[0:02] Okay. >> All right. Um, welcome everyone to the

[0:09] regular meeting of the Teton County Library Board this Thursday, August

[0:13] 20th, 2026. Uh, we have a quorum. uh myself, Mary

[0:20] Lee White, Elizabeth Roarbach, Peg Gild Day, Travis Ward, and I thought Miles

[0:28] was going to be here, but it doesn't. >> Yep, he's here.

[0:30] » Oh, and Miles. Miles >> I'm with kids, but I'll be on audio.

[0:36] » Oh, right. Okay. Hi, Miles. Um, we also have staff Kip, Stella, and Lindsay in

[0:43] attendance. Um,

[0:46] we have a quorum. Uh, would someone someone like to make a motion to approve

[0:52] the agenda? >> I so moved.

[0:56] » Thank you, Peggy. A second.

[1:02] I'll second that. [laughter] >> All in favor?

[1:07] » I >> I

[1:10] I'll take that as a a a motion that has been approved. Um, and

[1:17] next on our agenda, there's no public comment,

[1:22] » nobody online and no correspondence. >> No correspondence. Um, all right. Uh,

[1:29] let's go ahead with our financial information.

[1:33] Um, I assume everyone read the staff report. Are there any questions for

[1:38] Stella?

[1:42] I don't have questions. I just there's a ton of confusion confusing information.

[1:48] I know it's not your issue, but um I'm having a hard time tracking. I have to

[1:53] be really honest. Elizabeth, as a treasurer, you might um might feel the

[1:58] same. I just I just need to state it because it's very confusing.

[2:06] And maybe Stella, you could reorient us a little bit as to especially with

[2:11] Travis um just kind of where where we are right now, how we're still behind. I

[2:17] don't know. I'd appreciate that. >> So, I guess Peg, maybe if you could

[2:22] please expand on what you mean by tracking first of all, so I can kind of

[2:25] orient myself in terms of what I need to explain to you all and then I'm happy to

[2:31] explain my report. >> Yeah. for in for uh for example, it

[2:36] looks like they've tried to clean the county is trying to clean up things for

[2:40] year end. Um and it says that we're like a little over 100% which would make

[2:45] sense of our budget through year end of uh last year, but then at the bottom it

[2:50] says 89%. Um, and so I just I'm just still finding um mostly having to do

[2:58] with the county reports and balancing things out. It's still not cleaned up.

[3:04] And maybe that doesn't happen till it's audited, but that's just me. For me,

[3:08] numbers are pretty straightforward and they should add up. So, I'm a little

[3:12] confused. Um, I have been for a while and I know we've been delayed with the

[3:17] information and then when we get it I'm expecting it to be cleaned up and it to

[3:21] me it looks like things are still a little cattywampus and maybe you can

[3:26] tell me that I'm looking at it incorrectly. Um, you let me know.

[3:31] » So, um, I I based upon years previous since

[3:37] we've now been with the county for four years of their accounting process.

[3:42] Um and then just also I was looking back in um with the county for staff we have

[3:48] a SharePoint um so kind of like an internet that we

[3:52] use to and that's where I go to pull the documents and so I was looking at

[3:58] previous years and in terms of the revenue report um last year the revenue

[4:03] report from the treasur's office was not released

[4:07] until november or October And I do know that the county does their

[4:14] auditing process and in the past years they haven't been done until October.

[4:18] And so I think that's why we don't see the October documentation until November

[4:24] because of course there's always that month end. Um and I did go back and look

[4:29] and for sure last year the revenue reports were not released until October.

[4:35] [gasps] So, I'm guessing that's probably what's

[4:38] going to happen this fiscal year. Um, although we're not like actually told

[4:46] when they enter the audit process. I don't know like when they actually start

[4:49] like their start date or anything like that. So, what I did is

[4:56] when we first went to county accounting, um, I was shown a couple of reports. One

[5:01] which was called a detailed expenditure report. And I used to provide that to

[5:07] the board. But what that does is that lists like

[5:11] every little item. And at some point the the board at that time told me, hey,

[5:17] this is like two. We just want the bird's eye view. And that's when I found

[5:21] out that there was the expenditure and appropriations report,

[5:27] which at that time the board was much more happy with because it gave just

[5:31] that that bird's eye view. Okay. How much did we spend last month?

[5:36] Where are we at your total percentage? And what is the budget for that fiscal

[5:42] year? So, I stopped giving the detailed

[5:46] expense report, but also at some point I found out that the clerk's office does

[5:52] release a detailed revenue report. And so because we don't have the revenue

[6:00] report you usually see from the treasurer's office,

[6:03] that's what I went ahead and added into my financial narrative just to give you

[6:09] some perspective of where what revenue we acrewed last month. Um

[6:16] so it's not showing like our year total, but it's just showing for last month. Um

[6:23] but then within that I did make a note that there was when I was looking at the

[6:28] detailed revenue report there were three items um and I'm

[6:33] forgetting which category it is now um oh under miscellaneous revenue where I

[6:38] was like this doesn't look like anything that we would have received

[6:43] and without it was related to a personnel thing and so I asked Kip if he

[6:49] knew anything about it he didn't. So then I reached out to the clerk's and

[6:52] treasur's office and sure enough it is a mistake. It was accidentally attributed

[6:57] to the library. So that will be backed out. So what I'm trying to also in my

[7:03] report emphasize is that this is giving you some information.

[7:08] It's coming from the clerk's office. It's not coming from the treasurer's

[7:11] office. So I really want us to ultimately rely on the treasurer

[7:16] treasurer's revenue report. But going forward, if we're not if I see that

[7:21] we're not getting that treasurer's report each month, then I'll keep doing

[7:25] this during that interim period until we start to see the treasurer's report so

[7:30] that at least you all have some idea of what revenue was coming into the library

[7:37] for the previous month. Um, if that works for you all, because I'm just

[7:41] trying to get you something that is official but semiofficial.

[7:47] So, um, if that works for you, that's how I'll I'll pursue the next couple

[7:52] months. >> Um, I think we all trust that you're

[7:57] doing the best you can with the timing of the information. And maybe this

[8:01] should be a maybe a separate uh offline conversation about specifics. I'm

[8:07] looking at expenditures and appropriations. And it says total, you

[8:10] know, year is 100% used, 100% plus, and in the bottom it says it's 85% plus.

[8:16] It's like these funny little things and I I think my question is probably

[8:20] related to how this board we don't necessarily approve these.

[8:26] These are forformational purposes only. And I just want to be clear that some

[8:31] things for me I I struggle with and I'm pretty decent with accounting

[8:36] procedures. So that you know I know you're doing the best you can and I

[8:39] appreciate Stella that you're putting things in a manner that isn't

[8:44] overwhelming to us. Um, but yes, I I I just want to put that out there that um

[8:50] maybe I don't know if it ever gets cleaned up or, you know, just doing the

[8:54] best we can for this board to make um prudent decisions um you know, as in our

[9:00] fiduciary responsibility to this board. >> And I'm sorry, I was just looking for

[9:05] I'm assuming you're looking at the June report and I just realized I only have

[9:08] the July report in front of me. >> I'm looking at July. It says July 16th.

[9:15] And at the top of it, it says year is 100.27%

[9:21] used, description of month ending 630. And I scroll through. I'm trying to get

[9:25] a sense of what's happening. And then it says percent used 85%.

[9:30] On the bottom of the report and so that maybe maybe I don't understand what this

[9:36] report is um communicating. >> Yeah. Let me I'm very sorry. I didn't

[9:42] for some reason I don't have that report in front of me. So if I can just print

[9:45] it out real quick. >> Yeah. Could I jump in

[9:49] » because I think I can explain that because um Peg there's a discrepancy

[9:53] also in the July and so if you look at that one Stella and this is I'll share

[9:59] my assumption with you and and like Peg said maybe I've misunderstood this whole

[10:03] time. So this is great to clarify. Um, so looking at the 20267

[10:09] expenditure appropriations, it says at the very top the year is 8.22% used. So

[10:15] I've always assumed that that means like that's how far we are in the year. And

[10:21] so the goal is to match 8.22% in the far right column. And I look at

[10:30] those percentages as either we're over the 8.22 or we're under the 8.22. 22.

[10:35] Does that make sense? And then when we scroll to the bottom, it's 10.96,

[10:39] meaning we're a little bit over our expenditures.

[10:43] » That makes sense. Thank you for clarifying that. For me though, if

[10:46] you're at a year end and it's a 15% delta, maybe that's what happens in the

[10:50] audit is that gets cleaned up or just the delay in information from the

[10:55] county. >> Yep. So,

[10:59] my understanding is the top is where we're at overall. Sorry, the top where

[11:04] it says year is 8.22% used, but I do understand the confusion. If you go to

[11:09] the last page where at the bottom total it does say percentage used is 10.96. I

[11:16] can reach out to the clerks who generated this and and ask for

[11:21] clarification. Um, [clears throat]

[11:24] one thing I did make mention of in my report is

[11:30] that because for month ending July, so in July, we're also getting invoices

[11:36] that were for June and that happens every fiscal year. So, with the

[11:41] vouchers, what we do, what we're required to do by the county is to note

[11:46] on the vouchers in in July whether a line item is to be paid out of fiscal 26

[11:53] or in this case fiscal 27. Um, and so I do know, and I verified

[11:59] this with um, Jason, the clerk who processes our uh, vouchers for us

[12:05] yesterday, that in the report that you're looking for month ending um, July

[12:11] 31st, that some of those amounts you're seeing are indeed

[12:17] those expenditures that were actually for fiscal 26. So when the auditing

[12:23] process is done, those amounts will be backed out. But until that happens, it

[12:30] still looks like we're maybe a little bit over, not over, but we're more spent

[12:34] for fiscal 27 than what we are actually. And in a case

[12:40] like that, an example is um the janitorial for Jackson and AlaBub. Both

[12:47] of those payments for July are actually the June premiere invoices.

[12:52] So really in theory [clears throat] that should be zero up until we submit

[12:58] the vouchers later today and then then that amount will change. Um I don't know

[13:03] if that clarifies anything a little bit. >> I would add just one little thing. If

[13:08] you're looking at the one that's June ending June 30th, it shows the capital

[13:14] reserve fund as being over by 203%. And that's an accounting issue that

[13:21] Stella explained, I believe, last week about how they're now recording our uh

[13:28] capital expenditures. So, we're not really over um in capital reserve funds

[13:34] by $52,000. Um, that'll be an accounting

[13:39] correction, a journal entry change to move that 51,000 in the hole over to the

[13:45] capital reserve fund.

[13:50] Okay. I have a question too about the current budget uh for 27.

[13:57] Um, so I'm assuming I think Stella just answered my question, but in the um line

[14:04] item media, um, we went over last year. We went, uh,

[14:09] over by well, we had our ending budget was 133% for media. This year we've

[14:16] budgeted more um more money and um but already we've spent $10,9182.

[14:27] Uh so we're already at 37.94%

[14:32] used. And um so I'm assuming that those are 2026

[14:39] um payments that have fallen into our 2027 budget.

[14:45] We transfer funds to the state library to pay bills as they come in. So that's

[14:52] a transfer to the state. We haven't really spent it. It's just we move that

[14:57] money from our budget to the state's account and then they will pay the bills

[15:01] down. >> Okay. Got it.

[15:04] » So that is real that we have we just that gets done right at the beginning of

[15:09] the fiscal year. >> Yeah. There's probably a large chunk

[15:12] that was in books as well. That looks like we've spent quite a bit in books.

[15:17] » Okay. All right. Thank you. >> Yep. We try to

[15:22] try to transfer quarterly. I mean, we could transfer monthly if we wanted to,

[15:27] but why? [laughter]

[15:32] » I have one other just kind of really highle question just out of curiosity.

[15:37] So, why does the clerk's office have library accounting and the treasur's

[15:46] office also has library accounting? Like, why do both of those offices deal

[15:52] with budgets? [snorts]

[15:55] » One deals specifically with expenses and one deals explicitly

[16:02] exclusively with revenue. Um, and it's an odd setup, I would have to say. Um,

[16:10] there's not a lot of conversation between the two. Uh, so when it comes

[16:15] time for budgeting, it it's kind of strange.

[16:19] Um, it's just how things are set up by law under Wyoming statutes.

[16:26] » Okay. Thank you.

[16:30] » All right. Any more questions? I don't have a question. I just wanted

[16:36] to get back to you all on a question that came up last month and as soon as I

[16:42] got done writing my report, I realized I forgot to make note of this. Um, so I

[16:47] believe it was Elizabeth who asked last month or not, I guess it might even been

[16:52] last week, [laughter] sorry, last week about why the line item

[16:59] for building maintenance um increased from fiscal 26 to fiscal 27. So I did go

[17:06] back and look at it. um it was an increase of $3,300

[17:12] and I believe so one thing that we do is we do factor in for inflation increases

[17:18] across the board. >> Um and then I know that Rick sometimes

[17:23] tries to add contingency because you just don't know what's going to happen

[17:28] with the facility. Um so I that's pretty much explains why there was that

[17:34] increase from between the two fiscal years.

[17:39] Thank you. I appreciate it. >> Yeah, thank you.

[17:44] » Um, so I guess we'll go ahead and move to consideration of payment of library

[17:50] vouchers. Um, Elizabeth, did you um do the you did the V?

[17:55] » I did. I did. >> Like to make that motion. Um, yes. Let's

[18:01] see if I need to combine the two. Let's see. Um,

[18:08] I move to approve the payment of library vouchers in the amount of

[18:15] $77,5296.

[18:21] Uh, is there a second?

[18:27] » Miles, would you like to second that?

[18:31] » I'll second. >> I'd love to second. [laughter]

[18:35] Uh, thank you. We have a um motion and a second. All in favor? I

[18:41] » I >> motion passes.

[18:46] Um, moving on to the uh trash enclosure repair staff report.

[18:52] Um, is someone available for for to give that staff report?

[18:57] » Yes, he's logging in right now. >> Okay.

[19:05] And Rick is on. He's probably muted, so >> Hi Rick.

[19:13] » Hey, can you hear me now? >> Yes.

[19:16] » Okay, cool. Sorry, I thought it was at 9:30. Um, but uh also had some trouble

[19:21] logging on. Are you ready for the report on the trash enclosure?

[19:25] » Yes, please >> we are. Okay. So, um the uh this staff

[19:32] report is to award the trash enclosure repair to but West totaling $11,739

[19:41] for the repair of the metal and replacement of the doors. There was a

[19:49] support post that was damaged and knocked down.

[19:53] So, we need to modify and reinstall Um, part of the problem is that the

[19:59] doors are really overengineered and extremely heavy and this causes problems

[20:04] with usage and maintenance. Um the scope of this proposed repair enclosed re

[20:12] it's replacing the or fixing the main post that holds the doors but then also

[20:20] uh fabricating doors that are much lighter and um easier to operate. Um the

[20:31] I will handle the um the project management

[20:37] and uh we have $15,000 allocated in our capital reserve for um for the

[20:47] um trash enclosure repairs already. And so we will use that 11739.

[20:56] But then we'll also need to have some carpentry work done and some painting

[21:00] done um to finish the project. I'm waiting on that number, but I believe

[21:08] we'll be very close to our $15,000 budget uh when we get that. So my

[21:15] recommendation is that we um that West is a trusted, capable contractor. we've

[21:22] worked with in the past and they've been very good to us uh and very affordable.

[21:27] So, uh my suggested motion is to approve the contract to But West for the repair

[21:33] of the trash enclosure in the amount of $11,739

[21:38] allocated from money for the trash enclosure repair of capital reserve

[21:44] fund.

[21:47] » All right. Thank you, Rick. Um, so I so move what Rick just said um to award the

[21:55] contract to But West for the repair of the trash enclosure in the amount of

[21:59] 11,739

[22:02] um but up to with some future um additions up to 15,000

[22:10] uh and it'll come from the libraryies capital reserve fun uh fund. Is there a

[22:14] second? >> I'll second.

[22:16] » Thank you, Peg. All in favor? I >> All right. I I just want to remind

[22:23] everybody Oh. Oh. >> Okay. I take it the motion passed. We'll

[22:29] call it good. Um I want to remind everybody if you

[22:34] haven't posted your hours, your board meeting hours to Vistics to please do

[22:39] that. And I'd like to entertain a motion to adjurnn.

[22:45] » So moved. I second.

[22:49] » Thank you, Peg and Elizabeth, for the second. Um, the meeting is adjourned.

[22:54] Thank you. >> Can I make just one note that the agenda

[22:58] was composed written before we set the meeting schedule, so it still says 9:30

[23:03] for September, but it is 9:00 a.m. >> Okay. And I just want to uh also remind

[23:09] you that I won't be in attendance in September.

[23:13] » I will not either. I will be in Montgomery, Alabama for a conference.

[23:18] » And I know I emailed you all. I likely won't be in attendance in October. And I

[23:23] know that Mary Lee and Travis will. I'm not sure if I heard from anyone else.

[23:30] Yeah, we need one other board member to have a quorum.

[23:35] » Peg, are you definitely be there online? I most likely will be there in person.

[23:41] So yes, you can count on me on October. >> Thank you.

[23:45] » October meeting. I'm not sure about the vouchers. That's

[23:47] » Yeah. So Miles, maybe September I can show you how to do the vouchers and then

[23:51] maybe you could do them for October. We'll cross that bridge.

[23:56] » Okay. I'll be out of town during the virtual meeting in September. Correct.

[24:01] » Yes. >> So I'll be out of town during that

[24:06] time. Um, but I I really think October onwards I will have a lot more capacity

[24:11] to be in person to see how the vouchers go.

[24:15] » Okay. Thank you.

[24:19] » Um, >> so I I'm a little confused, Elizabeth.

[24:24] Um, do you need someone to do the vouchers

[24:28] in September? >> No, I will need someone in October.

[24:32] » In October. Uh, and I definitely can do them if Miles can't in October. Okay.

[24:38] » Thank you. Really appreciate that. Okay. >> Make one note. Hey, you mentioned you

[24:44] will be here for September. It's actually an online meeting since it's a

[24:48] voucher meeting. >> Yeah, got it. I saw that. I I will be on

[24:52] that call in September.

[24:58] » Okay. Is everybody Are we all set? Thanks everybody.

[25:04] » Thank you. >> Thank you.

[25:05] » Thank you, Lindsay. >> See y'all later.

[25:10] » Bye.

August 20, 2026 Teton County Library Board Meeting

Transcript