[0:44] I have six o'clock, so I'd like to call this meeting the time of order. We can start with the budget leaders.

[0:52] I'd like to leave this to the flag on the United States of America, and to the Republic for which it stands.

[1:08] So we currently have just three of the five supervisors here, Tom Mayer, will be a little later and

[1:17] the decision could not make it as the public can properly notify.

[1:29] So, we start off with presentations from the gym.

[1:36] Yeah, both of the folks that are here are not here tonight, torn and even.

[1:41] I have been with our department one year now, so I have their certificate pin.

[1:47] Just kind of, not that they're not appreciative, but kind of shows that they're really not here for just

[1:53] certificates and pens are really here to do the job, so that's kind of how they are, both of those guys.

[1:59] Torn is just a shout out to him because he's probably beyond all the yetpods.

[2:05] If you could have saw him tonight, I wish he would have been here because Torn is one of the probably only firefighter that I know of in the nation.

[2:13] He is an MPT, only has one leg, so he's got a prosthetic leg, and is able to do all of the functions of the firefighter.

[2:21] And so he is a phenomenal individual.

[2:25] So anybody's an arm wrestling?

[2:28] He competes an arm wrestling, so.

[2:30] He wants people to compete.

[2:32] Yeah, he, yes.

[2:35] So he encourages people to compete against himself.

[2:39] All right.

[2:40] We'll assure that we pass them on to our next Internet

[2:42] Business meeting.

[2:45] Yes, please do.

[2:46] Thank you.

[2:49] We don't have any public hearings tonight.

[2:51] So, it's time for the public comment forum.

[2:54] If there's anyone who would like to address the tone board on a gender-related item,

[3:00] under the podium, state your name and address, and tell us what's on your mind.

[3:08] Anyone?

[3:15] My name is Mark Andrews.

[3:17] I live at W926 County Road, ZZ in Kakana.

[3:22] I would have come to the July meeting, but I spent a lot of time looking at your website.

[3:29] I'm trying to find information on a road survey, results, any of your comments.

[3:35] It's trying to numerous nights looking.

[3:37] Finally, two weeks ago, I called the town clerk.

[3:41] The other lady helped me.

[3:42] She talked me through how to get to your videos.

[3:46] And like, what Mr. Retire said,

[3:48] Langlass meeting, your website's horrible to try and navigate and find things.

[3:54] So, I agree with her on that.

[3:56] So I watched the last three meetings and my comments tonight are going to be about the survey and more discussions.

[4:06] Mr. Ranky said the survey was a waste of money. I disagree because it showed that three of you thought the combination of the referendum borrowing would not pass.

[4:20] So it was good that a rough random didn't get pushed through really fast.

[4:24] You've got to look at this a lot more carefully like you've discussed.

[4:30] Also an on a June meeting Mr. Coon and you gave an example of a person having a $4,000 tax bill.

[4:38] And maybe 500 would come to the town a very small amount.

[4:42] That's 12.5% my tax bill last year was $5,100.

[4:47] twelve hundred came to the town that was twenty three and a half percent. Neither one of those numbers of my opinion are a very small amount.

[4:59] I looked at your-

[5:00] Part in the survey. And if I use that same combination borrowing, referendum thing, that column, using my assessed

[5:10] home's value right now, over these 20 years, I'd be paying 26,000 extra over and above what I'm

[5:18] paying already to the town. So again, that is not a very small amount.

[5:26] I like Mr.

[5:29] Mr. Routier's discussion, like the flat with Mr. Braun in my ear and about looking again

[5:35] at the rule of priorities and not doing curb and dollar everywhere. It's good to use that

[5:42] black top if you can extend the rule of 10 years. I agree with that. You can't just keep asking

[5:48] taxpayers for more money to do everything you want to do. The dollar boy area doesn't have to

[5:54] look like a city with curving gutter everywhere.

[6:01] If you looked at, I looked at the survey here

[6:04] in the next 10 years, your estimation, every single road

[6:07] you want to fix is in the Darbore area.

[6:09] Nothing West East of Highway 55.

[6:14] Another thing, too, is maybe when you're talking about

[6:18] some of those small streets, maybe you've got to bring

[6:20] back street assessments.

[6:21] Those are the people that use those streets every single day.

[6:24] I'll probably never use use one of the streets ever, some of those.

[6:29] So that's something maybe you can consider.

[6:31] Maybe you're not legally allowed to do that.

[6:35] I don't know the rules.

[6:38] Now, the other thing I noticed, Mr. Ranki,

[6:40] said he doesn't like wasting taxpayers money.

[6:43] I agree.

[6:44] To examples of past board,

[6:48] change all the streets signs from the green to the blue color.

[6:51] And at that time, the town chairman said, well, someone's driving through the town,

[6:56] we can, and they see that sign, and all of a sudden, all of a sudden, they know they're

[6:58] in the town, and we can't.

[7:00] What a stupid reason to spend money like that and change all those signs makes no sense to

[7:06] me.

[7:06] The other ones were perfect and fine.

[7:09] Last spring, I read in your newsletter,

[7:13] you're going to put signs up for the ATVU

[7:16] on roads. And it listed like mainly the county highways that you couldn't write on. So, if

[7:25] you would have posted that in like four newsletter straight, every single person probably

[7:29] would have saw that at some point. Because in one of your meetings, you said 88% of the

[7:33] people read the newsletters. So now you spent how much money buying four by four treated posts,

[7:41] It's probably 10 feet long and putting a sign on it.

[7:44] It says you can drive an ATV on this road.

[7:48] Talk to me about wasting money.

[7:50] I live by Fox River Road and Wiggen Road.

[7:52] It's like a huge shape that goes in off as easy.

[7:55] There's a sign on each one of those roads going in.

[7:59] That's just ridiculous.

[8:02] So maybe you need to look at the entire budget coming up.

[8:06] Maybe you can cut money somewhere.

[8:08] Maybe not every part of it.

[8:10] They need all that money.

[8:11] You can take some of that for the role, it's to help.

[8:14] And you got to look at different things.

[8:16] You got to get inventors sometimes.

[8:21] The last thing I kind of want to say is being retired.

[8:24] I live on social security and my 401k.

[8:27] I don't have all this extra money to pay what

[8:29] you might be asking for like a future or spring election coming up,

[8:33] which was talked about possibly doing.

[8:36] I'm already paying for 20 years for a new

[8:39] the condom mill school that I didn't want.

[8:42] Last year they took out the first one, 850 bucks extra

[8:45] for the first year.

[8:47] Now, you're talking about taking money out for roads too.

[8:52] That school board wasn't transparent

[8:55] when they bought that land.

[8:57] I found out about it in the time of times.

[9:00] There was no transparency on that.

[9:03] After they buy it, then they didn't even know

[9:04] where the access was to that land.

[9:06] They didn't know a roundabout was gonna be needed.

[9:08] So my point is that you need to be very transparent how long should a referendum be for,

[9:17] how much every year is the cost, and does it change if an assessed value changes?

[9:23] Because in my opinion, if your assessed value goes up, that's what these numbers in the survey

[9:27] is based on your assessed value.

[9:30] So if that goes up, I'm not going to be paying more now this next year or the year after,

[9:34] whatever. You know those are real serious issues in my opinion. Excuse me. And last

[9:42] thing, please keep in mind how this could affect taxpayers. Retired people like me,

[9:48] single moms, that all in their own home trying to buy their own house or all in

[9:53] their own house, actually say you have to tell you ask yourself, is it really fair or

[9:58] is it right? Take...

[10:00] We're asking to take this much money from us. For this amount of years, it's a long time. So if I'm wrong, like some of my facts or something like that, I might be wrong about it. Feel free to contact me. I'm sure you can get my phone number from the clerk. I'd be happy to talk to anybody. So just give me a call if you want. So I appreciate your time. Thank you.

[10:23] Thank you.

[10:26] Anyone else that would like to address the tone board?

[10:40] The editor of Edmund 2695 Hill, Psych,

[10:44] Drive, Appleton.

[10:47] I just want to comment on agenda for a plan commission

[10:53] with the verbatings there.

[10:56] Back in June, it was a unanimous vote to deny it,

[11:01] to deny this change.

[11:04] Now, two months later, they came back

[11:06] and they want to change again.

[11:11] Now, they're saying that they're concerned about keeping the four or five acres in Buchanan

[11:19] for tax reasons for one thing.

[11:23] They want to keep the tax space in Buchanan, but the 30 acres they had go over to Cacana.

[11:33] This four or five acres is not justify what we lost, and verbatens made a comment if you don't get this change,

[11:44] they're going to annex into Kakana.

[11:48] Well, the only reason they really want to stay here is because Kakana has three times more taxes than we do.

[11:55] And that whole corner is going to be a Kakana in a few years anyhow, regardless.

[12:00] because this town the way we're losing land we're not going to be able to

[12:06] keep going and fixing the roads and cacana is really gabbling us up and they didn't

[12:16] care about they didn't weren't worried about the town of Buchanan then when they

[12:20] sold that 30 acres and now they're so concerned I just think that's wrong so

[12:28] That's just what I want to say.

[12:30] Thanks.

[12:31] Thank you.

[12:37] Good evening.

[12:38] My name is Kim Burbetton.

[12:40] I recited on N214 to Green Road.

[12:45] And we got to what Missouri had me just said.

[12:50] I am part of the family that recently sold the property under Green Road to Tom Dirk's.

[12:59] I have no control over with Tom Dirk's or anybody that does with the property once I sell it.

[13:11] He had mentioned that it's four acres of land that's being questioned to be a

[13:29] really generates a minimal amount of tax base and there are two private people that would

[13:40] like to build single family homes on those each of those two acre parcels and I just

[13:50] I think that it would just much more benefit the tone chip for the tax base, you know, taxing over a million dollars over the property and the dwelling opposed to keeping it in agricultural.

[14:18] I guess that's the point I'd like to make.

[14:23] Thank you.

[14:26] Anyone else that would like to address the Tom Ward

[14:29] on an agenda related item?

[14:40] Great.

[14:41] We'll move on.

[14:45] Come to the business agenda.

[14:47] The consent agenda.

[14:49] Is there anything that anyone would like to take out of

[14:53] a consent agenda to discuss separately?

[15:07] Part of the consent agenda, we have the law enforcement report. We have an option. Deputy here. If you would like to address

[15:18] us and tell us what's going on, there will be a stand point. We'd appreciate it.

[15:23] Hello, everybody. My name is Deputy Cody Porath. I work with the Sheriff's Office. I'm specifically

[15:27] assigned to the town of B.K. in the village of combine mocks. So for this past month, the biggest

[15:34] things we've had is vehicle break-ins.

[15:38] So I just want to remind everybody to please lock your vehicles

[15:41] at nighttime, do not leave any valuable items in there.

[15:46] Obviously, this day of Wisconsin is a pretty proud second-man

[15:48] state I would say, but please avoid leaving your firearms

[15:51] in your vehicles because they are getting stolen as well.

[15:54] Any property that you have in there that's of value,

[15:57] please place in your center console in a way from the view,

[16:01] because they're not afraid to also smash what your windows.

[16:04] We had a few auto thefts, too, and those auto thefts were done

[16:07] because the keys were left in the ignitions of the cars.

[16:12] Most of these, the vehicle breakings occurred in the area of Coupe Road

[16:16] and Springfields, so if you reside in that area,

[16:19] just please keep that in mind, but they've also been making their way

[16:22] to Kimberly and then north into combined locks.

[16:26] So, other than that, we had the PGI event, obviously,

[16:29] which went pretty well.

[16:31] We didn't have too many calls for service down there.

[16:34] So, as far as any traffic complaints,

[16:39] we've received a few stolen M&M's road

[16:40] where it's a 25 zone there.

[16:42] So, we're working to patrol that.

[16:44] And then I was in how we're driving,

[16:45] I think we dropped onto a 25 because the construction

[16:48] so we've been kind of sitting there and hammering that pretty hard.

[16:52] But other than that, does anybody have any concerns

[16:55] or anything for me?

[17:02] Awesome.

[17:02] Thank you so much.

[17:05] The other thing that I wanted to point out is in Justin's report on the town engineer.

[17:16] Could you tell us when the pre-construction meetings are for all the game you wrote and don't all.

[17:24] working on? Yes, both of those are tomorrow, August 19th, so we'll have an unspacked

[17:31] back to the same contractors. We'll get that taken care of, and then find out the exact

[17:36] schedules I'm thinking in the early September those will probably be starting, but I don't know

[17:40] for sure you'll be not. And what time was that? That is at 1 o'clock tomorrow.

[17:49] Okay,

[17:54] and the only

[17:54] other thing I noticed that it was caught in my eye was in reading the dark voice sanitary

[18:00] district notes. I think it's the first time that I have seen where the gallons of water

[18:11] sent out was more than the gallons of sewage treated. And that's because with the drought that we're in

[18:24] The people are watering lawns and there's a lot less infiltration in the system, so as an interesting number.

[18:38] Anything else on the consent agenda?

[18:41] I'd look for a motion to approve the consent agenda as written.

[18:49] All in favor say aye.

[18:51] Aye.

[18:52] Motion carries.

[18:54] Then we go to the Plan Commission items for discussion and possible action.

[18:59] Okay. First is resolution 2026-11, rezoning of parcels from General Ag to single family residential

[19:13] and Michael.

[19:15] All right. Thank you. As you heard before, this is the verb eight and property. You did

[19:19] see this a couple months ago. At that time, both, thank we should in town board did. You

[19:23] And it's pretty deniable, three zoning and CSM request.

[19:27] They have since come back for slightly different requests,

[19:32] different sets of property, different layout,

[19:35] and after talking with the ton of attorney,

[19:37] there's really not a whole lot that we can do to kind of

[19:41] stop the annexation that's already taken place in Cacana.

[19:44] We tried to have some conversations with those parties,

[19:47] but nothing came of it.

[19:49] So at this point in time, at least the Plan Commission felt

[19:52] it was appropriate to approve of the rezoning and the CSMs to at least keep a couple of

[19:58] properties worth developing in the time.

[20:01] So, with that, these next two items are go ahead in hand. So, I can answer any questions you might have.

[20:15] How much do I have to do?

[20:18] How much do I have to do?

[20:23] I don't recall the amounts of how much was sold.

[20:28] Part of that was in the United States for crime in the 328

[20:45] and United States.

[20:47] We did that in an attempt to

[20:55] stop the annexation, but it didn't work.

[20:59] I

[21:17] think there's a reason that we would say no.

[21:21] You speak up.

[21:23] But I don't see a reason that we would say no.

[21:27] Dennis,

[21:32] I'll comment.

[21:36] Then I'd be looking for a motion to approve the Resolution 2026-11.

[21:55] Okay, is there further discussion,

[22:05] roll call vote?

[22:06] Aye.

[22:08] Motion carries.

[22:10] And then I'd be looking for a motion to approve the certified survey map.

[22:15] That goes along with that.

[22:19] Motion to approve the certified survey map.

[22:26] Aye.

[22:27] For the discussion.

[22:29] All in favor say aye.

[22:30] All right. Motion carries.

[22:39] I beg you for goodness. I want to ask a couple other questions about the consent agenda.

[22:47] There was an operative license request with violation.

[22:53] It

[22:56] should probably not have had the violation.

[22:59] He, the little check it,

[23:04] we reviewed one, and that wasn't enough to put down that.

[23:09] There was a violation, so she must have put, yes, one.

[23:12] She did the report, and then didn't fix the one I told her that it was okay.

[23:16] Oh, it was on the table, right?

[23:21] It was on the,

[23:24] no more on the sheet.

[23:25] I

[23:30] was,

[23:42] let's see, 7C,

[23:48] 7C, 7C.

[23:50] Yeah, they should have both said, yeah, they both should have said no.

[23:53] There were three of them on there, right?

[23:55] Right. There was one for all the garden that had none to begin with.

[23:59] And then the fuel line one, something did show up on the report,

[24:02] but it wasn't anything that would create from keeping a license.

[24:06] All right. Okay.

[24:09] And then there was a the request of routine request for fireworks in September, it's said fireworks timing 930.

[24:28] It's probably completion, because the sunset on September 11 is 711.

[24:39] Sure. And I would think that fireworks would start at 745.

[24:43] Yeah, it's for the eve of destruction. I don't think it's still a 930.

[24:48] It's what they're saying.

[24:48] Oh, it's after the eve of destruction.

[24:50] Yeah, it's after the eve of destruction.

[24:53] Okay.

[24:53] And before midnight.

[24:55] Yeah. Understand.

[25:00] All right, apologies.

[25:03] That's okay.

[25:04] Let's see.

[25:05] Then we go to unfinished business and talk about the capital improvement plan.

[25:10] All right, thank you.

[25:11] So last month we had a discussion about the CIP, the capital improvement plan.

[25:18] The board was happy to keep the capital improvement plan kind of the way it is.

[25:23] We just and just really updated the years kind of some of the dollars

[25:27] and then added an additional year on to the end of the CIP as we just keep moving it from

[25:36] year to year so he added year 2035 and added on some additional roads there. Pine

[25:43] Crespo of our Coup Road and Hank Drive. Otherwise the order of the roads from each year

[25:52] the same and again just some updates to dollar amounts but really what the board was focused

[25:57] on during the discussion last month was road maintenance. And so while internally staff

[26:04] has been working over the last few years with kind of a list of sorts for road maintenance,

[26:10] Justin sat down and looked at what this would look like looking at all the different types of

[26:16] roads based on the pace of rating as well as the different techniques that should be used based

[26:21] on the payser ratings as well as a talent.

[26:24] So just if you want to kind of elaborate more on the maintenance

[26:28] of playing that you put together,

[26:31] we can have some discussion from there.

[26:33] Sure.

[26:34] That one up there, so we'll start on west side of town.

[26:36] These are kind of broken up east and west of 55.

[26:41] Like we said, we're trying to get, instead of just an all-out list,

[26:45] we're trying to get tool, I guess I'm going to say it more like tools

[26:48] from the toolbox for based on pizarre ratings.

[26:51] Hey, here's what we can do.

[26:52] Trying to look at it at that.

[26:53] And while these are not all inclusive,

[26:55] these were just kind of the first blusher

[26:57] that had been looking at it and getting a list together,

[27:00] though, as we're going on this year to year,

[27:02] we can kind of group some of these together

[27:04] and move forward.

[27:05] No means really a priority yet.

[27:08] I think that'll be kind of the next step.

[27:10] But we just want to get these down right now.

[27:12] So this was kind of an area where we were looking

[27:14] at that ultra-thinway process.

[27:16] And you know, these are five to sixes on there.

[27:19] These are on the road that could be done.

[27:21] All right.

[27:22] This one and it pertains to the CIP for year 2035 as well.

[27:29] It lists fine crest from Emmons to Crete View.

[27:34] I believe that should be split with Kimberly.

[27:38] Yes, some of these I didn't, that should probably be in the comments,

[27:41] but yeah, you are correct.

[27:43] I think that is some of that.

[27:47] And that's on the capital improvement plan as well.

[27:53] I can check that good catch.

[27:59] Okay.

[28:00] So I had a net so far.

[28:03] But that's that's kind of some of the stuff we can do there.

[28:06] Those are the roads because any questions let me know.

[28:08] But this will be too.

[28:09] We'll also depend on how this work in on the next couple of years.

[28:13] We ought to really see how this is the first year doing it.

[28:15] So how that goes is going to have a big impact.

[28:17] had, you know, that these roads would either, if we don't do

[28:21] ultra thinly, they get added to the back the list, I'm

[28:25] possibly the CIP list for urbanization or a lot of these

[28:30] roads are in areas that aren't urbanized right now, so

[28:32] that's kind of what I picked and said, okay, in this area,

[28:35] right now we're not urbanizing. They're proud. Or they're

[28:38] called the sacks or something on the middle of, you know,

[28:41] other areas are kind of isolated, many of them. But that's kind

[28:47] And that's the list there for that.

[28:50] The second page there.

[28:53] There is a Fontana Ways one that has curbing gutter right now.

[28:57] So that would be a spot, maybe we just do a millen overlay instead of just mill off the asphalt

[29:02] and put it back into meet the curbing gutter.

[29:05] It's a definitely one we can kind of throw in somewhere else here.

[29:08] It probably doesn't need a full reconstruct.

[29:10] All these we need boring, we check all that and make sure the base is right before we do

[29:15] some of this as well.

[29:18] Next page then I kind of went, okay, what about, you know,

[29:21] get hit these roads early, crack ceiling is kind of what you do

[29:26] when you have your, you know, your sevens and some of these that have been,

[29:30] some of these were a crack sealed prior, but they're still in good condition.

[29:33] So here's a list here that we could run some more crack ceiling out here just to make

[29:38] and some sort of

[29:47] something that makes it not sticky over the top of that, and that's it.

[29:52] But not a chip seal.

[29:53] Not a chip seal, we're trying to move away from chip seal and west of 55 if possible.

[30:00] I'm trying to do that just for that way. These cracks see when I just take on those cracks and get in, it's basically preserved.

[30:06] I've tried to maintain that road for as long as we can. That's kind of the point of that.

[30:12] We'll hold that seven there for as long as we can.

[30:17] And then, east side, here's some where there's we've done a lot of work out there recently, so this is not all inclusive, but we've done a lot of chip ceiling out there.

[30:27] So a lot of these roads are in kind of that condition,

[30:29] where they've been done, so this first layer here

[30:34] was more of a pulverized impave though.

[30:36] These are roads with ratings of three or less.

[30:39] So they're kind of past the point

[30:40] you're going to want to chip seal.

[30:42] At the same time, it's probably the next way to really

[30:44] doing it, it's probably a pulverized impave.

[30:47] A lot of these though, if you'll see in the comments,

[30:50] it was fellow camper, it was chip seal in 2025.

[30:53] There's only three holes.

[30:54] So stuff we got to watch.

[30:55] Cabin all road is one there's with Cocona as well if depending on much spots so some of these

[31:01] There's maybe opportunities to you know we're together there

[31:05] There's also you know motorbours on there depending on when we'd want to try that, but that's

[31:10] That's kind of where these roads are at so I try to find some of those roads that

[31:14] Run that three range there and then there's a small called a second Gillian court on there as well

[31:25] I'd like clarification on fell camp road.

[31:30] That's that, that is west of WG.

[31:36] Oh, no, good catch, that's the eastern part.

[31:39] Okay, east.

[31:39] Tell one where you play long hover.

[31:44] Correct.

[31:45] Yes.

[31:45] Okay, east.

[31:46] Got it.

[31:47] They east and yep, it's my mistake.

[31:49] There it's a longer portion there, but that's another portion.

[31:52] We just chips you not to long go, but it's still in a pizorating three, there's only three

[31:55] is on it, so it's kind of decisions have to be made on one to do that.

[32:04] Okay, then some other chip seal ones, since we've a lot of the roads,

[32:08] our chip seal, though, ready, but there were some that are in that

[32:11] payser ratings of four that believe our chip seal,

[32:15] though, five, six years ago I want to say,

[32:17] but they could be done again just to preserve them as much as possible

[32:20] before we have to pulverize and pave them.

[32:23] That's in that house and drive, cave, and we had Jacob court.

[32:26] and to drive you on here to consider in that subdivision to do the ultra thinway.

[32:35] That's your other option there. If we would we can look at that based on the

[32:41] borings in the, yeah, part of the concern with the ultra thinlay is that you get past

[32:47] a certain phasorating, the roads that are ultra thinmed and they may not do justice.

[32:53] What was the target piece of reading to do the object anyway?

[32:59] I was shooting for like five and sixes for that.

[33:03] So this is one notch below it.

[33:11] First of that, we check it out and we could also, I mean, that's one way to probably check

[33:14] what the contract is.

[33:16] You have to contractors to get their opinion, what they think.

[33:18] It's either kind of chip seal it again or there's options.

[33:24] And then the last part here, there's some cracks ceiling that could also be done out here.

[33:30] A lot of these were roads that were done, I want to say, 20, 21, less, 5, 6 years, so there are

[33:36] pays of ratings of eights, they could be cracks sealed, though, to preserve those, these

[33:41] were roads that were pulverized and paved, in the last couple of years, so those are all very

[33:46] little traffic roads.

[33:49] And then just a cracks seal, and then at least they'll keep them in that 7-8 range, they'll

[33:53] for future years.

[33:55] I'll trade them now, try to preserve them as much as we can, you know, it's simple.

[34:00] And again, I think what this will do is it'll give staff and the board a good plan to look

[34:07] at when it comes to budgeting.

[34:10] Like I said, we didn't add years in here because it's going to have to wait and see

[34:14] right.

[34:15] What do we have available for road maintenance, every budget cycle, and then kind of pick and

[34:22] choose roads that are near to each other and what makes most sense and again what the priority

[34:27] is at that time from the board, so it provides you some flexibility but also gives you a snapshot

[34:33] of what's out there.

[34:37] I think that addition to the plan is what we're working for.

[34:47] So with that we'd be looking for approval of both the CIP and the maintenance plan, and again,

[34:53] like I said every year we'll review this, review it during the budget time too and again

[34:57] I'm really, um...

[35:00] Face it with the maintenance, really look at that come early spring, wait late winter, early spring and kind of figure out what are we going to do.

[35:09] Typically, we've been bringing you the maintenance work in January, February timeframe, so that we can get that out to bed and be ready to go by at times spring breaks.

[35:20] I think it's good to take a look at both at budget time.

[35:31] So you're looking for approval of this as is?

[35:38] Promotion to that effect.

[35:39] I make the motion to approve the capital improvement plan and road maintenance plan.

[35:49] Further discussion?

[35:54] That's something we're going to want to evaluate every year, but.

[35:58] point, can we Farley?

[36:01] Good.

[36:02] All in favor say aye.

[36:04] Aye.

[36:05] All in precarious.

[36:08] Then we move on to the new business building inspector agreement.

[36:14] Right thank you.

[36:15] So last month you proved it.

[36:17] And are a key to go out to search for a new building inspector.

[36:21] We did go out for that.

[36:23] We received one proposal from Ryan Gidger.

[36:28] He is here this evening, so if you have some questions for him, he is available.

[36:34] But basically, what our previous inspector was, you know, did the billing inspection to

[36:40] prove it to the inspections for both homes as well as smart building projects, zoning projects

[36:48] and such.

[36:50] His, his agreement that we had with him was he received 80% of the permit fees, tower, we

[36:56] 20 percent, Brian's proposal is E would retain 90 percent, we would retain 10 percent, and then

[37:03] there's an additional $100 administrative fee every month.

[37:08] So I think that's fair, especially when there are other companies out there that actually

[37:14] would be charged for their time and materials, basically.

[37:18] So if we were to receive proposals like that, our current fee structure would not be able to

[37:24] cover something like that, typically.

[37:25] So I think this is fair and reasonable and I actually work with Ryan when he's in Greenville right now

[37:32] I work with Ryan there

[37:34] Former state inspector very knowledgeable on the field. He's actually certified for both commercial and residential

[37:41] So I'm very qualified and eligible about building inspection and processes

[37:47] With that staff would recommend approval of the agreement this has been reviewed by the attorney

[37:53] Like I said, Ryan is here this evening. If you have any further questions for him, we need to suspend the rules.

[38:01] You should.

[38:03] Make a motion, Mrs. and the rules to speak with Ryan.

[38:07] All right.

[38:08] All right.

[38:10] Ryan, we've come to the podium.

[38:14] Hello.

[38:19] Michael, would there be,

[38:23] I think I asked you this last time,

[38:25] But with him here, is there a need for us to utilize his commercial building

[38:33] perspective?

[38:34] I don't think at this time we don't see a lot of that right now.

[38:39] There is a process that we actually have to go through to basically request the

[38:43] state to give up that right and give it to us.

[38:47] I think if we start seeing more commercial development in the future, that might be

[38:51] something we can look into, but at this time I don't think that's not

[38:54] I did a quick internet search and your busy guy.

[39:04] It says your building inspector for village of Rima, village of Greenville, village of Green

[39:10] Leaf, town of Annembroke, town of Dale, commercial building inspector for Lincoln County.

[39:16] I don't do Lincoln County.

[39:18] That's just on the internet from years past it.

[39:23] Billingspector for Tonne of Winchester, Tonne of Holland, and Tonne of Glenmore, and City of

[39:32] Conalistio as a State Billingspector.

[39:34] Yeah, that's just years ago as well.

[39:37] Okay, so my question to you is do you have capacity?

[39:43] A lot of those municipalities are very minimal permit load, so he's talking about Michael

[39:48] I feel that it would be able to accomplish it yet.

[39:55] You kind of want to wear the permit volume with me, and I think it's doable, yes.

[40:00] And I do have other local inspectors that are willing to mail it as well on that end of it, too, if it needs to be.

[40:13] All right.

[40:18] That's what's just all in the construction, then?

[40:23] No.

[40:23] It would be any residential permits.

[40:25] Any further permits?

[40:26] Who's going to Kimberley right now?

[40:28] Then.

[40:29] I think they hired MSA.

[40:32] I'm not 100% ago.

[40:34] On that.

[40:35] I don't know who's doing that to me.

[40:38] I want to say it's MSA, but yeah.

[40:40] And I'm surprised that they didn't qualify for post something.

[40:46] But as that's one we had our pony meetings a lot of them talked about having them as their inspection process.

[40:57] Is

[41:01] this something that we have to approve tonight?

[41:04] We don't have an inspector right now.

[41:06] So I think legally we have some issues if people start coming in for inspections that we can't legally perform or approve permits.

[41:17] Where do you live, Ryan?

[41:18] In Ableton.

[41:27] Is this a certain term that we use him?

[41:31] The way that the agreement set up is that it would renew yearly automatically.

[41:36] And both parties have the option to terminate the agreement with the 90 day notice.

[41:45] I just know that Linda has a lot of questions about this.

[41:49] So, I hate, I mean, I know that she couldn't be here, she didn't submit any questions, right?

[41:57] She did not.

[42:02] Yeah, like I said, if you don't make it, if you don't approve it tonight, then we go another

[42:06] month without an inspector, and then we run into problems because we won't be able to issue permits

[42:12] or perform any inspections.

[42:16] I mean, I think there's options, but I mean, I'm not saying not to.

[42:20] I just, we have one person, and I know she had a lot of questions she told me,

[42:28] but.

[42:28] Well, actually, if I'm reading the agreement correctly,

[42:36] you basically would have a month

[42:38] and a half probationary time before 90 days or the end of the year, which could terminate.

[42:48] Sure.

[42:48] with the timing. That's an out.

[42:57] Hopefully wouldn't come with that, but away, it's written.

[43:06] And I reached out to other local inspectors similar to Ryan that do this on the side as well,

[43:13] but didn't get a new response from them, so. Okay.

[43:20] You reached out to the inspectors that do the other municipalities around us?

[43:25] There's a couple that I know of that I reached out to you directly.

[43:28] Do

[43:31] you have anything else you'd like to say to us?

[43:34] I'm not off the top of my head.

[43:40] No.

[43:40] You renew.

[43:41] It's only good for one year.

[43:44] No.

[43:44] It's auto renewing.

[43:46] I think one

[43:59] of her questions for the last inspector was about the expectation of being on site.

[44:05] When doing inspections.

[44:07] How do you view that?

[44:09] I document all my inspections with report so anytime I go anywhere it has a paper trail behind it, essentially.

[44:19] It's mandated by the state that we do that, so the state and compliance with the state, it's a requirement anyway.

[44:25] So if someone has questions, I have documentation for every stop I make.

[44:30] And are you allowed to, I know you just said this but I think she was seeing issues with people sending photos and then things being approved.

[44:41] So the way I look at photos, they're not meant as in all the time inspection.

[44:48] It's like a quick follow-up if there's an easy fix that they can easily snap a picture and show you what was done or if you clearly can't make it.

[45:00] Then the time frame here allowed by statutory requirements. Sometimes, photos are accepted then.

[45:07] It's not as alternative to an inspection.

[45:15] My most recent experience with building inspection was when I built, when I put solar panels on my shop.

[45:25] And our former inspector said he didn't need to come out and inspect it because WPS does that.

[45:37] They don't care about structurally how it is, they only care electrically.

[45:41] And he should have checked it for to make sure that it's attached properly and isn't a hazard in the wind.

[45:50] Things like that.

[45:53] There's definitely things that an inspector looks or that the utility doesn't.

[45:57] They're worried about back feet in the grid.

[45:59] They're main concern versus inspector as all the codes as far as structural and electrical behind it.

[46:12] I'm looking for a motion to approve the agreement with Ryan Geiger.

[46:17] Our G inspections LLC for building inspector services.

[46:22] I make the motion to approve the agreement with Ryan Geiger with our G inspection LLC for building inspector services.

[46:31] I'll second that.

[46:32] Is there further discussion?

[46:34] I do have one question.

[46:37] It's that the insurance shall include a million dollars coverage for general liability.

[46:44] Is that number set by our insurance company or by our attorneys?

[46:49] I mean, I'm asked to have more coverage than that for our food truck.

[46:52] Yeah, it's kind of the general that stare that we use for the town.

[46:58] And Ryan did indicate that he is able to get all the coverage he did to me with his insurance company.

[47:05] And we need to amass you if our fund is that enough.

[47:09] Yeah, so previously with some other services that we are going out for service for I reached out to our insurance company.

[47:18] And they said that that is pre-standard for account on our size and for the types of services.

[47:24] Now, for example, when you get into the larger construction projects, I think sometimes there

[47:30] are larger insurance requirements, but for a service like this, it is acceptable.

[47:38] I think, in general, we should review that.

[47:40] I mean, my insurance agent suggested that I increase my to 2 million.

[47:47] Yeah, I can touch base with our insurance company.

[47:50] One would be an example of when the inspector would be held responsible if something went wrong.

[48:01] I'm just asking.

[48:03] You have an example?

[48:06] I mean, basically, if the main case I've heard is if inspector goes and writes up a violation,

[48:13] and doesn't follow up on it, doesn't notify the proper people, and basically throws

[48:21] this report over for your shoulder and walks away from it, and there's no follow-up.

[48:28] Otherwise, I mean, typically, it's homeowners and the contractors that installed the work.

[48:36] But our main thing is, as long as we notify the proper people, help the documentation,

[48:40] and then try to follow up on it.

[48:45] I haven't seen many cases that go on that way.

[48:51] What did an example be?

[48:52] I'm just thinking of historically that if you signed off on something,

[48:55] but we're never actually on site.

[48:57] And then something went wrong.

[48:58] Would that be something that?

[49:00] Potentially.

[49:01] I mean, if you said you were on site,

[49:04] then I would say that would definitely be a liability.

[49:09] But yeah, I would like to see if they agree.

[49:13] Arrangements could be that a million dollars coverage is not.

[49:16] Yeah, I can ask them.

[49:25] On clear for the motion.

[49:26] Say aye.

[49:27] Aye.

[49:28] Aye.

[49:29] Motion carries.

[49:30] Thank you.

[49:31] All right.

[49:33] Then we move on to a website update.

[49:37] All right.

[49:37] Thank you.

[49:39] And so as part of this website update,

[49:41] main purpose started with ADA compliance. There's some

[49:45] federal regulations that are out there that require us all

[49:48] municipalities, large and small to be compliant with our

[49:53] electronic media of website, social media, video,

[49:57] recordings, etc. And so we...

[50:00] Until, because we are a community under 50,000, we have until April of 28 to comply with this.

[50:08] Committees that are over 50,000 have until April of next year to comply with this.

[50:12] And so we've been working with our website company, Grannicus, who also oversees,

[50:18] work with them on our videoing and our agenda and minutes, et cetera.

[50:22] And so I actually have Brittany here from Grannicus, who has a short presentation to give you,

[50:27] to kind of talk about this, so you kind of understand what's going on, so I guess we'd be looking for a motion to suspend the rules to allow her to speak.

[50:37] I'll make a motion to suspend the rules, please speak.

[50:42] I'll favor say aye.

[50:43] Aye.

[50:44] Okay, Brittany.

[50:45] All right.

[50:47] Well, thank you for having me tonight, and for the opportunity to speak with you.

[50:50] My name is Brittany Greer.

[50:51] I'm an executive at Granicus, as mentioned, for the current provider of website solutions, as well as agenda and meeting management, including video streaming.

[50:59] I've been working with your administrator, Michael, and some other staff over the last

[51:03] several months now.

[51:05] I'm here tonight to just to speak to the recommended path that we've aligned on answer

[51:08] any questions that you may have as you take these into consideration for the 2027 budget.

[51:14] So feel free to stop me, if any point you really want to ask a question, totally fine with

[51:18] that.

[51:19] So going to the next slide, just at a high level, kind of introduction, I'll be touching

[51:24] on a strategic website redesign project as well as enabling close captioning for the public meetings

[51:31] that are currently streamed live and on demand.

[51:34] So with the website, it's the more involved of the two of the bigger undertaking for

[51:39] sure.

[51:40] We're focused on accessibility, digital service delivery, making information and services easier

[51:45] to find and interact with, and then proper governance and compliance, whereas with the video

[51:51] for the public meeting, we're again, both live and I demand we're updating some aging hardware,

[51:57] which also comes with some enhancements, both for the resident and staff, but really

[52:01] aimed at enabling that closed captioning and improving equal access.

[52:06] So, both of these initiatives really are aimed at reducing manual work for staff, making information

[52:11] and services more accessible, and then improving transparency and communications overall.

[52:17] But, of course, reducing legal risk and compliance risk is a critical piece.

[52:21] So on the next slide, I just wanted to take a quick moment around the compliance piece.

[52:27] So as Michael had just mentioned, these conversations really were initially sparked and

[52:31] given urgency and response to the DOJ's ruling that those new standards were accessibility.

[52:36] So that does require all-state and local governments to meet WCAG 2.1 level AA standards going

[52:43] forward given the deadlines that he had mentioned.

[52:46] For those not super familiar with it, simply put there's a lot that goes into it, but ADA compliance

[52:51] in the digital world means making sure that every resident, including those with disability,

[52:55] you can access government information, services, public meetings, just online.

[53:01] So just as a city hall needs a ramp or accessible entrances, websites, documents, forms,

[53:06] videos, images, all those need to be accessible as well.

[53:11] I have a question.

[53:16] I went back to look at some of our videos, normally I don't because I'm there, right?

[53:22] But I was surprised that closed captioning isn't already there.

[53:31] I mean, for example, when we live stream from our church, it's automatic.

[53:39] Why is it not automatic with these videos?

[53:42] Currently, it has to do with the encounter that we're currently using.

[53:47] So, there is an option.

[53:49] It's a live human captioning is the only option right now, which is a truly a live human type

[53:53] away, which is much more costly versus an automated closed captioning.

[54:02] So, okay, so, say that again, your proposal then is to use an automated closed captioning.

[54:15] Correct.

[54:17] And that just requires is that it's the hardware, so the streaming device, the hardware

[54:22] itself, just needs to be updated on an aging more of a legacy encoder for video streaming.

[54:28] So, what you're using is not capable of closed caption currently, even though Facebook

[54:40] and YouTube are.

[54:42] Correct, yes.

[54:44] There's two things to do with network accuracy rates and things under the guidelines as

[54:48] well that we have to be mindful of, but yes.

[54:54] It's kind of like that next piece, I think, you know, ADA compliance decided a lot.

[55:00] A lot of these things, a lot of the parts of the conversation that we're having when we're talking about

[55:03] EDA compliance is really helpful to every resident. So there's comment made just earlier in this meeting.

[55:09] You know, it's frustrating when you can't go on, find what you're looking for.

[55:12] Be able to complete that form online or request that service and to have close captioning.

[55:17] When you can't listen and you want to be able to know what's going on in a meeting.

[55:20] So I think all of these things really apply. We want things to be easy to find, easy to understand and easy to use.

[55:26] So resident access, I think, is a more overarching kind of theme, not just the compliance

[55:31] driven.

[55:33] And then, I think that long-term governance.

[55:35] We talked about different approaches that an agency can take here when it comes to ADA compliance,

[55:39] meeting that deadline, and I think, ultimately, we agreed that, like, Band-Aids and Quick

[55:44] Fixes, we're not going to be the answer and not going to set the tone up for a long-term

[55:48] success.

[55:50] A reaching ADA compliance isn't something that you reach, you pass that finish line and you're

[55:55] It's ongoing maintenance, ongoing effort, ongoing governance to be able to maintain ADA compliance.

[56:00] It's every piece of content that you create, every user that's creating that content.

[56:05] So it's an ongoing effort.

[56:06] And I'll share that for, we are, of course, doing our pieces on the back end of product and design.

[56:11] The one thing a vendor can't control is the content that's created.

[56:14] So I appreciated the moment where it's kind of take us that back.

[56:18] If we're going to have to put in the work and, you know, fixing all these little instances,

[56:22] Why not take a look at that bigger picture strategy address some of the the complaints and the issues that people have had with the website

[56:30] And put in some of that governance so how can we make sure that we get to this point?

[56:33] How is the governance systems in place to prevent

[56:36] Adia compliance from getting out of hand again?

[56:41] Perfect so these next couple slides are going to really focus on the website side of things

[56:47] Currently, the CMS that you're on is an older CMS, it's still very much prevalent out there.

[56:55] But it's a lot less service forward.

[56:58] So many agencies are kind of making that move.

[57:00] One major difference is the CMS was built mobile first rather than just mobile forward.

[57:06] All of this design was done, you know, pre pandemic and things.

[57:09] A lot has changed since then.

[57:11] I think it's clear, mobile devices are the go to.

[57:14] So having that accessibility from any device, looking at content,

[57:20] it's normal at agency deal with this.

[57:22] But content gets built up over time.

[57:24] You have staff turnover.

[57:25] People create different versions of things.

[57:28] There's duplicate out there.

[57:29] And it can kind of get out of hand.

[57:31] So just understanding that content, sprawl and document hygiene

[57:33] was an issue.

[57:35] And then PDF and form burden.

[57:37] This one will not be entirely what you'll be working on with

[57:39] grandkids that can apply maybe permitting software things like that.

[57:43] But we took a look at what kind of forms are out there in PDF form, which are ADA compliance

[57:47] road flags that can be turned into web pages, digital forms, or other more accessible means.

[57:53] Even the agendas, we were already kind of taking care of some of those things.

[57:56] We had changed those to HTML format instead of PDF, not to get in the weeds.

[58:01] And then finally, just for the level communication needs and communication in general.

[58:06] So, you know, I've seen that you have a lot of content out there that information is, you know,

[58:13] putting those top tests, figuring out the navigation so that residents do find what they're looking

[58:18] for, but also the information that you're wanting to push when you have surveys and things

[58:21] out here.

[58:22] How can make sure that we're delivering those, getting people informed about them?

[58:26] And a lot of that can be done when we think about information architecture and design as well.

[58:32] So, just a quick highlights, again, service oriented and mobile first that is designed for

[58:36] the mobile.

[58:38] We put a lot of work.

[58:39] Our team does a fantastic job going over data with you talking through that content rational

[58:44] what needs to move over, and then that information architect, what makes sense to you, what are the best practices?

[58:50] Granicus only works with governments, so we can use a lot of the data and insights that we've

[58:54] gleaned and then paired with how well you know the community to make sure some of those top tasks are important

[59:00] and then that they can change too. So everything on this website, you have complete accessing and

[59:06] over to the design of big deviation from historical CMS's for all companies, including granicous,

[59:14] so that you can say relevant, adaptable, change things for the season, whatever is most important during that time.

[59:21] And then the next slide, the search.

[59:24] I don't know what to company so long to figure out search, especially for government websites,

[59:28] but it has been awful. And that's probably my favorite change over in the new system.

[59:32] We actually have a built-in government, the source, if you will, based on residents speak, kind of translated to governments of different, sometimes you know, there's a difference in that language, so someone types in waste, it understands this garbage, it's predictive search, and on the back end you also can tell what people are searching, what's not delivering responses, and you can tweak it even further, which can be really helpful again when there are certain terms and things within the community that franticists would end up built in the back end.

[59:59] Um, so good.

[1:00:00] Getting people to what they need a little bit quicker.

[1:00:05] And then this slide, so there's some back-end tools. They're extremely important when I keep saying governance. One of them is the accessibility checker. So staff this creating content on the back-end. I think it's great when we have a decentralized kind of management system where departments and people kind of own their content or out there doing it. But it runs a risk of, you know, accessibility compliance getting out of hand. So this can be turned on to be required to run. So that when someone's doing it,

[1:00:31] content, it will tell them if they pass.

[1:00:34] If there's errors, those are hyperlinks where they can click in and say, okay, I didn't put

[1:00:38] alt text describing the image on that one and be able to do that.

[1:00:42] There's also things like deactivate, you know, schedule a deactivate, schedule a review of a page.

[1:00:48] Some of those tools that we talked about where that content is getting duplicated or it's

[1:00:52] out of date.

[1:00:53] So just some helpful kind of tools like that to ensure that even if there's staff turnover,

[1:00:57] like there always is, someone's getting notified, hey, this page needs to be reviewed, it's got

[1:01:02] 2025, fee schedules, whatever it may be, just make sure things are relevant. And the whole

[1:01:07] gamut of permissions, controls, page version, control, all of those on the back end, to help

[1:01:13] with that eye-gling maintenance.

[1:01:17] And this just kind of summarizes it. The county is an incredible

[1:01:21] partner, as far as really actually, they were just at our annual conference to the speaking engagement.

[1:01:27] And they have more than just our website, a lot of tools kind of built, and so I just wanted to highlight that if anyone's interested, I can definitely pass along contact information for some reference and there in the communications and administration.

[1:01:41] But this just kind of summarizes what I just went over.

[1:01:44] Again, really, you know, data driven and really focused on that content governance, creating the accessibility today and making sure that can carry on.

[1:01:52] and then person form was really making sure we're connecting residents with what they're looking for.

[1:01:59] And then this one I don't have so many slides on, public meetings.

[1:02:04] So, closed captioning is required by the DOJ under the new standards.

[1:02:08] Again, we went through kind of the two options that we had with the live human being the only option on the current encoder.

[1:02:14] So it would require an encoder upgrade to what we call live pass.

[1:02:19] So if you see that mentioned anywhere that's the name of the encoder.

[1:02:21] There are some additional benefits, one of it, it's a cloud-based solution, but now it is

[1:02:27] web-based.

[1:02:28] So the person is not held to a certain computer where that program is downloaded.

[1:02:33] Someone could actually control the meeting from a different room if they wanted.

[1:02:36] There's pause, some features like that, and then the AI closed captioning.

[1:02:43] So we'd be enabling that 720p, it's a little bit higher quality, and it's also about

[1:02:48] additional health monitoring as well as

[1:02:50] time-eucass options.

[1:02:51] So if you did want to cast to the website as well as

[1:02:54] YouTube and Facebook, you could be doing all of those

[1:02:56] elements just to further increase the number of

[1:02:58] channels and reach more people.

[1:03:03] And just to highlight, you know, we always talk about

[1:03:06] what are the greater priorities and goals with any

[1:03:09] community that we're working in.

[1:03:11] So we did talk about where this aligns of

[1:03:14] all just, you know, a couple is that again,

[1:03:17] senior governance workflows, content ownership,

[1:03:19] just having some of those systems in place for, you know, people that are here today and in

[1:03:22] the future. Also, fiscal responsibility. So, like I mentioned, we went through a couple

[1:03:28] different ways. There can be the peace meal kind of option where we get an audit done.

[1:03:33] You find out every red flag from ADA compliance and then you retroactively fix those. Again,

[1:03:38] that's not going to help with the greater challenges or goals that you all have for your website

[1:03:42] or that kind of residents are expecting nor does it put that governance in place. And then

[1:03:47] community development engagement, again, just the communication, getting information, service pathways,

[1:03:53] helping guide.

[1:03:54] We'll talk a lot about way of finding during that implementation phase.

[1:03:59] I guess I said that, that's that for that one.

[1:04:01] And then I believe that Michael provided our ready-cost details.

[1:04:04] I did highlight them here with some additional details about implementation.

[1:04:08] So for our website, we'd like to say nine to 12 months.

[1:04:11] I've seen it done a little shorter, I've seen it take longer.

[1:04:14] It really depends mostly on the availability of your staff,

[1:04:17] talk quickly, we can move through things, but we do like to take the time and it does require

[1:04:21] lifts from you all, you know, input in those early phases in order to be at that design

[1:04:27] right, but also that information what's coming over.

[1:04:30] So we've got the one-time fees as well as the increase in animal, happy to talk through that

[1:04:35] process.

[1:04:35] And then the final slide is the meeting and closed captioning this one can be implemented a

[1:04:41] lot quicker, and the one-time fees again are really for the hardware setup and shipping

[1:04:48] those are the video components.

[1:04:54] This was just my final recap slide to get it all into one.

[1:04:58] I feel like I probably talked fast.

[1:05:00] A lot there is the deficit open to questions.

[1:05:06] Go if you said in the one I answering many questions about closed captioning, needing a different

[1:05:15] translator.

[1:05:18] I'm not word sure what you've been.

[1:05:20] Incoder?

[1:05:24] Isn't that system wide?

[1:05:28] Sorry, I don't know if I understand.

[1:05:30] Is there a separate encoder for the autonomy candidate?

[1:05:34] Where is it for grannicus?

[1:05:37] No, there's an encoder that's actually here in like an equipment rack.

[1:05:40] I don't know exactly where.

[1:05:41] Yeah, back in there.

[1:05:43] From there.

[1:05:48] The design, the 25,000, paid 79.

[1:05:52] I think I saw it.

[1:05:52] Is the, is for the current website design that you're saying that's like nine months.

[1:05:58] That's on how.

[1:05:59] Is that build as like a bucket of hours that you're like pulling from

[1:06:04] that you're expecting for it to take, so that could necessarily go up or that would be the

[1:06:13] price no matter what.

[1:06:14] Yeah, that's a fixed cost.

[1:06:15] So as money hours as it takes, we've accounted for any of that.

[1:06:20] So yeah, it wouldn't change unless there was like something crazy custom that you wanted

[1:06:23] us to create, which I wouldn't expect, but that's the only time we see that.

[1:06:30] is just based on that timeline there, if we did wait and make a decision and put this in the

[1:06:36] 2027 budget, that would still give you time to have everything done by the April 26, 2028 deadline.

[1:06:43] Correct, yep.

[1:06:45] Yeah, the plan is if you're comfortable moving forward with, you know, at least giving approval

[1:06:50] tonight, we would put this in, we would budget this for 2027, and then I spoke with Brittany and

[1:06:57] at this afternoon, we wouldn't start this project until January of next year.

[1:07:03] Potentially there's room to start in December, but we wouldn't make any first payments

[1:07:08] until 2027.

[1:07:12] And you're in your comments, you said something about having the monthly increase start

[1:07:20] potentially after the work is done.

[1:07:22] Correct.

[1:07:23] So Brittany and I did discuss that.

[1:07:24] She's going to go back to her leadership and ask about that.

[1:07:29] My position was, I don't feel we should be paying the new annual

[1:07:33] upgraded fee until the work is done in the website is implemented.

[1:07:39] So I said, the plan is to pay for this in 2027, complete it in 2027.

[1:07:45] If we have to pay a little more upfront, then what it was initially proposed,

[1:07:50] You know, I'll be willing to do that if we can get that annual fee not to start until the website has been implemented.

[1:08:00] Yeah.

[1:08:00] Have we reached up to any other companies to get proposals for this?

[1:08:05] We have not.

[1:08:06] Mostly because we're in a current contract with Granicus.

[1:08:09] So if we were to do that, we would potentially have to probably pay out the rest of the contract.

[1:08:16] How long is that contract?

[1:08:19] We just renewed it recently, I think it's another four years or so, four, three or four years.

[1:08:44] Further questions down?

[1:08:46] No, I think I think I'd put on you mentally.

[1:08:53] I was expecting a lot.

[1:08:57] All the yelling that I took last week is beaten it out of me.

[1:09:05] I'm really able to put together so that you have the current website and current videos and then propose and then, can you put all the new pricing and one document with the old pricing so you can see what the total fees are going to be.

[1:09:25] Is it because I'm seeing some is monthly and some is annually.

[1:09:29] I don't know where the monthly is coming, and typically, unless it's requested, it would be

[1:09:35] an annual billing. The one-time fees, standard they come out as payment milestones, payment

[1:09:40] milestones of 40, 30, 30, 30, but we do have flexibility on billing terms of those one-time fees,

[1:09:46] changing payment milestones, pushing upon completion, whatever that may look like.

[1:09:53] Yeah, so

[1:09:53] But each contract is an annual fee, so we could definitely put...

[1:10:00] Something together to show that in one document, don't be able to compare.

[1:10:05] Just what we're currently paying annually, 4,919, is that correct?

[1:10:12] And the proposed for the video is a 63, but then the new subscription fee is, I guess,

[1:10:24] the subscription

[1:10:24] fees on all of them.

[1:10:26] Correct. There's an annual fee every year for the, for using this service or product.

[1:10:37] Right. So for the website it's hosting security, because we are a public sector has,

[1:10:42] and security and data protection in things, but like the hosting of a website.

[1:10:48] To look for that, the annual maintenance.

[1:10:50] But that would include updated ADA compliance in the updated feed that wouldn't be a separate every time.

[1:10:59] there's a big ADA change, there's another fee to get caught up.

[1:11:04] Okay.

[1:11:10] And then those fees increase 5% per year.

[1:11:15] That is what's quoted currently.

[1:11:17] One does that.

[1:11:19] When and how does that get reviewed?

[1:11:22] So it'd be at the end of the contract term.

[1:11:24] So if that was five years, we also could do three years or

[1:11:27] three years, two years optional, there's different options there.

[1:11:30] But it would be at the end of that contract term that we would

[1:11:34] Read discuss or reset and that can change do if you're doing another multi-year or I would just go into like an auto year-to-year

[1:11:41] year

[1:11:42] If you didn't choose to do another multi-year

[1:11:46] Did I read

[1:11:48] Trying to flip back and forth year one is

[1:11:52] 517

[1:11:55] And then year two is

[1:11:58] 7756

[1:12:00] I don't I'm all over it. There's no reason I'm everywhere. I guess I

[1:12:04] Can't I are you seeing the

[1:12:07] the code documents that will work.

[1:12:09] Well, so I'll pull up the website proposal.

[1:12:14] Yeah, so you'll see the terminating subscription that was

[1:12:17] that first box.

[1:12:18] That's the current website.

[1:12:20] And I apologize.

[1:12:21] You can kind of ignore the pro-rated fee.

[1:12:23] That will change depending on when we sign the contract.

[1:12:25] So if there is an unused portion of your current subscriptions,

[1:12:28] you pay an annual fee for current website.

[1:12:30] And we make an amendment during that year in the middle.

[1:12:33] You get credited back for any unused portion

[1:12:35] that credit can be applied to the news.

[1:12:37] So that changes.

[1:12:38] and we're not going to do any of that pro-rated

[1:12:40] stuff right, because we're not starting until January.

[1:12:43] Well, we're still in the middle of a contract here.

[1:12:47] I think I forget what our current contract here is.

[1:12:51] We have three different products with granicus.

[1:12:53] And they're all, their annual contract renewal

[1:12:56] is all in different times of the year.

[1:12:58] I think the website is April.

[1:13:01] Yeah, it sounds about right.

[1:13:04] So we would be paying, you know, theoretically, like I said,

[1:13:06] that I've requested that we don't pay this new annual fee

[1:13:11] for the new website until it's implemented.

[1:13:14] So again, Britney's going to go back and check with her,

[1:13:16] leadership, if that's acceptable.

[1:13:19] So we've already paid the bill for this year

[1:13:22] through April at least, so for next year.

[1:13:25] So depending on what that timing looks like for implementation,

[1:13:29] my hope would be that we continue paying the current website fee

[1:13:34] based on you know updated your contract and we wouldn't pay that new fee until it gets going.

[1:13:41] So then if you know we paid whatever it might be next year and then we started the new service.

[1:13:48] They would credit us for what we didn't pay in the old contract and then again or just pro rate

[1:13:55] for the new annual fee to the number of months within the fiscal term of the dollar.

[1:14:02] So what contract this four years left?

[1:14:05] Our card one.

[1:14:07] But he just said they all are different.

[1:14:09] They are all different.

[1:14:11] And I can follow up with that.

[1:14:12] I don't have it.

[1:14:14] There's right now the different contracts we have is one for the website.

[1:14:18] One for the video streaming.

[1:14:20] And then one for the minutes and agendas program.

[1:14:23] So, I may all work together, right, so obviously the minutes and agendas program work together with the streaming, they kind of go hand in hand.

[1:14:31] Obviously, you could have a separate company do the website and still have the integration of video streaming and minutes and agendas program, but they all really work together.

[1:14:46] Is there an option? Could you look at a different company?

[1:14:49] Yes, you could.

[1:14:51] But that would mean you would get rid of

[1:14:53] Granite is altogether, potentially, and then you wouldn't have

[1:14:56] the video streaming that we have. We wouldn't have the meaning and agendas.

[1:15:00] The program that we use to develop and the agenda is in this efficiently that we do and have it as transparent as we have it right now.

[1:15:09] You're saying if we use another company to design our website, we wouldn't be able to use you.

[1:15:13] That's not my position, and that'd be up to the time.

[1:15:17] What would we be able to use the video, like the minutes and agenda portion of it?

[1:15:25] Yes, you can still use it. We could, I frame it into a different website.

[1:15:29] It shouldn't be a huge difference from that perspective, for the website.

[1:15:33] Obviously, we have a really smooth integration, but I think it can look fine on another CMS.

[1:15:38] Is there any pricing discount for having all of the contracts through you that would we would lose if we did go another direction?

[1:15:47] Let me have to double check if there was any.

[1:15:50] My instinct says no because they were on different contracts, but let me double check.

[1:15:54] But my instinct says no, because they were each contract different, usually they'd be on one if we did it that way.

[1:16:00] I just think.

[1:16:02] And I've built websites before and I built a serum from scratch.

[1:16:05] So I understand the cost that goes into it.

[1:16:09] It's just at 25,000, 26,000.

[1:16:13] I just don't know if it's worth us, potentially getting a second estimate.

[1:16:17] Because I know we can obviously, like I said, we can use a different company if it came out to be something.

[1:16:24] where we say it to significant amount of money?

[1:16:28] I mean, at this point, Michael, you need to know

[1:16:30] if we should budget money for it.

[1:16:32] I mean, we should budget money.

[1:16:33] We should definitely budget money.

[1:16:35] And so, if we say that, and to kick the tires, elsewhere,

[1:16:40] is that doable?

[1:16:42] I mean, if you like me to look at that, I definitely can.

[1:16:46] Like I said, I wouldn't, and I told awareness

[1:16:49] I wouldn't be signing the contract until, you know,

[1:16:53] after the budget has been approved.

[1:16:54] So I know that the money is there and your comfortable moving forward with it.

[1:16:58] So I guess if you like me to do some for the research, I can definitely can.

[1:17:04] You know, like I said, I think the options right now would be you could potentially go

[1:17:09] with a different website designer.

[1:17:11] But if you want to continue with meetings and agendas program and then, you know, the streaming

[1:17:16] with the closed captioning, those would have to be, those would stay together, right?

[1:17:22] You know, I mean, potentially, you could scrap all three contracts, but again, what is that cost to get out of those kind of contracts, right?

[1:17:30] So...

[1:17:30] Well, but you're saying the website contract is often April.

[1:17:33] We just have annual renewal, like every year you get a new invoice, so that's where, like, the code of, like, when we make amendments and things.

[1:17:41] But there's like a master contract that's in multi-year with an...

[1:17:44] When I get run through the 6th of April 2030,

[1:17:59] we stop that one in 2027, it's like we'd probably

[1:18:03] be on the hook for about $15,000,

[1:18:10] or just to pay someone to be not, how is the website?

[1:18:13] So I don't know that that makes a decent answer.

[1:18:16] I just think it doesn't make sense to only get, I mean, for the website design.

[1:18:21] Oh, yeah.

[1:18:22] Yeah.

[1:18:22] No, I think that makes sense.

[1:18:24] Yeah.

[1:18:24] And when we stared down this path, my focus was on ADA compliance, and as we started talking

[1:18:30] more about it, like Brittany explained, could you put a bandit on this? Yes, but there are

[1:18:39] bigger issues at play with just the website in general. So at that point, because we had

[1:18:44] so many other components tied together with Granicus. Now if we just had Granicus as the

[1:18:51] only thing, right, with the website, I would have looked further, you know, it got some more

[1:18:58] But I'm more than happy to look at other companies to see what's out there and what they can do.

[1:19:05] Bottom line is we need to budget to do the work in 27.

[1:19:09] Whether that's with granicus or somebody else.

[1:19:12] Obviously that's up to you as the board.

[1:19:14] So if you like me to do some further research,

[1:19:16] I can see what I can put together,

[1:19:18] at least get some numbers before the next meeting.

[1:19:25] I mean that would be my preference.

[1:19:26] I've noticed that I think granicus would do a poor job.

[1:19:29] I just don't know what I don't know.

[1:19:31] And having options isn't going to hurt particularly since the website is how people interact

[1:19:38] with the talent most of the time.

[1:19:40] And anything going wrong there means where it is, right?

[1:19:44] Those are separate things.

[1:19:47] And my only recommendation is just that ADA compliance piece, which I think he's giving

[1:19:49] you out to make sure any partner you work with is understanding of that because, you know,

[1:19:53] one penalty is costly there, so just from a public sector perspective, but definitely.

[1:20:02] Thank you. Thank you. Thank you. Thank you.

[1:20:08] Michael, would you like for us now?

[1:20:12] We don't need any action tonight. If you want to just hold off on this. I will work on seeing about what I can get as far as some basic numbers from some other companies.

[1:20:23] And then we can bring this back at the next meeting. Depending on where things lie, then you can give me some direction.

[1:20:28] you know, if you say, hey, we're just going to stick with

[1:20:32] grandkids, that's fine. Let's move forward. Or if you are

[1:20:36] seeing something based on what I find, then you can tell

[1:20:39] me otherwise and say, maybe we should go down this path.

[1:20:42] And still budget money in the budget, but then work on

[1:20:45] separate contracts, depending on what your pleasure is.

[1:20:48] I think we need clarity from grandkids as well at our next

[1:20:53] meeting, whether we will be build after improvements after implementing and clarity on

[1:21:09] what the terms are as far as termination or time of each contract,

[1:21:23] and perhaps a different

[1:21:25] proposal,

[1:21:28] whatever variation,

[1:21:31] that would fit better with a website designer by another company.

[1:21:45] OK, thanks.

[1:21:49] And that brings us to the end of the open session agenda.

[1:21:58] We then are looking to go to closed session.

[1:22:02] And would you do the other term?

[1:22:07] I move to move to close session pursuant to section 19.85 sub one sub c of the Wisconsin state statutes considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.

[1:22:24] The board will then reconvene to open session under section 19.85 sub two of those

[1:22:31] constant state statutes and act of appropriate clerk treasurer recruitment.

[1:22:41] That is the motion for a second.

[1:22:43] A second.

[1:22:44] All in favor say aye.

[1:22:46] I don't know.

[1:22:47] I don't know.

[1:22:51] Very.

[1:22:52] We're moving to close session.

[1:22:54] Thank you all.

[1:23:22] All right, how are you going?

[1:23:23] I'm just going to go.

[1:23:25] Huh?

[1:23:27] Good.

[1:23:27] I'm just going to go.

[1:23:28] I'm just going to go.

[1:23:29] I don't either.

[1:23:32] Give it to anybody.

[1:23:35] You're fine.

[1:23:36] You're just going to try to go through this.

Town Board - Aug 18th, 2026

Agenda

Transcript