up this part of the meeting.

[40:50] Very good. If you'd like to comment, just raise your hand if you recognize, please.

[40:57] I'll go first.

[40:58] All right.

[40:59] I thought the overall report summary was terrific. I think there's a challenge of trying

[41:08] to get something succinct in terms of representation because you don't want to go on and on. At the

[41:14] same time, it sometimes topics appear to be more global and need more specificity which

[41:20] takes more time. So I'm hoping with the assignments that we've had regarding the open-ended questions

[41:27] to summarize them more, we can add in more specificity into the ultimate end report.

[41:37] Do you also have comments? Sure,

[41:44] I'm sorry.

[41:46] First I'd like to applaud Dr. Davis for the time and I understand that Lorraine Anderson did the

[41:54] graphics and she deserves our kudos my kudos and I'm sure the board joins me in doing that so thank

[42:03] you very much.

[42:07] The flamingo ditch from the beginning when council and I was there for that meeting

[42:13] undoubtedly has a problem unique problem and issue and I think that the city has heard it and

[42:19] And don't know what the issue is, but I think it will get attention enough.

[42:28] Actually from what the initial report was when Frank and Mr. Cleansch gave to Dr. Davis

[42:36] report, there's not a wide gap.

[42:39] There seems to be some improvement, but most people were generally pleased with how the city

[42:46] performed and so that that match is is very important. That doesn't mean that

[42:54] there isn't room for improvement, but I was pleased in terms of the results and

[43:01] it's alignment with what Mr. Clinch and Mr. Giddens presented some two or

[43:07] three months ago. One of the things that I will comment on and this is a pat on the

[43:14] back to where I live. It's apparent that the city is involved in its priorities in terms

[43:22] of dealing with things. And when that happens, I think it is important. And the way our communities

[43:28] are set up, many of which are by HOAs or POAs, so forth, that there is a need for sort

[43:39] of a posse within your own community or a volunteer group to deal with this and I don't

[43:47] want to comment, but I know in Flamingo ditch, I don't know where the swells are and the

[43:52] clearing out of the ditch, but are there citizens group within your community who will take

[43:58] upon that responsibility?

[44:00] We're in our community, we've developed since 2016, our own volunteer course, or a

[44:09] like a vile's tear fire department, of volunteer corps during the hurricane, and we've covered

[44:15] almost every aspect that you can imagine in terms of communication, clearing things, post

[44:21] hurricane, communication, internal communications, alerts, all of that.

[44:26] And I would hope that, and they've heard me before that the city, especially it is hurricane

[44:35] expo, would encourage each community to develop their own group, to deal with some of the

[44:42] things that come up during a hurricane, which you pointed out, that because the city is

[44:49] so consumed with their own things, are there anything that residents can do themselves, or

[44:56] a band of residents can do themselves to...

[45:00] Assists with the process. And I think that's, we've had great success with it. There's another community who went through the training. There may be number of communities can share with other communities. Here are things that you can do that address many of the things that she brought out. Thank you. Thank you. I just like to take a moment. Again, appreciate the response and the area that I was specifically assigned to review was the

[45:30] preparation and one of the specific items that came up time and time again was the sandbags and I've

[45:38] a little bit of research and found out that there's very little consistency amongst government

[45:44] entities in the sandbag issue and I could also come up with the, it found the automation information

[45:52] on the automatic machines but in referring back to Mr. reference comments, you know I'm wondering if

[46:02] When we give recommendations to the city, if we also could consider recommendations that can be handled by the populace, without putting the burden further on our minimum,

[46:17] could sandbag automation and distribution be handled by volunteers through specific nonprofit groups that would like to get involved in that possibly our faith community.

[46:30] our city employees and officials certainly have a lot to do if there's something like that.

[46:38] I know this last time in O'Vabby was great of all in turn to assist with that, but if there's

[46:44] in our recommendations, I want to recommend that we also look at alternative sources,

[46:51] as force solutions to issues that we face during the storm season.

[47:02] How much?

[47:05] Okay.

[47:06] I was seeing no further comments from the board.

[47:09] At this time we can either make a motion concerning this after review or we can continue

[47:19] discussion to the next meeting.

[47:23] Let me go ahead and pick up if more discussion is if everybody's had a chance to say what's

[47:29] on their mind.

[47:30] I've just got a couple of things.

[47:33] Please.

[47:35] Your homework.

[47:40] So if you could finish your open-ended review or your open-ended questions and have them

[47:48] into Amanda by next Wednesday, is that, do the best you can, we'd appreciate it.

[47:55] And I'd also like to just go back and refer to the population input and.

[48:05] Excuse me.

[48:07] When you say the open ended questions.

[48:10] The questions you were asked to review.

[48:13] Well, it said number five or whatever.

[48:15] Where is number five?

[48:18] Number five was your.

[48:20] or people's comments before the story, did you?

[48:32] I just want to make sure everybody got it,

[48:34] because I was a little confused.

[48:37] I saw, I don't know, the rest of the board, but I didn't see.

[48:42] Did you see the, did you see the,

[48:44] Rod, there were a series of files sent out

[48:51] that had the raw responses from all 880 people for five questions, did you see it in the heart?

[49:00] No, maybe it's me but I didn't see it and that was sent out.

[49:04] Okay, Lorraine has hard copies for those that would like it. Did everyone find the questions

[49:12] that I'm referring to? The date. Okay, so this reference, if Lorraine has a hard copy?

[49:19] I think he hasn't seen it.

[49:21] You haven't seen it yet.

[49:22] There was a link.

[49:24] I think it came from Ms. Michaels,

[49:27] and it took a little tracking to find it.

[49:34] So we'll make sure...

[49:36] Can you make sure that that link is sent back out?

[49:39] I think to our directories,

[49:46] which you have access, you all should have access to its Excel file,

[49:50] in which each question I think had its own tab that Mary put together and so you would

[49:56] find your question that Mary's asking you to review and then if you had comments it's

[50:02] my understanding that you would individually give them to you.

[50:07] I think Mr. Efron didn't see where the Excel spreadsheet resided, he didn't go to that link

[50:13] I guess.

[50:14] He would need to click the link that was in the email that was sent to you and that would

[50:19] take you right through the directory and the file.

[50:22] My, my bad.

[50:23] Well, and Lorraine has a paper copy and anticipation

[50:25] that some people may not have.

[50:27] Which I like.

[50:28] Maybe you're more comfortable with paper.

[50:30] I, I always am.

[50:32] I'm available.

[50:33] Yeah, we're good.

[50:34] And, and the, the other question just before you begin,

[50:39] given the, the sunshine rule, is it there are two people?

[50:45] How, how is that?

[50:46] Well, thank you.

[50:47] Yeah, clarification.

[50:48] How was that enacted?

[50:51] Clarification was sent out that those two people were not meant to confer.

[50:57] They were just meant to send in their own reviews of the responses to that particular

[51:05] question.

[51:06] Okay.

[51:06] Thank you.

[51:07] Right.

[51:08] Shouldn't be a violation of the Sunshine Law.

[51:10] Good.

[51:13] We had a request from one of the audience members to break out some of the data to make

[51:21] sure that, like from Golden Beach, which we may be able to do, I'll try it.

[51:31] But we were each assigned a different group in the population.

[51:35] I had nature in natural areas and waterways.

[51:40] Somebody had tourists and business and that sort of thing.

[51:45] Are you all satisfied with the level of responses that we've got so far?

[51:51] Or do you think you're going to want to go?

[51:54] We can pull out that information, pull out those answers to all the questions.

[51:59] If you want to look further into the group that you were you were responsible for

[52:06] Contact it.

[52:09] So throw that open for discussion. Would it

[52:12] My question clear did the business community respond back to us with ways to tell that it was a business?

[52:19] Yes, they did responding

[52:22] Okay, all right

[52:26] Okay, all right, I'll break those out.

[52:33] Okay, so

[52:34] So we'll be bringing in this information and it will be incorporated and Mr. Carrier

[52:41] comments are right on that we can put the detail in the report.

[52:46] We don't want to lose that information, but the report is the appropriate place for

[52:51] it or at least I agree.

[52:54] Okay so as you move into this next month as we prepare for the April 18th meeting, we need to start thinking about recommendations and we've had a couple of interesting ones here and we were directed to give recommendations to the city.

[53:21] There are other areas of recommendations that are beyond like the wingspan, like Florida

[53:28] power and light, the county for evacuation centers, and that sort of thing.

[53:33] And then recommendations that citizens may be able to enact without putting the burden

[53:41] on the city, that sort of thing.

[53:43] Do we need a motion to expand the recommendations to that, to include more than just recommendations

[53:49] to the city or how do anybody have any idea what to do there personally I think this is about

[53:56] City

[53:58] At this point and send it out to somebody else. It's it's another

[54:04] task

[54:07] Comments on that

[54:09] I agree. I think the the charge was to to provide

[54:13] Report to to city the city

[54:16] Things that they can can control I

[54:19] I concur, I think the way to do this on a meeting and I don't know the exact

[54:26] thing of having sort of been workshop for us with the old chart board and flip

[54:34] chart and that we come as a group come up with recommendation to the city

[54:41] and agree on that where all of us are involved in that in that workshop type

[54:47] process? I understand that the recommendation was made earlier by Dr. Davies in

[54:53] discussion is that each of us by Wednesday each of the board members would submit

[54:59] specific recommendations to the city clerk primarily on their assigned area

[55:05] question 10 through 15 but also in general submit those recommendations and

[55:11] writing and that that would be the starting point for that whiteboard discussion

[55:16] and you're referring to NRL and our equal meeting?

[55:20] Well, let me clarify.

[55:22] What I would like by next Wednesday is a summary

[55:27] of the question you were assigned to.

[55:31] Right.

[55:32] So that's a summary.

[55:33] All right.

[55:34] And we need to be thinking about recommendations

[55:37] as we move towards the April meeting.

[55:40] So we don't want you to arrive in April

[55:44] not having given serious consideration to given everything you've seen, what would

[55:52] you like the city?

[55:56] Well, what did the city do right and do well and what could they do

[56:02] to improve?

[56:06] Okay, so-

[56:13] If we did something well or didn't do something well, that would be listed under the report.

[56:21] If it was a recommendation, it could address those things you did well or that, but it's

[56:29] two separate entities.

[56:30] Good point.

[56:31] Good point.

[56:31] Yeah.

[56:32] So that's just formatting the results of the survey.

[56:37] Right.

[56:38] Okay.

[56:39] But we still need recommendations.

[56:40] Yes, yes. No, I'm fine. I've got a little muddle. I agree. I agree. So is it possible to request on the board to summarize the response to the air they were assigned to and in addition to that make specific recommendations?

[56:57] Absolutely. Absolutely. As soon as we can start collecting recommendations, I think the easier this is going to go.

[57:05] Thank

[57:12] you.

[57:14] In terms of the process here, Dr. Davis and I and Laurence spent a good time talking

[57:20] about this yesterday, and our suggestion is certainly preliminary recommendations totally

[57:26] appropriate right now, but a very important step in this process, as you sort through your

[57:32] immense data that's been collected, is recognizing which of these comments are perception, right?

[57:41] or an opinion of what happened to that individual during the storm and which of these comments are

[57:47] actually something that needs to be addressed in a recommendation. And the reason that's so

[57:52] important is the recommendation itself is going to be very different if it is a perception,

[57:57] education, communication issue versus it's something that the city needs to improve on and change

[58:04] for next time. So I just want to make sure we don't kind of jump that step and I think that's really

[58:09] important for your next meeting. We will be, as Dr. Davis said, presenting our after-action

[58:15] report, which is an internal self-assessment based on all the department directors of

[58:21] how we performed and ways that we can improve. We'll be presenting that at the April 8th meeting

[58:27] to City Council. And then we would offer to present it here at your April 16th meeting. Briefly,

[58:32] don't want to take up too much of your time. But I think it would be really valuable and complimentary

[58:37] to that step I just spoke about, to kind of sorting through, you know, which of these are areas we need to do more education, and which of these are areas we need to make some physical changes.

[58:47] And again, we're not shying away from either one of those, but there are two distinct categories there. I've just one good example that came up on the presentation as it said, you know, the city should wave building permit fees.

[59:01] Well, we did wave building permanent fees and we can get you that information.

[59:05] So, we wouldn't want you to jump ahead and say, we recommend that for next time.

[59:09] Well, we actually did it.

[59:10] So, there's going to be some of these items where we just need to get some additional clarification

[59:16] from the city.

[59:17] And I think a lot of that will happen through this report.

[59:21] But I would also offer, if there's a specific topic that you all really, you know, you heard

[59:26] heard from the public, and this is an area that people are very concerned about.

[59:30] We are happy to spend as much time as you need to kind of sort through what really happened

[59:35] so that your recommendation is really valuable to City Council.

[59:39] So if that involves bringing some directors in on specific topics, like say you want to

[59:44] talk about debris in a little bit more detail, I can help you to a certain point, but we may

[59:49] need to bring our public works director in here to talk to you.

[59:52] If you really want to learn more about what happened with debris, so you have the lead on that charge

[59:58] I would just offer that to you if

[1:00:00] There's a specific topic that we need to get a little bit more detailed on. We have all of that information, and we're glad to share it with you. But I do think this report will clarify a lot of that, and we'll help you move into that. The city's internal. Yes, yes, for sure. Thank you. If I may follow up on that. I hadn't gotten as far as announcing the agenda for next meeting, but that certainly is

[1:00:29] what makes sense is for Mr. Clinch is going to release the the city's HR on April 2nd. So you'll

[1:00:43] have access to that. You'll be able to download it and read it. He'll make a presentation to the

[1:00:50] city council on April 8th. And so you'll be able to watch a video. They'll send us the link and the

[1:00:59] time within that video so you can watch that. So you should be very familiar with what the city is

[1:01:05] doing. You'll be able to see the detail that he's got in his report that you may or may not be

[1:01:13] able to get to that level of detail in front of the council. But then on the 16th I would like to

[1:01:22] recommend to the board that we accept Mr. Clinton's offer to come present the

[1:01:28] city's H-H-R here and briefly because we will have access to those to the

[1:01:35] report in the video so we don't really need to ask him to go to that full

[1:01:39] extent but we will be able to have a have a discussion with him if you have the

[1:01:45] recommendations that you have in mind that you've been thinking about we can we

[1:01:51] can you know say all right you know you know what what is I don't want to get

[1:01:58] into a you know what about the sandbags what is the city doing and you know this

[1:02:03] is a priority what we heard you know what is the city you know and kind of not go

[1:02:08] back and forth to but to kind of hone down what's reasonable in terms of what's

[1:02:13] a perception what can be addressed with better communication,

[1:02:17] what is something that actually needs to be more actively

[1:02:21] pursued by the city, or maybe it goes into that pot

[1:02:26] that it's not a specific recommendation for the city,

[1:02:29] but wouldn't it be nice if?

[1:02:31] I don't know what to call that last pot,

[1:02:33] that maybe the citizens could take on some volunteering

[1:02:36] or some, this is for us to develop.

[1:02:40] I'm kind of, not sure how to say that last one, but is everyone okay with that plan that we have our recommendations in mind?

[1:02:50] It won't exactly be the flip chart meeting that you're asking for, which I love.

[1:02:55] I love that those meetings are so productive.

[1:02:57] But we have the offer from Mr. Clinch and I think it would be very productive to help window down our ideas to be the most effective.

[1:03:07] Does that make sense to everybody else?

[1:03:08] I see. So review for us again what you want from next Wednesday. That's our homework.

[1:03:20] Next Wednesday. Miss Anderson gave you the responses to all the questions, the open

[1:03:29] questions meaning they were written and summarized it. Don't comment it. Summarize it. Only

[1:03:41] summarize. Okay. But it might suggest recommendations to you and keep a note of those. Okay. And then

[1:03:50] do you want, secondly, any other recommendations for this report which you said will start

[1:04:00] the group discussion of recommendations.

[1:04:04] I heard you say that.

[1:04:05] This is what, okay, so.

[1:04:07] Rather than a flip chart.

[1:04:12] Yes.

[1:04:13] This Mr. Clinch coming will have us begin gathering

[1:04:19] our list of recommendations.

[1:04:21] And so just how are we gonna,

[1:04:27] maybe we'll put up a flip chart.

[1:04:29] Maybe we have somebody recording that we can all see

[1:04:34] somehow on the computer or whatever that's projected that we can start our list of recommendations.

[1:04:41] Can I ask Mr. Clinton the question, Mr. Chair?

[1:04:46] Okay. Mr. Clinton, in terms of what you want to do, one of the overall things that I believe

[1:04:54] is that this is a citizens committee totally pure and distance from the administration, shall we say.

[1:05:04] Well, any of what you talk, influence any of us.

[1:05:08] So we're not giving our own naive, by nature,

[1:05:17] simple recommendations, but influenced

[1:05:20] by your presentation.

[1:05:22] Does that make sense?

[1:05:23] It does.

[1:05:24] It does.

[1:05:25] So therefore, should your presentation come before or after ours?

[1:05:30] So that's a really good point.

[1:05:32] And certainly, it's up to you all.

[1:05:35] how you want to organize the process.

[1:05:37] What I would offer is I believe our reports

[1:05:40] are going to be complimentary to each other.

[1:05:43] So, I'm sorry.

[1:05:44] It's okay.

[1:05:45] So, looking at the data,

[1:05:48] which our report is comprehensive,

[1:05:49] it's 45 pages right now,

[1:05:51] and we've had to cut a lot out of it

[1:05:52] just to keep it to that level.

[1:05:56] So our report is gonna provide some factual information,

[1:06:00] not opinions, not a perspective

[1:06:02] from a different city perspective.

[1:06:04] just factual information on what happened, what we did, why we did it, and how we and all of the

[1:06:10] industry professionals throughout the city would recommend we improve this for the next time.

[1:06:16] So that's what it's going to give you, which should not influence your recommendation. If your

[1:06:21] recommendation has a public perspective, it doesn't take away from the fact that this was impactful or

[1:06:28] concerning or hurt someone in our community and we need to work on it, but it may help you as

[1:06:33] as you're working towards those recommendations,

[1:06:35] because there's gonna be a lot of overlap.

[1:06:36] I mean, the issues that we're talking about

[1:06:38] are the same exact issues that you're talking about.

[1:06:41] I think it should just add some additional detail

[1:06:44] and some background to ultimately bring you

[1:06:46] to those recommendations.

[1:06:48] I'll still go back to what I said, Mr. President, Chair.

[1:06:52] I think we do the recommendations

[1:06:55] so that we can look into the eye of any citizens

[1:06:58] to say these are our recommendations.

[1:07:00] We heard the presentation about five weeks ago or eight weeks ago.

[1:07:05] We did our own research, we put out a survey, here are our recommendations.

[1:07:11] It'd be interesting to see afterwards whether our recommendations sink with what he's

[1:07:18] saying.

[1:07:18] But I don't, I hate to say this, I don't want to be influenced in terms of reg, I'd rather

[1:07:23] start from the ground zero then have a head start because I know more information than

[1:07:31] any citizen who I represent. I represent the citizens, not the administration, no

[1:07:38] offense.

[1:07:41] If I may comment on both sides of that, I hear and recognize what you're saying, but I

[1:07:48] the board we've been charged to do is to report to the council on how this

[1:07:58] citizenry thinks the city did. Correct. That is one charge to me that stands

[1:08:06] alone for many things that the city might tell us in their review of the

[1:08:10] problems. But we need to report what the citizenry represented us was done

[1:08:17] Well, it was on poorly.

[1:08:19] And then the second part of that is to make recommendations to the City Council on ways

[1:08:28] that we think that can be improved.

[1:08:32] The first part, I think we have to make sure that we keep our heads clear that we are

[1:08:38] actually representing what was reported to us.

[1:08:40] On the second part, though, I think the city staff and Mr.

[1:08:46] Klench's report was very valuable to us to help us make sure that the recommendations that we are making based on what this history told us are possible,

[1:09:03] proper and in line with the city staff's ability and what their observations and their solutions that they're already put it into places.

[1:09:13] I see there's two sections, understates independent and recommendations that takes their knowledge to help own our recommendations to make them even better.

[1:09:22] We're saying that some of our recommendations may be influenced by Mr. Clinton's report if I may put a name on it.

[1:09:29] I think our recommendations will be, I don't think our portion of our report, the report to the city council, how the citizenry felt about the city's actions.

[1:09:41] So, Mr. Clint's, and again, I'm talking about super.

[1:09:47] If Mr. Clint says, well, we've hired the, here's our sandbag approach since that, and

[1:09:53] it's perfect.

[1:09:55] And we have on there improved the sandbag approach, I like, with the gentleman said, about the automated

[1:10:01] thing.

[1:10:02] We take that recommendation off because he's already done it.

[1:10:06] Well, I think that we tell the City Council that this is a sandbag situation needs to be improved.

[1:10:11] And in that case, if we really like what the city's coming up with, that we recommend

[1:10:16] that they follow the city's staff's recommendation, if we think they've done an excellent job with

[1:10:22] the solution.

[1:10:23] I've made my point.

[1:10:25] Okay.

[1:10:25] I think it's that we hear his comments, I'm sorry, the city's comment, after we as a group

[1:10:34] to come up with recommendations just to see how we're in sync to what they're doing.

[1:10:42] It's my comment.

[1:10:43] That's it.

[1:10:44] Um, yeah, I, you know, there is something to be said for having the two reports.

[1:10:50] You know, we have a, they have their report vetted and published.

[1:10:55] We still have a long list of recommendations, but at that point, put them together and see

[1:11:01] if all right.

[1:11:02] Well, they do have a good sandbag system.

[1:11:05] We can say this was our priority,

[1:11:07] but we feel that the city has addressed it.

[1:11:10] So, afterwards.

[1:11:11] Afterwards, yeah.

[1:11:13] Is that more along the lines

[1:11:14] what you were thinking we would do?

[1:11:16] The sequence, yes.

[1:11:19] Let the city just let the council decide.

[1:11:24] Here's the citizens advisory thing about more sandbags.

[1:11:28] That's when the administration

[1:11:31] and Senator Jaxon say, well, we appreciate their advice,

[1:11:35] but this is what we've done regarding sandbags.

[1:11:39] Okay, it's got to be separate.

[1:11:42] Could I ask a question?

[1:11:43] So we're on the same page.

[1:11:44] Could I ask in terms of timing and what we get?

[1:11:49] So you would be okay with next meeting

[1:11:54] focus on our summaries and our recommendations

[1:11:58] and not yet worry about a presentation of the city's report.

[1:12:02] That's correct.

[1:12:04] Okay.

[1:12:05] You said at that meeting.

[1:12:07] At that meeting, correct.

[1:12:10] Our girls and boys here.

[1:12:13] Okay.

[1:12:13] So what are your stands that we need to put,

[1:12:16] or we are recommending that we postpone the city's report.

[1:12:21] Their presentation to this board.

[1:12:23] Yeah, Mr.

[1:12:26] Yes sir. Mr. Lolli.

[1:12:32] I have to leave.

[1:12:36] Okay.

[1:12:39] Afternoon.

[1:12:40] Thank you for joining us.

[1:12:40] So, Bruce.

[1:12:43] Mr. Brief comment about the process that we discussed yesterday, like the Davis and

[1:12:48] Mr. Clinton myself, the report that the staff did by design is objective and based on fact.

[1:12:59] And some of the fact is based on what the law governs us to do in some of it, just procedure

[1:13:05] that we've developed the wrong policy.

[1:13:07] I think the benefit for you in addressing the second part, Chair Weed, very succinctly

[1:13:17] clarified what the mission is that you've established yourself, is to not get caught

[1:13:24] up in making recommendations based on misperception.

[1:13:28] So I think the strategy is great, you're going to summarize everybody's, you've got the collective

[1:13:34] opinion from hundreds of people's great. And so that's you decided that by the way. I think when

[1:13:41] this first came out, I think I discussed with the board what the charge was from the council.

[1:13:48] The council's charge is very simple. Tell us what could have been done better. Tell us what was

[1:13:56] done well. So it's basically your determination based on you determined all the methodology how you

[1:14:03] come to draw these conclusions, but it was very simple, didn't tell you had to do a survey.

[1:14:08] You decided to do one, it was very clever, because you got hundreds of public opinions.

[1:14:14] You may not have otherwise got a great tool, but no one told you had to do this, so the

[1:14:19] fact that you were going to synthesize all those public comments is great because that

[1:14:25] validates the value of that tool, that you determined to do, you determined to do that.

[1:14:29] So Chair Weeds, this dissection of that one tool as part of the overall process that will lead to recommendation.

[1:14:41] So that part is, you don't have to consider what the staff did or what's in the report the

[1:14:48] Mr. Coaches is going to present because that part of it you determined to assimilate public opinion.

[1:14:55] A lot of that public opinion has already been provided to the council, but you did a broader reach.

[1:14:59] you

[1:15:00] So listen to it, and you got answers, a very specific questions. Great. Mr. Glintz's report is going to present process outcomes based on our policy based on what governs us. When you, when it comes to the recommendation, I think the only comment I wanted to suggest is here, don't make your recommendations based on misperceptions that may be in some of those comments. For example, I made a list of

[1:15:29] of nine common areas that people commented on.

[1:15:33] Everything from, you should have told us

[1:15:37] when you turn the water off,

[1:15:38] so you should have shelters, things like that.

[1:15:40] Okay, so for example, shelters is a good example.

[1:15:43] We're not allowed by law in any capacity

[1:15:46] to have a public shelter, period.

[1:15:48] Public would like it.

[1:15:50] They'd like to have one in Venice,

[1:15:51] I think we should have one.

[1:15:52] It's very common common.

[1:15:54] But for you to recommend as a boy

[1:15:56] that a lot of people think that's a good idea,

[1:15:58] So we probably should pursue that, the state law does not allow us to have it.

[1:16:04] We're not going to have it unless you want to suggest that the law changes,

[1:16:07] but the law, the state law directs counties.

[1:16:10] Specifically, they have total and exclusive run of shelters.

[1:16:16] Where they are, how they, where they put them, total.

[1:16:20] We can support them with their approval, but we can't decide to have one.

[1:16:25] And the methodology, in fact, you already know this, is they have them in schools because

[1:16:30] they serve a dual purpose, a very practical idea.

[1:16:34] They put them in places where the buildings were already up there, they're fortified

[1:16:38] to an extent.

[1:16:39] They have auxiliary power all that stuff, so the county decided to do that.

[1:16:43] We have three schools in Venice and we're all on the island, so they're not going to build

[1:16:47] a shelter here because it's on an island, they've already determined they don't want a shelter

[1:16:52] to run an island because it's a trap, could be a trap.

[1:16:55] So, if you recommend that we have shelters

[1:16:58] because a lot of people said so,

[1:17:01] they're not gonna go anywhere.

[1:17:03] So, again, just to make a big deal of this,

[1:17:06] the point is that the report has a value

[1:17:09] in presenting fact in policy and procedures.

[1:17:11] Not saying it's the best, just saying what governs us.

[1:17:15] The public comments, some of those are based on desires

[1:17:18] that we cannot achieve.

[1:17:19] So the two together, I just think that it's going to be valuable for you to see the report.

[1:17:27] You've assembled the public comments, but see the report before you construct your final recommendations

[1:17:33] because you may see that the report provides factual data that will contradict what would be a very desirable,

[1:17:42] emotional desire on the part of the public.

[1:17:44] very commonly spoken, some things that everybody would like us to do, but that may be some

[1:17:49] constraints, factual, not opinion, or you may recommend we know that anyway, but we still

[1:17:56] want this, but at least you have, you know, we're coming from, it's not, the reports

[1:18:00] not supposed to be persuasive, it's supposed to be informative, so that's my only point

[1:18:05] that hopefully you'll glean from the report, factual things that direct to some of our behavior.

[1:18:10] Sandbags is not one of them. Sandbag process could be all over the place. Probably could stand some improvement

[1:18:15] So that's that's not one of the we would you just say they did a good job

[1:18:19] And but but there are some other things in it will give you a factual foundation to well lead to your recommendations

[1:18:26] What would you say if it was all perception mr. LaValle if I'm sorry if if our report came out and it was all perceptions

[1:18:36] What conclusions would you make?

[1:18:39] as a city manager that we did a bad report that were screwed up or there are so many perceptions

[1:18:48] that citizens have we didn't need to do a better job of putting out what the information

[1:18:54] is.

[1:18:54] I would say if you just collected everybody's opinions which the council already has they

[1:18:58] got those emails.

[1:19:00] All right.

[1:19:01] If you just collected those and passed them to the council I'd say you're giving them something

[1:19:04] than already have.

[1:19:06] I think that trust in you is that you're a little higher

[1:19:08] level of informed and awareness based on information

[1:19:12] you get from the staff and its reports,

[1:19:13] and just fact that you're members of this board,

[1:19:16] that the expectation is you'll have a greater capacity

[1:19:21] to look into this information and see if you can

[1:19:24] glean something that would be helpful in a recommendation,

[1:19:26] but just to assemble all the comments

[1:19:29] and criticisms and compliments that have gone

[1:19:32] to the council, they already have that.

[1:19:33] But you're using it as a tool as part of your overall assessment.

[1:19:38] I think there's an expectation that you're going to use your wisdom to do an analysis

[1:19:45] of that in combination to which you already know and then form recommendation.

[1:19:51] Well, I think that you

[1:19:59] have to have confidence in the gentleman and ladies here that we understand

[1:20:05] about perceptions also and that we'll consider that within our recommendations. It's not that we're

[1:20:14] that naive to think that something is out there, I understand like if the if we if the

[1:20:22] perception was do something about the electricity we know I would hope that you don't control

[1:20:32] FPL okay so again I'm looking at you make a good point I'm looking to the

[1:20:41] credibility of our report and how pure it is without influence from this group

[1:20:50] that group and the city that's all I'm asking. I agree I think you're right on one

[1:20:57] the other elements that was in it Dr. Davis discussed with us is the wingspan what we can do so

[1:21:04] example just some comments about you guys should have trimmed the trees are all around the

[1:21:09] wires and everything before the storm so that some lines wouldn't come down we'd love to but we

[1:21:15] don't that's not a job right so that's just an awareness issue now maybe we need to make it our

[1:21:21] job maybe that's part of your assessment that's I'm not trying to influence that just just say again

[1:21:26] that the reports are going to have some factual data you may consider separate from the public

[1:21:30] comment and then analyze that together and synthesize your own recommendations.

[1:21:34] All right.

[1:21:35] Thank you very much.

[1:21:36] I'll smoke an exit.

[1:21:37] If I may ask Dr. Davis.

[1:21:38] I mean, right now it seems like we have some marching orders for our next meeting, which

[1:21:44] if we have a motion to continue this discussion, we will put in place that each member do

[1:21:50] a summary of the area of response that they would assign to, and that we review the

[1:21:59] results by specific populations that we were assigned to.

[1:22:05] And which I think is all well and good, I think the remaining question before us right

[1:22:10] right now is whether or not we invite and entertain the city to give us the city's appraisal

[1:22:22] of the storm response at our April meeting coming up or at a future date.

[1:22:30] I would like to ask you your opinion on that particular issue.

[1:22:45] I think

[1:22:48] it might be worthwhile that we come together as a board and come up with our

[1:22:54] list of recommendations or a broad list of recommendations, not what may wind up

[1:23:01] in our final report.

[1:23:04] And then at the May meeting, ask Mr. Clinch to come and present the report.

[1:23:09] and at that point then we've got kind of our independent list of recommendations that we've as the nine of us have had a chance to talk about.

[1:23:24] And then we'll sort through what's perception, you know, what's in their wingspan, what's out of their wingspan, that sort of thing.

[1:23:33] with the health of Mr. Clinch, I think in May.

[1:23:35] So maybe April was just a little premature

[1:23:37] for our comfort level,

[1:23:39] that this is an independent report of our own production.

[1:23:43] I think we need to honor that if you're okay with that.

[1:23:48] Thank you, Dr. Davis, completely.

[1:23:50] That makes perfect sense.

[1:23:52] And one thing that would also be helpful

[1:23:54] if the discussion and the April meeting

[1:23:55] is talking through some preliminary recommendations.

[1:23:58] If there is a topic that you want to explore further,

[1:24:01] let us know what those are.

[1:24:02] And we can make sure those individuals are available for the main meeting so we can dig into them, right, you know

[1:24:07] I think that would be helpful

[1:24:11] Yeah, I don't have a main meeting on the schedule for you

[1:24:14] Well, we need to create why yes, please. Okay. Thank you. All right. So

[1:24:20] Is there any further discussion on the timing of the report from the city?

[1:24:24] You know, I'll have any opinions you'd like to share

[1:24:26] I think it's fine. Okay, well at this point time then I would like to

[1:24:31] to entertain a motion to continue this discussion at the next meeting with the individual's

[1:24:41] time and says previously discussed.

[1:24:45] So moved.

[1:24:46] Thank you.

[1:24:47] Is there a second to that motion?

[1:24:49] Second.

[1:24:50] All right.

[1:24:50] Is there a discussion on the motion?

[1:24:52] Yeah.

[1:24:52] I do have a question or just for clarification purposes.

[1:24:55] So by next Wednesday, we get our summaries and there are two of us assigned to, you know, number 10, 12, 15, 70, 22 each.

[1:25:06] So if we individually get them into Amanda, similar to what you've done in the past.

[1:25:13] Dr. Could you take them and summarize the summaries?

[1:25:17] Yes.

[1:25:17] would that be okay and that will conclude or yeah that that will generally

[1:25:22] conclude our information gathering phase of this project we will summarize the

[1:25:28] survey okay then can can we get a copy of all of that you bet for the next

[1:25:35] meeting you bet soon as soon as I get it produced okay thank you I'm

[1:25:40] clarification on your motion yes is the motion just discuss excuse me not

[1:25:47] discuss, but outline that we're having a meeting on April, whatever day, to do the that.

[1:25:55] It does not include that we also will have a meeting on May 16 to involve the city.

[1:26:02] I would say no to that because I'm in favor of at the end of the April meeting, after we

[1:26:11] We need to discuss it. We decide whether the next meeting we should invite the city.

[1:26:17] I understand that the motion on the floor right now is to move to continue this discussion to our April meeting.

[1:26:25] Understanding that each of us have assignments to completely win say and that is the extent of the motion.

[1:26:30] Thank you. Thank you for your clarification.

[1:26:32] That correct, Madam Clerk?

[1:26:34] Yes, it is.

[1:26:34] and the date is April

[1:26:38] 16th.

[1:26:40] For the record, April 16th.

[1:26:42] The 2 p.m.

[1:26:44] Okay, thank you.

[1:26:45] Okay, all right, so I'm seeing no further discussion.

[1:26:49] I'm clerk, could you call the roll, please?

[1:26:51] Mr. Ellis.

[1:26:53] Yes.

[1:26:54] Mr. De... I'm sorry, Dephilis.

[1:26:57] Yes.

[1:26:59] Chairwee.

[1:27:00] Yes.

[1:27:01] Dr. Davis.

[1:27:02] Yes.

[1:27:03] Mr. Efron.

[1:27:04] Yes.

[1:27:05] Mr. Carr.

[1:27:06] Yes. Ms. Pamphill. Thank you. So the motion carries. Is this point in time that it would be appropriate for us to

[1:27:16] I understand a motion to schedule an additional meeting for May and Madam Clerk, what would that expect to date be?

[1:27:24] If you want to stick with the third Wednesday, that would be May 21st at 2 p.m., and then I'll just remind

[1:27:33] All of you that your next two meetings, then we'll be back in the council chambers.

[1:27:38] So, Nancy.

[1:27:40] All right, is there a motion to establish a meeting for May 21st?

[1:27:48] Is there any discussion on that motion?

[1:27:51] Excuse me, who was that second?

[1:27:52] Thank you.

[1:27:56] So you know for the discussion, Madam Clerk, call the roll please.

[1:28:00] Mr. Carr?

[1:28:01] Yes.

[1:28:03] Mr. Efron?

[1:28:04] Yes.

[1:28:04] Mr. Ellis. Yes. Dr. Davis. Yes. Ms. Pamphill. Yes. Mr. Daffilis. Yes. Chairwee. Yes.

[1:28:15] Record so it's motion passed. So we have a meeting coming up on April 16th and on May 21st.

[1:28:22] And the discussion of the hurricane action review. Next steps has been continued until

[1:28:29] that time until the April meeting.

[1:28:32] Posing that session down, is there any further board discussion on any subjects?

[1:28:41] Seeing none, staff, is there any comments that staff would like to present to the board today?

[1:28:48] On the near chair.

[1:28:51] All right.

[1:28:52] Seeing none, I will call the committee to adjournment.

[1:28:55] Thank you very much.

[1:28:56] Sorry.

[1:28:57] With three minutes of spare.

[1:28:59] That's great, great, great.

[1:29:00] Cool.

[1:29:01] Did that hurt or anything?

[1:29:04] We have to.

[1:29:04] You want to talk about it in the year mail?

[1:29:06] In touch.

Citizen Advisory Board on 2025-03-19 2:00 PM

Agenda

Transcript