[0:01] With that, it is Tuesday, August 18th, 2026, 631 p.m. I call the Committee of the Whole Meeting

[0:08] to Order, roll call, please. Here. Here. Here. Here. Here. Here. Here. Two

[0:13] de-attoms. Valhain. Katie Mooney. Dave Thompson. Tom Priceker. Here.

[0:20] Smith's. We'll move on to this. It's not man. Is anyone with an item they'd like to speak

[0:24] about, not on tonight's agenda? You'll come to the podium. You'll state your name and address.

[0:29] and you'll have three minutes, Mr. Voss.

[0:33] You're up first.

[0:37] All right, I'm in trusty town.

[0:37] I'm not gonna start the clock.

[0:39] So, three minutes.

[0:41] All right, you'll have to turn that on as you know.

[0:45] I'm here tonight to speak about my support of the library.

[0:51] During my tenure on the Cameron Council

[0:53] in the two-year process that got us to this point,

[0:57] I was kind of shocked to read the article

[0:59] in the last week's standard press.

[1:03] To the best of my knowledge, to all the meetings that I sat in, I saw no objections from anybody

[1:08] on the city council, and in my traveling around the city of Burlington, as I do, I have heard

[1:15] nobody say that they are not in support of that library.

[1:20] I hope that you guys fund the $4 million that we committed to.

[1:27] I know you guys can change it, but I'd be very upset if you did.

[1:31] The second item I want to talk about is I want to ask Kapoor our engineer, or who is

[1:38] the engineer for the day I've had three specific questions asked of me in the last week

[1:44] of white.

[1:45] Nothing is happening on that day.

[1:46] I went down there the day personally myself to take a look at it, and I can see nothing

[1:52] that is being done.

[1:53] But now I may be a hundred percent wrong, but I know they've been granted two change orders

[1:59] and I hope you haven't paid the change orders out because the change order only comes

[2:04] when you're doing something and I can see nothing being done in that dam.

[2:08] I want to know do we have a bond and do we have a time frame that that thing was supposed

[2:14] to be done beyond effects what happens in the park and it's also going to affect what happens

[2:20] when the dredging needs to be done and the dredging, as I understood it when I left,

[2:25] was earmarked to be done in 27 if at all possible. I mean, we're in the August and it's not because

[2:32] of bad weather. It's because either the contractor took on more work than he could handle or he found

[2:38] himself in a situation where he's not capable. So I'd like an answer to that. Yeah, and as you know,

[2:44] we don't discuss that. I'm not on the agenda. I'll give people a brief update though. The dam has

[2:47] always been scheduled to be done sometime in September. After that, we'll move on to the park

[2:51] throughout September through about next spring. And then God willing, if we can figure out

[2:57] the details, judging will be next year. So we can get you more specifics. I don't know the exact

[3:01] specifics of what they're working on now, but we can get that for you as far as I know, though,

[3:06] they're on schedule. Well, I think the people deserve it. I mean, it was a very controversial thing

[3:12] right from the start there were a lot of people against it and we passed it and

[3:17] now there's nothing being done and I just don't want it to turn into a fiasco

[3:21] yep for sure yeah we'll get more details Tom and I'd be happy to let you know

[3:25] anyone else with an item not on to my agenda all right we're gonna move on to

[3:31] approval minutes you're on our move to approve the minutes from the August 4th

[3:39] 26th can be the whole meeting on the Thompson is moved to approve those minutes

[3:42] Yes, you have a second.

[3:43] Second, violence and a discussion?

[3:45] Hearing none, no, I'm sorry, all the minutes minutes.

[3:48] I do have a question.

[3:49] On 6B under the resolutions, the very last pair,

[3:54] the very last pair in life, it states that about the $183,000 discount,

[4:00] it states, but staff indicated the current CIP position does not support prepayment at this time.

[4:06] Can I get clarification of exactly what that means?

[4:22] The $183,000 was a savings for pre-payment on a fire apparatus, ultimately when contracting

[4:30] with a manufacturer in order to offer a discount for pre-payment, there's also a performance

[4:39] bond that's included with that.

[4:41] And just in case that company ends up bankrupt or closes or fails to deliver the apparatus

[4:47] that performance bond will either it will ensure that either you get refunded

[4:53] your money or the manufacturer finishes your apparatus with with ours the

[4:59] CIP for 2026 it didn't allow for the prepayment of the vehicle and with the

[5:07] 36-month lead time for manufacturing that's why we are seeking to sign a contract

[5:11] back now and borrow the money in a subsequent year in 2028 to allow for some capacity in a CIP.

[5:23] Any other questions on the minutes?

[5:25] I hear none. All in favor say aye.

[5:28] Aye.

[5:29] No minutes are approved.

[5:31] We want to report by all their manic reps and department heads.

[5:34] You'll notice we have a new order a little bit of has been reordered.

[5:37] So we're doing all the manic reports under the committee of the whole, which is probably more appropriate.

[5:41] and I wouldn't want to speak on any of their committees or any other items now.

[5:47] Okay, the ballroom and poster.

[5:51] Thank you, Mayor.

[5:53] For those of you that don't know, the field, ballfield conditions at Bushnell Park had deteriorated

[5:58] quite a bit over the last couple of weeks and I brought that up with the county, the end

[6:04] of last Thursday or Friday and I think as of Monday this week they've been cleared of all

[6:09] the grass and weeds, but for a while there they were completely covered in grass and weeds and

[6:13] basically not playable. I know it's no longer technically a city issue anymore, but since the

[6:19] city did the maintenance for many decades, I think people were concerned that the fields weren't

[6:24] being maintained by the county or swing city partnered with to do that work.

[6:29] Thank you, all the investors. Any other updates from council?

[6:35] Just

[6:38] a reminder, next week Wednesday, we have a budget workshop over at DBW at 5 o'clock.

[6:45] Thanks for that reminder. Any other departments? All right, we're going to move on.

[6:54] Resolution 5501-731 to approve a reduction in the letter of credit for the Schaefer Farms Phase I development project

[7:01] from the amount of $745,713.

[7:05] Megan?

[7:06] All right.

[7:07] Thank you, Mayor.

[7:08] Members of the Council.

[7:09] In 2024, we approved a development agreement for the shape or firm subdivision.

[7:15] With that, they had to supply a $1.1 roughly $1,000,000 letter of credit for phase one.

[7:23] This is equal to 120% of Capors estimate for the public construction.

[7:29] So I'm sure you've seen, if you haven't go out and looked, there's been a ton of work going on out there.

[7:35] They have completed, so the developer has requested the reduction of the letter credit, but they've completed the utilities, which we approved in December.

[7:46] They did the paving, so the binder and surface courses, sidewalks, multi-use path, street lighting, and some restoration work.

[7:55] work. So based on these, the reduction of $745,000 is warranted. Remaining balance for

[8:05] Phase 1 would be $402,024. This would include some more sidewalks and street trees that aren't

[8:13] completed yet because the homes aren't in.

[8:17] Again, Kapoor recommends approval of this request.

[8:21] This reduction does not constitute the acceptance of the roadway.

[8:27] The roadway and the public park will be forthcoming soon, I hope.

[8:33] But again, we did accept the utilities in December, so I would happy to answer any questions.

[8:39] So these reductions are routine.

[8:41] Any time that we require things like roads and sidewalks and parks and whatnot,

[8:46] before they're done, we require this letter of credit in case they don't do that.

[8:49] Or in case they go bankrupt, or for whatever reason that work doesn't happen, so as that

[8:54] work is completed, then there's no reason to have them on the hook for that portion

[8:59] or that percentage any longer.

[9:01] Any gifts?

[9:02] I'm sorry.

[9:02] I do want to say we just approved phase two.

[9:05] That will be a separate letter of credit.

[9:07] Right.

[9:07] This is all phase one related.

[9:09] Any questions on this reduction?

[9:14] All right.

[9:14] We're going to move on.

[9:15] Resolution 502 sub 32 to approve a three-year contract for municipal engineering services

[9:20] This is with Kapoor and Associates.

[9:22] Howard.

[9:23] Thank you, Mayor and Members of Council.

[9:26] As you have probably seen in my cover memo, Kapoor and associate five years through

[9:33] 2034, in addition to plan review, grant and writing, MS4 compliance and many other items.

[9:44] They have been in terms of the land by providing plan review and inspection services on behalf

[9:49] of the city.

[9:50] They have developed and in these infrastructure, developmental process, long-term goals.

[9:57] And the reason we're here tonight is their previous master agreement expired in 2023, but

[10:02] Kapoor has continued to provide excellent service and honor their agreement since then.

[10:07] So, staff is recommending a three-year contract with Kapoor Engineering as the City's Municipal

[10:14] Engineer.

[10:15] I will take any questions.

[10:17] Questions on-ship.

[10:19] Oliver Brennan.

[10:20] Yes, since that contract expired in 2023, how is it operated since that they just held

[10:25] the same rates all through, or-

[10:29] Yes, they have.

[10:29] Agreements as before.

[10:31] Yes, they have.

[10:32] And they've also frozen the rates for-

[10:34] Right, itself.

[10:34] seven for the first year okay but that was held constant through the gaps correct thank you

[10:42] welcome other questions and what was that read again there's a variety I could read them off

[10:50] to you if you want me to look I'm sorry so of course you've been a good partner they know the city

[10:56] inside and out they ran the entire river walk redevelopment program way back in the day and

[11:03] and establish an office in Burlington.

[11:05] They've really made this one of their second homes.

[11:08] So Greg, I appreciate the work that you and your team

[11:12] consistently do.

[11:15] Any further questions?

[11:16] Solomon Smiths, go ahead.

[11:17] I would like to just add how great of a job

[11:19] Kapoor does too.

[11:20] They've been a great partner in the city,

[11:21] and we're lucky to have them.

[11:23] And as close as they are and as open they are

[11:27] to conversations and discussions and things like that,

[11:30] we greatly appreciate it.

[11:32] Thanks, Solomon Smiths.

[11:33] Any other questions?

[11:36] All right, we're going to move on.

[11:37] Resolution 503 sub-33.

[11:40] To approve a preliminary resolution, declaring intent

[11:43] to exercise special assessment powers under 66.0703,

[11:47] Wisconsin Statute for the Replacement of Ledness Service

[11:50] Lines at various locations.

[11:53] Thank you, Mayor and members of the council.

[11:55] The resolution in front of you is the first step

[11:57] in the process of assessing the property owners

[11:59] for their private side led service replacements

[12:02] that were completed as part of our 25 street improvement program.

[12:06] So right now, a public hearing is set for September 15th.

[12:09] Recognizing that a lot of you or a couple of you are new.

[12:13] So, let's service line replacements,

[12:14] we're discussed back in March of 2025.

[12:17] While the DNR does not require municipalities currently

[12:21] to replace private side led lines,

[12:25] the city wanted to make sure that we're being proactive,

[12:26] and we're trying to do these things.

[12:28] So we created this ordinance to be able

[12:30] to be prepared for any future mandates.

[12:33] So May of 25 is when the lead service line replacement ordinance,

[12:37] which addresses both the public and the private side,

[12:39] was adopted by the council.

[12:41] So I'd be happy to answer any questions

[12:42] about this assessment process.

[12:45] For those of you that weren't here,

[12:47] some of the stem from the fact that it is incredibly likely that

[12:50] this will be mandated in the near future.

[12:53] We've got these regulations flowing through both the federal EPA

[12:56] and therefore down through Wisconsin DNR.

[12:58] So you try not to tell property owners what to do, but you know, it's probably time to replace lead lines.

[13:06] We've all heard four stories out of other communities and the age of that has passed.

[13:12] So the rule is as we do your road and as we have things ripped up, that's the cheapest time to get the work done.

[13:19] It's also most appropriate.

[13:21] And so we're required people to replace their lead service lines at that point.

[13:25] Well, we don't want to do is replace a road and then a year later have them cut into it in order to replace their line.

[13:31] So that's what this all stems from. Many questions. All the remaining.

[13:36] When do people get the initial letter that this expense is going to happen?

[13:40] The initial letter comes at the beginning of construction. So this happened back in 25 program.

[13:45] So they received an initial construction letter which in there there's some generalities of what the whole program

[13:50] encompassed and then there's a spot in there where they actually told this program does include

[13:53] lead lateral replacements, you will be receiving future correspondence, which they did then further into the program.

[13:58] Once we got into specifics that needed replacement, they received another letter and actually were spoken to on site by engineers with Kapoor as well as city staff.

[14:09] I'm just, I'm concerned because on average, this is just under 5,000, that is a lot for someone to do over a year.

[14:16] I see that we are allowing them to get interest in

[14:21] due payments over three years.

[14:23] Five years seems a little more palatable.

[14:26] We had a pretty extensive discussion on three, five,

[14:29] ten years if I remember correctly.

[14:31] We'd have to go and pull the minutes or that video of that discussion.

[14:35] Happy to look up the date of that because it would be interesting to

[14:37] to re-listen to how we neander-

[15:00] Through this, but we did have extensive discussion on dates and repayment. So that's in resolution. It would have been during a committee of the whole. Is that correct that we had that discussion or am I totally making things up? Yeah, back in March of 25, right around and those times when we just started discussing this. Yeah, we talked about it quite quite a lot. So we did have those discussions, at least for now. That's what it's up to. Other questions, Oliver Brennan? We are aware of all the locations throughout the city where where it led would. That's correct.

[15:29] Yes.

[15:30] Is there a way to notify everyone that has that situation, whether they're notified annually?

[15:35] Oh, they are annually.

[15:36] Yep, everyone is notified annually.

[15:37] Okay, so this wouldn't be a complete surprise, just at this.

[15:40] Okay.

[15:40] All right.

[15:41] No, maybe more so to the first people, the first year, right?

[15:44] But everyone else will have some of them upwards of probably two decades of notifications.

[15:49] As we get through our road process.

[15:51] No, that helps.

[15:52] I just didn't know how much of a surprise it would be for people.

[15:54] Yeah, for sure.

[15:55] All the men outams.

[15:56] So I'm just curious.

[15:57] We talk about requiring people to replace their lead service lines when we do construction on the road.

[16:05] But I don't really know anything about if people have a letter and they know that they have a lead line,

[16:10] is it possible to do your private side without the road construction happening?

[16:15] So they would be able to be proactive and do that if they chose to, yeah.

[16:19] Yes.

[16:19] Okay, and get their own contractor to do that.

[16:21] We're just telling them that it's obviously when the road is ripped up and then it's the moment they don't have time.

[16:25] have that big option because that contractor is there and able to do that work.

[16:29] Okay, all right great.

[16:29] It's also typically cheaper at that time as opposed to doing one-off we're

[16:33] cutting into everything you know during the utility work and the road

[16:37] construction everything is already torn up so it makes that hype

[16:40] authentically it should make a job cheaper for homeowner.

[16:43] Okay, thank you.

[16:44] Other questions, comments?

[16:46] Oliver and Prescott.

[16:48] As this was the first year that we're doing this it seems like some of the

[16:51] estimates under estimated the linear footage of a lot of these sometimes, you know, by

[16:57] half, did we learning thing through this new process that maybe make the estimates more

[17:02] realistic.

[17:03] Yeah, we were just speaking of the Kapoor and I were just talking about that, just kind

[17:06] of being on site in the field, it kind of was a variety of things that estimate was provided

[17:10] based on pervstop to a direct sign to that house.

[17:13] Now we've kind of learned if you have to go around the house, if you have to do different

[17:16] kind of measurements, we'll be able to do that.

[17:18] That other things came up in the field as far as where that measurement came from.

[17:23] So we'll be able to adjust now as we go into future years and maybe look at that prior

[17:26] to going into the program.

[17:28] All right.

[17:29] Thank you.

[17:29] Yeah.

[17:29] So they received, when did they receive these estimates in the process?

[17:33] So it was sometime last year as the construction was actually going out.

[17:37] As construction was going, they probably received notice back in May and then they received another

[17:41] notice in July.

[17:42] And then they were actually also spoken to out in the field by City staff and by Kapoor staff

[17:46] were out there.

[17:46] So they were well aware and as far as the estimate they were provided that immediately prior to signing any kind of release to be able to do the work

[17:52] They were provided an estimate so they knew of some cost not finals of course, but just an estimated cost

[17:58] Right, and then have so they've received the final ones now and we're and we're they have in advance of the public hearing that we're going to have in September

[18:05] Correct, and then the first payment is

[18:08] Basically do this fall then come up this fall because this is correct or

[18:13] or basically three years including this fall to pay it.

[18:17] Correct.

[18:19] And as a reminder, they're able to use the contractor on site

[18:23] that's doing the road project utility project that you're.

[18:26] And that's part of our bids and our contracts now

[18:30] with our providers whoever wins the bid

[18:32] that you're that they're, that's part of the deal.

[18:35] That obviously they could hire their own contractor,

[18:38] but that would likely be more expensive.

[18:40] I would assume you would be more expensive.

[18:42] I would believe yes.

[18:43] Yes.

[18:43] Okay.

[18:46] Other questions?

[18:48] All right.

[18:49] We're going to move on to Resolution 504 sub-34 to approve contract change order number

[18:53] two with Jankee General Contractors for an increase to the Echo Lake Dam and Park

[18:57] Improvements in the amount of $1,350.

[19:01] Howard.

[19:02] Thank you, Mayor.

[19:03] Members of Council.

[19:04] So this is a very minor change or based on the gradation of the structural backfill heirs

[19:12] engineering required a minimum one-foot thick layer of fine aggregate concrete sand around

[19:20] the type for one drain fill at the weep holes basically what that means is it's kind of a filtration

[19:26] system that'll stop erosion and piping of the dam in this billway. So for a total of $1,350.

[19:37] $3.00.

[19:41] I'll just play a good time to give a little update on the status of things.

[19:44] Whatever they've been working on, are they on schedule, what's the current story?

[19:48] Well, an awful lot of work has been done.

[19:51] There's been a whole lot of concrete port out there.

[19:54] They hit a bit of a hiccup with the gates and themselves.

[19:57] The hope was to have them by now.

[20:00] The latest update we got from Janki was that they're expecting them now either December or January.

[20:08] So that's caused a little bit of a slowdown.

[20:11] What they are going to do is put in a temporary gate so they can still draw down enough to do the shoreline restoration work in the meantime.

[20:19] The overall project completion date was May of 2027.

[20:24] So the game plan is until they get those gates, they're going to continue doing the other work and they're probably going to start on this park work sooner than expected.

[20:32] But they still are well within the reach to get their final completion date.

[20:38] Did they get an explanation of the gate delay from the person fabricating or the company fabricating?

[20:44] I mean, I know that was at least a year.

[20:46] And it's sort of out of anybody's control.

[20:48] They're going to get them when they get them, right?

[20:50] So they say, not really.

[20:53] One of the holdups was a design of the anchor bolts that I think has been figured out by now.

[20:59] I don't know why there was so much design or engineering involved in anchor bolts but

[21:05] apparently there was and that's been clarified now but the gates are still not fabricated

[21:10] so once they get them they'll put them in but they'll have everything ready to go by

[21:15] the time they get them.

[21:16] All right as long as they can stay on schedule and continue with the other work questions

[21:20] from the council.

[21:24] Tom.

[21:25] Thank you, Your Honor.

[21:26] or maybe not a question, but a comment.

[21:30] They have experienced a couple of known delays

[21:32] that we've talked about on the dam to this point,

[21:35] right that the original coffer dam flooded

[21:38] when we had a lot of the rain earlier in the season

[21:40] that prevented them from working for a while

[21:42] until they could pump that out and dry it.

[21:44] And then the integrity of the spillway

[21:47] when they got to that to create the joints

[21:50] between the gates and the spillway,

[21:52] the spillway was not solid concrete as we expected,

[21:54] that which required some more.

[21:57] Yeah, the spillway discovery really didn't halt the work.

[22:02] They were continuing to work while the redesign of that connection was being worked on.

[22:08] The flooding of the cofferdam did slow them down for about a week, but they've been,

[22:15] other than like the last two weeks, they've been pretty busy out there.

[22:19] The spillway integrity was more, it was cost us more money and not more time.

[22:24] and we had to fortify it with more concrete than we thought.

[22:26] Correct.

[22:27] Yep.

[22:29] Other questions from the council?

[22:33] We're going to entertain a motion to adjourn.

[22:35] Your Honor, move to adjourn.

[22:37] Other professors, move to adjourn.

[22:38] Second by all the men, Adams, any discussion?

[22:40] Hearing none, all in favor say aye.

[22:43] Opposed say no, we're adjourned at 653.

Aug 18, 2026 Committee of the Whole

Transcript