[0:05] I just didn't copy it over. >> Yeah. Anything under there or

[0:11] » No, they all >> those are

[0:13] » No. Well, I just want to We need >> Okay.

[0:21] » Yeah. So, anything anything under approval or is Kevin

[0:32] By the way, did >> did historical society like those?

[0:38] » Yeah, she loved them. She was

[1:02] Summer has the warm

[1:21] » going.

[1:24] I heard you were circling the block >> a little bit.

[1:29] » Half other people in this meeting.

[1:58] two paper clips. >> We So, it'll be This should have been

[2:03] doublesided. >> It's only one-sided. So, we communicated

[2:07] that. It was nice to have the whole terrac

[2:21] » I like that

[2:25] everybody ready.

[2:38] How you doing, man?

[2:47] » Did we get all the adjusting entries, everything all done yet? Or

[2:51] » that uh tax revenue one is proving we knock down again.

[2:57] » We just don't have any knocking. >> We may need may need him to have to sign

[3:04] up. passes down and sign it, >> right?

[3:07] » In blood.

[3:12] » Don't worry. Here's Go read the fine print.

[3:14] » No, no, no. I'm not supposed to even hold them.

[3:17] » Well, you're signing with your left then.

[3:19] » Let's get started, everyone. >> Here.

[3:23] » Good afternoon, everyone. I'd like to call to order the uh regular monthly

[3:27] summer meeting of the Ada Township Board, trustees, and other members. Can

[3:33] we all please stand for a moment? Um, the pledge of allegiance. A moment of

[3:37] » silence.

[3:43] To the flag of the United States of America and to the republic for it

[3:48] stands. One nation, indivisible, liberty and justice for

[3:54] all.

[4:13] Clerk DeMarco, will you please call the role?

[4:16] » Supervisor >> here.

[4:19] » Clerk DeMarco here. >> Treasure Morand

[4:22] » here. >> Trusty Crows

[4:24] » here. >> Trusty

[4:25] » here. Trusty Carter >> here.

[4:31] » Trusty Damstra is absent. >> Thank you. Um we have an agenda in front

[4:38] of us with a number of items. There's no u requirement to change this agenda. So

[4:42] it's an agenda as presented with someone move to approve as presented.

[4:48] » So moved. >> Second.

[4:50] » Thank you. Moved by Trusty Heritz, supported by Trusty Carter to approve

[4:54] the agenda. All in favor signify by saying I.

[4:56] » I. >> I.

[4:57] » That motion carries. We're going to go on to the general township business.

[5:01] It's the motion to approve minutes and accept and file reports communications

[5:05] under the consent agenda. Includes the approval of the township

[5:10] board meeting minutes from June 8th, 2026

[5:14] and the following planning commission meetings from May 21st. The Thornample

[5:19] Thornapple pedestrian bridge meeting minutes number 10 from June 10th. The

[5:23] Thorn Apple River Pedestrian Bridge meeting minutes number 11 from June

[5:27] 26th. Coverbridge Park Progress meeting uh number 21 minutes to June 18th. The

[5:35] Grand River Drive trail improvements progress meeting number three minutes

[5:39] from June 10th, the Nap Street Pedestrian Bridge kickoff meeting

[5:43] minutes from June 26th, and the revenue and expense report as of June 30th,

[5:48] 2026. There's does anyone have any questions

[5:53] or comments on any of those? And if not, um, would someone move to approve all

[5:58] these items? >> I move to approve minutes and accept and

[6:00] file reports and communications under the consent agenda.

[6:05] » Second. >> Thank you. We have motion by trustee

[6:08] pros, supported by trustee Carter to approve the reports and communications

[6:12] under the consent agenda. All in favor signify by saying I.

[6:17] » I. >> Anyone opposed? Hearing none, that

[6:20] motion carries. We're going to move on to the approval

[6:23] of the warrants. The first one is the township general warrants. Um would uh

[6:28] Treasurer Moran, will you please present the warrants?

[6:31] » Thank you, Supervisor Cor. Uh today, July 13, 2026. We have hand checks that

[6:36] total 1,93,8215

[6:40] and warrants that total $964,19727

[6:46] for all checks and warrants totaling $2,58,18.32.

[6:57] » These items were are detailed in the revenue expense report as well as the

[7:02] summary of the warrants. Does anyone have any questions or comments?

[7:10] This is a roll call vote. Clamar Mark, will you please call the

[7:14] role? >> No. Need a motion to appropriate.

[7:18] I'll make I'll make a motion to approve the uh the uh uh checks and warrants uh

[7:25] for uh as of Monday, July 13th, 2026 in the amount of 2,58,18.32

[7:35] » support. All right. Thank you, gentlemen. We have a motion by Trusty

[7:38] Carter supported by Trusty Pros to approve the general township warrants.

[7:43] Right now, we're ready for the roll call vote. Trusty Carter.

[7:46] » Iusty >> I.

[7:49] » Trusty pros. >> Hi,

[7:51] » Treasure Moran. >> I clerk Marco I. Supervisor.

[7:55] » I. All right. The next item is to consider

[7:59] the conservation boardwalk replacement project change order number one.

[8:04] Riverworks construction to balance original contract items to asbuilt

[8:08] quantities for a project deduction of $6,970.

[8:15] Uh thank you, Supervisor Cor Ryan Erenss, Morren Bruent Township Engineer.

[8:19] Um as you mentioned, have before you uh change order number one and final for

[8:24] the conservation boardwalk replacement project. This change order balances uh

[8:29] contract quantities to asbuilt um quantities and uh we did end up slightly

[8:35] under the original contract amount. The change order is for a negative $6,970.

[8:41] um that resulted in RiverWorks construction. They were able to

[8:46] eliminate the helical piles we had set up and they were able to utilize

[8:49] standard timber piles in uh location of the helical piles by offsetting their

[8:55] pile driving equipment to avoid the power lines that were above. So, um this

[9:01] change order closes the project out and like I said, balances everything to

[9:05] asbuilt quantities. >> Great. Thank you.

[9:09] » Any questions or comments? [snorts] I think Bob should this. We got a

[9:12] deduction here. >> Yeah. Yeah.

[9:14] » Well, I I I certainly like deductions. >> Um I move approval of change order

[9:21] number one, a deduction of $6,970

[9:26] [clears throat] >> on the riverwork construction.

[9:30] » Second. >> Thank you. Motion by Trusty Pros,

[9:32] supported by Trustee Carter to approve the change order um for the conservation

[9:38] boardwalk improvement project. Uh this is a roll call vote.

[9:45] » Supervisors >> IMACO

[9:49] I treasure >> I

[9:52] » trusty pros. >> Hi.

[9:54] » Trusty. Hi. >> Trusty Carter.

[9:56] » I thank you. All right. The next one is

[10:02] the consider the cover bridge park change order number 10 from

[10:08] Katherburg Verg up. Sorry to consider conservation

[10:14] boardwalk replacement project final pay. Oh, it's a pay application for that

[10:17] boardwalk. Application number three for Riverworks construction in the amount of

[10:21] 39,32975 which I'm assuming reflects the red the

[10:26] deduction. >> Correct.

[10:29] » Yes, that is correct. Thank you, Supervisor Court. Again, Ryan Arens more

[10:32] brink township engineer. Uh with the approval of that change order on the can

[10:37] conservation boardwalk replacement project, we now have the uh final pay

[10:41] recommendation. Uh it's pay recommendation number three and final in

[10:44] the amount of $39,329.75.

[10:48] Uh RiverWorks Construction completed the boardwalk um and has addressed all of

[10:53] the punch list items that we identified at our May 26th final inspection. So,

[10:58] we're recommending full payment and release of all retainage. Uh, so that

[11:02] total amount would be $39,329.75.

[11:06] » Ryan, I got a problem with uh releasing the retention.

[11:10] » Okay. >> Um,

[11:12] you know, in a final pay, we got to keep this for a little while just make sure

[11:16] nothing shifts, no boards warp. Let's get through a little season. Um, fair is

[11:22] fair. There's another payoff later in here where it's not completion, but it's

[11:27] pretty close for the similar type uh trail construction. All along we've

[11:33] always withheld 5% 10% at the beginning and get so far in

[11:38] the project, we reduced that. But to break away from that is a breakaway from

[11:44] the norm. And it's miraculous how all of a sudden if there's no money out there

[11:50] and something happens that now we're liable for it. And to call the

[11:55] contractor back is a charge where if we withhold something and as part of the

[12:01] project then it becomes common sense that they would fix it in order to get

[12:06] their retention. Um how long do we hold it for? I'm not an expert. we would come

[12:12] to you for it for for that. But I believe we should hold it for at least

[12:16] uh through the through the fall season and perhaps even into spring where the

[12:21] fluctuations in the in the earth and the movement causes it. I'm not trying to be

[12:28] mean or anything else to the contractor because they've done a good job.

[12:32] However, common sense and consistency is what I'd like to strive for. I don't

[12:38] know if any of the other board members agree or disagree, but it's uh

[12:42] » just as a as a note, Bob. So, I mean, typically when we do the final pay

[12:46] application, we pay the final amount. The items you might be speaking to would

[12:50] be covered under warranty, which would be for, I believe, a year from

[12:54] » So, the warranty in the contract, uh, the legal and binding contract specifies

[12:58] one year from final inspection. So, the warranty would be good until May 26th of

[13:04] 2027. Um, at which point basically the contractor is liable for any repair

[13:09] replacement. >> I'm just I'm was just concerned about

[13:13] » Yeah. So, typically, I mean, what we we've done is we do pay the final pay

[13:16] application and then anything else would fall under warranty. Typically, the only

[13:20] thing we've held retainage for has been lawn restoration or yard restoration

[13:23] that might [clears throat] uh, you know, go from the fall into the

[13:26] spring. But typically, when the project's complete, we do the final

[13:28] payoff once the punch list items are done. And then anything else would be

[13:32] covered under warranties. >> I'm fine with that.

[13:35] Does the contract specify that we pay the retainage at the end

[13:39] » when the project's complete? >> Yeah. When when the project's complete

[13:42] and all, basically they've satisfied our final inspection list.

[13:45] » And we believe that's where we're at. >> Yeah. So if uh as Mr. Pro said, if

[13:51] something does happen over the course of the fall, winter, spring, it then

[13:54] becomes a warranty related issue. Um okay.

[14:02] I think it's a good discussion, but Um, I'll I'll make the uh motion to

[14:08] approve uh uh pay application number three for 39. I got this right? Yeah.

[14:16] Yeah. 39 32975

[14:21] $39,329.75

[14:25] uh for the conservation boardwalk replacement. This is application number

[14:30] three. >> Support.

[14:33] » Thank you. We have we have a motion by trustee pros, excuse me, trusty Carter

[14:38] supported by treasure man. Roll call vote, please.

[14:43] » Supervisor Cords. >> I.

[14:45] » Clerk Demarco, >> I. Treasure Moran,

[14:48] » I. >> Trusty Crows.

[14:50] » Hi. >> Trusty [clears throat] Herurwitz.

[14:52] » Hi, >> Trusty Carter.

[14:53] » I >> Okay. All right. Thanks. Thank you. Um,

[14:58] right. Now we're ready to move on to the consider the covered bridge park change

[15:00] order number 10 from KG to add water fountain relocation, snow

[15:06] melt system capping, restroom building, electrical adjustment for a project

[15:11] increase of $5,635.

[15:15] » Good afternoon. Uh Pieransky, project manager, uh Progressive Companies on the

[15:19] Ada Coverbridge Park. Uh here is change order number 10. It covers three items

[15:23] as mentioned. Uh the relocation of existing water fountain. There was one

[15:27] in front of the restroom building. Uh we thought we could work around it through

[15:30] conversations with Caterberg and through just kind of talking means and methods

[15:33] of how they were planning on building it. It just made much more sense to

[15:36] remove it instead of potentially damaging it because we had to pour more

[15:38] concrete around it. So that's the first item. Second item is uh capping the snow

[15:43] melt system. We thought we had it taken care of last early early this spring,

[15:47] but it turns out with a little bit more excavation, a little bit setup, it was

[15:50] hit again. So we need to cap it again properly to make sure it doesn't leak in

[15:54] the future. That was the snow melt that used to lead to the sidewalk that ran

[15:57] out to the parking lot originally from the building. And the last one is the

[16:01] pretty unfortunate, but uh as we've been digging into the building as the

[16:04] renovations have happened, we've discovered that the electrical wires

[16:07] throughout the building were essentially morted into the concrete block. So our

[16:11] plan was originally to be able to pull that wire out and reroute it, but

[16:14] because it's inside the block and we're adding blocks above it, there's no way

[16:17] to actually connect safely those wires throughout. So this is essentially to

[16:20] rewire the restroom building. That's just something that open it up, find

[16:24] something unique. Never seen that before. And that's that's what that is

[16:27] for. So those are the three items. Um I believe right now we're pretty much in a

[16:32] shape. I don't think anything else is going to jump up. This is kind of the

[16:34] last unknown. Renovations. I'm sure we've all renovated a house or home or

[16:37] have friends or family. Things just kind of pop up and you start tearing stuff

[16:40] apart. So this should be uh hopefully the last change order for now.

[16:46] » Director Diesson uh is out of town and so I'm happy to answer any questions. I

[16:51] mean, these are items that we discussed, uh, worked through, he felt comfortable,

[16:56] um, paying from the existing contingency fund. And as Peter indicated, we're

[17:01] essentially pretty close to the finish line. Um we did when we did took a tour

[17:06] um we looked at the electrical piece and because we added I think Peter said

[17:10] three or four blocks on top. I mean rather than start splicing wires

[17:14] together it just made a lot more sense to do it the safe way and re rewire the

[17:19] electric box without a mortar block is not a smart idea for long term.

[17:23] » Yep. So, >> I remember asking about the water

[17:27] fountain in regards to I know we're replacing the existing one, but I think

[17:32] I mentioned at one point in time using a more

[17:37] popular one that you can refill your water bottles. Was that ever discussed

[17:41] or did we ever get a price on that or is there a second? Oh jeez, you're kind of

[17:46] if we got a spot here. I can't remember if we have a second one on the park or

[17:48] not. I don't think we do. The one there is just being re removed and replaced.

[17:52] It's It's in great shape. It's just uh doesn't have the water bottle fil

[17:56] filter, but that's a >> Is it attached to the building itself?

[17:58] » It is right outside about 2 feet. >> So, it's freestanding. Okay.

[18:01] » Freestanding. Yeah. Yep. >> Thank you.

[18:13] » I'll make a motion uh to approve uh covered bridge uh park change order

[18:19] number 10. um to add the water fountain uh

[18:24] relocation, the snow melt system camping, and restroom building,

[18:28] electrical adjustment for a project increase of $5,635.

[18:37] » Thank you. We have a motion by Trustee Carter, supported by Trusty Kerwitz

[18:42] to approve this change order. Um Mark, we please call the RO.

[18:49] Excuse me. [clears throat] Trusty Carter.

[18:51] » I. >> Trusty Herurwitz.

[18:53] » Hi. >> Trusty Pro.

[18:55] » Hi. >> Treasure Moran.

[18:56] » Hi. >> Clerk Demarco. I Supervisor C.

[18:59] » I. Thank you.

[19:04] Okay. So now we're consider the cover bridge park pay application number nine

[19:08] from Caterberg in the amount of $338,569.56.

[19:16] Hi Peter Spansky again. Uh it's payation number nine. We have uh a lot of uh

[19:21] items in this one. I picked out five of the larger ones. Um we have the restroom

[19:26] building, the restroom building which is being constructed. We're roughly about

[19:28] 80%. Uh a lot of the structural aspects have been taken care of. Um on that we

[19:34] have the uh canopy structure bringing up to 90%. Really is just a little bit more

[19:38] roofing left to go and the final connections to the restroom building

[19:40] itself. I believe actually siding today, so that's good. Um and then we have

[19:45] $85,000 for the pave drain pavers. Those are those uh rain rainwater infiltration

[19:49] blocks that you see throughout the entire downtown. And we've done the

[19:52] curve around the park there. And we have $29,796.75

[19:57] for the 75% of the irrigation system. Just a little bit left kind of out by

[20:01] the restroom building where we're still currently operating. And then $31,175.

[20:07] And that's kind of the lump sum of the if you remember back there's a change

[20:09] order to add the north side of the cover bridge the deck the steel rail the steel

[20:14] beams underneath being re repainted and re well sanded then repainted and then

[20:18] the railing. So all that work is complete now. So this is kind of up to

[20:22] there. Um as you can see we are moving closer and closer to completion. It's

[20:26] kind of fun to see some grass seating going on. You can kind of see the final

[20:29] form. Um right now we are still tracking for August 12th as planned and uh

[20:34] everything talked to contractor this morning everything seems to be going

[20:37] relatively smooth. So any questions feel I'm here here to answer them.

[20:50] Uh I I'll make another motion here to to approve uh the covered bridge park pay

[20:55] application number nine from Kerberg for HG in the amount of $338,569.56

[21:06] » support. Thank you.

[21:11] Application number nine was moved by trustee Carter supported by treasure

[21:17] man. This is another roll call vote.

[21:21] Call the vote. >> Treasure Moran.

[21:23] » Hi. >> Supervisor Kors.

[21:26] » Hi. >> Trusty Carter.

[21:28] » I. >> Trusty Herurwitz.

[21:30] » Hi. >> Trusty Pros.

[21:31] » I Marco. I. >> Thank you.

[21:36] Okay. The next one. Consider the Grand River Drive trail improvement project

[21:40] pay application number two from Tomic Construction in the amount of

[21:44] $490,234.40.

[21:47] 40 cents. >> Thank you, Supervisor Court. Uh again,

[21:50] Ryan Erenss, Mor Brink, Township Engineer. Uh have before you this

[21:54] afternoon recommendation for payment number two for the Grand River Drive

[21:57] trail improvements project. Uh this is for work completed from about miday

[22:02] through June 26th. Um and essentially the the path is nearly complete at this

[22:08] point. Um, this pay application uh is in the amount of $490,2340.

[22:17] Um, and it does include a 5% retainage uh as we've hit 50% of the contract

[22:22] amount which is $43,914.81

[22:27] uh to atomic construction.

[22:33] » How um is the section on Ada Drive done yet?

[22:37] » It is not. They're actually they were scheduled to start today. Uh they had

[22:41] some equipment issues. The mill broke down um that crushes the pavement. So

[22:46] now they're scheduled to start Wednesday. They have done some

[22:48] preliminary concrete work and put the soil erosion control measures up. They

[22:52] did that late last week. Uh but the brunt of the work was scheduled for for

[22:57] this week. Um they're just going to be a little delayed with the equipment.

[23:01] » What's this the start to finish on just that little stretch because it's

[23:04] » essentially about a week. >> A week. Okay.

[23:08] So, we do have our final inspection

[23:12] scheduled for the section on Grand River from Nap down to Fulton uh for the

[23:18] middle of next week. >> So, we're going to walk that with Atomic

[23:21] Construction, document any punch list items, that type of

[23:25] » great move approval of uh Grand River Drive

[23:28] trail improvement project application to atomic construction in the amount of

[23:32] $490,2340.

[23:36] support >> motion to approve

[23:41] by support treasure.

[23:47] All I guess roll call vote. >> Trusty Carter

[23:52] » I. >> Trusty Herurwitz.

[23:53] » Hi. >> Trusty pros.

[23:56] » I. >> Treasure Moran

[23:57] » I. >> Marco I. Supervisor.

[24:00] » I. Thank you. All right. Here's the last one of this

[24:04] group. Uh it's the consider the Thornapple River pedestrian bridge

[24:07] project pay application number six from the Grand River construction from Grand

[24:12] River construction in the amount of 832,85442.

[24:19] Thank you, Supervisor Court. Again, Ryan Arens, Morren Brujink, township

[24:23] engineer. I have before you pay recommendation number six uh for the

[24:27] Thorn Apple River pedestrian bridge project uh due to Grand River

[24:31] construction and this is for work essentially performed in the month of

[24:34] June. It's a big one as we set the the pre-fabricated pedestrian bridge in that

[24:39] bridges in that month. Uh so this pay recommendation is for $832,8542

[24:47] and it still does include a 10% retainage on that as well.

[24:57] » Where where are we on the opening of the bridge?

[25:00] » So they are finishing up concrete work on both sides this week. Um also

[25:04] finishing up the rough earth work. uh going to do uh irrigation repairs, tree

[25:10] planting next week and then as soon as irrigation repairs are done, they're

[25:13] going to spray restoration. Uh there's a good chance it could potentially be open

[25:17] to foot traffic this Friday. Um after they get the concrete poured,

[25:21] essentially the concrete cures one day and foot traffic is allowed on it. So

[25:26] » it's exciting.

[25:31] What else? >> I'll move approval to uh Riverworks

[25:35] Construction in the amount this is pay what number is

[25:41] » six >> six in the amount of $832,8542

[25:48] » second to Grand River. >> So we have a motion by trusty pro

[25:55] supported by trusty Carter pay application number to Grand River

[26:00] construction for 832,8442.

[26:06] » Supervisor Cor >> I clar.

[26:10] » Treasure Moran >> I.

[26:11] » Trusty pros. >> Hi.

[26:13] » Trusty. >> Hi.

[26:14] » Trusty Carter. >> I.

[26:17] » Thank you. All right. So, we're going to move into um our public com first public

[26:22] comment of the afternoon. Uh would any members of the public like to come up uh

[26:27] and talk about any topic they'd like? They'd like to come up, please state

[26:31] your name and address for the record, please.

[26:40] Seeing no one come up at this time, I will close this first public comment

[26:44] session and move on. We have no items of unfinished business. We do not have a

[26:49] public hearing. So, we'll move into our new business section, which is the first

[26:53] one is the request from Egypt Valley Country Club for public fireworks

[26:57] display permit on September 19th, 2026 with a rain date of October 3rd.

[27:04] » Yes, my name is Michael Faulk. I'm with Pyro Technical Fireworks and I'm

[27:08] representing specifically Egypt Valley Country Club today. Um, as a supervisor

[27:13] said, they would like to have a firework display for their fall festival on

[27:17] September 19th. So you have in front of you an application for the fireworks as

[27:22] well as a certificate of insurance and a site map. So no changes from previous

[27:28] years. Same same crew more or less, same location. Um same situation all around.

[27:33] I'm here to answer any questions you might have.

[27:37] » And this has been reviewed um with fair chief Murray and Township doesn't have

[27:42] any issues with the request as presented.

[27:46] Move approval of the request as presented

[27:51] » for the fireworks display. Second.

[27:56] So we have a motion by trustee pro supported by trusty Carter for the

[27:59] approval of the um firework display permit for Egypt Valley Country Club on

[28:04] September 19th. All in favor signify by saying I.

[28:08] » I. Anybody opposed? Hearing none, that motion carries unanimously.

[28:13] » Thank you very much. Okay, we're going to move on to uh the

[28:18] resolution resolution R07 1326-1, a resolution to authorize the

[28:24] songs and sips application for special license.

[28:29] » Thank you board members. Uh Ethan Angel, recreation coordinator with your parks

[28:32] and rec department. Uh just need your approval to move forward. It's our

[28:35] second annual songs and sips. Last year went off with great success. We had

[28:40] about 55 people in attendance even though the weather was questionable as

[28:44] it tends to be in February. Roselle worked great. We had some great

[28:47] partnerships with the historical society and a couple other sponsors that came

[28:50] through. Uh worked with Gravel Bottom to supply the beer and wine. We don't have

[28:54] any artists planned at this time. Still working with Chris Collins. We're hoping

[28:58] to get through music on the lawn before we book the next set of artists. Um but

[29:01] we just need your guys' approval to be able to move forward and this just keeps

[29:04] our events moving forward and and ahead of schedule.

[29:08] Okay.

[29:11] I think it's wonderful. >> I move approval of resolution to adopt

[29:14] resolution R-07 1326-1 authorizing the songs and steps

[29:20] application for special license. >> Support

[29:25] by trustee with supported by treasurer Moran to approve resolution 071326-1

[29:33] uh for the songs and sips application for a special liquor license. This is a

[29:38] roll call vote.

[29:42] » Supervisor Cor >> Igo

[29:45] I. Treasurer [clears throat] Moran >> I.

[29:47] » Trusty Pros. >> Hi.

[29:49] » Trusty Herurwitz. >> Hi.

[29:50] » Trusty Carter. >> I.

[29:53] » Thank you. We're all set. Thanks. >> Okay. We're moving on to consider the

[29:59] recommendation from the planning commission to deny request to reszone 60

[30:03] Adah Hills Drive Northeast from rural residential to single family

[30:08] R1 residential. >> Thank you.

[30:11] » Good afternoon, Supervisor Cor and members of the board.

[30:14] John said, director of planning for the township.

[30:18] This matter concerns a request for reszoning for 68 Hills Drive from rural

[30:25] residential to single family residential. This matter was fully

[30:29] vetted at the June planning commission meeting. However, I do have a number of

[30:34] details. So, I can go into those and share that information with you now if

[30:38] you would like or if you wanted to just ask questions, whatever your pleasure

[30:43] may be. John, what were some of the issues or

[30:48] what is the is there a top five issues that they all rejected or top one or

[30:54] » certainly um significantly it's a it's a great

[30:58] question. Significantly, the the the request to reject this was based on the

[31:04] fact that this is an isolated zoning request. This is a request that um there

[31:10] is no other location uh anywhere around there that has this zoning district.

[31:15] This is a single parcel resoning request and it is simply to allow for an

[31:21] increase in density in an area that otherwise it would not comply with. The

[31:26] applicant had identified other areas not far from this one where

[31:33] lots were smaller than the the minimum allowed. However, as I've noted in the

[31:39] staff report, those were developed undoubtedly under

[31:44] previous zoning ordinances and do not match what is there now. So the idea is

[31:50] always moving to move forward to progress to increase conformity with

[31:54] current standards including lot sizes instead of moving backwards to allow

[31:59] non-conformance or use use of outdated standards. So that was a that was a

[32:03] large issue conformance with those zoning standards and our zoning

[32:07] ordinance significantly as well. We don't have any

[32:11] other location in the township that is zoned R1. This would be a one lot zoning

[32:17] district which we don't have anywhere in the community and it would be a location

[32:22] where um there is no other no other property within the township that is

[32:28] zoned R1. So the the planning commission felt very strongly about that topic.

[32:36] They felt that that merited significant consideration

[32:41] because of those conditions. We also had a member of the public that spoke at the

[32:46] meeting and also submitted a letter in opposition and it was a neighbor

[32:50] neighboring property owner in that location.

[32:54] the factors and I can certainly read this in verbatim if you want but just

[32:58] the main factors were disruption of the rural residential characteristics of the

[33:03] area uh conflict with the township's plan

[33:09] degradation of the Fulton Street corridor increase in density diminished

[33:13] safety and functionality of the neighborhood

[33:16] so that that's what that individual submitted uh their information is

[33:20] complete is also included in the um in the uh minutes for that meeting. One

[33:28] thing I'd also like to make mention of as it relates to the master plan. While

[33:32] the applicant had had said this conforms with the master plan because the R1

[33:37] district and this particular area is currently planned for neighborhood

[33:42] residential. The fact of the matter is is that master plans just like zoning

[33:48] ordinances and everything else are living breathing documents and they are

[33:52] subject to update as time goes along. This particular area does not have any

[33:57] of the utilities that would be appropriate and necessary for

[34:01] neighborhood residential. There's no sewer, there's no water or any of that

[34:04] kind of stuff north of Fulton Street. So that's a significant issue to be

[34:10] considered. Sim similarly um the the master plan and the other topics

[34:19] that are talked about in the master plan talks about in areas of the that have

[34:23] more rural character which this does that language in the master plan says

[34:29] that the township should discourage resonings which incrementally increase

[34:33] density in the area. So that's a master plan policy matter as well as it relates

[34:38] to the isolated zoning. I have references from a planners dictionary

[34:44] which is from the American planning association and several several

[34:48] references of that planners dictionary as it relates to spot zoning which is

[34:52] the kind of the planner geek term used for isolated zoning basically talk about

[34:58] the zoning of a small area which differs measurably from the zoned land

[35:03] surrounding the area. Um, similarly,

[35:08] reszoning of a lot or parcel designed to benefit an owner for a use incompatible

[35:13] with surround with surrounding uses and on and on. Several more definitions that

[35:17] are similarly noted and and referenced in that way.

[35:22] I apologize for the length and answer to your question.

[35:24] » I think you hit five. [laughter]

[35:36] questions or comments.

[35:39] The request is for the denial of the request as recommended consistent with

[35:43] the planning commission and staff recommendations based on the findings of

[35:47] fact that the request would be inconsistent with the township law

[35:49] specified in the planning ordinance. >> So moved.

[35:55] support >> moved by treasure man supported by

[35:59] trustee pros to go with the planning department's recommendation of the

[36:03] demile of the request as recommended all in favor signify by saying I

[36:09] » I >> anyone opposed hearing none that motion

[36:13] carries unanimous >> thank you very much

[36:20] » all right the next item is the consider the Thor Apple River pedestrian excuse

[36:23] me is moved down to um let's see resolution R071326-2

[36:32] the redevelopment liquor license application for Terara GR Incorporated.

[36:39] » Okay. Good afternoon to the township board. Kevin Austin, your DDA director.

[36:43] Uh so I have the uh the memo there for you guys that I'm going to roll through

[36:46] and hit some highlights on. Um and uh and then there I we also do have the

[36:51] applicant here today that I will turn over uh to summarize and give a little

[36:55] bit more detail on the business operation that's proposed in connection

[36:58] to this redevelopment liquor license. Uh so rolling through here, Ada Township

[37:02] has received an application from Kenneth Sun on behalf of Terra GR requesting

[37:06] local government approval for a redevelopment area uh liquor license for

[37:09] the proposed restaurant at 590 ADA Drive. Uh that is the for you guys that

[37:14] are unaware that is the former jam and bean recently former jam and bean. Uh

[37:18] originally uh the one of the original buildings here in uh in the historical

[37:23] ADA called Rex Anony's general store. Uh you can see some things about that in

[37:28] the historical society as well. The proposed establishment is located within

[37:31] a township uh DDA. Uh it's eligible to within an eligible redevelopment area

[37:36] which is the DDA. The application requires local government approval as

[37:40] part of the MLCC licensing process. So in accordance with the township's review

[37:44] process for this license, uh the Ada Township Downtown Development Authority

[37:48] first reviewed this application on June 1526, adopted resolution DDA061526

[37:54] TAC1 which is included in your packet uh which is a resolution of support for

[37:58] this application from the DDA board. Uh the DDA's action is advisory in nature

[38:03] and has been forwarded to you all uh as the township board as the legislative

[38:06] body which is authorized to adopt the formal resolution that is required uh by

[38:11] the MLCDC from the the local government entity. So the applicable law is there

[38:15] for you guys uh for redevelopment area liquor licenses. Uh we do have several

[38:20] that are inside the the DDA uh currently as well. This is a process that's come

[38:24] up probably every couple of years with different applications as the

[38:26] development has increased in the DDA district. So, uh, one of the critical

[38:30] components for your awareness and knowledge is the redevelopment area

[38:34] license eligibility and available license capacity section right there.

[38:38] The statute authorizes one redevelopment liquor license for every million dollars

[38:42] of qualifying investment occurring within the redevelopment area in the

[38:45] preceding three years uh, for every 1,000 residents of local government

[38:49] unit. So to adopt the to document eligibility under the statute, the

[38:54] township assessor Stephanie Borman has provided an affidavit certifying that a

[38:57] qualifying investment within the township redevelopment area totaled

[39:00] $24,293,014

[39:04] during the preceding three-year period and there's an affidavit included with

[39:07] that. Uh but that goes into the calculation by the MLCC. This is a

[39:12] calculation that they do, not necessarily that we complete uh for

[39:15] eligibility. So this does still go to MLCC to establish whether or not uh this

[39:20] actually is exists according to their metrics. However, according to what's

[39:24] been calculated with their with their format under the statute, uh you can see

[39:28] 24.293 investment units divided by the population is 1.69 uh which they the

[39:34] statute does claim the greater fraction thereof. So we have roughly two um two

[39:39] redevelopment liquor licenses afforded to the DDA district currently in the

[39:43] preceding three years uh that this has occurred. So we do have at least one for

[39:47] this applicant uh and that was communicated to them and and so this was

[39:51] reviewed uh by the DDA. The proposed business operation is is there for you

[39:55] guys, but we do have the applicant here. So I won't go too much into detail, but

[39:58] you guys might be familiar with the name. Uh this restaurant does uh does

[40:03] have a location in Easttown uh that has been operating successfully and I do

[40:07] believe they had a satellite location in downtown as well but uh Mr. Sun uh can

[40:11] document that and talk about his uh unique approach that he's looking to do

[40:15] here in downtown ADA on the historic side. So the requested licensing you

[40:19] guys can see there is a class C on premise license. Uh the narrative that

[40:23] was provided by the applicant says that they do not intend to operate a

[40:26] traditional full service bar. Rather that alcoholic beverages will be

[40:30] ancillary to the restaurant operation. Consists primarily of beer, wine, and

[40:33] other packaged alcoholic beverages. Um they see to have an SDM license which is

[40:37] a specially designated merchant license as well. We do have several of those uh

[40:40] here in the township. Um there's the the dining which requires at least 25

[40:45] patrons or 25 seats indicated. And there is a floor plan that you guys have there

[40:49] in the in the the package as well. Um and then looking at the building

[40:54] rehabilitation investment that is a critical part of uh this application

[40:58] process under MLCC. So Coverbridge Properties LLC which owns the property

[41:02] has provided estimate building improvements estimated building

[41:05] improvement costs totaling approximately $131,000

[41:08] uh including floor replacement, repair, HVAC, exterior improvements, rear

[41:12] service entrance, ADA compliant restrooms, utility updates, and sewer

[41:15] improvements. uh they have a breakdown of that included. Um the requirement is

[41:19] $75,000 for improvement in the in the building or in the premises that the the

[41:24] license is tied to. So um and so uh the community redevelopment benefits, I just

[41:29] want to note that the the DDA reviewed the proposal and determined that the

[41:32] project is consistent with continued redevelopment economic vitality of the

[41:36] district and and then subsequently approved the resolution and and for it

[41:40] to you guys. Uh, so there is a a recommended action there for you guys,

[41:43] but uh, if there are no questions right now, I'll still be available afterwards.

[41:47] I'd love to get the applicant in front of you guys to to give kind of a

[41:49] synopsis of his of his application for the license.

[41:53] » Just one question before you um, sir leave, Kevin, in regards to just in the

[41:57] application, there's this alcohol information management system where it

[42:01] talks about how many are allowed and how many are issued. I I know you touched on

[42:06] the SD and the SDM. Mhm. >> Uh do all these numbers make sense to

[42:11] you? Did you get a chance to look at these? It says 15 are allowed for this

[42:14] merchant and only three are issued.

[42:18] » So you're talking about the uh the documentation.

[42:21] » Yes. Local government unit quota search. So

[42:24] » yes. So that's the that's the publicly available information on Laura uh I

[42:28] believe or Laura's database providing uh what the township currently has. Uh STM

[42:33] licenses are specially designated merchant licenses. Those are licenses

[42:37] that are often for like liquor stores and things like that. Okay. Uh to

[42:40] provide uh the sale of alcohol that is not to be consumed on premises but is to

[42:45] be taken somewhere else. Uh the lark actually uh applied for this license and

[42:50] was granted this license in conjunction to a class C on premises license. Um it

[42:55] was a application in 24. So they applied for a similar thing. We are just uh

[42:59] evaluating really the um the class C license is what is is tied to the

[43:04] redevelopment. Uh so I'm not exactly sure on the numbers provided there by

[43:08] Lara. Um we did discuss this a little bit in DDA about quota licenses. Uh the

[43:13] differences between those two things. Redevelopment liquor licenses can't

[43:16] leave uh the DDA. They can't leave the township. Quota licenses can. So people

[43:20] that are granted quota licenses uh they can take those uh and go to different

[43:25] municipalities and things like that. But redevelopment liquor licenses are tied

[43:28] to the development district specifically. Um does that answer your

[43:32] question, Treasure Mar? >> For the most part. Yeah. I was just kind

[43:34] of curious what that merchant liquor store makes sense to me. So,

[43:38] » yeah. Uh, and to expound on that a little bit, you could ask uh Kenneth as

[43:43] well. Uh, but they do intend on being able to sell a certain packaged alcohol

[43:46] under the SDM license for people to take being that their uh their function or

[43:51] their operation is a little bit more geared towards that format. So,

[43:56] okay, I'll turn it over to Mr. Sun for a brief presentation.

[44:04] Good afternoon everybody. My name is Ken Sung. I'm the owner of Terra GR. I don't

[44:08] know if you're familiar with Terra GR. We've been open in Easttown, as Kevin

[44:11] had indicated, since 2012. Uh we're a farm-to-table scratch kitchen, so we

[44:16] support probably 20 different farmers in the

[44:20] West Michigan area. And everything we do is made on premises at our restaurant.

[44:24] We're a full-ervice restaurant. And in 2020, we added a new uh uh business

[44:30] called Terra Bagels, which is two doors located from our Easttown location. Then

[44:36] we opened up a second location in 2012 or 2022

[44:40] uh in downtown GR. And with the same philosophy, doing bagels, but everything

[44:45] being scratch kitchen using local uh ingredients. The concept that we we're

[44:51] presented here with a with a location here in Ada is we want to provide the

[44:56] bagels during the day and then in the evening more of our terra to go uh menu.

[45:01] So the reason for the the class C license would be for allow to allow uh

[45:06] our guests to consume what we would focus on beer and al beer and wine on

[45:11] premises and the SDM license as we emphasize the to-go nature of our menu

[45:17] which is pizzas, pastas and salads. People can have the opportunity to pick

[45:22] up or to to purchase a a beer and wine with their with their purchase which is

[45:26] the concept that we've we are working with. So it's more of a cafe than a full

[45:30] service restaurant. and it's a little deceptive people thinking we're going to

[45:33] have a full service restaurant. So as a result we are kind of going to be

[45:38] running the business as terra kitchen ADA kind of a hybrid of the two

[45:42] businesses that we currently have. So to kind of clarify things so it isn't as

[45:46] confusing as like are you Terra Bagels are you Terra GR this should hopefully

[45:50] create a new a new path for us as well. Um our uh plan for operation would be

[45:57] from 7:00 a.m. till 3 we'll basically run our bagels menu which would not

[46:01] include any alcohol and then from 4 until 9 we will include more to the to-

[46:06] go menu that we offer at Terra which would offer the ability to again cons uh

[46:12] enjoy uh the beer and wine on premises as well as to to go. Um we're really

[46:17] excited about being around the corner here. Um, if you stop by the building,

[46:22] you can see the the the renovations that the Vanderbeans have put into this

[46:25] building. It's a second gen, they're the second gen generation owner of this

[46:29] building. Um, as Kevin had indicated, we're getting uh finally an HVAC system

[46:35] in the building, ada uh bathroom, a brand new floor, everything is going to

[46:40] be updated in this. the outside of the building will remain the same with, you

[46:43] know, some painting and so forth, but the the inside of the building will be

[46:46] totally up to 21st century standards. So, we're really excited about being

[46:51] part of this community and being a local business. We feel like it's a good fit

[46:55] for everybody. Any questions that I can answer for

[46:58] anybody?

[47:03] » I have a question. Given the the concept

[47:08] » a pickup location in the and evening hours.

[47:13] How are you going to market where people are supposed to park? It's not as if

[47:18] it's a modern drive-thru or something. And and are you using delivery services?

[47:24] » We will also we will offer both uh Door Dash and Uber Eats uh for both for

[47:29] operations throughout the day. So, and then we've we've actually had pretty

[47:34] pretty good success at especially even our downtown Grand Rapids location. We

[47:37] don't have anything specifically listed out as parking, but one of the things

[47:41] that we will be doing is um we will have um within our websites the ability for

[47:46] for our guests to actually order order place orders prior to pickup. So

[47:52] basically, it'd be a really if somebody wanted like currently right now, a lot

[47:56] of people will place orders the evening before for bagels and pick it up at 9:00

[48:00] a.m. and it's basically ready for them at 9:00 a.m. So, it's a fairly quick

[48:04] process even though we're not a drive-through uh operation at all.

[48:10] It's just that the um I totally support concept and I and I actually think we

[48:14] have room from the mechanics of of the parking and the and the like, but the

[48:19] logical area is is right outside this wall in terms of where people would

[48:24] would come in and and and access kind of from the rear if they're just kind of

[48:28] trying to pick up their order and leave or the Uber Eats guys or whatever trying

[48:31] to pick up their orders. Has there been any conversations like who controls that

[48:36] parking lot? >> So, has there been any conversations

[48:40] between the township and and us related to, you know, being able to to dedicate

[48:45] five minute parking only during certain hours in the afternoons and evenings and

[48:49] that kind of thing? I >> uh I would say currently Supervisor

[48:56] Corve most of the conversations we've had around uh that lot uh actually

[49:00] pertain to uh some of the the joint use of of the trash facilities and things

[49:05] like that being that the the new businesses coming into that corner are

[49:09] trying to cohabitate really well in that in that uh in that environment. And so

[49:13] we were talking about that specifically, but nothing uh related specifically to

[49:18] timed parking for what assets are currently there. Um those assets were

[49:22] shared between uh the residential units that are still uh on above those

[49:26] properties and then also the the commercial units inside of that

[49:29] building. Uh so we have not talked about specific timed parking or things like

[49:33] that. I know that there's been conversations about the um the parallel

[49:37] spots on Ada Drive. uh that is something that happens uh in the uh the natural

[49:43] evolution of certain dynamic downtown environments is that uh valuable

[49:48] parallel parking does end up getting times on it. Uh that's not something

[49:51] that was necessarily recommended yet as from our parking plan. Uh but as there

[49:56] becomes more dynamic use in the commercial nature of our downtown, I I

[50:01] would say that that recommendation will probably come up um you know maybe in

[50:04] the near future for something like that to make sure that that there is that

[50:07] kind of turnover in those spaces. But we do know that right now people do highly

[50:11] value uh that those parking spots are not uh uh either limited timeline or

[50:17] something like that. But yes, >> just because like over here where Mike

[50:22] Ward's uh building that has the blimpies and the hungry howies, I mean they're

[50:29] militant about their parking staying open and available for pickups uh by

[50:35] people and um >> [clears throat]

[50:39] » I don't oppose the broader concept. I just think that we're we if you're as

[50:43] successful as you hope to be, I just hope we don't have a weird kind of train

[50:47] wreck going on out here during the evenings. So,

[50:50] » it's weird and very all day long.

[50:59] » Well, that's [snorts] I'd like to see fleshed out a little bit

[51:03] more. >> It is actually a good idea. I mean, I

[51:05] don't know if that location, what you speak of between the two buildings is

[51:08] the perfect spot for it just because of deliveries and whatnot. There's just a

[51:12] lot of traffic there, but you know, maybe in front of Lo's I think there's a

[51:15] handicap then you could have a five minute

[51:19] quick in and out. It certainly makes sense to me. I understand what you're

[51:23] saying, Supervisor Cor. So, something to consider.

[51:25] » We would love it. So, >> yeah, I bet you would. [laughter]

[51:28] I mean definitely something we can look at as you know we continue to look at

[51:32] the parking plan implementation of the parking plan and then you know even what

[51:37] the future use of this building looks like once the township moves. I mean

[51:41] we're a heavy day user. Uh and then obviously it's open at night. Um and

[51:45] then we've got other restaurants too. So we want to make sure whatever we do

[51:48] we're cognizant of not only how does it impact this business but other

[51:52] businesses because if we put one here then all of a sudden everyone's going to

[51:55] want one. And so again, I think it is a good idea. I think there's value in it.

[51:59] Um, and definitely something that obviously Kevin can take a look at and

[52:02] we can look at as we move forward. >> Any other questions I can answer?

[52:07] » Okay. Thank you. >> Move approval of resolution R71326-2

[52:14] for the redevelopment liquor license application for Terra GR Inc.

[52:19] » support. Moved by trustee pros, supported by

[52:22] trustee heritz to approve resolutions 71326-2

[52:27] for the red development liquor license application for ter incorporated. This

[52:31] is a roll call vote. Marco, you call the role, please.

[52:35] » Supervisor Cord >> I.

[52:37] » Ry Marco I. Treasure Moran >> I.

[52:41] » Trusty pros. >> I.

[52:42] » Trusty. >> I.

[52:44] » Trusty Carter >> I.

[52:47] » So we're all set on that. All right, we're going to move on to um

[52:53] 11E, which is consider the letter of engagement with Municipal Financial

[52:57] Consultants, MFCI, for 2026

[53:03] municipal building financing related to our town, new proposed town.

[53:08] » Thank you, Supervisor Cor. Um so, as Treasurer Moran, I have been working

[53:12] through, you know, next steps uh as we've um had Dixon Architecture look

[53:16] take a look at the schematics. We wanted to make sure we had a schedule. It made

[53:20] sense. Um, working with um, a vendor. Previously, we've used PFM. Um, we met

[53:26] with PFM, MFCI, and I know Treasure Moran met with Huntington,

[53:31] » Huntington Bank. Um, and we felt comfortable moving forward MFCI. I mean,

[53:35] all the firms are qualified. All the firms can do the work. Um, but I we

[53:40] think we have a a good opportunity, a good relationship with MFCI to move

[53:43] forward uh, for a successful process. We did include a draft schedule um because

[53:49] I know that's the one question is what does this really mean? Where are we at

[53:53] in terms of uh if we're moving forward? Uh this is the first step. Um so on the

[53:59] schedule now that we have the letter of engagement, the first step would be at

[54:03] the um August 3rd, we're going to include for the August 10th uh board

[54:08] meeting a notice of intent. And that would be the notice of intent of what

[54:12] the township board's intent is for bonding or financing the uh new township

[54:17] hall building. You'll notice uh later in the agenda, I've got a special work

[54:21] special work session so that we can have the board meet and review uh the outcome

[54:26] of the schematic design uh review with Dixon Architecture. But essentially,

[54:30] this would run us through um publishing the notice of sale in October 29th. um

[54:37] bond closing and delivery on uh November 24th.

[54:42] And Treasure Man, I don't know if there's anything you'd like to add.

[54:46] Uh no, I think uh between PFM and MFCI, they're both wellrespected firms. And

[54:54] again, having uh Paul Stodder, who has been our financial consultant in the

[54:58] past, retire, it afforded us the opportunity to look around. and through

[55:03] Julius's network as well as mine, we we landed with uh Warren Kramer and MFCI.

[55:08] So, both outstanding firms.

[55:14] Um just some clarification because I've never been involved in bonding

[55:20] before. um where it says on a on November 24th

[55:25] there's bond closing and delivery is that essentially

[55:30] where the bond is approved accepted and they actually distribute funds and then

[55:34] we we lock the funds away and and we control the distribution there's not

[55:38] oversight >> correct

[55:39] » correct that's the days the the funds get our bank

[55:42] » okay >> and it's also the day interest hurts

[55:48] » it does >> okay

[55:50] » we'll talk about that in a couple months.

[55:55] » So, so, so that date could be funible. But Kevin, the point I'm making is if

[55:59] that date could be funible in the sense that if we find that our timeline shifts

[56:03] to the spring or something, we would clearly want to slow this down so that

[56:08] we're not paying interest on money. Just unless we could invest it. Can we invest

[56:11] the money? >> We can.

[56:12] » That's what I thought you were referring to. I'm sorry. Yeah, we get charged

[56:15] interest, but we also start earning interest on that money.

[56:18] » So, yes. >> All right. So potentially depending on

[56:21] how that would play out, the net cost of just having the money at our disposal

[56:25] may be plast. >> We hope so.

[56:32] » Okay.

[56:37] » Government doesn't like that. >> No.

[56:39] » Okay. So >> we move approval of the letter of

[56:42] engagement with MFCI for municipal building financing of the township hall

[56:48] project. Second. >> Thank you. We have a motion by trustee

[56:52] pros supported by Carter to move forward with the engagement with MCI for the

[56:59] bonding for the new township all project. All in favor signify. This is

[57:04] this is a roll. >> No roll.

[57:06] » All in favor signify by saying I. >> I. That motion. All right. I and then uh

[57:11] anyone opposed? Hearing none. That motion carries. Thank you.

[57:17] Right. Next one is to consider the proposal

[57:21] from FMV operations and resource management for a water reliability and

[57:26] asset management plan for an amount not to exceed uh $31,800.

[57:32] » Thank you, Supervisor Cor. Um so a little bit of background. The township

[57:35] needs to update its water reliability and asset management plan. Uh it was an

[57:39] item that was identified previous communication with Eagle. Um we received

[57:43] two proposals. one from Moren Brewink um who's completed this work in the past

[57:47] and serves as our township engineer and then one from FMV operations and

[57:50] resource management which is contracted as our utility operator. Both are uh

[57:54] capable of completing the work. Um FNV proposes completing the work for a lot

[57:59] lumpsum fee of $31,800. Warren Burg proposes completing the work

[58:03] for a not to exceed amount of $50,000. Um

[58:08] staff's recommendation is to move forward to FMV operations for an amount

[58:12] of $31,800. Staff is also completely okay if the

[58:16] board determined that we wanted to move forward with more in bridging. This is a

[58:19] little bit unique um just because uh FMV has um as they've transitioned their

[58:25] utility capacity and capability um they're another resource for us to be

[58:29] able to utilize for something like this. And happy to answer any questions uh

[58:34] that the board may have. And then Stephanie Kosol with FMV is here. If you

[58:39] have any questions for Stephanie. >> As I've read this, this is really ironic

[58:43] because they both are more than capable of doing it.

[58:50] As you said in the past, we've always used more brink. But

[58:56] you know, it's the money thing if >> and it's too bad they can't team up and

[59:01] then we work together with both. But they're both very functional

[59:08] and I think it would be foolish of us to spend more than we have to

[59:17] need a motion. >> Yes. to make a motion then uh to uh

[59:23] yeah to lost it here but oh here it is to uh to

[59:30] accept the uh proposal from FNV operations and resource management for a

[59:36] water reliability and asset management plan for an amount not to exceed 31,800

[59:43] support. >> Thank you.

[59:45] moved by trustee Carter supported by treasurer Moran to you could utilize the

[59:51] services of FND operations for water management reliability asset management

[59:55] plan. >> All in favor signify by saying I

[59:59] » I. >> Anyone opposed? Hearing none that motion

[1:00:02] carries unanimous. >> All right. The next item is a

[1:00:07] solicitation permit revocation appeal by EcoShield.

[1:00:12] Is there someone from Eco Shield that like to come up and that request.

[1:00:16] » Hello members of the board. I'm Tanner Shuck. I'm one of the partners of Eco

[1:00:20] Shield. Um I'm here to speak on behalf of EcoShield. Um mostly in reference to

[1:00:28] Skip Kenneth Navaro. He's no longer employed by our company. He will never

[1:00:34] be applied for again in a permit in Ada Township. I hear that was multiple

[1:00:39] complaints from him. Um so we've addressed that issue. Another complaint

[1:00:44] that I heard was somebody riding a scooter across lawns. Um, none of our

[1:00:48] guys ride scooters, so I'm not sure who that was or if he was in relation to.

[1:00:54] Um, so no scooters have been ridden. And then, uh, I I'm fully in support of

[1:01:00] following the rules and the guidelines and everything like that. And I think

[1:01:03] that when guys break it, there should be a process. So, I fully understand all of

[1:01:08] this. Um, in terms of the other two solicitors that we have no complaints

[1:01:12] on, um, I just request that we can maybe apply for veteran solicitors that have

[1:01:20] been with us for multiple years that will, uh, obviously look at the rules

[1:01:24] and regulations very strictly and avoid those areas. Um, but I am open to any

[1:01:29] and all support um, as well as like recommendations for what we can do

[1:01:34] better.

[1:01:42] Yes, I would. Nice to meet you in person. I'm Mark with the clerk. We've

[1:01:46] spoke many many times on the phone. Long story short, this is one of the

[1:01:52] simplest and most easily understood programs that that I've ever

[1:01:57] encountered. And I've spent an abundance of time with your employees going over

[1:02:03] very remedial requirements, processes, rules, all that. I have I have it in

[1:02:08] writing um from Aubriana Moyes if I'm pronouncing her name correctly.

[1:02:12] » Yeah, she's newer to our organization. >> She is fully fully aware of our zero

[1:02:17] tolerance compliance. I will say that you are mistaken when you say none of

[1:02:21] your employees use scooters because um I'll say they all do. Um and we've got

[1:02:26] we have a multitude of even photos and one of them was included in this packet

[1:02:31] that I gave you. And it wasn't just one solicitor. It was also after the notice

[1:02:37] of revocation that was submitted to Aubriana on June 16th. There were

[1:02:42] multiple complaints after that date. One of which is a photo of one of your

[1:02:49] solicitors with your Echo Shield clothing on on a scooter.

[1:02:53] » Can you define scooter for me? Because we ride some guys ride one wheels. Um

[1:02:58] » okay. A scooter. Um there's all different kinds. Yes, I will agree. But

[1:03:05] » yeah, I think that's where the miscommunication came from because the

[1:03:07] communication that came down for me was a scooter, like handlebars riding a

[1:03:11] scooter. And that's why I said that none of our guys ride scooters.

[1:03:15] » If it was a onehe or like a single wheel device

[1:03:18] » on an apparatus, >> okay,

[1:03:20] » and it's moving. I don't know. Yeah, it you receive

[1:03:25] » a onehe. Yes. So, I mean, again, call it what you want, but when you're standing

[1:03:30] on an apparatus and it's moving and you're going across people's lawns,

[1:03:35] » there you go. >> But again, just to just to wrap up a

[1:03:38] real long show, I mean, I I go into the most finite detail that you want.

[1:03:42] » Yeah. >> But just to wrap it all up quickly, you

[1:03:46] guys have broken every single rule, not once, not twice, but a multitude of

[1:03:51] times. And the the documented complaints that I've received don't even measure up

[1:03:57] or or fully fulfill the calls of people who are actually scared and they're, you

[1:04:03] know, crying on my shoulder telling me stories about how they were, you know,

[1:04:06] so aggressively approached and I told this guy I didn't want I want didn't

[1:04:10] want his services and he just wouldn't leave. But I don't have documentation on

[1:04:14] those so I couldn't include them. >> Okay?

[1:04:17] » But I promise you as sure as I'm sitting here, they are there.

[1:04:21] » And and again, I mean this is not just one solicitor. This was several that you

[1:04:26] guys seem to have overlooked even after you got the notice saying cease and

[1:04:30] desist. You didn't pull your people in. >> Yeah.

[1:04:34] » I've gone way overboard and even on from the words of our attorneys saying I've

[1:04:39] never seen a situation so clean, concise, and tightly buttoned up.

[1:04:43] » Yeah. >> And and the amount of time that I've

[1:04:46] spent with your employees that from the looks of things, you haven't. So, I

[1:04:51] don't know what else to say, but um I think I've gone way overboard to keep

[1:04:57] every to keep it all compliant and in line. And I've even fielded complaints

[1:05:02] to Aubriana and it seems that nothing's been done about them. So, I can't manage

[1:05:07] your staff. I manage my own. >> Yeah. And I think the really difficult

[1:05:10] part here is Aubriana oversees every I we have over 2,000 sales reps nationwide

[1:05:16] and her communication down to me takes a minute. And that's why I think a day

[1:05:20] after the permits were revoked um that's whenever she sent me the email and

[1:05:25] that's whenever I immediately pulled the reps from the area. So I think like

[1:05:29] going forward my request would be this like communication go straight to me.

[1:05:32] I'm in market. I oversee all of these guys. But whenever we have a chain of

[1:05:36] command that takes like seven people things are delayed. It's hard. I mean

[1:05:40] you've played the the uh game telephone before. Like everything gets

[1:05:44] misconstrued as it goes down the line. >> I get it. I get it. What you're saying

[1:05:47] is we're all busy. >> Yeah. Um, I can speak to that. I'm very

[1:05:50] busy myself. I'm busy managing my staff >> and my responsibilities.

[1:05:56] » I don't have time to manage yours >> 100%. So, I would just ask the

[1:06:00] communication go directly through me. I know that you had my email wrong one

[1:06:03] time. So, I didn't get a bunch of these emails and that's whenever Aana

[1:06:07] » my email was uh typed wrong and so Aubriana retied me into the email thread

[1:06:13] in one of the emails that's in the packet. And so I miss like half of these

[1:06:17] communications. So >> that would have been well I'm not going

[1:06:20] to go there but in the beginning >> it's um a little difficult to um to get

[1:06:26] the handwriting that is submitted to me. >> Okay. Yeah. But I think that was a

[1:06:31] breakdown in like the chain of commands as [clears throat] well.

[1:06:34] » That was way in the beginning. We fixed that.

[1:06:36] » Okay. >> I can't you talk about chain of command

[1:06:40] issue emails. Listen we have very clear no solication signs in neighborhoods.

[1:06:44] including mine. >> Yeah.

[1:06:46] » And they are there all the time and they're told there's no solication and

[1:06:49] it doesn't matter. And so when you have clear entrance at at gated communities

[1:06:53] with clear things that say no solicitation

[1:06:56] » Mhm. >> It just happens again and again and it's

[1:06:59] not just one neighborhood, it's lots of neighborhoods and patience for it is

[1:07:03] over. >> Yeah.

[1:07:04] » I'm sorry. It's just it's just I don't care about communication that but if if

[1:07:08] it says clearly no solicitation is no solicitation.

[1:07:12] » End of discussion. I'm done. I agree. >> Thank you. And in addition to that, may

[1:07:16] I say we have a do not knock list >> that I personally hand to your

[1:07:22] solicitors. What more could we possibly do?

[1:07:25] » Yeah. >> With the do not knock list, you're

[1:07:28] saying. And your guys' do not knock list is super fair. I mean, like Park

[1:07:32] Township has >> Thank you.

[1:07:33] » hundreds and hundreds. So, it's very difficult. So, I I would agree. My one

[1:07:38] thing that I would like to say though is like in terms you said that we're there

[1:07:41] all the time. We weren't even in the township last year. It's been two years

[1:07:45] since we've been here. So, us being here all the time last year was because there

[1:07:50] were some extremely egregious behavior on part of your staff

[1:07:53] » two years ago. >> That didn't end well for them.

[1:07:56] » Yeah. And that was before I took over this office. I took over this office

[1:08:00] last year and we were dealing with things from two years ago as well. So, I

[1:08:04] can't speak on behalf of the managers that ran the office three years ago, but

[1:08:08] I started taking over last year. We weren't here last year. This year we

[1:08:11] were here for what was it? A week and a half, two weeks.

[1:08:14] » No, you were here for just shy of 30 days.

[1:08:17] » Okay. >> And then even when the revocation letter

[1:08:20] went out, you extended that. >> Okay. But yeah, I I don't know what the

[1:08:25] comment was all the time that were there because and maybe solicitors in general,

[1:08:30] but we've been there, I mean, for a total of max 30 days over the last two

[1:08:33] years. So, and uh hey, I want to respect everybody's privacy just like you guys

[1:08:39] do. I think that private streets with no soliciting signs at the front should be

[1:08:43] avoided [snorts] 100%. And that's why I'm asking like um instead of sending

[1:08:48] Eric Claude, he's uh not being mean, but a low IQ individual. Same thing with

[1:08:53] Skipper. Um sending only our veterans that have done this for years and years

[1:08:57] that have a ton of experience. Um we haven't had a permit revoked in any

[1:09:02] other municipality on this side of the state except for here. So, we've adhered

[1:09:07] to guidelines really, really well. But I think we've not done such a good job

[1:09:10] here and I just want to make it better. I want to work with you guys.

[1:09:17] » Um I'm a [clears throat] businessman as well in the past.

[1:09:22] I would uh I appreciate the fact that you have

[1:09:28] 2,000 salesmen and are giving kids a chance to go out and make some money.

[1:09:33] However, I too agree with Clerk DeMarco. We've done a lot. We ended up creating a

[1:09:41] whole policy on how we want to handle

[1:09:46] solicitors. In the past, we never really affected it

[1:09:52] » and it really didn't matter and we were getting complaints. And then with the

[1:09:56] stuff that happened a couple years ago, we went and [clears throat]

[1:10:01] clerkco did a really marvelous job of putting together a plan that we all had

[1:10:07] to agree to. And

[1:10:11] it's out there. Other communities say, you know, we really never had it. We'd

[1:10:15] like it. Um I'm kind of stuck saying, you know, I

[1:10:23] tend to agree The third strike would certainly be a

[1:10:28] permanent for this year is certainly no way an H. next year basically up to her

[1:10:35] perhaps if there were people coming in like yourself presenting the people

[1:10:40] going through in detail in front but knowing it's a conditional that if

[1:10:46] there's errors and omissions and they are in these areas or they are knocking

[1:10:50] or they shouldn't then that would mean immediate

[1:10:56] because this is a repeat thing and I truly believe that that would be a fair

[1:11:01] approach to this from your standpoint, from our standpoint that this year's

[1:11:07] 100% out, but we're not here. We're in America where we have the freedom to go

[1:11:12] and do things, but there's rules that have to be followed. Just like building

[1:11:17] a house, you can't start till you have the permits. This is the same thing. So,

[1:11:22] I would hope you understand our position. Um, and my only ask of perhaps

[1:11:29] the board would be no for this year. Maybe we'll try you again next year. I

[1:11:34] know it's really kind of that she doesn't want you back because she's

[1:11:37] wasted a lot of time on it. >> Yeah.

[1:11:39] » But I also know that >> with proper supervision and that we've

[1:11:45] had one strike, this is two. Do we go three strikes? You're out of the ball

[1:11:49] game permanently. >> That's my kind of recommendation.

[1:11:53] » Yeah. and I fully respect and understand that too. Um, my one question is the

[1:11:59] majority of the concerns came up with Skipper or Kenneth Navaro.

[1:12:03] » It doesn't matter who who your employee is. Okay?

[1:12:06] » If it's one, he's a representative of you, right?

[1:12:09] » If you've got a bad apple in the bunch as a management, your your job, the

[1:12:13] weakest link in your chain can screw up everything. So, we're not out to point

[1:12:19] one individual. That's your job. >> Yeah. I just mean he's been terminated.

[1:12:23] » It doesn't matter. >> He's been terminated.

[1:12:25] » It doesn't matter. You broke the link. The link was that individual. So for

[1:12:29] this year, there's no way I would would go I would go with Joe on this

[1:12:34] completely and say I'm sorry. >> Okay.

[1:12:36] » Next year I would say perhaps but one time. One time

[1:12:41] » and it would be revoked. >> Yeah.

[1:12:43] » Joe, is that something that's reasonable?

[1:12:46] » Thank you very much. I really appreciate that.

[1:12:50] When you say it was one person. It was not excuse me it was not

[1:12:54] » okay >> read read the sub what I have submitted

[1:12:57] to you >> okay

[1:12:58] » and please understand there have been so many more calls

[1:13:04] and people coming in complaining and I've asked them to document them and for

[1:13:10] whatever maybe they don't they don't want to they don't have time no I came

[1:13:12] here that's why I came here I came here to tell you this I cannot tell you how

[1:13:17] many of those verbal complaints that we've received it Not just one person,

[1:13:22] » okay? >> And it's the same thing over and over

[1:13:24] again. No solicitation zones. I'm on the do not neck list. They came anyway. One

[1:13:30] snuck up behind me. Read the material that I've submitted to you.

[1:13:33] » I did read that one um where they were outside.

[1:13:36] » This is so much I took an oath to protect the residents of Ada and this

[1:13:42] falls right in line with that. And I live here too and I don't want to be

[1:13:46] bothered either. And I want you to know solicitors knocked on my door

[1:13:49] » and it didn't end well for them. >> Okay?

[1:13:51] » Because they were they were not even permitted. Not your company. I'm just

[1:13:55] saying. >> Okay?

[1:13:58] » This is a business model that has gone wonky.

[1:14:03] It's up to you to correct that. >> But please understand that townships

[1:14:07] have a requirement to protect their citizens. And I'll also throw in that

[1:14:12] many other townships around here have adopted the same policies and procedures

[1:14:16] that we put in place here and I'm very proud of that.

[1:14:20] » So I will ask you to rethink and sit down and talk to your employees and

[1:14:25] maybe you need to redesign your policies and procedures

[1:14:30] » enforcement. >> Yeah, we did this year and there's a

[1:14:33] huge change that's happened. I mean, just uh my LLC here in in Grand Rapids

[1:14:38] has spent over $200,000 in permitting um throughout the Detroit markets. So, we

[1:14:44] are we're we're trying to make leaps and bounds. We're trying to move forward.

[1:14:47] We're trying to be as compliant as possible. That's our 100% goal.

[1:14:51] » Well, maybe this is a learning experience for you to take it one step

[1:14:54] further. >> Yeah.

[1:14:58] » So, I I don't know if there's a motion. >> We would need Yeah. I mean, so

[1:15:03] ultimately there would be a motion to deny the appeal if there's a desire or a

[1:15:10] motion to grant the appeal if there was a desire to go that way.

[1:15:13] » I'm perfectly fine with next year, guys. I I'm not asking for forgiveness and

[1:15:18] letting us to get back into the township like this year. I'm just here to let you

[1:15:22] guys know like I'm I am hearing you guys I do agree. I think that we need to

[1:15:27] follow rules better and I've terminated guys this year just off of that. So,

[1:15:32] we're headed in the right direction. Next year is fine with me. Um, I'm not

[1:15:37] even I don't even need you guys to hear me out this year. I just want you guys

[1:15:40] to know that I am hearing what you're saying. I do agree it shouldn't come

[1:15:44] down to your time. You shouldn't have to police other people. You shouldn't have

[1:15:47] to police uh other companies and we should be better. I just ask that next

[1:15:52] year we can apply. >> Thank you.

[1:15:55] » Yes. Well, then I will uh deny the appeal

[1:16:00] uh for any service yet this year. Any more uh

[1:16:05] what's it called? >> All you're doing is appealing or uh

[1:16:09] denying the appeal as >> denying the appeal. But I think there

[1:16:13] was in the appeal here >> it was for permanent. We don't want to

[1:16:17] be permanent, right? No, I mean I would I would think it's for the current year

[1:16:20] and then obviously any future permit requests would be under the discretion

[1:16:24] of the clerk. >> Thank you.

[1:16:27] » So that's my motion. >> I'll second that.

[1:16:36] Trusty Carter to deny the request appeal for the current uh year

[1:16:45] but allow a reapplication in 2027 with approval at the discretion of the clerk.

[1:16:53] » Is that it correctly? >> Right. So all in favor of that motion

[1:16:58] signify by saying I. >> I.

[1:17:00] » Anyone opposed? hearing none. That motion carries.

[1:17:06] Thank you everyone. That one good. All right. So, moving on to schedule the

[1:17:12] special work session to review revised size of the proposed township hall

[1:17:16] following work by Dixon Architecture. So, I think Julius, you're going to give

[1:17:19] us a bit of an update planning here, right?

[1:17:22] » Yes. Super supervisor, sorry, trying to get to the slide. Um, yeah. So,

[1:17:27] obviously we've now engaged with MFCI. We're starting down the path of of

[1:17:32] potentially um bonding. Uh Ken Dixon from Dixon Architecture met

[1:17:37] with uh department heads and met with staff. Um and right now we're sitting uh

[1:17:43] he's taken the 24,000 foot building to about 18,255

[1:17:47] feet with an extra 2,000 square feet that is still white space. So really in

[1:17:53] alignment with the original 16,000 square foot space need study that we

[1:17:57] completed uh three years ago. Um, but obviously before we bring uh

[1:18:02] documentation to the board to notice of intent to bond or what that amount looks

[1:18:05] like, we want to make sure we present this to the board um have the revised uh

[1:18:10] plans even, you know, reviewed by department heads and staff. And so I'd

[1:18:13] like the authorization to schedule a special work session uh based on board

[1:18:17] availability to review that draft schematic design so that we can keep

[1:18:22] this moving forward at the August meeting. Moved

[1:18:26] » second. All right, thank you. So, we have a

[1:18:30] motion to set a special meeting Julius to help us figure out those

[1:18:35] dates. >> Um,

[1:18:39] lost who who moved on it? >> I second.

[1:18:42] » Trust moved on it supported by trusty Carter.

[1:18:47] » All in favor signify by saying I. >> I. Opposed. None. That motion carries.

[1:18:54] Okay. So, we're now on to department reports. The first one we'll start with

[1:18:58] is township manager report. Would you like to go through?

[1:19:01] » Yep. [clears throat] Just a couple items. Um, one I wanted to bring up the

[1:19:04] King County Road Commission public hearing uh that is scheduled for

[1:19:08] tomorrow 7:14 at 6 p.m. here in the assembly hall. Um,

[1:19:14] the township I've communicated with um Jerry Burn from the township or from the

[1:19:19] road commission. Originally, the road commission had a policy that outlined

[1:19:24] natural beauty roads. Um, at their June meeting, I believe following our

[1:19:29] continued persistence that they could do what we wanted them to do without

[1:19:34] removal of the natural beauty road designation, they updated their policy

[1:19:38] to require removal of a natural beauty road designation if this type of work is

[1:19:44] completed. Um, and so it's a little bit of a conund conundrum because the

[1:19:50] township has spoken previously about being opposed to the NBR designation

[1:19:54] being removed. I don't necessarily want to submit a letter indicating that the

[1:19:59] township is opposed to the NBR designation being removed because

[1:20:02] essentially if the township is against that then there's no point in the

[1:20:06] engineering moving forward and there's no point in the conversation continuing.

[1:20:11] The other option is is not doing anything. saying, I mean, the road

[1:20:14] commission knows our position. Uh, we can let the public hearing happen.

[1:20:17] They'll make a decision at their following meeting or I could provide a

[1:20:21] letter um indicating we support moving forward with this process, getting the

[1:20:26] engineering, and if the if the only way to complete any improvements to the road

[1:20:30] is removal of the MBR, then obviously that's within the discretion of the road

[1:20:35] commission, not up to us. Um I'm going to be traveling up to a conference

[1:20:39] tomorrow evening and um because it is just a public hearing listening to

[1:20:43] comments was not planning on attending. I don't know if board members plan on

[1:20:47] attending but I wanted to get a sense from the board if if there was a strong

[1:20:52] desire for us to issue a written statement to the the road commission or

[1:20:56] not.

[1:20:59] Julius, I just want the residents to be satisfied with the condition of the

[1:21:04] road, whether that applies to having >> the designation there or not.

[1:21:10] » It's it's how do we get the road to be the way it should be and make the

[1:21:13] residents happy, >> let's be honest. if they're we want them

[1:21:17] to do it right and per the residents and if the only way that that's going to

[1:21:23] be achieved is the removal of the natural beauty road

[1:21:31] then I'd say we have to go for that and they say that we would be in favor of it

[1:21:37] but there's still the goal is that they wouldn't come in and clearcut for 10

[1:21:42] foot on each side that they would do the minimal necessary

[1:21:47] » to preserve as much as possible >> and ultimately anything that is I mean

[1:21:52] once the engineering is complete we would be presented with what that plan

[1:21:55] would be and if the township's not supported at that time then we then the

[1:21:59] township just doesn't have to fund it >> and then you know we've spoken or the

[1:22:03] board has spoken and so there is still avenues

[1:22:06] » sure and we need and we need that if >> um if it they find out that the

[1:22:11] engineering when they look at the engineering plans

[1:22:15] that we don't like it, the residents don't like it, that we can stop it. So I

[1:22:19] would say certainly in my opinion that we would

[1:22:22] » speak of another road >> commission

[1:22:26] before we would we would get all that engineering work though with the natural

[1:22:31] beauty uh designation already have been removed.

[1:22:34] » So they need to make a decision within 30 days or at the next regular meeting.

[1:22:39] So uh their next regular meeting is in the beginning of August. uh I don't

[1:22:43] believe the engineering will be complete by then. So they would have to make a

[1:22:46] decision. Now the road commission could make the decision to not remove the

[1:22:49] natural beauty road designation at this time pending

[1:22:53] whatever comes out of the engineering >> and you know ultimately that's what

[1:22:57] it'll be because if >> is that a recommendation we could make

[1:23:01] » so we could ask that and we could say you know we appreciate the original

[1:23:05] petition for the NBR designation to be removed but we would request that the

[1:23:10] road commission deny it as it currently sits to just remove it instead waiting

[1:23:15] until the engineering is for the conversation to continue.

[1:23:19] » I I think that might be the best approach. I think, you know, in talking

[1:23:22] to different neighbors there, um and and there's a lot of people that want to see

[1:23:26] it pave, but then when you say, well, you know, your the arborite you have

[1:23:31] there, they're going to be gone. You know, that tree that you have there,

[1:23:34] that's going to be gone. And you it's like, wait a minute, what what are you

[1:23:37] saying? And uh you know, they're going to put uh you know, he he mentioned that

[1:23:42] they're going to have to probably put ditches in. Okay. And the and the

[1:23:47] residents that are there, I don't think understand that a lot of them. And so

[1:23:51] that's why I think it would be better to do that and get the engineering report

[1:23:56] so people can see this is what's going to happen if we go forward with this and

[1:24:00] make sure they totally agree. Otherwise, I see that uh if we go through and do

[1:24:05] this, I think you're going to end up with some people going, I never

[1:24:08] understood what was going to happen >> and I feel I got this ramrod down my

[1:24:13] throat. I I totally think you're correct in that and that's why I'm saying let

[1:24:19] them take it off with the condition that get the engineering done. We'll have the

[1:24:25] public look at it. >> We'll describe it.

[1:24:28] » Maybe let the let the engineering somebody walk the engineering and see

[1:24:33] what how it affects quote them >> and then if they still want it now we

[1:24:39] know that we can proceed. And if they don't want it, well then uh we know what

[1:24:44] how to >> but I'm confused a little bit on what

[1:24:47] you said. >> We've been talking about trying to have

[1:24:50] the designation left alone while engineering is done and allowing

[1:24:54] » other kind of spoke. He did

[1:24:58] » that's I think what he means. >> Yeah.

[1:25:00] » But they're not going to do that though. Well, so what I would request, I mean,

[1:25:04] what I'm basing, you know, on the board's feedback right now is that I

[1:25:08] would communicate a letter to the road commission to be part of the public

[1:25:11] record for tomorrow is that the township would request that any removal of the

[1:25:15] MBR designation um be denied or or not, you know, not removed at this time until

[1:25:22] engineering is complete and a plan can be presented to residents to fully

[1:25:26] understand the scope and impact of any potential project.

[1:25:30] » There you But they just initiated in initiated a policy saying that you know

[1:25:35] the MBR has to be >> correct and it could be once the

[1:25:39] engineering is done. I think the concern from some of the board members is if

[1:25:42] they move forward in August with we remove the NBR and the engineering is

[1:25:47] not done for a couple months and then the engineering or the proposed

[1:25:50] improvements are more significant than people think then the NBR has already

[1:25:56] been removed and then maybe the township board says we're not moving forward with

[1:25:59] these improvements or the residents push back and then the MBR is already removed

[1:26:04] » and we would only have say at that point in time if they wanted 50% of our money

[1:26:09] » which they They will. >> Yeah. For improvement if you're certain

[1:26:11] for that. >> Yes, they are. Yes. Okay. Yeah. And

[1:26:12] that's what Jerry's communicated to me when I've pushed back is he said at the

[1:26:16] end of the day you guys are going to have the final say because if you don't

[1:26:19] fund the 50% we're not going to move forward.

[1:26:22] » Then why move the goalpost? That's what I I think bothers me a little bit is

[1:26:25] that you know we agreed to pay for half the engineering even before having to

[1:26:29] remove this this designation. Now they basically created a policy. So their

[1:26:35] credibility to me is somewhat suspect in regards to u what's going on here.

[1:26:41] Frankly, >> I think you know I think they probably

[1:26:44] quite frankly to put it bluntly were getting irritated that I kept bringing

[1:26:47] up that they could do what we wanted them to do without removal of NBR.

[1:26:51] » And even though our attorneys and legal counsel felt that was appropriate, they

[1:26:57] indicated that theirs did not. And I said, "But if you read the state law,"

[1:27:01] and so the way to handle this was they updated their policy. So it became in

[1:27:05] their eyes less of a gray area. But I agree it it felt disingenuous because we

[1:27:10] weren't notified that suddenly the NBR policy was up for reviewer discussion at

[1:27:15] the board meeting uh for the road commission and there was only one piece

[1:27:18] that was changed and it was related specifically to the NBR and improvements

[1:27:23] being made on road.

[1:27:28] It's just my concern that you know they Yeah, forget the 50% of the township

[1:27:33] money. We're going to do what we want. Go. We've done the engineering. The MBR

[1:27:37] is removed >> and you guys have your paved road.

[1:27:41] » I think you're right, Kevin. But I do

[1:27:44] think that if we come forward with this recommendation from the start.

[1:27:49] » Well, it's just a recommendation. I mean, it's not going to do anything. I

[1:27:51] mean, >> well, it does one thing. It

[1:27:53] » It's on record. >> Yeah. And it puts us in better light

[1:27:56] with the residents that we're >> they just want the road fixed and I

[1:28:00] don't think that they were aware of what the options were. I think going back to

[1:28:03] the beginning they thought that the only option for them was to get the road but

[1:28:08] Julius has done a phenomenal job of putting a lot of information out to the

[1:28:12] residents and everything and there's been discussion and meetings you know

[1:28:14] and all that. So now they know that they have there's other ways to go about it.

[1:28:19] So, as long as they know that our main objective is to have the road fixed

[1:28:24] properly, but then there's this other issue, that's up to the engineering and

[1:28:29] them. >> I think write the letter.

[1:28:33] » Yeah.

[1:28:37] » And I mean, I've spoken to residents who want to see the road paved. I've spoken

[1:28:41] to people who want to see improvements to gravel road. And I've seen people

[1:28:44] I've had people reach out and said, "Don't touch the road. I moved here

[1:28:48] because I want people's cars to rattle when they go 35. Uh and and you know,

[1:28:53] and they don't speak for everyone. And so it's a big cross-section. So um you

[1:28:58] know, it'll be interesting to see what the feedback is tomorrow. And we've

[1:29:00] communicated to the residents um what the public hearing tomorrow is, what

[1:29:06] we've done already with the road commission in terms of approving

[1:29:08] approving engineering um and so we can continue to communicate with them as

[1:29:11] well. Um, next item I want to thank uh, John

[1:29:18] said. So, as you might have noted uh, in his planning director report, uh, John

[1:29:23] has indicated his retirement. Um, for a date no later than December 31, 2026.

[1:29:30] So, he's given us a long runway and I I appreciate that. But, I just want to

[1:29:34] thank John. Um, he's been a a tremendous asset to the team. Um he's shephered

[1:29:40] master plan update, zoning ordinance update. Um has been just a wonderful

[1:29:45] team player and really appreciated working with him. Um so just want to say

[1:29:49] thank you, John. >> Thank you.

[1:29:51] » Um want to take a second to introduce uh a new intern, Adam Buckwalter. Adam, if

[1:29:56] you want to give ways a wave. Um so Adam is here. Um he is currently a BYU

[1:30:01] student uh in psychology but potentially interested in pursuing a career in

[1:30:06] municipal government. His dad is heavily involved uh at Grand Valley um with the

[1:30:11] MPA program and has uh been instrumental in us having a really good relationship

[1:30:15] with Grand Valley and having good interns. So um he is currently working

[1:30:19] on um some donation policy pieces um music on the lawn, some sponsorship

[1:30:24] pieces. Um as we continue to evolve as a community, we get new requests that uh

[1:30:29] fall sometimes outside the parameters what we're used to. So we've got to make

[1:30:33] sure we clean some of this up with policies uh for our staff. Um, and then

[1:30:38] finally, just wanted to note that the township has received uh the NRA

[1:30:43] inspection of the Kent Conser Kent County Conservation League Gun Club. Um,

[1:30:47] I did share that uh via email with the board. Um, staff has not had an

[1:30:52] opportunity to review yet with legal counsel. We are planning on doing that

[1:30:56] in the um next few days. Um, one of the pieces that is unique is that the uh NRA

[1:31:03] has indicated that this is a copyrighted report and so it is not subject to

[1:31:08] public release. Um, which we disagree with. Um, so we are working with our

[1:31:13] legal council to ensure that any release of this is appropriate and does not put

[1:31:18] the township in hot water. I've communicated it to the residents who are

[1:31:22] interested in the release of this report um because we we want to be transparent

[1:31:27] with them. that was always the plan. Um, we were not expecting uh this hiccup,

[1:31:31] but we want to make sure that we do our due diligence in understanding the full

[1:31:35] legal ramifications. Um, we've also received a media request for a copy of

[1:31:39] the report and so uh we need to make sure we handle that accordingly. So,

[1:31:43] just wanted to make that aware uh make everyone aware and you do have a copy of

[1:31:47] it. So, we will be reviewing um and then discussing um hopefully uh you know,

[1:31:52] we'll have some updates at the August meeting for um what action or or what

[1:31:56] can be done, what needs to be done. Um I know the gun club uh also has

[1:32:02] conversations they'd like to have with the township about changes to operations

[1:32:05] and different things and so um we'll need to vet all that and go through that

[1:32:10] as as we move forward. So, just want to communicate that

[1:32:14] and that's all I have. I'm happy to answer any questions uh if the board has

[1:32:18] » them.

[1:32:26] Just one other item. Sorry. So, a couple years ago we made a a small decision

[1:32:31] that probably seemed really really in insignificant but it has gone a long way

[1:32:35] and this is the temporary speed data signs. Um, I know when we took it to the

[1:32:40] buildings grounds utility committee, I know there was concern about, you know,

[1:32:43] us tracking more data and and, um, you know, how were we going to use it, where

[1:32:47] were we going to place it, but I will say, um, when a resident reaches out and

[1:32:51] expresses a concern, you know, the first thing they say is, "Everyone's going 60

[1:32:55] miles an hour. Everyone's, you know, going this and and so we say, hey, we're

[1:32:58] going to put a speed reader out. We're going to we're going to monitor it and

[1:33:01] then we're going to get a report and then we're going to provide you a copy."

[1:33:04] Uh, and so I've provided kind of a sample um that we had on I believe that

[1:33:09] was on Scar Bro. And so only one vehicle traveled between 41 and 45 miles an

[1:33:14] hour. Um 93.52% were traveling under 25 uh and slower.

[1:33:20] And so it does feel good when we do see this kind of information because we're

[1:33:24] dealing with data and not the anecdotal. Um, and so this is helpful and we share

[1:33:29] this with res residents and I can communicate with the resident and tell

[1:33:33] them that we work with the road comm or work with the sheriff's department and

[1:33:36] all this when I send them a copy of this report

[1:33:40] the tone changes a little bit in terms of wow I didn't realize that I didn't

[1:33:44] » is it because of the sign? >> Um, so you know we've talked about that.

[1:33:48] Um that's one of the pieces is well people slow down because they see the

[1:33:52] sign and I would say well then it's working but also we do move them around

[1:33:55] so when the sign is not down so we have had conversations about could we get um

[1:34:00] speed uh data collection that is not visible and so we're having some of

[1:34:06] those conversations. It's not an immediate priority but it could be

[1:34:08] something we look at uh in conjunction with the road commission. They have the

[1:34:11] ability to do so. Um but you know we we even change whether it's west facing,

[1:34:17] east facing, we work with residents and so when residents reach out um it's one

[1:34:21] of the first things we offer and a lot of them have been very very satisfied.

[1:34:24] So um hopefully it's all of those things. Uh as we're seeing pedestrian uh

[1:34:30] even vehicle behavior change in the downtown with our slender bender signs.

[1:34:34] Um you know sometimes it is uh just continuing to put it in front of them

[1:34:39] and reminding them that um they need to slow down is is really important. and

[1:34:42] stuff. Just wanted to highlight that. I know the board deals with millions of

[1:34:46] dollars of expenditures. I think the speed data signs were $6,000

[1:34:51] uh that we purchased years ago and they have been instrumental in our ability to

[1:34:55] communicate and and work with the public.

[1:34:57] » Yeah. One thing off subject that really I thought was cool and worth mentioning.

[1:35:02] I love the videos that you sent around bridge installation

[1:35:09] » and uh that really has gone well.

[1:35:17] » Thank you for everything. >> Okay, so we've got several other reports

[1:35:22] from um department heads. Does anybody want to talk about anything specific

[1:35:27] there? Or also do any department heads want to come up and speak specifically

[1:35:32] to

[1:35:38] » All right. Good afternoon, the township board. Kevin Austin, DDA director. Um, I

[1:35:42] just wanted to take a moment to acknowledge uh the the entire staff's

[1:35:46] effort on the 250th 4th of July. Um, I looked at some data. We had about 11,000

[1:35:51] people in downtown ADA from 8:00 a.m. till about midnight. So, a full day's

[1:35:56] worth of events. Uh, for reference, when ABA puts on some of their biggest

[1:36:01] events, uh, i.e. pumpkin prowl and tinsel treats and trolleys, you know, we

[1:36:05] get probably 8,000 9,000 people, but they have probably a staff of 20 to 30

[1:36:11] volunteers or so, uh, or more. And I think we had 16 staff members uh

[1:36:16] including uh the fantastic parks department with their seasonal staff uh

[1:36:20] the BFG. Um also uh you know my my intern Sophie Treasure Moran Julius

[1:36:27] Suchi was out there as well. Um so I just want to make sure you guys are

[1:36:31] aware that to make sure that those guys get their attention. Um it was a

[1:36:35] fantastic event. 47 different uh floats that participated in the parade. Harkup

[1:36:41] was involved. They said it was one of their favorite parades that they've been

[1:36:44] a part of to be inside of and witness. Um so lots of people came through. No

[1:36:48] safety issues, no logistical failures. Um the couple of children were were

[1:36:55] linked up with their parents when they were lost by Ethan Angel. Uh they had a

[1:36:58] good system for that with the bike parade. There are a lot of great

[1:37:01] pictures that we got if you guys haven't seen them. Um really great effort, but

[1:37:05] about 16 staff members made that happen uh for about 11,000 people throughout

[1:37:09] the course of the day. Uh, I know we got on a lot of people's radar for the

[1:37:12] parade and for a lot of different things. So, uh, kudos to the entire

[1:37:16] staff and and also for the township board for investing in um, in the 250th

[1:37:20] this year to make it as successful as it was. So,

[1:37:24] » it was being around ADA for a long time. That was by far the best parade and in

[1:37:32] day. So, definitely good job.

[1:37:36] I've had several people comment to me exact same that it

[1:37:44] executed flawlessly. You guys worked your tails off and then it was without

[1:37:47] question the best that we've had perhaps ever. So, thank

[1:37:53] you to everyone who was part of very very much appreciated.

[1:38:02] Comments from anyone >> I just wanted to mention that um photos

[1:38:06] that I that I gave you all for the cemetery. Um that happened after the

[1:38:10] fact after I submitted my report. Um this month we've been inundated with

[1:38:15] election preparation and just a reminder early voting starts July 25th. So we're

[1:38:19] really up to our ears in that. Um but then over the July 4th of July weekend

[1:38:24] we had um a little inclement weather and the result is which of which I sent

[1:38:29] these pictures to you. This unfortunately was a very large

[1:38:33] tree, but it was not in the cemetery. If you noticed, it was on private property.

[1:38:38] It fell over the fence. This is what happens when trees are dead and

[1:38:42] diseased. And FYI, there's a few more of these inside Finley Cemetery that

[1:38:48] they're quite large and they're, you know, I mean, I submitted information um

[1:38:52] to hopefully remove them as soon as we can. And I know that sounds upsetting

[1:38:57] and not caring, but again, this is the result of and weather when trees are not

[1:39:03] as healthy as they should be. So, we have to go back out because it's still

[1:39:07] laying there like that. Um, I have to take better pictures and investigate

[1:39:12] headstone damage and whatnot. So, I'm going to get better pictures and then

[1:39:16] get it cleared out as soon as possible and then reach out to two potential

[1:39:22] residents whose property this actually was on. We have a we have a really good

[1:39:26] idea. one of our I call him the Finley secretary guru, John Dystra. Thank you,

[1:39:32] Dennis, for for letting us borrow him as often as we do. Um, he knows that area.

[1:39:38] He can he can walk it and name everybody in there in his sleep. Um, we are pretty

[1:39:43] sure we have the residential address for the people who own this part of the

[1:39:48] property where the tree fell. So, just wanted to show you in detail. Here's

[1:39:52] what happens when trees are around longer than they should be.

[1:40:00] Thank you.

[1:40:03] » What's the status of the parking lot? >> Um, you mean next to the lift station?

[1:40:10] » 10 spaces we lost. >> Oh, 10. Um, so once it's backfilled,

[1:40:12] John, I don't know. I know. I saw him removing forms today, so I would assume

[1:40:16] it's going to be back filled shortly. Uh, and then those 10 spaces will be

[1:40:19] back in. >> Not no repair work has been done part.

[1:40:22] Okay. >> No, it was done more as a precaution,

[1:40:24] you know. we we could have been okay, but um they

[1:40:29] went a lot longer than we thought in terms of pulling the permit and then

[1:40:33] actually pouring for them. So, we communicated with them. They came out

[1:40:36] and they um did what they could to uh put up

[1:40:41] supports. Um but we just thought, you know, we're going to play it safe so

[1:40:44] that we don't run into a bigger issue for ourselves.

[1:40:46] » Thank you. >> And before we go, could I introduce our

[1:40:49] new administrative assistant, the lovely young lady sitting back there with the

[1:40:52] black hair, Emma Hondorf. She's met you all per video

[1:40:57] there. Just please stop by and say hello.

[1:41:01] » Welcome aboard.

[1:41:05] » Is there any other board member comment? >> I I got one thing. Um I got to

[1:41:12] experience the emergency services of the township and uh I wanted to say thanks

[1:41:19] but I see all the emergency guys are gone.

[1:41:23] Uh >> yeah, they had an emergency.

[1:41:26] » But uh yeah, you really you end up really appreciating what the uh what the

[1:41:31] township offers and the value of that. Uh you know, when you're in a in a a

[1:41:38] tough situation, and mine ended up not being that bad. It

[1:41:44] was almost embarrassing. You know, they show up, they haul me

[1:41:48] away in an ambulance, and it turns out to be a back spasm that I had. And I

[1:41:53] thought it was, in fact, I asked them, "Please throw something else in there."

[1:41:59] [laughter] Bullet wound

[1:42:02] bullet wound. [laughter] >> But anyway, I very much appreciate the

[1:42:09] the services we have here at >> you know, just a word on that. You can't

[1:42:13] believe we This is a years ago going into history when we wanted to take the

[1:42:19] fire department from day only to a 24-hour shift. We got so much push back,

[1:42:28] but it was within probably

[1:42:32] five or six months after doing it. We received nothing but letters and thank

[1:42:37] yous. And you know, um we are a community that cares and that really

[1:42:43] shows it. Glad you're doing well, Dan.

[1:42:48] » Yeah.

[1:42:53] » Just like to make a comment. Uh the director um said that first off, we

[1:43:01] still got about six months to do, so this is not goodbye. But but at the

[1:43:06] moment, uh the fact that you you made the announcement, I want to say what a

[1:43:10] pleasure it's been working with you through the years. and um

[1:43:14] certainly was a change from our previous planner who was here many many years,

[1:43:19] but you you've added a whole framework and organization of the community that's

[1:43:22] really really appreciated and um so I'm looking very forward to all your work

[1:43:26] over the next several months to finish up what you your your kind of your uh

[1:43:30] your your most important piece of work here at the township. And so just want

[1:43:34] to say thank you. >> Yeah, I'd echo that as well.

[1:43:41] same. But I was going to say you can't leave. [laughter]

[1:43:50] » Frankly, I'm a bit envious. [laughter]

[1:43:55] [snorts] >> All right. Uh, anything else from

[1:43:56] anyone? Okay. So, we'll go on to just um an opportunity for additional public

[1:44:01] comment. Would any members of the public like to come up at this point and speak

[1:44:04] to us for a few minutes?

[1:44:09] My name is Adam Finstra with Fenstro Associates and I was here with uh Mr.

[1:44:13] Dave Woods uh the owners of and developer of the 68 Hills the reszone.

[1:44:19] Um I'm a little disappointed that we weren't given an opportunity to provide

[1:44:23] a counterpoint to the um presentation given by the planner. Um

[1:44:30] I the only reason why we even submitted this was because the master plan changed

[1:44:35] this area from real residential to neighborhood residential 3 years ago. Um

[1:44:41] so we thought this was what you guys wanted and now um

[1:44:46] we're being told that that change was a mistake evidently. So um if that's the

[1:44:51] way it is, I guess that's the way it is. But I would request that you guys um

[1:44:54] make sure your master plan is up to date with what you actually want.

[1:45:00] Thank you.

[1:45:03] Anyone else?

[1:45:06] Go ahead and close the uh second public comment and ask for a motion to adjurnn.

[1:45:13] » So move >> second motion by trusted supported by

[1:45:17] trust to adjourn.

[1:45:22] » All in favor signify by saying I. >> I.

[1:45:25] » Anyone opposed? Hearing none, that motion carries. So, we're finished for

[1:45:28] today. Thank you.

Ada Township Board Meeting - July 13, 2026

Transcript