[0:00] On John Maxi, Vice Chair of the Call of Time, you told him board, and I will call this August 26th meeting of the board to order.

[0:09] The first item of business is to review our minutes of the last meeting.

[0:21] First, to accept minutes as a minute.

[0:26] Hold on, hold on, hold on, hold on.

[0:27] I was, I was, I was myself to find my white penitentiance.

[0:32] Yeah, I was in now.

[0:38] That's a tight question.

[0:39] So there's a 5-0 on page to like us, minutes, this is messy.

[0:46] I'll take the lecture.

[0:49] I'll just put that.

[0:51] We have a motion to approve the minutes.

[0:53] And second.

[0:54] One of them.

[0:54] With that correction.

[0:57] All in favor.

[0:59] Hi.

[0:59] Thank you.

[1:01] Next we have public comments.

[1:04] And we have Christine Weimer from the Jefferson County Foundation.

[1:21] I want to talk about school warming, so the school we're meeting on Monday of this week.

[1:33] I don't know if anyone watched it. I encourage you to watch the evening.

[1:36] It was clear to us that the presentation that was previously given to the board was misinterpreted.

[1:46] It seems to us, and this will work the least if they have a choice between American water and sea pump, and they seem to think that the letter was then choosing the sea tub and so now two of them are advocating for them to invite American water to give a presentation, and so that American water can explain to them what American water can offer them.

[2:15] There are concerns that CTO will not be able to provide the service to the nearer,

[2:22] to the reversing to have been told this by after people sort of listen to us.

[2:27] He had the team to name that American water can service this full faster than CTO can.

[2:35] It is our sending and CTO has a stand within two miles of that school of South Jefferson.

[2:43] So it's understanding that C-tub is supposed to suit utility and therefore it is firmly within C-tub's own service area.

[2:51] However, other board members of the school board believe that it's possible when they've been told that American water is in fact closer

[2:59] and that they are there for dinner, that is their work in American waters service area.

[3:06] I think that a, maybe, a more communication with the Board of Education and explaining to them in a very well-thought-out, well-planned presentation,

[3:20] or maybe even a group, you know, a joint meeting to explain the support that school is within the service area,

[3:30] and that C-tose is willing to able and happy to serve that school, and that is what should happen.

[3:39] And that is not in any way connected to them, but through van data centers.

[3:45] It seems to be strong in this conception of the word that they were being asked to support data centers.

[3:53] when we were being asked to,

[3:55] when we met, it was explained to them that,

[3:58] you know, C-tub was totally going to go by there

[4:01] and couldn't go by that school,

[4:04] they took that to me that they were somehow

[4:05] being asked to support data centers.

[4:09] And the misconception is clear in the meeting on Monday,

[4:15] we're very concerning to us.

[4:16] So we heard C-tub to again reach out to the Board of Education,

[4:21] And maybe the Vice-Charm in Maxi could get a presentation

[4:27] or a board member who wishes to go whether it be in the right meeting.

[4:31] Something.

[4:32] This is going the wrong way.

[4:34] We are very concerned that children deserve

[4:37] to be granted honor.

[4:39] This whole system deserves a little respect they can get.

[4:42] And children deserve groundwater for generations to come

[4:46] and wait to do that to work with CTO.

[4:48] They also deserve information.

[4:50] about the one that they're getting, and again, that is what's the urge you to work with this

[4:55] reward that's going to them, and see each other every Saturday afternoon and each.

[5:00] Thank you. Thank you. We also have e-mail comment from Ashley Stottelmeyer. I assume that will be placed in the record.

[5:13] We will move on to unfinished business. We have several three actual items for executive session.

[5:25] And I would wonder if the board would consider moving those to the bottom of the agenda.

[5:31] The version that we move into the end of the meeting.

[5:35] All in favor?

[5:37] Thank you so much.

[5:38] And while we're waiting on that question for our attorney, I noted that we have three different

[5:45] citations of question you code for the three different moves to executive session.

[5:51] The third one is not on that I've seen before, so I was wondering if that was correct or maybe a type of.

[5:59] That's for a question, because it's 698, 418.

[6:06] Yeah.

[6:08] Yes.

[6:08] That's correct.

[6:10] Okay.

[6:11] Thank you so much.

[6:12] Then we will move on to item C about the business.

[6:17] this, the summit point regional corridor initiative.

[6:21] Yeah, so we had a very productive 5G interview with Patesta on August 13th, a really good

[6:29] conversation, a very productive, you know, that they started with a presentation and that

[6:36] quickly turned into more of a conversation and but still very productive.

[6:41] We covered a lot of ground.

[6:46] Discussed all the different moving parts involved in bringing utility services out to some

[6:55] of point.

[6:57] And of course, south Jefferson Elementary being a focus of C-tups and, you know, obviously

[7:05] our desire to also provide them services either along the way or in the process of also providing

[7:13] utility services to some point. And just as to give a quick summary, this is kind of a summary

[7:26] of what we discussed at this phase, not necessarily in as orderly

[7:32] a fashion, but all of these various topics we're discussed at 1.0 or

[7:37] another, and so I, you know, just to give the members of the board that

[7:42] weren't here, an idea of, you know, how the conversation went, it went very

[7:47] well, and we, the panel convened immediately after and made the decision to

[7:55] I recommend moving forward with Patessa and beginning contract negotiations.

[8:03] Motion of the board to that effect?

[8:05] Correct.

[8:07] Motion by myself to accept Patessa as the owner engineered for the projects that

[8:13] we present them at a 5G meter.

[8:15] And do you have a second?

[8:17] Well second.

[8:19] Then as a part of the discussion and related to some of the public comment,

[8:23] I'll point out that the board very specifically requested that the test of designing the preliminary

[8:32] engineering report in modules, independent of each other, including bringing water in wastewater

[8:39] service to the South Jefferson School as early as next year.

[8:44] General Manager has spoken to West Virginia D.E.P. and believes we are eligible for $4 million

[8:50] grant for running fresh water from the central plant down to the school and that

[8:58] doubt will be considered as part of the preliminary engineering report from

[9:01] Patesta specific to providing services to the elementary school. So that is of

[9:08] course independent of any of the other corridor initiatives and

[9:13] and we need to frame it that way.

[9:17] And again, in reference to the public comment,

[9:21] I regret that there was a misconception there,

[9:27] but the presentation I gave was very detailed

[9:31] and was explicit that one that C-tub is interested

[9:36] in providing services to them.

[9:39] And then the process, we would be following moving forward, which includes access, access to grants, and bringing water and waste water services.

[9:51] to use it, the grant funding would be available in 2027 or so.

[10:00] For those to move back quickly. Correct. Great. That's great. With the board, consider allowing me to, as Vice Chair, reach out to the school board to that fact.

[10:10] One thing we should follow with Paul. He's back with him the first time. I think that's it.

[10:14] Thank you.

[10:16] Okay.

[10:17] How if we can certainly get on support?

[10:20] Well, we have a motion to be seconded on the table.

[10:24] So all in favor, I'm sorry, I'm going to do an analyst decision to go with the test done.

[10:31] And then as a side, if you would reach out to the school board to clarify that we intend to file a preliminary engineering report to IGTC,

[10:42] intend to apply for the $4 million emerging contaminants grant through TBP.

[10:50] And we intend to be able to provide service to the school late 2027.

[10:55] Absolutely.

[10:56] I will do that in detail.

[11:02] Let's move on then to

[11:07] item two of the seats.

[11:10] It's two August 27 meeting with the West Virginia Department of Commerce.

[11:14] That's tomorrow.

[11:15] Yes.

[11:16] Excited about that.

[11:17] It's, I will be attending, so we'll represent it as some rise to development, particularly

[11:23] with Kenny Bodai.

[11:24] He provided a presentation, not long ago, delegate clerk will be there, delegate funcows

[11:33] or commissioner mood, along with director Morris from the data economy office of the department

[11:40] the commerce, and will be discussing the preliminary plans for the data center out at some

[11:48] point, including their proposed location and size, capacity, usage requirements, and I'll

[11:58] be providing, they'll be bringing the wrong presentation.

[12:01] I'll be providing some supplementary information,

[12:07] and yeah, very much looking forward to

[12:10] that I did take a quick pre-trip out there with Ryan Stewart

[12:16] development, just to kind of do a preliminary walkthrough

[12:19] of what that presentation would look like and understand

[12:22] a little bit more about it before we got out there.

[12:24] Beautiful property,

[12:28] what the plan is, it's a 235 acre property.

[12:33] The footprint of the data center is going

[12:35] to be roughly four of those acres.

[12:37] and will be positioned almost underneath the transmission line

[12:43] they are passing through the property currently.

[12:47] And so there's, you know, to me it's in terms of environmental impact

[12:53] or it's looking mostly minimal.

[13:00] You did, and of course, after the meeting,

[13:03] and at our following regular meeting, I'll provide a full update

[13:06] on how the visit went and next steps.

[13:09] That's great.

[13:09] I do understand that there are not disclosure of these

[13:13] not the things that come out in line and schools,

[13:16] but between lines to various other state buildings.

[13:19] So I know there's information that we may not

[13:23] be aware of being able to disclose,

[13:25] but I appreciate the public sort of

[13:27] and appreciate the amount of food you've learned.

[13:29] That's for public use.

[13:31] The developer of the project is Ryan Stewart-Devilman.

[13:34] They are experienced at Data Center Development.

[13:39] They have stated four acres of the 200 acres of parcels

[13:44] would be used for this particular project.

[13:48] You also asked about the possibility of using the remaining farmland.

[13:55] That was a recommendation I've heard from quite a few people, including Dr. Wimer that

[14:04] The disappearance of farmland is a particular concern for Jefferson County and the local community.

[14:12] And I mentioned, you know, if they're going to have just a four acre footprint, then there's a lot of relief.

[14:18] And that they should consider leasing or subdividing the remaining piece of the property for continued farm use.

[14:26] And they said they would look into that.

[14:28] Just to find out, like to judge whether or not the board needs to take any action on this agenda item,

[14:36] do you plan any sort of agreement or action at tomorrow's e-commerce administration?

[14:42] This is strictly informational. The end goal for Ryan Sird Development Institute is to become certified,

[14:48] state certified as a high-impact data center.

[14:54] And once that certification happens, then.

[15:01] You know, they become much more viable both in the eyes of the state, but also with end users.

[15:11] So if that were to occur, you know, the likelihood of a data center actually being developed on that property increase significantly.

[15:22] But once again, that's a contingent of supply and supply and supply and supply and waste water service to the South China.

[15:28] Correct.

[15:28] yes, I think that's completely independent,

[15:35] but an independent goal of ours, that's what I've been, that's the direction I've been given by the board.

[15:41] And if we can make the two happen in concert, then that's preferable.

[15:45] It's a more economical and a better project for the county.

[15:49] We can combine things with multiple places.

[15:51] Correct.

[15:52] And then of course, HP 2014 would require the data center

[15:58] developer to fund all of the regional infrastructure

[16:01] out to the site.

[16:03] And we've talked about South Jefferson Elementary

[16:06] and some of the point, Motorsports Park.

[16:09] And they're rallying value and importance

[16:12] and importance to Jefferson County.

[16:14] and they've seen more than enthusiastic about the opportunity to also bring them utility

[16:21] services.

[16:22] Are they also meeting with the American Motor or I guess we would have to be pretty

[16:25] to that?

[16:26] Um, you know, I've had some very frank open conversations with Kenny Bodai at Ryan's

[16:33] for development.

[16:34] He has not mentioned anything like that.

[16:37] The amount and, of course, depends on the way they would design and cool their facility.

[16:49] It's likely, though, that because West Virginia American Waters is largely groundwater and just the amount of water they need on a daily basis.

[16:59] I mean, we're talking over 100 million, sorry, 500,000 gallons a day.

[17:06] That it's likely they don't have the capacity to provide services, but that's an assumption.

[17:14] More questions?

[17:17] There are a lot of other questions you'd have to come back to the next meeting after we hear what happens tomorrow, right?

[17:22] Thank you.

[17:23] I think it's a question somehow.

[17:24] I don't know anything about it.

[17:26] I think I can provide an update soon of that.

[17:28] Well, that's up to you if you will send email.

[17:30] Yeah, I do have about one more additional question that is early on.

[17:36] Right, Stewart had expressed an interest in me with him treated waste water for cooling.

[17:41] Is that still the substance compensation?

[17:43] Yes, Kenny Boda, I actually mentioned that the most recent end-user they had conversations with said that they prefer

[17:50] Reclaimed water for use in cooling.

[17:53] So that kind of moves a lot of what's really water out, they look down at the bottom.

[17:58] At least for that particular end user, yes.

[18:02] Thank you.

[18:04] So you don't need any action for the board for tomorrow's week?

[18:07] No, but I'd say board member gives me this inquiry.

[18:13] And I will provide a full update on how the meeting goes to the board.

[18:18] The email.

[18:20] And then again, at our next point.

[18:24] I really appreciate, as a member of the board, your efforts to present an infrastructure

[18:31] development in a coordinated way, but this initiative is not strictly for a single project

[18:39] for medical three, some of the point-most reports, the possible data center, and the school.

[18:45] I think that doing things in that way benefits the public personally, so I appreciate that

[18:49] that's the way we're going.

[18:51] Yeah, I think it's a huge opportunity for CTOB and our customers.

[18:59] We basically presented the test of that away, that which we needed.

[19:03] So again, it's pretty clear that's what we're looking forward to.

[19:06] Well, I mean, I disagree.

[19:08] This is what we presented to, we asked for these four alternatives to the evaluated.

[19:13] But three at the top of the three, you just follow his men at the top. He did John this mention.

[19:22] Ten of the men is building the way to, and now we want each to be independent.

[19:27] In fact, they're required to, but we've mentioned the state grant source for the school requires that that be kept completely independent.

[19:39] Correct.

[19:39] And touching back on that, it's a be eligible for that emerging contaminant funding.

[19:45] The conversation we had with Protesters was that one of the very early phases of preliminary

[19:51] engineering would be creating essentially what is a mini-PER that forward water and wastewater

[19:57] services.

[19:58] Thank you.

[20:00] Only two south Jefferson, so that that could be appended to, well, since IJDC, IJDC, IJDC, first for grant approval, and then included in ADP grant application for emerging contaminants.

[20:17] That's kind of a good segue into item C3, presentation to Jefferson County Board of Education, and Professor Letters.

[20:26] Yeah, we have a letter of support.

[20:28] We do, it just came today.

[20:32] As Dr. Warmer alluded to in public comment,

[20:36] it didn't go to the smoothest, but it went.

[20:41] So, and then they did, they didn't want to,

[20:46] and reasonably so,

[20:50] go outside the guardrails of what should benefit

[20:54] a public agency, like the Board of Education, and Jeff's kind of public schools.

[20:59] So they do encourage and support CTOB bringing them services,

[21:06] but the idea that those services

[21:09] could be funded by the possibility of data center development, they did not want to get involved

[21:17] with.

[21:18] And that's understandable.

[21:19] So they awarded their letter of support as such.

[21:25] That's fine.

[21:26] Would you consider with approval of the board,

[21:31] reaching out to the school board,

[21:33] and letting them know how far along we are

[21:35] with the immersion contaminants fund source,

[21:40] the NEPGAR and our plans to provide service late next year?

[21:46] Yes.

[21:46] Your earlier motion, asking me to give them an update.

[21:50] That was one of the first things that came to my mind was outlining exactly where we are in the grant application process and where we are with Fatesta and giving them an estimated timeline of the process from when we receive that many PAR to how the grant application would progress and then ultimately to a full design and construction.

[22:13] I should not have brought that issue up under item C, I, if you want.

[22:19] I should have waited to this one.

[22:21] So I was to clarify a few minutes for next meeting.

[22:24] But somebody would be willing to reaffirm that motion so we can get on

[22:27] Threadward.

[22:30] This would be moving the general manager,

[22:34] Reach out to the school board to clarify the funding source

[22:37] and independence of this project and the timeline.

[22:53] We will drop down into IMD consideration of policy protecting homeowners by mandatory connection to do the extended water and wastewater infrastructure.

[23:06] I think we're still waiting for action from the City Council on that. I think I believe

[23:13] they're brought, they assign that to their charter advisory committee and waiting to get

[23:21] a response from them on that. On where that. But they seem receptive to anything.

[23:31] I'm making most of the tables this item until we get to the next.

[23:34] Thank you Mr. Chair for the question.

[23:36] Thank you very much.

[23:37] All in favor of table in motion or table in the head.

[23:42] Thank you.

[23:44] We'll move on to item E.

[23:47] Water is to an alternate mainline evaluation agreement

[23:50] or an office dean manner.

[23:54] So this just happened recently.

[23:58] Our consulting engineer Edwin Dobbs and Chris Edinburgh reached out.

[24:02] We had performed the analysis, the board, requests before any AMGA as broad, where there's

[24:11] just kind of a preliminary engineering review of the supported water and wastewater infrastructure.

[24:17] And Chris Seconder did notice that the Huntsfield pump station might be over capacity and

[24:26] and our engineering tech Travis are continuing to work on that so if the board is a

[24:34] favor we would like to also table this and tell our next meeting at which point we

[24:40] should have a full review and a better recommendation to provide.

[24:45] I'm making a motion we table as submitted.

[24:47] Thank you.

[24:49] There's a discussion, all in favour?

[24:53] Motion's table to the next week.

[24:56] Next.

[24:57] Item F.

[24:59] We'll just go on.

[25:03] We find we got this one done. It took a while, but we met again, a delicate clerk, myself, and the work of Stil H.O.A., to discuss the water quality of the ponds. If the border calls earlier on this year, think about it maybe a month or two ago.

[25:25] The H.O.A. Bolt at the idea of a joint treatment program, we took another run at it and

[25:37] addressed some of their concerns at another virtual meeting, and ultimately they did agree

[25:44] to a pilot program that began last Monday and will extend through into November.

[25:51] And it's pilot program, we would just like to try these ultra-clear bacteriological treatment

[25:59] products and see what kind of water quality results we see and then following the end

[26:06] of the pilot program reevaluate and decide whether this is something we'd like to cooperate

[26:12] and collaborate on annually moving forward.

[26:19] It's six out of the books for three months.

[26:23] And that's divided by three as a minimum.

[26:25] It is, yes it is.

[26:28] So that's possible.

[26:30] It's seemingly continued for at least what eight thousand

[26:34] every year would you.

[26:39] Because the fund has had no treatment,

[26:43] we had to essentially

[26:46] We chalk it with quite a bit of product,

[26:51] but your $8,000 estimate is reasonable for a

[26:54] full year.

[26:55] If we decided that this product was worth wild and just $8,000 would be correct split

[27:02] it was.

[27:07] It's all under.

[27:12] It's not really equipment. It would be either maintenance of general

[27:19] because it's technically not like just a

[27:24] part maintenance of general properties or I'd

[27:29] have to look into it. I was waiting to see if it was going to be a year later.

[27:34] The entrance, yeah, the voucher's the pilot, yeah.

[27:38] Right, if this is just the initial, and then we get payment for the two, then see how the

[27:42] handle is going to handle that. Once I get through my piles, I'm going to handle that one too,

[27:49] and see how if I need to do it differently, and then we'll have to budget if it's going to become

[27:54] like a year later. So did we, this did suit up front of those costs, and we're getting

[27:59] reimburse from the other two parties of the minimum. Correct. Okay. We have received payment from

[28:06] the golf course, and I believe we're still submitting a waiting on payment. I did just follow

[28:12] up with the HOA Presidents and sent her the paid invoice for alterclier. So I think that reimbursement

[28:20] is imminent. You may have to wait for a meeting or something too. Probably.

[28:24] for the question, and the motion we shift this minute.

[28:32] Second, for the discussion, all in favor?

[28:37] Five, five.

[28:39] Now let's move it.

[28:43] Item G, fiscal year 2027, capital of the blue and the land of the blue.

[28:50] Yeah, so I know that the board has really been wanting to see our capital plan,

[28:57] and I certainly understand that, you know, this was something that typically occurs with the

[29:02] operational budget in terms of what the operational budget and so, but we, staff has been

[29:12] just very busy, there's a lot of different projects and other business going on. So, but with

[29:20] said we did want to provide something to look at and this is just a working draft and I think

[29:30] probably the best path moving forward is now to if the board thinks it's a good idea to schedule

[29:38] some workshop meetings with our consulting engineer and again we're finding it to get into a finalized version.

[29:48] Yeah, I already have another version for the group.

[29:53] With his personalized, we did the second review,

[29:57] and then I provided him with that.

[30:00] Commence for a third review. I'm just keeping track of all those and then put it into one.

[30:06] We're just trying to look at each project, you know, and I need Paul to get a fall of dispute with each law name, myself, so.

[30:15] I'm a little bit longer than we had thought.

[30:17] Yeah, because I, I want to make sure we know what we, you know, that everything's been covered in, so it's personaged.

[30:25] I think in Palm better we get some more trips with the board and just for me the information

[30:30] as we get it in.

[30:32] Yeah.

[30:32] King's like that.

[30:33] We've had a lot of change in, you know, certain, some employees, even in the field that

[30:39] knew, had knowledge of things and then, do very did the water model and our cancage itself.

[30:48] And so now, Chris is getting that information so that he can make sure, because a lot of

[30:53] water projects will remove from the development and we didn't need some of them.

[30:59] He agreed with those changes and now he just wanted to look into those and those

[31:05] project costs haven't really changed since first time we discussed them, you know, and

[31:10] we've had a lot going on.

[31:11] So we want to make sure they're correct and they have all the contingency and self-cost

[31:15] and anything in them and then he wants to ensure not missing sections that could be

[31:22] And we really want to put them in priority order rather than just having them enough.

[31:30] Let's hear some.

[31:31] I make a motion that we believe this all the agenda until we get to finalize the study between the director and the financial director.

[31:38] Well, we can have a workshop that discuss it thoroughly.

[31:42] Keep it on the agenda and don't have any action that all we're doing is looking at something.

[31:45] Just like I said, discussion only, we're not going to have anything to discuss.

[31:49] I think we need to get to finalize them where we can have our workshop to discuss them.

[31:53] Would you consider a time definite on that?

[31:58] I don't know what that time would be from listening to.

[32:00] I don't know what that would be.

[32:02] I don't think it's so much, I mean, I think it's a combination for the water side.

[32:07] We'd like to pull in our main in secret, and he's the one that works in the field with the distribution.

[32:14] So when you get to the top projects in that spreadsheet, you know, he is a lot of knowledge

[32:18] and I think, you know, Kursk has been a big thing,

[32:22] in additional information from him.

[32:26] Just from the time it's lack of a second.

[32:32] I don't know where they thought.

[32:34] Should we order off the phone?

[32:37] I deal with situations in a second.

[32:38] I'm going to take a second.

[32:40] I've got some questions.

[32:42] So the second?

[32:44] Yes.

[32:44] I've noticed I pulled out not 20-25.

[32:48] capacity improvement plans and the numbers are almost identical and I'm sure

[32:53] costs have gone up so yeah so with like some really good numbers so that we're not

[33:01] like pretending you know well the problem with these with the numbers of the

[33:08] active projects are really close and you know but a lot of these we plan to get

[33:15] the estimates we get all the test borders and then years go by.

[33:19] A lot of these water projects were started and then sewer kind of just took,

[33:25] so I had these costly money and we haven't finished them.

[33:27] Like a battle of source and something like that.

[33:29] Yeah, percentage of the total capital improvements plan budget is taken by the two

[33:35] plants, water and waste water.

[33:38] Well, a large percentage of dollars, a hundred million dollars, they do more?

[33:42] Yes, I think they're both 50 million.

[33:44] And we pretty certain about those rights, but the other one, you know, we want to make sure we're not under or over or, you know, Steve might say, I fixed this and this is part of this water model and we don't need this portion, but we will need this, we want to like, not perfect because it should be a working document, but get something that we're comfortable with moving forward saying this is what we need at this time, will we probably, would we say every year?

[34:13] Yes, and but we want to keep it going all the way to know like our

[34:18] Well child we have a policy for review in our sit at the office and it requires that we have a capital

[34:24] movement plan first

[34:26] It also requires that we look at

[34:29] I think it mentioned three specific factors in inflation

[34:33] Development pressures and capital improvements plan inflation is absolutely

[34:38] we run you in a much higher rate than we had estimated to hear go.

[34:43] And the dollar pressures are also increasing further than they weren't hear go.

[34:48] So we're certainly going to be required to re-evaluate the SIF, we're just waiting on the

[34:53] improvements plan. I know that we need a solid model for those water and

[35:00] I believe in getting that developed in a scientific way is going to take closer to a year and should inform our August 227 sick for getting it.

[35:13] We're going to need a sick review this year prior to having that information.

[35:20] If the projects that are on there that are known, there's a couple that we're waiting

[35:29] on, it's once there and Chris could do, the other ones are, we're about to move forward

[35:37] with a lot of projects.

[35:39] Those cost, it's the top section of the water, and to my knowledge, none of those are

[35:48] emergency, but I don't want to say that because I'm not the one doing the

[35:52] administration system. So that is a review we could do an initial.

[35:59] After we get

[35:59] the bids and things, we get a better idea of the green field. We might also

[36:05] something that we learned from our meetings with the public service

[36:09] commission in our staff. If they had an engineering division, it's

[36:12] soft. Pretty good at the value of these things. And with the

[36:16] of assistance to us if they grow.

[36:19] So what if you possible to get a draft, capital improvements planned

[36:25] together by the end of September so that we could schedule a Zoom meeting

[36:30] with Service Commission staff in October that reasonable expectation?

[36:36] The draft you're referencing is that a draft from staffers that a draft

[36:40] like post workshops with the board, post-purchase, I think that's reasonable.

[36:47] I mean, my question was going to be sort of, I know we discussed bringing the PSE on that,

[36:53] there's a couple different entry points where we could bring them in. After we've done the plan,

[36:58] and we're about to start calculating CIFS, I don't know, and I think going deferred to you, Paul,

[37:03] and sort of with at what point. Because I think we do, we dig as a guidance from PSE on how we should

[37:08] construct these things. And so, I'm so we can get a lot of that just from the decision that they

[37:13] But we also would like to have a check mark from that too, that would help us as well.

[37:19] So, would you be able to reach out to them and see if they'd be willing to come into a Zoom meeting during one of the work sessions?

[37:25] Sure.

[37:25] That's a 10th work session.

[37:27] At that, at no point in our doing a lot of work that they're not going to approve of.

[37:31] You said that for the engineering or for the fee.

[37:34] Because this is a two parts.

[37:36] I think you're referencing.

[37:38] Yeah.

[37:39] You're referencing, finalizing the CIP.

[37:41] Yeah, and we need advice from engineering at the state to determine what they will consider

[37:48] to be eligible for such funding.

[37:50] What they want?

[37:52] They removed a lot of our items from such eligibility because we haven't provided enough information.

[37:58] So, it wasn't that they disagreed with our right to do it.

[38:03] They just said we provided information that backed up that they want for expansion over the

[38:08] expanded capacity. So what we'll need to be able to show them in September at a work session is that

[38:15] the items we want to include for our capital improvements plan for SIF eligibility will increase

[38:23] capacity. But one of the issues there, unfortunately, is that

[38:30] and the issue you just referenced refers to

[38:32] to undergrad infrastructure, mostly, and pumping stations.

[38:39] Think of what you specifically have to prove, scientifically,

[38:44] that this new development is going to increase usage,

[38:48] accelerate depreciation, essentially kind of the downstream impacts,

[38:54] other than treatment of new development.

[38:57] And without some pretty in-depth novel engineering analysis, the only way to do that is with modeling.

[39:10] And although we just approved table-need the project because we need to upgrade the unfeal consultation,

[39:19] which we were able to determine without a long term.

[39:22] Sure.

[39:23] But that's one thing, and being changing a lot, but the most of the sewer projects, the

[39:30] bottom three collection system projects in the parallel line, those are so far off that

[39:40] I don't know that anyone's going to be able to say what component is, what has it been

[39:44] on our books for, that's what he wants to look into.

[39:47] The other ones have already had the funding, it's going to either be internal funds or passing firm and fee funds.

[39:59] So that's not...

[40:00] We're going to be a decision, because it's on making them. I don't know that you want to take. We're about to go forward with green field, forcing it. That's 100%.

[40:13] We'd have to have wind off and go through each of those projects and evaluate them for the downstream effects and then potentially assign those particular projects growth percentages.

[40:30] And we could do that.

[40:32] You could do that.

[40:33] But the bulk of this, let's start about to be out of to bid.

[40:36] With the perils already for where the funding is coming from.

[40:40] So there's really no question on that one section.

[40:43] We're looking for the capacity for another issue.

[40:46] Right.

[40:47] And so that's why we're looking at the future.

[40:48] We need a person I want to break it down because that's part of the issue at the PSC, too,

[40:54] because a lot of these projects, I mean, they take forever.

[40:56] The collection system project has morphed for 20 years in my life, I mean, but so it is.

[41:03] The ones that we're going to have been for now are essentially already being.

[41:07] Money's being spent, we're already about to have a project budget for it all the time with the resolutions.

[41:14] We want to face this into what is currently in progress and what is needed in the near future out and get a better time on.

[41:24] because that's what you'll need for this capacity and pretty much.

[41:27] What I'd like to see is some structure to this because if we had mentioned back in March,

[41:32] I guess March April that we wanted to have a capacity improvement plan ready and tuned.

[41:39] So now it's August. I know there's been a lot going on.

[41:42] Yeah, we lost.

[41:43] But I want to make sure that we're moving forward and that the board is involved with a timeline and seeing it move forward.

[41:51] So I would wonder if Mr. Pearson would consider a friendly amendment to the motion requiring

[41:58] two word of sessions.

[42:00] Whatever.

[42:01] That's basically what my motion was.

[42:02] What do we need to do is what my motion says?

[42:05] And with that time limit of a complete and a completed draft CIP from Word Approval

[42:12] by the first meeting of November.

[42:14] Is that possible?

[42:18] I mean, yeah.

[42:19] I think so.

[42:20] I mean.

[42:20] Let me just speak frankly here, let me just speak frankly here, so an April kind of alluded to this already.

[42:32] So, our water projects were developed with eBerry and together with our water model.

[42:39] Our wastewater projects were developed with RKNK and kind of together with the 2023 or 2022 collection project.

[42:52] And, but our consulting engineers, Guindance and Informant.

[42:56] You know, we don't have regular communication and collaboration with Dubai.

[43:01] RKNK has shown us not just on the collection project but on numerous projects that

[43:09] For lack, you know, just the easiest way to say this is that we can't depend on a lot of the work they did.

[43:17] Unfortunately, and in fact, our consulting engineer probably has spent more time fixing those than it would have taken him to originally design it.

[43:29] And so, what we have, to me, is not for one, not a comprehensive capital improvement program view for you guys to see.

[43:43] And it's not properly prioritized.

[43:47] It needs, it probably needs a lot of updating, like April said, our staff has been doing a lot of work.

[43:53] others, you know, that all needs to then be plugged into the models, you know, again, not

[44:00] properly prioritized.

[44:03] And then, you know, the capital plan we have now is not properly PSC facing in terms of our

[44:14] Sith, right?

[44:15] I think it's, is it six years April that technically our Sith can be based on, like over the

[44:21] six years of capital projects is is is more right but in our defense it I think we've finished two and eight years

[44:29] No, that's part of the reason why this is bad and that's absolutely

[44:33] Stuffed around because the timing for us to get anything done is it's true

[44:37] I think that's why they're baiting and I completely agree that has a lot to do with our own internal processes too

[44:43] But it should also inform the way we design these projects, right?

[44:47] They need to be much more comprehensive than they are, they need to be designed to fit into this six-year window, because otherwise we are not.

[45:00] Question years to narrow down, I asked this once before we just get a little bit more specific. Back in the napkin light, all of these projects, the distribution system elements that might be set eligible, are they going to total $20 million?

[45:16] Well right now, all I have allocated is like right, the ones that are about to go out to bid, they're being fully funded by those accounts.

[45:26] And I already have.

[45:28] And none of those are going to be part of our

[45:29] care capital movements plan, not for Sith purposes.

[45:32] Well, yeah, for Sith purposes, you're going to have to take a...

[45:37] We're going to have to take a chunk of the sewer out because, well,

[45:42] and some of the waters, you'll have to clarify if we have well over $20 million cash in there.

[45:52] So I think that is part of the problem.

[45:54] Well, that's not a problem. That's an advantage.

[45:57] Well, it's allocating to these projects, but then putting these projects into, that's why I had suggested first the sections of, like, the construction work and progress, how they're funded.

[46:11] And then the ones that are planned in a proper priority and, like, the...

[46:24] be considered part of our set of planning in the future, right, because we're a part of our reality.

[46:30] Right, I think Chris's point, though, is that we have nine open projects or 10, and now we've

[46:35] added some of itself, Jefferson, and this is a lot, and so we're trying to be reasonable about when

[46:44] these future projects. We do have, everyone's easy to agree, a wastewater plant, out of the water

[46:52] land that are going to cost us somewhere around $55, $60,000 a piece.

[46:57] Like the latest is $50 million.

[47:01] It's $50 million, and he said he is still confident in that.

[47:05] We have spent quite a bit of money on the wastewater one already.

[47:11] Because I'm not really, I mean, I think we're collecting still.

[47:20] It can say, I mean, it comes in all the time for sewer, water, not so much, but we're not spending that water.

[47:28] We've found, as a board, we need to be able to assure our customers that we're not subsidizing equipment that's going to be required for custody of growth, because we're not forcing them to pay for a plant that's going to be required by the growth.

[47:47] growth has to pay for growth. In order to do that, we have to have a capital improvements planning.

[47:54] So, I know it won't be perfect. To get perfect, we're going to need models that are more scientific than what we have available right now.

[48:01] So, I think that once again, we're looking at August of 2020's, you know, 2020's, 2020's, where we will be doing another

[48:10] We have evaluations, and hopefully for that one we will have more scientific data, but we need to do one now within the next few months to protect our rate payers against what we already know we have to spend over a hundred million dollars.

[48:27] But that was that in the case of plants?

[48:32] They were in the last evaluation.

[48:34] But the percentages were possibly not correct.

[48:37] So the first was going to change.

[48:39] And the inflation was certain not correct.

[48:42] As inflation is increased this year,

[48:44] it's going to be a problem that it was a year.

[48:45] I think that could just break out the work in progress,

[48:48] what's funded.

[48:49] And then Chris could work with you and the board on the

[48:53] extras, the grades and the problem.

[48:56] Yeah.

[48:56] I want to just do it that way.

[48:58] For this year, yeah.

[49:00] For this year, yeah.

[49:05] This part we need to get behind on the finance pretty heavily.

[49:11] So we're going to work this year.

[49:12] We're going to write analysis and another professor.

[49:14] We're going to write analysis.

[49:17] I mean, I have to get start working on the audit.

[49:21] So I can put the work in progress.

[49:23] So you all have a financial piece.

[49:25] And then you can revisit growth percentages with curse.

[49:28] I don't know how much time I'll have in the next month or so today.

[49:32] All right, guys, I just see.

[49:34] You know, our organization is we have the information we have now, get it into a CIP

[49:42] because that's what we need to be doing as a utility to be, you know, as due diligence.

[49:48] And then develop the next SIF and then really work on developing a much more comprehensive plan

[49:57] for F127.

[49:58] that I would love to-

[50:00] You're able to do that in coordination with PSC staff, so that they know what plan you're working on.

[50:07] Yep. So if we can reach out to them and see if they be willing to have a meeting with us in September or a work session, where we can review the draft to the IP.

[50:15] We can target the second meeting.

[50:17] Or you want to do a workshop, right?

[50:23] So, yeah.

[50:24] If we can get something scheduled.

[50:26] If we can get something scheduled.

[50:27] I will reach out to PSM.

[50:30] I went to general question, at what point do you feel like with the utility that we need

[50:38] to be perhaps hiring our own engineer so that we have a coordination between all of things.

[50:45] So we're not peace-mealing it with different engineers that we contract with and what about

[50:51] adding the count as well.

[50:54] So the engineers and the count is usually have to have an independent stamped thing, you're

[51:01] I'm not going to be able to hire an engineer to fully design things, but that's true.

[51:07] And it is very possible that you will have to hire an accounting firm to start helping

[51:11] with the finance, because I don't see a...

[51:15] We already have...

[51:16] We can work you any harder I don't think.

[51:19] I don't think so.

[51:19] Yeah, I think I'm pretty... I'm pretty...

[51:21] But I mean, we're also working on an organizational...

[51:25] We're doing a re-work kind of in the background here.

[51:29] And part of that is to address AFL's workload and provide her some better support.

[51:36] So we are working on that.

[51:38] And then regarding having an in-house engineer, we're addressing that actively with Chris

[51:43] second room too, the idea of housing art on models, updating and housing our models with

[51:50] when doffs and them being our consulting engineers, engineer and fine, seems to me the way

[51:58] to get, you know, to, I don't know.

[52:01] And we have staff to, that can keep these models, we can keep the engineer updated all the time,

[52:09] but we're going to have to hire additional staff to do that.

[52:13] So, you know, this, the CIP was like, because we have the project budgets and we have, you

[52:20] that we were working on at the time with board, and you have your outlook of the future.

[52:27] It just wasn't so heavily done, so I'd suggest it maybe be a part of your own type of...

[52:34] We talked to Chris about this too, for during our CIP meeting, and the reporting we have to

[52:41] provide is just needs to be a procedural thing, a formalized thing for us, as part of development

[52:48] or as part of any repair and replacement program, or any capital program that doesn't have anything

[52:56] to do with development. Really all they need is, you know, new EDUs or what infrastructure

[53:01] was installed, or it's not the most detailed process in terms of reporting that to them,

[53:08] but you do have to keep these models updated. It'll ideally, you know, if we put that together

[53:14] over the next year, it will relieve some distress from April,

[53:18] because it will have a process in place

[53:20] with a model that provides mathematical information

[53:24] about future requirements.

[53:26] And we won't be looking at April just, yes.

[53:29] To me, it's going to make the CIP process a heck of a lot easier.

[53:33] I have to be honest.

[53:34] For sure, I'm just curious if I'm going to consider it.

[53:36] No, not for this, but I will not.

[53:38] I'm almost put a date on it.

[53:40] All right.

[53:41] It's got for any time.

[53:42] I'm out there.

[53:43] The other one has to for is, hopefully, I'll start it, but no, because we've got

[53:48] sorry.

[53:49] All right.

[53:49] So we have a motion on the table, and the call for vote.

[53:56] And the motion, again, just to, the motion.

[53:59] The motion.

[53:59] We do not have, this is a gender identity.

[54:03] We've got all the data together.

[54:05] We've got some of the front of us that we can vote on.

[54:07] And that means we have to have three workshops prior to that.

[54:10] That's what we need to do.

[54:11] I won't be voting against that.

[54:15] I do support the idea of having the workshops, I think, if we could do a friendly

[54:19] minute to that.

[54:21] So that the, the, the workshop language is in there.

[54:24] I don't know if it's worth it.

[54:25] Well, if we vote this for down, we can get another, another motion on the game.

[54:29] But I, I include the workshops because I think we do need it.

[54:33] I'm most interested.

[54:33] Include to do because.

[54:35] It has a friendly amendment.

[54:36] You would consider workshops in September and an invitation to the public service

[54:40] Yes, it's workshops, but I'm not putting the hope we've got to do that on the ground.

[54:46] So then the notion is that we postpone our discussion of the capital improvements program,

[54:53] until we have workshops to be scheduled in September with an invitation to the public service.

[54:58] It's great, and hopefully by now.

[55:00] Remember, we have some of the questions. Why didn't you accept that? Yes, I accept that.

[55:04] So all in favor? Aye.

[55:09] Aye. Yes.

[55:14] Fill the law into new business.

[55:18] Aye.

[55:19] For a collection system project, resolution number 37, CIF number 29, payment application number 7.

[55:33] This is pay application number 17. There is a,

[55:40] We're trying to get this project finished,

[55:46] look forward to then the next, they give you a better time.

[55:50] Yes, that would be good.

[55:54] A little over month.

[55:55] You'll give or take how there are some upcoming change orders.

[56:03] But remember, Chris did not design this project, so that's number one.

[56:08] Two of this project is more for years.

[56:10] So I mean, I think there were a few issues.

[56:13] He'll go over what they are because I am, so I don't know.

[56:15] He just said that there were some coming up.

[56:17] We're working with the funding agency on the amounts.

[56:22] Just because one of the change orders that you just

[56:25] approved, that would be for the, that I'll have to write them

[56:29] almost all the content, we only had 300,000 in the contingency.

[56:34] We had a $500,000 grant that the 300 was in the contingency.

[56:39] We're working with him on that, and then he'll have something finalized for the board next

[56:44] meeting.

[56:46] And then I'm hoping he's hoping the bulk of all of it will be on that payout, and then we'll

[56:50] have some punch list items, and then hopefully he'd this one out of the way, as I maybe

[56:58] out to, or just all the way to this, I'm hoping, so this is the payout before they've got a significant

[57:08] in a matter of work done after this came in.

[57:11] And this is just funded with our, the vaccine and the fee.

[57:20] And none of the change orders were on this one.

[57:23] That you have purged it the last meeting.

[57:25] They haven't built for that yet.

[57:27] What a couple of later.

[57:28] Yes.

[57:29] Probably down the next.

[57:32] Resolution.

[57:33] Questions?

[57:35] Not just motion that we approved for resolution on the 37.

[57:38] I'm sorry, ma'am.

[57:39] system project.

[57:40] Discussion?

[57:42] All in favour?

[57:47] Aye.

[57:48] Collective System Project Resolution.

[57:50] Number 38.

[57:51] See, I have number 30.

[57:53] This is just the GDF bill for the services since the last board meeting.

[58:03] For the collections.

[58:04] A motion that we have for the collection is just some project resolution in the 38.

[58:08] Second.

[58:16] I

[58:19] don't see quote for spare sledge transfer pump for the gesture at Charles Town and wastewater treatment.

[58:27] Yeah, we've been addressing kind of the critical redundancies we need at the Charles Town plant and throughout the wastewater department.

[58:37] This is another critical area where a spares very much required and a bottleneck part of treatment at the plant.

[58:51] You can see in the quote actually the believed time for this particular component is 14 to 16 weeks.

[58:57] So if we were able to ever lose this pump, which we currently have one of, it would be disastrous.

[59:05] question.

[59:10] We have motion to accept this in the second.

[59:15] All the paper capacity

[59:23] improvement

[59:23] fee annual reviewed. I would suggest that we take a go back. I want to take a go back. I

[59:28] make motion. We take less in minute. Second. All in favor.

[59:36] On the five. Manager reports. Yeah.

[59:42] I wanted to report that I went to the World Water Conference August 10th and 11th.

[59:50] Cindy introduced me to some members of the PSC.

[59:54] I'm at chairman of the way.

[1:00:00] Lay, and thank you. And a few other members of the Board. And our environmental attorney was also present introduced me to a few other people, interesting classes,

[1:00:15] and some members of our wastewater department. And maintenance department also attended and went to some classes. It was very nice.

[1:00:26] The Department of Commerce annual meeting and business summit is coming up here on the second of fourth.

[1:00:33] I plan to attend our environmental attorneys also attending also another opportunity to network and meet some important state leaders.

[1:00:50] So I will be attending the second through the fourth.

[1:00:56] Our renewal, we have provided all the necessary documentation for that.

[1:01:02] The last I spoke with the Permanent Engineer, you mentioned it.

[1:01:07] We would be hearing back in about a month on receiving our Permanent renewal.

[1:01:14] I wanted to provide a quick update on the Huntfield service lateral root and curving issue.

[1:01:22] You may recall we had some discussions about that a few months ago.

[1:01:28] I spoke with some of our staff I provided in your package.

[1:01:32] It's kind of a diagram.

[1:01:35] We've been working through various scenarios and ways to approach this issue.

[1:01:42] understanding that, you know, it is a systemic, a systemic issue in that neighborhood that will likely result in more backups and, you know, more excavations, more repairs and how we might be able to proactively address it.

[1:02:00] We went out and camored all the ladders in the neighborhood and identified that the root intrusions are actually occurring in just two places.

[1:02:08] And that's at that 90 degree drop and at the 22 and a half degree drop.

[1:02:14] We also met with members of the city's tree board to evaluate the best way to address this issue

[1:02:24] and workshops and ideas.

[1:02:26] Unfortunately, care and place pipe lining isn't going to be an option because of that 90 degree

[1:02:34] T connection, you can see in your diagram, is it won't be an option, so our next call will be to another vendor,

[1:02:46] which would require regular removal of roots and treatment with a chemical that,

[1:02:59] you know,

[1:03:00] that removes the discourages, the work group that's, and we should get some cost figures on

[1:03:08] that and find out if it's both operationally and financially viable option.

[1:03:15] So, I just wanted to give a quick update there, the,

[1:03:24] oh yes, we also, Chris, please speak

[1:03:27] up if you'd like to on this topic, we will be meeting with the Department of Health, one of

[1:03:35] their environmental engineers, Pat Murphy, to discuss sort of orders where we recently

[1:03:40] asked them if we could switch from a zinc-based orthophosphate corrosion inhibitor to a polyphosphate

[1:03:48] corrosion inhibitor, the issue, again, with zinc-based is that with pH levels varying due

[1:03:57] to our surface water source, when the pH gets a little too high, the zinc in our current

[1:04:04] corrosion inhibitor precipitates out and creates this sludge at the, you know, in our distribution

[1:04:13] system, particularly in our water storage systems and a big reason why we recently had

[1:04:22] the locustil tank drained and emptied out. There was about a foot of sludge in there. And

[1:04:30] then also I think there's going to be a bit of a cost saving switching to a polyphosphate. The

[1:04:35] only issue I'm hearing is that potentially could create some issues with switching to a polyphosphate

[1:04:43] could create some issues with lead and the response that we got from the Department of Health

[1:04:52] was that they did not recommend switching and you know due to lead concerns obviously and asked us

[1:05:00] To do some preliminary testing before switching. And that if we did switch, they would put us on a more aggressive review schedule. So to kind of work through some of those issues and get a better idea of a path forward. And hopefully get that same checkmark that we're hoping to get from PSE, we're going to meet with this environmental engineer, particularly the one that sent us this letter warning us about a number of questions.

[1:05:29] which have him out on September the 8th to meet and discuss this issue. Chris Eckenrodo

[1:05:38] are consulting engineer where either be there in person or virtually and hopefully we can

[1:05:44] work through this issue and find some finality to it. The cyber security is a big concern

[1:05:58] now with the attacks in Minnesota.

[1:06:04] We have been working our IT manager, slash building manager,

[1:06:10] has been working to address concerns and address any cyber security weaknesses we have.

[1:06:21] We recently met with a local vendor called tech advisors, they provide both cybersecurity

[1:06:31] and just basic IT consulting to lots of local municipalities and to, I think, the project

[1:06:39] kind of government.

[1:06:42] We went and did a walkthrough of our water treatment plant to identify any kind of cybersecurity

[1:06:51] issues there. As it turns out though, simplicity and not being up-to-date in terms of the newest

[1:07:00] technologies is actually our friend.

[1:07:04] And we are not physically connected. Our state of

[1:07:08] system is not physically connected to the internet except during very short periods of time

[1:07:15] where we are updating that SKA to software.

[1:07:19] So we have a physical wire

[1:07:20] that we connect to the SKA to computer

[1:07:24] and perform those updates.

[1:07:26] And then, but, you know, obviously,

[1:07:28] they're still room for improvement there.

[1:07:31] The one, the wiring at the water treatment plant

[1:07:34] is, you know, pretty.

[1:07:39] It looks like they've been,

[1:07:42] they've had numerous IT upgrades there,

[1:07:44] but never properly upgraded or organized all of that wiring, you know, say into an access panel,

[1:07:53] that sort of thing. So that needs to happen for future troubleshooting and upgrades.

[1:08:00] And then that physical connection probably needs a little bit of security too, and maybe just

[1:08:05] in the form of a lock box and proper internal policy. But on the water side,

[1:08:11] There is no remote access, in other words, any of our water treatment operators couldn't

[1:08:18] get on their phone or anybody over in Iran couldn't get on their computer and turn

[1:08:23] a valve or you know, turn off our supply.

[1:08:28] That cannot happen and in fact part of our water permit is having an operator on site during

[1:08:40] all operations. So, as it is now, we have an operator on site 20 hours out of the day in 10 hour shifts.

[1:08:50] And so, you know, even when we even are alarms, don't, when something's not going well,

[1:08:57] they don't go to one of our operator's phones because somebody is on side at all times.

[1:09:02] So, again, we don't have any cyber weaknesses at the water treatment plant, and we are looking

[1:09:13] to, we're requested a quote from tech advisors on the few upgrades that are needed

[1:09:19] at the water treatment plant, and also some support that we can, some third part of the

[1:09:32] They did provide a quote, and we'll be reviewing that this Friday to discuss at the management

[1:09:38] level how we're going to be moving forward there.

[1:09:41] And then performing the same analysis at the various other facilities, which will include

[1:09:47] creating a complete inventory of all of our IT equipment and cyber security software and hardware

[1:09:56] everything, so I'll provide.

[1:10:00] Updates, as they become available there, is there any, I know that there's a lot of interest there, is there any questions about any of that stuff.

[1:10:09] We did have the, on July 29th, we did the utility rate study kick off meeting.

[1:10:16] It essentially was just a quick discussion of what, you know, we conveyed some of the awards concerns or, or, or goals and, and staffs.

[1:10:26] And they gave us, you know, a portal to upload all of the respond to all of their data requests.

[1:10:36] April did meet with our billing manager and provided him with one of those data requests.

[1:10:49] And as far as I know he's working on that currently.

[1:10:52] How are you doing?

[1:10:53] Order done. Wow. Then the Saturday night finished the Lord's part of the Greek West. So I'll be doing a large dump into the water.

[1:11:03] Into that file. But what I wanted to do was not make sure some of the sections are completely thin.

[1:11:10] But they need to, they're still going to have to analyze that, um, billing data, uh, and just whatever questions they have, or, um, they don't

[1:11:23] build part it out by different things than they'll let me know, but some of it I need to try to get, um, they have to

[1:11:31] fiscal year 26, Billings, but everything hasn't been pulled together on finance for 26.

[1:11:42] But I was able to give them all the budgets.

[1:11:46] We had a ton of info from the last capacity of the firm of the analysis and things that we had pulled,

[1:11:55] they need historic stuff or, you know, the same things this company need to do is little easier and from the other, you know,

[1:12:05] class cost in 25 that had to other items. So, we have, I have most of the data pool finished from what came to me, you know,

[1:12:18] what's been completed on our side. It will take them a long time to do a good amount of time to go through this,

[1:12:23] ledgers and then work with the billing side to see, you know, they have filled

[1:12:28] by the part of the multi-meeting users and just different items and...

[1:12:32] What would you anticipate, 90A's, 60A's?

[1:12:38] We have put that and the other issues into the front, you know, as our priority

[1:12:49] And then I should be able, if they don't need audited items or PSE reports or anything like that,

[1:12:57] I should be able to get it finished by September or October.

[1:13:02] My stuff will be to them, but I don't know how long it is.

[1:13:05] He said it, they'll do different, they have to get sort of really carefully and then I will ask

[1:13:12] those questions, but I told them before they prepare a final draft, just kind of wool pull

[1:13:17] men with the board and have meetings instead of the consultant given us a report and then

[1:13:23] you know, would the seven of them start working with the board once I have, once I've

[1:13:28] had a chance to analyze and put it all into their templates. We submitted all billing

[1:13:33] into Excel in different ledgers, I should be able to dump it right into their model, but

[1:13:40] there might be some missing pieces of fiscal year 26 that I'll have to get to them.

[1:13:46] I probably know I'm working on that the rest of this week we get that finished, and now I will

[1:13:55] and then I'll have that see up here for you.

[1:14:01] Thank you.

[1:14:08] I think people are already provided

[1:14:09] it pretty much nothing on the collection system project. I just wanted to share that it's nearing

[1:14:14] And so that project has been driving on a little bit, so it's good that it's starting to wrap up.

[1:14:25] We did lose somebody actually in the wastewater department, one of our operators, but

[1:14:33] We recently hired three new OITs, so, and been working with our chief operator to learn about their progress, and then they just started, I think, last week, but they did need some personal in that department.

[1:15:00] The building construction for the maintenance building is we'll begin on Monday.

[1:15:11] That project is expected to continue into early spring or summer, late spring, early summer, 2027.

[1:15:27] You know, and one of the things I actually, it's not all there, but I wanted to bring up just because it's becoming more and more of a pervasive issue for us.

[1:15:36] is the King's crossing pump station maintenance agreement.

[1:15:41] I mean, it is becoming a real headache for staff and

[1:15:45] administratively and in the field.

[1:15:48] They, you know, they have, I think, able share with me today.

[1:15:52] They've got about $38,000 in outstanding

[1:15:55] invoices, unpaid inspections.

[1:15:59] Now, it's, yes, some inspections.

[1:16:00] It's kind of different than the one here used to as two parts.

[1:16:04] now the inspections we've got cleared up. But now with this pump station we're

[1:16:11] getting there a little different than the other pump station we're getting. In case

[1:16:14] for the they check on that pump station it's fine it'll get, it'll get, we'll take over

[1:16:22] our ownership once that phase is finished and that one that works fine. This one has been

[1:16:27] of our staff is always having to do it on that with the compensation issues, which is why

[1:16:32] that we turned into this agreement, which then has turned from me giving off the feelings

[1:16:41] of the inspections and then now I've got field staff, we let the God went out there

[1:16:47] still.

[1:16:47] They do.

[1:16:49] We go in.

[1:16:51] We go in.

[1:16:52] Yeah.

[1:16:52] They're reimbursing for it when they pay, but it's, I have not paid, I need to pay the vendor.

[1:17:02] And at the moment, they don't hate an availability letter, so they're not going to, they need to pay bills because I need to pay them under and don't like the way.

[1:17:14] And I'm honestly sick of chasing down him to pay for something, I know it will be ours eventually, that's part of the reason for that agreement.

[1:17:22] because our staff didn't want, they were continuously making an issue there.

[1:17:28] And we're taking that pump station over, and they wanted to make sure it was properly maintained.

[1:17:35] But now it's turning into every single month, all the time.

[1:17:41] And so I don't know how we want to...

[1:17:43] Well, I reached out last week.

[1:17:47] concerned just with the amount of work need to have support provided to DRV just at the administrative level and chasing them for reimbursement.

[1:18:00] And so, you know, the recommendation I made and the conversation I've averaged with DRV was, you know, you guys need to contract directly with these third parties, you know, to

[1:18:15] rent this pump that you guys need or purchase this part because, you know, us purchasing

[1:18:22] it and then, you know, we were just essentially functioning as the middle man.

[1:18:27] I mean, it's hard enough just to get our service invoices paid and so I made a call and

[1:18:35] followed up with an email, I had not heard back from them about a week, I just reached out

[1:18:39] again, and that this is on top of the administrative burden, on top of a longer list of other

[1:18:47] issues.

[1:18:48] So we've had that what will pump that twice due to construction debris entering the

[1:18:55] collection system.

[1:18:58] This issue is like ongoing, and is what is creating further downstream issues.

[1:19:05] You know, the reason we have a God-win pump, which is essentially an emergency pump there,

[1:19:12] to begin with, is because typically there are two pumps down in that wet well.

[1:19:17] One of them was damaged and had to be removed and repaired.

[1:19:23] And so that God-win had to be brought into function as that's very pump.

[1:19:28] And all this construction debris that's ending up in the collection system is what's causing

[1:19:34] these repairs and malfunctions, another issue we had upstream of the wet well was a gravity

[1:19:43] line failed and had to be replaced, and then of course we had a lot of construction

[1:19:50] debris coming at that time too, and one of the pumps in the pump station had to be replaced,

[1:19:58] And, and the Godwin was brought in.

[1:20:00] And, you know, at our administrative level and then had to be supervised by field staff for that.

[1:20:12] You know, we're anticipating because of all this construction debris that these pumps won't last long.

[1:20:19] In fact, they had to jury read one of the pumps to function without moisture failure relays

[1:20:28] because it wouldn't have operated at the West.

[1:20:32] But doing that, you're risking having to buy a brand new pump because you'll get moisture

[1:20:38] infiltration and the pump will be ruined if they can't shut off due to moisture infiltration.

[1:20:46] The overhead light at the pump stations, not working, and we've had three to four sanitary

[1:20:52] sewer overflows either at that pump station or upstream of the pump station due to these

[1:21:01] regular deputy blockages.

[1:21:03] And so that all compounds creates further administrative burden for April and her staff.

[1:21:12] And then we can't even get paid properly.

[1:21:14] And it's like we're getting very close to the point where I would recommend that we would

[1:21:18] probably just remove ourselves from this agreement.

[1:21:24] And then when it comes time to accept this,

[1:21:28] being very careful about what we will be accepting.

[1:21:34] Certainly it's turned into a real nightmare that we just don't need.

[1:21:38] I see them calling our stuff anyway.

[1:21:41] You know, and that I think is what prompted the agreement,

[1:21:48] but and I don't know what has

[1:21:49] been said.

[1:21:52] Um, I think there were something with the warranties, there's a lot of moving parts on

[1:21:57] this one.

[1:21:58] Um, is why our staff took over, was, you know, we don't pay the cost for this.

[1:22:06] Um, there's this to pay it, but we had an attorney review in the agreement.

[1:22:13] But I don't know after this one.

[1:22:15] I don't think this was kind of recent.

[1:22:19] If you can leave the agreement for breach of contract, you have to provide 60 days notice.

[1:22:29] I think, you know, I guess my recommendation would be,

[1:22:34] We need to communicate with this so we've reached out, expressed how we'd like to move forward,

[1:22:43] which is remove administrative staff from as much of the clerical work as we can.

[1:22:48] I, you know, you contract separately with STH and separately with Zylum.

[1:22:53] We don't need to be the past for these expenses.

[1:22:56] That any agreement?

[1:22:58] It is.

[1:22:59] and I would require a maintenance agreement amendment to do that formally, unless they would like to,

[1:23:07] they would agree to do it informally.

[1:23:11] And I spelled that out in my last communication with them,

[1:23:15] both over the phone and any mail. And again, we haven't heard back on that yet. So, here's some.

[1:23:21] I would recommend that you reach out to our attorney, not during this meeting,

[1:23:25] There's a lot to discuss during the meeting, but you and April reach out to them and figure out what the legal way is to earn, or maybe it is, and get paid.

[1:23:33] It was just a new agreement, dropped agreement, whatever it is.

[1:23:36] We had an attorney.

[1:23:37] We paid those attorneys to make those decisions.

[1:23:39] That's my recommendation that you do that.

[1:23:46] My thoughts, because when this was brought up that we should take a care of a pump that we didn't.

[1:23:52] It wasn't, when everything wasn't Daniel, I was very much against it, because how do you take care of something that's owned by someone else when it's not really yours yet?

[1:24:02] And so this kind of outlines the problems with it, so I'm supportive to record person about that as well.

[1:24:13] And could this, could this, and keep us from doing this again, not even this again, I hope?

[1:24:19] I wouldn't recommend it in the future, at least not the way the agreement is written.

[1:24:25] No, and the one, that one was probably written with the similar random issue of the other one that was in the 80's.

[1:24:33] Is this something you could, without official motion, the board, reach out to the attorney,

[1:24:38] the review, the agreement, and report back in order to our next meeting?

[1:24:42] Sure. That's my recommendation. We don't need a motion on that.

[1:24:45] I'm sorry, I said listen to it and he knows what's got that and we don't need a motion for something like that.

[1:24:50] That's a daily operation.

[1:24:53] That sounds like it's been a big headache, I'm sorry.

[1:24:56] Yes.

[1:24:57] That's something we did before.

[1:24:58] Yeah.

[1:25:00] I wasn't expecting a motion. This was really just for a year of attention to it. I wanted to let you guys know that, you know, what's happening? That's all. Bring your attention to it and keep you updated. And that if staff at the staff level, if we weren't able to resolve it, then that might be a next step.

[1:25:19] That's all.

[1:25:19] I mean, like, they can get to resolve very quick issues.

[1:25:23] Yeah.

[1:25:23] I know.

[1:25:24] We know when they meet.

[1:25:27] We have a lot of expenses.

[1:25:29] And a lot of those expenses are legal expenses.

[1:25:32] And I'm sure you understand that.

[1:25:34] If we get paid, you have paid for those legal expenses, too.

[1:25:37] We're by the hour.

[1:25:38] By the hour, sir.

[1:25:40] And yes, sir.

[1:25:41] It's worth keeping this sort of thing in mind.

[1:25:43] We should send all our agreements.

[1:25:44] Come on.

[1:25:44] What are we going to do?

[1:25:45] We're going to send all our credit.

[1:25:46] Yeah, that's right.

[1:25:49] Yeah, River Point was fine, because it was an odd situation.

[1:25:53] This one, they've had issues with this pump station from day one in the 8th, the preference

[1:26:02] of them.

[1:26:03] People kept calling us to help us, because the issues were over what holidays, what was that

[1:26:08] one holiday we worked at, actually, where we were dealing with other things, and then

[1:26:15] That was on the phone with them and had to fix it.

[1:26:19] I mean, it was one of the hell.

[1:26:20] It's been even before we had a green screen.

[1:26:24] Because there's only, there is a point where they'll start

[1:26:28] who wants us to come out there and help.

[1:26:33] It's apparently taking it in the way.

[1:26:35] Yeah, I mean, there's our sewer.

[1:26:38] Well, our building customer.

[1:26:41] So when it's leaking, we're building those customers.

[1:26:44] and they have sewage, seeping out of the conversation,

[1:26:47] it's a little card for us to say, yeah.

[1:26:50] You know, so that's what started this, was that,

[1:26:52] that back, because it was just going there,

[1:26:55] and that kind of is where this downward.

[1:26:59] Yeah, we've had conversations with DEP about this.

[1:27:02] Ultimately, these overflows are the responsibility

[1:27:05] of the owner.

[1:27:07] So I understand why it is the expectation of our

[1:27:11] ratepayers that we address it.

[1:27:14] And I certainly understand why it made sense to just have a step in and help them through

[1:27:21] this process.

[1:27:22] But you know,

[1:27:25] they're not making it easy.

[1:27:27] And so much bigger.

[1:27:30] Yeah, more on the benefits before.

[1:27:33] The last thing was, you know, we did a, I heard from West Virginia American Water through

[1:27:40] their external affairs specialist and through Western Virginia

[1:27:45] and American waters, President, President Wyman,

[1:27:51] and they expressed interest in coming out and having a meeting

[1:27:56] to discuss how we can work more effectively together

[1:27:59] operationally.

[1:28:01] And staff brought up that the last meeting we had,

[1:28:06] public meeting, we had with them resulted in an offer for purchase, and so I do not want

[1:28:15] to let that, certainly not. So I did make it clear to both the External Affairs Specialist

[1:28:24] and President Wyman that we would not be entertaining any purchase offers at this meeting or

[1:28:33] any business that properly required the attention and decision-making of the board at a public

[1:28:42] meeting, and they clarified that no, this is just a warning to come out and discuss

[1:28:50] how we can better collaborate for providing services to our shared customers.

[1:28:57] So meeting with them toward the President want to come for that.

[1:29:01] For the record, they said that last time,

[1:29:04] and the put staff in a bad position,

[1:29:06] so you might want to put somebody in my board member in the room.

[1:29:11] Or, or do you have a witness to it?

[1:29:15] I mean, we had actually the mayor in the last time,

[1:29:18] and it just went south 40 minutes in.

[1:29:21] So I don't maybe email him.

[1:29:25] If they were to bring up anything that was in proper time.

[1:29:33] Is it appropriate?

[1:29:34] We can't find this on the agenda.

[1:29:36] I'll just...

[1:29:37] This is it given his report.

[1:29:39] Is that it?

[1:29:40] The report is discussing it now.

[1:29:42] So I just wanted to.

[1:29:43] He just informed us that they requested a meeting.

[1:29:46] So all we did.

[1:29:47] Yeah, this just happened this week.

[1:29:49] So I didn't have time to add it to the...

[1:29:52] So the question is, is there a meeting scheduled?

[1:29:55] Yes, for tomorrow.

[1:29:58] And you know, it's the meeting.

[1:30:00] Thus veer into anything in a program. I was just, I was just on the meeting.

[1:30:04] Or what is the state of the public system?

[1:30:06] The state of the purpose by them was to discuss ways to communicate and work together to better

[1:30:15] provide services to our shared customers. IE, there are water customers, how are

[1:30:19] the waste water customers?

[1:30:20] What is that in the view?

[1:30:21] Tomorrow at 4 or 30.

[1:30:28] It's just a staff level meeting.

[1:30:30] I have dated the next meeting, if you

[1:30:36] want.

[1:30:38] I don't feel uncomfortable with it.

[1:30:41] Yeah.

[1:30:42] I did.

[1:30:44] Yeah.

[1:30:44] Absolutely.

[1:30:45] Question.

[1:30:48] Where did my comments go?

[1:30:50] I've got no problem with you all meeting with them.

[1:30:54] I trust you did.

[1:30:55] Nothing bad is going to happen.

[1:30:56] That's meeting.

[1:30:57] But just the old saying is we've got two ears on one mouth.

[1:31:00] Should be in that report.

[1:31:01] Your participation.

[1:31:05] Very good. Very wise. That's a fun, a simple question.

[1:31:12] So, uh, as integral to the

[1:31:13] manager's book, that concludes my report. Very good. Thank you very much. We'll go on

[1:31:17] then to the Chairman's report and as a substitute Chairman only, I have a report. We'll

[1:31:25] go on to approval or no, our engineering report, which is very important.

[1:31:37] I'll try to make it short and sweet, I'm going to pull top stone those to my project,

[1:31:50] so I will

[1:31:59] And first, I would like to do the remembering fact, completed the three-month Hollis Study

[1:32:04] Cycle last week.

[1:32:06] Their system has been removed and replaced by AOP and SinR, which would be the pilot

[1:32:12] number two for the membrane side.

[1:32:15] That startup is going to happen this week, because I'm going this week.

[1:32:18] As far as the water, quality sampling from the certified lab, I started to dig through some

[1:32:22] of that today.

[1:32:23] The pilot study has been functioning as I planned, as expected.

[1:32:30] The chemical cleanings are doing well.

[1:32:32] The trans membrane pressures on the membrane system have not been getting

[1:32:37] excessively high, which is a good thing.

[1:32:40] The turbidities on the filtrate side of the membrane have been

[1:32:45] excellent about 0.2 NTU, which is what I would expect.

[1:32:49] the GAC system is removing actually the first month that was removing almost 85% of the TFC of the

[1:33:01] feed water which was excellent. It has become a little bit saturated and not completely exhausted yet.

[1:33:09] So the GAC system has been running about four months treating the filtered water that comes to

[1:33:15] But one thing I did notice is that your existing plant does not do a very good job at all

[1:33:22] of removing TUSC based on the water quality results that I'm seeing.

[1:33:26] Which is kind of expected with a shorter set basin with plate settlers, but that's just

[1:33:31] confirms why I don't like plate settlers.

[1:33:36] So yeah, I think the positive is going very well.

[1:33:38] Exactly what I expected I've done this ten times and the numbers look great.

[1:33:44] Great.

[1:33:44] questions on the file of some questions.

[1:33:51] Next topic is look as Tills tank cleaning and

[1:33:54] read that we can take that one off the list because it's complete.

[1:34:01] The corrosion

[1:34:02] inhibitor change is not going to dwell on that. We have a meeting I actually talked to

[1:34:05] Pat at West Virginia World Water Conference and explained in here why I wanted to make

[1:34:10] the switch and that I switched over Berkeley County and actually he was all here.

[1:34:14] she was very receiving what I had to say, realized I knew what I was talking about, and I'm

[1:34:21] looking forward to meeting her in person and getting you guys switched.

[1:34:26] What's there any lead risk?

[1:34:28] I mean, there seem to be a worry.

[1:34:29] Not at all.

[1:34:30] I switched eight clients over Berkeley County being one of them.

[1:34:35] It's a non-issue to with this exact same product.

[1:34:39] And Berkeley Water, from your water content Berkeley, it's very, very similar thing.

[1:34:44] The Shenandoah and the Potomac are very, very similar sources for surface water.

[1:34:48] They're high alkalinity, high-bortness, flat-ish sources, this kind of hole, or perfectly.

[1:34:55] So I had no concern about it

[1:34:59] anymore.

[1:35:00] So yeah, that meeting is coming up as Paul stated there with the health department, which I'm looking forward to, the collection system project. The only thing I want to report there, if you get asked as board, all the pump stations are currently being utilized. All of the new pump stations as part of that project are now being utilized. So that was a huge step. That all happened over the last about two months. This chairman. So yeah, that's a huge.

[1:35:29] That was a huge step in the right direction.

[1:35:31] So just for what it's worth, the names of the Margez Farm,

[1:35:35] New Slage, Laughland, and Bur East.

[1:35:38] So we certainly are on the home stretch.

[1:35:40] Still dealing with some rock on the left and the forest.

[1:35:43] And some punchless items, fourth mentioning, too,

[1:35:46] is about $6,000 of retainage on that project,

[1:35:49] which will be released.

[1:35:50] 5% of that will be released once they

[1:35:52] hit substantial completion.

[1:35:54] I expect them to hit substantial completion

[1:35:57] within the next 30 days.

[1:36:07] The new wastewater treatment plant design, it's going well.

[1:36:14] I apologize.

[1:36:14] I meant to put some drawings that we came up with in the packet.

[1:36:18] I did not do that.

[1:36:19] So I hope that our member for next month.

[1:36:23] The design is going very well.

[1:36:25] The only holdup is the sampling.

[1:36:27] So just a minor report.

[1:36:29] Mr. Maxi on the sampling.

[1:36:31] out in the system, out in the distribution system, we have pretty much calculated that

[1:36:40] pond field is a problem, that pond field definitely has IBOD, we're seeing it with composite

[1:36:46] sampling, we're seeing it with grab sampling, we have really narrowed this down to it's a

[1:36:51] pond field, very confident. I mean, flowing springs is a little bit on the high side from

[1:36:57] the O.D. and a motor standpoint, but upon field, which doesn't make any sense, honestly,

[1:37:01] because it's all residential for the most part, but something's going on out there,

[1:37:06] and we're really hoping to track it down within the next month or two with this sampling

[1:37:12] or when we find it. But yeah, that's the latest. You can't really do much because the entire

[1:37:17] reactors are sized based on the beauty and the ammonia that we use in the calculations period.

[1:37:26] We have to flow the flows in on issue.

[1:37:28] We need to know what to use for the BOD and for the total amount for this new plant design.

[1:37:35] And until we are confident with those numbers, you know, I don't want to give you a cost estimate.

[1:37:40] I don't want to give you a design. I don't want to give you a timeline because to do this right to right size this plant, we need those numbers.

[1:37:48] And I think we're very close to, you know, at least finding out where this is coming from.

[1:37:54] But it's narrowed down at this point, too, on field and that, on stage.

[1:37:59] Yeah, there's something going on coming in, that's on field for Shidorah.

[1:38:06] And so, the testing is going to be ongoing.

[1:38:09] Probably for two more months, I'd say, through the end of October.

[1:38:13] For this intensive sampling program that we have implemented, which again,

[1:38:19] the operators have been great.

[1:38:20] There's a lot of sampling.

[1:38:21] a lot of coordination, opening up manholes,

[1:38:24] pump stations, they've been great to deal with.

[1:38:27] But this is pretty big.

[1:38:29] And we're hoping to find a great to find the exact source

[1:38:32] of this high B of D, and I am going to at least narrow it

[1:38:36] down to maybe a couple of streets or manholes

[1:38:40] or something, but I think we're getting closer.

[1:38:46] I guess you heard earlier in the meeting,

[1:38:49] we post code to decisions on a subdivision.

[1:38:52] that we'll be using that same home station.

[1:38:55] Yeah, that was upon my review, actually,

[1:38:59] which I think we have a way around, like concerned,

[1:39:02] in talking to the Travis Marfley,

[1:39:05] who knows your system, you know, better than anybody,

[1:39:07] but him and I need to have a further conversation

[1:39:10] to make sure that it's not a capacity concern,

[1:39:14] but the developer was proposing to tie

[1:39:16] into the existing six inch force main,

[1:39:19] and there's no way we can do that.

[1:39:20] that is not, why do you not want that to happen so, but apparently there are parallel

[1:39:25] force maids that we're not using, which we could use, because they were put in there

[1:39:30] potentially for future development, so I don't want to get into that, but yeah, when I saw

[1:39:36] that, it was a red flag, so I just kind of put that on board for now.

[1:39:41] But sounds like it might be the future.

[1:39:45] Yeah.

[1:39:46] The future is now about it.

[1:39:49] to follow up on the wastewater treatment plant

[1:39:52] and the FEMA or the Letter of Map revision

[1:39:55] or the floodplain issue.

[1:39:57] Essentially, here's what my...

[1:40:00] Flood fleeting, coordinator said, I didn't mention you that doesn't. He's been doing it long as I haven't owe he does. He's had for us, floodplain, stormwater management.

[1:40:09] He reported that until we get this facility laid out to 80% design. We have got to know what proposed grade is going to be.

[1:40:19] We got to know how big all these new structures are going to be. The reactors are one of them, the clarifiers, the UV building, the digesters, the centrifuge building, the control building, the headworks.

[1:40:29] All those need place on site plan with proposed grading.

[1:40:34] At that time, he can run a head brass model at pre-conditions and post-conditions.

[1:40:41] He does believe that the flood claim that the image showing will be increased.

[1:40:46] So that will require a call of a clover.

[1:40:51] That's saying conditional letters map provision through FEMA, which we've done.

[1:40:58] But that will be required given where your site is at,

[1:41:01] because you're in the entire site,

[1:41:03] essentially, in the height of your floodplain.

[1:41:05] Yeah, again, we can't take this any further,

[1:41:07] until we get the reactors and the clarifier size,

[1:41:10] which is all dependent on this sampling.

[1:41:14] So for the short term, we should consider the possibility

[1:41:17] that we may need new velocity.

[1:41:21] I'm sorry, I do want that if you're there.

[1:41:23] We may need a new plant location.

[1:41:26] we don't doubt until we get this finalized.

[1:41:28] Now, he's pretty confident that the letter of mapperagation,

[1:41:32] but the FEMA floodplain that currently shown on site

[1:41:35] is so far off that it's not going to be initial.

[1:41:40] So he's done, I count on him to give me this information

[1:41:44] because he's done this all a lot.

[1:41:47] So basically FEMA, they take a higher floodplain

[1:41:50] and they just throw on a map.

[1:41:52] They don't really follow contours and shot grades per se.

[1:41:56] And so sometimes those, the actual hundred-year floodplain is not correct, he thinks the

[1:42:02] covered area on the current floodplain is excessive that they're showing, and it's not

[1:42:08] accurate, which he's probably right given how wide that downstream area that it stretches

[1:42:14] down by the bank, because it gets very wide down there. And that's not implemented on the theme

[1:42:20] to show those contours. So he believes that, yes, we'll have the proposed buildings intact

[1:42:27] with a manager flooded. Yes, more than the point-one inches that you're allowed. However,

[1:42:33] there's a way around this. And that's a letter that we've stated that FEMA basically has the

[1:42:37] wrong hundred year flood plant on their drawings. So you have a fairly high degree of confidence

[1:42:43] that we can cite in the plant at the current location. I do, because we've done this before.

[1:42:53] So

[1:42:56] that's the wastewater treatment plant design.

[1:42:59] Tuscill oil is ongoing.

[1:43:00] We finally got drawings from the membrane manufacture.

[1:43:03] We are working on this week.

[1:43:06] I see no reason why that project cannot be put out to fit this fall

[1:43:10] as scheduled.

[1:43:11] So I believe we're on that schedule.

[1:43:14] The new maintenance building,

[1:43:15] Paul touched on, pre-construction meeting was held on August 14th, I believe, for minutes

[1:43:21] for that meeting, or in your board packet, to contract a plan to mobilize this week or

[1:43:27] next at the latest, and that is approximately a one-year duration of process.

[1:43:32] Questions on that?

[1:43:35] Questions?

[1:43:37] Thank you.

[1:43:39] The next is Greenfield Forzmay, this was received today, the 2024 cost estimate was 1.2

[1:43:46] I believe the bid of the Arcane K-Project was right around 1.1 million in 2020 to 2023, don't quote me on that.

[1:43:58] By 2024 estimate was 1.2 million. However, that did not include, obviously, two years worth of inflation.

[1:44:06] But a property owner did not want us to open cut the portion of the 8-inch force name.

[1:44:11] So we had to horizontal directionally drill about 400 feet of plankton that area.

[1:44:19] On the low bid that particular low bid contractor bid that worth $593 a foot.

[1:44:28] So that was about $200,000 worth of uninticipated cost because of a design change.

[1:44:36] The last thing I will add was there was a rock excavation

[1:44:40] flaws that we added, that the contractors asked that we add. Basically, we said, as soon

[1:44:48] that there's going to be 500 cubic yards of Roth for removal was part of the project.

[1:44:52] So the low beat came in today of Schneider-Vominal Services, it was one.

[1:45:03] 1897,430 dollars. I was hoping it was going to be over at 1.6 to 1.7. If I'm being honest, it was 1.89.

[1:45:16] I believe the second

[1:45:25] that the efficient cost estimate.

[1:45:29] So yeah, that was we just caught off the press.

[1:45:31] That was the bid contractor, Schneider Environmental Services,

[1:45:34] the Apparent Love, and did repeat that didn't happen.

[1:45:38] I just seemed like they had everything that was required to submit the bid.

[1:45:43] All the occasions obviously they had, because they've done a lot of work for us in the past.

[1:45:49] So my plan there is to issue a recommendation by our two to board,

[1:45:53] to award that contract for next season.

[1:46:01] The Asbury Church Area Assume Replacement Project

[1:46:04] for still waiting on that easement.

[1:46:07] Once we've received that project,

[1:46:08] we'll go out to the bit of blowing the springs

[1:46:10] pump station.

[1:46:11] We did receive the Bureau of Public Health Construction

[1:46:14] permit.

[1:46:15] That designs considered 98% complete

[1:46:18] and it is on Hall's desk with Travis and Colin.

[1:46:25] And one of those guys to take a look at it

[1:46:27] before it goes out to bed to make sure we didn't miss anything.

[1:46:30] But we consider that project big,

[1:46:35] right?

[1:46:37] As said management plan, we didn't really have any changes

[1:46:39] this past month.

[1:46:40] That's just on an easy basis.

[1:46:43] The ammonia sensors at the wastewater treatment plant

[1:46:45] are still extremely helpful.

[1:46:48] And they are catching a lot of high ammonia numbers values.

[1:46:54] So they're very helpful.

[1:46:57] The SBR Blower Issues, as far as I know they have not been an issue.

[1:47:02] They've been running very well.

[1:47:04] Blower number two has been the turn and reinstalled last month.

[1:47:08] The Blower number three in the control valves are all replaced.

[1:47:12] Massive flow sensors are installed, so I'd say the blowers right now are on an issue.

[1:47:17] I'll probably take that off for next month.

[1:47:19] And just some miscellaneous things.

[1:47:21] I did participate in the test at your view.

[1:47:24] I thought they did a great job as an engineering firm

[1:47:27] presenting what they were going to give you in the P.E.R.

[1:47:31] And I have done some very subdivision reviews

[1:47:33] that we discussed earlier.

[1:47:37] Questions or comments for me?

[1:47:39] I think it's a little disturbing.

[1:47:41] Thank you.

[1:47:42] Thank you very much.

[1:47:43] I was very helpful.

[1:47:44] Pretty information.

[1:47:45] Other than there, because that's close to a 50% increase in that one project, but it might be said there are a lot of factors involved.

[1:47:55] Yeah.

[1:47:57] Thank you. Thanks. Next on our agenda then is approval of bills and we have two sets.

[1:48:05] But I think skipped our earlier August, so we'll start with a, I guess, 12.26, 12.26, 12.26.

[1:48:15] Unfortunately, the ASS is moving.

[1:48:19] And the second. All we gave her, that's the August 26, 12.26 per report, approval bills.

[1:48:31] Motion.

[1:48:33] Second.

[1:48:35] Second.

[1:48:35] All in favor.

[1:48:38] Second.

[1:48:38] Approved.

[1:48:39] We'll go now to our executive session.

[1:48:44] We have three.

[1:48:46] I don't want to solve the executive session.

[1:48:49] The first one.

[1:48:50] It's update on West Virginia's ESC cases.

[1:48:57] Executive session under provision.

[1:48:59] Let's see a code 6984B12.

[1:49:04] We've discussed any matter.

[1:49:06] We've got expressed provision of federal law or state statute.

[1:49:10] All rule court is mentioned in the description.

[1:49:13] Or which is not considered a public record.

[1:49:15] Within the meaning of the Federal Information Act,

[1:49:18] I set forth in Article 1, Chapter 29, view the code.

[1:49:23] You have a motion on that motion.

[1:49:27] And a second, a second.

[1:49:29] All in favor, and I'm going to put them all three together,

[1:49:31] so we don't have to come back in.

[1:49:33] All in favor.

[1:49:36] Second, exactly the question.

[1:49:37] Item is to discuss an ongoing official investigation.

[1:49:42] Yes.

[1:49:42] We do not have that.

[1:49:45] unless Cindy has enough data on that Richard is not present.

[1:49:48] You know, Richard, so we'll have to wait on that.

[1:49:50] So we'll need a motion to table item B until our environmental attorney can be present.

[1:49:58] So, in the second.

[1:50:00] All in favour? Aye. Aye. And we'll go on to the third executive session item, which is possible executive session under the provision of what we need to code 69A-4B-8 to discuss internal memorandums or letters received or prepared in this case prepared by a public body.

[1:50:23] We have motion to that motion.

[1:50:28] All in favor.

[1:50:30] We'll be going into the executive session for two items.

[1:50:34] I have a statement.

[1:50:36] Thank you.

[1:50:42] You all in there.

[1:50:56] Pass is there.

[1:51:06] We have it to the counter.

[1:51:11] We have it to the counter.

[1:51:11] I think you could add better from the floor then.

[1:51:16] Yeah.

[1:51:16] Absolutely.

[1:51:18] That information.

[1:51:19] If it.

[1:51:20] You mean to the minutes?

[1:51:22] Yeah.

[1:51:23] The Councillor.

[1:51:24] So there.

[1:51:24] So that.

[1:51:25] Let's go back into session.

[1:51:28] We are back into session.

[1:51:30] Thank you very much.

[1:51:31] What's not too long.

[1:51:33] So we have a motion.

[1:51:41] Motion.

[1:51:42] We have a move that we send the letter that was reviewed prepared by Council to send or

[1:51:55] I would also move that we additionally send that email out to the list of people who are listed as being CCed out, but also add so when motorsports, I would say also what you're doing in that water and the ground group who's developing the potential data center at some point site.

[1:52:17] Patrick, if you're referring to Council as being me, I did not prepare the letter, but I did

[1:52:24] review it.

[1:52:25] Reviewed by Council.

[1:52:26] I'll amend my motion.

[1:52:30] But that was discussed in the executive session under our prior motion.

[1:52:35] So I would propose that we sent this letter.

[1:52:38] Do we have a second?

[1:52:40] Do you have a question?

[1:52:42] Any discussion?

[1:52:42] It's

[1:52:45] a good signal.

[1:52:47] All in favour?

[1:52:48] All in favour?

[1:52:49] And a copy of the letter will be included in the package for the public.

[1:52:56] Yes.

[1:53:00] That takes us to the bottom of the agenda.

[1:53:04] Can I also have this school board over there?

[1:53:06] Over there?

[1:53:07] That's right.

[1:53:10] The final.

[1:53:12] Sure, absolutely.

[1:53:14] Thank you.

[1:53:15] Yeah, as a public utility.

[1:53:17] And get it off.

[1:53:18] get it all out there, pass it over.

[1:53:21] At the end of the meeting, do we have a motion for adjourn?

[1:53:25] Motion adjourn?

[1:53:26] Second.

[1:53:28] All done?

[1:53:32] Two weeks for adjourn.

[1:53:33] The mayor has a little snow.

[1:53:36] So we are wrong.

[1:53:37] Do you have a second adjourn?

[1:53:40] Yes.

[1:53:41] We have a second adjourn.

Regular Board Meeting - AUG 26 2026 - Aug 26th, 2026

Agenda

Transcript