[0:05] one

[0:14] more There She Goes

[0:58] all right you have your people and we have it recording

[1:02] she's on yep okay got her all

[1:07] right good afternoon everybody I'm glad everybody could make it tonight uh I

[1:11] know we have a a time restraint on this meeting because of we have a other

[1:17] obligations uh we will skip the pledge allegiance going straight into roll call

[1:22] Alman vogart here allw woman ravencraft

[1:27] absent allom Cobert here Bell here a

[1:39] Wilson he's here I see him I'm here Alman

[1:48] Lewis he's absent all right now we do have a quorum so I will call this

[1:52] meeting to order can I get a motion for approval of the meetings of of May 21 of

[1:57] 2024

[2:06] can I get a motion approving guys just leave yourself unmuted if you're having

[2:10] I'll make a motion all right Mr Wilson can I have a second I'll second now was

[2:18] Christina Christine yeah all right can I get a

[2:22] motion to approve for tonight's agenda you need to call for a vote can oh I'm

[2:27] sorry all in favor hi hi all right sorry about the sir uh can I get a motion

[2:34] approve of tonight's agenda a motion made by Alden cobbert

[2:41] can I have a second second but all Bell thank you uh

[2:48] I see no items for special items oh again I'm running through it

[2:54] fast man time can I get a motion can I get a vote please

[3:01] all in favor I I special items we have SE none appointments to boards and

[3:08] commissions we have rant huderson park and rec board staff report

[3:13] please uh James is able to make contact with Mr Hutchinson and is recommending

[3:19] to the mayor for appointment to the Parks and Recreation

[3:22] board okay uh staff has any questions for James or Kyle

[3:31] all right see none can I get a motion to approve appointment of Brant Hutchinson

[3:35] to the park in recore please moved as by Al one Bell can I

[3:41] have a second second by Mr Wilson thank you

[3:45] sir all in favor we'll go through roll call Alman

[3:49] vogart hi aloman cobbert hi Al Bell hi and Al Wilson hi all right

[4:00] second appointment to boards uh Christine cobbert a liaison for Park and

[4:05] W board staff report please this is your

[4:11] report Christine and I sit down Al Kristen sorry Kristen Kristen Kristen

[4:20] and I sat down and spoke on a few op top topics in the uh about the part board

[4:26] and I feel that she would make a great liazon uh she has a good open mind she

[4:31] has a good views for the future for the kids so I will recommend her for the

[4:38] part so can I get a motion to approve Automan cobbert for liaison Park and

[4:45] R so moved about Mr Wilson can I have a second

[4:50] second as about Alin vogart uh go down and vote Alman Bart hi Arin

[4:58] Bell hi Al Wilson

[5:02] hi now would I need to call for all Cobert

[5:09] Kyle she can she can abstain all right thank you all right good schedule public

[5:15] moving on so she is appointed uh scheduled public meeting we have none uh

[5:21] just a reminder all public com need to be into the city clerk by Wednesday

[5:25] prior to the meeting public hearing none inductions in first reading we have none

[5:30] old business uh ordinance number 1476 an ordinance extending the corporate limits

[5:35] of city of Ashland Missouri by annexing unincorporated area directing the city

[5:40] clerk to give notice of the annexation Southern Boon School District staff

[5:45] report please uh Darren is out on vacation

[5:48] these are the second reads for a variety of ordinances that relate to the

[5:53] annexation replatting and ultimately the the future development of some property

[5:58] for the school district uh the parcels in question there's two of

[6:02] them uh a little over nine acres in total just directly north to the

[6:07] existing high school campus um item before you is to have the second read of

[6:12] that annexation so that we can move forward with the other follow on items

[6:16] okay any questions for staff I do have a question like are we

[6:22] getting anything in return from the school district like I I know like with

[6:26] like we're going to have more traffic down there are they doing like

[6:28] improvements to the road or like I mean uh so you don't have a site plan before

[6:33] you quite yet so that's when we would have triggers for for those types of

[6:37] things for a traffic study or anything as when they would come forward with a

[6:40] site plan for that expansion yeah I just think we should keep that on our list

[6:44] and I would like to see I mean if we're doing that expansion down there I know

[6:48] like parking is an issue down there and I know the road is like one way and like

[6:52] there's a lot of turn offs so I would like to just kind of keep that in the

[6:55] background as we move forward certainly sounds good any other questions for

[7:04] staff all right can I get a motion to approve ordinance number 1476 an

[7:09] ordinance extending the corporate corporate limits of the city of Ashlin

[7:13] Missouri by annexing unincorporate area directing the city clerk to give notice

[7:17] to the annexation Southern Bo School District I move Al woman Bell thank you

[7:23] can I have a second

[7:26] second Al Alman Wilson will or yeah Alman Wilson will'll take care of that

[7:30] thank you Alin vogart hi aln cobbert hi Alin Bell hi Al

[7:39] Wilson hi all right Ordinance one ordinance number

[7:46] 1477 ordinance approving Southern boom School District subdivision plot two

[7:50] staff report please again second reading this is for the minor subdivision to

[7:56] take those two Parcels that we just wrapped up the annexation on and

[7:59] consolidate them with the existing High School parcel making One Singular

[8:03] contiguous parcel any questions for

[8:09] staff all right here now can I have a motion approving ordinance number 1477

[8:14] and ordinance approving Southern Boon School District Subdivision plat two I

[8:19] move all one Bell thank you can I have a

[8:24] second Alman Cobert thank you Alman Wilson

[8:30] i al Bell I Allan Cobert I and Al Boart hi all right moving on ordinance number

[8:40] 1478 an ordinance to change the zoning from A1 to R1 for the southern Boon

[8:46] School District staff report please again second reading when a property is

[8:51] annexed it comes in as a there's been a request by the southern Boon School

[8:54] District to rezone to R1 R1 has uh as a conditional use the ability to build

[9:01] school campuses so that is the reason for their

[9:05] request is that a GU ask a silly question is that a St like a state law

[9:09] or something that they have to do that way that's just how our ordinance is set

[9:14] up okay all right any questions for staff all right can I have a motion

[9:20] approving ordance number 1478 and ordinance to change the zoning from A1

[9:26] to R1 for the southern Boon School District I moved a bell thank you can I

[9:33] have a second second second by Alan aloman

[9:39] cobbert sorry roll call vote Alan V Kart hi Al cobbert hi Arin Bell hi and Arin

[9:49] Wilson hi all right ordance number 1479 an ordinance

[9:56] approving a conditional use permit for southern boom School

[9:59] staff report please again second reading so as we just discussed with the rezone

[10:04] schools are permitted via conditional use in

[10:08] R1 um the school had an existing conditional use for the existing campus

[10:12] with the modification of that parcel this is a new conditional use permit to

[10:17] allow them to build this expansion

[10:21] okay any questions for staff all right I have a motion to

[10:27] approve ordinance number 1479 an ordinance approving the conditional use

[10:31] permit for southern boom School

[10:36] District so thank you Al Wilson can I have a

[10:41] second a second second by Al cart Al vogart hi Alan cart hi Aram Bell

[10:55] hi and alurn Wilson hi on to new business resolution

[11:04] 20243 a resolution a resolution of the board of

[11:09] alderman of Ash Missouri authorizing the mayor to execute a contract of documents

[11:14] with all clear pumping and Sewer as part of the Missouri DNR lead service line

[11:21] agreement migration program sorry can I have a staff report

[11:26] please uh the contract before you is with all clear pumping sewer they were

[11:30] the presumptive low bid when we bid out our lead service line mitigation RFP a

[11:35] number of months ago we've been working with DNR and all clear to get this

[11:39] contract down to what we needed to be for the purpose of this grant so before

[11:43] you have a contract for not to exceed amount of

[11:47] $250,000 uh with our grant and our loan from the DNR we'll be receiving $100,000

[11:52] in Grant and 150,000 um of a no interest loan uh this

[11:59] is a budgeted project as part of the water Capital Improvement plan for the

[12:03] current fiscal year and staff recommends approval of the contract so we can get

[12:07] this going um inventory is due by October of this year which there's still

[12:12] plenty of time to get that project done but that's the whole purpose for

[12:15] rescheduling as we want to get them started as quickly as possible on

[12:20] this any questions for

[12:26] f okay can I get a motion approve resolution

[12:31] 20243 a resolution of the board of aen of Ash Missouri authorizing the mayor to

[12:36] execute a contract document with all clear pumping and Sewer as part of the

[12:41] DNR lead service line migration grant program I'll move made by Al Bell have a

[12:48] second please second made by Alman Wilson Alman

[12:54] vogart I aan cobart hi Arin Bell hi and Al Wilson hi all right moving on

[13:05] resolution 2024 D31 a resolution of the board of Alman

[13:11] of Ash Missouri accepting the bid of Missouri petroleum products company for

[13:15] chip and seals Street reserving project staff report please uh thank you Mr

[13:21] Mayor members of the board before you this evening uh this resolution uh

[13:25] requesting uh acceptance of the uh joint bid that we participated in this year

[13:31] with uh the counties of Boon Callaway municipalities of fton New Mexico um as

[13:36] you may recall we discussed this during budget Pro budget planning uh sessions

[13:41] but U the purpose of this joint bid was to drive down unit pricing for all

[13:46] parties involved uh the bid was administered by uh boom County

[13:50] Purchasing Department uh those numbers have come in and uh the streets that we

[13:55] had submitted for consideration North Henry Clay Boulevard uh section of East

[13:59] Liberty Lane and celinda drive um the numbers for the bid based off of our

[14:07] approximate quantities leave us well within the allotted budget for this

[14:11] project uh we expect to expend approximately

[14:14] $58,000 with an 51,000 somewhere in the 50, 50,000 something I'm sorry I I don't

[14:21] have my both screens up right now and then uh with that we

[14:26] will uh we had budgeted approximately 75 ,000 for this

[14:31] project so it was the project cost is 50

[14:36] approximately $ 5,226 196 based off of the bid

[14:41] numbers okay any questions for

[14:47] James can I get a motion to approve resolution

[14:51] 20243 one a resolution of the board of Alman of Ash Missouri accepting the bid

[14:57] from Missouri petroleum products company for chip and seal re resurfacing

[15:02] project don't moved May by aln Bell can have a second

[15:08] please second made by Mr Wilson thank you Robin Wilson sorry Ain Wilson hi Arn

[15:25] bell aan bell hi sorry Al Cobert hi and alond art

[15:35] hi moving on uh finding report for Red Bud Lane traffic

[15:41] study uh thank you Mr Mayor uh before you seing we just wanted to brief the

[15:46] board and bring you up to speed as to the comings and goings of the traffic

[15:48] study for Redbud Lane as you're all well aware Redbud Lane uh has narrow width

[15:55] that is not within uh common uh guidelines or standards for two-way

[16:02] traffic um there's been some hesitancy by the general public for changing this

[16:08] road over to a one-way Street uh accordingly we contracted with kinger

[16:13] Associates from the uh approved on Call engineering roster to conduct a traffic

[16:18] study the initial traffic study report that came in

[16:24] uh was had some issues so we asked Clinger

[16:31] and Associates to revisit that uh study with a emphasis uh due to the angle of

[16:38] this intersection while the initial traffic counts showed that the majority

[16:41] of traffic is in fact eastbound the problem is when that

[16:46] traffic tries to turn right hand make a right-and turn onto Henry Clay Boulevard

[16:51] traveling south um the findings from the

[16:54] additional study actually just came in today and they confirmed what our

[16:58] suspicions were we'll continue to work with the engineering firm to uh nail

[17:03] down what the most appropriate path forward will be um but the issue the

[17:08] purpose of tonight was to bring the board up to speed and uh inform you what

[17:12] our plans were along with uh try beginning to schedule some public

[17:19] forum meetings to address this

[17:23] issue so Kyle do we need to go ahead do we need to table this till other

[17:29] findings or this isn't on here for action it's just for awareness

[17:35] um obviously with transitioning to a oneway it's not something we necessarily

[17:38] want to rush into but just bringing you guys up to speed that we do have a

[17:42] traffic study that suggests that it should be a oneway um we're still kind

[17:46] of looking at some of the data since we had initially anticipated that we would

[17:50] go One Way east to west um and unfortunately the data doesn't

[17:56] necessarily support that so we'll have to take a look at that or or try and

[17:59] gather some additional data um to see if any of that changes particularly over

[18:03] summer months with schools out being out but uh obviously not something that

[18:08] needs to be rushed into it will have to be done by ordinance so a minimum of two

[18:11] readings and we'll probably space those out not only across two meetings of the

[18:16] month but probably two separate months just to give some some more lead time

[18:20] there James will have to order some signage you know we really want to make

[18:25] sure that it's well advertised and folks are well educated that a oneway is

[18:30] coming and it will transition at some point

[18:34] um so that we're not you know catching anybody off guard with it if that's the

[18:38] desire of the board um so certainly here to answer any questions you might have

[18:43] but we're still plugging away at it we'll uh kind of draft up a tentative

[18:47] schedule of what we believe is probably appropriate to get it done and cause the

[18:52] least amount of conflict with the with the

[18:56] public with with that being said uh will we schedule public meetings at

[19:01] least two or three times um so what we had kind of

[19:05] discussed is probably you know doing a public open house out at you know Boon

[19:11] Corner perhaps just uh have some of the the traffic study data available

[19:16] potentially try and get one of the engineers down to speak to it um but

[19:21] really it's it's pretty cut and dry you know we've we've done our due diligence

[19:24] with the traffic study and have you know the engineered results that suggest that

[19:27] it should be a one way I think everybody knows that it should likely be a one way

[19:30] it's pretty narrow um so it's just a matter

[19:35] of pushing that forward in a slow and controlled

[19:39] fashion yeah just don't make sure make sure we

[19:42] don't schedule that on the hottest day you know I want to make sure

[19:46] everybody's comfortable out there any other questions for Kyle on on the

[19:51] findings of red B

[19:57] Lane all right moving on to reports uh mayor's report

[20:01] going keep it quick and simple uh flag poll looks nice up there guys I

[20:05] appreciate it uh Fall Fest is coming up in September make sure we mark your

[20:09] calendars for that Fourth of July is right around the corner um if we are

[20:15] going to do a float which we normally do we need to get the planning of that done

[20:19] quickly so we get a list of everybody that's going to be on the float and see

[20:23] how we're going to do that arrange that this year so I appreciate that that's my

[20:28] report sir moving City administrative report uh nothing really to report this

[20:34] evening thanks for being flexible and rescheduling like I said we were really

[20:37] hoping to get this lead service line agreement Inked and and out the door so

[20:41] we weren't waiting another two weeks to get approval on that um aside from that

[20:45] the intern John is doing some good work he's he's uh been working pretty hard

[20:50] over the last two weeks on some draft policies for some of the things that we

[20:53] discussed last meeting you know Park regulations and special event and parade

[20:57] permitting so he's made get some pretty good Headway on those he's going to

[21:01] present some initial findings for Parker EGS to the park board next week um so

[21:06] that they can kind of take it and mle it over and provide some feedback so we can

[21:09] continue to to work on forming that policy up and improving those park rules

[21:13] uh special event that's a little bit more of a a cumbersome project um trying

[21:18] to take our existing parade regulations and build those out to cover all special

[21:21] events not just parades um right now parade regulations are built into the

[21:26] traffic code so we might break goes out and put parade in Special Events maybe

[21:31] in their own chapter or as a subing subheading under parks and then just

[21:35] refer back to specific uh traffic enforcement type items that need to

[21:40] remain in the traffic code for ticketing purposes okay one other thing I need to

[21:44] add my report how's the baby uh baby is doing great the

[21:49] two-year-old is currently screaming in the background so uh probably need to go

[21:54] rescue mom as soon as we're done here well we'll wrap it up quick uh City

[21:58] attorney's report please no report thank you sir police chief report I see he's

[22:03] not on there so we received his report the other day right Darla yep report

[22:08] email got it board of Alman uh Alman Boart uh no report awoman

[22:16] cobart um yeah just want to report that I attended the first of two days of the

[22:20] Missouri municipal League elected official conference today in Columbia

[22:25] and it was uh very informative very well organized so I'm excited exed to wrap

[22:29] that up tomorrow um and then I'm just excited to be a liaison between Board of

[22:34] Alderman and um be on the Park Board as well thank you appreciate it Arn

[22:42] Bell she already signed off she had a a hard stop gotcha no problem and Alon

[22:48] Wilson no report all right can I get a motion any comments from public I see

[22:55] none motion to adjourn so moved by Mr Wilson all in

[23:03] favor I second and I I second and I thank you

[23:09] goart all right guys you have a good night cheers thanks

6-06-2024 Ashland Board of Aldermen Meeting

Transcript