[5:11] please rise for invocation by pastor Sheila Trott thank you for coming let us

[5:21] bow our heads and hearts together we thank your father for this evening in

[5:25] this commissions meeting we think that you're allowing us to make the right

[5:29] decisions for this city and we thank you Father for everything

[5:33] amen the clerk call the roll please hear hear hear hear hear

[6:01] item for recognition of Mary wittmeyer who's her 35 year pin before we progress

[6:08] with that I was just thinking what was going on 35 years ago 1984 there's this

[6:17] little album by Van Halen of the same name 1984 I was a junior at Spruce Creek

[6:24] High School getting ready to become a senior and sleeping a little port orange

[6:30] and I was thinking or we've grown to the interstate we must be done growing right

[6:35] there's nowhere else where we could go now we got everything over there this

[6:39] was 1984 that's when Mary started volunteering with the volunteers and

[6:45] police services she's one of her originals and council

[6:49] if you join me below we're going to recognize her for 35 years of volunteer

[6:53] service [Applause]

[7:12] okay for those of that those of you in the audience who I'm Mary Mary wittmeyer

[7:18] is part of our VIP program our volunteers and police service and those

[7:21] that don't know what our volunteer and Police Service is each one of the the

[7:26] individuals standing in back here in the uniforms are our VIP some of our VIPs

[7:31] not the entire contingent but some they help us out tremendously on a daily

[7:36] basis they provide services that typically we would provide police

[7:40] officers for we can pull our police officers and send them to other calls

[7:44] for service to service our citizens so they very very very much are valued not

[7:49] only to the police part but to the entire city

[7:52] before I begin speaking about Mary I'd like to call up there major major low

[7:58] mountain padlet Mountain would you step forward please Pat's our major of the

[8:03] VIP team and she helps run the daily operations there Mary wittmeyer so as a

[8:09] as a mayor said Mary began her service with Port Orange VIPs in 1983 and during

[8:16] that time she served five Chiefs I'm told which she probably deserves a an

[8:22] award just for that alone I know how we can get and so and I'm told how we can

[8:28] get so probably deserve an award for that but during her 35 years she served

[8:37] different capacities on the VIPs so she served as a secretary the treasurer she

[8:42] served us in the police department with not only our patrol division she's

[8:47] helped out our Traffic Division and even has served time with our Detective

[8:52] Division chasing down pawn tickets and and pawnshop lists and stuff for us so

[8:57] that we can investigate crimes mary on average averages correct me if i'm wrong

[9:04] pal over 900 hours a year volunteering for our city she is in our building at

[9:10] least three times a week serving right now she does a lot of them are courier

[9:15] service we see her all over the city she'll come to City Hall

[9:18] does anything really that we asked for but it's not just that it's these

[9:22] special events to whenever we pick up the phone and say you know we have a

[9:26] special event in all of our VIPs respond with Mary as well and she responds to

[9:31] our family days our Spring Fair our fourth of July events our Christmas

[9:37] parades any event that is there you'll see Mary out there working yes but you

[9:47] know we talk about our service but what's just as important as her service

[9:51] is probably more important is you know Mary anytime you see or she's smiling

[9:56] she has a great attitude something that I can't put a price tag on that and I so

[10:01] so appreciate Mary if you'd step forward please

[10:05] [Applause]

[10:10] Mary and on behalf of the entire police department of Port Orange Police

[10:16] Department and dare I say the city of Port Orange thank you so much for your

[10:21] service and again thank you not only for your service but thank you for the great

[10:25] disposition you bring into our Police Department every day we love seeing you

[10:29] and we can't wait to 35 more

[10:33] [Applause]

[10:52] [Music]

[10:56] they're they're very rare though that's true we need a picture with what the

[11:14] council do a picture yeah

[11:39] [Music]

[11:50] [Music]

[12:14] you see one more thing all these wonderful people of blue shirts give you

[12:21] some help anybody who's interested in joining the

[12:25] volunteers of police services white golf paying $20 of seriously anybody watching

[12:36] at home if you're interested call police we'll get you the information reliable

[12:41] kitchen applications

[13:15] give everybody a minute clear out I think Mary should have a she

[13:20] should have a stripe on her uniform for every hurricane she's worked because I

[13:23] know she's been there long sleep laughs they don't make sure it sleeves that

[13:28] long may I have a motion for the approval of tonight's agenda so moved

[13:42] they have a second second all in favor signify by saying aye the agenda for

[13:48] tonight is approved public comments on consent agenda items only they may like

[13:53] to speak to anything on the consent agenda come on

[14:05] Savannah Weaver Port Orange council mayor last meeting we just did the same

[14:11] thing we waved over five thousand dollars of fees for a developer mr.

[14:15] Rhyne Hagan had made a great point what precedent are we setting and what

[14:20] standards do we have another developer is now asking well they paid $4,500 and

[14:26] it is now asking for a refund of over 3,900 dollars we understand this is not

[14:32] impact fees but if this is calculated as actual cost of staff review could this

[14:37] money possibly go towards possible higher wages and because it has recently

[14:42] been brought to my attention that the National Association of government

[14:46] employees and the civil workers union have stated that we have high employee

[14:53] turnover that leave to go to other cities and that are compared on have

[14:59] competitive wages and so I just want our employees to feel like they're worth

[15:07] more along with why are we waiving fees for developers I'm aware that there's

[15:13] another agenda item where a developer is requesting to waive a fee and then

[15:19] there's also another agenda item where there's an amendment to a PC d-md a will

[15:25] that developer be asking for a fee waiver to what why the question why did

[15:32] we set these standards if we're constantly going back on them or because

[15:39] what if every small business or what if every homeowner comes before you and

[15:43] starts asking if we can track staff review to lessen their fees are we going

[15:48] to also do that so I would like you to possibly reconsider this because these

[15:54] are not nonprofit they are non not nonprofit developers and we need to be

[16:01] setting a good precedent so I'm asking you to please reconsider waiving this

[16:07] fee thank you who's next

[16:18] mayor councilmembers Robert Ryan Hagan 1425 Dexter Drive Port Orange

[16:25] the only other thing I'd like to add is that well you know you did mention the

[16:29] need for flexibility I would suggest that you consider looking at making the

[16:36] fee schedule more flexible and in that way everybody will be playing by the

[16:42] same rules thank you thank you anybody else come on you want to speak to any of

[16:52] the issues on the consent agenda be ready please come on at ball all roads

[17:01] are 607 powers Avenue for runners for I think there should be no waivers period

[17:14] for a developer they should have their money's already I should not even be

[17:22] considered without their monies period this is port orange we're running out of

[17:33] property to develop thank you thank you anybody else

[17:43] I don't see anybody else okay can I have a motion in regard to the consent agenda

[17:48] so move you to approve we have a motion for approval of the consent agenda items

[17:53] 7 through 12 second we have a second all in favor I'm sorry we got a resolution

[17:58] call the roll yes yes yes yes yes by though this isn't

[18:11] participation let's start with mr. e Andrew burns I live 1116 Mill Brook

[18:25] Avenue Port Orange that's right at the intersection of

[18:28] Taylor Road and Spruce Creek Road and in the last three years I've watched a

[18:33] steady increase of vehicles that have no mufflers pickup trucks cars and the roar

[18:38] is incredible I bite oh you come my house hang out in the back guard by the

[18:42] pool have a nice cool drink and listen to the roar traffic I mean it's just

[18:46] gotten to the point I started off by talking to one of the police officers

[18:49] and he told me well as we have a decimal meter for it I wasn't satisfied with

[18:54] that I called I emailed II what's it one of it offices and she passed it on to

[19:06] the police department heard nothing for three weeks I got back to I said who you

[19:10] can't it was the police he says all he retired I'll pass on again officer came

[19:14] to my house and basically told me the same thing

[19:16] we have no no way to stop it and code enforcement only handles properly you

[19:21] know noise at properties bars and whatever they don't handle it on the

[19:24] street and I'm like well if you have a decimal meeting how do you pick that up

[19:31] when your cars are going by his they're not standing there waiting if you do

[19:34] tell him how loud they are and he left I moved on - I believe the

[19:40] controller I sit the next email - and he sent a sergeant to my house and I said

[19:46] well he's moving up but he says yes you made it

[19:48] an indentation of mic well good let's get something done and he told me the

[19:52] same thing they don't have any tools to do it and I from where I used to live in

[19:57] New Jersey I had lots of friends in the police force and I understand their

[20:00] frustration when they don't have the tools to help their citizens that they

[20:04] want help but they have no tools and as I discussed it with the mayor and emails

[20:09] I guess you don't know where the heart of the Doppler effect you know and

[20:14] something's coming at your ongoing way the sound changes so you can't measure

[20:18] it with a stationary device I think a simple revolution would be to have a

[20:26] motion or an ordinance that all vehicles should have a manufacturer's muffler or

[20:33] some a Midas imitation of it you know I may go to a dealer but an invitation

[20:39] some kind of muffler on I mean catalytic converters were invented to make the air

[20:45] cleaner these cars you know catalytic and burn no muffler there they're

[20:49] affecting the health and everything else is a everybody in a town I would like to

[20:54] see you gentlemen do something thank you thank you

[21:01] uh if I'm gonna butcher the last name so forgive me if I called Garrett Tina I

[21:09] tell me how close I got you're gonna introduce yourself and correct and when

[21:15] you come to the microphone and correct me anyway right

[21:18] mayor chase hey Jim Garrett Ty and I 68 Raintree Drive I'm just here to voice my

[21:24] opinion about the great historic oak tree out in front of our neighborhood

[21:33] the tree I'll just read bits and pieces of the

[21:38] EMI sent by bet it's a basically says I'm voicing opinion to save the historic

[21:43] oak tree out in front of Raintree off Taylor Road I believe a small adjustment

[21:49] to the common ground on either side of the tree island could what could widen

[21:52] the road enough to preserve the bulging root system I've been a resident for

[21:56] this area for over 40 years I grew up in leisure villas then moved to Ponce Inlet

[22:01] and bought a home in Raintree 68 been there since 2003 I've been there for 15

[22:07] years the trees always meant to value you know scenic value historic value of

[22:13] our neighborhood we enjoy its beauty and prestige every time we entered or passed

[22:21] by our home many or nearly all of the neighborhood residents are in support of

[22:25] keeping the tree not the one or two bothered by the slight inconvenience of

[22:30] the root bumps that can be remedied by widening the road there or even taking

[22:34] away some of the common ground up front to pass by safely please take in our

[22:39] consideration to save this great tree we'd like to reestablish a sign to

[22:43] welcome our guests as well when all has been decided thanks for your time guys

[22:47] appreciate it thank you we got Dave ant off looks like on the same issue

[22:57] good evening mayor members council thank you for your time

[23:02] Dave vance off raintree drive for the Raintree subdivision district to the

[23:09] March 6 the city posted the sign about removing this historic tree it gave to

[23:17] March 31st to solicit opinions the city had an environmental board meeting on

[23:26] March 20th and didn't tell the citizens that this was going on we notified

[23:32] citizens on code enforcement city zoning even paving the roads so why can't we

[23:38] notify citizens on what's going on with other boards within the city I've been a

[23:46] member on that road since 1991 Marta from the original owner my grandfather

[23:53] so to say that I've been associated with this tree for over 40 years so instead

[24:00] of removing it have other considerations been made for repairing it like we've

[24:07] done in town park we've done a Madeline Ave and we've done in our own entrance

[24:13] to City Center to save this tree please save it thank you you all might want to

[24:25] stick around for our council comments section because I'm going to ask the

[24:29] assistant city manager to update the status of that and also you might want

[24:32] to stick around for a little later in the meeting as we discuss a tree

[24:36] preservation ordinance for the city so there's a lot going on stay tuned

[24:40] oby walker

[24:50] my name is Obie Walker I live at 53:35 two boys Avenue in February 2002 I moved

[24:58] to a quiet dead-end street with only three homes on it in my front yard

[25:03] I had a canal they had otters ducks birds and fish it was a nice place so he

[25:09] had a new home put on the property our forever home things were good

[25:14] then about 2010 or 2011 Massey construction bought the property on us

[25:20] 150 460 which would have is the address when he started to bridge the canal from

[25:28] us 1 to Dubois we had concerns so we had the city manager at that time Ken Parker

[25:35] the engineers Public Works superintendent come to see what was

[25:40] going on they assured me it was just a shop to fix trucks no flooding would

[25:45] affect us when Massey finished he filled the property with over six feet of fill

[25:50] making his property four feet higher than mine and my neighbor's property now

[25:56] when we have a heavy rain or storm our property has over two feet of flood

[26:00] water I have been the council meetings and told that would be looked into that

[26:05] was five or six years ago I've heard nothing now I have a canal that stinks I

[26:11] have no life in the canal mosquitoes and the water stationery Massey's property

[26:17] on the residential side would have held the overflow which had always had this

[26:23] in our yard at the end of the dead-end street and Dubois

[26:27] Massey's property is four feet higher than all the Residential's on that side

[26:32] of the canal now we to make matters worse Massey bought the property across

[26:37] the canal in front of us less than a hundred feet away from my bedroom window

[26:41] I again had concerns I was sure I was assured it was only for parking

[26:47] I now have dump trucks front-end loaders concrete saws and whatever else can make

[26:53] noise 24/7 the noise is bad enough during the day in cooler weather I can't

[26:59] even open my windows for the noise and the dust

[27:03] I've had my truck my wife's car my house everything outside covered in dirt I'm

[27:08] not asking for anything that any normal person would not expect this has been

[27:14] going on for over eight years I don't know if you can if the flooding can be

[27:18] fixed but it would only think of fair to have Massey put up an 8 foot concrete

[27:23] block wall to stop the noise this is a residential neighborhood I tried to have

[27:30] this resolved numerous times by calling code enforcement police Coast code

[27:35] enforcement says they sent emails Deborah Pearson from code enforcement

[27:40] has been very helpful but the noise is not when code enforcement is working

[27:45] I've contacted the police on numerous occasions by the time they arrived the

[27:50] people have stopped working I was also informed grabbed up in the next five

[27:56] seconds yeah I'm retired and I don't have I won't get a fair price from my

[28:02] property if I sell it and I really don't want to move from where I am I think

[28:06] thank you very much as to what you say yeah I have also left a letter from my

[28:09] next-door neighbor he lives in New York so he couldn't be here thank you jack

[28:14] that's your district I'm gonna make sure you have Obie's address so that you can

[28:19] talk to him and yeah I've got a little insight on that anyway okay Savannah

[28:28] Weaver

[28:34] Savannah Weaver council mayor I just wanted to come up here and hope that we

[28:40] can facilitate some better communication between Council on the city tour to the

[28:45] community I've been looking at other cities agendas and like Daytona Beach's

[28:51] and I thought it was really great how they talked about how you can have

[28:54] access to the disability for days disabled and then when you when you go

[29:01] through it it's not 500 pages long and so you don't have to scroll for forever

[29:05] and it's really easy to access like hey here's this agenda item yep you can go

[29:11] on it click the link to find out more information instead of scrolling or

[29:16] forever I also think it's really great how they include these notes on here on

[29:21] how the consent agenda works for people who show up and don't necessarily know

[29:27] how City Council meetings work so I that we should really do something to improve

[29:35] this for Port Orange then also this newsletter I just don't understand why

[29:41] we're spending tax money to increase to talk about increasing taxes and there's

[29:48] really a lot of space that we could have used in here to communicate things to

[29:52] our public like how there's open board positions and I also would like to see

[29:59] our our City Hall social media maybe post more on how we're going to be

[30:06] having council meetings and how what's on the agenda

[30:09] Daytona Beach does it you know I don't understand why we can't do it so I'd

[30:13] really like to just see more communication because it gets really

[30:17] frustrating on this and for not only me but a lot of people thank you

[30:25] council comments we'll start with Scott I'm good tonight you sure yeah drew I

[30:34] just want to come again we had another successful big event the no dough bus

[30:41] show this past weekend at City Center was pretty much there were Volkswagens

[30:46] from end to end and a ton of people so another well attended event so just

[30:50] wanted to give kudos to staff for all they do and for putting those you know

[30:54] for facilitating these events and you know we had good weather and a great

[30:58] turnout so congratulations to staff and everybody else have participated in

[31:04] making these things happen Jason I did want to give a compliment and I

[31:14] mentioned it earlier to our fire chief I did see our new transport units out

[31:20] while I was not a proponent of the initiation of it I will support the

[31:24] implementation of it and I just appreciated seeing the American flag and

[31:29] the patriotism all across it so you know hats off that's off to our chief and our

[31:35] fire department and certainly wish a great success okay I have three things

[31:41] they won't take too long one is there's an election on April 30th

[31:47] for this district one seat so if there's a prevailing party out there that ends

[31:54] up being elected on the 30th with 50% or more of the vote this would be my last

[31:59] meeting so I would like to thank the staff for their support and guiding me

[32:06] and also council for putting me in this position I'm very grateful it's been a

[32:10] growing experience for myself and certainly learned quite a bit of how the

[32:15] city works and you guys have been great in terms of you know sharing ideas and

[32:20] thoughts so staff thank you very much I've learned that you a lot of knowledge

[32:24] you're professionals in your job and you do a superb job so take my hats off to

[32:29] you because I've seen the inside of how the city works and it's

[32:33] it's very very interesting and rewarding secondly meeting with the auditors last

[32:41] week I was looking at some at the financials and one of the things that

[32:48] really jumped out at me and I'm sure it's been talked about on the council

[32:52] before but I'm the new guy on the block so I just wanted to kind of bring it up

[32:56] and see what the council thought about it but I noticed every group such as

[33:02] fire police and general pension have an administrative fee of around 76 to

[33:09] $80,000 to need it seems logical that we hire a person in-house administrative

[33:18] person in-house to to do that job for around 80,000 70 60 $80,000 whatever we

[33:24] can find someone to do it and consolidate those positions and take

[33:28] care of the administrative aspects of it for all three of those those pension

[33:33] boards that would save the city somewhere around $150,000 a year I know

[33:40] the board's themselves the police fire and general pension would have to agree

[33:44] to it but it certainly seems like that's something that we might be able to try

[33:49] and move the ball on but I'd like to see us try and do that I mean $150,000 and

[33:53] nothing to sneeze at and that's the neck and I'm not sure we're getting our

[33:57] money's work in terms of the value of $75,000 per administrator I think some

[34:03] of those boards get more value than others there's no doubt about it right a

[34:07] couple with that the administrative the men are straighter we would have here I

[34:10] don't think it would be a full-time job so obviously we could give them some

[34:13] other duties so it would even get more bang for our dollar that would be one

[34:17] thing I would I would like to see us try to try to do that I'm sure there's

[34:20] people here representing those pension groups so hopefully they can bring that

[34:25] up to the boards and get some buy-in on that but I think would be a great idea

[34:29] to move forward with that Allen is over there typing furiously I

[34:33] hope you can get some information on that back to us okay very good

[34:37] and the third thing and it was brought up tonight I noticed myself that and I

[34:45] noticed this in reviewing these reduction of fees being brought forward

[34:52] by developers from $4,500 down to you know $600 $800 I think what we're

[35:02] missing here and looking at those is there is a extremely a lot more time

[35:09] being spent than the $528 you think about it

[35:13] sadi has to prepare that presentation to this council somebody has to review that

[35:18] which I don't believe it's being factored into the for example the one

[35:21] tonight of $528 we all have to review it ourselves and decide whether it's a good

[35:28] move or not so if you think about five of us the city manager the person

[35:34] preparing and putting it on the agenda it's a lot more than than what we're

[35:38] showing what I would like to propose and we can do it as a recommendation or as a

[35:43] motion or however you want to do it but what I'd like to see is this go to a

[35:47] minimum of for example if the cost the real costs associated with it is less

[35:53] than 20 $250 which would be 50% then we approve that as $2,250 in other words

[36:01] that would be the charge instead of coming out with a $4,500 charge it would

[36:04] be 2250 provided it's less than 50% if there's $1 over 50% which would be over

[36:11] twenty two hundred and fifty one dollars then it would go to the $4,500 and that

[36:17] would eliminate us having to review those every week I think it's just time

[36:21] consuming I think it's a waste of our energy in time and I think it's probably

[36:26] a smart move to do that and we would actually begin compensated for the work

[36:31] that's being put into it in addition to that I think if somebody wants to apply

[36:35] and and say that I'd like to get a release or some relief on the fee even

[36:43] if we said is 2250 and they said well your real dollars is only 1,200 what

[36:47] we're showing I'd like to get that so they wanted to come forward they'd be

[36:50] a thousand dollar charge to bring that forward I think that would eliminate

[36:56] these us having to see these going forward so that would be something that

[37:01] I would probably recommend let me play off that for just a second because I had

[37:05] this in my notes we have certain fixed costs just for turning the lights on

[37:12] everyday and staffing and this is something anybody can do if we they feel

[37:18] like they're being overcharged for something it doesn't matter whether

[37:20] you're a developer or a citizen you have the right to redress that to address

[37:23] that with us that's what we're here for right but one of the things that this

[37:28] doesn't account for and we're following the procedures and the rules as the

[37:33] recommendations brought to Council that are established for bringing it to

[37:37] councils the way it is right now so that way it isn't arbitrary but I do think it

[37:43] needs some updating because it doesn't account for some of those fixed costs

[37:47] that we have simply for you know we we've got to turn the lights on every

[37:51] day Allen one of the things that I had in a playoff jacked one of the things I

[37:57] had was do we need to charge a 10% contingency on top of those things so

[38:02] that we account for that I don't want to rip anybody off if it's costing us X

[38:06] dollars to provide this service we should come close to that with our

[38:09] charge we shouldn't charge if it costs us $50

[38:13] to provide water and trash service to somebody's house we should be charging

[38:18] them roughly $50 we shouldn't be charging up $200 and we try our best to

[38:23] set our rates accordingly to do that this shouldn't be any different but Alan

[38:28] I'd like to workshop it and staff could take a look at some options including

[38:32] the ones that Jack just mentioned what I just mentioned because I think this I

[38:38] not I don't want any but I'm not the business of ripping anybody off but at

[38:43] the same time I do want to make sure that we really are when we take a look

[38:47] at these getting full cost recovery and we need to update well the way we do

[38:51] business every once in a while I've said that a lot this before a lot of things

[38:57] probably need to be reviewed once every five years to make sure that we're

[39:00] with current practices because the way we do business has changed dramatically

[39:04] the thing and you think about the amount of paper we had to push in the 1990s to

[39:09] approve one one building permit for one house or one replacement roof or

[39:14] whatever the case might be and we don't do that anymore and it's about to get

[39:19] even better with the implementation of ERP but now and I think that this is a

[39:25] great example something that probably should workshop bring some options back

[39:30] to us at that workshop that we can discuss as a council that we so that we

[39:34] can update our policy yeah and I and I'm not in business of Brooklyn anybody off

[39:41] either that's not the intent obviously I think you know basically if it's but

[39:45] we're charging 4500 dollars and is that I mean that's a fee that were to amend

[39:50] an MDA or PCD it's forty five hundred bucks so a lot of folks may not know

[39:58] there's an option to come forward so they're paying that $4,500 so in reality

[40:03] I just thought it would be closer to do the fifty percent at twenty two fifty

[40:06] and that would mean a minimum and then if it's over that reasonable when I

[40:13] agree maybe a workshop to talk about it in more detail but this kind of sprung

[40:17] on us and it's been I've just noticed it three or four times since I've been here

[40:21] in four or five three four five meetings so I thought it was something it was

[40:25] waking up to a long time with nothing being built years it seemed like and now

[40:30] all of a sudden things are popping again you're right jack okay it's all I can

[40:34] think you've just done in that note for the workshop one of the discussions that

[40:37] we need to you know have with that is to also realize that a lot of times these

[40:43] are very minor amendments and then also many times the amendments themselves

[40:48] actually are a benefit to the community so we need to be able to have a way to

[40:53] lay that out as well because I'd hate for somebody not to bring an amendment

[40:57] forward in fear of having to pay a 440 a full $4,500 kind of minor change or

[41:03] amendment that could be something that's more beneficial to

[41:06] the community and less impactful on those that are closest you know what I'm

[41:11] saying so I just think I think it workshops a great idea in you know what

[41:14] these are things that are always gonna have to be workshop than this time goes

[41:17] on things change and and the in the need to continually look at that I was

[41:22] talking to a resident today about an unrelated thing but somewhat similar and

[41:26] you're talking about fee structures and we had that very conversation that you

[41:29] know this is this is an always an area that's gonna be constant in review and

[41:35] when you charge it a one-size-fit-all fee jobs at all

[41:41] that works for one person it might take an hour's worth of work for another

[41:44] person might take twenty hours were the work but you've got it you've got to

[41:48] have a fee schedule right but I think you know if you're doing something like

[41:52] that you got to go to actual cost sure you got to figure out what actual costs

[41:55] are really it because there's a lot of coffee ER that we're going through

[41:58] there's not really been you know factored in okay you good yes sir all

[42:04] right we just help me knock out one of the three things I had on my list the

[42:13] other mr. burns talked about noise in the city and making sure that our Police

[42:22] Department has the tools that they need for enforcement I know for a fact that

[42:27] there's a certain establishment on Nova Road that during certain times of the

[42:32] year makes a whole lot of noise and can be heard from miles away and we have

[42:38] officers that will go out with with a noise meter and will cite them but he's

[42:43] right that's a fixed point of origin that the one has of car shows no no I

[42:51] won't mention the dog house by name but I don't want to embarrass anybody but if

[42:57] you can hear them quite loudly in my back yard

[43:00] a couple miles away you know and my neighbors are looking at me like what

[43:03] are you doing I'm like but I think that that's a valid point and I wanted to ask

[43:11] you guys I want to make sure first of all that PD has the tools that they need

[43:15] to address it I don't know exactly what it is Alan maybe you can

[43:20] some answers for us what we have and what we might need and if we need an

[43:25] ordinance to improve what we have I don't know what's on the books where's

[43:29] it with state law we might have statutes and state law I this is not an area of

[43:35] expertise for me but if you could come back and let council know what we have

[43:39] versus what we need and this council can have a conversation about what we can do

[43:44] to improve that because these are quality of life issues and if we can do

[43:49] something to improve people's qualities of life that makes sense and a

[43:52] reasonable I want to make sure that we do that turn does that make sense do you

[43:56] guys like to go on record say when the state ended the inspection program years

[44:02] ago that was it yeah yeah decades ago that probably was a bad thing because

[44:06] these are mufflers were one of the things that was checked during

[44:10] inspection and said I have to believe that state law just because it is state

[44:16] law I don't know that that's changed that property how do you want a system

[44:20] and to have a catalytic converter but you know it's against the law for a

[44:24] muffler shop to remove a catalytic converter to my knowledge so if they're

[44:28] doing that then I mean that's not something we can control but it is a

[44:34] fact that people break the law although times it happens what do we do about it

[44:39] that's what I'm exactly yeah we're how do how does it you know how do you

[44:44] address that you certainly can't have an officer out there following every loud

[44:49] car around but there's got to be there's got to be a happy medium somewhere okay

[44:56] and I just wanted to mention one more time I was very very happy that we were

[45:03] able to recognize Mary wittmeyer for her contributions and 35 years of volunteer

[45:08] service hey that's not just somebody working 35 years of one job and

[45:14] collecting a paycheck it's an incredible thing

[45:16] this is volunteer service and I think about what I was doing

[45:21] yeah I was just a teenager running around Port Orange in 1983 1984

[45:27] this place is very different she's seen so many changes I just think that that's

[45:31] an incredible thing and when I think about what that whole

[45:34] group of volunteers and police services does I'm serious if there are people out

[45:39] there listening you want to be part of something bigger something better you

[45:43] just want to contribute a few hours a week they would love to have you

[45:47] Dwight Galt sitting out there with a half smile on his face an application

[45:51] his hand he would love to real you guys in and we'd absolutely love to have you

[45:57] it's a fabulous fabulous group of people it is one of the reasons why they

[46:03] contribute their contribution to what we've been named the second safest city

[46:07] in the state there are many many reasons why we got that ranking and that's

[46:14] certainly one of them and we a great group of people anybody wants to be part

[46:17] of that we'd love to have you mayor just quick comment on that note Saturday

[46:21] night I was at an event here in our community and in reflection listening to

[46:27] some of the stories and this is what event were a lot of community members

[46:31] were being recognized and awarded for their volunteer service and the things

[46:34] they do in the community and in reflection of that you're absolutely

[46:37] right there are so many ways to volunteer in the community and one of

[46:42] the things that we we kind of really felt the other night was there's a lot

[46:46] of things that community volunteers can do that's so much better than what

[46:50] government can do really can do it they do it so much better and they do it with

[46:54] a great sense of pride and compassion and an effectiveness at it and we are

[46:58] blessed to have a community that has so many organizations that are incredibly

[47:03] effective and we we should look for every opportunity to recognize them as

[47:07] much as we can and and anybody that's out there you know looking for a way to

[47:11] get involved or serve just contact any of us we can point you in a lot of

[47:16] different directions because there really are some great organizations and

[47:19] the vips program is is phenomenal if you're right the things that they do

[47:25] people a lot of people think that they just show up sometimes and they take

[47:29] paper from one office to the next or from one building to the next and that's

[47:32] that's just not even a tip of the iceberg of what these folks do they get

[47:36] out there and they're out there and the Hurricanes and the storms and the fires

[47:38] and the disasters and helping us at criminal events and crime scenes and

[47:44] just all kinds of ways to serve and so it's a fabulous fabulous organization

[47:49] and it is amazing when we're out there enjoying family days mm-hmm

[47:53] we're having a great time they're working it to make sure things go well

[47:57] and that people are safe and they save this community a tremendous amount of

[48:02] money I mean it's if we had to pay for all of

[48:05] that I know well we've doubled we've doubled Mary what Meyers salary twice

[48:13] they have their fun to do I tried to write me a ticket the other day and I

[48:23] was gonna ask you to give us an update on the rain tree on the tree I think I

[48:28] have some good news so I'm glad you guys stuck around I'm gonna invite the

[48:33] Utilities Director up because they were working on this problem and I think

[48:37] they've found a solution that will make people happy for as long as the tree

[48:42] will live Lynn Stevens Public Works Utilities Director so we we did take

[48:53] quite a bit of input from residents in the neighborhood we put all the

[48:57] different options together we met with the environmental advisory board and and

[49:01] I apologize I'm not sure how those things get promoted to the public but

[49:08] with input from the environmental advisory board the final decision was

[49:12] the tree is going to stay we're not removing the new tree

[49:16] [Applause]

[49:20] yeah we are going to root prune the tree so that we can restore the pavement and

[49:26] and take some of the big pumps out of the roadway and make it a little safer

[49:30] entrance and exit I did hear something about the sign to Raintree

[49:35] the sign is not the city sign that was something that was done by the HOA years

[49:40] ago from what I understand so not something that we public works we're

[49:45] planning to repair or replace but the tree is staying we are going to again

[49:51] ruin the tree replace the concrete replace the pavement and and that's our

[49:58] plan well done thank you I'd like to express my gratitude as well I grew up

[50:03] down Devon Street right next door to to Raintree and fond memories driving

[50:08] through riding my bike through that neighborhood yeah may have begged one of

[50:12] your houses at some point it was like six years old but fond appreciation for

[50:25] that particular neighborhood and mothers occasionally those trees are good at

[50:29] slowing people down too well we'll do a better job of getting that information

[50:33] out to the public on the website I'll work with Christine and we'll get it out

[50:37] on social media please do thank you very much

[50:43] [Applause] special Awards reports recognition and

[50:50] Proclamation item 14 general employees retirement plan mr. David Leonard he was

[51:04] hiding behind the VIPs that's a tough act to follow

[51:10] save the tree that's good deal like trees yeah you couldn't you couldn't

[51:13] come up at a worse time yeah well good evening everybody

[51:18] Jack I wanted it cause this second and address your administrative expense

[51:25] comment just to clarify that that's not a monolithic number that goes to one

[51:29] person I can't speak for all the pension boards but for the general board I can

[51:34] say that it covers actuary fee which I'm fond of getting the actual administrator

[51:41] of the plan who does all the processing of the distributions and is there for

[51:45] the participants legal fees and also audit fees so it's not just one person

[51:51] it would be hard to replace me I'm sure they're all that way but I don't know

[51:56] it's the same way it's a combination of all those jobs ask the question so we

[52:03] get answers I'm assuming regardless of who administers the plan you still got

[52:06] to do an audit he's still got to do the actuarial work so absolutely yeah

[52:09] absolutely and and they're not all equal in terms of the fees but you know

[52:14] they're all being done very professionally I might see them all soon

[52:19] so I'm here to report on the 2018 valuation report which we finished about

[52:25] we really finished it a couple months ago presented it to the board in March

[52:30] and first of all it was a good year for the pension plan I'm showing on the on

[52:39] the screen here the 2017 numbers I'm going to flip over we were 84% funded in

[52:44] the plan as of September 30th 2017 moved to 18 that jumped up to 89 percent

[52:50] funded the assets and the liabilities both grew the assets are shown here by

[52:58] the gray boxes on on the chart and the liabilities by the

[53:03] blue so you can see that both have been growing that the liabilities are

[53:06] starting to level off the light blue line on the graph there is the history

[53:12] of the funded ratio and that has improved from the low 60% in 2009 at the

[53:19] beginning of the chart all the way up to 89% today and that improvement occurred

[53:24] even though we've tightened up the assumptions by reducing the interest

[53:28] rate during that period so that's that's a good sign - 89 % is a it's a pretty

[53:33] good funded ratio for these kind of this slide has the contribution summary and

[53:44] also the benefit payment summary and they go hand in hand it's it's good to

[53:47] look at them together the gray boxes are the city's contributions the blue boxes

[53:51] if you can see them are what the employees contribute to the plan and the

[53:56] light blue line above there's two lines of yellow line and a blue line the light

[54:00] blue line there are the benefit payment so you can see the benefit payments have

[54:04] been on the way up and the contributions have been on the way down the gap has

[54:10] has grown but that is actually what the trust assets are for so we keep track of

[54:17] the differential there and some people tend to get concerned but that's why we

[54:21] have a trust fund and putting the money away so that when people retire it'll be

[54:26] there for them and we'll discuss the future of how have a contribution bars

[54:33] will go a little bit further down in the presentation this is a summary of the

[54:42] plan participants the gray are the active participants in the plan and the

[54:48] dark blue are the retirees the light blue of people that terminated with

[54:52] vested benefits so you can see here that the the retiree dark Blues have been

[54:57] growing and the Grays have been shrinking the yellow line on the chart

[55:04] is the salary base which is what we based the contributions on and that's

[55:08] also shrinking obviously with the with the number of actives and now

[55:13] probably as of a half hour from an hour and how that works will be closed

[55:17] completely to new members so that grade will continue to shrink one one aspect

[55:25] of the plan that that's interesting to me anyway this is a fairly young planet

[55:30] started in 2003 so even though there's a lot of retirees they're actually a very

[55:36] young retiree group the plan has a early retirement feature and the average age

[55:41] of the retirees right now is about sixty seven and a half years old so that means

[55:48] they're gonna be collecting for a long time this slide shows the investment

[55:58] performance historically the last three years you can see have been have been

[56:02] very good double-digit returns the last three years and there's two lines on

[56:07] there there's a blue line and a yellow line the blue line represents the market

[56:11] value return so you can see that's kind of all over the lot even though it's

[56:15] been you know generally been very good and the yellow line is something that we

[56:19] call the valuation assets and just a real quick I don't want to make

[56:23] actuaries out of it but yeah it's it's not my goal with any of my clients what

[56:31] we do one of our main goals is to help the city budget it be as stable as

[56:38] possible with these contributions and I know that they do vary some and using

[56:44] these smooth valuations as assets is one of the ways we do it what we do is we

[56:48] recognize those ups and downs of the fluctuation of market value over several

[56:52] years if you look at the valuation report carefully in it I know you all

[56:57] did you'll see that the trust assets that we use in our calculations is more

[57:02] than two million dollars less than the actual market value and somebody might

[57:06] look at that and say well use the market value because we want our contributions

[57:10] to be less but the idea is we're kind of saving for a rainy day so that when you

[57:16] have a bad year and 2019 you know you've all seen what what happened in the

[57:20] fourth quarter of 2018 that's our first quarter for the fiscal year when you

[57:26] have a bed here it doesn't impact next year's

[57:29] evaluation you know we were able to look ahead and even if this year the the

[57:37] value or the market value is flat zero percent will still have gains as far as

[57:43] the actual reports concerned things to help keep the contribution stable this

[57:49] year through six months through March 31st the trust fund is at a loss of less

[57:54] than 1% which is is really pretty good considering how bad the fourth quarter

[58:00] was and this slide just shows a few composite returns the graphs the same

[58:10] graph our three-year composites over eleven percent five-year 9.25 and ten

[58:16] years which is really a pretty long time and investment terms is 8.05 percent so

[58:23] you might say okay we have a 7 percent assumption we're beating that assumption

[58:26] on a 10-year basis that's great what does you know what is the future hold

[58:30] for this plan since it's completely closed down to new members that the plan

[58:35] is going to continue to mature and what that means is there's going to be a

[58:39] larger discrepancy every year between the benefits and the contributions and

[58:43] the seller base will continue to shrink even though the assets about perform the

[58:50] 7 percent yield regularly we there are certain pressures to to maybe to

[58:55] decrease that assumption when you just decrease an interest assumption what

[58:59] happens is the need for contributions goes up and a couple of reasons why we

[59:06] might want to consider decreasing it is that we've been you know 10 years 8 8%

[59:12] it's been kind of a historic bull market and there's obviously signs that that

[59:16] may be over but maybe a bigger reason is that our cash flow needs and our

[59:22] investment advisor has told us this the cash flow needs dictate a more

[59:27] conservative portfolio meaning less risk and probably lower returns so the

[59:35] question is should we reduce the 7% interest and we've been talking about it

[59:38] and we'll see what what comes of that we might wait to do it we might see how the

[59:44] markets go I did do some searching and a a nationwide study of public retirement

[59:53] plan shows that having a 7% assumption it's kind of in the lower third the

[59:58] median across the country is seven point two eight so we're below that the state

[1:00:02] of Florida has an annual survey that they publish in 334 out of 485 some

[1:00:09] municipal in Florida have higher than 7% so obviously we've already taken some

[1:00:15] steps to be conservative with that but being wrong with the pact is it's not

[1:00:21] really our goal we want to try and do it right so we'll keep keep our eyes open

[1:00:25] and see what happens what we don't want to do is pass you know the burden of an

[1:00:31] underfunded plan on to future generations so that that's what we're

[1:00:35] always looking out for this is more gear on this is your board customers don't

[1:00:43] worry yep Scott why don't we start with you you did what I think you did a great

[1:00:47] job explaining all that as far as the board itself

[1:00:55] I was just say that of a there's some great creation on there and folks were

[1:00:58] hired to manage these funds and do these reports have done a great job for us

[1:01:05] recovery of the plan of the last few years has trended in the right direction

[1:01:10] so that's that's been a relief to see and but I do think I think the assumed

[1:01:16] rate of returns that were my my caution my concerns are you know if you go back

[1:01:21] twenty twenty-five years ago everybody the state was looking for eight and a

[1:01:24] half percent some places even higher for return those are just unrealistic and

[1:01:28] and you know you could look at these things in five year increments or twenty

[1:01:32] year increments or however I'd like to look at them more so a twenty year ten

[1:01:37] years of great snapshot but these things are these things take a long time and

[1:01:41] they're they gotta be they're sustainable for a really really long

[1:01:45] time and I think that assumed rate of return is as a topic of discussion that

[1:01:49] this council and future councils will need to continue to look at the state

[1:01:54] can is continue to trend down what their assume rate of returns rather than the

[1:01:58] FRS seven and eight seven and a quarter now they're around they're down they're

[1:02:02] 30 yeah I think we've been I think we've done the right thing incrementally

[1:02:06] bringing those assumed rate of returns down to the benefit of the plan to the

[1:02:10] sustainability for sure and the the assumed interest rate is really the most

[1:02:15] important assumption one of the things the state of Florida has us do some

[1:02:19] separate calculations and we have to file those and I actually did them today

[1:02:23] at a five percent what if we assume five percent or the cost of the plan would go

[1:02:28] from twenty three percent of a to fifty percent of pay so you know for that two

[1:02:32] percent job now in our business a two percent change in interest rates is

[1:02:37] considered really drastic but you know what if we had to go to five percent

[1:02:43] this is probably statistically speaking the best performing of the three plans

[1:02:48] as far as history and also I mean at our funding status and the like and this is

[1:02:54] the one where percentage-wise we're making the least controversial

[1:02:57] controversial to per employee and there's there's a lot of good news out

[1:03:03] of this but I would challenge the board to continue asking the right questions

[1:03:09] because and staying on top of that because making a bad thing good is good

[1:03:15] but keeping a good thing and making it great sometimes

[1:03:19] even harder and that's what we're looking for is excellence true yeah the

[1:03:24] Dave the the ten year that three five and ten year number was that net or was

[1:03:29] that net of fees I believe its net of administrative fees but non investment

[1:03:35] no yeah well of course but the other fit okay so yeah and then you have a plan

[1:03:40] well in 18 it was eighty nine percent I would imagine with the 0.67 loss were

[1:03:45] probably guess in 83 or 84 percent hey I mean it I know it took a hit but it

[1:03:52] probably wasn't a tremendous it's not gonna be a tremendous hit okay that that

[1:03:57] particular measure is on the market value it's yeah I yeah so it's going to

[1:04:02] take it from so and and when it earned zero it doesn't mean it's gonna hold

[1:04:08] steady because we're assuming it's gonna rinse it yeah correct and and you know a

[1:04:13] lot of people have that eighty percent funded ratio as a healthy plan and we're

[1:04:18] so above that so the plan is is a good one obviously all the plans have shown

[1:04:25] great improvement since 2010 in the funded ratio it's not just us when

[1:04:29] they've all gone up and so it's you know encouraging but you know you have to be

[1:04:36] able to you have to be prepared for when there's gonna be when the market crashes

[1:04:42] or takes a hit you know we're gonna have those downs we're enjoying a lot of ups

[1:04:46] right now we you know ahead of us could be plenty of downs and and you know the

[1:04:51] plans are prepared for that so appreciate it Dave you mean it's not a

[1:04:55] straight line up I wish I wish chase yeah no I'm happy to super-rad Scott hit

[1:05:01] it well I was going to remark the same thing about our assumed rate and I

[1:05:04] appreciated that direction last year I mean I've always going to want to err on

[1:05:08] the side of a conservative evaluation even

[1:05:12] that means more than a pocket from us I'll appreciate that that continued

[1:05:19] guidance and direction thank you Jack yeah Thank You Jamie just dressing

[1:05:28] administrative fee I think there's Seabreacher actuary for the

[1:05:31] administrator for the auditors right so regarding the funding of the the

[1:05:42] unfunded liability and maybe you can shine some light on it I always look at

[1:05:47] a deserve advantage too I don't like debt number one but is there a way to

[1:05:55] look at that from a bonding standpoint with the via savings in that you bonded

[1:06:00] that unfunded liability and got away from that that would be something that

[1:06:05] would you'd need some analysis but assuming you could you could bond at a

[1:06:08] lower interest rate obviously we're assuming seven I don't think that's

[1:06:14] necessarily the right thing to compare to so you could issue a bond at three or

[1:06:18] four it would just have to be a kind of a financial analysis by the city to see

[1:06:24] if it would rather do that because you can bring it to one hundred percent

[1:06:28] funded but then what's it going to be next year I just know it's a big number

[1:06:33] so when you're looking at that much money you want to see if there's I mean

[1:06:36] a half percent would make a huge difference

[1:06:38] so one percent would be right because something to look at think about yeah

[1:06:44] thank you very much appreciate thank you thanks for coming

[1:06:47] appreciate you coming every year this has been a point of emphasis with all

[1:06:52] our pension boards and the fact that you guys are willing to spend a little time

[1:06:56] with us to make sure that we have a comfort level with a whole lot of data

[1:07:00] appreciate the time yeah we try and break it down and make it understandable

[1:07:04] that's that's one of the best parts of the job good job

[1:07:07] thank you more deployments interviews reports item

[1:07:11] 15 citizen advisory committee from the TP oh let's just say I know I saw Bobby

[1:07:17] ball somewhere we've all at the CSC for the TPO we had our monthly meeting this

[1:07:24] week heard today actually and the agenda was pretty short so I'll be brief but

[1:07:30] the one thing I wanted to mention is something we've talked about before up

[1:07:33] here which is the PD me study going on for the interchange at Pioneer Trail and

[1:07:38] 95 there is a public workshop meeting on

[1:07:42] April 30th at 5:30 at the Brandon Center in Houston Myrna so that's really for

[1:07:48] you and everybody behind me with that actually they did give a presentation

[1:07:54] today the PD new study itself a brief one and there are three options

[1:07:57] alternatives for the on and off ramps so if you get an opportunity might be good

[1:08:02] to take a look at this I'm sure it's available online and the

[1:08:06] TP o--'s website as well they showed us four five options they've narrowed it

[1:08:16] down to three is that because the land acquisition plan probably through the

[1:08:19] process of the PD nice yeah some of those options look at me environmental

[1:08:22] the acquisition and the environmental impacts could be much more significant

[1:08:31] that was an easy one for you try sometimes swift and painless you got all

[1:08:36] these numbers talking going on I'm sixteen environmental advisory board

[1:08:44] appointments we have two openings just wanted to let council know of the five

[1:08:50] applicants that we have to choose from I got a call this morning from Joe fazzy

[1:08:55] and Joe said that it has been very difficult for him since taking a new job

[1:09:02] to show up and that he is withdrawing his name he does it with trepidation

[1:09:10] because he's enjoyed he enjoys doing it but right now he needs he feels like he

[1:09:14] needs to take a step back because his personal situation has changed and would

[1:09:19] certainly like to be considered later on in the future

[1:09:23] when things change for him but I thanked him first service and I appreciated him

[1:09:27] reaching out to me and letting me know so that takes us down to four names we

[1:09:32] have two openings at this point any of the nominees or I'm sorry we don't have

[1:09:39] nominees yet before we accept any nominations the people who have applied

[1:09:45] Christina berry Michael Anderson Michael Arminio and Jonathan Foley if

[1:09:51] any one of them would like to come and address us in advance and tell us why

[1:09:56] you'd like to do this otherwise council will continue to deliberate and make

[1:09:59] nominations are Annie here at this point in time where we have like good evening

[1:10:12] board miss Robert Roberts my name is Michael Anderson and I volunteered for

[1:10:19] the environmental advisory board a little bit about myself I'm from Ocala

[1:10:23] Florida born and raised left there to join the military the Navy for your vet

[1:10:29] go now the Navy went to the University of Florida obtaining bachelor's in

[1:10:34] agricultural and environmental engineering with a specialization and

[1:10:39] Water Resources Conservation got out of college and got mine license as a civil

[1:10:47] engineer and worked very many projects over my career since 2001 doing a lot of

[1:10:54] dris commercial development residential development subdivisions and I

[1:11:02] volunteered for the Palm Coast planning and land development regulation board in

[1:11:08] the mid-2000s while I was there I helped them write and implement their first

[1:11:14] unified land development code and served there until I moved away from Palm Coast

[1:11:19] I am a one of your former community development engineers from 2012 to 2014

[1:11:30] Matt Jones and I wrote the land development code for your

[1:11:36] flood plain compensating storage requirements and we got that implemented

[1:11:41] by the board so and I'm also a licensed contractor so I've seen a lot of

[1:11:48] development throughout my career from both sides or from all three I say all

[1:11:54] three sides of the spectrum the design the regulation side and the construction

[1:11:58] side I with my special specialization in Water Resources I see that Port Orange

[1:12:07] is unique and they have a unique resource here meaning the water

[1:12:12] resources they have I've taken a particular interest in Spruce Creek I

[1:12:17] live down in River wood and experienced pretty serious situations going through

[1:12:26] the railroad trestles in my boat you have done some significant damage over

[1:12:30] the last month and a half or so I've probably gotten a lot farther with

[1:12:36] trying to get to some sort of solution to that project then certain public

[1:12:42] groups you know that are organized trying to work on that project so I

[1:12:47] think with my qualifications and experience and connections you know the

[1:12:55] marketing that you know the networking I've done it throughout my career I

[1:12:58] would be an asset to Port Orange on the environmental advisory board and you try

[1:13:05] to help do it what's right with sustainable development well we have

[1:13:14] them up here no questions but thank you for your service thank you appreciate it

[1:13:19] thank you thank you any other candidates here for that position there being none

[1:13:26] ah he's hiding over in the corner

[1:13:33] tell sue yard why you think qualified yeah mayor City Council say staff my

[1:13:38] name is Jonathan Foley and for those who don't know I've lived in Port Orange for

[1:13:41] 23 years I've grown up alongside this town and my interest in being on the EAB

[1:13:48] comes from wanting to see a little bit of balance when it comes to measures I

[1:13:54] think it's important that we work hand-in-hand to take care of our

[1:13:58] environment take care of what we've been blessed with here in terms of our city

[1:14:02] while also making sure we don't overstep when it comes to regulation that we put

[1:14:06] on businesses so I have concerns about that and I would like to lend my voice

[1:14:11] and offer to volunteer to be a part of this I'm kind of an active person I like

[1:14:18] to get out and I like to shake hands and meet people I attended the EAB meeting

[1:14:22] recently about the Raintree situation and I took it upon myself just as a

[1:14:28] citizen to meet a handful of residents and kind of discuss it with them and

[1:14:33] that's my approach to anything I get involved in like be active and I like to

[1:14:37] make sure that I'm actually going out and meeting with the people who were

[1:14:40] affecting so I appreciate your consideration and your time and I hope

[1:14:44] you'll consider me get everybody who's present okay

[1:14:53] Azura I'm curious as to is there as to why someone so some of the others are

[1:14:59] not here has there been an explanation I'm just curious as to if anybody have

[1:15:04] been informed

[1:15:07] okay okay I just like to know that sometimes you just don't know the answer

[1:15:12] to that because they're not here to give you that answer no with that we have two

[1:15:19] positions council nominations are now open we could nominate one at a time or

[1:15:25] two I'm gonna take all the nominations that you have if you have one two three

[1:15:31] four well being I'll start out doesn't matter being prison oh go ahead I like

[1:15:36] to mount them all at once and we have we have two two people here for two

[1:15:41] positions for applicants total I'd like to nominate John Donne Foley to serve

[1:15:48] for one of the positions second we have a nomination for mr. Jonathan Foley okay

[1:15:54] I'll nominate Michael for the Bible Michael Anderson Anderson for the second

[1:16:01] position second we have a motion second are there any other nominations one one

[1:16:11] last call any other nominations nominations are now closed we have two

[1:16:16] nominees for two positions so there is no need for a paper ballot all in favor

[1:16:21] signify by saying it now you know what let's do a vote voice vote on each one

[1:16:25] of them let's do a voice walk those point both vote yay or nay on the

[1:16:32] appointment of mr. Michael Anderson the city clerk could take over this yeah

[1:16:36] good work could call the roll before before I really spoil this thing which

[1:16:44] one is this which one Michael Anderson I'm going alphabetical

[1:16:48] yes yes yes yes yes five Oh

[1:17:00] and for the nomination of mr. Jonathan Foley yes yes yes yes new doesn't matter

[1:17:15] wait till these people find out how much the pay is for this lot of they are

[1:17:20] addition they already know next year will double their pay appreciate that

[1:17:26] public hearing item 17 second reading of ordinance number 2019 - 6 an ordinance

[1:17:36] hornist number 2019 - 6 is an ordinance of the city of Port Orange Felicia

[1:17:41] County Florida mending the Code of Ordinances chapter 54 article 6 relating

[1:17:45] to the 2003 general Employees Retirement System amending the code sections 54 - 1

[1:17:50] 4 7 & 54 - 1 6 - providing for pension participation and contributions pursuant

[1:17:55] to plan documents for each 401 a and 457 plan providing for codification

[1:18:02] providing for conflicting ordinances providing for severability and providing

[1:18:05] for a second providing for an effective date through the prove ordinance number

[1:18:11] 2 0 1 9 - 6 now second we have a motion we have a second one anybody here care

[1:18:16] to speak to this there being none council comments there being none call

[1:18:26] the roll please yes yes yes yes yes five Oh

[1:18:38] that brings us to you know what and Dave Leonhard said it'd take us half an hour

[1:18:42] to get to that what was he wrong second reading more December 2019 - 14 that

[1:18:51] it's a second reading of the first amendment to the catfish Commons plan

[1:18:54] commercial development master development plan ordinance number 2019 -

[1:19:00] 14 is an ordinance of the city of Port Arthur Lucien County Florida proving the

[1:19:04] first amendment of the master development agreement for catfish

[1:19:06] Commons playing commercial development and conceptual development plan for

[1:19:09] approximately plus or minus 1.5 3 acres generally located at forty eighty-five

[1:19:14] Ridgewood Avenue and 4108 Halifax Drive providing for conflicting ordinances

[1:19:19] severability and an effective date motion to approve or December 2 0 1 9 -

[1:19:24] 14 now second you have a motion a second item is on the floor second reading when

[1:19:30] anyone here care to speak to this come on up Robert

[1:19:40] mayor councilmembers Robert Ryan Hagan 1425 text urban north text drive sorry

[1:19:51] you know I went back and reread the exhibits and one thing that I still

[1:19:57] don't understand and which I did have did not hear any comments on it the last

[1:20:01] time had to do with the conceptual development plan in this exhibit one the

[1:20:09] first amendment it replaces the exhibit B with a new

[1:20:14] exhibit B and I have copies of the Exhibit B the original Exhibit B shows a

[1:20:22] future events lawn where they're currently is a restaurant now the second

[1:20:31] one does not still shows the restaurant does not show that the events lon so I

[1:20:38] don't know if they drop to that of the thing out of the program or not because

[1:20:44] it's still when you read the words it still talks about the event lawn and all

[1:20:50] the events such as the farmers markets and the races and things that'll be done

[1:20:54] there so I think it needs to be clarified whether the event lawn is

[1:20:58] still in or it has dropped out with the the new exhibit the another thing that

[1:21:06] is of concern is the setback the the building setbacks from the roadway a

[1:21:14] couple of them were reduced from 10 feet to 5 feet and I heard no discussion

[1:21:19] about that and I'm sort of concerned you know about the 5 feet it doesn't seem

[1:21:24] like very much setback and then the the other thing of concern had to do with

[1:21:33] the floating dock again it's it it talks about providing 35 spaces and then the

[1:21:42] amendment changes it down to 29 spaces to be available for the floating dock no

[1:21:49] comments about why that was done or whether you really want to do that and

[1:21:55] then the final thing of concern has to do with the waiver of future city

[1:22:01] submittal fees I would strongly recommend against that I just generally

[1:22:08] object to waivers of fees and this is a CRA as far as I understand it's a

[1:22:16] redevelopment area so there should be plenty of built-in incentives to get

[1:22:23] somebody to expand and to offer a fee reduction to as an additional incentive

[1:22:31] I think is going overboard and if it's a good idea to do it then it should be

[1:22:38] built into the CRA structure and not a separate thing so my three minutes are

[1:22:44] up thank you so much fairies Robert anyone

[1:22:48] else care to speak to this there being none back to council questions Scott no

[1:22:56] drew no there's the second reading I'm good chase okay no case call the roll

[1:23:05] yes yes yes yes okay I was gonna make you sweat for just a

[1:23:16] second thank you good luck with it that brings us to item 19 item 19 his

[1:23:33] second reading of ordinance number 2019 - 15 nor Ness of the city Port Orange

[1:23:38] Volusia County Florida mending the land development code chapter 9 relating to

[1:23:41] updating requirements for the tree survey and tree mitigation payment

[1:23:45] requirements providing for repeal of conflicting ordinances providing for

[1:23:49] civility and provided for a second providing for an effective date motion

[1:23:57] to approve ordinance number 2 0 1 9 - 15 I'll second we have a motion second

[1:24:06] there's a second reading generally speaking there aren't a lot of comments

[1:24:10] on second reading but it because there are a lot of people here that are

[1:24:16] interested in the subject Alan can we have somebody just give a quick recap of

[1:24:20] what this is accomplishing see this is how good we are I don't even have to ask

[1:24:25] good evening Penelope Cruz planning so back in July of last year the

[1:24:31] environment very mental Advisory Board had a series of recommendations for

[1:24:36] amendments they thought were needed to the land development code chapter 9 in

[1:24:40] chapter 13 with regards to tree preservation and landscaping those

[1:24:44] recommendations were bought before the City Council in October and a workshop

[1:24:47] and staff was directed to move forward with with the set of amendments so the

[1:24:53] amendments are being brought forward in a series this is part two but back in

[1:24:57] February we finished part 1 which dealt with some things and with landscaping on

[1:25:01] smaller Lots in Chapter 13 this is part 2 of the amendment this is chapter 9 of

[1:25:07] the land development code with regards to tree preservation this part 2

[1:25:11] addresses basically two things tree mitigation and tree surveys the first

[1:25:16] item basically just increases the amount of mitigation that would be required it

[1:25:20] doesn't change the tree preservation requirements but it does require more

[1:25:25] trees to be mitigated for so the code we has a certain standard for how many

[1:25:31] trees are required to be saved on a property when it's being developed that

[1:25:35] doesn't change but what it does do is it it states now that you can still remove

[1:25:40] the same number of trees however you have to mitigate for all of them whether

[1:25:44] that be through the mitigation bank or through tree replacement so it's kind of

[1:25:49] like an encouragement to try to preserve more existing trees rather than

[1:25:52] replanting the second piece of it is with regards to tree surveys there was

[1:25:57] two standards in our code one for site plans and one for subdivisions and it

[1:26:01] constantly caused confusion with the development community because we

[1:26:03] wouldn't get the right survey for the right application so it just it just

[1:26:07] clarified and simplified it and made it one standard to be able to get the

[1:26:11] majority the more data than what one of them was requiring so that we can

[1:26:14] capture all the data on trees and make sure everything is properly mitigated so

[1:26:18] that's what that's what this amendment is about I appreciate that I know from

[1:26:23] my part this is Tree City USA Arbor Day Foundation 30 years running we know from

[1:26:33] a practical standpoint we can't save every tree and that we're just being

[1:26:37] practical I also know that when people have property rights for something

[1:26:41] that's been zoned that something is going to be developed there based on the

[1:26:46] zoning and there's not much we can do that that because people have property

[1:26:49] rights whether it be residential or business and certainly there is zoning

[1:26:54] in place to make sure those are developed accordingly but I think like

[1:26:59] to think being Tree City USA means is that we have a higher standard towards

[1:27:04] encouraging as saving as many of those trees as possible I like to think that

[1:27:11] part of the reason that Port Orange is a special place is because sometimes we're

[1:27:16] pain to deal with but it's because we have higher standards and we try to

[1:27:21] preserve as much as that for a community as is possible

[1:27:23] I remember when Wawa I called Wawa East came before us and we

[1:27:30] held firm on some of the requests they had on historic trees on that property

[1:27:34] and they haven't still have a nice shade canopy today with trees that in a lot of

[1:27:40] cities they would have been a loud to remove them entirely - one that

[1:27:44] was a victim of the hurricane yeah well that's nature yeah I can't control

[1:27:49] nature but I'd like to think that we do the best we possibly can within the law

[1:27:55] to promote tree preservation and promote a higher standard of living in the city

[1:28:01] port arch as with what makes sense you know being anti everything doesn't make

[1:28:10] sense but we do want to strike a balance community and that's not easy to do

[1:28:15] sometimes I struggle with it I admit but this is one of those things that you do

[1:28:19] and I also wanted to thank the environmental advisory board for taking

[1:28:24] on this issue this is not easy when we have boards that serve this city

[1:28:30] those are volunteers hopefully we appoint with certain expertise that we

[1:28:35] can rely on it's impossible for us up here to have expertise in everything so

[1:28:40] we rely on our volunteer boards to give us good feedback and they work very hard

[1:28:45] on this one to bring it forward and John I just wanted to thank you and your

[1:28:49] board for the work that you've done here before we go to the floor be any opening

[1:28:55] comments counsel I'll just just to give a a different perspective I don't

[1:29:01] support this but you know I want to explain you know why you know and that's

[1:29:07] what I love about this council we we can all agree to disagree and it's always

[1:29:11] respected it's usually respectfully done [Laughter]

[1:29:17] but I appreciate the intent behind this behind this this ordinance but I you

[1:29:24] know one of my favorite quotes by a freedman is one of the great mistakes is

[1:29:28] to judge a policy or program based on the intent rather than the results and I

[1:29:34] think you know the it's measures like these at times it I look at it as - as

[1:29:42] to why home rule is really under attack by the state by that I mean the state

[1:29:47] passes a lot of laws that a lot of legislation that preempts local

[1:29:52] localities from making decisions and I think

[1:29:54] it's its measures like these the intent is is is very noble it's valid and I

[1:30:01] appreciate it where I get caught up is mandated and on

[1:30:05] the businesses in order to force forcing them to contribute to the to to this

[1:30:11] bank that that's that's my my little issue with it and I wrestled with it

[1:30:15] just as the mayor and many others though do but that's just I wanted to put that

[1:30:22] out there the opposite perspective of them Jack just kind of long the same

[1:30:28] lines of chase I think I think we have a program in place now with a city that

[1:30:33] was why we are the tree city we have good you know good policy on on

[1:30:38] preserving trees wherever possible I don't really see this as much of saving

[1:30:45] trees those people are going to probably remove those trees we're just going to

[1:30:49] do this but an initial burden on those people wanting to improve the properties

[1:30:53] or or develop something so I just don't see it getting the result they were

[1:30:59] hoping for other than maybe adding a little bit of money to our coffers but

[1:31:02] not much so other than that I mean again I appreciate all the environmental board

[1:31:10] does to come up with ideas and suggestions and I think one of part of

[1:31:15] this is the survey trying to consolidate those things to I think they did a good

[1:31:20] job in reviewing as there's a very good vitality yeah

[1:31:24] so there's commend them for their work on it but I kind of leaned the way

[1:31:31] chases on this particular one thank you anyone

[1:31:36] out there want to speak to this issue public it's a ball throughs our siding

[1:31:42] come on up all

[1:31:51] gentlemen Paul Rhoads our 607 powers having it Port Orange Florida this thing

[1:32:00] about the trees we are we are tree friendly and not to point out any

[1:32:15] gentleman of course not as we talk because we can't agree to disagree I've

[1:32:27] seen a major lot not too far from me the trees totally destroyed and come down

[1:32:39] and there seems to be a large wind effect now that those trees are gone in

[1:32:50] my neighborhood these large trees have an effect on our environment and we need

[1:33:00] to look really strongly and I'm glad this young lady over here who I'm

[1:33:10] looking right at you from the water department so glad that you took care of

[1:33:17] keeping that one big tree going and you remember when I stated that in our

[1:33:23] meeting you cannot allow people to

[1:33:31] arbitrarily take these trees down and

[1:33:37] I'm disagreeing with you and disagreeing with mr. Wiles on your last time you're

[1:33:43] up here maybe as of right now it's just not right to arbitrarily take

[1:33:57] down large trees I lost 22 on my lot a lot of more palm

[1:34:02] trees but also lost other trees and it hurt me as I drug out the remains out to

[1:34:15] the road during the Hurricanes so what I'm trying to say is please keep the

[1:34:27] restrictions in process that are in process and please take care of our

[1:34:36] trees you have the birds in the trees you have animals your raccoons and

[1:34:47] whatever that live inside a lot of the big oak trees we have to maintain this

[1:34:53] thank you thank you Paul got it down to a point else care to speak to this just

[1:35:04] a quick question of blame a sec okay anyone else care to speak to this we'll

[1:35:10] make sure we come back okay I saw there was no one just just a quick question

[1:35:19] from a legal standpoint this applies to every current property that people

[1:35:24] already own it'll go into effect right away from any any development that

[1:35:30] happens right now my question is you know I know we have we have legal issues

[1:35:37] if we change a zoning on somebody's property adding a new ordinance like

[1:35:41] this this wouldn't give us any any legal issues going forward correct there's

[1:35:47] always a possibility of a legal contest but I'm going to defer to penny to give

[1:35:51] you the full picture on this because consequences and also knows this

[1:35:57] proposed ordinance you know you know what I'm asking all right okay Penelope

[1:36:01] Cruz planning so this would apply to non-residential development

[1:36:05] non-residential multifamily not single-family homes and things any new

[1:36:10] development that would come in for review at this point once this goes into

[1:36:14] effect if it's approved tonight so it's not retroactive once something's already

[1:36:19] developed up and running you don't go back and try to mitigate anything

[1:36:24] questions or comments anything else I think the main thing is just to clarify

[1:36:29] we really aren't asking I don't think by saying no to this for any less trees and

[1:36:36] what's required by the our tree city ordinances now it's just that if there's

[1:36:42] any in the buffer that they want to take out and still meet the requirement

[1:36:48] there's a dollar value for those trees that would go into a tree bank so really

[1:36:54] there's only a monetary expense to the developer if they wanted to take those

[1:36:58] trees out that's that's the only difference here well we thought

[1:37:02] everybody understands it's not it and and the monetary expense is enticing

[1:37:06] them to keep the trees in their landscape buffer let's hope so yeah just

[1:37:12] to clarify mayor this this is not an ordinance that allows for anybody to

[1:37:15] arbitrarily remove trees nor was the previous order right and also I don't

[1:37:23] believe it's going to require a payment they have an option of leaving the truck

[1:37:27] leaving the tree or placing tree's elsewhere on the property and replant or

[1:37:31] but yet replanting or paying in so it's not they're not being fined they're

[1:37:37] given an option good because right now they could take the trees down and

[1:37:40] nothing would happen but with this they'd be able that have they could

[1:37:45] still take the same amount of trees down but it would require a payment or trees

[1:37:50] to be replanted elsewhere on the property

[1:38:00] any other comments none call the roll no yes yes no yes

[1:38:13] three two brings us the second reading of ordinance number 2019 - 16 the fifth

[1:38:22] amendment of the west supports our office Park BCD master development

[1:38:25] agreement which is an ordinance of the city poured onto Volusia County Florida

[1:38:28] approving the fifth amendment to the master development agreement for

[1:38:30] Westport storage and office part plan commercial development BCD and

[1:38:34] conceptual development plan for approximately plus or minus twelve point

[1:38:38] four three two acres generally located at 1415 to fifteen eighty fifty eight

[1:38:43] eighty nine fifty eight ninety five and fifty eight ninety eight Williamson

[1:38:47] Boulevard provided for conflicting ordinances severability and an effective

[1:38:52] date listen to approve Horne was number two zero one nine - sixteen second we

[1:38:58] have a motion to second second reading comments questions counsel second anyone

[1:39:06] here care to speak to this item there being none last bite of the Apple I see

[1:39:14] nobody call the roll yes yes yes yes yes five Oh

[1:39:22] and at this point before we get into the audit report from our audit or I'd like

[1:39:29] to declare a 10-minute recess and we will we stand in excess for the next ten

[1:39:35] minutes

[1:39:44] you

[1:50:35] we're back the audit report 2018 capper who are you sir good evening Zack shall

[1:50:48] for partner James Morin company yes we are here to discuss the annual audit for

[1:50:53] the fiscal year ended September 30th 2018 first and foremost thank you to the

[1:50:58] council for the opportunity to continue working with acidity always exciting to

[1:51:03] just be a part of the process our being our hometown for myself pretty much the

[1:51:07] entire audit team and many members of the firm that Gillikin manager on the

[1:51:12] audit back in the corner and also want to yes and a large appreciation as well

[1:51:17] to city staff in the finance department for all of their hard work obviously in

[1:51:22] an especially challenging year for them given the circumstances going through

[1:51:27] the audit and closeout process Zac I was under the impression you weren't going

[1:51:31] to be here and I was kind of looking forward to we could go through it then

[1:51:41] we can have Doug do it - I'm gonna shapers kind of emptied out so we might

[1:51:44] be able to get a few are you done yet let's go so these are management's

[1:51:51] financial statements we do have five reports that we issue as part of the

[1:51:54] audit the first report is our audit report on the financials where we did

[1:51:58] issue an unmodified opinion that the city's financial statements are fairly

[1:52:02] presented in all material respects this is the best opinion that we can issue in

[1:52:07] performing your audit we also issued a single audit report and performed a

[1:52:12] federal single audit basically taking a more in-depth look at some of your

[1:52:16] federal grant expenditures based on the city going over a threshold we have to

[1:52:21] perform this work when the city spends more than $750,000 of either federal or

[1:52:27] state monies so you did exceed the threshold on the federal grant side this

[1:52:31] year we also report on internal control and compliance over financial reporting

[1:52:37] where if we come across any internal control or compliance matters those

[1:52:40] would be reported here we did report one significant deficiency related to

[1:52:45] year-end capital asset close out adjustments really the

[1:52:49] highlight here is nothing from a budgetary standpoint or really

[1:52:53] operational was not done properly it was just some of the year-end

[1:52:56] reconciliations purely for the financial statements again no that's a booking

[1:53:02] issue correct as relates to these statements nothing in the budget are

[1:53:07] actually what was it did not have the system on a day-to-day basis nothing

[1:53:10] missing there's nothing unaccounted for it was

[1:53:13] accounted for in an incorrect category basically is what you're saying correct

[1:53:18] and basically we had an adjustment to true that up for purposes of the

[1:53:22] statements all right because when we say significant and that deserves the

[1:53:30] scrutiny that you're getting right now I want to want to make sure that we're

[1:53:34] talking about what we're talking about here for sure we're not talking about

[1:53:38] malfeasance or misfeasance we're correct where we have something missing we need

[1:53:42] to go hunting for it that's not the case absolutely crack ass and just kind of

[1:53:46] for perspective there are two levels of internal control deficiencies that could

[1:53:50] be reported a significant efficiency is the lower level the more severe would be

[1:53:55] called a material weakness and that even isn't necessarily that something bad or

[1:54:00] there was any malfeasance even that scenario would just be there would be

[1:54:03] conditions that present a much greater risk of any such situation happening

[1:54:09] significant deficiency is a much lower threshold in terms of ultimately was

[1:54:13] just because we had the audit adjustment as part of those either and

[1:54:17] reconciliations the fourth report is a management letter required by the

[1:54:23] Auditor General this addresses a series of other items first and foremost

[1:54:29] there's a financial condition element to this where we have to look at the city's

[1:54:33] financial condition benchmark you all against other similar cities based on a

[1:54:37] state generated template if there were any issues here we would have to report

[1:54:42] those the word no such issues we also report any other recommendations

[1:54:47] observations or comments here not deficiencies just kind of thoughts of

[1:54:51] hey here's something to consider we did have one other recommendation in there

[1:54:56] really two time cards and also we have to

[1:55:00] follow up on any prior year comments or recommendation so that's always you know

[1:55:06] very notable in terms of okay what actions have been taken to follow up on

[1:55:10] anything that we brought to your attention last year we did have three

[1:55:14] comments in the prior year all of those were taken care of are corrected this

[1:55:18] year and then our final report is an examination report again required by the

[1:55:22] state are we have to look at the city's compliance with state statutes over

[1:55:27] investments and investment policies and in this report we did say that the city

[1:55:31] was in compliance with those specified statutes other separatists there was

[1:55:38] some discussion of the pension plans I we do audit the police and the general

[1:55:41] plans we also perform some more detailed testing on a separate audit related to

[1:55:46] the golf course management agreement just to highlight those we had no

[1:55:50] comments or deficiencies to report in those separate audits this year to look

[1:55:57] at the numbers a little bit we've got here the general fund broken out for the

[1:56:01] three past years again primarily the general fund is the primary operating

[1:56:06] fund of the city while there are other funds the other funds generally have

[1:56:10] very specific restricted monies going into those funds or otherwise designated

[1:56:15] for a very specific purpose as the general operating fund of the city your

[1:56:20] fund balance or really your reserves or retained earnings as the private sector

[1:56:23] terminology is broken down into a few different categories non spendable

[1:56:29] monies those are those where you've already spent the cash on prepaids or

[1:56:33] inventory so you can't go use that money for a different purpose restricted

[1:56:37] monies those are where the external source of those monies restricts them to

[1:56:42] be used for a very specific specific purpose you can't go use those for

[1:56:47] whatever you want or change the intended use of those monies committed there were

[1:56:53] no committed revenues or fund balance in the general fund as of this year that

[1:56:58] would be kind of an internal restriction so for instance the the tree ordinance

[1:57:03] that you all just discussed any revenues and net revenues from that

[1:57:09] those fees those would qualify as committed in future years if there was a

[1:57:13] residual balance but there were none in the general fund this year and then the

[1:57:17] aside I'm assigned a bucket those are kind of your unrestricted monies within

[1:57:21] those to the assigned is effectively saying it's earmarked so those two are

[1:57:26] kind of what we look at and combined we say okay what is available in

[1:57:30] unrestricted resources as of the end of the fiscal year and you can see on this

[1:57:34] trend there's been a decrease the past three years both in total and if you

[1:57:39] combine there's a sign unassigned buckets the main reason for that relates

[1:57:44] back to the Hurricanes all of your hurricane irma expenditures

[1:57:48] that took place in fiscal year 17 and 18 those have obviously been reflected that

[1:57:53] cash was expended but due to the the timing of those grant agreements in the

[1:57:57] process I was getting those reimbursements none of the revenue or

[1:58:02] expected reimbursements has been recorded yet so hopefully some of that

[1:58:05] deficit or kind of not deficit but decrease the last couple years should be

[1:58:10] made up and once those reimbursements are ultimately settled I had I was

[1:58:15] saving a question for the end but I'm as we'll ask it now since you addressed

[1:58:19] that with the Hurricanes our reserves are those cash reserves or are we

[1:58:26] sitting on an Accounts Payable I'm sorry two accounts receivable

[1:58:30] where we're still waiting on hurricane money so our reserves are they all cash

[1:58:34] mostly cash yes I mean there's some small timing differences just normal

[1:58:38] receivables and payables but not any significant amount of the amount

[1:58:42] reflected here as in receivable form basically what I'm asking is are our

[1:58:48] reserves actual liquid cash or are we still sitting on a piece of paper that

[1:58:54] says the federal government owes us money for sure there was a little bit

[1:58:57] odd most of it is cash to kind of put into perspective this year you have

[1:59:02] about thirteen and a half million in cash relative to the 16 point two so

[1:59:08] it's a little bit short most of that there's some amounts that were just due

[1:59:11] from others last year though yeah but there is some that was due from other

[1:59:15] funds and also just normal receivables in terms of sales taxes on other state

[1:59:20] revenues that take a cup all months to get in versus when they

[1:59:23] were earned okay so looking at the fund balance and again looking at your

[1:59:31] assigned plus your unassigned fund balance relative to your annual budget

[1:59:36] there's a recommendation out there from the the GFO a which is the government

[1:59:40] finance Officers Association and they're the ones who issue the certificate of

[1:59:45] achievement for excellence in financial reporting which the city did receive on

[1:59:48] the 2017 Kafur and the GF Way recommends that looking at your sign plus your

[1:59:53] unassigned general fund balance that you have a bare minimum of two months and

[1:59:57] reserves relative to your operating budget two months about 17% a number of

[2:00:03] years back the council did set an internal policy or a target of thirty to

[2:00:08] thirty five percent under this measurement as at the end of the year

[2:00:11] you're about thirty nine percent so pretty much right in line with that

[2:00:15] target again whenever we look at this recommendation we always emphasize this

[2:00:20] is a bare minimum recommendation when you factor in being a more or less

[2:00:24] coastal community where we've seen hurricanes it doesn't take much to have

[2:00:29] to yeah one storm and you've got to find the cash suggests we when we when we

[2:00:33] know we've had neighboring cities in our county that had to borrow money

[2:00:36] absolutely okay yeah looking at some of your other funds on that your business

[2:00:43] type funds so water and sewer solid way stormwater in the golf course what we

[2:00:48] look at here is your unrestricted in that position very much a similar

[2:00:51] measurement as we had for your general fund in kind of look at this to look at

[2:00:55] the trends and see if there's any major negative trends or anything potentially

[2:01:00] indicative of a Fe that's not being charged at a high enough level or

[2:01:04] anything like that where a fund is struggling all of your water and sewer

[2:01:09] solid waste stormwater all either flat or trending in an upward direction the

[2:01:14] notable changes in 2018 from 2017 is the golf course deficit was cut about in

[2:01:20] half and your internal service funds reduced by about two million dollars

[2:01:24] this was primarily due to the forgiveness of the loan from the loan

[2:01:29] pool fund to the golf course fund that was approved by the council early in the

[2:01:33] fiscal year to talk a little bit more about pensions of course you heard

[2:01:39] earlier on the general plan some of the highlights there this is year four year

[2:01:44] five I believe that we have been recording the unfunded pension

[2:01:49] liabilities those show up on your financial statements the bulk of that

[2:01:53] shows up in the governmental activities column and looking at the very first

[2:01:57] statement in the kafir' but this thirty four million dollar

[2:02:01] liability about thirty two million shows up I led to all of police all of fire

[2:02:06] much of the general employees plan ultimately their general fund employees

[2:02:10] so it shows up as a governmental activities obligation there was about

[2:02:14] two million dollars of your general employees plan that gets allocated to

[2:02:18] your proprietary funds primarily the water and sewer fund and does show up

[2:02:22] there a couple of different trends just to look at all of your plans moving in

[2:02:28] the right direction the last couple years both in terms of that unfunded

[2:02:32] liability coming down from about forty million to thirty four million as well

[2:02:36] as your funded percentages increasing from about five to eight or nine percent

[2:02:42] across the board for all three plans these are all of course a market value

[2:02:47] measurement that gets recorded in these financial statements so it's a little

[2:02:51] bit different than what's used for funding purposes when they smooth some

[2:02:54] of the investment returns to not take all of the hit in one year where for

[2:02:59] financial reporting if there was a really good year really bad year that

[2:03:02] will all be reflected at that point in time I know there was some talk about

[2:03:07] the discount rates where Generals come down and of both the police and fire

[2:03:11] plans have been working to trend those numbers down as well just because the

[2:03:16] the lower the discount rate ultimately there isn't more of a contribution now

[2:03:19] but it reduces the risk and exposure of any liability being pushed into the

[2:03:25] future of those investment returns that are being projected are not hit that

[2:03:31] really covers the highlights of what I have so if there's any other questions

[2:03:35] more than glad to answer them and thanks again for the

[2:03:37] time so all the times that I interrupted you it doesn't preclude me from ants

[2:03:42] asking that so be careful all right let's start with Scott this is this is

[2:03:49] exactly what we have an audit and and I appreciate the work that goes into it

[2:03:53] not only with your team but the the city staff and this provides a great deal of

[2:03:59] confidence and comfort every year knowing that we have this process and we

[2:04:03] have this opportunity to double the triple check things and to to make sure

[2:04:07] that if there's clerical adjustments that need to be made or bookkeeping

[2:04:12] records that need to be tightened up or anything like that at all this is the

[2:04:16] process and it's it's a good it's a good feeling it almost would be somewhat all

[2:04:22] it would be great was a little bit less confident if you came back and said we

[2:04:27] don't see anything so I appreciate the work that goes into it I appreciate the

[2:04:34] city finance department for sure and all the work they put in it is a is a mantra

[2:04:39] tough job running the finance of a municipality of this size and it's I'm

[2:04:44] sure it's quite the task to audit one as well but it's it's a great deal of

[2:04:48] comfort and competence to have an audit like this every year that's so so

[2:04:54] intense and it covers a lot of the things that we need to be able to have

[2:04:57] that confidence and so I appreciate the job with it and we obviously met and I

[2:05:02] went through some of the details as well so I appreciate the time you guys made

[2:05:06] to do that with me

[2:05:09] yeah I'd agree there is a level of comfort when you know we have that

[2:05:13] exterior set of eyes you know looking at us and reviewing it every year and and

[2:05:18] doing things in depth also like to point out that the 145 some odd page Cafer

[2:05:27] anybody that would like to review it it is available online for your reading

[2:05:31] pleasure and we got hosted already did we get it posted down is it on the

[2:05:36] finance page yet I can check in a couple minutes

[2:05:40] yeah if not I mean last year's was but this one as soon as that we approve I

[2:05:44] mean it'll be on everybody posted yeah yeah they're they're available for

[2:05:48] anybody that wants to see it so I you know it's tough for somebody to sit out

[2:05:53] here and and glance at that and they're overwhelmed but if you wanted to spend

[2:05:57] more time on it hours and hours it's available for you to do that but yeah

[2:06:04] the the the news is is good we're in a good position financially we still are

[2:06:12] owed some money from the government I get that but if you know God forbid

[2:06:17] another hurricane or something major happens we can take care of ourselves

[2:06:20] without having to borrow money from somebody to do that and have to you know

[2:06:24] go through that red tape and then pay that money back so I you know our

[2:06:29] financial picture is good and you know things are things are things are going

[2:06:33] well Jason I have no comments I appreciate the work you guys put in I

[2:06:40] appreciate you spending time the other day you guys do a great job yeah it's in

[2:06:45] preparation for a workshop and we may have later I'd asked the question about

[2:06:49] administrative fees do other cities seem to do that in-house most comparably the

[2:06:56] I mean well how are cities in your size Ormond Beach DeLand kind of being two

[2:07:01] that are similar they have an internal bit kind of the HR department they have

[2:07:07] really a pension administrator that handles a lot of content just overall

[2:07:11] administrative oversight of the plans okay the other question I briefly

[2:07:16] touched on was unfunded liabilities a person you know like bonding that you

[2:07:20] see any you see savings and doing that again it's one that you would have to

[2:07:26] run the number so I'm just kind of a gut feel so to speak we haven't seen much in

[2:07:30] terms of that being the road anyone has gone down I know the City of

[2:07:36] Jacksonville either did something or it looked at it but they had a major crisis

[2:07:40] with their plans where 40% or something funded so nice reductions on this one so

[2:07:45] it looks like it's you know we'll manage to yeah I mean we're making progress

[2:07:48] each and every year yeah and ultimately that there's so many

[2:07:51] moving pieces that really the key is that you've got

[2:07:54] I think the reasonably some attainable assumptions in place and making the

[2:07:59] required contributions there's been some years as well I know this year for

[2:08:03] instance the police plan there was an extra 60 or 90 thousand dollars

[2:08:07] contributed there basically but the estimates based on a percent of pay or a

[2:08:12] little bit different so some of the excess that had been paid and versus

[2:08:15] what the requirement was that was kept in the plan to kind of help pre-fund it

[2:08:20] to a degree and get some extra money in there so there have been some steps

[2:08:23] taken over the years to add a bare minimum fund what's required but

[2:08:28] sometimes also keep a little bit of extra money the plan if it worked out

[2:08:32] that more cash had been put in then was ultimately required okay very good thank

[2:08:36] you appreciate it before you leave could dr. Scott come up

[2:08:42] for just a second please you got a very important question for

[2:08:45] him and as he's coming up just as a point usually I don't think city of most

[2:08:51] cities will post this kind of stuff until it's approved and reviewed by the

[2:08:53] council so it's not on the it's not on the site yet but I don't know Jay I

[2:08:58] think we're waiting on Jake's signature for the front letter that will go into

[2:09:02] the final draft he's out of town so if we don't if we don't get him to sign it

[2:09:06] soon we'll put up a draft and then once that's in there won't put up the fine

[2:09:09] choice yeah well the most up-to-date one I mean last year's is on there that's

[2:09:12] the current one we have to go by until this one gets posted but it is we should

[2:09:16] there is no document there yeah most current information possible as quickly

[2:09:20] as well the question I have for you sir is as our finance director

[2:09:25] you comfortable with the results of this audit and you're able to implement

[2:09:28] whatever changes are necessary I am sir and I appreciate the work from James

[2:09:34] Moore they've been very helpful in us getting through some difficult times and

[2:09:37] their advice and counsel is very helpful and I would trust that if there are

[2:09:41] issues you would let us know so that we depend on this guy accordingly because

[2:09:45] we can do that right all right thank you thank you you were summarily dismissed

[2:10:01] digital Adams item 22 City Attorney report item 23 city manager we've got

[2:10:10] the substitute teacher down in the end what do you got for Salem Council just

[2:10:13] one or two quick things just wanted to remind Council that we do have a shade

[2:10:17] meeting next Tuesday April 23rd at 5:00 p.m.

[2:10:21] thanks for it's on your calendar yeah that's where we usually yeah okay I'm

[2:10:28] sorry and the workshop on the 23rd on the 23rd yep right after that and you

[2:10:35] kind of beat me to the punch mayor as everyone knows we've been going through

[2:10:40] a big project over the last couple of years we've really were amped up

[2:10:42] recently which is the new financial HR system it's a really heavy lift for the

[2:10:46] finance department dr. Scott Neil's has had no easy task of coming in in the

[2:10:51] middle of budget audit ERP we just keep throwing stuff at him until he falls

[2:10:56] down you haven't fallen down yet so now we're gonna keep on throwing things his

[2:10:59] way but I do want to also just pick him up but I do also want to provide my

[2:11:05] thanks from the Dyess for the hard work the men and women in the finance

[2:11:10] department pushing through getting the audit on their daily jobs as well as a

[2:11:15] double job on top of that working on the ERP I hear great things from our project

[2:11:19] manager each day and also from people that are working with to help us

[2:11:23] implement the system so thank you very much city council committee reports

[2:11:29] arthouse we currently have nobody on that until we have an elected position

[2:11:34] for a step shelter mr. chase no update just

[2:11:38] thing since last correct when we read was that on the next agenda we're gonna

[2:11:43] discuss the use of funds we'd request that be put on the agenda I

[2:11:49] think that was from okay you used the original funds for operating versus

[2:11:56] capital I should remove the restriction thrilled to allow them to do what they

[2:12:01] need to do we can add that to do stop time to add it to the next one or no

[2:12:11] well we have to take council action so and it's I don't think it's a long

[2:12:15] discussion we could get that on the May 7th agenda appreciate it there's time

[2:12:27] what aren't South Daytona Chamber of Commerce this Thursday is the I have to

[2:12:35] admit there are some good things that happen outside of Port Orange and the

[2:12:39] Daytona Tortugas is one of them they are out of town but they will be hosting the

[2:12:44] after-hours for the port iron South Daytona Chamber this Thursday from 5:00

[2:12:49] to 7:00 I believe in the picnic porch at City at City Island at Jackie Robinson

[2:12:55] ballpark so anybody can make that that's always lorries event there's no game

[2:13:01] this Thursday ok ok so there's no Thirsty Thursday to compete against or

[2:13:04] anything like that and roundtable of elected officials I believe it reported

[2:13:11] that we met we got an update on the upcoming election for the half cent

[2:13:17] sales tax beginning via mail May first and of course the big presentation from

[2:13:24] the county on growth management growth management is going to be a very hot

[2:13:29] topic moving forward and we were reviewed of the it was reviewed with us

[2:13:35] the work that was done in the last iteration about 15 years ago or so and

[2:13:41] we're gonna continue to talk amongst the mayor's about what we can do to improve

[2:13:46] that as we move forward and modernize that

[2:13:50] I have to do this jack this made us our last council meeting yes might not be

[2:13:57] right we do have a workshop next week in which case you may have cast your last

[2:14:03] vote you might not have we don't know but

[2:14:06] well we will know for sure is April 30th which is two weeks from today is

[2:14:11] Election Day in the City Board Orange I want to remind everybody to get out and

[2:14:16] vote polling places will be open if you a lot of people who vote by mail have

[2:14:21] already received balance there are five good candidates to choose from make your

[2:14:26] choice wisely and if one of those candidates emerges from that race on

[2:14:32] April 30th with 50% plus one May 7th will have a swearing-in ceremony if they

[2:14:39] don't the top two vote Gator top two vote getters did you say Gators and one

[2:14:50] son who's a gator and I have another he's gonna be a knight see this is how

[2:14:55] we get off target if I may have a runoff it will occur ten weeks later in June

[2:15:00] between the top two vote-getters so I would encourage everybody to mark it on

[2:15:06] your calendars to get out and vote two weeks from today Jack if this is your

[2:15:13] last meeting thank you very much for stepping up appreciate you sitting there

[2:15:17] really do Thank You mayor just on that note of the election just real quick I

[2:15:22] know what is it Park there's two there's two precincts

[2:15:32] that why is it jumping out of my head right off Nova Park would those I don't

[2:15:38] believe those are viable precincts anymore what I'm sorry

[2:15:47] okay yes very good yeah it's all been on things her supervisor of elections for a

[2:15:54] very it was supposed to be a an off year for her she's been plenty busy has been

[2:16:00] quite busy and lastly I wanted to thank everybody who did the hard work on

[2:16:06] Yorktown Boulevard to get that sidewalk redone and regraded I heard from

[2:16:12] somebody after a large heavy rain whose kid did not have to walk to school

[2:16:16] either in the road or in the water they were actually able to use the sidewalk

[2:16:21] in there absolutely elated so thanks a lot for that with that nothing else

[2:16:27] comes in for us this evening have a good night

[2:16:38] you

Regular City Council Meeting - 4/16/2019

Transcript