[0:00] and most of you probably have the minutes from the

[0:05] last uh meeting and entertain a motion to approve those this is Jason I'll I'll

[0:12] make that motion I have a motion do I have

[0:18] a i second it I second by St all in favor let it be

[0:26] known Bes ah ah

[0:32] okay uh minutes are approved do we have any public comments from

[0:40] anyone yes I do this is Jeff Knox and I just want to kind of keep everybody in

[0:45] the loop of what's going on with the subdivision um obviously we're approved

[0:49] in our last uh our last thing to do is go through the Planning Commission here

[0:54] um there's a couple of things that we don't have 100% done yet and uh that

[0:59] would be we're working with uh me and Mark and JW wford Greg and WS

[1:05] engineering and Southern Sales all had a meeting we're trying to get the

[1:11] um everything together for the actual uh they're doing a hydraulic model for the

[1:16] sewer system to actually find out exactly to to make to make everybody uh

[1:22] happy with what we need and and make sure it can flow what we need it to flow

[1:26] and all that stuff so that hydraulic model is being worked on um for

[1:31] everybody including Mr Chan also for John Chun to to make sure that he we

[1:36] don't take all the sewer from him also so that's the only everything else we

[1:40] have in place and everything everybody's asked for it's all all that's done this

[1:44] is our last thing that we're trying to do and uh so we're working on that and

[1:48] hopefully we'll have something here within the next uh two weeks or so um

[1:52] all that should be finished so I just want to kind of give everybody the heads

[1:55] up and I don't know if Mark if you need to put in on any of that and and bring

[2:00] anybody up to speed maybe I didn't mention or anything and no I I actually

[2:04] uh was working with Greg on on some of that today uh we're working on getting

[2:11] him you know some more some more data for him to um create that model so we're

[2:16] hoping to have something done I I think we said 30 days from the day we met Jeff

[2:21] if I'm not mistaken I believe that's what it was so hopefully um we'll have

[2:28] something um by this time next month uh and that's one thing we do need to

[2:33] discuss before this meeting gets gets out is

[2:37] our we typically don't meet in December uh so we might need to be

[2:42] thinking about either a um you know a date that we might want to do before we

[2:47] get into Christmas or or right after the holidays or or whatever y'all want to

[2:55] do do

[2:58] any I would just let Mark come up with a date and just send it out to us be fine

[3:04] with me or Mar you you can that works for me

[3:12] too okay we'll we'll work with a couple of dates and send them out and see

[3:16] what's good for everybody that sounds great Mark I'm out I'm sorry I was on

[3:22] mute I'm out the first week of December I'm having surgery so I won't be able to

[3:26] come but I can do it via Zoom probably

[3:33] okay okay any other comments all right we'll move on to

[3:39] agenda item 4 a Morehead subdivision request do to

[3:46] that yeah I had a couple of questions is is Will on here or not will is on here

[3:52] okay uh so is is this a sketch plaid a preliminary plaid or is it supposed to

[3:59] be a play I think it it was just a sketch

[4:03] that they were submitting for for approval and then you know if yall

[4:06] proved it he was going to finalized it I guess okay because uh has has the city's

[4:12] engineer reviewed it I have looked at it there's a few

[4:18] calls missing I noticed on the boundary okay and locational utilities the

[4:23] biggest thing of the boundary calls though and making sure it's separated

[4:26] into separate Parcels that was that was one thing I

[4:30] was looking at the the I guess we'll call it the mother parcel you know the

[4:34] original parcel there's almost no data at all on that but that will be a lot

[4:42] you know if it's if it's under five acres it it you know cannot just be

[4:46] shown as remaining portion of the property it would need it would be my

[4:50] belief that it would need you know all the same information as the new 34 acre

[4:55] lot is that is that correct stason yes we need to show everything on there and

[4:59] the area and the setbacks and all of that because you're now creating two

[5:03] lots so you need to show all the information okay uh and we'll remember

[5:07] on the on the mother parcel we'll call it the bigger parcel uh we did pass an

[5:14] ordinance a while back that K tril may not be aware of that we have a greater

[5:19] setback on Nashville Highway than we do in just regular R1 Zone uh so just make

[5:26] sure if assuming we approve it make sure Mr canr knows that the front setback

[5:32] along 31a the setback line will be greater and I I think we we increased

[5:38] that to was it 75 minimum or or 50 foot minimum I can't remember what it was but

[5:44] it was a greater greater setback than than a normal R1 would require I

[5:55] think I can't remember exactly what that was yeah I I just remember we increased

[6:00] it or or we had a minimum along the highway that it couldn't you know go

[6:04] under just pled for I'll check that out I'll check that out and and get with uh

[6:10] will and and his surveyor and and make sure that that gets on the final for

[6:16] y'all to approve okay and one other question because the because the

[6:23] original lot is so big is there any need for any storm water calculations or

[6:28] anything on this or is it okay because the mother parcel is s is still such a

[6:33] large

[6:36] parcel no I mean it's still a residential lot and we're they're not

[6:39] making any grading or adjustments to it so I okay perfect hey this is Jason I've

[6:45] got a question and will I only bring this up because I've had a few uh

[6:49] members of the uh Stonybrook subdivision asked me this and I didn't know I mean I

[6:54] think they've just seen the survey Stakes out there and they've had a

[6:57] question I guess the house there's only one house that you're looking at

[7:01] building right and that's the the lot on the on the leftand side of Sunny Side

[7:07] going in is that correct is that what we're looking at right okay and on that

[7:13] one and I'm not saying you you have to because I don't think we can set that

[7:17] perimeter because it's not a part of the original subdivision uh the only

[7:21] questions I've had is it going to look uniform to the rest of the houses in the

[7:28] subdivision uh was their concern that's the first thing

[7:32] you see when you pull in on the left so what was your what was your plans um and

[7:37] like I said I don't think the Planning Commission can uh can dictate what you

[7:41] build there uh I was just asking because I've been asked so if somebody turns

[7:46] Tunes in or goes back and looks at the video then I've done what I've told him

[7:51] I would do and that's to ask you yeah okay so I mean our plans are to try to

[7:55] keep it pretty uniform with it with the subdivision there so I mean there is

[8:00] like you said there is no I don't think there's any restrictions and it's not

[8:03] part of that subdivision so I don't think there's a full-blown requirement

[8:06] but you know our plan is to try to do something you know that fits in I mean

[8:11] I'm not looking to pull in a a double wide trailer there or do Straight vinyl

[8:16] sighting or something so I mean you know I think we'd like to keep it looking

[8:20] uniform it'll bring more money and it'll help everybody else's prices stay in

[8:24] line and I mean keep in mind we we still own our family still owns the house

[8:28] across the street from there so I looked that up but I thought I

[8:32] thought you still my grandmother my grandmother bought that from Matt so so

[8:36] I mean we're not looking to you know cut her on throat there either so so it just

[8:40] be a a brick house or a brick vinyl combination is that what you're looking

[8:44] at right okay yeah and I would say like 14 to 1,800 square feet somewhere in

[8:49] that vicinity so okay all right that's all I've got all right Cas there

[8:57] anything else

[9:00] are there any we need to take what can we make a motion on this before we get

[9:07] the uh the plat as Stacy requested with the final information on

[9:15] there I I don't think we can approve it as a plat I mean I think we could give

[9:21] it a thumbs up as a as a concept you know that the concept works but it's

[9:26] missing you know signature blocks and a bunch of information on the original

[9:30] parcel uh I did have one other question is uh what did we decide a while back on

[9:35] the sidewalks is this exemp on the sidewalk retirement or will both lots

[9:40] have to have a sidewalk along sunny side and national highway I don't remember I

[9:45] remember was back and forth on a five lot minimum and then we went to pretty

[9:50] much anything on the Underground you know underground power in the sidewalk

[9:56] but I can't remember what the final determination was is this is this

[9:59] something that'll require a sidewalk around it or not I I think as it's

[10:05] written uh it would not but I would have to double check

[10:10] that can we make an can we make an exemption and vote on an exemption for

[10:16] um an exception for something like that to make will put a a sidewalk in front

[10:20] of the house yeah it wouldn't really be practical I mean because not going

[10:23] anywhere look ridiculous yeah I think that it has language in there that that

[10:28] keeps things practic where that it would not require that

[10:32] okay

[10:35] perfect okay so we want to give him a thumbs up on the concept that's what

[10:41] you're saying yeah I think conceptually as long as as long as all the

[10:47] requirements for Signature blocks and everything you know pretty much anything

[10:51] that Stacy you know the city's engineer firm would require I you know

[10:55] conceptually it looks like it would work I mean I think we could a thumbs up as a

[11:01] concept plan but I don't think we can officially vote on it can it be approved

[11:05] subject to No it's it's missing too

[11:11] much so basically we're going to say that we are in agreement

[11:18] unless speaks up we have a census that uh it's up but it need

[11:31] everybody I can't hear any you're cutting in and out Maran uh I think I

[11:36] think what Isaac said is okay with with me as far as

[11:42] giving him a thumbs up this is

[11:46] Jason this Maran if I think maybe the simplest thing to do would just be to

[11:52] vote to defer it and just have it come back I mean the we'll need to do a plat

[11:57] approval so we'll need to see the that extra information on there um and he

[12:03] doesn't need a concept plan or sketch plan approval for this so I I think the

[12:07] simplest thing would be just to defer till next meeting and then presumably

[12:12] approve it with the information on it thank you do I have do I have a motion

[12:18] to defer I would make that motion to Def he

[12:23] to the next meeting I have a motion to defer to the

[12:27] next meeting do I have a second I second

[12:33] it I have a motion and a second all in favor say I or you can put the little

[12:38] raise your down at the bottom I I I've raised my

[12:46] hand okay thank you very much let's move to the Dollar General

[12:56] plan mark this is um one we talked about last month

[13:03] where the um for the overhead electric that's

[13:09] on that one side uh right here this little piece was

[13:14] showing as underground and uh we discussed last

[13:19] month to for them to be able to do it as they've done it they would need a

[13:25] revised site plan and this is that res revised site plan that that shows this

[13:30] as overhead and then we subsequently uh uh we furthermore said that we were

[13:35] going to create something that eliminated that issue uh in the future

[13:41] and we'll be getting something out to y'all and advertising that uh um

[13:46] Amendment to the uh to the regulations uh but this is that revised

[13:52] site plan that that makes everything right with the current Dollar General

[13:56] Store okay do I have a motion to approve the re revised site plan so

[14:04] move I have a motion do I have a second I'll second

[14:11] it I have a motion and a second all in favor Let It Be n by saying I I I it

[14:20] carries we'll move on to agenda item Forest landscape plan

[14:29] have U Doug shinkle on here if anyone's got any questions this is uh one of the

[14:36] items that was uh noted that we still needed to

[14:40] approve uh for the River Forest uh site plan which was the the landscape portion

[14:46] of

[14:51] it do we have have any discussion any questions yeah I I had a question I know

[14:57] this property originally was

[15:02] zoned B1 is that correct Mark and I think B2 B B2 what was it reone because

[15:09] if it's still B2 would it require a landscape buffer on the north on the

[15:14] North side uh or or or not because is is the north side Zone B2 as well or did

[15:21] they rezone it to R3 to exempt that requirement I I don't remember what we

[15:25] did I think that the first think 100t of this property if I'm not mistaken is is

[15:33] still B2 with the backside R3 but it's all it's all being done with the put

[15:39] overlay so so I would I would defer to tide to answer the question whether that

[15:45] underlying zoning had any um had anything we needed to do with

[15:49] that underlying zoning since it's done as a

[15:53] PUD and and I guess the second part of that

[15:57] question does any one know the future plans of the property to the north of

[16:04] that well and I guess that's my question too Mark sort of is related to that what

[16:10] is the immediately adjacent to that currently zone is it still R3 but part

[16:15] of the put overlay to the north is a residential property uh if I'm not

[16:21] mistaken uh and then the properties to the South

[16:26] are uh commercial so so would we need a landscape buffer

[16:32] there or is that something that's our discretion I I think we' need a

[16:36] landscape buffer between the adjacent

[16:40] residential not necessarily within the Pud I'm not sure exactly where we're

[16:45] talking about without seeing the entire development but it's an adjacent partial

[16:50] that's residential I think we'll need that buffer between

[16:55] those this property line here I think uh a residential property to the north yeah

[17:02] that's I think and it's just an undeveloped portion of property but it

[17:07] you know someone could develop it and it could be residential or or easily Zone

[17:12] commercial but right now with it being residential I think at a minimum it

[17:16] would need a some type of a you know a landscape buffer or rais burn with some

[17:21] small Landscaping you know some something that would satisfy as a buffer

[17:29] hey guys it's it's Doug shinkle um I've got I've got my engineer Reagan Smith on

[17:35] there uh Mark are you on I am so we had a

[17:41] landscape uh architect specialist do all this

[17:46] design with Reagan Smith and I know we were going back and forth following your

[17:51] ordinances but but Mark when we when we went back through and I probably did

[17:56] three or four revisions to this to add plants and make sure we cover the

[18:02] ordinances but Mark do you know the ordinance that we

[18:06] followed uh she's Kate is actually on the call she's the one who went through

[18:11] the ordinances um I asked her to get on the call to speak the land landscape

[18:16] side of it I know the property of the north is Zone R1 so yall right it is a

[18:20] residential property um but Kate did you see anything in the ordinance that

[18:27] specifies that we have to have a buffer against an existing residential property

[18:32] um hi um for uh first of all nice to be here um I'm looking through the

[18:38] landscape ordinance that's um behind the that's in the same L um document as the

[18:45] zoning ordinance and really I um let me look

[18:51] through it yeah I think we had something or have had something that would require

[18:57] it at least on that first 100 foot that would have the

[19:00] underlying uh commercial zone or B you know the B

[19:05] anytime there's a b Zone a budding you know an or Zone in in the past we always

[19:10] required some type of a landscape buffer U for the separation

[19:16] there but to me it just to do a 100 foot of it I would I would either do it all

[19:21] or none to me it seems like a transitional

[19:25] screening or buffer will be required to to the northern property just because

[19:30] it's a vacant residential lot and this would fall under like a

[19:36] multifam not or higher density okay um it just says densely planted strip of at

[19:42] least 10 feet in width um and it goes into a little specific about um how many

[19:48] trees or um percentages of trees planted maybe deciduous um things like that um

[19:56] so so are y'all open to putting landscape buffer on that Northern

[20:00] property

[20:02] line so we're all on the same page we're speaking about from from basically the

[20:08] front of the property to right here where the the end of the um town homes

[20:13] are is that correct yeah and it and it would be more for the benefit of the

[20:18] adjoining property um I I think that's the intent when we have talked about

[20:24] that before it's U just screen but does the ordinance but does the ordinance is

[20:30] is stating right there right now does it say that that is required I I think it I

[20:36] think it is we've we've asked other people to do that when a b Zone buts up

[20:42] to an R zone now this is our first is is this a putt overlay mark it is a putt

[20:47] overlay and that would be my question for tide is is what's going to be the um

[20:53] you know the controlling ordinance here would it be the the put overlay uh or

[20:58] would it be the the underlying zone or or would it matter uh well I think yeah

[21:04] I think on the HUD we we have the option or the right to request pretty much

[21:11] anything we want so I mean I I I I think it would need something in a minimum uh

[21:16] and I mean I'd be okay with the plan is drawn if if something was added on the

[21:21] Northern side right there yeah and I don't to answer the question I think

[21:26] with respect to the adjacent Parcels I don't think there's anything in the put

[21:29] ordinance that would exempt it from having to comply with the boundary to an

[21:36] adjacent parcel now if it if it is within the Pud itself you know I think

[21:42] then you could wave any sort of landscaping um if you wanted to between

[21:47] uses within the Pud but um you know that language in the ordinance with respect

[21:53] to the buffer between a a b Zone and a residential Zone has been in there you

[21:58] know forever so what about a b Zone going up against a an agricultural Zone

[22:05] because it buts up to Greg Harris's Farm yeah in the city Jason in the city we

[22:09] don't have an agricultural Zone everything's either b or R

[22:14] okay okay well that I just wanted to ask to make sure because I know that Reagan

[22:20] Smith dove into those ordinance pretty hard and and it looks like um we should

[22:26] be able to add something along that border I just wanted to ask the question

[22:30] to make sure we're on the same page yeah and um which this doesn't have

[22:35] anything to do with the Landscaping but I know right now as the lot lays there's

[22:41] a uh there's a high voltage overhead power line going pretty much right

[22:46] through the center of the parcel is y'all's plan to reroute that to stay

[22:51] overhead right against the highway or y'all going to jump underground go

[22:56] through your property and then jump back overhead if y'all have yall talk through

[22:59] that no we have and we've we've worked with Duck River Electric and all those

[23:04] engineers and we just last week got a verbalization of kind of how their

[23:11] long-term plan play is against the the state highway and what they want to do

[23:15] longterm and shortterm so it's moving those power

[23:19] lines that come through those Town HS and pulling them up forward to the

[23:24] street um but staying overhead and and it's overhead and we go underground from

[23:31] from the highway to the development but they have a they have a

[23:36] long-term plan that they've been working on too for the potential growth and

[23:41] moving some of those polls and there's some pretty big polls they're going to

[23:44] put in front there and Isaac yeah to Todd this a question for you because

[23:50] they're because they're having to route an existing overhead power line are we

[23:57] okay because they're being rerouted in in just a different part of the property

[24:02] we're okay with those staying overhead uh because they're already there they're

[24:05] just being rerouted is H they're technically not running new power into

[24:10] the property there's already existing overhead on the property they just got

[24:13] to reroute it to get it off the rooftops U are the proposed rooftops are we okay

[24:18] with that staying overhead as long as they rout it on the highway and then my

[24:22] next question on that once it's rerouted on the highway is Duck River going to be

[24:28] okay with your Landscaping plan with all these trees underneath their high

[24:33] voltage lines because typically typically they're going to want to wipe

[24:36] out a 40 foot strip uh so kind of to me it seems like it defeats the purpose if

[24:41] we plant these trees and then two years later Duck River comes in and cuts them

[24:46] all

[24:48] down um that's a this is Kate the landscape architect I have a question

[24:54] about that so you're we're showing Street tree because your ordinance is

[24:57] requiring us to show Street trees along um any like Highway and the public roads

[25:05] um if there is a in case where there is a utility conflict is is Street tree

[25:11] something that can be waved um through Planning Commission or um yeah that was

[25:18] that was kind of the nature of of my question because it's it's uh you know

[25:23] we're battling two things which I know I know Going Underground is an option it's

[25:27] just not a cheap option especially when you're dealing with underground primary

[25:31] the you know the high voltage that's probably a three-phase line through

[25:35] there it's a three phase I know it's possible but the cost of it is is you

[25:41] know would not be a would not help how a bit to do that but if we allow you to

[25:47] reroute it and stay overhead and and if we approve this plan

[25:52] as it's drawn this plan in a year is going to be completely voided because

[25:56] Duck River is going to send their crew in just MCH them trees down to nothing

[26:01] in fact in fact Duck River may not even let you

[26:05] plant this is Mark Merill with Reagan Smith I know um a few months ago when we

[26:10] originally started talking about this in the P discussion we brought up that

[26:14] there's going to be a power line rerouted there and that we didn't want

[26:17] to show trees and and the response we kind of got was well it's in the

[26:20] ordinance so I think we're both kind of on the same page here is that this these

[26:24] trees are theoretically if we go underground or overground still don't

[26:28] see them allowing us to plant anything in fact I think right now they're shown

[26:32] as a small shrub instead of a tree um but I think it goes back to Kate's point

[26:38] I mean it if we if it's a if it's a mute point to show them anyways and they're

[26:43] going to either get planted get ripped up or taken out can we just not show

[26:48] them well I guess Todd that's a um question I guess I have for you if in

[26:55] in in a situation like this where underground is a option it just would be

[26:59] a financial hardship on the developer do we allow them to get around

[27:05] our regulation due to a financial issue or do

[27:11] we leave the trees and and and go underground yeah I don't I don't know

[27:16] that our ordinance would allow us to require them to go underground for

[27:22] this moving of an existing line it's not they're not moving a you know new power

[27:29] to to the property um and especially with it being the high voltage I don't

[27:34] I'd have to look back at it but I don't know that we can require them to go

[27:37] underground the way our ordinance is written under these

[27:41] circumstances well what what does it make sense for us to allow them to

[27:46] reroute it overhead knowing that they're going to have to plant these trees and

[27:50] cut them down or well and again that that is something I think we can do is

[27:55] to adjust the Landscaping requirement to fit the whe whether that's removing it

[28:00] all together or moving it outside the the utility right away okay or but one

[28:09] option or other I think you could certainly make that do something that

[28:13] makes sense that we don't have to put something there that's gonna get

[28:16] demolished so so Mark Mark this is a question for you can can y'all get back

[28:23] with Duck River and see what they will allow so we can keep some type of some

[28:28] type of landscaping or a burn with some short Shrubbery there is there can y'all

[28:33] get with Duck River to see what they would allow or what height they would

[28:36] allow and come up with a you know leave leave a landscape buffer but come up

[28:40] with an exception for some low low growing

[28:45] um plants of some kind that that that Duck River would be okay with yes and

[28:51] and the another caveat throw on top of that is right behind that electric Ean

[28:55] is the existing water line that runs along Horton highway so you're going to

[28:58] be dealing with two utility easements on that side so I see somebody running a

[29:03] hand up and down the left side of that road um that right there is really our

[29:08] viable strip for showing any type of screening to where I think we could get

[29:12] any height associated with it but yes we can we we can easily reach back out to

[29:17] Duck River and see what if any they allow within their easement under their

[29:21] line certain height restrictions even if it's just a 4 foot dirt BM or something

[29:26] like that okay out to we find out and I think that would be the most I

[29:32] think that'd be the most practical thing to do okay I think that if we can just

[29:37] uh give some kind of aesthetic visual with some Landscaping to keep it from

[29:43] going straight to Pavement uh yeah I think that's what we're trying to do is

[29:48] is give it you know a nice visual aesthetic uh from the from the highway

[29:56] okay okay what's your pleasure I would say you like with u

[30:04] with those two amendments would could could we approve it subject to uh maybe

[30:10] Stacy and Mark just reviewing an amended plan that

[30:14] would be okay with Duck River that would still have something along the highway

[30:18] and something new along the north side I think with those two additions or or

[30:23] amendments you know I believe the rest of it as long as stac is okay with it I

[30:27] think rest of it would comply okay I have I have that as a

[30:33] motion sure I second it I have a motion and a second all in

[30:39] favor let it be known by saying I I I any

[30:47] opposition carries moving down to other business

[30:51] anybody have any other

[30:55] business Mark any updates on I would like to say go

[31:00] ahead I was going to say there's going to be a meeting or that started at 6:30

[31:06] at Hugo has been giving the he has he is going to be given an award so I'm G to

[31:13] be cutting out of here anybody who wants to come come on

[31:21] down okay now what did you want to say Isaac no I was just going to ask Mark if

[31:26] there was any any new updates on the the sewer or just the same as last month

[31:30] basically the same as last month like Jeff mentioned earlier we're going to be

[31:35] uh I'll be working with J.R wford to create a a hydraulic model to kind of

[31:42] show um the uh capacity of our our current infrastructure with our current

[31:50] plans uh based on everything that's been approved thus far uh to try to give uh

[31:57] you know Jeff and his development some kind of idea of what what they would be

[32:01] looking at in subsequent phases uh as far as what the need there would be with

[32:06] the collection system okay okay can I get a motion to

[32:12] adjourn sure I'll make that motion thank you do I have a

[32:20] second I second it I don't have a second I have a motion in a second and we're

[32:27] going to and

[32:33] talk thank

PC 11 23 2020

Transcript