[0:00] Thank you, guys. All right. We can call the planning and zoning, hiring planning and zoning meeting to order for January 6th at 6 p.m. Members in attendance, our whole burger, Dempsey, Bodine, and even council member Cook and planning, Lumen. Do we have any changes to the agenda? No. Do we want to approve, do we have a motion to approve today's agenda? I make a motion to approve. I'll second.

[0:29] All in favour of the agenda say aye aye all opposed all right so agenda is approved

[0:36] Did everybody have the opportunity to read the consent agenda and he changes or

[0:42] thing or anything?

[0:46] Do we have a motion to approve the consent agenda? I'll make a motion to approve the consent agenda

[0:51] I'll second all in favour say aye aye opposed all right consent agenda is approved

[0:59] Kelly

[1:00] Yeah, I'm not a whole lot under communications reports and petition you have the city council minutes on the main thing just a reminder on January 21st and 22nd we're doing the strategic planning event I do plan to send a calendar invite in the next week or so here to we'll need an RSVP on that and they're both nights from 5 to 9 so we're redoing our three year strategic planning event so

[1:30] Make sure you mark your calendar there.

[1:33] I did put the conflict of interest forms on the table there if you guys can fill those

[1:37] out and return them to me.

[1:40] The council approved the 2026 meeting calendar at their last meeting.

[1:45] So this is just as a FYI for you, the prescheduled meetings for the year.

[1:50] I did remember to include the election dates on there, so we won't run across that issue.

[1:55] and then another fabulous newsletter from Greta and Diane in the city. Otherwise, unless

[2:04] if you ask specific questions,

[2:08] it's all I got.

[2:12] All right, great. It looks like we have a public hearing today. We have one public hearing

[2:17] to rezone request for Byron Town Square, a lot two block four. Do we have a motion to open

[2:23] the public hearing? I'll make a motion. I'll second.

[2:26] All in favor, open the public hearing, say aye.

[2:29] Aye.

[2:30] I'll post, all right?

[2:31] So public hearing is now open.

[2:33] Yeah, so this is a rezone request to rezone only a section

[2:39] of the parcel.

[2:40] It's the most westernly side of it.

[2:45] They did provide a concept plan of what

[2:48] they'd like to do to the entire parcel.

[2:52] They're hoping to do three apartment buildings

[2:55] on the Western Lee portion of that lat. The lat is currently zone PRDR2. The R3 in that corner

[3:04] will allow for the density requirements to be met with the apartment buildings.

[3:10] Can

[3:15] it stand you to say three apartment buildings? Yes. Is the proposal?

[3:22] That's the proposal. Yes. The land has been acquired by the city? No.

[3:28] the city you would want to come up to the mic and she's going through the

[3:38] discussion right now we haven't asked for public comments yet so if you could

[3:42] wait until we actually ask for public comments and questions that would be

[3:46] appreciate yeah we'll make sure we talk to the mics so

[4:01] yeah they're the requested

[4:04] zoning is only for 8.77 acres of the whole 22-acre parcel.

[4:12] And the developer feels like this would be a great fit for Byron to help meet the housing

[4:19] demand needs, especially with the mail expansion going forward.

[4:27] Okay, great.

[4:29] Public comments.

[4:29] I just want you to come up and say your name in your address, please.

[4:35] My name is Roy Deal.

[4:38] The house is located at 441 town drive northeast.

[4:43] And that abuts the eastern side of this designated blue area here, which I think is what we're

[4:51] referring to as the lot.

[4:52] Yes, and you say in the apartment buildings are to be built on the western

[5:01] So if I just just split that down the middle here, that'd be approximately what we're talking about, what's west of that line. Based on the concept drawing, correct? I'm sorry. Yes, based on the concept drawing, you're correct. Yep. Okay. And, and that's about where that little pawn used to be on the north side of the fourth street there, right? Yeah. So I just I just pulled it up on the monitor.

[5:29] here. You'll see four street is on the bottom. Seven street is along the top portion there.

[5:36] This blue rectangle is where they're proposing to rezone at R3. The rest of it's to remain

[5:43] the same zoning. Okay, so that buffers on, I'll call it between those apartment buildings

[5:52] and our homes on our street will not be impacted by that looks like, huh?

[6:02] Right now that's still R2.

[6:05] It's still hot?

[6:06] R2.

[6:08] Which is?

[6:09] The same zoning that your house has, yes.

[6:13] Single family.

[6:15] R2.

[6:16] Okay.

[6:18] Are there plans to put new houses in there?

[6:20] Their concept is to put twin homes on the southern Lee portion on the east side and then town homes on the northern Lee.

[6:29] Okay, excuse me.

[6:33] Single family dwellings will be up against our house then.

[6:38] This is single family.

[6:39] Their proposal is for twin homes.

[6:42] Twin homes, okay.

[6:44] Along there.

[6:44] Those also known as duplexes?

[6:47] Yes.

[6:48] Okay.

[6:48] And, but there are no immediate plans for that, is that right?

[6:54] I don't know the phasing of the development yet, right now they're going through the process on if the rezone can be approved or not.

[7:02] After that, then they'll go through a plating process which will then determine at what phases they want to do this in.

[7:09] Okay, do we have any kind of guesstimate at a timeline for when at this time I do not okay

[7:24] Thank you

[7:26] Other public public comments

[7:29] Please take your name and address

[7:32] Good evening, commission.

[7:34] My name is Jason Kappers.

[7:35] I'm a civil engineer with G-Cube Engineering on a chat field, Minnesota.

[7:39] Our address is 14070, Highway 52 Southeast, chat field, Minnesota 55923.

[7:47] As far as the timeline goes, I think there's just a lot of questions and really we don't know

[7:51] that either.

[7:51] We're kind of in the very, very preliminary stages of this project.

[7:54] I think an approval of a rezone from a sector of this PRDR2 land to R3 will spark some talks

[8:03] among the development team, the ownership team, to get the ball rolling on something

[8:08] here.

[8:09] This is in the very early preliminary stages again, six street that you see and then 13th Avenue,

[8:17] the North South Street.

[8:18] They ultimately follow in place utilities, those would be dedicated public streets.

[8:22] everything else would be private streets at this time.

[8:26] There are utilities from the easterly subdivision that this gentleman lives in that run through

[8:32] this particular lot, and that would be ultimately blanketed in a public utility easement to follow

[8:38] the utilities up to the public right of way.

[8:41] And then ultimately, it's way down the line, but when to get to design, we'll just serve

[8:45] the whole thing with public sanitary, water, main, and storm sewer.

[8:49] Yeah, ultimately the timeline is still up in the air potentially this winter into the spring.

[8:56] We could go through more layouts and layout iterations and design, but we do feel like this

[9:02] would be a good fit for the community, especially just providing more flexibility for folks wanting

[9:06] to rent versus just outright purchase.

[9:09] So if you have any questions, I'm here for yeah.

[9:13] Thank you.

[9:14] Thank you.

[9:17] Public comments?

[9:26] All in order, five, three, one, town, drive, Northeast, as far as all of these go, I would

[9:34] be assuming that the same development company will be purchasing the entire lot itself,

[9:42] right?

[9:42] This is all going to be black swan, her.

[9:46] To answer that question, this lot, entire lot, is owned by that company.

[9:51] The city does not own any of that land.

[9:54] And that is on the.

[9:56] Also they did complete the purchase of it already.

[10:00] Because I thought that was it was for sale there. I think it was listed for sale. I'm not sure how long the current owners have had this property in their possession. And that's fine. I mean, either I just just so were all on the same page there. I guess one question. And this is this would be a long ways out. And maybe something more for you. The waterway that we have in the back of

[10:29] our yards through town drive, actually I believe runs inside of our property line, would there be something that, or possibly just something to note for future development as to correcting that waterway as to make it more of an easement into a city property type easement runway there isn't it currently an easement.

[10:59] across those parcels, your parcel?

[11:05] I would, yeah, we'd have to look at this.

[11:07] We'd have to look, but usually, I mean, a lot of times

[11:09] there's already an easement for waterways

[11:11] if it was a designated one across your parcel,

[11:14] you're still responsible for maintaining it.

[11:16] Yes, yes, I'm talking a straight ditch

[11:21] through my backyard.

[11:23] Yeah, a lot of times there is.

[11:25] That's already platted.

[11:26] It was a lot of times that was already plated as an easement or a water drainage easement.

[11:32] So if you'd have to look at the plant for your subdivision to see how that was plated.

[11:36] So it's probably not, it's probably not going to move if it was plated that way.

[11:41] In to help answer that question too.

[11:44] During the plating process, we do look at all of the stormwater management and make sure this

[11:50] is just preliminary concept plan.

[11:52] Yeah.

[11:52] Yeah, yeah, there may be some changes dependent on engineering stuff as of water ways and stuff.

[11:59] So residents will get another notice for the public hearing for a plat.

[12:05] Yeah, yeah, that's like I said, that's the long ways off there.

[12:08] Or just just something to bring up for future thought or anything like that.

[12:14] Obviously, like you said, we'll have to look into certain area.

[12:18] You know, however, you guys plotted that and everything else I would just just curious how to because currently as it sits right now all of that

[12:25] Land sheds down towards the Southwest corner

[12:29] So just be a lot more runoff and water coming back our way with the development along the eastern edge of that, so

[12:37] That was all I got. Thank you. I appreciate that.

[12:44] Okay. Love fine five four seven-ton drive northeast

[12:48] Obviously, this is gonna bring in a lot more people. I would hope that

[12:51] this commission looks at the traffic patterns currently in this town and how

[12:55] these people are going to get in and out of this subdivision I think that's

[12:58] going to play a huge role in this so I just asked the commission to look at that

[13:02] before approving it. Thank you.

[13:13] Thank you. That's good

[13:15] through the public comments. Any other public comments?

[13:21] Public comments? Last chance

[13:24] for public comments?

[13:29] All right do we have a motion to close the public hearing?

[13:33] I'll make a motion to close the public hearing.

[13:35] I can second.

[13:37] All in favor close the public hearing.

[13:38] Say aye.

[13:39] Aye.

[13:40] All opposed.

[13:40] All right.

[13:41] Public hearing is now close.

[13:42] Go ahead.

[13:42] You have some questions?

[13:43] Yeah.

[13:44] Two questions.

[13:46] Can you say again under this current block, what is proposed to be developed there?

[13:58] It's R2 right now. They're just asking for part of it to be changed to R3. They could still build lower density apartments at R2.

[14:06] Okay. So,

[14:09] but I thought there was some senior citizens center.

[14:12] No.

[14:13] This is a different parcel.

[14:14] This is a different.

[14:15] Yep. Okay. And how about on the other parcel?

[14:20] It's up against the bill.

[14:23] One of those on top.

[14:24] That's still part of the same parcel for right now.

[14:27] So it is all part of it to be-

[14:29] Everything in green that you see is the parcel.

[14:33] This is the parcel in question.

[14:35] It's 22 acres.

[14:37] They're a concept that the developer pre-liminary concept that the developer would initially like to do.

[14:43] These are town homes up here, similar.

[14:46] I'm assuming a similar nature is these Sundance town homes.

[14:49] In the lower portion are twin homes and then they'd like to do apartment buildings over here

[14:55] They did do the density

[14:58] Factory and you can see in this corner

[15:00] Senator Downe here, the town homes and the twin homes do meet the R2 density requirements. The apartments that they would like to build are a little bit higher, which would fall into the R3 density requirements. So that's where that blue rectangle is proposed. The only that blue rectangle is what is proposing to be rezoned to R3. As far as the proposal, you can see the new streets that are being allocated on the east side.

[15:29] Why wouldn't that street be tied in the fourth?

[15:33] Why wouldn't you, from a fire department access

[15:36] in a scale of said, residential, why wouldn't we?

[15:39] No, I'd like to point out this is not a plot.

[15:42] It's not a plot.

[15:44] This is, so that's a whole different process to him.

[15:48] So when we start talking about the plot,

[15:51] that's a whole different process.

[15:53] That's when we'll get into the nitty gritty details

[15:56] of how it's laid out, what the lots will look like.

[16:01] That's when we'll get in the stormwater conversation,

[16:03] making sure all the engineering standards are met.

[16:06] This is just, this is what we'd like to do.

[16:10] And then once we, if we do decide to approve the R3,

[16:15] then the developer will move forward

[16:16] at actually doing all the engineering as far as the plating

[16:20] and all of that, there'll be another public hearing

[16:22] for the platt as well.

[16:24] and then we can get into nitty gritty's of the, you know, street connections and the sizes of the street and the storm and sewer and water and all of that.

[16:35] Okay, thank you.

[16:39] Could you pull up the plan with the current, or are expected master plan zoning for this area again, please?

[16:46] I can try. It wasn't loading on the thing.

[16:50] but this was in an area that already in the master plan had a high-density

[16:56] residential plan for it.

[17:00] I believe it was on there wasn't it Kelly they had

[17:02] it was part of the pie chart are you wanting the pie chart or the pie chart

[17:07] one or

[17:12] I should have to push the right buttons that would help. Yeah I'll pull

[17:17] that up but if you have other questions in the meantime too.

[17:24] The street

[17:24] connections and possible ways to drive traffic into certain areas as part of

[17:38] Yeah, that makes sense. So right now we're really just discussing doesn't make sense to change the zoning. Anybody have any questions about that?

[17:48] No, I don't. I had a chance to look at the comprehensive plan. So I think it lines with that.

[17:59] Agreed.

[18:00] to see that, but it does align with what was already in the master plan for

[18:05] what we've already considered to be what we would hope for in that area.

[18:12] So I think it fits that.

[18:13] I think the way it's proposed with buffering the low density from the high density

[18:18] makes sense for me, for my standpoint, so I'm showing the developer is also thinking about that.

[18:23] And not just putting big apartment billions in the backyard of people.

[18:27] So I think for right now, I'm comfortable with it, so I guess do we have a motion?

[18:33] Well, sorry, I'm just going to add one more comment because the traffic concern got brought

[18:38] up a few times.

[18:39] The city is just as a reminder, we are building around about at Forest Street in 10th Avenue

[18:46] there.

[18:46] That's a cluster of an intersection with the understanding of future development.

[18:52] That roundabout is going in next summer.

[18:54] and then 7th Street is also planning on being reconstructed that all the way to County Road 3 so that's the northern portion of this development.

[19:05] That will be reconstructed in 2027 to include curb and gutter and be a city street designed to handle traffic flow like this and staff is really pushing hard for the intersections that are proposed at County Road 3 and County Road 5.

[19:22] A lot of that is dependent on the state.

[19:25] We're just the cheerleaders for that, but with the intersection going in at county road three,

[19:31] that should help some alleviate some of that traffic at 10th Avenue.

[19:35] That's always a concern.

[19:36] But with that being a light and that being more of a safe designated crossings again across 14.

[19:43] Unfortunately, there isn't a whole lot we can do right now other than what we already are doing.

[19:49] So here's that pie chart. This is where the area is.

[19:58] Part of that chart there.

[20:00] Okay, so the 15% so this still fits into the right pie chart, but there's 15% in the plan for medium density is

[20:07] and 5% for high density, which right now there is no high density in that section. So, that doesn't mean our comprehensive plan. Okay.

[20:19] Kelly, you mentioned that seventh street is going to be redone with curb and gunner to a city control street.

[20:26] It's a city we'll have control of the speed limit the city the city has had that street for like 10 years

[20:35] About and the city does not have total control over speed limits or state statutes that regulate what speed limits

[20:43] We can set you

[20:47] lost me on that one. I was told haven't street has been a city street for a while

[20:51] We took it over. Yes

[20:54] No, that's not what I was told

[20:56] Well, the 7th Street, we bought out 7th Street, yeah, it was about 10 years ago because it was shortly before or when I started working here that we took ownership of 7th Street all the way to County Road 3.

[21:12] We haven't done anything with that street as far as it was originally built as a County Road.

[21:18] right now 7th Street from Valley View Park all the way to County Road 3 is county road design standards.

[21:25] So we are the upgrading it to city standards.

[21:30] I'm concerned that I expressed several years ago,

[21:34] what was the fact of that speed limit being within a city 55 mile an hour.

[21:38] And I'm assuming with the reconstruction, we will do some whatever statutory requirements are needed to meet the speed limits.

[21:46] You can't just arbitrarily change the speed on a road.

[21:50] You have to do speed studies and other things.

[21:54] So the easiest way is to actually redesign it,

[21:56] redesign it for a lower speed,

[21:59] and then you can put a lower speed on it.

[22:02] You basically have to redo the road.

[22:05] Over, you have to do all the speed studies.

[22:07] And if you did speed studies, you'd end up with 55 out there

[22:10] because people are going that,

[22:13] even though it's not posted that anymore.

[22:14] on the west side of Hampton

[22:22] and for street and seven street our main

[22:25] arterial streets for the city of Byron as well. So they're designed to handle

[22:31] higher traffic as well. Understood. Do we have a motion?

[22:40] I can make a motion a

[22:41] motion to recommend to City Council to approve the rezone for the western half of

[22:45] the parcel located at Byron Town Square,

[22:47] lot two on block four.

[22:49] Okay, second.

[22:51] All second.

[22:52] All in favor to recommend a city council

[22:55] to approve the rezone for the western half.

[22:57] Say aye.

[22:58] Aye.

[22:58] Aye. All opposed.

[23:00] All right, motion passed to recommend

[23:02] for approval to the city council.

[23:05] Awesome.

[23:08] So for those of you that in the public

[23:11] that did ask about the drainage,

[23:13] there is a 20-foot drainage and utility

[23:16] easement on lots I'm sorry block one and block I guess it's all block one there

[23:24] along what would be this development so there's already a plated 20-foot

[23:30] drainage and utility easement in your backyard yes

[23:38] yeah

[23:47] yeah I made note of

[23:49] that so we'll discuss that when we do the plating process so yep so was that

[24:01] That area was designed that way to hand from all of the work of being developed, which obviously clearly is a lot of property line of land to soil to all of the water is where he

[24:22] cited this new development plan for the actual runoff.

[24:27] I don't know.

[24:30] They...

[24:31] I never thought they'd take a day or a day when I'd be out there receiving the calls to those door-ausums, but it is fairly placed.

[24:40] Yeah.

[24:40] You are of our impact and a home.

[24:46] For you to be home, the people that walked into that place, they are really having a lot ofhood to their and being concerned about, taking all of that plus-yards around that Beside of this development....

[25:03] So they have to do runoff calculations and everything else and manage their own runoff. And that's part of the reason there's, I mean, there's a storm retention pond, I guess, on the other side, but there might have a localized one that they have to put in. That's part of the final design, you mean, all of the engineering that goes on. So, and then, you know, there's standards for it. And whether or not the standards have kept up with recent weather events, that's a whole other discussion.

[25:33] Yeah, we'll know a lot more if we see a pot.

[25:38] we'd like to say yes because all right

[25:46] great no one finished business new

[25:50] business election of officers yes I was just gonna get back to the agenda

[25:56] hopefully next thank you so yes for the 2026 year we need to appoint the chair

[26:07] person, the vice chair and the secretary. Currently, the chair person is Tyler. Historically,

[26:13] the vice chair moves into the chair position the following year. The vice chair is currently

[26:18] bar, and they just run the meeting when the chair isn't available, and then the secretary,

[26:25] which is Susie. So if you want to make a motion, separate the motions that would be great,

[26:32] you guys can choose who you want. I don't know if I had a full year or not. So I think I've

[26:39] filled in halfway when Brian kind of dropped up. So I mean I'm happy to keep it for another year,

[26:46] if everyone wants that but then after that. Okay so what do we need to do? Do we need three separate

[26:53] motions then? That would be nice as annoying as it is. Can I motion? No. I can't motion. I'm still

[27:02] I'll make a motion for Tyler to remain the chair person for the next year.

[27:07] My second.

[27:08] All right, all in favor, say aye.

[27:10] Aye.

[27:10] All right, none opposed.

[27:12] All right, I should have said nay, that would have been more fun in the meeting minutes.

[27:17] Okay, all right, do we have another motion for the vice chair?

[27:20] Are you fine with keeping it unless you would like it?

[27:23] No, no.

[27:23] That's yours.

[27:24] All yours.

[27:26] All make a motion for Barbara as vice chair.

[27:29] Second.

[27:30] Okay, all in favor, say aye.

[27:32] Aye.

[27:32] I'll pose. All right motion carried and do we have a motion for Secretary Susie? Would you like?

[27:39] I'm fine. Keep an eye. Yeah. Hey, I will I'll make a motion for Susie as to maintain as the secretary.

[27:46] I'll second. All right. All in favor for Susie remain secretary. Say aye. Aye. I'll pose. All right. Perfect. All right. Cool. Got that done.

[27:58] That was easy.

[28:00] Next year will be harder.

[28:04] If you don't show up they can nominate you for that again.

[28:10] New member, did we have a volunteer application for a new member?

[28:14] Okay, great.

[28:18] So yeah, for a new member appointment, we did receive an application from Elizabeth Jensen.

[28:25] She's interested in serving on the board and we'd be delighted to have her.

[28:30] You guys want to approve her? Recommend approval anyway.

[28:36] Awesome.

[28:37] Okay, great. Is she here?

[28:39] Yeah.

[28:40] Hi.

[28:42] You guys have questions for or not?

[28:44] No.

[28:47] This is what meetings are.

[28:50] This is a short meeting too, just so you know.

[28:53] So I think that this works the same where it's a motion to recommend to the City Council

[28:58] to-

[28:58] Yeah, Council appoints- Right.

[29:01] But you make the recommendation.

[29:03] Yep.

[29:03] Okay.

[29:05] Well, I can make a recommendation to the City Council to approve the application for Elizabeth

[29:10] Jensen for a five-year term on the Planning Commission.

[29:13] Nice second.

[29:14] All right.

[29:14] All in favour?

[29:15] Say aye.

[29:16] Aye.

[29:16] Alright, I'll post. Alright, cool. Recommendation that will be made at the City Council meeting next week.

[29:23] Yep, next Tuesday.

[29:25] Welcome aboard.

[29:30] Alright, member Term renewal.

[29:32] So, Tim's term expires, so he is interested in renewing his term as well.

[29:38] With a pay raise.

[29:40] We'll give you a 200% increase on your zero-dollar salary, so.

[29:49] So, again, it's a formality to go through all of those emotions.

[29:53] Yeah, sounds good. Do we have a motion?

[29:56] I'll make a motion for Tim.

[30:00] I don't know. If I'm saying it right, say your last name for me. Tim Bodines, member, term, real. I'll second. Oh,

[30:07] favor say aye. Aye. Aye. Opposed? All right. Does that go to council, too? To the rules. Okay.

[30:13] There are the only ones that can point or extend. Cool. All removed. All right. Now we're in any public

[30:22] Public comments. Public comments. Public comments. Okay, do we have a motion to adjourn today's meeting?

[30:32] I'll make a motion to adjourn.

[30:33] I'll second. Motion to adjourn today's meeting at 6.30 p.m. All in favor say aye.

[30:40] Aye. Aye. I'll post. All right. Motion is so meeting adjourned.

Planning & Zoning Commission

Transcript