[0:00] Veronica,

[0:02] can we start with roll call?

[0:06] » Council member Walter, present. Council

[0:08] member Husco here. Council member Flynn,

[0:11] present. Vice Mayor Hufty here. Mayor

[0:15] Taylor

[0:16] >> present.

[0:16] >> We have a quorum.

[0:17] >> Great. Thank you. All right. So, we

[0:20] don't have any presentations or

[0:22] proclamations, so we'll move directly to

[0:24] the town manager report.

[0:29] Good evening, Darcy Smith, town manager.

[0:32] Let me just Oh, you know, I've had

[0:35] issues joining Zoom. Just give me a

[0:37] second. Um,

[0:40] seems to be a recurring theme here. So,

[0:42] the first thing I have to announce is PB

[0:44] Palooa, which is this Saturday. I hope

[0:48] you all can join us. We have a great

[0:51] lineup.

[0:52] Um, it starts at

[0:56] 10:30 a.m. here. And when I say it's all

[0:59] day, it really is all day. It will go

[1:01] until about 8:30.

[1:03] And we have,

[1:06] hold on. I think we have 21 bands.

[1:09] >> Whoa.

[1:10] >> 21, I should say, 21 adult bands. We

[1:14] also, as some of you know, have showcase

[1:17] our younger participants and give them a

[1:21] time to go on the second stage.

[1:25] Um, there's also

[1:28] local arts and crafts and kids

[1:29] activities. And I just want to take a

[1:31] moment to thank the PV Palooa

[1:34] Foundation, which is a local nonprofit.

[1:36] this wonderful event started by our

[1:40] great cultural arts committee and then

[1:42] it spun off and I can tell you by the

[1:44] number of emails that I've received from

[1:46] the organizing team including founder

[1:48] and executive director John Badger that

[1:50] they have been working round the clock

[1:53] on this. So I wanted to just thank him

[1:57] uh the other board members and all the

[1:59] volunteers and then put in a personal

[2:02] request for everyone to be as safe as

[2:04] possible. Please drive slow, watch for

[2:06] pedestrians, and abide by all parking

[2:09] signs.

[2:11] Second,

[2:13] the most exciting event of the year in

[2:15] my opinion, the Zots to Tots family fun

[2:18] run and bike and town picnic that is

[2:20] coming up on September 19th and

[2:23] registration's open. So, I hope you all

[2:26] register

[2:28] online at the town website. If you do

[2:31] the run then you know it ends at the

[2:34] town picnic which is super fun. Here we

[2:36] have food, fun activities and live

[2:38] bands. And one thing I've been actively

[2:42] trying to push is having the town

[2:45] committees have different tables. So

[2:47] we've had a pretty good interest in

[2:49] participating with that. The

[2:51] conservation committee, emergency

[2:52] preparedness committee, wildfire

[2:54] committee or we'll have tables. So

[2:56] please come and bring your questions.

[2:58] And just a safety reminder, there will

[3:00] be road closures along Alpine and Perola

[3:04] roads that morning, so you should plan

[3:08] accordingly.

[3:09] And last,

[3:12] the town has had an outpouring of

[3:16] communication regarding

[3:18] highways near us, not in our town, but

[3:21] near us, Highway 35, 84, and 9. Um there

[3:25] was a tragic event up there and I think

[3:28] anyone who lives here knows that there

[3:30] are lots of speeding cars up there. Um

[3:33] so our local state and county leaders,

[3:36] not this council, but our our colleagues

[3:39] um and higher offices sent Calrans a

[3:41] letter requesting a full corridor safety

[3:43] review backed by 16 community

[3:46] recommended improvements. That letter is

[3:48] on our website and if you want to see it

[3:50] and um CALR did respond pretty swiftly.

[3:54] We the town was part of a group that met

[3:56] with them and then there was a follow-up

[3:58] meeting. So they're working on a road

[4:00] safety audit of the routes. Take a few

[4:02] months. Um they may be able to set lower

[4:04] speed limits and the CHP and the

[4:08] sheriff's office have outed weekend

[4:10] patrols. I have heard people who are up

[4:12] there and say that they've seen a lot of

[4:15] CHP. Um, and there's some crash data

[4:17] that you can access again on our

[4:19] website. So, we continue to work with

[4:21] our partners at the sheriff's office and

[4:24] our other state and local partners and

[4:25] we'll share updates as CALR review moves

[4:28] forward. And that is all I have. Thank

[4:30] you.

[4:32] >> Were you going to cover the meeting we

[4:34] went to on the VLF?

[4:35] >> Yes. So, the town did have a meeting

[4:38] that you might have read about in the

[4:39] press on vehicle license fees.

[4:42] Not the most glamorous subject and an

[4:45] awful acronym for what it really means,

[4:47] which is that the state as part of their

[4:49] annual budget has removed funds that the

[4:52] local county and the cities were owed.

[4:56] And yes, Council Member Haskell and I

[4:57] attended a a press conference which got

[5:00] some press and we are actively engaged

[5:02] in with the state um with the governor's

[5:05] office and our state legislators to try

[5:06] to resolve this issue um which does

[5:09] affect the town's budget. Um

[5:12] so it's an unfortunate situation, but if

[5:15] you do read about it and can engage with

[5:18] your local electeds, please do.

[5:21] >> Thank you.

[5:22] Darcy.

[5:25] All right.

[5:26] >> Can I ask a question about the uh is it

[5:28] out of order to ask question?

[5:30] >> No, go ahead.

[5:31] >> Uh the 35 uh Skyline Boulevard uh issue.

[5:37] >> Is it appropriate for the town for our

[5:39] town to write a letter and

[5:42] uh where do you think we should be with

[5:45] that?

[5:47] >> So the the roadways are not in our

[5:50] jurisdiction,

[5:51] >> right? But neither it is of all these

[5:54] other towns.

[5:56] >> It's in nobody's jurisdiction.

[5:57] >> Uh no, it is in our state assembly

[5:59] persons and our state senator's

[6:01] jurisdictions and our county supervisor

[6:05] Muellers and those are the folks that

[6:06] wrote the letter. So I would advise that

[6:08] we as a council do not need to write a

[6:10] letter.

[6:11] >> Thank you.

[6:13] >> Can I also can I comment say something

[6:15] about that

[6:16] >> question or comment?

[6:17] >> Comment.

[6:18] >> Um

[6:20] sure. I mean generally it's the town

[6:22] manager report so I'm not sure I just uh

[6:25] we don't have a date quite yet but

[6:27] because they are state routes that are

[6:29] being looked at um there will be a town

[6:31] hall in October the date is still uh

[6:34] getting sorted out but we will be having

[6:37] uh um and every you know and we will as

[6:40] soon as I know the date I will let the

[6:41] town manager know so that she can share

[6:43] it. Um but it will be with your state

[6:46] officials and supervisor uh Mueller and

[6:49] Keltans will be there and CHP will be

[6:52] there and um the sheriff will be there

[6:54] and Midpin will be there and so we are

[6:58] that is being worked on. Thank you.

[7:01] >> Thank you.

[7:03] Okay, so with that we'll close out the

[7:05] town manager report. Thank you Darcy. Um

[7:08] so are there any oral communications?

[7:10] So, these are things that are not on

[7:12] tonight's agenda. So, I don't see any

[7:15] hands in schoolhouse.

[7:18] And I can get my Zoom to come up. Come

[7:22] on.

[7:30] » I see one hand online. Rita, this is

[7:34] Oral Communications.

[7:36] >> Yes. Thank you for taking my question.

[7:38] Um, you know, uh, great to hear, you

[7:40] know, all the great things from the town

[7:42] manager report, but I really like to

[7:44] hear what is the update on the audits. I

[7:47] know that there are supposed to be some

[7:49] things happening in October, but um, you

[7:52] know, as we've learned over the years,

[7:54] uh, we we need to keep asking the

[7:56] questions in order to find out what is

[7:58] currently happening in case dates and

[8:00] times have moved, which they have moved

[8:03] in the past. And so, just trying to get

[8:04] an update, asking a question. Thank you.

[8:08] Darcy, do you want to comment

[8:10] on that?

[8:10] >> Yeah, sorry. I do rotate the audit

[8:13] updates and I'll get to it next meeting.

[8:16] Um,

[8:17] I'm thankful to report that we are on

[8:20] schedule and we are on time thanks to

[8:22] the hard work of our finance department

[8:24] led by assistant town manager Tony

[8:25] McFarland and we are on track to bring

[8:28] this to the town council in October

[8:32] and everything is going very smoothly

[8:34] and we will also have a finance

[8:35] committee meeting in October and if that

[8:38] ever changes I will announce it.

[8:42] >> Thank you Darcy. Okay, with that I'm

[8:44] going to close oral communications and

[8:46] move on to the consent agenda. Are there

[8:48] any public comments on the consent

[8:49] agenda? We don't see any in the

[8:52] schoolhouse

[8:57] and I don't see any online. So, I'm

[9:00] going to close public comment, bring it

[9:02] back to the council. Are there any

[9:04] consent agenda items that council member

[9:07] wants to pull?

[9:08] >> I'd like to pull D. Cal cities.

[9:11] Okay.

[9:14] Anything else? All right.

[9:24] » All right. Then I would entertain a

[9:25] motion to approve the consent agenda A,

[9:28] B, C, and E.

[9:30] >> So moved.

[9:33] >> Is there a second?

[9:34] >> Second.

[9:34] >> Thank you. All in favor say I.

[9:36] >> I.

[9:37] Okay, that passes unanimously. Thank

[9:39] you. All right,

[9:42] Becca.

[9:42] >> So, super quick. Um, as the Cal's

[9:45] representative, um, at the conference,

[9:49] um, I wanted the council to be aware

[9:51] that there is going to be at least one

[9:52] resolution and a pretty significant one.

[9:55] It's related to local control. It was

[9:57] submitted by several um other

[9:59] jurisdictions and I will be able to vote

[10:03] on that and I really think that the town

[10:06] council should have a say to give me

[10:08] advice on how the town council would

[10:11] like me to vote on that. So I'm asking

[10:13] staff if that's something that could be

[10:15] brought back or could be agendaized. Um,

[10:18] unfortunately looking a little bit at

[10:20] the timing and I didn't go through this

[10:21] too too in depth, but sounded to me like

[10:24] Cal Cities wasn't going to provide the

[10:26] full information until like a week

[10:28] before Cal City starts, which doesn't

[10:30] coincide that well with our council

[10:32] meetings. So I, you know, I think we do

[10:34] need a little bit more investigation. So

[10:36] it would either be that September 9th

[10:38] meeting or it would actually be the

[10:40] meeting where I will be calling in that

[10:42] Wednesday. I think the vote is on

[10:44] Thursday. Um, so I I think we just need

[10:47] to investigate that. Thank you.

[10:49] >> Okay. Thank you. All right. Um, with

[10:52] that I would entertain a motion to pass

[10:55] 6D.

[10:56] >> Motion to approve 6D.

[10:58] >> Second.

[10:59] >> Thank you. I have a motion in a second.

[11:01] All in favor say I.

[11:02] >> I.

[11:03] Passes unanimously. Okay, that closes

[11:06] out the consent agenda. Moving on to the

[11:08] regular agenda. First thing we have is

[11:10] consider acceptance of the planning

[11:12] commission bylaws. Sher, I believe you

[11:14] got a staff report.

[11:20] » Good evening again, town council. So

[11:22] Sarah Kors, planning building director

[11:24] for town of Corolla Valley. So I don't

[11:26] have a formal presentation. What was

[11:28] provided in the staff report provided a

[11:30] brief overview, but really what's here

[11:32] before you tonight is to um accept the

[11:34] planning commission bylaws that were

[11:36] created. So these were adopted by

[11:38] planning commission June 17, 2026. So

[11:42] just a few months ago and planning

[11:44] commission had initiated a subcommittee

[11:46] to help develop these bylaws. They had I

[11:49] believe a study session to discuss them

[11:51] and then voted on them in June. So there

[11:54] had been discussion about these bylaws.

[11:56] And uh one thing I'd point out is that

[11:59] there are these bylaws and there's the

[12:01] additional commission committee

[12:02] handbook. So where they're in conflict,

[12:04] these bylaws would take precedence. Um

[12:06] but we still have both documents for

[12:09] reference. And then one other point I

[12:10] wanted to make that I called out at the

[12:12] end of the staff report is there was

[12:14] lengthy discussion at planning

[12:15] commission about the address of the

[12:18] schoolhouse and where we meet because

[12:20] this address I believe is 775

[12:24] but we referenced 765 for the meeting.

[12:27] However, we kept the address 765 because

[12:30] that's referenced in the code and all of

[12:31] our other communications right now. That

[12:33] could be something that we could

[12:34] consider in the future is the exact

[12:36] address location of the historic

[12:38] schoolhouse where we meet. So, just

[12:39] wanted to point that out. The address is

[12:41] no change. Um, but in addition to that,

[12:44] there's language in the staff report

[12:46] about town council's ability to approve

[12:50] or as we were to accept the bylaws. So,

[12:53] that's the decision tonight. And there's

[12:54] additional information if you don't

[12:55] accept it or if there's another policy

[12:57] that could be created about the approval

[13:00] process for bylaws like this in the

[13:02] future.

[13:04] >> Okay. Thank you. Any questions, Miss

[13:07] Sarah, before I open up to public

[13:09] comment?

[13:12] >> Go ahead.

[13:14] >> I guess I guess I would just like to

[13:15] understand what the um problem we're

[13:17] trying to solve by these by these

[13:20] bylaws.

[13:25] Sis, I would like to just note again

[13:27] that these were developed by the

[13:29] planning commission and I think it's to

[13:32] I mean I could read from the staff

[13:34] report but to just provide maybe a

[13:36] little bit more clarity on processes,

[13:38] procedures or additional information

[13:41] related to that.

[13:44] I'm not sure if I have additional

[13:46] information on what the bylaws solve for

[13:50] particularly and I don't want to speak

[13:52] on behalf of the planning commission.

[13:57] » Okay.

[13:58] Ellie,

[13:59] >> I think Mary wanted to go ahead.

[14:00] >> Oh, well, I I do have a question. Uh

[14:03] where does the pressure come from to on

[14:08] the town council to quote accept or

[14:11] approve or not accept or approve the uh

[14:16] the bylaws that the that the planning

[14:19] commission has created on their own.

[14:22] >> I could take a stab at that. Um okay in

[14:25] terms of the legal authority uh so as

[14:29] referenced in the staff report um a

[14:32] provision of state law this is

[14:33] government code section 65102 states

[14:35] that a legislative body may establish

[14:38] for its planning agency any rules

[14:40] procedures or standards which are not in

[14:42] conflict with state or federal laws. So

[14:44] as I read this and I think this is

[14:46] consistent with how other councils have

[14:48] considered planning commission bylaws.

[14:51] um the council has the opportunity it

[14:54] may it's permissive so it may um

[14:57] establish um uh rules and procedures in

[15:00] other words bylaws for its planning um

[15:02] body. Uh so that's that's where the

[15:04] legal authority comes to and and that's

[15:06] why um staff brought this forward to

[15:08] council for its consideration

[15:09] >> and just so I can reiterate

[15:12] that's permissive for us to control the

[15:15] planning commission.

[15:17] >> Correct. Yeah. Yeah. And some some

[15:19] councils have delegated to its planning

[15:21] commission the authority.

[15:22] >> Yes. And Right.

[15:27] » Thank you.

[15:28] >> Um so this might be another question for

[15:30] you. On page two of the addendum

[15:33] advising the town council

[15:37] um

[15:39] section subsection five it says

[15:42] generally these activities will be at

[15:44] the request of the town council or

[15:46] planning staff.

[15:50] Wouldn't it isn't it generally at So is

[15:53] that saying that the planning commission

[15:56] can come up with its own agenda items?

[16:00] Yes.

[16:03] >> Uh I I guess yes. This would mean

[16:05] generally speaking. So not always. I

[16:08] mean I guess I would give the this

[16:09] bylaws project perhaps is one example.

[16:12] Um I don't think council um directed

[16:14] this project for example.

[16:17] >> Um

[16:19] and is that

[16:22] common?

[16:24] like every every jurisdiction that I've

[16:27] ever been around, it's usually at the

[16:29] direction of council, right?

[16:33] But,

[16:36] uh, that's generally been my experience.

[16:37] Of course, planning commission reports

[16:39] to council and so generally um and

[16:40] that's I mean that is that is what it

[16:43] says uh in terms of the general rule.

[16:45] Um, this would allow for some

[16:47] exceptions. This language

[16:55] Um, and do we have clarity about what

[16:59] those exceptions would be?

[17:03] » Not not in this document. No.

[17:08] Um

[17:13] so uh

[17:17] and in terms of council I mean obviously

[17:21] as being elected because of the code

[17:24] that you read initially right

[17:28] it it has oversight over the planning

[17:31] commission. Is that correct? Remind me.

[17:34] >> Correct. Yes,

[17:41] » I mean the council has the authority to

[17:43] appoint um commissioners and remove

[17:45] commissioners. That's its key authority

[17:48] over the commission.

[17:54] » Is this the And this is the background

[17:56] the municipal code you said. Is this a

[17:59] 2201?

[18:01] >> Can I look over your shoulder? I'm not

[18:02] sure what what you're pointing to.

[18:04] correct code.

[18:07] >> Uh so this

[18:09] >> am I at the wrong code?

[18:10] >> So there is background this is a

[18:12] reference to the municipal code. Uh

[18:15] though what I read actually was from the

[18:17] state law from the government code.

[18:19] >> Okay. Is that okay?

[18:21] >> And that is actually referenced also in

[18:22] the s report on page two.

[18:23] >> On page two. Okay. Okay.

[18:28] » Um

[18:28] >> yes. Government codes. That's the

[18:30] language. Yeah.

[18:31] >> Okay. Uh I I guess I have one further

[18:35] question.

[18:36] >> Okay. Thank you. Those are my questions.

[18:40] >> Mary, go ahead. I just want to keep

[18:42] this.

[18:43] >> Yeah. And uh and maybe I should hold

[18:45] this because I may other things may come

[18:47] up if we're not done, right? Is

[18:49] everybody else done their questions in

[18:51] this?

[18:52] >> Well, these are question these are these

[18:53] are clarifying questions for Sarah. This

[18:55] is a discussion. Open it up to public

[18:57] comment and bring it back.

[19:00] >> Okay. Okay, let's see if I can remember

[19:01] now. Um, the specifically within our

[19:05] ordinances, the town's ordinances, there

[19:08] are specific things that are allocated

[19:11] to the planning commission from what

[19:13] I've been reading or appears there are.

[19:16] Uh, in what sense can they do that

[19:19] separately from the council if there if

[19:23] we're making this kind of gesture to the

[19:27] bylights? In other words, with

[19:31] I can I can I with several different

[19:34] instances where I've been looking at

[19:36] ordinance that it'll say this decision

[19:37] is made by the planning commission and

[19:41] uh if we've already said well we are the

[19:43] ones who have authority over over the

[19:45] planning commission does that jeopardize

[19:48] their authority

[19:50] is that does that make it

[19:53] make them not powerful enough to do

[19:55] their job? uh

[19:57] >> the one that we've assigned them to do.

[19:59] >> Yeah. I I guess I don't see any

[20:01] conflict. The um the town's municipal code is very clear in terms of

[20:06] which responsibilities are for the

[20:08] planning commission. Um conditional use

[20:09] permits is an example. Um the planning

[20:12] commission also uh hears appeals from

[20:15] the ASC. Another example. Yeah.

[20:17] >> Uh at the same time, the council has

[20:21] authority to appoint planning

[20:22] commissioners. uh and there's no uh

[20:26] conflict between uh that authority to

[20:28] appoint commissioners and the authority

[20:30] vested in the planning commission per

[20:31] the code.

[20:34] >> Thank you.

[20:38] » Okay, that's all for questions. Great.

[20:42] >> Um

[20:43] >> we already did one.

[20:45] >> I I guess it's more of a discussion.

[20:47] >> Okay, so yes, if we could hold up for

[20:48] the discussion. Okay. Um so with that,

[20:50] I'm going to open up for public comment.

[20:52] Is there anyone in the room that might

[20:54] want to speak on this? Linda, welcome.

[21:00] » Um, my name is Linda Brothers. I'm chair

[21:03] of the planning commission. The

[21:04] commission very specifically discussed

[21:06] whether or not to refer our bylaws

[21:10] document to you uh to avoid conflict. I

[21:13] did not take a vote, but it was

[21:14] unanimous that we did not want to refer

[21:16] them to you. Number two, uh my

[21:19] observation, not as the chair, but as a

[21:21] person and a member, uh we are created

[21:24] by state law. State law requires our

[21:26] town to have a planning. It also

[21:28] requires us to have a council. And yes,

[21:30] Katherine's right. There is a place

[21:32] there where you could start to blur the

[21:33] line. Uh point number two, I think it's

[21:36] an error to blur the line. If you decide

[21:39] to take uh any action on our bylaws, you

[21:43] are sort of putting your thumb on the

[21:45] scale of the independence of the

[21:47] planning commission. I think one of the

[21:50] really important points to think about

[21:51] in the independence of the planning

[21:53] commission is how hard you've had what a

[21:55] hard time you've had in finding new

[21:57] members. Uh it is a separate entity.

[22:00] There are at least five places in the

[22:02] code where we are very specifically

[22:04] identified as the first line of review

[22:08] for items such as when we sit as a board

[22:10] of adjustment. So, uh there are quite a

[22:14] few reasons why I think the independence

[22:15] is really important and quite honestly I

[22:18] would I I believe you ought to respect

[22:20] that independence. Um, I think it's

[22:22] better for the town for you to respect

[22:24] that independence because we also

[22:27] provide just like you an opportunity for

[22:29] people to have public comment and to

[22:31] have people have input and there are

[22:33] many members of the public who uh remind

[22:35] us regularly that we uh we don't do

[22:38] that. I do want to support your efforts

[22:41] however to look at uh committees. There

[22:44] is this committee handwork. We're not a

[22:46] committee. We are necessary under state

[22:48] law. We are Russell necessary under the code of the town and your committees

[22:52] by and large are figments.

[22:56] Thing that comes to mind is figments in

[22:58] my imagination but figments uh they are

[23:00] created under under other authorities

[23:03] and for other reasons. I speak now today

[23:06] about whether you take any action at all

[23:08] on our bylaws. Our bylaws are themselves

[23:11] a fairly neutral activity. uh we put

[23:14] them together because there was time and

[23:16] time again when we were in action and

[23:18] somebody didn't know the proper

[23:20] procedure why do we do this when do we

[23:22] do this how should we do this and so the

[23:24] bylars are a very simple effort uh

[23:27] they've been melted down watered down

[23:29] whatever the word is uh once I knew that

[23:31] you guys wanted to look at them and we

[23:33] wanted to just get something in place

[23:35] they were also put in place before we

[23:36] had a planning director and that's why

[23:38] the second attachment really basically

[23:40] is just a job description or the second

[23:42] piece of it which is an attachment. My

[23:44] final comment is yeah, bylaws and maybe

[23:48] you want to go ahead and approve our

[23:49] bylaws, but then what do you do when

[23:53] uh let's see 18.36.101

[23:57] is a section of the code that actually

[23:59] allows us specifically in the code for

[24:02] the planning commission to develop a

[24:03] policy. That requires our expertise,

[24:06] that requires our detailed experience.

[24:08] Are you then going to start down THE

[24:10] SLIPPERY SLOPE AND OH YEAH, we want to

[24:12] review that policy too. An area where I

[24:15] dare say maybe one of you too may know

[24:18] what 18.36

[24:20] B9 is, but I doubt if all five of you

[24:23] do. Uh

[24:26] that's basically my final point. Thank

[24:28] you for your time.

[24:30] >> Thank you, Linda.

[24:30] >> Can I ask a clarifying question?

[24:33] >> Were we provided with 18.36.01 01 V9 in

[24:37] the packet.

[24:40] >> Uh I use that as an example of another uh item. It's not something

[24:47] we've taken action on. It's just a

[24:49] section of the code where our expertise

[24:51] is required. I can give you one or I can

[24:53] pull it up on your computer.

[24:56] >> Thank you, Linda.

[24:57] >> Yeah. Thank you.

[25:00] >> All right. Any other public comment in

[25:02] the room? I don't see any. So I'll move

[25:05] online. Rita,

[25:08] » hi. Thank you. Um, thank you for taking

[25:11] my comment. Uh, you know, already the

[25:14] planning commission meeting for next

[25:16] week is cancelled and I don't know, I'm

[25:19] not privy to the reasons, but the

[25:21] previous meeting about the Horththrones

[25:23] project is a perfect example of why we

[25:27] need to have regular planning commission

[25:29] meetings in our beautiful town. We have

[25:32] extremely competent people. We have a

[25:35] retired or perhaps still current squa uh

[25:39] attorney on that group and here we are

[25:42] consultants for for different things and so

[25:47] let's let's let the planning commission

[25:51] uh do their job. uh you know that I have

[25:53] sent letters in previous years when

[25:56] there have been only two planning

[25:58] commission meetings uh during a year and

[26:00] would only be about the housing element

[26:02] when you know we have trucks and

[26:04] buildings going up in our town every

[26:07] single day and the residents don't get a

[26:09] chance to ask a question to the planning

[26:12] commission you know we except for the

[26:15] rare chance that they do have a meeting

[26:18] and uh please uh help us help the

[26:23] planning commission be able to do their

[26:26] job because that will help all of us

[26:29] especially with all the building that's

[26:31] happening here and we get a chance to

[26:33] ask our questions. Thank you.

[26:37] >> Thank you, Rita. Any other comments from

[26:40] the public online?

[26:42] I don't see any. Don't see any in the

[26:44] room. Okay. So, I'm going to close

[26:45] public comment, bring it back to the

[26:47] council for discussion.

[26:51] Who would like to start?

[26:56] » Thank you.

[26:57] >> Um, thank you for taking the time to do

[27:00] this.

[27:02] Um, I want to be very clear that

[27:04] planning commission's contributions are

[27:07] very important to the town and

[27:11] I would like to see, you know, good good

[27:15] common sense prevail with regard to when

[27:18] we do or don't have power. I would

[27:22] accept this these bylaws gladly. Um, I

[27:27] think we need to maintain a tone of

[27:30] collegiality, respect, and collaborative

[27:33] work so that I do trust the planning

[27:36] commission should something be coming up

[27:38] that that is um notable to be working

[27:42] well with staff and council to be able

[27:44] to um handle that appropriately. bylaws

[27:48] do make life better by

[27:51] laying out rules of operation. Um, and

[27:55] these these seem fairly

[27:57] non-controversial to me. So, thank you

[28:00] for the work. It is important to me that

[28:02] the planning commission adopted them

[28:04] unanimously. I respect that body. We

[28:07] should all respect them. So, thank you.

[28:11] >> Could I make a comment real quick on

[28:12] this? Correct. My understanding is that

[28:15] one planning commissioner was not

[28:16] present at that meeting and had actually

[28:18] submitted comments to that meeting. So,

[28:20] he would not have voted. So, unanimous

[28:22] yet for the four people who were there.

[28:25] >> Okay, that's

[28:27] >> okay. Um, does that make it nonunanimous

[28:31] from a legal perspective?

[28:37] » If four out of five are present, it's

[28:39] unanimous as two members. I I would

[28:42] still refer to that as unanimous.

[28:43] Actually, the committee and commission

[28:44] handbook addresses this point.

[28:46] >> Yeah. Thank you.

[28:50] » All right. Other discussion,

[28:57] » well, um yeah, I can I can discuss this

[29:00] one all day and I will keep it to five

[29:02] minutes. Uh, I I do miss um the good old

[29:07] days when I used to complain that the

[29:10] town manager tried to control my agenda

[29:13] on the trails committee. Um, now

[29:15] nowadays, not only does it control it, it it you provided with it uh with an

[29:22] agenda. Uh so I hear the frustration

[29:26] because we see the committees uh see

[29:30] what the problems are and we live the

[29:33] problems every day and we'd like to have

[29:36] those brought forward so that we can

[29:38] solve those problems and not incur a lot

[29:42] of expense and a lot of uh extra

[29:44] people's times and we can discuss them

[29:46] and get them done. So from my point of

[29:49] view, anything that we can do at the

[29:51] council, uh it may not be the standard

[29:55] community standard or some anything we

[29:59] can do to share authority with our

[30:03] commissioners is a good thing. Uh it it

[30:07] gives us balance. It gives us a second

[30:09] place. It g it gets them out of it takes

[30:13] away an excuse they have which is oh

[30:15] well we'll let the council hand it. They

[30:18] have to handle it and they do a good job

[30:21] and they have a very different level of

[30:23] expertise than we do and they have

[30:26] different problems than we do. Uh and

[30:28] I'm I'm all for supporting them in

[30:30] whatever way they want us to support

[30:33] them to say yes. Thank you for doing

[30:38] bylaws. Thank you for trying to operate

[30:40] more cleanly. We could all use a re a

[30:42] redo and a refresh. We appreciate it. We

[30:46] don't need to approve your work. Your

[30:48] work is good work because it's working

[30:51] for you and you're working for us. So, I

[30:55] just think that uh it's an unnecessary

[30:58] step. We we we don't need to express our

[31:03] authority in this way.

[31:08] Thank you,

[31:10] Mary. I'm not married. Helenhead.

[31:16] » Okay. Um,

[31:18] so I don't have an issue with the

[31:21] planning commission clarifying creating

[31:24] clarifying bylaws on how they conduct

[31:26] their meetings on how their what their

[31:29] jurisdiction is um on on many of the

[31:33] things that are very vague in our code

[31:35] and in our handbook. And um I don't have

[31:38] an issue with that and this I feel that

[31:41] this document is a good step in the

[31:44] right direction. However,

[31:46] I take issue with the many

[31:48] contradictions that are included in the

[31:50] document. Um, not only directly in the

[31:52] document, but with that they set up

[31:55] changes and differences with respect to

[31:57] how the town manages the ASC or how the

[32:00] ASC is managed. Um, so that's number

[32:03] one. Um, let me just indicate some of

[32:06] the um contradictions that I found. Um

[32:10] the language of the bylaws states that

[32:13] um

[32:16] uh people uh commissioners will be

[32:18] appointed for four-year terms by the

[32:20] town council as vacancies arise. Um that

[32:24] hasn't been the tradition. Um that has

[32:27] that people have not been appointed to

[32:28] four-year terms. They've been appointed

[32:30] to conclude the term of a person who's

[32:33] vacating their position.

[32:36] And um that's also how ASUC interprets

[32:39] that thing. So that's already one

[32:41] difference that we're introducing into

[32:43] these bylaws. Um I personally don't

[32:46] actually have a problem with the

[32:47] planning commission deciding to appoint

[32:50] someone to a four-year term even if

[32:52] there's only a one year left. But it I'm

[32:55] pointing out that this is a difference

[32:57] with respect to how we uh deal with ASC.

[33:01] I did try to go somewhat through our

[33:03] code and I couldn't um in the time

[33:06] available to really do an exhaustive um

[33:09] comparison of this. I wasn't able to do

[33:11] that. So I don't know if our code has a

[33:12] little bit more detail. Our code is

[33:14] really slim when it comes to both

[33:17] planning commission and the ASUC. And in

[33:19] fact it's each of them gets one page. Um

[33:22] so clearly I think bylaws would be

[33:24] useful because there are um quite a few

[33:26] situations where people aren't clear on

[33:29] what they should be doing. Um I do think

[33:31] standardization of all these processes

[33:33] should be done for both commission.

[33:35] Um the other issues is I'm not clear

[33:38] based on the writing for um the election

[33:41] of the chair and the vice chair because

[33:43] the way it's stated it says by annual

[33:45] election.

[33:47] um commissioners will elect the office

[33:50] of chair and vice chair and then

[33:52] traditionally these offices are filled

[33:53] by the most senior members of the

[33:56] commission at the time of an annual

[33:59] election

[34:01] typically held in the fall and rotate

[34:04] collegially amongst the members. Those

[34:06] two um

[34:09] particip what do you call them

[34:10] participles or whatever those two

[34:12] segments of that sentence do conflict

[34:15] with each other. I mean either at the

[34:18] time of the annual election the most

[34:19] senior person is being elected or um

[34:23] it's going to go through sort of a you

[34:26] know it's going to collegially rotate

[34:28] amongst the members given that we've had

[34:30] problems with this in the town itself

[34:32] with respect to the town council.

[34:33] Clearly that needs some clarification.

[34:35] Um and and maybe it's just a simple

[34:37] verbiage change, but in my mind, the

[34:40] election of the chair and the vice chair

[34:41] should rotate through all members of

[34:44] town of the planning commission. Um and

[34:46] you can start with the most senior, but

[34:48] the reality is the most senior will

[34:50] still be the most senior the next year, and the so I don't feel that

[34:55] this statement um allows for rotating

[34:58] collegially amongst all the members. Um

[35:02] and then you know I I did want to bring

[35:04] up the point that um

[35:07] we have had we have had a committee and

[35:10] commission handbook for many years that

[35:12] has been in development

[35:14] to improve and update it and I take

[35:18] Linda's point about whether or not the

[35:21] two commissions should actually be part

[35:22] of that and I would tend to agree that

[35:24] they probably shouldn't be part of that

[35:26] but that is also something that hasn't

[35:28] been finalized at the town council level

[35:30] and I

[35:30] think that that was a decision the town

[35:32] council would be to make. Um,

[35:35] and then let's see what else is on my

[35:37] line. Uh, except

[35:42] so it does say there was some confusion

[35:44] on my mind about special calling special

[35:46] meetings. It's not listed that it could

[35:48] be called by town council or staff. It's

[35:51] only listed by planning commission, I

[35:53] believe.

[35:54] Um,

[35:56] and then just to note,

[35:58] um, I note Linda's comments about the

[36:01] town council not having a say, um, in

[36:04] the amendments to the bylaws. Um, I tend not to 100% agree with her about

[36:10] or the planning commission being able to

[36:12] stay independent regard, you know, even

[36:15] if the town council were to have some

[36:17] say on how the bylaws are. Um,

[36:24] uh, see, review of land use application.

[36:28] Let me just check that real quick.

[36:31] Um, and oh, well, before I get to that,

[36:34] you had mentioned 18.36.010B.

[36:38] I'm at that point in my on my computer.

[36:40] I do not see anything relevant to

[36:43] planning commission bylaws. So, either I

[36:45] have the number wrong or or something. But, you know, I I

[36:51] don't

[36:53] um so I that's it for right now. I'll

[36:55] probably I'll come back to that other

[36:56] point.

[36:57] >> Mr. Chairman, she made those comments

[37:00] during the comment period on our rules

[37:03] which we greatly appreciated and I will

[37:06] be happy to go through the comments she

[37:08] made because we specifically discussed

[37:10] at least the three issues and came to

[37:12] the language that we have here. my

[37:15] reference to the uh undergrounding uh

[37:18] that's the section of the building code

[37:21] that requires any new building to

[37:22] underground the electrical power lines.

[37:24] And if you look at 0109, you will see

[37:27] that there's a section se the sentence

[37:29] in there that specifically gives the

[37:31] planning commission authority to come up

[37:34] with a policy. So I use that as example

[37:37] of asking me of of asking you where

[37:40] you're going to draw the line. if you

[37:42] want to look at our planning commission

[37:44] policy rules or then are you going to

[37:45] want to look at the policy we make under

[37:47] a specific law and and it goes to my

[37:50] argument about independence. It had

[37:51] nothing to do with the bylaws per se.

[37:54] Sorry, my phone's talking.

[37:58] Uh so that that that's with regard to

[38:01] your comment about the most senior. It

[38:03] doesn't say the most senior. It says the it's multi it's plural.

[38:09] Uh that's also your question about

[38:11] filling a vacant spot. We were worried

[38:14] about having so many vacancies that for

[38:17] example when the planning commission

[38:19] heard the EIR on the Stamford

[38:22] development between uh a vacancy and

[38:26] ethical conflicts there were only three

[38:28] of us and that's pretty slim pickings

[38:31] for the biggest development that's come

[38:33] through this town since I've been here.

[38:35] So that's specifically why we chose for

[38:38] us to try to um fill the vacancies

[38:42] rather than wait till the end of the

[38:43] year. I understood and I appreciated

[38:46] Rebecca very much that you submitted

[38:48] those comments and we did discuss them

[38:50] and uh I think one of your other

[38:52] comments was submitted by one of the

[38:54] commissioners and we also specifically

[38:55] discussed all of your comments that were

[38:57] submitted in his absence.

[39:00] >> Okay. Thank you, Ellen.

[39:06] Um, so Chair Brothers, so I am grateful

[39:11] for everything you do for the town.

[39:14] Um, and I am grateful for the planning

[39:17] commission and what they do for the

[39:18] town. Um,

[39:22] but you aren't elected and so I'm

[39:25] worried about this action.

[39:29] Um I would also point out that the part

[39:32] of the reason that we're having a hard

[39:34] time finding commissioners is that we

[39:36] have appro you know 19 missions I think

[39:40] committees

[39:41] um and 4200 people. So basically we have

[39:45] about roughly give or take 200 people

[39:48] for every uh committee

[39:51] and that includes our kids which are not

[39:54] allowed. So part of it is just we have

[40:01] you know a lot of volunteer

[40:02] opportunities with people with not as

[40:04] much time as they used to have

[40:06] potentially.

[40:08] Um,

[40:10] so and I appreciate what you guys are

[40:12] doing, but

[40:15] uh this it it does, you know, I would

[40:19] accept

[40:22] uh I would accept these bylaws with the

[40:25] striking of the word generally.

[40:28] I would say that these activities will

[40:30] be at the request of council or planning

[40:32] staff.

[40:34] So, um,

[40:38] uh, because I am concerned because, you

[40:42] know, for instance, the item that we

[40:45] heard tonight with, um,

[40:48] uh, concerning Hawthorne,

[40:52] I have the sense that from your comments

[40:55] tonight that you would go off in a

[40:58] different direction from what this body

[41:00] is headed towards. And so that concerns

[41:04] me. So

[41:09] » So you have passed your time.

[41:13] >> Please. Sorry.

[41:16] >> Thank you.

[41:20] » So

[41:21] um

[41:23] so those are um so that's you know so I

[41:26] appreciate again what planning

[41:27] commission is doing but I do have some

[41:29] concerns. Thank you.

[41:33] All right, everybody had their say.

[41:36] Okay. Um,

[41:38] so

[41:40] I am sensitive to the fact that the

[41:43] planning commission is not elected. Um,

[41:45] and I think it's appro this is sort of

[41:47] to my mind this is an appropriate

[41:48] compromise to accept them. Um, the

[41:51] council's ult ultimately responsible for

[41:54] the finances of this town. Um, and I

[41:56] could easily imagine the planning

[41:57] commission could decide to start doing a

[41:59] bunch of stuff that could potentially

[42:01] take a lot of staff time. Um, and that

[42:03] seems inappropriate. On the other hand,

[42:05] I've been on the planning commission and

[42:07] we've had a planning commission a long

[42:08] time and it's worked well. So, I would

[42:10] be in favor of accepting these and see

[42:13] how it goes. I'm a little uncomfortable

[42:15] with the four years. I mean, that's not

[42:16] the way we've done it. We've always just

[42:18] had people fill out the term. It's not

[42:20] that you had to wait a year to assign

[42:22] them, but if there was two years left,

[42:24] you only did it for two years. And that

[42:26] way, we kept everything regular. I would

[42:28] be more comfortable with that, but to

[42:30] me, that's relatively small. And if you

[42:33] guys feel like you discussed it, we can

[42:35] try it and if it's not working, then it

[42:37] can come back here and we can try to fix

[42:39] it. So, personally, I'm comfortable with

[42:42] accepting these. Um, but I do think it's

[42:44] important that we accept them.

[42:47] So, with that

[42:51] on on um Council Member Flynn's

[42:55] comments,

[42:58] uh I thought that was um your points

[43:00] were really well taken, Rebecca. the uh

[43:03] the and I I thought they all pointed to

[43:07] the fact that we would do a lot better

[43:10] if we just let the planning commission

[43:14] make its own bylaws because we have not

[43:16] been able to fix the uh committee

[43:19] handbook. We have not been able to get a

[43:21] consistent ASC planning commission. We

[43:24] have not taken any of these inaccuracies

[43:26] out. And it's been years and years. And

[43:30] if you saw Linda at work looking doing

[43:34] her best and maybe making a few mistakes

[43:37] than going to work at the planning

[43:40] commission and discovering that in fact

[43:42] you can't get anybody to fill that

[43:43] four-year uh four-year thing. Maybe we

[43:46] better make it one year. Then they don't

[43:49] have to come to us and get our quote

[43:51] approval or our acceptance. they would

[43:54] be able to actually have some elacrity

[43:57] and some mobility and some so I just

[44:01] suggest that your points are really well

[44:04] taken and and yman effort that somebody

[44:07] actually tried to fix some of the

[44:08] inaccuracies and yes it didn't wasn't

[44:11] complete and and everybody knows that

[44:13] we're to air as human uh but uh to be

[44:17] flexible is divine and and uh and we're

[44:22] giving we could give them the

[44:24] opportunity to be

[44:27] >> Can I ask a question actually about

[44:29] these the terms because my understanding

[44:32] um is that right now the terms expire

[44:36] one year apart

[44:38] is that accurate in 27 and 28 the

[44:42] four-year terms we are not on a two-year

[44:44] cycle even right now so this might be

[44:48] something that we oh like we might want

[44:51] to consider are more important like in

[44:55] terms of the timing of appointments.

[44:59] Um

[45:00] you know maybe we do option three I

[45:03] think it was where we ask them to come

[45:05] back and fix this section or something

[45:09] [clears throat] with the appointment

[45:10] opportunity.

[45:13] >> Okay. So I think we have before us

[45:16] roughly four choices. We can accept

[45:17] them. We can vote not to accept them. We

[45:21] can direct staff to develop a policy or

[45:23] we could continue this for a future

[45:24] meeting. Um I would accept a motion on

[45:28] any of those four.

[45:30] >> Motion to accept as they are.

[45:33] >> Okay. Do I have a second?

[45:36] I will second it. Okay. So we have a

[45:38] motion. We have a second.

[45:39] >> Could I make an alternate emot amendment

[45:42] or? Yeah.

[45:44] I would um be able to accept these if we

[45:47] could change uh section two officer

[45:49] subcommittees roles 2.0 and it right now

[45:53] it's traditionally these offices are

[45:54] filled by the most senior members of the

[45:56] commission at the time of the annual

[45:57] election typically held in fall and

[45:59] rotate collegially amongst the members.

[46:01] I would add the word initially. These

[46:03] offices are initially filled by the most

[46:05] senior members of the commission at the

[46:07] time of the annual election. typical

[46:08] whatever I would add the word initially

[46:10] to that just to clarify that we're not

[46:12] going to be bouncing back and forth

[46:14] between the most senior members in the

[46:16] case that um the collegial portion of it

[46:20] doesn't work out.

[46:24] » So Judith would you accept a

[46:27] modification to the motion that the

[46:29] planning commission consider this

[46:32] versus that we are

[46:34] >> consider I would accept them as they

[46:36] are. I trust the planning commission to

[46:38] go ahead and take these under advisement

[46:41] on their good points, their logical

[46:43] points, and

[46:45] >> I don't want to undo the work of the

[46:47] planning commission.

[46:48] >> Yeah. And that and that was sort of what

[46:49] I was trying to suggest is that they

[46:51] take it under consideration, but we're

[46:52] not requesting a change. We're

[46:54] requesting that they consider it.

[46:56] >> Yeah. But but accepting like I would

[46:58] >> Yeah. Yeah. Accepting and Yeah. So, all

[47:01] right. So, we have a motion. We have a

[47:03] second. Um all in favor? I guess I would

[47:05] just note that um uh Council Member

[47:07] Flynn made an alternative motion. It was

[47:10] there was I did not hear a second on

[47:11] that motion.

[47:12] >> My apolog.

[47:13] >> Um and so unless someone's going to

[47:15] second it, I'd say that one dies for

[47:17] lack of second.

[47:18] >> I'm happy to second.

[47:19] >> Okay.

[47:20] So now the order. Okay. So we have

[47:22] a motion, we have a second. We have two

[47:24] motions. And remind me the order that

[47:26] they get. There's a specific order

[47:28] >> under Rosenberg's rules of order. They

[47:29] go in reverse order. So, Council Flynn's

[47:31] uh motion will be voted on first and

[47:33] then Council Member um Hasco's motion

[47:35] would be voted on if Council Flynn's

[47:36] motion fails.

[47:37] >> Um can I asked to make a friendly

[47:40] amendment

[47:41] um to council member Flynn's?

[47:46] >> Um

[47:46] >> I'm allowed to consider it. Yes.

[47:49] >> To strike the word generally.

[47:51] >> Where is that?

[47:53] >> Um on uh advising town council page 50

[47:58] of the packet. Page two

[48:01] of the bylaws

[48:06] addendum.

[48:07] >> Two of the bylaws add

[48:09] >> of the addendum.

[48:12] So advising and uh the last sentence and

[48:15] advising the town council. So generally

[48:17] these activities will be at the request

[48:19] of the town council or planning staff.

[48:24] >> Page 50. Sorry. Um P is sorry. Could you

[48:29] give me the page again?

[48:31] >> It's page two of the addendum.

[48:34] >> What page of the packet

[48:35] >> and page 50 of the packet.

[48:38] >> And then where's the generally?

[48:40] >> It's the last sentence of the paragraph.

[48:48] planning assets on page 50

[48:56] of the of which paragraph? I'm sorry,

[48:58] I'm trying to find it in

[48:59] >> on um on page 50 advising the town

[49:03] council section five.

[49:05] >> They provide recommendations to town

[49:07] council on including generally these

[49:10] activities with the rest of the town

[49:11] council.

[49:13] Um I guess

[49:18] I I would not accept that because I

[49:20] think there's

[49:22] well I think there's a role for the

[49:24] planning commission to come up with

[49:25] their own projects as long as it fits

[49:28] into their budget in which case they

[49:30] would not be able to allow they would

[49:31] not have access to staff. But if they

[49:35] want to work on a project that they want

[49:37] to work on I I think somehow they need

[49:40] to be allowed to do that. I don't know.

[49:43] >> So So we have two motions. We've got the

[49:46] motion from Council Member Flynn. I'd

[49:49] like to take a vote on it. So, all in

[49:52] favor of Rebecca Flynn's motion, say I.

[49:55] >> I.

[49:57] >> Any opposed?

[49:58] >> Opposed?

[49:59] >> Nay. Nay.

[50:00] >> Okay. So, it's

[50:03] two two A and three nay. So, that motion

[50:06] fails. Um, moving on to the motion from

[50:10] Council Member Hasco.

[50:12] All in favor say I.

[50:16] >> I as long as you have what we've

[50:19] discussed.

[50:20] >> No, no, this is her motion.

[50:22] >> Yeah. I mean,

[50:23] >> well, her motion was is to basically

[50:25] accept them. That that was basically and

[50:27] then she was going to trust the planning

[50:29] commission to have heard our comments

[50:31] and and deal with them appropriately.

[50:32] But that but we're not the only thing

[50:35] we're voting on here is we're accepting

[50:37] their bylaws.

[50:38] >> Okay. Well, I just want people be aware

[50:40] that we didn't discuss we I discussed

[50:43] it, but we didn't talk about the fact

[50:44] that special meetings based on these

[50:45] bylaws, special meetings can only be

[50:47] called by the commissioner, not by the

[50:49] staff or the town council. So, just be

[50:50] aware of that thing

[50:52] >> and and so maybe planning commission can

[50:54] take that under advisement as well. So

[50:56] anyway, I think we have three I's and I

[50:59] didn't get Naz's areas

[51:03] was that

[51:04] >> I and hope that planning commission will

[51:06] consider these carefully.

[51:08] >> And Helen, where did you come out?

[51:09] >> Um I will say reluctantly I but I'm I

[51:13] have my concerns. So

[51:14] >> Okay. All right. So with that, um the

[51:18] motion passes. Thank you, Linda, for

[51:21] giving us your input. Thank you

[51:24] everyone. Good night. All right. So now

[51:26] let's move on to the next item in the

[51:28] agenda.

[51:31] Right.

[51:39] » Tell you it's so hot in here. I feel

[51:41] like my brain is baking. [laughter]

[51:43] >> Well, other things.

[51:45] >> All right. So, moving on to 7B.

[51:49] This is um consider acceptance of an

[51:52] updated council for 2026 council

[51:54] meetings. And this has to do with our

[51:57] regular meetings falling around

[51:58] holidays. So, is there a staff report to

[52:02] go with this or is there any discussion?

[52:04] >> Uh, no formal presentation. Just

[52:08] >> um council received the remaining uh

[52:11] meeting schedule for the year and uh

[52:14] consider the November meetings or

[52:17] regular two regular meetings in

[52:19] November. one falls on uh November 11th,

[52:23] which is Veterans Day, and then the

[52:25] Wednesday before Thanksgiving.

[52:27] So, uh council can consider scheduling a

[52:31] special meeting on November 18th,

[52:35] um which is a regularly scheduled

[52:38] planning commission meeting. So,

[52:40] planning commission would have to be

[52:42] scheduled or schedule their own special

[52:44] meeting. Uh or alternatively the council

[52:48] can discuss uh alternate special meeting

[52:51] dates.

[52:52] >> Okay. All right. Any questions for

[52:53] Veronica?

[52:56] » Um you had answered my question before

[52:59] that in the event that it we decide on

[53:02] this date that the planning commission

[53:04] meeting that was scheduled for that date

[53:05] would then be cancelled or rescheduled

[53:08] >> or moved.

[53:08] >> Just wanted to confirm that.

[53:10] >> Correct. Ive council decide to hold uh

[53:13] November 18th, then planning commission

[53:15] will have to reschedu.

[53:18] >> Any other questions for Veronica?

[53:19] >> I do have a question. Um I don't see it

[53:22] listed. I'm assuming uh December 23rd is

[53:26] cancelled, not scheduled.

[53:30] >> Uh

[53:30] >> because that would be the following one

[53:32] after

[53:34] >> Yeah, that's our second December meeting

[53:36] which is usually cancelled for the

[53:38] holidays. Just double checking. Thank

[53:40] you.

[53:43] >> All right. Any other questions? All

[53:44] right.

[53:46] We'll open it up for public

[53:47] comment. Anyone in the room like to

[53:49] comment on this hot topic? All right. I

[53:51] see nobody in the room. Um and I see

[53:54] nobody online. So, I'm going to close

[53:56] public comment.

[53:57] >> Um bring it either back for discussion

[54:00] or for a motion.

[54:02] I will propose a motion right

[54:04] >> to cancel the two regular November

[54:06] meetings on November 11th and November

[54:08] 25th and schedule a special meeting on

[54:10] November.

[54:11] >> Thank you. Do I have a second?

[54:13] >> Second.

[54:14] >> All in favor say I.

[54:16] >> I.

[54:16] All right. Passes unanimously. Thank

[54:18] you. All right. Moving on to 7C, amended

[54:22] employment agreement for the town

[54:24] manager.

[54:25] >> Uh thank you, mayor. I will present this

[54:27] item. I do not have a PowerPoint

[54:29] presentation. Um this is a um an item to

[54:34] consider an amendment to the town

[54:36] manager's uh 2025 employment agreement

[54:39] with the town. Uh the the amendment

[54:43] would increase the annual base salary

[54:45] from $250,000 to $268,500

[54:51] um effective July 1, 2026. Um and that

[54:54] effective date is the same as the rest

[54:56] of town staff um which were um uh

[55:00] authorized CPI adjustments. Uh the town

[55:03] manager contract does not have any

[55:05] automatic CPI adjustments. Uh and so

[55:08] that is um the only amendment um that is

[55:12] uh proposed by this and um that

[55:16] concludes my report.

[55:17] >> Thank you. Questions for Katherine?

[55:20] All right. I don't see any questions for

[55:22] Katherine. I will open it up for

[55:25] >> I was just going to ask if there was any

[55:27] changes made to any of the contracts

[55:28] other than what you just discussed ba

[55:31] from what we discussed in special

[55:33] meeting. Uh no other change. This is the

[55:36] only uh only change is the salary

[55:38] adjustment.

[55:41] » All right, I'm going to open it for

[55:43] public comment at schoolhouse. I'm

[55:45] seeing no one in the schoolhouse.

[55:48] I see no one online. I'm going to close

[55:50] public comment. bring it back to the

[55:52] council for discussion or a motion.

[55:57] » I make a motion to accept. I second it

[56:01] >> contract.

[56:01] >> Okay, we have a motion. We have a

[56:03] second. All in favor say I.

[56:04] >> Can I actually I have a comment?

[56:07] >> Uh, sure.

[56:09] >> Thank you. Um, I would just note

[56:12] obviously I support this. I voted for

[56:14] it. Um, but I would note that we

[56:18] and this is a different topic and it's

[56:19] not agendaized. So, this is just a

[56:21] comment that we also need to think about

[56:23] raises if the tax measure passes about

[56:26] raises for uh the rest of town staff in

[56:31] January. Thank you.

[56:34] >> Okay, I have a motion. I have a second.

[56:36] All in favor say I.

[56:37] >> I.

[56:38] >> Okay. Passes unanimously.

[56:40] Congratulations, Darcy. We're really

[56:42] glad to have you here. All right. Um let

[56:45] me move on to the next item, which is

[56:48] 7D.

[56:52] So Tony, is this you?

[56:54] >> Yeah.

[57:53] That made a difference. Opening the back

[57:56] door

[57:57] >> was a major change.

[58:01] » Where's your book? We can open this

[58:03] door. [laughter]

[58:04] >> Good point. I was thinking of the only

[58:07] lap book, the only book I have is a

[58:10] laptop

[58:11] or a chair maybe.

[58:13] >> I don't know. If you push that one all

[58:14] the way open, Mary, does it stay?

[58:16] >> Push it all the way like completely wide

[58:19] open. Does it latch?

[58:23] » Okay,

[58:29] I appreciate that.

[58:31] Yeah,

[58:33] >> we'll separate through this. This our

[58:35] last.

[58:38] [laughter]

[58:42] » All right. How we doing? There we go.

[58:44] >> Great. We're doing great.

[58:51] So I have a brief presentation and then

[58:55] um we have representatives from Eaton

[58:58] Associates here tonight online. Uh they

[59:00] will uh do a brief presentation as well

[59:03] and then we will uh open it up for

[59:05] questions from council. Uh and then but

[59:08] tonight's item is to consider adopting a

[59:11] resolution uh for the town manager to

[59:13] execute an agree professional services

[59:15] agreement with Eaton Associates an

[59:17] amount not to exceed 175900

[59:21] uh from October 1st 2026 through June

[59:24] 30th 2028.

[59:34] So we began the RFP process uh back in

[59:37] May. Uh we did receive six uh proposals.

[59:40] Uh the six uh firms are Apex 8

[59:45] Associates, Infinity Technologies,

[59:48] Silicon Connections, Steepford, and the

[59:50] network connection. Uh also the chart

[59:54] here

[59:56] uh has their three-year uh cost

[59:59] proposals. um

[1:00:01] ranging from 175,000 for three years to

[1:00:06] uh 426,000.

[1:00:11] Uh the selection criteria was in four

[1:00:14] separate areas. Uh one was the a review

[1:00:16] of the proposal packet. Um every every

[1:00:20] proposal that was submitted met all the

[1:00:22] criteria that was requested in the RFP.

[1:00:25] Um we we were the second criteria was

[1:00:29] interviews. We interviewed five of the

[1:00:30] six uh firms. Um the third criteria was

[1:00:35] cost estimates and then the last

[1:00:37] criteria was references.

[1:00:39] Um in all categories the each client or

[1:00:44] each propo proposal each firm did really

[1:00:47] well in regards to interviews and uh and

[1:00:51] then we ranked by cost estimates. Uh but

[1:00:53] where the separation came for Eaton

[1:00:56] Associates was uh the references. Um we reached out to two of their

[1:01:03] references who got back to us within

[1:01:06] either the same day or by the next day.

[1:01:09] And we had scheduled um follow-up calls

[1:01:13] with these reference checks. And those

[1:01:16] calls lasted about 45 minutes to one

[1:01:18] hour. Uh and then one of the references

[1:01:21] actually said we should talk to a third

[1:01:23] um uh reference as well. Uh the three

[1:01:27] references were in three separate

[1:01:29] environments. Uh one reference was uh

[1:01:33] completely 100% remote uh environment.

[1:01:36] The second one was hybrid and the third

[1:01:38] one was 100% where eaten was um hands-on

[1:01:43] uh their IT department which is were uh

[1:01:46] our which is our environment. um the

[1:01:49] hybrid reference um five years ago they

[1:01:53] were in the same boat as we are in

[1:01:55] regards to their um IT uh department.

[1:01:59] However, over the last five years

[1:02:00] they've been able to make some

[1:02:01] additional investments. Uh they've hired

[1:02:03] some IT analysts, they've got an IT

[1:02:05] manager, so it's more of a hybrid

[1:02:07] approach. uh their contract is uh coming

[1:02:10] up and um they did uh state that they

[1:02:14] were going to be keeping Eaton and

[1:02:16] Associates on as a as their IT service

[1:02:19] provider even though they are taking on

[1:02:22] more um IT responsibilities. And so

[1:02:24] these comments that we received uh

[1:02:26] weighed very heavily uh in the favor of

[1:02:28] Eaton and Associates and uh combined

[1:02:31] with everything uh taken into

[1:02:33] consideration uh is the reason why staff

[1:02:35] is recommending Eaton and Associates uh

[1:02:37] to be our next IT service provider. Um

[1:02:41] joining us tonight Associates team is

[1:02:45] John Eaton is the CEO, Gabrielle Nelson

[1:02:48] who is the account manager and maybe or

[1:02:51] maybe not Adrian Eaton. I know he had a

[1:02:53] time constraint, but u um that's my my

[1:02:56] introduction of the Eaton Associates

[1:02:57] team and then I will turn it over to

[1:02:59] them for further um presentation.

[1:03:05] » Hi, thank you.

[1:03:06] >> Hi. Hi everybody. Um I can share my

[1:03:09] screen

[1:03:10] >> and good evening everybody. This is John

[1:03:12] Eaten.

[1:03:22] » All right. Uh, so good evening everyone

[1:03:24] and thank you for inviting us to join

[1:03:26] you all today. Uh, my name is Gabby

[1:03:28] Nelson. I would be the town's account

[1:03:31] manager and primary point of contact.

[1:03:34] John Eaton, president, is also here with

[1:03:36] me. Uh first we do want to thank the

[1:03:38] town for the opportunity to participate

[1:03:41] in the RFP process. We do recognize the

[1:03:44] amount of time, coordination, and effort

[1:03:46] that goes into a process like this, and

[1:03:49] we really appreciate all the work that

[1:03:50] this the town staff put into it. Uh

[1:03:54] we're honored to have been selected and

[1:03:55] we're really excited about the

[1:03:57] opportunity to partner with Portola

[1:03:58] Valley. Um for those of you who may not

[1:04:01] be familiar with us, we would like to

[1:04:03] take the next few minutes to introduce

[1:04:05] who we are. um how we support our

[1:04:07] municipal clients and what the town can

[1:04:10] expect from us as a partner.

[1:04:12] Um I I'll leave it up to the council for

[1:04:15] what they prefer, but you can please

[1:04:17] feel free to ask questions either

[1:04:18] throughout the presentation or we can

[1:04:20] leave uh time at the end. I don't know

[1:04:22] if there is a current preference for the

[1:04:24] council.

[1:04:27] » I mean, why don't you give us your

[1:04:29] presentation and then I'll open it up to

[1:04:31] the council members for questions.

[1:04:33] >> You got it.

[1:04:36] Um, all right. So, to start, we are a

[1:04:38] local company. Our headquarters are in

[1:04:40] Sonteo and we have a long history of

[1:04:42] supporting organizations throughout the

[1:04:44] BA Bay Area and surrounding communities.

[1:04:47] We provide comprehensive IT services and

[1:04:50] our role goes well beyond simply

[1:04:52] responding just when something breaks.

[1:04:54] Our goal is to become an extension of

[1:04:56] the town's team and to provide technical

[1:04:59] resources, cyber security expertise, uh,

[1:05:02] and strategic guidance needed to support

[1:05:04] the town's operations. Uh, we also

[1:05:07] understand that supporting a local

[1:05:09] government organization comes with very

[1:05:11] unique requirements around security,

[1:05:15] compliance, availability, and public

[1:05:17] service. So we do want to stress that we

[1:05:20] are SOCK 2 certified and CEUS compliant.

[1:05:24] Uh we also have extensive experience

[1:05:26] supporting municipalities and other

[1:05:28] public sector organizations with IT

[1:05:30] environments and requirements that are

[1:05:32] very similar to Portola Valley.

[1:05:37] Um so what you can expect from us uh

[1:05:40] during our partnership our focus will be

[1:05:42] keeping the town's technology secure,

[1:05:45] reliable and available. We do provide

[1:05:48] 247 365 infrastructure and cyber

[1:05:52] security monitoring, meaning that there

[1:05:54] are eyes on the town's environment

[1:05:57] around the clock. Um, our help desk

[1:06:00] operates during extended business hours

[1:06:03] and we also have processes in place to

[1:06:05] respond to any priority one issues

[1:06:08] should they occur outside of standard

[1:06:10] hours. Uh, [snorts] we also take a

[1:06:13] proactive approach when it comes to

[1:06:15] maintenance. So rather than waiting for

[1:06:17] an issue to occur, we perform regularly

[1:06:20] scheduled maintenance to keep systems

[1:06:22] patched and updated and operating as

[1:06:24] they should. Um, as part of this

[1:06:27] process, we also validate backups,

[1:06:30] review alerts, and we will help identify

[1:06:32] any potential issues before they become

[1:06:35] a larger problem for the town. And of

[1:06:38] course, maintenance is always going to

[1:06:40] occur outside of town business hours to

[1:06:42] pres prevent any disruption to staff.

[1:06:46] Um, we also want to uh stress, it's an

[1:06:49] important note that our role isn't just

[1:06:51] limited to day-to-day IT support. We

[1:06:54] really do want to be a strategic partner

[1:06:56] to the town. And this will include

[1:06:58] helping with IT project management, uh

[1:07:01] technology road mapaps, budgeting and

[1:07:04] planning, uh life cycle management, and

[1:07:07] any long-term strategic decisions.

[1:07:10] Um our goal is to really understand

[1:07:12] where the town is today, where it wants

[1:07:15] to go, and then we can help build a

[1:07:17] practical technology roadmap to get

[1:07:19] there.

[1:07:24] Uh cyber security is a major part of our

[1:07:27] approach. As part of our partnership, we

[1:07:29] would deploy and manage a number of

[1:07:31] cyber security tools designed to

[1:07:33] strengthen the town's overall security

[1:07:35] posture. Uh these tools don't simply

[1:07:39] alert us when something unusual happens

[1:07:41] where appropriate. They can actually

[1:07:43] take automated action to help contain a

[1:07:45] threat. Um, we do see the combination of

[1:07:49] technology,

[1:07:51] monitoring, automation, and human

[1:07:54] oversight as critical to providing

[1:07:57] comprehensive IT support to the town.

[1:08:03] Uh, something else that's extremely

[1:08:05] important to us is accountability. Uh,

[1:08:08] we provide the same level of care and

[1:08:10] attention to all of our clients

[1:08:12] regardless of their size. Uh some

[1:08:14] examples here are representative of

[1:08:17] clients that have environments very

[1:08:19] similar to Portola Valley.

[1:08:22] Uh we establish service level objectives

[1:08:25] with all of our clients and we

[1:08:27] continuously monitor how we're

[1:08:29] performing against those expectations.

[1:08:32] Uh we track service metrics through live

[1:08:35] dashboards and we use those metrics to

[1:08:37] identify trends, address issues and

[1:08:40] continually improve our service. We also

[1:08:43] provide regular reporting so the town

[1:08:45] has visibility into our ticket metrics.

[1:08:48] Uh we really see these metrics as a way

[1:08:50] to demonstrate our performance through

[1:08:52] clear and measurable results.

[1:09:00] Uh we have significant experience

[1:09:02] supporting local government

[1:09:03] organizations. Here are two examples of

[1:09:06] government clients that we currently

[1:09:07] support. Um while we do understand that

[1:09:11] every organization is different, uh

[1:09:13] these clients have many of the same

[1:09:15] considerations that Portullah Valley

[1:09:17] has. Uh this is including public sector

[1:09:20] operations, cyber security requirements,

[1:09:22] compliance considerations, and then just

[1:09:25] the need for reliable technology.

[1:09:28] Um that experience that we are bringing

[1:09:30] is valuable because we understand that

[1:09:32] municipal IT isn't just simply about

[1:09:34] keeping computers running. uh technology

[1:09:37] supports critical public services and we

[1:09:40] know that when systems are unavailable

[1:09:42] it directly impacts the community. So

[1:09:45] our experience working with the town

[1:09:48] with our experience working with

[1:09:49] municipalities will allow us to bring

[1:09:51] that same perspective to the town.

[1:09:58] Uh so ultimately we really want to be

[1:10:00] more than an IT vendor. Uh the qualities

[1:10:03] we strive to bring to every partnership

[1:10:06] is responsiveness, reliability, pro

[1:10:09] proactivity, and uh accountability.

[1:10:12] Uh we want town staff to know who to

[1:10:15] call. Uh they want we want them to know

[1:10:17] that we will respond and just as

[1:10:19] importantly that we're looking ahead and

[1:10:21] identifying opportunities before they

[1:10:24] become problems.

[1:10:26] Uh we also place a great deal of value

[1:10:28] on the relationships we build with our

[1:10:30] clients. and we're really happy to hear

[1:10:33] that Tony experienced that when he was

[1:10:35] calling our references.

[1:10:37] Um, how we uh how our partners

[1:10:39] experience working with us truly

[1:10:41] matters. Uh, we're proud of the

[1:10:43] relationships we have developed with our

[1:10:45] existing government clients and we're

[1:10:47] grateful that they view us as a trusted

[1:10:49] extension of their team and we really

[1:10:52] expect we really hope to have that same

[1:10:54] relationship to build that same

[1:10:56] relationship uh with Portola Valley.

[1:11:04] Uh and then just to close, we want to

[1:11:06] thank you again for the opportunity to

[1:11:08] introduce ourselves and for the

[1:11:10] confidence the town has placed in us. Uh

[1:11:12] we're really excited about the

[1:11:14] opportunity to partner with Portola

[1:11:15] Valley and we look forward to building a

[1:11:18] relationship with the town and helping

[1:11:20] Portola Valley maintain a secure,

[1:11:22] reliable, and well-managed technology

[1:11:25] environment.

[1:11:27] So, thank you and happy to answer any

[1:11:29] questions.

[1:11:32] >> Thank you.

[1:11:34] All right. Um, clarifying questions to

[1:11:37] Tony or John or Gabrielle?

[1:11:42] » I do.

[1:11:43] >> Go ahead.

[1:11:44] >> Hey. Um, could you go back and show the

[1:11:48] slide on the uh financials, Tony?

[1:12:12] While you're doing that, I'll ask a

[1:12:14] different question. Um, this is based on

[1:12:16] our normal contractor contract, right?

[1:12:20] >> Correct. They have agreed to our um our

[1:12:22] standard professional services

[1:12:23] agreement.

[1:12:24] >> And had you or anybody representing the

[1:12:29] town considered the termination notice

[1:12:32] period? It's 30 days if we terminate.

[1:12:35] And my question

[1:12:37] is whether it was considered that that

[1:12:40] may be pretty short to put in place

[1:12:43] somebody else. I don't know if that was

[1:12:45] a subject of discussion.

[1:12:54] I have not considered this. Um,

[1:12:57] but if that is something the council

[1:12:59] would like to direct staff to discuss

[1:13:01] it.

[1:13:01] >> Yeah, thank you.

[1:13:03] >> I just wanted to know where you'd

[1:13:04] already been before I start discussing

[1:13:06] things. Okay, Tony, on this um we are

[1:13:13] in a middle of the range. I mean, were

[1:13:15] there differences in the level of

[1:13:17] services driving these quotes or was it

[1:13:19] apples to apples?

[1:13:20] >> It was mostly apples to apples. There

[1:13:22] were some uh like like the number of

[1:13:25] hours on site for um there were some

[1:13:30] variation between special projects.

[1:13:34] >> Some it was included in the monthly

[1:13:37] rate, others it was a separate charge.

[1:13:39] Uh but um the average varied between

[1:13:43] what the numbers between what Apex,

[1:13:46] Eaton and Associates and Steepford those

[1:13:48] were all comparable uh

[1:13:50] >> okay pricing models that um they had.

[1:13:53] >> Okay, thank you. Um, one question I have

[1:13:57] is in terms of the capacity if the

[1:14:02] references are keeping them. This

[1:14:04] question is for Eaton. And how do you

[1:14:07] scale? Um, because you're obviously, you

[1:14:09] know, needing to if you're taking on new

[1:14:11] clients. So, what what asurances would

[1:14:14] we have?

[1:14:15] >> Yeah. Well, well, we're used to scaling.

[1:14:18] So, that is not an issue. We have the

[1:14:20] ability to scale quickly based on need.

[1:14:23] Um, we've had clients in the past, uh,

[1:14:26] we we work with corporate clients as

[1:14:28] well. We had a a corporate client that

[1:14:31] required us to scale extremely quickly,

[1:14:33] very, uh, to meet their need. Uh, for it

[1:14:36] was for a temporary project, but we were

[1:14:38] able to to do that for them. Um, we, uh,

[1:14:43] we're we're used to it. We know we have

[1:14:46] great connections to find good people.

[1:14:49] Um, so we would be able to scale

[1:14:52] quickly. Uh, but we would not need to

[1:14:54] scale right now. We're able to to

[1:14:57] support Portola Valley completely with

[1:14:59] the staff we have currently, but should

[1:15:02] we need to scale.

[1:15:04] >> It wouldn't be the first time.

[1:15:06] >> And your onboarding process, um, I

[1:15:09] assume the staff spoke and is

[1:15:11] comfortable that there's a seamless

[1:15:14] possibility there.

[1:15:16] >> Yeah, this is that's my favorite part.

[1:15:18] Um I it's really important to me to make

[1:15:20] sure transitions are smooth. That's your

[1:15:22] first

[1:15:24] >> impression of us.

[1:15:25] >> Yeah.

[1:15:25] >> Um we work closely with your current

[1:15:28] provider. Uh we have very well

[1:15:31] documented. We I I already have the

[1:15:33] agenda set up for you all and what we're

[1:15:35] going to do to get the transition. So

[1:15:37] that's not a problem.

[1:15:38] >> Okay. Thank you. I only have a couple

[1:15:40] more. Um,

[1:15:43] I don't know how your support dovetales

[1:15:46] with our need for system access in the

[1:15:51] schoolhouse. Like I know we need a new

[1:15:53] system here.

[1:15:54] >> So there's actually two questions. One

[1:15:56] is um, you know, can they be involved in

[1:16:01] analyzing new equipment? What's the

[1:16:03] intent?

[1:16:03] >> Yeah, that was a specific topic that was

[1:16:06] addressed in every interview with the

[1:16:09] with each firm.

[1:16:10] >> Okay. Thank you. And in terms of the

[1:16:14] updates occurring outside of hours that

[1:16:16] this staff is working, we have a lot of

[1:16:18] evening meetings. And I'm I don't know

[1:16:21] if what you do would potentially

[1:16:23] interrupt our our town schedule, which

[1:16:26] goes longer than most business days.

[1:16:29] >> We would always work with the town to

[1:16:31] schedule this. So, we would have

[1:16:33] reoccurring maintenance that's agreed

[1:16:34] upon.

[1:16:35] >> Um, and it could be at any time. So, it

[1:16:38] could be at 2 in the morning. And I'm

[1:16:39] hoping these meetings wouldn't go that

[1:16:41] long for you all so we can accommodate.

[1:16:45] >> Yeah, we can outdo ourselves sometimes.

[1:16:49] Um [laughter]

[1:16:51] » um my last question is on the resolution

[1:16:54] time for a small jurisdiction was 3.6

[1:16:57] hours versus the larger jurisdiction of

[1:17:00] 1.33.

[1:17:01] So what can you give an overview of why

[1:17:04] that is?

[1:17:05] >> It was it's massive tickets. the larger

[1:17:08] jurisdiction has

[1:17:11] way a was 1500 tickets, right? I think

[1:17:14] it was uh verse 300. So, it's just when

[1:17:18] you have more tickets, you can respond

[1:17:20] things a little bit quicker. It's uh

[1:17:22] average. I do want to stress that

[1:17:25] the we do treat all of our clients the

[1:17:28] same. Uh regardless of size, uh we hold

[1:17:32] all like all of our we have a live

[1:17:34] dashboard. Our team is constantly

[1:17:37] tracking. We have multiple ticket

[1:17:38] coordinators. Anything that's falling

[1:17:40] out of our service level objective is

[1:17:43] read and people will jump on it quickly.

[1:17:46] And also as your account manager,

[1:17:48] anything that Tony and the group were to

[1:17:50] feel is lingering, they would come

[1:17:52] directly to me and it would be fixed.

[1:17:55] >> So I'm not saying follow the rationale,

[1:17:57] but um but that's the end of my

[1:17:59] questions.

[1:18:01] >> Sure.

[1:18:02] >> Okay. Thank you. Other questions for

[1:18:04] Eaton or for Tony?

[1:18:06] >> Yes, this is Rebecca, Council Member

[1:18:08] Flynn. Um, in submitting your bid, um,

[1:18:11] it would appear that you did have the

[1:18:12] opportunity to do sort of a basic

[1:18:14] evaluation of our current system. Is

[1:18:16] that accurate?

[1:18:18] >> I don't think we have access to your

[1:18:20] systems yet. So, that would be one of

[1:18:22] the first things we do when we on board

[1:18:25] is would be a vulnerability scan. So, we

[1:18:28] would be scanning your entire network,

[1:18:30] um, collecting all the information we

[1:18:33] need, identifying potential

[1:18:35] vulnerabilities, mapping out what we're

[1:18:37] going to tackle first.

[1:18:39] >> Um, but I don't think we have access to

[1:18:41] your systems just yet. Tony, please

[1:18:43] correct me if there maybe something I

[1:18:45] have missed.

[1:18:46] >> We haven't coordinated with Separate

[1:18:48] yet.

[1:18:48] >> My question wasn't about actual access.

[1:18:50] My question was more about the systems

[1:18:52] we have in place. I think there was a

[1:18:53] mention that we have three servers. Um

[1:18:56] the Wi-Fi I don't know if the network

[1:18:58] Wi-Fi was discussed at all um

[1:19:00] >> was information that we

[1:19:02] >> right so um based on that um do you have

[1:19:06] any sense of how extensive changes might

[1:19:09] be necessary to bring it up to you know

[1:19:13] best practices we probably can't afford

[1:19:15] but close to that or do you do you have

[1:19:17] a sense yet of that or

[1:19:19] >> no but we would we'll always work with

[1:19:21] the town and be reasonable we have it's

[1:19:23] we're it's pretty standard practice that

[1:19:26] what we would do is we would iron out an

[1:19:28] IT road map for you all and we'd

[1:19:31] identify what like there's always

[1:19:33] lowhanging fruit. So we would tackle

[1:19:34] that quickly and that's probably things

[1:19:36] that we can get done very very quickly

[1:19:39] in the first couple of months. Anything

[1:19:41] that's larger projects we would map out

[1:19:43] and we work closely with town staff

[1:19:46] whoever our point of contact would be

[1:19:47] and I believe in this case it'll be

[1:19:48] Elizabeth. I would work closely with her

[1:19:51] and we would budget. So for we put

[1:19:54] together I think typically our

[1:19:56] government clients like a three-year

[1:19:57] budget. So it would be year one. This is

[1:19:59] what we're we're hoping to get approved

[1:20:02] for the fiscal year then year two and

[1:20:04] year three. And it would be it's really

[1:20:06] balanced between anything we identify as

[1:20:09] critical and then of course there's the

[1:20:11] town needs like what the town is looking

[1:20:13] to accomplish as well.

[1:20:15] So just for clarification when you say

[1:20:17] put together a budget this is over and

[1:20:19] above the contract

[1:20:22] is that correct in understanding or is

[1:20:24] it also in some of it included in the

[1:20:26] contract?

[1:20:28] >> So anything that's add new additions. So

[1:20:31] for example if we were to do a switch

[1:20:33] refresh a server refresh where we need

[1:20:36] to pull out old equipment and replace it

[1:20:38] with new equipment that's considered

[1:20:40] project work and outside of the regular

[1:20:43] maintenance. And I think that tends to

[1:20:45] be pretty standard. So our our contract

[1:20:48] covers

[1:20:50] the all the the maintenance, the

[1:20:52] workstations, but if I would say the

[1:20:54] best way to describe it is if there's

[1:20:56] going to be any sort of new

[1:20:59] um

[1:21:01] any like a a new project. So like I said

[1:21:03] with a switch refresh, a firewall re

[1:21:06] refresh, a server refresh, those would

[1:21:08] be considered special projects.

[1:21:10] >> Yeah. And perhaps I could add a little a

[1:21:12] little clarity there. So you for example

[1:21:15] the the service contract uh would

[1:21:18] include uh if a computer died replacing

[1:21:21] the computer either a workstation or a

[1:21:22] server that would be included. Uh the

[1:21:24] hardware is obviously not included but

[1:21:27] yeah uh you mentioned that if you wanted

[1:21:29] a new AV system for the schoolhouse or

[1:21:32] you are opening a new facility um that kind of work which you know again

[1:21:38] we would consider net new uh we would

[1:21:40] work with a town to develop a budget but

[1:21:43] uh a lot most of the day-to-day

[1:21:44] operational work is included in in in

[1:21:47] this contract. We don't like to nickel

[1:21:49] and dime our clients and I'm sure our

[1:21:51] clients don't like it either.

[1:21:54] >> So just to get clarification again on

[1:21:56] for example the AV project for the

[1:21:58] schoolhouse. Are you saying that the

[1:22:01] scoping out of that project would be

[1:22:03] included but the actual implementation

[1:22:05] would then be a special project or would

[1:22:07] that not be?

[1:22:09] >> That's exactly right. So we will we will

[1:22:12] present you with a plan a potential

[1:22:16] budget etc. based on our conversations

[1:22:19] with what you all are looking for and

[1:22:21] then you know the actual procurement and

[1:22:24] implementation

[1:22:26] uh would be an additional project that

[1:22:28] would be built separately and depending

[1:22:30] on the work some things we would do

[1:22:32] ourselves some things we would uh work

[1:22:34] with a specialist just depending on the

[1:22:36] nature of of what the work is

[1:22:39] >> and then I had a couple areas of

[1:22:40] confusion with respect to the contract

[1:22:43] um several points it stated that the

[1:22:46] standard contract was for 4 hours of

[1:22:49] on-site

[1:22:50] um support and you were recommending 8

[1:22:54] hours. Um what was the final decision

[1:22:57] about that? Are we does the contract the not to exceed 175,000

[1:23:04] include four hours or eight hours?

[1:23:08] » I I believe it we're we'll do what the

[1:23:12] town thinks is best. So if the town is

[1:23:14] used to and wants 4 hours, then we would

[1:23:16] do 4 hours. I memory serves me. I

[1:23:20] thought it was 2 days of 4 hours, but I

[1:23:23] could be wrong. And that's why we might

[1:23:25] have recommended eight. Typically, our

[1:23:27] clients like at least one full day. Um I

[1:23:31] can't remember if it was uh scope for

[1:23:34] four or eight, but I believe it was four

[1:23:37] because that's what the contract asked

[1:23:39] for then. Yeah.

[1:23:41] Um,

[1:23:41] >> and so if we would need eight hours, we

[1:23:43] would need to pay the hourly rate of

[1:23:46] $195 per hour for the additional four

[1:23:49] hours, which would be 780 per week, and

[1:23:52] multiply that by 50, we're coming up

[1:23:54] with $39,000. Is that correct? We would

[1:23:56] need to add that to the um

[1:24:00] to the annual bill of 87,900

[1:24:04] in order to get a full day

[1:24:06] >> if the town would like to have eight

[1:24:07] hours. Correct. But I believe Tony

[1:24:10] currently are is the town happy with

[1:24:12] their 4hour on-site.

[1:24:16] >> That is what we currently work under.

[1:24:18] But I think that's something that we're

[1:24:21] going to look at as we start. And then

[1:24:24] uh we'll make a determination if it's

[1:24:27] working or not, if we need more hours or

[1:24:28] less hours.

[1:24:31] >> Okay.

[1:24:31] >> Have we we don't have a definite answer

[1:24:33] to that question right now.

[1:24:36] Um, could I get

[1:24:39] let's see clarification on the the not

[1:24:43] to exceed cost for the first 21 months.

[1:24:48] Um the annual price is 879

[1:24:52] but the and also the contract terms

[1:24:55] because the contract says until July

[1:24:58] June 30th 2028

[1:25:00] and then the Eaton contract says until

[1:25:05] 20

[1:25:06] it says for three years.

[1:25:08] >> That was their proposal not a contract.

[1:25:11] >> Okay. So you you're so what we're

[1:25:13] talking about today is for the 21

[1:25:16] >> 30th 2028 and we are using twice the

[1:25:20] first two years

[1:25:22] uh which it's tw it's paying for 24

[1:25:26] months but we're asking for spending

[1:25:28] authority up to 175

[1:25:32] so that in case there are any additional

[1:25:33] costs related to implementation or

[1:25:35] anything that comes up post that we

[1:25:38] still have the spending authority and we

[1:25:39] don't have to come back to council for

[1:25:40] another budget.

[1:25:41] So in terms of things coming up you're

[1:25:43] thinking

[1:25:43] >> and this amount is actually in the

[1:25:44] budget for the two years.

[1:25:46] >> Okay. And so in terms of things that

[1:25:47] you're thinking might bump the cost up

[1:25:49] over their typical monthly would be some

[1:25:52] of the scoping projects that were

[1:25:54] critical that we needed to fix. Is that my understanding?

[1:25:58] >> Whatever they identified during their

[1:25:59] initial assessment.

[1:26:00] >> Okay. Um, so I wanted to say that the

[1:26:04] biggest

[1:26:06] problem from the perspective of our

[1:26:08] residents as well as kind of the

[1:26:10] frustration that occurs for town council

[1:26:12] members, committee members,

[1:26:14] commissioners, is the schoolhouse AV

[1:26:16] system that seems to fail on a regular

[1:26:18] basis. Um,

[1:26:21] and many of our meetings, as Judith

[1:26:23] brought up, uh, happen at 7:00 at night,

[1:26:26] and that's not covered in the standard

[1:26:28] help desk hours that you're proposing,

[1:26:30] which is 6:00 a.m. to 6:00 p.m.

[1:26:34] Personally,

[1:26:36] so what would happen in the situation

[1:26:38] where the system goes down at our

[1:26:40] meeting at 7:00,

[1:26:42] but how how would Eaton handle that?

[1:26:45] What would be

[1:26:46] >> that would be Yeah, that's a priority

[1:26:47] one. So you would be getting support. Uh

[1:26:50] typically we can resolve most of these

[1:26:52] things remotely. Um I do remember from

[1:26:56] our conversations with Tony and

[1:26:57] Elizabeth that the town also has an AV

[1:27:00] vendor. So we would work very closely

[1:27:02] with them as well. Um but ideally what

[1:27:06] we can identify is ways to make that

[1:27:09] system stable, work with the vendor, the

[1:27:11] AV vendor as well to make that system

[1:27:13] more reliable, more stable. But should

[1:27:16] you have an issue during a meeting, you

[1:27:18] will get support. That would be

[1:27:20] considered a priority one issue and we

[1:27:22] have some people available to assist and

[1:27:24] then I would make sure that Tony

[1:27:26] Elizabeth have my direct line as well. I

[1:27:29] think they both already do and I can

[1:27:31] make sure that you would get support

[1:27:33] that we all of our all of our government

[1:27:35] clients have these special meetings that

[1:27:37] are always after hours. So, it's nothing

[1:27:39] new.

[1:27:41] >> Yeah. And another pardon me. Excuse me.

[1:27:43] Go ahead.

[1:27:43] >> Go ahead. Go ahead. Uh I was going to

[1:27:45] say another thing that we can do and and

[1:27:46] what we what we would typically do is

[1:27:49] once a new AV system has been

[1:27:52] implemented uh we would have a person on

[1:27:56] site during the first meeting or two to

[1:27:59] ensure any little hiccups get ironed out

[1:28:01] immediately uh unless the AV vendor uh

[1:28:04] depending on the nature of of the

[1:28:06] project uh is there to do that. But

[1:28:08] yeah, we do have some some of our

[1:28:10] clients do request to have an on-site

[1:28:12] presence during the meetings. Uh, I I

[1:28:15] wouldn't jump to that as a as a

[1:28:18] full-time forever option because it can

[1:28:20] get expensive, but I think that it

[1:28:23] certainly is something, you know, to

[1:28:25] keep in mind that during a transition

[1:28:27] period or or for example, if you're

[1:28:28] having a particularly special meeting

[1:28:31] and you're expecting, you know, hundreds

[1:28:32] or thousands of people to show up, uh,

[1:28:35] then then for an event like that, it

[1:28:37] might be appropriate to have an IT

[1:28:38] person, you know, physically on site.

[1:28:40] But those are the details we can work

[1:28:42] out with y'all. And it's not possible

[1:28:45] for us to have an 8 am to 8:00 pm help

[1:28:47] desk instead of a 6 am to 6 pm.

[1:28:51] >> We can we can work with Tony and see if

[1:28:53] that's something we can we can put

[1:28:55] together. Yeah. So the Gabriel request

[1:28:57] is 8 to 8 instead of 6 to 6.

[1:29:00] >> Yeah. And I and I could confirm that you

[1:29:03] will get that regardless. Um if so if

[1:29:06] you need assistance, we would make that

[1:29:08] work. That's not a problem. But I can

[1:29:10] make a note and add it to our agenda.

[1:29:15] Um

[1:29:17] I I have a couple questions for staff.

[1:29:21] Um the contract um has refers to the

[1:29:26] services to the town as described in

[1:29:28] more details in exhibit A. Exhibit A is

[1:29:32] empty. So maybe there's some

[1:29:34] >> exhibit A was their proposal

[1:29:36] >> is their proposal. But yet their

[1:29:38] proposal is not 100% of what we're is

[1:29:41] the only change from the proposal is the

[1:29:42] time

[1:29:45] the duration

[1:29:46] >> because their proposal says three years

[1:29:48] and we're doing it for 21 months

[1:29:50] >> services are still identified.

[1:29:52] >> Okay.

[1:29:53] >> And we're comfortable with with the the

[1:29:55] distinction of the contract the contract

[1:29:58] terms being the controlling reference

[1:30:00] for the uh time frame of the contract

[1:30:03] even though we proposed just a straight

[1:30:04] three years.

[1:30:05] that that doesn't present any problems

[1:30:07] to us.

[1:30:09] >> And could our town attorney and our town

[1:30:10] manager give me a perspective on our

[1:30:12] requirements to accept the lowest bid or

[1:30:14] are we able to accept a middle of the

[1:30:17] road bid

[1:30:19] for professional services? You have um

[1:30:22] authority to accept uh a middle-of the

[1:30:25] road bid. Uh it's it's public works

[1:30:27] projects where there's a legal

[1:30:29] obligation to accept the low bid.

[1:30:30] >> Okay. Thank you. And could you also

[1:30:32] clarify Tony what the overlap will be

[1:30:34] between our departing uh service

[1:30:37] provider and Eaton?

[1:30:39] >> So the schedule is uh September and then

[1:30:42] have Eaton in in place by October 1st.

[1:30:46] >> So you're planning to have them come in

[1:30:49] a month ahead of time?

[1:30:50] >> Yes, they'll be overlapping with Stford.

[1:30:54] >> Okay. And do we have a cost for what

[1:30:55] that would be? if we're complete if they

[1:30:58] complete the implementation before the

[1:31:01] um October 1st and I believe that's

[1:31:04] included.

[1:31:06] >> Not what I read. My read is if you

[1:31:08] wanted to have them come in two weeks

[1:31:10] before the implementation before the

[1:31:11] start date that there was an additional

[1:31:13] charge for that. But maybe I misread

[1:31:15] that.

[1:31:17] Anybody else see that

[1:31:22] implementation is included in

[1:31:26] I I want to make this clear. So, there's

[1:31:29] a monthly cost. If we start September,

[1:31:33] that would just be your regular monthly

[1:31:35] cost and onboarding would be included in

[1:31:37] that. Um,

[1:31:40] >> so that's about 7,000 I think something

[1:31:42] like that,

[1:31:42] >> right? We've asked for

[1:31:45] >> 79. No.

[1:31:46] >> Yeah. But that's still going to be less

[1:31:47] than what we're asking for.

[1:31:51] >> What we're asking for. So we're the the

[1:31:54] amount of the contract is 24 months the

[1:31:57] value of the contract.

[1:31:58] >> Oh, I see what you're saying. Okay. So

[1:32:00] you're actually anticipating the

[1:32:01] contract starts September 1st then it

[1:32:03] sounds

[1:32:03] >> be if there there'll be some initial

[1:32:05] cost that we will have to consider. Yes.

[1:32:07] That's why we're asking for an

[1:32:08] additional

[1:32:09] >> So why don't we write the contract

[1:32:10] starting September 1st?

[1:32:17] » I I'm I'm confused.

[1:32:21] said, "Rebecca, can you wrap up?" Get

[1:32:23] the other council members. [laughter]

[1:32:27] >> Okay. I guess my questions are not

[1:32:29] useful.

[1:32:31] >> No, I think they're useful. I don't

[1:32:32] think we're going to get answers to all

[1:32:33] of them on the fly from the DAS.

[1:32:35] >> I think Darcy was about to answer

[1:32:37] Rebecca's question. Actually,

[1:32:43] » we normally start the contract when it's

[1:32:46] approved and then we have an

[1:32:48] implementation date and that's when the

[1:32:50] work starts.

[1:32:56] So, is that September 1st then?

[1:33:01] Let me pull it up and check. But

[1:33:04] I think it would be helpful if if

[1:33:06] there's any other questions.

[1:33:08] Let us know. We'll research that one.

[1:33:11] >> Yeah.

[1:33:13] Did you have any other questions or can

[1:33:14] I move on to other council and they can

[1:33:16] re research it while we're discussing

[1:33:18] other things?

[1:33:19] >> Well, my only other question is that AI

[1:33:21] is on everybody's mind and um

[1:33:26] we're we're already late to the ball

[1:33:28] game and so

[1:33:30] some point we're going to need to have

[1:33:32] our new IT contractor consider that. So,

[1:33:36] I'm just curious where that fits in.

[1:33:39] >> Yeah, that. So, I would probably start

[1:33:41] with um we would want to put together a

[1:33:44] policy. So, it's always important to

[1:33:46] start with a a policy around AI. How the

[1:33:50] town foresees utilizing AI. Uh AI is

[1:33:53] really helpful, but it's not needed for

[1:33:55] everything. Um we would start there. uh

[1:33:59] identify need and then figure out what

[1:34:03] best suit what AI can best fits in for

[1:34:07] the town. Um and then if there's tools

[1:34:10] that the town would like to utilize, we

[1:34:13] would highly recommend having a

[1:34:15] townowned

[1:34:17] AI tool everyone is

[1:34:20] for. So I would I would start with a

[1:34:23] policy identify need for AI and then we

[1:34:26] could go from there. But that's not a

[1:34:27] problem. The AI is top of everyone's

[1:34:29] mind.

[1:34:33] » Yeah.

[1:34:35] >> And we can amend the date on the

[1:34:36] contract to September 1st.

[1:34:39] >> What's that?

[1:34:40] >> We can we can amend the date on the

[1:34:42] contract to September 1st.

[1:34:46] » All right. Other questions for Tony or

[1:34:48] Eaton?

[1:34:50] >> Ellen,

[1:34:50] >> I have a question. Um, can you speak

[1:34:54] Eaton? This is more for Eaton. Um

[1:34:57] obviously you've you're set up to do

[1:35:00] cyber security but to protect against

[1:35:03] ransomware attacks.

[1:35:05] >> Yes.

[1:35:09] » Was that the question?

[1:35:11] >> Yes.

[1:35:11] Absolutely.

[1:35:13] >> Right. Because ransomware attacks have

[1:35:16] taken out quite a few public agencies.

[1:35:18] >> Yes. Um yes. So we have several tool

[1:35:22] sets. Um, and I would definitely what we

[1:35:25] could do is Tony I can uh connect with

[1:35:27] our technical team and actually write

[1:35:29] something up that we can present to

[1:35:31] council or you can share with council

[1:35:32] after uh that's more detailed. But

[1:35:36] absolutely we have

[1:35:38] several tools that are monitoring your

[1:35:41] network, monitoring your emails, uh

[1:35:44] monitoring your servers. Uh the tools

[1:35:47] that they are coming out with and that

[1:35:48] we would be deploying are quite

[1:35:50] advanced. Um they do have the ability to

[1:35:54] uh now isolate

[1:35:56] servers if they start doing weird stuff,

[1:35:58] mailboxes if they start doing weird

[1:36:00] stuff. Um we we have our whole tool set

[1:36:05] is designed to fight

[1:36:08] cyber security threats. Um if the the um

[1:36:12] council's interested, I can get more

[1:36:14] details for you all on a document.

[1:36:17] >> And if I could, I'd just like to add,

[1:36:19] you know, two points to that. Uh so

[1:36:21] yeah, we we agree ransomware uh is on

[1:36:24] the rise and they're getting better and

[1:36:26] better at [snorts] it. Uh we it's it's a

[1:36:28] multi-layered approach we take with the

[1:36:30] most advanced tools that are available

[1:36:33] uh to to prevent it. Uh that includes uh

[1:36:36] training for the individuals because

[1:36:38] unfortunately uh a person clicking on a

[1:36:41] link is one of the most common ways that

[1:36:44] bad things can start to happen. But we

[1:36:47] also try to layer in uh tools into the

[1:36:50] infrastructure so even if a link is you

[1:36:52] know by accident clicked it doesn't run

[1:36:54] rampant through the through the entire

[1:36:56] environment. And another cornerstone of protection is your backups. So we we

[1:37:04] we're not familiar what the current

[1:37:06] backup uh system is with with with the

[1:37:09] town, but if you have reliable backups

[1:37:12] that are encrypted and you know, one of

[1:37:15] the things that we do uh as part of our

[1:37:17] normal services is we you validate

[1:37:20] backups and do test restores on on a

[1:37:22] regular schedule to ensure that they're

[1:37:24] good. uh in the very worst case if if

[1:37:28] ransomware does get in uh say someone

[1:37:31] you know plugs an infected thumb drive

[1:37:33] into a computer or something uh if you

[1:37:36] if the data is is backed up and

[1:37:38] encrypted in backup then we just wipe

[1:37:41] the computers restore the the data and

[1:37:44] get rolling again. And you know, it's a

[1:37:46] very annoying, you know, couple of days,

[1:37:47] but it's not uh it's not disastrous and and you're certainly not um

[1:37:54] going to you're not going to be out of

[1:37:55] business, so to speak. Uh so I think

[1:37:58] again that that it's it's a key focus of

[1:38:00] ours. Cyber security is a key focus of

[1:38:02] ours uh to do everything that we can to

[1:38:05] ensure that you have a good environment

[1:38:07] that's as secure as possible and

[1:38:09] resistant to as ransomware as possible.

[1:38:12] Uh I can't say that that it's impossible

[1:38:14] to avoid it. Um gi given how

[1:38:18] sophisticated they are. I think there

[1:38:19] was one example of someone got infected

[1:38:21] by a uh a fish tank that was on the

[1:38:24] internet. They hacked into a fish tank

[1:38:26] and hopped over and um another was

[1:38:29] socially engineered um

[1:38:32] attack uh where they try they pretended

[1:38:35] to be someone else. So, you know, for

[1:38:37] example, we have uh procedures and

[1:38:39] policies in place to identify people

[1:38:42] calling support so we don't start

[1:38:43] changing passwords for the bad guys,

[1:38:45] things like that. But yeah, it it it's a difficult challenge and we

[1:38:49] recognize it. But we can do everything

[1:38:51] reasonable to ensure you aren't uh

[1:38:54] ransomware or infected. And then if if

[1:38:58] should something bad happen that you can

[1:38:59] recover very quickly and it's not a

[1:39:01] devastating event.

[1:39:04] >> Thank you so much. You bet. Other

[1:39:07] questions?

[1:39:09] Um then I just have a couple. Um the

[1:39:11] first one is how familiar are you guys

[1:39:13] with open gov

[1:39:15] >> what?

[1:39:15] >> I'm sorry.

[1:39:16] >> Open gov.

[1:39:20] >> uh

[1:39:20] >> software.

[1:39:22] >> Yeah, pretty familiar with most

[1:39:24] government uh we we do a lot of work

[1:39:27] with what Tyler Technologies, Central

[1:39:29] Square Tracket, Open Gov. um

[1:39:34] pretty familiar with most of them. Is is

[1:39:36] open gov a pain point for the town?

[1:39:40] >> Well, we're in the process of moving

[1:39:43] over to it. So, in that sense, it's a

[1:39:46] >> Okay. [laughter] Well, yeah,

[1:39:47] transitions.

[1:39:49] >> Tyler was the pain point.

[1:39:51] >> There we go. Okay. Well, yeah, happy to

[1:39:53] assist. We We're very familiar with with

[1:39:57] >> Okay. And then my other question

[1:40:00] >> my other question I mean one of the

[1:40:01] things I was pushing for is

[1:40:04] >> you know we need a part-time CE CTO um

[1:40:07] and so can you give me a sense for

[1:40:09] within your organization I mean how does

[1:40:12] that service get delivered like how how

[1:40:14] do we see the sort of you know part-time

[1:40:17] CTO

[1:40:19] >> uh our CTO is heavily involved

[1:40:21] especially when it comes to projects and

[1:40:25] uh cyber security he uh He when we get

[1:40:29] you all on boarded, one of the first

[1:40:31] things we'll do is the vulnerability

[1:40:32] scan and that is reviewed by the CTO. He

[1:40:36] will assist uh me the project manager

[1:40:39] and put together a road map, identify

[1:40:42] anything that needs to be corrected

[1:40:44] immediately. Um you can uh the town will

[1:40:48] have direct access to the CTO as well

[1:40:51] via email or cell phone. Um

[1:40:54] >> Gabrielle,

[1:40:55] >> yeah, please. Uh if if I may. So uh

[1:40:58] everything Gabrielle said said is

[1:41:00] correct. You know he he works very

[1:41:02] closely with our clients. Uh we also uh

[1:41:05] have um regularly occurring meetings. I

[1:41:09] think it's typically every two weeks and

[1:41:11] the CTO can attend those uh as needed as

[1:41:14] requested. uh we also do uh quarterly

[1:41:17] business reviews and by default the CTO

[1:41:20] is there because that's when we focus on

[1:41:23] things that happened in the past and

[1:41:25] things we want to focus on in the future

[1:41:27] and having that high level input is is

[1:41:29] important but yeah the CTO reviews all

[1:41:32] of the you know the the big documents

[1:41:36] >> okay and I think what I heard is that

[1:41:38] road maps the projects

[1:41:40] >> right and and so quarterly it sounds

[1:41:42] like we got opportunity to do sort of

[1:41:45] strategic planning and then along the

[1:41:48] way the CTO is looking at more of the

[1:41:52] immediate needs.

[1:41:54] >> Exactly. That and I can coordinate

[1:41:57] >> and if you Yeah. Yeah. I was going to

[1:41:58] say if you if you want to talk to him

[1:42:00] next Wednesday, just let us know and

[1:42:01] we'll schedule a meeting. It's it's you

[1:42:03] know we don't lock them away in a glass

[1:42:04] case or anything.

[1:42:06] >> Yeah. Perfect. Okay. Um that's it for

[1:42:08] me.

[1:42:09] >> Yeah. Okay.

[1:42:10] >> So, can I open up to public comment or

[1:42:12] do you have some Oh.

[1:42:14] I we're not we haven't reached our

[1:42:17] regular comments yet.

[1:42:18] >> We haven't we haven't gone to public

[1:42:20] comment yet. So, we're just these are

[1:42:22] just questions for Tony and E.

[1:42:23] >> Okay. Um I have a very simple question

[1:42:26] which is I'm not aware of who the

[1:42:27] previous person was.

[1:42:28] >> Steepford.

[1:42:30] >> Okay. That's that's what I was beginning

[1:42:32] to assert. uh and the other thing that I

[1:42:35] haven't seen in this in anywhere is the

[1:42:40] uh user friendly aspect and and where I

[1:42:44] mean what I see is the struggling

[1:42:46] committees trying to make the system

[1:42:48] work in the schoolhouse and not working

[1:42:51] and not being able to get the meetings

[1:42:52] done and so forth and and to Rebecca's

[1:42:56] po point who is this AV vendor and is

[1:43:00] that another whole account And is this

[1:43:03] going to solve any of those any of the

[1:43:05] real problems that we see in functioning

[1:43:07] as a as a basically a committee run

[1:43:10] town?

[1:43:10] >> Um the this Crestor system I believe

[1:43:14] it's KOD that does that does support and

[1:43:19] so um yeah they'll be working with

[1:43:23] Kota to make sure that we are connected.

[1:43:26] >> Yeah.

[1:43:27] >> In that.

[1:43:28] >> Okay.

[1:43:28] >> And Right. Well, yeah. I think the

[1:43:30] larger issue here is what this is what I

[1:43:32] was asking about the CTO is we should

[1:43:33] have a strategic discussion about our ad

[1:43:36] because the stuff we have is not in my

[1:43:39] opinion the right solution.

[1:43:41] >> The system we have it's packed

[1:43:43] >> it's not comprehensive

[1:43:44] >> and this is not going to fix it. I take

[1:43:46] it

[1:43:47] >> not immediately. We'll scope it out and

[1:43:50] then

[1:43:50] >> but ultimately it's going to come down

[1:43:52] to funding

[1:43:54] >> and this is going to be a capital this

[1:43:57] is going to be CIP projects

[1:44:00] >> that we're going to have to address and

[1:44:03] it's be going to be outside the scope of

[1:44:05] the contract.

[1:44:07] >> All right. So I'm not after these guys

[1:44:09] are done with their hundreds of

[1:44:10] thousands of dollars I'm not going to be

[1:44:11] able to go over to that computer and

[1:44:13] start the meeting. I take it. Okay. Got

[1:44:16] it. But we do have significant

[1:44:19] experience working with towns and

[1:44:20] corporate a corporate organizations on

[1:44:23] AV implementations. So we can certainly

[1:44:26] you know put something together. We can

[1:44:28] work your existing vendor partners if

[1:44:30] that's what's desired. So it we can fix

[1:44:33] it. Uh we just don't know what the what

[1:44:36] that looks like yet.

[1:44:38] >> We would

[1:44:38] >> yeah we just we need to have a

[1:44:39] discussion. So

[1:44:41] >> okay so I' I'd like to open it for

[1:44:43] public comment. Are there any public

[1:44:45] comment in the room? Dad, please come to

[1:44:48] the microphone.

[1:44:49] >> Yay.

[1:44:51] You you're hanging out a long time for

[1:44:52] this. Thank you.

[1:44:54] >> We we just came to listen. Uh but now I

[1:44:56] do have a comment. Um just to introduce

[1:44:58] myself, my name is Aaron Eert. I grew up

[1:45:00] in Pole Valley. My partner and I just

[1:45:02] relocated back here. So excited to be

[1:45:04] here and thank you guys for everything

[1:45:05] you're doing to make our town better.

[1:45:07] Um,

[1:45:10] my first question was about AI and uh,

[1:45:12] Rebecca or sorry, Council Member Flynn,

[1:45:15] you asked about AI uh, and how we're

[1:45:17] using it. I'm curious um, to Eton, how

[1:45:21] you guys are using AI and in what ways

[1:45:24] might some of our town's data be exposed

[1:45:28] um, through the AI that you're using?

[1:45:32] Should I list all my questions or

[1:45:35] >> Yeah, because generally you're up there

[1:45:36] to make comments, not questions, but

[1:45:38] Okay. But but if the council feels like

[1:45:40] they're good questions, then we'll tend

[1:45:41] to

[1:45:41] >> Okay, I'll make them to you guys.

[1:45:42] >> So, yeah. So, go ahead.

[1:45:44] >> Yeah. So, um basically every time a um

[1:45:47] company uses an AI vendor, they are

[1:45:51] third party to this company, Eton, and

[1:45:54] um any data that they take of ours is

[1:45:57] now going to that AI vendor. So for

[1:45:59] example, if you're using Open AI and

[1:46:01] ChatGBT to like process something about

[1:46:04] our town, that data is now exposed to

[1:46:07] chat GBT and it's important that their

[1:46:09] instance of ChatGBT is not being trained

[1:46:11] on our data and that that data remains

[1:46:14] private to our town so that they don't

[1:46:16] have that information about us. So

[1:46:18] anytime we have any vendor who's

[1:46:20] interacting with our data, I would say

[1:46:21] that's extremely important. Um, one

[1:46:24] other thing I wanted to uh mention is

[1:46:26] you guys were talking about new AI or

[1:46:29] new AV equipment. Um, just how MSPs

[1:46:32] work, managed service providers. Anytime

[1:46:34] they sell us new equipment, they're

[1:46:35] making money on that equipment versus us

[1:46:37] buying it. And that just raised the

[1:46:39] question in my head around, you know, we

[1:46:42] have a incredibly intelligent town here,

[1:46:44] especially where we're based. Um, and

[1:46:46] maybe there it's worth having like a

[1:46:48] call to volunteers of people who work in

[1:46:50] this space. I specifically work in for

[1:46:53] an IT company um in the governance risk

[1:46:56] and compliance space. So I have a lot of

[1:46:57] knowledge in this space. I'm not

[1:46:58] necessarily the person to find equipment

[1:47:00] but I think there's a lot of intelligent

[1:47:02] people here. So I'd be curious to uh

[1:47:04] find the best you know deal we could for

[1:47:06] the town and the best solution.

[1:47:09] Um and then the last uh question I just

[1:47:12] want to ask about just because I'm

[1:47:14] knowledgeable in the space uh if you

[1:47:16] guys feel it's worth asking is they

[1:47:18] mentioned SOCK 2 type 2 compliance

[1:47:20] certification which is a really great

[1:47:22] certification to have and I was curious

[1:47:24] just to hear who their auditor was for

[1:47:26] that because I have a lot of knowledge

[1:47:27] in the space um and if they plan to

[1:47:30] pursue any other framework

[1:47:31] certifications those types of

[1:47:33] certifications help protect our data and

[1:47:35] ensure that the way that they're

[1:47:36] operating as a company is going to be

[1:47:38] safer. for you know every everything

[1:47:39] we're giving them access to. Thank you.

[1:47:42] >> Great. Thank you. Um so what I would

[1:47:44] recommend is why don't so

[1:47:46] >> just you're hired

[1:47:48] >> Mary.

[1:47:51] So what I was going to say is if you are

[1:47:54] interested please do give your contact

[1:47:56] information to the town manager. Um and

[1:47:58] I'm sure we'd love to take advantage of

[1:48:00] that. Um so with some of those questions

[1:48:03] um why don't we start with the sort of

[1:48:04] AI and the sort of the protection of the

[1:48:07] data.

[1:48:09] >> Yeah.

[1:48:10] >> And I I have a very simple answer. Sorry

[1:48:12] Gabriel. Very simple answer. Uh we we

[1:48:15] don't use public AI for we don't expose

[1:48:18] any of our clients uh information to

[1:48:20] public AI. We have our own internal AI

[1:48:23] systems.

[1:48:24] >> So I agree with him. it would be

[1:48:26] inappropriate to to do that and

[1:48:28] something to be concerned about, but we

[1:48:30] don't we don't use AI that way.

[1:48:34] >> Okay. And and then the other one that I

[1:48:36] would say generally was um sort of sock

[1:48:39] 2 and other certifications.

[1:48:43] » Right now we have sock right now we have

[1:48:45] SOCK 2. Uh I would have to talk with our

[1:48:48] um CTO regarding additional

[1:48:51] certifications, but right now we have

[1:48:53] Sock 2. Uh, and then I could

[1:48:55] >> And do you know who the audit

[1:48:57] >> Do you know who the auditor was? That was kind of the question around

[1:49:00] sock too.

[1:49:00] >> That one I would need to ask. So I can

[1:49:02] get back to you on that one.

[1:49:04] >> Okay, great. And I'm sorry, John, I

[1:49:07] interrupted you.

[1:49:08] >> Oh, no worries. I was going to say we're

[1:49:09] also CJS compliant, which is a little

[1:49:11] bit of a different uh security, but uh

[1:49:14] that's very important in the law

[1:49:15] enforcement world. So when we work with

[1:49:18] uh police departments and similar uh

[1:49:20] like and airports uh the sieges is very

[1:49:23] important.

[1:49:25] >> Okay, great.

[1:49:26] >> I I did want to address the selling of

[1:49:29] equipment. So all of our government

[1:49:31] clients have a purchasing policy. So

[1:49:33] what that would drive is that

[1:49:38] when we provide a quote, it either needs

[1:49:41] to have a cooperative agreement. So that

[1:49:43] means that it's already been vetted cuz

[1:49:45] we cited a cooperative agreement. So it

[1:49:48] is the best pricing. We get special

[1:49:51] pricing for the town. If we cannot get

[1:49:54] the town special pricing, we would we

[1:49:56] would tell them and that they would need

[1:49:57] to look elsewhere. We would help them

[1:49:58] with that. Um also sometimes purchasing

[1:50:01] policies will require the town to

[1:50:03] collect uh three quotes. Um, so that way

[1:50:07] it's um, that's all government agencies

[1:50:12] have a purchasing policy. So it's not a gotcha. You have to get equipment from

[1:50:18] us. Not everyone. Yeah. Sometimes we

[1:50:21] have the best quote, sometimes we don't.

[1:50:23] So it's really that's just how it goes.

[1:50:26] >> And I did want to uh chime in with the

[1:50:29] auditors. So we've worked with Vanta and

[1:50:31] Coupe most recently. Coupe is K O P.

[1:50:35] Okay, I'm I'm getting thumbs up in the

[1:50:37] room. So, great. Thank you.

[1:50:40] Okay, let me move to the next public

[1:50:41] comment. So, I'll go online. So, David

[1:50:43] Cardinal, you're up.

[1:50:46] >> Hi. Thanks. Yeah, first of all, this is

[1:50:48] a a great um

[1:50:52] presentation. And I think as far as

[1:50:54] keeping the trains running on time, this

[1:50:56] will be a big upgrade from our current

[1:50:58] vendor who doesn't even know the train

[1:51:01] schedule from what I can tell. Um, my

[1:51:05] only comments relate to being realistic

[1:51:08] about what this is going to solve and

[1:51:12] not solve. Um, a lot of our trains don't

[1:51:15] have tracks. So, for example, whenever

[1:51:18] the power goes out, which it does here a

[1:51:20] lot, unlike Hillsboro or Los Alto Hills

[1:51:23] even, um, or our cellular connection is

[1:51:26] bad, our meetings frankly go in the

[1:51:29] toilet. So, a network architect who can

[1:51:33] make Starlink backup work, failover

[1:51:36] work, uh, all that stuff I think is

[1:51:38] really important. And if Eaton can do

[1:51:41] that, great. I didn't hear that tonight,

[1:51:43] but we didn't ask them that. Second, on

[1:51:45] the AV, um, I've done a lot of AV

[1:51:49] systems and I get the volunteer buying

[1:51:52] the equipment, but then you don't want

[1:51:53] to be the person stuck maintaining it.

[1:51:56] So, I'm okay with buying it

[1:51:58] professionally because I don't want to

[1:52:00] be the guy who has to go there. But I do

[1:52:03] think it's important. This support thing

[1:52:05] is kind of a red herring. I mean, if the

[1:52:07] meeting doesn't start at 7 or at least

[1:52:10] by 710, it might as well not start. So,

[1:52:13] at some level, what I'd like to see

[1:52:16] between our IT vendor and our AV vendor

[1:52:19] is somebody's on the hook that at 6:45

[1:52:23] p.m. we have 99% availability in the

[1:52:27] schoolhouse. And if they can't guarantee

[1:52:30] that, then we aren't doing the right

[1:52:32] thing because that's really what we

[1:52:34] need. Um

[1:52:36] I think on some of that Muhammad their

[1:52:40] CTO is really good on cyber security

[1:52:42] reading his resume he's not a doesn't

[1:52:45] seem to be a super deep network

[1:52:47] architect um which is fine u but I think

[1:52:51] this is more a trains run on time thing

[1:52:53] and then AI um I think it's interesting

[1:52:58] I think we have a lot of people here in

[1:53:01] town I mean I I do it 12 hours a Okay.

[1:53:05] Um who can kind of help with what we

[1:53:07] might benefit from. Um and a lot of us

[1:53:10] like I do early childhood research at

[1:53:12] Stanford so we know a lot about

[1:53:14] protecting information. So in that sense

[1:53:16] we do have a lot of resources that I

[1:53:18] think we can help out with. But all in

[1:53:20] all I would I would love to see us move

[1:53:22] off of the current completely broken

[1:53:26] train system. So thanks.

[1:53:29] >> Thank you Dave. Christie you're up.

[1:53:35] Thank you. I just wanted to say that I

[1:53:39] think it's extremely important that the

[1:53:41] person's onsite

[1:53:43] to help with the schoolhouse. I've gone

[1:53:46] to lots of meetings that start late and

[1:53:49] I don't know how it could be done from a

[1:53:51] distance and that's a concern. Um, my

[1:53:55] second question, that's a comment and

[1:53:59] then a question would be what cities in

[1:54:02] San Mo County have you worked with that

[1:54:05] have open gov?

[1:54:10] And what cities are those?

[1:54:15] » Okay, thank you Christie.

[1:54:18] >> So, Gabriel, maybe you can get back to

[1:54:20] us on that. That would be a fine thing

[1:54:22] just to, you know, get back to Tony. So,

[1:54:25] okay, I don't see any hands in the

[1:54:27] schoolhouse and I don't see hands up

[1:54:29] online. So, I'm going to close public

[1:54:31] comment, bring it back to the council.

[1:54:34] Um, so the we can have some discussion,

[1:54:37] but the main issue here is to adopt a

[1:54:39] resolution authorizing the professional

[1:54:42] services agreement and the funding for

[1:54:44] it. So, is there any additional

[1:54:46] discussion or do I have a motion?

[1:54:50] So, I do want to raise the termination

[1:54:53] timing. Um, like if somebody walked away

[1:54:56] from a contract with us, how long would

[1:55:00] the time to get someone else in place

[1:55:03] be? Because we've obviously got to do an

[1:55:04] RFP. So, curious about what the length

[1:55:08] of time we ought to focus on is.

[1:55:14] » Um, looking at me, this is I say this is

[1:55:16] a business term. Um but I would um I 30

[1:55:21] days is standard but of course this is

[1:55:23] not a standard situation where you know

[1:55:24] we have we would have to do um an RFP in

[1:55:27] this process is probably taken three

[1:55:28] months. Um

[1:55:32] >> yes.

[1:55:33] >> So um I guess I would suggest with you

[1:55:36] know depending on what um our our town

[1:55:39] manager is now manager think that uh we

[1:55:41] actually might want to put 90 days in

[1:55:43] that um in that section of the contract

[1:55:45] if it's agreeable uh with um uh

[1:55:51] with Eaton. Um I think that would make

[1:55:53] more sense in terms of this contract.

[1:55:56] >> Yeah. And for Eaton's benefit, the

[1:55:57] concern is obviously we're a small

[1:55:59] jurisdiction, extremely lean staff, and

[1:56:03] you know, the the RFP process, we really

[1:56:07] can't have a situation where we don't

[1:56:09] have an IT provider, and I'm kind of not

[1:56:13] used to seeing in business an ability to

[1:56:16] walk away, you know, that quickly. So,

[1:56:20] would that be something you would

[1:56:22] consider? Um, you don't have to answer

[1:56:24] now, but that's what I'm gonna

[1:56:27] recommend.

[1:56:29] >> I I can answer now. We don't have any

[1:56:30] problem with with a longer a long period

[1:56:33] if the town prefers 90 days.

[1:56:36] >> Yeah. And then I heard during our

[1:56:38] discussions, we would start the contract

[1:56:40] on September one for purposes of a

[1:56:42] motion. Craig, I just want to make sure

[1:56:44] we know what we're

[1:56:46] >> Yeah.

[1:56:47] Y

[1:56:48] >> um

[1:56:50] >> any other

[1:56:52] >> I just wanted to clarify the contract I

[1:56:53] believe said that the that 20 um users

[1:56:58] would be supported and I'm just curious

[1:57:00] who those 20 users are and if they do

[1:57:03] include the five of us here.

[1:57:07] » We are very used to supporting council

[1:57:10] members and commissioners. Uh typically

[1:57:13] the a staff member reaches out on your

[1:57:15] behalf and we then reach out to you.

[1:57:18] You're more than h happy to reach out to

[1:57:20] me directly and I can get you someone

[1:57:22] connected. We can coordinate either

[1:57:24] on-site support for you or remote

[1:57:26] support, but commissioners and council

[1:57:28] members we work with on a daily basis.

[1:57:32] >> But Gabrielle, I think the point was we

[1:57:34] just need to work with Tony and sure

[1:57:35] they're included in whatever that

[1:57:37] >> number. Yeah.

[1:57:38] >> Yeah. So yeah, if the number Antony, I

[1:57:41] don't know the answer, but we we can

[1:57:43] work with you to adjust it's appropriate

[1:57:45] to include any any council or members or

[1:57:47] anyone else that wishes to be included

[1:57:49] if if that's what the decision is.

[1:57:52] >> Yeah, we'll work that out.

[1:57:53] >> Yep.

[1:57:54] >> Great.

[1:57:57] >> Okay.

[1:57:57] >> My only comment is thank you for putting

[1:57:59] all this together to the staff.

[1:58:01] >> Um these are good options. Thank you.

[1:58:05] >> Yeah, I mean that's my comment. This has

[1:58:07] been a long time coming. So, you know,

[1:58:09] thank thank you for finally getting it,

[1:58:11] you know, kind of over the goal line, so

[1:58:12] to speak. All right, any more

[1:58:14] discussion? Can I have a motion?

[1:58:16] >> Motion to approve uh the contract with

[1:58:19] Eaton uh with the two changes of

[1:58:23] September 1 start date and 90 days

[1:58:26] termination notice for Eaton. Do

[1:58:28] >> I have a second?

[1:58:30] >> Second.

[1:58:31] >> Okay, I have a motion and a second. All

[1:58:32] in favor say I.

[1:58:33] >> I.

[1:58:35] >> All right. Passes unanimously. Thank you

[1:58:37] very much. Um, nice to meet you guys um,

[1:58:39] virtually online. Um, and we look

[1:58:41] forward to seeing some of you in person.

[1:58:43] >> Thank you as well. Thank you very much.

[1:58:45] Have a good evening everybody.

[1:58:50] » Okay, so that closes out the regular

[1:58:52] agenda. Now we move to number eight,

[1:58:55] subcommittee

[1:58:56] leazison and regional agency reports.

[1:58:59] Are there any oral reports or just

[1:59:01] what's the

[1:59:02] >> um, I have a couple. Um,

[1:59:06] I attended and I think I saw Judith in

[1:59:08] the background too. The the Stanford

[1:59:10] human- centered AI little conference

[1:59:13] that they had and um they the group

[1:59:16] issued a 400page

[1:59:19] document where they analyzed all the

[1:59:21] changes in AI for the past year and what

[1:59:24] impacts they might have on a variety of

[1:59:26] different situations including um

[1:59:28] employment, economy, etc., etc. So, um,

[1:59:33] if people are interested, we can send

[1:59:35] the link around to that report. And, and

[1:59:37] also, I was able to make several

[1:59:39] contacts with, um, different

[1:59:41] municipalities and learned that Los

[1:59:42] Altos Hills has taken has, um, signed up

[1:59:45] for an AI vendor to help them. Um, and

[1:59:49] there's a couple others. Um San Jose has

[1:59:52] a a gov AI consortium

[1:59:56] um that we are invited to um participate

[1:59:58] with as well where it's sort of an

[2:00:00] analysis of you know working through the

[2:00:02] issues of AI and government. There's a

[2:00:04] bunch of great contacts. And the second

[2:00:06] thing I wanted to talk about was um

[2:00:08] council member Hasco's report on a bag.

[2:00:12] And um it seems to me that there is some

[2:00:16] next steps for the council to work on in

[2:00:19] terms of whether it's working with

[2:00:21] Sonteo County to create a larger sub

[2:00:24] group to deal with the the Arena 7 or

[2:00:29] have a relationship with some other

[2:00:30] jurisdictions for example to share our

[2:00:33] regional housing needs. So, I'm just

[2:00:34] wondering what the next step is in terms

[2:00:37] of, you know, what you view and what the

[2:00:39] staff views in terms of what we should

[2:00:41] be doing about addressing um Arena 7,

[2:00:45] which will be coming down the pike next

[2:00:47] year, I believe.

[2:00:49] >> Yeah.

[2:00:50] >> I don't know how you want us to respond.

[2:00:52] >> Well, I was going to say given these are

[2:00:53] reports, I don't think there's too much

[2:00:54] room to comment here, but what I would

[2:00:56] suggest is maybe you and Rebecca can

[2:00:57] work on a proposal and bring it back to

[2:00:59] us on what next steps we should be

[2:01:01] taking with regard to a bag. Yeah. Um

[2:01:05] but to add on the HAI conference at

[2:01:09] Stanford, um there there's a lot going

[2:01:12] on. I do recommend that we circulate the

[2:01:15] link so people can understand general

[2:01:17] trends. I just found it pretty

[2:01:19] interesting on a policy level and um it

[2:01:23] did point out the need to start getting

[2:01:25] AI related policies, what what can be

[2:01:29] used, what can't. So it's not a tomorrow

[2:01:32] thing, but I really think we need to

[2:01:35] have policies to protect the town and

[2:01:38] then the next step would be policies on

[2:01:42] making ourselves efficient using AI

[2:01:44] within whatever we learn we can do. So

[2:01:48] just plant that thought. But I I did

[2:01:50] think that was a very um gathering. And

[2:01:54] on the Aback stuff um there are some

[2:01:58] significant changes. So, as a preview, I

[2:02:00] think it's going to be making sure we're

[2:02:03] getting ahead rather than being reactive

[2:02:06] this time on the new things that we see

[2:02:09] coming. So, that'll be we'll put it

[2:02:11] together.

[2:02:11] >> Great. Thank you. Okay. Um, with that,

[2:02:14] I'd like to open it up for public

[2:02:15] comment.

[2:02:16] >> Oh, I had some comments.

[2:02:18] >> Uh, well, do you have another report? I

[2:02:22] wanted to comment and make sure that

[2:02:23] everyone's uh was invited to the Silicon

[2:02:26] Valley leadership group from pilot to

[2:02:28] practice building local government

[2:02:30] capacity for AI adoption. I'm assuming

[2:02:33] everyone got that invitation but um to

[2:02:36] make sure that everyone you know Silicon

[2:02:38] Valley leadership group is a very strong

[2:02:42] uh group around here um so for everyone

[2:02:45] to be aware of that. Um, and then I also

[2:02:49] noticed the sub region idea. So if you

[2:02:52] guys are doing a subcommittee, which it

[2:02:53] sounds like you might be or I don't not

[2:02:56] official because

[2:02:58] >> we can't do one tonight,

[2:02:59] >> right? Um, I would note that uh, you

[2:03:04] know, be thoughtful about which agencies

[2:03:07] oversee it, whether like if you're

[2:03:09] looking at Leera, it you know, you would

[2:03:11] be working with Ray Mueller's office

[2:03:13] potentially or something like that

[2:03:15] specifically.

[2:03:16] um or if you want Woodside, right? So,

[2:03:20] thank um and then thanks to Mary for

[2:03:23] while I was out of town, she went to

[2:03:26] BPTS and all my other a committees were

[2:03:30] cancelled for summer break. Thank you.

[2:03:33] >> Um I did have one thing. Can I do it?

[2:03:36] >> Yeah, sure. Um as the MSD lays on um I

[2:03:43] uh contacted the person who's coming on

[2:03:46] as district 6 uh representative. Was he

[2:03:50] here?

[2:03:50] >> Yeah.

[2:03:51] >> Brian Beck was here this evening at the

[2:03:53] beginning.

[2:03:53] >> At the beginning. Okay. I missed him.

[2:03:56] >> Yeah. So I called him and you know him.

[2:03:58] >> I know him. He's a good He's a super

[2:04:00] nice guy.

[2:04:01] >> Super super good guy. And I think we're

[2:04:03] really lucky.

[2:04:04] >> Is that our

[2:04:05] >> That's our district. Yeah. Margaret

[2:04:07] McNans.

[2:04:08] >> Yeah. And no, no, Margaret McNe,

[2:04:12] >> right? W six.

[2:04:13] >> Uh, but at any rate, of interest is that

[2:04:16] he actually owns property on Los Tranos.

[2:04:18] His wife grew up uh on uh in in our town

[2:04:23] and he knows this this corner extremely

[2:04:26] well and he understands the problem

[2:04:30] exactly. So, uh, I think we're very

[2:04:33] fortunate.

[2:04:35] >> And he came when I asked him and I

[2:04:37] didn't see him.

[2:04:38] >> Yeah. No, he he was definitely here. So,

[2:04:40] okay, great. So, I'd like to open it for

[2:04:42] public comment. Are there any public

[2:04:43] comments? Please come up to the mic.

[2:04:50] » I know you said comments, but I have

[2:04:52] more of a question. What use do we have

[2:04:54] for AI in our local government?

[2:04:57] Okay. So, this is a common period and

[2:04:59] this is on subcommittee and liaison

[2:05:01] reports. So, I I think we can hear your

[2:05:04] question, but we're we're not we won't

[2:05:06] address it tonight.

[2:05:07] >> Okay. Thank you.

[2:05:08] >> Yep. Thank you.

[2:05:14] All right. Checking online. I don't see

[2:05:16] any hands online. So, I am going to

[2:05:18] close that agenda item and move on. I

[2:05:21] would accept a motion to adjurnn.

[2:05:26] Okay, I have a motion, a second. All in

[2:05:28] favor say I.

[2:05:32] Thank you. Meeting ajourn.

08-26-2026 Town Council Meeting

Transcript