[0:02] All right, it is 6 p.m., let's call to order the regular session of the measures the oversight advisory committee, we get a roll call.

[1:01] How do you do we have any public comments? No public comments. All right, no public comments

[1:07] Next on the list here is the approval of the agenda as presented

[1:12] Anyone like to make a motion to

[1:16] Come together second please

[1:19] How do you do you take a vote motion?

[1:22] Ordin Favre?

[1:24] Motion carries for Zira. There you

[1:30] go. Right.

[1:33] Let's get down to the consent calendar here

[1:37] Let's make sure I got this right here, the minutes from May 28, 2026, recommendation is to approve the minutes as presented.

[1:45] Do you have to take a vote on that?

[1:47] Yes, video.

[1:48] All right, can I get a make a motion to accept?

[1:53] All right, can I get a second?

[1:58] All in favour?

[1:59] Aye.

[2:00] Aye.

[2:00] Zia, how tech we are on consent calendar 1.1.

[2:04] We, for the minutes.

[2:07] Motion carries 5 zero.

[2:08] let's

[2:12] count down to business here general business FY 202526 measure Z fourth quarter financial report.

[2:22] Good evening chair vice chair.

[2:24] Can we even members members of the public and fellow city staff?

[2:27] My name is Adam Janssen.

[2:29] I'm the finance manager here at the city of Wildmar.

[2:31] And I'm here with you tonight to present the fiscal year 2526 measure Z fourth quarter financial report.

[2:37] So, as of June 30, the fiscal year has ended for, we call either F52526 or 26.

[2:46] So, we are currently in 2627, so even though the fiscal year has ended though, we do recognize

[2:53] still expenditures in the previous fiscal year if the services, if the expenditures were

[2:57] incurred as in the services were performed in that period.

[3:02] So, the numbers, and of course the audit has not completed yet.

[3:06] we've only just done the interim audit.

[3:08] So these numbers, even though we do have them as of 630

[3:11] for this year, they are still subject

[3:13] to a degree of change as we stop a couple weeks of posting

[3:16] into it, and then, of course, any adjustments

[3:19] if they were to occur from a final audit.

[3:22] So this balance sheet shows at the point of time

[3:24] for the measures that you fund.

[3:26] It began with a fund balance of 35,797.

[3:31] With the current, we have received most of the assessments

[3:34] from the fiscal year that usually come in to

[3:37] charges and that may be a supplemental from the county.

[3:41] So we've seen about 90 per 4% of our budget for the

[3:45] Measure Z assessments, 358,000 are facility rentals.

[3:49] Also came in higher than usual at 29,000 and then the expenditures.

[3:56] We did apply the CFD contributions to the parks maintenance.

[4:01] So our actual projected flood balance at this point time is

[4:04] increased by 44,799,000 at this point in time, but still subject to some potential posting of items.

[4:14] For the revenues, obviously the largest one is the $28 per parcel assessment,

[4:19] which we received three and a 48,000 out of the 380 estimate.

[4:24] And then the facility rentals add more nobry and park specifically fuel than light rentals,

[4:28] $29,000 out of the initial $12,000 estimate, and when Song Park is, I believe, the Gizzie

[4:35] Boa rental, $85 out of $100 actual.

[4:39] In terms of expenditures, Parks Maintenance was for the General Field staff on staff, 116,000 out of

[4:47] $130,000 budgeted.

[4:51] Marno Bryant is the course of the largest of the parks and has the largest expenditures at

[4:56] $28,041 out of $133.

[5:00] 30,000 budgeted. Heritage Park at 38,000 had a 43,000 budgeted. Winsong is at 41,000, 500 and $2,000,

[5:08] a $46,000 budget. Malaga is $1,200 out of $1,000. And we did also have a separate for a CIP-83, our slurry

[5:18] seal program. We did expand in this one time about $18,000 to repave the parking lot as part

[5:26] of our CIP 58-3R-slurry seal to fix that.

[5:32] So some items are now going forward.

[5:35] The park grounds are scheduled to be fertilized in September,

[5:39] and Marna Buying Park and Lot was,

[5:40] as I mentioned previously, sealed in around June,

[5:45] Mayor June, and Newbark has been a saw

[5:47] that heritage in Winsong parks,

[5:50] and also, Maryachi Knight is scheduled for September 19th.

[5:54] And with that, that concludes my reporting of the financials and I'll be open that for questions.

[6:02] And if public works manager, Daniel Torres has any comments, I'll open it up.

[6:09] Thank you.

[6:11] I'll just start.

[6:12] One question.

[6:13] Looks like the expenditures were good, but there was a big difference in the baby park there,

[6:17] Malaga.

[6:19] 1,200, I think it was to versus 11,000, I remember what it was, but it was a big number.

[6:25] weather discrepancy.

[6:33] With Malaga Park, our biggest expenditure there is water. And so being

[6:37] that these plants have mainly been matured, there's no need to continuously now irrigate

[6:42] those. If you've been to the park most recently, you see the hedges and everything pretty

[6:45] much at its mature state. They'll be pretty good at this stage for the next probably five years

[6:51] after that. A lot of these hedges will kind of reach their lifespan and then we'll start considering

[6:57] possibly replacing sections of those, and so then you'll see an increase within Malaga Park itself.

[7:03] But again Malaga Park being that it's mainly DG, mainly that it's bark, plants,

[7:07] vegetation. There's no real expenditures in the sense of there's no signs to replace

[7:12] there. There's trash cans are concrete-based, right? So deterioration is really slow on them.

[7:20] And so again, my majority of what we see there is drip irrigation costs.

[7:25] Excellent. That's all I had.

[7:31] Yeah, I'd like to say something and then I may have

[7:35] ask a question. What did it be better to, whenever you're presenting the

[7:43] financial statements or a balance sheet? You mentioned that this is the revenue

[7:50] and this is expenditure. So wouldn't be better to have visuals of all those

[7:57] expenditures that you know took place during the quarter. For instance like this

[8:05] was the condition of this area and we did this and this much expenditure has taken

[8:12] place or you know spent over it so that we will see the changes.

[8:17] The second is, in second is, that last meeting, I kind of shared, I think we view to have this financial report printed with us, even shared with us before coming to the meeting so that we will see where the revenue comes from and where it goes, I mean the expenditure.

[8:42] So, we'll have the record with us too, and print it as well here with us on our tables.

[8:48] So whenever manager is explaining, talking about us, we will see step by step follow that.

[8:55] Yes sir, and the last thing I'm very sorry.

[8:58] I saw in the revenue, the graph was there.

[9:02] Some of the parks revenue was pretty low.

[9:08] And one of the parks was there that had the high revenue, any specific reason behind that?

[9:16] When song park, I believe only is low because it's only $5 to rent the casino.

[9:23] And Marna was higher because we were, I believe, and we were fully booked on,

[9:30] field of interest for some of the softball league, so there is high usage.

[9:34] They booked a lot of those in advance of cyber call.

[9:36] Yes, so I'll take your your comments and questions as listed one, two and three

[9:41] Number one, you stated do you go to the financials right to actually see the numbers see how it is generated and see this work and so

[9:49] What's presented to you is actually part of what is called the agenda packet the agenda packet was presented to the communities and to the public

[9:58] Breaking that within the staff

[10:00] In the staff report, it begins, I believe, excuse me, on page 9. On page 9, on the staff report, you

[10:10] actually would see those financial numbers going based on the actual who the vendor that's being paid for the services that they're providing.

[10:19] So that is in the staff report. So we do provide that in advance. When it comes to the presentation of then additional like projects,

[10:27] what not, right? We actually present that doing our annual report, right? And so what we do is we take

[10:35] what was normal schedule maintenance and then anything additional and then we actually show that

[10:40] within the annual report itself. And so that's actually going to be coming up very soon.

[10:47] And then lastly, in regards to the revenue, you see the revenue changes what not. So as previously mentioned,

[10:53] I'm not sure if you're a committee member by that time, but the actual fees that are being collected

[11:01] are not to the current market.

[11:04] And so if you were to be a world more resident looking to rent a gazibo at Winsong Park,

[11:09] that is a $5 fee.

[11:12] Now, if you take that in comparison to the neighboring agencies, and so that's why when you'll

[11:18] the particular revenues coming in, where we're projecting $85 out of $100, right?

[11:23] We're expecting that every one of those is a $5 fee, and so every time we rent out a

[11:30] gazebo, that was $5.

[11:32] So again, it might be a high number of rentals, but the fees so low.

[11:38] Now if you look at Marnoa Bryant, Marnoa Bryant has then fueled our usage, and then fueled

[11:43] light usage for resident and then non-resident.

[11:46] And so when it comes to Marna O'Brien, a lot of leagues that are currently utilizing Marna O'Brien Park are non-resident.

[11:52] So we charge them and elevate a fee.

[11:55] So they have to pay a premium to use this city's parks.

[11:59] And so what they'll pay is a, I believe it's $23 per hour in comparison to $15 for a resident.

[12:07] And then it is $35 an hour for lights rather than $15 for lights.

[12:12] And so, a significant change, and so, being that monobrient gets the highest utility, gets the highest amount of usage, has the more amenities, right?

[12:21] We have three fields, we have three gazeboes, a breezeway, all that generates revenue, and so that's why you'll see monobrient at our higher rate.

[12:28] And again, why it has surpassed our actual budget amount.

[12:35] But you said the staff report has the figures about revenue and expenditure said that's correct.

[12:46] Yeah, so I don't have that staff report with me, too.

[12:50] Okay, so do I need to have it?

[12:52] So it is emailed to you.

[12:55] No, I haven't received it yet.

[12:57] Maybe for next meeting.

[12:59] Okay, so yeah, we'll definitely make sure and confirm that you have received that.

[13:03] All right, thank you.

[13:07] Usually we have the agenda on the website as well as the agenda pattern on the website as well.

[13:16] Daniel, I had a question.

[13:19] Due to the revenue.

[13:21] Are we looking to the revenue for the use of the gazebo's fields and everything,

[13:27] especially with the economy that we're in right now?

[13:30] Because are we even where are we financially in the area of how much has been spent on maintenance, right?

[13:39] To store your field maintenance and all that to the use of the facility.

[13:43] You know, Mario Bryan just used a lot right?

[13:45] But even even even the use of the facility seems to be so high, but the revenue so low.

[13:54] Is there is there a future in increasing that?

[13:58] So yes, so I would say yes, I'll answer your question and I kind of have I'll definitely

[14:05] allude more into the finance manager, but I could provide you some real high-level understandings, right?

[14:11] Measures E was accepted in 2012, it had no escalator to it, and so it will always be per parcel, the $28.

[14:21] Yeah, per parcel, there's no escalator unlike other announced CFDs where they'll have an escalator to

[14:27] continuously go with CPI and the market.

[14:31] Now, with that stated, now fees, it was in usage, right?

[14:37] Again, those fees were established back in 2014

[14:40] when we opened the park.

[14:42] They have not been adjusted since.

[14:44] So again, they're not too market.

[14:47] Adam would be able to communicate to you

[14:52] that are possible approach of taking a fee study,

[14:56] what that will look like

[14:57] within our time frame, is it within our foreseeable...

[15:00] If you turn right, but I think that's more what Adam has an understanding more than I do here.

[15:06] Yeah, I will think that even the $20 per cell per resident right to be up, especially with parts being the attraction of cities, right, like schools.

[15:19] So when somebody moves to the city a little tomorrow, it's the tracks, you know, the parks and facilities of a park and the schools that attract residents to that area, right?

[15:28] Yeah. So I think, you know, the city is, you know, how many years old already, we just,

[15:36] I just think that we need to look into that as soon as possible to be able to bring our

[15:41] parks, the parks, can part the other cities around this way.

[15:44] Yes, community member of our auto, you're actually city next to Mr. Tim under now, he's been

[15:50] a committee member for a while. And he has brought up the same item, right, within revenues,

[15:56] right in and measure Z and the concern with measure Z is that in order to raise the actual

[16:02] fee or the tax right it'll have to go back as a measure ballot so I have to go back to the

[16:09] voters agreeing that that would be the approach. And how do we go about putting them to a ballot?

[16:15] I will leave that up to the finance manager here. Well it's kind of a long process usually it starts with

[16:23] of a survey to see if the public is even amenable to that.

[16:29] That was how the approach was took in with the other measure AA.

[16:34] So we have to do some analysis see because it does cost decent amount

[16:38] to even just put on the election itself to put it on the ballot.

[16:43] And then so usually you have to invest in a study first and decide if that's what the amount is

[16:47] to come up with what you think you can ask the reason of the public

[16:52] and then apply that to a ballot, so it's a bit of a lengthy process that and there can be

[16:59] politics involved with it. So we're kind of looking at that, but there's also, there is a big

[17:04] timing component as well. I just see the council meeting that we had the last council meeting,

[17:09] and I know that there was a special council meeting where residents, between myself,

[17:16] were able to take a survey and from what I got from the residents in my area where I live,

[17:21] There's a lot of families with kids, I have kids, and that's something that is really

[17:25] sticking to us as a family to be able to grow our parks in the area, which would mean looking

[17:33] into raising financial for our parks, so I don't know, that's something that we have to take

[17:39] to council, or make them, I'm sure they were aware that that's one of the main things that

[17:44] people were asking about.

[17:45] to, you mean to raise the fees?

[17:46] Or raise the fees?

[17:48] Yeah, it would require, well, more than that,

[17:52] it would require, yes, council, as well as a vote

[17:55] and the ballot, so it have to go on to a basic election

[17:58] ballot in November.

[18:00] So it'd be a fairly long process.

[18:04] So we'd have to look into that for a future cycle.

[18:09] Oh, oh, oh, oh, oh, oh, oh, oh, oh, oh, oh,

[18:10] do you have a time that we could see that or I don't have a time

[18:13] right now we haven't made it as you said he's been here he's been here for a while and yeah

[18:17] you know we're like 2014 and 2016 you know we're gonna you know the pace along process you know

[18:23] how fast can we speed the process right yeah so I don't we don't have a timeline right now

[18:30] there's a lot of priorities at the at the city so I'm not sure where we're adding that so I'll

[18:37] all look into that if that's something on the timeline we're looking to when we might consider that next

[18:42] Thank you.

[18:49] Any additional questions?

[18:58] Okay, I think that's it for questions and recommendation is to file the reports.

[19:03] We don't need to level that, right?

[19:06] Just that is even file please.

[19:11] Next on a list, Parks Manager's report.

[19:14] I'll back to the email.

[19:16] All right, good evening, committee members.

[19:20] Okay, so one item and I think it's pretty important.

[19:24] And so we did email to each one of you the park assessments, right?

[19:29] So what Adam has presented tonight is your fourth quarter, right?

[19:32] So if we look at the staff report and look at the financials,

[19:37] it shows you kind of where the money have gone, right?

[19:40] And so what we do at this time is we do ask every committee member

[19:44] to then walk the assets, right?

[19:46] And actually review the parks and it has a fillable form, right?

[19:50] could use an iPad or not or your phone, or you could actually put it out and fill it out

[19:56] by hand up to you. But then it provides us...

[20:00] Your assessment of how the park status is and then what we do is then we include that into our annual report.

[20:09] And so we do highly encourage each committee member to take the time, walk these sites.

[20:15] Unfortunately, the weather isn't too pleasant. So if you go early, I think it would be best.

[20:20] Or if not, you could take a real good late night stroll. You know, around 6 o'clock, it would be a good.

[20:26] But again, just we encouraged to have those submitted by September 11th and with that stated that it summarizes my report.

[20:37] I had a question on that.

[20:39] I know that I did submit one and I think it was late past couple of days past, but we had a late presentation from here, right?

[20:50] So, was it not shared with you guys,

[20:55] my report from NASA?

[20:57] We could track that from what we see, what we are tracking.

[21:01] I couldn't find it.

[21:02] I could take a look again to see if...

[21:04] Because I know I have sent it, but I figure it's a couple of two days late.

[21:07] But even though we were late presenting tools, right?

[21:12] So, I would just want to know that because I know that

[21:14] we have some residents, two council meetings ago,

[21:19] bring that up as a concern.

[21:22] But, you know, I'm going to take fall for that.

[21:24] It wasn't submitted on the date that I said that he has asked for, but it was submitted

[21:29] like two days later.

[21:31] So, the fact that it was a little bit late, I was hoping it was still going to be presented

[21:35] right.

[21:36] Yeah, we could take a look at what happened in that occurrence.

[21:38] But that's why we encourage now that, you know, just a reminder that it's submitted by

[21:42] September 11th, and that in the November, December, sorry, the December measures e committee

[21:50] Remember, we're meeting, we actually will be looking to then begin the annual report process so it gives you that expedited time.

[21:58] So, because it's September 11 right, when it's still September 11, that's great.

[22:03] I'll get it on time.

[22:05] Thank you.

[22:09] Very good.

[22:10] Thank you, Daniel.

[22:12] Any other future agenda items?

[22:17] Okay.

[22:17] Thank you, everyone.

[22:19] With that, I'll make motion to adjourn.

Measure Z Oversight Advisory Committee

Agenda

Transcript