[0:00] >> howdy, everybody. Today is tuesday, p.m. We are here for the

[0:05] regular session of the coppell city council. We do have a quorum present, I

[0:10] am calling the meeting to order. We will

[0:13] be convening into work session in the first

[0:16] floor conference room and the public is invited and encouraged to join

[0:21] us. Thank you very much.

[0:52] >> I need to email you too.

[0:58] they took her off everything again, her ankle

[1:02] is still not healing.

[1:05] we are going to the physical therapist.

[1:11] >> I have not seen her in a while.

[1:15] >> I remember when they first opened up, we connected. Just had not seen

[1:20] her much lately.

[1:23] >> you already to get started?

[1:24] >> yes sir. >> the time is 5:31.

[1:25] we are convening into work session.

[1:29] we have three items on the agenda, the first

[1:32] one is a discussion regarding the agenda items. I have one question, I have

[1:35] a proclamation recognizing national night out.

[1:39] does anybody want to say anything for that one?

[1:46] >> I think we all like that one. Okay.

[1:52] >> I will not. That means I am not going to

[1:56] turn around [ inaudible ] >>

[1:58] approved.

[1:58] >> thank you.

[2:02] second item is a discussion regarding the former

[2:08] fire center and fire station number 5.

[2:11] >> filing in as

[2:13] we speak.

[2:14] >> filing in as they speak the

[2:23] >> watch that first step. >> something is different. What is different?

[2:26] >> kevin?

[2:29] he is here!

[2:32] >> that is two times.

[2:36] >> welcome to the team.

[2:46] >> they are usually out there waiting on an's.

[3:20] >> all right, the items are on the record. We

[3:24] are ready.

[3:27] >> all right.

[3:54] do I advance it on here? >> yeah.

[3:59] >> okay. >> all right.

[4:02] okay.

[4:03] >> we found it. We found it.

[4:11] >> it is 5:34. >> oh, okay.

[4:17] >> we have been in the trenches, man.

[4:23] >> sorry, we look like we have been waiting

[4:26] for an hour. There are a lot of smiles here.

[4:28] >> he has already got an empty water bottle over there.

[4:32] >> all right, ready?

[4:35] all right. See? Perfect timing.

[4:40] okay, good evening, mayor and council. I'm just

[4:42] going to give you a brief update on some of the current projects we have

[4:44] got happening right now . These

[4:49] are projects are going to touch on today.

[4:53] powerstation five, the hangar, servicenter, phase 3, and the justice center

[4:56] . Tonight I will also be asking for your direction on several

[4:59] of these projects.

[5:13] >> someone is calling in for direction.

[5:14] >> the first project we are going to discuss tonight is the fire station five

[5:17] located on warroad. The reason we are discussing the

[5:20] fire station five project is the direct connection we have got of this project

[5:23] scheduled to be and project we are going to be discussing. The next steps

[5:26] for this project are tied

[5:31] to the decision for the hangar project. The construction of fire station

[5:34] --

[5:34] >> we are not used to the word hangar.

[5:37] >> okay, so this one is the old

[5:44] fire edmond building. I don't want to confuse people because I

[5:49] guess they are technically both fire buildings.

[5:50] we call the hangar the one over on the intersection of

[5:53] southwestern and south coppell road.

[5:58] the construction of the fire station cannot proceed until the

[6:02] old art center is --into the old art center

[6:08] is demolished. And, the use the space have a place to

[6:14] move to.

[6:17] so, the recommendation for this is ,

[6:20] we make sure that we relocate the folks out of this and tie that

[6:23] in that construction schedule to the

[6:26] fire station. So, that is kind of just where we are at.

[6:31] we are not necessarily asking for direction but sharing the schedule

[6:34] and the updates for the fire station project as it ties into the old

[6:39] art center. In the building located on southwestern

[6:42] and south coppell road. Just to

[6:46] be clear, the construction of the fire station project

[6:51] is tied directly to the demolition of this building.

[6:53] >> what exactly is stored

[6:55] in the more roadbuilding?

[6:57] >> stephen over there,

[7:03] janine can jump in on that, with our facilities guys, went

[7:06] over there today and took some pictures. There is currently some space that they

[7:10] then some space that they use for the old

[7:16] standard they use for rehearsals.

[7:18] the rest of the stuff was lots and lots of miscellaneous storage things,

[7:20] piled up everywhere. I'm not sure what

[7:24] that is , if it is new stuff or stuff that does not have

[7:26] a home anymore.

[7:27] >> props.

[7:30] >> old sets and old costumes, different pieces

[7:33] .

[7:39] >> so that space , that building is 8500 square feet but they are not utilizing that

[7:45] full space for that facility.

[7:48] >> am I remembering correctly that there is

[7:54] an additional --like a storage unit or something like that? Where

[8:00] other props and things are stored as well? Or is anything

[8:02] to start?

[8:03] >> there is additional storage.

[8:05] >> okay, thank you.

[8:12] >> so this one is the way we are going, the hangar, little background

[8:14] on the history of the building and a

[8:16] picture just in case you're not familiar with where that is. It

[8:23] is a temporary library space, it is the incubator space for

[8:25] the new art center and then it is now what we call the hangar which

[8:30] is the training space for the city staff.

[8:33] it was originally constructed in 1992 and also at that time housed

[8:39] building inspections.

[8:42] let's see here.

[8:48] then, most recently , the computer lab for the city

[8:54] training staff has been located in this building and

[8:57] that also ties into some discussions that we will have if

[9:02] the art space takes this space over, then the loss of the training space

[9:05] for the city ties into the servicenter.

[9:09] here is kind of the floor plan for the

[9:15] proposed remodel of this project for the approval to

[9:18] move forward of the fire station five and old art center side, the resident

[9:21] companies office spaces will be displayed so

[9:27] the request is to utilize the space for housing resident art

[9:29] companies. Tonight staff is looking for

[9:31] direction on proceeding with this plan that consists of an estimated

[9:33] cost of $1 million to renovate this 5000 square-foot interior, the

[9:36] remodel would include 88 compliant restrooms, set building,

[9:41] personal meeting spaces and offices for the users

[9:45] that are theater, coppell, the creative's groups, this building

[9:51] would only be utilized by our groups and not open

[9:54] to the public.

[9:57] so, proceeding forward would allow the resident arts companies

[10:03] to be relocated prior to the demo of fire

[10:07] station five, so the construction building being removed and in the

[10:12] construction schedule for the fire station is directly impacted

[10:15] by this project. We kind of try to outline some of the spaces

[10:21] and their descriptions there and then the origin of this layout was from

[10:27] janine spending time with those resident workers and this was

[10:30] the floor plan that those four groups worked out

[10:33] with her that everybody agreed

[10:37] on so we moved forward with the architect to get to this point so that we could

[10:40] get some pricing scenarios put forth on what it would take

[10:45] to have it ready in time to relocate folks, so on this project

[10:48] , we are to the point now if you guys

[10:51] would like to move forward with that , our

[10:56] next steps would be to go through the bid process for construction on that.

[11:06] >> so give us an idea how those spaces compare, space to the right? Is that approximately

[11:15] the same size as the theater stage and the black

[11:21] box? Or is it smaller, is it much smaller?

[11:23] >> I will let janine jump in too, we measured

[11:25] the space that was existing, the existing black box space they were using

[11:30] in the old arts area was 30 by 30 and

[11:31] the meeting space they were using for the corral group

[11:36] , the choir, was a 20 by 20 area. Even though the

[11:41] building they are in was a very big building, they were

[11:46] kind of primarily using it for storage and they had open spaces

[11:48] tucked in there that they were using.

[11:49] so this would be more the

[11:53] opposite. It is more dedicated open space with dedicated storage.

[11:57] so I don't know if you can jump in and say

[11:59] whether it is approximately the same size because the building

[12:02] overall is smaller than the existing building space for them

[12:06] to use in this scenario.

[12:07] >> you are correct. The rehearsal space, the

[12:14] large square that is up on the right, fits the current

[12:19] wilson theater stage space in that space. So,

[12:25] if you do show could be rehearsed there. The secondary rehearsal space,

[12:31] which is the little odd shaped room

[12:36] in the middle, it is a smaller space that that would be for

[12:38] meetings and table readings or breakout rehearsals. This larger space on the right

[12:43] is not the same size as the usable space in the main hall, it

[12:46] is about 10 feet shy of meeting that minimum usable space

[12:48] requirement. But for the groups that use the

[12:52] main hall , they are not doing full stage productions so they should still be able

[12:55] to rehearse the same way

[13:00] they would rehearse in the current art center.

[13:02] these dimensions are based off of the current

[13:07] arts center.

[13:10] >> john?

[13:12] >> I'm sorry, what was the size of the building again?

[13:16] >> this building is 5000 square feet.

[13:17] >> 5000 square feet. And you mentioned

[13:22] renovation?

[13:25] or, how much of a difference is it, what it was before to what

[13:28] this is illustrating now? It just seems

[13:31] high.

[13:31] >> it is primarily interior demo, new floors

[13:37] , electrical, adding office space ,

[13:43] the original plan was kind of leave some restrooms and kitchen areas

[13:46] as they are but with it being

[13:54] over $2000 it triggers the texas department of licensing installation for the ada inspection

[13:57] so we factored in making the restrooms ada compliant

[14:00] as well as switching it out from a kitchen to a break room

[14:03] which changes code requirements and makes it

[14:07] a little bit less. It also includes exterior upgrades to

[14:10] the building because right now , there is some exterior siding and roofing

[14:16] that needs repaired. When we add the original layout of this building

[14:22] for the double doors are on the south side, it is originally the front

[14:25] entry doors, they are all residential grade doors and so we are replacing

[14:28] the exterior doors

[14:36] , commercial grade doors, and then we are shifting the entries to the rear of

[14:39] the building which is the side with the fire station and animal

[14:42] shelter so we are having to add accessible pathways to the parking lot and some

[14:46] additional sidewalks . We are widening the doors so that they can

[14:49] fit props in there. We were originally talked about

[14:52] a bit of a rollup door but it is still a shorter

[14:55] hate feelings of the role of door does not really get any

[15:01] space. We want to make sure when we are building

[15:03] the sets that they are not a three foot wide door so they

[15:06] can get in and out and it also requires ramping down the parking lots.

[15:10] some exterior considerations, adding access controls and some cameras

[15:16] to that, so there is some I.t. Work in there.

[15:22] there is a pretty good I.t. Closet in there that we

[15:26] need to keep access for so what we are budgeting for, hopefully it

[15:30] will be less and hopefully much less than that but that is just the overall

[15:33] budget for the cost estimate. That the cost estimate for that entire

[15:35] scope, because there are some in there for that

[15:40] , some of those things want to get into it, I just

[15:46] got estimated at this point, waiting on the green light

[15:52] , if you guys are wanting to move forward,

[15:54] that is where we will come back with an actual estimate and

[15:57] a contractor.

[15:58] >> is this strictly just the renovation

[16:03] and remodeling, right? It does not include any of the

[16:08] --I thought some had mentioned the main difference

[16:11] is they had issues with dislocation because

[16:16] of the lightings and all of the sound, so those

[16:19] are not even included in the estimate of $1 million, is that correct? Puma

[16:29] correct, it is not meant to be a space where they will be doing any

[16:32] productions and it will just be a practice space.

[16:33] >> read, but you mentioned how it is quite different, not having

[16:35] those --

[16:35] >> acoustics. Right. >> no, there is no acoustical upgrade or theater

[16:38] lighting upgrades in that.

[16:44] don.

[16:46] >> just to clarify, this building is smaller than

[16:50] the other one, is anybody actually practicing in the old fire station

[16:53] now? Or is it just storage?

[16:56] >> the old arts center , occasionally a group may use that if they

[17:02] --we do not have space available

[17:07] in the arts center but I can confidently say that 99% of all rehearsals from

[17:10] all rooms have been there.

[17:12] >> he would be moving from arts center

[17:14] to this ?

[17:19] >> for rehearsal purposes, yes. >> all right, thanks.

[17:20] >> fitting part of the reason is this vehicle is

[17:23] available but also proximity, the arts center, it is on the same road,

[17:26] you can walk to it. That being close by I think is

[17:32] a definite bonus because that availability is there.

[17:38] >> jim. >> so, when was this building last use?

[17:41] >> a couple months ago. We have used it

[17:47] as training facility for city staff.

[17:50] when we did computer trainings, a computer lab,

[17:59] a college, several months ago. It has been

[18:01] actively used.

[18:02] >> okay. What were the plans for it? If we weren't going to

[18:04] do this, --

[18:05] >> we have not had any plans for it.

[18:07] >> it was just going right.

[18:11] >> it was kind of --you know, there was kind of just

[18:13] storage space, empty space, I guess.

[18:15] >> there is great ! Lily, like I said,

[18:20] when we had a place to go for the library, right?

[18:23] and then when the center was getting kicked off, everything was

[18:30] housed over here. So it has been a great flex

[18:31] space for us.

[18:32] >> so, okay.

[18:34] that I mean, one of the biggest features of this is I understand

[18:39] it, is that a gives the arts companies out of the

[18:42] arts center practicing so that we can

[18:46] have some additional paid events there.

[18:48] is that a fair --

[18:51] >> it has the potential for doing that, yes.

[18:54] >> you all had a broader conversation later but it creates

[18:56] opportunity. With moving forward with the fire

[19:00] station five , there is going to be displacement. So the question is,

[19:06] what if any role do we have in that displacement? This is

[19:09] an option that is available to us that then affords the arts groups

[19:15] a place where they can call home ,

[19:18] have offices, do their rehearsals, do their construction.

[19:24] right now the artwork space, that would be a promising space for them, right?

[19:30] so while it may be smaller square footage,

[19:33] it is a good use for the facility.

[19:36] >> well, I would still give priority to the

[19:42] fire station, that is something with the extent of displacement

[19:48] for a period of months, we were able to get the

[19:51] fire station completed quicker, then we can complete this, then I would

[19:54] still give privacy to the fire stations because the public health

[19:57] and safety aspects of it, but, you know, I know that

[20:03] all of rehearsals and a lot of the limitations on using the arts center for

[20:10] has been a big issue so this seems to be

[20:13] a fairly elegant response that

[20:18] also frees up the arts center for some important things that we could

[20:21] not do in this building that we could only do in

[20:25] the arts center.

[20:28] >> kevin. >> that is all I have.

[20:29] >> just a couple questions.

[20:31] with this space , would it provide enough prop storage

[20:36] to eliminate the additional storage that is --that we

[20:38] are currently renting?

[20:39] >> that was my question.

[20:43] >> I can't really answer that question. My presumption

[20:46] is that it is not.

[20:49] >> there is a lot of --

[20:54] theater compel is over 30 years old and they store

[20:58] their props and set pieces for all of those shows and they will

[21:01] use them in and refurbish them to keep their costs low so probably

[21:04] the answer is no, the book still continue to

[21:07] have a storage unit

[21:08] off-site.

[21:09] >> so how big is the storage unit that they have?

[21:13] >> I am honestly not sure but I do believe

[21:16] this budget year, they are paying for it.

[21:19] >> we budgeted for it. We continue to budget

[21:21] for it, it is a line item.

[21:22] >> I don't know that we can work

[21:26] on it. I know where you're going, it is a shame to have them

[21:30] storing stuff off site and pay for it all the

[21:32] time.

[21:33] >> that does kind of --

[21:36] >> please just take this as it is.

[21:37] this site has the capacity to potentially

[21:40] have some additional space

[21:42] .

[21:43] >> you stole my question. >> yes.

[21:49] we are looking for an immediate transition.

[21:50] >> if my understand that.

[21:52] >> but if there is a potential interest to do some

[21:56] additional work out there, the site based on some site planning

[22:00] could accommodate some additional space.

[22:02] >> that is exactly what I was going to

[22:07] ask. My next question was, is then what are

[22:11] we looking at for potential future growth?

[22:13] if we do have that, in a tenderness that.

[22:15] >> the questions come

[22:19] up about dual rehearsals. Obviously dual rehearsals,

[22:22] that is problematic. You know?

[22:25] but again, we are getting out of that so that is between me resident

[22:28] companies, right?

[22:31] if we turn this building, turnkey, our responsibility

[22:34] would be , and we will do

[22:42] a better job of taking care of the actual physical facility, the actual internal use

[22:45] and scheduling and those kind of things, that will all be the resident companies.

[22:47] but this dedicated space, both from a

[22:49] meeting standpoint, creating the offices as I

[22:51] said earlier, being able to do some of the construction of

[22:56] their props , it is great flex space. Will it be perfect?

[23:02] no, right?

[23:05] but it is a reasonable response to fire station five.

[23:11] if the council chooses to support it from that

[23:14] respect.

[23:14] >> the only reason why I am asking about

[23:20] space and stuff is that, you know, if we are spending

[23:26] the time , I understand time is a factor in this

[23:29] so I am not saying, we have all the time in the

[23:32] world, but if, I think about the dog park if you

[23:35] will, how it was just kind of something that

[23:38] was put together just to get something done versus

[23:41] if we invested properly now , and maybe look at

[23:46] expansion or if you are telling me it is more easily expandable based on

[23:50] the layout of this building, going back and making sure that

[23:53] it is done right for long-term use. I understand there

[23:56] is a short-term need, but .

[23:59] >> as an example, there appears to be space

[24:04] if we wanted to construct a storage facility , separate and apart from the particular

[24:08] building, there is space to construct that and

[24:14] they are not having to pay, they have got

[24:17] all the stuff on the ground, they don't have to go back and forth and

[24:20] those kind of things. Yes, thinking down the line, the site has the flexibility

[24:23] to meet some future needs oregon, if

[24:26] that is where

[24:31] the council would like to go or if the resident companies come together

[24:33] and say, okay, we are going to raise the money and we are going to build

[24:37] the storage facility, right? But it gives that opportunity where is they don't even have

[24:39] that opportunity now.

[24:39] >> hypothetically, we could play a scenario where a secondary

[24:41] storage facility is built on the site and then that

[24:44] ability and storage to maybe turn into a secondary rehearsal or

[24:48] however they choose.

[24:49] >> depending on how

[24:50] we configure the storage facility.

[24:52] >> my last question was,

[24:55] there are four offices being proposed here for

[24:57] 5 resident companies?

[24:58] >> the valley is not interested.

[25:02] >> just want to make sure that wasn't --

[25:04] >> they have their own business operations.

[25:05] >> they at the arts center very often.

[25:10] >> they do perform .

[25:13] >> it is more limited. >> they are independent from a business

[25:16] perspective. They operate and function differently.

[25:21] >> that concludes my line of questioning.

[25:24] >> you rest.

[25:30] >> thank you, mayor.

[25:32] is the staff recommending to use this facility exclusively for resident companies?

[25:38] >> yes, that was the discussion we have

[25:42] been having. That is the purpose.

[25:43] you are called at one time we talked about this being a

[25:48] business incubator.

[25:50] with the council we have multiple different

[25:52] kind of conversations, as a fire station five moved along, we examined and just,

[25:56] this is really our only spot that we on that we are in control of that

[26:00] we could offer as an alternative solution.

[26:06] the reason I ask is the there is not enough gathering place for the

[26:12] community, so in the space we have,

[26:18] there is an abundance see from the city to use

[26:26] , for example, the library there, right?

[26:27] >> oh, yeah. I am sorry, I was trying to --is

[26:31] kind of surprised by we do not have enough gathering spaces in town.

[26:35] it has afforded us flexibility because it has been

[26:39] vacant space, quote unquote.

[26:45] they moved to 265, in 2013? 2013.

[26:48] >> the reason I'm asking is, can the

[26:51] city use as a gathering place ,

[26:57] the city has opportunity to use in case there

[27:00] is an emergency we need to use .

[27:03] >> archer based on

[27:06] the partnership there could be something we could

[27:07] work out with them. I can't anticipate what I have square

[27:14] footage across the street, the library, the safety., the corporate

[27:21] we have a lot of other spaces that could not

[27:30] be used. This is not be the top of the list. To that answer

[27:33] your question?

[27:36] >> yes. >> okay.

[27:39] >> I just did not know if you were wondering

[27:42] about ownership , like the city would still retain ownership?

[27:49] >> that is like we do with moore road, the arts groups were in there.

[27:55] >> they would be paying electricity, gas, everything else.

[27:56] >> I am looking. I

[28:00] think right now they take care of all the innards as far as electricity,

[28:07] telephone, internet, all those kind of things. We are supposed to be responsible

[28:10] for the exterior of the building and you

[28:13] know how well that has gone.

[28:18] >> they will be paying utilities for energy

[28:21] they use ?

[28:21] >> that is my understanding, bethany is shaking

[28:24] her head.

[28:25] >> [ inaudible ]

[28:31] >> that is one of those old days. Okay. We will clarify that tomorrow.

[28:34] how about that?

[28:45] >> as long as we retain ownership will have responsibility for maintaining

[28:47] the building.

[28:48] >> correct, that is not going to fall to

[28:49] the resident companies.

[28:50] >> as long as we are using it for whatever reason, we

[28:53] are going to be paying utilities, correct?

[28:55] >> we have been, yes.

[28:56] >> I'm going to say this, it is a pretty nominal cost.

[29:04] >> we actually have

[29:08] site plans, but just in order to stagnate the project

[29:13] from the perspective, we do have that as kind of a

[29:21] comet let's go to the budget, figure out if everybody wants to

[29:23] move forward with that, then that is actually something we have already

[29:25] kind of talked about and placed different places on site

[29:28] to see what that looks like.

[29:29] it is a strange shaped building so there are definitely opportunities

[29:31] to make spaces get filled in and the future like those w wings. You

[29:34] can easily add

[29:39] two rollup doors and fill those w's in with

[29:42] two storage units, they are probably bigger than

[29:45] the storage unit they have now that is on site without looking like an

[29:47] afterthought kind of thing. There are definite opportunities on site

[29:49] to use that space, so that is kind of the reason that we

[29:54] shelved the storage a little bit, did not

[30:01] want to start a whole other architectural

[30:04] project. Let's figure out what everybody wants to

[30:06] do so we can move forward and not stop the fire station project. That the

[30:07] nice with this one where if

[30:12] we get told to move forward, we are ready for the bidding part

[30:15] of that project. We are pretty far along so that it would

[30:18] not be that long of a timeline to go in and get

[30:22] stuff demoed out and get things to where

[30:24] they are okay.

[30:25] >> just to be clear, there's no functions

[30:31] going on in their currently if we just use it for training?

[30:37] >> for training. Es uses it if we have computer training or,

[30:40] remember, we were doing the tether project, a lot of

[30:46] the trainees were over there. It is set up for that purpose and

[30:49] that purpose only.

[30:51] it is basically in that area that says personal space.

[30:56] >> so, would we displace that

[31:02] and move it somewhere else?

[31:04] >> we have some alternative locations.

[31:08] in our operation , in this building as

[31:12] an example, but then that also kind of gets to

[31:15] the justice center conversation.

[31:17] >> service center.

[31:22] >> then I also wonder, do we have other facilities and spaces

[31:28] that could house the rehearsal space for the different

[31:34] resident companies ? You know, we have got

[31:38] a biodiversity center, that sits over there

[31:44] after hours, not being used.

[31:47] we have the latest safety..

[31:50] there are lots of space over there in those various buildings,

[31:53] do we need to spend another million dollars

[31:56] here if we have got space

[32:00] that is not being fully utilized?

[32:05] >> we have not explored other building locations for rehearsals.

[32:11] this facility is more than just rehearsal

[32:14] space. Right?

[32:15] >> yeah, but we could get by

[32:20] with a lot of storage space for $1 million.

[32:23] >> yes. Correct.

[32:29] >> so that is where I am a little concerned.

[32:32] and if you want to go down this road, I don't

[32:35] know that all rehearsals have to be moved over there

[32:41] to a new location and then we displace

[32:47] the amount of the art center.

[32:55] >> that will be a discussion we are going to

[32:57] have in just a moment.

[32:58] >> I have a question. So, I think just

[33:02] for clarification , because you make a really good point,

[33:05] mark, but for clarification, it is used for storage

[33:08] as well as , I presume , storage of props

[33:14] or costumes and then staging of whatever they

[33:20] are doing ? I don't know. I guess because I

[33:26] am thinking about, if we were to use the biodiversity center or some other

[33:29] location in the evenings, not during the day, then would that require

[33:37] something to be taken down so that the biodiversity center can function as

[33:38] a biodiversity center during the day?

[33:41] and here it would stay the whole time, but I don't know enough

[33:44] about this business to understand how that works.

[33:47] >> if you look at even compel, they're going

[33:53] to utilize the space to have their table, they will have their rehearsals,

[34:00] they use mock staging tears, tables

[34:04] and props. In the prop storage and building area, that is actually

[34:11] store all of the staging for that show that will

[34:14] then move into the arts center when it is time to do

[34:16] the show. The orchestra and corral will

[34:20] also be rehearsing in that space and have all of their music storage there which

[34:24] they shaded in green square , is probably

[34:30] maybe just big enough to possibly fit it in.

[34:36] almost 30 years of storage. Than they have all the chairs

[34:40] and music stands that they will all need for their rehearsal.

[34:44] so all of that will have to be housed in that facility and

[34:48] when they multi use and they schedule who uses the main rehearsal

[34:51] space, they will have to move those items. But there will be construction being

[34:54] --happening in that building as well.

[34:57] >> thank you.

[34:58] which I think is what we had also talked about when we

[35:02] were building the arts center, was that we would

[35:05] still need to have this building to do described, right?

[35:12] >> during the lead up, there was a discussion,

[35:20] peter is not necessarily in agreement with it,

[35:23] quite frankly. That was that the sets would be built offset

[35:26] and trekked over to the art center.

[35:33] we opened and they started building their sets

[35:36] at the arts center.

[35:42] >> what

[35:47] will move the art center to this new facility, 100%?

[35:48] >> so, for theater, let's say that they

[35:54] have a --each show they do a two month period. They would

[36:00] do the first month

[36:05] of rehearsals in a rehearsal space and they would be building and then they

[36:06] would be able to move into the arts center

[36:11] performance. So, they would have 12 to 13 days

[36:23] to move their sets in, paint the floor, install their set, do blocking rehearsals

[36:26] to be comfortable in that space and then start their tech. They traditionally

[36:27] do four days of tech before their show opens.

[36:30] so they will do the basis of their rehearsals and prep time in this facility

[36:33] and then move over to the arts center when it is time to get ready

[36:36] close to the date of the show. The orchestra and the corral

[36:42] tends to do what we call one off shows where they literally

[36:45] move in the morning of the show, do a

[36:50] text, and then do their show that day, or they move in the day before

[36:54] the show , do a tech and do the show the next day. And they could take

[36:58] the opportunity to move in as much as

[37:03] five days in advance because they could have a full eight days in

[37:08] the space they can have multiple rehearsals before their performance

[37:13] if they wanted to. If they only wanted to have one or two

[37:16] days before, they could do that as well.

[37:19] >> thank you.

[37:25] >> all right, we can also hold that until further discussion, it does tie

[37:28] into the next flight a little

[37:34] bit which is , a project to introduce to

[37:38] you guys before which is the third project. Which is service interface

[37:40] three.

[37:42] just to recap, the original need for the service interface three was to

[37:51] bring them into the building including traffic management systems we discussed

[37:54] before and provide and improve locker room spaces, increase

[37:58] public spaces and on the flexible training space

[38:01] , that includes one we would be losing from the remodel

[38:07] , from the hangar. The original service center phase 3 design addressed all the needs

[38:13] of public works the community expensive, they are currently housed in the facility and

[38:17] included enterprise solutions training space that was shipped over.

[38:22] because of this project a. We worked with park

[38:26] hill architecture and came to schematic design and went out for

[38:30] some construction level pricing with this.

[38:31] we came back for a $12 million

[38:37] all in , so by

[38:41] all in I am speaking of architectural engineering, furniture, construction,

[38:46] everything combined, not just the construction budget. This pricing was

[38:48] also confirmed by the architecture company, definitely

[38:55] due to the high costs we encountered we decided to see if we

[38:58] just moved straight from the new building and remodeling the existing service

[39:01] center to just doing a

[39:05] remodel project without adding the new building, so the one on the left

[39:07] is the schematic of the new building

[39:12] which kind of box field service center versus the

[39:16] new elevation on remodeling the existing.

[39:19] we reworked and are calling it project b. This

[39:22] would include the new front elevation and increasing

[39:25] the locker room spaces , still adding a

[39:29] public facing restroom but basically remodeling the existing facility so

[39:32] that came out to 6.5 million.

[39:38] that includes relocating a few people that are currently

[39:41] inside this building to some of the outbuildings

[39:45] versus project a where everybody is moving from the outbuildings

[39:48] and some of the existing spaces to be ada compliant locker rooms

[39:52] , so the people that are currently sitting in

[39:54] their need to relocate to another area.

[40:00] so we added some remodeling costs in there for the existing outbuilding

[40:03] , kind of thing the background of the buildings

[40:07] called project b. That is keeping the traffic

[40:11] management system outside

[40:15] of them outbuilding and relocating, closing in some of the existing beas and

[40:17] conditioning the spaces.

[40:20] so that also loses the training flexspace and kind of the capacity

[40:26] for the forward facing residential interaction.

[40:35] so, that was just basic trying to see pricing exercises, see how

[40:39] we can make sure we can accommodate the needs and meet most

[40:44] of them without alternating, so that is kind of where we are

[40:50] at. I have a slide going through the pros and

[40:53] cons of each one of those that we can look at. So, these are

[40:57] kind of the comparables. We will discuss on project is higher cost

[41:01] , includes the training room and public --it also has a public

[41:08] engagement spaces. The locker room spaces increase there

[41:11] for both the men and women's locker rooms and includes a public facing

[41:14] restroom at the front of the building.

[41:19] the son includes moving people inside to the new spaces and out

[41:21] of the outbuildings, and then the constructibility is a little bit

[41:26] harder on this building meaning we can build the new

[41:31] building, relocate folks to the new building and work on the existing

[41:32] building remodel. Then,

[41:38] recruiting and retention aid, having a facility that

[41:40] meets the needs of current and future staff, project a addresses

[41:44] the needs and also includes that piece from the hangar

[41:49] that relocates from enterprise solution.

[41:50] and then the project

[41:57] b is a lower cost, has a lack of training space and public

[42:00] engagement space , the locker room space increases

[42:06] for the women but really does not increase for the men's, but it keeps the

[42:10] restroom front. People are moving from the existing building into the

[42:13] outbuilding and as I discussed, requires consolidating

[42:21] space to housing staff, there is a bit of an unknown cost associated with

[42:23] relocating people during construction because this remodel would be construction while

[42:27] working and so that

[42:31] is going to require existing folks to either be worked around or relocate

[42:36] during a remodel. So there is still a fa?ade upgrade from

[42:39] a public perspective just to give it a better look to fit

[42:42] in with life safety partner old towne. Project

[42:48] b addresses the space needs and upgrades the work. It also upgrades

[42:51] the working environment so I am just looking for some

[42:57] direction on how you would like to proceed and take some

[43:00] questions on that.

[43:01] >> I remember

[43:05] when you presented this to us before, you said that the women's

[43:07] restrooms were insufficient in the you were talking about adding shower

[43:12] facilities back then. Are both of those covered

[43:14] with both of these?

[43:15] >> yes. >> definitely both considered, since there really isn't

[43:21] a women's locker room at all, with both scenarios,

[43:25] the women's locker room is pretty much the exact same. It

[43:29] is the men's the loses some spread for the less expensive version.

[43:42] >> this is one we were originally estimating was

[43:45] going to be about half of what it is coming in it? And that is just

[43:47] due to escalating construction costs?

[43:48] >> reporter: right.

[43:50] that is based on the sticker shock of the pricing, we went back and

[43:53] tried to see, was there a scenario where we can

[43:56] kind of sharpen our pencil or figure out if there are

[44:00] spaces that work. That project b

[44:10] gone to the whole chart and made sure everybody has got a seat, everybody has

[44:13] their space, so it works as far as that goes. We are both at the same

[44:16] level of drawing the schematics of drawings for both, the architect has gotten

[44:21] to the point where we have started putting

[44:22] furniture in places and things just to make sure they are both actually doable.

[44:24] so it is just a function of seeing which

[44:27] direction counsel would like to go on that project.

[44:33] because it is a vast difference in the scope

[44:36] and price , one is double the other.

[44:42] >> I'm going to follow up on what the mayor asked, with respects to

[44:45] the women facilities , locker room shared facilities and if

[44:48] we go with b,

[44:53] are we allowing for some growth in the number of female employees as well?

[44:55] >> yes.

[44:56] >> okay, it will be the same quality facility as what the

[45:01] men have when we are done?

[45:03] >> right, correct. >> okay.

[45:13] >> you would have to relocate in either

[45:22] case, project leader and project b, right?

[45:23] >> so, project a, the original plan was to build the newer facility

[45:26] out front and then folks could move into that. Similar to what you do with

[45:31] the school, they are in

[45:35] the existing area. There might be a bit of relocation but I think it

[45:39] can be accommodated with the mobile mini units kind

[45:41] of things. I don't think it will be the large-scale

[45:45] versus the project b where you have got 72 people

[45:49] but now you need to go move their operations elsewhere. The

[45:51] plan was to build the entire building, move in,

[45:55] got to this building, and then move the rest of the folks back into that

[45:58] building.

[45:59] >> I see. >> the building

[46:04] letter a scenario, that is all about offices, training spaces, flex spaces. Even

[46:06] the folks that would be displaced out of

[46:13] flex spaces . In theory there is an opportunity

[46:21] there to not even need to relocate those folks at all.

[46:25] that is the only reason I wanted to note

[46:28] that because on the project b side there are some unknowns on that cost

[46:31] , scheduling and means and methods, but we are not quite there yet

[46:34] but I just wanted to know would

[46:38] be a cost probably associated with b that is not accounted for that number.

[46:43] >> any other questions?

[46:45] donald.

[46:45] >> are we funding this with a bond?

[46:52] >> you are going to have options. The funding mechanism

[46:58] was something we were specifically going

[47:01] to discuss in january. You can cash fund

[47:04] it.

[47:04] >> just like we have the potential for

[47:10] is in 24 with the bond payments beginning in

[47:13] 25, right?

[47:14] >> right.

[47:20] >> you still have rail to discuss and how much and what you

[47:23] want to do there, so , you have options.

[47:27] >> I thought that was the case, I just wanted to make sure.

[47:31] I cannot remember if it was already planned to

[47:34] be in a bond or what the plan was.

[47:36] initially when it was a smaller amount.

[47:38] >> yes, at the time, it is about 6 million.

[47:44] >> for the new construction and the remodeling, but that is when

[47:50] -- I mean, we slowed this down as soon

[47:53] as he started getting the pricing because it was like, we just could

[47:56] not believe the pricing was changing that fast on us.

[48:02] right? Especially for a pretty basic building. It

[48:06] is not overly complicated.

[48:08] >> breanna.

[48:14] >> I may have missed this but if we did project b with the plan

[48:20] --would the plan b then to finish up what we did

[48:23] not do as part of project a at a later time? And if so,

[48:28] how much --

[48:29] >> the answer is no. >> so it

[48:37] is either a or b, it is either all in, so there isn't --

[48:38] >> the best way I can compare it is, some of you

[48:44] were around , I think it was, like, there is a decision

[48:47] made on the quarter in 2000, less than 10 years later

[48:50] it was like, we need more. And so

[48:56] .

[48:58] >> that is my fear, right? If we don't to be --or

[49:02] if we do b and we do not do a, then you're going to

[49:07] come back in three years, five years, whatever that number is, and say we

[49:09] need the other part done.

[49:10] >> from a staffing perspective there's not going to

[49:13] be a lot of growth in the staffing.

[49:14] 10 to 15 years.

[49:17] really, we have done two or three phases on the exterior,

[49:20] right? As far as

[49:25] bays and construction and doing this kind of things.

[49:28] I think there are still some needs but they

[49:31] are nothing compared to what we are looking for as far as operations now.

[49:32] >> right, okay. Thank you.

[49:39] >> anything else? Marks?

[49:45] >> you said the 6.5 million for project b, that included

[49:48] redoing the front elevation just to make it

[49:51] look nice , it didn't have anything to do with

[49:53] accessibility or anything like that?

[49:57] >> no. Just the settings.

[50:00] which the original -- the project a, the new building basically

[50:05] hides the older building.

[50:07] >> the beautification?

[50:12] >> that is is not an option. The only thing

[50:15] that we did 2b was take the front entry of letter

[50:21] a and stick it on b so we still

[50:25] had that public lobby, public restroom scenario, so the

[50:28] only thing that would change on b if we did not update the elevation would

[50:33] just be a little square entryway that is a little bit different. If you're

[50:36] familiar with the building there is kind of a front covered area that is

[50:38] basically where the covered area is.

[50:40] >> what you would give up the public lobby

[50:42] and the public restroom?

[50:45] >> both projects have that, --

[50:48] >> but if you took off the

[50:50] --

[50:51] >> elevation upgrade? >> and you lose those

[50:53] components.

[50:54] >> I'm sure we can add it, it might just look a

[50:59] little weird. Having a new square.

[51:03] it can be done.

[51:06] >> the reason that we wanted the question of front is because when we

[51:12] have people visiting that facility, they are going

[51:18] into the locker room, right?

[51:20] >> they're going into our facility.

[51:21] >> walking through and around.

[51:22] >> that is what we were trying to avoid. So

[51:24] without the front facing on plan b we lose the public restroom?

[51:26] >> correct.

[51:30] >> I think is a critical component, it is not

[51:32] just the beautification, it affects the functionality, when

[51:35] people are going back into the center.

[51:36] >> in both projects, if we went with b and

[51:42] kept the fa?ade, they have kind of the secure line, there is a public restroom

[51:48] , but then there is a secure line so if somebody has a security

[51:51] problem they can get back.

[51:55] so both scenarios have that kind of same front approach tied into it.

[52:03] >> and clarify for me, because I'm not familiar

[52:05] with the building, the outbuilding occupants , pro or con depending on

[52:11] which one, can you sort of describe, our people actually outside

[52:16] in the garage the day rather than an interior building?

[52:19] >> correct, --

[52:22] >> we would be moving , with a we would be

[52:26] trying to move more of those people into an actual building rather

[52:29] than --

[52:29] >> your correct.

[52:33] there are some that are storage based routinely and some that have a hard

[52:37] door on them. That is where traffic management is and some

[52:41] other functions are back there and then our facility staff, it says

[52:46] auction bar in it but it has people in there too. So the original plan

[52:50] was to get some other supervisors in the building

[52:55] and they are in the outbuilding, so that

[52:58] disconnect and there are no restrooms and things out there so if they need to

[53:01] go to the restroom, you know, they get around and go through

[53:04] the building perks it is trying to get everybody into one building was

[53:07] the goal of letter a and is much as we would like to get them

[53:10] in there, there is just not space since they are actually

[53:12] moving people into the outbuilding that are

[53:15] currently not --

[53:16] >> actually would have people going out

[53:18] .

[53:18] >> reversing, yes.

[53:21] >> we have money to upgrade the outbuilding spaces.

[53:27] >> how about this? From a critical path and point, we are

[53:31] asking for some direction but we have time. So

[53:34] why don't we arrange, we will try to get a

[53:41] group tour but if the group tour is not possible we will take

[53:44] you on an individual tour to go out there so you all can actually see from

[53:47] an operations standpoint, before you make this decision, what to your point

[53:52] --to say they are in a garage is actually --

[53:55] that is making it sound nice.

[54:01] >> I hate to say it is more expensive but

[54:07] , I am not saying it is a recruiting tool that is a

[54:12] take care of your people and your people take care of the city

[54:14] typing, provide the facility that really is not just bolted on, just

[54:16] sort of haphazard, even though it is going to

[54:25] cost us a lot more than what we originally thought. So that

[54:28] is what I was trying to clarify is that this is actually going to improve the

[54:30] day-to-day work scenario for employees.

[54:31] >> that

[54:33] is why we step back, just because of pricing.

[54:37] listening to you all this evening, I think having you all

[54:40] go out, just tour the facility, it gives you an opportunity

[54:46] , because it directly relates to our operations, right? In terms of how things

[54:50] work and where things are, so that way you at least

[54:53] are better informed.

[54:58] after that is done, then we can bring that back into a work session item and

[55:02] just have you all --or just thumbs down, keep doing

[55:05] what you are doing. In terms of the way that

[55:08] that could work, right? Is that okay?

[55:10] >> yes. Kevin.

[55:14] >> option a, obviously but

[55:18] bring people inside, I am assuming that these

[55:23] barrages you're speaking of, that is able to

[55:25] be converted to more storage space , we increase our capacity for

[55:31] outside storage kamara quitman storage, whatever that

[55:34] is needed, then we have additional people , areas and offices and all that stuff on

[55:42] the inside so overall experience that capacity.

[55:44] >> correct. >> okay.

[55:52] >> a step back is, let's go take a look

[55:55] at it.

[55:55] >> this is where they have the

[55:59] public works mentions.

[56:02] the corn hole tournaments and the hamburger fest

[56:05] over there .

[56:07] >> I have not been to those either.

[56:11] >> the main building is dated. There is no doubt

[56:16] about that. I can't even imagine where the office , or where

[56:22] the desk or whatever is out in the garage is because they are

[56:26] pretty much open air. So, I would appreciate the tour myself.

[56:32] >> I am fine with the tour and everything, I think this is one we

[56:35] ought to go more with a.

[56:36] this is a critical facility and will continue to be into the future but I

[56:39] am fine also taking the tour. That would be early on.

[56:41] >> I have to say I am with don on this,

[56:46] I have been out to the facility several times and walked through and

[56:50] we have had the public work stays out there and stuff.

[56:59] it is hard because we spend a lot of resources on these publicly outward

[57:04] facing buildings all around town, and we have got a facility

[57:08] there that , we have people that are frontline public service

[57:14] , they are the ones keeping our water bill,

[57:18] they are the ones that are out there when it is cold and rainy. I

[57:21] think we owe it to them to make sure that we as a

[57:24] community can see that we are investing in them, as

[57:27] you say, you

[57:34] know what? If you guys are out there busting their tail, trying to get my

[57:37] water back on, maybe I want them to go back

[57:39] to a nice, warm facility, go shower off and get ready to go back to work.

[57:42] I think it is worth that appreciation. If you would have

[57:45] originally said building cost $12 million instead of $6 million,

[57:48] you would not know anyway.

[57:51] >> at the time we started that,

[57:57] we thought, attack them. I am not saying that

[58:00] to say that rome.

[58:02] I'm seeing a building cost is a building.

[58:05] if they need to serve the community, I and we want to continue to serve at

[58:09] a high level.

[58:10] >> if it was the right decision a year and a

[58:17] half ago, it is still the right decision today? For public works.

[58:18] >> I strongly feel that.

[58:30] >> [ laughter ] >> I am going to move this along a little

[58:35] bit here. Come in, schedule a tour if you

[58:37] would like and we will bring this back up .

[58:39] >> is in is everybody who has told us they

[58:42] wanted to argosy tour.

[58:45] >> okay, so I think that would be a good idea. If

[58:48] you have not been out there, it is worth a trip out there.

[58:54] >> I am in for a tour.

[58:57] >> last but not least. Tonight , going to ask for your info

[59:04] on whether to proceed with next steps on the justice center expansion, this

[59:06] will be the first time he referred to this project.

[59:09] so, the justice center expansion has three main components, the

[59:15] locker space and the breaker space.

[59:18] I will show photographs and some upcoming slides for reference. The

[59:21] current fitness facilities

[59:29] are extremely space confined, it has a mass capacity of

[59:31] two people at best in the room at a time, with the upcoming police fitness requirements and

[59:33] allowance for fitness on shift is not allowable use

[59:36] of the space is required.

[59:42] there is also a lack of ability to complete any

[59:45] of the physical testing components required in

[59:47] physical classroom training that is needed for the space in addition

[59:51] , they also host public facing classes that

[59:54] are physical , like the women safety and things like that,

[59:57] they do not have enough room for the training and the space

[1:00:00] . The current locker rooms are not ada

[1:00:03] compliant for the men's or women's spaces.

[1:00:07] in walkers

[1:00:14] for women and men are inadequate for future needs especially on the women's side

[1:00:16] of the locker rooms. There is a ventilation

[1:00:19] issue in the locker rooms with the high humidity created from

[1:00:22] the showers.

[1:00:27] the materials are particleboard for the walkers, so they are not faring well

[1:00:34] and seem to be falling apart. The project moves

[1:00:36] forward, the demolition controls will be added as well

[1:00:39] as materials for more of the locker environment.

[1:00:42] lockers currently contain a lot of sweaty and bulletproof vests

[1:00:49] and they do not dry well and are creating

[1:00:52] issues with people saying them out to dry. They are still wet from the last

[1:00:55] time they were used, so some other things we had worked out were

[1:01:00] antibacterial cleaning cabinets pick some of

[1:01:04] the other municipalities have a standard thing. I will see in some of

[1:01:07] the photographs where people just kind than

[1:01:11] in their lockers in an attempt to dry things.

[1:01:15] that is just containing a health problem for the officers. Lastly the current

[1:01:23] break room only seats six people.

[1:01:24] there's typically at least double that in the break room

[1:01:26] for meals, during breaks officers are turning conference rooms and other

[1:01:30] spaces to accommodate their needs , so I will

[1:01:32] just share some of the photographs that were shared with me.

[1:01:40] it is probably hard to tell but ,

[1:01:45] there are some more folks in the breaker --break room but if

[1:01:51] you have been in there it is an extremely tight space, like if you

[1:01:55] are testing for pd, there is enough room for

[1:02:01] one percent to go in there and test. If

[1:02:05] you have a multiple person testing environment you basically have to take turns or, in

[1:02:07] the break room.

[1:02:13] so, typically the officers do not want

[1:02:16] to eat out in

[1:02:21] public, a lot of times, just want to come in and he took their food

[1:02:22] and get rolling, there is a race for space and

[1:02:25] just running into everybody's areas to switch and eat.

[1:02:31] so here are some photographs of , it

[1:02:33] is kind of hard to tell but you can see the

[1:02:36] materials of that particleboard, the hinges on both of these are

[1:02:43] hanging off and you can see somebody's clothes are attempted to

[1:02:45] be dried by hanging halfway off the locker room. So here

[1:02:50] is some more farther away photographs of people's

[1:02:54] things, you can see a lot of the vests and shoes and things

[1:02:57] where there is space in those drawers for shoes and space for the rest,

[1:02:59] that they are just hanging and the fact

[1:03:04] that you can stand between the two lockers and reach across

[1:03:08] and touch tells you it is not ada compliant, so I think

[1:03:14] in pd there is a real need for that because there are

[1:03:17] people injured on duty that to require assistance sometimes, even if

[1:03:20] it is temporarily and they would be able to utilize the space. So,

[1:03:26] the next steps would be going forward with this, based on your

[1:03:30] feedback tonight, would just be to engage

[1:03:35] with the architect , do landing and needs assessment and

[1:03:42] manic design, set of drawings, that is where we are at with the projects

[1:03:46] as we go through and do the cost estimating. Then, come back to you guys with

[1:03:49] more information on costs and plans.

[1:03:55] so, we are just looking for feedback on if you would

[1:03:58] like to proceed with that, with this project.

[1:04:07] also, the funding source would be the crime

[1:04:10] control budget. Just in case, they have sufficient funds

[1:04:14] .

[1:04:17] >> so, with respect to this, would include

[1:04:22] presenting and drawing up space for the drawing unit?

[1:04:26] >> correct, similar to when we have the traffic management

[1:04:29] area, we factor in

[1:04:35] everything and pd would help select a climate

[1:04:38] they need and lockers they need and build the space

[1:04:40] based on what they require.

[1:04:41] >> would include a separate

[1:04:43] testing room so they would not be sitting in

[1:04:46] the lounge?

[1:04:47] >> the discussion was having a big, almost

[1:04:55] come I don't know if you're familiar with a crossfit gym,

[1:04:58] the weight area and workout area and a big open wrestling that area where it

[1:05:01] is open and fitness and that would be the space

[1:05:06] you can utilize for training and flex space and can

[1:05:08] move the climate back and forth as needed.

[1:05:10] a lot of the equipment now is on rollers where you can roll the

[1:05:13] equipment back and forth, so having just a lot

[1:05:17] more open space in the plan for fitness, and there are

[1:05:20] several other facilities, I know that the police have toured in

[1:05:27] grapevine and different competitors as far as retention and recruitment

[1:05:30] tools, so just in comparison, and they have

[1:05:33] looked at several other facilities.

[1:05:36] >> I would really favor this, absolutely.

[1:05:41] >> kevin? >> is going to ask, chief, I

[1:05:45] know we have the new positions we authorize for the

[1:05:51] sros, what is our current staffing level?

[1:05:54] are we 80% staff?

[1:06:00] >> year two shy.

[1:06:03] >> what does that -- 56. So, we are

[1:06:11] right now being fully staffed, and we are having

[1:06:15] these suggestion issues? Okay.

[1:06:18] >> you said there was enough money

[1:06:24] in the budget, what are you all thinking is going to

[1:06:26] cost? I know you do not have the official cost yet but

[1:06:29] do we think it is 1 million bucks?

[1:06:33] >> the answer to that, we don't know.

[1:06:35] >> but we have enough, how do we know we

[1:06:37] have enough, I guess?

[1:06:38] >> because it is in the control district.

[1:06:42] >> and we have a ton. >> we have enough.

[1:06:44] >> and because we have set aside funds for capital investment and, you have

[1:06:47] already set aside the fund balance is strong.

[1:06:48] >> that is fine,

[1:06:52] this wasn't public safety, this is another one of these --

[1:06:54] >> reimbursing thing for me was I was

[1:06:57] going to ask , we just of this renovation of the justice

[1:07:00] center last year, we are having to do it again? Then

[1:07:05] I realized it was more like 10 years ago.

[1:07:06] >> a thinking that too, then realized it had been a while back.

[1:07:13] I am all in as well but do we have enough --I guess

[1:07:18] we need the architect but I am thinking of that space and do we have enough

[1:07:22] space to do what we want to do even in that building?

[1:07:25] >> the inspection would

[1:07:31] include potentially expanding.

[1:07:33] if your member were the break room is

[1:07:36] versus the weight room, the building is not a complete rectangle

[1:07:38] or a square, depending on how you look at it.

[1:07:40] >> I know when we did national night out,

[1:07:43] that is all pretty tight.

[1:07:44] >> absolutely.

[1:07:49] >> he is not forgetting the details but has also looked at,

[1:07:52] there are some things about the silly bird that could have been done differently.

[1:07:55] >> there are just some different configurations to take into account.

[1:08:01] >> there asking permission to get the answers to

[1:08:03] those types of questions.

[1:08:04] >> absolutely.

[1:08:04] >> so are we okay with that one?

[1:08:06] >> yes.

[1:08:07] so, justice center, yes.

[1:08:08] >> --fire station five moving forward.

[1:08:13] >> I think I saw a thumbs-up from most everybody.

[1:08:19] >> on the supercenter raring to do a

[1:08:21] tour and come back. Now we are ready for

[1:08:23] the arts center conversation that has an impact on the fire admin

[1:08:26] /hangar building brick

[1:08:27] >> we will take c and

[1:08:31] cover the fire admin building at the same time. That one is up to you.

[1:08:37] >> I'm sorry, I was talking to her.

[1:08:39] >> so the follow-up discussion from the

[1:08:40] fifth tuesday work session has your name beside it but

[1:08:43] I think I can -- we heard from brett egan

[1:08:48] at the devos institute, he sent out his report, everybody has

[1:08:52] got that , I hope you have had a chance to review it, he

[1:08:55] had some very specific recommendations that are up there and the

[1:09:01] question is , philosophically, what is our direction going to be?

[1:09:13] >> she is pulling up the last --the second to

[1:09:16] last page, actually,

[1:09:20] it is left.

[1:09:22] >> there is a

[1:09:24] way. They go.

[1:09:26] >> there we go. That is the thing.

[1:09:38] >> did that go down? Yep. Next and up, that one. That one.

[1:09:39] >> yes, that is it. That is

[1:09:44] fine, okay.

[1:09:46] so, this was, you know, we heard this in august and

[1:09:50] everybody has had some time to think about it and

[1:09:56] noodle over it. So, mike is looking for direction on what to

[1:10:02] do about the arts center.

[1:10:11] >> I have a question.

[1:10:12] >> is, john. >> this actually goes to janine. So, we discussed

[1:10:17] about the recommendations of the city, is that going to be sufficient

[1:10:23] for you to try to maximize the use of arts center for the revenue? Is

[1:10:26] this going to be

[1:10:27] enough?

[1:10:28] >> enough to focus on generating more revenue? Yes.

[1:10:35] if these recommendations go into play,

[1:10:38] and we are able to open up and have more inventory available

[1:10:44] to the arts center to rent the space, then that is

[1:10:48] going to increase our revenues.

[1:10:50] >> to have ideas of what we

[1:10:56] are currently able to do to what this will allow you to do?

[1:10:59] >> I do not have an exact percentage

[1:11:02] for you because it really is going to depend on

[1:11:08] how much the resident companies continue to book with us through the new booking policy. So

[1:11:11] for instance, right now, the wilson theater is

[1:11:17] being used 0% of the time for rentals or presented events.

[1:11:20] if this recommendation moves forward, the wilson theater

[1:11:23] will be available about 50% of

[1:11:29] the time to the arts center to be either available

[1:11:35] to put a presented event in order to rent out to a third party rental. And

[1:11:38] that is just that space.

[1:11:41] >> so, it could always be more, but is

[1:11:48] this enough for you to go and do what you can do in

[1:11:54] terms of [ inaudible ]

[1:11:58] >> yes, this recommendation would allow us

[1:12:01] to have increased revenues, increased rentals , in the sense

[1:12:07] of, we are going to be able to have have expanded our staff

[1:12:15] and our staff on board at the end of march,

[1:12:18] we exceeded our revenue expectations in rentals because we

[1:12:20] have the bandwidth to book more. So now, we have the inventory and the bandwidth,

[1:12:24] we should actually be able to exceed

[1:12:28] our budgeted expectations in revenue.

[1:12:30] I would say, by maybe at least 30 more percent ? I am being

[1:12:34] safe with that number.

[1:12:36] >> john?

[1:12:39] >> so, as I thought through this

[1:12:47] and figured out what is the important piece here, it really seemed

[1:12:50] like the important piece is increasing inventory to sell the

[1:12:53] arts center. We have this huge beautiful asset that we can sell

[1:12:56] and increasing the availability of that to sell as we go is

[1:13:01] the crucial thing. So, dovetailing on that, we

[1:13:05] talked about the hangar, renovating the hangar.

[1:13:12] this process of getting the resident companies a place to rehearse

[1:13:18] that is close to the arts center and therefore

[1:13:20] freeing up the availability in the arts

[1:13:22] center. I am in favor of this plan.

[1:13:24] the one question I do have on this is

[1:13:29] part of this plan, if you go to page 22, if you go back,

[1:13:32] it breaks down how we get to 1 million bucks. Resident company

[1:13:35] fees, that is my only concern that I am willing to

[1:13:39] have some discussion about. It is $30,000 a year

[1:13:42] out of this . I'm not as concerned about

[1:13:47] whether or not we get an additional $30,000 out of the resident companies to get to

[1:13:50] the million dollars as I am increasing inventory. Does that make sense?

[1:13:54] if we can find a way

[1:14:00] to take care of this, or make up this $30,000 or fund the resident

[1:14:03] companies, whatever it is

[1:14:12] , if that gives us additional inventory, that is what I am more concerned about getting

[1:14:15] because that is where we increase all these other line items

[1:14:17] is by increasing inventory.

[1:14:17] >> good point, and

[1:14:20] keep in mind that you can do whatever you want to do. This was based

[1:14:24] on the -- breath a suggestion based on what is

[1:14:27] common with other performing arts centers.

[1:14:33] >> we built this beautiful arts center and taken on

[1:14:40] --this is different than the old fire station that was converted to an

[1:14:42] arts center practices a big deal. And it

[1:14:46] is an evolving deal.

[1:14:47] whatever we decide tonight or this year is not the way

[1:14:50] it will continue to be. We hope this continues to be an evolution

[1:14:55] of arts in coppell. I don't

[1:14:59] know what that will look like in five years but I think this is a

[1:15:02] great next step of continuing to raise the bar and increasing revenue. We

[1:15:05] are not going to get back to 0 on the arts center and we knew

[1:15:10] us on the path of getting to sustainability

[1:15:12] for this and hopefully increasing the resident

[1:15:19] companies exposures. I am in favor of the plan as laid out

[1:15:25] and certainly open to this resident feed. How do

[1:15:29] we take care of the resident company fee schedule?

[1:15:33] quite frankly I would sort of think if we do increase the fees , they

[1:15:39] will be coming to us for additional funding

[1:15:42] from the city, my guess is, how it would have been.

[1:15:49] I am not as concerned about the $30,000 as we need

[1:15:50] the availability in the arts center to sell.

[1:15:52] >> kevin.

[1:15:55] >> around that time I spoke free earlier,

[1:16:01] I am kind of a ditto. That was very well said.

[1:16:04] >> you got mine earlier, so.

[1:16:07] >> I just purpose of

[1:16:13] , and the presentation, trying to get the

[1:16:16] resident companies to pitch in, and I have zero interest in that whatsoever.

[1:16:22] it is great if they are able to increase the

[1:16:24] revenues that point but I feel like we would squash them out

[1:16:28] of existence to try to come up with that kind of

[1:16:31] contribution so I am definitely interested in that.

[1:16:33] >> jim.

[1:16:34] >> to me , this combined

[1:16:40] with the building is really more about

[1:16:45] making sure the arts center is more a performance center and not

[1:16:49] , you know, predominately a rehearsal or set construction center. And

[1:16:55] the more, I think certainly I have been surprised, and I

[1:16:58] lot of folks have been working for us have

[1:17:02] been surprised with the demand for rentals and what we are asking for

[1:17:05] rentals is not inexpensive. It is an expensive place

[1:17:08] to have an event. And yet the demand has been tremendous

[1:17:13] , I think that is a real testament to a

[1:17:17] facility . To me, when we had $1 million

[1:17:23] , or when we had $970,000 , I don't think it will really make

[1:17:27] a big difference. The thing to me about it is

[1:17:30] it is a resident arts company. These residents will be paying taxes

[1:17:33] so they are paying all the same fees we are. To support the

[1:17:38] arts center. So, because they are resident arts companies,

[1:17:44] there composed of people in our community that want to express themselves in

[1:17:47] some artistic fashion whether it is through their voice or playing the

[1:17:51] chamber orchestra or whatever, so, that tends to contribute

[1:17:56] for the folks that want to go watch them and be entertained by that, it tends

[1:17:59] to contribute to

[1:18:03] our quality of life in town which is exactly what the arts center was all

[1:18:08] about. So, I am not as concerned about the resident

[1:18:11] companies, they have had some other challenges, when

[1:18:14] we first started doing this , I mean,

[1:18:18] you know, janine requires they have an annual calendar for events and

[1:18:21] they had to experience some growth, in

[1:18:27] this organization to even get to that point. This is been

[1:18:30] a big learning experience for all of them. I am more interested in freeing

[1:18:32] up the space

[1:18:38] to make it more of a performance-based, an event rental

[1:18:40] space, maximize the revenue we are bringing into the space,

[1:18:42] particularly as we make another space available for the rehearsals

[1:18:46] and the set construction, that sort of thing.

[1:18:50] I definitely want to support this , you've already invested so

[1:18:56] much in it and so many people derive so much joy

[1:18:59] from it, we also porting resident arts companies

[1:19:05] at the same time for $30,000 is of less interest

[1:19:08] to me than the , you know, one to $300,000 that we

[1:19:11] could pay from increasing the usage of the facilities and

[1:19:14] performance center and event rental.

[1:19:26] >> anybody have any comments, questions? John?

[1:19:29] >> things I would say also, the only thing

[1:19:32] is, 30,000 I think part of the reason

[1:19:35] why they came up with that or we both came up with that

[1:19:38] was just [ inaudible ] the only thing is

[1:19:46] , like you said, space is important and if we

[1:19:50] are able -- I know you were working, you have group relations with

[1:19:56] the performers and if there is a way that we could free

[1:19:59] up spaces for the timeslots, and they wrote

[1:20:06] with us, maybe you could knock out whatever, the 30,000, as

[1:20:15] it might have been --they

[1:20:19] may have had the space they need.

[1:20:21] if we can offset in that way so that they do

[1:20:24] not actually pay but rather we work with them to get

[1:20:30] generating , [ inaudible ] I don't know.

[1:20:36] >> we don't want to put them on the verge of not

[1:20:42] being able to perform , but at the same time we do want to make sure that

[1:20:47] they also work with us to make sure we can

[1:20:49] maximize the spaces and the time, that we can use for

[1:20:54] bringing in to show them what else they could use it for.

[1:21:01] you are right, 30,000 is not a lot.

[1:21:03] it is really not a lot

[1:21:08] for trying to make of the million use that as, just knock it off, every

[1:21:12] time we have a swap, in a

[1:21:18] sense, right? And that kind of gives them incentive to work with us

[1:21:21] if there is a conflict with the

[1:21:27] date and time that someone wants it and they are willing to pay a lot

[1:21:30] more money for that time and space.

[1:21:42] >> mark. >> I want to ask a question about the future.

[1:21:51] from the fast year, 55 ticketed show days.

[1:21:57] than the load in days, those are the six days

[1:22:03] prior to, or excuse me, those two weeks .

[1:22:05] >> so, this document that you have ended, september 30th, so this is

[1:22:14] with them fully rehearsing and fully set constructing in the

[1:22:17] center. So, there rehearsals and load in their 100%

[1:22:21] in the space, they have reserved on our calendar 138 days in

[1:22:26] order to produce their performances.

[1:22:27] and then they do on occasion

[1:22:36] come into the building when we have open building hours to complete the

[1:22:37] construction outside of their reserved times.

[1:22:39] >> with your proposal, with the new space,

[1:22:51] what would that number back down to?

[1:22:54] >> for each show, you figure how they do six shows a year,

[1:23:05] and each show has nine performances, but a three weekend long, they

[1:23:10] days in the space which is again, that

[1:23:13] 12 to 13 days before the first performance,

[1:23:16] and then you brian --run into we can performances and if they choose

[1:23:19] to, the dark days in between

[1:23:25] , that we can performances, they can come in and do pick up rehearsals,

[1:23:27] they can do auditions for the next upcoming show in the space, because the spaces

[1:23:31] there's. Essentially once you move into the space, you have

[1:23:34] the space for the consecutive days to

[1:23:37] the end of your booking so a

[1:23:42] maximum of 29 days for a full-scale production show

[1:23:46] for theater coppell. And for a small scale production show , like the orchestra

[1:23:52] or ballet, they can choose for a maximum of eight days

[1:23:55] with one performance weakened.

[1:24:05] >> bijou. >> thank you, mayor. A question, you had mentioned

[1:24:10] the space availability will increase 50%. What about the

[1:24:13] main theater?

[1:24:15] >> the main hall theater would increase mainly during weekdays because

[1:24:22] if you see on the chart that you have, it is the rehearsal time for the

[1:24:28] resident companies to corral and the orchestra that take away days. Those

[1:24:34] are the days we are trying to fill with

[1:24:37] corporate rentals like we have moving in tomorrow for the next four days

[1:24:40] in that space. I cannot give you a 100% estimate on how much we can go

[1:24:43] in there because the weekend usage of

[1:24:46] the resident companies will primarily stay the same as long as

[1:24:49] they keep programming their seasons the same

[1:24:52] way that they do. It is giving us more weekday space

[1:24:58] , in the main hall or the reception hall if they use that

[1:25:01] as rehearsal space.

[1:25:03] >> weekdays, you made it is not going to be

[1:25:10] and sunday, it will be weekdays, monday, tuesday, wednesday, thursday?

[1:25:12] >> it will be most weekdays unless the resident

[1:25:14] companies change how they program or how many shows they

[1:25:17] produce each season but on track for the past two years, they

[1:25:20] have been producing the same amount of

[1:25:23] shows, so I am expecting they will continue to do that method moving forward.

[1:25:29] >> okay, so the weekend availability

[1:25:35] will not increase much?

[1:25:37] >> not much, maybe a little bit here or there. Let's say

[1:25:40] one year the corral did it shows and then last year they did

[1:25:43] 11 shows. So there's a bit of flexibility in that and also with

[1:25:46] how many shows we present , last season we presented

[1:25:52] 13 titles, this upcoming season representing 19 titles.

[1:25:56] >> if we follow this recommendation, the availability

[1:26:05] will increase the theater, right?

[1:26:06] >> majority of the availability will open in

[1:26:10] openings in the main hall, majority of that opening will

[1:26:12] be primarily during the week.

[1:26:13] >> I also agree

[1:26:17] that we need to increase the available hour so we need to create

[1:26:20] more mentally of people in the main area. That is

[1:26:23] the revenue , we can look for

[1:26:28] the available streams. I know we have three theaters there. The

[1:26:30] other is not completely three different spaces?

[1:26:34] >> the third main spaces the reception

[1:26:37] hall which is a multipurpose space.

[1:26:40] occasionally the resident companies will use that

[1:26:44] reversals or workshops or summer camps

[1:26:50] , there space in those areas are smaller compared to

[1:26:53] the space in the actual theater performance spaces.

[1:27:02] >> are you proposing any changes to the camp days

[1:27:08] that the corral have?

[1:27:12] >> the proposal for operations is, each group

[1:27:18] could reserve up to six bucks a year for

[1:27:24] shows and they can block up to three weeks for camps and camps would

[1:27:27] be considered monday through friday. Which is more than

[1:27:30] any of the groups have done previously.

[1:27:40] >> it looks like they were doing a week or something like that.

[1:27:43] >> could you talk about how far out right now you're having to book the

[1:27:45] shows?

[1:27:46] >> yes, so I am already currently in talks and negotiations with agence

[1:27:51] to start booking that 24/2025 season. Which is

[1:28:00] normal in this industry that you will look that far ahead

[1:28:01] so that the agents can route those shows.

[1:28:03] what I do at this time is I look at the

[1:28:11] past calendar to see where the resident companies

[1:28:13] have placed their shows and try to work with these booking agents to

[1:28:15] place the shows not on those days, occasionally

[1:28:18] I will run into a hiccup where the show can only come in through texas

[1:28:21] this week and if you want it you have to have it on this friday. That

[1:28:25] is where I start conversations with the resident companies.

[1:28:29] resident companies, for their submittal of

[1:28:32] dates actually starts on october 1st.

[1:28:38] they will submit their dates for 2024 to 2025 between october

[1:28:42] 1st and december 31st.

[1:28:44] then my staff compiles it onto our calendar, we identify conflicts

[1:28:48] if one resident company group asks for a show

[1:28:51] on the same day, we resolve those conflicts and then we also work

[1:28:54] with the conflicts of the presenting shows. At the same

[1:28:58] time as that spins, we have private rental inquiries

[1:29:03] coming in because people like to book a year in

[1:29:06] advance. Right now we have inquiries waiting on our answers from

[1:29:09] us for october, november and december of 2024

[1:29:11] and we told them they have to wait on hold until we

[1:29:15] can get some of our calendar built first.

[1:29:21] >> you finish?

[1:29:24] >> thanks for getting

[1:29:29] to the intricacies of explaining the arts center or how it works

[1:29:33] and everything. This may have come out before, to the resident

[1:29:36] companies pay any fees now for rental when they come in to do a performance?

[1:29:41] to the pay rental for their space?

[1:29:42] >> right now, the resident companies, the only thing they pay

[1:29:45] is if they need above basic services. We have the

[1:29:51] market rates and they pay 10% of those services. It

[1:29:57] is not for every single service that a third party rental would pay either. They

[1:30:00] have a specialist of basic services that they pay. So

[1:30:03] if they need more than four microphones, they

[1:30:08] pay about six dollars per microphone.

[1:30:12] the only fees they are currently incurring from the arts center

[1:30:18] and if they need extra labor to run their

[1:30:21] shows. And we have to hire extra labor, whether

[1:30:24] it is our staff or contract labor, they do pay for that and that

[1:30:27] they have to pay the regular standard.

[1:30:29] >> okay.

[1:30:30] just to clarify, the $30,000 on here, that

[1:30:33] is basically 5% of

[1:30:39] what they would be paying if they were paying market

[1:30:43] rental rates , am I saying that right?

[1:30:45] >> is, so the

[1:30:47] $30,000 there is based on past usage.

[1:30:49] what it would be is it would be 5% of the market rate

[1:30:52] that a third party rental person would pay for

[1:30:55] the building.

[1:30:57] the resident company would pay. So essentially, the resident company would pay $250

[1:31:01] to have a show.

[1:31:07] that is 5% of the market rate.

[1:31:10] >> okay. All right.

[1:31:14] >> quick question and follow-up to that, that is not

[1:31:19] unusual in the market?

[1:31:22] right? I mean, that is within I

[1:31:26] guess the market rate? I don't know how to say that, but

[1:31:32] --that is what others are doing in their performing facilities?

[1:31:34] >> yes, that is correct.

[1:31:35] >> so, am I seeing that right?

[1:31:39] that that would be the equivalent of $600,000 of revenue

[1:31:42] if you are going to rent out the space ?

[1:31:46] >> it was a 32 according to divorce, with the value

[1:31:52] they are used too.

[1:31:55] >> 832?

[1:31:57] >> it is even less than 5%. >> it is a little bit less.

[1:31:58] >> that is what the survey had in there somewhere.'s

[1:32:01] based on usage.

[1:32:02] >> that is based on the current

[1:32:07] usage for they have been 100% rehearsing in

[1:32:08] the facility. That is the other thing, if they --

[1:32:13] the days when your usage days would go down, to listen those costs about 5%.

[1:32:16] >> samudio had a hand up. I am sorry,

[1:32:21] I thought it was somebody down there. John?

[1:32:22] janine?

[1:32:25] >> as far as the, I guess the request that

[1:32:28] comes in for the

[1:32:33] --the performance or whatever it is, is it more

[1:32:36] of, for the weekends? Or is it more toward the weekdays

[1:32:39] that they are requesting time?

[1:32:40] >> are you asking about the

[1:32:44] resident companies or third-party entities?

[1:32:46] >> third-party.

[1:32:52] >> third-party rentals right now if I am talking about things coming in november

[1:32:56] and december of next year, it is more parties because they want parties

[1:32:58] and they want to get those a year in advance

[1:33:00] but we are seeing more corporate entities coming to us for weekday conventions. That

[1:33:08] is in more of that.

[1:33:11] >> what about performances?

[1:33:17] >> at the moment, we have a lot of dance schools I want to come

[1:33:20] in and do performances. We have not really entered the realm

[1:33:24] of promoters coming in and asking to do shows. We have

[1:33:27] had I think about three or four stage readings come through and that is

[1:33:32] something else that we can open up and do, that is

[1:33:35] just another type of contract we set when you are working with

[1:33:38] a promoter.

[1:33:44] >> any other questions?

[1:33:49] >> so, when we are looking at this, altogether, we are looking at

[1:33:56] --in the million dollars upfront for the renovation of the hangar , plus

[1:34:01] yearly maintenance and operations , to then potentially make

[1:34:08] x amount each year ,

[1:34:14] in perpetuity, right? So, I mean, it starts to make

[1:34:20] sense and , you know, I was a little bit concerned, janine, when

[1:34:23] we were first talking about this, that,

[1:34:26] you know, resident companies would not have

[1:34:32] an opportunity to rehearse in the actual space, but the way

[1:34:37] you explain it, they have time before each performance

[1:34:41] , that two week period , that they can become

[1:34:47] accustomed to the acoustics and the space and where

[1:34:53] all their sets are going to be, so , you know, I am

[1:34:59] not so opposed to it. As I was before.

[1:35:02] because there is that opportunity . It is not like we are kicking them

[1:35:07] out completely. But we are trying to free up a

[1:35:11] little more space.

[1:35:19] >> so, don? >> I will just say one thing, and this

[1:35:21] once again is more philosophical, but to your point, it may be a

[1:35:24] zero-sum game by the time you renovate this and maintain this and all that

[1:35:28] but I just feel like you are really utilizing what I would

[1:35:33] say is a gem of a lot of our facilities,

[1:35:39] to the best of what it can be, or we don't

[1:35:42] even know what it could be for sure. It is like, what can

[1:35:45] this asset be in the long term?

[1:35:48] you cannot know unless you have it available to utilize this way. So you

[1:35:51] are right.

[1:35:52] it may be we are switching off one pocket into another as far as

[1:35:56] cost goes but you are really highlighting what I think was

[1:36:03] envisioned for this thing, even he worked for years to

[1:36:07] get an arts center or a performing arts center or something here, and now

[1:36:10] we have this great building to utilize, so we should be

[1:36:15] able to --we should raise all votes by utilizing this as best

[1:36:20] as he can and generating as much revenue as

[1:36:23] we can.

[1:36:23] >> kevin? >> I just want to also point out that

[1:36:29] janine and her team, what they have done with

[1:36:33] the current inventory they have, they have already exceeded revenue

[1:36:39] projections by a pretty decent amount from what I

[1:36:41] understand from last report. Opening that up even more, we are just giving her

[1:36:45] fuel for the fire, if you will.

[1:36:51] as you stated, we don't need to know

[1:36:54] what the thing can do.

[1:36:57] to me it just reinforces when she asks for additional staff,

[1:37:00] go see what it can do,

[1:37:06] that is all we are doing is continuing that mantra

[1:37:08] of, let's go see what this thing can do.

[1:37:12] the success we have seen from the availability there

[1:37:15] is now, what new heights are able to reach

[1:37:18] from that? That is what I am very excited about and

[1:37:24] I don't want to put our resident companies in the cold, I want to give them a facility

[1:37:27] that is respectful of them, they are, as you point out,

[1:37:32] they are taxpayers, citizens, they are our neighbors. They

[1:37:35] deserve the opportunity to have a nice space to rehearse in but also understanding

[1:37:42] they are a part of a larger picture of what we are trying

[1:37:45] to build. I look forward to it.

[1:37:51] >> go ahead. >> I was going to say that

[1:37:56] if we give them the space they need, if we have the space at our center,

[1:38:00] in the long run it

[1:38:06] will make more, because we have more spaces throughout,

[1:38:11] revenue. I think we talked about the cost that

[1:38:15] the place we are going to renovate is

[1:38:19] --the maintenance is nominal?

[1:38:23] >> it is a normal

[1:38:24] cost.

[1:38:24] >> red, the initial cost will be there but in the long run we

[1:38:29] already would have used those spaces.

[1:38:33] that will give better return.

[1:38:39] >> so I think I want to make sure, do we have a consensus

[1:38:42] on the philosophical plan on the arts center to free up the

[1:38:45] space?

[1:38:48] okay. So, on the --go ahead.

[1:38:51] >> oh, to free up the space. Go ahead.

[1:38:53] >> on the fire admin building,

[1:38:57] are we good on that one? The two kind of go hand

[1:39:00] in hand.

[1:39:02] >> this is the hangar? >> the hangar, yes.

[1:39:03] >> [ laughter ]

[1:39:11] >> the only other one we were debating, it was a $30,000.

[1:39:15] so, let's come to a decision on that one.

[1:39:19] we can call the discussion good.

[1:39:25] >> I will say, I am flexible on a lot of things, I know what kevin stated

[1:39:31] in some of the others have stated about not

[1:39:34] wanting to worry about the $30,000 for resident companies. I do like

[1:39:36] the idea that it builds in some level of

[1:39:39] discipline into scheduling and it is raising all

[1:39:43] boats, everybody becomes a little more professional

[1:39:46] in the process in the scheduling, I do like that aspect of

[1:39:48] it knowing that we may still fund it.

[1:39:51] they would have to come up with the funding source to

[1:39:55] make that happen.

[1:39:58] I like the concept of them having to

[1:40:01] have a little more skin in the game from

[1:40:02] a scheduling standpoint knowing the funding has got to come probably

[1:40:07] from us in the long term but I am flexible to this one.

[1:40:10] >> mark.

[1:40:13] >> you know,

[1:40:17] I don't think they should have to pay anything. I think they have enough commitment

[1:40:21] to their craft and to janine because if they do

[1:40:25] not get their requests and their schedules

[1:40:29] at the end, and all their dates set, then they are out of luck. So

[1:40:33] they have already got skin in the game.

[1:40:37] the question is, you don't get it done, you are

[1:40:40] left out in the cold. The $30,000 we potentially generate, I don't

[1:40:43] think we need to pass onto the resident companies.

[1:40:49] >> yeah. I am with mark.

[1:40:52] >> okay.

[1:40:55] >> go ahead.

[1:40:58] >> you sure? >> okay.

[1:41:01] >> if you

[1:41:08] like because they are the residents, a big part of the reason we built this place was

[1:41:13] to further the arts to coppell. I

[1:41:19] think the discipline and scheduling, they found out , now we

[1:41:22] have got to have the entire annual calendar of events, not all

[1:41:28] of them were used to doing that and so if

[1:41:31] they do not get booked then they do not have that event, so I think

[1:41:34] that build enough discipline and scheduling

[1:41:37] like that into it . I also think

[1:41:43] it is a little silly that we can charge them

[1:41:51] $50,000 in fees and the next year they come back and say now we

[1:41:54] have added $50,000 to our grant request for

[1:41:55] >> we need 55,000. >> I don't really care to go through that kind

[1:41:59] of theater. So, I would rather just

[1:42:05] accept that the resident arts companies,

[1:42:06] the music facility recognizing this hangar is going

[1:42:10] to accomplish what I thought was part of the purpose of enhancing the staff at

[1:42:16] the arts center which was a recent decision and really kind of freeing

[1:42:20] it up to go ahead and, sometimes

[1:42:26] janine will get a call for an event, we are going

[1:42:29] to be performing in dallas, would you want to have us pop up there? If

[1:42:32] it is already booked for rehearsals, you know, then we

[1:42:35] lose that income generating opportunity, yes, but we

[1:42:40] also lose the opportunity to bring a show in

[1:42:43] that folks in town would want to go see.

[1:42:47] no one is going to go see the rehearsals, that is not a performance opportunity

[1:42:50] or entertainment opportunity for the

[1:42:52] citizens of them are paying shows that

[1:42:54] we can bring in, even some that are on short notice, I think the

[1:42:58] better off we all are. I am in favor of doing the

[1:43:01] hangar to accommodate maximizing the usage of

[1:43:04] the arts center and I don't really see the fees for the resident

[1:43:11] arts companies is having much of a significance in any of that.

[1:43:14] >> a, mike.

[1:43:23] >> a, john.

[1:43:26] >> similar yet different, yet , we charge our

[1:43:34] sports associations to use our fields, right?

[1:43:35] >> jessica, you want to talk about the relationship

[1:43:38] between the sports associations?

[1:43:43] >> I'm trying to figure out, don't get

[1:43:45] me wrong, I hear what you're saying, here what everybody is saying. I want

[1:43:47] to look at things from the standpoint of how

[1:43:50] our residents are using all our facilities and our things,

[1:43:56] so can you help me ?

[1:43:58] >> the sports association, it is played per player. The associations collect

[1:44:02] a fee per player. Part of that gets passed along

[1:44:05] to us.

[1:44:08] >> so we maintain the field?

[1:44:14] >> we maintain the field, it is definitely not an offsetting

[1:44:17] cost by any means but it is a --there is

[1:44:19] a cost there.

[1:44:20] >> yeah, okay. I'm trying to think of

[1:44:25] that because they are our residents, on the flipside

[1:44:28] of that, I do feel like we are going to get the increase in requests

[1:44:30] for grants, so there are the pros and cons.

[1:44:34] I think where I am landing is, you already have

[1:44:40] the four around the table. I will leave it at that so I

[1:44:43] don't know that you need my yes or no but I think I am okay

[1:44:47] with forgoing the 30,000 , but I

[1:44:53] would look , janine, to you and stuff and your team from the

[1:44:56] standpoint of , if at any point we need to revisit this,

[1:45:02] right? And what that looks like. But I think

[1:45:05] right now , we have got this facility, you are having

[1:45:11] to work with scheduling, we want to

[1:45:15] encourage the arts in our community, I understand resident companies are

[1:45:20] 5013c so funding is an issue, or not an issue but it

[1:45:23] could be an obstacle so looking at that but being mindful of

[1:45:29] , we may need to tweak at some point along the way.

[1:45:32] >> just a reminder, this has been a tweak

[1:45:35] from the day we got started.

[1:45:37] >> I know, and we continue to

[1:45:39] tweak.

[1:45:39] >> you know, we are going to get better as a result of that.

[1:45:44] >> absolutely. >> done? >> what is the norm in

[1:45:49] the market, what is the market for resident companies? Do they pay

[1:45:54] some subsidized amount?

[1:45:56] 50%, 5%?

[1:45:56] >> talking with brett, and knowing the center and everything,

[1:46:06] what we propose, the 5%, was even lower than anything brett had ever

[1:46:12] off the table. The norm is a resident companies pay something

[1:46:15] to have stake in

[1:46:20] the game, by in, but also responsibility in , I have booked these days a year in

[1:46:24] advance and I am going to pay for them and if I council on

[1:46:27] you , then I still have to pay for them because if

[1:46:31] I council on you and then I have to buy a show and put it

[1:46:35] around that, and they council four months in advance,

[1:46:42] I could put that show on a prime day, and there is

[1:46:45] no repercussion, so that is why , typically there is some kind of

[1:46:48] nominal charge, not a charge that would ever endanger

[1:46:52] the organization to go bankrupt. But something that helps hold

[1:46:57] them accountable more than they are worth.

[1:47:00] >> and that is my concern.

[1:47:03] >> the market is, there

[1:47:12] a hill up and down, to your point this is a process, it is not

[1:47:14] an event. This whole arts in coppell is an evolving thing.

[1:47:20] but I think you already have your four votes for whatever

[1:47:29] , not charging the resident companies anything but I

[1:47:30] do think it is a good idea.

[1:47:31] >> john? >> I just want to clarify,

[1:47:34] the $30,000, the 5% you're talking about, it could be more, right? If

[1:47:36] they caught requested additional things

[1:47:39] they need?

[1:47:39] >> it could be more or less. It would all be dependent

[1:47:42] upon their use.

[1:47:42] >> is there a cap?

[1:47:45] >> I will give you a cap, is theater channel and,

[1:47:48] if they booked six shows, 29 days for

[1:47:54] each show, that puts them at $16,400 a year

[1:47:57] that they have to pay us.

[1:48:04] if an other group uses the main hall for six

[1:48:08] shows a year and he is a maximum of eight days,

[1:48:13] it is $5700 a year.

[1:48:16] so, that is with the new blocking set. It

[1:48:20] could be less because if they do enough they are not paying

[1:48:25] for eight.

[1:48:26] >>!

[1:48:28] >> a, mike.

[1:48:31] 2 just for a point of clarification, earlier, while

[1:48:35] you are having this discussion, we hear what you're saying but janine did

[1:48:37] mention that this is 5% of the market

[1:48:43] along those lines. What they are paying for now, I want to make sure

[1:48:49] , excuse me for saying this to the resident companies, we are

[1:48:51] not writing a blank check. They are still going to

[1:48:53] pay for the additional whatever above and beyond or whatever the basic is,

[1:48:57] I just want to make sure it is set.

[1:49:01] >> sure. >> I do not want us walking out of here with any misunderstanding, no,

[1:49:04] the council said we are not going to pay anything.

[1:49:12] >> the extra microphone will be switched out.

[1:49:19] >> I thought you meant in frequency which is how janine answered.

[1:49:28] >> even with frequency, right? If they ask

[1:49:30] for more could it be more than what they are actually doing

[1:49:32] right now?

[1:49:33] >> it is all dependent on usage and

[1:49:37] what type of show. So if they do a show where they want two operators, a soundboard

[1:49:40] operator, a video operator, a curtain operator,

[1:49:45] that will be an expensive show because you have to pay for all

[1:49:48] that extra labor unless they have volunteers that can run certain positions.

[1:49:52] >> is there a cap? >> the cap is, it is 5% for space on

[1:49:55] all the space rentals and then for the equipment

[1:49:58] that they use , is 10% of the

[1:50:03] market rate. It will make everything 5% of the market

[1:50:07] rate to make it easy but there isn't a cap,

[1:50:11] it is about how much they use.

[1:50:14] that is a traditional, normal way. You walk into a menu and they

[1:50:17] are going to charge you for tape on the floor and they are going to

[1:50:20] charge you for an extension cord. We don't do those charges

[1:50:23] with the resident companies because it is not thoughtful and

[1:50:26] it's not meaningful to have them

[1:50:30] incur those costs. Once they go over four microphones, yes they pay for

[1:50:35] a microphone.

[1:50:38] >> mayor? >> can we have a cancellation problem?

[1:50:45] >> we have had one resident company that counseled,

[1:50:50] we have had issues where we have had to move a

[1:50:53] lot of things.

[1:50:58] we have more issues than they have been better about getting

[1:51:00] information to us so we can get it published online in time so

[1:51:05] that we can try to sell the most tickets we can further companies and it

[1:51:08] is a learning has improved on that, we

[1:51:13] are not 100% there yet but it is still on our

[1:51:18] side, as a center we are working to make it better and it seems like the

[1:51:20] resident companies are working to make it better

[1:51:24] as well.

[1:51:25] >> I believe you said earlier,

[1:51:32] this is an evolving relationship, just because

[1:51:34] we say something today does not mean we can't

[1:51:37] be at the table here in a year. Seeing if we need to continue

[1:51:39] to evolve that relationship. Thank you for that approach.

[1:51:44] >> breanna first. >> just to follow up on

[1:51:46] that, I think that is janine, what I would look to you for and your

[1:51:50] team is a fact of, if we do end up seeing issues that we can then find ways to

[1:51:56] have a win-win and let's figure that out at that point.

[1:52:02] >> marks?

[1:52:04] >> why couldn't we have a 5% cancellation fee?

[1:52:05] >> that's what I was thinking, another

[1:52:08] penalty of some sort for canceling.

[1:52:11] >> cancellation is the

[1:52:13] big issue, then let's charge them a cancellation fee.

[1:52:17] >> that is the skin in the game.

[1:52:20] >> yeah.

[1:52:25] >> refunded if they actually have the show.

[1:52:32] >> put up the money upfront so there is some

[1:52:35] skin in the game and if they have the show you refund the

[1:52:37] money to them. That probably gets too much bookkeeping.

[1:52:41] >> yes. >> I would rather us not do that.

[1:52:44] >> I would rather it be -- I would rather

[1:52:50] it be what mark is saying, they have to pay and then

[1:52:53] maybe as , unless you pay you are not going to get to rebook with us

[1:52:57] and so , right? There has got to be some skin

[1:53:00] in the game, building of trust and relationships across

[1:53:03] the board.

[1:53:06] >>

[1:53:11] >> if you would be okay with that.

[1:53:15] >> as don pointed out, I think we had four hands go

[1:53:18] up for the --

[1:53:24] for getting the 30,000.

[1:53:30] >> I did. >> I like your idea of charging for the cancellation.

[1:53:32] >> all right.

[1:53:36] I tell you what, --kevin clack

[1:53:41] >> I think that is something janine and her

[1:53:43] team --

[1:53:43] >> that is an operational thing we need to let her figure out how to

[1:53:48] manage it. I think that is what we are here for to

[1:53:52] set the direction which is what you guys have done. We have given them their

[1:53:56] marching orders from a philosophical standpoint and I think our job is done here.

[1:53:59] >> all right.

[1:54:03] >> jim, since he is just a few minutes late, is there

[1:54:06] anything on the agenda now, thanks to you and your staff,

[1:54:12] all my questions were responded to.

[1:54:13] >> I just wanted to make sure.

[1:54:17] since they were there an hour before you got there.

[1:54:21] >> assignment 7:24.

[1:54:27] we will move to the city council chambers at 7:30.

[2:00:13] >> calling all city council .

[2:01:53] >> good afternoon, everybody.

[2:01:56] the sign --time is 7:32 p.m.

[2:02:00] we're moving into the regular session of the coppell

[2:02:05] city council.

[2:02:06] as a reminder, persons wishing to speak during the citizens appearance

[2:02:12] need to register outside the chambers and list your

[2:02:17] home address.

[2:02:19] and I am going to apologize for the name here, I'm going to get this

[2:02:23] one very badly.

[2:02:26] I'll take it.

[2:02:29] with the allies in the community interfaith

[2:02:32] group is here to give the invocation . At which time we will recite the

[2:02:35] pledge of allegiance. Please remain standing.

[2:02:47] >> respected mayor and city council and everyone

[2:02:52] on the floor here, it is my honor to represent

[2:02:55] the interfaith organization to offer a couple of

[2:02:59] prayers this evening. The first one is dedicated to

[2:03:05] popularly known as the elephant god.

[2:03:14] >> [ speaking non-english]

[2:03:31] >> lord with the curved trunk, one with the vast body, one with the

[2:03:33] radiance of 1 million suns. May you always remove all obstacles from our

[2:03:38] inter-verse. The next one is a piece prayer.

[2:03:44] >> [ speaking non-english]

[2:04:17] o lord, lead me from unreality to reality of eternal self. From the

[2:04:23] darkness of ignorance toward the light of spiritual knowledge

[2:04:29] . From the world of mortality of material attachment

[2:04:31] toward the world of immortality or self-realization .

[2:04:35] peace ,

[2:04:41] peace, peace. Thank you.

[2:04:47] >> I pledge allegiance to the flag of the

[2:04:50] united states of america.

[2:04:51] one nation under god, indivisible, with liberty and

[2:04:56] justice for all.

[2:05:08] >> if I could have members of the police

[2:05:14] force that are going to be participating in this

[2:05:17] and any of our citizens on patrol that

[2:05:20] are going to be participating.

[2:05:54] ladies and gentlemen,

[2:05:59] sponsoring the 40th annual edition of the

[2:06:05] crime and drug prevention event on october

[2:06:07] 3rd, 2023 called national night out.

[2:06:14] the annual national night out provides a

[2:06:16] unique opportunity for the city of coppell to join forces with thousands of

[2:06:18] other communities across the country and promoting cooperative

[2:06:21] police and committee drug prevention efforts.

[2:06:25] celebrating the 32nd anniversary of this great crime watch prevention program.

[2:06:29] whereas, it is essential that all citizens of

[2:06:33] coppell be aware of the importance of the

[2:06:36] programs and the impact that their participation can

[2:06:39] have on reducing crime in coppell

[2:06:43] neighborhood awareness and safety and cooperation are important themes

[2:06:45] of the national night out program.

[2:06:57] now, therefore, I hereby

[2:07:05] proclaim tuesday, october 3rd, 2023 as national night out day in

[2:07:08] the city of coppell. I set my hand for this to be fixed this day of

[2:07:15] september in 2023.

[2:07:21] >> good evening, first of all let me say thank you to the mayor

[2:07:24] and council for letting us all be here.

[2:07:29] nno is a special opportunity bringing residents of

[2:07:33] coppell together and with the police department.

[2:07:39] on behalf of the city of coppell and

[2:07:41] the coppell police department, we want to

[2:07:43] thank all of the residents for their participation in this event for

[2:07:48] over 30 years now.

[2:07:54] I also want to give a special thanks to officer kelly luther who was the

[2:07:57] main organizer of this event for our police

[2:07:58] department and handles all the coordination.

[2:08:00] I want to give thanks for all the support of several other city employees

[2:08:03] who have helped kelly along the way. Kelly continues

[2:08:06] by hosting the block at our

[2:08:16] safety facility. Unfortunately she isn't able to be here tonight as she

[2:08:18] is over there. We have over 75 block parties lined up

[2:08:21] next week. She is providing each of them with several instructions and special

[2:08:27] nno apparel. And again, thank you all

[2:08:29] very much for your support. We can't wait to see you

[2:08:31] out in our neighborhoods next week.

[2:08:33] thank you.

[2:08:39] >> thank you very much. From personal, when we

[2:08:42] first moved into the city of coppell, we did not know any

[2:08:45] of our neighbors.

[2:08:47] we felt like we were alone until national night out

[2:08:53] happened and then our entire block turned out and we have been

[2:08:55] deep friends and close friends ever since. I contribute that

[2:08:58] to national night out. Anyway, thank you very much. I saw

[2:09:03] a hand.

[2:09:08] >> thank you, mayor, I also enjoy national night out, getting to know

[2:09:11] our neighbors, traveling in a cop car, it is always fun.

[2:09:15] I support our citizens police academy, I

[2:09:18] have been a member of the academy for a number of

[2:09:25] years. I also support citizens on patrol.

[2:09:27] I also want to thank our police force. They did an awesome job finding

[2:09:30] a missing teen today. I want to thank them.

[2:09:36] that is all I have.

[2:09:39] >> for what councilmember matthew

[2:09:47] just said, the same time I know we have abundant volunteers but at the

[2:09:48] same time, we see you always out there

[2:09:51] at events and also patrolling the city to

[2:09:57] make sure that it is safe.

[2:10:00] we really appreciate all of the time that you give to

[2:10:03] our city . And just for the safety aspect . We thank you for your

[2:10:12] we ask that everyone come to national night out and like

[2:10:18] matthew said, we go out and meet and we would like to meet you. We

[2:10:24] would like to hear how your day went in just to see what

[2:10:27] it is that you are concerned about. We hope you see

[2:10:30] --we see you at the national night out.

[2:10:39] >> [ applause ]

[2:11:20] >> all right, item number seven is a presentation regarding the

[2:11:25] power delivery in the city of coppell

[2:11:31] . I'm not sure what your title is, but we really appreciate

[2:11:34] you coming out tonight and thank

[2:11:35] you for being here.

[2:11:36] >> thank you, mayor.

[2:11:40] we are effectively called area managers. Good evening, everyone.

[2:11:43] good to see you, everyone. I want to

[2:11:49] thank you for the mayor and council and allowing

[2:11:52] me the opportunity to come share with you.

[2:11:58] as well as help educate cities and residents

[2:12:01] about what we do, why we do it and how we do it. That is our number

[2:12:04] one goal.

[2:12:07] perfect, thank you.

[2:12:10] again, special thanks

[2:12:16] to mike . Thank you.

[2:12:20] all right, we will go ahead and get started. So, tonight these will be

[2:12:25] some of the topics of discussion that we will

[2:12:28] be talking about. We are going to be

[2:12:30] talking about oncor, major causes for outages

[2:12:42] , 2023 coppell outages. Next steps, oncor weather preparedness, and how to connect with

[2:12:46] oncor. So, who is oncor? Here is a quick overview.

[2:12:58] you can kind of see the market structure. One thing to know, we are

[2:13:00] the largest regulated transmission and distribution utility company that

[2:13:01] operates in texas. We are

[2:13:05] regulated by the public utility commission of texas and we provide the transmission

[2:13:10] and distribution services. We own the polls and the

[2:13:12] wires that deliver electricity to your homes and

[2:13:16] we do not own or generate, produce, or sell any electricity.

[2:13:19] that is not our market, we just deliver the power

[2:13:22] to you. The illustration on the right just

[2:13:23] give you a snapshot about how the market is set up.

[2:13:27] the competitive side of the generators.

[2:13:30] the regulated side which is the competitive market, I'm sorry

[2:13:40] the regulated market. Is the transmission and distribution which

[2:13:42] is oncor. And also, we have the competitive market which are the retail

[2:13:46] electricity providers.

[2:13:49] where we serve , again another

[2:13:54] snapshot of oncor. We service over 13 million customers here in

[2:14:00] texas. We are in over 98 counties and more than 400 communities like

[2:14:04] coppell .

[2:14:07] we have over 141,000 miles advanced meters

[2:14:13] . Over 4500 employees across the state.

[2:14:18] so, how does oncor support growth in the lone star

[2:14:22] state. I know a few of us have the chance to attend

[2:14:29] the luncheon, he said something that blew my mind, texas is the eighth

[2:14:31] largest economy in the world. That really sees the

[2:14:34] growth that we have seen in north texas. That

[2:14:39] is one thing we have made a commitment to. Really submitting

[2:14:42] --committing to the support of the state. We have invested

[2:14:49] billions of dollars to help upgrade and

[2:14:54] operate a safer and smarter more reliable electrical grid.

[2:14:59] also, oncor has

[2:15:03] a plan that is committed to investing 19 million over the next

[2:15:06] five years. And the capital expenditures are expected to be used in advance

[2:15:11] and --investment in transmission and distribution.

[2:15:22] there are many external factors that cause outages. The major causes

[2:15:29] as you can see, trees, lightning and wildlife. You would really be

[2:15:32] amazed at how much wildlife really plays a part in outages.

[2:15:35] when it comes to down

[2:15:40] lamps that fall on our lines, also we have lightning

[2:15:47] high winds and thunderstorms, we are going to feel that because

[2:15:53] it is going to blow those lines and blow the vegetation

[2:15:56] and cause a fall.

[2:16:02] also you will see up here, wildlife. You will be

[2:16:04] amazed at how much wildlife plays a part. Squirrels, sometimes they

[2:16:07] will start chewing the lines, we deal with snakes and other

[2:16:12] different types of rodents were trying to seek shelter.

[2:16:21] as I said in the previous slide, trees and vegetation

[2:16:29] are one of the major causes for power outages.

[2:16:31] this illustration finally gives you an idea of

[2:16:33] how it can really impact a delivery to your home.

[2:16:40] one tree can cause an electrical fault that can

[2:16:42] interrupt an entire circuit from the substation. That of course interrupts

[2:16:44] the power to your homes, schools, traffic signals,

[2:16:46] whatever it may be. I really feel like this illustration shows

[2:16:49] you how the power is fed to your homes.

[2:16:50] all right, now we are down to the

[2:16:56] important parts. Coppell overview. I really

[2:16:59] want to provide just a coppell distribution overview. You can see here that we

[2:17:02] actually serve 18,845 customers in coppell .

[2:17:11] coppell is fed by 16 feeders. The total miles are 299.69

[2:17:14] miles of mines.

[2:17:16] there are 52.28 miles of overhead lines and there are

[2:17:20] 37.59 underground miles of lines.

[2:17:23] a majority of these feeders do have

[2:17:26] automated devices on it.

[2:17:29] let's just say, if you are an automated switch, we do have we have the

[2:17:33] east distribution operating center in irving. We have

[2:17:38] the capability to really look at these outages.

[2:17:41] if there is a way that they can use the automated

[2:17:44] devices that are on these feeders to switch over some

[2:17:47] of that load from a feeder outage,

[2:17:53] you may have 3000 people on one feeder but that they are able to switch

[2:17:56] that over and isolate the particular problem, it

[2:17:58] may just end up impacting 50 people compared to the 3000. We have those

[2:18:01] capabilities. It is something that we really utilize a lot.

[2:18:06] just a point to touch on. I know that we had

[2:18:10] spoke on this before, there was a question about

[2:18:15] couples reliability there are a few numb bowls

[2:18:24] --numbers out.

[2:18:27] there is a system outage interruption

[2:18:33] index. The average , it really lines up at

[2:18:39] 51.63. Even coppell is below our average and all of the surrounding

[2:18:45] area just to bring a little context to it. It is over

[2:18:51] one hour and 50 minutes. We are looking better, of course we are

[2:18:56] still growing and still working. Let's go

[2:19:00] to this next one.

[2:19:03] so, we are still in the overview. I wanted

[2:19:06] to give a little clarity.

[2:19:11] with these outages they have impacted a large

[2:19:14] number of residents. I want to bring clarity to

[2:19:18] some of these outages.

[2:19:20] I really want to make sure that it is understood that these are

[2:19:24] not all related. They are really all isolated incidents that

[2:19:27] have occurred.

[2:19:30] I will go through each one. Feel free to ask me any questions.

[2:19:36] but even when we start in january, there

[2:19:37] was a transformer replacement. Of course you can imagine external factors

[2:19:47] play a part with our equipment. When you have cold weather, hot weather,

[2:19:48] anything external he can play a part. We had

[2:19:51] to replace that. In march, we had failed equipment which was a failed insulator.

[2:19:55] that provides insulation between overhead lines and cross arms. In june we

[2:20:00] had vegetation .

[2:20:08] that caused an extended outage. All extended outages which is why I have

[2:20:12] been giving reasons for it.

[2:20:17] in july we actually had a car hit a pole. We did have another

[2:20:20] car hit a pole, that first one did not impact as many people

[2:20:24] , we were able to do a lot of switching, but the second one it hit two poles

[2:20:27] and it was about a 12 hour restoration time.

[2:20:30] a lot of residents were very upset and impacted

[2:20:36] by that.

[2:20:39] that takes multiple crews to come out and

[2:20:42] really make the repairs.

[2:20:45] in august, we had a transformer replacement.

[2:20:48] we have to continue to remember that in july

[2:20:51] and august we had record high temperatures that we had never really

[2:20:54] seen before.

[2:20:58] you can imagine the strain that that will cause on anyone's system.

[2:21:01] and the next day we had a splice in a pole box

[2:21:07] . You have to get in and repair that.

[2:21:12] I think it caused a lot of heartburn with some of our residents, the july

[2:21:15] and august, when the car hit the pole, it

[2:21:19] affected the same feeder. Some of those customers were impacted

[2:21:24] twice. I can understand going to a 12

[2:21:27] hour outage of the pole replacement and then having

[2:21:31] this other one happen with

[2:21:34] the transformer replacement. Just to bring a little bit of clarity when

[2:21:37] we are talking about even just the transformer replacement,

[2:21:39] some questions have come up with the estimated time

[2:21:43] of restoration.

[2:21:46] if you sign up for my oncor alerts, you will get a notification

[2:21:49] that says hey, your lights should be on at this time. I have heard complaints

[2:21:52] and great things about this.

[2:21:53] sometimes it is one of those things.

[2:21:54] just to give clarity about how we do it,

[2:21:58] there is a system generated that is produced as well as a time

[2:22:04] and really our system is looking at, okay, I believe it is this type

[2:22:07] of problem. I believe that it get someone

[2:22:12] out there. He tries to troubleshoot it if you can,

[2:22:15] if he sees that he can get the work done within two hours, he won't

[2:22:18] update the time. If he sees that he cannot and it is going to

[2:22:21] be maybe even four hours, he is going to input that

[2:22:25] time into the system.

[2:22:27] sometimes they are correcting a false and then another

[2:22:31] thing faults. So that means they go back and they update

[2:22:34] that line and then you see your extended time

[2:22:35] pushed out even more. Unfortunately we are kind of dealing with it

[2:22:40] and dealing with the issue of, you want to keep it updated but it

[2:22:43] can be very frustrating when you are getting

[2:22:46] multiple times. I want to give a little bit of information about

[2:22:49] what is going on when they are updating that time,

[2:22:57] they are not just pushing it out. There is somebody out on

[2:23:00] site trying to make the repairs. There saying, I cannot get this done in

[2:23:01] two hours. Or we are needing two more

[2:23:04] crews that are coming. And then another crew to come replace the downed power

[2:23:07] bowls. There are multiple factors that

[2:23:10] and why you keep seeing those.

[2:23:19] okay, so you have heard some of the causes

[2:23:25] and all of the information, but you are

[2:23:27] still asking, what are your next steps?

[2:23:31] the great thing is that we had an opportunity to

[2:23:33] sit down with my operations manager who is over at our service center

[2:23:40] who really manages this entire area and

[2:23:42] he plan on being here tonight but unfortunately we had some storms come through. I

[2:23:43] think about our southern region, dallas

[2:23:46] people have multiple outages so we have

[2:23:50] been working in storms . I did not want to ask him to come here .

[2:23:53] he is very aware and he is really looking into

[2:23:57] what we can do proactively to address any concerns.

[2:24:01] we do have 12 feeders that are actually scheduled for

[2:24:05] vegetation maintenance trim work at the end of

[2:24:08] this year and 2024, that is when you will see our

[2:24:14] crews out there. I know a lot of residents don't really

[2:24:16] care for it. This is another way that we can continue .

[2:24:23] we are controlling feeders such as balancing load

[2:24:26] on feeders.

[2:24:27] and identifying additional opportunities.

[2:24:31] we are completing equipment maintenance.

[2:24:35] that may even include proactive change outs.

[2:24:44] on corporations have identified two areas of opportunities to

[2:24:48] focus on and we will utilize some of the above

[2:24:52] a steps. We really want to kind of look at

[2:24:56] that and see if there are opportunities to make any corrections. This is going

[2:24:59] to impact the neighborhoods surrounding river terrace golf club and

[2:25:05] andrew brown park east. These are currently

[2:25:08] under review.

[2:25:11] we are slowly moving through different

[2:25:13] areas that we have identified. I at least want to let

[2:25:15] you know going forward that we do have a plan and that we are reviewing

[2:25:18] and seeing if there any opportunities that we can do for maintenance.

[2:25:28] so, as we approach the fall and winter months, after record

[2:25:32] high summer heat, they plan and anticipate a variety

[2:25:35] of potential season impacts the summer and winter preparations

[2:25:41] before the hot and cold seasons arrive.

[2:25:47] main feeder lines undergo thorough inspections to ensure that they are

[2:25:50] ready for high demand and cooler temperatures. They

[2:25:56] are utilizing forecasting contingency plans

[2:26:05] , they

[2:26:11] material inventory resources.

[2:26:20] we submit annual winter weather readiness reports.

[2:26:26] we are in compliance with the 2011

[2:26:31] recommendations. We work with the city and the review process, after the

[2:26:38] winter storm , they prioritize strengthening communication

[2:26:41] channels with additional customer tools.

[2:26:53] as I stated, oncor has focused on strengthening

[2:26:56] our communication channels with our municipalities and

[2:26:57] customers. We do understand that times are changing and we have to be innovative

[2:27:01] in order to reach across generations when it comes to customers. And

[2:27:05] so we have the following tools that are ways

[2:27:08] to connect. You can call us at 888-313-4747

[2:27:15] . I always encourage people to enter our text program. You

[2:27:21] can text out to 66267 . You can download the my oncor app. I

[2:27:29] really like having this right at your fingertips. You are able to

[2:27:34] see if you have an outage or if you are able to report an outage. Like

[2:27:38] everything, socialize with us on social media.

[2:27:41] that is where we first go to give a lot of our updates where we can

[2:27:45] reach people immediately in the

[2:27:49] midst of major storms or events. We also do have a new virtual assistant

[2:27:51] named sarah on our website and she will

[2:27:54] be able to answer some of your everyday questions that you may have.

[2:28:00] and like I mentioned, the oncor outage storm center map, it is a very

[2:28:03] good tool to really see how many outages are in my area.

[2:28:10] in the midst of having an outage.

[2:28:18] while I know it's not the most ideal situation, understanding

[2:28:21] that you are not alone in the outage

[2:28:30] , it gives you a bigger picture of what

[2:28:32] you are impacted by. As I stated, oncor does

[2:28:34] work with the city of coppell regarding the annual critical load

[2:28:39] . I want to make sure that they understand the critical

[2:28:45] load process.

[2:28:47] provides that certain customers may be eligible for designations

[2:28:50] as critical care or chronic condition customers that is residential or critical load

[2:28:57] public safety or critical load industrial customers

[2:29:00] that is non-residential.

[2:29:03] we ask customers to make other arrangements for

[2:29:06] on-site backup or other alternatives in the event

[2:29:09] of electricity loss.

[2:29:11] please note that this designation does not guarantee

[2:29:19] an uninterrupted, regular, or continuous power supply. Customers must contact their

[2:29:21] retail electricity provider in this situation. They can easily go

[2:29:26] there and just read the application to know what is expected.

[2:29:30] if you want to be critical care.

[2:29:39] join the conversation, these are really good tools to really see

[2:29:42] where oncor is at the moment in the midst of major events. We do have

[2:29:45] the oncor newsroom, I've sent the proactive

[2:29:53] notifications, we go and update that just like the oncor

[2:29:58] newsroom.

[2:30:00] we're letting you know what is going on and where our crews

[2:30:01] are. Even for residents I recommend that as a good resource.

[2:30:10] and now we are to questions.

[2:30:11] I know that mayor and I spoke about some specific questions

[2:30:16] , I believe that a lot of us did answer, how we are managing

[2:30:19] our grid . Where we are with that and so I

[2:30:25] have been definitely working with some of my contacts ,

[2:30:28] I am definitely open to any questions

[2:30:30] that you may have for me.

[2:30:32] >> counsel, any questions?

[2:30:37] >> thank you so much for coming tonight. It is important

[2:30:40] that we communicate with oncor. We have had

[2:30:43] a lot of our citizens communicate with us.

[2:30:49] I have downloaded the app . It is a helpful tool.

[2:30:55] it is good for notifications.

[2:30:58] I do encourage everyone to take a

[2:31:03] look at that. When there is a discussion about feeders, I think you said that there

[2:31:07] are about do

[2:31:12] you know what types of feeders are being used?

[2:31:15] >> I don't know right off, but I can

[2:31:19] give an answer after this, I don't want to misspeak.

[2:31:21] >> I'm sorry that he couldn't

[2:31:24] be here too. I think we still suffer .

[2:31:31] we still have rural postal delivery

[2:31:35] for example. Radio feeders would be something more can to

[2:31:40] coppell , they are the least expensive form

[2:31:43] of feeder . If you have a single fault on a

[2:31:50] radio feeder, you are going to take out on a large area. That is

[2:31:53] the experience that we are having. So, you can't control

[2:32:00] polls getting run into, but the type of feeder that is servicing the

[2:32:03] community with respect to those distinct poles,

[2:32:10] in a larger area, you don't know whether

[2:32:16] it is possibly being upgraded , are you upgrading to a parallel

[2:32:19] feeder?

[2:32:22] do you know?

[2:32:27] >> if we see switch gears that need to be

[2:32:30] replaced, transformers , anything that is on our lines that we

[2:32:34] can look at proactively, the great thing about

[2:32:41] overhead, it is easy for us to write down that line and see okay, I

[2:32:44] can see that there is an issue , they can proactively change

[2:32:47] it out.

[2:32:49] >> as things stand today with respect to

[2:32:53] the feeder system , you're not aware of any plans to upgrade

[2:32:58] from a radio system to a parallel system?

[2:33:02] >> no sir.

[2:33:05] all of these are pretty much with every city, it really just

[2:33:08] kind of depends on how , I am not

[2:33:14] finding the right word the

[2:33:20] feeder is kind of like, a spiderweb, I kind of talked about

[2:33:23] a tree where it is kind of tell him coming

[2:33:26] out of that transmission. We are talking about upgrades

[2:33:32] , we have a lot of automated devices on the feeder

[2:33:35] that can help us to switch and go out there.

[2:33:47] >> long-term plans

[2:33:53] they might be in place with

[2:34:01] the radio system, that is why we are particularly in a single fault

[2:34:10] , the one they would expect and remain , that would

[2:34:14] be fine tuned usually a much

[2:34:20] period or of time , I'd have an interest in having

[2:34:28] that kind of discussion if we could.

[2:34:29] >> one thing to remember is that we are

[2:34:32] governed by the puc .

[2:34:46] proactive change outs and upgrades at

[2:34:48] the same time, I will definitely follow up with you and just get a little

[2:34:50] bit more clarity on that.

[2:34:55] >> thank you, very insightful getting this information.

[2:34:59] can you go back to the metric that you mentioned,

[2:35:02] I don't remember if it is something along those lines, I think

[2:35:05] you said the average was 60 something

[2:35:11] and we are 50, just for clarification, is

[2:35:14] that number of minutes before back on?

[2:35:20] we are actually ahead of oncor, it was

[2:35:25] also head of the national average.

[2:35:29] that is helpful. That measures how long you

[2:35:32] are out, are there any metrics about frequency in certain areas or anything?

[2:35:39] that is the interruption frequency index .

[2:35:45] it is about .73, the national average

[2:35:51] is at 1.10 .

[2:35:54] we are still ahead of the average even on frequency.

[2:36:00] so, that is helpful.

[2:36:05] it seems like it happens a lot and it takes a

[2:36:07] long time. That is great perspective.

[2:36:11] part of the presentation you mentioned river chase being areas of focus,

[2:36:15] do you know why or how

[2:36:21] , is it number of outages or having more and more trouble in

[2:36:24] those areas.

[2:36:29] >> these were two feeders that stuck out

[2:36:32] to us. We had a couple more outages that we preferred.

[2:36:36] that is why it is a focal point.

[2:36:39] let's see if we can find out if we need to change anything

[2:36:42] out. We will need to focus on all feeders at that time.

[2:36:45] that is why the operation manager wants to

[2:36:48] do that's.

[2:36:49] >> that is helpful.

[2:36:53] this maybe putting you on the spot a little bit.

[2:36:59] are there things that from a city council standpoint that we could be focusing

[2:37:02] on or looking into to improve the grid here ? Are

[2:37:05] there other things that we could assist with or help with?

[2:37:12] comes down to assisting with us, when

[2:37:16] we send out those notices, they fall on deaf ears I think we learned

[2:37:21] to just do our part. The other part is what we

[2:37:24] plan to do as far as the vegetation maintenance. Management

[2:37:30] coming in for the next two years, that can really make a big difference

[2:37:33] when you really get out there and clear

[2:37:35] those lines. We have spoken about ,

[2:37:38] the city can look at other options for power

[2:37:42] but I wouldn't say that that is something

[2:37:45] that the city can overall do to ensure reliability. We

[2:37:47] are trying to proactively do what we can

[2:37:50] to ensure that we address any issues of

[2:37:55] concern that we see.

[2:37:58] >> continued communication with oncor

[2:38:07] .

[2:38:17] >> actually downloaded the app a couple hours ago.

[2:38:25] it's a pretty good app.

[2:38:28] >> how often , I

[2:38:33] know you guys talk about how you drive down . Such as transformer

[2:38:40] , are there any others that you expect to replace

[2:38:46] any time ?

[2:38:52] >> pretty much after every outage my operations manager

[2:38:55] and I , we look into every single outage

[2:39:01] and we find out what the cause was . The majority of time

[2:39:05] that you are out there they repair that cause.

[2:39:10] whatever it is as far as a false in the cable

[2:39:15] , they are going to repair it right there. If it needs

[2:39:17] to be replaced they are going to do it. They don't just put a band-aid

[2:39:19] on it, a lot of times we address that

[2:39:22] situation right then and there . While we can't be proactive on everything because

[2:39:28] we have over 400,000 miles of lines, we

[2:39:31] try and really , you're

[2:39:36] watching some of your voltage, your watching your outages the frequency of

[2:39:37] outages on a feeder and

[2:39:42] at the same time we are going to say okay, is there additional work that

[2:39:46] needs to be done.

[2:39:49] pretty much after every outage, our guys are going

[2:39:51] to pull back operations wise and really look and see okay, is there something bigger

[2:39:55] that we are not seeing if we can address it?

[2:40:04] >> thank you for the presentation. Could you please

[2:40:07] go back to page 28?

[2:40:22] >> I just wanted to point out from the other

[2:40:26] side of 121, I just want to make sure

[2:40:34] people were looking at the map, that part

[2:40:38] is not served by oncor . Second question I have here is, a

[2:40:44] few years ago we had the freeze, during the freeze

[2:40:47] we came to know that the fire station lost power

[2:40:53] and we didn't have it connected to the right grid or whatever

[2:40:56] that may be.

[2:41:01] we won't lose power if it happens again.

[2:41:05] >> if

[2:41:12] it wasn't connected to the right grid -- I am not following you.

[2:41:14] >> at that point we lost power to the

[2:41:19] fire station. It was not connected to

[2:41:21] the right grid or right transformer my question right now is are they

[2:41:29] connected to the right spot so that we will not lose

[2:41:32] power in the future?

[2:41:35] >> well, we can never guarantee that you

[2:41:40] will not lose power at a fire station.

[2:41:42] we have had different events that impacted a lot of different businesses

[2:41:47] . As far as if it is identified as a critical load or if it's identified even

[2:41:50] as a favorite, that is something that

[2:41:53] I look for in the city when we do the critical load annual

[2:41:56] review that they have that identified.

[2:42:02] I know that mike and the staff, we have made efforts

[2:42:08] to provide tools for the residence as well

[2:42:11] as cities to make contact with us, they're able

[2:42:14] to look directly all critical care and really get a

[2:42:17] big snapshot of how many outages they have.

[2:42:20] really use that just for the staff

[2:42:26] just to kind of make sure they know what is going on in the city. That

[2:42:30] is something, I guarantee the

[2:42:34] fire station is on there. I will definitely double check.

[2:42:42] in my stating correctly the city manager, are we connected

[2:42:48] to the right load?

[2:42:57] >> I know we had followed up with oncor,

[2:43:00] can I answer the question are we connected ?

[2:43:01] I can't answer that question I don't know if

[2:43:06] kevin can answer the question, they are notified of what our critical

[2:43:18] we have done everything we can if that is the question at the time

[2:43:24] , we had to go back and relook at the list

[2:43:30] to make sure that everything was on their we had stations all over town,

[2:43:45] it wasn't just all over town.

[2:43:48] to her point I would say , given what has gone on at the

[2:43:56] time that we would have lost power.

[2:44:00] >> that even goes back to the critical care, just the designation

[2:44:03] alone does not mean you will not lose power, the critical load with

[2:44:11] process, that will be factored into it.

[2:44:14] we try and get the biggest feeder on it. Get as many people

[2:44:17] as you can and then you start to get down to your critical

[2:44:20] loads, I can't guarantee that you won't lose

[2:44:24] .

[2:44:30] I definitely again will double check the fire

[2:44:33] station to make sure that it is on there.

[2:44:36] >> thank you.

[2:44:39] >> thank you so much for being here tonight.

[2:44:42] incredibly important I appreciate you being here to not only

[2:44:52] address us but also the community. Just a couple of questions about

[2:44:55] the age of our community. They really

[2:44:58] saw a big population

[2:45:04] my question really evolves

[2:45:10] around the average lifecycle

[2:45:16] of the type of --that is a broad range of transformers

[2:45:19] and switches and all of the stuff. We've heard

[2:45:22] the reports about all of this coming in

[2:45:25] when there is a problem. They

[2:45:29] come in and fix that problem right there.

[2:45:31] I was wondering if you could speak a

[2:45:33] little bit more to the preventative maintenance.

[2:45:38] I heard you say in the presentation that you guys, you drive the lions

[2:45:41] and you're looking for issues and stuff like that. Is there some sort

[2:45:43] of structured preventative maintenance program where

[2:45:46] you have text go out and say , I'm just going to hypothetically

[2:45:52] say, maybe there is a grid system where

[2:45:54] we are going to go grid up the map and make

[2:45:57] sure that everything is in place and maybe

[2:45:59] we replace something at this transformer is reaching average end-of-life. We are

[2:46:05] going to go ahead and preventively go ahead and replace that,

[2:46:12] what that preventative maintenance schedule

[2:46:15] looks like and I know the question was asked by

[2:46:19] councilmember carol. I've got to ask it again . I understand

[2:46:25] that the oncor is exclusive , how can we work together more closely

[2:46:34] to try to assist, if there are more financial

[2:46:37] resources provided, could there be more

[2:46:40] preventative maintenance.

[2:46:41] just kind of curious about that, what does that look like?

[2:46:43] >> that is a fair question.

[2:46:48] if we were able to address every single area that we

[2:46:52] saw, okay, proactively changing that out, we would. There is

[2:46:57] one thing, we are regulated by the puc.

[2:47:01] a lot of times when we are going out and answering an outage

[2:47:06] , then we are trying to go ahead and correct that problem right then

[2:47:10] can never tell when a transformer is going to

[2:47:16] be out.

[2:47:17] there may be some transformers that are 30 years old and still working

[2:47:22] just fine. To change the amount just because the timeline

[2:47:25] because of how long they have been there probably wouldn't

[2:47:27] be the most efficient. If the data that we are getting

[2:47:30] from that, then of course we will proactively --that preparedness plan.

[2:47:34] we will look at those and see a couple of issues with that. I will have to

[2:47:37] look and see as far as further detail if there

[2:47:40] is any type of plan in place of proactive

[2:47:43] change outs, I really

[2:47:49] want to get a little bit more clarity on that. I don't

[2:47:51] want to misspeak.

[2:47:52] >> I had one more follow-up question. In the report of

[2:47:56] the specific outages, there were several incidents

[2:48:02] were a couple incidents that were like, automobiles

[2:48:05] the striking polls and, there were vegetation

[2:48:11] and all of that seems to indicate that having

[2:48:16] suspended wires on poles, that could maybe

[2:48:20] be prevented or mitigated if the power lines were underground

[2:48:25] . Could you speak a little bit about advantages and

[2:48:29] disadvantages of lines on poles versus burying lines,

[2:48:32] I don't know if you could speak to that are not?

[2:48:37] >> I do know that of course underground it is always

[2:48:40] the best looking of course and of course people

[2:48:44] kind of prefer that.

[2:48:46] it may still have its own challenges.

[2:48:47] it doesn't mean that you are going to have 100% reliability.

[2:48:50] I think the pros

[2:48:55] of overhead like I spoke before is that you are able to

[2:48:59] identify that issue.

[2:49:01] the amount of time that it takes for restoration, it is simple.

[2:49:04] you're able to put your eyes on it.

[2:49:05] when you go underground, you have those challenges

[2:49:08] of seeing where that fault is.

[2:49:11] somebody make it out on site and then we have to bring out

[2:49:14] another machine to thump the ground.

[2:49:17] that can also add a little bit more to your restoration time. I really don't

[2:49:20] want to take a position on which one is best because

[2:49:23] it does not mean that if you underground it is going

[2:49:26] to automatically solve any reliability issues.

[2:49:32] that is just a miss concept. When you are looking at underground,

[2:49:35] you have other external factors of being in

[2:49:37] the ground, the heat, if someone hits one of our lines when they're doing

[2:49:39] work on another project, there are other factors that can play into it.

[2:49:47] >> one final thing is, it is not just poles and wires that

[2:49:50] are above ground, we have the transformer boxes above

[2:49:56] so, one of those is struck by an automobile, that would obviously

[2:49:59] take out the power in that area as well.

[2:50:05] >> all of those even if you do go underground you are

[2:50:07] going to have to have switchgear that is going to come up.

[2:50:10] there is going to have to be one point of service above ground that is

[2:50:14] still exposed.

[2:50:17] sometimes everything may be underground but that one point may

[2:50:20] be impacted by a squirrel or a tree limb or whatever it may be, there

[2:50:23] is still a risk of exposure.

[2:50:32] >> these are some of the things that I have heard in

[2:50:33] conversations with citizens. Thank you so much I really appreciate you

[2:50:35] speaking with that.

[2:50:36] >> does anybody have any other questions?

[2:50:38] >> is there any plans to

[2:50:44] change the lights to l.e.d.s?

[2:50:47] >> we actually do have a program in place where cities can

[2:50:50] actively transition over to l.e.d.

[2:50:58] once one fails, they signed that agreement then they can slowly start to have those

[2:51:03] replaced as l.e.d.s. It just really depends on

[2:51:06] the city's stance on how they want to approach it.

[2:51:07] >> but not ?

[2:51:12] >> no sir. Eventually the market is going

[2:51:18] to that.'s and that is the only option you are going to have.

[2:51:21] we started doing that maybe five years ago, preparing everyone

[2:51:24] that suppliers are going to stop with the halogen lights

[2:51:30] . They are going to start going to the l.e.d.s. That is pretty much

[2:51:33] going to be our reality.

[2:51:38] >> thank you very much for coming, we do have a little

[2:51:40] future plan to have you back with your operations manager

[2:51:45] . We will probably do that on the fifth tuesday work

[2:51:48] session so that we can have a little bit

[2:51:49] more interactive question and answer with you and him.

[2:51:54] this is to give everybody a little bit of a taste of what she

[2:51:57] can present and what we can go back and ask about. All of the questions

[2:52:00] are good, I'd love to hear more about

[2:52:12] that, we will be in conversation.

[2:52:13] we are probably looking at several months out before we can get this

[2:52:16] agile. It is nothing that you need to worry about anytime soon. It will

[2:52:21] probably be next year before we can have a tuesday we can schedule.

[2:52:27] >> one quick thing, I know we have received. I've talked to a lot

[2:52:30] of residents .

[2:52:32] a lot of times we've spoken about education.

[2:52:33] it is really just letting customers know

[2:52:36] what we do , why we do it and how we do it.

[2:52:42] even one resident we just spoke about, she was asking question

[2:52:45] about why are my neighbors across the street on

[2:52:48] and I am out . What I'm going to explain to her

[2:52:51] as you could be on a completely different feeder on

[2:52:55] the person across the street from you, the person next door to you,

[2:53:03] it doesn't mean that you have the issue, your

[2:53:05] feeders are just impacted in different ways.

[2:53:06] that is just one point I wanted to give to residents who are listening.

[2:53:10] I can.

[2:53:11] >> thank you very much.

[2:53:15] all right, item number 8 is our citizens appearance, I

[2:53:25] do not believe that I had anybody signed up to speak, we are

[2:53:28] going to go to item number 9. The agenda

[2:53:41] , these items have been previously approved through the budget of past counsel

[2:53:44] actions. Any item may be polled and considered separately, full descriptions

[2:53:46] are available on the screen. We do have a number of consent

[2:53:49] agenda items tonight.

[2:53:52] do we have any to pull from the agenda?

[2:54:01] councilmember hill ?

[2:54:04] >> I would like to make a motion to approve consent agenda items

[2:54:10] 9a through o .

[2:54:14] >> thank you. And second from councilmember nevels

[2:54:19] . All in favor?

[2:54:22] >> motion carries.

[2:54:25] >> thank you very much.

[2:54:28] item number 10 is our sitter --

[2:54:34] city manager report.

[2:54:43] >> for a summary, we are moving forward to

[2:54:47] the next steps related to fire station number five. Fired mason

[2:54:52] -- fire administration building. We are

[2:54:58] going to be taking a tour of the justice center. That covers the fire admin

[2:55:01] building, not the justice center, the service center

[2:55:06] and we are moving forward with the justice center.

[2:55:17] >> all right, update, boardwalk 99% complete, if you have not been out there, it

[2:55:19] is really cool. There are still some landscaping

[2:55:22] and punchlist items that need to be taken care of. With the little

[2:55:25] bit of rain that we had, wildlife is starting

[2:55:27] to come back. There is going to be a ribbon-cutting scheduled for october

[2:55:31] 19th at 10 a.m.

[2:55:40] the duck pond, 60% complete and with the

[2:55:43] rain that we had we had pond levels up in some of the wildlife had returned

[2:55:46] as well. The turtles hopefully are happy.

[2:55:54] the project is about 90% complete if you have gone by

[2:55:57] and taking a look at it, there are some landscaping and a

[2:55:59] few punchlist items to address there as well. It was mentioned the southbound line

[2:56:04] , the polls are being relocated or in the process

[2:56:07] of interesting in the

[2:56:14] email that she said they cut the communication line for the polls

[2:56:19] . There's just this one line that will

[2:56:22] not get moved. What they are doing, they cut

[2:56:29] the pole .

[2:56:35] the parkway pump station , the final testing is still

[2:56:41] going on, hopefully before the middle of october we will be fully

[2:56:44] operational, macarthur is open now, fairways closed

[2:56:50] for at least the rerouting of traffic over there and then the reconstruction

[2:56:53] working towards setting up a preconstruction meeting

[2:56:58] with the contractor after that, the staff

[2:57:02] will schedule the public meeting . That concludes my report.

[2:57:07] >> thank you, sir.

[2:57:11] item number 11, the recent

[2:57:15] and upcoming events. We urge our citizens to participate in our local government

[2:57:17] and give back to our community by serving one

[2:57:20] of our boards and commissions. The city

[2:57:21] is seeking passionate individuals.

[2:57:25] future needs, regulations and more.

[2:57:29] learn more . We have

[2:57:35] kaleidoscope coming up very soon, this

[2:57:38] is a festival of color, culture

[2:57:42] and music. A celebration of arts and cultures is back for another year of

[2:57:44] fun.

[2:57:46] this year it is going to be held in old town coppell

[2:57:50] on october 7th from 3:00 p.m. To

[2:57:56] 7:00 p.m.

[2:58:05] the display of art, culture, music and more. If

[2:58:07] you are interested in extending the days excitement, illuminate the

[2:58:10] electrifying dance crew as seen on america's got talent in 2011 will

[2:58:11] light up the night at the coppell art center.

[2:58:17] purchase tickets for the show at tran07artcenter.com

[2:58:26] do we have any public service announcement?

[2:58:35] >> the old town coppell art show, they showcase between

[2:58:43] 10:00 a.m. To 1:00 p.m. On saturday, saturday september 30th.

[2:58:44] >> thank you. Are you

[2:58:50] putting a car in?

[2:58:53] item number 13, there was no executive session and therefore

[2:58:59] there was no action necessary. Item number 14, no business

[2:59:05] before this counsel, we are adjourned at 8:29 p.m.

City Council on 2023-09-26 5:30 PM

Agenda

Transcript