[1:35] meeting for planning matters for the

[1:37] corporation of mun municipality of

[1:39] central Elgen March 9th.

[1:42] And first up, appointment of committee

[1:44] of adjustment secretary treasurer.

[1:49] Any questions?

[1:52] Get a mover and secondary for that

[1:54] motion. Oh, I'll let Delaney read it.

[1:58] » Uh, Mr. Deputy mayor through you to

[2:00] councel. Uh this would be a housekeeping

[2:02] item to formally appoint Emerald

[2:05] Austerberry as the secretary treasurer

[2:06] for the committee of adjustment given

[2:08] that she's now our planning coordinator.

[2:11] Um if there are any questions I'm happy

[2:12] to respond.

[2:15] >> Any questions?

[2:18] Mover and seconder. Councelor Griffin.

[2:20] Councelor Bachmann.

[2:25] All in favor?

[2:29] Motion carries.

[2:32] And next, this is a public meeting as

[2:34] required by the planning act to provide

[2:36] an opportunity to provide input with

[2:38] respect to a proposed minor variance at

[2:41] 510 Lower Spring Street, Port Stanley

[2:44] and 43850

[2:48] Sparta Line, Municipality of Central

[2:50] Elgen. Uh, does any member of the

[2:52] committee have a disclosure of pecunary

[2:55] interest?

[2:57] Seeing none,

[2:59] uh, what method of notice and when was

[3:01] the notice given for the public meeting?

[3:05] >> Mr. Deputy Mayor, through you to the

[3:07] committee. As per requirements of the

[3:08] planning act, notice was mailed by

[3:10] regular post to every owner of land

[3:11] within 60 meters of the subject land at

[3:14] 510 Lower Spring Street and applicable

[3:16] agencies on April or February 27th,

[3:19] 2026. Notice was physically posted to

[3:21] the property by municipal staff and also

[3:23] posted to the website.

[3:26] >> Okay. If the applicant or agent is in

[3:28] attendance, please come forward to

[3:30] explain the application.

[3:37] » Just a small

[3:38] >> I'll get you to just tap the mic there.

[3:41] >> Hi, James Mlan, owner of 510. Um, it's a

[3:45] 1920s building. It's been there before

[3:48] any of us were around. And uh we're

[3:51] trying to make it a threeseason take it

[3:54] from being a threeseason cottage that I

[3:56] purchased in 2013 and have virtually

[3:58] done nothing to it. So it's very vintage

[4:01] and uh we wanted to renovate it to be

[4:04] able to use it throughout the winter. Um

[4:07] it's uh basically um grandfathered

[4:11] footprint we're we're trying to respect

[4:14] and uh we're adding um hoping to add a

[4:18] uh turn the attic square it off and be

[4:20] able to add a few rooms in where the

[4:21] attic was and uh we've actually

[4:24] shortened the building from the west

[4:26] side by 6 ft. Um and uh we were just

[4:31] trying to square off a corner. So the

[4:33] actual only addition on the footprint is

[4:37] 54 square ft. So it's just a little

[4:39] corner. We've been obviously well

[4:42] consult consulted with the pre-conult

[4:44] with uh the planning committee who've

[4:46] been very helpful and we've had

[4:48] obviously Kettle Creek involved. We've

[4:50] done geotechnical surveys. Uh we've had

[4:53] a geotechnical engineer sign off on the

[4:57] uh uh the footings that were being done

[4:59] and any other adjustments we've done

[5:02] obviously and we have uh all the other

[5:06] requirements from structural engineer

[5:08] reports and so on.

[5:10] >> Okay. Thank you James.

[5:12] >> Okay.

[5:13] >> Have any uh have have we received any

[5:16] submissions regarding the proposal?

[5:19] >> Mr. Mr. Chair, correspondence was

[5:21] received from the Kettle Creek

[5:22] Conservation Authority confirming no

[5:23] objection to its approval and that the

[5:25] subject lands are affected by natural

[5:27] hazard regulations under the

[5:28] Conservation Authorities Act whereby

[5:30] written permission is required of KCCA

[5:32] prior to any development.

[5:35] Okay, the floor is now open for

[5:37] questions from members of the committee.

[5:39] Does committee have any questions?

[5:44] Okay, the floor is now open for

[5:46] questions from members of the public.

[5:55] » Hi.

[5:55] Uh Joe [clears throat] Delosa, 508

[5:59] Lower Spring. Uh we're on the east side.

[6:02] So, uh just a couple of questions,

[6:04] James. Um so, um I noticed that there is

[6:08] a firewall going up. Um could you could

[6:12] you provide some more um information

[6:15] around that firewall? Will there be any

[6:18] um you know digging or or excavation on

[6:22] that side of the the building um to

[6:25] support that? Um and then also have just

[6:27] a question about uh second question

[6:29] about drainage um where where um you're

[6:33] planning on u putting the downspouts

[6:36] as well as um if you're planning on any

[6:40] mechanical at that side of the building.

[6:41] So for context for the committee there's

[6:44] uh 4T between the buildings. Um so it's

[6:47] very very narrow space and just want to

[6:49] get an understanding of what's going on

[6:51] the east side of the buildings. Thank

[6:52] you.

[6:52] >> Okay.

[6:54] >> Yep. Sure. James, if you're able to come

[6:56] up and answer some questions.

[6:57] >> Okay. Do I look at you?

[7:01] >> Um, with respect to the firewall, it's

[7:04] obviously up to whatever the code is.

[7:06] There'll be no windows, no mechanical,

[7:08] nothing that will jut to the east. And

[7:12] uh the footings uh have been replaced

[7:15] already with with the cement post

[7:17] pierce. And um so

[7:20] >> those were done on the inside.

[7:21] >> Yeah, inside. Nothing's gone outside. So

[7:24] it'll actually the wall will come in in

[7:25] just a little bit because the LDL will

[7:28] run and then everything will be centered

[7:29] over that. So we're just having to make

[7:32] slight adjustments because nothing was

[7:33] square or centered. Um and uh the

[7:37] mechanical room actually uh there's no

[7:39] uh furnace. It'll be just uh

[7:41] >> is there air like I'm air conditioning

[7:43] or I know it's

[7:44] >> nothing have gas.

[7:46] >> I have I don't even have a gas line so

[7:48] it's all electric. So there's no gas. It

[7:50] will be uh

[7:51] >> but you're not going to be installing

[7:52] like propane tanks or anything.

[7:54] >> No, it's a electric heat pump.

[7:56] >> So, and they're all inside wall units.

[7:58] You know how they And um yeah, there you

[8:01] won't hear a thing on your side uh at

[8:03] all. So, sorry. Did I answer what was

[8:05] the other question?

[8:06] >> Just drainage. Where would

[8:09] be?

[8:09] >> Well, right now the existing downspouts

[8:11] all are, as you know, go into the

[8:13] corrugated uh plastic piping. So, we're

[8:17] going to actually clean that up and they

[8:18] won't be corrugated. they'll be

[8:19] straight. So, we're running that. We're

[8:22] also creating a swell on the west side.

[8:24] That's why we took the building back a

[8:25] bit. So, yes, we're we're absolutely

[8:28] respecting all the drainage that goes

[8:30] under the building and and creating uh

[8:32] enough um we're not changing any of the

[8:37] you know uh what what do you call the uh

[8:39] orientation of the hill or anything to

[8:41] that effect. So, the way we have it

[8:43] right now, it'll be exactly the same.

[8:46] >> Yeah. So there's u yeah I could if there

[8:50] is a fellow on council that's looked at

[8:53] our drainage plan and approved it but if

[8:56] you want if you have any more questions

[8:57] for him I'm happy to pass on that.

[8:59] >> That would be that would be great.

[9:00] >> Okay.

[9:01] Thank you James.

[9:03] >> Good.

[9:04] >> Is there any further questions?

[9:10] » Okay. Seeing none. Everyone has been

[9:13] given a fair opportunity to be heard. Is

[9:15] the committee prepared to make a

[9:16] decision or reserve its decision?

[9:21] I feel the committee is ready to make a

[9:22] decision. All in favor?

[9:26] Opposed?

[9:29] And motion's carried.

[9:32] Okay. Anyone wanting to be notified of

[9:34] the committee's decision should be

[9:36] should contact the municipality.

[9:39] Thank you everyone.

[9:43] Okay.

[9:45] And

[9:47] moving on to 43850

[9:51] Sparta line and what method and notice

[9:55] and when was the notice given to the

[9:56] public for this meeting?

[9:58] >> Mr. Chair, as per requirements of the

[10:00] planning act, notice was mailed by

[10:01] regular post to every owner of land

[10:02] within 60 meters of the subject land and

[10:04] applicable agencies on February 27th,

[10:07] 2026. Notice was physically posted to

[10:09] the property by municipal staff and also

[10:11] posted to the municipal website.

[10:15] Thank you. If the applicant or agent is

[10:17] in attendance, please come forward and

[10:18] explain the application.

[10:27] » Okay. Um, my name is Jeff. Um, it's my

[10:30] daughter's place. We're just going to

[10:31] build a an ADU unit out there to help

[10:33] her support family and stuff like that.

[10:36] Just to, you know, create another house

[10:38] availability for somebody else in

[10:40] Central Logan. Um, I think all the

[10:42] permits and everything was sent in. MP

[10:44] Jesse from MP sent all the permits and

[10:46] or uh paperwork I should say for all the

[10:50] uh um surveys um Kettle Creek um all

[10:55] that stuff, drainage, all that stuff was

[10:56] sent in through them, I believe.

[10:59] >> Okay. Thank you, Jeff. Uh have we

[11:02] received a written submission regarding

[11:04] the proposal?

[11:06] >> Mr. Chair correspondence was was

[11:08] received from the Kettle Creek

[11:09] Conservation Authority confirming no

[11:11] objection to its approval.

[11:13] >> Okay. The floor is now open for

[11:16] questions from members of the committee.

[11:19] >> Seeing none, the floor is open for

[11:22] questions from members of the public.

[11:27] Okay. And seeing none, um, everyone has

[11:30] been given a fair opportunity to be

[11:31] heard. Is committee prepared to make a

[11:33] decision or reserve its decision?

[11:36] I trust that the committee's ready to

[11:37] make a decision. All those in favor.

[11:42] Motion carries. Those wanting to be

[11:44] notified of the committee's decision

[11:46] should contact the municipality. This

[11:49] meeting of the committee of adjustment

[11:51] is adjourned at 6:10.

[11:59] Okay. Zoning.

[12:06] to afford any person an opportunity to

[12:08] make representation with respect to a

[12:11] proposed zoning bylaw amendment for 460

[12:14] West Edith Cabell Boulevard in the

[12:16] municipality of central Algen. Does any

[12:19] member of the committee have a

[12:20] disclosure of peunery interest?

[12:24] Seeing none, what method of notice and

[12:26] when was the notice given for this

[12:27] public meeting?

[12:28] >> Mr. Deputy mayor, as per requirements of

[12:30] the planning act, notice was mailed by

[12:32] regular post to every owner of land

[12:33] within 120 meters of the subject land

[12:35] and applicable agencies on February

[12:37] 17th, 2026. Notice was physically posted

[12:40] to the property by municipal staff and

[12:42] also posted to the municipal website.

[12:45] Thank you. Mark Andrews, planner, is

[12:48] present to explain the proposed zoning

[12:51] bylaw amendment.

[12:56] Welcome, Mark.

[13:00] Thank you.

[13:02] So through the chair and members of uh

[13:05] council. So the application tonight, the

[13:07] public meeting is to um reszone a

[13:09] portion of the subject lands in order to

[13:11] permit the removal of the existing

[13:13] dwelling and to facilitate the

[13:15] construction of a new single detached

[13:17] dwelling. Um specifically a yearround

[13:19] dwelling. Uh right now it's uh it's an

[13:21] older seasonal cottage. Uh so the effect

[13:25] of the proposed zoning amendment would

[13:26] allow the subject lands to um contain a

[13:29] year-round uh single detached dwelling

[13:32] and a holding provision uh is also being

[13:34] recommended to demonstrate that uh the

[13:36] municipality is a satisfied with uh lot

[13:39] grading and drainage um upon the final

[13:41] approvals.

[13:43] >> Okay. Thank you. Have uh have you

[13:46] received any written submissions on the

[13:49] proposal?

[13:50] >> Mr. Deputy mayor, correspondence was

[13:52] received from the Kettle Creek

[13:53] Conservation Authority confirming no

[13:55] objection to the approval and that the

[13:57] subject lands are affected by

[13:59] regulations under the Conservation

[14:00] Authorities Act whereby written

[14:02] permission is required of KCCA prior to

[14:04] any development. KCCIA staff

[14:07] participated in a prior consultation

[14:09] meeting regarding the subject uh

[14:12] amendment and can confirm that staff

[14:14] have no concerns with what is proposed

[14:16] to support the existing development on

[14:18] the subject lands.

[14:19] Okay, the floor is now open for members

[14:21] of council if they have any questions.

[14:26] Seeing none, the floor is open to

[14:28] members of the public if they have

[14:29] questions.

[14:33] And seeing none, everyone has been given

[14:36] a fair opportunity to be heard. Any

[14:38] person wishing further information on

[14:40] the action of council regarding the

[14:43] passing of the bylaw on the proposed

[14:46] amendment should contact the

[14:47] municipality.

[14:49] Any amendment to the bylaw will be

[14:51] considered at a future meeting of

[14:54] council. This public meeting is

[14:56] adjourned at

[14:59] 613.

[31:32] Welcome. This is a public meeting as

[31:34] required under the section 2.7 of the

[31:37] bylaw

[31:39] uh 0465

[31:41] dangerous dog bylaw respecting the

[31:43] designation of Zoey, a female dog, as

[31:46] potentially dangerous by the

[31:48] municipality

[31:50] uh the municipal law enforcement

[31:51] officer. Does any member of the council

[31:54] have a disclosure of pecunary interest?

[31:58] Seeing none, what method of notice and

[32:01] when was the notice given for this

[32:02] public hearing?

[32:05] >> Mr. Deputy mayor, notice was sent by

[32:07] mail to interested parties and the

[32:08] appellent and also emailed to the

[32:10] appellent on February 17th, 2026.

[32:13] >> Have you received any written

[32:15] submissions on the designation?

[32:18] >> Uh, Mr. Chair, I have not.

[32:21] >> Okay.

[32:22] If the appellant or representative is

[32:24] present, please come forward to provide

[32:27] testimony or introduce evidence.

[32:34] Uh, seeing none, I will now ask the

[32:37] manager of bylaw enforcement to provide

[32:39] testimony or introduce evidence.

[32:48] » Thank you. Um, I won't take too much of

[32:50] your time. I think the information

[32:53] provided in uh the package provided

[32:55] tonight pretty much covers everything.

[32:57] I'll just give a little bit of quick

[32:58] background uh on the process we

[33:00] undertook before getting to this point.

[33:02] So, the first complaint was received in

[33:04] July of 2025. Since that point, the

[33:06] municipality has received four

[33:07] additional complaints of similar nature.

[33:09] These complaints were investigated with

[33:11] various levels of enforcement being

[33:12] conducted uh ranging from the step one

[33:15] of education reminding the owner of the

[33:18] rules regarding uh dogs at large uh and

[33:22] then ultimately culminating in a

[33:24] designation here tonight following

[33:26] charges being laid for [snorts]

[33:27] um failing to comply uh with those

[33:30] rules. So, um, we've taken each, uh,

[33:34] complaint seriously and kind of, uh,

[33:37] started with an educational approach and

[33:38] moved forward up until we got to this

[33:40] point. I will note, uh, as I did in my

[33:42] report, that each individual event, um,

[33:45] may not have been enough to warrant a

[33:47] designation on its own. Uh, the reason

[33:49] we got to this point here tonight is

[33:51] because of the accumulation uh, of

[33:53] similar events um, with little to no um,

[33:58] corrective action being taken by the

[33:59] owner. So, uh, apart from that, uh, I'm

[34:02] happy to answer any questions that

[34:03] council may have.

[34:05] >> Okay. Thank you, Curtis. Does council

[34:07] have any questions,

[34:09] councilor Watson?

[34:10] >> Yeah, through you, uh, chair to Curtis.

[34:12] So, that the first time was July 25th

[34:15] and then there was four more. So, is

[34:16] that a total of five occurrences?

[34:19] >> Yes, that's correct.

[34:24] >> Any other questions? Councelor Connors.

[34:28] through your chair to uh Curtis. Curtis,

[34:30] [clears throat] during the process, have

[34:32] you noticed any difference in the

[34:36] dog's behavior? Obviously, you know, the

[34:39] obvious answer is no, but I'm wondering

[34:41] if um if the owner paid any heed to what

[34:45] you were talking to him about and with

[34:47] the fines, etc., and did the situation

[34:50] improve in your mind at all?

[34:54] >> Uh through chair to councelor Connors.

[34:57] Um, based on my interactions with the

[34:59] dog owner, um, I didn't personally see

[35:02] any improvement, um, from the owner from

[35:05] the beginning of the education process

[35:08] to the point where we issued a

[35:09] designation. Um, I think that's clear

[35:12] through just the number of complaints

[35:14] that we've received throughout the

[35:15] process where after each step,

[35:18] nothing really appeared to change.

[35:22] >> Councilor Bachmann. Uh, thank you,

[35:24] Curtis. um reading through you've you've

[35:27] definitely illustrated the issue. I'm

[35:28] just wondering what the corrective

[35:30] actions are going to be moving forward

[35:33] >> through chair to councelor Bachmann. Uh

[35:36] as per the bylaw, um

[35:40] if the designation is upheld, uh the

[35:42] requirements would be the dog would have

[35:44] to be muzzled anytime it's off property.

[35:47] Um it needs to be in a contained fenced

[35:50] in yard anytime it is outside the

[35:52] residence. and then a $1 million

[35:54] insurance policy would need to be

[35:55] obtained by the owner um going forward.

[35:59] Uh the difficulty with that is those

[36:02] things should have already been being

[36:03] followed and as stated in the report we

[36:06] have had another uh complaint since the

[36:08] issue of the designation where the owner

[36:10] was subsequently charged with failing to

[36:12] comply with a control order. So um I

[36:16] can't guarantee that those things will

[36:18] happen immediately. Ultimately, we could

[36:20] end up with um bigger charges and

[36:23] potentially in a court hearing down the

[36:26] street if um those requirements aren't

[36:29] followed.

[36:31] >> Councelor Bachman.

[36:32] >> So, if the owner continues to ignore

[36:35] your recommendations, uh it's going to

[36:38] escalate to

[36:40] a more serious what what would the next

[36:43] serious step be?

[36:46] So, with the designation, if uh the

[36:48] requirements aren't followed, we can

[36:50] charge them again with failing to comply

[36:52] with a control order, uh which we've

[36:53] done once already. Um the next step

[36:56] after that, if we continue to have

[36:59] issues, is we would have to end up

[37:00] summoning them to provincial court.

[37:07] Any other questions?

[37:11] Appreciate your diligence on this one,

[37:13] Curtis. Um, now that all evidence has

[37:16] been heard, any parties may provide

[37:18] closing statements, submissions

[37:21] that are limited to five minutes. I

[37:23] don't think we have to do that part.

[37:27] And uh,

[37:34] » hi.

[37:35] >> Um,

[37:40] » we can't. Okay.

[37:42] >> Okay. Hi. Sorry, I wrote to um David

[37:45] Connor's today.

[37:46] >> Can I interrupt for a sec? We're we're

[37:48] limited just to uh Curtis speaking and the owner of the dog.

[37:53] >> Oh, not parties um affected.

[37:56] >> Not parties.

[37:57] >> Okay. Curtis told us before we were

[37:59] allowed to speak today

[38:01] >> in writing.

[38:02] >> Yeah. The notice specifies no. It's just

[38:05] for the for the owner of the dog and and

[38:08] for Curtis.

[38:10] >> That's that's our procedure for today.

[38:12] I'm I'm sorry.

[38:13] >> No, that's okay.

[38:19] » Is council prepared to make his

[38:21] decision?

[38:25] » Council Griffin,

[38:27] >> thank you. Through you, before we do

[38:28] make a decision, was the communication

[38:30] that was received today anything that's

[38:32] not in this report that the rest of us

[38:33] should be aware of?

[38:38] » I don't have an answer for that.

[38:42] Dave,

[38:44] councelor Connors

[38:45] >> through you, chair to councelor Griffin.

[38:48] Um it was another incident that had

[38:51] happened um last year and um the lady

[38:55] had described an incident that uh where

[38:57] the dog was uncontrolled again and uh

[39:00] unfortunately u you know not too many

[39:03] good things happen because of it. Um,

[39:05] I've spoken to four different

[39:07] individuals on this on this particular

[39:10] uh dog. And you know, uh, as a dog

[39:13] owner, um, there's really no bad dogs.

[39:17] Uh, there's owners that don't train and

[39:19] owners that don't take care of their

[39:21] dogs. And, um,

[39:24] you know, it's unfortunate what has to

[39:26] happen or what's going to happen to the

[39:27] dog. But, uh, um, I don't know that

[39:30] there's any other choice.

[39:33] >> Councelor Griffin. through you then, Mr.

[39:36] Chair. Um, counselors do have an

[39:38] obligation to informed decision-making.

[39:40] If none of this is on paper, could we

[39:42] ask that the incident be described to

[39:44] us?

[39:50] » What's your

[40:15] I'll just speak to that. At this time,

[40:17] the committee is making a a decision on

[40:20] the information that's been provided up to this point.

[40:25] Councelor Watson

[40:27] >> through you chair. If the uh owner of

[40:29] the dog's not been here to defend its

[40:31] dog, I think we could move forward with

[40:33] the first motion to designate the dog as

[40:35] a dangerous dog. I'm fine with that

[40:37] right now.

[40:38] >> Council prepared to make a decision.

[40:45] » Seconder, Council Griffin.

[40:49] And all those in favor?

[40:54] That motion is carried.

[40:57] Everyone has been given a fair

[40:58] opportunity to be heard. If there are no

[41:00] further questions, council Oh, sorry. We

[41:03] did that part. Um,

[41:07] and

[41:09] uh,

[41:11] okay, we're done. Thank you.

[1:01:54] Welcome to the regular meeting of

[1:01:56] municipality of central Algen. Today is

[1:01:58] March 9th. Please join me in the singing

[1:02:00] of our national anthem.

[1:02:14] » [music]

[1:02:16] » Oh [singing] Canada,

[1:02:20] our home [music] and native land

[1:02:25] true

[1:02:27] [singing]

[1:02:27] love

[1:02:29] in [music]

[1:02:33] So

[1:02:40] what

[1:02:42] see [music]

[1:02:46] the true

[1:02:55] from [singing]

[1:02:58] [music]

[1:03:31] Our

[1:03:38] [music]

[1:03:44] whole world native

[1:03:49] true

[1:03:51] is love [singing]

[1:03:54] in all

[1:03:57] [singing]

[1:03:59] with glory.

[1:04:01] hearts we [singing] see thee rise the

[1:04:06] drone are strong and free

[1:04:10] from far and wide oh Canada

[1:04:16] we stand on guard for thee

[1:04:23] [music]

[1:04:24] give our land

[1:04:28] glor Glorious

[1:04:30] and free.

[1:04:34] Oh [singing]

[1:04:35] Canada

[1:04:38] we stand [music]

[1:04:39] on God

[1:04:41] for thee.

[1:04:46] Oh, [music]

[1:04:47] can

[1:04:50] be standard.

[1:04:57] [music and singing]

[1:05:13] Thank you. Municipality of central Elgen

[1:05:15] acknowledges that it's located on the

[1:05:17] lands of the McKe treaty that were

[1:05:18] signed by the wand dot and anabi nations

[1:05:21] including ancestors of Chipoa of the

[1:05:23] temps first nations. It is also the

[1:05:26] traditional territory of the hodnoni

[1:05:28] adawan and missaga nations. These first

[1:05:31] nations continue to provide ongoing

[1:05:33] stewardship of the land and waters in

[1:05:35] the municipality of central Elgen. At

[1:05:38] this time, we'll remind council of

[1:05:39] disclosures of kunery interest.

[1:05:42] And seeing none, uh, move to the

[1:05:45] adoption of the previous meeting's

[1:05:47] minutes.

[1:05:50] Councelor Watson. Councelor Bachmann.

[1:05:54] >> Deputy Mayor Noble. The motion reads.

[1:05:56] Moved by councelor Watson, seconded by

[1:05:58] councelor Bachmann. that the minutes for

[1:06:00] the regular meeting of council dated

[1:06:01] February 9th, 2026 and special meeting

[1:06:04] of council dated February 23rd, 2026 be

[1:06:06] adopted.

[1:06:09] >> Any comments or emissions or

[1:06:13] seeing none? All in favor?

[1:06:17] Motion carries.

[1:06:19] And next we have delegations asset

[1:06:21] management plan presentation by Andrea.

[1:06:27] Welcome

[1:06:30] Thank you.

[1:06:33] Good evening, Deputy Mayor, members of

[1:06:35] council, staff. Um, my name is Andrea.

[1:06:38] I'm here from Municipal View Consulting.

[1:06:40] I'm joined by my colleague, Zach

[1:06:43] Francisco. Um, not the first time we've

[1:06:46] met. We did a workshop way back in

[1:06:48] September, and we're here with the final

[1:06:50] asset management plan to bring forward

[1:06:52] to council um and present uh some of the

[1:06:55] highlights of that plan today. That's

[1:06:57] also in your um agenda package. Next

[1:07:00] slide, please.

[1:07:03] A [clears throat] brief reminder, this

[1:07:05] is really your first full comprehensive

[1:07:09] asset management plan. You've had uh

[1:07:11] some versions in the past. This new plan

[1:07:14] is a full scope asset management plan

[1:07:18] includes all of the municipal assets and

[1:07:22] covers um the levels of service that you

[1:07:26] are proposing to achieve in the next 10

[1:07:28] years. So this would bring you with its

[1:07:31] approval today in full compliance with

[1:07:33] the regulation and uh give you a plan

[1:07:36] that you can use for the next 10 years

[1:07:38] in alignment with your fiscal plans and

[1:07:42] uh your growth and service improvement

[1:07:44] plans uh to bring you forward for the

[1:07:47] next 10 years.

[1:07:49] Next slide, please.

[1:07:51] Just a quick reminder, we're talking

[1:07:53] here about assets, but we're really the

[1:07:55] focus of the plan that you'll see in

[1:07:57] your package is about services. That's

[1:08:00] really why we're here, why we exist,

[1:08:02] what the community cares about. So, the

[1:08:04] focus is about tying the services you're

[1:08:07] striving to achieve, the assets you need

[1:08:10] to u own and uh manage to provide those

[1:08:14] services, and then what that forecast of

[1:08:17] those asset needs in the next 10 years

[1:08:19] looks like.

[1:08:21] Next slide please.

[1:08:25] Approval of the AMP today short form

[1:08:28] sorry the asset management plan today is

[1:08:30] uh is a a important point for council

[1:08:34] but um it it's more than just checking a

[1:08:37] compliance box. We want to make sure

[1:08:39] that it's understood by the members of

[1:08:41] council that uh really maybe most

[1:08:45] importantly it keeps you eligible for

[1:08:47] additional provincial and federal

[1:08:49] funding. So both Canada and Ontario have

[1:08:52] adjusted some of their funding

[1:08:54] applications to request that either you

[1:08:57] attach a compliant asset management plan

[1:09:00] or you confirm that you have one that

[1:09:02] complies with the regulation. So with

[1:09:04] the approval um tonight you will uh have

[1:09:07] that in compliance and be able to

[1:09:09] continue to be eligible for that

[1:09:10] funding.

[1:09:12] Um it's a way of showing how you're

[1:09:14] taking care of this very large asset

[1:09:16] portfolio you have. It is not uh

[1:09:20] prescriptive. It's not a plan that staff

[1:09:23] will open and say, "Okay, this will tell

[1:09:25] me how to care for our roads and our

[1:09:28] street lights and our fleet and so on."

[1:09:30] It's the reverse. Staff have spent much

[1:09:32] time with David and Jeff and the

[1:09:34] additional staff, bringing that input

[1:09:37] from staff into the plan. So it's a

[1:09:39] showcase for the public and for you and

[1:09:42] all to use to see how that caretaking

[1:09:44] works and how this translates into a a

[1:09:47] plan forward.

[1:09:49] It's a an important document to open and

[1:09:52] keep open when you are thinking about

[1:09:56] budget coming budget capital budget

[1:09:59] operating and um into future years. So,

[1:10:02] you want to have it. Ideally, I love it

[1:10:05] when I see clients have sticky notes and

[1:10:08] dogeared pages on their asset management

[1:10:10] plan because some of the concepts

[1:10:12] connect. You want to see master

[1:10:14] planning, budget planning, and asset

[1:10:16] management planning sync up. You want to

[1:10:18] see that you're you're reading from the

[1:10:20] same song sheet, if you will. So,

[1:10:23] approval today isn't approving anything

[1:10:25] fiscally. It's approving the concepts

[1:10:28] and the strategies that then staff can

[1:10:30] take forward and embed those into uh

[1:10:33] future master planning exercises and

[1:10:36] into the the coming budgets.

[1:10:39] Um it keeps you accountable to the

[1:10:41] public of course and uh shows the good

[1:10:44] work that you're already doing and the work that is still to be done. And

[1:10:49] uh yeah, the compliance box is a is a

[1:10:51] really important one for the county or

[1:10:53] for the municipality tonight.

[1:10:55] Next slide, please.

[1:10:58] It is a lot of pages. So, we just gave

[1:11:00] you a highlight of some of the key

[1:11:02] chapters. The executive summary, I hope,

[1:11:05] is worth the read. That really takes you

[1:11:07] highlights uh through the highlights of

[1:11:09] the whole thing. It has some

[1:11:12] introduction in chapters 1 to three,

[1:11:14] telling you about some of the

[1:11:15] methodology and assumptions that went

[1:11:17] into it. And then you have a good

[1:11:20] current state in section four. It's a

[1:11:22] great pull out chapter to see where are

[1:11:24] we right now. What do we own? What state

[1:11:26] is this in? What kind of service levels

[1:11:28] are we providing? There's a financial

[1:11:31] outlook, which is probably what David's

[1:11:33] most interested in, section five, that

[1:11:36] really talks about the the numbers and

[1:11:38] uh the dollars and cents and the way

[1:11:40] forward, the options that council might

[1:11:43] have going forward in terms of um how to

[1:11:46] address the infrastructure needs. Some

[1:11:48] really important recommendations in

[1:11:50] section six. we don't want you to lose

[1:11:52] sight of because the work begins now.

[1:11:54] It's not done. We don't want the plan to

[1:11:57] be finished. We'd like you to open it,

[1:11:58] use it, and uh keep working on some of

[1:12:00] those recommendations. And then the rest

[1:12:03] is uh your chapter 7 to 16 or all the

[1:12:06] deep dives on all of the asset service

[1:12:09] areas that you've got. Lots of good

[1:12:10] stuff to read in there.

[1:12:13] Next slide, please.

[1:12:16] Quick snapshot right from the plan. You

[1:12:19] own $753 million worth of very important

[1:12:24] assets. And you can see in the pie chart

[1:12:27] there how they're divided up. This is

[1:12:29] replacement value. So this is if you

[1:12:32] were to um need to replace today uh a

[1:12:37] one of a unit in fleet or a building um

[1:12:41] or a storm pipe or a section of road.

[1:12:44] This would be the cost to replace these

[1:12:47] items. And it's helpful to see where

[1:12:49] you've got the the biggest value. Um but

[1:12:52] sometimes even the smaller value um

[1:12:55] service areas are have needs as well.

[1:12:58] You don't want to forget them. So it's a

[1:12:59] great snapshot.

[1:13:01] Next slide please.

[1:13:04] Similarly, there is a a summary in the

[1:13:07] asset management plan about condition.

[1:13:10] Asset condition is one very important

[1:13:13] indicator but not the only one. So we do

[1:13:16] tend to spend a lot of time on condition

[1:13:19] [clears throat] in a large part

[1:13:20] indicated by age. Although as you mature

[1:13:24] and uh develop your asset practices,

[1:13:27] condition can be measured. Condition can

[1:13:30] be from inspections. Condition can be

[1:13:32] from calculation or condition can relate

[1:13:35] or um you can also start looking at

[1:13:37] performance. So, for now, we started

[1:13:40] with what you knew and what you had the

[1:13:41] best data for and your condition

[1:13:43] profiles shown in the the pie chart

[1:13:45] there. Um, so there's a fair amount of

[1:13:48] homework to do on unknown, meaning you

[1:13:50] don't really know how old the asset is

[1:13:52] or you don't have a a measure of

[1:13:54] condition. This is not unusual. It's a

[1:13:57] reasonably small pie chart or pie slice

[1:14:00] compared to what we've seen. And you

[1:14:02] have a great amount, 211, $212 million

[1:14:05] in very good condition. um and so on.

[1:14:08] And the condition categories are

[1:14:11] described down below. So you can see

[1:14:13] it's really about uh loosely describing

[1:14:16] is it is it newer and ready to go versus

[1:14:20] uh aging all the way down to being in

[1:14:22] poor condition meaning it is exceeded

[1:14:25] its service life to very poor meaning it

[1:14:28] is well beyond its service life. Those

[1:14:31] are more technically defined within the

[1:14:33] asset management plan. But for

[1:14:35] understanding today, you're really

[1:14:37] shooting for the dark green, the light

[1:14:39] green, and the yellow. That's really the ideal state. Totally acceptable to

[1:14:44] have lots of assets in the yellow and

[1:14:46] green. You want to avoid having too many

[1:14:49] starting to cross into the orange and

[1:14:51] red category.

[1:14:53] Next slide, please.

[1:14:57] Some key takeaways that are also

[1:14:59] repeated. Um there's much more in there,

[1:15:02] but uh important to note, transportation

[1:15:04] assets are your biggest uh piece of the

[1:15:07] portfolio at almost $300 million. Most

[1:15:10] uh mostly in fair to good condition. And

[1:15:12] remember, these are averages. So for

[1:15:14] every road that is full of potholes and

[1:15:17] in rough shape and one out of town, if

[1:15:20] there's a new stretch of road, then that

[1:15:22] average brings you to the middle. So

[1:15:24] it's something to keep mind of. Um, but

[1:15:27] you've got uh mostly in fair to good

[1:15:30] condition. Average road age is about 18

[1:15:33] years. We use a generally a 60-year

[1:15:36] service life for roads, but the details

[1:15:38] are are in the plan as well. And uh

[1:15:41] you'll see some of the other key points

[1:15:44] about facilities,

[1:15:46] um about water. You've got some mixed

[1:15:48] age profiles there, some renewal that's

[1:15:50] been happening. You start to see over

[1:15:52] time that the continued investment that

[1:15:54] the municipality makes starts to show

[1:15:57] these numbers start to reflect that that

[1:15:59] pie chart and that condition information

[1:16:01] is uh is on an upward trend looking

[1:16:04] good.

[1:16:05] Next slide please.

[1:16:09] So a very quick summary of some of the

[1:16:12] financials here in the table summarizes

[1:16:16] the need. The need being taking all of

[1:16:19] these assets as they are in the

[1:16:21] condition they are today and aging them

[1:16:26] or forecasting how their condition might

[1:16:28] decline in the next 10 years. What

[1:16:31] investment is needed to either replace

[1:16:34] those assets when needed um or

[1:16:37] rehabilitate those assets and on top of

[1:16:40] that what is needed for growth and on

[1:16:42] top of that what is needed for service

[1:16:44] improvements. things like additional

[1:16:47] trails or um new ex new sidewalk in

[1:16:51] areas that doesn't have sidewalks. So,

[1:16:53] those we call service improvements. So,

[1:16:55] lumping all of those asset needs

[1:16:57] together, we came out with um a

[1:17:02] breakdown for both your tax and rate

[1:17:04] assets. In total, it's about $16.7

[1:17:08] million per year in capital investment

[1:17:11] to um reach the proposed levels of

[1:17:14] service that are described in the plan.

[1:17:16] And those are to hold your state of good

[1:17:18] repair steady where it is now, not let

[1:17:21] things get worse, and continue with all

[1:17:24] of the planned investments in growth and

[1:17:27] in your service improvements from your

[1:17:28] master plans. So taking that into

[1:17:31] account it roughly for the next 10 years

[1:17:33] on average um annualizes to about 16.7

[1:17:37] million.

[1:17:39] So naturally the next question is how

[1:17:42] are we doing against that need?

[1:17:43] Everybody has those fresh budget numbers

[1:17:46] in their heads. Um 2026 is about 12

[1:17:50] million. So you're just a few million

[1:17:53] short on the the average annual need. We

[1:17:56] put in the slide that if we tend to look

[1:17:59] a little further back just because

[1:18:01] budgets change, if we go by your average

[1:18:05] um spend since 2020, then your average

[1:18:08] has been about nine almost $10 million a

[1:18:10] year. So, it's a little bit less, but

[1:18:12] you're trending in the right direction.

[1:18:14] The $12 million from 2026 is is showing

[1:18:18] a a trend in the positive direction. and

[1:18:21] that shortfall or gap between what's

[1:18:24] needed and what you have um hopefully

[1:18:26] will continue to get smaller.

[1:18:32] Next slide, please.

[1:18:35] The recommendation section, it's uh

[1:18:38] worth a read. Staff will spend some time

[1:18:40] in there. There's really six core

[1:18:43] recommendations of what to do going

[1:18:46] forward until your next asset management

[1:18:48] plan comes due, which would be in five

[1:18:50] years. Um, but looking at uh making sure

[1:18:53] you're keeping up with uh connecting

[1:18:56] these dots. That's probably what the

[1:18:58] most important one is, the asset

[1:19:00] management plan to budget to master

[1:19:02] planning that it's always top of mind.

[1:19:05] Um, we talk a little bit about levels of

[1:19:07] service, being um, cognizant of those

[1:19:10] when master plans are being improved.

[1:19:13] Uh, financial recommendations,

[1:19:15] improving some of your asset data,

[1:19:17] continuing to mature that so that you

[1:19:20] have access to the data and the data

[1:19:21] itself is is maturing. You're getting

[1:19:24] more condition information and

[1:19:25] performance information. um and uh some

[1:19:28] recommendations about your people about

[1:19:31] developing the skills and uh the staff

[1:19:34] to keep this information current and

[1:19:36] keep it going forward.

[1:19:40] And that concludes my presentation.

[1:19:41] Thank you.

[1:19:43] >> Thank you, Andrea.

[1:19:46] Open [clears throat] to questions. Is

[1:19:47] there any questions for Andrea?

[1:19:50] >> Councilor Griffin.

[1:19:51] >> Thank you through you. Just a couple.

[1:19:53] Um, this first one, um, is about a tiny

[1:19:57] inaccuracy that I noticed and I think

[1:20:00] that it's probably negligible in the

[1:20:02] long run. Like, we're looking at $750

[1:20:04] million in assets. And I noticed that

[1:20:07] there was something that was listed in

[1:20:09] section 2.5 through public consultation

[1:20:11] as an asset of ours, but it was an

[1:20:13] error. It was because the public assumed

[1:20:14] it to belong to us and it does not. And

[1:20:18] uh, that was the Edward Street staircase

[1:20:20] situation. And that had me wondering um

[1:20:23] are there any sort of fail safes that

[1:20:25] you use to try and differentiate between

[1:20:28] the things assumed by the public to be

[1:20:30] assets and the things that are true

[1:20:31] assets of the municipality? Um and

[1:20:34] especially for larger assets because

[1:20:35] obviously this would be a drop in the

[1:20:36] bucket but others might not be.

[1:20:41] » Thank you through you deputy mayor. um

[1:20:44] the data that we use we rely on the uh

[1:20:49] asset data that is maintained by staff.

[1:20:53] So we do also in asset in the asset

[1:20:55] management plan consider the sta the um

[1:20:59] public input that has been gathered

[1:21:02] through other engagement exercises. We

[1:21:04] didn't have time to do public engagement

[1:21:06] this time. So, I'm not certain if maybe

[1:21:08] we were quoting there was some public

[1:21:10] input about concern with that asset, but

[1:21:13] you can rest assured that really what's

[1:21:15] on the municipal books is strictly what

[1:21:18] is considered in this asset management

[1:21:20] plan.

[1:21:21] >> Thank you,

[1:21:23] Councelor Griffin.

[1:21:24] >> Thank you so much. I do appreciate that.

[1:21:26] And the next question is about the

[1:21:28] ongoing asset management planning. So I

[1:21:30] know that we have to do an update every

[1:21:33] five years and that you've recommended

[1:21:35] that there should be yearly adjustments

[1:21:37] based on any changes that are coming in.

[1:21:39] Uh right now our upper tier is

[1:21:41] anticipating road rationalization and

[1:21:44] it's likely that we are going to be

[1:21:46] taking on over the course of a number of

[1:21:48] years several county roads for our own

[1:21:51] management. Um, obviously they'll have

[1:21:54] an asset management plan of their own,

[1:21:56] but is there at this point a recommended

[1:21:59] protocol for how we adopt the part of

[1:22:02] their asset manage plan asset management

[1:22:05] plan into ours and how we figure out

[1:22:07] what needs to come with that for us for

[1:22:09] its care.

[1:22:11] Andrea,

[1:22:17] » not the first time that um we've uh

[1:22:19] assisted with clients that are going

[1:22:21] through that transition. Um there is a a reliable sequence to first of all

[1:22:28] start with the understanding the scope

[1:22:31] of their asset management plan and the

[1:22:32] assumptions that went behind it and then

[1:22:35] pulling what is of the most value and

[1:22:38] the assumptions that make sense into

[1:22:40] your umbrella. So yes, that has to be

[1:22:42] done as that becomes official and

[1:22:45] there's a lot of prep work that can be

[1:22:47] done in advance. Um but these are

[1:22:49] long-term plans. So if you assume those

[1:22:52] responsibilities, but the plan takes a

[1:22:54] little bit to catch up, it's most

[1:22:56] important about the baton pass, getting

[1:22:58] the people um communicating about what

[1:23:01] went into the assumptions of one to the

[1:23:03] other. Um and then that would fold into

[1:23:05] your asset management plan for sure.

[1:23:09] >> Thank you. Councelor Graham, you had a

[1:23:11] question.

[1:23:12] >> I did. Uh so just looking at the 83%

[1:23:17] uh SOGR and if we have uh 753 million

[1:23:22] worth of assets and we have an unknown

[1:23:26] value of 93.7

[1:23:28] million of those assets was that I think

[1:23:32] it's like 12% maybe 12 and a half%

[1:23:34] somewhere around there if my brain gets

[1:23:36] that right now. um did you remove that

[1:23:40] to come up with the 83%

[1:23:42] that are in a state of good repair or

[1:23:45] was it on one side or the other side or

[1:23:48] how how did that calculation work

[1:23:52] through you deputy mayor? Uh yes. So I

[1:23:54] looked over to Zach because he's uh he

[1:23:57] knows the numbers inside and out rather

[1:23:59] than portray an inflated number. We

[1:24:01] don't know what the state of those um

[1:24:04] unknown assets is, but of the assets

[1:24:06] that you have the data for and you're

[1:24:08] familiar with, it was 83% by value of

[1:24:12] those assets that are in a state of good

[1:24:14] repair.

[1:24:16] Okay. So that $93.7 million of assets

[1:24:19] were removed from any calculations. Then

[1:24:22] when we're looking at your calculations,

[1:24:26] >> you deputy mayor. not removed entirely

[1:24:29] just really in that picture of uh

[1:24:31] showing you condition. So we do because

[1:24:34] we know the value of those assets

[1:24:36] they're they continue to be included.

[1:24:38] It's just that condition profile. It's

[1:24:40] not

[1:24:42] >> okay. Thank you.

[1:24:44] >> Any other questions?

[1:24:48] done.

[1:24:50] >> Do you find many municipalities now are

[1:24:52] providing links on their staff reports

[1:24:54] back to the asset management plan so

[1:24:55] that everything ties together?

[1:25:00] » Yes.

[1:25:01] Also on the um on staff reports talking

[1:25:05] about uh how this particular request in

[1:25:09] the report links back or aligns with or

[1:25:12] doesn't align with also the policy. So,

[1:25:15] the asset management policy, the asset

[1:25:18] management plan, but it's a great

[1:25:19] practice to link uh budget, business

[1:25:21] cases, staff reports, the the more

[1:25:24] vocabulary uh that's used in the asset

[1:25:27] management plan, the better.

[1:25:31] Any other questions?

[1:25:33] [cough and clears throat]

[1:25:35] Seeing none, well, thank you, Andrea.

[1:25:36] Appreciate the report.

[1:25:43] Moving on to correspondence requiring

[1:25:45] action. County of Elgen joint

[1:25:47] accessibility

[1:25:48] status report for 2025.

[1:25:51] [clears throat]

[1:25:52] Any questions or comments on that?

[1:25:56] Can I get a mover and second to approve?

[1:25:59] Councelor Connors. Councelor Bachmann.

[1:26:04] » Mr. Deputy Mayor, the motion reads,

[1:26:05] moved by councelor Connors, a seconded

[1:26:07] by councelor Bachmann, the 2025 joint

[1:26:09] annual accessibility status report be

[1:26:11] received for information.

[1:26:14] >> All in favor?

[1:26:17] Motion carries.

[1:26:19] And Ministry of Transportation notice of

[1:26:21] study commencement for number three

[1:26:23] highway.

[1:26:26] Uh move and second. Councelor Graham or

[1:26:29] councelor Griffin. Councelor Watson.

[1:26:32] Questions or comments? Seeing

[1:26:35] none,

[1:26:37] >> Deputy Mayor Noble, the motion reads,

[1:26:39] moved by councelor Griffin, seconded by

[1:26:40] councelor Watson, that correspondence

[1:26:42] item number one be received for

[1:26:43] information.

[1:26:45] >> All in favor?

[1:26:48] Motion carries

[1:26:50] and reports. Director of Planning and

[1:26:52] Engineering Services DPE 1226

[1:26:56] application for zoning bylaw amendment.

[1:27:02] Is somebody speaking to this one or

[1:27:06] no? Okay. Oh,

[1:27:14] thank you. This is just a quick um this

[1:27:16] is a decision report and followup to the

[1:27:18] public meeting that was held for the

[1:27:20] same uh application on the February 9th.

[1:27:22] So, this report has the recommendations

[1:27:24] for council for a decision on the zoning

[1:27:27] bylaw amendment itself.

[1:27:28] >> Okay. Thank you.

[1:27:31] Mover and seconder.

[1:27:33] Councelor Connors, councelor Bachmann.

[1:27:36] Any questions or comments?

[1:27:39] All in favor?

[1:27:41] Motion carries.

[1:27:44] And DPE 1526, building department fees

[1:27:49] public meeting.

[1:27:51] Uh mover and seconder.

[1:27:54] Councelor Griffin. Councelor Watson.

[1:27:57] Any questions or comments on this?

[1:28:01] Mayor Sloan.

[1:28:04] >> Thank you through the deputy mayor. I

[1:28:06] realize there's 21 days notice. My

[1:28:08] question is um at what point we go to

[1:28:12] the public and we tell them already um

[1:28:14] what fees we're looking at increasing

[1:28:17] and then we come back to council. I just

[1:28:18] want some more information, please.

[1:28:22] >> Mr. Brooks.

[1:28:24] >> Uh through you, Mr. Chair. Um the intent

[1:28:27] would be to hold the public meeting uh

[1:28:30] prior to the council meeting in April.

[1:28:33] So that public meeting would take place

[1:28:35] and then uh uh staff anticipate bringing

[1:28:39] a report forward recommending uh those

[1:28:42] fees. So, uh, council would be able to,

[1:28:46] um, either approve the fees at that, uh,

[1:28:48] meeting in April or defer, uh, that

[1:28:51] report to a future meeting if there are

[1:28:54] any changes that, uh, council would like

[1:28:56] to see addressed through that building

[1:28:58] fee report.

[1:29:00] >> Okay. Thank you. Followup, Mayor Sloan.

[1:29:04] » Thank you. Uh, through the deputy mayor

[1:29:06] to Mr. Brooks. So, at the open house per

[1:29:09] se, we're going to be telling the people

[1:29:11] we're going to be increasing fees and

[1:29:13] asking just for feedback. We're not

[1:29:14] going to be giving um set fees at that

[1:29:16] point. Thank you,

[1:29:19] Mr.

[1:29:20] >> Uh the report will be released prior to

[1:29:22] the meeting. Um it won't be an openhouse

[1:29:25] style meeting. The consultant will

[1:29:26] actually um come in and do a

[1:29:29] presentation to council. The public will

[1:29:31] be invited uh to that public meeting and

[1:29:34] be able to provide uh comment. um at the meeting for um council's

[1:29:39] consideration.

[1:29:41] >> Okay. Thank you. Any other questions?

[1:29:51] » Typobyl. The motion for that is moved by

[1:29:53] councelor Griffin, seconded by councelor

[1:29:55] Watson that staff be directed to issue

[1:29:57] 21 days notice of a building fees public

[1:30:00] meeting to be held on April 13, 2026.

[1:30:03] >> All in favor?

[1:30:06] Motion carries.

[1:30:08] DPE1626

[1:30:10] Powers drain petition for drainage

[1:30:12] works. Mover and seconder.

[1:30:15] Council Watson, Councelor Connors.

[1:30:18] Any questions or comments?

[1:30:26] » Mr. Deputy Mayor, the motion reads,

[1:30:28] moved by councelor Watson, seconded by

[1:30:29] councelor Connors, that the drainage

[1:30:31] works proceed as described in the

[1:30:32] petitions received from KN&R Davis Farm

[1:30:35] Limited, the Foster Matthews Farm, Sarah

[1:30:37] Hughes and Alan Taylor, and that Brandon

[1:30:39] Whitner Penge of Spreed Associates

[1:30:41] Limited be appointed to prepare a report

[1:30:43] under section 4 in addition to the

[1:30:45] previous appointment under section 7811

[1:30:49] of the drainage act for the power drain.

[1:30:52] >> All in favor?

[1:30:55] Motion carries.

[1:30:58] DPE1 1726 award for proposal C 202630

[1:31:04] breakwater extension municipal class

[1:31:08] environmental assessment.

[1:31:10] Mover and seconder.

[1:31:13] Councelor Bachmann

[1:31:15] Councelor Griffin questions

[1:31:19] Sloan.

[1:31:23] Thank you through the deputy mayor to

[1:31:25] Mr. Brooks. Couple of questions. One, um

[1:31:28] it looks like when it talks about the

[1:31:31] three engineering consulting firms,

[1:31:33] Rigs, Delta, and uh Shore Plan with whom

[1:31:36] we've all dealt, um couple of things.

[1:31:39] Sometimes when we get a a proposal like

[1:31:42] this, it will have what the other bids

[1:31:44] were. Um so it's a two-fold question.

[1:31:46] One, is that information available? and

[1:31:49] B, when it comes to the matrix of how

[1:31:52] the submissions worked, I just want to

[1:31:54] be comfortable in understanding it looks

[1:31:56] like there were more um pieces to this

[1:31:59] than just uh the financial. So, could

[1:32:02] you give me a little bit of an

[1:32:03] understanding of how this uh um the

[1:32:06] cumulative score was was found? Thank

[1:32:09] you,

[1:32:11] >> Mr. Brooks.

[1:32:12] >> Uh through you, Mr. Chair. Yeah, there's

[1:32:14] uh these proposals are are scored

[1:32:17] utilizing a two envelope process. So

[1:32:20] what that means is staff will open um

[1:32:24] the technical uh envelope first and

[1:32:27] provide a score based on the technical

[1:32:29] aspects of the proposal. So it will look

[1:32:31] at things like the project team, the

[1:32:33] project manager, project experience, the

[1:32:37] technical proposal of

[1:32:39] um the proposal itself. It'll staff will

[1:32:43] then pro so for each consultant that

[1:32:46] makes a submission a score is provided

[1:32:48] for each consultant. Once that that

[1:32:51] technical information is scored the

[1:32:53] second envelope uh is opened with um uh

[1:32:58] the the cost of the project. So you

[1:33:02] combine the cost of the project with the

[1:33:04] technical evaluation to um score a

[1:33:07] winner on this one. um my understanding

[1:33:10] of the scoring of the technical

[1:33:12] proposals uh the technical proposals

[1:33:15] were all fairly close and it ultimately

[1:33:18] it was the cost that uh dictated uh the

[1:33:22] winning score on this one. Uh now

[1:33:25] typically the municipality does not make

[1:33:28] public all of the costs only makes

[1:33:30] public the uh winning um proposal.

[1:33:36] >> Thank you. Followup. M Mayor Sloan,

[1:33:38] >> thanks very much to the deputy mayor.

[1:33:39] Thanks very much, Mr. Brooks, for the

[1:33:41] clarification. When we first came into

[1:33:43] office, uh there was the infamous Front

[1:33:46] Street project which laid out three

[1:33:48] different prices. When we're doing a uh

[1:33:51] what's called a two envelope system, is

[1:33:53] that a change in policy? Is that

[1:33:54] something new or is that just pertaining

[1:33:56] to this file? That's my question. Thank

[1:33:58] you,

[1:34:00] >> Mr. Brooks.

[1:34:01] Uh there are two typical processes that

[1:34:04] the municipality utilizes to procure um

[1:34:07] services. Uh one being a tender process

[1:34:10] and that's the process that uh the front

[1:34:14] street process followed. We have a

[1:34:16] detailed scope of work that we have

[1:34:19] contractors price and we go strictly by

[1:34:23] price in a tendering situation. With a

[1:34:26] project such as this, it's a fairly

[1:34:28] complex project and the intent of the uh

[1:34:32] municipal class EA is determined to

[1:34:35] determine the best solution uh for the

[1:34:38] problem that's been identified. In this

[1:34:40] case, when we're talking about the

[1:34:41] breakwater extension, we're talking

[1:34:44] about solving the problem of the flood

[1:34:45] upbrush through the harbor. So, we don't

[1:34:48] have a detailed set of specifications in

[1:34:50] this instance. That's where we try and

[1:34:53] define what the problem is and we have

[1:34:55] proposals submitted to um identify what

[1:34:58] the problems are and potential

[1:35:00] solutions. So that's when we go to this

[1:35:02] kind of twostep uh proposal process.

[1:35:06] >> Okay. Thank you. Any further questions?

[1:35:09] Councelor Connors.

[1:35:11] >> Uh you deputy mayor to Mr. Brooks. Um,

[1:35:15] so in a tender situation, we would

[1:35:17] publish the amounts of the other biders,

[1:35:22] but this is more RFP. Is that why we're

[1:35:25] not publishing? Because we might want to

[1:35:28] know what the other consultants bid on

[1:35:30] it. I mean, is it because of the This is

[1:35:33] an RFP. Is that why?

[1:35:37] >> Uh, and typically just with these RFPs,

[1:35:40] we don't uh uh release those other

[1:35:42] prices. we only release the um price of

[1:35:45] the um winning bid. Now, that might be a

[1:35:49] question better geared toward our

[1:35:51] procurement coordinator uh rather than

[1:35:53] myself, but just typical past practice.

[1:35:56] We only release um the winning bid on a

[1:35:58] proposal. Tenders um a tender is done

[1:36:02] through a public process. All the

[1:36:03] tendering, all the final costs of a

[1:36:06] tender are posted on uh what we would

[1:36:09] use as bids and tenders. So all the

[1:36:11] contractors can see what each individual

[1:36:13] bid were on on a tendering project.

[1:36:17] >> John, you have some information.

[1:36:19] >> Just generally uh RFPs will have some

[1:36:21] protections built into them for any

[1:36:23] proprietary information. So and I'm not

[1:36:26] sure if that was the case here, but I've

[1:36:27] seen where RFPs are protected from

[1:36:29] releasing some information uh just for

[1:36:32] that specific reason.

[1:36:37] Is some of this too because it was like

[1:36:38] a design build where they they were

[1:36:41] giving information on how that project

[1:36:44] was going to unfold. Mr. Brooks? No.

[1:36:46] Yes.

[1:36:47] >> Uh this one isn't uh a design build.

[1:36:50] It's really just a class environmental

[1:36:53] assessment. So what it'll do is, like I

[1:36:55] said, consider what the problem is and

[1:36:59] it'll provide a number of different

[1:37:00] alternatives that the municipality can

[1:37:02] consider and provide a preferred

[1:37:04] alternative. uh taking into account a

[1:37:07] number of different factors such as

[1:37:10] cost, environmental impacts, social

[1:37:12] impacts, that sort of thing.

[1:37:14] >> Okay, thank you.

[1:37:16] Any other questions?

[1:37:20] Right.

[1:37:22] Are we ready for the question?

[1:37:24] >> Deputy Mayor Noble through you to

[1:37:26] council. The motion for that would be

[1:37:27] moved by councelor Bachmann, seconded by

[1:37:29] councelor Griffin that the proposal

[1:37:31] submitted by Delta Science and

[1:37:32] Engineering, Inc. for the Breakwater

[1:37:34] Extension Municipal Class Environmental

[1:37:36] Assessment Project be accepted for the

[1:37:39] total cost of $249,993

[1:37:43] excluding HST. That the director of

[1:37:45] corporate services and treasurer be

[1:37:46] authorized to redistribute $500 from the

[1:37:49] taxf funded portion of capital project

[1:37:51] number 202629

[1:37:53] to project number 202630

[1:37:56] to provide additional funding for the

[1:37:57] over overspend to budget and that the

[1:37:59] mayor and clerk be authorized to execute

[1:38:01] the contract.

[1:38:03] All in favor?

[1:38:06] Motion carries.

[1:38:09] Director of Financial Services,

[1:38:11] Treasurer DCS0226,

[1:38:16] Municipality of Central Elgen Asset

[1:38:17] Management Plan.

[1:38:21] Over and second for this. Councelor

[1:38:24] Griffin. Councelor Bachmann.

[1:38:27] Questions?

[1:38:30] Nope. No questions.

[1:38:33] All right,

[1:38:35] Deputy Mayor Noble. The motion for that

[1:38:37] is moved by councelor Griffin, seconded

[1:38:38] by councelor Bogman that the

[1:38:40] municipality of central Elgen asset

[1:38:42] management plan dated November 2025 be

[1:38:44] adopted.

[1:38:46] >> All in favor.

[1:38:50] Motion carries.

[1:38:52] And

[1:38:54] DCS 0326

[1:38:57] statement of council renumeration and

[1:38:59] expense. Mover and seconder.

[1:39:02] Councelor Connors, Councelor Watson.

[1:39:06] Questions?

[1:39:10] Seeing none,

[1:39:13] Deputy Mayor Noble, the motion reads,

[1:39:14] moved by Councelor Connor, seconded by

[1:39:16] Councelor Watson that report DFS 226

[1:39:19] 2025, statement of remuneration and

[1:39:21] expenses for council members be received

[1:39:23] for information.

[1:39:25] >> All in favor?

[1:39:30] Motion carries. Director of fire rescue

[1:39:32] service fire chief FS0126

[1:39:37] open air burn bylaw. Mover and seconder.

[1:39:42] Councelor Connors. Councelor Griffin.

[1:39:46] Questions or comments?

[1:39:51] Mayor Sloan.

[1:39:55] Thank you through the deputy mayor to

[1:39:56] the chief. Chief, um we've been doing

[1:40:00] these for some time and you know people

[1:40:02] call in and um ask for their um say that

[1:40:06] they're having a fire. Tell me a little

[1:40:08] bit about what's going to be needed now

[1:40:10] with respect to will there be any extra

[1:40:12] staffing required or diligence required.

[1:40:15] I just want to give an as we're changing

[1:40:17] something I don't think that's been

[1:40:18] changed in a while. I just want to get

[1:40:20] an understanding for the end user how it

[1:40:22] will affect them and what the effect to

[1:40:24] the council will be or the municipality

[1:40:25] with respect to any potential costs.

[1:40:28] Thank you.

[1:40:30] >> Uh through you deputy mayor. Um so with

[1:40:33] the new process um there is we have

[1:40:35] included an inspection uh with every

[1:40:38] open air burn permit. So in the past

[1:40:40] people would just call it in. we would

[1:40:42] instantly issue a permit um without any

[1:40:45] real uh eyes on the property on where

[1:40:48] the burn's happening uh location in

[1:40:50] comparison to buildings other

[1:40:51] structures. So we have included an

[1:40:54] inspection process in the uh in the burn

[1:40:57] permit application process for

[1:40:59] agricultural burns and for special

[1:41:00] burns. This is fairly customary in uh in

[1:41:03] burn permits especially now in the

[1:41:05] liability age that we are in. Um the

[1:41:08] other component that is in there is um

[1:41:10] they used to be where we would have

[1:41:11] permits that were approved for um two to

[1:41:15] three months. We now allow a burn to be

[1:41:17] open for one year. We inspect it. Um

[1:41:19] most of these are agricultural farming

[1:41:21] properties. We've been approved an area

[1:41:23] where they can do that burn where that

[1:41:24] burn is approved. So that burn permit is

[1:41:27] uh open and available for one-year

[1:41:29] period. Um, and then [clears throat]

[1:41:31] there has been a $50 uh burn permit

[1:41:34] application fee that's been put on uh

[1:41:36] with that that was added in the fees uh

[1:41:38] bylaw this year, the the rates and fees

[1:41:40] bylaw this year um to account for some

[1:41:43] of that staff time that it takes to to

[1:41:45] process these permits, issue the permits

[1:41:47] and do the inspection. So from a

[1:41:49] corporate risk perspective, the

[1:41:50] inspection piece is the biggest change,

[1:41:52] but it does protect us in quite a bit uh

[1:41:55] in that that sense.

[1:41:58] followup. Mayor Sloan,

[1:42:00] >> thanks uh through the deputy mayor. Two

[1:42:02] questions. When it comes to protecting

[1:42:03] us, have have we had an issue in the

[1:42:05] past and that we needed protection on

[1:42:08] and B, if a agricultural person is going

[1:42:11] to phone and they're going to say

[1:42:12] they've got some leaves to burn, they

[1:42:14] have to have a permit for $50. They have

[1:42:17] to have someone from Central Elgen come

[1:42:18] out. Um, and what do we offer for timing

[1:42:21] for that? Because right now we have

[1:42:23] people that are calling looking for it

[1:42:24] within a certain amount of time. I I

[1:42:26] don't understand how this is going to

[1:42:27] affect the end user with respect to

[1:42:30] timing if you could clarify please.

[1:42:31] Thank you.

[1:42:33] >> Yeah. So right now we don't have a set

[1:42:36] time parameter on our uh burn permits.

[1:42:39] So um we have some that you know based

[1:42:42] on staff availability that we can turn

[1:42:43] around fairly quickly. We have some that

[1:42:45] take uh that that you know do take some

[1:42:48] time. We have put timing parameters

[1:42:50] within the bylaw um that within 7 days

[1:42:53] we'll make sure that that permit is

[1:42:55] approved and that it's inspected. Uh

[1:42:57] right now we're running about a 2-day uh

[1:43:00] turnaround on all of our inspections

[1:43:01] because we now have the the fire

[1:43:03] prevention officer uh contract in place.

[1:43:05] So that's helping with that workload.

[1:43:11] » Okay.

[1:43:13] Um any other questions?

[1:43:20] Seeing none,

[1:43:22] >> the motion for that is moved by

[1:43:23] councelor Connors, seconded by councelor

[1:43:25] Griffin, that bylaw number 202621 being

[1:43:28] a bylaw to regulate and control the

[1:43:30] setting of fires in the open air and to

[1:43:32] provide for the prevention of fire open

[1:43:34] air burn bylaw be adopted and the staff

[1:43:37] be directed to implement the updated

[1:43:38] open air burning bylaw, including public

[1:43:41] communication, website updates, and

[1:43:42] administrative adjustments necessary to

[1:43:44] support enforcement and compliance.

[1:43:48] All those in favor?

[1:43:52] Motion carries.

[1:43:56] Okay. Next. FS0226

[1:44:00] Fire Rescue Service annual report. Mover

[1:44:03] and seconder.

[1:44:06] Council Connors. Councelor Bachmann.

[1:44:09] Questions?

[1:44:11] Is the chief

[1:44:15] Seeing none,

[1:44:18] >> Deputy Mayor Noble, the motion for that

[1:44:20] is moved by councelor Connors, seconded

[1:44:21] by councelor Bogman that report FS226

[1:44:25] regarding the 2025 Central Log and Fire

[1:44:27] Rescue Services annual report be

[1:44:29] received for information.

[1:44:32] >> All in favor?

[1:44:35] Motion carries.

[1:44:38] Director of Public Works and Community

[1:44:40] Services, PWCS0326,

[1:44:44] request for municipal letter of support

[1:44:46] accessible kayak launcher.

[1:44:50] Mover and seconder. Councelor Griffin.

[1:44:56] Second. Councelor Graham.

[1:45:01] And anybody speaking to this? No. Okay.

[1:45:06] Uh

[1:45:08] any questions?

[1:45:12] Seeing none, ask question. All in favor?

[1:45:17] Motion carries

[1:45:24] and PWCS0426

[1:45:28] water system annual reports.

[1:45:32] Hoover and seconder.

[1:45:34] Councelor Griffin, Councelor Connors.

[1:45:39] Any questions?

[1:45:43] Seeing none, all in favor?

[1:45:48] Motion carries.

[1:45:56] On to bylaws.

[1:45:58] Are we doing these together? Okay. So,

[1:46:01] bylaw 2026 019,

[1:46:05] bylaw 2026

[1:46:07] 021,

[1:46:09] and bylaw 202560.

[1:46:13] Mover and seconder.

[1:46:16] Councelor Bachmann, councelor, I'll get

[1:46:19] Mayor Sloan on there.

[1:46:22] All in favor?

[1:46:26] And they carry.

[1:46:29] and motion to move into closed.

[1:46:32] Councelor Connors, Councelor Bachmann.

[1:46:37] All in favor?

[1:46:39] And we are moving to close. Thank you.

Regular Meeting of Council - 09 Mar 2026

Transcript